HomeMy WebLinkAbout02-21-19 EO&WR Committee PacketOTAY WATER DISTRICT
ENGINEERING, OPERATIONS & WATER RESOURCES COMMITTEE MEETING
and
SPECIAL MEETING OF THE BOARD OF DIRECTORS
2554 SWEETWATER SPRINGS BOULEVARD
SPRING VALLEY, CALIFORNIA
Board Room
THURSDAY
February 21, 2019
12:00 P.M.
This is a District Committee meeting. This meeting is being posted as a special meeting
in order to comply with the Brown Act (Government Code Section §54954.2) in the event that
a quorum of the Board is present. Items will be deliberated, however, no formal board actions
will be taken at this meeting. The committee makes recommendations
to the full board for its consideration and formal action.
AGENDA
1. ROLL CALL
2. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO
SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S JU-
RISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
DISCUSSION ITEMS
3. APPROVE A FIFTH AMENDMENT WITH CAROLLO ENGINEERS, INC. FOR THE
DESIGN AND CONSTRUCTION SUPPORT OF THE 870-2 PUMP STATION PRO-
JECT IN AN AMOUNT NOT-TO-EXCEED $88,352 (MARTIN) [5 minutes]
4. SECOND QUARTER OF FISCAL YEAR 2019 CAPITAL IMPROVEMENT PROGRAM
REPORT (MARTIN) [5 minutes]
5. FISCAL YEAR 2019 MID-YEAR STRATEGIC PLAN UPDATE (SEGURA) [10 minutes]
6. ADJOURNMENT
BOARD MEMBERS ATTENDING:
Tim Smith, Chair
Gary Croucher
2
All items appearing on this agenda, whether or not expressly listed for action, may be delib-
erated and may be subject to action by the Board.
The Agenda, and any attachments containing written information, are available at the Dis-
trict’s website at www.otaywater.gov. Written changes to any items to be considered at the
open meeting, or to any attachments, will be posted on the District’s website. Copies of the
Agenda and all attachments are also available through the District Secretary by contacting
her at (619) 670-2280.
If you have any disability that would require accommodation in order to enable you to partici-
pate in this meeting, please call the District Secretary at 670-2280 at least 24 hours prior to
the meeting.
Certification of Posting
I certify that on February 15, 2019 I posted a copy of the foregoing agenda near the
regular meeting place of the Board of Directors of Otay Water District, said time being at least
24 hours in advance of the meeting of the Board of Directors (Government Code Section
§54954.2).
Executed at Spring Valley, California on February 15, 2019.
/s/ Susan Cruz, District Secretary
STAFF REPORT
TYPE MEETING: Regular Board
MEETING DATE: March 6, 2019
SUBMITTED BY:
Dan Martin
Assistant Chief of
Engineering
PROJECT: P2083-
001103
DIV. NO. 2
APPROVED BY:
Rod Posada, Chief, Engineering
Mark Watton, General Manager
SUBJECT: Fifth Amendment to Carollo Engineers, Inc. Professional
Engineering Services Contract for Design and Construction
Support of the 870-2 Pump Station Project
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board)
authorize the General Manager to execute a Fifth Amendment with
Carollo Engineers, Inc. (Carollo) for design and construction support
of the 870-2 Pump Station Project in an amount not-to-exceed
$88,352.00 (see Exhibit A for Project location and Exhibit B for
Project detail map).
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To obtain Board authorization for the General Manager to execute a
Fifth Amendment with Carollo Engineers, Inc. (Carollo) (see Exhibit
C) for design and construction support of the 870-2 Pump Station
Project in an amount not-to-exceed $88,352.00.
2
ANALYSIS:
On October 11, 2013, the District entered into an agreement in the
amount of $624,910 with Carollo for preliminary and final design and
construction support of the 870-2 Pump Station Project. The First
Amendment, in the amount of $29,000, for a three dimensional model of
the pump station building and associated mechanical and electrical
equipment, was executed June 16, 2014. The Second Amendment, in the
amount of $106,500, to perform additional surge analysis, prepare
cost estimates, design a new Roll (571-1) Reservoir outlet, and
perform additional survey and potholing work, was executed
October 15, 2015. The Third Amendment, in the amount of $42,700, for
the design and preparation of cost estimates for a new reservoir
recirculation pipe for Roll (571-1) Reservoir, was executed on
July 7, 2016. The Roll (571-1) recirculation and outlet piping was
designed and included as part of the 870-2 Pump Station budget for
the station’s yard piping.
The Fourth Amendment in the amount of $209,418 was executed on
July 19, 2017. The Fourth Amendment provided additional design
support during construction based on the advertised construction
contract and specifications. This support includes submittal review
and responses to requests for information (RFIs). Examples of the
critical items that have been reviewed by the designer during
construction of the 870-2 Pump Station include, but are not limited
to, the station pumps, engine drive systems, and building systems.
The Fourth Amendment also provided for assistance during the startup
and commissioning phase of the new 870-2 Pump Station.
As of December 2018, the physical construction of the 870-2 Pump
Station is approximately 56% percent complete. In total, the
Construction team, which includes the Construction Manager, Project
Design team, and District staff have responded to 292 submittals and
158 RFI’s from the contractor since July 2016. Due to the complexity
of the Project, including the Roll (571-1) Reservoir recirculation
system and the station’s chemical system and engines, the original
level of submittal review and RFI response estimated for the Project
has been exceeded. A review of the construction contact and
specifications concludes that this level of response represents
approximately 70 percent of the anticipated submittals and RFI’s
needed to complete the Project.
The proposed Fifth Amendment is to provide additional design support
during the construction of the Project. The additional design
support will provide an increased level of submittal review and
responses to RFIs needed for contract completion. The Fifth
3
Amendment rebalances tasks that have been completed and also
preserves remaining tasks including support for startup and
commissioning, change orders, and issuance of record drawings.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
The total budget for CIP P2083, as approved in the FY 2019 budget, is
$18,950,000. Total expenditures, plus outstanding commitments and
forecast, are $18,949,586. See Attachment B for the budget detail.
Based on a review of the financial budget, the Project Manager
anticipates that the budget for CIP P2083 is sufficient to support
the Project.
The Finance Department has determined that, under the current rate
model, 100% of the funding will be available from the Replacement
Fund.
STRATEGIC GOAL:
This Project supports the District’s Mission statement, “To provide
exceptional water and wastewater service to its customers, and to
manage District resources in a transparent and fiscally responsible
manner” and the District’s Vision, “To be a model water agency by
providing stellar service, achieving measurable results, and
continuously improving operational practices.”
LEGAL IMPACT:
None.
DM/RP:jf
P:\WORKING\CIP P2083 870-2 Pump Station Replacement\Staff Reports\BD 03-06-19\BD-03-06-19 Carollo 5th
Amendment_Construction Support (DM).docx
Attachments: Attachment A – Committee Action
Attachment B – Budget Detail
Exhibit A – Location Map
Exhibit B – Project Detail Map
Exhibit C – Fifth Amendment
ATTACHMENT A
SUBJECT/PROJECT:
P2083-001103
Fifth Amendment to Carollo Engineers, Inc. Professional
Engineering Services Contract for Design and Construction
Support of the 870-2 Pump Station Project
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee
(Committee) reviewed this item at a meeting held on February 21,
2019. The Committee supported staff's recommendation.
NOTE:
The “Committee Action” is written in anticipation of the Committee
moving the item forward for Board approval. This report will be sent
to the Board as a Committee approved item, or modified to reflect any
discussion or changes as directed from the Committee prior to
presentation to the full Board.
