HomeMy WebLinkAbout09-06-23 Board Packet1
OTAY WATER DISTRICT
AND
OTAY WATER DISTRICT FINANCING AUTHORITY
BOARD OF DIRECTORS MEETING
2554 SWEETWATER SPRINGS BOULEVARD
SPRING VALLEY, CALIFORNIA
WEDNESDAY
SEPTEMBER 6, 2023
3:30 P.M.
AGENDA
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. APPROVAL OF AGENDA
4. APPROVAL OF THE MINUTES OF THE SPECIAL BOARD MEETING OF
JUNE 14, 2023 AND REGULAR BOARD MEETING OF JULY 5, 2023
5. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC
TO SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE
BOARD’S JURISDICTION INCLUDING AN ITEM ON TODAY’S AGENDA
The District’s meeting is live streamed. Information on how to watch and listen to
the District’s meeting can be found at this link: https://otaywater.gov/board-of-
directors/agenda-and-minutes/board-agenda/.
CONSENT CALENDAR
6. ITEMS TO BE ACTED UPON WITHOUT DISCUSSION, UNLESS A REQUEST
IS MADE BY A MEMBER OF THE BOARD OR THE PUBLIC TO DISCUSS A
PARTICULAR ITEM:
a) AWARD TWO (2) PROFESSIONAL SERVICE AGREEMENTS FOR AS-
NEEDED GEOTECHNICAL ENGINEERING CONSULTING SERVICES AND
TO AUTHORIZE THE GENERAL MANAGER TO EXECUTE TWO AGREE-
MENTS WITH LEIGHTON CONSULTING, INC. AND NINYO & MOORE GE-
OTECHNICAL AND ENVIRONMENTAL SCIENCES CONSULTANTS, INC.
EACH IN AN AMOUNT NOT-TO-EXCEED $175,000. THE TOTAL AMOUNT
OF THE TWO (2) CONTRACTS WILL NOT EXCEED $175,000 DURING
FISCAL YEARS 2024, 2025, AND 2026 (ENDING JUNE 30, 2026)
2
b) ADOPT RESOLUTION NO. 4436 TO UPDATE THE DISTRICT’S CODE OF
ORDINANCES’ BOARD POLICY NO. 13, USE OF DISTRICT BOARD-
ROOM/MEETING ROOM
c) AWARD A CONTRACT TO TYLER TECHNOLOGIES, INC. TO UPGRADE
THE DISTRICT’S ENTERPRISE RESOURCE PLANNING (ERP) SYSTEM IN
AN AMOUNT NOT-TO-EXCEED $2,092,345.00
ACTION ITEMS
7. BOARD
a) RECEIVE AND DIRECT STAFF WITH A RECOMMENDATION FOR THE
ACWA 2023 REGIONAL 10 BALLOT (MARTINEZ) [5 minutes]
b) DISCUSS THE 2023 BOARD MEETING CALENDAR (RAMOS-KROGMAN)
INFORMATIONAL ITEMS
8. THE FOLLOWING ITEM IS PROVIDED TO THE BOARD FOR INFORMA-
TIONAL PURPOSES ONLY. NO ACTION IS REQUIRED ON THE FOLLOWING
AGENDA ITEM:
a) FOURTH QUARTER FISCAL YEAR 2023 CAPITAL IMPROVEMENT PRO-
GRAM REPORT (CAMERON)
REPORTS
9. GENERAL MANAGER’S REPORT
10. SAN DIEGO COUNTY WATER AUTHORITY UPDATE
11. DIRECTORS' REPORTS/REQUESTS
12. PRESIDENT’S REPORT/REQUESTS
RECESS TO CLOSED SESSION
13. CLOSED SESSION
a) CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to Cal-
ifornia Government Code §54956.8
Property: SALT CREEK GOLF COURSE
525 HUNTE PARWAY
CHULAVISTA, CA 91914
3
Agency negotiator: General Counsel
Under negotiation: Disposition of Property
c) CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION [GOV-
ERNMENT CODE §54956.9]
OTAY WATER DISTRICT vs. CITY OF SAN DIEGO; CASE NO. 37-2017-
00019348-CU-WM-CTL
RETURN TO OPEN SESSION
14. REPORT ON ANY ACTIONS TAKEN IN CLOSED SESSION. THE BOARD
MAY ALSO TAKE ACTION ON ANY ITEMS POSTED IN CLOSED SESSION.
OTAY WATER DISTRICT FINANCING AUTHORITY
15. NO MATTERS TO DISCUSS
16. ADJOURNMENT
All items appearing on this agenda, whether or not expressly listed for action, may be
deliberated and may be subject to action by the Board.
The Agenda, and any attachments containing written information, are available at the
District’s website at www.otaywater.gov. Written changes to any items to be considered
at the open meeting, or to any attachments, will be posted on the District’s website.
Copies of the Agenda and all attachments are also available by contacting the District
Secretary at (619) 670-2253.
If you have any disability which would require accommodation in order to enable you to
participate in this meeting, please call the District Secretary at (619) 670-2253 at least
24 hours prior to the meeting.
Certification of Posting
I certify that on September 1, 2023, I posted a copy of the foregoing agenda near
the regular meeting place of the Board of Directors of Otay Water District, said time be-
ing at least 72 hours in advance of the regular meeting of the Board of Directors (Gov-
ernment Code Section §54954.2).
Executed at Spring Valley, California on September 1, 2023.
/s/ Tita Ramos-Krogman, District Secretary
1
MINUTES OF THE
SPECIAL BOARD MEETING OF THE
BOARD OF DIRECTORS
OTAY WATER DISTRICT
June 14, 2023
1.President Smith called the meeting to order at 9:16 a.m.
2.ROLL CALL
Directors Present:Keyes, Lopez, Robak and Smith
Directors Absent:Croucher
Staff Present:General Manager Jose Martinez, General Counsel Dan
Shinoff, Chief of Administration Adolfo Segura, Chief
Financial Officer Joe Beachem, Chief of Engineering Michael
Long, District Secretary Tita Ramos-Krogman and others per
attached list.
3.PLEDGE OF ALLEGIANCE
4.APPROVAL OF THE AGENDA
A motion was made by Director Lopez, seconded by Director Keyes and carried
with the following vote:
Ayes: Directors Keyes, Lopez, Robak and Smith
Noes: None
Abstain: None
Absent: Director Croucher
to approve the agenda.
5.PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO
SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S
JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
No one wished to be heard.
TOUR
6.DISCUSSION AND TOUR OF THE FOLLOWING DISTRICT FACILITIES: 485-1
AND 850-2 RESERVOIRS
The Board and staff left the boardroom at 9:20 a.m. to tour the 485-1 and 850-2
Reservoirs.
AGENDA ITEM 4
2
Engineering Manager Kevin Cameron provided a history and tour of the 485-1 and
850-2 Pump Station to board and staff members. During the tour, he responded to
comments and questions from the board.
7. ADJOURNMENT
President Robak, Directors Keyes, Smith and Robak, and staff returned to the
District’s boardroom at 11:50 a.m. Board members thanked staff for their time to
provide a tour. With no further business to come before the Board, President Robak
adjourned the meeting at 11:52 p.m.
President
ATTEST:
District Secretary
1
MINUTES OF THE
BOARD OF DIRECTORS MEETINGS OF THE
OTAY WATER DISTRICT
AND
OTAY WATER DISTRICT FINANCING AUTHORITY
July 5, 2023
1.The meeting was called to order by President Robak at 3:31 p.m.
2.ROLL CALL
Directors Present:Croucher, Keyes, Lopez, Robak and Smith
Directors Absent:None
Staff Present:General Manager Jose Martinez, General Counsel Dan
Shinoff, Chief of Engineering Michael Long, Chief Financial
Officer Joe Beachem, Chief of Administration Adolfo Segura,
Chief of Operations Andrew Jackson, Asst. Chief of Finance
Kevin Koeppen, District Secretary Tita Ramos-Krogman and
others per attached list.
3.PLEDGE OF ALLEGIANCE
4.APPROVAL OF AGENDA
A motion was made by Director Croucher, seconded by Director Lopez, and carried
with the following vote:
Ayes: Directors Croucher, Keyes, Lopez, Robak and Smith
Noes: None
Abstain: None
Absent: None
to approve the agenda.
5.APPROVE THE MINUTES OF THE REGULAR BOARD MEETING OF JUNE 7,
2023
A motion was made by Director Keyes, seconded by Director Lopez, and carried
with the following vote:
Ayes: Directors Croucher, Keyes, Lopez, Robak and Smith
Noes: None
Abstain: None
Absent: None
to approve the minutes of the regular board meeting of June 7, 2023.
AGENDA ITEM 4
2
6. PRESENTATION OF THE 2023 “BEST IN DISTRICT” WATERSMART
LANDSCAPE CONTEST WINNER
Communications Assistant Eileen Salmeron provided a PowerPoint presentation to
the board and a history of Ms. Lois Scott, the 2023 “Best in District” Watersmart
Landscape contest winner. President Robak presented an award to Ms. Scott.
Ms. Scott responded to comments and questions from the board.
7. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO
SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S
JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
No one wished to be heard.
UCONSENT ITEM
8. ITEMS TO BE ACTED UPON WITHOUT DISCUSSION, UNLESS A REQUEST IS
MADE BY A MEMBER OF THE BOARD OR THE PUBLIC TO DISCUSS A
PARTICULAR ITEM:
A motion was made by Director Lopez, seconded by Director Keyes and carried
with the following vote:
Ayes: Directors Croucher, Keyes, Lopez, Robak and Smith
Noes: None
Abstain: None
Absent: None
to approve the following consent calendar items:
a) AWARD OF TWO (2) PROFESSIONAL SERVICES AGREEMENTS FOR AS-
NEEDED CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES
TO CDM SMITH, INC. AND VALLEY CONSTRUCTION MANAGEMENT,
EACH IN AN AMOUNT NOT-TO-EXCEED $800,000. THE TOTAL AMOUNT
FOR THE TWO (2) AGREEMENTS WILL NOT EXCEED $800,000 DURING
FISCAL YEARS 2024 AND 2025 (ENDING JUNE 30, 2025)
b) ADOPT ORDINANCE NO. 590 TO APPROVE PROPOSED CHANGES TO
VARIOUS FEES, CHARGES, AND DEPOSITS BY AMENDING APPENDIX A
AND SECTION 31, CONSTRUCTION WATER SERVICE; AND ADOPT
RESOLUTION NO. 4434 AMENDING POLICY 54, DISCONTINUATION OF
WATER SERVICE FOR DELINQUENT ACCOUNTS, OF THE DISTRICT’S
CODE OF ORDINANCES TO BE EFFECTIVE SEPTEMBER 1, 2023
ACTION ITEMS
9. BOARD
3
a) DISCUSS THE 2023 BOARD MEETING CALENDAR
There were no changes to the board calendar.
U INFORMATIONAL ITEM
10. ADMINISTRATIVE SERVICES
a) ENTERPRISE RESOURCE PLANNING (ERP) SYSTEM UPGRADE
Information Technology Manager Michael Kerr provided a PowerPoint presentation
to the board as an informational/update item regarding the District’s future ERP
system.
REPORTS
11. GENERAL MANAGER REPORT
Mr. Martinez provided his GM Report to the board and discussed the drought and
conservation update, annual mowing at Central and Parker Lane, US Bank
transition, and Mexico’s formal request to move the Emergency Deliveries from July
and September, to October and November of 2023.
12. SAN DIEGO COUNTY WATER AUTHORITY UPDATE
Director Smith discussed CWA’s adoption of the General Manager’s recommended
budget for Fiscal Years 2024 and 2025, using Rate alternative 1B: Use Reserves
Maintaining Board Policy and Defease bonds for a 9.5% Effective Rate Increase for
rates and charges for Calendar Year 2024; and adopted Resolution No. 2023-24,
approving the General manager’s Recommended Budget for Fiscal Years 2024 and
2025, for operations and capital improvements and appropriating $1,855,823, 366
consistent with the approved budget. Director Smith also discussed the Colorado
River Hydrology Funding/Budget options, and retirement of Ms. Sandy Kerl at the
end of June 2023.
Director Croucher discussed issues with the LAFCO Detachment proposal.
13. DIRECTORS' REPORTS/REQUESTS
Written reports from Directors Croucher, Keyes, Lopez and Smith were submitted to
District Secretary Ramos-Krogman, which will be attached to the minutes for today’s
meeting.
14. PRESIDENT’S REPORT
President Robak encouraged directors and staff to attend the July 18, 2023, Council
of Water Utilities meeting.
4
A written report from President Robak was submitted to District Secretary Ramos-
Krogman and will be attached to the minutes for today’s meeting.
U15. UCLOSED SESSION
The board recessed to closed session at 4:29 p.m. to discuss the following matter:
a)PUBLIC EMPLOYEE PERFORMANCE EVALUATION [GOVERNMENT
CODE §54957.6]
TITLE: GENERAL MANAGER
URETURN TO OPEN SESSION
16.REPORT ON ANY ACTIONS TAKEN IN CLOSED SESSION. THE BOARD MAY
ALSO TAKE ACTION ON ANY ITEMS POSTED IN CLOSED SESSION
The board reconvened from closed session at 5:49 p.m. and General Counsel Dan
Shinoff reported that the board extended General Manager Jose Martinez’s contract
for one year with a compensation of $286,000.
UUOTAY WATER DISTRICT FINANCING AUTHORITY
17.NO MATTERS TO DISCUSS
There were no items scheduled for discussion for the Otay Water District Financing
Authority board.
18.ADJOURNMENT
With no further business to come before the Board, President Robak adjourned the
meeting at 5:50 p.m.
President
ATTEST:
District Secretary
Mark Robak
7014 From:6/1/2023 6/30/2023
ITEM DATE MEETING PURPOSE / ISSUES
MILEAGE HOME
TO OWD OWD TO
HOME
MILEAGE
OTHER
LOCATIONS
1 6/1/2023 San Diego Regional Chamber
of Commerce Sustainability & Industry Committee 0 0
2 6/1/2023 Otay Water District Agenda Briefing - NO CHARGE 0 0
3 6/5/2023 San Diego LAFCO Meeting Discussion of Fallbrook & Rainbow detachment 0 0
4 6/7/2023 Otay Water District Board Meeting 7 0
5 6/9/2023 Chula Vista Chamber of
Commerce Installation Dinner - NO CHARGE 0 0
6 6/14/2023 Otay Water District Special Board Meeting 7 0
7 6/15/2023 Otay Water District Committee Agenda Briefing - NO CHARGE 0 0
8 6/15/2023 OWD/SWA Task Force Discuss recycled water opportunities 0 30
9 6/20/2023 East County Chamber of
Commerce Government Affairs 0 0
10 6/20/2023 Otay Water District Engineering, Operations, and Water Resources
(EO&WR) Committee 7 0
11 6/21/2023 East County EDC Annual Member Meeting 7 0
12 6/21/2023 Santa Fe Irrigation District Centennial Celebration - NO CHARGE 0 0
13 6/22/2023 San Diego County Water
Authority Budget Hearing 0 0
14 6/22/2023 San Diego Chamber of
Commerce Mixer at WeWork Aventine - NO CHARGE 0 0
15 6/24/2023 Grossmont Mt. Helix
Improvement Association Annual Dinner Meeting - NO CHARGE 0 0
16 6/27/2023 Otay Water District Agenda Briefing 0 0
28 30
$ 1,580
58 Miles
GM Receipt: Date: ___________________
FOR OFFICE USE: TOTAL MILEAGE REIMBURSEMENT: $ _____________
Pay To:Period Covered
Employee Number
Total Mileage
Claimed:
Director Signature
($158 PER MEETING)
Total Meeting Per
Diem:
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
(Director’s Signature)
GM Receipt: Date:
FOR OFFICE USE: TOTAL MILEAGE REIMBURSEMENT: $
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
Pay To: Gary Croucher Period Covered:
Employee Number: 7011 From: 02/01/23 To: 02/22/23
ITEM DATE MEETING PURPOSE / ISSUES
DISCUSSED (Via Teleconference) MILEAGE
HOME to OWD OWD to HOME
MILEAGE
OTHER LOCATIONS
1 02/01/23 OWD Board Meeting Monthly Board Meeting - -
2 02/22/23 CWA Matters Meeting Met with Director Smith and GM
Martinez to discuss CWA matters - -
3 - -
4
5
6
7
8
Total Meeting Per Diem: $316
($158 per diem)
Total Mileage Claimed: miles
(Director’s Signature)
GM Receipt: Date:
FOR OFFICE USE: TOTAL MILEAGE REIMBURSEMENT: $
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
Pay To: Gary Croucher Period Covered:
Employee Number: 7011 From: 06/14/23 To: 06/20/23
ITEM DATE MEETING PURPOSE / ISSUES
DISCUSSED (Via Teleconference) MILEAGE
HOME to OWD OWD to HOME
MILEAGE
OTHER LOCATIONS
1 06/20/23 CWA Matters Meeting
Met with Director Smith and GM
Martinez to discuss CWA matters - -
2 - -
3 - -
4 - -
5 - -
6
7
8
Total Meeting Per Diem: $158
($158 per diem)
Total Mileage Claimed: miles
1896 From:6/1/23---6/30/23
ITEM DATE MEETING PURPOSE / ISSUES
MILEAGE HOME
TO OWD OWD TO
HOME
MILEAGE
OTHER
LOCATIONS
1 6/7/2023 OWD Board Mtg Monthly Board Meeting
2 6/14/2023 Special Board Meeting Reservoir Tours-485-1 & 850-2
3 6/21/2023 F&A Committee Meeting Monthly Fianance & Accounting Committee
Meeting
4 6/22/2023 SDCWA Board Mtg SDCWA Board Mtg-no charge
5 6/23/2023 CSDA Class Intro to Special District Finances for Board
Members
6 6/25/2023 CSDA Class Navigating Prop 218 Rates and Fees
7 6/29/2023 CSDA Class The Brown Act: Come for the Basics, Stay for
the Updates
8 6/30/2023 CSDA Class Reserve Policies for Special Districts
$ 1,106.00
Miles
GM Receipt: Date: ___________________
FOR OFFICE USE: TOTAL MILEAGE REIMBURSEMENT: $_____________
Pay To: Ryan Keyes Period Covered
Employee Number
Total Mileage
Claimed:
Director Signature
($158 PER MEETING)
Total Meeting Per
Diem:
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
(Director’s Signature)
GM Receipt: Date:
FOR OFFICE USE: TOTAL MILEAGE REIMBURSEMENT: $
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
Pay To: Jose Lopez Period Covered:
Employee Number: 7010 From: 06/6/23 To: 06/20/23
ITEM DATE MEETING PURPOSE / ISSUES
DISCUSSED
MILEAGE
HOME to OWD OWD to HOME
MILEAGE
OTHER
LOCATIONS
1 06/06/23 SCEDC South County Economic Development
Monthly Meeting
2 06/07/23 OWD Board Meeting Monthly Regular Board Meeting 19
3 06/09/23 Chula Vista Chamber of
Commerce Installation Dinner
4 06/14/23 Otay Water District Special Board Meeting 19
5 06/15/23 OWD/SWA Task Force Discuss Recycled Water Opportunities 20
6 06/20/23 EO&WR Committee Meeting
Monthly committee meeting to review and
discuss items going to the June 2023
board meeting
19
Total Meeting Per Diem: $948
($158 per diem)
Total Mileage Claimed: 77 miles
Tim Smith
1845 From: 6/1/2023 to 6/30/2023
ITEM DATE MEETING PURPOSE / ISSUES
MILEAGE HOME
TO OWD OWD TO
HOME
MILEAGE
OTHER
LOCATIONS
1 6/5/2023 Qtrly Meeting
Meeting with GM Martinez to discuss Otay and
District 1 issues 0 24
2 6/7/2023 OWD Board Meeting Monthly Board Meeting 26 0
3 6/9/2023 CV Chamber Event
Chula Vista Chamber of Commerce
Induction/Dinner 0 8
4 6/12/2023 AWWA Confernece -
Membrane Committee
Attended AWWA Membrane Committee (as
member) - virtual 0 0
5 6/13/2023 AWWA Confernece -
Membrane Committee
Attended AWWA Membrane Committee (as
member) - virtual 0 0
6 6/14/2023 Special Otay Board Mtg Tour of Reservoirs 485-1 & 850-2 26 0
7 6/20/2023 SDCWA Matters
Discuss SDCWA matters with GM and Dir.
Croucher 0 0
8 6/21/2023 East County Caucus
Dicuss East County issues with agencies and
CWA (NO CHARGE)0 44
9 6/21/2023 Finance & Admin Committee
Mtg
Discuss Finance & Administrative issues for
next Board Mtg 26 0
10
11
78 76
$ 1,264.00
154 Miles
GM Receipt: Date: ___________________
Pay To:Period Covered
Employee Number
Total Mileage
Claimed:
Director Signature
($158 PER MEETING)
Total Meeting Per
Diem:
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: September 6, 2023
SUBMITTED BY: Bob Kennedy
Engineering Manager
PROJECT: Various DIV. NO. All
APPROVED BY: Michael Long, Chief, Engineering
Jose Martinez, General Manager
SUBJECT: Award two (2) Professional Services Contracts for As-Needed
Geotechnical Engineering Consulting Services to Leighton
Consulting and Ninyo & Moore for Fiscal Years 2024, 2025 and
2026
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board)
award two (2) professional service agreements for As-Needed
Geotechnical Engineering Consulting Services and to authorize the
General Manager to execute two agreements with Leighton Consulting,
Inc. (Leighton) and Ninyo & Moore Geotechnical and Environmental
Sciences Consultants, Inc. (Ninyo & Moore) each in an amount not-to-
exceed $175,000. The total amount of the two (2) contracts will not
exceed $175,000 during Fiscal Years 2024, 2025, and 2026 (ending
June 30, 2026).
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To obtain Board authorization for the General Manager to enter into
two (2) professional services agreements for As-Needed Geotechnical
Engineering Consulting Services with Leighton and Ninyo & Moore, each
in an amount not-to-exceed $175,000. The total amount of the two (2)
contracts will not exceed $175,000 during Fiscal Years 2024, 2025,
and 2026.
AGENDA ITEM 6a
2
ANALYSIS:
The District will require the services of two (2) professional
Geotechnical Engineering consultants on an as-needed basis in support
of Capital Improvement Program (CIP) projects for Fiscal Years 2024,
2025, and 2026. It is more efficient and cost effective to issue two
(2) as-needed contracts for geotechnical engineering services, which
will provide the District with the ability to obtain consulting
services in a timely and efficient manner. This concept has also
been used in the past for other disciplines, such as construction
management, hydraulic modeling, engineering design, and environmental
services.
The District staff will identify tasks and request cost proposals
from the two (2) consultants during the contract period. Each
consultant will prepare a detailed scope of work, schedule, and fee
for each task order, with the District evaluating the proposals based
upon qualifications and cost. The District will enter into
negotiations with the consultants, selecting the proposal that has
the best value for the District. Upon written task order
authorization from the District, the selected consultant shall then
proceed with the project, as described in the scope of work.
The CIP projects that potentially require Geotechnical Engineering
services for Fiscal Years 2024, 2025 and 2026, and estimated costs,
are listed below:
CIP DESCRIPTION
ESTIMATED
COST
P2578 PS -711-2 (711-1 Pump Station Replacement and
Expansion) – 14,000 GPM $15,000
P2058 PL – 20-Inch, 1296 Zone, Proctor Valley Rd from
Melody Rd to Highway 94 $20,000
P2171 PL – 20-Inch, 1296 Zone, Proctor Valley Rd from
Pioneer Wy to Melody Rd $20,000
P2655 La Presa Pipeline Improvements $10,000
P2663 Potable Water Pressure Vessel Program $5,000
P2691 City of San Diego – Otay 2nd Pipeline Phase 4
Interconnections Relocation $10,000
P2693 PL – 12 & 16-Inch, 1296 Zone, Jefferson Rd,
Lyons Valley Rd to Jamul Dr $20,000
R2153 Recycled Water Pressure Vessel Program $5,000
R2167 RecPL – 14-Inch, 927 Zone, Force Main Road
Improvements and Erosion Repairs $15,000
Various Steel Reservoir Rehabilitation – Welding
Inspection $15,000
TOTAL: $135,000
3
Staff believes that a $175,000 cap on the As-Needed Geotechnical
Engineering Consulting Services contract is adequate, while still
providing a buffer for any unforeseen tasks. Fees for professional
services will be charged to the CIP projects.
The As-Needed Geotechnical Engineering Services contracts do not
commit the District to any expenditure until a task order is approved
to perform the work. The District does not guarantee work to the
consultants, nor does the District guarantee to the consultants that
it will expend all the funds authorized by the agreement for
professional services.
The District solicited Geotechnical Engineering consulting services
by placing an advertisement on the Otay Water District’s website and
using Periscope S2G, the District’s online bid solicitation website,
on May 3, 2023. Ten (10) firms submitted a Letter of Interest and a
Statement of Qualifications. The Request for Proposal (RFP) was sent
to all ten (10) firms resulting in eight (8) proposals received on
June 29, 2023. They are as follows:
• Atlas Technical Consultants (San Diego, CA)
• Geocon (San Diego, CA)
• Krazan (Corona, CA)
• Leighton (San Diego, CA)
• MTGL, Inc. (Anaheim, CA)
• Ninyo & Moore (San Diego, CA)
• RMA Group (San Diego, CA)
• Twining Consulting (San Diego, CA)
Firms that submitted Letters of Interest (LOI), but did not propose,
were UES and Nova Services.
In accordance with the District’s Policy 21, staff evaluated and
scored all written proposals. Leighton and Ninyo & Moore received
the highest scores based on their experience, understanding of the
scope of work, proposed method to accomplish the work, and their
composite hourly rate. Leighton and Ninyo & Moore were the most
qualified consultants with the best overall proposal. Ninyo & Moore
is currently under contract with the District for this service, and
both consultants have provided similar services to other local
agencies. A summary of the complete evaluation is shown in
Attachment B.
Both Leighton and Ninyo & Moore submitted Company Background
Questionnaires, as required by the RFP, and staff did not find any
significant issues. In addition, staff checked their references and
performed an Internet search on both companies. Staff found the
references to be excellent and did not find any outstanding issues
with the internet search.
4
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
The funds for these contracts will be expended on a variety of
projects, as previously noted above. These contracts are for as-
needed professional services based on the District's need and
schedule, and expenditures will not be made until a task order is
approved by the District for the consultant's services on a specific
CIP project.
Based on a review of the financial budget, the Project Manager
anticipates that the budgets will be sufficient to support the
professional as-needed consulting services required for the CIP
projects noted above.
The Finance Department has determined that the funds to cover these
contracts will be available as budgeted for these projects.
STRATEGIC GOAL:
This Project supports the District’s Mission statement, “To provide
exceptional water and wastewater service to its customers, and to
manage District resources in a transparent and fiscally responsible
manner” and the General Manager’s Vision, "To be a model water agency
by providing stellar service, achieving measurable results, and
continuously improving operational practices."
GRANTS/LOANS:
Not applicable.
LEGAL IMPACT:
None.
BS:BK/jf
https://otaywater365.sharepoint.com/sites/engoperating/Shared Documents/As-Needed Services/Geotechnical/FY 2024-
2026/Staff Report/BD_09-06-2023_Staff Report_Award of As-Needed Geotechnical Engineering Services (BS-BK).docx
Attachments: Attachment A – Committee Action
Attachment B – Summary of Proposal Rankings
ATTACHMENT A
SUBJECT/PROJECT:
Various
Award two (2) Professional Services Contracts for As-Needed
Geotechnical Engineering Consulting Services to Leighton
and Ninyo & Moore for Fiscal Years 2024-2026
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee (Committee)
reviewed this item at a meeting held on August 22, 2023, and the
following comments were made:
• Staff recommended that the Board award two (2) professional
service agreements for As-Needed Geotechnical Engineering
Consulting Services and to authorize the General Manager to
execute two agreements with Leighton Consulting, Inc. and Ninyo &
Moore Geotechnical and Environmental Sciences Consultants, Inc.
(Ninyo & Moore) each in an amount not-to-exceed $175,000. The
total amount of the two contracts will not exceed $175,000 during
Fiscal Years 2024, 2025, and 2026 (ending June 30, 2026).
• Staff mentioned Ninyo & Moore is currently under contract with
the District for this service, and both consultants have provided
similar services to other local agencies.
• In response to a question from the Committee, staff stated that
there is no separate budget for consultant services, the budget
for consultant services is incorporated within multiple CIPs.
• In response to a question from the Committee, staff stated that
this would be the fourth contract for Ninyo & Moore (2015, 2018,
and 2022). During this time, they have been responsive and
competitive in cost, and widely used within the industry.
Following the discussion, the Committee supported staffs’
recommendation and presentation to the full board as a Consent Item.
