HomeMy WebLinkAbout09-17-24 EO&WR Committee Packet
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OTAY WATER DISTRICT ENGINEERING, OPERATIONS, & WATER RESOURCES COMMITTEE MEETING and
SPECIAL MEETING OF THE BOARD OF DIRECTORS
2554 SWEETWATER SPRINGS BOULEVARD
SPRING VALLEY, CALIFORNIA
BOARDROOM
TUESDAY
SEPTEMBER 17, 2024 12:00 P.M.
This is a District Committee meeting. This meeting is being posted as a special meeting in order to comply with the Brown Act (Government Code Section §54954.2) in the event that a quorum of the Board is present. Items will be deliberated, however, no formal board actions will be taken at this meeting. The committee makes recommendations to the full Board for its consideration and formal action.
AGENDA
1. ROLL CALL
2. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD’S JURISDICTION INCLUDING AN ITEM ON TODAY’S AGENDA DISCUSSION ITEMS
3. ADOPT RESOLUTION NO. 4448 APPROVING THE ANNEXATION OF THE PROPERTY OWNED BY BOB & ANNE KELLY (APN 517-021-27-00, 1444 TINA COURT, EL CAJON, CA) TO OTAY WATER DISTRICT SEWER IMPROVEMENT DISTRICT NO. 18 (KEVIN CAMERON) [5 MINUTES]
4. FOURTH QUARTER FISCAL YEAR 2024 CAPITAL IMPROVEMENT PROGRAM REPORT (KEVIN CAMERON) [5 MINUTES] 5. FISCAL YEAR 2024 YEAR-END REPORT OF THE DISTRICT’S FISCAL YEAR 2023-2026 STRATEGIC PLAN (MICHAEL KERR) [15 MINUTES]
BOARD MEMBERS ATTENDING:
Mark Robak, Chair Ryan Keyes
All items appearing on this agenda, whether or not expressly listed for action, may be de-liberated and may be subject to action by the Board.
The agenda, and any attachments containing written information, are available at the Dis-trict’s website at www.otaywater.gov. Written changes to any items to be considered at the open meeting, or to any attachments, will be posted on the District’s website. Copies of the
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agenda and all attachments are also available by contacting the District Secretary at (619) 670-2253.
If you have any disability which would require accommodation in order to enable you to participate in this meeting, please call the District Secretary at 619-670-2253 at least 24 hours prior to the meeting.
Certification of Posting I certify that on September 13, 2024, I posted a copy of the foregoing agenda near the regular meeting place of the Board of Directors of Otay Water District, said time being at least 24 hours in advance of the meeting of the Board of Directors (Government Code
Section §54954.2).
Executed at Spring Valley, California on September 13, 2024.
/s/ Tita Ramos-Krogman, District Secretary
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: October 2, 2024
SUBMITTED BY: Kevin Cameron
Engineering Manager
PROJECT NO:
FILE NO:
D1206-090666
ANX-24-001
DIV. NO. 5
APPROVED BY: Michael Long, Chief, Engineering
Jose Martinez, General Manager
SUBJECT: Adopt Resolution No. 4448 Approving the Sewer Annexation of
Property Owned by Bob & Anne Kelly (APN 517-021-27-00 – 1444
Tina Court, El Cajon, CA) to Otay Water District Sewer
Improvement District No. 18
GENERAL MANAGER’S RECOMMENDATION:
Adopt Resolution No. 4448 approving the annexation of the
property owned by Bob & Anne Kelly (APN 517-021-27-00 – 1444
Tina Court, El Cajon, CA) to Otay Water District Sewer
Improvement District (ID) No. 18 (see Exhibit C for Location
Map).
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
The proposed annexation is to provide sewer service to the
parcel located on 1444 Tina Court, El Cajon, in an
unincorporated area of the County of San Diego California 92019
(APN 517-021-27-00).
ANALYSIS:
A written request and Petition signed by the licensed surveyor,
Elliot May, has been received for annexation of APN 517-021-27-
AGENDA ITEM 3
2
00, located on 1444 Tina Court, in the City of El Cajon and
County of San Diego, for sewer service. The total acreage to be
annexed is 1.06 acres. The property is within the
jurisdictional boundary of the Otay Water District (“District”)
and following the Board’s approval, it will become part of Sewer
ID No. 18.
The parcel is located adjacent to an existing 8-inch Otay Water
District sewer main on Tina Street. The parcel is already
contained within the District’s water ID boundary. This parcel
is part of the District’s Wastewater Master Plan.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
The property owner has paid the District’s annexation processing
fee of $1,031.17, sewer annexation fee for one (1) sewer EDU
(current fee is $1,463.54 per EDU), and will pay sewer capacity
fees upon annexation approval for parcels located outside the
sewer ID (current fee is $10,561.67 per EDU) in effect at the
time the service is provided, and any additional fees, including
the availability fee, as established in the attached Resolution.
STRATEGIC GOAL:
Provide enhanced sewer service to meet customer needs.
LEGAL IMPACT:
No legal impact.
KC:jf
Attachments: Attachment A - Committee Action
Attachment B - Resolution No. 4448
Exhibit A - Legal Description
Exhibit B - Legal Map
Exhibit C – Location Map
ATTACHMENT A
SUBJECT/PROJECT:
D1206-090666
ANX-24-001
Adopt Resolution No. 4448 Approving the Sewer Annexation
of Property Owned by Bob & Anne Kelly (APN 517-021-27-00 –
1444 Tina Court, El Cajon, CA) to Otay Water District
Sewer Improvement District No. 18
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee
(Committee) reviewed this item at a meeting held on September 17,
2024. The Committee supported staff’s recommendation.
NOTE:
The “Committee Action” is written in anticipation of the
Committee moving the item forward for Board approval. This
report will be sent to the Board as a Committee approved item,
or modified to reflect any discussion or changes as directed
from the Committee prior to presentation to the full Board.
ATTACHMENT B
Page 1 of 4
RESOLUTION NO. 4448
A RESOLUTION OF THE BOARD OF DIRECTORS OF
OTAY WATER DISTRICT APPROVING THE ANNEXATION
TO OTAY WATER DISTRICT IMPROVEMENT DISTRICT
NO. 18 OF THOSE LANDS DESCRIBED AS “BOB &
ANNE KELLY SEWER ANNEXATION (APN: 517-021-
27-00)” (FILE NO. ANX-24-001/DIVISION 5)
WHEREAS, a letter has been submitted by ELLIOT MAY, the
Licensed Surveyor, representing the owner and party (Bob & Anne
Kelly) that has an interest in the land described in Exhibit
"A," attached hereto, for annexation of said land to Otay Water
District Sewer Improvement District No. 18 pursuant to
California Water Code Section 72670 et seq., and
WHEREAS, pursuant to Section 72680.1 of said Water Code,
the Board of Directors may proceed and act thereon without
notice and hearing.
NOW, THEREFORE, THE BOARD OF DIRECTORS OF THE OTAY WATER
DISTRICT FINDS, RESOLVES, ORDERS, AND DETERMINES as follows:
1. A depiction of the area proposed to be annexed and the
boundaries of ID 18 following the annexation is set forth on a
map in Exhibit “B” filed with the Secretary of the District,
which map shall govern for all details as to the area proposed
to be annexed.
2. The purpose of the proposed annexation is to make
sewer service available to the area to be annexed, which
availability constitutes a benefit to said area.
3. The Board finds and determines that the area proposed
to be annexed to ID 18 will be benefited by such annexation and
that the property currently within ID 18 will also be benefited
and not injured by such annexation because after the annexation
ATTACHMENT B
Page 2 of 4
a larger tax base will be available to finance the sewer
facilities and improvements of ID 18.
4. The Board of Directors hereby declares that the
annexation of said property is subject to the owners complying
with the following terms and conditions:
(a) The petitioner for said annexation shall pay to
Otay Water District the following:
(1) The annexation processing fee at the time of
application;
(2) State Board of Equalization filing fees in
the amount of $3,500, if applicable;
(3) The sewer annexation fees at the time of
connection to the Otay Water District water
system;
(4) Yearly assessment fees will be collected
through the County Tax Assessor’s office in
the amount of $10 for APN 517-021-27-00;
(5) In the event that sewer service is to be
provided, Petitioners shall pay all
applicable sewer fees per Equipment Dwelling
Unit (EDU) at the time the sewer connection
is purchased; and
(6) Payment by the owner of APN 517-021-27-00 of
all other applicable local or state agency
fees or charges.
(b) The property to be annexed shall be subject to
taxation after annexation thereof for the
ATTACHMENT B
Page 3 of 4
purposes of the improvement district, including
the payment of principal and interest on bonds
and other obligations of the improvement
district, authorized and outstanding at the time
of annexation, the same as if the annexed
property had always been a part of the
improvement district.
5. The Board hereby declares that the property described
in Exhibit "A" shall be considered annexed to ID 18 upon passage
of this resolution.
6. The Board of Directors further finds and determines
that there are no exchanges of property tax revenues to be made
pursuant to California Revenue and Taxation Code Section 95 et
seq. as a result of such annexation.
7. The annexation of APN 517-021-27-00 to the District’s
Sewer Improvement District 18 is hereby designated as the “BOB &
ANNE KELLY SEWER ANNEXATION (APN: 517-021-27-00).”
8. Pursuant to Section 57202(a) of the Government Code,
the effective date of the BOB & ANNE KELLY SEWER ANNEXATION
(APN: 517-021-27-00) shall be the date this Resolution is
adopted by the Board of Directors of the Otay Water District.
9. The General Manager of the District and the Secretary
of the District, or their respective designees, are hereby
ordered to take all actions required to complete this
annexation.
ATTACHMENT B
Page 4 of 4
PASSED, APPROVED, AND ADOPTED by the Board of Directors of
the Otay Water District at a regular meeting held this 2nd day
of October, 2024.
President
ATTEST:
__________________________________
District Secretary
Annexation No. 2024-
Annexation to Otay Water District Sewer System
Geographical Description
PARCEL 2 OF SAID PARCEL MAP NO. 5815, COUNTY OF SAN DIEGO, STATE OF
CALIFORNIA, FILED IN THE OFFICE OF THE COUNTY RECORDER OF SAN DIEGO COUNTY,
APRIL 14, 1977.
