HomeMy WebLinkAboutPolicy 52 - District Administration Of Recycled Water Retrofit ProgramOTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Policy
Number
Date
Adopted
Date
Revised
Subject
DISTRICT ADMINISTRATION OF RECYCLED
WATER RETROFIT PROGRAM 52 09/02/09
Page 1 of 2
PURPOSE
This policy establishes guidelines for how the District will
administer The Recycled Water Retrofit Program. It also
describes when and how the District will reimburse the
participants in the cost of such facilities.
BACKGROUND
Policy 52 establishes guidelines on the administration of the
Recycled Water Retrofit Program. The District, in an effort to
conserve potable water and encourage the use of recycled water
where practical, will assist qualified applicants in the form of
a grant.
POLICY
A.For projects accepted into the Recycled Water Retrofit
Program, the District may reimburse the applicant for
construction and design costs if the project meets the following
guidelines:
1.The project shall be in an area with an existing recycled
water main or where an installation of an extension is
economically feasible to the District.
2.The interested party submits and the General Manager or
designee approves the application for participation in the
program.
3.The applicant shall enter into an Agreement with the
District for Retrofit of Existing Irrigation Systems.
4.The applicant obtains three (3) bids from qualified
contractors and provides copies of the bids to the
District. The applicant is responsible for selecting the
lowest responsive responsible bidder. The applicant will
be reimbursed for the recycled water retrofit portions of
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Policy
Number
Date
Adopted
Date
Revised
Subject
DISTRICT ADMINISTRATION OF RECYCLED
WATER RETROFIT PROGRAM 52 09/02/09
Page 2 of 2
the project based on the unit prices submitted with the
lowest responsive responsible bid.
5.Design and engineering costs are covered by the applicant,
and plan checking and inspection costs are covered by the
District.
6.The reimbursement amount will be 50 percent of on-site
construction costs of the conversion, as approved by the
District.
7.Funds for reimbursement shall be carried as a CIP project
until the reimbursement is made.
8.All reimbursement agreements will require approval by the
Board. A Staff Report will be prepared and reviewed with
the Finance Department prior to presentation to the Board
for approval.
9.This reimbursement agreement terminates upon acceptance of
the General Manager. The reimbursement agreement may be
terminated prior to acceptance by the General Manager upon
a determination that the applicant has failed to comply
with its obligations under the reimbursement agreement
10.If the applicant defaults, and the District terminates the
agreement, the applicant will be required to reimburse the
District any and all costs incurred by the District up to
the date of termination, and the District will no longer
have an obligation under the agreement.