ATTACHMENT B – Budget Detail
SUBJECT/PROJECT:
P2083-001103
Fifth Amendment to Carollo Engineers, Inc. Professional
Engineering Services Contract for Design and Construction
Support of the 870-2 Pump Station Project
Date Updated: 1/31/19
Budget
18,950,000
Planning
Consultant Contracts 48,000 31,005 16,995 48,000 HELIX ENVIRONMNTL PLANNING INC
17,094 17,094 - 17,094 JONES & STOKES ASSOCIATES INC
210,674 210,674 - 210,674 ICF JONES & STOKES INC
Regulatory Agency Fees 2,109 2,109 - 2,109 CA DEPT OF FISH & WILDLIFE
720 720 - 720 CALIFORNIA REGIONAL WATER
1,570 1,570 - 1,570 SAN DIEGO COUNTY WATER AUTH
1,760 1,760 - 1,760 STATE WATER RESOURCES
Service Contracts 2,260 2,260 - 2,260 COUNTY OF SAN DIEGO
164 164 - 164 SAN DIEGO DAILY TRANSCRIPT
505 505 - 505 THE SAN DIEGO UNION-TRIBUNE
Standard Salaries 179,431 179,431 - 179,431
Fixed Asset 580,444 580,444 - 580,444
Total Planning 1,044,731 1,027,737 16,995 1,044,731
Design 001102
Consultant Contracts 136 136 - 136 THE WATCHLIGHT CORPORATION
4,850 4,850 - 4,850 BURKETT & WONG ENGINEERS INC
14,068 14,068 - 14,068 SOUTHERN CALIFORNIA SOIL
3,034 3,034 - 3,034 RICK ENGINEERING COMPANY
4,625 4,625 - 4,625 ROGER B WOODHULL
22,149 22,149 - 22,149 NINYO & MOORE GEOTECHNICAL AND
10,484 10,484 - 10,484 HUNSAKER & ASSOCIATES
6,086 6,086 - 6,086 HDR ENGINEERING INC
682,870 682,870 - 682,870 CAROLLO ENGINEERS INC
7,974 7,974 - 7,974 AEGIS ENGINEERING MGMT INC
Regulatory Agency Fees 3,694 3,694 - 3,694 SAN DIEGO GAS & ELECTRIC
16,511 16,511 - 16,511 COUNTY OF SAN DIEGO
Service Contracts 98 98 - 98 DAILY JOURNAL CORPORATION
Standard Salaries 677,054 677,054 - 677,054
Supplier Contracts 5,350 5,350 - 5,350 INLAND AERIAL SURVEYS INC
Total Design 1,458,983 1,458,983 - 1,458,983
Construction
Construction Contracts - - -
13,688,835 6,585,021 7,103,814 13,688,835 PACIFIC HYDROTECH CORPORATION
720,465 346,580 373,885 720,465 PACIFIC WESTERN BANK
Consultant Contracts 329,658 329,281 377 329,658 CAROLLO ENGINEERS INC
88,352 - 88,352 88,352 CAROLLO ENGINEERS INC AMENDMENT 5
1,319 1,319 - 1,319 NINYO & MOORE GEOTECHNICAL AND
17,623 17,623 - 17,623 RBF CONSULTING
780,772 395,496 385,277 780,772 MICHAEL BAKER INT'L INC
438 438 - 438 NINYO & MOORE GEOTECHNICAL
OTHER AGENCY FEES 3,334 3,334 - 3,334 COUNTY OF SAN DIEGO
164,774 164,774 - 164,774 SAN DIEGO GAS & ELECTRIC
Professional Legal Fees 276 276 - 276 ARTIANO SHINOFF
280 280 - 280 STUTZ ARTIANO SHINOFF
Service Contracts 3,628 3,628 - 3,628 MAYER REPROGRAPHICS INC
119 119 - 119 SAN DIEGO DAILY TRANSCRIPT
Standard Salaries 210,000 131,452 78,548 210,000
20,000 20,000 Security System
30,000 30,000 County Access Road Inspection
126,000 126,000 Environmental Offsite Mitigation
10,000 10,000 AT&T Connection
Contingency 250,000 - 250,000 250,000 1.7% of Construction Contract
Total Construction 16,259,872 7,979,620 8,466,252 16,445,872
Grand Total 18,763,586 10,466,339 8,483,247 18,949,586
Vendor/Comments
Otay Water District
p2083-PS -870-2 Pump Station
Committed Expenditures
Outstanding
Commitment &
Forecast
Projected Final
Cost
OTAY WATER DISTRICT870-2 PUMP STATIONLOCATION MAP
EXHIBIT A
CIP P2083F
P:\WORKING\CIP P2083 870-2 Pump Station Replacement\Graphics\Exhibits-Figures\Exhibit A, Location Map, May 2016.mxd
ROLLRESERVOIR(571-1)
LOW HEADPUMP STATION
HIGH HEADPUMPSTATION
FOR PROJECT DETAILSEE EXHIBIT B
ACCESS FROMALTA RD
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VICINITY MAP
PROJECT SITE
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OTAY WATER DISTRICT870-2 PUMP STATIONPROJECT DETAIL MAP
EXHIBIT B
CIP P2083F
P:\WORKING\CIP P2083 870-2 Pump Station Replacement\Graphics\Exhibits-Figures\Exhibit B, Project Detail Map, May 2016.mxd
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Legend
ExistingEasementOWD
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ExistingWaterOWD
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P:\WORKING\CIP P2083 870-2 Pump Station Replacement\Agreements-Contracts-RFPs\Civil Consultant\New Selection
(Carollo)\Agreement\Amendments\Fifth Amendment\Fifth amendment to Carollo agreement.doc
FIFTH AMENDMENT TO AGREEMENT
BETWEEN OTAY WATER DISTRICT AND
CAROLLO ENGINEERS, INC. RELATIVE TO
PRELIMINARY AND FINAL DESIGN AND CONSTRUCTION SUPPORT
FOR THE 870-2 PUMP STATION PROJECT
This Fifth Amendment (“Amendment”) to the original Agreement for Preliminary and
Final Design and Construction Support Services is made and entered into as of the _____ day
of March, 2019, by and between OTAY WATER DISTRICT ("District"), and CAROLLO
ENGINEERS, INC., a California corporation, ("Consultant").
R E C I T A L S
A. District and Consultant entered into that certain Agreement for Professional
Services dated October 11, 2013, (the "Original Agreement"), under which Consultant agreed to
provide the services therein described in connection with the District’s 870-2 Pump Station
Project (the “Services”). The Original Agreement was amended on June 16, 2014 (the
“Amended Original Agreement”) and on October 15, 2015 (the “Second Amended Original
Agreement”) and on July 7, 2016 (the “Third Amended Original Agreement”) and on July 19,
2017 (the “Fourth Amended Original Agreement”). .
B. The Second Amended Original Agreement is due to expire on June 30, 2019,
and the Design Services are complete.
C. The Consultant has requested an increase in the Fourth Amended Original
Agreement amount to provide additional construction services as requested by the District.
D. District and Consultant desire to enter into this Fifth Amendment to increase the
compensation to Consultant for the additional services requested, extend the term of completion
of the Services, and to amend certain specific terms and conditions of the Fourth Amended
Original Agreement as indicated below,
NOW, THEREFORE, in consideration of the foregoing and the mutual promises and
covenants hereinafter contained, the parties agree as follows:
1. Exhibit A to the Original Agreement, Exhibit A to the First Amendment, Exhibit A
to the Second Amendment, Exhibit A to the Third Amendment, and Exhibit A to the Fourth
Amendment, setting forth the Services to be provided by Consultant, is hereby amended and
supplemented by the Consultant’s letter proposal dated January 8, 2019, attached to this
Amendment and incorporated herein by reference.
2. The parties agree that the aggregate amount paid by the District to the
Consultant for the Services rendered by Consultant in excess of the Original Agreement, as
amended by the First, Second, Third, and Fourth Amendments, shall not exceed Eighty Eight
Thousand Three Hundred Fifty Two Dollars ($88,352). Accordingly, the total compensation paid
by the District for Services described in the Original Agreement, as amended by the First,
Second, Third, and Fourth Amendment, and this Fifth Amendment shall not exceed One Million
One Hundred Thousand Eight Hundred Eighty Dollars ($1,100,880).
3. Pursuant to the Second Amended Original Agreement, the parties agreed that
the Services would be completed on or prior to June 30, 2019. The parties hereby agree that
the term of the Original Agreement, as amended, is hereby extended to December 31, 2019 and
all Services and work contemplated under the Original Agreement, as amended, shall be
completed to the District’s satisfaction on or prior to that date.
4. The parties agree that all terms and conditions of the Original Agreement, as
amended by the First, Second, Third, and Fourth Amendments, not modified or amended by this
Amendment, including without limitation all indemnity and insurance requirements, are and shall
remain in full force and effect.
5. This Fifth Amendment is subject to the venue, choice of law and interpretation
provisions of the Original Agreement.
IN WITNESS WHEREOF, the parties have caused this Amendment to be executed as of
the day and year first above written.
OTAY WATER DISTRICT
By: ____________________________
Mark Watton
Its: General Manager
Date: ___________________________
CONSULTANT:
Carollo Engineers, Inc.
5075 Shoreham Place, Suite 120
San Diego, CA 92122
By:
Name: Jeff Thornbury
Its: Vice President
Date:
Approved as to form:
By: _______________________
General Counsel
Approved as to form:
By: _______________________
Its: _______________________
P:\WORKING\CIP P2083 870-2 Pump Station Replacement\Agreements-Contracts-RFPs\Civil Consultant\New Selection (Carollo)\Agreement\Amendments\Fifth Amendment\Fifth amendment to Carollo agreement.doc
5355 Mira Sorrento Place, Suite 270, San Diego, California 92121
P. 858.505.1020 F. 858.505.1015
January ,
Mr. Dan Martin
Otay Water District
Sweetwater Springs Boulevard
Spring Valley, CA &
Subject: 870-2 Pump Station
Carollo Amendment #5 Request
Dear Mr. Martin:
Per recent discussions between Otay, Carollo, and the Construction Manager for the project, we have
compiled an estimate of outstanding work required for Carollo to support Otay and the Construction
Manager through the end of construction of the & - Pump Station project, which is anticipated to be
complete by July of . Specifically, Carollo is requesting the following task budget transfers and
additions:
Existing Task Budget Transfer Requests
. Transfer 9: . from Task (Change Order Review) to Task (Preconstruction Meeting) to
account for a small overage in the Task expenditures. Task is considered % complete.
. Transfer 9 .& from Task (Conformed Drawings & Specifications) to Task (Request for
Information Review). Task is % complete and the 9 .& would otherwise be unused.
:. Transfer 9 ,A& . from Task A (Partnering Session) to Task because the Partnering Session
was not required for this project.
. Transfer 9 ,A&A. from Task (Project Management and Administration) to Task . This will
result in hours of remaining Task budget for the remainder of the project, which we
believe to be sufficient.
Additional Task Budget Requests
. Add 9: , . to the original Task (Request for Information review) budget. With this
addition and the total amount of existing budget transferred to Task , the new Task budget
would be 9 A, . , which is sufficient for the review of & total RFI’s at . hours/review.
Carollo’s original Task budget was based on the review of RFI’s at :. hours/review.
. Add 9 , . . to the original Task : (Submittal review) budget. With this addition, the new
Task : budget would be 9 , . , which is sufficient for the review of a total of :
submittals and re-submittals at . hours/review. Carollo’s original Task : budget was based on
the review of submittals and re-submittals at . hours/review.
:. Add 9 A,& . to Task (Record Drawings). This would increase the total Task budget to
9: , A . , which is based on approximately half of the project drawings ( drawings)
requiring revisions at hours per drawing. It is Carollo’s position that the original Task
budget of 9 ,: A. is insufficient to provide Otay with a complete and accurate set of record
drawings.
Mr. Dan Martin
Otay Water District
January ,
Page
The table below summarizes the proposed task budget transfers and additions:
Original Budget Transfer Add New Budget
684.00$ 318.00$ -$ 1,002.00$
78,660.00$ 7,389.75$ 30,850.25$ 116,900.00$
159,598.00$ -$ 40,802.00$ 200,400.00$
22,400.00$ (318.00)$ -$ 22,082.00$
3,340.00$ (41.75)$ 3,298.25$
2,672.00$ (2,672.00)$ -$
6,860.00$ -$ -$ 6,860.00$
17,368.00$ -$ -$ 17,368.00$
13,360.00$ -$ 13,360.00$
13,360.00$ -$ 16,700.00$ 30,060.00$
11,356.00$ (4,676.00)$ -$ 6,680.00$
Total - All Tasks 329,658.00$ -$ 88,352.25$ 418,010.25$
Task 1 - Preconstruction Meeting
Task 8 - Monthly Construction Meeting
Task 9 - Startup & Commissioning
Task 10 - Record Drawings
Task 11 - Project Management and Administration
Task 2 - Request for Information (RFI)
Task 3 - Submittals/Resubmittals
Task 4 - Change Orders (CO)
Task 5 - Conformed Drawings & Specifications
Task 6 - Partnering Session
Task 7 - Site/Discipline Visits
In total, this amendment would result in the addition of 9 ,: . to Carollo’s original Engineering
Services During Construction budget for a total amended budget of 9 , . .
Thank you for your consideration of this amendment request. Please do not hesitate to contact me
directly with questions.
Sincerely,
Troy Hedlund, P.E.
