HomeMy WebLinkAbout07-20-20 EO&WR Committee Packet 1
OTAY WATER DISTRICT ENGINEERING, OPERATIONS & WATER RESOURCES COMMITTEE MEETING and SPECIAL MEETING OF THE BOARD OF DIRECTORS
BY TELECONFERENCE 2554 SWEETWATER SPRINGS BOULEVARD
SPRING VALLEY, CALIFORNIA
MONDAY July 20, 2020 12:00 P.M.
This is a District Committee meeting. This meeting is being posted as a special meeting in order to comply with the Brown Act (Government Code Section §54954.2) in the event that a quorum of the Board is present. Items will be deliberated, however, no formal board actions will be taken at this meeting. The committee makes recommendations to the full board for its consideration and formal action. AGENDA
1. ROLL CALL
2. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S JU-RISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
In lieu of in-person attendance, members of the public may submit their comments on
agendized and non-agendized items via email at boardsecretary@otaywater.gov. Public comments submitted will be read into the record at the Committee Meeting and the public may continue to watch and listen to the meeting. The information on how to
watch and listen to the District’s live streaming can be found at this link:
https://otaywater.gov/board-of-directors/agenda-and-minutes/committee-meetings/ DISCUSSION ITEMS
3. AWARD TWO (2) PROFESSIONAL SERVICE CONTRACTS WITH RICK
ENGINEERING COMPANY AND STC TRAFFIC, INC. FOR AS-NEEDED TRAFFIC ENGINEERING, EACH IN AN AMOUNT NOT-TO-EXCEED $175,000 FOR FISCAL YEARS 2021 THROUGH 2023. THE TOTAL AMOUNT OF THE TASKS UNDER THE TWO CONTRACTS WILL NOT EXCEED $175,000 (BEPPLER) [5 minutes]
4. AWARD A CONSTRUCTION CONTRACT TO KAY CONSTRUCTION COMPANY FOR THE OTAY MESA PIPELINE CATHODIC PROTECTION IMPROVEMENTS PROJECT IN AN AMOUNT NOT-TO-EXCEED $379,115 (MARCHIORO) [5 minutes]
2
5. AWARD A CONSTRUCTION CONTRACT TO BURTECH PIPELINE, INC. FOR THE 14-INCH FORCE MAIN AIR-VAC REPLACEMENTS PROJECT IN AN AMOUNT NOT-TO-EXCEED $212,100 (MARCHIORO) [5 minutes]
6. ADJOURNMENT
BOARD MEMBERS ATTENDING: Gary Croucher, Chair
Tim Smith
All items appearing on this agenda, whether or not expressly listed for action, may be delib-
erated and may be subject to action by the Board. The Agenda, and any attachments containing written information, are available at the Dis-trict’s website at www.otaywater.gov. Written changes to any items to be considered at the
open meeting, or to any attachments, will be posted on the District’s website. Copies of the
Agenda and all attachments are also available through the District Secretary by contacting her at (619) 670-2280.
If you have any disability which would require accommodation in order to enable you to par-
ticipate in this meeting, please call the District Secretary at 670-2280 at least 24 hours prior to the meeting.
Certification of Posting I certify that on July 17, 2020 I posted a copy of the foregoing agenda near the regular meeting place of the Board of Directors of Otay Water District, said time being at least 24 hours in advance of the meeting of the Board of Directors (Government Code Section
§54954.2).
Executed at Spring Valley, California on July 17, 2020. /s/ Susan Cruz, District Secretary
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: August 5, 2020
SUBMITTED BY: Stephen Beppler
Senior Civil Engineer
PROJECT: Various DIV. NO. All
APPROVED BY: Bob Kennedy, Engineering Manager
Rod Posada, Chief, Engineering
Jose Martinez, General Manager
SUBJECT: Award of Two (2) Professional Services Contracts for As-Needed
Traffic Engineering for Fiscal Years 2021 through 2023
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board)
award two (2) professional service contracts for As-Needed Traffic
Engineering and to authorize the General Manager to execute two (2)
agreements with Rick Engineering Company and STC Traffic, Inc., each
in an amount not-to-exceed $175,000 for Fiscal Years 2021 through
2023. The total amount of the tasks under the two contracts will not
exceed $175,000.
