HomeMy WebLinkAbout05-19-20 EO&WR Committee PacketOTAY WATER DISTRICT ENGINEERING, OPERATIONS & WATER RESOURCES COMMITTEE MEETING and
SPECIAL MEETING OF THE BOARD OF DIRECTORS
BY TELECONFERENCE
2554 SWEETWATER SPRINGS BOULEVARD SPRING VALLEY, CALIFORNIA
TUESDAY May 19, 2020 12:00 P.M. This is a District Committee meeting. This meeting is being posted as a special meeting
in order to comply with the Brown Act (Government Code Section §54954.2) in the event that a quorum of the Board is present. Items will be deliberated, however, no formal board actions
will be taken at this meeting. The committee makes recommendations to the full board for its consideration and formal action. AGENDA 1. ROLL CALL 2. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S JU-
RISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA In lieu of in-person attendance, members of the public may submit their comments on agendized and non-agendized items via email at boardsecretary@otaywater.gov.
Public comments submitted will be read into the record at the Committee Meeting and the public may continue to watch and listen to meetings. The information on how to
watch and listen to the District’s live streaming can be found at this link: https://otaywater.gov/board-of-directors/agenda-and-minutes/committee-meetings/
DISCUSSION ITEMS 3. APPROVE CHANGE ORDER NO. 7 TO THE EXISTING CONSTRUCTION CON-TRACT WITH PACIFIC HYDROTECH CORPORATION IN THE AMOUNT OF $60,567.00 FOR THE 870-2 PUMP STATION REPLACEMENT PROJECT (LONG)
[5 minutes] 4. THIRD QUARTER OF FISCAL YEAR 2020 CAPITAL IMPROVEMENT PROGRAM REPORT (POSADA) [5 minutes]
5. ADJOURNMENT
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BOARD MEMBERS ATTENDING: Tim Smith, Chair Gary Croucher
All items appearing on this agenda, whether or not expressly listed for action, may be delib-
erated and may be subject to action by the Board. The Agenda, and any attachments containing written information, are available at the Dis-
trict’s website at www.otaywater.gov. Written changes to any items to be considered at the
open meeting, or to any attachments, will be posted on the District’s website. Copies of the
Agenda and all attachments are also available through the District Secretary by contacting her at (619) 670-2280.
If you have any disability that would require accommodation in order to enable you to partici-
pate in this meeting, please call the District Secretary at 670-2280 at least 24 hours prior to the meeting.
Certification of Posting I certify that on May 15, 2020 I posted a copy of the foregoing agenda near the regular meeting place of the Board of Directors of Otay Water District, said time being at least 24 hours in advance of the meeting of the Board of Directors (Government Code Section
§54954.2).
Executed at Spring Valley, California on May 15, 2020.
/s/ Susan Cruz, District Secretary
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: June 3, 2020
SUBMITTED BY: Michael J. Long Engineering Manager
PROJECT: P2083-001103 P2562-001103 DIV. NO. 2
APPROVED BY: Rod Posada, Chief, Engineering
Jose Martinez, General Manager
SUBJECT: Approval of Change Order No. 7 in an amount not-to-exceed $60,567.00 to the Construction Contract with Pacific Hydrotech
Corporation for the 870-2 Pump Station Replacement Project
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board) authorize the General Manager to execute Change Order No. 7 to the existing construction contract with Pacific Hydrotech Corporation (Pacific Hydrotech) in the amount of $60,567.00 for the 870-2 Pump Station Replacement Project (Project) (see Exhibits A and B for
Project location).
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To obtain Board authorization for the General Manager to execute Change Order No. 7 in the amount of $60,567.00 to the construction
contract with Pacific Hydrotech for the 870-2 Pump Station Replacement Project.
AGENDA ITEM 3
2
ANALYSIS:
The District’s existing High Head (870-1) and Low Head (571-1) Pump
Stations constructed in 1962 and 1966, respectively, have reached the end of their useful lives. The 870-2 Pump Station Project will
replace these facilities and includes replacement of existing Reservoir inlet/outlet piping, construction of recirculation system pumps, and a chloramine disinfection booster system. Improvements of
the access road and the installation of utilities for electrical, gas, sewer, and communication services are also included.
The 870-2 Pump Station Replacement Project also includes the replacement of the 571-1 Reservoir (36.7 MG) floating cover and
liner. The 571-1 Reservoir was originally built in 1967. In 1993 the District retrofitted the existing Reservoir to install a
reservoir liner and floating cover. The existing liner and floating cover were more than 24 years old and nearing the end of their useful lives. As part of the overall Project, the existing Reservoir outlet stub-out piping located beneath the Reservoir was replaced, which allows the new 870-2 Pump Station to simultaneously perform its
primary function (pump from the 571-1 Reservoir to the 870-1 Reservoir), recirculate the 571-1 Reservoir, and also achieve a future function (pump from the 571-1 Reservoir to the 624 Pressure Zone). The replacement of the cover and liner under this Project mitigates having to take this critical Reservoir out of service a
second time within the next few years.
The demolition of the Low Head and High Head Pump Stations will be completed at a later date (not part of this Project) when the new 870-2 Pump Station has been brought online and completed its warranty
period.
At the July 5, 2017 Board Meeting, the Board awarded a construction contract in the amount of $16,925,900.00 to Pacific Hydrotech. Since the award of the construction contract, six (6) change orders have
been approved.
Change Order No. 1, which totaled $26,269.83, compensated the contractor for changes associated with the 571-1 Reservoir cover and liner improvements. These changes included provisions for additional
cover buoyancy floats; replacement of existing unsalvageable batten bar anchor bolts; contractor reservoir disinfection in lieu of
contract specified District disinfection; weather related days; and an adjustment to the contract milestone date for the 571-1 Reservoir. In total, Change Order No. 1 added twenty-seven (27) days to the
contract.