Vice President, Principal Engineer
Carollo Engineers, Inc.
- -A : (mobile)
thedlund@carollo.com
STAFF REPORT
TYPE MEETING: Regular Board
MEETING DATE: March 6, 2019
SUBMITTED BY:
Dan Martin
Assistant Chief of Engineering
PROJECT: Various DIV. NO. ALL
APPROVED BY:
Rod Posada, Chief, Engineering
Mark Watton, General Manager
SUBJECT: Informational Item – Second Quarter Fiscal Year 2019 Capital
Improvement Program Report
GENERAL MANAGER’S RECOMMENDATION:
No recommendation. This is an informational item only.
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To update the Board about the status of all CIP project expenditures
and to highlight significant issues, progress, and milestones on
major projects.
ANALYSIS:
To keep up with growth and to meet our ratepayers' expectations to
adequately deliver safe, reliable, cost-effective, and quality water,
each year the District staff prepares a Six-Year CIP Plan that
identifies the District’s infrastructure needs. The CIP is comprised
of four categories consisting of backbone capital facilities,
replacement/renewal projects, capital purchases, and developer's
reimbursement projects.
The Second Quarter Fiscal Year 2019 update is intended to provide a
detailed analysis of progress in completing these projects within the
allotted time and budget of $24.52 million. Expenditures through the
Second Quarter totaled approximately $10.98 million. Approximately
45% of the Fiscal Year 2019 expenditure budget was spent (see
Attachment B).
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
No fiscal impact as this is an informational item only.
STRATEGIC GOAL:
This Project supports the District’s Mission statement, “To provide
exceptional water and wastewater service to its customers, and to
manage District resources in a transparent and fiscally responsible
manner” and the General Manager’s Vision, "To be a model water agency
by providing stellar service, achieving measurable results, and
continuously improving operational practices."
LEGAL IMPACT:
None.
DM/RP:jf
P:\Forms\D-Construction\CIP Quarterly Reports\CIP Qtr Reports\FY 2019\Q2\Staff Report\BD 03-06-19 Staff Report Second
Quarter FY 2019 CIP Report (DM-RP).docx
Attachments: Attachment A – Committee Action
Attachment B - Fiscal Year 2019 Second Quarter CIP
Expenditure Report
Attachment C – Presentation
ATTACHMENT A
SUBJECT/PROJECT:
VARIOUS
Informational Item – Second Quarter Fiscal Year 2019
Capital Improvement Program Report
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee (Committee)
reviewed this item at a Committee Meeting held on February 21, 2019.
The Committee supported Staff’s recommendation.
NOTE:
The “Committee Action” is written in anticipation of the Committee
moving the item forward for Board approval. This report will be sent
to the Board as a Committee approved item, or modified to reflect any
discussion or changes as directed from the Committee prior to
presentation to the full Board.
FISCAL YEAR 2019 2ND QUARTER REPORT
(Expenditures through 12/31/2018)($000)
ATTACHMENT B
2019 12/31/18
CIP No.Description
Project
Manager
FY 2019
Budget Expenses Balance
Expense to
Budget %Budget Expenses Balance
Expense to
Budget %Comments
CAPITAL FACILITY PROJECTS -
P2040 Res - 1655-1 Reservoir 0.5 MG Cameron 5$ 21$ (16)$ 420%3,400$ 553$ 2,847$ 16%
Expenditures for this Fiscal Year are to update the
Environmental documents. Expenses are within project budget.
P2382 Safety and Security Improvements Payne 224 18 206 8%3,251 3,090 161 95%
Projects are on schedule for CIP closure at end of
Fiscal Year.
P2405 PL - 624/340 PRS, Paseo Ranchero and Otay Valley Road Cameron 5 - 5 0%650 - 650 0%
This project is tied to P2553 and is driven by the
City of Chula Vista. Construction is scheduled for
FY 2022.
P2451 Otay Mesa Desalination Conveyance and Disinfection System Kennedy 10 4 6 40%3,975 3,825 150 96%
EIR/EIS complete and Presidential permit issued.
Continue meetings with DDW and AdR.
P2453 SR-11 Utility Relocations Marchioro 25 55 (30) 220%4,000 1,908 2,092 48%
Schedule driven by Caltrans. Caltrans scheduled to bid work Q3 FY 2019. Completion of construction
anticipated for FY 2021. Project expenditures within approved project budget.
P2460 I.D. 7 Trestle and Pipeline Demolition Beppler 20 - 20 0%600 5 595 1%
Environmental surveys proposed to be performed
in FY 2020 with demolition proposed for FY 2022.
P2485 SCADA - Infrastructure and Communications Replacement Kerr 162 45 117 28%2,428 2,071 357 85%On track for the remainder of the Fiscal Year.
P2494 Multiple Species Conservation Plan Coburn-Boyd 50 18 32 36%1,000 928 72 93%
The majority of this budget will be used in the remaining 2 quarters of FY 2019.
P2500 Padre Dam - Otay Interconnection Dehesa Valley Marchioro 5 - 5 0%140 - 140 0%
Project is driven by Padre Dam pipeline extension
to District boundary.
P2504 Regulatory Site Access Road and Pipeline Relocation Cameron 5 - 5 0%354 331 23 94%Project is driven by County Fire.
P2516 PL - 12-Inch, 640 Zone, Jamacha Road - Darby/Osage Marchioro - - - 0%900 - 900 0%
No expenditures anticipated in FY 2019. Completion of construction anticipated FY 2024.
P2521 Large Meter Vault Upgrade Program Carey 25 1 24 4%620 308 312 50%
On track. Staff will be using the rest of the year to upgrade and fix various large meter vaults
throughout the District.
P2547 District Administration Vehicle Charging Stations Cameron 5 - 5 0%125 72 53 58%
The project is complete and will be closed at the
end of the Fiscal Year.
P2553 Heritage Road Bridge Replacement and Utility Relocation Cameron 80 3 77 4%1,430 29 1,401 2%
Project is in the Planning stage. Project is driven by
the City of Chula Vista's schedule for replacement,
the City has delayed the design, but has not
updated the construction schedule. At this time
construction is scheduled for FY 2022.
P2571 Datacenter Network- Data, Storage, and Infrastructure Enhancements Kerr 100 81 19 81%200 81 119 41%
Procured both hardware and implentation cost for
new District Firewall and other security
enhancements; remaining balance for CIP is
$100K. Will initiaite the second phase of
project/CIP next fiscal year.
P2572 Enterprise Resource Planning (ERP) Replacement Kerr - - - 0%500 - 500 0%Project set to start in FY 2021.
P2584 Res - 657-1 and 657-2 Reservoir Demolitions Marchioro - - - 0%1 - 1 0%
No expenditures anticipated in FY 2019. These
reservoirs are scheduled to be removed at the end of their useful life.
P2608 PL - 8-inch, 850 Zone, Coronado Ave, Chestnut/Apple Cameron 40 8 32 20%450 8 442 2%
Consultant Selection going to February Board,
planning work to begin in FY 2019 Q4.
P2611 Quarry Road Bridge Replacement and Utility Relocation Cameron 10 10 - 100%1,000 22 978 2%
Project is in the early Planning stage. Project is
driven by County's schedule for replacement.
P2612 PL - 12-inch, 711 Zone, Pas de Luz/Telegraph Canyon Rd Cameron 10 7 3 70%500 8 492 2%
Consultant Selection going to February Board,
planning work to begin in FY 2019 Q4.
P2614 485-1 Reservoir Interior/Exterior Coating Cameron - - - 0%895 - 895 0%No expenditures in FY 2019.
P2617 Lobby Security Enhancements Payne 145 - 145 0%150 1 149 1%
First of 4 installs to be completed FY 2019 Q3 with 2 and 3 during FY 2019 Q4; final to be completed
by FY 2020 Q2.
P2619 PS - Temporary Lower Otay Pump Station Redundancy Marchioro 200 104 96 52%1,800 201 1,599 11%
Delivery of redundant trailer and construction contract award to install redundant trailer scheduled
for June 2019. Completion of construction anticipated FY 2020. Project on track.
P2623 Central Area to Otay Mesa Interconnection Pipelines Combination Air/Vacuum Valve Replacements Marchioro 130 103 27 79%270 203 67 75%
Construction completed FY 2019 Q1. Project one year warranty scheduled to complete in FY 2020
Q1.
P2630 624-3 Reservoir Automation of Chemical Feed System Cameron 5 - 5 0%385 - 385 0%Budget for preliminary planning.
P2635 Vista Diego Hydropneumatic Tank Replacement Marchioro 10 - 10 0%400 - 400 0%
No expenditures anticipated in FY 2019.
Commencement of planning and design phase pending coordination with P2640.
P2636 980-2 PS Surge Tank Interior/Exterior Coating Cameron 150 5 145 3%175 5 170 3%
Construction expenditures expected late in FY 2019
Q4.
P2637 Survey Division Field GPS Equipment Replacement O'Donnell 35 35 - 100%35 35 - 100%Equipment purchased in FY 2019 Q1.
P2638 Buildings and Grounds Refurbishments Payne 57 - 57 0%114 - 114 0%
Exterior Admin paint to be completed FY 2019 Q4; landscape to be completed FY 2020 Q2.
FISCAL YEAR-TO-DATE, 12/31/18 LIFE-TO-DATE, 12/31/18
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FISCAL YEAR 2019 2ND QUARTER REPORT
(Expenditures through 12/31/2018)($000)
ATTACHMENT B
2019 12/31/18
CIP No.Description
Project
Manager
FY 2019
Budget Expenses Balance
Expense to
Budget %Budget Expenses Balance
Expense to
Budget %Comments
FISCAL YEAR-TO-DATE, 12/31/18 LIFE-TO-DATE, 12/31/18
P2639 Vista Diego Hydropneumatic Pump Station Replacement Marchioro 5 - 5 0%175 - 175 0%
No expenditures anticipated in FY 2019.
Commencement of planning and design phase pending coordination with P2640.
P2640 Portable Trailer Mounted VFD Pumps Marchioro 30 30 - 100%400 30 370 8%
Board award for purchase order to procure trailer
anticipated Q4 FY 2019. Project on track.
P2641 Rancho Jamul Hydropneumatic Tank Replacement Marchioro 1 - 1 0%300 - 300 0%
No expenditures anticipated in FY 2019.
Commencement of planning and design phase
pending coordination with P2040 and P2640.
P2642 Rancho Jamul Pump Station Replacement Marchioro 5 - 5 0%2,500 - 2,500 0%
No expenditures anticipated in FY 2019. Completion of construction anticipated FY 2024.