COMMENCING AT THE SOUTHEAST CORNER OF THE NORTHWEST QUARTER OF
NORTHWEST QUARTER, SECTION 20, TOWNSHIP 16 SOUTH, RANGE 1 EAST, SAN
BERNARDINO MERIDIAN ACCORDING TO OFFICIAL PLAT THEREOF FILED IN THE OFFICE
OF SAID COUNTY RECORDER; THENCE ALONG THE FOLLOWING COURSES:
1. SOUTH 89°46’18” EAST 438.12’ FEET TO THE SOUTHEAST CORNER OF SAID PARCEL
MAP 5815;
2. THENCE ALONG THE EAST LINE OF PARCEL MAP 5815 NORTH 04°54’00” WEST
296.76 FEET TO THE SOUTHEAST CORNER OF SAID PARCEL 2 BEING THE TRUE
POINT OF BEGINNING;
3. THENCE NORTH 76°53’00” WEST 191.92 FEET ALONG THE SOUTH LINE OF SAID
PARCEL 2;
4. NORTH 27°14’24” EAST 50.00 FEET;
5. NORTH 03°39’42” EAST 147.17 FEET;
6. NORTHEASTERLY ALONG A TANGENT 110.00 FOOT RADIUS CURVE CONCAVE
SOUTHEASTERLY THROUGH A CENTRAL ANGLE OF 69°35’06” A DISTANCE OF
133.59 FEET;
7. NORTHEASTERLY ALONG A REVERSE 90.00 FOOT RADIUS CURVE CONCAVE
NORTHWESTERLY THROUGH A CENTRAL ANGLE OF 73°00’00” A DISTANCE OF
114.67 FEET;
8. THENCE ALONG THE EAST LINE OF SAID PARCEL 2 AND THE BOUNDARY OF THE
OTAY WATER DISTRICT SEWER IMPROVEMENT DISTRCT BOUNDARY; SOUTH
00°14’48” WEST 260.05 FEET;
9. SOUTH 04°54’00’ EAST 159.52 FEET TO THE TRUE POINT OF BEGINNING.
CONTAINING 1.06 ACRES MORE OR LESS
FOR ASSESSMENT PURPOSES ONLY. THIS DESCRIPTION OF LAND IS NOT A LEGAL
PROPERTY DESCRIPTION AS DEFINED IN THE SUBDIVISION MAP ACT AND MAY NOT BE
USED AS THE BASIS FOR AN OFFER FOR SALE OF THE LAND DESCRIBED.
Sincerely,
DATE: 04-03-2024
Elliott M. May, RCE 18592
May Engineering and Surveying
OTAY WATER DISTRICTANNEXATION OF APN 517-021-27-00TO THE OTAY WATER DISTRICT AND TOSEWER IMPROVEMENT DISTRICT 18
EXHIBIT CC:\OneDrive\Otay Water District\ENG PUBLIC SERVICES - Documents\SAMP WSA ANX\D1206-090666 Sewer Annexation 1444 Tina Court\Archive\3-Exhibit C-Sewer Annexation-ANX-24-001-1444 Tina Ct-517-021-27.mxd
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STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: October 2, 2024
SUBMITTED BY: Kevin Cameron
Engineering Manager
PROJECT: Various DIV. NO. ALL
APPROVED BY: Michael J. Long, Chief of Engineering
Jose Martinez, General Manager
SUBJECT: Informational Item – Fourth Quarter Fiscal Year 2024 Capital
Improvement Program Report
GENERAL MANAGER’S RECOMMENDATION:
No recommendation. This is an informational item only.
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To update the Board about the status of all Capital Improvement
Program (CIP) expenditures and to highlight significant issues,
progress, and milestones on major active construction projects.
ANALYSIS:
To keep up with growth and to meet our ratepayers' expectations to
adequately deliver safe, reliable, cost-effective, and quality water,
each year the District staff prepares a Six-Year CIP Plan that
identifies the District’s infrastructure needs. The CIP is comprised
of four categories consisting of backbone capital facilities,
replacement/renewal projects, capital purchases, and developer
reimbursement projects.
The Fourth Quarter Fiscal Year 2024 update is intended to provide a
detailed analysis of progress in completing these projects within the
allotted time and budget of $15.411 million. Expenditures through
AGENDA ITEM 4
2
the fourth quarter totaled approximately $6,464 million.
Approximately 42% of the Fiscal Year 2024 expenditure budget was
spent (see Attachment B).
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
No fiscal impact as this is an informational item only.
STRATEGIC GOAL:
This Program supports the District’s Mission statement, “To provide
exceptional water and wastewater service to its customers, and to
manage District resources in a transparent and fiscally responsible
manner” and the General Manager’s Vision, "To be a model water agency
by providing stellar service, achieving measurable results, and
continuously improving operational practices."
LEGAL IMPACT:
None.
KC/MJL:jf
Attachments: Attachment A – Committee Action
Attachment B - Fiscal Year 2024 Fourth Quarter CIP
Expenditure Report
Attachment C – Presentation
ATTACHMENT A
SUBJECT/PROJECT:
VARIOUS
Informational Item – Fourth Quarter Fiscal Year 2024 Capital
Improvement Program Report
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee (Committee)
reviewed this item at a meeting held on September 17, 2024. The
Committee supported staff's recommendation.
NOTE:
The “Committee Action” is written in anticipation of the Committee
moving the item forward for Board approval. This report will be sent
to the Board as a Committee approved item, or modified to reflect any
discussion or changes as directed from the Committee prior to
presentation to the full Board.
FISCAL YEAR 2024 4TH QUARTER REPORT(Expenditures through 6/30/24($000)
ATTACHMENT B
2024 06/30/24
CIP No.Description Project
Manager
FY 2024
Budget Expenses Balance Expense to
Budget %
Overall
Budget Expenses Balance Expense to
Budget % CommentsCAPITAL FACILITY PROJECTS -
P2040 Res - 1655-1 Reservoir 0.5 MG Marchioro 100$ 5$ 95$ 5%7,300$ 1,118$ 6,182$ 15%
The construction schedule for this project was pushed out to the FY 2028-2029 timeframe as part of the FY 2024 budget cycle. Subsequently, other design phase efforts have been prioritized.
P2228 Res - 870-2 Reservoir 3.4 MG Marchioro 200 353 (153) 177%11,000 897 10,103 8%
Final design, public advertisement for construction bid, and bid opening completed FY 2024. Project awarded with CIP budget increase at the September Board meeting.
P2405 PL - 624/340 PRS, Paseo Ranchero and Otay Valley Road Santos 35 - 35 0%1,000 65 935 7%
Project has been advertised awaiting award by City of Chula Vista. Related to P2553 - Heritage Bridge. See P2553 for comments.
P2451 Otay Mesa Desalination Conveyance and Disinfection System Gentry 1 - 1 0%35,700 3,823 31,877 11%No activities in Q4 FY 2024; limited planning work in FY 2024.
P2460 I.D. 7 Trestle and Pipeline Demolition Gentry 50 30 20 60%900 272 628 30%
Additional environmental surveys were completed in April 2024. Habitat Loss Permit is required and work is underway to secure this. The project timeline was extended.P2485 SCADA - Infrastructure and Communications Replacement Kerr 35 - 35 0%2,550 2,503 47 98%Project was closed 6/30/2023.P2516 PL - 12-Inch, 640 Zone, Jamacha Road - Darby/Osage Marchioro 5 - 5 0%1,000 - 1,000 0%No expenditures anticipated in FY 2024.
P2521 Large Meter Vault Upgrade Program Carey 40 5 35 13%710 481 229 68%Staffing shortages have not allowed staff to work on these upgrades.
P2553 Heritage Road Bridge Replacement and Utility Relocation Santos 200 4 196 2%5,050 283 4,767 6%
Project has been advertised awaiting award by City of Chula Vista. Related to P2405 - 624/340 PRS. See P2405 for comments.P2584 Res - 657-1 and 657-2 Reservoir Demolitions Marchioro - - - 0%720 - 720 0%No expenditures anticipated in FY 2024.
P2608 PL - 8-inch, 850 Zone, Coronado Avenue, Chestnut/Apple Santos 30 10 20 33%1,820 412 1,408 23%Plans were sent to NV5 May 2024. Revisions anticipated in 1st quarter of project.
P2611 Quarry Road Bridge Replacement and Utility Relocation Gentry 1 - 1 0%3,600 124 3,476 3%This is a County of San Diego driven project. The County has had this on hold but plans to restart it.
P2612 PL - 12-inch, 711 Zone, Paso de Luz/Telegraph Canyon Road Gentry 500 134 366 27%1,250 887 363 71%One year maintenance period for revegetation began Q2 FY 2024.
P2614 485-1 Reservoir Interior/Exterior Coating Santos 375 554 (179) 148%1,375 1,063 312 77%Warranty period.
P2617 Lobby Security Enhancements Payne 1 27 (26) 2700%225 206 19 92%FY 2024 Public Service enhancements; FY 2025 closeout.
P2623 Central Area to Otay Mesa Interconnection Pipelines Combination Air/Vacuum Valve Replacements Marchioro 5 - 5 0%600 219 381 37%No expenditures anticipated in FY 2024.
P2630 624-3 Reservoir Automation of Chemical Feed System Gentry 15 - 15 0%675 16 659 2%No activity in Q4 FY 2024; project on hold until additional resources are made available.P2638 Buildings and Grounds Refurbishments Payne 175 30 145 17%745 286 459 38%FY 2025 - Admin Landscape Phase II upgrade.
P2639 Vista Diego Hydropneumatic Pump Station Replacement Marchioro 175 176 (1) 101%3,700 663 3,037 18%
60% design completed Q1 FY 2024. Final design and public advertisement for construction bid is scheduled for Q3 FY 2025. Expenditures on track.
P2642 Rancho Jamul Pump Station Replacement Marchioro 25 - 25 0%2,500 143 2,357 6%Project coordinated with 1655-1 Reservoir (P2040). See P2040 for updates.
