HomeMy WebLinkAbout08-22-17 EO&WR Committee PacketOTAY WATER DISTRICT
ENGINEERING, OPERATIONS & WATER RESOURCES COMMITTEE MEETING
and
SPECIAL MEETING OF THE BOARD OF DIRECTORS
2554 SWEETWATER SPRINGS BOULEVARD
SPRING VALLEY, CALIFORNIA
Board Room
TUESDAY
August 22, 2017
12:00 P.M.
This is a District Committee meeting. This meeting is being posted as a special meeting
in order to comply with the Brown Act (Government Code Section §54954.2) in the event that
a quorum of the Board is present. Items will be deliberated, however, no formal board actions
will be taken at this meeting. The committee makes recommendations
to the full board for its consideration and formal action.
AGENDA
1. ROLL CALL
2. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO
SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S JU-
RISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
DISCUSSION ITEMS
3. AWARD A CONSTRUCTION CONTRACT TO ORTIZ CORPORATION FOR THE
FUERTE DRIVE SEWER RELOCATION PROJECT (CIP S2045) IN AN AMOUNT
NOT-TO-EXCEED $147,650.00 (MARTIN) [5 minutes]
4. AWARD A CONSTRUCTION CONTRACT TO T.C. CONSTRUCTION COMPANY,
INC. FOR THE HILLSDALE ROAD 12-INCH WATERLINE REPLACEMENT (CIP
P2573) AND SEWER REPAIRS (CIP S2048) PROJECT IN AN AMOUNT NOT-TO-
EXCEED $2,396,060.00 (MARTIN) [5 min]
5. FOURTH QUARTER UPDATE ON THE FISCAL YEAR 2017 CAPITAL IMPROVE-
MENT PROGRAM (MARTIN) [5 min]
6. ADJOURNMENT
BOARD MEMBERS ATTENDING:
Tim Smith, Chair
Gary Croucher
2
All items appearing on this agenda, whether or not expressly listed for action, may be delib-
erated and may be subject to action by the Board.
The Agenda, and any attachments containing written information, are available at the Dis-
trict’s website at www.otaywater.gov. Written changes to any items to be considered at the
open meeting, or to any attachments, will be posted on the District’s website. Copies of the
Agenda and all attachments are also available through the District Secretary by contacting
her at (619) 670-2280.
If you have any disability that would require accommodation in order to enable you to partici-
pate in this meeting, please call the District Secretary at 670-2280 at least 24 hours prior to
the meeting.
Certification of Posting
I certify that on August 18, 2017 I posted a copy of the foregoing agenda near the reg-
ular meeting place of the Board of Directors of Otay Water District, said time being at least 24
hours in advance of the meeting of the Board of Directors (Government Code Section
§54954.2).
Executed at Spring Valley, California on August 18, 2017.
/s/ Susan Cruz, District Secretary
STAFF REPORT
TYPE MEETING: Regular Board
MEETING DATE: September 6, 2017
SUBMITTED BY:
Dan Martin
Engineering Manager
PROJECT: S2045-001103
DIV. NO.: 5
APPROVED BY:
Rod Posada, Chief, Engineering
Mark Watton, General Manager
SUBJECT: Award of a Construction Contract to Ortiz Corporation for the
Fuerte Drive Sewer Relocation Project
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board)
award a construction contract to Ortiz Corporation (Ortiz) and to
authorize the General Manager to execute an agreement with Ortiz for
the Fuerte Drive Sewer Relocation Project (CIP S2045) in an amount
not-to-exceed $147,650.00 (see Exhibit A for Project location).
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To obtain Board authorization for the General Manager to enter into a
construction contract with Ortiz in an amount not-to-exceed
$147,650.00 for the Fuerte Drive Sewer Relocation Project (CIP
S2045).
2
ANALYSIS:
The District provides sanitary sewer collection service in the
Jamacha drainage basin located in the northern area of the District.
The County of San Diego has designated a section of Fuerte Drive west
of Calavo Drive at the intersection of Fuerte Drive and Alzeda Drive
for road realignment for safety issues, prompting the sewer
relocation to be performed in conjunction with the relocation of
other utilities in the right-of-way. The relocation will also
resolve some deficiencies in the sewer system that were observed and
documented by closed-circuit television inspection and condition
assessment.
The scope of work generally consists of construction of approximately
255 linear feet of 8-inch sanitary gravity sewer, including manholes,
appurtenances, traffic control, and all testing and inspection as
required by the Contract Documents.
The Project was advertised for bid on June 29, 2017 using BidSync, an
online bid solicitation website. The Project was also advertised in
the Daily Transcript. BidSync provided electronic distribution of
the Bid Documents, including specifications, plans, and addenda. One
(1) addendum was sent out to all bidders and plan houses to
distribute the County of San Diego Permits and address questions and
clarifications to the contract documents during the bidding period.
Bids were publicly opened on July 26, 2017, with the following
results:
CONTRACTOR TOTAL BID
AMOUNT
1 Ortiz Corporation (National City, CA) $147,650.00
2 Burtech Pipeline Incorporated (Encinitas, CA) $193,690.00
3 El Cajon Grading and Engineering Co., Inc.
(Lakeside, CA) $229,991.00
4 Bali Construction, Inc. (South El Monte, CA) $332,005.00
The Engineer’s Estimate is $150,000.
A review of the bids was performed by District staff for conformance
with the contract requirements and determined that Ortiz was the
lowest responsive and responsible bidder. Ortiz holds a Class A,
General Engineering, Contractor’s License in the State of California,
which meets the contract document’s requirements, and is valid
through September 30, 2018. The reference checks indicated a very
good to excellent performance record on similar projects. An
internet background search of the company was performed and revealed
no outstanding issues with this company. Ortiz has previously worked
for the District on the construction of the 30-Inch Recycled Water
Pipeline project and their performance was excellent.
3
Staff verified that the bid bond provided by Ortiz is valid. Staff
will also verify that Ortiz’s Performance Bond and Labor and
Materials Bond are valid prior to execution of the contract.
The Capital Improvement Program budget approved by the Board on
May 24, 2017 for the S2045 Fuerte Drive Sewer Relocation Project is
$200,000. Approximately $65,300 has been expended to date on the
planning and design phases of the Project as shown in Attachment B of
this staff report. This Project required extensive coordination with
the County of San Diego and other utility agencies. These other
utilities which include SDG&E and the Helix Water District were also
asked to relocate their facilities by the County of San Diego.
With the award of the construction contract, staff has estimated that
a Project budget of $250,000 is required to complete the Project.
Under the authority provided in the Otay Water District Board of
Directors Policy No. 6, “Annual Capital Improvement Program
Development,” the General Manager provided authorization to exceed
the budget for Project S2045 by $50,000. The new authorized Project
budget of $250,000 will support the completion of the Project.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
The total budget for CIP S2045, as approved in the FY 2017 budget,
and as increased under the authority provided by Policy No. 6 is
$250,000. Total expenditures, plus outstanding commitments and
forecast including this contract, are $242,448.00. See Attachment B
for budget detail.
Based on a review of the financial budget, the Project Manager
anticipates that the budget for CIP S2045 is sufficient to support
the Project.
The Finance Department has determined that, under the current rate
model, 100% of the funding is available from the Replacement Fund.
STRATEGIC GOAL:
This Project supports the District’s Mission statement, “To provide
high value water and wastewater services to the customers of the Otay
Water District in a professional, effective, and efficient manner”
and the District’s Vision, “A District that is at the forefront in
innovations to provide water services at affordable rates, with a
reputation for outstanding customer service.”
