HomeMy WebLinkAbout09-20-23 F&A Committee Packet 1
OTAY WATER DISTRICT
FINANCE AND ADMINISTRATION
COMMITTEE MEETING
and
SPECIAL MEETING OF THE BOARD OF DIRECTORS
2554 SWEETWATER SPRINGS BOULEVARD
SPRING VALLEY, CALIFORNIA
BOARDROOM
WEDNESDAY
September 20, 2023
12:00 P.M.
This is a District Committee meeting. This meeting is being posted as a special meeting
in order to comply with the Brown Act (Government Code Section §54954.2) in the event that
a quorum of the Board is present. Items will be deliberated, however, no formal board actions
will be taken at this meeting. The committee makes recommendations
to the full board for its consideration and formal action.
AGENDA
1. ROLL CALL
2. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO
SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD’S JU-
RISDICTION INCLUDING AN ITEM ON TODAY’S AGENDA
DISCUSSION ITEMS
3. ANNUAL DIRECTORS’ EXPENSE REPORT FOR FISCAL YEAR 2023 (PINION)
[5 minutes]
4. FISCAL YEAR 2023 YEAR-END REPORT OF THE DISTRICT’S FISCAL YEARS
2023-2026 STRATEGIC PLAN (KERR) [15 MINUTES]
5. ADJOURNMENT
BOARD MEMBERS ATTENDING:
Tim Smith, Chair
Ryan Keyes
2
All items appearing on this agenda, whether or not expressly listed for action, may be delib-
erated and may be subject to action by the Board.
The agenda, and any attachments containing written information, are available at the Dis-
trict’s website at www.otaywater.gov. Written changes to any items to be considered at the
open meeting, or to any attachments, will be posted on the District’s website. Copies of the
agenda and attachments are also available by contacting the District Secretary at (619) 670-
2253.
If you have any disability which would require accommodations to enable you to participate in
this meeting, please call the District Secretary at 670-2253 at least 24 hours prior to the
meeting.
Certification of Posting
I certify that on September 15, 2023, I posted a copy of the foregoing agenda near the
regular meeting place of the Board of Directors of Otay Water District, said time being at least
24 hours in advance of the meeting of the Board of Directors (Government Code Section
§54954.2).
Executed at Spring Valley, California on September 15, 2023.
/s/ Tita Ramos-Krogman, District Secretary
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: October 4, 2023
SUBMITTED BY: Amy Pinion, Accountant
PROJECT: DIV. NO. ALL
APPROVED BY: Joseph R. Beachem, Chief Financial Officer
Jose Martinez, General Manager
SUBJECT: Fiscal Year 2023 Board of Directors’ Expenses
GENERAL MANAGER’S RECOMMENDATION:
This is an informational item only.
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To present the Board of Directors’ expenses for Fiscal Year 2023.
ANALYSIS:
California Government Code Section 53065.5 mandates that special
districts must, at least annually, disclose any reimbursements paid
by a district within the immediately preceding fiscal year. This
requirement is echoed in the District’s Code of Ordinances Policy 8.
To meet these requirements, staff prepares and presents the Board of
Directors’ expenses on an annual basis. The table on the following
page summarizes the reimbursements and per diems paid by the District
for Fiscal Year 2023, with detailed information available in
Attachments C-H.
AGENDA ITEM 3
2
The table above displays the expenses by category and Director. The
expenses totaled $108,010.14 with $61,998.00, or 57.4%, of the
expenses stemming from Director’s Fees.
FISCAL IMPACT:
None.
STRATEGIC GOAL:
Prudently manage District funds.
LEGAL IMPACT:
Compliance with California law and District Code of Ordinance Policy
8.
Attachments: Attachment A: Committee Action
Attachment B: Directors’ Expenses and Per Diems
Presentation
Attachments C-H: Directors’ Expenses Details
ATTACHMENT A
SUBJECT/PROJECT:
Fiscal Year 2023 Board of Directors’ Expenses
COMMITTEE ACTION:
This item was presented to the Finance and Administration Committee on
September 20, 2023. This is an informational item only. The following
comments were made at the Committee meeting:
BOARD OF DIRECTORS’
EXPENSES AND PER DIEMS
Finance and Administration Committee
September 20, 2023
Board of Directors Meeting
October 4, 2023
Attachment B
California Government Code Section 53065.5 and Otay
Water District’s Code of Ordinances Policy 8 require that
staff present the Expenses and Per Diems for the Board of
Directors on an annual basis:
•Fiscal Year 2023.
•The expenses are shown by Board member and expense
type.
•The information is presented in alphabetical order.
Jul-22 Aug-22 Sep-22 Oct-22 Nov-22 Dec-22 Jan-23 Feb-23 Mar-23 Apr-23 May-23 Jun-23 Total
5214 Business Meetings -$ -$ -$ -$ 60.00$ -$ -$ -$ -$ -$ -$ -$ 60.00$
5281 Director's Fees 304.00 456.00 456.00 632.00 316.00 - 474.00 316.00 1,264.00 316.00 790.00 158.00 5,482.00
5211 Mileage - Business - - - - - - - - - - - - -
5211 Mileage - Commuting - - - - - - - - - - - - -
5213 Seminars and Conferences 760.00 - - - - - - - - - - - 760.00
5212 Travel - - - - - - - - - - - - -
5222 Community Events - - - - - - - - - - - - -
Total 1,064.00$ 456.00$ 456.00$ 632.00$ 376.00$ -$ 474.00$ 316.00$ 1,264.00$ 316.00$ 790.00$ 158.00$ 6,302.00$
5214 Business Meetings -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
5281 Director's Fees 912.00 760.00 304.00 948.00 1,106.00 632.00 1,106.00 1,264.00 1,264.00 1,264.00 1,422.00 1,106.00 12,088.00
5211 Mileage - Business - - - - - - - - - - - - -
5211 Mileage - Commuting - - - - - - - - - - - - -
5213 Seminars and Conferences - - - 620.00 - 431.66 - 735.00 - - - 65.00 1,851.66
5212 Travel - - - - - - - 856.93 - - - - 856.93
5222 Community Events - - - - - - - - - - - - -
912.00$ 760.00$ 304.00$ 1,568.00$ 1,106.00$ 1,063.66$ 1,106.00$ 2,855.93$ 1,264.00$ 1,264.00$ 1,422.00$ 1,171.00$ 14,796.59$
5214 Business Meetings -$ 120.00$ -$ -$ 55.00$ -$ -$ 60.00$ -$ -$ -$ 90.00$ 325.00$
5281 Director's Fees 1,520.00 760.00 1,216.00 1,264.00 790.00 158.00 316.00 1,580.00 790.00 1,106.00 1,580.00 948.00 12,028.00
5211 Mileage - Business - - - - - - - - 30.13 - 26.20 13.10 69.43
5211 Mileage - Commuting - 31.25 47.50 35.63 65.63 11.88 12.45 60.92 - 26.20 43.23 37.34 372.02
5213 Seminars and Conferences 760.00 - - 1,400.00 - 675.00 799.00 - 2,715.00 - - - 6,349.00
5212 Travel 1,610.90 167.20 1,809.39 1,751.96 - -413.46 697.42 101.80 1,256.53 1,712.64 - 9,521.30
5222 Community Events - - - - - -- - - - - - -
3,890.90$ 1,078.45$ 3,072.89$ 4,451.59$ 910.63$ 844.88$ 1,540.91$ 2,398.34$ 3,636.93$ 2,388.73$ 3,362.07$ 1,088.44$ 28,664.75$
5214 Business Meetings 85.00$ 150.00$ 145.00$ 80.00$ 30.00$ -$ 28.03$ 75.00$ 25.00$ -$ 125.00$ 85.00$ 828.03$
5281 Director's Fees 1,520.00 1,520.00 1,520.00 1,422.00 1,422.00 1,106.00 1,580.00 1,580.00 1,580.00 1,580.00 1,580.00 1,580.00 17,990.00
5211 Mileage - Business 67.50 277.50 25.00 213.13 128.13 176.25 50.44 72.05 99.56 119.21 71.40 19.65 1,319.82
5211 Mileage - Commuting 4.38 - 4.38 4.38 4.38 4.38 9.17 13.76 16.38 9.17 9.17 18.34 97.89
5213 Seminars and Conferences 1,335.00 725.00 275.00 1,400.00 - - 1,419.00 - 2,715.00 - - - 7,869.00