P2643 980-1 Pump Station Surge Tanks Replacement Marchioro - - - 0%350 - 350 0%
No expenditures anticipated in FY 2019.
Completion of construction anticipated FY 2024.
P2644 803-1 Pump Station Surge Tank Replacement Marchioro - - - 0%350 - 350 0%
No expenditures anticipated in FY 2019.
Completion of construction anticipated FY 2024.
P2645 Rolling Hills Hydropneumatic Tank Interior/Exterior Coating Cameron 5 - 5 0%225 - 225 0%Budget for early planning.
P2646 North District Area Cathodic Protection Improvements Marchioro - - - 0%800 - 800 0%
No expenditures anticipated in FY 2019. Completion of construction anticipated FY 2024.
P2647 Central Area Cathodic Protection Improvements Marchioro - - - 0%1,000 - 1,000 0%
No expenditures anticipated in FY 2019.
Completion of construction anticipated FY 2023.
P2648 Otay Mesa Area Cathodic Protection Improvements Marchioro 40 1 39 3%400 1 399 0%
Advanced planning work will begin FY 2019 Q3.
Design scheduled for FY 2020.
P2649 HVAC Equipment Purchase Payne 21 10 11 48%130 10 120 8%
OPS HVAC unit to be replaced in FY 2019 Q4;
subsequent replacement to follow per CIP
schedule.
R2110 RecPS - 944-1 Optimization and Pressure Zone Modifications Marchioro 25 10 15 40%200 148 52 74%
Pressure reducing station work completed
underbudget FY 2019 Q1. Project on track.
R2116 RecPL - 14-Inch, 927 Zone, Force Main Improvements Marchioro 24 18 6 75%2,159 2,142 17 99%
Construction completed FY 2018 Q3. Project one year warranty scheduled to complete in FY 2019
Q3.
R2118 Steele Canyon Sewer PS Large Solids Handling Improvements Beppler 105 5 100 5%175 38 137 22%
Project awarded in FY 2019 Q2 and work to be
performed in FY 2019 Q3. Budget increased to $175K with award of contract.
R2120 RWCWRF Filtered Water Storage Tank Improvements Beppler 50 - 50 0%500 29 471 6%
Project to be packaged with the coating of another
storage tank scheduled for FY 2020.
R2123 Repurpose Otay Mesa Recycled Water Lines Beppler 5 - 5 0%350 - 350 0%Planning work to begin in FY 2019 Q3.
R2125 RecPRS - 927/680 PRS Improvements, Otay Lakes Road Marchioro 45 9 36 20%200 12 188 6%
Project scope will be reduced as part of FY2020
budget process.
R2146 Recycled Pipeline Cathodic Protection Improvements Marchioro 20 - 20 0%600 - 600 0%
Planning phase scheduled to begin late FY 2019.
Completion of construction anticipated FY 2022.
R2149 680-1R PS Surge Tank Interior/Exterior Coating Cameron 5 - 5 0%175 - 175 0%Budget for early planning.
R2150 RWCWRF - Secondary Chlorine Analyzer and Feed System Beppler 40 6 34 15%45 6 39 13%Work to be completed by FY 2019 Q4.
S2012 San Diego County Sanitation District Outfall and RSD Outfall Replacement Beppler 50 - 50 0%1,800 1,111 689 62%
This CIP reimburses the County for work on transportation pipeline rehabilitation, dependent
upon County scheduling.
S2027 Rancho San Diego Pump Station Rehabilitation Beppler 5 1 4 20%3,500 3,050 450 87%
Construction completed in FY 2019 Q1. Final
budget adjustment with County to be confirmed in FY 2019 Q3.
S2043 RWCWRF Sludge Handling System Beppler 5 - 5 0%51 40 11 78%
Review draft report with latest Metro cost
projections that include Pure Water Phase 1 spending to confirm assumptions during FY 2019
Q3.
S2047 Asset Management - Info Master Sewer Implementation Zhao 28 - 28 0%58 38 20 66%
No expenditures in FY 2019. Project start has been moved to FY 2020.
S2061 RWCWRF Aeration Controls Consolidation & Optimization Upgrades (S)Beppler 10 - 10 0%190 - 190 0%
Prepare scope of work in FY 2019 Q4 after aeration panels replacement and confirmation of aeration
system operation.
S2065 RWCWRF - TOC Monitor Beppler 30 23 7 77%30 23 7 77%Installation completed.
S2067 RWCWRF Roofing Replacement and Natural Light Enhancement Payne 20 - 20 0%165 - 165 0%
Consultant engaged in FY 2019 Q3 ; TP replacement FY 2020 Q1.
Total Capital Facility Projects Total:2,087 631 1,456 30%46,576 20,362 26,214 44%
REPLACEMENT/RENEWAL PROJECTS
P2083 PS - 870-2 Pump Station Replacement Marchioro 7,900 3,430 4,470 43%18,950 9,788 9,162 52%Construction on track for completion in FY 2020 Q2.
P2174 PS - 1090-1 Pump Station Replacement (400 gpm)Marchioro 150 3 147 2%2,500 8 2,492 0%
Design scheduled for FY 2020. Advanced planning
work will begin FY 2019 Q3 pending coordination
with P2640.
P2400 PL - 20-Inch Pipeline Replacement, 711 Zone, Otay Lakes Road - at Santa Paula Marchioro - - - 0%2,280 - 2,280 0%Planning phase scheduled for FY 2020.
P2507 East Palomar Street Utility Relocation Cameron 5 3 2 60%735 728 7 99%Waiting for reimbursement from Caltrans.
P2508 Pipeline Cathodic Protection Replacement Program Marchioro 542 136 406 25%1,250 859 391 69%Construction on track for completion in FY 2019 Q3.
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FISCAL YEAR 2019 2ND QUARTER REPORT
(Expenditures through 12/31/2018)($000)
ATTACHMENT B
2019 12/31/18
CIP No.Description
Project
Manager
FY 2019
Budget Expenses Balance
Expense to
Budget %Budget Expenses Balance
Expense to
Budget %Comments
FISCAL YEAR-TO-DATE, 12/31/18 LIFE-TO-DATE, 12/31/18
P2529 711-2 Reservoir Interior & Exterior Coating Cameron 5 4 1 80%820 807 13 98%Budget is for warranty repairs; scheduled for Q3.
P2530 711-1 Reservoir Interior & Exterior Coating Cameron 5 5 - 100%980 958 22 98%Budget is for warranty repairs; scheduled for Q3.
P2531 944-1 Reservoir Interior & Exterior Coating Cameron 5 - 5 0%345 321 24 93%Budget is for warranty repairs; scheduled for Q3.P2532 944-2 Reservoir Interior & Exterior Coating Cameron 5 - 5 0%960 940 20 98%Budget is for warranty repairs; scheduled for Q3.
P2533 1200-1 Reservoir Interior & Exterior Coating Cameron 5 - 5 0%810 7 803 1%Budget for preliminary planning.
P2534 978-1 Reservoir Interior & Exterior Coating Cameron 5 1 4 20%650 595 55 92%
Construction completed FY 2018. Project is in the two year warranty period.
P2535 458-2 Reservoir Interior & Exterior Coating & Upgrades Cameron 5 - 5 0%810 781 29 96%Budget is for warranty repairs; scheduled for Q3.
P2539 South Bay Bus Rapid Transit (BRT) Utility Relocations Cameron 45 10 35 22%1,090 937 153 86%
Project is driven by SANDAG. Expenditures within
overall project budget.
P2543 850-1 Reservoir Interior/Exterior Coating Cameron 5 2 3 40%875 9 866 1%Budget for preliminary planning
P2544 850-2 Reservoir Interior/Exterior Coating Cameron 5 13 (8) 260%980 834 146 85%
Construction completed FY 2018. Project is in the
two year warranty period. Project expenditures
within approved project budget.
P2545 980-1 Reservoir Interior Exterior Coating Cameron 5 5 - 100%1,215 1,194 21 98%Budget is for warranty repairs; scheduled for Q3.
P2546 980-2 Reservoir Interior/Exterior Coating Cameron 695 340 355 49%1,690 1,686 4 100%
More work was completed in FY 2018 Q4 than
anticipated. Expenditures within budget. Project
accepted in November 2018, and is in the 2 year
warranty period.
P2555 Administration and Operations Parking Lot Improvements Cameron 25 163 (138) 652%985 746 239 76%
Phase II construction expenditures were expected
to be completed in FY 2018, but the Contractor was
delayed by an unresponsive sub-contractor.
Expenditures for FY 2019 will be over the Fiscal
Year budget, but all expenditures will be within the
approved CIP budget.
P2557 520 Res Recirculation Pipeline Chemical Supply and Analyzer Feed Replacement Project Beppler 60 28 32 47%125 88 37 70%
Project to be completed by OPS staff in FY 2019 Q3.
P2561 Res - 711-3 Reservoir Cover/Liner Replacement Marchioro 2,195 1,034 1,161 47%2,300 1,087 1,213 47%Construction on track for completion in FY 2019 Q3.
P2562 Res - 571-1 Reservoir Cover/Liner Replacement Marchioro 170 44 126 26%2,900 2,707 193 93%
As part of the larger 870-2 Pump Station project,
the 571-1 Reservoir was placed back into service April 2018.
P2563 Res - 870-1 Reservoir Cover/Liner Replacement Marchioro 1 - 1 0%1,000 3 997 0%
Replacement scheduled for FY 2022 to coincide
with completion of new 870-2 Pump Station.
Existing cover/liner materials analyzed by
laboratory in FY 2017 suggested sufficient
remaining life.
P2565 803-2 Reservoir Interior/Exterior Coating & Upgrades Cameron 755 48 707 6%1,200 48 1,152 4%
Construction to begin in December 2018. Project is on schedule.
P2566 520-2 Reservoir Interior/Exterior Coating & Upgrades Cameron 10 - 10 0%1,500 - 1,500 0%This project will be closed.
P2567 1004-2 Reservoir Interior/Exterior Coating & Upgrades Cameron - - - 0%905 - 905 0%No expenditures for FY 2019.
P2573 PL - 12-Inch Pipeline Replacement, 803 Zone, Hillsdale Road Beppler 150 241 (91) 161%2,580 2,571 9 100%
Construction completed in FY 2019 Q1. Project
expenditures are within the approved project budget.
