HomeMy WebLinkAbout10-19-20 EO&WR Committee Packet 1
OTAY WATER DISTRICT
ENGINEERING, OPERATIONS & WATER RESOURCES COMMITTEE MEETING
and
SPECIAL MEETING OF THE BOARD OF DIRECTORS
BY TELECONFERENCE
2554 SWEETWATER SPRINGS BOULEVARD
SPRING VALLEY, CALIFORNIA
MONDAY
October 19, 2020
11:00 A.M.
This is a District Committee meeting. This meeting is being posted as a special meeting
in order to comply with the Brown Act (Government Code Section §54954.2) in the event that
a quorum of the Board is present. Items will be deliberated, however, no formal board actions
will be taken at this meeting. The committee makes recommendations
to the full board for its consideration and formal action.
AGENDA
1. ROLL CALL
2. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO
SPEAK TO THE COMMITTEE ON ANY SUBJECT MATTER WITHIN THE
COMMITTEE'S JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
This meeting is being held via teleconference. Members of the public may submit their
comments on agendized and non-agendized items by either of the following two meth-
ods:
a) No later than a half hour before the start of the meeting, complete the Request
to Speak Form and email it to BoardSecretary@otaywater.gov. Your request to
speak will be acknowledged during the “Public Participation” portion of the
meeting when the committee will hear your public comment. When called to
speak, please state your Name and the City in which you reside. You will be
provided three minutes to speak.
OR
b) No later than a half hour before the start of the meeting, email your comment to
BoardSecretary@otaywater.gov and it will be read aloud during the “Public Par-
ticipation” portion of the meeting. Please provide your Name and the City in
which you reside, with your comment. Your comment must not take more than
three minutes to read.
The District’s meeting is live streamed. Information on how to watch and listen to the
District’s meeting can be found at this link: https://otaywater.gov/board-of-
directors/agenda-and-minutes/committee-meetings/
2
DISCUSSION ITEMS
3. AWARD A CONSTRUCTION CONTRACT TO CORA CONSTRUCTORS, INC. FOR
THE 1090-1 PUMP STATION RENOVATION PROJECT IN AN AMOUNT NOT-TO-
EXCEED $696,001 (BEPPLER) [5 minutes]
4. ADJOURNMENT
BOARD MEMBERS ATTENDING:
Tim Smith, Chair
Gary Croucher
All items appearing on this agenda, whether or not expressly listed for action, may be delib-
erated and may be subject to action by the Board.
The Agenda, and any attachments containing written information, are available at the Dis-
trict’s website at www.otaywater.gov. Written changes to any items to be considered at the
open meeting, or to any attachments, will be posted on the District’s website. Copies of the
Agenda and all attachments are also available through the District Secretary by contacting
her at (619) 670-2280.
If you have any disability which would require accommodation in order to enable you to par-
ticipate in this meeting, please call the District Secretary at 670-2280 at least 24 hours prior
to the meeting.
Certification of Posting
I certify that on October 16, 2020 I posted a copy of the foregoing agenda near the
regular meeting place of the Board of Directors of Otay Water District, said time being at least
24 hours in advance of the meeting of the Board of Directors (Government Code Section §54954.2).
Executed at Spring Valley, California on October 16, 2020.
/s/ Susan Cruz, District Secretary
STAFF REPORT
TYPE MEETING:Regular Board MEETING DATE: November 4, 2020
SUBMITTED BY:Stephen Beppler Senior Civil Engineer
PROJECT: P2174-001103 DIV. NO. 5
APPROVED BY: Bob Kennedy, Engineering Manager
Rod Posada, Chief, Engineering
Jose Martinez, General Manager
SUBJECT:Award of a Construction Contract to Cora Constructors, Inc. for the 1090-1 Pump Station Renovation Project
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board) award a construction contract to Cora Constructors, Inc. (Cora) and authorize the General Manager to execute an agreement with Cora for
the 1090-1 Pump Station (PS) Renovation Project in an amount not-to-exceed $696,001.00 (see Exhibit A for Project location).