5212 Travel 1,610.90 713.41 2,119.22 1,995.55 43.05 1,197.00 413.46 1,159.22 173.61 1,438.53 1,269.99 - 12,133.94
5222 Community Events - - - - - - - - - - - - -
Total 4,622.78$ 3,385.91$ 4,088.60$ 5,115.06$ 1,627.56$ 2,483.63$ 3,500.10$ 2,900.03$ 4,609.55$ 3,146.91$ 3,055.56$ 1,702.99$ 40,238.68$
JOSE LOPEZ (DETAILED IN
ATTACHMENT F)
MARK ROBAK (DETAILED IN
ATTACHMENT G)
OTAY WATER DISTRICT
ADMINISTRATIVE EXPENSES - BOARD
JULY 1, 2022 - JUNE 30, 2023
GARY CROUCHER (DETAILED IN
ATTACHMENT D)
RYAN KEYES (DETAILED IN
ATTACHMENT E)
Page 1 of 2
Attachment C
Jul-22 Aug-22 Sep-22 Oct-22 Nov-22 Dec-22 Jan-23 Feb-23 Mar-23 Apr-23 May-23 Jun-23 Total
OTAY WATER DISTRICT
ADMINISTRATIVE EXPENSES - BOARD
JULY 1, 2022 - JUNE 30, 2023
5214 Business Meetings -$ 36.98$ -$ -$ 19.03$ -$ -$ 38.92$ 25.00$ 76.00$ 38.44$ 82.00$ 316.37$
5281 Director's Fees 1,064.00 912.00 1,216.00 948.00 948.00 1,580.00 1,264.00 1,106.00 948.00 1,580.00 1,580.00 1,264.00 14,410.00
5211 Mileage - Business - 27.50 - 30.00 97.50 - 175.54 55.02 60.26 168.99 31.44 49.78 696.03
5211 Mileage - Commuting 21.25 - 90.00 32.50 16.25 32.50 17.03 34.06 17.03 51.09 68.12 51.09 430.92
5213 Seminars and Conferences - - - - - - - 815.00 - - - - 815.00
5212 Travel - - - - - - - 533.80 - 200.60 605.40 - 1,339.80
5222 Community Events - - - - - - - - - -- - -
Total 1,085.25$ 976.48$ 1,306.00$ 1,010.50$ 1,080.78$ 1,612.50$ 1,456.57$ 2,582.80$ 1,050.29$ 2,076.68$ 2,323.40$ 1,446.87$ 18,008.12$
TOTALS:
5214 Business Meetings 85.00$ 306.98$ 145.00$ 80.00$ 164.03$ -$28.03$ 173.92$ 50.00$ 76.00$ 163.44$ 257.00$ 1,529.40$
5281 Director's Fees 5,320.00 4,408.00 4,712.00 5,214.00 4,582.00 3,476.00 4,740.00 5,846.00 5,846.00 5,846.00 6,952.00 5,056.00 61,998.00
5211 Mileage - Business 67.50 305.00 25.00 243.13 225.63 176.25 225.98 127.07 189.95 288.20 129.04 82.53 2,085.28
5211 Mileage - Commuting 25.63 31.25 141.88 72.51 86.26 48.76 38.65 108.74 33.41 86.46 120.52 106.77 900.83
5213 Seminars and Conferences 2,855.00 725.00 275.00 3,420.00 -1,106.66 2,218.00 1,550.00 5,430.00 --65.00 17,644.66
5212 Travel 3,221.80 880.61 3,928.61 3,747.51 43.05 1,197.00 826.92 3,247.37 275.41 2,895.66 3,588.03 -23,851.97
5222 Community Events -------------
Total 11,574.93$ 6,656.84$ 9,227.49$ 12,777.15$ 5,100.97$ 6,004.67$ 8,077.58$ 11,053.10$ 11,824.77$ 9,192.32$ 10,953.03$ 5,567.30$ 108,010.14$
TIM SMITH (DETAILED IN
ATTACHMENT H)
Page 2 of 2
DIRECTOR'S NAME CROUCHER, GARY
Account Name Date Descriptions Sum of Amount
Business meetings 11/3/2023 CSDA Business Meeting 60.00
Business meetings Total 60.00
Director's Fee 7/20/2022 OWD Special Board Meeting 152.00
7/26/2022 CWA Matters Meeting 152.00
8/3/2022 OWD Monthly Board Meeting 152.00
8/17/2022 OWD EO&WR Committee Meeting 152.00
8/24/2022 CWA Matters Meeting 152.00
9/6/2022 GM/Director Quarterly Meeting 152.00
9/7/2022 OWD Monthly Board Meeting 152.00
9/20/2022 CWA Matters Meeting 152.00
10/5/2022 OWD Monthly Board Meeting 158.00
10/11/2022 OWD Legal Matters Meeting 158.00
10/17/2022 OWD CPRL&L Committee Meeting 158.00
10/25/2022 CWA Matters Meeting 158.00
11/2/2022 OWD Monthly Board Meeting 158.00
11/15/2022 CWA Matters Meeting 158.00
1/4/2023 OWD Monthly Board Meeting 158.00
1/24/2023 CWA Matters Meeting 158.00
1/25/2023 East County Caucus Meeting 158.00
2/1/2023 OWD Monthly Board Meeting 158.00
2/22/2023 CWA Matters Meeting 158.00
3/4/2023 OWD Monthly Board Meeting 158.00
3/7/2023 GM/Director Quarterly Meeting 158.00
3/14/2023 Imperial Irrigation District Meeting 158.00
3/15/2023 OWD Budget Meeting 158.00
3/16/2023 OWD CPRL&L Committee Meeting 158.00
3/17/2023 LAFCO Special District Mtg 158.00
3/21/2023 CWA Matters Meeting 158.00
3/22/2023 East County Caucus Meeting 158.00
4/25/2023 CWA Matters Meeting 158.00
4/26/2023 OWD Special Board Meeting 158.00
5/3/2023 OWD Monthly Board Meeting 158.00
5/15/2023 OWD Meeting 158.00
5/22/2023 OWD/LAFCO Meeting 158.00
5/23/2023 CWA Matters Meeting 158.00
5/24/2023 East County Caucus Meeting 158.00
6/20/2023 CWA Matters Meeting 158.00
Director's Fee Total 5,482.00
Conferences and Seminars 7/1/2022 ACWA Registration 760.00
Conferences and Seminars Total 760.00
Grand Total 6,302.00
Page 1 of 1
Attachment D
DIRECTOR'S NAME KEYES, RYAN
Account Name Date Descriptions Sum of Amount
Travel 2/22/2023 CSDA Leadership Academy - Hotel 856.93
Travel Total 856.93
Director's Fee 7/4/2022 CSDA Course 152.00
7/6/2022 OWD Monthly Board Meeting 152.00
7/7/2022 SCEDC Transportation & Infrastructure Committee 152.00
7/19/2022 OWD EO&WR Committee Meeting 152.00
7/25/2022 CSDA Course 152.00
7/27/2022 CSDA Course 152.00
8/2/2022 SCEDC Board Meeting 152.00
8/3/2022 OWD Monthly Board Meeting 152.00
8/12/2022 GM/Director Quarterly Meeting 152.00
8/29/2022 CSDA Course 152.00
8/31/2022 CSDA Course 152.00
9/7/2022 OWD Monthly Board Meeting 152.00
9/20/2022 OWD EO&WR Committee Meeting 152.00
10/5/2022 OWD Monthly Board Meeting 158.00
10/9/2022 CSDA Course 158.00
10/15/2022 CSDA Course 158.00
10/18/2022 OWD EO&WR Committee Meeting 158.00
10/24/2022 CSDA Course 158.00
10/29/2022 CSDA Course 158.00
11/2/2022 OWD Monthly Board Meeting 158.00
11/6/2022 CSDA Course 158.00
11/17/2022 CSDA Course 158.00
11/18/2022 GM/Director Quarterly Meeting 158.00
11/27/2022 CSDA Course 158.00
11/29/2022 ACWA 2022 Fall Conference 158.00
11/30/2022 ACWA 2022 Fall Conference 158.00
12/2/2022 ACWA 2022 Fall Conference 158.00
12/5/2022 OWD EO&WR Committee Meeting 158.00
12/7/2022 OWD Special Board Meeting 158.00
12/11/2022 CSDA Course 158.00
1/4/2023 OWD Monthly Board Meeting 158.00
1/14/2023 CSDA Course 158.00
1/16/2023 CSDA Course 158.00
1/17/2023 OWD EO&WR Committee Meeting 158.00
1/21/2023 CSDA Course 158.00
1/29/2023 CSDA Course 158.00
1/31/2023 CSDA Course 158.00
2/1/2023 OWD Monthly Board Meeting 158.00
2/4/2023 CSDA Course 158.00
2/10/2023 GM/Director Quarterly Meeting 158.00
2/15/2023 OWD F&A Committee 158.00
2/21/2023 COWU Meeting 158.00
2/26/2023 CSDA Leadership Academy 158.00
2/27/2023 CSDA Leadership Academy 158.00
2/28/2023 CSDA Leadership Academy 158.00
3/1/2023 OWD Monthly Board Meeting 158.00
3/5/2023 CSDA Course 158.00
3/10/2023 Director/CFO Meeting 158.00
3/12/2023 CSDA Course 158.00
3/18/2023 CSDA Course 158.00
3/22/2023 CSDA Course 158.00
3/29/2023 CSDA Course 158.00
3/31/2023 CSDA Course 158.00
4/5/2023 OWD Monthly Board Meeting 158.00
4/14/2023 CSDA Course 158.00
4/15/2023 CSDA Course 158.00
Page 1 of 2
Attachment E
Director's Fee 4/18/2023 OWD F&A Committee 158.00
4/22/2023 CSDA Course 158.00
4/26/2023 OWD Special Board Meeting 158.00
4/28/2023 CSDA Course 158.00
4/30/2023 CSDA Course 158.00
5/3/2023 OWD Monthly Board Meeting 158.00
5/12/2023 GM/Director Quarterly Meeting 158.00
5/17/2023 OWD F&A Committee 158.00
5/19/2023 GM Evaluation Ad-Hoc Committee Meeting 158.00
5/20/2023 CSDA Course 158.00
5/21/2023 CSDA Course 158.00
5/26/2023 CSDA Course 158.00
5/27/2023 CSDA Course 158.00
5/28/2023 CSDA Course 158.00
6/7/2023 OWD Board Meeting 158.00
6/14/2023 OWD Special Board Meeting 158.00
6/21/2023 OWD F&A Committee 158.00
6/23/2023 CSDA Class 158.00
6/25/2023 CSDA Class 158.00