P2646 North District Area Cathodic Protection Improvements Marchioro 15 39 (24) 260%1,200 40 1,160 3%
Anode replacement along Willow Glen Drive (PL100) completed by District in-house forces Q3 FY 2024. Expenditures on track.
P2647 Central Area Cathodic Protection Improvements Marchioro 75 78 (3) 104%2,000 218 1,782 11%
Anode replacements completed along Hunte Parkway (PL215) Q1 FY 2024. Expenditures on track.
P2649 HVAC Equipment Purchase Payne 43 47 (4) 109%279 152 127 54%Various Admin replacements scheduled. On track.
P2652 520 to 640 Pressure Zone Conversion Marchioro 5 - 5 0%250 37 213 15%Project is on hold until PDR for P2195 & P2196 is completed.
P2654 Heritage Road Interconnection Improvements Marchioro 10 - 10 0%200 40 160 20%
No expenditures anticipated in FY 2024. Project on hold pending coordination with City of San Diego.P2658 832-2 Pump Station Modifications Marchioro 5 - 5 0%600 10 590 2%No expenditures anticipated in FY 2024.
P2659 District Boardroom Improvements Kerr 50 1 49 2%300 186 114 62%Continue to work with Procurement Dept. for upgrade.
P2663 Potable Water Pressure Vessel Program Marchioro 100 317 (217) 317%3,200 651 2,549 20%Rolling Hills Hydropneumatic Tank accelerated. Completion scheduled for Q2 FY 2025.
P2664 Otay Mesa Dual Piping Modification Program Gentry 25 - 25 0%350 36 314 10%
No activity in Q4 FY 2024. Alternatives have been identified; coordination with Finance is required to consider financial implications of potential changes.
P2665 PL - 12-inch Pipeline Replacement, 870 Zone, Cactus Road Marchioro 5 - 5 0%200 - 200 0%
No expenditures anticipated in FY 2024. Completion of construction scheduled beyond six-year planning budget.
P2666 Low Head and High Head Pump Stations Demolition Marchioro 5 - 5 0%750 - 750 0%
No expenditures anticipated in FY 2024. Completion of construction scheduled beyond six-year planning budget.
P2674 System Pressure Reducing Program Gentry 10 - 10 0%100 16 84 16%
Updates to hydraulic modeling of hydropneumatic zones has corrected several potential high pressure areas. Additional areas will be researched as time and budget allows. No activity in Q4 FY 2024.
FISCAL YEAR-TO-DATE, 06/30/24 LIFE-TO-DATE, 06/30/24
FISCAL YEAR 2024 4TH QUARTER REPORT(Expenditures through 6/30/24($000)
ATTACHMENT B
2024 06/30/24
CIP No.Description Project
Manager
FY 2024
Budget Expenses Balance Expense to
Budget %
Overall
Budget Expenses Balance Expense to
Budget % Comments
FISCAL YEAR-TO-DATE, 06/30/24 LIFE-TO-DATE, 06/30/24
P2676 980-2 PS Motors and Motor Control Center Replacements Marchioro 100 151 (51) 151%3,242 795 2,447 25%Expenditures will be accelerated in FY 2024 since Pump #2 motor will be replaced rather than rebuilt.
P2683 Pump Station Safety, Monitoring, and Automation Improvements Marchioro 40 16 24 40%500 32 468 6%Completion of construction scheduled for FY 2029.
P2684 Zero Emission Vehicles and Charging Infrastructure Santos 175 90 85 51%2,000 110 1,890 6%
60% Master Plan in progress. Designed and applied for Clean Air For All (CAFA) Grant for the Operations building's first five charging stations. If awarded, this could be up to an $150K reimbursement.
P2688 Standby Power Renovations - Potable Water Rahders 150 26 124 17%1,500 37 1,463 2%No further expenditures in FY 2024. Project on track.P2693 PL – 12 & 16-inch, 1296 Zone, Jefferson Rd., Lyons Valley Rd to Jamul Dr.Santos 20 - 20 0%3,950 - 3,950 0%No activity in FY 2024.
P2694 Operations Replacement Communication Radios Rahders 75 - 75 0%155 - 155 0%Moved to FY 2025. Awaiting CWA's decision on their radio replacement plan.P2696 1296-1 Reservoir Interior/Exterior Coating Santos - - - 0%1,400 - 1,400 0%No expenses anticipated in FY 2024.P2698 Improve Fire Sprinkler Protection System at RWCWRF (P)Payne 5 - 5 0%75 - 75 0%FY 2025 design; FY 2026 install.
R2117 RWCWRF Disinfection System Improvements Santos 200 557 (357) 279%4,275 1,207 3,068 28%Project in construction; projected completion is end of 2nd quarter FY 2026.
R2146 Recycled Pipeline Cathodic Protection Improvements Marchioro 35 46 (11) 131%1,200 882 318 74%
Anode replacements adjacent to 944-1R Pump Station were completed by in-house forces Q4 FY 2024. Expenditures on track.R2153 Recycled Water Pressure Vessel Program Marchioro 5 - 5 0%1,000 29 971 3%No expenditures anticipated in FY 2024.R2165 Recycled HVAC Equipment Purchase Payne 1 - 1 0%75 - 75 0%FY 2025 design; FY 2026 install.
R2166 RWCWRF Effluent Pump Station Compressors Marchioro 60 71 (11) 118%175 71 104 41%
A purchase order was issued and compressors replaced Q4 FY 2024. The work was completed under budget. Expenditures on track.R2168 Improve Fire Sprinkler Protection System at RWCWRF (R)Payne 5 - 5 0%75 - 75 0%FY 2025 design; FY 2026 install.
s2012 San Diego County Sanitation District Outfall and RSD Outfall Replacement Gentry 200 - 200 0%3,550 1,355 2,195 38%County invoice received in May had no capital expense.
S2043 RWCWRF Sludge Handling System Gentry 1 - 1 0%1,500 129 1,371 9%No activities in Q4 FY 2024; limited planning work was anticipated in FY 2024.
S2061 RWCWRF Aeration Controls Consolidation & Optimization Upgrades (S)Gentry 20 - 20 0%220 78 142 35%
Project implementation is complete; operation being monitored to ensure system is acceptable. Anticipate closing CIP soon.
S2071 San Diego Metro Wastewater Capital Improvements Gentry 80 64 16 80%8,300 318 7,982 4%
Annual City of San Diego invoicing covers this project. No District involvement in design or construction. On track.S2081 Improve Fire Sprinkler Protection System at RWCWRF (S)Payne 5 - 5 0%75 - 75 0%FY 2025 design; FY 2026 install.Total Capital Facility Projects Total:3,493 2,831 662 81%125,116 19,890 105,226 16%REPLACEMENT/RENEWAL PROJECTSP2058PL - 20-Inch, 1296 Zone, Proctor Valley Road from Melody Road to Highway 94 Santos 120 112 8 93%2,750 153 2,597 6%60% design in progress.P2171 PL - 20-Inch, 1296 Zone, Proctor Valley Road from Pioneer Way to Melody Road Santos 160 62 98 39%3,600 106 3,494 3%60% design in progress.P2195 PL - 24 - Inch, 640 Zone, Campo Road - Regulatory Site/Millar Ranch Santos 20 11 9 55%9,500 28 9,472 0%Planning Study in progress.P2196 PL - 24 - Inch, 640 Zone, Millar Ranch Road to 832-1 Pump Station Santos 20 12 8 60%5,100 28 5,072 1%Planning Study in progress.P2533 1200-1 Reservoir Interior & Exterior Coating Santos 5 5 - 100%1,275 1,176 99 92%Project is under warranty.P2543 850-1 Reservoir Interior/Exterior Coating Santos 5 4 1 80%1,270 1,091 179 86%Project is under warranty.
P2563 Res - 870-1 Reservoir Cover/Liner Replacement Marchioro 50 188 (138) 376%3,500 298 3,202 9%Project coordinated with the 870-2 Reservoir (CIP P2228). See P2228 for updates.P2567 1004-2 Reservoir Interior/Exterior Coating & Upgrades Santos 325 375 (50) 115%1,375 1,337 38 97%Project is under warranty.
P2578 PS - 711-2 (PS 711-1 Replacement and Expansion) - 14,000 GPM Marchioro 100 6 94 6%8,000 58 7,942 1%Design of a cost savings solution to restore Pump #3 original capacity in progress.P2593 458-1 Reservoir Interior/Exterior Coating & Upgrades Santos 10 - 10 0%1,050 922 128 88%Project is under warranty.
P2594 Large Meter Replacement Carey 25 68 (43) 272%815 618 197 76%
Staff has had to replace failing registers on more meters than budgeted. In addition, aging temporary meters have had to be replaced
P2605 458/340 PRS Replacement, 1571 Melrose Ave Gentry 5 - 5 0%750 669 81 89%Project warranty completed in Q4 FY 2023. Project closed at end of FY 2024.
P2609 PL - 8-inch, 1004 Zone, Eucalyptus Street, Coronado/Date/La Mesa Santos 20 1 19 5%2,100 1,133 967 54%Phase II will be bid out 3rd/4th quarter of FY 2025.P2610 Valve Replacement Program - Phase 1 Mederos 325 - 325 0%2,325 1,826 499 79%CIP is complete.P2615 PL - 12-Inch Pipeline Replacement, 803 PZ, Vista Grande Santos 250 68 182 27%2,600 139 2,461 5%60% design in progress.
P2616 PL - 12-Inch Pipeline Replacement, 978 Zone, Pence Drive/Vista Sierra Drive Gentry 600 61 539 10%4,200 1,687 2,513 40%
Phase 1 of project is substantially complete and project warranty period began in Q1 FY 2024. Old pipeline video inspection performed and work on Phase 2 pushed out to FY 2025.
P2627 458/340 PRS Replacement, 1505 Oleander Avenue Gentry 5 - 5 0%750 702 48 94%Project warranty completed in Q4 FY 2023. Project closed at end of FY 2024.