P2574 PL - 12-Inch Pipeline Replacement, 978 Zone, Vista Vereda Beppler 500 139 361 28%1,640 464 1,176 28%
Project awarded in FY 2019 Q2 and construction to
start in FY 2019 Q3.
P2578 PS - 711-2 (PS 711-1 Replacement and Expansion) - 14,000 gpm Marchioro - - - 0%10,000 - 10,000 0%
Replacement scheduled for FY 2023-2024 to coincide with development of Villages 4, 8, 9, & 3.
P2593 458-1 Reservoir Interior/Exterior Coating & Upgrades Cameron - - - 0%840 - 840 0%No expenditures for FY 2019.
P2594 Large Meter Replacement Carey 95 13 82 14%625 354 271 57%
Majority of change outs will be completed in FY
2019 Q3 & Q4.
P2604 AMR Change Out Carey 1,800 1,770 30 98%6,290 3,964 2,326 63%
On track. Majority of change outs will be completed
in FY 2019 end of Q3.
P2605 458/340 PRS Replacement, 1571 Melrose Ave Marchioro 75 14 61 19%325 18 307 6%
Planning and design on track for completion FY 2019. Construction scheduled for FY 2020.
P2607 Douglas Ave SWA and OWD Interconnection Upgrade Beppler 37 3 34 8%50 3 47 6%
SWA design at 50% during FY 2019 Q2. Completion of design expected in FY 2019 Q4 with
construction in FY 2020.
P2609 PL - 8-inch, 1004 Zone, Eucalyptus St, Coronado/Date/La Mesa Cameron 10 8 2 80%540 8 532 1%
Consultant Selection going to February Board, planning work to begin in FY 2019 Q4.
P2610 Valve Replacement Program - Phase 1 Cameron 95 2 93 2%275 22 253 8%
Delivery of this project is anticipated by FY 2019 Q4
in coordination with OPS.
P2615 PL - 12-Inch Pipeline Replacement, 803 PZ, Vista Grande Beppler 20 6 14 30%1,200 6 1,194 1%
Design consultant selection occurred during FY
2019 Q2. Preliminary design to be performed in FY
2020.
P2616 PL - 12-Inch Pipeline Replacement, 978 Zone, Pence Dr/Vista Sierra Dr Beppler 180 10 170 6%2,500 25 2,475 1%
Design consultant selection occurred during FY
2019 Q2. Preliminary design to be performed in FY
2020.
P2625 PL - 12-inch, 978 Zone, Hidden Mesa Road Beppler 1,000 85 915 9%2,210 220 1,990 10%
Project awarded in FY 2019 Q2 and construction to
start in FY 2019 Q3.
P2627 458/340 PRS Replacement, 1505 Oleander Ave Marchioro 75 13 62 17%325 13 312 4%
Planning and design on track for completion FY
2019. Construction scheduled for FY 2020.
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FISCAL YEAR 2019 2ND QUARTER REPORT
(Expenditures through 12/31/2018)($000)
ATTACHMENT B
2019 12/31/18
CIP No.Description
Project
Manager
FY 2019
Budget Expenses Balance
Expense to
Budget %Budget Expenses Balance
Expense to
Budget %Comments
FISCAL YEAR-TO-DATE, 12/31/18 LIFE-TO-DATE, 12/31/18
P2631 1485-2 Reservoir Interior/Exterior Coating & Upgrades Cameron - - - 0%55 - 55 0%No expenditures in FY 2019.
P2633 Otay Mesa Rd and Alta Rd Water Appurtenances Relocations Beppler 10 2 8 20%500 2 498 0%
The District has shifted the required relocation to
developers and will close out this project at the end of the Fiscal Year.
P2634 Rolling Hills Hydropneumatic Pump Station Jockey Pump Replacement Anderson 35 35 - 100%35 35 - 100%Project completed in FY 2019 Q2.
P2651 Automatic Data Processing Koeppen 20 - 20 0%20 - 20 0%
ADP is incurring some challenges with the system design. This project will likely be shifted to FY 2020 budget.
R2121 Res - 944-1 Reservoir Cover/Liner Replacement Marchioro 1 - 1 0%1,400 19 1,381 1%
Replacement scheduled for FY 2021 since dive
inspection completed in FY 2016 suggested five
years remaining life.
R2139 RWCWRF - Filter Troughs Replacement Beppler 5 34 (29) 680%40 34 6 85%Construction completed during FY 2019 Q2.
R2143 AMR Change Out Carey 165 110 55 67%525 215 310 41%
Majority of change outs for FY 2019 will be
completed by end of FY 2019 Q3.
R2145 RWCWRF - Filter Media and Nozzles Replacement Beppler 130 2 128 2%130 2 128 2%Construction to be performed during FY 2019 Q3.
R2147 RWCWRF Fuel Lines Replacement Marchioro 150 39 111 26%175 39 136 22%
Design and construction on track for completion FY 2019.
R2148 Large Meter Replacement - Recycled Carey 8 - 8 0%58 - 58 0%
Large meter testing began in Q2 and change outs
scheduled for FY 2019 Q3 and Q4.
R2151 RWCWRF - Bulk Chlorine Vapor Scrubber System Refurbishment Lintner 35 - 35 0%37 - 37 0%
This project is scheduled for the end of January 2019
through February 2019. P.O. created 9/12/2018 for
Integrity Municipal Systems.
S2024 Campo Road Sewer Main Replacement Beppler 4,000 2,162 1,838 54%10,530 7,206 3,324 68%
Construction on track for substantial completion in FY 2019 Q4.
S2044 Trenchless Sewer Rehabilitation Beppler 5 - 5 0%550 476 74 87%
One year warranty was over in FY 2019 Q1. CIP to
be closed.
S2045 Fuerte Drive Sewer Relocation Beppler 10 18 (8) 180%370 278 92 75%Construction completed in FY 2019 Q1.
S2046 RWCWRF - Aeration Panels Replacement Beppler 100 79 21 79%450 171 279 38%
Replacement panels delivered in FY 2019 Q2 with installation to be performed in FY 2019 Q3.
S2048 Hillsdale Road Sewer Repairs Beppler 10 77 (67) 770%720 691 29 96%
Construction completed in FY 2019 Q1. Invoicing
carried over from FY 2018.
S2049 Calavo Basin Sewer Rehabilitation - Phase 2 Beppler 20 - 20 0%1,000 7 993 1%
Planning to begin in FY 2019 Q3 during budget
process.
S2050 Rancho San Diego Basin Sewer Rehabilitation - Phase 2 Beppler 20 - 20 0%1,300 - 1,300 0%
Planning to begin in FY 2019 Q3 during budget
process.
S2051 RWCWRF - Headworks Improvements Beppler 165 31 134 19%250 106 144 42%
Project awarded in FY 2019 Q2; construction in FY 2019 Q3.
S2053 RWCWRF - Sedimentation Basins Weirs Replacement Beppler 5 51 (46) 1020%60 53 7 88%Construction completed during FY 2019 Q2.
S2054 Calavo Basin Sewer Rehabilitation - Phase 3 Beppler - - - 0%1,300 - 1,300 0%No action planned for this fiscal year.
S2060 Steele Canyon Pump Station Replacement Beppler - - - 0%200 - 200 0%No action planned for this fiscal year.
S2066 Rancho San Diego Basin Sewer Rehabilitation - Phase 3 Beppler - - - 0%290 - 290 0%No action planned for this fiscal year.
Total Replacement/Renewal Projects Total:21,534 10,213 11,321 47%97,250 42,133 55,117 43%
CAPITAL PURCHASE PROJECTS
P2282 Vehicle Capital Purchases Rahders 520 132 388 25%5,928 4,277 1,651 72%
$286,625 for equipment + $20,000 for outfitting will
be issued in Q4 FY 2019.
P2286 Field Equipment Capital Purchases Rahders 363 - 363 0%2,250 1,470 780 65%
$38,909 for equipment + $10,000 for outfitting will
be issued in Q3 FY 2019; $304,173 for equipment
+ $10,000 for outfitting will be issued in Q4 FY
2019.
Total Capital Purchase Projects Total:883 132 751 15%8,178 5,747 2,431 70%
DEVELOPER REIMBURSEMENT PROJECTS
P2595 PL - 16-inch, 624 Zone, Village 3N - Heritage Road, Main St/Energy Way Beppler 1 - 1 0%150 - 150 0%Project under construction.
R2084 RecPL - 20-Inch, 680 Zone, Village 2 - Heritage/La Media Beppler 14 - 14 0%365 1 364 0%Project under construction.
Total Developer Reimbursement Projects Total:15 - 15 0%515 1 514 0%
122 GRAND TOTAL 24,519$ 10,976$ 13,543$ 45%152,519$ 68,243$ 84,276$ 45%
Y:\Board\CurBdPkg\ENGRPLAN\2019\BD 03-06-2019\Q2 CIP Update(DanM)\FY19 2nd qtr exp-FINAL-rev1.xlsx Page 4 of 4 2/6/2019
Otay Water District
Capital Improvement Program
Fiscal Year 2019
Second Quarter
(through December 31, 2018)
ATTACHMENT C
870-2 Pump Station –Station Construction
12/09/2018
Background
The approved CIP Budget for Fiscal Year 2019
consists of 106 projects that total $24.5 million.
These projects are broken down into four categories.
1.Capital Facilities $ 2.1 million
2.Replacement/Renewal $21.5 million
3.Capital Purchases $ 0.9 million
4.Developer Reimbursement $ 15.0 thousand
Overall expenditures through the Second Quarter of
Fiscal Year 2019 totaled $10.9 million, which is
approximately 45% of the Fiscal Year budget.
2
Fiscal Year 2019
Second Quarter Update
($000)
CIP
CAT Description FY 2019
Budget
FY 2019
Expenditures
%
FY 2019
Budget
Spent
Total
Life-to-Date
Budget
Total
Life-to-Date
Expenditures
%
Life-to-Date
Budget
Spent
1 Capital
Facilities $2,087 $631 30%$46,576 $20,362 44%
2 Replacement/
Renewal $21,534 $10,213 47%$97,250 $42,133 43%
3 Capital
Purchases $883 $132 15%$8,178 $5,747 70%
4 Developer
Reimbursement $15 $0 0%$515 $1 0%
Total:
$24,519 $10,976 45%$152,519 $68,243 45%
3
Fiscal Year 2019
Second Quarter
CIP Budget Forecast vs. Expenditures
4
$10,976,000
$-
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
$30,000,000
Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
FISCAL YEAR PERIOD IN MONTHS
Budget Forecast
Total Expenditures
$24,519,000
5
CIP Projects in Construction
870-2 Pump Station
Replacement Project
(P2083/P2562)
Replacement of existing
870 High Head and
Low Head Pump
Stations.
