Loading...
HomeMy WebLinkAboutPolicy 53 - Informal Bidding Procedures under the Uniform Public Construction Cost Accounting ActOTAY WATER DISTRICT BOARD OF DIRECTORS POLICY Policy Number Date Adopted Date Revised Subject INFORMAL BIDDING PROCEDURES UNDER THE UNIFORM PUBLIC CONSTRUCTION COST ACCOUNTING ACT (Section 22000 et seq. of the Public Contract Code) 53 09/07/16 Page 1 of 2 PURPOSE To establish a policy for informal bidding procedures under the Uniform Public Construction Cost Accounting Act (“Act”). BACKGROUND The District elected to become subject to the Act by Resolution No. 4315 approved by the Board of Directors at a regular Board meeting held September 7, 2016. In accordance with Section 22034 of the Public Contract Code, the District hereby establishes an informal bid policy to govern the selection of contractors to perform public projects pursuant to the subdivision (b) of Section 22032 of the Public Contract Code. POLICY A.Informal Bid Procedures. Public projects, as defined by the Act and in accordance with the limits listed in Section 22032 of the Public Contract Code, may be let to contract by informal procedures as set forth in Section 22032, et seq., of the Public Contract Code. B.Contractors List. A list of contractors (“List”) shall be developed and maintained in accordance with the provisions of Section 22034 of the Public Contract Code and criteria promulgated from time to time by the California Uniform Construction Cost Accounting Commission. C.Notice Inviting Informal Bids. Where a public project is to be performed which is subject to the provisions of the Act, a notice inviting informal bids may be mailed or sent by electronic means, not less than ten (10) calendar days before bids are due, to all contractors for the category of work to be bid, as shown on the List; and/or may be mailed or sent by electronic means not less than ten (10) calendar days before bids are due to all construction trade journals, as specified by the California Uniform Construction Cost Accounting Commission in accordance with Section 22036 of the Public Contract Code. Additional contractors and/or construction trade journals may be notified at the discretion of the department/section soliciting bids, provided however: 1.If there is no list of qualified contractors maintained by the District for the particular category of work to be performed, the OTAY WATER DISTRICT BOARD OF DIRECTORS POLICY Policy Number Date Adopted Date Revised Subject INFORMAL BIDDING PROCEDURES UNDER THE UNIFORM PUBLIC CONSTRUCTION COST ACCOUNTING ACT (Section 22000 et seq. of the Public Contract Code) 53 09/07/16 Page 2 of 2 notice inviting bids shall include the construction trade journals specified by the Commission. 2.If the product or service is proprietary in nature such that it can be obtained only from a certain contractor or contractors, the notice inviting informal bids may be sent exclusively to such contractor or contractors. The notice inviting informal bids shall describe the project in general terms and how to obtain more detailed information about the project, and state the time, place and manner for the submission of bids. D.Award of Contracts. The General Manager is authorized to award informal contracts pursuant to the limits set forth by Section 22032 of the Public Contract Code. E.Bids Exceeding Informal Bid Limit. If all bids are in excess of the informal bid limit as set forth by the Act, and if it is determined that the cost estimate obtained by the department/section soliciting the bid was reasonable, the Board of Directors may, by four-fifths vote, award the contract to the lowest responsible bidder pursuant to subdivision (f) of Section 22034 of the Public Contract Code.