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Change Order No. 2, which totaled $48,698.12, compensated the contractor for changes including the following: modifications to the new electric meter room to accommodate San Diego Gas & Electric
accessibility requirements; modifications to provide two (2) 250-gallon aqueous ammonia tanks in lieu of one (1) 550-gallon tank to
better serve Station operations; provisions for two (2) 30-inch magnetic flow meters in lieu of ultrasonic flow meters to provide more resiliency and flexibility with anticipated flow conditions; and
repairs to an existing rectifier electrical conduit adjacent to the access road. Change Order No. 2 also addressed contract time
including weather days. In total, Change Order No. 2 added sixteen (16) days to the contract.
Change Order No. 3, which totaled $64,864.00, compensated the contractor for several changes including the following:
modifications to the dimensions of the backup generator concrete foundation pad; addition of structural support members for the heating, ventilation, and air-conditioning (HVAC) equipment and emergency generator muffler; revisions to the Stations louvers and associated masonry; installation of door louvers for the compressor
room doors; increasing the discharge piping on the 570 zone (recirculation) pumps to 18-inches; revisions to provide a sewn protective thermal insulation jacket with clips for the emergency generator muffler and exhaust piping; modifying the emergency generator exhaust roof penetration to simplify future muffler
removal/servicing; and consolidation of exterior lighting controls in a new contactor and control panel. Change Order No. 3 also addressed
contract time including weather days. In total, Change Order No. 3 added twenty-five (25) days to the contract.
Change Order No. 4, which totaled $49,157.89, compensated the contractor for several changes including the following: surge
protection for indoor devices; additional pipe supports; spare engine exhaust catalysts; modification to Victaulic couplings; and relocation of chemical analyzers. Change Order No. 4 also reconciled
credits associated with the unused portions of the Environmental/Regulatory Compliance and Reservoir Improvement
Allowance items. Change Order No. 4 also addressed contract time including weather days. In total, Change Order No. 4 added forty-four (44) days to the contract.
Change Order No. 5, which totaled $95,725.00, compensated the
contractor for several changes including the following: profile and alignment revisions to the 66-inch and 30-inch discharge yard piping and suction header elevation; modifications to the Type D emergency
batteries and test switch locations; addition of a fuel containment structure; providing position switches at the surge tank isolation
valve; modifications to the thermal insulation for the pump engine coolant line piping; fire rated door hardware at door D-12; addition
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of bollards and a metal protective enclosure at the diesel fuel lines entrance location to the Pump Station; revisions to the suction header platform handrail; revisions to the pump engine natural gas
pipe sizes; modifications to the cable tray support; ethernet communications to the pump engines; additional costs associated with
dewatering existing vault No. 7; elevation and layout modifications to the suction header walkway and engine platform structures; and credits for unused items. Change Order No. 5 also addressed contract
time including weather days. In total, Change Order No. 5 added thirty-eight (38) days to the contract.
Change Order No. 6, which totaled $40,125.89, compensated the contractor for several changes including the following: Credits
associated with revisions to chain link fencing; Modifications to the overhead crane electrical feed circuit; Installation of flashing
around pump engine exhaust canopy roof penetration; Handrail and steps at the fuel containment structure; Incorporation of handwheels on all suction header valves; Type II gate well frames and lids; Additional conduit between CP-100 and the telephone backboard; Additional electrical grounding of the gas engines; Custom grade
adjustment for the oil interceptor; Relocation of pump engine batteries; and modifications to the planned hydroseed mix. Change Order No. 6 also addressed contract time including weather days. In total, Change Order No. 6 added twenty-seven (27) days to the contract.
Change Order No. 7, which is the subject of this staff report,
provides for the following twelve (12) items, as detailed in the attached Exhibit C:
1. Revisions to the ammonia alarm horn/beacon mounting location.2. Provides for cathodic protection jumper wires at the meter
vault and cathodic system retesting.3. Installation of concrete curbs at unpaved access roadcrossings.
4. Additional data communication and programming for chlorineanalyzers.
5. Revisions to programming for pump emergency stop buttons.6. Installation of additional UPS receptacles.7. Replacement of sodium hypochlorite and ammonia pressure
switches.8. Revisions to the trip rating of panel LP-2 main circuit
breaker.9. Modifications to the site drainage at the Pump Stationentrance.
10. Provides custom protective enclosures for fuel piping.11. Provides type II gate well frame/lid to provide tracer wire
access.12. Addition of nine (9) days due to weather impacts.
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In total, the cost associated with the items in Change Order No. 7 is $60,567.00. Time impacts associated with this change are also
provided in Exhibit C. The forty-seven (47) additional days added to the contract will result in a revised total contract duration of
1,024 calendar days.
As of May 2020, the physical construction of the 870-2 Pump Station
is approximately 99% percent complete and Project startup is underway.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
The total budget for CIP P2083, as approved in the FY 2020 budget, is $19,550,000. Total expenditures, plus outstanding commitments and
forecast, are $19,547,852. See Attachment B-1 for the budget detail. Based on a review of the financial budget, the Project Manager anticipates that the budget is sufficient to support the Project.
The total budget for CIP P2562, as approved in the FY 2020 budget, is
$2,900,000. Total expenditures, plus outstanding commitments and forecast, including this contract, are $2,877,536. See Attachment B-2 for the budget detail. Based on a review of the financial budget, the Project Manager anticipates that the budget is sufficient to support the Project.
The Finance Department has determined that, under the current rate
model, 100% of the funding is available from the Replacement Fund for CIP P2083 and for CIP P2562.
GRANTS/LOANS:
Engineering staff researched and explored grants and loans and found none currently available for this Project.
STRATEGIC GOAL:
This Project supports the District’s Mission statement, “To provide exceptional water and wastewater service to its customers, and to manage District resources in a transparent and fiscally responsible
manner” and the District’s Vision, “To be a model water agency by providing stellar service, achieving measurable results, and
continuously improving operational practices.”
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LEGAL IMPACT:
None.