Qualifications of TeamResponsiveness and Project UnderstandingTechnical and Management ApproachINDIVIDUAL SUBTOTAL - WRITTENAVERAGE SUBTOTAL - WRITTENProposed Rates*Consultant's Commitment to DBETOTAL SCORE30 25 30 85 85 15 Y/N 100Poor/Good/ ExcellentRate ScoreAaron Hazard25 20 20 65Atlas$2925Juliana Luengas25 22 24 71GEOCON$2766Lito Santos25 20 26 71Krazan$10015Trevor Rogers25 20 25 70Leighton$3472Bernardo Separa23 21 26 70MTGL$3203Aaron Hazard23 17 21 61Ninyo & Moore$2527Juliana Luengas23 18 21 62RMA Group$3183Lito Santos26 20 26 72Twining Consulting$3601Trevor Rogers25 21 25 71Bernardo Separa26 19 26 71Aaron Hazard19 17 19 55Juliana Luengas19 17 16 52Lito Santos21 17 23 61Trevor Rogers21 17 21 59Bernardo Separa20 15 18 53Aaron Hazard27 21 25 73Juliana Luengas24 22 25 71Lito Santos26 23 26 75Trevor Rogers25 22 25 72Bernardo Separa27 22 26 75Aaron Hazard24 20 20 64Juliana Luengas19 18 20 57Lito Santos23 19 22 64Trevor Rogers22 15 20 57Bernardo Separa24 15 24 63Aaron Hazard27 22 23 72Juliana Luengas27 23 28 78Lito Santos28 23 28 79Trevor Rogers28 22 28 78Bernardo Separa27 23 26 76Aaron Hazard20 19 21 60Juliana Luengas21 20 22 63Lito Santos23 18 25 66Trevor Rogers23 20 23 66Bernardo Separa21 15 25 61Aaron Hazard21 22 18 61Juliana Luengas24 22 21 67Lito Santos25 20 25 70Trevor Rogers23 20 24 67Bernardo Separa24 20 24 68ExcellentNinyo & MooreRMA GroupTwining Consulting776367YYY184666873RATES SCORING CHARTConsultantGEOCON6727556 15673LeightonExcellentYREFERENCES5YNKrazanNote: Review Panel does not see or consider rates when scoring other categories. Rates are scored by Engineering Staff, who is not on Review Panel.MTGL61 3MAXIMUM POINTSY6971ATTACHMENT BSUMMARY OF PROPOSAL RANKINGSAs-Needed Geotechnical ServicesAtlas7464YWRITTEN73C:\OneDrive Work\Otay Water District\ENG OPERATING - Documents\As-Needed Services\Geotechnical\FY 2024-2026\Selection Process\Summary of Proposal Rankings-Geotech.xls
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: September 6, 2023
PROJECT: Various DIV. NO. ALL
SUBMITTED BY: Kent Payne
Purchasing & Facilities Manager
APPROVED BY: Adolfo Segura, Chief, Administrative Services
Jose Martinez, General Manager
SUBJECT: ADOPT RESOLUTION #4436 TO UPDATE BOARD POLICY #13, “USE OF
DISTRICT BOARDROOM/MEETING ROOM”
GENERAL MANAGER’S RECOMMENDATION:
That the Board adopt Resolution #4436 to update Board Policy #13, “Use
of District Boardroom/Meeting Room” due to administrative language
update and cleanup.
COMMITTEE ACTION:
See “Attachment A”.
PURPOSE:
To request that the Board adopt Resolution #4436 to update Board Policy
#13, “Use of District Boardroom/Meeting Room”, due to administrative
language update and cleanup.
ANALYSIS:
The codification or organization of ordinances provides an essential
framework of operating laws for an agency to function. The District’s
code of ordinances contains forty-five (45) Board adopted policies that
govern how the District operates. As a standard course of action, the
District periodically reviews and updates its Board policies as needed.
AGENDA ITEM 6b
All departments are responsible for the periodic review of their
respective policies and procedures. This review is necessary to ensure
that District staff adhere to operating policies and procedures, and to
streamline business processes whenever possible.
Updates and revisions deemed appropriate at this time are detailed in
the attached strike-through versions of the policies (Exhibit 1). The
proposed changes mainly indicate a refinement of language.
Based on the above, it is recommended that the Board of Directors adopt
Resolution #4436 (Attachment B) in support of the proposed updates and
revisions (Attachment C).
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
None.
STRATEGIC GOAL:
Operate the District in a financially sustainable and transparent
manner.
LEGAL IMPACT:
None.
ATTACHMENTS:
Attachment A – Committee Action Report
Attachment B – Resolution #4436
Exhibit 1 – Board Policy #13, “Use of District
Boardroom/Meeting Room”
Attachment C - Recommended Updates/Revisions to Board Policy #13, “Use
of District Boardroom/Meeting Room”
Attachment D – Proposed Copy of Board Policy #13, “Use of District
Boardroom/Meeting Room”
ATTACHMENT A
SUBJECT/PROJECT:
ADOPT RESOLUTION #4436 TO UPDATE BOARD POLICY #13, “USE OF
DISTRICT BOARDROOM/MEETING ROOM”
COMMITTEE ACTION:
The Finance and Administration Committee reviewed this item at a
meeting held on August 16, 2023, and the following comments were
made:
• Two significant changes are being proposed. The first
entails adding a clause that grants the District the authority to reject or terminate an applicant, with or without cause. The second change involves designating the
Facilities department to review and determine the acceptance of applications. The current practice involves
the General Manager’s Office receiving and approving applications.
• Staff clarified for the Committee that one of the prerequisites for using the room(s) is that the applying
group possesses insurance, and evidence of insurance will need to accompany the application. The agreement will also stipulate that the District will not be held accountable.
• It was noted that both Helix and Padre Dam were contacted
to inquire about their practices. According to their statements, neither agency allows external use of their rooms.
• The discussion progressed to contemplate the possibility of implementing a fee, including its potential structure, and whether the applicant party would have the resources to cover such a fee. The deliberation also encompassed the
benefit to the public, considering that the applicant(s) must be residents or customers of the District, and Otay
maintains a commitment to the community. The committee agreed with not requiring a fee at this time.
Following the discussion, the Committee supported staff’s
recommendation and presentation to the full board as a Consent Item.
1
RESOLUTION NO. 4436
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE OTAY WATER DISTRICT TO REVISE
BOARD POLICY #13, “USE OF DISTRICT
BOARDROOM/MEETING ROOM”
WHEREAS, the Board of Directors of Otay Water District have
established policies, procedures, ordinances, and resolutions
for the efficient operation of the District; and WHEREAS, it is
the policy of the District to establish procedures to review
policies, procedures, ordinances, and resolutions periodically
to ensure they are current and relevant; and
WHEREAS, District staff has identified Board Policy #13,
“Use of District Boardroom/Meeting Room” as requiring updates
as per the attached strike-through copy.
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors
of the Otay Water District amend the Board Policy indicated
above in the form presented to the Board at this meeting.
PASSED, APPROVED AND ADOPTED by the Board of Directors of
the Otay Water District at a regular meeting held this 6th of
September 2023.
__________________________
Board President
ATTEST:
___________________________
District Secretary
ATTACHMENT B
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
USE OF DISTRICT BOARDROOM/MEETING ROOM 13 03/ 04/85 11/ 05/03
Page 1 of 2
PURPOSE
To establish rules and procedures for use of the District Board-
room/meeting rooms for purposes other than Otay Water District
activities.
BACKGROUND
The District Boardroom is primarily utilized for meetings of the
Otay Water District Board of Directors, public hearings and other
District activities. Frequently, the District receives requests
from various agencies, groups or committees to utilize the Board-
room or other meeting room facilities.
POLICY
Arrangements for such use shall be made in advance by filing a
District Application for use of District Facilities form which
shall specify the rules and regulations pertaining thereto. Said
rules and regulations shall include:
1.The application must be made by a resident of the District
who is also a duly-appointed representative of the associa-
tion or group seeking to use the Boardroom or meeting
facilities. The group or association must consist primarily
of District residents.
2.Priority of uses:
a.Otay Water District related meetings have first prior-
ity.
b.Government agencies.
c.Non-profit or public benefit organizations consisting
primarily of District residents.
3.The Boardroom shall be available no later than 10:00 p.m. on
weekdays. It shall not be available weekends or holidays.
4.No smoking, food or beverages.
5.A cleaning deposit of $150 shall be required from groups
other than government agencies.
6.The group/association shall agree to defend, hold harmless
and indemnify the District from any liability arising out of
the use of District property and shall obtain insurance in
the amount of $1,000, 000 with the District named as an addi-
EXHIBIT 1
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
USE OF DISTRICT BOARDROOM/MEETING ROOM 13 03/ 04/85 11/ 05/03
Page 2 of 2
tional insured. Governmental entities shall not be required
to obtain insurance.
7.The group/association shall be liable for all theft and/or
damages to equipment, furniture, etc. that may occur during
their use of the District’s facilities.
8.No admission fee may be charged by the user.
9.No games of chance, lottery or gambling of any kind.
10.No illegal activity shall be permitted.
11.Minor children must be supervised at all times while on Dis-
trict property.
12.No decorations may be affixed to furniture, walls, ceilings
or fixtures.
13.No animals are allowed except assistance/service dogs.
14.District telephones are not available for public use.
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
USE OF DISTRICT BOARDROOM/MEETING ROOMS 13 3/4/85 9/6/23
11/05/03
Page 1 of 2
PURPOSE
To establish rules and procedures for use of the Otay Water District
(District) Boardroom/meeting rooms for purposes other than Otay Water
District activities.
BACKGROUND
The District Boardroom is primarily utilized for meetings of the Otay
Water District Board of Directors, public hearings, and other District
activities. FrequentlyOn occasion, the District receives requests from
outsidevarious agencies, or groups or committees to utilize the Board-
room or other meeting room facilities.
POLICY
ArrangementsRequests for such use shall be made in advance by
submittingfiling a District “Application for Uuse of District
Facilities” form, which shall specify the rules and regulations
pertaining thereto. Said rules and regulations shall include:
1.The District has the right to reject or terminate the
application with or without case.
The application must be made by a resident of the District
who is also a duly-appointed representative of the association
or group seeking to use the Boardroom or meeting facilities.
1.2. Outside agenciesThe or groups or association requesting the
use of District facilities must consist primarily of District
residents or customers.
2.3. Priority of uses:
a.Otay Water District related meetings have first prior-
ity.
b.Government agencies.
c.Non-profit, or public benefit and professional groups
or agenciesorganizations consisting primarily of District
residents, customers, or industry professionals.
ATTACHMENT C
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
USE OF DISTRICT BOARDROOM/MEETING ROOMS 13 3/4/85 9/6/23
11/05/03
Page 2 of 2
3.4. The Boardroom shall be available between the hours of 8:00
a.m. and 9:00 p.m.no later than 10:00 p.m. on weekdays. It shall
not be available on weekends or holidays.
5.No smoking on District property., food or beverages.
4.6. Sharing of snacks or water is permitted but hosting of meals
or other beverages is not allowed.
7.At District’s discretion, aA cleaning deposit of $150 mayshall
be required from groups other than government agencies.
5.
6.8. The facility usergroup/association shall agree to defend,
hold harmless, and indemnify the District from any liability
arising out of the use of District property and shall obtain
insurance in the amount of $1,000,000 with the District named as
an additional insured. Governmental entities shall not be
required to obtain insurance.
7.9. The facility usergroup/association shall be liable for all
theft and/or damages to equipment, furniture, etc., that may
occur during their use of the District’s facilities.
8.10. No admission fee may be charged by the facility useruser.
9.11. No games of chance, lottery , or gambling of any kind shall
be permitted.
10.12. No illegal activity shall be permitted.
11.13. Minor cChildren or minors must be supervised at all times
while on District property.
12.14. No decorations may be affixed to furniture, walls, ceilings,
or fixtures.
13.15. No animals are allowed except assistance or/ service dogs.
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
USE OF DISTRICT BOARDROOM/MEETING ROOMS 13 3/4/85 9/6/23
11/05/03
Page 3 of 2
16.With the exception of the District’s guest Wi-Fi service,
businessDistrict telephones and computer equipment are not
available for personalpublic use.
14.17. Whenever possible, District staff will be present to
coordinate, assist, or escort facility users.
Exhibit: “Application for Use of District Facilities” Form
OTAY WATER DISTRICT
APPLICATION FOR USE OF DISTRICT FACILITIES
Name of Applicant: ________________________________________________________________________
(Applicant seeking to use the District’s facilities must be a resident or customer of the District who is also a duly- appointed representative of the
association or group or agency seeking to use the facilities. The group or agency association must consist primarily of District
residents/customers.)
Name of
Organization: _____________________________________________________________________________
Telephone
Number:
_________________________________________________________________________________
Purpose of
Meeting: _________________________________________________________________________________
Date(s) of Use: ____________________________________________________________________________
(Facilities shall be available no later than 10 p.m. on weekdays. They are not available on weekends or holidays.)
The group or agency/association agrees to defend, hold harmless and indemnify the District from any liability
arising out of the use of District property and shall obtain general liability insurance in the amount of
$1,000,000 with the District named as an additional insured. Copy of insurance certificate must be returned
with this form.
The group or agency/association shall be liable for all theft and/or damages to equipment, furniture, etc. that
may occur during their use of the District’s facilities.
All individuals, groups, or agenciesorganizations utilizing District facilities shall comply with all applicable
laws, rules, and regulations.
The District reserves the right to determine which facility the group or association will use.
The following are not permitted:
•Smoking
•Food or beverages (other than water)
•Admission fees charged by group/association
•Games of chance, lottery or gambling of any kind
•Illegal activity
•Unsupervised minor children
•Decorations
•Animals except assistance/service dogs
•Use of District telephones
A deposit of $150 shall be required and shall be held by District until the group or agency/association is
finished using the facility.
Applicant hereby agrees to the above.
APPLICANT:
By: ____________________________________________ Date: _____________________________
(Please send the completed form to: facilities@otaywater.gov)
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
USE OF DISTRICT BOARDROOM/MEETING ROOMS 13 3/4/85 9/6/23
Page 1 of 2
PURPOSE
To establish rules and procedures for use of the Otay Water District
(District) Boardroom/meeting rooms for purposes other than District
activities.
BACKGROUND
The District Boardroom is primarily utilized for meetings of the
District Board of Directors, public hearings, and other District
activities. On occasion, the District receives requests from outside
agencies or groups to utilize the Boardroom or other meeting room
facilities.
POLICY
Requests for such use shall be made in advance by submitting a
“Application for Use of District Facilities” form, which shall specify
the rules and regulations pertaining thereto. Said rules and
regulations shall include:
1. The District has the right to reject or terminate the
application with or without case.
2.Outside agencies or groups requesting the use of District
facilities must consist primarily of District residents or
customers.
3.Priority of uses:
a.District related meetings have first priority.
b.Government agencies.
c.Non-profit, public benefit and professional groups or
agencies consisting primarily of District residents,
customers, or industry professionals.
ATTACHMENT D
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
USE OF DISTRICT BOARDROOM/MEETING ROOMS 13 3/4/85 9/6/23
Page 2 of 2
4.The Boardroom shall be available between the hours of 8:00 a.m.
and 9:00 p.m. on weekdays. It shall not be available on weekends
or holidays.
5.No smoking on District property.
6.Sharing of snacks or water is permitted but hosting of meals or
other beverages is not allowed.
7.At District’s discretion, a cleaning deposit of $150 may be
required from groups other than government agencies.
8.The facility user shall agree to defend, hold harmless, and
indemnify the District from any liability arising out of the use
of District property and shall obtain insurance in the amount of
$1,000,000 with the District named as an additional insured.
Governmental entities shall not be required to obtain insurance.
9.The facility user shall be liable for all theft and/or damage to
equipment, furniture, etc., that may occur during their use of
the District’s facilities.
10.No admission fee may be charged by the facility user.
11.No games of chance, lottery, or gambling of any kind shall be
permitted.
12.No illegal activity shall be permitted.
13.Children or minors must be supervised at all times while on Dis-
trict property.
14.No decorations may be affixed to furniture, walls, ceilings, or
fixtures.
15.No animals are allowed except assistance or service dogs.
16.With the exception of the District’s guest Wi-Fi service,
business telephones and computer equipment are not available for
personal use.
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
USE OF DISTRICT BOARDROOM/MEETING ROOMS 13 3/4/85 9/6/23
Page 3 of 2
17.Whenever possible, District staff will be present to coordinate,
assist, or escort facility users.
Exhibit: “Application for Use of District Facilities” Form
APPLICATION FOR USE OF DISTRICT FACILITIES
Name of Applicant: ________________________________________________________________________
(Applicant seeking to use the District’s facilities must be a resident or customer of the District who is also a duly appointed representative of the
group or agency. The group or agency must consist primarily of District residents/customers.)
Name of Organization: _____________________________________________________________________
Telephone Number: _______________________________________________________________________
Purpose of Meeting: _______________________________________________________________________
Date(s) of Use: ___________________________________________________________________________
(Facilities shall be available no later than 10 p.m. on weekdays. They are not available on weekends or holidays.)
The group or agency agrees to defend, hold harmless and indemnify the District from any liability arising out
of the use of District property and shall obtain general liability insurance in the amount of $1,000,000 with the
District named as an additional insured. Copy of insurance certificate must be returned with this form.
The group or agency shall be liable for all theft and/or damages to equipment, furniture, etc. that may occur
during their use of the District’s facilities.
All individuals, groups, or agencies utilizing District facilities shall comply with all applicable laws, rules, and
regulations.
The District reserves the right to determine which facility the group or association will use.
The following are not permitted:
•Smoking
•Food or beverages (other than water)
•Admission fees charged by group/association
•Games of chance, lottery or gambling of any kind
•Illegal activity
•Unsupervised minor children
•Decorations
•Animals except assistance/service dogs
•Use of District telephones
A deposit of $150 shall be required and shall be held by District until the group or agency is finished using the
facility.
Applicant hereby agrees to the above.
APPLICANT:
By: ____________________________________________ Date: _____________________________
(Please send the completed form to: facilities@otaywater.gov)
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: September 6, 2023
PROJECT: Various DIV. NO. ALL
SUBMITTED BY: Michael Kerr
Information Technology Manager
APPROVED BY: Adolfo Segura, Chief, Administrative Services
Jose Martinez, General Manager
SUBJECT: AWARD A CONTRACT TO TYLER TECHNOLOGIES, INC. TO UPGRADE THE DISTRICT’S ENTERPRISE RESOURCE PLANNING (ERP) SYSTEM IN AN AMOUNT NOT-TO-EXCEED $2,092,345.00
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors award a
contract to Tyler Technologies, Inc. (Tyler), a Plano Texas Corporation,
to upgrade the District’s Enterprise Resource Planning (ERP) System in
an amount not-to-exceed $2,092,345.00.
COMMITTEE ACTION:
See “Attachment A”.
PURPOSE:
To obtain Board authorization for the General Manager to execute an
agreement with Tyler to provide software, hardware, and
implementation services to upgrade the District’s ERP system in an
amount not-to-exceed $2,092,345.00.
ANALYSIS:
Enterprise Resource Planning (ERP) is a crucial tool for
organizations, offering a centralized platform that efficiently
manages business processes integral to the District's mission and
core values. In 2003, the District purchased the Eden ERP Solution,
encompassing components supporting Accounting, General Ledger,
AGENDA ITEM 6c
Budgeting, Human Capital Management, and utilities billing/payment
processing. ERP systems have an average lifespan of 7-10 years.
Approximately two years ago, Eden notified its customers, including
the District, of its plan to sunset or discontinue product support
and maintenance effective March 2027.
Given this notice and recognizing the importance of enhancing
operational efficiency, the District initiated discussions several
years ago to upgrade its existing Eden system, with the goal to
further eliminate manual and redundant processes, optimize day-to-
day functions, achieve seamless integration with other enterprise
productivity tools, and be budget conscious of its future operating
cost.
As part of these discussions, staff contacted neighboring agencies,
sought feedback from the Municipal Information Systems Association
of California (MISAC) network, and researched alternative solutions
for a replacement. Through these efforts, staff found many public
agencies moving to a new or replacement system had selected Tyler
Munis. These discussions also revealed that alternative options for
a new ERP system would incur much higher implementation expenses,
licensing costs, and compatibility challenges with other enterprise
productivity solutions. Not only was Munis the preferred solution
for many of these agencies, but migrating to this system would yield
up to 40% savings when compared to implementing an entirely new
system.
To enhance their understanding of the solution, staff requested Munis
to arrange demonstrations for each module to be presented to the
District and tailored to the specific departments. Throughout these
sessions, staff members were encouraged to offer comprehensive
feedback and explore avenues with Munis to achieve operational
efficiency and business process enhancements. These sessions spanned
various sections, including Finance, Engineering, Procurement,
Information Technology, GIS, and Operations. In some instances, staff
requested multiple follow-up sessions to ensure that all their
inquiries were thoroughly addressed. These demonstrations were
instrumental in significantly enhancing staff's comprehension of the
overall project and identifying the most effective implementation
strategies.
Considerations of vendor continuity and efficiency with the Tyler
software also influenced the decision to transition to Munis. By
upgrading to the latest version, the District ensures ongoing
support, maintenance, and strong expertise in the system. It also
enables staff to make the most of their current knowledge and
expertise, resulting in a noticeable decrease in the learning curve
typically associated with implementing an entirely new system.
The existence of Tyler's Evergreen Policy was another pivotal factor
in the decision to upgrade to the Munis ERP. This policy guarantees
that the existing licensing agreement with Eden will be honored in
the upgrade to Munis, with no new relicensing fees, leading to
substantial annual savings of over $65,000. In addition, an
approximate 50% discount on data conversion expenses will be honored
via this Evergreen Policy. Furthermore, transitioning from one Tyler
platform to another will expedite various implementation aspects,
including seamless data migration between the two systems. As a
result, concerns about overlapping timelines for two ERP systems will
be alleviated, ensuring a smoother transition, and maximizing
efficiency throughout the upgrade process.
Tyler's software has a very strong presence in the public agency
space. Examples of neighboring public agencies that employ Munis
include Helix Water District, Padre Dam Municipal Water District,
Santa Margarita Water District, City of El Cajon, City of Chula
Vista, City of Coronado, City of Vista, City of Long Beach, City of
Solana Beach, and many more.
By leveraging the Sourcewell Cooperative Contract, the staff gained
a structured framework for formally assessing Tyler's products.
Under the District's Purchasing Manual, Section 6.2.3
Cooperative/Joint Purchases, the acquisition of the ERP system can
be purchased through a cooperative purchasing program. Tyler has an
active cooperative contract #090320-TTI with Sourcewell, which
includes ERP and financial software & services. Sourcewell is a
national service cooperative created by the Minnesota legislature as
a government agency, which performs cooperative purchasing on behalf
of itself and its participating public agencies to reduce the cost
of procurement. Participating agencies include all eligible
government, education, and nonprofit agencies nationwide and in
Canada. Sourcewell's solicitation process meets the District's
competitive solicitation requirements.
UTILITY BILLING
The District's current Utility Billing (UB) system is part of Tyler
Eden's ERP modules reaching the end of its operational life. Upon
evaluating the UB module of the Munis, staff identified certain
functionality that did not meet the District's comprehensive
requirements. Munis UB module cannot accommodate the District's
calculated rate structures. The UB module, as demonstrated, also
lacks self-service functionality for customers to access their daily
usage data. As a result, customers can only inquire about their usage
by directly contacting the District. While in its current state,
Munis UB does not appear to meet our needs; however, our review of
alternatives may include a third-party solution and potential custom
enhancements within Munis. Staff recognizes the need for further
exploration of alternative solutions to ensure the new UB system's
capacity to effectively address the District's existing requirements
and adapt to future water and sewer billing changes. If different
options for UB are considered, staff's original selection of Munis
remains unchanged regarding its suitability and cost-effectiveness
in meeting District's requirements compared to purchasing an entirely
new system.
IMPLEMENTATION
Transitioning from one Tyler platform to another will streamline
various facets of the implementation process, such as data migration
between the systems. This approach alleviates concerns about new
system overlaps and presents savings in both costs and staff time.
The Munis team will provide a dedicated implementation team to ensure
a successful software launch and a smooth transition to the new
system. Simultaneously, the District will assemble its team to
support the implementation process. Essential staff members will
participate by assisting in configuration, providing workflow
guidance, and ensuring that the Munis team aligns with District
policies, processes, procedures, and requirements. The upgrade of
Munis will be a comprehensive project spanning multiple fiscal years.
Each stage will encompass evaluating the District's existing business
methods, identifying new processes to align with the new ERP, and
testing the functionality and accuracy of the system's features while
delivering comprehensive training to all users. The transition to
Munis is expected to occur during FY26-FY27.
PROPOSED TIMELINE
Based on approval at the September Board Meeting, the timeline below
outlines a systematic and coordinated approach to the project. The
phases represent accurate data conversion, effective system
implementation, efficient project management, and user training:
Phases Completion Module Go-Live Deliverables
April 2024 June 2025 Financial July 1, 2025
Chart of Accts., GL, AR, Purchasing, Capital Projects
January 2025 December 2025
Human Capital Management/ Payroll
Jan 1, 2026
Human Resources, Time & Attendance, Employee Records, Benefits
October 2025 June 2026 Permitting July 1, 2026
Licensing,
Permitting,
Inspections
April 2026 June 2027 Utility Billing July 1, 2027
Utility Billing, Customer Information System
RECOMMENDATION
Staff recommends upgrading the District's legacy ERP solution with a
flexible, reliable, and widely supported system, accompanied by a
formal support and maintenance agreement.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
The total budget for CIP P2572, as approved in the FY 2024 budget,
is $795,000. The total cost of purchasing and transitioning to
Tyler's complete cloud-based ERP system over the initial three-year
term, amounts to $2,092,345.00, as detailed below:
ERP Budget CIP Operating
Three-Year Maintenance and Support $1,157,345.00
Training $140,000.00
Sub-Total $1,297,345.00
Implementation, Data Conversion, Project Management, Travel $745,143.00
Contingency $49,857.00
Sub-Total $795,000.00
Total Request $2,092,345.00
•Operations: $1,297,345.00
Annual Maintenance & Support, Training: This fee covers the
three-year total for ongoing maintenance and support of the
new ERP system and vendor training during the implementation
phases. Ongoing annual maintenance costs are and will be
budgeted in the operational budget. The 2024 budget includes
the necessary funding for required support after go-live.
Staff will budget the future required maintenance and
support as quoted in the Tyler contract.
•Capital Expenses: $795,000.00
To cover all implementation-related costs, including data
conversion, project management, and implementation.
Includes a contingency for addressing any unique business
requirements specific to the District.
The total estimated project cost of $2,092,345.00 will be funded by
a combination of CIP and Operational budgets. While the new ERP
system is anticipated to incorporate the UB module within the initial
budget framework, staff identified some limitations in its
capabilities after the demonstrations. As a result, further research
into alternative solutions will address these concerns, and a future
increase in the budget is expected if a third-party UB solution is
needed.
The Finance Department has determined that, under the current rate
model, 100% of the maintenance and training is included in the 6-
year expenditure forecast, and 100% of the funding for CIP P2572 is
available from the Replacement Fund.
STRATEGIC GOAL:
This project aligns with the strategic objective of enhancing
operational effectiveness by completing the evaluation and upgrade of
the District's financial management system through the implementation
of new technologies.
LEGAL IMPACT:
None.
ATTACHMENTS:
Attachment A – Committee Action Report
Attachment B – PowerPoint Presentation
ATTACHMENT A
SUBJECT/PROJECT:
AWARD A CONTRACT TO TYLER TECHNOLOGIES, INC. TO UPGRADE THE
DISTRICT’S ENTERPRISE RESOURCE PLANNING (ERP) SYSTEM IN AN
AMOUNT NOT-TO-EXCEED $2,092,345.00
COMMITTEE ACTION:
The Finance and Administration Committee reviewed this item at a
meeting held on August 16, 2023, and the following comments were
made:
•It was noted that the amount of the ERP contract with Tyler
Technologies, Inc. was included in the adopted FY 2024
Operating and Capital Improvement Program Budget.
•Responding to a query from the Committee, staff indicated
that the $1,157,345 three-year maintenance and support cost
could potentially increase 4.0%-6.0% due to inflation
adjustments in the fourth year. Staff advised that a 4.0%-
6.0% increase is customary and that this range of increase
has been observed in our current ERP maintenance and
support costs. Approximately $386,000 was allocated in FY
2024 for maintenance and support costs.
•Staff clarified that the training cost of $140,000 is a
one-time expenditure designated for training staff during
and after initial implementation of the ERP. The cost of
$745,143 for implementation, data conversion, project
management, and travel is also a one-time expense.
•The Committee inquired about the basis for setting the
contingency cost at $49,857. Staff elaborated that the
actual expense once received was less than the initial
budgeted amount, resulting in a delta of $49,857. This
amount is now available to address potential needs such as
change orders, software customizations, or additional
features aimed at enhancing efficiency.
•The Committee expressed its appreciation for staff's
diligence, thorough research, and careful consideration of
the software, as this ERP replacement project involves a
significant amount of work with substantial implications
for the District and its customers. Staff's proactive and
comprehensive approach to evaluating various ERP software
options was acknowledged.
Following the discussion, the Committee supported staff’s
recommendation and presentation to the full board as a Consent
Item.
Enterprise Resource Planning (ERP) System
Upgrade of the District’s ERP system
ATTACHMENT B
History | Current State | Challenges
•Purchased in 2003 for $4.8 mil.
•End of Useful Shelf Life – 3/1/2027
•Obsolete user interfaces
•Outdated Technology
•Retirement of Staff (Tyler)
•Security Concerns
What was Done
Public Agencies,
Local Gov’t,
Utilities, etc.
Demonstrations
w/Internal Staff
on Tyler Munis
ERP
Tyler Connect
Conference, San
Antonio, TX
Phases Completion Module Go-Live Deliverables
April 2024 June 2025 Financial July 1, 2025 Chart of Accts., GL, AR, Purchasing, Capital
Projects
January 2025 December 2025 Human Capital
Management/Payroll Jan 1, 2026 Human Resources, Time & Attendance,
Employee Records, Benefits
October 2025 June 2026 Permitting July 1, 2026 Licensing, Permitting, Inspections
April 2026 June 2027 Utility Billing July 1, 2027 Utility Billing, Customer Information System
Projected Timeline
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: September 6, 2023
SUBMITTED BY: Jose Martinez,
General Manager
PROJECT: DIV. NO.
APPROVED BY: Jose Martinez, General Manager
SUBJECT: Association of California Water Agencies Region 10 Board
Ballot Election - 2024-2025 Term
GENERAL MANAGER’S RECOMMENDATION:
That the Board consider casting a vote to elect a representative to
the Association of California Water Agencies (ACWA) Board of
Directors, Region 10 Seat.
PURPOSE:
To present for the board’s consideration the ballot to elect a
representative to the Region 10 Seat on ACWA’s Board of Directors.
COMMITTEE ACTION:
N/A
ANALYSIS:
ACWA is holding an election for the Region 10 Board of Directors.
Attached is a copy of the mail-in ballot and the candidates’
biographies. The ballot must be mailed and received by ACWA by
5:00 p.m. on Friday, September 15, 2023.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
None.
AGENDA ITEM 7a
STRATEGIC GOAL:
Participating would support the strategic goal of maintaining
effective communications with other cities, special districts, State
and Federal governments, community organizations and Mexico.