4
LEGAL IMPACT:
None.
DM:jf
P:\WORKING\CIP S2045 Fuerte Drive Sewer Relocation\Staff Reports\BD 09-06-17\BD 09-06-17 Staff Report
Fuerte Drive Sewer Relocation Award Construction Project.Docx
Attachments: Attachment A – Committee Action
Attachment B – Budget Detail
Exhibit A – Location Map
ATTACHMENT A
SUBJECT/PROJECT:
S2045-001103
Award of a Construction Contract to Ortiz Corporation for
the Fuerte Drive Sewer Relocation Project
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee (Committee)
reviewed this item at a meeting held on August 22, 2017. The
Committee supported Staff's recommendation.
NOTE:
The “Committee Action” is written in anticipation of the Committee
moving the item forward for Board approval. This report will be sent
to the Board as a Committee approved item, or modified to reflect any
discussion or changes as directed from the Committee prior to
presentation to the full Board.
ATTACHMENT B – Budget Detail
SUBJECT/PROJECT:
S2045-001103
Award of a Construction Contract to Ortiz Corporation for
the Fuerte Drive Sewer Relocation Project
Bud
8/1/2017
Budget
250,000
Planning
Standard Salaries 21,751 21,751 - 21,751
Total Planning 21,751 21,751 - 21,751
Design 001102
Consultant Contracts 1,206 1,206 - 1,206 HUNSAKER & ASSOCIATES
6,633 6,633 - 6,633 RICK ENGINEERING COMPANY
12,780 12,780 - 12,780 AIRX UTILITY SURVEYORS INC
Standard Salaries 22,928 22,928 - 22,928
Total Design 43,547 43,547 - 43,547
Construction
Consultant Contracts 7,000 - 7,000 7,000 Construction Management
Construction Contract 147,650 - 147,650 147,650 ORTIZ CORPORATION
Standard Salaries 15,000 - 15,000 15,000
Project Contingency 7,500 - 7,500 7,500 5% of Construction Contract
Total Construction 177,150 - 177,150 177,150
Grand Total 242,448 65,298 177,150 242,448
Vendor/Comments
Otay Water District
S2045 - Fuerte Drive Sewer Relocation
Committed Expenditures
Outstanding
Commitment &
Forecast
Projected Final
Cost
OTAY WATER DISTRICTFUERTE DR SEWER RELOCATIONLOCATION MAPEXHIBIT A CIP S2045F
P:\WORKING\CIP S2045 Fuerte Drive Sewer Relocation\Graphics\Exhibits-Figures\Exhibit A, Fuerte Dr Sewer Relocation, Aug 2017.mxd
AVOCADO BLVD
FUERTE DR
ALTA RICA DR
CALAVO DR
ALZEDA DR
CRESTLAND DR
PROJECT SITE
VICINITY MAP
PROJECT SITE
NTS
DIV 5
DIV 1
DIV 2
DIV 4
DIV 3
?ò
Aä%&s
?p
?Ë
!\F
0 500250
Feet
STAFF REPORT
TYPE MEETING: Regular Board
MEETING DATE: September 6, 2017
SUBMITTED BY:
Dan Martin
Engineering Manager
PROJECT: P2573-001103
S2048-001103
DIV. NO.: 5
APPROVED BY:
Rod Posada, Chief, Engineering
Mark Watton, General Manager
SUBJECT: Award of a Construction Contract to T.C. Construction Company,
Inc. for the Hillsdale Road 12-Inch Waterline Replacement (CIP
P2573) and Sewer Repairs (CIP S2048) Project
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board)
award a construction contract to T.C. Construction Company, Inc.
(T.C. Construction) and to authorize the General Manager to execute
an agreement with T.C. Construction for the Hillsdale Road 12-Inch
Waterline Replacement (CIP P2573) and Sewer Repairs (CIP S2048)
Project in an amount not-to-exceed $2,396,060.00 (see Exhibit A for
Project location).
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To obtain Board authorization for the General Manager to enter into a
construction contract with T.C. Construction in an amount not-to-
exceed $2,396,060.00 for the Hillsdale Road 12-Inch Waterline
Replacement (CIP P2573) and Sewer Repairs (CIP S2048) Project
(Project).
2
ANALYSIS:
The District provides water distribution service and sanitary sewer
collection service in the Jamacha drainage basin located in the
northern area of the District. The existing 12-inch Cement Mortar
Lined and Coated (CML&C) Steel pipe that serves as the distribution
main for Hillsdale Road was constructed in 1959. Several water main
breaks have occurred in the area along Hillside Road that have led to
a determination that the pipeline has reached the end of its useful
life and should be replaced. The County of San Diego has also
designated Hillsdale Road for road resurfacing as soon as the
District completes utility work in this area, prompting the sewer
repairs to be included in the Project. Deficiencies in the existing
8-inch sewer system were observed and documented by closed-circuit
television inspection and condition assessment at two locations
within Hillsdale Road. The Project also includes the repairs of the
sewer at the two locations which are: east of Jalisco Road; and west
of Vista Grande Road.
The scope of work generally consists of construction of approximately
4,050 linear feet of 12-inch Polyvinyl chloride (PVC) water line
along Hillsdale Road between Jamacha Road and Vista Grande Road,
about 760 linear feet of 8-inch PVC sewer replacement, including
manholes, appurtenances, traffic control, and all testing and
inspection as required by the Contract Documents.
The Project was advertised for bid on June 27, 2017 using BidSync, an
online bid solicitation website. The Project was also advertised in
the Daily Transcript. BidSync provided electronic distribution of
the Bid Documents, including specifications, plans, and addendums. A
Pre-Bid Meeting was held on July 11, 2017, which was attended by
seven (7) general contractors and subconsultants, followed by a site
visit. Two (2) addenda were sent out to all bidders and plan houses
to distribute the County of San Diego Excavation Permit and address
questions and clarifications to the contract documents during the
bidding period. Bids were publicly opened on July 25, 2017. The
corrected bid results are as follows:
CONTRACTOR TOTAL BID AMOUNT
1 T.C. Construction Company Inc. (Santee CA) $2,396,060.00
2 Ortiz Corporation (National City CA) $2,403,760.11*
3 CCL Contracting Inc. (Escondido CA) $2,508,409.00
4 El Cajon Grading & Engineering Co. Inc.
(Lakeside CA) $2,772,430.00
5 Burtech Pipeline Inc. (Encinitas CA) $2,978,500.00*
6 GRFCO Inc. (Brea CA) $3,038,900.00
7 Bali Construction Inc. (South El Monte CA) $3,262,000.00
8 Mladen Buntich Construction Company Inc.
(Upland CA) $3,793,820.00
3
* Bid Items corrected to reflect unit prices per Section 00400 “Bid
List Requirements and Understanding”
The Engineer’s Estimate is $2,540,000.
A review of the bids was performed by District staff for conformance
with the contract requirements and determined that T.C. Construction
was the lowest responsive and responsible bidder. T.C. Construction
holds a Class A, General Engineering, Contractor’s License in the
State of California, which meets the contract document’s
requirements, and is valid through April 30, 2019. The reference
checks indicated a very good to excellent performance record on
similar projects. An internet background search of the company was
performed and revealed no outstanding issues with this company. T.C.
Construction has previously worked for the District most recently on
the SR 11/SR 125 Connector Ramps Blow Off Relocation project.