6/29/2023 CSDA Class 158.00
6/30/2023 CSDA Class 158.00
Director's Fee Total 12,088.00
Conferences and Seminars 10/24/2022 ACWA Registration Fee 620.00
12/22/2022 Lodging - ACWA Conference 431.66
2/22/2023 CSDA Meeting Registration 60.00
2/22/2023 CSDA Leadership Academy - Registration 675.00
6/30/2023 CDSA Meeting Registration 65.00
Conferences and Seminars Total 1,851.66
Grand Total 14,796.59
Page 2 of 2
DIRECTOR'S NAME LOPEZ, JOSE
Account Name Date Descriptions Sum of Amount
Business meetings 8/15/2022 CSDA Meeting Registration 65.00
8/17/2022 COWU Meeting Registration 55.00
11/3/2022 COWU Meeting Registration 55.00
2/6/2023 CSDA Meeting Registration 60.00
6/5/2023 CSDA Meeting Registration 60.00
6/22/2023 Otay Mesa Chamber of Commerce Meeting Registration Fee 30.00
Business meetings Total 325.00
Mileage - Business 3/31/2023 March Travel Mileage 30.13
5/31/2023 May Travel Mileage 26.20
6/30/2023 June Travel Mileage 13.10
Mileage - Business Total 69.43
Mileage - Commuting 8/31/2022 August Commuting Mileage 31.25
9/30/2022 September Commuting Mileage 47.50
10/31/2022 October Commuting Mileage 35.63
11/30/2022 November Commuting Mileage 65.63
12/31/2022 December Commuting Mileage 11.88
1/31/2023 January - Commuting Mileage 12.45
2/28/2023 February Commuting Mileage 60.92
4/30/2023 April Commuting Mileage 26.20
5/31/2023 May Commuting Mileage 43.23
6/30/2023 June Commuting Mileage 37.34
Mileage - Commuting Total 372.02
Travel 7/22/2022 Lodging - Washington DC ACWA Conf 858.69
7/22/2022 Delta Airlines - Washington DC ACWA Conf 329.60
7/22/2022 JetBlue - Washington DC ACWA Conf 422.61
8/22/2022 Alaska Airlines Flight - San Francisco 167.20
9/22/2022 Lodging - Watereuse Conference 1,809.39
10/24/2022 AeroMexico Flight - Binational Conf 601.18
10/24/2022 Lodging - Binational Conference 1,150.78
1/23/2023 Southwest Airlines - ACWA Spring Conference 413.46
2/22/2023 SDRCC Mission to DC Airfare 624.45
2/28/2023 ACWA DC - Meals 49.98
2/28/2023 ACWA DC - Rideshare 22.99
3/3/2023 ACWA DC - Meals 101.80
4/16/2023 SD Binational DC - Meals 21.67
4/24/2023 ACWA DC Conference Hotel 1,234.86
5/8/2023 ACWA Monterey - Flight 818.00
5/11/2023 ACWA Monterey - Rideshare 19.54
5/22/2023 ACWA Spring Conference - Hotel 875.10
Travel Total 9,521.30
Director's Fee 7/6/2022 OWD Monthly Board Meeting 152.00
7/11/2022 ACWA Legislative Conference 152.00
7/12/2022 ACWA Legislative Conference 152.00
7/13/2022 ACWA Legislative Conference 152.00
7/14/2022 ACWA Legislative Conference 152.00
7/19/2022 COWU Monthly Meeting 152.00
7/20/2022 OWD F&A Committee 152.00
7/26/2022 Water Conservation Garden Board Meeting 152.00
7/27/2022 FLOW Meeting 152.00
7/29/2022 CVCC Annual Installation Dinner 152.00
8/2/2022 SCEDC Monthly Meeting 152.00
8/3/2022 OWD Monthly Board Meeting 152.00
8/5/2022 CVCC Meeting 152.00
8/9/2022 GM/Director Quarterly Meeting 152.00
8/23/2022 FLOW Meeting 152.00
9/10/2022 WateReuse CA Annual Conference 152.00
9/11/2022 WateReuse CA Annual Conference 152.00
9/12/2022 WateReuse CA Annual Conference 152.00
9/13/2022 WateReuse CA Annual Conference 152.00
9/19/2022 OWD F&A Committee 152.00
9/20/2022 COWU Monthly Meeting 152.00
9/28/2022 CVCC Quarterly Meeting 152.00
10/5/2022 OWD Monthly Board Meeting 158.00
10/11/2022 OWD Legal Matters Meeting 158.00
Page 1 of 2
Attachment F
Director's Fee 10/17/2022 OWD CPRL&L Committee Meeting 158.00
10/19/2022 OWD F&A Committee 158.00
10/23/2022 SDRCC Binational Delegation to Mexico City 158.00
10/24/2022 SDRCC Binational Delegation to Mexico City 158.00
10/25/2022 SDRCC Binational Delegation to Mexico City 158.00
10/26/2022 SDRCC Binational Delegation to Mexico City 158.00
11/1/2022 SCEDC Monthly Meeting 158.00
11/2/2022 OWD Monthly Board Meeting 158.00
11/15/2022 SD Chamber of Commerce Meeting 158.00
11/17/2022 CSDA Monthly Meeting 158.00
11/22/2022 GM/Director Quarterly Meeting 158.00
12/7/2022 OWD Special Board Meeting 158.00
1/4/2023 OWD Monthly Board Meeting 158.00
1/12/2023 GM/Director Meeting 158.00
2/1/2023 OWD Monthly Board Meeting 158.00
2/7/2023 SCEDC Monthly Meeting 158.00
2/9/2023 News Interview Prep 158.00
2/10/2023 News Interview 158.00
2/14/2023 OWD EO&WR Committee Meeting 158.00
2/15/2023 GM/Director Quarterly Meeting 158.00
2/17/2023 OWD/Sweetwater Meeting 158.00
2/23/2023 FLOW Meeting 158.00
2/27/2023 ACWA DC Conference 158.00
2/28/2023 ACWA DC Conference 158.00
3/1/2023 ACWA DC Conference 158.00
3/2/2023 ACWA DC Conference 158.00
3/3/2023 ACWA DC Conference 158.00
3/7/2023 SCEDC Monthly Meeting 158.00
3/14/2023 SDCWA/IID Dinner Meeting 158.00
4/5/2023 OWD Monthly Board Meeting 158.00
4/6/2023 FLOW Meeting 158.00
4/16/2023 SDRCC Mission to DC 158.00
4/17/2023 SDRCC Mission to DC 158.00
4/18/2023 SDRCC Mission to DC 158.00
4/19/2023 SDRCC Mission to DC 158.00
4/26/2023 OWD Special Board Meeting 158.00
5/3/2023 OWD Monthly Board Meeting 158.00
5/4/2023 FLOW Meeting 158.00
5/8/2023 ACWA Spring Conference 158.00
5/9/2023 ACWA Spring Conference 158.00
5/10/2023 ACWA Spring Conference 158.00
5/11/2023 ACWA Spring Conference 158.00
5/16/2023 OWD EO&WR Committee Meeting 158.00
5/18/2023 CSDA Quarterly Meeting 158.00
5/22/2023 Water Conservation Garden Meeting 158.00
5/24/2023 GM/Director Quarterly Meeting 158.00
6/6/2023 SCEDC Monthly Meeting 158.00
6/7/2023 OWD Monthly Board Meeting 158.00
6/9/2023 CVCC Installation Dinner 158.00
6/14/2023 OWD Special Board Meeting 158.00
6/15/2023 OWD-SWA Recycled Water Meeting 158.00
6/20/2023 OWD EO&WR Committee Meeting 158.00
9/7/2023 OWD Monthly Board Meeting 152.00
Director's Fee Total 12,028.00
Conferences and Seminars 7/1/2022 ACWA Registration 760.00
10/24/2022 SDRCC DC Registration Fee 1,400.00
12/22/2022 Watereuse Registration Fee 675.00
1/23/2023 ACWA Spring Conference Registration 799.00
3/22/2023 SDRCC Mission to DC Registration 1,900.00
3/22/2023 ACWA Spring Conference Registration 815.00
Conferences and Seminars Total 6,349.00
Grand Total 28,664.75
Page 2 of 2
DIRECTOR'S NAME ROBAK, MARK
Account Name Date Descriptions Sum of Amount
Business meetings 7/12/2022 SDCWA Meeting Registration Fee 55.00
7/22/2022 ECCC Meeting Registration Fee 30.00
8/17/2022 COWU Registration Fee 55.00
8/17/2022 CSDA Registration Fee 65.00
8/22/2022 ECCC Meeting Registration Fee 30.00
9/6/2022 COWU Registration Fee 55.00
9/6/2022 CSDA Registration Fee 60.00
9/22/2022 ECCC Meeting Registration Fee 30.00
10/24/2022 San Diego County Taxpayers Association Meeting Registration Fee 55.00
10/24/2022 ECCC Meeting Registration Fee 25.00
11/22/2022 Otay Mesa Chamber of Commerce Meeting Registration Fee 30.00
1/13/2023 Sweetwater/Helix President's Lunch 28.03
2/6/2023 CSDA Meeting Registration 60.00
2/22/2023 SDECC Meeting Registration 15.00
3/22/2023 Chula Vista CC Meeting Registation 25.00
5/22/2023 SDRCC Business Meeting - Registration 125.00
6/5/2023 CSDA Business Meeting - Registration 60.00
6/24/2023 Grossmont Mount Helix Improvement Area Dinner Registration 25.00
Business meetings Total 828.03
Mileage - Business 7/31/2022 July Travel Mileage 67.50
8/31/2022 August Travel Mileage 277.50
9/30/2022 September Travel Mileage 25.00