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To obtain Board authorization for the General Manager to enter into
two (2) professional services contracts for As-Needed Traffic
Engineering with Rick Engineering and STC Traffic, each in an amount
not-to-exceed $175,000 for Fiscal Years 2021 through 2023 (ending
June 30, 2023). The total amount of tasks under the two contracts
will not exceed $175,000.
AGENDA ITEM 3
2
ANALYSIS:
The District will require the professional services of two (2)
traffic engineering consultants on an as-needed basis in support of
Capital Improvement Program (CIP) projects for Fiscal Years 2021
through 2023. The services could include the preparation and process
of traffic control plans, traffic signal plans, traffic signal
modification plans, and any reports needed in support of District
projects. It is more efficient and cost effective to issue an as-
needed contract for traffic engineering services which will provide
the District with the ability to obtain consulting services in a
timely and efficient manner. This concept has also been used in the
past for other disciplines such as engineering design, construction
management, electrical, and environmental services.
The District staff will identify tasks for specific projects and
request cost proposals from the two (2) consultants during the
contract period. Each consultant will prepare a detailed scope of
work, schedule, and fee for each task order, with the District
evaluating the proposals based upon qualifications and cost. The
District will enter into negotiations with the consultants, selecting
the proposal that has the best value for the District. Upon written
task order authorization from the District, the selected consultant
shall then proceed with the project as described in the scope of
work.
The CIP projects that are estimated to require traffic engineering
services for the duration of the contract, at this time, are listed
below:
CIP DESCRIPTION
ESTIMATED
COST
P2610 Valve Replacement Program – Phase 1 $20,000
P2612 PL – 12-inch, 711 Zone, Paso de Luz/Telegraph
Canyon Rd $15,000
P2646 North District Area Cathodic Protection
Improvements $25,000
P2647 Central District Area Cathodic Protection
Improvements $30,000
P2655 La Presa Pipeline Improvements $15,000
R2146 Recycled Pipeline Cathodic Protection
Improvements $30,000
S2049 Calavo Basin Sewer Rehabilitation – Phase 2 $25,000
TOTAL: $165,000
3
The traffic engineering services scopes for the above projects are
estimated from preliminary information and past projects.
Staff believes that a $175,000 cap on each of the As-Needed Traffic
Engineering Services contracts is adequate, while still providing a
buffer for unforeseen tasks. Fees for professional services will be
charged to the CIP projects or to the Fiscal Year Operations budget.
The As-Needed Traffic Engineering Services contracts do not commit
the District to any expenditure until a task order is approved to
perform the work. The District does not guarantee work to the
consultants, nor does the District guarantee to the consultants that
it will expend all the funds authorized by the contract on
professional services.
The District solicited traffic engineering services by placing an
advertisement on the Otay Water District’s website and using BidSync,
the District’s online bid solicitation website, on March 2, 2020.
The advertisement was also placed in the Daily Transcript. Eight (8)
firms submitted a Letter of Interest and a Statement of
Qualifications. The Request for Proposal (RFP) for Traffic
Engineering Services was sent to all eight (8) firms resulting in
seven (7) proposals received on June 11, 2020. They are as follows:
• Interwest Consulting Group, Huntington Beach, CA
• Kimley Horn & Associates, Inc., San Diego, CA
• KOA Corporation, San Diego, CA
• LIN Consulting, Inc., San Diego, CA
• Linscott, Law & Greenspan, Engineers, San Diego, CA
• Rick Engineering Company, San Diego, CA
• STC Traffic, Inc., Carlsbad, CA
In accordance with the District’s Policy 21, staff evaluated and
scored all written proposals. Rick Engineering and STC Traffic
received the highest scores based on their experience, understanding
of the scope of work, proposed method to accomplish the work, and
their composite weighted hourly rate [this rate is obtained by
adjusting their rates for the six requested positions proportionally
by the percentage indicated for Principal Engineer (5%), Senior
Engineer/Project Manager (35%), Project Engineer II (20%), Project
Engineer I (20%), Technician/Drafter (15%) and Office Support (5%)].
