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Home My WebLink About07-06-22 Board Minutes 1 MINUTES OF THE BOARD OF DIRECTORS MEETINGS OF THE OTAY WATER DISTRICT AND OTAY WATER DISTRICT FINANCING AUTHORITY July 6, 2022 1. The meeting was called to order by President Smith at 3:32 p.m. 2. ROLL CALL Directors Present: Keyes, Lopez (Arrived at 3:38 p.m.), Robak and Smith Directors Absent: Director Croucher Staff Present: General Manager Jose Martinez, General Counsel Dan Shinoff, Chief of Engineering Rod Posada, Chief Financial Officer Joe Beachem, Chief of Administration Adolfo Segura, Chief of Operations Andrew Jackson, Asst. Chief of Finance Kevin Koeppen, District Secretary Tita Ramos-Krogman and others per attached list. 3. PLEDGE OF ALLEGIANCE 4. APPROVAL OF AGENDA A motion was made by Director Robak, seconded by Director Keyes, and carried with the following vote: Ayes: Directors Keyes, Robak and Smith Noes: None Abstain: None Absent: Directors Croucher and Lopez to approve the agenda. 5. APPROVE THE MINUTES OF THE REGULAR BOARD MEETING OF JUNE 8, 2022, AND SPECIAL BOARD MEETING OF JUNE 22, 2022 A motion was made by Director Robak, seconded by Director Keyes, and carried with the following vote: Ayes: Directors Keyes, Robak and Smith Noes: None Abstain: None Absent: Directors Croucher and Lopez to approve the minutes of the regular board meeting of June 8, 2022, and special board meeting of June 22, 2022. 2 6. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA No one wished to be heard. ACTION ITEMS 7. BOARD a) ADOPT RESOLUTION NO. 4414, A RESOLUTION OF THE BOARD OF DIRECTORS OF THE OTAY WATER DISTRICT, AUTHORIZING THE REGISTRAR OF VOTER TO RENDER SERVICES RELATING TO THE CONDUCT OF AN ELECTION General Counsel Daniel Shinoff indicated that President Smith’s and Director Croucher’s terms are up this year and they plan to run for re-election. He stated that the Registrar of Voters require a resolution to render services relating to the conduct of an election which include placing both directors on the November 2022 Election Ballot. It is recommended that the board adopt Resolution No. 4414. A motion was made by Director Robak, seconded by Director Keyes, and carried with the following vote: Ayes: Directors Keyes, Robak and Smith Noes: None Abstain: None Absent: Directors Croucher and Lopez to adopt Resolution No. 4414, a Resolution of the Board of Directors of the Otay Water District, authorizing the Registrar of Voters to render services relating to the conduct of an election. b) AUTHORIZE STAFF TO CONDUCT REMOTE TELECONFERENCE MEETINGS OF THE BOARD OF DIRECTORS, INCLUDING COMMITTEE MEETINGS, PURSUANT TO RESOLUTION NO. 4401 WHICH THE BOARD ADOPTED AT A SPECIAL BOARD MEETING ON SEPTEMBER 27, 2021, AND IN ACCORDANCE WITH THE PROVISIONS OF GOVERNMENT CODE §54953(e) FOR THE NEXT 30 DAYS BECAUSE (1) A STATE OF EMERGENCY RELATED TO COVID-19 IS CURRENTLY IN EFFECT; (2) LOCAL OFFICIALS IN SAN DIEGO COUNTY HAVE IMPOSED OR RECOMMENDED MEASURES TO PROMOTE SOCIAL DISTANCING IN CONNECTION WITH COVID-19; AND (3) DUE TO THE COVID-19 EMERGENCY, MEETING IN PERSON WOULD PRESENT IMMINENT RISKS TO THE HEALTH AND SAFETY OF ATTENDEES A motion was made by Director Keyes, seconded by Director Robak, and carried with the following vote: 3 Ayes: Directors Keyes, Robak and Smith Noes: None Abstain: None Absent: Directors Croucher and Lopez to authorize staff to conduct remote teleconference meetings of the board of directors for the next 30 days, including committee meetings, pursuant to Resolution No. 4401 which the Board adopted at a special board meeting on September 17, 2021, and in accordance with the provisions of Government Code §54953(e). c) DISCUSS THE 2022 BOARD MEETING CALENDAR There were no changes to the board calendar. Director Lopez arrived at 3:38 p.m. UREPORTS 8. GENERAL MANAGER’S REPORT General Manager Martinez presented information from his report that included the Annual 54 Acre Mowing Service, Government Finance Officers Association Award for the FY 2022 Budget, California Society of Municipal Finance Operating Budget Award, and the FY 2022 Sewage Flows to Metro vs. Planned Capacity. He also provided an update on the May 10th 980-2 Pump station leak in Chula Vista. 