MJL/RP:jf
P:\WORKING\CIP P2083 870-2 Pump Station Replacement\Staff Reports\BD 06-03-20 Pacific Hydrotech Change Order 7\BD 06-03-20 Staff Report CO No. 7 for 870-2 PS.docx Attachments: Attachment A – Committee Action
Attachment B1 – P2083 Budget Detail
Attachment B2 - P2562 Budget Detail
Exhibit A – 870-2 Pump Station Project Location
Exhibit B - 870-2 Pump Station Project Detail Map
Exhibit C – Change Order No. 7
ATTACHMENT A
SUBJECT/PROJECT:
P2083-001103 P2562-001103
Approval of Change Order No. 7 in an amount not-to-exceed
$60,567.00 to the Construction Contract with Pacific Hydrotech Corporation for the 870-2 Pump Station Replacement Project
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee (Committee) reviewed this item at a Committee Meeting held on May 19,
2020. The Committee supported staff’s recommendation.
NOTE:
The “Committee Action” is written in anticipation of the Committee moving the item forward for Board approval. This report will be sent to the Board as a Committee approved item, or modified to reflect any
discussion or changes as directed from the Committee prior to presentation to the full Board.
ATTACHMENT B-1 – P2083 Budget Detail
SUBJECT/PROJECT:
P2083-001103
P2562-001103
Approval of Change Order No. 7 in an amount not-to-exceed
$60,567.00 to the Construction Contract with Pacific Hydrotech Corporation for the 870-2 Pump Station Replacement Project
5/11/2020
Budget
19,550,000 Planning
Consultant Contracts 100,000 78,075 21,925 100,000 HELIX ENVIRONMENTAL17,094 17,094 - 17,094 JONES & STOKES ASSOCIATES INC
211,296 211,296 - 211,296 ICF JONES & STOKES INCRegulatory Agency Fees 2,109 2,109 - 2,109 CA DEPT OF FISH & WILDLIFE
720 720 - 720 CALIFORNIA REGIONAL WATER1,570 1,570 - 1,570 SAN DIEGO COUNTY WATER AUTH
3,924 3,924 - 3,924 STATE WATER RESOURCESService Contracts 2,260 2,260 - 2,260 COUNTY OF SAN DIEGO
164 164 - 164 SAN DIEGO DAILY TRANSCRIPT505 505 - 505 THE SAN DIEGO UNION-TRIBUNEStandard Salaries 219,920 219,920 - 219,920 Fixed Asset 580,444 580,444 - 580,444
Total Planning 1,140,008 1,118,083 21,925 1,140,008 Design 001102
Consultant Contracts 136 136 - 136 THE WATCHLIGHT CORPORATION4,850 4,850 - 4,850 BURKETT & WONG ENGINEERS INC14,068 14,068 - 14,068 SOUTHERN CALIFORNIA SOIL3,034 3,034 - 3,034 RICK ENGINEERING COMPANY
4,625 4,625 - 4,625 ROGER B WOODHULL22,149 22,149 - 22,149 NINYO & MOORE GEOTECHNICAL AND
10,484 10,484 - 10,484 HUNSAKER & ASSOCIATES6,086 6,086 - 6,086 HDR ENGINEERING INC
682,870 682,870 - 682,870 CAROLLO ENGINEERS INC7,974 7,974 - 7,974 AEGIS ENGINEERING MGMT INC
Regulatory Agency Fees 3,694 3,694 - 3,694 SAN DIEGO GAS & ELECTRIC20,000 18,348 1,652 20,000 COUNTY OF SAN DIEGOService Contracts 98 98 - 98 DAILY JOURNAL CORPORATIONStandard Salaries 677,054 677,054 - 677,054 Supplier Contracts 5,350 5,350 - 5,350 INLAND AERIAL SURVEYS INC
Total Design 1,462,472 1,460,820 1,652 1,462,472
ConstructionConstruction Contracts 2,000 790 1,210 2,000 CLARKSON LAB & SUPPLY INC13,973,627 13,269,381 704,246 13,973,627 PACIFIC HYDROTECH CORPORATION60,567 - 60,567 60,567 Pacific Hydrotech Co. CO No. 7
735,454 698,389 37,066 735,454 PACIFIC WESTERN BANKConsultant Contracts 437,691 412,363 25,328 437,691 CAROLLO ENGINEERS INC
1,319 1,319 - 1,319 NINYO & MOORE GEOTECHNICAL AND9,225 9,225 - 9,225 NV5 INC
17,623 17,623 - 17,623 RBF CONSULTING1,069,994 910,838 159,157 1,069,994 MICHAEL BAKER INT'L INC
438 438 - 438 NINYO & MOORE GEOTECHNICALOTHER AGENCY FEES 211,542 211,542 - 211,542 SAN DIEGO GAS & ELECTRIC29 29 - 29 PARKING & TOLLSProfessional Legal Fees 276 276 - 276 ARTIANO SHINOFF280 280 - 280 STUTZ ARTIANO SHINOFFRegulatory Agency Fees 15,000 9,064 5,936 15,000 COUNTY OF SAN DIEGOService Contracts 3,628 3,628 - 3,628 MAYER REPROGRAPHICS INC119 119 - 119 SAN DIEGO DAILY TRANSCRIPTStandard Salaries 240,000 208,223 31,777 240,000
60,000 - 60,000 60,000 Security System15,000 - 15,000 15,000 Communications Connection
Contingency 93,710 - 93,710 93,710 0.6% of Construction Contract
Total Construction 16,947,520 15,753,525 1,193,996 16,947,520
Grand Total 19,550,000 18,332,427 1,217,573 19,550,000
Vendor/Comments
Otay Water District
p2083-PS - 870-2 Pump Station Repl
Committed Expenditures
Outstanding
Commitment &
Forecast
Projected Final
Cost
ATTACHMENT B-2 – P2562 Budget Detail
SUBJECT/PROJECT:
P2083-001103 P2562-001103
Approval of Change Order No. 7 in an amount not-to-exceed
$60,567.00 to the Construction Contract with Pacific Hydrotech Corporation for the 870-2 Pump Station Replacement Project
5/11/2020
Budget
2,900,000
Planning