LEGAL IMPACT:
None.
Attachment A: Committee Action
Attachment B: Ballot
Attachment C: Candidates’ Biographies (9)
ATTACHMENT A
SUBJECT/PROJECT:
Association of California Water Agencies Region 10 Board
Ballot 2024-2025 Term
COMMITTEE ACTION:
The Finance, Administration, and Communications Committee
reviewed this item at a meeting held on August 16, 2023, and the
following comments were made:
•The General Manager provided the Region 10 Board Ballot to
the Committee for input. It was noted that there have been
relatively few alternate candidates in recent years,
possibly due to the impact of COVID-19. However, there has
been an increasing level of interest.
•After a comprehensive discussion, the Committee recommended
the following nominations:
o Dana Friehauf, Chair
o Charles T. Gibson, Vice Chair
o Jose Martinez, Board Member (San Diego County)
o Manny Delgado, Board Member (San Diego County)
o George Murdoch, Board Member (Orange County)
o Deborah Neev, Board Member (Orange County)
Following the discussion, the Committee supported staff’s
recommendation and presentation to the full board as an Action
Item.
OFFICIAL 2024-2025 TERMREGION 10 Board Ballot
Please return completed ballot by
Sept. 15, 2023
E-mail: regionelections@acwa.com
Mail: ACWA980 9th Street, Suite 1000 Sacramento, CA 95814
General Voting Instructions:
1 You may either vote for the slate recommended by the Region 10 Nominating Committee, or vote for individual candidates to serve as chair, vice chair, and board members for each county (please note rules & regulations for specific qualifications). Mark the appropriate box to indicate your decision.
2 Complete your agency information. The authorized representative is determined by your agency in accordance with your agency’s policies and procedures.
Region 10 Rules & Regulations:
The chair and vice chair shall be from different counties. At least one of the chair or vice chair positions must be an elected/appointed director from a member agency. The region board members shall alternate every two years with three from one county and two from the other. The county from which the chair comes from shall have two region board members and the county from which the vice chair comes from shall have three region board members.
Submitted board candidate bios and headshots are available on www.acwa.
com/elections/2023-region-elections/.
AGENCY NAME
AUTHORIZED REPRESENTATIVE DATE
1
2
Nominating Committee’s Recommended Slate
I concur with the Region 10 Nominating Committee’s recommended slate below.
CHAIR:
•Dana Friehauf, Board Member, Santa Fe Irrigation District (SD)
VICE CHAIR:
•Charles T. Gibson, Director, Santa Margarita Water District (OC)
BOARD MEMBERS:
• Marice H. DePasquale, Vice President, Board of Directors, Mesa Water District (OC)
•George Murdoch, Vice President, East Orange County Water District (OC)
•Deborah Neev, Commissioner, Laguna Beach County Water District (OC)
•Jose Martinez, General Manager, Otay Water District (SD)
•Jennifer DeMeo, Vice President, Fallbrook Public Utility District (SD)
OR
Individual Board Candidate Nominations (See Rules & Regulations before selecting)
I do not concur with the Region 10 Nominating Committee’s recommended slate. I will vote for individual candidates below as indicated.
CANDIDATES FOR CHAIR: (CHOOSE ONE)
Dana Friehauf, Board Member, Santa Fe Irrigation District (SD)
CANDIDATES FOR VICE CHAIR: (CHOOSE ONE)
Charles T. Gibson, Director, Santa Margarita Water District (OC)
SAN DIEGO COUNTY CANDIDATES FOR BOARD MEMBERS: (MAX OF 2 CHOICES)
Alexandra (Ally) Berenter, Senior Manager, External Affairs & Water Policy, City of San Diego (SD)
Manny Delgado, Director, Sweetwater Authority (SD)
Jennifer DeMeo, Vice President, Fallbrook Public Utility District (SD)
Jose Martinez, General Manager, Otay Water District (SD)
ORANGE COUNTY CANDIDATES FOR BOARD MEMBERS: (MAX OF 3 CHOICES)
Marice H. DePasquale, Vice President, Board of Directors, Mesa Water District (OC)
George Murdoch, Vice President, East Orange County Water District (OC)
Deborah Neev, Commissioner, Laguna Beach County Water District (OC)
THIS BALLOT WAS REVISED ON 7/20/23ATTACHMENT B
Alexandra Berenter has been working on water issues for
over a decade. For the past three years, Alexandra has
been the Senior Manager of External Affairs & Policy with
the City of San Diego. In this role, she serves as a subject
matter expert and policy advisor to the Mayor and City
leadership on a broad range of issues impacting water
management and delivery. Additionally, she is responsible
for overseeing communication and government affairs for
the Public Utilities Department.
Prior to joining the City, Alexandra was the Director of
Public Affairs at the Downtown San Diego Partnership
where she led the organization’s public policy efforts and
developed strategic partnerships to foster economic
progress downtown. For six years prior to that, she worked as congressional staff in
Washington, D.C., where she managed a diverse legislative portfolio and was
responsible for the analysis and drafting of federal legislation, and development of
strategy to achieve successful policy outcomes. While on Capitol Hill, Alexandra served
as the point person for California water negotiations amongst the House staff
delegation. This was an opportunity to gain intimate knowledge of the complexities of
California water policy and ultimately, this effort resulted in the inclusion of California
drought provisions in the Water Infrastructure Improvements for the Nation (WIIN) Act.
Alexandra is a native San Diegan and earned her Bachelor of Arts degree in Political
Science at Washington University in St. Louis.
ATTACHMENT C
(9 Candidate Biographies)
Describe your ACWA-related activities that help qualify you for this office:
Attending spring & fall conferences consistently over my two terms has given me insight into the complex
issues facing California's water infrastructure. San Diego has unique needs as an area with scarce
groundwater sources. FPUD has been acutely aware of the need to diversify our supply of water for our
urban community and vast agriculture concerns. ACWA has been an invaluable resource for me in my
voting decisions as a Board member as well as good policy choices for my Fallbrook ratepayers. My long
history as a customer service professional has allowed me to listen to and anticipate the needs of many
individuals. More than 20 years working in the private sector have allowed me to easily transition into the
water community in San Diego. My current position as Instructional Paraprofessional in the Fallbrook
Union Elementary School District has enhanced my skillset in interpersonal relationships. It is very
important to listen to individuals with both hearing and observational skills. The diverse personalities in
the water industry create interesting interactions every day.
Write below or attach a half-page bio summarizing the experience and qualifications that make
you a viable candidate for ACWA Region leadership.
I have served on the FPUD Board of Directors for seven years (since 2016), currently serving as the Vice
President. In 2021 , I served as the first female President of the Board in its 100-year history. I have also
served on FPUD’s Personnel Committee since 2016. I continue to be a voting ACWA JPIA Board Member
since I was appointed in 2018. At every ACWA conference, I have attended our regional board meetings,
and during 2020, I participated virtually in the regional calls.
JENNIFER DEMEO
Re-Elect Marice H. DePasquale to ACWA Region 10 Board
Vice President, Mesa Water District (Mesa Water®)
OBJECTIVE: To continue advancing the goals of ACWA Region 10 in best serving its members, ACWA, and the industry by contributing my experience in community and water leadership, including as an ACWA Region 10 Board Member since 2022,
and my skills as an advocacy and communications professional.
STATEMENT OF QUALIFICATIONS:
•Mesa Water – Vice President, Present & 2019-2021; President, 2021-2023;Executive Committee, 2019-Present; Legislative & Public Affairs CommitteeChair and Engineering & Operations Committee Alternate, 2019-Present
•ACWA – Region 10 Board, 2022-Present; Communications Committee member,
2018-Present; featured in ACWA “Investing in our Future” video, 2019; Women inWater participant, 2017-Present
•CalDesal – Vice Chair, 2020-Present
•Water UCI – Board Member, 2018-Present
•Other – City of Huntington Beach, Affordable Housing Committee; Girl Scouts &Junior Troop Leader; Orange County Building Industry Association; Seneca Family of Agencies, Board Member; University of California, Irvine (UCI) School of Social Science, Dean’s Board of Counselors; Water UCI Board Member
BACKGROUND: With a Bachelor of Arts degree in Political Science from UCI, Vice President Marice H.
DePasquale has decades of public relations experience and is Principal of MConsensus, an award-winning public affairs firm specializing in land use entitlement, government and community relations, and grassroots lobbying. A Mesa Water Director since 2017, she values public service and giving back to the community, and is committed to
assuring a safe, affordable, abundant, and reliable water supply for all Californians.
Attachment
Region 10 Board Candidate (Chair) - Nomination Form
DANA FRIEHAUF
Vice-President
Santa Fe Irrigation District Board of Directors
Half-page bio summarizing the experience and qualifications that
make you a viable candidate for ACWA Region Leadership:
I was honored to have been elected to the Santa Fe Irrigation District Board in November 2020.
I am currently the Vice-President of the Board and serve on the Executive Committee and
Administrative and Finance Committee. I had retired from the San Diego County Water
Authority, as a Water Resources Manager, in March 2019, after working 30 plus years in the
areas of water planning and policy. Throughout my career at the Water Authority and now as
an elected SFID Board member, my priority and passion has been to work collaboratively with
others to solve problems and issues. Over the course of my career, I coordinated with the
Water Authority’s 24 member agency managers to develop water plans and policies for the San
Diego region. Serving as an alternate to the General Manager on the California Urban Water
Agencies Board, I worked with CUWA member agencies to tackle statewide water issues. I also
served on the state’s Urban Advisory Group, collaborating with water agencies statewide, to
provide input on a 2017 Framework Report to implement Governor Brown’s water
conservation executive order. Serving as Region 10 Vice-Chair this past term, my priority has
been to work collaboratively with the Region 10 Board to ensure ACWA is meeting its members’
needs in Region 10, to discuss the critical water issues we face and provide relevant and
educational events for the Region 10 membership. As an ACWA Board member, my priority has
been to ensure that Region 10 members’ issues and concerns are heard at the Board meetings.
These are examples of the collaborative leadership skills I would continue to bring to the ACWA
Region 10 Board as Chair. These skills along with my knowledge of local, regional and statewide
water issues gained from working at the Water Authority, serving on the SFID Board and serving
as Region 10 Vice-Chair, make me a highly viable candidate to serve as Chair of ACWA’s Region
10 Board.
Jose Martinez General Manager of the Otay Water District
Recognizing the demand for an increased talented pool of individuals in the water industry
combined with the work and skills that military veterans have demonstrated during their military careers, Jose Martinez, military veteran, and general manager of the Otay Water District, initiated an opportunity to create a path for veterans, transitioning to civilian employment, to
receive credit for their military experience and education toward certifications in the water industry. Through Assembly Bill 1588, signed into law in October 2019, California now supports veterans in navigating the civilian water system operator certification process, allowing them to
apply equivalency standards toward state or industry certifications. As a result of the law, Jose was selected to serve on the state Drinking Water Operator Certificate Program Advisory Committee to assist in defining the process to implement the law.
Jose has more than 22 years of progressive management and leadership experience in private and public organizations within the highly regulated utility industry. He also has managed
multimillion-dollar engineering and construction projects for water and wastewater facilities and has a strong administrative and financial management project background.
Jose assumed full-time duties as the general manager of the Otay Water District in March 2020. He has been at Otay for eleven years, serving as the assistant chief of water operations since 2014 and as the utility service manager since 2012. Prior to working at Otay, Jose also managed various utility capital improvement projects and programs for SAIC from 2007 to 2012.
As a military veteran, Jose also has contributed his United States Navy education and experience to the water industry including Otay. He served as a Nuclear Submarine Officer, managing preventive and corrective operations and maintenance of complex systems including
water quality and water treatment. Jose has a Bachelor of Science in mechanical engineering with a focus in nuclear energy conversion from the U.S. Naval Academy and holds a minor degree in Spanish.
George A. Murdoch
Vice President - Division 3
Term Dec 2022 - Dec 2026
George A. Murdoch retired after 38 years from the City of Newport
Beach where he served as the Municipal Operations Director
overseeing the city’s operations of water, sewer, storm drains,
streetlights and oil wells. In 2018, he was presented with the Randy
Scheerer Lifetime Service Award for 37 years of dedicated and
selfless public service. George possesses the highest level of water
distribution certification from the State Water Resources Control
Board as well as being state certified in water treatment. Currently,
George serves on the Region 10 (San Diego & Orange County)
Board of Directors as well as Business Development, Water Quality
and Membership Committees for the Association of California Water
Agencies (ACWA). He was born and raised in Orange County
California and lives in unincorporated North Tustin.
Manny Delgado
Sweetwater Authority
Newly appointed Director of Sweetwater Authority and South Bay
Irrigation District since January 2023 with 20+ years in community
outreach and policy development working on public infrastructure
projects (including water) within the private, local, state, and federal
governments.
My experience in community outreach at the private and public sectors
makes me an ideal candidate to help contribute to Region 10 and
support ACWA’s activities and regional involvement in the outreach
program.
STAFF REPORT
TYPE MEETING: Regular Board Meeting MEETING DATE: September 6, 2023
SUBMITTED BY: Tita Ramos-Krogman,
District Secretary
W.O./G.F. NO: DIV. NO.
APPROVED BY: Tita Ramos-Krogman, District Secretary
Jose Martinez, General Manager
SUBJECT: Board of Directors 2023 Calendar of Meetings
GENERAL MANAGER’S RECOMMENDATION:
At the request of the Board, the attached Board of Director’s meeting
calendar 2023 is being presented for discussion.
PURPOSE:
This staff report is being presented to provide the Board the
opportunity to review the 2023 Board of Director’s meeting calendar
and amend the schedules as needed.
COMMITTEE ACTION:
N/A
ANALYSIS:
The Board requested that this item be presented at each meeting so
they may have an opportunity to review the Board meeting calendar
schedule and amend it as needed.
STRATEGIC GOAL:
N/A
FISCAL IMPACT:
None.
LEGAL IMPACT:
None.
Attachment: Calendar of Meeting for 2023
G:\UserData\DistSec\WINWORD\STAFRPTS\Board Meeting Calendar 09-06-23.doc
AGENDA ITEM 7b
Board of Directors, Workshops
and Committee Meetings
2023
Regular Board Meetings: Special Board or Committee Meetings (3rd
Wednesday of Each Month or as Noted)
January 4, 2023
February 1, 2023
March 1, 2023
April 5, 2023
May 3, 2023
June 7, 2023
July 5, 2023
August 2, 2023
September 6, 2023
October 4, 2023
November 1, 2023
December 6, 2023
January 18, 2023
February 15, 2023
March 15, 2023
April 19, 2023
May 17, 2023
June 21, 2023
July 19, 2023
August 16, 2023
September 20, 2023
October 18, 2023
November 15, 2023
December 20, 2023
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: September 6, 2023
SUBMITTED BY: Kevin Cameron
Engineering Manager
PROJECT: Various DIV. NO. ALL
APPROVED BY: Michael J. Long, Chief of Engineering
Jose Martinez, General Manager
SUBJECT: Informational Item – Fourth Quarter Fiscal Year 2023 Capital
Improvement Program Report
GENERAL MANAGER’S RECOMMENDATION:
No recommendation. This is an informational item only.
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To update the Board about the status of all Capital Improvement
Program (CIP) expenditures and to highlight significant issues,
progress, and milestones on major active construction projects.
ANALYSIS:
To keep up with growth and to meet our ratepayers' expectations to
adequately deliver safe, reliable, cost-effective, and quality water,
each year the District staff prepares a Six-Year CIP Plan that
identifies the District’s infrastructure needs. The CIP is comprised
of four categories consisting of backbone capital facilities,
replacement/renewal projects, capital purchases, and developer
reimbursement projects.
The Fourth Quarter Fiscal Year 2023 update is intended to provide a
detailed analysis of progress in completing these projects within the
allotted time and budget of $12.579 million. Expenditures through
AGENDA ITEM 8a
2
the fourth quarter totaled approximately $11.875 million.
Approximately 94.4% of the Fiscal Year 2023 expenditure budget was
spent (see Attachment B).
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
No fiscal impact as this is an informational item only.
STRATEGIC GOAL:
This Program supports the District’s Mission statement, “To provide
exceptional water and wastewater service to its customers, and to
manage District resources in a transparent and fiscally responsible
manner” and the General Manager’s Vision, "To be a model water agency
by providing stellar service, achieving measurable results, and
continuously improving operational practices."
LEGAL IMPACT:
None.
KC/MJL:jf
C:\OneDrive\Otay Water District\ENG CIP - Documents\X-CIP Quarterly Reports\CIP Qtr Reports\FY
2023\Q4\Staff Report\Staff Report Fourth Quarter FY 2023 CIP Update.docx
Attachments: Attachment A – Committee Action
Attachment B - Fiscal Year 2023 Fourth Quarter CIP
Expenditure Report
Attachment C – Presentation
ATTACHMENT A
SUBJECT/PROJECT:
VARIOUS
Informational Item – Fourth Quarter Fiscal Year 2023
Capital Improvement Program Report
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee (Committee)
reviewed this item at a meeting held on August 22, 2023. The
Committee supported staff's recommendation and the following comments
were made:
• This report is an informational item to present the Fourth
Quarter status of the Fiscal Year 2023 Capital Improvement
project expenditures and to highlight progress and milestones on
the District’s major projects.
• As indicated in the PowerPoint presentation (Attachment C), the
District’s Fiscal Year 2023 CIP budget consists of 129 projects.
Staff stated that the $12.58 million CIP budget is divided into
four categories:
o Capital Facilities $4.88 million
o Replacement/Renewal $6.43 million
o Capital Purchases $1.26 million
o Developer Reimbursement $2 thousand
• Staff reviewed the PowerPoint presentation with the Committee and
indicated that the expenditures through the Fourth Quarter of
Fiscal Year 2023 totaled approximately $11.875 million, which is
approximately 94.4% of the District’s fiscal year budget.
• In response to a question from the Committee regarding the
Olympic Parkway Recycle Water Pipeline Replacement (CIP R2159),
staff explained as to why we would take out a 20-inch pipeline
and install a 16-inch pipe. The JM Eagle pipe has had excessive
breaks, and it is slightly older than 20 years. Even though this
is an area of growth, it is not substantial enough that we need a
pipe larger than a 16-inch based on reduced demands.
• As a follow-up question on the Olympic Parkway project, Committee
asked if the District could do any work while waiting for the
valves to arrive in March 2024. Staff replied that Olympic
Parkway is a busy street, therefore, we want to dig one time.
Currently, we have the pipe.
• Committee inquired as to the timeline on the Advanced Metering
Infrastructure (AMI) project (CIP P2682). Staff replied that
this is a multi-phase project:
August (Current)
Master Meter is programming out
in the field adding a second
frequency.
September
Switching all Alegro meters that
are within reach of the repeaters
to AMI mode.
October/November Receipt of initial data to the
District.
Springtime 2024 Should have the data from the
available AMI compatible meters.
Future phases will evaluate best options to make the data
accessible to customers.
• Committee inquired about the coatings process for the 1004-2 &
485-1 Reservoir Coating project (CIPs P2567 & P2614). Staff
replied that technology changes in regulations. When these
changes occur, staff will check with the manufacturer for their
recommendations. The most recent experience is that the life of
the coatings are as good as older versions. The expectation is
that the coatings will last 20 years. The coating standards are
regulated by NSF 600.
Following the discussion, the Committee supported staff’s
recommendation and presentation to the full board as an informational
item.
FISCAL YEAR 2023 4TH QUARTER REPORT(Expenditures through 6/30/23)($000)
ATTACHMENT B
2023 06/30/23
CIP No.Description Project Manager FY 2023 Budget Expenses Balance Expense to Budget %Budget Expenses Balance Expense to Budget %Comments
CAPITAL FACILITY PROJECTS -
P2040 Res - 1655-1 Reservoir 0.5 MG Marchioro 275$ 77$ 198$ 28%5,750$ 1,113$ 4,637$ 19%
Project is currently 60% designed. The construction schedule was pushed out to the FY 2028-2029 timeframe as part of the FY 2024 budget cycle.P2405 PL - 624/340 PRS, Paseo Ranchero and Otay Valley Road Beppler 125 22 103 18%1,500 65 1,435 4%Related to P2553. See P2553 for comments.
P2451 Otay Mesa Desalination Conveyance and Disinfection System Kennedy 1 - 1 0%3,940 3,823 117 97%
If the project moves forward, the District’s project has completed the environmental review as required by CEQA and NEPA. The Presidential permit has expired and a new permit would be required.
P2453 SR-11 Utility Relocations Marchioro 5 23 (18) 460%3,000 2,330 670 78%
Expenditures and schedule driven by Caltrans. Construction completed Q4 FY 2022. Caltrans Utility Agreement No. 33718 and CIP P2453 were closed out FY 2024.
P2460 I.D. 7 Trestle and Pipeline Demolition Beppler 100 67 33 67%750 242 508 32%
Environmental report is complete and accepted; discussions on necessary permits from the City of Chula Vista are in progress. Demolition expected to be performed in Fall 2024.P2485 SCADA - Infrastructure and Communications Replacement Kerr 35 55 (20) 157%2,550 2,503 47 98%Project closed 6/30/2023.
P2516 PL - 12-Inch, 640 Zone, Jamacha Road - Darby/Osage Marchioro 5 - 5 0%1,000 - 1,000 0%No expenditures anticipated in FY 2023. Completion of construction anticipated in FY 2028.
P2521 Large Meter Vault Upgrade Program Carey 25 3 22 12%620 476 144 77%Sites have been identified, but work was delayed due to prioritizing other work.
P2553 Heritage Road Bridge Replacement and Utility Relocation Santos 50 19 31 38%5,050 279 4,771 6%
Project is 100% designed. Project will bid with the City of CV's Heritage Road Bridge project. Reimbursement Agreement was signed by Otay and is waiting for City of Chula Vista Counsel. The City plans to bid the project at the end of calendar year 2023.P2584 Res - 657-1 and 657-2 Reservoir Demolitions Marchioro - - - 0%50 - 50 0%No expenditures anticipated in FY 2023.
P2608 PL - 8-inch, 850 Zone, Coronado Avenue, Chestnut/Apple Santos 100 14 86 14%1,820 402 1,418 22%Preliminary design report has commenced and is in progress.
P2611 Quarry Road Bridge Replacement and Utility Relocation Beppler 10 - 10 0%375 124 251 33%This is a County of SD driven project, and the County has put this project on hold.
P2612 PL - 12-inch, 711 Zone, Paso de Luz/Telegraph Canyon Road Beppler 500 505 (5) 101%1,250 752 498 60%
Project is substantially complete, punchlist to be prepared, and project warranty period to begin in Q1 FY24. P2614 485-1 Reservoir Interior/Exterior Coating Santos 650 509 141 78%1,375 509 866 37%Construction in progress.P2617 Lobby Security Enhancements Payne 1 - 1 0%225 179 46 80%Pending a needs assessment wt. safety & security.
P2619 PS - Temporary Lower Otay Pump Station Redundancy Marchioro 14 - 14 0%3,370 3,364 6 100%
No expenditures anticipated in FY 2023. Construction completed Q1 FY 2022. Project one year warranty completed Q1 FY 2023. Project was closed out for FY 2024.
P2623 Central Area to Otay Mesa Interconnection Pipelines Combination Air/Vacuum Valve Replacements Marchioro 10 - 10 0%600 219 381 37%No expenditures anticipated in FY 2023. Completion of construction anticipated in FY 2026.P2626 803-4 Reservoir Water Quality Improvements – PAX System Purchase Coburn-Boyd 10 - 10 0%325 303 22 93%Completed.
P2630 624-3 Reservoir Automation of Chemical Feed System Beppler 300 - 300 0%675 16 659 2%No activity in Q3 FY 2023; project on hold until additional resources are made available.
P2638 Buildings and Grounds Refurbishments Payne 173 204 (31) 118%400 256 144 64%Admin landscape install complete Q4-2023; punchlist to be complete Q1 FY 2024.
P2639 Vista Diego Hydropneumatic Pump Station Replacement Marchioro 175 232 (57) 133%3,700 487 3,213 13%
An alternative concept intended to avoid relocating overhead utilities was vetted Q3 FY 2023. Distribution system improvement and VFD Trailer deployment drawings designed to 60% level of completion. Staff's in-house design scheduled for completion Q2 FY 2024.
P2642 Rancho Jamul Pump Station Replacement Marchioro 50 17 33 34%2,500 142 2,358 6%Project coordinated with 1655-1 Reservoir (P2040). See P2040 for updates.
P2646 North District Area Cathodic Protection Improvements Marchioro 50 - 50 0%1,200 1 1,199 0%No expenditures anticipated in FY 2023. Completion of construction anticipated in FY 2026.
P2647 Central Area Cathodic Protection Improvements Marchioro 3 129 (126) 4300%2,000 140 1,860 7%
Cathodic protection improvements completed at the 980-2 Pump Station during emergency repair work. Hunte Parkway (PL215) materials procured Q3 FY 2023. Completion of construction anticipated FY 2028.P2649 HVAC Equipment Purchase Payne 64 - 64 0%279 104 175 37%Various HVAC replacements FY 2024 - FY 2027.
P2652 520 to 640 Pressure Zone Conversion Marchioro 30 - 30 0%250 37 213 15%Project is on hold until PDR for P2195 & P2196 is completed.
P2654 Heritage Road Interconnection Improvements Marchioro 10 - 10 0%200 40 160 20%No expenditures anticipated in FY 2023. Project on hold pending coordination with City of San Diego.
P2658 832-1 Pump Station Modifications Marchioro 5 - 5 0%600 10 590 2%No expenditures anticipated in FY 2023. Completion of construction anticipated FY 2028.
P2659 District Boardroom Improvements Kerr 25 - 25 0%300 185 115 62%Staff is working with the integrator on a few modern technology enhancements.
P2663 Potable Water Pressure Vessel Program Marchioro 30 49 (19) 163%2,320 335 1,985 14%
Inspection of three (3) pressure vessels completed during FY 2023. Design to replace 711 Pump Station surge tank and Rolling Hills Hydropneumatic tank in progress.
FISCAL YEAR-TO-DATE, 06/30/23 LIFE-TO-DATE, 06/30/23
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FISCAL YEAR 2023 4TH QUARTER REPORT(Expenditures through 6/30/23)($000)
ATTACHMENT B
2023 06/30/23
CIP No.Description Project Manager FY 2023 Budget Expenses Balance Expense to Budget %Budget Expenses Balance Expense to Budget %Comments
FISCAL YEAR-TO-DATE, 06/30/23 LIFE-TO-DATE, 06/30/23
P2664 Otay Mesa Dual Piping Modification Program Beppler 50 - 50 0%350 36 314 10%
Alternatives have been identified; coordination with Finance is required to consider financial implications of potential changes.
P2665 PL - 12-inch Pipeline Replacement, 870 Zone, Cactus Road Marchioro - - - 0%125 - 125 0%No expenditures anticipated in FY 2023. Completion of construction scheduled beyond six-year planning budget.
P2666 Low Head and High Head Pump Stations Demolition Marchioro - - - 0%200 - 200 0%No expenditures anticipated in FY 2023. Completion of construction scheduled beyond six-year planning budget.
P2667 Small Meter Testing Bench Carey 50 133 (83) 266%250 133 117 53%The meter test bench was installed in Q1. Payment was sent in Q2 FY 2023.P2669 Fuel Tank Safety and Integrity Rahders 45 - 45 0%100 3 97 3%No expenditures planned in FY 2023.
P2674 System Pressure Reducing Program Beppler 10 - 10 0%100 16 84 16%
Updates to hydraulic modeling of Hydropneumatic zones has corrected several potential high pressure areas. Additional areas will be researched as time and budget allows.
P2676 980-2 PS Miscellaneous Replacements Marchioro 100 336 (236) 336%675 644 31 95%
Replacement 600 horsepower, 4,160 VAC pump motor arrived Q2 FY 2023. Planning and design to replace electrical equipment in progress. Repairs to existing electrical gear ongoing. P2683 Pump Station Safety, Monitoring, and Automation Improvements Marchioro 50 26 24 52%500 42 458 8%Completion of construction scheduled FY 2028.
P2684 Zero Emission Vehicles and Charging Infrastructure Santos 150 20 130 13%2,000 20 1,980 1%As-Needed Electrical Consultants have been awarded. Planning will begin Q1 2024.P2688 Standby Power Renovations - Potable Water Rahders 15 11 4 73%750 11 739 1%Production delayed; $26K outstanding in Q1 FY 2024.
R2117 RWCWRF Disinfection System Improvements Beppler 800 242 558 30%1,800 651 1,149 36%
Project design completed and bid in Q4 FY 2023. Award construction contract in Q1 FY 2024 and begin submittal review.
R2120 RWCWRF Filtered Water Storage Tank Improvements Cameron 15 1 14 7%700 596 104 85%Additional material purchased in Q4 FY 2023. Project will be closed.
R2146 Recycled Pipeline Cathodic Protection Improvements Marchioro 500 623 (123) 125%1,200 836 364 70%Completion of construction scheduled Q1 FY 2024.
R2153 Recycled Water Pressure Vessel Program Marchioro 1 29 (28) 2900%80 29 51 36%Inspection of two (2) pressure vessels completed FY 2023. S2012 San Diego County Sanitation District Outfall and RSD Outfall Replacement Beppler 200 244 (44) 122%2,400 1,355 1,045 56%County invoicing received in Q4 FY 2023.
S2043 RWCWRF Sludge Handling System Beppler 1 - 1 0%185 129 56 70%No activities in Q4 FY 2023; limited planning work anticipated in FY 2024.
S2061 RWCWRF Aeration Controls Consolidation & Optimization Upgrades (S)Beppler 30 - 30 0%220 78 142 35%
Programming activities were completed in Q4 FY 2022. Operations monitored in FY 2023 to ensure proper functioning.
S2071 San Diego Metro Wastewater Capital Improvements Kennedy 36 36 - 100%721 254 467 35%Annual City of S.D. invoicing covers this project. No District involvement in design and construction.