Staff verified that the bid bond provided by T.C. Construction is
valid. Staff will also verify that T.C. Construction’s Performance
Bond and Labor and Materials Bond are valid prior to execution of the
contract.
On July 31, 2017, the District received a Bid Protest from Ortiz
Corporation (Ortiz) indicating that T.C. Construction should be
considered non-responsive (Exhibit B). Ortiz’s Bid Protest stated
that T.C. Construction did not list a subcontractor for the
geotechnical testing work required by the contract. Ortiz asserted
that T.C Construction did not fulfill the requirements provided under
Section 00100 paragraph 17 “Naming of Subcontractors” of the contract
documents. This section states:
“The Bidder shall submit the proposal with the names and
business addresses of each subcontractor or subconsultant
who will perform work under this contract in excess of one-
half (0.5) of one (1) percent of the amount of the total
Bid, and shall list the portion of the work which will be
done by such subcontractor. If the Bidder fails to
specifically identify any such subcontractor for any
portion of the work to be performed under the contract in
excess of one-half 0.5 of one (1) percent, the Bidder
agrees to perform that portion of the work. No listed
subcontractor shall be substituted without prior District
approval in accordance with Public Contract Code section
4107. Any proposed subcontractors must be properly and
currently licensed as required by the subletting and
subcontracting Fair Practice Act, commencing with Section
4100 of the Public Contract Code.”
4
Ortiz stated that neither T.C. Construction nor their listed
subcontractors are qualified to provide the contract geotechnical
work. In addition, Ortiz has asserted that T.C. Construction failed
to list a subcontractor qualified to perform this work.
As part of the Bid Protest evaluation process, staff forwarded the
Bid Protest to T.C. Construction and requested a formal response.
T.C. Construction responded on August 2, 2017 (Exhibit C). T.C.
Construction responded and stated they complied with the requirements
of Section 00100 and listed all subcontractors that will perform work
in excess of one-half (0.5) of one (1) percent of the amount of the
total Bid and noted that work performed by any other subcontractor or
subconsultant on the Project will not exceed one-half (0.5) of one
(1) perfect of the total bid.
Staff has completed an evaluation of the Bid Protest as submitted by
Ortiz and in conjunction with the District’s General Counsel and has
determined that the submitted Bid Protest is without merit. Staff
is, therefore, recommending that the construction contract be awarded
to T.C. Construction. The District’s Construction Manager does
monitor the use of subcontractors on the District’s construction
contracts to assure compliance with the contract documents.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
The total budget for CIP P2573, as approved in the FY 2018 budget, is
$2,450,000. Total expenditures, plus outstanding commitments and
forecast including this contract, are $2,421,001. See Attachment B1
for budget detail.
The total budget for CIP S2048, as approved in the FY 2018 budget, is
$720,000. Total expenditures, plus outstanding commitments and
forecast including this contract, are $647,638. See Attachment B2
for budget detail.
Based on a review of the financial budgets, the Project Manager
anticipates that the budgets for CIP P2573 and CIP S2048 are
sufficient to support the Project.
The Finance Department has determined that, under the current rate
model, 100% of the funding for CIP P2573 and CIP 2048 is available
from the Replacement Fund.
STRATEGIC GOAL:
This Project supports the District’s Mission statement, “To provide
high value water and wastewater services to the customers of the Otay
Water District in a professional, effective, and efficient manner”
and the General Manager’s Vision, “A District that is at the
5
forefront in innovations to provide water services at affordable
rates, with a reputation for outstanding customer service.”
LEGAL IMPACT:
None.
DM:jf
P:\WORKING\CIP P2573 12-Inch PL Replacement, 803 Zone, Hillsdale Road\Staff Reports\BD 09-06-17\BD 09-
06-17 Staff Report Hillsdale Road Waterline Replacement And Sewer Repair Award Construction Project.Docx
Attachments: Attachment A – Committee Action
Attachment B1 – P2573 Budget Detail
Attachment B2 - S2048 Budget Detail
Exhibit A - Project Location Map
Exhibit B - Ortiz Corporation Bid Protest Letter
Exhibit C – T.C. Construction Bid Protest Response
ATTACHMENT A
SUBJECT/PROJECT:
P2573-001103
S2048-001103
Award of a Construction Contract to T.C. Construction
Company, Inc. for the Hillsdale Road 12-Inch Waterline
Replacement (CIP P2573) and Sewer Repairs (CIP S2048)
Project
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee (Committee)
reviewed this item at a meeting held on August 22, 2017. The
Committee supported Staff's recommendation.
NOTE:
The “Committee Action” is written in anticipation of the Committee
moving the item forward for Board approval. This report will be sent
to the Board as a Committee approved item, or modified to reflect any
discussion or changes as directed from the Committee prior to
presentation to the full Board.
ATTACHMENT B1 – P2573 Budget Detail
SUBJECT/PROJECT:
P2573-001103
S2048-001103
Award of a Construction Contract to T.C. Construction
Company, Inc. for the Hillsdale Road 12-Inch Waterline
Replacement (CIP P2573) and Sewer Repairs (CIP S2048)
Project
8/3/2017
Budget
2,450,000
Planning
Regulatory Fees 50 50 - 50 Petty Cash Custodian
Standard Salaries 5,894 5,894 - 5,894
Total Planning 5,944 5,944 - 5,944
Design 001102
Consultant Contracts 131,789 131,789 - 131,789 PSOMAS
2,278 2,278 - 2,278 HUNSAKER & ASSOCIATES
25,658 25,658 - 25,658 NINYO & MOORE GEOTECHNICAL AND
Regulatory Agency Fees 1,345 1,345 - 1,345 COUNTY OF SAN DIEGO
Service Contracts 51 51 - 51 DAILY JOURNAL CORPORATION
750 750 - 750 CHICAGO TITLE COMPANY
Standard Salaries 77,639 77,639 - 77,639
Total Design 239,510 239,510 - 239,510
Construction
Construction Contract 1,927,716 1,927,716 1,927,716 TC CONSTRUCTION COMPANY INC.
Consultant Contracts 60,000 - 60,000 60,000 Construction Manager
20,000 - 20,000 20,000 Construction Design Support
Regulatory Fees 20,000 - 20,000 20,000 County of San Diego Permit Inspection
- - - -
Standard Salaries 90,000 194 89,806 90,000
Project Contingency 57,831 - 57,831 57,831 3% of Construction Contract
Total Construction 2,175,547 194 2,175,353 2,175,547
Grand Total 2,421,001 245,648 2,175,353 2,421,001
Vendor/Comments
Otay Water District
P2573 -PL-12" PL Repl 803Z Hillsdale Road
Committed Expenditures
Outstanding
Commitment &
Forecast
Projected Final
Cost
ATTACHMENT B2 – S2048 Budget Detail
SUBJECT/PROJECT:
P2573-001103
S2048-001103
Award of a Construction Contract to T.C. Construction
Company, Inc. for the Hillsdale Road 12-Inch Waterline
Replacement (CIP P2573) and Sewer Repairs (CIP S2048)
Project
Bud
8/3/2017
Budget
720,000
Planning
Total Planning - - - -
Design 001102
Consultant Contracts 6,415 6,415 - 6,415 NINYO & MOORE GEOTECHNICAL
33,214 33,214 - 33,214 PSOMAS
- - - -
Standard Salaries 20,614 20,614 - 20,614
Total Design 60,243 60,243 - 60,243
Construction
Construction Contract 468,344 - 468,344 468,344 TC CONSTRUCTION COMPANY INC.