10/31/2022 October Travel Mileage 213.13
11/30/2022 November Travel Mileage 128.13
12/31/2022 December Travel Mileage 176.25
1/31/2023 January - Travel Mileage 50.44
2/28/2023 February Travel Mileage 72.05
3/31/2023 March Travel Mileage 99.56
4/30/2023 April Travel Mileage 119.21
5/31/2023 May Travel Mileage 71.40
6/30/2023 June Travel Mileage 19.65
Mileage - Business Total 1,319.82
Mileage - Commuting 7/31/2022 July Commuting Mileage 4.38
9/30/2022 September Commuting Mileage 4.38
10/31/2022 October Commuting Mileage 4.38
11/30/2022 November Commuting Mileage 4.38
12/31/2022 December Commuting Mileage 4.38
1/31/2023 January - Commuting Mileage 9.17
2/28/2023 February Commuting Mileage 13.76
3/31/2023 March Commuting Mileage 16.38
4/30/2023 April Commuting Mileage 9.17
5/31/2023 May Commuting Mileage 9.17
6/30/2023 June Commuting Mileage 18.34
Mileage - Commuting Total 97.89
Travel 1/23/2022 Southwest Airlines - ACWA Spring Conference 413.46
7/22/2022 Lodging - Washington DC ACWA Conf 858.69
7/22/2022 Delta Airlines - Washington DC 329.60
7/22/2022 JetBlue - Washington DC 422.61
8/22/2022 Alaska Airlines Flight - San Francisco 167.20
8/22/2022 Lodging - CSDA Conference 523.29
8/31/2022 August Travel Expense Reimbursement 22.92
9/22/2022 Lodging - Watereuse Conference 1,809.39
9/30/2022 September Travel Expense Reimbursement 309.83
10/24/2022 AeroMexico Flight - Binational Conf 601.18
10/24/2022 Lodging - Binational Conference 1,150.78
10/31/2022 October Travel Expense Reimbursement 243.59
11/27/2022 November Travel Expense Reimbursement 43.05
12/22/2022 Lodging - ACWA Conference 1,197.00
2/22/2023 SDRCC Mission to DC Airfare 624.45
2/22/2023 ACWA Spring Conference Airfare 337.99
2/27/2023 ACWA DC - Airport Parking 52.42
2/28/2023 ACWA DC Meals 78.82
2/28/2023 ACWA DC Rideshares 65.54
3/3/2023 ACWA DC Parking 19.00
3/3/2023 ACWA DC Meals 128.94
3/3/2023 ACWA DC Rideshares 25.67
4/16/2023 SDCC Binational Del. DC - Airport Parking 60.36
4/19/2023 SDCC Binational Del. DC - Meals 73.42
Page 1 of 3
Attachment G
Travel 4/19/2023 SDCC Binational Del. DC - RideShares 69.89
4/24/2023 ACWA DC Conference Hotel 1,234.86
5/7/2023 ACWA Monterey - Rideshare 35.99
5/7/2023 ACWA Monterey - Meals 25.21
5/11/2023 ACWA Monterey - Rideshare 38.99
5/11/2023 ACWA Monterey - Meals 3.00
5/22/2023 ACWA Spring Conference - Hotel 1,166.80
Travel Total 12,133.94
Director's Fee 7/5/2022 ECCC GA&I Committee 152.00
7/6/2022 OWD Monthly Board Meeting 152.00
7/7/2022 SCEDC Transportation & Infrastructure Committee 152.00
7/11/2022 ACWA Legislative Conference 152.00
7/12/2022 ACWA Legislative Conference 152.00
7/13/2022 ACWA Legislative Conference 152.00
7/14/2022 ACWA Legislative Conference 152.00
7/19/2022 COWU Monthly Meeting 152.00
7/20/2022 OWD F&A Committee 152.00
7/26/2022 Water Conservation Garden Board Meeting 152.00
8/2/2022 ACWA Region 10 Meeting 152.00
8/3/2022 OWD Monthly Board Meeting 152.00
8/8/2022 GM/Director Quarterly Meeting 152.00
8/11/2022 OWD/Sweetwater Meeting 152.00
8/17/2022 OWD Special Board Meeting 152.00
8/18/2022 CSDA Quarterly Meeting 152.00
8/22/2022 CSDA Annual Conference 152.00
8/23/2022 CSDA Annual Conference 152.00
8/24/2022 CSDA Annual Conference 152.00
8/25/2022 CSDA Annual Conference 152.00
9/6/2022 ECCC GA&I Committee 152.00
9/7/2022 OWD Monthly Board Meeting 152.00
9/10/2022 WateReuse CA Annual Conference 152.00
9/11/2022 WateReuse CA Annual Conference 152.00
9/12/2022 WateReuse CA Annual Conference 152.00
9/13/2022 WateReuse CA Annual Conference 152.00
9/19/2022 OWD F&A Committee 152.00
9/20/2022 COWU Monthly Meeting 152.00
9/21/2022 ECEDC Monthly Meeting 152.00
9/22/2022 SDCWA Board Meeting 152.00
10/4/2022 ECCC GA&I Committee 158.00
10/5/2022 OWD Monthly Board Meeting 158.00
10/7/2022 SD Taxpayer's Assoc Chula Vista Mayor's Forum 158.00
10/19/2022 OWD F&A Committee 158.00
10/23/2022 SDRCC Binational Delegation to Mexico City 158.00
10/24/2022 SDRCC Binational Delegation to Mexico City 158.00
10/25/2022 SDRCC Binational Delegation to Mexico City 158.00
10/25/2022 Southern CA Water Committee Annual Meeting 158.00
10/26/2022 SDRCC Binational Delegation to Mexico City 158.00
11/1/2022 ECCC GA&I Committee 158.00
11/2/2022 OWD Monthly Board Meeting 158.00
11/15/2022 GM/Director Quarterly Meeting 158.00
11/16/2022 ECEDC Monthly Meeting 158.00
11/17/2022 CSDA Quarterly Meeting 158.00
11/27/2022 ACWA 2022 Fall Conference 158.00
11/28/2022 ACWA 2022 Fall Conference 158.00
11/29/2022 ACWA 2022 Fall Conference 158.00
11/30/2022 ACWA 2022 Fall Conference 158.00
12/1/2022 ACWA 2022 Fall Conference 158.00
12/5/2022 OWD Legal Matters Meeting 158.00
12/6/2022 ECCC GA&I Committee 158.00
12/13/2022 City of Chula Vista City Council Mtg 158.00
12/16/2022 LAFCO Special District Advisory Board Mtg 158.00
12/19/2022 AdHoc Salt Creek Goal Course Mtg 158.00
12/21/2022 ECEDC Monthly Meeting 158.00
1/3/2023 ECCC GA&I Committee 158.00
1/4/2023 OWD Monthly Board Meeting 158.00
1/11/2023 OWD Committee Briefing 158.00
1/17/2023 OWD F&A Committee 158.00
1/18/2023 ECEDC Monthly Meeting 158.00
1/24/2023 Water Conservation Garden Board Mtg 158.00
1/25/2023 OWD Agenda Briefing 158.00
1/26/2023 OC/SD Meeting - MWD Chair 158.00
Page 2 of 3
Director's Fee 1/27/2023 CO River Tour 158.00
1/31/2023 Water Conservation Garden Strategic Plan Mtg 158.00
2/1/2023 OWD Monthly Board Meeting 158.00
2/7/2023 SCEDC Monthly Meeting 158.00
2/10/2023 News Interview 158.00
2/13/2023 GM/Director Quarterly Meeting 158.00
2/14/2023 OWD EO&WR Committee Meeting 158.00
2/16/2023 Salt Creek Ad Hoc Meeting 158.00
2/17/2023 OWD/Sweetwater Meeting 158.00
2/21/2023 COWU Meeting 158.00
2/27/2023 ACWA DC Conference 158.00
2/28/2023 ACWA DC Conference 158.00
3/1/2023 ACWA DC Conference 158.00
3/2/2023 ACWA DC Conference 158.00
3/7/2023 ECEDC Monthly Meeting 158.00
3/9/2023 OWD - Committee Briefing 158.00
3/14/2023 OWD EO&WR Committee Meeting 158.00
3/15/2023 CO River Board of CA Meeting 158.00
3/16/2023 OWD CPRL&L Committee Meeting 158.00
3/17/2023 LAFCO Special District Advisory Board Mtg 158.00
3/23/2023 Water Conservation Garden Board Meeting 158.00
3/30/2023 OWD Board Meeting Briefing 158.00
4/5/2023 OWD Monthly Board Meeting 158.00
4/13/2023 OWD Committee Briefing 158.00
4/16/2023 SDCC Binational Delegate Conf DC 158.00
4/17/2023 SDCC Binational Delegate Conf DC 158.00
4/18/2023 SDCC Binational Delegate Conf DC 158.00
4/19/2023 SDCC Binational Delegate Conf DC 158.00
4/21/2023 OWD Agenda Briefing 158.00
4/26/2023 OWD Special Board Meeting 158.00
4/27/2023 OWD Agenda Briefing 158.00
4/28/2023 SCEDC Monthly Meeting 158.00
5/1/2023 Water Conservation Garden JPA Meeting 158.00
5/3/2023 OWD Monthly Board Meeting 158.00
5/7/2023 ACWA Spring Conference 158.00
5/8/2023 ACWA Spring Conference 158.00
5/9/2023 ACWA Spring Conference 158.00
5/10/2023 ACWA Spring Conference 158.00
5/11/2023 ACWA Spring Conference 158.00
5/16/2023 OWD EO&WR Committee Meeting 158.00
5/19/2023 GM Evaluation Ad-Hoc Committee Meeting 158.00
5/22/2023 Salt Creek Ad-Hoc Committee Meeting 158.00
6/1/2023 SDCC S&I Committee Meeting 158.00