Rick Engineering and STC Traffic were the most qualified consultants
with the best overall proposals. Rick Engineering currently holds
the District’s as-needed traffic engineering contract and has
performed well. The District has not previously worked with STC
Traffic on any projects, but they provide similar services to other
4
agencies in California and have experience with all of the
jurisdictions that issue permits on District projects. Both
consultants are readily available to provide the services required.
A summary of the complete evaluation is shown in Attachment B.
Rick Engineering and STC Traffic submitted the Company Background
Questionnaire, as required by the RFP, and staff did not find any
significant issues. In addition, staff checked their references and
performed an internet search on the company. Staff found the
references to be excellent and did not find any outstanding issues
with the internet search.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
The funds for these contracts will be expended from a variety of
projects, as previously noted above, and from the FY 2021 through FY
2023 operating budgets. These contracts are for as-needed
professional services based on the District’s need and schedule, and
expenditures will not be made until a task order is approved by the
District for the consultant’s services on a specific CIP or operating
project. The total amount of tasks under the two contracts will not
exceed $175,000.
Based on a review of the financial budget, the Project Manager
anticipates that the budgets will be sufficient to support the
professional as-needed consulting services required for the CIP and
operating projects noted above.
The Finance Department has determined that the funds to cover these
contracts will be available as budgeted for these projects.
STRATEGIC GOAL:
This project supports the District’s Mission statement, “To provide
exceptional water and wastewater service to its customers, and to
manage District resources in a transparent and fiscally responsible
manner” and the General Manager’s Vision, "To be a model water agency
by providing stellar service, achieving measurable results, and
continuously improving operational practices."
GRANTS/LOANS:
Not applicable.
LEGAL IMPACT:
None.
5
SB/BK:jf
P:\WORKING\As Needed Services\Traffic Engineer\FY21-FY23\Staff Report\BD_08-05-2020_Staff Report_Award
of As-Needed Traffic Engineering Services (SB-BK).docx
Attachments: Attachment A – Committee Action
Attachment B – Summary of Proposal Rankings
ATTACHMENT A
SUBJECT/PROJECT:
Various
Award of Two (2) Professional Services Contracts for As-
Needed Traffic Engineering Services for Fiscal Years 2021
through 2023
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee
(Committee) reviewed this item at a meeting held on July 20, 2020.
The Committee supported staff's recommendation.
NOTE:
The “Committee Action” is written in anticipation of the Committee
moving the item forward for Board approval. This report will be sent
to the Board as a Committee approved item or modified to reflect any
discussion or changes as directed from the Committee prior to
presentation to the full Board.