P2631 1485-2 Reservoir Interior/Exterior Coating & Upgrades Santos 40 17 23 43%1,450 17 1,433 1%Project design in progress will be complete and advertised 1st quarter of FY 2025.
P2655 La Presa Pipeline Improvements Gentry 25 - 25 0%1,750 281 1,469 16%No activity in Q4 FY 2024; project on hold until additional resources are made available.
P2656 Regulatory Site Desilting Basin Improvements Gentry 5 - 5 0%150 7 143 5%
No activities occurred during Q4 FY 2024. Operations to implement improvements as time allows.P2657 1485-1 Reservoir Interior/Exterior Coating & Upgrades Santos 5 6 (1) 120%1,150 6 1,144 1%No activity in FY 2024.
P2661 Replacement of Backflow Prevention Devices on Pipeline Interconnections on Otay Mesa Gentry 25 128 (103) 512%400 289 111 72%Work is substantially complete. Project closed at end of FY 2024.P2662 Potable Water Meter Change Out Carey 1,000 95 905 10%17,100 95 17,005 1%RFP will be released in Q4 FY 2024.
P2670 Administration and Operations Roof Repairs and Replacement Payne 20 - 20 0%350 - 350 0%Ongoing maintenance; replacements FY 2025-2028.
FISCAL YEAR 2024 4TH QUARTER REPORT(Expenditures through 6/30/24($000)
ATTACHMENT B
2024 06/30/24
CIP No.Description Project
Manager
FY 2024
Budget Expenses Balance Expense to
Budget %
Overall
Budget Expenses Balance Expense to
Budget % Comments
FISCAL YEAR-TO-DATE, 06/30/24 LIFE-TO-DATE, 06/30/24
P2671 980 Reservoirs Altitude Valve Vaults Renovation Gentry 25 - 25 0%682 679 3 100%Project warranty completed in Q4 FY 2023. Project closed at end of FY 2024.
P2672 District Roof Repairs and Replacement Program Payne 35 - 35 0%340 - 340 0%Ongoing maintenance; replacements FY 2025-2028.P2673 803-4 Reservoir Interior/Exterior Coating Santos - - - 0%2,350 - 2,350 0%No expenditures anticipated in FY 2024.P2675 458-1 and 458-2 Reservoirs Site Pavement Refurbishment Cameron 150 - 150 0%450 15 435 3%Design is at 50%. Project paused.
P2677 PL - 16-Inch, 870 Zone, La Media Road and Airway Road Utility Relocations Gentry 700 67 633 10%3,100 2,343 757 76%
Ongoing replacements FY 2025-2028. The City of San Diego will be constructing improvements, which will result in utility conflicts with existing District facilities at various locations. In most cases, the District does not have prior and superior rights. The facilities must be relocated prior to the City of San Diego constructing their improvements
via a reimbursement agreement.
P2678 Jamacha Boulevard Utility Relocation Gentry 25 - 25 0%250 - 250 0%
The County of San Diego is replacing sewer main with prior and superior rights. The District will be required to relocate any District infrastructure in conflict with this work. Work will continue into FY 2025.
P2680 PL - 12-inch Pipeline Replacement, 1530 Zone, Vista Diego Road Marchioro 40 7 33 18%425 77 348 18%
Project coordinated with the larger Vista Diego Hydropneumatic Pump Station Replacement (CIP P2639). See P2639 for updates.P2681 PL-12-Inch, 1655 Zone, Presilla Drive Pipeline Replacement Marchioro 25 - 25 0%1,800 130 1,670 7%No activity in FY 2024.P2682 AMI Project Carey 70 60 10 86%650 612 38 94%On track.P2685 980/711 PRS Renovation - Proctor Valley Rd Marchioro 5 - 5 0%850 - 850 0%No expenses anticipated in FY 2024.
P2686 870 PZ Seismic Vault Renovation Gentry 5 - 5 0%400 - 400 0%No activity in Q4 FY 2024; project on hold until additional resources are made available.
P2687 Steele Canyon Rd Bridge 803 PZ 20-inch WL Renovation Gentry 100 29 71 29%600 65 535 11%
Sample repair performed in Q2 FY 2023. Evaluation of the work delayed by water in Sweetwater River. No work done in Q4 FY 2024 due to staff vacancies.
P2689 944-1-9 Pump Station Meter Vault Renovation Gentry 20 - 20 0%200 - 200 0%No activity in Q4 FY 2024; project on hold until additional resources are made available.P2690 850-4 Reservoir Interior/Exterior Coating Santos - - - 0%1,850 - 1,850 0%No expenditures anticipated in FY 2024.
P2691 City of San Diego - Otay 2nd Pipeline Phase 4 Interconnections Relocation Gentry 50 24 26 48%1,000 24 976 2%
City of San Diego driving relocation. Interconnection facilities for Otay to be discussed in FY 2025. P2692 1485-2 PS Yard Piping Modifications Marchioro 1 - 1 0%600 - 600 0%No expenses anticipated in FY 2024.
P2695 Relocation of Data Center Kerr 25 16 9 64%250 16 234 6%Redesign of Data Center on schedule for FY 2025.
P2697 Valve Replacement Program - Phase 2 Mederos 350 401 (51) 115%12,000 401 11,599 3%
During FY 2024, we replaced 17 valves and installed 2 new in-line valves, mostly in the Spring Valley area and some of them in Via Rancho San Diego. Total cost for FY 2024 is $322,186.57 or $16,957.19 per valve. There were unknown circumstances during the valve installation on Rancho San Diego that lifted the cost of the approximate average of $15K per valve.P2699 Miscellaneous Replacements and Improve Fire Sprinkler Protection System in the Warehouse Payne 25 36 (11) 144%325 36 289 11%FY 2025 design; FY 2026 install.
P2700 Pump Station Equipment Replacement Program Mederos 150 118 32 79%1,250 118 1,132 9%
During FY 2024, $117,704.14 was spent with the majority of the cost going towards replacement of a pump motor at location # 1 at the 980-1 Pump Station. R2121 Res - 944-1 Reservoir Cover/Liner Replacement Marchioro 5 - 5 0%3,500 25 3,475 1%Replacement scheduled for FY 2028.R2148 Large Meter Replacement - Recycled Carey 10 5 5 50%135 59 76 44%On track.R2152 Recycled Water Meter Change-Out Carey 10 - 10 0%550 - 550 0%RFP will be released in Q4 FY 2024.R2156 RecPL - 14-inch RWCWRF Effluent Force Main Improvements Marchioro 10 4 6 40%1,300 259 1,041 20%No further expenses anticipated in FY 2024.R2157 RWCWRF Backwash Supply Pumps Upgrade Gentry 220 29 191 13%500 110 390 22%See R2117.
R2158 RWCWRF Stormwater Pond Improvements (R)Gentry 10 - 10 0%175 - 175 0%
No activities occurred during Q4 FY 2024. Planning to be coordinated with R2117 to determine impacts.
R2159 RecPL - 16-Inch, 680 Zone, Olympic Parkway Recycled Pipeline Replacement Gentry 3,500 14 3,486 0%6,000 480 5,520 8%Delayed materials were shipped in April 2024. Construction continues into FY 2025.R2161 450-1R Reservoir Interior/Exterior Coating & Upgrades Santos - - - 0%2,500 - 2,500 0%No activity in FY 2024.R2163 450-1 RW Res Disinfection Injection Vault Renovation Marchioro - - - 0%300 - 300 0%No expenses anticipated in FY 2024.
R2164 450-1 RW Res Stormwater Improvements Marchioro 70 60 10 86%800 65 735 8%
Alternatives analysis for a short-term solution completed FY 2024. An alternatives analysis for a long-term solution scheduled for completion Q1 FY 2025.
R2167 RecPL - 14-Inch, 927 Zone, Force Main Road Improvements and Erosion Repairs Marchioro 25 5 20 20%225 5 220 2%
The CIP budget was increased for the FY 2025 budget cycle to include road armor at water crossings and steep slopes.
R2169 Pump Station Equipment Replacement Program (R)Mederos 50 37 13 74%600 37 563 6%
During FY 2024, $36,894.56 was spent with the majority of the cost going towards the gear replacement at the Treatment Plant.
S2024 Campo Road Sewer Main Replacement Gentry 25 10 15 40%11,130 11,077 53 100%
Revegetation completed. Notice of Completion submitted to Caltrans. Waiting on final approval from Caltrans as of August 2024.
S2049 Calavo Basin Sewer Rehabilitation - Phase 2 Gentry 50 11 39 22%1,150 79 1,071 7%No activity in Q4 FY 2024; project on hold until additional resources are made available.
FISCAL YEAR 2024 4TH QUARTER REPORT(Expenditures through 6/30/24($000)
ATTACHMENT B
2024 06/30/24
CIP No.Description Project
Manager
FY 2024
Budget Expenses Balance Expense to
Budget %
Overall
Budget Expenses Balance Expense to
Budget % Comments
FISCAL YEAR-TO-DATE, 06/30/24 LIFE-TO-DATE, 06/30/24
S2050 Rancho San Diego Basin Sewer Rehabilitation - Phase 2 Gentry 20 - 20 0%1,100 7 1,093 1%No activity in Q4 FY 2024; project on hold until additional resources are made available.S2054 Calavo Basin Sewer Rehabilitation - Phase 3 Gentry - - - 0%1,300 - 1,300 0%No activity in FY 2024.
S2060 Steele Canyon Pump Station Replacement Gentry 10 - 10 0%1,900 - 1,900 0%No activity in Q4 FY 2024; project on hold until additional resources are made available.S2066 Rancho San Diego Basin Sewer Rehabilitation - Phase 3 Gentry - - - 0%950 - 950 0%No activity in FY 2024.S2069 Cottonwood Sewer Pump Station Renovation Santos 300 70 230 23%3,000 472 2,528 16%No activity in Q4 FY 2024.S2072 RWCWRF Rotary Screen Replacement Santos 100 - 100 0%600 2 598 0%No expenditures in FY 2024.
S2074 RWCWRF Stormwater Pond Improvements (S)Gentry 5 - 5 0%175 - 175 0%
No activities occurred during Q4 FY 2024. Planning to be coordinated with R2117 to determine impacts.