6/5/2023 LAFCO Meeting 158.00
6/7/2023 OWD Monthly Board Meeting 158.00
6/9/2023 CVCC Installation Dinner 158.00
6/14/2023 OWD Special Board Meeting 158.00
6/15/2023 OWD & Sweetwater Meeting 158.00
6/20/2023 OWD EO&WR Committee Meeting 158.00
6/21/2023 ECEDC Monthly Meeting 158.00
6/22/2023 SDCWA Budget Meeting 158.00
6/27/2023 OWD Agenda Briefing 158.00
Director's Fee Total 17,990.00
Conferences and Seminars 1/23/2022 ACWA Spring Conference Registration 799.00
7/1/2022 ACWA Registration 760.00
7/22/2022 Watereuse CA Annual Conference Registration Fee 575.00
8/22/2022 CSDA Annual Registration Fee 725.00
9/22/2022 Southern CA Water Coalition Registration Fee 275.00
10/24/2022 SD Regional Chamber of Commerce Registration Fee 1,400.00
1/1/2023 ACWA Registration Fee 620.00
3/22/2023 SDRCC Mission to DC Registration 1,900.00
3/22/2023 ACWA Spring Conference Registration 815.00
Conferences and Seminars Total 7,869.00
Grand Total 40,238.68
Page 3 of 3
DIRECTOR'S NAME SMITH, TIM
Account Name Date Descriptions Sum of Amount
Business meetings 8/24/2022 East County Caucus Registration 36.98
11/16/2022 East County Caucus Meal 19.03
2/22/2023 East County Caucus Meal 38.92
3/22/2023 Chula Vista Chamber of Commerce Meeting Registration 25.00
4/4/2023 COWU Meeting Registration 55.00
4/25/2023 East County Caucus Meal 21.00
4/30/2023 SWP Tour Meal 13.44
5/23/2023 East County Caucus Meal 25.00
6/5/2023 CSDA Meeting Registration 60.00
6/21/2023 East County Caucus Meeting Registration 22.00
Business meetings Total 316.37
Mileage - Business 8/31/2022 August Travel Mileage 27.50
9/30/2022 September Travel Mileage 30.00
11/30/2022 November Travel Mileage 97.50
1/31/2023 January - Travel Mileage 175.54
2/28/2023 February Travel Mileage 55.02
3/31/2023 March Travel Mileage 60.26
4/30/2023 April Travel Mileage 168.99
5/31/2023 May Travel Mileage 31.44
6/30/2023 June Travel Mileage 49.78
Mileage - Business Total 696.03
Mileage - Commuting 7/31/2022 July Commuting Mileage 21.25
9/30/2022 September Commuting Mileage 90.00
10/31/2022 October Commuting Mileage 32.50
11/30/2022 November Commuting Mileage 16.25
12/31/2022 December Commuting Mileage 32.50
1/31/2023 January - Commuting Mileage 17.03
2/28/2023 February Commuting Mileage 34.06
3/31/2023 March Commuting Mileage 17.03
4/30/2023 April Commuting Mileage 51.09
5/31/2023 May Commuting Mileage 68.12
6/30/2023 June Commuting Mileage 51.09
Mileage - Commuting Total 430.92
Travel 2/9/2023 SDCC Meeting Parking 16.00
2/22/2023 ACWA Spring Conf Airfare 517.80
4/27/2023 ACWA Spring Conf - Parking 180.00
4/28/2023 ACWA Spring Conf - Meal 20.60
4/29/2023 SCEDC Meeting - Parking 22.00
5/22/2023 ACWA Sping Conference - Hotel 583.40
Travel Total 1,339.80
Director's Fee 7/6/2022 OWD Monthly Board Meeting 152.00
7/14/2022 OWD Agenda Briefing 152.00
7/19/2022 OWD EO&WR Committee Meeting 152.00
7/20/2022 OWD Special Board Meeting 152.00
7/26/2022 CWA Matters Meeting 152.00
7/28/2022 OWD Agenda Briefing 152.00
7/29/2022 Chula Vista Chamber of Commerce Dinner 152.00
8/3/2022 OWD Monthly Board Meeting 152.00
8/11/2022 OWD/Sweetwater Meeting 152.00
8/12/2022 GM/Director Quarterly Meeting 152.00
8/17/2022 OWD EO&WR Committee Meeting 152.00
8/22/2022 CWA Matters Meeting 152.00
8/24/2022 East County Caucus Meeting 152.00
9/1/2022 OWD Agenda Briefing 152.00
9/7/2022 OWD Monthly Board Meeting 152.00
9/15/2022 OWD Agenda Briefing 152.00
9/20/2022 COWU Monthly Meeting 152.00
9/21/2022 East County Caucus Meeting 152.00
9/28/2022 Chula Vista Chamber of Commerce Meeting 152.00
9/29/2022 Legislative Day 152.00
9/30/2022 OWD Agenda Briefing 152.00
10/5/2022 OWD Monthly Board Meeting 158.00
Page 1 of 3
Attachment H
Director's Fee 10/6/2022 Colorado River Webinar 158.00
10/13/2022 OWD Agenda Briefing 158.00
10/18/2022 OWD EO&WR Committee Meeting 158.00
10/25/2022 CWA Matters Meeting 158.00
10/28/2022 OWD Agenda Briefing 158.00
11/2/2022 OWD Monthly Board Meeting 158.00
11/4/2022 USBR Roundtable Discussion 158.00
11/15/2022 CWA Matters Meeting 158.00
11/16/2022 East County Caucus Meeting 158.00
11/29/2022 ACWA 2022 Fall Conference 158.00
11/30/2022 ACWA 2022 Fall Conference 158.00
12/1/2022 ACWA 2022 Fall Conference 158.00
12/2/2022 OWD Agenda Briefing 158.00
12/5/2022 OWD EO&WR Committee Meeting 158.00
12/7/2022 OWD Special Board Meeting 158.00
12/13/2022 CRWUA Annual Conference 158.00
12/14/2022 CRWUA Annual Conference 158.00
12/15/2022 CRWUA Annual Conference 158.00
12/16/2022 CRWUA Annual Conference 158.00
12/19/2022 AdHoc Salt Creek Goal Course Mtg 158.00
12/29/2022 OWD Agenda Briefing 158.00
1/4/2023 OWD Monthly Board Meeting 158.00
1/13/2023 COWU Prep Meeting 158.00
1/23/2023 OC/SD Meeting - Incoming Chair 158.00
1/24/2023 CWA Matters Meeting 158.00
1/25/2023 East County Caucus 158.00
1/26/2023 OC/SD Meeting - MWD Chair 158.00
1/27/2023 CO River Tour 158.00
1/28/2023 CO River Tour 158.00
2/1/2023 OWD Monthly Board Meeting 158.00
2/8/2023 GM/Director Quarterly Meeting 158.00
2/9/2023 SDCC Annual Dinner 158.00
2/15/2023 OWD F&A Committee 158.00
2/16/2023 Salt Creek Ad Hoc Meeting 158.00
2/21/2023 COWU Meeting 158.00
2/22/2023 East County Caucus Meeting 158.00
3/1/2023 OWD Monthly Board Meeting 158.00
3/14/2023 CO River Board of CA Meeting 158.00
3/15/2023 CWA Matters Meeting 158.00
3/21/2023 CWA Matters Meeting 158.00
3/22/2023 East County Caucus Meeting 158.00
3/30/2023 SWP Tour Agenda Meeting 158.00
4/3/2023 AWWA CA-NV Conference Dinner 158.00
4/5/2023 OWD Monthly Board Meeting 158.00
4/14/2023 SWP Tour 158.00
4/15/2023 SWP Tour 158.00
4/18/2023 COWU Meeting 158.00
4/19/2023 OWD F&A Committee 158.00
4/20/2023 Padre Dam GM Meeting 158.00
4/25/2023 CWA Matters Meeting 158.00
4/26/2023 OWD Special Board Meeting 158.00
4/28/2023 SCEDC Monthly Meeting 158.00
5/3/2023 OWD Monthly Board Meeting 158.00
5/9/2023 ACWA CA-NV Conference 158.00
5/10/2023 ACWA CA-NV Conference 158.00
5/11/2023 ACWA CA-NV Conference 158.00
5/15/2023 LAFCO Detachment Meeting 158.00
5/16/2023 Recycled Water AdHoc Meeting 158.00
5/17/2023 OWD F&A Committee 158.00
5/18/2023 CSDA Dinner Meeting 158.00
5/22/2023 LAFCO Meeting 158.00
5/23/2023 CWA Matters Meeting 158.00
6/5/2023 Director/GM Meeting 158.00
6/7/2023 OWD Monthly Board Meeting 158.00
6/9/2023 CVCC Installation Dinner 158.00
Page 2 of 3
Director's Fee 6/12/2023 AWWA Membrane Committee 158.00
6/13/2023 AWWA Membrane Committee 158.00
6/14/2023 OWD Special Board Meeting 158.00
6/20/2023 CWA Matters Meeting 158.00
6/21/2023 OWD F&A Committee 158.00
Director's Fee Total 14,410.00
Conferences and Seminars 2/2/2023 ACWA Sping Conference - Registration 815.00
Conferences and Seminars Total 815.00
Grand Total 18,008.12
Page 3 of 3
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: October 4, 2023
PROJECT: Various DIV. NO. ALL
SUBMITTED BY: Michael Kerr, Information Technology Manager
APPROVED BY: Adolfo Segura, Chief, Administrative Services
Jose Martinez, General Manager
SUBJECT: FY23 YEAR-END REPORT OF THE DISTRICT’S FY23-26 STRATEGIC PLAN
GENERAL MANAGER’S RECOMMENDATION:
No recommendation. This is an informational item only.