Total Capital Facility Projects Total:4,884 3,626 1,258 74%60,330 23,269 37,061 39%
REPLACEMENT/RENEWAL PROJECTSP2058PL - 20-Inch, 1296 Zone, Proctor Valley Road from Melody Road to Highway 94 Santos 50 30 20 60%1,250 41 1,209 3%Preliminary design has been initiated and in progress.
P2083 PS - 870-2 Pump Station Replacement Marchioro 10 6 4 60%19,850 19,740 110 99%
Construction completed Q1 FY 2022. Project one year warranty period completed Q1 FY 2023. Project was closed out for FY 2024.P2171 PL - 20-Inch, 1296 Zone, Proctor Valley Road from Pioneer Way to Melody Road Santos 80 31 49 39%2,500 45 2,455 2%PDR has been initiated and in progress.
P2174 PS - 1090-1 Pump Station Upgrade Beppler 10 2 8 20%1,150 1,127 23 98%Construction completed in Q3 FY 2022. Project one year warranty completed Q3 FY 2023.P2195 PL - 24 - Inch, 640 Zone, Campo Road - Regulatory Site/Millar Ranch Santos 20 11 9 55%1,415 17 1,398 1%Limited planning anticipated in FY 2023P2196PL - 24 - Inch, 640 Zone, Millar Ranch Road to 832-1 Pump Station Santos 20 11 9 55%965 17 948 2%Limited planning anticipated in FY 2023P25331200-1 Reservoir Interior & Exterior Coating Santos 5 2 3 40%1,275 1,171 104 92%Project is in the warranty period.P2539 South Bay Bus Rapid Transit (BRT) Utility Relocations Cameron 15 1 14 7%1,090 1,039 51 95%Completed.P2543 850-1 Reservoir Interior/Exterior Coating Santos 5 - 5 0%1,270 1,087 183 86%Project is in the warranty period.P2546 980-2 Reservoir Interior/Exterior Coating Cameron 10 - 10 0%1,705 1,690 15 99%Completed.
P2562 Res - 571-1 Reservoir Cover/Liner Replacement Marchioro 10 - 10 0%2,810 2,793 17 99%
As part of the larger CIP P2083 870-2 Pump Station project the 571-1 Reservoir was placed back into service April 2018. Project was closed out for FY 2024.
P2563 Res - 870-1 Reservoir Cover/Liner Replacement and Supporting Projects Marchioro 250 355 (105) 142%5,700 654 5,046 11%
As part of the FY 2024 budget cycle, a new CIP was created for the future 870-2 Reservoir since the planned reservoir volume changed from 0.6 to 3.4 MG.P2565 803-2 Reservoir Interior/Exterior Coating & Upgrades Cameron 10 - 10 0%1,100 991 109 90%Completed.P2567 1004-2 Reservoir Interior/Exterior Coating & Upgrades Santos 690 877 (187) 127%1,275 962 313 75%Project is in the warranty period.
P2578 PS - 711-2 (PS 711-1 Replacement and Expansion) - 14,000 GPM Marchioro 50 10 40 20%2,000 52 1,948 3%Design of a cost savings solution to restore Pump #3 original capacity in progress.P2593 458-1 Reservoir Interior/Exterior Coating & Upgrades Santos 50 67 (17) 134%1,050 921 129 88%Project is in the warranty period.
P2594 Large Meter Replacement Carey 20 42 (22) 210%730 550 180 75%Additional large meters failed meter testing and were replaced in FY 2023.
P2605 458/340 PRS Replacement, 1571 Melrose Ave Beppler 80 63 17 79%750 669 81 89%Construction substantially completed in Q4 FY 2022. Project one year warranty completed Q4 FY 2023.
P2609 PL - 8-inch, 1004 Zone, Eucalyptus Street, Coronado/Date/La Mesa Beppler 75 - 75 0%2,100 1,132 968 54%Phase I of project accepted by the District FY 2021; Phase II starts after 3 year paving moratorium.P2610 Valve Replacement Program - Phase 1 Mederos 400 871 (471) 218%2,000 1,825 175 91%No activity during Q4 FY 2023.
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FISCAL YEAR 2023 4TH QUARTER REPORT(Expenditures through 6/30/23)($000)
ATTACHMENT B
2023 06/30/23
CIP No.Description Project Manager FY 2023 Budget Expenses Balance Expense to Budget %Budget Expenses Balance Expense to Budget %Comments
FISCAL YEAR-TO-DATE, 06/30/23 LIFE-TO-DATE, 06/30/23
P2615 PL - 12-Inch Pipeline Replacement, 803 PZ, Vista Grande Santos 50 31 19 62%2,600 71 2,529 3%Preliminary design is in progress.
P2616 PL - 12-Inch Pipeline Replacement, 978 Zone, Pence Drive/Vista Sierra Drive Beppler 1,000 1,337 (337) 134%2,875 1,625 1,250 57%Project is substantially complete, punchlist to be prepared and project warranty period to begin in Q1 FY 2024.
P2627 458/340 PRS Replacement, 1505 Oleander Avenue Beppler 80 236 (156) 295%750 702 48 94%Construction substantially completed in Q4 FY 2022. Project one year warranty completed Q4 FY 2023.P2631 1485-2 Reservoir Interior/Exterior Coating & Upgrades Santos 5 - 5 0%1,250 - 1,250 0%Planning and design anticipated in Q1/Q2 FY 2024.
P2653 1200 Pressure Zone Improvements Marchioro 100 10 90 10%850 693 157 82%
Construction completed Q1 FY 2023. Project one year warranty period completed Q1 FY 2024. Project was closed out for FY 2024.
P2655 La Presa Pipeline Improvements Beppler 50 3 47 6%1,750 281 1,469 16%No activity in Q4 FY 2023; project on hold until additional resources are made available.
P2656 Regulatory Site Desilting Basin Improvements Beppler 5 - 5 0%150 7 143 5%No activities occurred during Q4 FY 2023. Operations to implement improvements as time allows.P2657 1485-1 Reservoir Interior/Exterior Coating & Upgrades Santos - - - 0%950 - 950 0%No expenditures in FY 2023.
P2661 Replacement of Backflow Prevention Devices on Pipeline Interconnections on Otay Mesa Beppler 75 153 (78) 204%375 162 213 43%Design of improvements and materials acquisition performed in Q4. Installation to begin in Q1 FY 2024.P2662 Potable Water Meter Change Out Carey 20 - 20 0%7,950 - 7,950 0%Work will begin in FY 2024.P2670 Administration and Operations Roof Repairs and Replacement Payne 5 - 5 0%350 - 350 0%Ongoing maintenance; replacement FY 2025-2028.
P2671 980 Reservoirs Altitude Valve Vaults Renovation Beppler 25 45 (20) 180%682 679 3 100%Budget increased by GM authority in Q2 FY 2023. Project one year warranty completed in Q4 FY 2023.
P2672 District Roof Repairs and Replacement Program Payne 5 - 5 0%340 - 340 0%Ongoing maintenance; various PS replacement FY 2025-2027.P2673 803-4 Reservoir Interior/Exterior Coating Santos - - - 0%250 - 250 0%No activity in FY 2023.P2675 458-1 and 458-2 Reservoirs Site Pavement Refurbishment Cameron 250 15 235 6%450 15 435 3%Design 50% complete.
P2677 PL - 16-Inch, 870 Zone, La Media Road and Airway Road Utility Relocations Beppler 1,300 2,256 (956) 174%2,600 2,275 325 88%
Construction continued in Q4 FY 2023. Budget increased by Board at January 2023 meeting and payment made to City of SD in Q3 FY 2023.
P2678 Jamacha Boulevard Utility Relocation Beppler 25 - 25 0%250 - 250 0%No activity in FY 2023; project on hold until additional resources are made available.
P2679 520-3 Reservoir Recirculation Static Mixer Replacement Project Beppler 30 - 30 0%200 147 53 74%Construction completed in Q3 FY 2022. Project one year warranty completed Q3 FY 2023.
P2680 PL - 12-inch Pipeline Replacement, 1530 Zone, Vista Diego Road Marchioro 25 22 3 88%425 70 355 16%
Project will be designed as part of the larger Vista Diego Hydropneumatic Pump Station Replacement Project (CIP P2639). See P2639 for updates.
P2681 PL-12-Inch, 1655 Zone, Presilla Drive Pipeline Replacement Marchioro 110 22 88 20%1,650 130 1,520 8%Project will be designed as part of the larger 1655-1 Reservoir Project (CIP P2040). See P2040 for updates.
P2682 AMI Project Carey 200 523 (323) 262%650 552 98 85%All infrastructure improvements and hardware were installed. On track.P2685 980/711 PRS Renovation - Proctor Valley Rd Marchioro 10 - 10 0%650 - 650 0%No expenses anticipated in FY 2023.P2686 870 PZ Seismic Vault Renovation Beppler 5 - 5 0%350 - 350 0%Planning level work may occur in FY 2024.
P2687 Steele Canyon Rd Bridge 803 PZ 20-inch WL Renovation Beppler 100 37 63 37%600 37 563 6%
Sample repair performed in Q2 FY 2023. Evaluation of the work delayed by water in Sweetwater River; to be done in FY 2024 to determine the project scope of work.
P2689 944-1-9 Pump Station Meter Vault Renovation Beppler 10 - 10 0%200 - 200 0%No activity in Q4 FY 2023; project on hold until additional resources are made available.P2690 850-4 Reservoir Interior/Exterior Coating Santos - - - 0%1,850 - 1,850 0%No activity in FY 2023.R2121 Res - 944-1 Reservoir Cover/Liner Replacement Marchioro 30 - 30 0%2,400 25 2,375 1%Replacement scheduled for FY 2028.R2144 RWCWRF Roofing Replacement and Natural Light Enhancement (R)Payne 5 - 5 0%115 103 12 90%Completed.
R2148 Large Meter Replacement - Recycled Carey 8 19 (11) 238%88 54 34 61%Additional large meters failed meter testing and were replaced this year.R2152 Recycled Water Meter Change-Out Carey 10 - 10 0%270 - 270 0%No activity in FY 2023.
R2156 RecPL - 14-inch RWCWRF Effluent Force Main Improvements Marchioro 10 8 2 80%800 255 545 32%Design of access road improvements partially completed Q4 FY 2023.
R2157 RWCWRF Backwash Supply Pumps Upgrade Beppler 50 54 (4) 108%300 81 219 27%
Project design completed and bid in Q4 FY 2023, award construction contract in Q1 FY 2024 and begin submittal review.
R2158 RWCWRF Stormwater Pond Improvements (R)Beppler 5 - 5 0%175 - 175 0%No activities occurred during Q4 FY 2023. Planning to be coordinated with R2117 to determine impacts.
R2159 RecPL - 16-Inch, 680 Zone, Olympic Parkway Recycled Pipeline Replacement Beppler 400 156 244 39%6,000 466 5,534 8%Construction contract awarded in Q3 FY 2023 and materials acquisition begun in Q4 FY 2023.R2161 450-1R Reservoir Interior/Exterior Coating & Upgrades Santos - - - 0%1,565 - 1,565 0%No activity in FY 2023.R2163 450-1 RW Res Disinfection Injection Vault Renovation Marchioro 20 - 20 0%300 - 300 0%No expenses anticipated in FY 2023.R2164 450-1 RW Res Stormwater Improvements Marchioro 20 6 14 30%800 6 794 1%On target.
S2024 Campo Road Sewer Main Replacement Beppler 5 31 (26) 620%11,080 11,067 13 100%Revegetation efforts will continue as needed to comply with Caltrans permit.
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FISCAL YEAR 2023 4TH QUARTER REPORT(Expenditures through 6/30/23)($000)
ATTACHMENT B
2023 06/30/23
CIP No.Description Project Manager FY 2023 Budget Expenses Balance Expense to Budget %Budget Expenses Balance Expense to Budget %Comments
FISCAL YEAR-TO-DATE, 06/30/23 LIFE-TO-DATE, 06/30/23
S2049 Calavo Basin Sewer Rehabilitation - Phase 2 Beppler 50 - 50 0%1,150 67 1,083 6%
Planning activities will review scope of work to consider operations hot spots, design is scheduled to recommence in FY 2024.
S2050 Rancho San Diego Basin Sewer Rehabilitation - Phase 2 Beppler 10 - 10 0%659 7 652 1%No expenditures in Q4 FY 2023; planning level work may occur in FY 2024.S2054 Calavo Basin Sewer Rehabilitation - Phase 3 Beppler - - - 0%170 - 170 0%No activity in FY 2023.S2060 Steele Canyon Pump Station Replacement Beppler - - - 0%800 - 800 0%No activity in FY 2023.S2066 Rancho San Diego Basin Sewer Rehabilitation - Phase 3 Beppler - - - 0%65 - 65 0%No activity in FY 2023.S2067 RWCWRF Roofing Replacement and Natural Light Enhancement (S)Payne 5 - 5 0%115 102 13 89%Completed.
S2069 Cottonwood Sewer Pump Station Renovation Beppler 250 230 20 92%2,750 402 2,348 15%Draft preliminary design completed in Q4 FY 2023; design will continue in FY 2024.
S2072 RWCWRF Rotary Screen Replacement Beppler 40 2 38 5%600 2 598 0%No activities occurred during Q4 FY 2023; planning work expected to resume in FY 2024.
S2074 RWCWRF Stormwater Pond Improvements (S)Beppler 5 - 5 0%175 - 175 0%No activities occurred during Q4 FY 2023. Planning to be coordinated with R2117 to determine impacts.
S2076 RWCWRF Grit Chamber Improvements Beppler 30 - 30 0%250 - 250 0%No expenditures in Q4 FY 2023; planning level work may occur in FY 2024.
S2077 RWCWRF Blowers Renovation Beppler 30 - 30 0%400 - 400 0%No expenditures in Q4 FY 2023; planning level work may occur in FY 2024.
S2079 Steele Canyon Rd Bridge 6-inch Sewer FM Renovation Beppler 100 - 100 0%350 - 350 0%Project design waiting on scope of work for P2687 to be determined; the two projects will be designed together.S2080 Standby Power Renovations - Sewer Rahders 5 - 5 0%200 - 200 0%No activity in FY 2023.
Total Replacement/Renewal Projects Total:6,433 7,575 (1,142) 118%114,559 56,606 57,953 49%
CAPITAL PURCHASE PROJECTSP2282Vehicle Capital Purchases Rahders 795 270 525 34%8,000 5,622 2,378 70%$201.2 expensed Q4 FY 2023. No further activity. P2286 Field Equipment Capital Purchases Rahders 168 126 42 75%3,500 2,345 1,155 67%On target.
P2571 Data Center Network Data Storage and Infrastructure Enhancements Kerr 55 36 19 65%530 455 75 86%Project is on target and anticipated to be completed by 6/30/2024.
P2572 Enterprise Resource Planning (ERP) Replacement Kerr 75 - 75 0%165 - 165 0%Staff is preparing a Board presentation for approval and execution of new ERP in September FY 2024.R2160 Recycled Water Field Equipment Capital Purchases Rahders 100 113 (13) 113%700 221 479 32%$36K expensed Q4 FY 2023. No further activity.R2162 Vehicle Capital Purchases - Recycled Rahders 25 93 (68) 372%175 93 82 53%$28.6 expensed Q4 FY 2023. No further activity. s2075 Field Equipment Capital Purchases Rahders 42 36 6 86%500 130 370 26%On target S2078 Vehicle Capital Purchases - Sewer Rahders - - - 0%160 - 160 0%No activity in FY 2023.
Total Capital Purchase Projects Total:1,260 674 586 53%13,730 8,866 4,864 65%
DEVELOPER REIMBURSEMENT PROJECTSP2595PL - 16-inch, 624 Zone, Village 3N - Heritage Road, Main St/Energy Way Cameron 1 - 1 0%150 - 150 0%This is a developer reimbursement project.
R2084 RecPL - 20-Inch, 680 Zone, Village 2 - Heritage/La Media Beppler 1 - 1 0%365 271 94 74%Reimbursement made in FY 2022; awaiting information if entire project is now complete.
Total Developer Reimbursement Projects Total:2 - 2 0%515 271 244 53%
129 GRAND TOTAL 12,579$ 11,875$ 704$ 94.4%189,134$ 89,012$ 100,122$ 47%
https://otaywater365.sharepoint.com/sites/gmboard/Shared Documents/CurBdPkg/ENGRPLAN/2024/09-06-2024/Q4 CIP Update/Copy of FY2023 4th Qtr CIP Exp 7.24.23.xlsx Page 4 of 29 8/11/2023
Otay Water District
Capital Improvement Program
Fiscal Year 2023 Fourth Quarter
(through June 30, 2023)
Automated Metering Infrastructure (P2682)
ATTACHMENT C
Background
The approved CIP Budget for Fiscal Year 2023
consists of 129 projects that total $12.58 million.
These projects are broken down into four categories.
1.Capital Facilities $ 4.88 million
2.Replacement/Renewal $ 6.43 million
3.Capital Purchases $ 1.26 million
4.Developer Reimbursement $ 2 thousand
Overall expenditures through the Fourth Quarter of
Fiscal Year 2023 totaled nearly $11.875 million, which
is approximately 94.4% of the Fiscal Year budget.
2
Fiscal Year 2023
Fourth Quarter Update
($000)
CIP
CAT Description FY 2023 Budget FY 2023 Expenditures
%
FY 2023 Budget
Spent
Total Life-to-Date
Budget
TotalLife-to-Date
Expenditures
%
Life-to-Date
Budget
Spent
1 Capital Facilities $4,884 $3,626 74%$60,330 $23,269 39%
2 Replacement/Renewal $6,433 $7,575 118%$114,559 $56,606 49%
3 Capital Purchases $1,260 $674 53%$13,730 $8,866 65%
4 Developer Reimbursement $2 $0 0%$515 $271 53%
Total:
$12,579 $11,875 94%$189,134 $89,012 47%
3
Fiscal Year 2023
Fourth Quarter
CIP Budget vs. Expenditures
4
$12,579,000
$6,798,000
$11,875,000
$-
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun July
FISCAL YEAR PERIOD IN MONTHS
FY 2023 Budget
Total Expenditures
Through 6/30/23
$ 11,950,050
95%
Annual CIP Budget vs.
Expenditures
5
5-Year Average % Budget/Exp. = 100.0%
6
CIP Projects in Construction
Paso de Luz/Telegraph
Canyon and Vista Grande
Vista Sierra Water Line
Replacement Project
(P2612 & P2616)
Replacement of approx.
1,750 linear feet of 12-
inch water line,
reconnect existing water
services and associated
work
Combined Budget:
$5.45M
NTP: Aug. 2022
Project 95% complete
and within budget
7
Division No. 4
Location:
Chula Vista, south of
Telegraph Canyon
Division No. 5
Location:
El Cajon west of
Vista Sierra
CIP Projects in Construction
Paso de Luz
8
5/23/23
6/16/23 5/23/23
5/18/23
Vista Sierra
CIP Projects in Construction
Recycled Water Pipeline
Cathodic Protection
Improvements Project
(R2146)
Replacement and repairs
of existing cathodic
protection systems on
seven (7) recycled water
pipelines
Budget: $1.2M
NTP: June 2022
Project substantially
complete and within
budget
9
Division No. 1, 2, 3
Location:
Chula Vista, various
locations
CIP Projects in Construction
10
4/21/23
5/23/23
4/22/23
4/21/23
CIP Projects in Construction
1004-2 & 485-1
Reservoir Coating and
Upgrades (P2567 &
P2614)
Work includes removing
and replacing the
interior and exterior
coatings of the welded
steel reservoirs and
structural modifications
Combined Budget:
$2.75M
NTP: Jan. 3, 2023
45 Project notifications
set to customers near
the 485-1 Tank
Project ~60% complete
and within budget 11
Division No. 3, 4
Location:
Spring Valley &
Chula Vista
CIP Projects in Construction
1004-2 Tank
6/28/23
12
CIP Projects in Construction
485-2 Tank
6/12/23
13
CIP Projects in Construction
Advance Metering
Infrastructure (AMI)
Project (P2682)
Project includes installing
equipment, network
hardware, upgrading
meter data management
software, and firmware
upgrades to approx.
24,000 existing AMI-
capable meters
Budget: $650,000
NTP: Mar. 1 , 2023
2 base stations and 7
repeater locations
Project substantially
complete and within
budget 14
Various Locations
CIP Projects in Construction
944-1 Res
15
1090-1
Res6/13/23
6/19/23
6/19/23
5/24/23
CIP Projects in Construction
Olympic Parkway
Recycled Water Pipeline
Replacement (R2159)
Project will install
approximately 5,730
linear feet of 16-inch
recycled water line in
Olympic Parkway, and
removal/abandonment of
the existing 20-inch
recycled water line.
Budget: $6,000,000
NTP: May 1, 2023
Lead-time for high
pressure valves is longer
than expected. (March
2024)
Project is within budget 16
Chula Vista
Otay Ranch
High School
Construction Contract Status
17
PRIOR
YEARS Q1 Q2 Q3 Q4 %YTD %PROJECT
TOTAL %
P2605, P2627 & P2671
Melrose Ave & Oleander Ave 458/340 PRSs Replacement/980 Reservoir Altitude Valve
Vaults Renovation
CCL Contracting, Inc.Paul Mochel (Valley CM)$1,289,523 $42,000 $10,187 $1,331,523 $31,169 $68,722 $0 $0 $0 0.0%$68,722 5.3%$99,891 7.7%$1,399,601 $1,399,601 5.1%100.0%October 2022
P2593 458-1 Reservoir Interior/Exterior Coatings & Upgrades
Advanced Industrial Services, Inc.
Doug Cook (Alyson)$684,169 $90,000 $58,400 $774,169 $7,200 ($81,000)$0 $0 $0 0.0%($81,000)-11.8%($73,800)-10.8%$668,769 $668,769 -13.6%100.0%July 2022
R2146 Recycled Water Pipeline Cathodic Protection Project
M-Rae Engineering, Inc.
Paul Mochel (Valley CM)$537,560 $14,500 $0 $552,060 $0 $0 $0 $0 ($1,986)-0.4%($1,986)-0.4%($1,986)-0.4%$535,574 $535,574 -3.0%100.0%Ju/y 2023
P2612 & P2616
Paso de Luz/Telegraph Canyon and Vista
Grande/Vista Sierra Water Line Replacement
CCL
Contracting, Inc.
Paul Mochel
(Valley CM)$1,573,540 $53,900 $53,900 $1,627,440 $0 $0 $0 $0 $54,906 3.5%$54,906 3.5%$54,906 3.5%$1,682,346 $1,651,217 3.4%98.1%August 2023
P2567 & P2614 1004-2 & 485-1 Reservoir
Coating & Upgrades
Unified Field
Services Corp.
Doug Cook
(Alyson)$1,768,609 $89,256 $14,941 $1,857,865 $0 $0 $0 $0 $1,528 0.1%$1,528 0.1%$1,528 0.1%$1,785,077 $1,015,002 -3.9%56.9%September
2023
P2682 Advanced Metering Infrastructure (AMI) Project OT Electrical Doug Cook (Alyson)$470,350 $25,300 $0 $495,650 $0 $0 $0 $0 $8,626 1.8%$8,626 1.8%$8,626 1.8%$478,976 $478,976 -3.4%100.0%July 2023
R2159 Olympic Parkway Recycled Water Pipeline Replacement
Burtech Pipeline, inc.Paul Mochel (Valley CM)$3,756,210 $188,825 $0 $3,945,035 $0 $0 $0 $0 $0 0.0%$0 0.0%$0 0.0%$3,756,210 $25,000 -4.8%0.7%July 2024
TOTALS:$10,079,961 $503,781 $137,428 $10,583,742 $38,369 $ (12,278)$0 $0 $63,074 0.6%$50,796 0.5%$89,165 0.9%$10,306,554 $5,774,139 -2.6%
FY 2023 CIP CONSTRUCTION PROJECTS as of June 30, 2023
TOTAL ALLOWANCES ALLOWANCES USED
CURRENT CONTRACT AMOUNT
TOTAL EARNED TO DATECIP NO.PROJECT TITLE CONTRACTOR BASE BID AMOUNT
CONTRACT AMOUNT W/ ALLOWANCES
**THIS CHANGE ORDER RATE INCLUDES THE CREDIT FOR UNUSED ALLOWANCES
NET CHANGE ORDERS FY 2022*
*NET CHANGE ORDERS DO NOT INCLUDE ALLOWANCE ITEM CREDITS. IT'S A TRUE CHANGE ORDER PERCENTAGE FOR THE PROJECT
CONSTRUCTION MANAGER
% CHANGE ORDERS W/ ALLOWANCE CREDIT**
% COMPLETE
EST. COMP. DATE
NET CHANGE ORDERS LTD*
Consultant Contract Status
18
Consultant Contract Status
19
Consultant Contract Status
20
Consultant Contract Status
21
QUESTIONS?
22
STAFF REPORT
TYPE
MEETING: Regular Board
MEETING
DATE: September 6, 2023
SUBMITTED
BY:
Jose Martinez
General Manager
W.O./G.F.
NO:
N/A DIV.
NO.
N/A
APPROVED
BY:
Jose Martinez, General Manager
SUBJECT: General Manager’s Report
GENERAL MANAGER:
•Legislation – The District submitted a letter of support for two
bills, AB 1594 (Garcia) and AB 399 (Boerner). AB 1594 may ultimately
help provide public agencies with additional flexibility to the
Advanced Clean Fleets rule, requiring that any state regulation on
medium- and heavy-duty vehicles support an agency’s ability to
maintain reliable water and electric service, respond to emergencies,
and provide mutual aid assistance. The bill was heard at the Senate
Appropriations Committee on August 14 and was placed in the suspense
file. It will be acted on for a pass or no vote in the Senate
Appropriations Suspense hearing on September 1.
AB 399 would enact the Water Ratepayers Protections Act of 2023 to
require as an additional condition to the Local Agency Formation
Commission (LAFCO) detachment process, a member agency to receive
majority voter approval of its electorate, and the entire county
water authority’s electorate, before it can detach from a county
water authority. The bill was heard in the Senate Appropriations
Committee on August 28. It was recently amended to include a
provision that would require the State to reimburse costs of the
local agency related to the ballot materials, which caused the bill
to be referred to the Appropriations Committee. It has been placed on
the suspense file for a pass or no vote in the Senate Appropriations
Suspense hearing September 1.
•On August 29 the General Manager participated in a joint meeting of
the state’s water and wastewater operator certification advisory
committees. The purpose of the meeting was to continue to advance
AGENDA ITEM 9
2
proposed updates to the existing certification process which include
implementation of AB 1588 (Gloria/Gray) that allows veterans and
transitioning military personnel to apply their experience toward
state certifications.
ADMINISTRATIVE SERVICES:
GIS:
• GIS Field Mobile Migration to InfraMap Cloud – Staff has completed
the InfraMap field reporting software transition from on-premises
to the cloud-based platform. This project involved hardware tuning,
database, application, and GIS Geodatabase (SDE) upgrades, which
are crucial for multiple GIS applications such as Cityworks, POSM
sewer video inspection, and Info Asset Planner and InfoWater for
asset management. The new cloud platform will be able to support
not only desktops but a wide array of mobile devices requiring only
a web browser. Furthermore, it holds the potential for substantial
cost savings for the District, particularly in terms of the
expensive Toughbook devices that were previously required. Staff
training sessions were conducted on 8/14.
Human Resources:
• Annual Performance Evaluations - The 2023 performance evaluation
process is in progress.
• New Hires/Recruitments - The District recently filled the following
position:
o One (1) intern through the San Diego County Water Authority
Intern program.
The District is recruiting for the following positions:
o Human Resources Assistant I or II
o Utility Worker I/II
o Construction Technician
o Reclamation Plant Operator I/II/III
o Engineering Manager
IT Operations:
• Co-location Facility/Disaster Recovery Relocation - Staff completed
the migration of the District's backup and recovery
software/hardware components to a new disaster/recovery facility.
This relocation encompassed crucial secondary disaster recovery
resources, redundancy switches, storage devices, and other key
3
elements vital for maintaining the District's high availability and
recovery framework.
• Tyler ERP Software - Staff is preparing for the upcoming Board
meeting to request funding approval for the Tyler Munis ERP
Upgrade. The current system has become antiquated and is unable to
meet the organization's current and future needs. In addition, as
of March 2027, no additional system enhancements will be
implemented, resulting in the end of software maintenance.
Purchasing & Facilities:
• Excellence in Procurement Award 2023 – The Otay Water District is
one of 194 agencies in the United States and Canada and one of 25
Special Districts to be recognized for its excellence in
procurement by the National Procurement
Institute (NPI). NPI’s Achievement of
Excellence in Procurement® Award “recognizes
organizations that demonstrate commitment to
innovation, professionalism, productivity, e-
procurement, and leadership.” The evaluation
committee is comprised of procurement
officials from 21 public agencies and
professional organizations who judged the
District favorably on:
o Commitment to “Best Value” Procurement
o Vendor outreach with “How to do Business
with Otay Water District.”
o Procurement staff’s Educational
Achievements, Professional Certifications
and Association Leadership.
o A comprehensive Procurement Card Program
in Cal-Card.
o eProcurement and Automated Technologies.
o Continuous Improvement through the adoption of vendor-
managed inventory and Fastenal Vending.
o Procurement Organizational Structure and Designated
Authority.
o Procurement Ethics Policies among other attributes.
NPI was founded in 1968 with a focus on leading excellence in
public procurement and serving professionals internationally. Its
award program was instituted in 1995.
4
Safety & Security:
• Random Drug & Alcohol Testing for Department of Transportation
(DOT), Safety Sensitive, and Management Employees – Per the
District’s Drug-Free Program/Policy, random alcohol and controlled
substance testing is administered for the District’s DOT
(commercial drivers), safety sensitive, and management employees at
a rate of 25% of the average number of commercial driver positions
specified by the DOT program throughout the year. The testing rate
for employees under the non-DOT program (safety sensitive) is
aligned with the DOT testing rates.
The non-DOT Drug-Free Program will be updated to reflect Assembly
Bill (AB) 2188, which addresses how an employer can test employees
or potential employees for cannabis. AB 2188 will become effective
in January 2024 and only applies to marijuana, not other drugs.