Consultant Contracts 25,000 - 25,000 25,000 Construction Manager
10,000 - 10,000 10,000 Construction Design Support
Regulatory Fees 20,000 - 30,000 30,000 County of San Diego Permit Inspection
- - - -
Standard Salaries 40,000 194 39,806 40,000
Project Contingency 14,050 - 14,050 14,050 3% of Construction Contract
Total Construction 577,394 194 587,200 587,394
Grand Total 637,638 60,437 587,200 647,638
Vendor/Comments
Otay Water District
S2048 - Hillsdale Road Sewer Repairs
Committed Expenditures
Outstanding
Commitment &
Forecast
Projected Final
Cost
OTAY WATER DISTRICTHILLSDALE RD 12-INCH WATER PIPELINE REPLACEMENT & SEWER REPAIRSLOCATION MAPEXHIBIT A
CIP P2573CIP S2048
F
P:\WORKING\CIP P2573 12-Inch PL Replacement, 803 Zone, Hillsdale Road\Graphics\Exhibits-Figures\Exhibit A, Water Main and Sewer Main Replacement on Hillsdale Road, Location Map, Aug 2017.mxd
JAMACHA RD C
H
A
S
E A
V
VISTA
HILLSDALE RD
D O N A H U E D R
G R A N D E R D
12" Water PipelineReplacement
Sewer Repair
Sewer Repair
JALISCO RD
WIND RIVER RD
VICINITY MAP
PROJECT SITE
NTS
DIV 5
DIV 1
DIV 2
DIV 4
DIV 3
?ò
Aä%&s
?p
?Ë
F
0 500250
Feet
!\Legend
12-Inch Waterline Replacement
Sewer Main Repairs (Two Sites)
August 2, 2017 Dan Martin Engineering Manager Otay Water District 2554 Sweetwater Springs Boulevard Spring Valley, California 91978 Re: Ortiz Corporation Bid Protest – Hillsdale Road 12-Inch Waterline Replacement Dear Mr. Martin: This letter serves as TC Construction Company, Inc.’s (“TC”) response to the Bid Protest submitted by Ortiz Corporation (“Ortiz”) on the Hillsdale Road 12-Inch Waterline Replacement project. Ortiz contends that TC’s bid was non-responsive because TC did not comply with paragraph 17 of section 00100 Instructions to Bidders. This paragraph provides, in pertinent part, as follows: The Bidder shall submit the proposal with the names and business addresses of each subcontractor or subconsultant who will perform work under this contract in excess of one-half (0.5) of one (1) percent of the amount of the total Bid, and shall list the portion of the work which will be done by such subcontractor. Ortiz asserts TC failed to comply with this requirement because TC did not list a subcontractor or subconsultant qualified to provide the geotechnical testing specified in section 02223 Trenching, Excavating, Backfilling and Compaction, paragraph 1.04 Geotechnical Testing, and included in the Contractors scope in section 01010 Summary of Work paragraphs F, R & V. Ortiz is incorrect. TC complied with the instructions and listed all subcontractors or subconsultants who will perform work under the contract in excess of one-half (0.5) of one (1) percent of the amount of the total bid. The only subcontractors or subconsultants that will perform work under the contract in excess of one-half (0.5) of one (1) percent are those listed in TC’s bid – Oldcastle Precast and Ayala Boring. Work performed by any other subcontractor or subconsultant will not exceed one-half (0.5) of one (1) perfect of the total bid. With this additional information, it is respectfully requested that you reject Ortiz’s bid protest and award the project contract to TC. Please let me know if you require any additional information.
Sincerely,
Carlos Perea
Estimator
STAFF REPORT
TYPE MEETING: Regular Board
MEETING DATE: September 6, 2017
SUBMITTED BY:
Dan Martin
Engineering Manager
PROJECT: VARIOUS DIV. NO. ALL
APPROVED BY:
Rod Posada, Chief of Engineering
Mark Watton, General Manager
SUBJECT: Informational Item – Fourth Quarter Fiscal Year 2017 Capital
Improvement Program Report
GENERAL MANAGER’S RECOMMENDATION:
No recommendation. This is an informational item only.
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To update the Otay Water District Board (Board) about the status of
all CIP project expenditures and to highlight significant issues,
progress, and milestones on major projects.
ANALYSIS:
To keep up with growth and to meet our ratepayers' expectations to
adequately deliver safe, reliable, cost-effective, and quality water,
each year the District staff prepares a Six-Year CIP Plan that
identifies the District’s infrastructure needs. The CIP is comprised
of four categories consisting of backbone capital facilities,
replacement/renewal projects, capital purchases, and developer's
reimbursement projects.
The Fourth Quarter Fiscal Year 2017 update is intended to provide a
detailed analysis of progress in completing these projects within the
allotted time and budget of $11.9 million. Expenditures through the
Fourth Quarter totaled approximately $13.0 million. Approximately
109% of the Fiscal Year 2017 expenditure budget was spent (see
Attachment B).
This expenditure rate is largely due to an invoice received on
April 14, 2017 from the County of San Diego for work completed on the
Rancho San Diego Pump Station Rehabilitation project (S2027).
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
No fiscal impact as this is an informational item only.
STRATEGIC GOAL:
The Capital Improvement Program supports the District’s Mission
statement, “To provide high value water and wastewater services to
the to the customers of the Otay Water District, in a professional,
effective, and efficient manner” and the General Manager’s Vision, “A
District that is at the forefront in innovations to provide water
services at affordable rates, with a reputation for outstanding
customer service.”
LEGAL IMPACT:
None.
DM/RP:jf
P:\Forms\D-Construction\CIP Quarterly Reports\CIP Qtr Reports\FY 2017\Q4\Staff Report\BD 09-06-17 Staff
Report Fourth Quarter FY 2017 CIP Report (DM-RP).docx
Attachments: Attachment A – Committee Action
Attachment B - Fiscal Year 2017 Fourth Quarter CIP
Expenditure Report
Attachment C – Presentation
ATTACHMENT A
SUBJECT/PROJECT:
VARIOUS
Informational Item – Fourth Quarter Fiscal Year 2017
Capital Improvement Program Report
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee (Committee)
reviewed this item at a Committee Meeting held on August 22, 2017.
The Committee supported Staff’s recommendation.
NOTE:
The “Committee Action” is written in anticipation of the Committee
moving the item forward for Board approval. This report will be sent
to the Board as a Committee approved item, or modified to reflect any
discussion or changes as directed from the Committee prior to
presentation to the full Board.
FISCAL YEAR 2017
4th QUARTER REPORT
(Expenditures through 06/30/2017)
($000)
ATTACHMENT B
2017 06/30/17
CIP No. Description Project Manager
FY 2017
Budget Expenses Balance
Expense to
Budget % Budget Expenses Balance
Expense to
Budget % Comments
CAPITAL FACILITY PROJECTS -
P2040 Res - 1655-1 Reservoir 0.5 MG Cameron 20$ 17$ 3$ 85% 3,400$ 502$ 2,898$ 15%
Project is in the planning stages and currently
reviewing effort previously performed in 1999. Construction scheduled for 2020.
P2267 36-Inch Main Pumpouts and Air/Vacuum Ventilation Installations Marchioro 220 233 (13) 106% 735 693 42 94%
Construction completed in FY 2017 Q4. Project
one year warranty began June 28, 2017.