COMMITTEE ACTION:
Please see “Attachment A”.
PURPOSE:
To provide a year-end report of the District’s FY23-26 Strategic Plan
for FY23.
ANALYSIS:
Summary
The current Otay Water District Strategic Plan is a four-year plan ranging
from the start of FY23 through the end of FY26. This report details the
year-end results for the first year of our four-year program.
Objectives – Target 90%
Strategic Plan objectives are designed to ensure the District is executing
defined mission-developed strategies and implementing appropriate changes
necessary to guide the agency, meet new challenges, and positively adapt
to change. FY23 year-end results are above target at 100%, with 28 of 28
AGENDA ITEM 4
active items completed or on schedule.
Key Performance Indicators (KPI’s) – Target 75%
KPI’s are designed to track the District’s day-to-day performance. These
indicators measure the effectiveness and efficiency of essential
operational services. The District’s overall KPI goal of 75% is considered
“on target”. For FY23, year-end results are above target at 88%, with 30
of 34 items achieving the desired level or better.
KPI’s are determined on established AWWA performance benchmarks, water
agency standards, and historical trends. Of the total measures outlined
in the Strategic Plan, 10 are reported annually to include:
• Water Rate Ranking
• Sewer Rate Ranking
• Water Debt Coverage
• Sewer Debt Coverage
• Reserve Level
• Accounts Per Full-Time Employee (FTE)
• Business Recovery Exercises
• Vulnerability Assessments
• Potable Tank Inspection and Cleaning
• Injury Incident Rate
One (1) measure is reported biennially to triennially:
• Customer Opinion Survey
0
5
10
15
20
25
30
35
40
45
28
0 0
7
On Schedule/Completed Behind On Hold Not Started
28 of 28 Objectives are Completed or On Schedule (100%)
KPI’s Not on Target (4):
CIP Project Expenditures vs. Budget
Target: 95% of budget annually.
Year-end CIP expenditures totaled 94.4%, slightly below the annual
target of 95%. The $75,000 shortfall was attributed to material supply
delays and heavy rain.
Mark-out Accuracy
Target: 100% mark-out accuracy annually.
Year-to-date, staff completed 6,398 mark-outs with three (3) at-fault
hit facilities:
• In quarter two, the District’s contract locator incorrectly marked
a two-inch (2”) water service lateral that was subsequently
damaged by an excavator.
• In quarter four, contractors hit a one-inch (1”) water service
lateral in April, and a two-inch (2”) blow-off lateral in May.
Both laterals were quickly crimped by the contractors and repaired
by District staff. There was no damage to property or onsite
improvements.
Sewer Overflow Rate (AWWA)
Target & AWWA: Zero (0) overflows per quarter and annually.
There were zero (0) overflows in quarters three and four; however, the
year-to-date target was not met due to one (1) sewer overflow in the
first quarter:
30 of 34 Key Performance Indicators are On Target (88%)
0510152025303540
30
4
On Target Not on Target
• A Category 3 Sanitary Sewer Overflow (SSO) event occurred on July
22, 2022. This was due to a root blockage at manhole MH-354-061
located on Anaheim Drive, La Mesa. A total of 10 gallons spilled
and were fully recovered.
Employee Turnover Rate
Target: Less than 5% turnover annually.
There were nine (9) voluntary terminations in FY23, resulting in a
6.43% turnover.
Next Steps
Staff will continue to focus on the plan’s objectives, key performance
indicators, and emerging trends.
Committee Reports – Slideshow
The Strategic Plan year-end results are presented to both the Finance
and Administration Committee, and the Engineering, Operations, and Water
Resources Committee with a specific focus on the most relevant
information for each Committee (see “Attachment B”). The Strategic Plan
is also available on the District’s website.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
Informational item only; no fiscal impact.
STRATEGIC GOAL:
Strategic Plan and Performance Measure reporting is a critical element
in providing performance reporting to the Board and staff.
LEGAL IMPACT:
None.
ATTACHMENTS:
Attachment A – Committee Action Report
Attachment B – PowerPoint Presentation
ATTACHMENT A
SUBJECT/PROJECT: FY23 YEAR-END REPORT OF THE DISTRICT’S FY23-26 STRATEGIC
PLAN
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources, and the Finance and
Administration Committee met on September 19 and 20, 2023, respectively,
to review this item. The Committee supports the presentation to the full
Board.
NOTE:
The “Committee Action” is written in anticipation of the Committee moving
the item forward for Board approval. This report will be sent to the
Board as a committee approved item or modified to reflect any discussion
or changes as directed by the committee prior to presentation to the full
Board.