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To obtain Board authorization for the General Manager to enter into a construction contract with Cora for the 1090-1 PS Renovation Project in an amount not-to-exceed $696,001.00.
AGENDA ITEM 3
2
ANALYSIS:
The 1090 Pressure Zone (PZ), located in San Diego County south of Campo Road and accessed via Millar Ranch Road, is a potable water
system served from the 832 PZ by the 1090-1 PS. The Station was originally constructed in the early 1960s and currently has a firm
capacity of approximately 230 gallons per minute (GPM). The pumps and electrical service are near the end of their useable life cycle, requiring replacement. Water is pumped to the 500,000-gallon 1090-1
water storage tank that meets fire demands in this PZ. The renovation work will increase the firm capacity of the Station to
about 450 GPM and provide a connection for District portable trailer mounted pumps, in the event of an emergency.
The scope of work generally consists of the renovation of the existing potable water Pump Station, including demolition work,
installation of three (3) centrifugal pumps, piping, fittings, valves, controls, electrical, architectural improvements, concrete work, pavement restoration, fencing, testing, inspection, and all other associated work and appurtenances as required by the Contract Documents.
The Project was advertised on August 17, 2020 using BidSync (now Periscope S2G), the District’s online bid solicitation website, on the Otay Water District’s website, and in the Daily Transcript. Additionally, notifications of the Project were emailed directly to
thirty (30) contractors that have previously worked for the District. An online Zoom Pre-Bid Meeting was held on September 10, 2020, which was attended by sixteen (16) contractors and vendors. Four (4) addenda were sent out to all bidders and plan houses to address questions and clarifications to the contract documents during the
bidding period. Bids were received via BidSync and publicly opened online via a Zoom meeting on September 24, 2020, with the following
results:
CONTRACTOR TOTAL BID AMOUNT
1 Cora Constructors, Inc.
Palm Desert, CA $696,001.00
2 Jennette Company, Inc.
San Diego, CA $709,985.00
3 J.R. Filanc Construction Escondido, CA $713,463.00
4 SCW Contracting Corp. Fallbrook, CA $724,360.00
5 GSE Construction Co., Inc.
Livermore, CA $733,000.00
3
6 Kay Construction Co. Santee, CA $738,672.00
7 Pacific Hydrotech Corp. Perris, CA $773,750.00
8 TC Construction Co., Inc.
Santee, CA $789,000.00
9 Tharsos, Inc. La Mesa, CA $799,000.00
10 Aherns Mechanical San Diego, CA $822,370.00
11 James W. Fowler Co.
Dallas, OR $858,555.00
12 Blue Pacific Engineering & Construction San Diego, CA $989,100.00
The Engineer's Estimate is $810,000.
At the bid opening, Jennette Company, Inc. was the apparent low bidder with a total price of $691,985, but during the bid evaluation
a discrepancy was discovered in their bid for a bid item between the unit price listed and the bid item total. The District’s bid
documents note that in the case of discrepancy between the unit price and the bid item total, the unit price shall prevail. The correction resulted in the Jennette Company, Inc’s total bid amount being revised to $709,985 and changing their status to apparent second low bidder. District Counsel reviewed and concurred with staff’s
determination.
A review of the bids was performed by District staff for conformance with the contract requirements and determined that Cora was the lowest responsive and responsible bidder. Cora holds a Class A,
General Engineering, Contractor’s License in the State of California, which meets the contract document’s requirements, and is valid
through March 31, 2021. The reference checks indicated a good overall performance record on similar projects. Staff verified that the bid bond provided by Cora is valid. Staff will also verify that
Cora’s Performance Bond and Labor and Materials Bond are valid prior to execution of the contract.
Cora submitted the Company Background and Company Safety Questionnaires, as required by the Contract Documents, with no issues
of significance noted. Staff also confirmed that Cora is registered with the Department of Industrial Relations, as required by Senate
Bill SB 854.