Remove and Replace
the existing 571-1
Reservoir liner and
cover.
$21.65M Budget
Start: July 2017
Completion: October
2019 870-2 Pump Station –Construction of
Station Roof Support System
Division No. 2
Location:
North East corner
of Otay Mesa.
Existing 571-1
Reservoir and High
Head/Low Head
Pump Station site.
6
12/09/2018
CIP Projects in Construction
803-2 Reservoir
Interior/Exterior
Coating & Upgrades
Project (P2565)
Remove and replace
existing interior and
exterior coatings.
Construct structural
upgrades to increase
the service life.
$1.20M Budget
Start: December 2018
Completion: June
2019 803-2 (2.0 MG) –Inspection Blast of Interior
Roof System Planned for Replacement
Division No. 5
Location:
803-2 Reservoir is
located adjacent
to Willow Glen
Drive.
7
12/14/2018
CIP Projects in Construction
711-3 Floating Cover
and Liner Replacement
(P2561)
Remove and replace
existing floating cover
and liner with new
reinforced
Chlorosulfonated
Polyethylene (CSPE)
geomembrane cover
and liner.
$2.3M Budget
Start: August 2018
Completion: April
2019 711-3 (16.0 MG) –Replacement of
Geofabric
Division No. 5
Location:
711-3 is located at
the north end of
Hunte Parkway in
Chula Vista.
8
12/23/2018
CIP Projects in Construction
Campo Road Sewer
Replacement Project
(S2024)
Replace existing 10-
inch sewer with 7,420
linear feet of new 15-
inch sewer.
Reconnection of sewer
laterals.
Night work.
$10.10M Budget
Start: July 2017
Estimated Completion:
June 2019 Eastbound Campo Road / SR 94 –
Night Work Sewer Main Installation
Division No. 5
Location:
Campo Road (SR
94) between
Rancho San Diego
Village Shopping
Center and Rancho
San Diego Towne
Center.
9
11/27/2018
CIP Projects in Construction
Pipeline Cathodic
Protection
Improvements Phase II
(P2508)
Installation of pipeline
cathodic protection
improvements at Willow
Glen, Sweetwater
Bridge, Proctor Valley
Road, Salt Creek, and
Interconnect Pipeline.
$1.25M Budget
Start: October 2018
Estimated Completion:
March 2019 Interconnect Pipeline Site –Bonding Wire
Installation within Flow Meter Vault
Division Nos. 1 -3,
& 5
Location:
Various Locations.
10
11/06/2018
CIP Projects in Construction
OWD Admin &
Operations Parking
Lot Improvements
Project -Phase 2
(P2555)
Seal parking lots.
Install parking stalls
and stripe.
Install equipment
canopy in Operations
parking lot.
$0.99M Budget
Start: May 2018
Completion:
December 2018 Operations Parking Lot
Equipment Canopy Construction
Division No. 3
Location:
District
Administration and
Operations lots -
Sweetwater
Springs Blvd.,
Spring Valley.
11
12/14/2018
CIP Projects in Construction
Vista Vereda and Hidden
Mesa Road Water Line
Replacement
(P2574/P2625)
Replace existing
waterlines.
Construct 3,700 LF of
new 12-inch waterline.
Construct 400 LF of
new 8-inch waterline.
$3.17M Budget
Start: December 2018
Estimated Completion:
July 2019 Hidden Mesa Road –Grind Existing
Asphalt in Preparation for Excavation
Division No. 5
Location:
Hidden Mesa Road
and Vista Vereda in
El Cajon.
12
12/20/2018
Construction Contract Status
13
PROJECT
TOTAL %
S2045 Fuerte Drive Sewer
Relocation
Burtech Pipeline,
Inc.$169,490 $193,690 $4,082 2.4%$179,572 $179,572 -7.3%100.0%July 2018
P2573
S2048
Hillsdale Road 12-
inch Waterline
Replacement and
Sewer Repairs ***
TC Construction
Company, Inc.$2,245,060 $2,396,060 $332,569 14.8%$2,591,949 $2,591,949 8.2%100.0%July 2018
P2623 Interconnect AirVac
Valve Replacement
M-Rae Engineering
Inc.$78,000 $83,000 $0 0.0%$79,310 $79,310 -4.4%100.0%August
2018
P2555
OWD Administration
& Operations
Parking Lot
Improvements Ph. II
- Pavement
Restoration
Frank and Son
Paving, Inc.$152,646 $165,046 $0 0.0%$152,646 $86,191 -7.5%56.5%December
2018
P2546
980-2 Reservoir
Interior/Exterior
Coating & Upgrades
Simpson
Sandblasting &
Special Coating, Inc.
$998,502 $1,146,377 $229,249 23.0%$1,375,626 $1,375,576 20.0%100.0%September
2018
P2508
Pipeline CP
Improvements -
Phase II
M-Rae Engineering
Inc.$329,500 $347,000 $0 0.0%$333,119 $76,719 -4.0%23.0%March 2019
CURRENT
CONTRACT
AMOUNT
TOTAL
EARNED
TO DATE
CIP NO.PROJECT TITLE CONTRACTOR BASE BID
AMOUNT
CONTRACT
AMOUNT W/
ALLOWANCES
% CHANGE
ORDERS W/
ALLOWANCE
CREDIT**
%
COMPLETE
EST.
COMP.
DATE
NET CHANGE ORDERS
LTD*
Construction Contract Status
14
PROJECT
TOTAL %
FY 2019 CIP CONSTRUCTION PROJECTS
CURRENT
CONTRACT
AMOUNT
TOTAL
EARNED
TO DATE
CIP NO.PROJECT TITLE CONTRACTOR BASE BID
AMOUNT
CONTRACT
AMOUNT W/
ALLOWANCES
% CHANGE
ORDERS W/
ALLOWANCE
CREDIT**
%
COMPLETE
EST.
COMP.
DATE
NET CHANGE ORDERS
LTD*
S2051/
R2118
RWCWRF
Headworks
Improvements and
Steele Bridge
Sewage PS Wet
Well Improvements
Tharsos Inc.$201,665 $223,490 $0 0.0%$201,665 $0 -9.8%0.0%April 2019
P2561
Reservoir 711-3
Floating Cover and
Liner Replacement
Layfield USA
Corporation $1,947,000 $1,997,000 $0 0.0%$1,952,540 $1,003,250 -2.2%51.4%April 2019
P2565
803-2 Reservoir
Interior/Exterior
Coating & Upgrades
Advanced Industrial
Services Inc.$737,690 $951,690 $0 0.0%$737,690 $0 -22.5%0.0%June 2019
P2574/
P2625
Vista Vereda and
Hidden Mesa Road
Water Line
Replacement
Cass-Arrieta
Construction $2,718,239 $2,848,364 $0 0.0%$2,718,239 $69,875 -4.6%2.6%July 2019
S2024
Campo Road Sewer
Replacement
Project
Wier Construction
Corporation $7,623,146 $7,816,646 $230,458 3.0%$7,967,604 $5,553,201 1.9%69.7%June 2019
P2083
P2562
870-2 Pump Station
Replacement/ 571-1
Reservoir Liner and
Cover Replacement
Pacific Hydrotech
Corporation $16,500,900 $16,925,900 $26,270 0.2%$16,570,421 $9,441,452 -2.1%57.0%October
2019
TOTALS:$33,701,838 $35,094,263 $822,628 2.4%$34,860,380 $20,457,095 -0.7%
***PROJECT DOES NOT INCLUDE $149,280 OF ADDITIONAL SCOPE FOR SDRMA FUNDED PAVEMENT, SIDEWALK, CURB AND GUTTER REPAIRS ON HILLDALE ROAD
**THIS CHANGE ORDER RATE INCLUDES THE CREDIT FOR UNUSED ALLOWANCES
*NET CHANGE ORDERS DO NOT INCLUDE ALLOWANCE ITEM CREDITS. IT'S A TRUE CHANGE ORDER PERCENTAGE FOR THE PROJECT
Consultant Contract Status
15
Consultant Contract Status
16
Consultant Contract Status
17
QUESTIONS?
18
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: March 6, 2019
PROJECT: Various DIV. NO. ALL
SUBMITTED BY: Adolfo Segura, Chief of Administrative Services
APPROVED BY: Mark Watton, General Manager
SUBJECT: FY19 MID-YEAR REPORT FOR THE DISTRICT’S FY19-22 STRATEGIC PLAN
GENERAL MANAGER’S RECOMMENDATION:
No recommendation. This is an informational item only.
COMMITTEE ACTION:
Please see “Attachment A”.
PURPOSE:
To provide a mid-year report on the District’s FY19-22 Strategic
Performance Plan for FY19.
ANALYSIS:
Summary
The current Otay Water District Strategic Plan is a four-year plan
ranging from the start of FY19 through the end of FY22. This report
details the mid-year results for the first year of our four-year plan.
Objectives – Target 90%
Strategic Plan objectives are designed to ensure the District is
executing mission designed objectives and making the appropriate high-
level changes necessary to guide the agency’s efforts to meet new
challenges and positively adapt to change. FY19 mid-year results are on
target at 91%, with 31 of 34 active items completed or on schedule. One
objective is on hold and two are not on target.
Objectives Not on Target
1. Evaluate, and if beneficial, implement Cloud payroll service – Due
to complexities of the design requirements, ADP is researching
options to meet the District’s work schedule requirements, FLSA
calculations, and time keeping requirements. Work on the project
has paused until ADP can confirm they can meet the District’s
functional requirements.
2. Customer electronic communication and outreach – Due to the
retirement of the previous Customer Service Supervisor, staff has
not explored exit surveys, options to expand text messaging to
customers, as well as complete the evaluation form for customer
service. This will not be completed until the new Supervisor is
trained.
The following objective has been put on hold:
1. Streamline contract and purchase order (contract) management and
lifecycle – Staff has reviewed limitations of Eden’s contract
capabilities regarding notification and visibility. At this time,
workflow implementation has not matured enough for an assessment of
its capabilities to enhance contract management. Staff will continue
to explore options with Tyler.
Key Performance Indicators (KPI’s) – Target 75%
KPI’s are designed to track the District’s day-to-day performance. These
items measure the effectiveness and efficiency of essential operational
services. The overall goal is that at least 75% of these KPI’s be rated
“on target”. FY19 mid-year results are above target with 32 of 35 (91%)
items achieving the desired level or better.