OTAY WATER DISTRICT
STRATEGIC PLAN
FY2023 Year-End Report 2023
2026
ATTACHMENT B
BALANCED SCORECARD
2
Focuses on the financial
performance of the District
FINANCIAL
Focuses on the District’s culture
and development of staff to
ensure there is a productive and
skilled workforce in place
LEARNING AND
GROWTH
Focuses on customer service
levels, satisfaction, brand,
and confidence
CUSTOMER
Focuses on business processes
designed to deliver and improve
customer objectives and
services
INTERNAL
BUSINESS PROCESS
94%
88%
93%95%94%
82%86%
98%100%
50%
60%
70%
80%
90%
100%
FY15 FY16 FY17 FY18 FY19 FY20 FY21 FY22 FY23
Year-End
Target
90%
Total 35
ON SCHEDULE
COMPLETED BEHIND SCHEDULE ON HOLD
OBJECTIVES
100%0%0%
TR
E
N
D
S
YEAR-END
FY 2023
28 Objectives
28/28 = 100%
Overall Target
3
Active 28
Not Started 7
Enhance and build public awareness of the
District’s priorities, initiatives, programs, and
services
Collect and analyze customer feedback on District
operations, projects, programs, service experience,
and expectations
Advance the District's web and social media presence
Enhance internal communications, tools, and
technology to disseminate information to District staff
effectively
Enhance education, outreach, and communication
tools to the public on the understanding of water
supply constraints and rates and how they
affect/support a reliable water supply
4
CUSTOMER
Eileen Salmeron
Communications Assistant
Completed On Schedule
Maintain a long-range financing plan that sets forth the
long-term funding needs of the District
Evaluate grant funding opportunities
Evaluate banking functions for lower cost and process
efficiencies
Evaluate the District’s cash reserve policies to consider optimal
uses and levels of reserves, to ensure financial resiliency
Conduct an evaluation of a health savings investment account
program for an optional post-employment benefit
Conduct a compensation study to evaluate labor industry
conditions and the District’s competitiveness
Invest in technology infrastructure to enhance customer
engagement and satisfaction
Deploy Advanced Metering Infrastructure (AMI) technology in
service areas to improve the District operations
Evaluate Interactive Voice Response (IVR)/Online customer
portal for water use management and assistance
5
FINANCIAL
Completed On Schedule Not StartedAdvanced Metering
Infrastructure Project (P2682)
Leverage the use of renewable and clean energy resources and
reduce the use of hazardous chemicals
Evaluate and implement energy-efficient systems
Evaluate and implement alternative energy opportunities
Advance Clean Fleet Regulations District Implementation Program of Zero or
near Zero Emissions Vehicles
Reduce the District’s chemical footprint by substituting hazardous chemicals
for similar, less hazardous chemicals
Implement technologies to improve response time, security, and
operational effectiveness
Conversion of the District’s enterprise Geographic Information System
(GIS/Esri) from a Geometric Network to a Utility Network Model
Conduct needs assessment/replacement of District's financial management
system
Maintain and regularly evaluate internal financial controls
Leverage Cityworks to further develop job task process standardization and
work order cost modeling
Develop appropriate water resource mix to meet the water
reliability needs of the community
Use the Water Facilities Water Management Plan/Urban Water Management
Plan to analyze future needs and prescribe approaches to meeting future
requirements
Evaluate City of San Diego’s recycled water purchase
Develop the District’s long-term water supply strategies and planning efforts
with regional partnerships
6CompletedOn Schedule Not Started
Amy Pinion
Accountant
INTERNAL BUSINESS
PROCESS
Deanna Vaughn
Accountant
Respond to anticipated water shortages through rate
structure modification, conservation assistance, and
outreach
Monitor and modify the Water Shortage Contingency Plan, as
needed
Identify, evaluate, and implement new opportunities for recycled
water, including potential for potable reuse
Advancement of District's Asset Management Program
Formalization of Standard Operating Procedures (SOP) and
Planned Job Observations (PJO)
Develop long-term strategic operations and maintenance program
(Total Asset Management)
Collect and maintain accurate asset records, including criticality,
maintenance history, asset condition, and performance for
continuous improvement
Cloud migration of the District’s enterprise Geographic Information
System (GIS/Esri) and the associated Asset Management and Field
Applications
Cyber and Physical Security
Advance the use of the District's Supervisory Control and Data
Acquisition (SCADA) system to further enhance the security and
reliability of the distribution system and optimize administration
Evaluate new disaster recovery solutions and advance the District's
enterprise business continuity program
7
Sam Battikha
SCADA Instrumentation Technician
INTERNAL BUSINESS
PROCESS
Completed On Schedule Not Started
Rogelio Martinez
Sr. SCADA Instrumentation Technician
Coordinate workforce planning activities to
determine future needs, identify gaps, and
implement actions to close the gaps
Maximize opportunities to develop employees through
training and mentoring
Evaluate the implementation of learning and
development programs in coordination with partner
agencies
Analyze and identify workforce trends to address
critical gaps between the current workforce and future
needs
Improve Organization Effectiveness
Negotiate successor Memorandum of Understanding
(MOU) with the employee association and
unrepresented employees to focus on recruitment and
retention
Implement a cross-functional innovation committee to
advance the District’s culture of collaboration and
process improvement among departments
8
Left to right: Kevin Winder, Dustin Schwegel, Zach
Tackett, and Alexis Salcedo
Water OperationsLEARNING AND
GROWTH On Schedule Not Started
KEY PERFORMANCE INDICATORS
TR
E
N
D
S
YEAR-END
FY 2023
Overall Target 75%
Total 34
Reported Quarterly 23
Reported Annually 10
83%
90%88%
95%
83%
90%90%88%88%
50%
60%
70%
80%
90%
100%
FY15 FY16 FY17 FY18 FY19 FY20 FY21 FY22 FY23
Year-End
Target
88%
30 KPIs
30/34 = 88%
ON TARGET NOT ON TARGET
12%
4 KPIs
4/34 = 12%
Reported Biennial to
Triennial 1
10
TARGET
No more than 4.6 complaints per 1,000 customer accounts annually
CALCULATION
Number of technical quality complaints per year/Number of active accounts per reporting
period
AWWA BENCHMARK
Average of 75th Percentile, 2.6, and Median, 6.6, for population served between 100,001 –
500,000 (Combined Utilities)
3.69
5.12
3.94 4.20 3.55 3.51 4.50 3.85
1.02
0
5
10
15
20
25
2015 2016 2017 2018 2019 2020 2021 2022 2023
Year-End Result
Target
75th Percentile
Median
25th Percentile
TECHNICAL QUALITY COMPLAINT
(AWWA | Customer Relations)
CUSTOMER OPINION SURVEY
TARGET
85% or greater customer satisfaction (measured biennially to triennially)
CALCULATION
Multiple recruiting (email and telephone) and data collection (telephone and online)
methods. Survey administered to a random sample of residential customers within
Otay Water District’s service area.
85%
New Measure in FY23
Dana Gutierrez
Customer Service Representative II
POTABLE WATER COMPLIANCE RATE
(AWWA | Water Operations)
TARGET
100% of all health-related drinking water standards per quarter and annually
CALCULATION
Number of days the primary health regulations are met/Number of days in the reporting period
AWWA BENCHMARK
100% - 75th Percentile for population served between 100,001 – 500,000 (Water)11
100%
(FY2015 –FY2023)
Phil Kussler
Water Systems Operator II
TARGET
97% average answer rate per quarter and annually
CALCULATION
Number of calls answered/Total number of calls
98.33%
97.84%
98.12%98.00%
98.38%98.43%98.55%98.60%98.68%
95%
96%
97%
98%
99%
100%
2015 2016 2017 2018 2019 2020 2021 2022 2023
Year-End Result
Target
ANSWER RATE
12
Pam Castanon
Customer Service Rep II
TARGET
99.8% billing accuracy per quarter and annually
CALCULATION
Number of correct bills/Number of bills issued during the reporting
period
99.81%99.97%99.99%99.98%99.94%99.99%99.99%99.99%99.99%
95%
96%
97%
98%
99%
100%
101%
2015 2016 2017 2018 2019 2020 2021 2022 2023
Year-End Result
Target
BILLING ACCURACY
92.20%
89.80%
109.10%
97.40%
104.80%
87.30%
111.00%
103.00%
94.40%
80%
85%
90%
95%
100%
105%
110%
115%
120%
2015 2016 2017 2018 2019 2020 2021 2022 2023
Year-End Result
Target
1.9%1.8%
1.5%1.3%
3.1%
5.6%
4.4%
2.0%
0.5%
0%
1%
2%
3%
4%
5%
6%
7%
2015 2016 2017 2018 2019 2020 2021 2022 2023
Year-End Result
Target
CONSTRUCTION CHANGE
ORDER INCIDENCE
TARGET
No more than 5% per quarter and annually
CALCULATION
Cost of Change Orders (not including allowances)/Original construction contract
amount (not including allowances)13
CIP PROJECT EXPENDITURES
VS. BUDGET
TARGET
95% of budget annually
CALCULATION
Actual Expenditures/Annual Budget
8
7
5
6
3
5 5 5 5
0
2
4
6
8
10
12
14
16
18
20
22
24
26
28
2015 2016 2017 2018 2019 2020 2021 2022 2023
Year-End Result
Target
10
12
11
3 3
5 5 5 5
0
2
4
6
8
10
12
14
16
18
20
22
2015 2016 2017 2018 2019 2020 2021 2022 2023
Year-End Result
Target
SEWER RATE RANKINGWATER RATE RANKING
TARGET