ATTACHMENT B – Summary of Proposal Rankings
SUBJECT/PROJECT:
Various Award of Two (2) Professional Services Contracts for As-
Needed Traffic Engineering Services for Fiscal Years 2021
through 2023
SUMMARY OF PROPOSAL RANKINGS - As-Needed Traffic Engineering FY 2021-23
WRITTEN
REFERENCES Qualifications of Team
Responsiveness and Project Understanding
Technical and Management Approach
INDIVIDUAL SUBTOTAL -WRITTEN
AVERAGE SUBTOTAL -WRITTEN
Proposed Fee*
Consultant's Commitment to DBE
TOTAL - WRITTEN
MAXIMUM POINTS 30 25 30 85 85 15 Y/N 100 Poor/Good/ Excellent
Interwest
Chad Thompson 23 19 23 65
63 11 Y 74
Kent Payne 21 18 24 63
Juan Tamayo 22 19 23 64
Steve Beppler 21 20 24 65
Kevin Cameron 22 16 22 60
Kimley Horn
Chad Thompson 26 23 25 74
76 1 Y 77
Kent Payne 26 24 27 77
Juan Tamayo 27 22 24 73
Steve Beppler 28 22 27 77
Kevin Cameron 28 23 28 79
KOA Corp
Chad Thompson 23 19 22 64
66 6 Y 72
Kent Payne 24 20 25 69
Juan Tamayo 24 19 21 64
Steve Beppler 21 19 23 63
Kevin Cameron 24 21 24 69
Lin Consulting
Chad Thompson 23 20 22 65
69 1 Y 70
Kent Payne 23 23 25 71
Juan Tamayo 22 21 22 65
Steve Beppler 24 22 25 71
Kevin Cameron 25 21 25 71
LL&G Eng
Chad Thompson 25 21 24 70
70 3 Y 73
Kent Payne 24 23 25 72
Juan Tamayo 24 21 25 70
Steve Beppler 23 21 25 69
Kevin Cameron 25 21 24 70
Rick Eng
Chad Thompson 26 24 25 75
76 15 Y 91 E
Kent Payne 27 24 27 78
Juan Tamayo 26 24 25 75
Steve Beppler 27 22 26 75
Kevin Cameron 27 23 27 77
STC Traffic
Chad Thompson 25 23 24 72
76 10 Y 86 E
Kent Payne 26 24 27 77
Juan Tamayo 27 23 25 75
Steve Beppler 28 23 27 78
Kevin Cameron 27 23 28 78
RATES SCORING CHART
Firm Interwest Kimley Horn KOA Corp Lin Consulting LL&G Eng Rick Eng STC Traffic *Note: Review Panel does not see or consider proposed fee when scoring other
Fee $140 $151 $145 $151 $149 $136 $141 categories. The proposed fee is scored by
Score 11 1 6 1 3 15 10 Engineering Staff not on the Review Panel.
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: August 5, 2020
SUBMITTED BY: Jeff Marchioro Senior Civil Engineer
PROJECT: P2648- 001103
DIV. NO. 2
APPROVED BY: Bob Kennedy, Engineering Manager
Rod Posada, Chief, Engineering
Jose Martinez, General Manager
SUBJECT: Award of a Construction Contract to Kay Construction Company for the Otay Mesa Pipeline Cathodic Protection Improvements Project
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board) award a construction contract to Kay Construction Company (Kay Construction) and to authorize the General Manager to execute a
construction contract with Kay Construction for the Otay Mesa Pipeline Cathodic Protection Improvements Project in an amount not-to-exceed $379,115 (see Exhibit A for Project location).
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To obtain Board authorization for the General Manager to enter into a construction contract with Kay Construction for the Otay Mesa
Pipeline Cathodic Protection Improvements Project in an amount not-to-exceed $379,115.
AGENDA ITEM 4
ANALYSIS:
The District’s Cathodic Protection (CP) Program (Program) was implemented over sixteen (16) years ago to provide the long-term
benefit of preserving the life expectancy of metallic pipeline and reservoir facilities and reducing the risk of costly failures. A
portion of the Program includes annual data collection from roughly 1,000 pipeline cathodic test stations. The effort results in a list of recommendations for repairs to existing cathodic protection
systems such as anode replacement, cathodic test station repairs, retrofit/ repair of isolation kits, and repair of existing impressed
current systems and anode beds. The first phase of Pipeline CP Improvements was completed on the
District’s 1980 era RWCWRF 14-inch force main in 2017. A portion of the second phase was bid and awarded with the District’s 870-2 Pump
Station project for work in vaults immediately adjacent to the Roll Reservoir. Construction for the remainder of the second phase was completed on five (5) pipelines in environmentally sensitive areas in 2019.