S2076 RWCWRF Grit Chamber Improvements Gentry 5 - 5 0%250 - 250 0%No expenditures in Q4 FY 2024. Planning work will continue with staff resource availability.
S2077 RWCWRF Blowers Renovation Gentry 120 48 72 40%400 48 352 12%Refurbishment of the first blower started in Q4 FY 2024.
S2079 Steele Canyon Rd Bridge 6-inch Sewer FM Renovation Gentry 50 - 50 0%350 - 350 0%Reference P2687, the two projects will be designed together.S2080 Standby Power Renovations - Sewer Rahders 10 26 (16) 260%200 26 174 13%LTD on schedule.Total Replacement/Renewal Projects Total:9,571 2,296 7,275 24%141,772 29,933 111,839 21%CAPITAL PURCHASE PROJECTSP2282Vehicle Capital Purchases Rahders 1,821 1,067 754 59%12,000 6,689 5,311 56%Project on schedule.P2286 Field Equipment Capital Purchases Rahders 219 194 25 89%3,500 2,539 961 73%Project on schedule.
P2571 Data Center Network Data Storage and Infrastructure Enhancements Kerr 15 9 6 60%530 464 66 88%Project nearing completion; scheduled for end of FY 2025.P2572 Enterprise Resource Planning (ERP) Replacement Kerr 280 67 213 24%795 67 728 8%Project on schedule.R2160 Recycled Water Field Equipment Capital Purchases Rahders - - - 0%700 221 479 32%No expenditures FY 2024.R2162 Vehicle Capital Purchases - Recycled Rahders - - - 0%500 93 407 19%No expenditures FY 2024.S2078 Vehicle Capital Purchases - Sewer Rahders - - - 0%750 - 750 0%No expenditures FY 2024.Total Capital Purchase Projects Total:2,335 1,337 998 57%18,775 10,073 8,702 54%DEVELOPER REIMBURSEMENT PROJECTS
P2595 PL - 16-inch, 624 Zone, Village 3N - Heritage Road, Main St/Energy Way Cameron 1 - 1 0%336 - 336 0%This is a developer reimbursement project.P2596 PL – 16-inch, 624 Zone, Village 3N – Main St, Heritage Rd/Wolf Canyon Cameron 1 - 1 0%900 - 900 0%This is a developer reimbursement project.P2598 PL-16-Inch, 624 Zone, Village 8W – Main St, La Media/Village 4 Cameron 1 - 1 0%280 - 280 0%This is a developer reimbursement project.P2599 PL-16-Inch, 624 Zone, Village 8W- Otay Valley Rd, School/Village 8E Cameron 1 - 1 0%500 - 500 0%This is a developer reimbursement project.P2602 PL - 16-inch, 624 Zone, Otay Valley Road, SR 125 Bridge Cameron 1 - 1 0%280 - 280 0%This is a developer reimbursement project.P2603 PL - 16-inch, 711 Zone, Hunte Parkway, SR 125 Bridge Cameron 1 - 1 0%340 - 340 0%This is a developer reimbursement project.R2028 RecPL – 8-in, 680 Zone, Heritage Road to Main Street Cameron 1 - 1 0%900 - 900 0%This is a developer reimbursement project.R2037 RecPL – 8-in, 680 Zone, Main Street/Otay Valley Road – Village 8W Cameron 1 - 1 0%620 - 620 0%This is a developer reimbursement project.R2038 RecPL – 8-in, 680 Zone, Village 3N – Main St, Heritage Rd/Wolf Canyon Cameron 1 - 1 0%470 - 470 0%This is a developer reimbursement project.R2047 RecPL – 12-in, 680 Zone, La Media Road - Birch/Main St Cameron 1 - 1 0%550 - 550 0%This is a developer reimbursement project.R2136 RecPL – 8-in, 680 Zone, Otay Valley Rd, SR 125 Bridge Cameron 1 - 1 0%140 - 140 0%This is a developer reimbursement project.R2137 RecPL - 8-in, 815 Zone, Hunte Parkway, SR 125 Bridge Cameron 1 - 1 0%170 - 170 0%This is a developer reimbursement project.Total Developer Reimbursement Projects Total:12 - 12 0%5,486 - 5,486 0%139 GRAND TOTAL 15,411$ 6,464$ 8,947$ 42%291,149$ 59,896$ 231,253$ 21%
Otay Water District
Capital Improvement Program
Fiscal Year 2024 Fourth Quarter
(through 6/30/2024)
ATTACHMENT C
R.W. Chapman Recycled Water Facility
Chlorine
Basin
Background
The approved CIP Budget for Fiscal Year 2024
consists of 139 projects that total $15.41 million.
These projects are broken down into four categories.
1.Capital Facilities $ 3.49 million
2.Replacement/Renewal $ 9.57 million
3.Capital Purchases $ 2.33 million
4.Developer Reimbursement $ 12 thousand
Overall expenditures through the fourth Quarter of
Fiscal Year 2024 totaled nearly $6.46 million, which is
approximately 42% of the Fiscal Year budget.
2
Fiscal Year 2024
Fourth Quarter Update
($000)
CIP
CAT Description FY 2024 Budget FY 2024 Expenditures
%
FY 2024 Budget
Spent
TotalLife-to-Date
Budget
TotalLife-to-Date
Expenditures
%
Life-to-Date
Budget
Spent
1 Capital Facilities $3,493 $2,831 81%$125,116 $19,890 16%
2 Replacement/Renewal $9,571 $2,296 24%$141,772 $29,933 21%
3 Capital Purchases $2,335 $1,337 57%$18,775 $10,073 54%
4 Developer Reimbursement $12 $0 0%$5,486 $0 0%
Total:
$15,411 $6,464 42%$291,149 $59,896 21%
3
Fiscal Year 2024
Fourth Quarter
CIP Budget Forecast vs. Expenditures
4
Annual CIP Budget vs.
Expenditures
5
87.2%
110.8%
102.7%
94.4%
41.9%
0%
20%
40%
60%
80%
100%
120%
$-
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
$16,000,000
$18,000,000
$20,000,000
FY 2020 FY 2021 FY 2022 FY 2023 FY 2024
PE
R
C
E
N
T
BU
D
G
E
T
/
E
X
P
E
N
D
I
T
U
R
E
S
FISCAL YEAR
Budget Total Expenditures Percent of FY Budget
5-Year Average % Budget/Exp. = 87.4%
Reasons for Underspending
◦Material Delays
◦Staff Turnover
◦Outside Agency Projects
Projects:
◦R2159 – Olympic Pkwy
- Valves delayed 9 months (delivery mid-May
2024)
FY 2024 Budget: $3.5M
FY 2024: $14K
Difference: $3.48M
6
Reasons for Underspending
◦P2662 – Potable Water Meter Change-Out
- Delayed to get consultant onboard
FY 2024 Budget: $1.0M
FY 2024 : $95K
Difference: $905K
◦P2282– Vehicle Capital Purchases
- Delay in delivery
FY 2024 Budget: $1.8M
FY 2024: $1.1M
Difference: $700K
7
Reasons for Underspending
◦P2616 – Pence Drive PL Replacement
- Phase II on hold
FY 2024 Budget: $600K
FY 2024: $61K
Difference: $539K
◦S2069 – Cottonwood Sewer Pump Station
Replacement
- Paused
FY 2024 Budget: $300K
FY 2024: $70K
Difference: $230K 8
Reasons for Underspending
Outside Agency Delays
◦P2553 – Heritage Road Bridge – City of CV driven project. PM retired Oct. 2023. CV still working on Caltrans clearance. OWD deposit due after low bidder approved.
Board approved reimbursement agreement at March 2023 Board Meeting
OWD Engr. Estimate in Jan. 2023 = $2.9M
FY 2024 Budget: $200K
FY 2024: $4K
Difference: $196K
◦P2677 – La Media Road & Airway Road Utility Relocation – City of San Diego driven
- Delayed due to numerous rain events
FY 2024 Forecast: $700K
FY 2024: $70K
Difference: $630K
9
10
CIP Projects in Construction
La Media RD and Airway RD
Utility Relocations(P2677)
Work includes all potable
water utility relocations
required due to
construction of storm
drains and road
improvements by the City of
San Diego in Otay Mesa
along La Media Road and
Airway Road. Facility
relocations vary in size from
2-inch to 18-inch.
Budget: $3.1M
Project is within budget
11
CIP Projects in Construction
12
4-26-24
6-19-24
6-05-24
CIP Projects in Construction
Olympic Parkway
Recycled Water Pipeline
Replacement (R2159)
Project will install
approximately 5,730
linear feet of 16-inch
recycled water line in
Olympic Parkway, and
removal/abandonment of
the existing 20-inch
recycled water line.
Budget: $6,000,000
NTP: March 25, 2024
Lead-time for high
pressure valves is longer
than expected. Received
mid-May.
Project is within budget 13
Chula Vista
Otay Ranch
High School
CIP Projects in Construction
RWCWRF Disinfection
System Improvements
(R2177 & R2157)
Project will replace
existing chlorine system
with Trojan UV system
and replacement of
existing filter backwash
supply pumps.
Combined
Budget: $4,775,000
NTP: April 8, 2024
Trojan UV system delivery
anticipated August 2024
Project is within budget
14
15
CIP Projects in Construction
4-11-24
5-31-245-31-24
6-4-24
6-10-24
Construction Contract Status
16
Consultant Contract Status
17
Consultant Contract Status
18
Consultant Contract Status
19
Consultant Contract Status
20
QUESTIONS?
21
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: October 2, 2024
PROJECT: Various DIV. NO. ALL
SUBMITTED BY: Michael Kerr, Information Technology Manager
APPROVED BY: Adolfo Segura, Chief, Administrative Services
Jose Martinez, General Manager
SUBJECT: FY24 YEAR-END REPORT OF THE DISTRICT’S FY23-26 STRATEGIC PLAN
GENERAL MANAGER’S RECOMMENDATION:
No recommendation. This is an informational item only.
COMMITTEE ACTION:
Please see “Attachment A”.