0
2
4
6
8
10
12
14
16
18
ON SCHEDULE BEHIND ON HOLD NOT STARTED
31
2
1
15
On Schedule Behind On Hold Not Started
31 of 34 Active Objectives are On Target (91%)
KPI’s are based on established AWWA performance benchmarks. Seven
measures are reported at year’s end:
Water Debt Coverage
Sewer Debt Coverage
Reserve Level
Accounts Per FTE
Leak Detection Program
Injury Incident Rate
Enterprise Technology Services
KPI’s Not On Target
1. Overtime Percentage – Year-to-date expenditures amounted to $99,928
vs. the budgeted amount of $73,700. Overtime exceeded budget due to
multiple main breaks in the second quarter.
2. Recycled Water Shutdown Testing – Year-to-date 14 sites have been
tested vs. the targeted amount of 22.5 sites. The Recycled Water team
is currently in a transition period due to staff retirements. An
action plan has been developed to reach the target by the end of FY19.
3. System Valve Exercising Program – Year-to-date number of valves
exercised is 1483 vs. the targeted amount of 1540. The target was not
met due to unplanned emergencies and weather.
0
2
4
6
8
10
12
14
16
18
ON TARGET NOT ON TARGET ANNUAL MEASURE
32
3
7
On Target Not on Target Annual Measure
32 of 35 Key Performance Indicators are On Target (91%)
Next Steps
Staff will continue to execute the plan’s objectives and key performance
indicators and track emerging trends.
Committee Reports – Slideshow
The Strategic Plan results are presented to both the Finance,
Administration, and Communications Committee and the Engineering,
Operations, and Water Resources Committee with a specific focus on the
most relevant information for each Committee (see “Attachment B”).
Strategic Plan is available on the Board VPN
All of the Strategic Plan results and associated details are provided
in a real-time, interactive web-based application available to the Board
via secured remote access, VPN. The District Secretary can facilitate
any password or access issues.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
Informational item only; no fiscal impact.
STRATEGIC GOAL:
Strategic Plan and Performance Measure reporting is a critical element
in providing performance reporting to the Board and staff.
LEGAL IMPACT:
None.
ATTACHMENTS:
Attachment A – Committee Action Report
Attachment B – PowerPoint Presentation
5
ATTACHMENT A
SUBJECT/PROJECT: FY19 MID-YEAR REPORT FOR THE DISTRICT’S FY19-22 STRATEGIC
PLAN
COMMITTEE ACTION:
The Finance, Administration, and Communications Committee and the
Engineering, Operations and Water Resources Committee reviewed this item
at a meeting held on February 19 and 21, 2019, respectively. The
Committees support presentation to the full Board for their
consideration.
NOTE:
The “Committee Action” is written in anticipation of the Committee moving
the item forward for Board approval. This report will be sent to the
Board as a committee approved item, or modified to reflect any discussion
or changes as directed from the committee prior to presentation to the
full Board.
1
STRATEGIC PLAN
FY19 MID-YEAR REPORT
2
Introduction
3OWD Strategic Plan FY19-22
Customer
Financial
Internal BusinessProcesses
Learning and Growth
$
The District’s Strategic Plan is developed using Kaplan & Norton’s Balanced Scorecard
(BSC) strategic planning and performance management system, which is used and widely
adopted by businesses across the globe. The BSC performance system is now in its
fourth-generation, which focuses on managing strategy, people, and performance in a
changing environment. In brief, the BSC emphasizes alignment of business activities to
the vision and strategy of the organization with goals and measures in four basic areas:
customer, financial, internal business processes, and learning and growth.
The District’s strategic plan also integrates elements from the five key water utility areas
of structure: organizational development, business operations, customer relations, water
operations, and wastewater operations.
4AWWA 2018 Business Drivers
5Strategies & Objectives
“S&O’s are actionable steps or plans designed to achieve the vision/mission of the organization”
1 Customer: 2 strategies & 3 objectives
Financial: 6 strategies & 17 objectives
Internal Business Process: 10 strategies &
27 objectives
Learning & Growth: 1 strategy & 2 objectives
2
3
4
6Objectives
91% are Completed or On Schedule
0
5
10
15
20
25
30
35
Completed On Target Not On
Target On Hold Not Started
0
31
2 1
15
Completed
On Target
Not On
Target
On Hold
Not Started
Objective Report49 Total
7Objectives
1. Evaluate, and if beneficial, implement Cloud payroll service.
2. Customer electronic communication and outreach.
NOT ON TARGET
ON HOLD
1. Streamline contract and purchase order (contract)
management and lifecycle.
8Benchmarks & Key Performance Indicators (KPI’s)
“KPI’s indicate progress toward a desirable outcome & monitor operational performance”.
1 35 KPI’s reported quarterly & 7 annually
KPI’s are based on AWWA utility benchmarks & operational
best practices
KPI’s establish and maintain historical trends
Execute, maintain, & optimize performance targets
2
3
4
9Key Performance Indicators
91% On Target
Measure Report42 Total
0
5
10
15
20
25
30
35
On Target
Not on Target
Annual Measure
32
3 7
On Target
Not on Target
Annual Measure
10Key Performance Indicators
1. Overtime Percentage
2.Recycled Water Shutdown Testing
3. System Valve Exercising Program
NOT ON TARGET
11
Customer
Execute and deliver services that meet or exceed customer expectations, and increase customer engagement in order to improve District Services
12
Measurement Method
QTR:# of all calls answered/ # of all calls
received during a quarter
YTD:YTD # of all calls answered/ YTD # of
all calls received
Answer Rate
Target: 97%average answer rate per quarter annually
98.19 97.94 98.06
97 97 97 97 97
97.82
97.27
95
95.5
96
96.5
97
97.5
98
98.5
Q1 Q2 Q3 Q4 YTD
Result Target FY18 Strat Plan
13Technical Quality Complaint (AWWA)
Target: No more than 7.1 complaints
per 1000 customer accounts annually
Measurement Method
QTR:1000 (# of technical quality complaints
per quarter)/# of active customer accounts
per reporting period (i.e. taste, color, odor,
etc.)
YTD:1000 (YTD # of technical quality complaints per year)/ # of active customer accounts per reporting period)
0.93 0.73 1.66
7.1
1.78 1.78 1.78 1.78
7.1
1.49 1.19
0
1
2
3
4
5
6
7
8
9
10
Q1 Q2 Q3 Q4 YTD
Result AWWA Target FY18 Strat Plan
AWWA: 75th percentile for population served
between 100,001-500,000 (combined utilities)
14Potable Water Compliance Rate (AWWA)
Target: 100%of all health related drinking water standards each quarter annually
Measurement Method
100 (# of days the primary health regulations
are met)/ # of days in the reporting period
100 100 100
100
100 100 100 100 100
100 100
50
60
70
80
90
100
110
Q1 Q2 Q3 Q4 YTD
Result AWWA Target FY18 Strat Plan
AWWA: 75th percentile for population served
between 100,001-500,000 (water)
15
Financial
Plan and execute sound financial activities that are essential to running and sustaining District operations, with the lowest possible impact to customers
16CIP Project Expenditures vs. Budget
Target: 95% of budget but not to exceed 100% annually
Being below target gives the measure a “not on target” status
Measurement Method
OTR:Actual quarterly expenditures/Annual
budget
YTD:YTD expenditures/Annual budget
16.8
44.8 44.815
36
65
95 100
9.3 19.5
0
20
40
60
80
100
120
Q1 Q2 Q3 Q4 YTD
Result Target FY18 Strat Plan
17Construction Change Order Incidence (w/o allowances)
Target: No more than 5%per quarter annually
2.2 2.4 2.4
55555
0.1
0.5
0
1
2
3
4
5
6
Q1 Q2 Q3 Q4 YTD
Result Target FY18 Strat Plan
*QTR and YTD result are the life to dare change
order rates for all active projects in FY17
Measurement Method
Total cost of Change Orders (not including allowances)/Total original
construction contract amount (not including allowances)
18
Measurement Method
QTR:Total operations O&M costs/ # of
accounts
YTD:YTD total operations O&M
costs/ # of accounts
O&M Cost Per Account
Target: Less than $571.00 per account annually
(Target is based on Operating Budget)
122 147
269
125
153 153 140
571
117
149
100
150
200
250
300
350
400
450
500
550
Q1 Q2 Q3 Q4 YTD
Result Target FY18 Strat Plan
19Billing Accuracy (AWWA)
99.98 99.98 99.98
99.8899.8 99.8 99.8 99.8 99.8
99.97 99.99
98
98.2
98.4
98.6
98.8
99
99.2
99.4
99.6
99.8
100
Q1 Q2 Q3 Q4 YTD
Result AWWA Target FY18 Strat Plan
AWWA: Median for population served between
100,001-500,000 (combined utilities)Target: 99.8%billing accuracy per quarter annually
Measurement Method
QTR:# of correct bills during the reporting
period/ # of total bills during the reporting
period
YTD:YTD # of correct bills during the
reporting period/ YTD # of total bills during
the reporting period
20Overtime Percentage
Target: Less than 100%of budgeted overtime per quarter annually
(Target is based on Operating Budget; FY19 Overtime Budget is $149,900)
Measurement Method
QTR: Actual overtime costs (including comp
time)/ Budgeted overtime costs / Historical
YTD:YTD actual overtime costs
(including comp time)/ YTD budgeted
overtime costs
104
162
135
100 100 100 100 100
103.4
117
0
20
40
60
80
100
120
140
160
Q1 Q2 Q3 Q4 YTD
Result Target FY18 Strat Plan
21Sewer Rate Ranking
Target: Bottom 50 percentile for the 28 sewer service providers in San Diego
(Otay ranks 6 out of 28 sewer service providers)
Measurement Method
Otay ranking for the average bill for sewer/ # of
sewer agencies
66
14 14
6
0
5
10
15
20
25
Q1 YTD
Result Target FY18 Strat Plan
22
44
11 11
3
0
5
10
15
20
25
Q1 YTD
Result Target FY18 Strat Plan
Water Rate Ranking
Target: Bottom 50 percentile for the 22 member agencies in San Diego
(Otay ranks 4 out of 22 member agencies)
Measurement Method
Otay ranking for the average water bill among
CWA member agencies
23Percent of Customers Paying Bills Electronically
Target: No less than 75%per quarter annually
Measurement Method
YTD:YTD # of customers paying bills
electronically/ Total # of customers
QTR:# of customers paying bills
electronically/ Total # of customers
78.25 77.51 77.88
75 75 75 75 75
76.95 76.78
0
10
20
30
40
50
60
70
80
90
100
Q1 Q2 Q3 Q4 YTD
Result Target FY18 Strat Plan
24Distribution System Loss
Target: Less than 5%of unaccounted water loss per quarter annually
Measurement Method
100 [volume purchased (from CWA) – (volume sold (to customers) + volume used District
usage)] / volume purchased (from CWA))
3.6 3.6 3.6
55555
4.1 4
0
1
2
3
4
5
6
7
8
9
10
Q1 Q2 Q3 Q4 YTD
Result Target FY18 Strat Plan
25Planned Potable Water Maintenance Ratio in $
Target: 66% or greater of all labor dollars spent on preventative maintenance
per quarter annually
Measurement Method
Total planned maintenance cost/ Total
maintenance cost (old is dollars, new is
time)
75 72.8 74
66 66 66 66 66
72 72
50
55
60
65
70
75
80
85
90
95
100
Q1 Q2 Q3 Q4 YTD
Result Target FY18 Strat Plan
26
Measurement Method
Total planned maintenance costs/Total
maintenance costs (old is dollars, new is time)
Planned Recycled Water Maintenance Ratio in $
Target: 70%or greater of all labor spent on preventative maintenance
per quarter annually
69
85 77
70 70 70 70 70
70
64
0
10
20
30
40
50
60
70
80
90
Q1 Q2 Q3 Q4 YTD
Result Target FY18 Strat Plan
27Planned Wastewater Maintenance Ratio in $
Target: 77% or greater of all labor dollars spent on preventative maintenance
per quarter annually
Measurement Method
Total planned maintenance cost/Total
maintenance cost (old is dollars, new is
time)
87 88 87
77 77 77 77 77
67.72
96.38
50
55
60
65
70
75
80
85
90
95
100
Q1 Q2 Q3 Q4 YTD
Result Target FY18 Strat Plan
28Direct Cost of Treatment Per MGD
Target: No more than $1050 per MG spent on wastewater treatment per quarter annually
(Targets each quarter will vary based on high and low demand times)
Measurement Method
Total O&M costs directly attributable to
sewer treatment/ Total volume in MG
(dollars tracked for historical & budget)
760.36 895.49 821.11
900
1200 1200
900
1050
1238.54
0
200
400
600
800
1000
1200
1400
Q1 Q2 Q3 Q4 YTD
Result Target FY18 Strat Plan
29Internal Business Processes
Improve business services by continually improving essential processes, invest in strategic technology, and achieve new efficiencies.