9. SAN DIEGO COUNTY WATER AUTHORITY UPDATE President Smith reported that CWA approved the rates and charges for fiscal year 2022-2023, provided information on pipelines and shutdown plans for fiscal year 2022-2023 and information on board processes and conduct with regards to voting for vacant board positions. 10. DIRECTORS' REPORTS/REQUESTS Written reports from Directors Croucher, Keyes, Lopez and Robak were submitted to District Secretary Ramos-Krogman, which will be attached to the minutes for today’s meeting. 11. PRESIDENT’S REPORT President Smith stated that a Per Diem increase will be considered at the August 3, 2022, board meeting. A written report from President Smith was submitted to District Secretary Ramos- Krogman and will be attached to the minutes for today’s meeting. U 4 12. CLOSED SESSION The board recessed to closed session at 4:06 p.m. to discuss the following matters: a) DISCUSSION RELATING TO CORONAVIRUS (COVID-19) AND PUBLIC SERVICES [GOVERNMENT CODE §54957] b) CONFERENCE WITH LEGAL COUNSEL – PENDING LITIGATION [GOVERN MENT CODE § 54956.9(b)] MARK COZIAHR, ET AL. vs. OTAY WATER DISTRICT, CASE NO. 37-2015- 00400000-CU-MC-CTL c) CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to California Government Code Section § 54956.8 Property: SALT CREEK GOLF COURSE 525 HUNTE PARKWAY CHULA VISTA, CA 91914 Agency negotiator: General Counsel Under negotiation: Disposition of Property d) PUBLIC EMPLOYEE PERFORMANCE EVALUATION [GOVERNMENT CODE §54957.6] TITLE: GENERAL MANAGER RETURN TO OPEN SESSION 13. REPORT ON ANY ACTIONS TAKEN IN CLOSED SESSION. THE BOARD MAY ALSO TAKE ACTION ON ANY ITEMS POSTED IN CLOSED SESSION The board reconvened from closed session at 7:03 p.m. and General Counsel Dan Shinoff reported that the board took the following actions: 1) Motion of 4-0, approve the Salt Creek Golf Course purchase and sale agreement and authorize the General manager to sign all necessary documents; 2) Motion of 4-0, extend General Manager Jose Martinez’s contract for one year with a compensation of $260,000. No other reportable actions were taken. UOTAY WATER DISTRICT FINANCING AUTHORITY 14. NO MATTERS TO DISCUSS There were no items scheduled for discussion for the Otay Water District Financing Authority board. 15. ADJOURNMENT 5 With no further business to come before the Board, President Smith adjourned the meeting at 7:05 p.m. President ATTEST: District Secretary Pay To: Tim Smith OT A Y WATER DISTRICT BOARD OF DlRECTORS PER-DIEM AND MILEAGE CLAIM FORM Period Covered: Employee Number: 1845 06/01/22 To: 06/30/22 ITEM I 2 3 4 5 6 7 8 9 IQ DATE MEETING 06/08/22 OWD Board Meeting 06/21/22 CW A Matters Meeting 06/22/22 OWD Special Board Meeting 06/22/22 East County Caucus 06/24/22 Ad Hoc GM Review Committee Meeting 06/27/22 Ad Hoc Salt Creek Golf Course Lease and Property Disposition Committee Meeting 06/30/22 Agenda Briefmg Meeting Total Meeting Per Diem: ($152 per diem) $912 Total Mileage Claimed: 96 PURPOSE / ISSUES DISCUSSED (Via Teleconference} Monthly Board Meeting Discuss CWA Matters with GM Martinez and Director Croucher Tour of the District's Treatment Plant Facility Discuss East County issues with agencies and CWA (NO CHARGE) Met with Director Lopez and legal counsel to discuss GM Evaluation Met with Director Robak, GM Martinez, Legal Counsel, Staff and consultants to discuss Salt Creek Golf Course Property matters. Met with GM Martinez and Legal Counsel to discuss agenda items for the July 6, 2022, board