The work associated with this construction bid is for the replacement and repairs of existing cathodic protection systems on five (5) pipelines generally located in the Otay Mesa Area. This includes the District's existing 1995 era piping near the Donovan Prison, 1993 era pipeline crossing the Otay River near the intersection of Main Street
and Heritage Road, 2002 era pipelines at the interconnection with Mexico, 1999 era pipeline in Otay Mesa Road, and 1985 era pipeline in Airway Road. Each pipe system includes several sites which require two (2) agency permits from City of Chula Vista and City of San Diego as well as coordination with Donovan Prison and Border Patrol.
Overall, the work includes approximately fourteen (14) phases of traffic control and approximately twenty-one (21) sites total.
Staff prepared the contract documents in-house together with assistance from the District’s As-Needed Corrosion and Traffic
Engineer Consultants.
On May 21, 2020, the Project was publicly advertised for bid using BidSync, an online bid solicitation website. The Project was also advertised in the Daily Transcript. BidSync provided electronic
distribution of the Bid Documents, including specifications, plans, and addendum. A Pre-Bid Meeting was held on May 28, 2020 via Zoom
video online conference, which was attended by six (6) contractors. Two addenda were sent out to all bidders and plan houses to address questions and clarifications to the contract documents during the
bidding period.
Staff reached out to twenty-nine (29) contractors directly via email
and telephone to encourage them to submit a bid. Bids were publicly opened on June 11, 2020, via Zoom video online
conference with the following results:
CONTRACTOR TOTAL BID AMOUNT Corrected Bid Amount
1 Kay Construction Co. (Santee, CA) $379,115.00
2 Corrpro Companies, Inc. (San Diego,
CA) $418,521.12 unknown
3 Hemet Manufacturing Company, Inc. DBA Genesis Construction (Hemet, CA) $503,444.00
4 Exaro Technologies Corp. (Burlingame, CA) $618,397.00 $624,785.00
5 Farwest Corrosion Control Co.
(Downey, CA) $634,380.00
6 Kantex Industries (Olathe, KS) $2,116,436.02
The Engineer’s Estimate is $350,000.
Corrpro Companies, Inc. bid appeared second low; however, Corrpro omitted a unit price for an allowance item. Exaro Technologies Corp. total bid amount was corrected to account for a mathematical error. A review of the bids was performed by District staff for conformance
with the contract requirements and determined that Kay Construction was the lowest responsive and responsible bidder. Kay Construction holds a Class A, General Engineering, Contractor’s License in the State of California, which meets the contract document’s requirements, and is valid through April 30, 2021. The reference
checks indicated a very good to excellent performance record on similar projects. An internet background search of the company was
performed and revealed no outstanding issues with this company. Staff verified that the bid bond provided by Kay Construction is
valid. Staff will also verify that Kay Construction’s Performance Bond and Labor and Materials Bond are valid prior to execution of the
contract. FISCAL IMPACT: Joe Beachem, Chief Financial Officer
The total budget for CIP P2648, as approved in the FY 2021 budget, is
$700,000. Total expenditures, plus outstanding commitments and forecast including this contract, are $658,861. See Attachment B for budget detail.
Based on a review of the financial budgets, the Project Manager
anticipates that the budget for CIP P2648 is sufficient to support the Project.
The Finance Department has determined that, under the current rate model, 100% of the funding is available from the Replacement Fund.
GRANTS/LOANS:
Engineering staff researched and explored grants and loans and found none available for this Project. STRATEGIC GOAL:
This Project supports the District’s Mission statement, “To provide exceptional water and wastewater service to its customers, and to
manage District resources in a transparent and fiscally responsible manner” and the General Manager’s Vision, "To be a model water agency by providing stellar service, achieving measurable results, and continuously improving operational practices." LEGAL IMPACT:
None.