P2382 Safety and Security Improvements Payne 250 233 17 93% 2,811 2,807 4 100%Project completed and closed in FY 2017.
P2405 PL - 624/340 PRS, Paseo Ranchero and Otay Valley Road Cameron 5 - 5 0% 570 - 570 0%
In design with construction scheduled for 2022.
Tied to CIP P2553.
P2451 Otay Mesa Desalination Conveyance and Disinfection System Kennedy 50 196 (146) 392% 3,875 3,765 110 97%
EIR/EIS complete. Presidential Permit received from DOS. Meetings with DDW and AdR ongoing.
Source water testing ongoing.
P2453 SR-11 Utility Relocations Marchioro 250 22 228 9% 4,000 1,620 2,380 41%
Sequence/Segment 1 construction completed one
year warranty period in FY 17 Q4. Design for
Segment 2 (Enrico Fermi to border crossing); not
anticipated to begin until Q2 of FY 2018.
P2460 I.D. 7 Trestle and Pipeline Demolition Beppler 50 1 49 2% 600 5 595 1%
Environmental work was postponed until FY 2019,
a year prior to potential trestle demolition.
P2466 Regional Training Facility Coburn-Boyd 6 - 6 0% 300 288 12 96%Project completed and closed in FY 2017.
P2485 SCADA Communication System and Software Replacement Kerr 185 107 78 58% 2,314 1,774 540 77%
Work was originally scheduled for May 2017 (UPS
installation/Data Center for $72K); however,
installation was delayed until August 2017.
P2486 Asset Management - Info Master Water Implementation Zhao 25 - 25 0% 957 879 78 92%Project completed and closed in FY 2017.
P2494 Multiple Species Conservation Plan Coburn-Boyd 48 54 (6) 113% 950 908 42 96%
Project will be completed in FY 2018. Pace was
picked up in latter part of FY 2017, which caused a
slight overage of the budget for the fiscal year.
P2496 Otay Lakes Road Utility Relocations Martin 5 - 5 0% 325 283 42 87%Project completed and closed in FY 2017.
P2504 Regulatory Site Access Road and Pipeline Relocation Cameron 20 1 19 5% 900 331 569 37%Project is driven by County Fire/Cal Fire.
P2516 PL - 12-Inch, 640 Zone, Jamacha Road - Darby/Osage Marchioro - - - 0% 800 - 800 0%Preliminary work planned for FY 2020.
P2520 Motorola Mobile Radio Upgrade Martinez 30 4 26 13% 120 82 38 68%
Supplier was changed in third quarter FY 2017 due
to slow performance. Therefore, the remaining 8
radios will be purchased in FY 2018. The project will be completed and the CIP will be closed at that
time.
P2521 Large Meter Vault Upgrade Program Carey 100 43 57 43% 400 262 138 66%
Was able to raise one meter above ground,
however, second meter will not be raised until FY
2018. In addition, new vault lids were ordered, but
not received.
P2537 Operations Yard Property Acquisition Improvements Beppler 10 3 7 30% 775 731 44 94%
Warranty period completed in FY 2017 Q4. No significant issues encountered. Project completed
and closed in FY 2017.
P2541 624 Pressure Zone PRSs Marchioro 10 (1) 11 -10% 760 741 19 98%Project completed and closed in FY 2017.
P2547 District Administration Vehicle Charging Stations Cameron 85 13 72 15% 125 33 92 26%Construction to complete in FY 2018 Q1.
P2550 Fuel Island Upgrade Payne 112 113 (1) 101% 112 113 (1) 101%Project completed and closed in FY 2017.
P2551 Blossom Lane Helix WD and Otay WD Interconnection Beppler 20 7 13 35% 210 176 34 84%Project completed and closed in FY 2017.
P2552 South Barcelona Helix WD and Otay WD Interconnection Beppler 20 7 13 35% 210 172 38 82%
Project completed and closed in FY 2017. In one year warranty period.
P2553 Heritage Road Bridge Replacement and Utility Relocation Cameron 100 10 90 10% 1,430 15 1,415 1%
City of Chula Vista driven project. The City is
finalizing their environmental documents. Design to begin Summer/Fall 2017.
P2564 Administration Carpet Replacement Program Payne 5 189 (184) 3780% 215 189 26 88%Project completed and closed in FY 2017.
P2568 Technology Business Processes Improvement Kerr 180 121 59 67% 215 146 69 68%
Work was originally scheduled for June 2017 ($49K); however,
P2569 Metro Ethernet Implementation/ District Facilities - Pilot Kerr 45 52 (7) 116% 145 158 (13) 109%Project completed and closed in FY 2017.
P2570 SCADA Equipment & Infrastructure Enhancement Kerr - - - 0% - - - 0%No expenditures planned in FY 2017.
P2571 Datacenter Network Enhancement & Replacement of Infrastructure Componets Kerr - - - 0% 200 - 200 0%No expenditures planned in FY 2017.
P2572 Enterprise Resource Planning (ERP) Replacement Kerr - - - 0% 500 - 500 0%No expenditures planned in FY 2017.
P2584 Res - 657-1 and 657-2 Reservoir Demolitions Marchioro - - - 0% 720 - 720 0%Project scheduled for FY 2023.
R2077 RecPL - 24-Inch, 860 Zone, Alta Road - Alta Gate/Airway Beppler 20 109 (89) 545% 2,920 2,920 - 100%
Construction and reimbursement completed in FY
2017.
R2079 RecPL - 6-Inch, 450 Zone, Otay Valley Road - Otay Valley/Entertainment Beppler 10 - 10 0% 150 - 150 0%No work to begin until FY 2021.
R2109 Sweetwater River Wooden Trestle Improvement for the Recycled Water Forcemain Beppler 10 1 9 10% 375 354 21 94%Project completed and closed in FY 2017.
R2110 RecPS - 944-1 Optimization and Pressure Zone Modifications Marchioro 5 - 5 0% 200 130 70 65%Project completed and closed in FY 2017.
R2116 RecPL - 14-Inch, 927 Zone, Force Main Improvements Marchioro 1,000 1,214 (214) 121% 2,500 1,870 630 75%
Completion of work impacted by heavy rains in FY
2017 Q3. Remaining work scheduled for FY 2018 Q2 per environmental window.
R2117 RWCWRF Disinfection System Improvements Beppler 10 2 8 20% 1,520 113 1,407 7%
Awaiting final results of force main assessment to
complete cost-benefit analysis to determine scope of improvements.
FISCAL YEAR-TO-DATE, 06/30/17 LIFE-TO-DATE, 06/30/17
Y:\Board\CurBdPkg\ENGRPLAN\2018\BD 09-06-17\CIP FY 2017 Q4 Update (DanM)\Copy of FY17 4th qtr exp-FINAL.xlsx Page 1 of 4 8/17/2017
FISCAL YEAR 2017
4th QUARTER REPORT
(Expenditures through 06/30/2017)
($000)
ATTACHMENT B
2017 06/30/17
CIP No. Description Project Manager
FY 2017
Budget Expenses Balance
Expense to
Budget % Budget Expenses Balance
Expense to
Budget % Comments
FISCAL YEAR-TO-DATE, 06/30/17 LIFE-TO-DATE, 06/30/17
R2118 Steele Canyon Sewer PS Large Solids Handling Improvements Beppler 68 17 51 25% 75 22 53 29%
Design is completed. Will need to coordinate
construction with a shutdown of RWCWRF.