30Mark-Out Accuracy
Target: No less than 100%mark-out accuracy per quarter annually
99.91 100 100
100 100 100 100 100100 100
0
20
40
60
80
100
120
Q1 Q2 Q3 Q4YTD
Result Target FY18 Strat Plan Measurement Method
# of mark-outs performed without an at-fault
hit, which is damage to a District facility that
results from a missing or erroneous mark-
out/Total # of mark-outs performed
31Project Closeout Time
Target: No more than a 45 day average per quarter annually
24.3 31.8 31.8
45 45 45 45 45
64.5
0
10
20
30
40
50
60
70
Q1 Q2 Q3 Q4 YTD
Result Target FY Strat Plan
Measurement Method
QTR:# of days between NOSC and NOC for
all construction projects within the quarter/#
of construction projects within the quarter
YTD:YTD # of days between NOSC and
NOC for all construction projects within the
quarter/YTD # of construction projects
within the quarter
32Annual Recycled Water Site Inspections
Target: 100%of recycled sites inspected annually
(There are 102 recycled water use sites scheduled for FY19)
Measurement Method
Cumulative % of recycled sites inspected per
quarter of those required by DEH
23
60 6025
50
75
100 100
44
54.9
0
20
40
60
80
100
120
Q1 Q2 Q3 Q4 YTD
Result Target FY18 Strat Plan
33Recycled Water Shutdown Testing
Target: 90%of recycled site shut down tests annually
(There are 50 recycled water use sites due for shutdown in FY19)
Measurement Method
Cumulative % of recycled site shutdown tests
performed per year compared to those
scheduled
14
42 42
22.5
45
67.5
90 90
11
48.71
0
10
20
30
40
50
60
70
80
90
100
Q1 Q2 Q3 Q4 YTD
Result Target FY18 Strat Plan
34Easement Evaluation and Field Inspection
Target: 100%assigned easements evaluated via desktop tools and inspected annually
(There are 100 easements assigned for FY19)
Measurement Method
Cumulative % of recycled site shutdown tests
performed per year compared to those
scheduled
42
101 101
25
50
75
100 100
0
20
40
60
80
100
120
Q1 Q2 Q3 Q4 YTD
Result Target
35Percent of PMs Completed – Fleet Maintenance
Target: No less than 90%of scheduled PM’s completed
per quarter annually
Measurement Method
# of PM’s completed/ # of PM’s
scheduled to be completed
100 100 100
90 90 90 90 90
100 100
0
20
40
60
80
100
Q1 Q2 Q3 Q4 Annual
Result Target FY18 Strat Plan
36Percent of PMs Completed – Reclamation Plant
100 100 100
90 90 90 90 90
100
95
75
80
85
90
95
100
105
110
Q1 Q2 Q3 Q4 YTD
Result Target FY18 Strat Plan
Target: No less than 90%of scheduled PM’s completed
per quarter annually
Measurement Method
# of PM’s completed/ # of PM’s scheduled
to be completed in a reporting period
37Percent of PMs Completed – Pump/Electric Section
100 100 100
90 90 90 90 90
100 100
75
80
85
90
95
100
105
110
Q1 Q2 Q3 Q4 YTD
Result Target FY18 Strat Plan
Target: No less than 90%of scheduled PM’s completed
per quarter annually
Measurement Method
# of PM’s completed/ # of PM’s scheduled to
be completed in a reporting period
38System Valve Exercising Program
Annual Target: 3080 valves exercised annually
Measurement Method
Actual number of valves exercised in
the reporting period
835 648
1483770 770 770 770
3080
974 775
0
500
1000
1500
2000
2500
3000
3500
Q1 Q2 Q3 Q4 YTD
Result Target FY 18 Strat Plan
39
Measurement Method
100 (# of days the primary health regulations
are met)/ # of days in the reporting period
2.01 2.31 4.32
16.1
4444
16
3.26
1.82
0
2
4
6
8
10
12
14
16
18
20
Q1 Q2 Q3 Q4 YTD
Result AWWA Target FY18 Strat Plan
Potable Water Distribution System Integrity (AWWA)
Target: Less than 16 leaks and breaks
per 100 miles of distribution piping annually
AWWA: Median for population served between
100,001-500,000 (water)
40Recycled Water System Integrity
Target: No more than 6.6 leaks or breaks per 100 miles
of recycled distribution system annually
Measurement Method
(100 x # of leaks or breaks)/ # of miles of
distribution system
0.89 0.89
1.78
1.65 1.65 1.65 1.65
6.6
0.89
00
1
2
3
4
5
6
7
Q1 Q2 Q3 Q4 YTD
Result Target FY18 Strat Plan
41Sewer Overflow Rate (AWWA)
Target: 0 overflows per quarter annually
Measurement Method
QTR:100 (total number of sewer overflows
during the reporting period) / total miles of
pipe in the sewage collection system
0 0 0 000000000
2
4
6
8
10
12
14
Q1 Q2 Q3 Q4YTD
Result AWWA Target FY18 Strat Plan
YTD:Cumulative number of overflows per
quarter in a FY
0 Failures in Q1 & Q2 AWWA Benchmark is 0
AWWA: 75th percentile for collection systems (sewer overflow
uncontrolled release) serving from 0-50,000 customers
42Emergency Facility Power Testing
Target: 100%of the District’s facilities tested annually
(The District currently has 34 powered ready facilities)
Measurement Method
Number of facilities tested / total facilities
100 100 100
100 100 100 100 100
10 6
0
20
40
60
80
100
Q1 Q2 Q3 Q4 YTD
Result Target FY18 Strat Plan
43Potable Tank Inspection and Cleaning
Annual Target: 8 potable water storage tanks and/or reservoirs cleaned annually.
Measurement Method
Number of tanks cleaned and inspected
1
6 7
88888
1
4
0
2
4
6
8
10
12
14
Q1 Q2 Q3 Q4 YTD
Result Target FY18 Strat Plan
44Main Flushing and Fire Hydrant Maintenance
Target: 215 or more mains flushed and fire hydrants maintained annually
(The target of 215 is comprised of 165 hydrants and 50 mains)
Measurement Method
Number of mains flushed and hydrants
maintained
169 144
313
54 54 54 54
215
50
141
0
50
100
150
200
250
Q1 Q2 Q3 Q4 YTD
Result Target FY18 Strat Plan
45Critical Valve Exercising
Annual Target: Exercise 631 identified critical valves annually
Measurement Method
Number of critical valves exercised in a
reporting period
631
0
631
631 631
631 631 631
625
60
100
200
300
400
500
600
700
800
900
1000
Q1 Q2 Q3 Q4 YTD
Result Target FY18 Strat Plan
46Learning and Growth
Provide hands-on leadership, support, and empowerment of staff, in order to maintain an accountable high-performing workforce.
47Employee Turnover Rate
Target: Less than 5%turnover annually
0
1.49
1.481.25 1.25 1.25 1.25
5
000
1
2
3
4
5
6
Q1 Q2 Q3 Q4YTD
Result Target FY18 Strat Plan
QTR:# of voluntary resignations (not
including retirements)/average # of
employees
Measurement Method
YTD:YTD # of voluntary resignations
(not including retirements)/average # of
employees
No turnovers in Q1
48Training Hours Per Employee
Target: 12 hours or more general formal training per employee annually
(excludes safety training)
5.53
6.93 12.46
3333
12
4.94
5.5
0
2
4
6
8
10
12
14
Q1 Q2 Q3 Q4 YTD/AVG
Result Target FY18 Strat Plan
Measurement Method
QTR:Total qualified training hours for all
employees/average # of FTEs
YTD:YTD Total qualified training hours for
all employees/Average # of FTEs
49Safety Training Program
Target: 24 hours or more safety training per field employee annually
6.9 11.42
18.32
6666
24
6.5
11.14
0
5
10
15
20
25
30
Q1 Q2 Q3 Q4 YTD/AVG
Result Target FY18 Strat Plan Measurement Method
QTR:# of safety training hours for the
quarter/ # of field employees
YTD:YTD Total qualified safety training
hours for field employees/average # of field
employees
50
Questions?