JM/BK:jf
Https://otaywater365.sharepoint.com/sites/engcip/Shared Documents/P2648 Otay Mesa Area CP Improvements/Staff Reports/BD 08-05-20 Staff Report Otay Mesa CP Imp.docx Attachments: Attachment A – Committee Action
Attachment B – Budget Detail Exhibit A – Location Map
ATTACHMENT A
SUBJECT/PROJECT: P2648-001103
Award of a Construction Contract to Kay Construction Company for the Otay Mesa Pipeline Cathodic Protection Improvements Project
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee
(Committee) reviewed this item at a meeting held on July 20, 2020. The Committee supported staff's recommendation.
NOTE:
The “Committee Action” is written in anticipation of the Committee moving the item forward for Board approval. This report will be sent
to the Board as a Committee approved item, or modified to reflect any discussion or changes as directed from the Committee prior to
presentation to the full Board.
ATTACHMENT B – Budget Detail
SUBJECT/PROJECT: P2648-001103
Award of a Construction Contract to Kay Construction Company for the Otay Mesa Pipeline Cathodic Protection
Improvements Project
7/6/2020
Budget
700,000
Planning
Consultant Contracts 8,728 8,728 - 8,728 HELIX ENVIRONMENTAL
Parking and Tolls 8 8 - 8 PETTY CASH CUSTODIAN
Regulatory Agency Fees 50 50 - 50 COUNTY OF SAN DIEGO
Standard Salaries 24,407 24,407 - 24,407
Total Planning 33,193 33,193 - 33,193
Design 001102
Consultant Contracts 25,070 25,070 - 25,070 RICK ENGINEERING COMPANY
15,900 15,900 - 15,900 CORRPRO COMPANIES INC
OTHER AGENCY FEES 14,402 14,402 - 14,402 CITY OF SAN DIEGO
Regulatory Agency Fees 48 48 - 48 PETTY CASH CUSTODIAN
Standard Salaries 92,090 92,090 - 92,090
1,500 - 1,500 1,500 Reprographics
Total Design 149,009 147,509 1,500 149,009
Construction
INFRASTRUCTURE EQUIPMEN 512 512 - 512 FERGUSON ENTERPRISES INC #1083
379,115 - 379,115 379,115 Kay Construction Co.
15,165 - 15,165 15,165 CM @4%
18,956 - 18,956 18,956 Inspection @5%
18,956 - 18,956 18,956 Staff Time @5%
25,000 - 25,000 25,000 Agency Fees
18,956 - 18,956 18,956 Contingency @5%
Total Construction 476,659 512 476,147 476,659
Grand Total 658,861 181,214 477,647 658,861
Vendor/Comments
Otay Water District
p2648-Otay Mesa Cathodic Protection Impr
Committed Expenditures
Outstanding
Commitment &
Forecast
Projected Final
Cost
OTAY WATER DISTRICT
OTAY MESA PIPELINE CATHODIC PROTECTION IMPROVEMENTS LOCATION MAP
EXHIBIT A
CIP P2648F
P:\WORKING\CIP P2648 Otay Mesa Area CP Improvements\Graphics\Exhibits-Figures\Staff Report -Exhibit A.mxd
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STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: August 5, 2020
SUBMITTED BY: Jeff Marchioro
Senior Civil Engineer
PROJECT: R2156-
001103
DIV. NO. 3
APPROVED BY: Bob Kennedy, Engineering Manager
Rod Posada, Chief, Engineering
Jose Martinez, General Manager
SUBJECT: Award of a Construction Contract to Burtech Pipeline, Inc. for
the 14-Inch Force Main Air-Vac Replacements Project
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board)
award a construction contract to Burtech Pipeline, Inc. (Burtech) and
to authorize the General Manager to execute a construction contract
with Burtech for the 14-Inch Force Main Air-Vac Replacements Project
in an amount not-to-exceed $212,100 (see Exhibit A for Project
location).
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To obtain Board authorization for the General Manager to enter into a
construction contract with Burtech for the 14-Inch Force Main Air-Vac
Replacements Project in an amount not-to-exceed $212,100.