Regulatory Agency Fees 50 50 - 50 PETTY CASH CUSTODIAN
Total Planning 50 50 - 50
Design 001102
Standard Salaries 51,320 51,320 - 51,320
Total Design 51,320 51,320 - 51,320
Construction
206 206 - 206 CLARKSON LAB & SUPPLY INC
2,414,577 2,384,358 30,218 2,414,577 PACIFIC HYDROTECH CORPORATION
127,083 125,493 1,590 127,083 PACIFIC WESTERN BANKConsultant Contracts 129,300 129,300 - 129,300 MICHAEL BAKER INT'L INC
Standard Salaries 30,000 15,916 14,084 30,000
Contingency 125,000 - 125,000 125,000 4.9% of Construction Contract
Total Construction 2,826,166 2,655,273 170,893 2,826,166
Grand Total 2,877,536 2,706,643 170,893 2,877,536
Vendor/Comments
Otay Water District
p2562-Res - 571-1 Reservoir Cover/Liner Replac
Committed Expenditures
Outstanding
Commitment &
Forecast
Projected Final
Cost
OTAY WATER DISTRICT870-2 PUMP STATIONLOCATION MAP
EXHIBIT A
CIP P2083F
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OTAY WATER DISTRICT 2554 SWEETWATER SPRINGS BLVD., SPRING VALLEY, CA. 91978, (619) 670-2222
CONTRACT/P.O. CHANGE ORDER No. 7
PROJECT/ITEM: 870-2 Pump Station Replacement
CONTRACTOR/VENDOR: Pacific Hydrotech Corporation REF.CIP No.: P2083/P2562
APPROVED BY: Board REF. P.O. No: 720067 DATE: 5/7/20
DESCRIPTION:
See attached page 2 of 4 for continuation.
REASON:
See attached page 3 of 4 for continuation.
CHANGE P.O. TO READ:
Revise Contract to add $60,567.00 and add 47 days time for a total Contract amount of $17,311,307.73 with a Contract Duration of 1024 Calendar Days.
ORIGINAL CONTRACT/P.O. AMOUNT: $ 16,925,900.00 ADJUSTED AMOUNT FROM PREVIOUS CHANGE: $ 324,840.73 TOTAL COST OF THIS CHANGE ORDER: $ 60,567.00
NEW CONTRACT/P.O. AMOUNT IS: $ 17,311,307.73 ORIGINAL CONTRACT COMPLETION DATE: 10/4/19 CONTRACT/P.O. TIME AFFECTED BY THIS CHANGE: Yes REVISED CONTRACT COMPLETION DATE: 5/15/20
IT IS UNDERSTOOD WITH THE FOLLOWING APPROVALS, THAT THE CONTRACTOR/VENDOR IS AUTHORIZED AND DIRECTED TO MAKE THE HEREIN DESCRIBED CHANGES. IT IS ALSO AGREED THAT THE TOTAL COST FOR THIS CHANGE ORDER CONSTITUTES FULL AND COMPLETE COMPENSATION FOR OBLIGATIONS REQUIRED BY THE CONTRACT/P.O. ALL OTHER PROVISIONS AND REQUIREMENTS OF THE CONTRACT/P.O. REMAIN IN FULL FORCE AND EFFECT.
CONTRACTOR/VENDOR: STAFF APPROVALS:
SIGNATURE: PROJ. MGR: DATE:
NAME: David Power ASST CHIEF: DATE:
TITLE: Project Manager DATE: CHIEF: DATE:
COMPANY & Pacific Hydrotech Corporation ADDRESS: 314 E. 3rd Street DISTRICT APPROVAL:
Perris, CA 92570 GEN. MANAGER: DATE:
COPIES: FILE (Orig.),CONTRACTOR/VENDOR,CHIEF-ENGINEERING,CHIEF-FINANCE,ENGR. MGR.
ACCTS PAYABLE,INSPECTION,PROJ. MGR.,ENGR. SECRETARY,PURCHASING,PROJECT BINDER
EXHIBIT C
Contract / P.O. Change Order No. 7 page 2 of 4
Description of Work
Description Increase Decrease Time
Item No. 1: Charges attributable to the 870-2 PS (CIP 2083). This Change Order provides for revisions to the ammonia alarm horn/beacon mounting location per COR 89R1.
$3,290.00 2
Item No. 2: Charges attributable to the 870-2 PS (CIP 2083). This Change Order provides for cathodic protection jumper wires at the meter vault and cathodic system retesting per COR 120.
$4,335.00 1
Item No. 3: Charges attributable to the 870-2 PS (CIP 2083). This Change Order provides for installation of concrete curbs per COR 121. $2,264.00 1
Item No. 4: Charges attributable to the 870-2 PS (CIP 2083). This Change Order provides additional data communication and programming for chlorine analyzers per COR 123.
$23,024.00 4
Item No. 5: Charges attributable to the 870-2 PS (CIP 2083). This Change Order provides programming revisions to pump emergency stop buttons per COR 1129R1.
$7,939.00 1
Item No. 6: Charges attributable to the 870-2 PS (CIP 2083). This Change Order provides additional UPS receptacles in CP-100 per COR 130. $1,527.00 1
Item No. 7: Charges attributable to the 870-2 PS (CIP 2083). This Change Order replaces sodium hypochlorite and ammonia pressure switches per COR 131. $10,981.00 28
Item No. 8: Charges attributable to the 870-2 PS (CIP 2083). This Change Order revises the trip rating of panel LP-2 main circuit breaker per COR 132. $846.00 0
Item No. 9: Charges attributable to the 870-2 PS (CIP 2083). This Change Order modifies site drainage at the pump station entrance per COR 135. $2,559.00 0
Item No. 10: Charges attributable to the 870-2 PS (CIP 2083). This Change Order provides custom protective enclosures for fuel piping per COR 137. $2,968.00 0
Item No. 11: Charges attributable to the 870-2 PS (CIP 2083). This Change Order provides one type II gate well frame/lid to provide tracer wire access per COR 137.