• First Aid/CPR & AED Safety Training – Staff coordinated refresher
training for field employees, which is required every two years.
Employees whose assigned vehicles are equipped with first aid kits
or automated external defibrillators (AEDs) or who enter permit-
required confined space rescues are required to complete the
training.
• Cal WARN Overview for Potential New Members – Staff represents one
of the Cal WARN Region VI Co-Chairs. Staff updated the agency
overview and membership benefits PowerPoint presentation to recruit
new members.
• Tropical Cyclone Hilary – District’s Emergency Management Response
– Staff participated in the National Oceanic Atmospheric
Administration (NOAA) webinars to understand and anticipate the
severity of Tropical Cyclone Hilary and how it would impact the
District’s operations. Field staff reviewed the District’s
Windstorm, Long Term Power Outage, and Storms and Flood specific
hazard response plans and implemented the action items under the
initiation or readiness stage. Staff were also on standby over the
weekend and in regular communication with the San Diego County
Water Authority. The City of San Diego Public Utilities Department,
owners, and operators of Savage Dam notified the District as part
of their communications plan and provided potential spill release
updates.
5 UFINANCE:
• SWRCB Honorable Mention Award – In recognition of the District's
proactive commitment to prioritizing reporting during a crucial
period in the State's climatic history, the SWRCB Division of
Drinking Water has bestowed an Honorable Mention Award upon the
District for its prompt drought and conservation reporting during
the 1st Quarter of 2023. Through the consistent and timely
submission of comprehensive reports, the District has demonstrated
its unwavering dedication to furnishing vital data that plays a
pivotal role in shaping California's strategies for drought
mitigation and response.
• FY 2023 Annual Financial Audit – The interim audit work and the on-
site final field work is now complete. Staff has closed the
financial ledgers including the recording of final invoices,
calculating the cash reserves, capitalization of assets, and
reconciling various accounts. The auditors requested a list of
various documents for review and testing to ensure transactions are
in compliance with regulations and accounting standards. Audit work
will continue remotely, audit results and financial statements will
be presented to the Board in November.
• Winter Storms of 2023 – The District has two projects under review
with FEMA. The first project, identified as Project ID 713207,
encompasses seven site locations where our access roads were
damaged by the winter storms. FEMA’s initial estimate for repairing
all sites to their pre-disaster condition was $43,000. However, now
that all the work has been completed, our staff has calculated a
final actual expense of approximately $60,401. Finance staff is
6
working with Operations to submit actual expenses to FEMA. If
approved, the federal share would cover 75% of the expenses
incurred by the District. Furthermore, our staff is developing a
long-term mitigation proposal for the Force Main Access Rd. Once
the proposal is drafted, it will be sent to FEMA for review and
acceptance.
The second project, also under review with FEMA, identified as
Project ID 713208, pertains to the water main located near 1680
Maxwell Rd in Chula Vista. This area was washed out by the storms
and requires restoration to its pre-disaster conditions. The
submittal is currently being reviewed by the FEMA environmental
team. The estimated cost to restore the area to its pre-disaster
condition was $16,318.15. Additionally, a long-term 406 Hazard
Mitigation proposal was prepared, amounting to an additional
$10,412.95, resulting in a net total of $26,731.10. Immediate pre-
disaster restoration work is already underway, and the District is
in the process of revising the Hazard Mitigation proposal, which we
anticipate will exceed $10,412.95. Once the District has crafted a
new mitigation proposal, the Finance department will resubmit the
plan to FEMA for review and acceptance.
As of August 23, 2023, these same areas were again impacted, this
time by tropical storm Hillary. An initial damage estimate of
$38,500, along with a list of damaged areas, was submitted to the
County of San Diego. A FEMA disaster declaration and Project ID
will be assigned to the affected area. FEMA will then notify the
County when impacted agencies can begin applying for disaster
relief funds.
• US Bank Fee Analysis – The District was in the fourth year of a
six-year fee agreement (2019-2025) with Union Bank when it was
acquired by US Bank.
As part of the bank transition, US Bank notified its customers that
they would not receive an account analysis statement for May and
that bank fees would be waived. Consequently, the District did not
incur fees for May (estimated at $5,500). The District received its
first full month account analysis statement from US Bank at the end
of July, which encompassed June's activities. Upon analysis, the
fees were deemed equivalent to those of Union Bank and reasonable.
• Rate Increase Notices - Rate increase notifications for 2024 were
dispatched to customers from July 19 to August 18. As of August 24,
the customer service department has addressed two phone calls and
one written message in relation to these notifications. The two
calls sought clarification on the rate structure and how to compute
charges based on their consumption.
7
Legal examined the residential water and sewer notifications, and
the legal feedback received was integrated into the residential
notices along with notifications for other customer categories.
• Special Assessments/Tax Rollovers - Availability and delinquent
balances have been forwarded to the County for assessment on the
2023/2024 property tax bill. The County processes over one million
dollars in availability. For owners with delinquent balances on
closed or locked accounts, multiple letters were dispatched to
inform them of the outstanding balance. They were granted until
July 10 to submit payment and prevent the balance from being
transferred to the County for collection. At the time of
transmission, the file included 62 delinquent owner accounts,
totaling $23,851. The Availability Charges Resolution received the
Board's approval during the meeting held on June 7.
Financial Reporting:
• The financial reporting for July 31, 2023, is as follows:
o For the first month ending July 31, 2023, there are total
revenues of $11,412,822 and total expenses of $11,411,909. The
revenues exceeded expenses by $913.
• The financial reporting for investments for July 31, 2023, is as
follows:
o The market value shown in the Portfolio Summary and in the
Investment Portfolio Details as of July 31, 2023, total
$107,769,550 with an average yield to maturity of 3.829%. The
total earnings year to date are $351,959.
ENGINEERING AND WATER SYSTEM OPERATIONS:
Engineering:
• Vista Diego Hydropneumatic Pump Station Replacement and 12-inch
Pipeline Replacement, 1530 Zone, Vista Diego Road: This project
includes replacement of the existing Pump Station, which serves the
small 1530 Pressure Zone, containing approximately thirty-seven
(37) potable water meters and four (4) hydrants. The project also
includes 1530 Pressure Zone distribution system improvements in
support of the Pump Station Replacement project and replacement of
the existing emergency standby generator. An alternative concept,
intended to avoid relocating overhead utilities, was presented and
well received by District staff on January 31, 2023. A 60% drawing
submittal for the replacement pump station incorporating
alternative retaining walls (rock nail in lieu of typical CMU) and
an alternative surge mitigation design was completed August 16,
2023, and a review meeting was scheduled for August 29, 2023. The
8
project is within budget and on schedule as projected during the FY
2024 budget cycle. (P2639, P2680, and P2688)
• RWCWRF Disinfection System Improvements: The project involves the
replacement of the chlorine gas disinfection system with an
ultraviolet (UV) process at the Ralph W. Chapman Water Reclamation
Facility. Consultant selection for design and construction support
went to Carollo Engineers, which was approved by the Board at the
June 2021 Board Meeting. Design work initiated in July 2021.
Monitoring of ultraviolet transmittance has been completed and
analyzed for setting the design criteria for the UV equipment.
Initial contact with the regulating state agencies has been made.
Information on available equipment manufacturers has been assessed
and pre-procurement procedures completed for designing the project
around the Trojan UV system. A Memorandum of Understanding has
been reached with Trojan for procuring the UV system through the
construction contractor at a bid obtained cost. This will also
reduce materials acquisition delays related to this equipment,
which is projected to take a year to ship. The final design was
submitted in May 2023, and the bids were opened June 22, 2023. On
August 2, 2023, the Board awarded the contract to GSE Construction
Co., Inc. (R2117 and R2157)
• Olympic Parkway Recycled Water Line Replacement: Several main
breaks within the past year of the 20-inch recycled water line in
Olympic Parkway between Heritage Road and La Media Road resulted in
the establishment of this Capital Improvement Program project at
the May 2021 Board meeting. The engineering firm, NV5, was
selected to design the replacement waterline using the District’s
As-Needed Engineering Design Services contract. The project was
bid in October 2022 and bids opened on November 15, 2022. The
construction contract with Burtech was approved by the Board of
Directors at their January 2023 meeting. The City of Chula Vista
permits have been obtained. Consideration was given to potentially
using trenchless installation, but several drawbacks and
limitations eliminated it from selection. Traffic control design
was handled through the As-Needed Traffic Engineering Services
contract. The contractor has started procuring materials and a
Pre-Construction Meeting was held on June 8, 2023. The valve
manufacturer has notified the Contractor that the valves will not
be delivered until March 2024. The project is within budget.
(R2159)
• Paso de Luz and Vista Sierra Waterlines Replacement: The existing
1950’s steel water lines in the Hillsdale area have been identified
for replacement due to past failures. Under this contract, the
water line between Vista Grande and Vista Sierra will be replaced.
Included in this project is the replacement of a water line between
9
Paso de Luz and Telegraph Canyon Road in Chula Vista that is
located in an easement on an embankment. The water line has been
isolated due to a leak, removing the redundancy for this
neighborhood. Bids were opened in February 2022 with the
construction contract approved by the Board at the April 2022
meeting. Board awarded the contract to CCL Contracting, Inc. Work
is completed for both sites, and the contractor continues to work
on punchlist items. The project is within budget and on schedule.
(P2612 & P2616)
• Cottonwood Sewer Pump Station Replacement: The project involves
the replacement of the existing sewer pump station, originally
constructed in 1986 as a temporary facility, due to operational and
accessibility deficiencies. The station serves both the District
and County of San Diego customers on the southside of Sweetwater
River. Improvements will incorporate increased station capacity
now and in the future with a force main upgrade, as well as
emergency storage to avoid a sewage spill. Design is being
prepared by Wood Rodgers, Inc., with the preliminary design report
in progress. The project is within budget and on schedule. (S2069)
• 1655-1 Reservoir & Rancho Jamul Hydropneumatic Pump Station: This
project consists of constructing a new 0.5 MG prestressed concrete
potable water tank in Jamul and modifying the existing Rancho Jamul
Hydropneumatic Pump Station (HPS) to become the permanent pump
station to feed the new 1655-1 Reservoir. The project also
includes replacing approximately 1,500 linear feet of existing pipe
that will experience pressure over the rated pressure class under
the new configuration. The project design consultant, Richard
Brady and Associates, teamed with Wood Rodgers (Brady/Wood
Rodgers), and delivered the 60% design on July 6, 2022. Staff
provided comments back to Brady on September 7, 2022. Brady is
working toward 90% design. The project is within budget and the
construction schedules were pushed out to the FY 2028-2029
timeframe as part of the FY 2024 budget cycle. (P2040, P2642, &
P2681)
• 870-2 Reservoir and 870-1 Reservoir Floating Cover/Liner
Replacement: This project consists of constructing a new 3.4 MG
prestressed concrete potable water tank adjacent to the existing
870-1 Reservoir. The project also includes lowering the existing
870-1 Reservoir 30-inch inlet pipe and replacing the existing
floating cover and liner within the existing 870-1 Reservoir.
District staff designed the floating cover/liner replacement
portion of the project in-house to the 50% level and a recognized
expert in floating covers, Hilts Consulting Group, reviewed and
commented on the floating cover/liner design in February 2023. The
District’s as-needed engineering design consultant, Wood Rodgers,
teamed with Richard Brady and Associates (Wood Rodgers/Brady), and
10
delivered the 60% design the week of June 22 and a review meeting
was held July 17, 2023. The project is within budget and on
schedule. (P2228 & P2563)
• Recycled Water Pipeline Cathodic Protection Improvements: This
project includes repairs to existing cathodic protection systems,
such as anode replacement and cathodic test station repairs for
recycled water pipelines located in the Central Area. The
contractor, M-Rae, commenced field work February 2023. The
contractor completed field work during the month of May 2023. The
contractor has completed all work and the construction contract is
expected to be closed out and Notice of Completion recorded during
the first quarter of FY 2024. The project is within budget and on
schedule. (R2146)
• Advanced Metering Infrastructure Upgrade Project: This project
will provide the District with the ability to measure water usage
in real time. This will allow customers to access their
consumption data online and compare historic usage. Currently, the
District has approximately 24,000 AMI-compatible meters installed
throughout the service area. This phase of the project will
install the base antennas, repeaters, as well as network hardware
and software to implement the system. The contractor has completed
all work, and Master Meter is upgrading the software in the meters.
The construction contract is expected to be closed out and Notice
of Completion recorded by the end of the first quarter of FY 2024.
The project is within budget and on schedule. (P2682)
• 1004-2 & 485-1 Reservoir Interior/Exterior Coating: This project
consists of removing and replacing the interior and exterior
coatings of the 1004-2 (1.4 MG) and the 485-1 (1.0 MG) Reservoirs,
along with providing structural upgrades, to ensure the tanks
comply with both state and federal OSHA standards as well as the
American Water Works Association and the County Health Department
standards. Unified Field Services Corp. (Unified) was awarded the
construction contract at the November 2022 Board Meeting. Unified
completed work on the 1004-2 tank and Operations is replacing some
defective valves prior to returning the tank back to service. The
interior coating and structural work on the 485-1 Tank are complete
and the contractor is proceeding with the recoating work on the
exterior. The project is within budget and on schedule. (P2567 &
P2614)
• FY 2023 Sewage Flows to Metro vs Planned Capacity: The Metro
Amended and Restated Regional Wastewater Disposal Agreement became
effective at the start of FY 2023. The District’s annual capacity
of 0.38 MGD (139 MG) is now in effect, though the District would
need to exceed this capacity for three (3) consecutive years before
additional capacity must be acquired. Metro capacity was set based
11
upon the District’s sewer system requirements through planning year
2050. Sewage flow to Metro for FY 2023 was 101.24 MG, below the 139
MG Agreement capacity limit.
The Ralph W. Chapman Water Reclamation Facility operated at a high
level of production in July to start off the fiscal year, sending
minimal flows to Metro.
• Summary of Budgeted and Sold Meters and EDUs for Fiscal Year 2024
through July 30, 2023:
Water Operations:
• On Monday, July 10th, the District began the fifth edition of the
Environmental Protection Agency’s Unregulated Contaminant
Monitoring Rule (UCMR5) monitoring. This sample collection occurs
quarterly for one year with results of 30 analytes consisting of
PFAS and lithium. UCMR monitoring is required every five years for
Date Meters
(Budgeted)
Meters
Sold
(Actual)
EDUs
(Budgeted)
EDUs
Sold
(Actual)
Total $
(Budgeted)
Total $ Collected
(Actual)
July 2023 23.4 6 73 57 $955,391 $864,442
Totals FY
2024 23.4 6 73 57
$955,391
$864,442
12
certain analytes that are not currently regulated by the EPA. The
EPA determines the analytes to be monitored for each edition.
• On Wednesday, July 12th, Water Systems staff performed a planned
shutdown to replace three (3) eight-inch isolation valves in the
intersection of Windrose Way and Smokey Circle in Chula Vista. The
valves were identified with having excessive leak by. Water
isolation valves are critical components of a water distribution
system for isolating pipe segments for repair and maintenance
purposes. The shutdown lasted eight hours, affected 24 meters, and
there were three water trailers available for the affected meters.
• The following events occurred on Thursday, July 13th:
o Water Systems staff assisted with throttling a 16-inch PVC water
main on Siempre Viva Road and Las Californias Drive in Otay
Mesa. The main throttling was performed to allow Utility
Maintenance staff to perform a wet tap on the 16-inch PVC water
main in a safe manner.
o Water Systems staff trained Utility Maintenance staff on the new
District GIS Field Map App to document customer side service
line material inventory. This customer side service line
inventory is a California State Water Resources Control Board
Division of Drinking Water (DDW) mandate.
• The following events occurred on Tuesday, July 18th:
o A pump failure occurred at the Patzig sodium hypochlorite pump.
Electricians identified a fault in the equipment's electric
motor, replaced the piece of equipment, and placed the motor
back in service.
o Utility Maintenance staff reported to work at night (also
reported to work at night on July 24th, July 25th, and August 3rd)
to work alongside the City of Chula Vista’s paving contactor at
East H Street to raise valve caps ensuring access to the
District’s valves once the paving is complete.
• The following events occurred on Wednesday, July 19th:
o Cal-American Water Company requested the interconnection on the
corner of Rios Drive and Otay Valley Road, in Otay Mesa, to be
opened and ready in case it was needed as a redundant supply due
to Cal-American Water Company experiencing a main break. No
water was taken from the District and the interconnect was
closed on August 15th per their request.
o Water Systems staff performed a planned shutdown on Vista Sierra
Drive in El Cajon, to replace a corroded repair clamp. This
repair clamp was originally installed on the eight-inch water
main to repair a leak many years ago. A repair clamp is
typically used to make repairs on asbestos concrete pipe. The
shutdown lasted five hours, affected three meters, and one water
trailer was available for the affected meters.
13
• The following events occurred on Thursday, July 20th:
o A valve was reported not opening on pump #5 at 1296 Pump
Station. Pump Mechanics identified a mechanical misalignment of
the limiting valve and calibrated the misalignment and returned
the valve to normal operating conditions.
o Water Systems staff performed a mock shutdown on Otay Mesa Road
and Enrico Fermi Drive in Otay Mesa, to identify valve
conditions to allow for a future shutdown. The mock shutdown was
successful.
• The following events occurred on Friday, July 21st:
o Disinfection staff reported that the electrical control for the
ammonia pump was turning on and off intermittently at the 624-3
Reservoir. Pump Mechanics and Electricians identified that the
relief valve was out of calibration and made the pertinent
adjustments to place the valve to normal operation.
o Utility Maintenance staff responded to an emergency one-inch
copper service leak estimated at five gpm at 1342 Fieldbrook
Street in Chula Vista. Upon arrival, staff determined the best
course of action would be to replace the service line,
considering this was a short side service. Staff replaced the
service, backfilled, and then cleaned up the area.
• On Saturday, July 22nd, staff responded to an emergency one-inch
copper service leak at 720 Diamond Drive in Chula Vista. Staff
found the leak and repaired the service behind the sidewalk,
backfilled, and cleaned up the area.
• On Monday, July 24th, at 8:30 p.m., Utility Maintenance staff
responded to an emergency one-inch poly service leak at 11146 Del
Rio Road in Spring Valley. Staff replaced the leaking poly service,
backfilled, and cleaned up the area.
• On Tuesday, July 25th, the Laboratory received copies of the
accreditation from California Environmental Laboratory
Accreditation Program (ELAP). The new certification expires October
31, 2025. This year’s accreditation required the District to comply
with the National Environmental Laboratory Accreditation Conference
(NELAC) Institute Standard. This new regulation is required for all
laboratories to follow by January 1, 2024. The State began
outlining the framework for the new TNI standard in 2016. The
District’s early application submittal earned recognition for the
Laboratory from the State as “Early The NELAC Institute (TNI)
Adopters.”
• The following events occurred on Wednesday, July 26th:
o Electricians assisted the Engineering Department to perform
generator and air compressor noise tests at the 1530-1 Hydro
14
Station, to obtain data to be integrated into the new facility
rehabilitation project.
o Water Systems staff performed a planned shutdown on Otay Mesa
Road and Enrico Fermi Drive in Otay Mesa, to delete an old six-
inch farm service no longer needed due to a new development.
This shutdown lasted seven hours, affected six meters, and there
were three water trailers available for the affected meters.
• On Thursday, July 27th, Water Systems staff performed a mock
shutdown on Palm Vista Court in El Cajon. This mock shutdown was
required to identify valve conditions for an upcoming planned
shutdown. The mock shutdown was successful.
• On Friday, July 28th, a failure was reported at the #2 sump pump in
the suction gallery at 450-680 Recycled Pump Station.
Pump/Electrical staff verified that the circuit breaker had tripped
and after confirming that there were no electrical or mechanical
faults, the pump was reset and returned to normal operation. There
is no record of this problem happening before and a probable cause
of the failure could be an overload in that circuit or a voltage
variation.
• On Saturday, July 29th, Utility Maintenance staff responded at 8:30
p.m. to an emergency one-inch poly service leak at 1922 Vereda
Court in El Cajon. Staff replaced the leaking poly service,
backfilled, and cleaned up the area.
• On Monday, July 31st, Utility Maintenance staff responded to an
emergency one-inch copper service leak estimated at five gpm at
1342 Fieldbrook Street Chula Vista. Upon arrival, staff determined
the best course of action would be to repair the service line
considering this was a long side service. Staff repaired the
service, backfilled, and cleaned up the area.
• On Tuesday, August 1st, water deliveries to Mexico initiated. Water
deliveries are scheduled for the month of August 2023. Mexico has
requested a total of 380.4 acre-feet of water for the month.
• On Wednesday, August 2nd, Water Systems staff performed a mock
shutdown on Proctor Valley Road and Campo Road in Jamul. This mock
shutdown was required to identify system valve condition for an
upcoming Capital Improvement Project (CIP) to replace a thin wall
steel main that is approaching the end of its useful life.
Additional mock shutdowns are scheduled in September since the
results of this mock shutdown were inconclusive.
• The following events occurred on Thursday, August 3rd:
o SCADA staff and Electricians assisted Operations and the Fleet
Maintenance staff to test run the emergency generator to ensure
15
that the power transfer is operating correctly for a scheduled
SDG&E power outage on Wednesday, August 9th at the 1004-2 Pump
Station. No deficiencies were detected during this test.
o At 3:25 p.m., Pump/Electrical staff were notified of an
electrical phase failure at 1200 Pump Station. Electricians and
SCADA staff immediately performed troubleshooting and identified
that the insulation of one of the electrical conductors was
damaged for unknown reasons. Staff immediately repaired it and
placed the pump station back in operation.
o Utility Maintenance staff responded to an emergency one-inch
copper service leak, estimated at five gpm, at 10532 Moorpark
Street in Spring Valley. Upon arrival, staff determined the best
course of action was to replace the service line, considering it
had already been repaired once. Staff replaced the service,
backfilled, and cleaned up the area.
o Utility Maintenance staff assisted Meter Maintenance staff with
isolating a the 14-inch water main on Fury Lane in El Cajon, to
allow a plumber to replace a fire service to the Mirasol
Condominium complex in the Rancho San Diego area. The fire
service isolation valve had excessive leak by and required a
section of main to be isolated to allow the fire service work to
be completed.
• On Tuesday, August 8th, Helix Water District requested zero flows on
the Otay #14 connection to allow Helix to perform a scheduled valve
repair in their distribution system. Flows resumed on Thursday,
August 10th. During this time, Otay #11 connection with County Water
Authority was used to supply the District’s northern service area.
• On Wednesday, August 9th, Electricians assisted Water Systems staff
on the planned power outage by SDG&E at the VFD trailer, located at
1004-2 Pump Station. This ensured that the automatic transfer
switch (ATS) was operating normally. No problems were experienced
during this event.
• On Friday, August 11th, Utility Maintenance staff responded to an
emergency one-inch copper service leak, estimated at five gpm, at
2030 Teton Pass Street in El Cajon. Upon arrival, staff determined
the best course of action was to replace the service line,
considering the District has been experiencing multiple leaks in
this area. Staff replaced the service, backfilled, and then cleaned
up the area.
• On Sunday, August 13th, Utility Maintenance staff responded to an
emergency call at 1687 Melrose Avenue in Chula Vista. A two-inch
meter gasket blew out and needed to be replaced and the area
cleaned of debris. Staff replaced the gasket and cleaned up the
area.
16
• On Thursday, August 17th, Water Systems staff performed a planned
shutdown to extend an existing eight-inch water main on Palm Vista
Court in Rancho San Diego, to allow a new service lateral and blow
off assembly to be installed. The service lateral was installed for
a lot that is being developed at the end of Palm Vista Court. The
shutdown lasted seven hours, affected 15 meters, and there was one
water trailer available for the affected meters.
• During this period, Pump/Electrical and SCADA staff worked on the
replacement of the VFD with a soft starter for equipment #1 at the
450-680 Recycled Pump Station. This required the work to be
performed in-house to run the wiring, install several electrical
components, program the soft starter, and adjust the SCADA
parameters to meet the technical needs of the pump operation, as
well as the hydraulic conditions of the system. This work was
coordinated with Water Systems staff to meet water demands.
• The Pump/Electrical staff initiated the preventive maintenance
program by performing infrared tests on the motor control centers
(MCC's). No deficiencies were detected in this first period and the
number of completed sites will be noted in the next report.
Infrared Safety Inspections of electrical equipment identify excess
heat on apparatus and detect electrical issues such as loose
connections, faulty fuses, defective breakers, damaged switches,
overloaded or imbalanced circuits, and a myriad of other
problematic electrical conditions.\
• Electricians assisted Fleet Maintenance staff in conducting the
annual genset testing at six facilities (944-1 gen, 944-1 Pump,
832-1 Pump Station, 1296-1 Pump Station, 1530-1 Hydro Station,1090-
1 Pump Station, and 1655-1 Hydro Station).
Purchase and Change Orders:
• The following table summarizes purchases and change orders issued
during the period from July 20 through August 14, 2023 that were
within staff signatory authority:
Date Action Amount Project Contractor/
Consultant/Vendor
7/20/2023 P.O. $14,999.00 FY24 DRONEDEPLOY
SOFTWARE LICENSE
DRONEDEPLOY,
INC.
7/20/2023 P.O. $10,374.00 FY24 MAP GEODATABASE
LICENSE RENEWAL
AMERICAN DIGITAL
CARTOGRAPHY
7/25/2023 P.O. $5,212.46 ALARM AND
ACCESS MAINTENANCE
WATCHLIGHT
CORPORATION
7/25/2023 P.O. $8,000.00 FY24 ELEVATOR
GENERAL MAINTENANCE
24 HOUR
ELEVATOR, INC.
7/26/2023 P.O. $7,944.00 FY24 NETWORK TREDENT DATA
17
HARDWARE SUPPORT SYSTEMS, INC.
7/26/2023 P.O. $6,489.13 FIRE EXTINGUISHER
MAINTENANCE
ANITA FIRE
HOSE COMPANY
7/27/2023 P.O. $5,151.00 FY24 ADOBE ACROBAT
SOFTWARE LICENSE
INSIGHT PUBLIC
SECTOR, INC.
7/31/2023 P.O. $51,468.00 FY24 JANITORIAL
SERVICES
AZTEC
LANDSCAPING,
INC.
7/31/2023 P.O. $7,050.00 FY24 GEOCORTEX
MOBILE LICENSE
VERTIGIS NORTH
AMERICA, LTD.
8/1/2023 P.O. $54,450.34 FY24 TOUGHBOOKS CDCE
INCORPORATED
8/1/2023 P.O. $20,898.00 FY24 WORKFLOW &
FORMS SOFTWARE LICENSE NINTEX USA, INC.
8/1/2023 P.O. $3,600.00 EMT CONDUIT FLOW SENSOR OT ELECTRICAL
8/1/2023 P.O. $4,000.00 FY24 TOWEL
LAUNDRY SERVICE
PALM LAUNDRY,
INC.
8/3/2023 P.O. $1,500.00 FY24 MONTHLY
ASSESSOR DATA
SAN DIEGO COUNTY
ASSESSOR
8/3/2023 P.O. $5,000.00 SAFETY GRATE WALKWAY
INSPECTIONS/CONSULTING
LINDSAY POLIC
CONSULTING, INC.
8/7/2023 P.O. $4,060.00 FALL PROTECTION
SYSTEMS INSPECTION
FLEXIBLE
LIFELINE
SYSTEMS, INC.
8/7/2023 P.O. $2,000.00 FY24 GYM
EQUIPMENT MAINTENANCE FITNESS TECH
8/7/2023 P.O. $7,500.00 FY24 ON-DEMAND
SECURITY RESPONSE
SECURITAS
SECURITY SVC
USA, INC.
8/7/2023 P.O. $23,990.00
FY24-25 FRACTA AI-BASED
CONDITION ASSESSEMENT
SOFTWARE SUBSCRIPTION
FRACTA
8/8/2023 P.O. $15,000.00 ADMIN LANDSCAPE UPGRADE
MAINTENANCE
MERINO
LANDSCAPE, INC.
8/8/2023 P.O. $2,400.00 FY24 RECYCLED
WASTE SERVICE
EDCO DISPOSAL
CORPORATION
8/10/2023 P.O. $58,734.00 FY24 LANDSCAPE
MAINTENANCE SERVICES
NATURESCAPE
SERVICES
8/10/2023 P.O. $4,957.70 FY24 VIRTUAL
MEETING SERVICE
ZOOM VIDEO
COMMUNICATIONS,
INC.
8/10/2023 P.O. $5,100.00 EMPLOYEE BENEFITS
BILLING ADMIN SERVICES WORKTERRA
8/10/2023 P.O. $6,500.00 FY24 DATA SERVICES -
REALQUEST PROPERTY DATA
CORELOGIC
SOLUTIONS, LLC
8/14/2023 P.O. $7,000.00 FY24 FIRE ALARM
ANNUAL SERVICES
ALBIREO ENERGY,
LLC
18
Water Conservation and Sales:
• Water Conservation – July 2023 usage was 23% lower than June 2013
usage. Since July 2022, customers have saved an average of 16% over
2013 levels.
• Conservation 2020 vs Present – On July 8, 2021, Governor Gavin
Newsom called on Californians to voluntarily reduce water use by
15%. The benchmark year for comparison is 2020. The following chart
shows the difference in usage. July 2023 usage was 17% lower than
July 2020. Since July 2021, customer usage decreased by 5.14%
compared to 2020 levels.
19
• Potable Water Purchases – The July potable water purchases were
2,947 acre-feet which is 1.3% below the budget of 2,985 acre-feet.
• Recycled Water Purchases – The July recycled water purchases from
the City of San Diego and production at the District’s treatment
facility were 483 acre-feet which is 6.5% below the budget of 517
acre-feet.
20
• Rainfall for the historically dry month of July can be seen in the
table below.
Rainfall July Y-T-D
Actual 0.00 0.00
Historical Average 0.00 0.00
Variance 0.00 (0.0%) 0.00 (0.0%)
Potable, Recycled, and Sewer (Reporting up to the month of July):
• Total number of potable water meters: 51,731.
• Total number of sewer connections: 4,746.