AGENDA ITEM 5
2
ANALYSIS:
The District owns and operates the Ralph W. Chapman Water Reclamation
Facility (RWCWRF) 14-inch cement mortar lined; coal-tar epoxy coated
steel force main. The 1980 era, 3.1-mile long steel force main,
which has pressures up to 400 psi, conveys reclaimed water from the
RWCWRF to a hydraulic structure (Junction Box) north of the former
Salt Creek Golf Course. At the Junction Box, the force main
transitions to a gravity main and the pipe material transitions from
steel to asbestos-cement pipe. The force main serves as a conveyance
pipeline and as a chlorine contact chamber for disinfection prior to
reaching the 944-1R and 927-1R recycled water reservoirs located
north of the former Salt Creek Golf Course.
The entire force main traverses an environmentally sensitive area
designated as an environmental preserve. The preserve contains an
active river (Sweetwater River), which drains to the Sweetwater
Reservoir through very rough/steep terrain.
Several force main improvement projects were completed over the last
twelve years. All air-vacuum valve assemblies and inline section
valves were replaced in 2008. A two-year condition assessment
program was completed using PICA’s See Snake tool in 2016. All blow
offs were replaced, a new cathodic protection system installed, a
buried high-pressure isolation valve was replaced in the RWCWRF yard,
and a new redundant flow meter vault was installed in 2016 and 2017.
Several spot repairs were completed in 2019 corresponding to PICA’s
prioritized condition assessment results.
Air-vacuum valve assemblies previously replaced in 2008 are due for
replacement since all nineteen (19) air-vacuum valve assemblies
between the RWCWRF and the Junction Box are showing signs of
corrosion. The air-vacuum valve assembly closest to the RWCWRF
failed on February 10, 2020 due to corrosion and was repaired.
Staff prepared the contract documents in-house under CIP R2116 (14-
Inch, 927 Zone, Force Main Improvements), which was closed at the end
of FY 2020 and superseded by the new CIP R2156 for FY 2021. Air-
vacuum valve assembly materials were selected considering force main
high operating pressure and chlorine concentrations. District staff
pre-purchased high-pressure combination air-vacuum valves considering
valve lead time and the District’s desire to have the contractor
complete their work within the October 1, 2020 through January 15,
2021 environmental work window.
3
On May 28, 2020, the Project was publicly advertised for bid using
BidSync, an online bid solicitation website. The Project was also
advertised in the Daily Transcript. BidSync provided electronic
distribution of the Bid Documents, including specifications, plans,
and addendum. A Pre-Bid Meeting was held on June 4, 2020 via Zoom
video online conference, which was attended by five (5) contractors.
Three (3) addenda were sent out to all bidders and plan houses to
address questions and clarifications to the contract documents during
the bidding period.
Staff reached out to twenty-nine (29) contractors directly via email
and telephone to encourage them to submit a bid.
Bids were publicly opened on June 23, 2020, via Zoom video online
conference with the following results:
CONTRACTOR TOTAL BID
AMOUNT
Corrected
Bid Amount
1 Burtech Pipeline, Inc (Encinitas, CA) $212,100.00
2 Jennette Company, Inc (San Diego, CA) $245,580.00
3 Tharsos, Inc. (San Diego, CA) $288,000.00 $287,999.00
4 M-Rae Engineering (Descanso, CA) $294,900.00
5 Provet Concrete, Inc (Santee, CA) $295,497.00
6 Charles King Company (Signal Hill, CA) $363,300.00
7 Kay Construction Co. (Santee, CA) $430,150.00
8 Piperin Corp. (Escondido, CA) $440,000.00
The Engineer’s Estimate is $250,000.
A review of the bids was performed by District staff for conformance
with the contract requirements and determined that Burtech was the
lowest responsive and responsible bidder. Burtech holds a Class A,
General Engineering, Contractor’s License in the State of California,
which meets the contract document’s requirements, and is valid
through January 31, 2022. The reference checks indicated an
acceptable performance record on similar projects. Burtech noted on
their bid submittal they have been inspected by OSHA in the last
three years, but the inspections were not in response to any
complaints. They were cited, as a result of these inspections.