$834.00 0
Item No. 12: Add nine (9) calendar days due to weather impacts per Contract Specifications 00700-8.5. $0.00 $0.00 9
Sub Total Amount $60,567.00 $0.00 47
Total Net Change Order Amount $60,567.00
Contract / P.O. Change Order No. 7 page 3 of 4
Reason:
Item No. 1: The Contract included SCADA programming for a high ammonia alarm but did not specify the type of alarm or mounting location. This Change Order is required to provide and install the programmed high ammonia alarm in the ammonia storage room resolving all costs associated with COR 89R1.
Item No. 2: The Contract initially included an ultrasonic flow meter which was changed to a magnetic flow meter. As part of the magnetic flow meter installation dielectric isolation was required to allow the meters to function properly. This change order is required to provide and install cathodic bonding jumper wires and retest the impressed current cathodic system. This change order is required to implement the required modifications resolving all costs associated with COR 120.
Item No. 3: The Contract included new asphalt concrete paved access roads with redwood headers. The new roads crossed existing
SDG&E, San Diego Sheriff’s and District unpaved access roads. The specified redwood headers at these vehicle crossings would not have maintained functionality over the road’s intended life span requiring installation of concrete curb/headers at thesecrossing locations to ensure continued serviceability of the roads. This change order is required to implement the required modifications resolving all costs associated with COR 121.
Item No. 4: During functional testing it was determined that Operations required monitoring and trending of chlorine analyzer data points not monitored by SCADA. This determination required incorporation of a new communication interface with the chlorine analyzers and additional SCADA programming to deliver the desired functionality. This change order is required to implement the required modifications resolving all costs associated with COR 123.
Item No. 5: The Contract provided motor starter circuit diagrams indicated a controlled and sequential pump shutdown when the emergency stop button was depressed. During functional testing is was determined by Operations that the emergency stop button should stop pump rotation immediately and initiate an alarm condition on SCADA. This determination required wiring and programming modifications to the reduced voltage motor starter and SCADA to provide the desired functionality. This change order is required to implement the modification resolving all costs with COR 129R1.
Item No. 6:
During functional testing it was determined by Operations that existing non-UPS convenience outlets in panel CP-100 should be connected to the uninterruptable power supply (UPS) to provide the desired functionality. This change order is required to implement the modification resolving all costs with COR 130.
Item No. 7: During functional testing it was determined that the specified sodium hypochlorite and ammonia pressure switches did not provide the desired level of accuracy to shut down the system in the event of a pressure surge. This resulted in the determination to replace both pressure switches to provide the desired response accuracy increasing the safety of the chemical injection system. This change order is required to implement the modification and resolve all costs associated with COR 131.
Item No. 8: Subsequent to design review of the short circuit coordination study the designer required the main breaker for panel LP-2 to be changed from a 250AT rating to a 150AT rating requiring replacement of an installed component to achieve the desired circuit breaker trip rating. This change order is required to implement the modification and resolve all costs associated with COR 132.
Item No. 9: Subsequent to multiple rain events and final grading it was determined that an area near the pump station gate did not effectively drain which could have detrimentally impacted the new access road over time. This resulted in the determination to incorporate an additional area drain to improve the drainage condition increasing the anticipated serviceability of the new access road. This change order is required to implement the modification and resolve all costs associated with COR 136.
Item No. 10: During construction, revisions were made to how the diesel fuel transfer fuel lines entered the building and fuel containment structure exposing the piping undesirable visual and sun/weather conditions. This resulted in the determination to construct protective enclosures for the piping at the building and fuel containment penetration locations. This change order is required to implement the modification resolving all costs with COR 136.
Item No. 11: During construction it was determined that the plans did not incorporate the District standard two-piece gate well lids as part of the included details for tracer wire access. This change order is required to implement the modification and resolve all costs associated with COR 137.
Contract / P.O. Change Order No. 7 page 4 of 4 Item No. 12: Contract Documents Section 00700-8.5 provides for no cost time extensions due to weather impacts on the project progress. Weather impacted the project nine (9) days between March 1, 2020 and April 30, 2020. The project was impacted on March 12, 13, 18 and 19, April 6, 7, 8, 10 and 13, 2020 due to weather.
870-2 Pump Station Replacement Project Project: P2083/P2562
Consultant/Contractor: Pacific Hydrotech Corporation Subproject: 001103
APPROVED
C.O.AMOUNT BY DATE DESCRIPTION TYPE C.O.
1 $26,269.83 GM 5/18/2018
Change order provides for additional buoyancy floats,
anchor bolts, and a modified disinfection procedure for the
571-1 Reservoir. Also addresses contract time for weather.
Contractor
2 $48,698.12 GM 1/29/2019
Electric service room modifications; ammonia storage
modifications; replace ultrasonic flow meters with magnetic
type; relocate existing rectifier power conduit; and weather
days
Contractor
3 $64,864.00 Board 4/4/2019
Bathroom fixtures; backup generator concrete foundation
pad modifications; HVAC muffler support structural
members; louver and pilaster modifications; door louvers;
increase pump discharge pipe size to 18-inch; modify
emergency generator thermal insulation; emergency
generator exhaust roof penetration; exterior lighting controls
modifications; weather days.
Contractor
4 $49,157.89 Board 11/7/2019
Change order addresses 28 specific items including but not
limited to surge protection for indoor devices, additional pipe
supports, exhaust fan for EF-4, spare exhaust catalyst,
modifications to Victaulic couplings, relocation of chemical
analyzers. Also includes time adjustments and weather
days.