miles FOR OFFICE USE: TOTAL MILEAGE REIMBURSEMENT: $ _____ _ MILEAGE MILEAGE HOMEtoOWD OTHER OWDtoHOME LOCATIONS 26 - -- 26 - -44 -- -- -- - Pay To: Gary Croucher Employee Number: 7011 OT A Y WATER DISTRICT BOARD OF DIRECTORS PER-DIE M AND MILEAGE CLAI M FORM Period Covered: 6/1/22 ITEM DATE MEETING PURPOSE / ISSUES 2 3 4 5 6 7 8 9 6/09/22 Quarterly Directors Meeting 6/21/22 CW A Matters Meeting Total Meeting Per Diem: ($152 per diem) Total Mileage Claimed: $304 DISCUSSED (Via Teleconference) Met with GM Martinez to discuss district matters Met with President Smith and GM Martinez to discuss CW A matters miles To: 6/30/22 MILEAGE MILEAGE HOME10OWD OTHER OWD10HOME LOCATIONS -- -- GMRecdpt, (Director's Signature) / Date: 7/Z/ zoz.,'Z.-r 1 FOR OFFICE USE: TOTAL MILEAGE REIMBURSEMENT: $ _____ _ Pay To: Ryan Keyes OTA Y WATER DISTRICT BOARD OF DIRECTORS PER-DIEM AND MILEAGE CLAIM FORM Period Covered: Employee Number: 1896 6-1-22 To: 6-30-22ITEM 1 2 3 4 5 6 7 8 9 10 DATE MEETING 6-5-22 CSDA Course 6-8-22 OWD Regular Board Meeting 6-12-22 CSDA Course 6-12-22 CSDA Course 6-19-22 CSDA Course 6-19-22 CSDA Course 6-22-22 OWD Special Meeting 6-26-22 CSDA Course Total Meeting Per Diem: ($152 per meeting) $912 Total Mileage Claimed: 0 GM Receipt: PURPOSE / ISSUES MILEAGE DISCUSSED HOMEtoOWD O11'D tol-lOME Brown Act Refresher & Updates - Monthly Board Meeting - Good Governance - Cal-Pers Update - (no charge) Who does What? Best Practices in - Board/Staff Relations Rules of Order Made Easy - (no charge) Ralph Chapman Treatment Plant Tour - Critical Nature of Communication in - Public Agencies - - Miles Date: 7 /2/2� Z '2../ ( FOR OFFICE USE: TOTAL MILEAGE REIMBURSEMENT: $ _____ _ INSTRUCTIONS ON REVERSE MILEAGE OTMER LOCATIONS - - - - - - - - - - OT A Y WATER DISTRICT BOARD OF DIRECTORS PER-DIEM AND MILEAGE CLAIM FORM Pay To: Jose Lopez Employee Number: 7010 ITEM DATE MEETING I 2 3 4 5 6 7 8 9 10 06/08/22 Otay Water District 06/22/22 Otay Water District Ad Hoc GM Evaluation 06/24/22 Committee Meeting (via teleconference) 06/28/22 FLOW Meeting Total Meeting Per Diem: ($152 per diem) Total Mileage Claimed: $ 608 57 PURPOSE / ISSUES DISCUSSED Regular Board Meeting Special Board Meeting (Tour of Treatment Plant) Met with President Smith and Legal Counsel to discuss GM Martinez's performance evaluation Met with Latino Elected Officials to discuss water issues miles MILEAGE HOMEtoOIVD OWDtoHOME 19 19 19 (Director's Signature) MILEAGE OTI!ER LOCATIONS GM Receipt:_ Date: _-z---1,l_,-1/_i_o_z,,_z.. ___ _ FOR OFFICE USE: TOTAL MILEAGE REIMBURSEMENT: $ _____ _ Pay To: Mark Robak OT A Y WATER DISTRICT BOARD OF DIRECTORS PER-DIEM AND MILEAGE CLAIM FORM Employee Number 7014 From: ITEM DATE 1 6/1/2022 2 6/2/2022 3 6/3/2022 4 6/7/2022 5 6/8/2022 6 6/15/2022 7 6/22/2022 8 6/23/2022 9 6/23/2022 10 6/27/2022 Total Meeting Per Diem: ($152 PER MEE TI NG) Total Mileage Claimed: GM Receipt: MEETING PURPOSE / ISSUES East County Advanced Water Groundbreaking ceremonies Purification Program San Diego Chamber of Sustainability & Industry Committee Commerce East County Chamber of First Friday Breakfast at Sycuan Casino -NO Commerce CHARGE East County Chamber of Government Affairs & Infrastructure Committee Commerce Otay Water District Board Meeting East County EDC Annual Discussion of yearly objectives and other Meeting business Otay Water District Tour of Treatment Plant San Diego County Water Wade Crowfoot Press Conference Authority San Diego Chamber of Business After Four Mixer -NO CHARGE Commerce Otay Water District Ad Hoc Salt Creek Golf Course -Discuss disposition $ 1,216 Director Signature 76 Miles Date _r,""'"""/z_�_/z_tJ_l-l_ FOR OFFICE USE: TOTAL MILEAGE REIMBURSEMENT: $ ____ _ Period Covered 6/1/2022 6/30/2022 ------------- MILEAGE HOME MILEAGE TOOWDOWDTO OTHER HOME LOCATIONS 0 20 0 0 0 0 0 0 0 0 0 20 0 0 0 36 0 0 0 0 0 76