4
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
The total budget for CIP P2174, as approved in the FY 2021 budget, is $2,000,000. Total expenditures, plus outstanding commitments and
forecast including this contract, are approximately $1,029,978.31. See Attachment B for the budget detail.
Based on a review of the financial budget, the Project Manager anticipates that the budget for CIP P2174 is sufficient to support
the Project.
The Finance Department has determined that, under the current rate model, 100% of the funding is available from the Replacement Fund.
GRANTS/LOANS:
Engineering staff researched and explored grants and loans and found none were available for this Project.
STRATEGIC GOAL:
This Project supports the District’s Mission statement, “To provide exceptional water and wastewater service to its customers, and to manage District resources in a transparent and fiscally responsible manner” and the General Manager’s Vision, "To be a model water agency by providing stellar service, achieving measurable results, and
continuously improving operational practices."
LEGAL IMPACT:
None.
SB/BK:jf
Https://otaywater365.sharepoint.com/sites/engcip/Shared Documents/P2174 1090-1 PS Replacement/Staff Reports/11-4-20 Staff Report for P2174 Award Constr Contract.docx Attachments: Attachment A – Committee Action
Attachment B – Budget Detail Exhibit A – Project Location Map
ATTACHMENT A
SUBJECT/PROJECT:
P2174-001103
Award of a Construction Contract to Cora Constructors, Inc.
for the 1090-1 Pump Station Renovation Project
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee (Committee) reviewed this item at a meeting held on October 19, 2020. The Committee supported staff's recommendation.
NOTE:
The “Committee Action” is written in anticipation of the Committee
moving the item forward for Board approval. This report will be sent to the Board as a Committee approved item or modified to reflect any
discussion or changes as directed from the Committee prior to presentation to the full Board.
ATTACHMENT B – Budget Detail
SUBJECT/PROJECT:
P2174-001103
Award of a Construction Contract to Cora Constructors Inc. for the 1090-1 Pump Station Renovation Project
Project Budget Detail
P2174 - 1090-1 Pump Station Renovation
Budget Committed Expenditures
Outstanding
Commitment
& Forecast
Projected
Final Cost Vendor $2,000,000
Planning
Regulatory Agency
Fees
$3,678.00 $3,678.00 $0.00 $3,678.00 COUNTY OF SAN
DIEGO
$4,426.44 $4,426.44 $0.00 $4,426.44 PHASE CONVERSION
Standard Salaries $25,537.02 $25,537.02 $0.00 $25,537.02
Total Planning $33,641.46 $33,641.46 $0.00 $33,641.46
Design
Consultant
Contracts
$57,950.00 $54,750.00 $3,200.00 $57,950.00 MORAES/PHAM &
ASSOCIATES
Service Contracts
$85.80 $85.80 $0.00 $85.80 DAILY JOURNAL
CORPORATION
Standard Salaries $112,500.00 $106,421.02 $6,078.98 $112,500.00
Total Design $170,535.80 $161,256.82 $9,278.98 $170,535.80
Construction
Consultant
Contracts
$40,000.00 $0.00 $40,000.00 $40,000.00 Construction
Management $15,000.00 $0.00 $15,000.00 $15,000.00 MORAES/PHAM &
ASSOCIATES
$696,001.00 $0.00 $696,001.00 $696,001.00 CONSTRUCTION
ESTIMATE
$34,800.05 $0.00 $34,800.05 $34,800.05 Contingency @ 5%
of Construction
Contract
Standard Salaries $40,000.00 $247.59 $39,752.41 $40,000.00
Total Construction $825,801.05 $247.59 $825,553.46 $825,801.05
Grand Total $1,029,978.31 $195,145.87 $834,832.44 $1,029,978.31
OTAY WATER DISTRICT1090-1 PUMP STATION REPLACEMENTLOCATION MAP
EXHIBIT A
CIP P2174F
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