Contractor
5 $95,725.00 Board 2/6/2020
Change order addresses 23 specific items including but not
limited to profile and alignment revisions to the 66-inch and
30-inch discharge yard piping; addition of a fuel containment
structure; modifications to emergency batteries and test
switch locations; modifications to the thermal insulation for
the pump engine coolant line piping; Ethernet
communication to the pump engines; modifications to the
suction header walkway and engine platform structures; and
credits for unused allowance items. Also includes time
adjustments and weather days.
Contractor
6 $40,125.89 Board 3/9/2020
Change Order addresses 12 specific items including a credit
for fencing, modifications to the crane electrical, canopy
flashing around engine exhaust, handrail and steps for fuel
containment, handwheels for suction header valves, type II
gate well frames/lids, conduit between CP-100 and
telephone backboard, additional grounding for gas engines,
grade adjustment for oil interceptor, relocation of engine
batteries, modifications to hydroseed mix, and weather days.
Contractor
7 $60,567.00 Board
Change Order addresses 12 specific items including
revisions to the ammonia alarm horn/beacon mounting
location; provides for cathodic protection jumper wires at the
meter vault and cathodic system retesting; installation of
concrete curbs at unpaved access road crossings; additional
data communication and programming for chlorine
analyzers; revisions to programming for pump emergency
stop buttons; installation of additional UPS receptacles;
replacement of sodium hypochlorite and ammonia pressure
switches; revisions to the trip rating of panel LP-2 main
circuit breaker; modifications to the site drainage at the
Pump Station entrance; provides custom protective
enclosures for fuel piping; provides type II gate well frame/lid
to provide tracer wire access; and addition of nine (9) days
due to weather impacts.
Contractor
8
9
10
Total C.O.'s To Date: $385,407.73 2.3%
Original Contract Amount:$16,925,900.00
Current Contract Amount:$17,311,307.73
Month Net C.O.$Limit Authorization Absolute C.O.$ C.O. %
5/20 $60,657.00 $3,000 Insp $60,657.00 0.4%
$7,000 PM/Supervisor 0.0%
$15,000 Manager 0.0%
$20,000 Asst. Chief 0.0%
$30,000 Chief 0.0%
$75,000 GM 0.0%
>$75,000 Board 0.0%
CHANGE ORDER LOG
P:\WORKING\CIP P2083 870-2 Pump Station Replacement\Construction\Change Orders\COLOG_2006031 5/13/2020
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: June 3, 2020
SUBMITTED BY: Michael J. Long Engineering Manager
PROJECT: Various DIV. NO. ALL
APPROVED BY: Rod Posada, Chief, Engineering
Jose Martinez, General Manager
SUBJECT: Informational Item – Third Quarter Fiscal Year 2020 Capital Improvement Program Report
GENERAL MANAGER’S RECOMMENDATION:
No recommendation. This is an informational item only.
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To update the Board about the status of all CIP project expenditures
and to highlight significant issues, progress, and milestones on major projects.
ANALYSIS:
To keep up with growth and to meet our ratepayers' expectations to adequately deliver safe, reliable, cost-effective, and quality water, each year the District staff prepares a Six-Year CIP Plan that
identifies the District’s infrastructure needs. The CIP is comprised of four categories consisting of backbone capital facilities,
replacement/renewal projects, capital purchases, and developer's reimbursement projects.
The Third Quarter Fiscal Year 2020 update is intended to provide a detailed analysis of progress in completing these projects within the
allotted time and budget of $17.22 million. Expenditures through the
AGENDA ITEM 4
2
Second Quarter totaled approximately $11.14 million. Approximately
65% of the Fiscal Year 2020 expenditure budget was spent (see Attachment B).
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
No fiscal impact as this is an informational item only.
STRATEGIC GOAL:
This Project supports the District’s Mission statement, “To provide
exceptional water and wastewater service to its customers, and to manage District resources in a transparent and fiscally responsible manner” and the General Manager’s Vision, "To be a model water agency
by providing stellar service, achieving measurable results, and continuously improving operational practices."
LEGAL IMPACT:
None.
MJL/RP:jf
P:\Forms\D-Construction\CIP Quarterly Reports\CIP Qtr Reports\FY 2020\Q3\Staff Report\BD 06-03-20 Staff Report Third Quarter FY 2020 CIP Report (ML-RP).docx Attachments: Attachment A – Committee Action Attachment B - Fiscal Year 2020 Third Quarter CIP Expenditure Report
Attachment C – Presentation
ATTACHMENT A
SUBJECT/PROJECT:
VARIOUS
Informational Item – Third Quarter Fiscal Year 2020 Capital Improvement Program Report
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee (Committee) reviewed this item at a Committee Meeting held on May 19, 2020. The Committee supported staff’s recommendation.
NOTE:
The “Committee Action” is written in anticipation of the Committee
moving the item forward for Board approval. This report will be sent to the Board as a Committee approved item, or modified to reflect any discussion or changes as directed from the Committee prior to presentation to the full Board.
FISCAL YEAR 2020 3RD QUARTER REPORT
(Expenditures through 3/31/2020)($000)
ATTACHMENT B
2020 03/31/20
CIP No.Description Project Manager FY 2020 Budget Expenses Balance Expense to Budget %Budget Expenses Balance Expense to Budget %Add Q3 Comments
CAPITAL FACILITY PROJECTS -
P2040 Res - 1655-1 Reservoir 0.5 MG Cameron 30$ 45$ (15)$ 150%4,500$ 642$ 3,858$ 14%
Environmental work is complete. Legal review in progress.
Consultant selection process for design will begin in Q4.
P2405 PL - 624/340 PRS, Paseo Ranchero and Otay Valley Road Cameron 5 - 5 0%1,500 - 1,500 0%
This project is tied to P2553 and is driven by the City of Chula Vista. Construction is scheduled for FY 2022.
P2451 Otay Mesa Desalination Conveyance and Disinfection System Kennedy 10 - 10 0%3,975 3,823 152 96%EIR/EIS complete and Presidential permit issued. Continue meetings with DDW and AdR.