PURPOSE:
To provide a year-end report of the District’s FY23-26 Strategic Plan
for FY24.
ANALYSIS:
Summary
The current Otay Water District Strategic Plan is a four-year plan from
the start of FY23 to the end of FY26. This report details the year-end
results for the second year of our four-year program.
Objectives – Target 90%
The Strategic Plan objectives ensure the District executes its mission-
developed strategies and implements appropriate changes necessary to
guide the agency, meet new challenges, and adapt positively to change.
FY24 year-end results are below target at 85%, with 29 of 34 active
initiatives completed or on schedule, one (1) behind schedule, and four
(4)on hold.
AGENDA ITEM 5
Objectives Behind Schedule (1):
FINANCIAL
Strategy #2: Invest in technology to enhance customer engagement and
satisfaction.
Objective #1: Deploy Advanced Metering Infrastructure (AMI) technology
in service areas to improve District operations.
In September 2023, the District’s contractor, Master Meter, began
upgrading automated meter reading (AMR) meters to advanced meter
infrastructure (AMI) meters. While the progress has been slower than
expected, the conversion is now projected for completion in 2025, with
fewer meters converted than initially planned. As the transition
continues, the customer engagement phase will be launched accordingly.
In February 2024, staff applied for an additional $500,000 WaterSmart
grant, which was approved in August 2024. This funding will support
the conversion of additional meters to AMI during the upcoming meter
replacement program.
Objectives On Hold (4):
FINANCIAL
Strategy #1: Maintain a long-range financing plan that sets forth the
long-term funding needs of the District.
Objective #2: Evaluate banking functions for lower cost and process
efficiencies.
0
5
10
15
20
25
30
35
40
45
29
1 4
1
On Schedule/Completed Behind On Hold Not Started
29 of 34 Objectives Below Target (85%)
With the delay of the cost-of-service study, staff will explore
alternative options for reducing credit card processing costs.
Although the District has switched online credit card providers, staff
cannot itemize credit card interchange fees by account type because
of reporting limitations. As a result, the analysis cannot proceed,
and the objective has been put on hold. Staff intend to gather
additional data in FY25 to develop potential cost-saving strategies.
Strategy #1: Maintain a long-range financing plan that sets forth the
long-term funding needs of the District.
Objective #3: Evaluate the District’s cash reserve policies to consider
optimal uses and levels of reserves to ensure financial resiliency.
This objective was placed on hold pending the completion of the
Financials module of the Enterprise Resource Planning (ERP)
implementation, which is expected to go live in January 2025.
LEARNING AND GROWTH
Strategy #1: Coordinate workforce planning activities to determine
future needs, identify gaps, and implement actions to close the gaps.
Objective #2: Evaluate the implementation of learning and development
programs in coordination with partner agencies.
This objective was placed on hold while implementing the Memorandum
of Understanding (MOU) and Health Reimbursement Arrangement (HRA).
During this period, the District continued to support employee growth
by offering access to various training and development opportunities.
These include resources from the Centre for Organizational
Effectiveness, Franklin Covey, Vector Solutions, Liebert Cassidy
Whitmore (LCW) Training Consortium, the Association of California
Water Agencies Joint Powers Insurance Authority (ACWA JPIA), and other
external training providers.
Strategy #1: Coordinate workforce planning activities to determine
future needs, identify gaps, and implement actions to close the gaps.
Objective #3: Analyze and identify workforce trends to address critical
gaps between the current workforce and future needs.
This objective was placed on hold during the MOU and HRA
implementation. However, workforce trends were gathered during
ongoing Innovation Committee Meetings held in the third and fourth
quarters.
Key Performance Indicators (KPIs) – Target 75%
KPIs are designed to track the District’s day-to-day performance,
measuring the effectiveness and efficiency of essential operational
services. The District’s overall KPI goal of 75% is considered “on
target.” For FY24, year-end results exceeded this target, reaching 88%,
with 29 of 33 items meeting or surpassing the desired level.
KPIs are defined using established AWWA performance benchmarks, water
agency standards, and historical trends. Of the total measures outlined
in the Strategic Plan, ten (10) are reported annually to include:
• Water Rate Ranking
• Sewer Rate Ranking
• Water Debt Coverage
• Sewer Debt Coverage
• Reserve Level
• Accounts Per Full-Time Employee (FTE)
• Business Recovery Exercises
• Vulnerability Assessments
• Potable Tank Inspection and Cleaning
• Injury Incident Rate
One (1) measure is reported biennially to triennially:
• Customer Opinion Survey
29 of 33 Key Performance Indicators are On Target (88%)
0510152025303540
29
4
On Target Not on Target
KPI’s Not on Target (4):
Water Debt Coverage Ratio
Target: 150% excluding growth revenue annually.
Excluding the non-cash GASB-68 adjustment of $5 million, the Debt
Coverage Ratio is 186%. Including the $5 million non-cash GASB-68
adjustment for pension accounting, the Debt Coverage Ratio is 133%.
CIP Project Expenditures vs. Budget
Target: 95% of budget annually.
Capital Improvement Project (CIP) expenditure reached 42% at year-end,
falling short due to delays in material acquisition and staff
vacancies. Staff anticipates being back on track in FY25.
Potable Tank Inspection and Cleaning
Target: 7 potable water storage tanks and/or reservoirs cleaned annually.
The target for this measure is typically 8 potable reservoirs cleaned
per fiscal year. However, in FY23, 9 reservoirs were cleaned and
inspected (624-3, 980-1, 980-2, 1296-1, 1296-2, 1296-3, 571-1, 1004-
2, and 485-1, which was re-coated). As a result, the target for FY24
was reduced from 8 to 7.
In FY24 Q4, a total of 6 reservoirs were cleaned (803-3, 832-1, 657-1,
657-2, 624-1, and 870-1). Reservoir 850-2 was scheduled for cleaning
but was not completed due to contractor issues. This cleaning has been
rescheduled for FY25 Q3.
Employee Turnover Rate
Target: Less than 5% turnover annually.
There were 12 voluntary terminations in FY24, resulting in an 8.81%
turnover.
Next Steps
Staff will continue to focus on the plan’s objectives, key performance
indicators, and emerging trends.
Committee Reports – Slideshow
The year-end results of the Strategic Plan are presented to the
Engineering, Operations, and Water Resources Committee, and Finance and
Administration Committee, explicitly focusing on the most relevant
information for each Committee (see “Attachment B”). The Strategic Plan
is also available on the District’s website.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
Informational item only; no fiscal impact.
STRATEGIC GOAL:
Strategic Plan and Performance Measure reporting is critical in providing
performance reporting to the Board and staff.
LEGAL IMPACT:
None.
ATTACHMENTS:
Attachment A – Committee Action Report
Attachment B – PowerPoint Presentation
ATTACHMENT A
SUBJECT/PROJECT: FY24 YEAR-END REPORT OF THE DISTRICT’S FY23-26 STRATEGIC
PLAN
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources, and the Finance and
Administration Committee met on September 17 and 19, 2024, respectively,
to review this item. The Committee supports presentation to the full Board.
NOTE:
The “Committee Action” is written in anticipation of the Committee moving
the item forward for Board approval. This report will be sent to the
Board as a committee approved item or modified to reflect any discussion
or changes as directed by the committee prior to presentation to the full
Board.