• Recycled water consumption for the month of July:
o Total consumption: 460.94 acre-feet or 150,188,676 gallons.
o Average daily consumption: 4,844,795 gallons per day.
o Total cumulative recycled water consumption since July 1, 2022:
461 acre-feet.
o Total number of recycled water meters: 782.
• Wastewater flows for the month of July:
o Total basin flow: 1,704,684 gallons per day.
▪ This is an increase of 10.83 percent from July 2022.
o Spring Valley Sanitation District flows to Metro: 568,226
gallons per day.
o Total Otay flow: 1,136,419 gallons per day.
o Flow processed at the Ralph W. Chapman Water Recycling Facility:
1,102,806 gallons per day.
o Flow to Metro from Otay Water District: 33,613 gallons per day.
o By the end of July there were 6,752 wastewater EDUs.
Exhibit A
Annual YTD
REVENUES: Budget Actual Budget Variance Var %
Potable Water Sales 70,298,000$ 6,681,555$ 7,210,000$ (528,445)$ (7.3%)
Recycled Water Sales 10,906,000 1,314,459 1,449,768 (135,309) (9.3%)
Potable Energy Charges 2,916,000 266,519 291,100 (24,581) (8.4%)
Potable System Charges 13,011,000 1,051,046 1,047,000 4,046 0.4%
Potable MWD & CWA Fixed Charges 13,746,000 1,111,153 1,110,000 1,153 0.1%
Potable Penalties and Other Fees 978,000 77,554 101,839 (24,285) (23.8%)
Total Water Sales 111,855,000 10,502,286 11,209,707 (707,421) (6.3%)
Sewer Charges 3,468,000 286,834 286,000 834 0.3%
Meter Fees 168,000 14,704 14,000 704 5.0%
Capacity Fee Revenues 2,352,000 293,762 196,000 97,762 49.9%
Non-Operating Revenues 2,770,600 150,052 187,800 (37,748) (20.1%)
Tax Revenues 6,243,000 65,316 42,800 22,516 52.6%
Interest 1,091,000 99,868 90,900 8,968 9.9%
Total Revenues 127,947,600$ 11,412,822$ 12,027,207$ (614,385)$ (5.1%)
EXPENSES:
Potable Water Purchases 48,147,000$ 4,739,098$ 4,799,800$ 60,702$ 1.3%
Recycled Water Purchases 5,798,000 864,015 864,015 - 0.0%
CWA-Infrastructure Access Charge 3,146,000 258,814 258,800 (14) (0.0%)
CWA-Customer Service Charge 1,971,000 161,197 161,200 3 0.0%
CWA-Reliability Charge 3,235,000 261,449 261,500 51 0.0%
CWA-Emergency Storage Charge 4,865,000 398,871 398,900 29 0.0%
MWD-Capacity Res Charge 562,000 53,150 53,100 (50) (0.1%)
MWD-Readiness to Serve Charge 654,000 51,694 54,500 2,806 5.1%
Subtotal Water Purchases 68,378,000 6,788,288 6,851,815 63,527 0.9%
Power Charges 4,285,000 478,776 465,700 (13,076) (2.8%)
Payroll & Related Costs 24,590,600 1,839,753 1,895,100 55,347 2.9%
Materials & Maintenance 4,824,900 329,485 402,400 72,915 18.1%
Administrative Expenses 8,585,300 490,161 718,650 228,489 31.8%
Legal Fees 357,000 74,946 29,800 (45,146) (151.5%)
Expansion Reserve 4,320,000 360,000 360,000 - 0.0%
Betterment Reserve 2,562,000 213,500 213,500 - 0.0%
Replacement Reserve 8,774,800 731,200 731,200 - 0.0%
OPEB Trust 1,270,000 105,800 105,800 - 0.0%
Total Expenses 127,947,600$ 11,411,909$ 11,773,965$ 362,056$ 3.1%
EXCESS REVENUES(EXPENSE) -$ 913$ 253,242$ (252,329)$
OTAY WATER DISTRICT
COMPARATIVE BUDGET SUMMARY
FOR THE ONE MONTH ENDED JULY 31, 2023
F:/MORPT/FS2024-P1.xlsx 8/24/2023 11:21 AM
The year-to-date actual net revenues through July show a positive variance of $913.COMPARATIVE BUDGET SUMMARYNET REVENUE AND EXPENSESFOR THE ONE MONTH ENDED JULY 31, 2023‐$1,600,000‐$1,400,000‐$1,200,000‐$1,000,000‐$800,000‐$600,000‐$400,000‐$200,000$0$200,000$400,000$600,000$800,000$1,000,000$1,200,000$1,400,000 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUNYTD Actual Net RevenuesYTD Budget Net RevenuesYTD Variance in Net Revenues
OTAY WATER DISTRICT
INVESTMENT PORTFOLIO REVIEW
July 31, 2023
INVESTMENT OVERVIEW & MARKET STATUS:
At the Federal Reserve Board's regular meeting on July 26, 2023, the Committee increased the target range for the federal funds rate from
5.25% to 5.50%. Recent indicators show modest growth in spending and production, and job gains, while the unemployment rate remains
low and inflation remains elevated. The Committee will closely monitor incoming information and assess the implications for monetary
policy. The Committee's long-term goal is to attain maximum employment and inflation of 2%. The Committee will continue to reduce its
holdings of Treasury securities, agency debt, and agency mortgage-backed securities, as outlined in the Plans for Reducing the Size of the
Federal Reserve's Balance Sheet issued in May 2022. The Committee will continue to observe the effects of incoming information on the
economic outlook. In determining the timing and size of future adjustments to the target range for the federal funds rate, they went on to say:
"The Committee would be prepared to adjust the stance of monetary policy as appropriate if risks emerge that could impede the attainment
of the Committee's goals. The Committee's assessments will take into account a wide range of information, including readings on labor
market conditions, inflation pressures and inflation expectations, and financial and international developments."
The District's effective rate of return for July 2023 was 3.71%, three basis points lower than the previous month. LAIF's return was 14 basis
points higher than the last month, reaching an average effective yield of 3.31% for July 2023. Based on our success at maintaining a
competitive rate of return on our portfolio during this period of increasing interest rates, no changes in investment strategy regarding returns
on investment are being considered.
Under the District's Investment Policy, all District funds continue to be managed based on the objectives, in priority order, of safety,
liquidity, and return on investment.
PORTFOLIO COMPLIANCE: July 31, 2023
Investment State Limit Otay Limit Otay Actual
8.01: Treasury Securities 100% 100% 4.55%
8.02: Local Agency Investment Fund (Operations) $75 Million $75 Million $15.27 Million
8.03: Federal Agency Issues 100% 100% 65.52%
8.04: Certificates of Deposit 30% 15% 0
8.05: Short-Term Commercial Notes 25% 10% 0
8.06: Medium-Term Commercial Debt 30% 10% 0
8.07: Money Market Mutual Funds 20% 10% 0.80%
8.08: San Diego County Pool 100% 100% 14.12%
12.0: Maximum Single Financial Institution 100% 50% 1.02%
$1,115,964
1.02%
$30,685,639
28.11%
$77,355,093
70.87%
Otay Water District
Investment Portfolio: 07/31/2023
Banks (Passbook/Checking/CD)Pools (LAIF & County)Agencies,Treasury Securities & Money Market Mutual Funds
Total Cash and Investments: $109,156,696 (Book Value)
July FY23 Aug FY23 Sep FY23
1st Qtr
FY23 Oct FY23 Nov FY23 Dec FY23
2nd Qtr
FY23 Jan FY23 Feb FY23 Mar FY23
3rd Qtr
FY23 Apr FY23 May FY23 June FY23
4th Qtr
FY23 Jul FY24
Otay 1.32 1.46 1.74 1.50 2.06 2.52 2.91 2.49 3.00 3.44 3.46 3.30 3.65 3.58 3.74 3.66 3.71
LAIF 1.09 1.28 1.51 1.29 1.77 2.01 2.17 1.98 2.43 2.62 2.83 2.63 2.87 2.99 3.17 3.01 3.31
Difference 0.23 0.18 0.23 0.21 0.29 0.51 0.74 0.51 0.57 0.82 0.63 0.67 0.78 0.59 0.57 0.65 0.40
0.00
0.50
1.00
1.50
2.00
2.50
3.00
3.50
4.00
Return on InvestmentsMonth
Performance Measure FY-24
Return on Investment
Otay LAIF Difference
Target: Meet or Exceed 100% of LAIF
Month EndPortfolio ManagementJuly 31, 2023Portfolio Summary% ofPortfolioBookValueInvestmentsMarketValueParValueDays toMaturityTermYTM360 Equiv.YTM365 Equiv.Federal Agency Issues- Callable24,995,515.7956523.144.06028424,711,110.0025,000,000.004.116Treasury Securities - Coupon4,961,793.672194.594.967604,957,400.005,000,000.005.035Federal Agency Issues - Bullet46,522,551.5471343.063.77643245,592,456.7246,796,000.003.829Money Market875,232.4210.815.0251875,232.42875,232.425.095Local Agency Investment Fund (LAIF)15,272,087.10114.143.260115,040,386.6215,272,087.103.305San Diego County Pool15,413,551.63114.273.373115,477,000.0015,413,551.633.420108,040,732.15 100.00%Investments106,653,585.76108,356,871.15448255 3.776 3.829Cash(not included in yield calculations)Passbook/Checking1,115,963.8610.69411,115,963.861,115,963.860.704109,156,696.01Total Cash and Investments107,769,549.62109,472,835.01448255 3.776 3.829Current YearJuly 31351,959.28Fiscal Year To Date351,959.28Average Daily BalanceEffective Rate of Return111,699,067.37111,699,067.373.71%3.71%Total EarningsMonth Ending I hereby certify that the investments contained in this report are made in accordance with the District Investment Policy Number 27 adopted by the Board of Directors on May 03, 2023. The investmentsprovide sufficient liquidity to meet the cash flow requirements of the District for the next six months of expenditures.__________________________________________________ ____________________Joseph Beachem, Chief Financial OfficerPortfolio OTAYNL! APData Updated: SET_PM1: 08/24/2023 11:45Reporting period 07/01/2023-07/31/2023Run Date: 08/24/2023 - 11:45PM (PRF_PM1) 7.3.11Report Ver. 7.3.1108/28/2023
YTM360Page 1Par Value Book ValueMaturityDateStatedRateMarket ValueJuly 31, 2023Portfolio Details - InvestmentsAverageBalanceIssuerPortfolio ManagementMonth EndDays toMaturityMoody'sCUSIP Investment #PurchaseDateFederal Agency Issues- Callable1.294Federal Home Loan Bank2395 2,000,000.00 1,995,515.79 07/26/20241.08002/03/2022 1,912,900.00 Aaa3130AQL68 3601.973Federal Home Loan Bank2396 2,000,000.00 2,000,000.00 03/28/20242.00003/30/2022 1,951,600.00 Aaa3130ARE31 2402.615Federal Home Loan Bank2398 2,000,000.00 2,000,000.00 02/16/20242.65005/16/2022 1,970,520.00 Aaa3130ARWD9 1993.652Federal Home Loan Bank2401 3,000,000.00 3,000,000.00 06/13/20243.70009/13/2022 2,945,670.00 Aaa3130AT4S3 3174.818Federal Home Loan Bank2412 5,000,000.00 5,000,000.00 10/27/20234.87501/27/2023 4,990,600.00 P-13130AUGF5 874.942Federal Home Loan Bank2415 5,000,000.00 5,000,000.00 01/05/20245.00004/05/2023 4,987,100.00 P-13130AVKB7 1574.932Federal Home Loan Mortgage2406 3,000,000.00 3,000,000.00 04/25/20255.00010/25/2022 2,975,490.00 Aaa3134GX6A7 6335.055Federal Home Loan Mortgage2408 3,000,000.00 3,000,000.00 11/22/20245.12511/28/2022 2,977,230.00 Aaa3134GY3P5 47924,995,515.7924,711,110.0025,000,000.0024,995,338.54Subtotal and Average 4.060 284Treasury Securities - Coupon4.967US TREASURY2414 5,000,000.00 4,961,793.67 09/30/20230.25002/23/2023 4,957,400.00 Aaa91282CDA6 604,961,793.674,957,400.005,000,000.004,952,242.09Subtotal and Average 4.967 60Federal Agency Issues - Bullet2.855Federal Farm Credit Bank2397 2,000,000.00 1,995,217.35 04/25/20252.75004/26/2022 1,920,760.00 Aaa3133ENVC1 6334.261Federal Farm Credit Bank2402 3,000,000.00 2,995,780.42 09/30/20254.25009/30/2022 2,959,440.00 Aaa3133ENP95 7914.488Federal Farm Credit Bank2405 3,000,000.00 2,993,970.08 10/17/20244.37510/19/2022 2,954,250.00 Aaa3133ENS43 4434.284Federal Farm Credit Bank2410 3,000,000.00 2,996,294.51 12/20/20244.25012/20/2022 2,955,750.00 Aaa3133EN4N7 5073.361Federal Home Loan Bank2399 3,000,000.00 2,999,920.00 09/01/20233.37509/01/2022 2,994,120.00 Aaa3130AT5B9 313.449Federal Home Loan Bank2400 3,000,000.00 2,996,988.11 06/14/20243.37509/08/2022 2,944,560.00 Aaa3130AT4D6 3184.338Federal Home Loan Bank2404 3,000,000.00 2,999,295.77 09/13/20244.37510/18/2022 2,966,100.00 Aaa3130ATND5 4094.724Federal Home Loan Bank2411 2,000,000.00 1,999,706.33 12/15/20234.75012/20/2022 1,993,680.00 Aaa3130AUBA1 1364.912Federal Home Loan Bank2413 5,000,000.00 5,000,389.09 11/08/20235.00002/10/2023 4,993,900.00 P-13130AUUB8 994.928Federal Home Loan Bank2417 4,000,000.00 4,000,000.00 02/28/20255.00007/03/2023 4,004,280.00 Aaa3130AV7L0 5770.612Federal Home Loan Mortgage2391 1,045,000.00 1,039,564.12 09/23/20250.37509/16/2021 950,761.90 Aaa3137EAEX3 7840.618Federal Home Loan Mortgage2392 2,751,000.00 2,736,394.46 09/23/20250.37509/22/2021 2,502,914.82 Aaa3137EAEX3 7840.996Federal National Mortage Assoc2393 2,000,000.00 2,017,313.01 01/07/20251.62512/09/2021 1,902,480.00 Aaa3135G0X24 5251.129Federal National Mortage Assoc2394 2,000,000.00 1,971,515.66 11/07/20250.50012/15/2021 1,815,140.00 Aaa3135G06G3 8294.787Federal National Mortage Assoc2416 8,000,000.00 7,780,202.63 07/02/20241.75005/26/2023 7,734,320.00 Aaa3135GOV75 33646,522,551.5445,592,456.7246,796,000.0046,254,132.25Subtotal and Average 3.776 432Money Market5.148Blackrock T - Fund Inst9010 10,494.55 10,494.55 5.22007/01/2023 10,494.55RESERVE-10A WRB 15.148Blackrock T - Fund Inst9011 21,769.13 21,769.13 5.22007/01/2023 21,769.13RESERVE 10 BABS 15.020FIRST AMERICAN US TREASURY9016 842,968.74 842,968.74 5.09007/01/2023 842,968.74OWD TRUST & CUS 1Portfolio OTAYNL! APData Updated: SET_PM1: 08/24/2023 11:45Run Date: 08/24/2023 - 11:45PM (PRF_PM2) 7.3.11Report Ver. 7.3.11
YTM360Page 2Par Value Book ValueMaturityDateStatedRateMarket ValueJuly 31, 2023Portfolio Details - InvestmentsAverageBalanceIssuerPortfolio ManagementMonth EndDays toMaturityMoody'sCUSIP Investment #PurchaseDate875,232.42875,232.42875,232.421,113,590.39Subtotal and Average 5.025 1Local Agency Investment Fund (LAIF)3.260STATE OF CALIFORNIA9001 15,272,087.10 15,272,087.10 3.30515,040,386.62LAIF 115,272,087.1015,040,386.6215,272,087.1016,839,282.13Subtotal and Average 3.260 1San Diego County Pool3.373San Diego County9007 15,413,551.63 15,413,551.63 3.42015,477,000.00SD COUNTY POOL 115,413,551.6315,477,000.0015,413,551.6315,384,804.22Subtotal and Average 3.373 1111,699,067.37 108,356,871.15 3.776 255106,653,585.76 108,040,732.15Total and AveragePortfolio OTAYNL! APData Updated: SET_PM1: 08/24/2023 11:45Run Date: 08/24/2023 - 11:45PM (PRF_PM2) 7.3.11
YTM360Page 3Par Value Book ValueStatedRateMarket ValueJuly 31, 2023Portfolio Details - CashAverageBalanceIssuerPortfolio ManagementMonth EndDays toMaturityMoody'sCUSIP Investment #PurchaseDateUS Bank0.009STATE OF CALIFORNIA9002 0.01 0.01 0.00907/01/2023 0.01US BANK MONEY 10.000STATE OF CALIFORNIA9003 2,950.00 2,950.002,950.00PETTY CASH 10.740STATE OF CALIFORNIA9004 1,047,418.17 1,047,418.17 0.7501,047,418.17OPERATING 10.000STATE OF CALIFORNIA9005 33,382.03 33,382.0307/01/2023 33,382.03PAYROLL 10.000STATE OF CALIFORNIA9014 32,213.65 32,213.6507/01/2023 32,213.65FLEX ACCT 10.00111,699,067.37 109,472,835.01 3.776 2551Average Balance107,769,549.62 109,156,696.01Total Cash and InvestmentsPortfolio OTAYNL! APData Updated: SET_PM1: 08/24/2023 11:45Run Date: 08/24/2023 - 11:45PM (PRF_PM2) 7.3.11
Month EndActivity ReportSorted By IssuerJuly 1, 2023 - July 31, 2023CurrentRateTransactionDateBalanceBeginningBalanceEndingPar ValuePercentof PortfolioPar ValueCUSIP Investment # IssuerPurchases orDepositsRedemptions orWithdrawalsIssuer: Blackrock T - Fund InstMoney MarketBlackrock T - Fund Inst9010 10,494.555.220 0.00RESERVE-10A WRBBlackrock T - Fund Inst9011 21,769.135.220 0.00RESERVE 10 BABS0.000.0032,263.68Subtotal and Balance32,263.6832,263.680.000.0032,263.680.029%Issuer SubtotalIssuer: STATE OF CALIFORNIAUS BankSTATE OF CALIFORNIA9002 100.040.009 100.03US BANK MONEYSTATE OF CALIFORNIA9004 1,563,874.640.750 1,075,592.80OPERATINGSTATE OF CALIFORNIA9005 33,382.03 0.00PAYROLLSTATE OF CALIFORNIA9014 37,966.49 5,752.84FLEX ACCT1,081,445.67562,086.331,115,963.86Subtotal and Balance1,635,323.20Local Agency Investment Fund (LAIF)STATE OF CALIFORNIA9001 7,542,842.623.305 11,100,000.00LAIF11,100,000.0018,829,244.4815,272,087.10Subtotal and Balance7,542,842.629,178,165.8212,181,445.6719,391,330.8116,388,050.9614.970%Issuer SubtotalIssuer: FIRST AMERICAN US TREASURYMoney MarketFIRST AMERICAN US TREASURY9016 4,910,510.415.090 4,067,541.67OWD TRUST & CUS4,067,541.670.00842,968.74Subtotal and Balance4,910,510.414,910,510.414,067,541.670.00842,968.740.770%Issuer SubtotalIssuer: Federal Farm Credit BankPortfolio OTAYNL! APData Updated: SET_PM1: 08/24/2023 11:45Run Date: 08/24/2023 - 11:45 DA (PRF_DA) 7.3.11Report Ver. 7.3.11
CurrentRateTransactionDateBalanceBeginningBalanceEndingPar ValuePage 2Percentof PortfolioPar ValueJuly 1, 2023 - July 31, 2023Activity ReportMonth EndCUSIP Investment # IssuerPurchases orDepositsRedemptions orWithdrawalsIssuer: Federal Farm Credit BankFederal Agency Issues - Bullet11,000,000.0011,000,000.00Subtotal and Balance0.000.0011,000,000.0011,000,000.0010.048%Issuer SubtotalIssuer: Federal Home Loan BankFederal Agency Issues- Callable19,000,000.0019,000,000.00Subtotal and BalanceFederal Agency Issues - BulletFederal Home Loan Bank2417 4,000,000.005.000 07/03/2023 0.003130AV7L00.0016,000,000.0020,000,000.00Subtotal and Balance4,000,000.004,000,000.000.0035,000,000.0039,000,000.0035.625%Issuer SubtotalIssuer: Federal Home Loan MortgageFederal Agency Issues- Callable6,000,000.006,000,000.00Subtotal and BalanceFederal Agency Issues - Bullet3,796,000.003,796,000.00Subtotal and Balance0.000.009,796,000.009,796,000.008.948%Issuer SubtotalIssuer: Federal National Mortage AssocFederal Agency Issues - Bullet12,000,000.0012,000,000.00Subtotal and Balance0.000.0012,000,000.0012,000,000.0010.962%Issuer SubtotalIssuer: San Diego CountySan Diego County PoolSan Diego County9007 46,903.673.420 0.00SD COUNTY POOLPortfolio OTAYNL! APData Updated: SET_PM1: 08/24/2023 11:45Run Date: 08/24/2023 - 11:45 DA (PRF_DA) 7.3.11Report Ver. 7.3.11
CurrentRateTransactionDateBalanceBeginningBalanceEndingPar ValuePage 3Percentof PortfolioPar ValueJuly 1, 2023 - July 31, 2023Activity ReportMonth EndCUSIP Investment # IssuerPurchases orDepositsRedemptions orWithdrawals0.0015,366,647.9615,413,551.63Subtotal and Balance46,903.6746,903.670.0015,366,647.9615,413,551.6314.080%Issuer SubtotalIssuer: US TREASURYTreasury Securities - Coupon5,000,000.005,000,000.00Subtotal and Balance0.000.005,000,000.005,000,000.004.567%Issuer Subtotal107,553,978.77 109,472,835.01Total 16,248,987.3418,167,843.58100.000%Portfolio OTAYNL! APData Updated: SET_PM1: 08/24/2023 11:45Run Date: 08/24/2023 - 11:45 DA (PRF_DA) 7.3.11Report Ver. 7.3.11
Month EndDuration ReportSorted by Investment Type - Investment TypeThrough 07/31/2023Investment #Security ID IssuerInvestmentClassBookValueParValueMarketValueCurrentRateYTM CurrentYieldMaturity/Call DateDurationModified360FundFederal Home Loan Bank2395 99 2,000,000.001,912,900.003130AQL68 5.684 07/26/2024 0.9561,995,515.79 1.294Fair 1.0800000Federal Home Loan Bank2396 99 2,000,000.001,951,600.003130ARE31 5.804 03/28/2024 0.6352,000,000.00 1.973Fair 2.0000000Federal Home Loan Bank2398 99 2,000,000.001,970,520.003130ARWD9 5.451 02/16/2024 0.5212,000,000.00 2.615Fair 2.6500000Federal Home Loan Bank2401 99 3,000,000.002,945,670.003130AT4S3 5.880 06/13/2024 0.8333,000,000.00 3.652Fair 3.7000000Federal Home Loan Mortgage2406 99 3,000,000.002,975,490.003134GX6A7 5.505 04/25/2025 1.6163,000,000.00 4.932Fair 5.0000000Federal Home Loan Mortgage2408 99 3,000,000.002,977,230.003134GY3P5 5.742 11/22/2024 1.2363,000,000.00 5.055Fair 5.1250000Federal Home Loan Bank2412 99 5,000,000.004,990,600.003130AUGF5 5.593 10/27/2023 0.2385,000,000.00 4.818Fair 4.8750000Federal Home Loan Bank2415 99 5,000,000.004,987,100.003130AVKB7 5.594 01/05/2024 0.4305,000,000.00 4.942Fair 5.0000000US TREASURY2414 99 5,000,000.004,957,400.0091282CDA6 5.473 09/30/2023 0.1644,961,793.67 4.967Fair .25000000Federal Home Loan Mortgage2391 99 1,045,000.00950,761.903137EAEX3 4.854 09/23/2025 2.0831,039,564.12 0.612Fair .37500000Federal Home Loan Mortgage2392 99 2,751,000.002,502,914.823137EAEX3 4.854 09/23/2025 2.0832,736,394.46 0.618Fair .37500000Federal National Mortage Assoc2393 99 2,000,000.001,902,480.003135G0X24 5.200 01/07/2025 1.3842,017,313.01 0.996Fair 1.6250000Federal National Mortage Assoc2394 99 2,000,000.001,815,140.003135G06G3 4.856 11/07/2025 2.2001,971,515.66 1.129Fair .50000000Federal Farm Credit Bank2397 99 2,000,000.001,920,760.003133ENVC1 5.172 04/25/2025 1.6481,995,217.35 2.855Fair 2.7500000Federal Home Loan Bank2399 99 3,000,000.002,994,120.003130AT5B9 5.584 09/01/2023 0.0842,999,920.00 3.361Fair 3.3750000Federal Home Loan Bank2400 99 3,000,000.002,944,560.003130AT4D6 5.587 06/14/2024 0.8382,996,988.11 3.449Fair 3.3750000Federal Farm Credit Bank2402 99 3,000,000.002,959,440.003133ENP95 4.918 09/30/2025 2.0122,995,780.42 4.261Fair 4.2500000Federal Home Loan Bank2404 99 3,000,000.002,966,100.003130ATND5 5.436 09/13/2024 1.0552,999,295.77 4.338Fair 4.3750000Federal Farm Credit Bank2405 99 3,000,000.002,954,250.003133ENS43 5.702 10/17/2024 1.1452,993,970.08 4.488Fair 4.3750000Federal Farm Credit Bank2410 99 3,000,000.002,955,750.003133EN4N7 5.372 12/20/2024 1.3192,996,294.51 4.284Fair 4.2500000Federal Home Loan Bank2411 99 2,000,000.001,993,680.003130AUBA1 5.577 12/15/2023 0.3721,999,706.33 4.724Fair 4.7500000Federal Home Loan Bank2413 99 5,000,000.004,993,900.003130AUUB8 5.494 11/08/2023 0.2565,000,389.09 4.912Fair 5.0000000Federal National Mortage Assoc2416 99 8,000,000.007,734,320.003135GOV75 5.505 07/02/2024 0.8907,780,202.63 4.787Fair 1.7500000Federal Home Loan Bank2417 99 4,000,000.004,004,280.003130AV7L0 4.931 02/28/2025 1.4684,000,000.00 4.928Fair 5.0000000Portfolio OTAYNL! APPage 1Data Updated: SET_PM1: 08/24/2023 11:45Run Date: 08/24/2023 - 11:45 DU (PRF_DU) 7.3.11Report Ver. 7.3.11