Bottom 50th percentile for the 22 member agencies in San Diego
CALCULATION
Ranking for the average monthly water bill among CWA member agencies
TARGET
Bottom 50th percentile for the 28 sewer service providers in San Diego
CALCULATION
Ranking for the average monthly bill among sewer service providers in San Diego
County 14
15
168%
171%
200%
236%
165%
188%
272%
262%
219%
90%
140%
190%
240%
290%
2015 2016 2017 2018 2019 2020 2021 2022 2023
Year-End Result
Target
1241%
371%
838%
603%
0%
200%
400%
600%
800%
1000%
1200%
1400%
2020 2021 2022 2023
Year-End Result
Target
SEWER DEBT COVERAGE RATIOWATER DEBT COVERAGE RATIO
TARGET
150% excluding growth revenue annually
CALCULATION
Qualified net operating revenues/Debt service requirements
15
TARGET
150% excluding growth revenue annually
CALCULATION
Qualified net operating revenues/Debt service requirements
16
100%
78%
85%
100%100%100%
85%83%
100%
60%
70%
80%
90%
100%
110%
120%
2015 2016 2017 2018 2019 2020 2021 2022 2023
Year-End Result
Target
RESERVE LEVEL
406
426
410 410
408
406
423
406
412
409 408 407 406
399
390
395
400
405
410
415
420
425
430
2017 2018 2019 2020 2021 2022 2023
Year-End Result
Target
ACCOUNTS PER FULL-TIME
EMPLOYEE (FTE)
TARGET
85% annually
CALCULATION
Number of reserve funds that meet or exceed fund target levels/Total number of
reserve funds
TARGET
399 accounts per FTE annually
CALCULATION
Potable + Recycled + Sewer Accounts/Number of FTEs
16
66%
75%
70%
72%74%
77%
66%
72%
76%
50%
55%
60%
65%
70%
75%
80%
85%
90%
95%
100%
2015 2016 2017 2018 2019 2020 2021 2022 2023
Year-End Result
Target
2.5%
4.0%4.1%
3.3%
3.6%3.8%3.9%4.0%
3.5%
0%
1%
2%
3%
4%
5%
6%
7%
2015 2016 2017 2018 2019 2020 2021 2022 2023
Year-End Result
Target
DISTRIBUTION SYSTEM LOSS
TARGET
Less than 5% of unaccounted water annually
CALCULATION
Volume purchased from CWA, City of San Diego customers + volume used by
District/Volume purchased from CWA, City of San Diego, and RWCTP production
17
PLANNED POTABLE WATER
MAINTENANCE RATIO IN $
TARGET
70% of all labor costs spent on preventative maintenance per quarter and annually
CALCULATION
Total Planned Maintenance Cost/Total Maintenance Cost
92%92%91%
82%
84%
92%
93%
90%
92%
65%
70%
75%
80%
85%
90%
95%
100%
2015 2016 2017 2018 2019 2020 2021 2022 2023
Year-End Result
Target
66%
86%
91%
74%74%
70%
55%
74%
90%
50%
55%
60%
65%
70%
75%
80%
85%
90%
95%
100%
2015 2016 2017 2018 2019 2020 2021 2022 2023
Year-End Result
Target
PLANNED RECYCLED WATER
MAINTENANCE RATIO IN $
TARGET
70% of all labor costs spent on preventative maintenance per quarter and annually
CALCULATION
Total Planned Maintenance Cost/Total Maintenance Cost
18
PLANNED WASTEWATER
MAINTENANCE RATIO IN $
TARGET
80% of all labor costs spent on preventative maintenance per quarter and annually
CALCULATION
Total Planned Maintenance Cost/Total Maintenance Cost
4.40 4.40 4.40
2.90
2.10
5.10
4.10
0
1
2
3
4
5
6
7
8
9
2017 2018 2019 2020 2021 2022 2023
75th Percentile
Median
25th Percentile
Year-End Result
Target
$785.11
$912.56
$1,095.70
$1,165.82
$1,071.66
$996.29
$1,374.69
$869.97
$1,049.68
$500
$600
$700
$800
$900
$1,000
$1,100
$1,200
$1,300
$1,400
$1,500
2015 2016 2017 2018 2019 2020 2021 2022 2023
Year-End Result
Target
DIRECT COST OF
TREATMENT PER MGD
TARGET
No more than $1315 per MGD spent on wastewater treatment annually
CALCULATION
Total O&M costs directly attributable to sewer treatment/Total volume in MG
for one quarter
19
INJURY INCIDENT RATE
TARGET
No more than 4.1 injury incidents per 200,000 hours worked annually
(based on Department of Labor average for similar-size water agencies)
CALCULATION
(Number of recordable injuries/illnesses x 200,000 average hours worked)/ Total hours
employees worked
AWWA BENCHMARK
Average of 75th Percentile, 3, and Median, 5.3, for Combined Utilities
(Began utilizing AWWA Benchmark in 2023)
20 Left to right: Vince Brown and Kevin Winder
Utility Maintenance
3425
4549
3228
3405 3298
2969
4723
3132
4296
2050
2550
3050
3550
4050
4550
2015 2016 2017 2018 2019 2020 2021 2022 2023
Year-End Result
Target
SYSTEM VALVE
EXERCISING PROGRAM
TARGET
20% of District valves exercised annually to accomplish 100%
every five years
(4092 valves annually)
CALCULATION
Total number of valves exercised per year
129%
188%
111%
100%
106%
50%
70%
90%
110%
130%
150%
170%
190%
2019 2020 2021 2022 2023
Year-End Result
Target
EASEMENT EVALUATION
AND FIELD INSPECTION
TARGET
100% assigned easements, evaluated via desktop tools, and inspected annually
(100 easements are assigned for FY23)
CALCULATION
Number of easements evaluated and inspected/Total easements assigned for the period
21
TARGET
8 potable water storage tanks and/or reservoirs cleaned annually
CALCULATION
Number of tanks cleaned and inspected annually
7
11
8 8 8
5
6
7
8
9
10
11
12
13
14
15
2019 2020 2021 2022 2023
Year-End Result
Target
POTABLE TANK
INSPECTION AND CLEANING
0.41
0
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
2023
Year-End Result
Target
75th Percentile
Median
25th Percentile
New Measure in FY230.130
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
2023
Year-End Result
Target
75th Percentile
Median
25th Percentile
POTABLE WATER DISTRIBUTION
SYSTEM INTEGRITY (LEAKS)
(AWWA –Water Operations)
TARGET
No more than 2.5 leaks per 100 miles of distribution piping annually
CALCULATION
100 (Number of leaks)/Total miles of distribution piping
AWWA BENCHMARK
2.5 – 75th percentile for population served between 100,001-500,000 22
POTABLE WATER DISTRIBUTION
SYSTEM INTEGRITY (BREAKS)
(AWWA –Water Operations)
TARGET
No more than 3 breaks per 100 miles of distribution piping annually
CALCULATION
100 (Number of breaks)/Total miles of distribution piping
AWWA BENCHMARK
3 – 75th percentile for population served between 100,001-500,000
New Measure in FY23
0.000
0.5
1
1.5
2
2.5
3
3.5
4
4.5
5
2023
Year-End Result
Target
New Measure in FY230.000
0.5
1
1.5
2
2.5
3
3.5
4
4.5
5
2023
Year-End Result
Target
RECYCLED WATER SYSTEM
INTEGRITY (LEAKS)
TARGET
No more than 2.5 leaks per 100 miles of recycled distribution system annually
CALCULATION
100 (Number of leaks)/Total miles of recycled distribution system
23
RECYCLED WATER SYSTEM
INTEGRITY (BREAKS)
TARGET
No more than 3 breaks per 100 miles of recycled distribution system annually
CALCULATION
100 (Number of breaks)/Total miles of recycled distribution system
New Measure in FY23
HYDRANT MAINTENANCE PROGRAM
TARGET
20% of District fire hydrants maintained annually to accomplish 100% every 5 years
(1220 fire hydrants annually)
CALCULATION
Total number of fire hydrants maintained 24
100%100%100%100%100%100%100%100%
99%
95%
96%
97%
98%
99%
100%
101%
2015 2016 2017 2018 2019 2020 2021 2022 2023
Year-End Result
Target
MARK-OUT ACCURACY
TARGET
100% mark-out accuracy per quarter and annually
CALCULATION
Number of mark-outs performed without an at-fault hit, which is damage to a District
facility that results from a missing or erroneous mark-out/Total number of mark-outs
1338
Hydrants Maintained
New Measure in FY23
Vince Brown
Utility Worker II
TARGET
100% exercises completed annually (2 Scheduled for FY23)
CALCULATION
Total number of business recovery exercises completed annually
TARGET
100% assessments completed annually (2 Scheduled for FY23)
CALCULATION
Total number of vulnerability assessments completed annually
100%
0%
100%
200%
2023
Year-End Result
Target
New Measure in FY23
VULNERABILITY ASSESSMENTBUSINESS RECOVERY
EXERCISES
100%
Assessments
Completed
New Measure in FY23
Michael Christensen
Network Engineer
25
0 0
1.14
0
1.14 1.14 1.14
2.27
1.14
0
1
2
3
4
5
6
7
8
9
10
2015 2016 2017 2018 2019 2020 2021 2022 2023
Year-End Result
Target
75th Percentile
Median
25th Percentile
TARGET
0 overflows annually
CALCULATION
100 (Number of sewer overflows during the reporting period)/Total miles of pipe in the sewage
collection system
AWWA BENCHMARK
0 – 75th Percentile for population served between 0-50,000
AWWA –Wastewater Operations)
SEWER OVERFLOW RATE
26
Brandon Perry
Sr. Utility Worker/Equipment Operator
27 27
43.11
36.80
30.83 33.38 34.04
79.04
28.40
55.77
42.26
0
10
20
30
40
50
60
70
80
90
100
2015 2016 2017 2018 2019 2020 2021 2022 2023
Year-End Result
Target
TARGET
24 hours per field employee annually
CALCULATION
Total qualified safety training hours for field employees/Average
number of field employees
SAFETY TRAINING PROGRAM
Scott Meyer
Utility Worker I
TARGET
15.6 hours per employee annually
CALCULATION
Total qualified training hours for all employees/Average number of FTEs
AWWA BENCHMARK
15.6 – Median for combined utilities
17.53
23.02 22.89
18.11
26.85
59.90
16.49
24.53 24.91
10
20
30
40
50
60
70
2015 2016 2017 2018 2019 2020 2021 2022 2023
75th Percentile
Median
25th Percentile
Year-End Result
Target
(Began utilizing AWWA
Benchmark in 2023)
TRAINING HOURS PER EMPLOYEE
(AWWA –Organizational Development)
28
3.15%
0%
0.75%
1.50%
3.63%
2.19%2.16%
7.97%
6.43%
0%
1%
2%
3%
4%
5%
6%
7%
8%
9%
2015 2016 2017 2018 2019 2020 2021 2022 2023
Year-End Result
Target
EMPLOYEE VOLUNTARY
TURNOVER RATE
TARGET
Less than 5% turnover annually
CALCULATION
Number of voluntary terminations (not including retirements)/Average number of
employees
https://otaywater.gov/about-otay/news-and-documents/strategic-plan/
QUESTIONS?
FY23 - FY26 Strategic Plan