OTAY WATER DISTRICT
STRATEGIC PLAN
FY 2024 Year-End Report 2023
2026
ATTACHMENT B
BALANCED SCORECARD
2
Focuses on the financial
performance of the District
FINANCIAL
Focuses on the District’s culture
and development of staff to
ensure there is a productive and
skilled workforce in place
LEARNING AND
GROWTH
Focuses on customer service
levels, satisfaction, brand,
and confidence
CUSTOMER
Focuses on business processes
designed to deliver and improve
customer objectives and
services
INTERNAL
BUSINESS PROCESS
90%
Total 35
ON SCHEDULE
COMPLETED BEHIND SCHEDULE ON HOLD
OBJECTIVES
85%3%12%
TR
E
N
D
S
YEAR-END
FY 2024
29 Objectives
29/34 = 85%
Overall Target
94%
88%
93%95%94%
82%86%
98%100%
85%
50%
60%
70%
80%
90%
100%
FY15 FY16 FY17 FY18 FY19 FY20 FY21 FY22 FY23 FY24
Year-End
Target
3
Active/Completed 34
Not Started 1
1 Objective
1/34 = 3%
4 Objectives
4/34 = 12%
CUSTOMER
Enhance and build public awareness of the
District’s priorities, initiatives, programs, and
services
Collect and analyze customer feedback on District operations,
projects, programs, service experience, and expectations
Advance the District's web and social media presence
Enhance internal communications, tools, and technology to
disseminate information to District staff effectively
Enhance education, outreach, and communication tools to the
public on the understanding of water supply constraints and
rates and how they affect/support a reliable water supply
4
Completed On Schedule
EILEEN SALMERON
Communications Assistant
With 2024 WaterSmart Landscape Contest
winner, Shannon Nembach (June 27, 2024)
FINANCIAL
Maintain a long-range financing plan that sets forth
the long-term funding needs of the District
Evaluate grant funding opportunities
Evaluate banking functions for lower cost and process
efficiencies
Evaluate the District’s cash reserve policies to consider optimal
uses and levels of reserves, to ensure financial resiliency
Conduct an evaluation of a health savings investment account
program for an optional post-employment benefit
Conduct a compensation study to evaluate labor industry
conditions and the District’s competitiveness
Invest in technology infrastructure to enhance
customer engagement and satisfaction
Deploy Advanced Metering Infrastructure (AMI) technology in
service areas to improve the District operations
Evaluate Interactive Voice Response (IVR)/Online customer
portal for water use management and assistance
5
Completed On Schedule Behind Schedule On Hold
KEVIN KOEPPEN
Assistant Chief of Finance
INTERNAL BUSINESS PROCESS
Leverage the use of renewable and clean energy
resources and reduce the use of hazardous chemicals
Evaluate and implement energy-efficient systems
Evaluate and implement alternative energy opportunities
Advance Clean Fleet Regulations District Implementation Program of
Zero or near Zero Emissions Vehicles
Reduce the District’s chemical footprint by substituting hazardous
chemicals for similar, less hazardous chemicals
Implement technologies to improve response time,
security, and operational effectiveness
Conversion of the District’s enterprise Geographic Information
System (GIS/Esri) from a Geometric Network to a Utility Network
Model
Conduct needs assessment/replacement of District's financial
management system
Maintain and regularly evaluate internal financial controls
Leverage Cityworks to further develop job task process
standardization and work order cost modeling
6
Completed On Schedule Not Started
Left to right: OMAR SANCHEZ and ABRAHAM YANEZ
Equipment Mechanics II
INTERNAL BUSINESS PROCESS
Develop appropriate water resource mix to meet
the water reliability needs of the community
Use the Water Facilities Water Management Plan/Urban Water
Management Plan to analyze future needs and prescribe
approaches to meeting future requirements
Evaluate City of San Diego’s recycled water purchase
Develop the District’s long-term water supply strategies and
planning efforts with regional partnerships
Respond to anticipated water shortages through
rate structure modification, conservation
assistance, and outreach
Monitor and modify the Water Shortage Contingency Plan, as
needed
Identify, evaluate, and implement new opportunities for
recycled water, including potential for potable reuse
7
Completed On Schedule JEFF GOIN
Disinfection Technician
INTERNAL BUSINESS PROCESS
Advancement of District's Asset Management Program
Formalization of Standard Operating Procedures (SOP) and Planned
Job Observations (PJO)
Develop long-term strategic operations and maintenance program
(Total Asset Management)
Collect and maintain accurate asset records, including criticality,
maintenance history, asset condition, and performance for
continuous improvement
Cloud migration of the District’s enterprise Geographic Information
System (GIS/Esri) and the associated Asset Management and Field
Applications
Cyber and Physical Security
Advance the use of the District's Supervisory Control and Data
Acquisition (SCADA) system to further enhance the security and
reliability of the distribution system and optimize administration
Evaluate new disaster recovery solutions and advance the District's
enterprise business continuity program
8
Completed On Schedule
BERNARDO SEPARA
Asset Management Specialist
LEARNING AND GROWTH
Coordinate workforce planning activities to determine
future needs, identify gaps, and implement actions to
close the gaps
Maximize opportunities to develop employees through
training and mentoring
Evaluate the implementation of learning and development
programs in coordination with partner agencies
Analyze and identify workforce trends to address critical
gaps between the current workforce and future needs
Improve Organization Effectiveness
Negotiate successor Memorandum of Understanding
(MOU) with the employee association and unrepresented
employees to focus on recruitment and retention
Implement a cross-functional innovation committee to
advance the District’s culture of collaboration and process
improvement among departments
9
On Schedule On Hold
Left to right: JULIANA LUENGAS, LAURA YORK, TANYA
ROMERO, DIANNE GUIRIBA, JENNY DIAZ, FELICIA MONTANO,
and SONIA GOMEZ
Conference: Women in Water (March 21, 2024)
1
0
Evaluate new disaster recovery solutions and advance the District's enterprise business continuity program.
Conduct an evaluation of a health savings investment account program for an optional post-employment benefit.
Evaluate grant funding opportunities.
Negotiate successor Memorandum of Understanding (MOU) with the employees’ association and unrepresented employees to focus on recruitment and retention.
NOTABLE MILESTONES YEAR-END
FY 2024
KEY PERFORMANCE INDICATORS
TR
E
N
D
S
YEAR-END
FY 2024
Overall Target 75%
Total 34
Reported Quarterly 23
Reported Annually 10
83%
90%88%
95%
83%
90%90%88%88%88%
50%
60%
70%
80%
90%
100%
FY15 FY16 FY17 FY18 FY19 FY20 FY21 FY22 FY23 FY24
Year-End
Target
88%
29 KPIs
29/33 = 88%
ON TARGET NOT ON TARGET
12%
4 KPIs
4/33 = 12%
Reported Biennial to
Triennial 1
11
12
DANA GUTIERREZ
Customer Service Representative II
98.33%
97.84%
98.12%98.00%
98.38%98.43%98.55%98.60%98.68%98.54%
95%
96%
97%
98%
99%
100%
2015 2016 2017 2018 2019 2020 2021 2022 2023 2024
Year-End Result
Target
ANSWER RATE
TARGET
97% average answer rate per quarter and annually
CALCULATION
Number of calls answered/Total number of calls
TARGET
100% of all health-related drinking water standards per quarter and annually
CALCULATION
Number of days the primary health regulations are met/Number of days in the reporting
period
AWWA BENCHMARK
100% - 75th Percentile for population served between 100,001 – 500,000 (Water)13
100%
(FY 2015 - FY 2024)
POTABLE WATER COMPLIANCE RATE
( AWWA | Water Operations)
3.69
5.12
3.94 4.20 3.55 3.51
4.50 3.85
1.02 0.78
0
5
10
15
20
25
30
2015 2016 2017 2018 2019 2020 2021 2022 2023 2024
Year-End Result
Target
75th Percentile
Median
25th Percentile
TECHNICAL QUALITY COMPLAINT
(AWWA | Customer Relations)
TARGET
No more than 4.6 complaints per 1,000 customer accounts annually |
No more than 1.15 complaints per 1,000 customer accounts per quarter
CALCULATION
Number of technical quality complaints per year/Number of active accounts per reporting period
AWWA BENCHMARK
Average of 75th Percentile, 2.6, and Median, 6.6, for population served between 100,001 – 500,000
(Combined Utilities)
PHILLIP KUSSLER
Water Systems Operator II
66%
75%
70%
72%
74%
77%
66%
72%
76%
72%
50%
55%
60%
65%
70%
75%
80%
85%
90%
95%
100%
2015 2016 2017 2018 2019 2020 2021 2022 2023 2024
Year-End Result
Target
14
PLANNED POTABLE WATER
MAINTENANCE RATIO IN $
TARGET
70% of all labor costs spent on preventative maintenance per quarter and annually
CALCULATION
Total Planned Maintenance Cost/Total Maintenance CostDEANDRE SAVAGE
Water Systems Operator III
92%92%91%
82%
84%
92%
93%
90%
92%92%
50%
55%
60%
65%
70%
75%
80%
85%
90%
95%
100%
2015 2016 2017 2018 2019 2020 2021 2022 2023 2024
Year-End Result
Target
66%
86%
91%
74%74%
70%
55%
74%
90%
93%
50%
55%
60%
65%
70%
75%
80%
85%
90%
95%
100%
2015 2016 2017 2018 2019 2020 2021 2022 2023 2024
Year-End Result
Target
PLANNED RECYCLED WATER
MAINTENANCE RATIO IN $
TARGET
70% of all labor costs spent on preventative maintenance per quarter
and annually
CALCULATION
Total Planned Maintenance Cost/Total Maintenance Cost 15
PLANNED WASTEWATER
MAINTENANCE RATIO IN $
TARGET
80% of all labor costs spent on preventative maintenance per quarter
and annually
CALCULATION
Total Planned Maintenance Cost/Total Maintenance Cost
$785.11
$912.56
$1,095.70
$1,165.82
$1,071.66
$996.29
$1,374.69
$869.97
$1,049.68
$1,101.51
$500
$700
$900
$1,100
$1,300
$1,500
$1,700
2015 2016 2017 2018 2019 2020 2021 2022 2023 2024
Year-End Result
Target
2.5%
4%4.1%
3.3%
3.6%3.8%3.9%4%
3.5%3.3%
0%
1%
2%
3%
4%
5%
6%
7%
2015 2016 2017 2018 2019 2020 2021 2022 2023 2024
Year-End Result
Target
DISTRIBUTION SYSTEM LOSS
TARGET
Less than 5% of unaccounted water per quarter and annually
CALCULATION
(Total Potable Water Purchased + Total Recycled Water Purchased & Produced) –