Investment #Security ID IssuerInvestmentClassBookValueParValueMarketValueCurrentRateYTM CurrentYieldMaturity/Call DateDurationModified360Sorted by Investment Type - Investment TypeDuration ReportMonth EndThrough 07/31/2023FundBlackrock T - Fund Inst9010 99 10,494.5510,494.55RESERVE-10A 5.220 0.00010,494.55 5.148Amort 5.2200000Blackrock T - Fund Inst9011 99 21,769.1321,769.13RESERVE 10 5.220 0.00021,769.13 5.148Amort 5.2200000FIRST AMERICAN US TREASURY9016 99 842,968.74842,968.74OWD TRUST & 5.090 0.000842,968.74 5.020Amort 5.0900000STATE OF CALIFORNIA9001 99 15,272,087.1015,040,386.62LAIF 3.305 0.00015,272,087.10 3.260Fair 3.3050000San Diego County9007 99 15,413,551.6315,477,000.00SD COUNTY 3.420 0.00015,413,551.63 3.373Fair 3.42000004.844 0.656108,040,732.15 108,356,871.15 106,653,585.76Report TotalPortfolio OTAYNL! APPage 2Data Updated: SET_PM1: 08/24/2023 11:45Run Date: 08/24/2023 - 11:45 DU (PRF_DU) 7.3.11Report Ver. 7.3.11
Month EndGASB 31 Compliance DetailSorted by Fund - FundJuly 1, 2023 - July 31, 2023Investment #MaturityDateBeginningInvested ValuePurchaseof PrincipalInvestmentClassFundCUSIPAdjustment in ValueEndingInvested ValueAdditionto PrincipalRedemptionof PrincipalAmortizationAdjustmentChange inMarket ValueFund: Treasury Fund2391 948,201.65Fair Value 09/23/2025 2,560.2599 950,761.903137EAEX3 0.00 0.00 0.00 0.002406 2,968,710.00Fair Value 04/25/2025 6,780.0099 2,975,490.003134GX6A7 0.00 0.00 0.00 0.002408 2,978,430.00Fair Value 11/22/2024 -1,200.0099 2,977,230.003134GY3P5 0.00 0.00 0.00 0.002392 2,496,174.87Fair Value 09/23/2025 6,739.9599 2,502,914.823137EAEX3 0.00 0.00 0.00 0.002393 1,896,340.00Fair Value 01/07/2025 6,140.0099 1,902,480.003135G0X24 0.00 0.00 0.00 0.002394 1,812,640.00Fair Value 11/07/2025 2,500.0099 1,815,140.003135G06G3 0.00 0.00 0.00 0.002416 7,714,560.00Fair Value 07/02/2024 19,760.0099 7,734,320.003135GOV75 0.00 0.00 0.00 0.002401 2,941,590.00Fair Value 06/13/2024 4,080.0099 2,945,670.003130AT4S3 0.00 0.00 0.00 0.002404 2,964,930.00Fair Value 09/13/2024 1,170.0099 2,966,100.003130ATND5 0.00 0.00 0.00 0.002395 1,908,440.00Fair Value 07/26/2024 4,460.0099 1,912,900.003130AQL68 0.00 0.00 0.00 0.002396 1,947,600.00Fair Value 03/28/2024 4,000.0099 1,951,600.003130ARE31 0.00 0.00 0.00 0.002400 2,940,360.00Fair Value 06/14/2024 4,200.0099 2,944,560.003130AT4D6 0.00 0.00 0.00 0.002413 4,991,750.00Fair Value 11/08/2023 2,150.0099 4,993,900.003130AUUB8 0.00 0.00 0.00 0.002398 1,963,740.00Fair Value 02/16/2024 6,780.0099 1,970,520.003130ARWD9 0.00 0.00 0.00 0.002399 2,989,800.00Fair Value 09/01/2023 4,320.0099 2,994,120.003130AT5B9 0.00 0.00 0.00 0.002415 4,983,200.00Fair Value 01/05/2024 3,900.0099 4,987,100.003130AVKB7 0.00 0.00 0.00 0.002412 4,985,750.00Fair Value 10/27/2023 4,850.0099 4,990,600.003130AUGF5 0.00 0.00 0.00 0.002417 0.00Fair Value 02/28/2025 4,280.0099 4,004,280.003130AV7L0 4,000,000.00 0.00 0.00 0.002411 1,994,160.00Fair Value 12/15/2023 -480.0099 1,993,680.003130AUBA1 0.00 0.00 0.00 0.009014 0.00Amortized 0.0099 32,213.65FLEX ACCT 36,658.11 1,308.38 5,752.84 0.009001 18,543,576.58Fair Value 53,967.4299 15,040,386.62LAIF 0.00 7,542,842.62 11,100,000.00 0.009004 559,136.33Amortized 0.0099 1,047,418.17OPERATING 0.00 1,563,874.64 1,075,592.80 0.009003 2,950.00Amortized 0.0099 2,950.00PETTY CASH 0.00 0.00 0.00 0.009002 0.00Amortized 0.0099 0.01US BANK MONEY 100.03 0.01 100.03 0.009005 0.00Amortized 0.0099 33,382.03PAYROLL 33,382.03 0.00 0.00 0.002405 2,952,630.00Fair Value 10/17/2024 1,620.0099 2,954,250.003133ENS43 0.00 0.00 0.00 0.002402 2,963,190.00Fair Value 09/30/2025 -3,750.0099 2,959,440.003133ENP95 0.00 0.00 0.00 0.002397 1,918,340.00Fair Value 04/25/2025 2,420.0099 1,920,760.003133ENVC1 0.00 0.00 0.00 0.002410 2,954,790.00Fair Value 12/20/2024 960.0099 2,955,750.003133EN4N7 0.00 0.00 0.00 0.002414 4,939,250.00Fair Value 09/30/2023 18,150.0099 4,957,400.0091282CDA6 0.00 0.00 0.00 0.009007 14,948,000.00Fair Value 482,096.3399 15,477,000.00SD COUNTY POOL 0.00 46,903.67 0.00 0.00Portfolio OTAYNL! APData Updated: SET_PM1: 08/24/2023 11:45Run Date: 08/24/2023 - 11:45GD (PRF_GD) 7.3.11Report Ver. 7.3.11
Investment #MaturityDateBeginningInvested ValuePurchaseof PrincipalInvestmentClassSorted by Fund - FundFundPage 2CUSIPAdjustment in ValueEndingInvested ValueAdditionto PrincipalRedemptionof PrincipalAmortizationAdjustmentChange inMarket ValueGASB 31 Compliance DetailMonth EndFund: Treasury Fund9016 0.00Amortized 0.0099 842,968.74OWD TRUST & CUS 4,746,786.45 163,723.96 4,067,541.67 0.009010 0.00Amortized 0.0099 10,494.55RESERVE-10A WRB 10,451.72 42.83 0.00 0.009011 0.00Amortized 0.0099 21,769.13RESERVE 10 BABS 21,680.29 88.84 0.00 0.00105,208,239.43Subtotal642,453.95107,769,549.628,849,058.639,318,784.9516,248,987.340.00105,208,239.43Total 107,769,549.62642,453.958,849,058.63 9,318,784.95 16,248,987.34 0.00Portfolio OTAYNL! APData Updated: SET_PM1: 08/24/2023 11:45Run Date: 08/24/2023 - 11:45GD (PRF_GD) 7.3.11Report Ver. 7.3.11
Month EndInterest EarningsSorted by Fund - FundJuly 1, 2023 - July 31, 2023Yield on Beginning Book ValueMaturityDateCurrentRateEndingPar ValueEndingSecurityTypeFund Book ValueBeginningBook ValueAdjusted Interest EarningsAccretionAmortization/EarningsAdjusted InterestAnnualizedYieldCUSIP Investment #InterestEarnedFund: Treasury Fund1,039,564.122391 1,045,000.00 0.375FAC 09/23/2025 326.56 211.24 537.800.60999 1,039,352.883137EAEX33,000,000.002406 3,000,000.00 5.000MC1 04/25/2025 12,500.00 0.00 12,500.004.90699 3,000,000.003134GX6A73,000,000.002408 3,000,000.00 5.125MC1 11/22/2024 12,812.50 0.00 12,812.505.02999 3,000,000.003134GY3P52,736,394.462392 2,751,000.00 0.375FAC 09/23/2025 859.69 567.57 1,427.260.61499 2,735,826.893137EAEX32,017,313.012393 2,000,000.00 1.625FAC 01/07/2025 2,708.34 -1,006.57 1,701.770.99399 2,018,319.583135G0X241,971,515.662394 2,000,000.00 0.500FAC 11/07/2025 833.33 1,047.21 1,880.541.12499 1,970,468.453135G06G37,780,202.632416 8,000,000.00 1.750FAC 07/02/2024 11,666.66 19,921.22 31,587.884.79399 7,760,281.413135GOV753,000,000.002401 3,000,000.00 3.700MC1 06/13/2024 9,250.00 0.00 9,250.003.63099 3,000,000.003130AT4S32,999,295.772404 3,000,000.00 4.375FAC 09/13/2024 10,937.50 52.56 10,990.064.31499 2,999,243.213130ATND51,995,515.792395 2,000,000.00 1.080MC1 07/26/2024 1,800.00 378.95 2,178.951.28699 1,995,136.843130AQL682,000,000.002396 2,000,000.00 2.000MC1 03/28/2024 3,333.34 0.00 3,333.341.96299 2,000,000.003130ARE312,996,988.112400 3,000,000.00 3.375FAC 06/14/2024 8,437.50 288.68 8,726.183.42999 2,996,699.433130AT4D65,000,389.092413 5,000,000.00 5.000FAC 11/08/2023 20,833.33 -120.33 20,713.004.87799 5,000,509.423130AUUB82,000,000.002398 2,000,000.00 2.650MC1 02/16/2024 4,416.67 0.00 4,416.672.60099 2,000,000.003130ARWD92,999,920.002399 3,000,000.00 3.375FAC 09/01/2023 8,437.50 80.00 8,517.503.34399 2,999,840.003130AT5B95,000,000.002415 5,000,000.00 5.000MC1 01/05/2024 20,833.34 0.00 20,833.344.90699 5,000,000.003130AVKB75,000,000.002412 5,000,000.00 4.875MC1 10/27/2023 20,312.50 0.00 20,312.504.78399 5,000,000.003130AUGF54,000,000.002417 4,000,000.00 5.000FAC 02/28/2025 15,555.55 0.00 15,555.554.89599 0.003130AV7L01,999,706.332411 2,000,000.00 4.750FAC 12/15/2023 7,916.67 65.74 7,982.414.70099 1,999,640.593130AUBA132,213.659014 32,213.65PA1 0.00 0.00 0.0099 0.00FLEX ACCT15,272,087.109001 15,272,087.10 3.305LA1 47,267.63 0.00 47,267.632.95699 18,829,244.48LAIF1,047,418.179004 1,047,418.17 0.750PA1 1,329.54 0.00 1,329.542.80099 559,136.33OPERATING2,950.009003 2,950.00PA1 0.00 0.00 0.0099 2,950.00PETTY CASH0.019002 0.01 0.009PA1 0.00 0.00 0.0099 0.00US BANK MONEY33,382.039005 33,382.03PA1 0.00 0.00 0.0099 0.00PAYROLL2,993,970.082405 3,000,000.00 4.375FAC 10/17/2024 10,937.50 414.90 11,352.404.46599 2,993,555.183133ENS432,995,780.422402 3,000,000.00 4.250FAC 09/30/2025 10,625.00 162.50 10,787.504.24099 2,995,617.923133ENP951,995,217.352397 2,000,000.00 2.750FAC 04/25/2025 4,583.34 229.94 4,813.282.84199 1,994,987.413133ENVC12,996,294.512410 3,000,000.00 4.250FAC 12/20/2024 10,625.00 222.78 10,847.784.26399 2,996,071.733133EN4N74,961,793.672414 5,000,000.00 0.250TRC 09/30/2023 1,058.74 19,739.94 20,798.684.95599 4,942,053.7391282CDA6Portfolio OTAYNL! APData Updated: SET_PM1: 08/24/2023 11:45Run Date: 08/24/2023 - 11:45 IE (PRF_IE) 7.3.11Report Ver. 7.3.11
MaturityDateCurrentRateEndingPar ValueEndingSecurityTypeFundPage 2Book ValueBeginningBook ValueAdjusted Interest EarningsAccretionAmortization/EarningsAdjusted InterestJuly 1, 2023 - July 31, 2023Interest EarningsMonth EndAnnualizedYieldCUSIP Investment #InterestEarnedFund: Treasury Fund15,413,551.639007 15,413,551.63 3.420LA3 44,687.59 0.00 44,687.593.42499 15,366,647.96SD COUNTY POOL842,968.749016 842,968.74 5.090PA2 4,674.63 0.00 4,674.631.16099 0.00OWD TRUST & CUS10,494.559010 10,494.55 5.220PA2 46.51 0.00 46.515.23999 0.00RESERVE-10A WRB21,769.139011 21,769.13 5.220PA2 96.49 0.00 96.495.24099 0.00RESERVE 10 BABS109,472,835.01Subtotal 109,156,696.013.796351,959.2842,256.33309,702.95107,195,583.44109,472,835.01Total 109,156,696.01 3.796 351,959.2842,256.33309,702.95107,195,583.44Portfolio OTAYNL! APData Updated: SET_PM1: 08/24/2023 11:45Run Date: 08/24/2023 - 11:45 IE (PRF_IE) 7.3.11Report Ver. 7.3.11
SUMMARY FOR PERIOD 7/20/2023 - 8/23/2023 NET DEMANDS
$)&$,4
70*%$)&$,4
505"-$)&$,4
8*3&50
#&/&'*54$003%*/"5034%&/5"-#&/&'*54"%.*/'&&'03$-"*.4 +6-:
#&/&'*54$003%*/"5034%&/5"-#&/&'*5413&."%.*/'&&4 +6-:
#&/&'*54$003%*/"5034%&/5"-$0#3"$-"*.4 +6-:
$"-1&34$&3#5$0/53*#65*0/4': 01&#
$*5:53&"463&33&$-"*.&%8"5&3163$)"4& +6-:
05":8"5&3%*453*$5#*8&&,-:1":30--%&%6$5*0/
05":8"5&3%*453*$5#*8&&,-:1":30--%&%6$5*0/
16#-*$&.1-0:&&43&54:45&.#*8&&,-:1&34$0/53*#65*0/
16#-*$&.1-0:&&43&54:45&.#*8&&,-:1&34$0/53*#65*0/
16#-*$&.1-0:&&43&54:45&.#*8&&,-:1&34$0/53*#65*0/
16#-*$&.1-0:&&43&54:45&.3&26*3&%6/'6/%&%-*"#*-*5:$0/53*#65*0/
4"/%*&(0$06/5:8"5&3"65)$"1"$*5:'&&4$0--&$5&%
4"/%*&(0$06/5:8"5&3"65)8"5&3%&-*7&3*&4$)"3(&4 +6/&
41&$*"-%*453*$53*4,&.1-0:&&.&%*$"-#&/&'*54 "6(
41&$*"-%*453*$53*4,&.1-0:&&.&%*$"-#&/&'*54 4&15
45"5&0'$"-*'03/*"$"4"-&464&5"9 /%253
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6/*0/#"/,#*8&&,-:1":30--5"9&4
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70:"'*/"/$*"-#*8&&,-:"1-"/
70:"'*/"/$*"-#*8&&,-:"1-"/
70:"'*/"/$*"-#*8&&,-:"1-"/
TOTAL CASH DISBURSEMENTS $ 11,924,929.63
PURPOSE:
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FISCAL IMPACT:
STAFF REPORT
TYPE MEETING:
SUBMITTED BY:
APPROVED BY:
APPROVED BY:
SUBJECT:
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MEETING DATE:
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Check Total
3,027.36
2,477.75
25,080.00
20,434.00
474,768.88 474,768.88
2060250 07/26/23 20199 ASSOC OF CA WATER AGENCIES 014248 07/01/23 CYBER LIABILITY INSURANCE PROGRAM FY24 20,434.00
PROF SERV - JULY 2023 74,945.98 74,945.98
2060351 08/09/23 20199 ASSOC OF CA WATER AGENCIES 0010706 07/19/23 PROPERTY INSURANCE
2060394 08/16/23 17264 ARTIANO SHINOFF ABED 307350 08/11/23
1,543.19
2060308 08/02/23 21977 ARTHUR HENDERSON Ref002701106 07/28/23 UB Refund Cst #0000197470 77.05 77.05
4,427.44 4,427.44
2060350 08/09/23 03492 AQUA-METRIC SALES COMPANY 0095821 07/17/23 3" - 6" OMNI C2 REGISTERS 1,543.19
UB Refund Cst #0000285953 1,082.56 1,082.56
2060349 08/09/23 13579 ANTONIO MARTINEZ 4929080723 08/07/23 CUSTOMER REFUND
2060307 08/02/23 21993 ANTONIO L HUERTAS Ref002701123 07/28/23
40.45
2060306 08/02/23 21979 ANTONIA ALVARADO Ref002701108 07/28/23 UB Refund Cst #0000260120 163.99 163.99
6,489.13 6,489.13
2060393 08/16/23 22017 ANTHONY MONTISANO Ref002705229 08/14/23 UB Refund Cst #0000281851 40.45
MAP GEODATABASE LICENSE RENEWAL FY24 10,374.00 10,374.00
2060325 08/02/23 06165 ANITA FIRE HOSE COMPANY ETC 47721 06/29/23 FIRE EXTINGUISHER MAINTENANCE
2060324 08/02/23 11590 AMERICAN DIGITAL CARTOGRAPHY 27072 07/21/23
CM202318 06/30/23 CMIS (3/1/23-6/30/23)11,550.00
CM202316 06/30/23 CMIS (3/1/23-6/30/23)660.00
7.79
2060249 07/26/23 14462 ALYSON CONSULTING CM202317 06/30/23 CMIS (3/1/23-6/30/23)12,870.00
45.56 45.56
2060392 08/16/23 22012 ALYSIA WELCH Ref002705224 08/14/23 UB Refund Cst #0000264849 7.79
FIRE ALARM ANNUAL SERVICES FY24 450.00 450.00
2060305 08/02/23 21984 ALMA RUIZ Ref002701113 07/28/23 UB Refund Cst #0000276048
2060391 08/16/23 18296 ALBIREO ENERGY LLC 0029273 08/07/23
AS-NEEDED AQUA AMMONIA FY24 1,768.08
9140407390 07/18/23 AS-NEEDED AQUA AMMONIA FY24 709.67
2060348 08/09/23 07732 AIRGAS SPECIALTY PRODUCTS INC 9140407391 07/18/23
9140619943 08/01/23 AS-NEEDED AQUA AMMONIA FY24 410.22
9140752472 08/04/23 AS-NEEDED AQUA AMMONIA FY24 266.59
1,082.79
9140752590 08/04/23 AS-NEEDED AQUA AMMONIA FY24 652.43
9140752589 08/04/23 AS-NEEDED AQUA AMMONIA FY24 615.33
INTERNET CIRCUITS (JULY 2023)1,323.91 1,323.91
2060419 08/23/23 07732 AIRGAS SPECIALTY PRODUCTS INC 9140752473 08/04/23 AS-NEEDED AQUA AMMONIA FY24
2060418 08/23/23 18122 ACC BUSINESS 231985346 07/27/23
614.78
2060347 08/09/23 15416 24 HOUR ELEVATOR INC 148302 08/01/23 ELEVATOR GENERAL MAINTENANCE FY24 614.78 614.78
Amount
2060323 08/02/23 15416 24 HOUR ELEVATOR INC 146314 07/01/23 ELEVATOR GENERAL MAINTENANCE FY24 614.78
CHECK REGISTER
Otay Water District
Date Range: 7/20/2023 - 8/23/2023
Check #Date Vendor Vendor Name Invoice Inv. Date Description
Page 1 of 11
15,619.25
31790 06/30/23 BACTERIOLOGICAL TESTING (6/21/23-6/24/23)760.00
31779 06/30/23 BACTERIOLOGICAL TESTING (5/30/2-5/31/23)660.00
1,600.00
31780 06/30/23 BACTERIOLOGICAL TESTING (6/2/23-6/4/23)1,455.00
31781 06/30/23 BACTERIOLOGICAL TESTING (6/7/23-6/10/23)1,450.00
UB Refund Cst #0000284653 66.77 66.77
2060260 07/26/23 04119 CLARKSON LAB & SUPPLY INC 31785 06/30/23 BACTERIOLOGICAL TESTING (6/15/23-6/18/23)
2060399 08/16/23 22019 CHRISTOPHER CUERO Ref002705231 08/14/23
2,527.72
2060398 08/16/23 01828 CHICAGO TITLE COMPANY 737230042431 08/07/23 TITLE REPORT 700.00 700.00
24,315.68 24,315.68
2060397 08/16/23 22011 CHALDEAN SISTERS DMI INC Ref002705223 08/14/23 UB Refund Cst #0000257032 2,527.72
WATER LINE REPLACEMENT (JUNE 2023)288,625.04 288,625.04
2060259 07/26/23 18170 CED INDUSTRIAL & LIGHT 7148-1013499 07/19/23 980-2 PS MOTHERBOARD
2060258 07/26/23 10571 CCL CONTRACTING 506302023 07/05/23
1,246.25
2060353 08/09/23 20245 CB PACIFIC INC.30163427 07/25/23 EMERSON SOFTWARE SUPPORT FY24 1,324.45 1,324.45
8,770.75 8,770.75
2060257 07/26/23 02507 CASPER COMPANY 230440-0 04/30/23 COREDRILL 1,246.25
UB Refund Cst #0000280903 20.43 20.43
2060256 07/26/23 15177 CAROLLO ENGINEERS INC FB38304 07/06/23 DISINFECTION SYS IMPROVE (JUNE 2023)
2060309 08/02/23 21985 CARMINA SOLIS Ref002701115 07/28/23
550.00
2060396 08/16/23 22018 CARLY LEACH Ref002705230 08/14/23 UB Refund Cst #0000282659 61.30 61.30
11,530.00 11,530.00
2060423 08/23/23 02989 CALIFORNIA MUNICIPAL 23080705 08/07/23 DEBT STATEMENT 550.00
OLYMPIC PARKWAY RW PIPELINE (JUNE 2023)23,750.00 23,750.00
2060255 07/26/23 20374 CALBURTON INC CAL1360 07/05/23 UTILITY LOCATING SERVICES (JUNE 2023)
2060254 07/26/23 18665 BURTECH PIPELINE INC 106302023 06/30/23
9,811.20
2060327 08/02/23 16171 BURGIN, BRUNO 080723BB 07/27/23 CONFERENCE MEAL ADVANCE (8/7/23-8/10/23)241.00 241.00
667.28 667.28
2060253 07/26/23 14112 BSE ENGINEERING INC 22075411402 06/30/23 ELECTRICAL ENGINEERING SERV (JUNE 2023)9,811.20
ARMORED TRANSPORTATION SERV FY24 289.00 289.00
2060422 08/23/23 08156 BROWNSTEIN HYATT FARBER 951145 08/15/23 LEGISLATIVE ADV CONSULT SVCS FY24
2060421 08/23/23 21775 BRINKS INC 12374230 08/01/23
2,552.14
2060395 08/16/23 22022 BLUE STONE PROPERTY MANAGEMENT Ref002705234 08/14/23 UB Refund Cst #0000286935 185.12 185.12
8,578.00 8,578.00
2060326 08/02/23 21992 BASILE CONSTRUCTION Ref002701122 07/28/23 UB Refund Cst #0000285532 2,552.14
JANITORIAL SERVICES FY23 8,578.00 8,578.00
2060420 08/23/23 20125 AZTEC LANDSCAPING INC J1572 07/31/23 JANITORIAL SERVICES FY24
4252R 07/06/23 GEOTECHNICAL SERVICES (MAY 2023)610.00
2060252 07/26/23 20125 AZTEC LANDSCAPING INC J1541 06/30/23
GEOTECHNICAL SERVICES (APRIL 2023)10,577.00
4449R 07/07/23 GEOTECHNICAL SERVICES (JUNE 2023)4,432.25
2060251 07/26/23 20893 ATLAS TECHNICAL 3803 06/30/23
20,434.00
2060352 08/09/23 07785 AT&T 000020215004 07/12/23 TELEPHONE SERV (6/12/2023 - 7/11/2023)4,017.46 4,017.46
2060250 07/26/23 20199 ASSOC OF CA WATER AGENCIES 014248 07/01/23 CYBER LIABILITY INSURANCE PROGRAM FY24 20,434.00
Page 2 of 11
10,075.00
2,930.00
2,105.00
193E602370723 08/04/23 SHUT DOWN TEST (07/21/23)113.00
193E602240723 08/04/23 SHUT DOWN TEST (7/21/23)113.00
193E602360723 08/04/23 SHUT DOWN TEST (7/21/23)113.00
193E638970723 08/04/23 SHUT DOWN TEST (7/04/23)226.00
193E638990723 08/04/23 SHUT DOWN TEST (7/07/23)226.00
DEVELOPER INSPECTION (7/31/23)452.00
193E638950723 08/04/23 SHUT DOWN TEST (7/04/23)226.00
2060429 08/23/23 00184 COUNTY OF SAN DIEGO 193E639050723 08/04/23
887.00
0294080323 08/04/23 UPFP PERMIT RENEWAL (9/30/23-9/30/24)654.00
2785071723 08/04/23 UPFP PERMIT RENEWAL (7/17/23)564.00
EXCAVATION PERMITS (JUNE 2023)2,924.97 2,924.97
2060428 08/23/23 00184 COUNTY OF SAN DIEGO 1352071723 07/17/23 UPFP PERMIT RENEWAL (9/30/23-9/30/24)
2060354 08/09/23 00099 COUNTY OF SAN DIEGO DPWMWD-0623 07/25/23
540.75
2060261 07/26/23 15049 CORELOGIC SOLUTIONS LLC 82179649 06/30/23 DATA SERV - REALQUEST PROPERTY DATA 540.75 540.75
7,111.50 7,111.50
2060427 08/23/23 15049 CORELOGIC SOLUTIONS LLC 82181499 07/31/23 DATA SERV - REALQUEST PROPERTY DATA 540.75
COMMERCIAL DRIVER TRAINING 12,728.56 12,728.56
2060426 08/23/23 18331 CORE & MAIN LP T329346 08/07/23 INVENTORY
2060425 08/23/23 17842 COMMERCIAL TRANSPORTATION 3904 08/18/23
32201 07/31/23 BACTERIOLOGICAL TESTING (7/6/23)145.00
32202 07/31/23 BACTERIOLOGICAL TESTING (7/6/23)145.00
32206 07/31/23 BACTERIOLOGICAL TESTING (7/25/23)185.00
32207 07/31/23 BACTERIOLOGICAL TESTING (7/25/23)185.00
32203 07/31/23 BACTERIOLOGICAL TESTING (7/6/23)250.00
32208 07/31/23 BACTERIOLOGICAL TESTING (7/27/23)250.00
BACTERIOLOGICAL TESTING (7/7/23; 7/9/23)1,500.00
32205 07/31/23 BACTERIOLOGICAL TESTING (7/19/23)270.00
2060424 08/23/23 04119 CLARKSON LAB & SUPPLY INC 32204 07/31/23
31783 06/30/23 BACTERIOLOGICAL TESTING (6/14/23)165.00
31787 06/30/23 BACTERIOLOGICAL TESTING (6/20/23)165.00
31784 06/30/23 BACTERIOLOGICAL TESTING (6/14/23)225.00
31786 06/30/23 BACTERIOLOGICAL TESTING (6/20/23)185.00
31792 06/30/23 BACTERIOLOGICAL TESTING (6/27/23)250.00
31793 06/30/23 BACTERIOLOGICAL TESTING (6/28/23)250.00
31778 06/30/23 BACTERIOLOGICAL TESTING (5/25/23)250.00
31789 06/30/23 BACTERIOLOGICAL TESTING (6/22/23)250.00
31788 06/30/23 BACTERIOLOGICAL TESTING (6/20/23)270.00
31795 06/30/23 BACTERIOLOGICAL TESTING (6/28/23)270.00
31776 06/30/23 BACTERIOLOGICAL TESTING (5/17/23)390.00
31782 06/30/23 BACTERIOLOGICAL TESTING (6/7/23)370.00
31791 06/30/23 BACTERIOLOGICAL TESTING (6/26/23-6/27/23)660.00
31777 06/30/23 BACTERIOLOGICAL TESTING (5/24/23)450.00
Page 3 of 11
2,825.00
2,484.00
7,087.78
6,290.00
3,182.51 3,182.51
MS SOFTWARE MAINTENANCE RENEWAL 9,268.12 9,268.12
2060329 08/02/23 20794 ENTISYS 360 199314 07/20/23 MS SOFTWARE MAINTENANCE RENEWAL
2060357 08/09/23 20794 ENTISYS 360 199089 07/18/23
GRANT WRITING (AUG 2022)4,650.00
2204140B 07/10/23 GRANT WRITING (JUNE 2023)1,640.00
2060269 07/26/23 21320 ENGINEERING SOLUTIONS SERV INC 2204140A 09/30/22
1,090.83
2060268 07/26/23 03765 ENGINEERING PARTNERS INC 20A1230897 06/30/23 ELECTRICAL ENG SER (JUNE 2023)17,020.00 17,020.00
3,153.00 3,153.00
2060401 08/16/23 22015 ENCORE OTAY LLC Ref002705227 08/14/23 UB Refund Cst #0000276047 1,090.83
UB Refund Cst #0000036883 1,037.00 1,037.00
2060400 08/16/23 00331 EMPLOYMENT DEVELOPMENT DEPT L1268398160 07/31/23 UNEMPLOYMENT INSURANCE (4/1/23 - 6/30/23)
2060310 08/02/23 21976 ELVA WEAKLEY Ref002701105 07/28/23
243.31
2060328 08/02/23 21989 ELITE EARTHWORKS & ENGINEERING Ref002701119 07/28/23 UB Refund Cst #0000283780 428.34 428.34
14,999.00 14,999.00
2060356 08/09/23 02447 EDCO DISPOSAL CORPORATION 5458 073123 07/31/23 RECYCLED WASTE SERVICE FY24 243.31
AUTODESK SOFTWARE LICENSE FY24 12,819.00 12,819.00
2060267 07/26/23 19059 DRONEDEPLOY INC 9705 07/05/23 DRONEDEPLOY SOFTWARE LICENSE FY24
2060266 07/26/23 15084 DLT SOLUTIONS LLC SI613737 06/30/23
1,400.00
2060355 08/09/23 03341 DEPARTMENT OF CONSUMER AFFAIRS 62216080323 08/03/23 CERTIFICATION RENEWAL 180.00 180.00
19,565.00 19,565.00
2060265 07/26/23 03499 DEAN'S CERTIFIED WELDING INC 16104 06/30/23 WELDING WORK 1,400.00
BUSINESS MEETING 280.00 280.00
2060264 07/26/23 04443 CSI SERVICES INC 12215 07/05/23 COATING INSPECTION SERVICES (JUNE 2023)
0341081623 08/16/23 OWD PUMP STATION SEWER SVC CHARGES 499.14