P2453 SR-11 Utility Relocations Marchioro 270 32 238 12%3,000 1,945 1,055 65%
Schedule driven by Caltrans. Caltrans issued construction contract notice to proceed Q1 FY 2020. Completion of construction anticipated for Q2 FY 2022.
P2460 I.D. 7 Trestle and Pipeline Demolition Beppler 80 7 73 9%600 17 583 3%Consultant selected for performance of environmental surveys to be perfomed in Q4. Demolition now expected to occur in FY 2023.
P2485 SCADA - Infrastructure and Communications Replacement Kerr 60 93 (33) 155%2,428 2,227 201 92%
Additional security devices during this period required for enhancements of District facilities.
P2494 Multiple Species Conservation Plan Coburn-Boyd 30 2 28 7%1,000 931 69 93%
Minor expenditures are expected for the remainder of the fiscal year (staff time for coordination with USFWS). It is anticipated that most of the remaining budget will be spent in FY 2021.
P2516 PL - 12-Inch, 640 Zone, Jamacha Road - Darby/Osage Marchioro - - - 0%1,000 - 1,000 0%
No expenditures anticipated in FY 2020. Completion of construction anticipated FY 2026.
P2521 Large Meter Vault Upgrade Program Carey 100 6 94 6%620 335 285 54%Due to COVID-19, work moved to FY 2021.
P2553 Heritage Road Bridge Replacement and Utility Relocation Cameron 40 21 19 53%3,500 50 3,450 1%
Project is driven by the City of Chula Vista's schedule for replacement; the City has delayed the design. The City provided design parameters to the District in June 2019; additional information needed. NV5 was selected as the design consultant. Design will begin in Q4 FY 2020.
P2584 Res - 657-1 and 657-2 Reservoir Demolitions Marchioro - - - 0%51 - 51 0%No expenditures anticipated in FY 2020. These Reservoirs are scheduled to be removed at the end of their useful life.
P2608 PL - 8-inch, 850 Zone, Coronado Ave, Chestnut/Apple Cameron 50 41 9 82%820 63 757 8%
Design was completed and advertised for construction in Q3 FY 2020. Construction to begin in Q4.
P2611 Quarry Road Bridge Replacement and Utility Relocation Cameron 75 55 20 73%1,300 105 1,195 8%This is a County of San Diego driven project. The County has put this project of hold. Project is currently 50% designed.
P2612 PL - 12-inch, 711 Zone, Paso de Luz/Telegraph Canyon Rd Cameron 50 65 (15) 130%500 106 394 21%Project is in planning stage; expected to start design in late FY 2020.
P2614 485-1 Reservoir Interior/Exterior Coating Cameron - - - 0%895 - 895 0%No expenditures in FY 2020.
P2617 Lobby Security Enhancements Payne 150 95 55 63%225 150 75 67%
COVID related delays and the addition of Board Room security features will move completion into FY 2021.
P2619 PS - Temporary Lower Otay Pump Station Redundancy Marchioro 2,000 990 1,010 50%3,200 1,387 1,813 43%
Redundant trailer delivered Q3 FY 2020. Construction completion anticipated Q1 FY 2021.
P2623
Central Area to Otay Mesa Interconnection Pipelines Combination Air/Vacuum Valve Replacements Marchioro 50 1 49 2%500 214 286 43%
Easement offer sent to property owner Q4 FY 2019. Design phase for valve relocations commenced Q4 FY 2020. Completion of construction anticipated FY 2022.
P2626 803-4 Reservoir Water Quality Improvements – PAX SystemPurchase Coburn-Boyd 150 11 139 7%325 11 314 3%The project has been delayed, but is now in construction and expected to be complete by the end of FY 2020.
P2630 624-3 Reservoir Automation of Chemical Feed System Cameron 5 - 5 0%505 - 505 0%Budget for preliminary planning.
P2638 Buildings and Grounds Refurbishments Payne 89 6 83 7%114 16 98 14%
As a cost saving measure, the Admin building was power washed; COVID related delays places completion of grounds work into FY 2021.
P2639 Vista Diego Hydropneumatic Pump Station Replacement Marchioro 25 10 15 40%2,800 11 2,789 0%Advance planning work commenced Q3 FY 2020. Completion of construction anticipated FY 2024.
P2640 Portable Trailer Mounted VFD Pumps Marchioro 458 9 449 2%550 65 485 12%Trailer delivery anticipated Q4 FY 2020.
P2642 Rancho Jamul Pump Station Replacement Marchioro 5 - 5 0%2,500 - 2,500 0%
Project will be coordinated with P2040, 1655-1 Reservoir. Completion of construction currently scheduled for FY 2026.
FISCAL YEAR-TO-DATE, 03/31/20 LIFE-TO-DATE, 03/31/20
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FISCAL YEAR 2020 3RD QUARTER REPORT
(Expenditures through 3/31/2020)($000)
ATTACHMENT B
2020 03/31/20
CIP No.Description Project Manager FY 2020 Budget Expenses Balance Expense to Budget %Budget Expenses Balance Expense to Budget %Add Q3 Comments
FISCAL YEAR-TO-DATE, 03/31/20 LIFE-TO-DATE, 03/31/20
P2646 North District Area Cathodic Protection Improvements Marchioro - - - 0%1,200 - 1,200 0%No expenditures anticipated in FY 2020. Completion of construction anticipated FY 2025.
P2647 Central Area Cathodic Protection Improvements Marchioro - - - 0%1,300 - 1,300 0%No expenditures anticipated in FY 2020. Completion of construction anticipated FY 2024.
P2648 Otay Mesa Area Cathodic Protection Improvements Marchioro 100 119 (19) 119%430 150 280 35%
Completion of design phase scheduled for FY Q4 2020. Completion of construction anticipated FY 2021.
P2649 HVAC Equipment Purchase Payne 44 - 44 0%130 10 120 8%Five year schedule; Operations replacement scheduled for late June.
P2652 520 to 640 Pressure Zone Conversion Cameron 20 17 3 85%250 17 233 7%Work on PDR began.