(Total Measured Billed & Unbilled Water)/(Total Potable Water Purchased + Total
Recycled Water Purchased & Produced)16
DIRECT COST OF TREATMENT
PER MGD
TARGET
No more than $1464 per MGD spent on wastewater treatment annually |
No more than $1255 MGD spent in Q1 & Q4 and $1673 MGD spent in Q2 & Q3
CALCULATION
Total O&M costs directly attributable to sewer treatment/Total volume in MG for one
quarter
TARGET
No more than 5% per quarter and annually
CALCULATION
Cost of Change Orders (not including allowances)/Original construction contract
amount (not including allowances)17
TARGET
95% of budget annually
(Q1: 15% + Q2: 21% + Q3: 29% + Q4: 30% = 95%)
CALCULATION
Actual Expenditures/Annual Budget
92.20%89.80%
109.10%
97.40%
104.80%
87.30%
111%
103%
94.40%
42%
0%
20%
40%
60%
80%
100%
120%
140%
2015 2016 2017 2018 2019 2020 2021 2022 2023 2024
Year-End Result
Target
CIP PROJECT EXPENDITURES
VS. BUDGET
1.9%1.8%
1.5%1.3%
3.1%
5.6%
4.4%
2.0%
0.5%
-0.4%
-1%
0%
1%
2%
3%
4%
5%
6%
7%
8%
2015 2016 2017 2018 2019 2020 2021 2022 2023 2024
Year-End Result
Target
CONSTRUCTION CHANGE
ORDER INCIDENCE
8
7
5
6
3
5 5 5 5 4
0
2
4
6
8
10
12
14
16
18
20
22
24
26
28
2015 2016 2017 2018 2019 2020 2021 2022 2023 2024
Year-End Result
Target
10
12
11
3 3
5 5 5 5
9
0
2
4
6
8
10
12
14
16
18
20
22
2015 2016 2017 2018 2019 2020 2021 2022 2023 2024
Year-End Result
Target
SEWER RATE RANKINGWATER RATE RANKING
TARGET
Bottom 50th percentile for the 22 member agencies in San Diego
CALCULATION
Ranking for the average monthly water bill among CWA member agencies
TARGET
Bottom 50th percentile for the 28 sewer service providers in San Diego
CALCULATION
Ranking for the average monthly bill among sewer service providers in San Diego
County 18
19
168%
171%
200%
236%
165%
188%
272%
262%
219%
133%
0%
50%
100%
150%
200%
250%
300%
2015 2016 2017 2018 2019 2020 2021 2022 2023 2024
Year-End Result
Target
1241%
371%
838%
603%
797%
0%
200%
400%
600%
800%
1000%
1200%
1400%
2020 2021 2022 2023 2024
Year-End Result
Target
SEWER DEBT COVERAGE RATIOWATER DEBT COVERAGE RATIO
TARGET
150% excluding growth revenue annually
CALCULATION
Qualified net operating revenues/Debt service requirements
19
TARGET
150% excluding growth revenue annually
CALCULATION
Qualified net operating revenues/Debt service requirements
20
100%
78%
85%
100%100%100%
85%83%
100%
83%
0%
20%
40%
60%
80%
100%
120%
140%
2015 2016 2017 2018 2019 2020 2021 2022 2023 2024
Year-End Result
Target
RESERVE LEVEL
TARGET
83% annually
CALCULATION
Number of reserve funds that meet or exceed fund target levels/Total
number of reserve funds
20
99.81%99.97%99.99%99.98%99.94%99.99%99.99%99.99%99.99%99.87%
95%
96%
97%
98%
99%
100%
101%
2015 2016 2017 2018 2019 2020 2021 2022 2023 2024
Year-End Result
Target
BILLING ACCURACY
TARGET
99.8% billing accuracy per quarter and annually
CALCULATION
Number of correct bills/Number of bills issued during the reporting
period
21
DAVID ROCHA
Utility Crew Leader
406
426
410 410 408 406
423
442
406
412
409 408 407 406
399 398
375
380
385
390
395
400
405
410
415
420
425
430
435
440
445
450
2017 2018 2019 2020 2021 2022 2023 2024
Year-End Result
Target
ACCOUNTS PER FULL-TIME
EMPLOYEE (FTE)
TARGET
398 accounts per FTE annually
CALCULATION
Potable + Recycled + Sewer Accounts/Number of FTEs
22
JULIAN VELAZQUEZ
Sr. Utility Locator
TARGET
100% mark-out accuracy per quarter and annually
CALCULATION
Number of mark-outs performed without an at-fault hit, which is damage to a District
facility that results from a missing or erroneous mark-out/Total number of mark-outs
100%100%100%100%100%100%100%100%
99%
100%
95%
96%
97%
98%
99%
100%
101%
2015 2016 2017 2018 2019 2020 2021 2022 2023 2024
Year-End Result
Target
MARK-OUT ACCURACY
TARGET
No more than 2.5 leaks per 100 miles of distribution piping annually |
No more than 0.625 leaks per 100 miles of distribution piping per quarter
CALCULATION
100 (Number of leaks)/Total miles of distribution piping
AWWA BENCHMARK
2.5 – 75th percentile for population served between 100,001-500,000 23
TARGET
No more than 3 breaks per 100 miles of distribution piping annually |
No more than 0.75 breaks per 100 miles of distribution piping per quarter
CALCULATION
100 (Number of breaks)/Total miles of distribution piping
AWWA BENCHMARK
3 – 75th percentile for population served between 100,001-500,000
0.13 0.55
0
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
2023 2024
Year-End Result
Target
75th Percentile
Median
25th Percentile
POTABLE WATER DISTRIBUTION
SYSTEM INTEGRITY (LEAKS)
(AWWA | Water Operations)
New measure
in FY23 0.41 0.42
0
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
2023 2024
Year-End Result
Target
75th Percentile
Median
25th Percentile
New measure
in FY23
POTABLE WATER DISTRIBUTION
SYSTEM INTEGRITY (BREAKS)
(AWWA | Water Operations)
TARGET
No more than 2.5 leaks per 100 miles of recycled distribution system annually |
No more than 0.625 leaks per 100 miles of recycled distribution system per quarter
CALCULATION
100 (Number of leaks)/Total miles of recycled distribution system
24
TARGET
No more than 3 breaks per 100 miles of recycled distribution system annually |
No more than 0.75 breaks per 100 miles of recycled distribution system per quarter
CALCULATION
100 (Number of breaks)/Total miles of recycled distribution system
0 00
0.5
1
1.5
2
2.5
3
3.5
4
4.5
5
2023 2024
Year-End Result
Target
RECYCLED WATER SYSTEM
INTEGRITY (LEAKS)
New measure
in FY23
0 00
0.5
1
1.5
2
2.5
3
3.5
4
4.5
5
2023 2024
Year-End Result
Target
New measure
in FY23
RECYCLED WATER SYSTEM
INTEGRITY (BREAKS)
25
TARGET
20% of District valves exercised annually to accomplish 100% every five years
(4092 valves annually | 1023 valves per quarter)
CALCULATION
Total number of valves exercised per year
1338
1226
100
300
500
700
900
1100
1300
1500
2023 2024
Year-End Result
Target
HYDRANT MAINTENANCE
PROGRAM
TARGET
20% of District fire hydrants maintained annually to accomplish 100% every 5 years
(1220 fire hydrants annually | 305 fire hydrants per quarter)
CALCULATION
Total number of fire hydrants maintained
3425
4549
3228
3405
3298
2969
4723
3132
4296
4361
2550
3050
3550
4050
4550
2015 2016 2017 2018 2019 2020 2021 2022 2023 2024
Year-End Result
Target
SYSTEM VALVE
EXERCISING PROGRAM
New measure
in FY23
26
TARGET
100% assigned easements, evaluated via desktop tools, and inspected annually
(100 easements are assigned for FY24 | 25 easements per quarter)
CALCULATION
Number of easements evaluated and inspected/Total easements assigned for the
period
129%
188%
111%
100%
106%
100%
50%
70%
90%
110%
130%
150%
170%
190%
2019 2020 2021 2022 2023 2024
Year-End Result
Target
EASEMENT EVALUATION AND
FIELD INSPECTION
TARGET
0 overflows per quarter and annually
CALCULATION
100 (Number of sewer overflows during the reporting period)/Total miles of pipe in the sewage
collection system
AWWA BENCHMARK
0 – 75th Percentile for population served between 0-50,000
0 0
1.14
0
1.14 1.14 1.14
2.27
1.14
00
1
2
3
4
5
6
7
8
9
10
2015 2016 2017 2018 2019 2020 2021 2022 2023 2024
Year-End Result
Target
75th Percentile
Median
25th Percentile
SEWER OVERFLOW RATE
(AWWA | Wastewater Operations)
100%
(FY2023 – FY2024)
TARGET
100% of exercises completed annually (2 exercises scheduled for FY24)
CALCULATION
Total number of business recovery exercises completed annually
TARGET
100% of assessments completed annually (2 assessments scheduled for FY24)
CALCULATION
Total number of vulnerability assessments completed annually
100%100%
0%
100%
2023 2024
Year-End Result
Target
New Measure in FY23
BUSINESS RECOVERY
EXERCISES
27
VULNERABILITY ASSESSMENT
New Measure in FY23
Left to right: ISAAC PEREZ and
MICHAEL CHRISTENSEN
IT Operations Staff
28
TARGET
7 potable water storage tanks and/or reservoirs cleaned annually
CALCULATION
Number of tanks cleaned and inspected annually
7
11
8 8
9
6
5
6
7
8
9
10
11
12
13
14
15
2019 2020 2021 2022 2023 2024
Year-End Result
Target
POTABLE TANK
INSPECTION AND CLEANING
4.40 4.40 4.40
2.90
2.10
5.10
4.10
3.30
0
2
4
6
8
10
12
2017 2018 2019 2020 2021 2022 2023 2024
Year-End Result
Target
75th Percentile
Median
25th Percentile
(Began utilizing AWWA
Benchmark in 2023)
INJURY INCIDENT RATE
(AWWA | Organizational Development)
TARGET
No more than 4.1 injury incidents per 200,000 hours worked annually
(based on Department of Labor average for similar-size water agencies)
CALCULATION
(Number of recordable injuries/illnesses x 200,000 average hours worked)/ Total hours
employees worked
AWWA BENCHMARK
Average of 75th Percentile, 3, and Median, 5.3, for Combined Utilities
29
JAVIER VASQUEZ
Meter Maintenance Worker II
Training: Development of Standard Operating Procedures
TARGET
24 hours per field employee annually | 6 hours per employee per quarter
CALCULATION
Total qualified safety training hours for field employees/Average number of field
employees
43.11
36.80
30.83 33.38 34.04
79.04
28.40
55.77
42.26
48.61
0
10
20
30
40
50
60
70
80
90
100
2015 2016 2017 2018 2019 2020 2021 2022 2023 2024
Year-End Result
Target
SAFETY TRAINING PROGRAM
30
TARGET
15.6 hours per employee annually | 3.9 hours per employee per quarter
CALCULATION
Total qualified training hours for all employees/Average number of FTEs
AWWA BENCHMARK
15.6 – Median for combined utilities
17.53
23.02 22.89
18.11
26.85
59.90
16.49
24.53 24.91
26.64
10
20
30
40
50
60
70
2015 2016 2017 2018 2019 2020 2021 2022 2023 2024
Year-End Result
Target
75th Percentile
Median
25th Percentile
(Began utilizing AWWA
Benchmark in 2023)
TRAINING HOURS PER EMPLOYEE
(AWWA | Organizational Development)
TARGET
Less than 5% turnover annually | Less than 1.25% turnover per quarter
CALCULATION
Number of voluntary terminations (not including retirements)/Average number of
employees
3.15%
0%
0.75%
1.50%
3.63%
2.19%2.16%
7.97%
6.43%
8.81%
0%
1%
2%
3%
4%
5%
6%
7%
8%
9%
10%
2015 2016 2017 2018 2019 2020 2021 2022 2023 2024
Year-End Result
Target
EMPLOYEE VOLUNTARY
TURNOVER RATE
RESOURCE LINKS:
Otay Water District Website | Strategic Plan
FY23 - FY26 Strategic Plan Digital Publication
QUESTIONS?