HomeMy WebLinkAboutPolicy 53 - Informal Bidding Procedures under the Uniform Public Construction Cost Accounting ActOTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Policy
Number
Date
Adopted
Date
Revised
Subject
INFORMAL BIDDING PROCEDURES UNDER THE UNIFORM
PUBLIC CONSTRUCTION COST ACCOUNTING ACT
(Section 22000 et seq. of the Public Contract
Code)
53 09/07/16
Page 1 of 2
PURPOSE
To establish a policy for informal bidding procedures under the Uniform
Public Construction Cost Accounting Act (“Act”).
BACKGROUND
The District elected to become subject to the Act by Resolution No. 4315
approved by the Board of Directors at a regular Board meeting held
September 7, 2016. In accordance with Section 22034 of the Public
Contract Code, the District hereby establishes an informal bid policy to
govern the selection of contractors to perform public projects pursuant
to the subdivision (b) of Section 22032 of the Public Contract Code.
POLICY
A.Informal Bid Procedures. Public projects, as defined by the Act and
in accordance with the limits listed in Section 22032 of the Public
Contract Code, may be let to contract by informal procedures as set
forth in Section 22032, et seq., of the Public Contract Code.
B.Contractors List. A list of contractors (“List”) shall be developed
and maintained in accordance with the provisions of Section 22034 of
the Public Contract Code and criteria promulgated from time to time
by the California Uniform Construction Cost Accounting Commission.
C.Notice Inviting Informal Bids. Where a public project is to be
performed which is subject to the provisions of the Act, a notice
inviting informal bids may be mailed or sent by electronic means, not
less than ten (10) calendar days before bids are due, to all
contractors for the category of work to be bid, as shown on the List;
and/or may be mailed or sent by electronic means not less than ten
(10) calendar days before bids are due to all construction trade
journals, as specified by the California Uniform Construction Cost
Accounting Commission in accordance with Section 22036 of the Public
Contract Code. Additional contractors and/or construction trade
journals may be notified at the discretion of the department/section
soliciting bids, provided however:
1.If there is no list of qualified contractors maintained by the
District for the particular category of work to be performed, the
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Policy
Number
Date
Adopted
Date
Revised
Subject
INFORMAL BIDDING PROCEDURES UNDER THE UNIFORM
PUBLIC CONSTRUCTION COST ACCOUNTING ACT
(Section 22000 et seq. of the Public Contract
Code)
53 09/07/16
Page 2 of 2
notice inviting bids shall include the construction trade journals
specified by the Commission.
2.If the product or service is proprietary in nature such that it
can be obtained only from a certain contractor or contractors, the
notice inviting informal bids may be sent exclusively to such
contractor or contractors.
The notice inviting informal bids shall describe the project in general
terms and how to obtain more detailed information about the project,
and state the time, place and manner for the submission of bids.
D.Award of Contracts. The General Manager is authorized to award informal
contracts pursuant to the limits set forth by Section 22032 of the
Public Contract Code.
E.Bids Exceeding Informal Bid Limit. If all bids are in excess of the
informal bid limit as set forth by the Act, and if it is determined
that the cost estimate obtained by the department/section soliciting
the bid was reasonable, the Board of Directors may, by four-fifths
vote, award the contract to the lowest responsible bidder pursuant to
subdivision (f) of Section 22034 of the Public Contract Code.