R2119 RWCWRF Automation & Security Upgrades Beppler 95 116 (21) 122% 300 150 150 50%
Implementation of safety improvements identified
in RWCWRF Master Plan completed in FY 2017 Q4.
R2120 RWCWRF Filtered Water Storage Tank Improvements Beppler 250 29 221 12% 500 29 471 6%
During budget process, decision to delay tank improvements until FY 2020 was made. Current
design effort will be phased over the next two
fiscal years.
R2122 Emergency Recycled Water Fire Hydrant Installations Cameron 15 1 14 7% 75 34 41 45%Project completed and closed in FY 2017.
R2123 Repurpose Otay Mesa Recycled Water Lines Beppler 35 - 35 0% 350 - 350 0%
Permanent Moratorium approved at May 3, 2017 Board Meeting. No activity on this project during
FY 2017.
R2124 RecPS - 927-1 Pump 5 Replacement Anderson 55 39 16 71% 55 39 16 71%
Pump installed. This project was completed and
closed in FY 2017.
S2012 San Diego County Sanitation District Outfall and RSD Outfall Replacement Beppler 150 91 59 61% 2,420 1,111 1,309 46%$91,185 invoice received 4/17/2017.
S2027 Rancho San Diego Pump Station Rehabilitation Beppler 50 2,743 (2,693) 5486% 3,500 3,043 457 87%$2.7 M invoice received on 4/17/2017.
S2033 Sewer System Rehabilitation Beppler 200 990 (790) 495% 3,000 2,990 10 100%
Construction contract accepted in FY 17 Q4. One year warranty period started in Q4.
S2043 RWCWRF Sludge Handling System Beppler 1 - 1 0% 47 40 7 85%
No expenses this fiscal year. Water Reclamation
Design As-Needed consultant will review and update report in FY 2018.
S2047 Asset Management - Info Master Sewer Implementation Zhao - - - 0% 58 - 58 0%No budget in FY 2017.
Total Capital Facility Projects Total: 3,825 6,777 (2,952) 177%46,719 29,518 17,201 63%
REPLACEMENT/RENEWAL PROJECTS
P2083 PS - 870-2 Pump Station Replacement Marchioro 390$ 679 (289) 174% 17,000$ 2,343 14,657 14%
Construction contract bids opened in FY 2017 Q4.
Project award and Notice to Proceed scheduled for
July 2017.
P2174 PS - 1090-1 Pump Station Replacement (400 gpm) Marchioro 1 - 1 0% 1,500 4 1,496 0%Preliminary work planned for FY 2019.
P2400 PL - 20-Inch Pipeline Replacement, 711 Zone, Otay Lakes Road - at Santa Paula Marchioro - - - 0% 2,000 - 2,000 0%Preliminary work planned for FY 2020.
P2493 624-2 Reservoir Interior/Exterior Coating Cameron 60 26 34 43% 1,675 1,569 106 94%
Warranty repairs to the interior coating began in
FY 2017 Q4.
P2507 East Palomar Street Utility Relocation Cameron 70 6 64 9% 890 723 167 81%
2 of 3 Invoices sent to Caltrans. Working with
Caltrans on 3rd Invoice which requires costs from
Caltrans Construction Dept. Invoices to be finalized in FY 2018 Q1.
P2508 Pipeline Cathodic Protection Replacement Program Marchioro 300 204 96 68% 725 453 272 62%
Completion of work impacted by heavy rains in FY
2017 Q3. Remaining work scheduled for FY 2018 Q2 per environmental window.
P2518 803-3 Reservoir Interior/Exterior Coating Cameron 40 16 24 40% 700 661 39 94%Project completed and closed in FY 2017.
P2519 832-2 Reservoir Interior/Exterior Coating Cameron 65 23 42 35% 750 692 58 92%Project completed and closed in FY 2017.
P2529 711-2 Reservoir Interior & Exterior Coating Cameron 360 443 (83) 123% 840 803 37 96%
Construction completed FY 2017 Q2. Project is in
the 2 year warranty period.
P2530 711-1 Reservoir Interior & Exterior Coating Cameron 90 49 41 54% 1,040 954 86 92%
Construction completed FY 2017 Q2. Project is in the 2 year warranty period.
P2531 944-1 Reservoir Interior & Exterior Coating Cameron 20 8 12 40% 380 318 62 84%
Construction contract completed FY 2016 Q4.
Currently in two year warranty period.
P2532 944-2 Reservoir Interior & Exterior Coating Cameron 20 - 20 0% 1,020 937 83 92%
Construction contract completed FY 2016 Q4.
Currently in two year warranty period.
P2533 1200-1 Reservoir Interior & Exterior Coating Cameron 10 7 3 70% 810 7 803 1%
Project is in the Planning Phase. Construction to begin in FY 2019.
P2534 978-1 Reservoir Interior & Exterior Coating Cameron 615 497 118 81% 715 497 218 70%
Project behind schedule due to unsatisfactory
progress by contractor. Reservoir scheduled to be
completed and placed into service in FY 2018 Q1.
P2535 458-2 Reservoir Interior & Exterior Coating & Upgrades Cameron 20 4 16 20% 855 777 78 91%
Construction contract completed FY 2016 Q4. Currently in two year warranty period.
P2538 Administration and Operations Building Fire Sprinkler Replacement Program Cameron 10 7 3 70% 110 96 14 87%Project completed and closed in FY 2017.
P2539 South Bay Bus Rapid Transit (BRT) Utility Relocations Cameron 100 9 91 9% 1,090 888 202 81%
SANDAG driven project. SANDAG has delayed the schedule for this project.
P2542 850-3 Reservoir Interior Coating Cameron 50 - 50 0% 630 527 103 84%
Construction contract completed FY 2016 Q2.
Currently in two year warranty period.
P2543 850-1 Reservoir Interior/Exterior Coating Cameron 10 6 4 60% 875 6 869 1%
Project is in the Planning Phase. Construction to
begin in FY 2019.
P2544 850-2 Reservoir Interior/Exterior Coating Cameron 835 87 748 10% 1,070 87 983 8%
Project behind schedule due to unsatisfactory progress by contractor. Reservoir scheduled to be
completed and placed into service in FY 2018 Q2.
Y:\Board\CurBdPkg\ENGRPLAN\2018\BD 09-06-17\CIP FY 2017 Q4 Update (DanM)\Copy of FY17 4th qtr exp-FINAL.xlsx Page 2 of 4 8/17/2017
FISCAL YEAR 2017
4th QUARTER REPORT
(Expenditures through 06/30/2017)
($000)
ATTACHMENT B
2017 06/30/17
CIP No. Description Project Manager
FY 2017
Budget Expenses Balance
Expense to
Budget % Budget Expenses Balance
Expense to
Budget % Comments
FISCAL YEAR-TO-DATE, 06/30/17 LIFE-TO-DATE, 06/30/17
P2545 980-1 Reservoir Interior Exterior Coating Cameron 290 191 99 66% 1,455 1,188 267 82%
Construction completed FY 2017 Q2. Project is in
the 2 year warranty period.
P2546 980-2 Reservoir Interior/Exterior Coating Cameron - - - 0% 1,450 - 1,450 0%
Design and construction contract advertisement scheduled for FY 2018 Q1.
P2555 Administration and Operations Parking Lot Improvements Cameron 275 71 204 26% 500 119 381 24%Construction to complete in FY 2018 Q1.
P2557 520 Res Recirculation Pipeline Chemical Supply and Analyzer Feed Replacement Project Beppler 50 23 27 46% 100 33 67 33%
Design at 90%; construction anticipated to occur in FY 2018 Q2.