2060432 08/23/23 00693 CSDA - SAN DIEGO CHAPTER 08172023 08/22/23
70,794.43 70,794.43
2060431 08/23/23 07494 COUNTY OF SAN DIEGO 0011081623 08/16/23 SEWER SERVICE (2023/2024)6,588.64
PERMIT FEES # 05668 (JULY 2023-JULY 2024)620.00 620.00
2060430 08/23/23 03086 COUNTY OF SAN DIEGO LC23-28 07/01/23 OTHER AGENCY FEES - LAFCO
2060263 07/26/23 02122 COUNTY OF SAN DIEGO 56682005RI2023 07/10/23
UPFP PERMIT RENEWAL (8/31/23-8/31/24)1,830.00
2137061723 07/01/23 UPFP PERMIT RENEWAL (8/31/23-8/31/24)654.00
193E634510723 08/04/23 SHUT DOWN TEST (7/21/23)113.00
2060262 07/26/23 00184 COUNTY OF SAN DIEGO 3584061723 07/01/23
193E637020723 08/04/23 DEVELOPER INSPECTION (7/25/23)113.00
193E638130723 08/04/23 DEVELOPER INSPECTION (7/20/23)113.00
193E602200723 08/04/23 SHUT DOWN TEST (7/21/23)113.00
193E625850723 08/04/23 SHUT DOWN TEST (7/21/23)113.00
193E602120723 08/04/23 SHUT DOWN TEST (7/21/23)113.00
193E602090723 08/04/23 SHUT DOWN TEST (7/21/23)113.00
193E602150723 08/04/23 SHUT DOWN TEST (7/21/23)113.00
193E602140723 08/04/23 SHUT DOWN TEST (7/21/23)113.00
193E602420723 08/04/23 SHUT DOWN TEST (7/21/23)113.00
193E602480723 08/04/23 SHUT DOWN TEST (7/21/23)113.00
193E602400723 08/04/23 SHUT DOWN TEST (7/21/23)113.00
Page 4 of 11
1,442.81
16,422.89
478.88
549.68
853.25
28,295.27
21,944.73
AS-NEEDED SODIUM HYPOCHLORITE FY24 4,130.97
905769 07/27/23 AS-NEEDED SODIUM HYPOCHLORITE FY24 3,384.44
13679368 07/31/23 HACH CHEMKEY REAGENTS FY24 679.08
2060439 08/23/23 19978 HASA INC.906833 07/31/23
13682939 08/03/23 HACH PM SERVICE 5500SC ANALYZERS 8,256.00
13677774 07/28/23 HACH CHEMKEY REAGENTS FY24 1,264.65
4,183.58
2060438 08/23/23 00174 HACH COMPANY 13673701 07/27/23 ANNUAL HACH PM SERVICE FY24 11,745.00
1,554.13 1,554.13
2060364 08/09/23 00174 HACH COMPANY 13671826 07/25/23 MONOCHLORAMINE ANALYZER SUPP FY24 4,183.58
CONFERENCE MEAL ADVANCE (8/7/23-8/10/23)241.00 241.00
2060331 08/02/23 21994 HABIT WEST INC Ref002701124 07/28/23 UB Refund Cst #0000286953
86911A 02/01/23 REPAIR INJECT PUMP & REPLACE WATER PUMP 8,095.11
2060330 08/02/23 21116 GOULET, DAN 08072023DG 07/27/23
493.96 493.96
2060363 08/09/23 21500 GLOBAL POWER GROUP INC 86911b 02/01/23 REPAIR INJECT PUMP & REPLACE WATER PUMP 20,200.16
SCADA SOFTWARE LICENSE RENEWAL FY24 19,976.64 19,976.64
2060311 08/02/23 21983 GERALD RANDOLPH Ref002701112 07/28/23 UB Refund Cst #0000267668
07/24/23 PRINTING SERVICES 4,167.99 4,167.99
2060362 08/09/23 02776 GE DIGITAL LLC 1700110005663 07/13/23
518.64
Q52492 07/28/23 FLEETWASH FY24 334.61
2060361 08/09/23 03094 FULLCOURT PRESS 40972
FLEETWASH SERVICES FY23 192.96 192.96
2060437 08/23/23 11962 FLEETWASH INC Q58184 08/04/23 FLEETWASH FY24
2060271 07/26/23 11962 FLEETWASH INC Q36311 06/30/23
FLEETWASH FY24 286.76
Q48601 07/21/23 FLEETWASH FY24 262.92
08/14/23 UB Refund Cst #0000277698 1,444.32 1,444.32
2060360 08/09/23 11962 FLEETWASH INC Q44354 07/14/23
328.88
12457 08/01/23 GYM EQUIPMENT MAINTENANCE FY24 150.00
2060402 08/16/23 22016 FLATIRON WEST INC Ref002705228
DOCUMENT SERVICE (MONTHLY)99.00 99.00
2060436 08/23/23 02591 FITNESS TECH 12468 08/08/23 GYM EQUIPMENT MAINTENANCE FY24
07/31/23 DOCUMENT SERVICE FY24 99.00 99.00
2060270 07/26/23 17888 FIRST AMERICAN DATA TREE LLC 9003400623 06/30/23
8,245.03
0832157 08/01/23 DUCTILE IRON HARDWARE 8,177.86
2060435 08/23/23 17888 FIRST AMERICAN DATA TREE LLC 9003400723
INVENTORY 3,087.04 3,087.04
2060434 08/23/23 03546 FERGUSON WATERWORKS # 1083 0832937 08/02/23 INVENTORY
2060359 08/09/23 03546 FERGUSON WATERWORKS # 1083 0831383 07/17/23
VISION BENEFITS ADMINISTRATION (CY2023)1,421.23
165864432 07/20/23 VISION BENEFITS ADMINISTRATION (CY2023)21.58
2060358 08/09/23 20511 EYEMED (FIDELITY)165864179 07/20/23
3,182.51
2060390 08/16/23 16414 ERIC BANKER Ref002705220 08/14/23 UB Refund Cst #0000176825 92.79 92.79
3,182.51 3,182.51
2060433 08/23/23 20794 ENTISYS 360 200479 08/18/23 MS SOFTWARE MAINTENANCE RENEWAL 3,182.51
2060329 08/02/23 20794 ENTISYS 360 199314 07/20/23 MS SOFTWARE MAINTENANCE RENEWAL
Page 5 of 11
21,935.44
3,533.71
2,897.58
52,604.91
14,663.71
126.92
1,435.00 1,435.00
GRANT WRITING (JUNE 2023)577.50 577.50
2060366 08/09/23 20950 HOCH CONSULTING APC 20230069 06/16/23 PROJECT FUNDING SERVICES (1/1/23-5/31/23)
2060275 07/26/23 20950 HOCH CONSULTING APC 20230074 07/05/23
WATER USAGE (06/08/23-08/07/23)66.53
43300080923 08/09/23 WATER USAGE (06/08/23-08/07/23)60.39
08/18/23 WEB HOSTING (JULY 2023-JUNE 2024)112.50 112.50
2060441 08/23/23 00062 HELIX WATER DISTRICT 54283080923 08/09/23
10,523.75
119129 06/30/23 ENVIRONMENTAL SVCS (JUNE 2023)4,139.96
2060440 08/23/23 00062 HELIX WATER DISTRICT 081823
AUGER BIT & ATTACHMENTS 6,299.50 6,299.50
2060274 07/26/23 02008 HELIX ENVIRONMENTAL 119075 06/29/23 ENVIRONMENTAL SVCS (JUNE 2023)
2060273 07/26/23 00150 HAWTHORNE MACHINERY CO S3317301 07/06/23
903375 07/20/23 AS-NEEDED SODIUM HYPOCHLORITE FY24 861.60
901232 07/13/23 AS-NEEDED SODIUM HYPOCHLORITE FY24 475.06
902917 07/19/23 AS-NEEDED SODIUM HYPOCHLORITE FY24 1,136.02
900956 07/12/23 AS-NEEDED SODIUM HYPOCHLORITE FY24 944.22
899628 07/06/23 AS-NEEDED SODIUM HYPOCHLORITE FY24 1,640.58
901231 07/13/23 AS-NEEDED SODIUM HYPOCHLORITE FY24 1,616.98
901225 07/13/23 AS-NEEDED SODIUM HYPOCHLORITE FY24 1,894.34
903378 07/20/23 AS-NEEDED SODIUM HYPOCHLORITE FY24 1,711.40
901227 07/13/23 AS-NEEDED SODIUM HYPOCHLORITE FY24 3,452.31
903373 07/20/23 AS-NEEDED SODIUM HYPOCHLORITE FY24 2,351.70
903372 07/20/23 AS-NEEDED SODIUM HYPOCHLORITE FY24 4,051.30
903376 07/20/23 AS-NEEDED SODIUM HYPOCHLORITE FY24 3,729.67
904234 07/24/23 AS-NEEDED SODIUM HYPOCHLORITE FY24 5,122.40
899903 07/10/23 AS-NEEDED SODIUM HYPOCHLORITE FY24 4,853.89
AS-NEEDED SODIUM HYPOCHLORITE FY24 13,543.67
901953 07/17/23 AS-NEEDED SODIUM HYPOCHLORITE FY24 5,219.77
2060365 08/09/23 19978 HASA INC.899627 07/06/23
AS-NEEDED SODIUM HYPOCHLORITE FY24 2,218.92
898515 07/05/23 AS-NEEDED SODIUM HYPOCHLORITE FY24 678.66
2060332 08/02/23 19978 HASA INC.898512 07/05/23
897363 06/28/23 AS-NEEDED SODIUM HYPOCHLORITE FY23 533.47
897827 06/29/23 AS-NEEDED SODIUM HYPOCHLORITE FY23 501.46
AS-NEEDED SODIUM HYPOCHLORITE FY23 1,510.79
897826 06/29/23 AS-NEEDED SODIUM HYPOCHLORITE FY23 987.99
905762 07/27/23 AS-NEEDED SODIUM HYPOCHLORITE FY24 684.56
2060272 07/26/23 19978 HASA INC.897828 06/29/23
905127 07/26/23 AS-NEEDED SODIUM HYPOCHLORITE FY24 1,463.54
905764 07/27/23 AS-NEEDED SODIUM HYPOCHLORITE FY24 1,457.64
905768 07/27/23 AS-NEEDED SODIUM HYPOCHLORITE FY24 2,812.01
907185 08/02/23 AS-NEEDED SODIUM HYPOCHLORITE FY24 1,652.39
909253 08/07/23 AS-NEEDED SODIUM HYPOCHLORITE FY24 3,245.76
905763 07/27/23 AS-NEEDED SODIUM HYPOCHLORITE FY24 3,104.13
Page 6 of 11
22,371.92
23,652.35
SMA HABITAT MANAGEMENT (JUNE 2023)14,514.23206028207/26/23 01824 MERKEL & ASSOCIATES INC 23070301 07/03/23
29,571.86
2060370 08/09/23 21723 MERINO LANDSCAPE INC 5 07/25/23 ADMINISTRATION LANDSCAPE UPDATE 4,909.60 4,909.60
19,187.90 19,187.90
2060281 07/26/23 21464 MCS INSPECTION 1316 07/01/23 COATING INSPECTION SERV (JUNE 2023)29,571.86
CONSULTING SERVICES FY2023 1,600.00 1,600.00
2060446 08/23/23 21464 MCS INSPECTION 1320 07/31/23 COATING INSPECTION SERV (JULY 2023)
2060280 07/26/23 21524 LINDSAY POLIC CONSULTING INC 4005 06/29/23
65.60
2060334 08/02/23 21986 LENNAR HOMES Ref002701116 07/28/23 UB Refund Cst #0000281767 2,465.00 2,465.00
203.00 203.00
2060315 08/02/23 21990 LARISSA LUTHGE Ref002701120 07/28/23 UB Refund Cst #0000285167 65.60
UB Refund Cst #0000252149 8.09 8.09
2060405 08/16/23 21880 KUSSLER, PHILIP 081423 08/15/23 TUITION REIMBURSEMENT
23-119-1 07/05/23 AS-NEEDED PAVING SERVICES FY24 10,014.91
2060314 08/02/23 21978 KRISTIAN PETER Ref002701107 07/28/23
1,233.00 1,233.00
2060279 07/26/23 05840 KIRK PAVING INC 23-119-2 07/06/23 AS-NEEDED PAVING SERVICES FY24 13,637.44
EXPENSE REIMBURSEMENT 260.00 260.00
2060445 08/23/23 20835 KENNY CONSULTING SERV INC KCS0724416 08/02/23 IN-PLANT INSPECTION SERV (JULY 2023)
2060369 08/09/23 10089 KENNEDY, ROBERT 080223 08/02/23
96.35
2060278 07/26/23 10089 KENNEDY, ROBERT 072423 07/24/23 EXPENSE REIMBURSEMENT 151.76 151.76
75.69 75.69
2060313 08/02/23 21981 JUAN DE LA CRUZ Ref002701110 07/28/23 UB Refund Cst #0000266073 96.35
CORROSION SERVICES (12/12/22-6/30/23)74,970.00 74,970.00
2060404 08/16/23 22021 JOSEFA RAYOS Ref002705233 08/14/23 UB Refund Cst #0000285765
2060277 07/26/23 21642 JDH CORROSION CONSULTANTS INC 10187 06/30/23
23.90
2060368 08/09/23 10563 JCI JONES CHEMICALS INC 918183 07/14/23 AS-NEEDED CHLORINE GAS FY24 5,600.00 5,600.00
2,243.00 2,243.00
2060403 08/16/23 22010 JACOB LACEY Ref002705222 08/14/23 UB Refund Cst #0000252027 23.90
ADOBE ACROBAT SOFTWARE LICENSE FY24 5,151.00 5,151.00
2060333 08/02/23 20752 IWG TOWERS ASSETS II LLC 4308373 08/01/23 ANTENNA SUBLEASE FY24
2060444 08/23/23 03380 INSIGHT PUBLIC SECTOR INC 1101078940 08/02/23
243557 07/11/23 BILL PROCESSING SERVICES FY23 1,808.96
243558 07/11/23 BILL PROCESSING SERVICES FY23 322.20
242423 06/30/23 BILL PROCESSING SERVICES FY23 3,608.77
242770 07/03/23 BILL PROCESSING SERVICES FY23 2,826.77
2,969.00 2,969.00
2060276 07/26/23 08969 INFOSEND INC 242424 06/30/23 BILL PROCESSING SERVICES FY23 13,805.22
4" AND 6" OCTAVE METERS 10,458.07 10,458.07
2060443 08/23/23 13349 HUNSAKER & ASSOCIATES 20230700022 08/07/23 LAND SURVEYING (JULY 2023)
2060442 08/23/23 21322 HPS WEST INC.0002105 08/08/23
49.80
2060367 08/09/23 21322 HPS WEST INC.0002010 07/12/23 XTR AND ALLEGRO TRANSPONDERS 1,601.27 1,601.27
1,435.00 1,435.00
2060312 08/02/23 21982 HONG WEI Ref002701111 07/28/23 UB Refund Cst #0000266921 49.80
2060366 08/09/23 20950 HOCH CONSULTING APC 20230069 06/16/23 PROJECT FUNDING SERVICES (1/1/23-5/31/23)
Page 7 of 11
16,763.04
3,651.03
371.74
6,706.98
2,457.00
1,237.09
2060376 08/09/23 01196 REGIONAL TRAINING CENTER 17175 08/03/23 SD EMPLOY RELATIONS CONSORTIUM FEES 1,764.00 1,764.00
2,400.00 2,400.00
2060409 08/16/23 19836 RED WING BUSINESS ADV ACCOUNT 20230810069504 08/10/23 AS-NEEDED SAFETY BOOTS FY24 1,237.09
CUSTOMER REFUND 303.58 303.58
2060289 07/26/23 20861 RAFTELIS 29003 07/10/23 WATER & SEWER COST OF SERVICE STUDIES
2060375 08/09/23 22007 PURE PROPERTY MANAGEMENT 0635080723 08/07/23
245.07
2060336 08/02/23 20836 PSI WATER TECHNOLOGIES INC 0007106 07/10/23 PAX RCS ANALYZER PARTS 286.90 286.90
217.15 217.15
2060335 08/02/23 16968 PRAECELSUS PROPERTY MGT 7024080123 08/01/23 CUSTOMER REFUND 245.07
VEEAM SUITE ENTERPRISE MAINT FY24 8,330.79 8,330.79
2060374 08/09/23 16968 PRAECELSUS PROPERTY MGT 7613080723 08/07/23 CUSTOMER REFUND
080823 08/08/23 PETTY CASH REIMBURSEMENT 935.00
2060451 08/23/23 13122 PINNACLE BUSINESS SOLUTIONS 42078 07/31/23
5,775.00 5,775.00
2060373 08/09/23 00137 PETTY CASH CUSTODIAN 080723 08/07/23 PETTY CASH REIMBURSEMENT 1,522.00
TOWEL LAUNDRY SERVICE FY24 232.29 232.29
2060288 07/26/23 21783 PARADIGM GEOSPATIAL INC 230632 06/30/23 LAND SURVEYING (JUNE 2023)
S100451171.001 07/27/23 INVENTORY 1,093.67
2060372 08/09/23 19310 PALM LAUNDRY INC 282 08/01/23
INVENTORY 4,481.93
S100453386.003 07/27/23 INVENTORY 1,131.38
2060450 08/23/23 01002 PACIFIC PIPELINE SUPPLY INC S100454278.001 08/01/23
INVENTORY 185.87
S100453386.002 07/18/23 INVENTORY 185.87
S100453386.001 07/11/23 INVENTORY 1,563.86
2060371 08/09/23 01002 PACIFIC PIPELINE SUPPLY INC S100453781.001 07/18/23
6,811.81
2060287 07/26/23 01002 PACIFIC PIPELINE SUPPLY INC S100453606.001 07/11/23 INVENTORY 2,087.17
34,507.50 34,507.50
2060449 08/23/23 21692 ONE STOP BACKFLOW SUPPLY 0000751 07/28/23 WILKINS 375XL LF BACKFLOW 6,811.81
SOFTWARE LICENSE FY24 20,898.00 20,898.00
2060286 07/26/23 18332 NV5 INC 339152 07/07/23 RSD/JAMUL PL REPLACEMENT (JUNE 2023)
2060448 08/23/23 16607 NINTEX USA INC 74602 08/08/23
9,789.00
2060447 08/23/23 17261 NATURESCAPE SERVICES 7325 07/31/23 LANDSCAPE MAINTENANCE SERVICES FY24 9,789.00 9,789.00
187.52 187.52
2060285 07/26/23 17261 NATURESCAPE SERVICES 7194 06/30/23 LANDSCAPE MAINTENANCE SERVICES FY23 9,789.00
PLAN CHECK SERVICES (5/1/23-6/30/23)20,335.75 20,335.75
2060316 08/02/23 21828 NANCY YAKONDA Ref002701114 07/28/23 UB Refund Cst #0000276165
2060284 07/26/23 19824 MURRAYSMITH INC N213201CA0021 06/30/23
69.04
2060408 08/16/23 22009 MOHAMMED MAAROOF Ref002705221 08/14/23 UB Refund Cst #0000206380 199.07 199.07
160.45 160.45
2060407 08/16/23 22014 MINJU SPARKS Ref002705226 08/14/23 UB Refund Cst #0000275528 69.04
MEMBERSHIPS AND DUES 4,001.00 4,001.00
2060406 08/16/23 22020 MICHELE LABRECQUE Ref002705232 08/14/23 UB Refund Cst #0000285252
2060283 07/26/23 00805 METRO WASTEWATER JPA 358 07/06/23
23070302 07/03/23 SMA HABITAT MANAGEMENT (JUNE 2023)2,248.81
Page 8 of 11
493.00
209,706.47
103,267.39
97.59
165,758.93
MOWING SERVICES - SALT CREEK 29,075.00 29,075.00206029307/26/23 20265 SPECIALTY MOWING SERVICES INC.1536 06/28/23
553.85
2060413 08/16/23 21115 SONIA RIVAS Ben2705265 08/17/23 BI-WEEKLY PAYROLL DEDUCTION 553.85 553.85
28.82 28.82
2060340 08/02/23 21115 SONIA RIVAS Ben2701159 08/03/23 BI-WEEKLY PAYROLL DEDUCTION 553.85
EXPENSE REIMBURSEMENT 25.00 25.00
2060383 08/09/23 16229 SMITH, TIMOTHY 070123073123 07/31/23 MILEAGE REIMBURSEMENT
2060412 08/16/23 16229 SMITH, TIMOTHY 070123073123 07/31/23
280.00
2060339 08/02/23 16229 SMITH, TIMOTHY 060123063023 07/31/23 MILEAGE REIMBURSEMENT 49.78 49.78
120.00 120.00
2060382 08/09/23 19603 SECURITAS SECURITY SVC USA INC 11381420 08/02/23 ON-DEMAND SECURITY RESPONSE FY24 280.00
TUITION REIMBURSEMENT 295.00 295.00
2060452 08/23/23 19943 SCHWEGEL, DUSTIN DS082123 08/21/23 TUITION REIMBURSEMENT
2060411 08/16/23 15086 SAVAGE, DEANDRE 081523 08/15/23
UTILITY EXPENSES (MONTHLY)163,146.26
080723 08/07/23 UTILITY EXPENSES (MONTHLY)2,612.67
2060410 08/16/23 00121 SAN DIEGO GAS & ELECTRIC 080823 08/08/23
UTILITY EXPENSES (MONTHLY)54.32
072123 07/21/23 UTILITY EXPENSES (MONTHLY)43.27
072723 07/27/23 UTILITY EXPENSES (MONTHLY)1,135.03
2060292 07/26/23 00121 SAN DIEGO GAS & ELECTRIC 071923 07/19/23
UTILITY EXPENSES (MONTHLY)92,469.26
072823 07/28/23 UTILITY EXPENSES (MONTHLY)9,663.10
2060338 08/02/23 00121 SAN DIEGO GAS & ELECTRIC 072523 07/25/23
080123 08/01/23 UTILITY EXPENSES (MONTHLY)162.35
080123A 08/01/23 UTILITY EXPENSES (MONTHLY)45.24
UTILITY EXPENSES (MONTHLY)127,414.98
080123B 08/01/23 UTILITY EXPENSES (MONTHLY)82,083.90
2539 07/13/23 SOCAL WATERSMART HEW HET WBIC FY23 95.00
2060381 08/09/23 00121 SAN DIEGO GAS & ELECTRIC 080223 08/02/23
125.00 125.00
2060380 08/09/23 00003 SAN DIEGO COUNTY WATER AUTH 2540 07/13/23 SOCAL WATERSMART HEW HET WBIC FY23 398.00
BANK DEPOSIT SUPPLIES 97.64 97.64
2060379 08/09/23 02586 SAN DIEGO COUNTY ASSESSOR 202300583 08/02/23 MONTHLY ASSESSOR DATA FY24
2060337 08/02/23 21974 SAFEGUARD BUSINESS SYS INC 9001887073 07/13/23
167.77
2060291 07/26/23 02620 ROTORK CONTROLS INC RI189731 06/30/23 SPARE CLARIFIER TROUGH ACTUATOR 9,101.63 9,101.63
5.38 5.38
2060320 08/02/23 21980 ROSALINDA RUBALCAVA Ref002701109 07/28/23 UB Refund Cst #0000265303 167.77
UB Refund Cst #0000062902 142.46 142.46
2060378 08/09/23 21972 ROBERT SZUBA 2721080723 08/07/23 CUSTOMER REFUND
2060319 08/02/23 21995 ROBERT BROWN Ref002701125 07/28/23
26.20
2060318 08/02/23 21975 ROBERT BROADFOOT Ref002701104 07/28/23 UB Refund Cst #0000019239 101.95 101.95
100.00 100.00
2060377 08/09/23 04542 ROBAK, MARK 070123073123 07/31/23 MILEAGE REIMBURSEMENT 26.20
CORROSION SERVICES (5/1/23-6/30/23)1,820.00 1,820.00
2060317 08/02/23 21988 RICHARD MANSOR Ref002701118 07/28/23 UB Refund Cst #0000283029
2060290 07/26/23 15647 RFYEAGER ENGINEERING LLC 23104 07/07/23
Page 9 of 11
1,057.17
30,369.37
4,893.00
1,042.51
1,131.82
873.52
11,810.00
CMIS (JULY 2023)1,575.00
SD237801 07/05/23 CMIS (JUNE 2023)4,550.00
2060457 08/23/23 08028 VALLEY CONSTRUCTION MANAGEMENT SD237802 08/03/23
181.63 181.63
2060299 07/26/23 08028 VALLEY CONSTRUCTION MANAGEMENT SD222206 07/04/23 CMIS (JUNE 2023)7,260.00
CUSTOMER REFUND 85.42 85.42
2060346 08/02/23 21996 UTOPIA MANAGEMENT 9930080123 08/01/23 CUSTOMER REFUND
01884852 07/25/23 PORT. TOILET RENTAL FY24 146.47
2060386 08/09/23 21996 UTOPIA MANAGEMENT 9933080723 08/07/23
138,468.70 138,468.70
2060345 08/02/23 15675 UNITED SITE SERVICES INC 01886093 07/25/23 PORT. TOILET RENTAL FY24 727.05
1004-2 & 485-1 RES INT/EXT COAT (JUNE 2023)385,239.92 385,239.92
2060344 08/02/23 20409 UNIFIED FIELD SERVICES CORP 304302023 05/01/23 1004-2 & 485-1 RES INT/EXT COAT (APR 2023)
2060298 07/26/23 20409 UNIFIED FIELD SERVICES CORP 506302023 06/30/23
UNDERGROUND ALERTS (MONTHLY)892.00
222304645 07/01/23 DIG SAFE BOARD FEES (MONTHLY)239.82
2060297 07/26/23 00427 UNDERGROUND SERVICE ALERT 620230504 07/01/23
UNDERGROUND ALERT TICKETS FY24 771.25
23240306 08/01/23 DIG SAFE BOARD FEES FY24 271.26
7002881 07/25/23 ADM FEES FOR 2013 BOND (7/1/23-6/30/24)1,908.00
2060456 08/23/23 00427 UNDERGROUND SERVICE ALERT 720230509 08/01/23
7,944.00 7,944.00
2060385 08/09/23 20891 U.S. BANK NATIONAL ASSOCIATION 7002876 07/25/23 ADM FEES 2010 BOND (7/1/23-6/30/24)2,985.00
HVAC EQUIPMENT REPLACEMENT 5,098.32 5,098.32
2060415 08/16/23 20793 TREDENT DATA SYSTEMS INC 55834 08/04/23 NETWORK HARDWARE SUPPORT FY24
2060455 08/23/23 02641 TRANE US INC 313806539 07/28/23
241.00
2060414 08/16/23 22013 TFW CONSTRUCTION Ref002705225 08/14/23 UB Refund Cst #0000266270 1,766.29 1,766.29
241.00 241.00
2060343 08/02/23 18922 TAMAYO, JUAN 08072023JT 07/27/23 CONFERENCE MEAL ADVANCE (8/7/23-8/10/23)241.00
AS-NEEDED COMM CONSULT SVCS 1,200.00 1,200.00
2060342 08/02/23 09221 TACKETT, ZACHARY 08072023ZT 07/27/23 CONFERENCE MEAL ADVANCE (8/7/23-8/10/23)
06/30/23 AS-NEEDED COMM CONSULT SVCS 600.00 600.00
2060454 08/23/23 18376 SVPR COMMUNICATIONS LLC 1623 07/31/23
16,407.36
428785 08/03/23 UNLEADED AND DIESEL FUEL 13,962.01
2060296 07/26/23 18376 SVPR COMMUNICATIONS LLC 1617
DECOMPOSED GRANITE 672.69 672.69
2060453 08/23/23 10339 SUPREME OIL COMPANY 428635 08/03/23 UNLEADED AND DIESEL FUEL
361649 06/29/23 DECOMPOSED GRANITE 122.60
2060384 08/09/23 02750 SUPERIOR READY MIX LP 366118 07/21/23
DECOMPOSED GRANITE 768.74
362837 07/07/23 DECOMPOSED GRANITE 165.83
2060295 07/26/23 02750 SUPERIOR READY MIX LP 361093 06/28/23
11,673.57
2060341 08/02/23 02750 SUPERIOR READY MIX LP 363084 07/10/23 DECOMPOSED GRANITE 348.14 348.14
69.10 69.10
2060294 07/26/23 15974 SUN LIFE FINANCIAL 38166070123 07/01/23 LIFE & STD/LTD INSURANCE (CY2023)11,673.57
MOWING SERVICES - SALT CREEK 29,075.00 29,075.00
2060321 08/02/23 21987 STEPHEN M MAYS Ref002701117 07/28/23 UB Refund Cst #0000282717
2060293 07/26/23 20265 SPECIALTY MOWING SERVICES INC.1536 06/28/23
Page 10 of 11
2,235.00
5,212.46
5,168.21
475.00
250.00
8,737.00
41,743.10
212 Checks
4,957.70 4,957.70
Amount Pd Total:3,113,809.55
Check Grand Total:3,113,809.55
EMPLOYEE BENEFITS BILLING ADMIN SERV 840.00 840.00
2060417 08/16/23 20141 ZOOM VIDEO COMMUNICATIONS INC 208849203 07/01/23 VIRTUAL MEETING SERVICE FY24
2060416 08/16/23 08023 WORKTERRA 106896 07/21/23
ENGINEERING DESIGN SERVICES (JUNE 2023)20,960.50
170923 06/28/23 SEWER PUMP STATION REPLACE (JUNE 2023)20,782.60
2060304 07/26/23 19866 WOOD RODGERS INC 1709240925 06/28/23
SEWER PUMP STATION REPLACE (JULY 2023)6,497.00
172649 07/31/23 HYDRAULIC MODELING (JULY 2023)2,240.00
2060460 08/23/23 19866 WOOD RODGERS INC 172018 07/31/23
AS-NEEDED BEE REMOVAL FY23 125.00
65177 06/29/23 AS-NEEDED BEE REMOVAL FY23 125.00
2060303 07/26/23 01343 WE GOT YA PEST CONTROL INC 65167 06/28/23
65195 07/11/23 AS-NEEDED BEE REMOVAL FY24 125.00
65334 07/21/23 AS-NEEDED BEE REMOVAL FY24 100.00
1,813.75 1,813.75
2060389 08/09/23 01343 WE GOT YA PEST CONTROL INC 65289 07/13/23 AS-NEEDED BEE REMOVAL FY24 250.00
OPS CONTRIBUTION FY24 64,000.00 64,000.00
2060302 07/26/23 15726 WATER SYSTEMS CONSULTING INC 8105 06/30/23 HYDRAULIC MODELING (JUNE 2023)
2060459 08/23/23 14879 WATER CONSERVATION GARDEN JPA 9562 07/01/23
ALARM AND ACCESS CONTROL 2,591.29
815490 08/15/23 SECURITY ALARM MONITORING FY24 2,576.92
813558 07/12/23 ALARM AND ACCESS MAINTENANCE 864.00
2060458 08/23/23 15807 WATCHLIGHT CORPORATION 813871 07/24/23
ALARM AND ACCESS MAINTENANCE 3,455.29
813564 07/17/23 ALARM AND ACCESS MAINTENANCE 893.17
2060388 08/09/23 15807 WATCHLIGHT CORPORATION 813702 07/17/23
7,050.00
2060301 07/26/23 15807 WATCHLIGHT CORPORATION 811928 07/15/23 SECURITY ALARM MONITORING FY24 2,576.92 2,576.92
6,550.00 6,550.00
2060387 08/09/23 20877 VERTIGIS NORTH AMERICA LTD SO-00005224 07/20/23 GEOCORTEX MOBILE LICENSE FY24 7,050.00
UB Refund Cst #0000285247 64.08 64.08
2060300 07/26/23 20877 VERTIGIS NORTH AMERICA LTD SO-00005223 07/20/23 GEOCORTEX MOBILE LICENSE FY23
2060322 08/02/23 21991 VANESSA ENG Ref002701121 07/28/23
CMIS (JULY 2023)1,575.00
SD222207 08/04/23 CMIS (JULY 2023)660.00
2060457 08/23/23 08028 VALLEY CONSTRUCTION MANAGEMENT SD237802 08/03/23
Page 11 of 11