Burtech stated they have appealed all alleged citations and expect
there will be no adverse findings by the CAL-OSHA Appeals Court.
Staff verified that the bid bond provided by Burtech is valid. Staff
will also verify that Burtech’s Performance Bond and Labor and
Materials Bond are valid prior to execution of the contract.
4
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
The total budget for CIP R2156, as approved in the FY 2021 budget, is
$1,300,000. Total outstanding commitments and forecast, including
this contract, are $1,279,529. See Attachment B for budget detail.
Based on a review of the financial budgets, the Project Manager
anticipates that the budget for CIP R2156 is sufficient to support
the Project.
The Finance Department has determined that, under the current rate
model, 100% of the funding is available from the Replacement Fund.
GRANTS/LOANS:
Engineering staff researched and explored grants and loans and found
none available for this Project.
STRATEGIC GOAL:
This Project supports the District’s Mission statement, “To provide
exceptional water and wastewater service to its customers, and to
manage District resources in a transparent and fiscally responsible
manner” and the General Manager’s Vision, "To be a model water agency
by providing stellar service, achieving measurable results, and
continuously improving operational practices."
LEGAL IMPACT:
None.
JM/BK:jf
Https://otaywater365.sharepoint.com/sites/engcip/Shared Documents/R2156 14-inch Force Main
Improvements/Staff Reports/OLD/BD 08-05-20 Staff Report 14FM AirVac.docx
Attachments: Attachment A – Committee Action
Attachment B – Budget Detail
Exhibit A – Location Map
ATTACHMENT A
SUBJECT/PROJECT:
R2156-001103
Award of a Construction Contract to Burtech Company for the
Otay Mesa Pipeline Cathodic Protection Improvements Project
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee
(Committee) reviewed this item at a meeting held on July 20, 2020.
The Committee supported staff's recommendation.
NOTE:
The “Committee Action” is written in anticipation of the Committee
moving the item forward for Board approval. This report will be sent
to the Board as a Committee approved item, or modified to reflect any
discussion or changes as directed from the Committee prior to
presentation to the full Board.
ATTACHMENT B – Budget Detail
SUBJECT/PROJECT:
R2156-001103
Award of a Construction Contract to Burtech Company for the
Otay Mesa Pipeline Cathodic Protection Improvements Project
7/7/2020
Budget
1,300,000
Planning
500,000 - 500,000 500,000 Future Phase Condition Assessment
Total Planning 500,000 - 500,000 500,000
Design 001102
100,000 - 100,000 100,000 Future Phase Spot Repair Design
Total Design 100,000 - 100,000 100,000
Construction
INFRASTRUCTURE EQUIPMENT & MATERIALS 27,130 - 27,130 27,130 PACIFIC PIPELINE SUPPLY INC
212,100 - 212,100 212,100 Burtech Pipeline
8,484 8,484 8,484 CM @4%
10,605 10,605 10,605 Inspection @5%
10,605 10,605 10,605 Staff Time @5%
10,605 10,605 10,605 Contingency @5%
400,000 400,000 400,000 Future Phase Spot Repair Construction
Total Construction 679,529 - 679,529 679,529
Grand Total 1,279,529 - 1,279,529 1,279,529
Vendor/Comments
Otay Water District
r2156-RecPL 14" RWCWRF Effluent Force Main Imp
Committed Expenditures
Outstanding
Commitment &
Forecast
Projected Final
Cost
OTAY WATER DISTRICT14-INCH FORCE MAIN AIR-VAC RELOCATIONSLOCATION MAP
EXHIBIT A
CIP R2156F
C:\OneDrive\Otay Water District\ENG CIP - Documents\R2156 14-inch Force Main Improvements\Graphics\Exhibits-Figures\Exhibit A, Location Map, Air-Vac Relocations.mxd
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