P2559 Pressure Vessel Repair and Replacement Program Marchioro 65 204 (139) 314% 650 250 400 38%
RWCWRF surge tank and piping completed in FY 2017 Q3. Currently in one year warranty period.
P2561 Res - 711-3 Reservoir Cover/Liner Replacement Marchioro 1 6 (5) 600% 1,800 7 1,793 0%Project scheduled for FY 2021.
P2562 Res - 571-1 Reservoir Cover/Liner Replacement Marchioro 90 46 44 51% 2,600 46 2,554 2%
Construction contract bids opened in FY 2017 Q4.
Project award and Notice to Proceed scheduled for
July 2017.
P2563 Res - 870-1 Reservoir Cover/Liner Replacement Marchioro 1 3 (2) 300% 1,000 3 997 0%Project scheduled for FY 2022.
P2565 803-2 Reservoir Interior/Exterior Coating & Upgrades Cameron - - - 0% 940 - 940 0%Project scheduled for FY 2020.
P2566 520-2 Reservoir Interior/Exterior Coating & Upgrades Cameron - - - 0% 1,500 - 1,500 0%Project scheduled for FY 2021.
P2567 1004-2 Reservoir Interior/Exterior Coating & Upgrades Cameron - - - 0% 905 - 905 0%Project scheduled for FY 2022.
P2573 PL - 12-Inch Pipeline Replacement, 803 Zone, Hillsdale Road Beppler 160 238 (78) 149% 1,750 238 1,512 14%
Design completed and advertised for bids in Q4.
Award of contract in FY2018 Q1.
P2574 PL - 12-Inch and 14-inch Pipeline Replacement, 803 and 978 Zone, Vista Grande, Pence Drive Beppler 50 78 (28) 156% 2,750 78 2,672 3%
Design started in FY 2017 Q4 including surveying
and utility location services.
P2578 PS - 711-2 (PS 711-1 Replacement and Expansion) - 14,000 gpm Marchioro - - - 0% 6,600 - 6,600 0%Preliminary work planned for FY 2021.
P2579 Temporary Lower Otay Pump Station Improvements Beppler 140 1 139 1% 140 1 139 1%Project completed and closed in FY 2017.P2592 East H Street Bike Lane Utility Coordination Beppler 50 - 50 0% 50 - 50 0%Project completed and closed in FY 2017.
P2593 458-1 Reservoir Interior/Exterior Coating & Upgrades Cameron - - - 0% 840 - 840 0%Project scheduled for FY 2022.
P2594 Large Meter Replacement Carey 240 253 (13) 105% 485 253 232 52%On budget.
P2604 AMR Change Out Carey 1,300 1,266 34 97% 1,300 1,267 33 97%On budget.
R2111 RWCWRF - RAS Pump Replacement Beppler 10 - 10 0% 570 555 15 97%Project completed and closed in FY 2017.
R2112 450-1 Disinfection Facility Rehabilitation Cameron 25 6 19 24% 265 219 46 83%Project completed and closed in FY 2017.
R2121 Res - 944-1 Reservoir Cover/Liner Replacement Marchioro 1 - 1 0% 1,400 19 1,381 1%Project scheduled for FY 2021.
R2143 AMR Change Out Carey 50 43 7 86% 50 43 7 86%
Project is on track; labor costs were lower than
anticipated which resulted in lower expenses than
budgeted.
S2024 Campo Road Sewer Main Replacement Beppler 50 453 (403) 906% 8,500 1,568 6,932 18%
Construction project awarded in FY 2017 Q4.
Notice to Proceed scheduled for FY 2018 Q1. FY
2017 budget exceeded largely due to easement acquisition costs.
S2044 Trenchless Sewer Rehabilitation Beppler 500 104 396 21% 550 104 446 19%
Construction started in FY 2017 Q4; contractor
delayed much of his work into FY 2018 Q1.
S2045 Fuerte Drive Sewer Relocation Beppler 190 60 130 32% 200 60 140 30%
Completion of design and bidding of project occurred in FY 2017 Q4. Award of contract to
occur in FY 2018 Q1.
S2046 RWCWRF - Aeration Panels Replacement Beppler 250 78 172 31% 450 78 372 17%
Selection of consultant to prepare PDR for system
replacement to occur in FY 2018 Q1.
S2048 Hillsdale Road Sewer Repairs Beppler 100 57 43 57% 500 57 443 11%
Design completed and advertised for bids in FY 2017 Q4. Award of contract in FY 2018 Q1.
S2049 Calavo Basin Sewer Rehabilitation - Phase 2 Beppler 20 1 19 5% 1,000 1 999 0%Project scheduled for FY 2019.
S2050 Rancho San Diego Basin Sewer Rehabilitation - Phase 2 Beppler - - - 0% 300 - 300 0%Project scheduled for FY 2021.
S2051 RWCWRF - Headworks Improvements Beppler - - - 0% 750 - 750 0%Preliminary work scheduled for FY 2018.
S2052 RWCWRF - Access Roads Repaving Cameron - - - 0% 750 - 750 0%Project rescheduled for FY 2023.
S2053 RWCWRF - Sedimentation Basins Refurbishment Beppler - - - 0% 600 - 600 0%Project scheduled for FY 2018.
S2054 Calavo Basin Sewer Rehabilitation - Phase 3 Beppler - - - 0% 300 - 300 0%Project scheduled for FY 2022.
Total Replacement/Renewal Projects Total: 6,974 5,253 1,721 75%77,675 18,529 59,146 24%
CAPITAL PURCHASE PROJECTS
P2282 Vehicle Capital Purchases Rahders 197$ 228 (31) 116% 5,049$ 3,863 1,186 77%
Budgeted vehicles received May and June of FY
2017. Additional $33.8K advanced from FY 2018
to FY 2017.
P2285 Office Equipment and Furniture Capital Purchases Payne 15 2 13 13% 589 554 35 94%Project completed and closed in FY 2017.
P2286 Field Equipment Capital Purchases Rahders 38 45 (7) 118% 1,634 1,403 231 86%
Reason for overage is the failure and replacement
of the LOPS pump engine. Lower Otay Pump Station and Gen replacement/3"
waste backwash pump for Treatment Plant Genset
order will be delivered in August 2018.
P2366 APCD Engine Replacements and Retrofits Rahders 820 659 161 80% 3,371 3,210 161 95%Project completed and closed in FY 2017.
-
Total Capital Purchase Projects Total: 1,070 934 136 87%10,643 9,030 1,613 85%
Y:\Board\CurBdPkg\ENGRPLAN\2018\BD 09-06-17\CIP FY 2017 Q4 Update (DanM)\Copy of FY17 4th qtr exp-FINAL.xlsx Page 3 of 4 8/17/2017
FISCAL YEAR 2017
4th QUARTER REPORT
(Expenditures through 06/30/2017)
($000)
ATTACHMENT B
2017 06/30/17
CIP No. Description Project Manager
FY 2017
Budget Expenses Balance
Expense to
Budget % Budget Expenses Balance
Expense to
Budget % Comments
FISCAL YEAR-TO-DATE, 06/30/17 LIFE-TO-DATE, 06/30/17
DEVELOPER REIMBURSEMENT PROJECTS
P2325 PL-10" to 12" Oversize, 1296 Zone, PB Road-Rolling Hills Hydro PS/PB Bndy Beppler 3$ - 3 0% 22$ 19 3 86%Project completed and closed in FY 2017.
P2403 PL - 12-inch, 624 Zone, Heritage Road - Olympic/Otay Valley Beppler - - - 0% 550 - 550 0%
CIP updated to reflect changes in Village 3 SAMP
and Water Facilities Master Plan.
P2556 HWY 94 Upsized Utility Relocations at Melody Lane Beppler 1 - 1 0% 100 - 100 0%Project closed in FY 2017.
R2084 RecPL - 20-Inch, 680 Zone, Village 2 - Heritage/La Media Beppler 10 - 10 0% 365 1 364 0%
Under construction in FY 2017. Request for
reimbursement anticipated in FY 2018.
Total Developer Reimbursement Projects Total: 14 - 14 0%1,037 20 1,017 2%
109 11,883$ 12,964$ (1,081)$ 109% 136,074$ 57,097$ 78,977$ 42%
Y:\Board\CurBdPkg\ENGRPLAN\2018\BD 09-06-17\CIP FY 2017 Q4 Update (DanM)\Copy of FY17 4th qtr exp-FINAL.xlsx Page 4 of 4 8/17/2017
Otay Water District
Capital Improvement Program
Fiscal Year 2017
Fourth Quarter
(through June 30, 2017)
Attachment C
978-1 (0.5 MG) –Application of Finish Coat to Ceiling
4/20/2017
Background
The approved CIP Budget for Fiscal Year 2017
consists of 90 projects that total $11.9 million. These
projects are broken down into four categories.
1.Capital Facilities $ 3.8 million
2.Replacement/Renewal $ 7.0 million
3.Capital Purchases $ 1.1 million
4.Developer Reimbursement $ 14.0 thousand
Overall expenditures through the Fourth Quarter of
Fiscal Year 2017 totaled $13.0 million, which is
approximately 109% of the Fiscal Year budget.
2
Fiscal Year 2017
Fourth Quarter Update
($000)
CIP
CAT Description FY 2017
Budget
FY 2017
Expenditures
%
FY 2017
Budget
Spent
Total
Life-to-Date
Budget
Total
Life-to-Date
Expenditures
%
Life-to-Date
Budget
Spent
1 Capital
Facilities $3,825 $6,777 177% $46,719 $29,518 63%
2 Replacement/
Renewal $6,974 $5,253 75% $77,675 $17,262 22%
3 Capital
Purchases $1,070 $934 87% $10,643 $9,030 85%
4 Developer
Reimbursement $14 $0 0% $1,037 $20 2%
Total:
$11,883 $12,964 109% $136,074 $55,830 41%
3
Fiscal Year 2017
Fourth Quarter
CIP Budget Forecast vs. Expenditures
4
$11,883,000
$12,964,000
$-
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
FISCAL YEAR PERIOD IN MONTHS
Budget Forecast
Total Expenditures
Annual CIP Expenditures vs. Budget
5
76%
61%
78%
64%61%
92%90%
109%
‐
20
40
60
80
100
120
2010 2011 2012 2013 2014 2015 2016 2017
Pe
r
c
e
n
t
Co
m
p
l
e
t
e
Fiscal Year
6
CIP Projects in Construction
36-Inch La Presa Air-
Vac Valve Relocations
(P2267)
Relocation of 6
existing potable water
air-vacuum/air-release
(AVAR) valves to
above ground locations
outside the road
surface.
$0.70M Budget
Start: November 2016
Completed: May 2017
7
AVAR No. 2 – Completed Installation
Division Nos. 3 and 5
Locations:
2 locations along
Jamacha Blvd.
north of Trace
Road.
4 locations along
SR 94/Campo Road
east of Jamacha
Blvd.
6/16/2017
CIP Projects in Construction
978-1 & 850-2
Reservoirs
Interior/Exterior
Coating & Upgrades
Project (P2534/P2544)
Remove and replace
existing interior and
exterior coatings.
Construct structural
upgrades to increase
the service life.
$1.79M Budget
Start: November 2016
Completion: October
2017 8
978-1 (0.5 MG) – Exterior Surface
Preparation Progress
Division Nos. 3 and 5
Locations:
978-1 is located on
Pence Drive.
850-2 is located on
Ledgeside Street.
5/18/2017
Construction Contract Status
9
PROJECT TOTAL %
P2529 P2530
711-1 &711-2 Reservoir Interior/Exterior Coating & Upgrades
Advanced Industrial Services, Inc.$1,103,715 $1,195,695 $14,271 1.3% $1,209,966 $1,209,966 1.2% 100.0%
Completed September 2016
P2545 980-1 Reservoir Interior/Exterior Coating & Upgrades
Advanced Industrial Services, Inc.$769,000 $876,500 $8,115 1.1% $884,615 $884,615 0.9% 100.0%
Completed August 2016
S2033
Rancho San Diego Basin Sewer Rehabilitation - Phase 1
Transtar $951,470 $970,970 $143,211 15.1% $1,114,181 $1,104,181 14.7% 99.1%
Completed November 2016
P2267 36-Inch La Presa Air-Vac Valve Relocations
Underground Pipeline Solutions Inc.$148,815 $157,315 ($318) -0.2% $151,247 $151,247 -3.9% 100.0%
Completed May 2017
P2534 P2544
978-1 & 850-2 Reservoir Interior/Exterior Coating & Upgrades
Blastco Inc. $963,280 $1,106,200 $0 0.0% $967,130 $352,389 -12.6% 36.4%
October 2017
P2559 RWCWRF Replacement Surge Tank Foundation
Fordyce Construction Inc.$22,591 $32,591 $0 0.0% $22,591 $22,591 -30.7% 100.0%
Completed January 2017
S2044 Trenchless Sewer Rehabilitation Insituform Technologies, LLC $353,954 $373,954 $0 0.0% $353,954 $0 -5.3% 0.0%
August 2017
P2555 P2547
OWD Administration & Operations Parking Lot Improvements Ph. 1 - Lighting and Vehicle Charging Station
Ace Electric, Inc. $344,495 $369,495 $1,090 0.3% $345,585 $0 -6.5% 0.0%
September 2017
S2024 Campo Road Sewer Replacement Project
Wier Construction Corporation $7,623,281 $7,816,781 $0 0.0% $7,623,281 $0 -2.5% 0.0%April 2019
P2508 R2116
14-Inch Force Main Rehabilitation Project
Charles King Company Inc.$1,045,100 $1,101,250 $36,285 3.5% $1,085,385 $841,150 -1.4% 77.5%
December 2017
TOTALS: $13,325,701 $14,000,751 $202,653 1.5%$13,757,934 $4,566,138 -1.7%
**THIS CHANGE ORDER RATE INCLUDES THE CREDIT FOR UNUSED ALLOWANCES
*NET CHANGE ORDERS DO NOT INCLUDE ALLOWANCE ITEM CREDITS. IT'S A TRUE CHANGE ORDER PERCENTAGE FOR THE PROJECT
CIP NO. PROJECT TITLE CONTRACTOR
BASE BID AMOUNT
CONTRACT AMOUNT W/ ALLOWANCES
% CHANGE ORDERS W/ ALLOWANCE CREDIT**
% COMPLETE
EST. COMP. DATE
NET CHANGE ORDERS LTD*
FY 2017 CIP CONSTRUCTION PROJECTS
CURRENT CONTRACT AMOUNT
TOTAL EARNED TO DATE
Consultant Contract Status
Consultant Contract Status
Consultant Contract Status
12
QUESTIONS?QUESTIONS?
13