P2654 Heritage Road Interconnection Improvements Marchioro 65 18 47 28%200 18 182 9%Project scope will change, pending City preference. Completion of construction anticipated FY 2023.
P2658 832-1 Pump Station Modifications Cameron 15 7 8 47%600 7 593 1%Work on PDR began.
P2659 District Boardroom Improvements Kerr 180 99 81 55%200 99 101 50%Currently on target and not anticipating additional funding.
P2660
Camino Elevado Drive OWD and SWA Interconnection Upgrade Beppler 3 10 (7) 333%250 10 240 4%
Upon project investigation, this project does not meet the cost to benefit requirements and will not be implemented.
P2663 Potable Water Pressure Vessel Program Marchioro 50 6 44 12%1,500 6 1,494 0%
Advanced planning work for Rancho Jamul Hydropneumatic Station - hydropneumatic tank replacement began in Q3 FY 2020. Completion of construction scheduled for Q4 FY 2021.
P2664 Otay Mesa Dual Piping Modification Program Beppler 10 4 6 40%350 4 346 1%
Figures are being created to identify existing system operation, proposed changes, and potential future changes and alternative uses.
R2116 RecPL - 14-Inch, 927 Zone, Force Main Improvements Marchioro 25 30 (5) 120%2,250 2,222 28 99%Post construction mitigation work anticipated to complete Q4 FY 2020.
R2118 Steele Canyon Sewer PS Large Solids Handling Improvements Beppler 5 - 5 0%175 174 1 99%Warranty period ended during this quarter. Close out project at end of fiscal year.
R2120 RWCWRF Filtered Water Storage Tank Improvements Cameron 390 16 374 4%575 48 527 8%This project was delayed until FY 2021.
R2125 RecPRS - 927/680 PRS Improvements, Otay Lakes Road Marchioro 45 27 18 60%225 50 175 22%
Project scope reduced. Completion of construction anticipated Q4 FY 2020.
R2146 Recycled Pipeline Cathodic Protection Improvements Marchioro 40 1 39 3%700 1 699 0%
Advanced planning work scheduled to commence Q3 FY 2020. Completion of construction anticipated FY 2025.
R2150 RWCWRF - Secondary Chlorine Analyzer and Feed System Beppler 1 - 1 0%55 53 2 96%Warranty period ended during this quarter. Close out project at end of fiscal year.
S2012 San Diego County Sanitation District Outfall and RSD Outfall Replacement Beppler 50 - 50 0%1,800 1,111 689 62%Annual County invoicing covers this project. No District involvement in design and construction.
S2027 Rancho San Diego Pump Station Rehabilitation Beppler 5 - 5 0%3,060 3,050 10 100%County indicated no additional costs or credits, so this project can be closed out at end of fiscal year.
S2043 RWCWRF Sludge Handling System Beppler 100 66 34 66%390 120 270 31%
Final report received, recommendation is for no solids handling at RWCWRF. Keep CIP active for future reassessment as warranted.
S2047 Asset Management - Info Master Sewer Implementation Zhao 5 - 5 0%58 38 20 66%No expeditures planned in Q3 FY 2020.
S2061 RWCWRF Aeration Controls Consolidation & Optimization Upgrades (S)Beppler 30 4 26 13%220 6 214 3%Selection of consultant for implementing the project put on hold until alternative consultants confirmed and change in COVID limitations.
S2067
RWCWRF Roofing Replacement and Natural Light
Enhancement Payne 145 - 145 0%165 16 149 10%
Consultant report is in and it is above budget. Adjustment to budget is
being considered for next fiscal year.
S2071 San Diego Metro Wastewater Capital Improvements Kennedy 132 99 33 75%1,546 99 1,447 6%
Annual City of S.D. invoicing covers this project. No District involvement in design and construction.
Total Capital Facility Projects Total:5,192 2,012 3,180 39%54,037 19,407 34,630 36%
REPLACEMENT/RENEWAL PROJECTS
P2083 PS - 870-2 Pump Station Replacement Marchioro 4,700 3,739 961 80%19,550 18,268 1,282 93%Completion of construction anticipated Q1 FY 2021.
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FISCAL YEAR 2020 3RD QUARTER REPORT
(Expenditures through 3/31/2020)($000)
ATTACHMENT B
2020 03/31/20
CIP No.Description Project Manager FY 2020 Budget Expenses Balance Expense to Budget %Budget Expenses Balance Expense to Budget %Add Q3 Comments
FISCAL YEAR-TO-DATE, 03/31/20 LIFE-TO-DATE, 03/31/20
P2174 PS - 1090-1 Pump Station Upgrade Beppler 350 36 314 10%2,000 70 1,930 4%Electrical design is in progress as well as mechanical design. Design is expected to be completed in Q1 FY 2021.
P2507 East Palomar Street Utility Relocation Cameron 4 4 - 100%735 733 2 100%Budget is for staff time to collect final reimbursement.
P2508 Pipeline Cathodic Protection Replacement Program Marchioro 50 31 19 62%1,250 1,240 10 99%Construction completed Q1 FY 2020. Project one year warranty scheduled to complete Q1 FY 2021.
P2533 1200-1 Reservoir Interior & Exterior Coating Cameron 25 9 16 36%895 33 862 4%Budget is for planning and design late FY 2020.
P2534 978-1 Reservoir Interior & Exterior Coating Cameron 5 12 (7) 240%650 614 36 94%Project will be closed after final invoices have been paid.
P2539 South Bay Bus Rapid Transit (BRT) Utility Relocations Cameron 20 38 (18) 190%1,090 990 100 91%Project is driven by SANDAG. Expenditures within overall project budget.
P2543 850-1 Reservoir Interior/Exterior Coating Cameron 810 33 777 4%940 42 898 4%This project was delayed until FY 2021.
P2544 850-2 Reservoir Interior/Exterior Coating Cameron 5 88 (83) 1760%980 929 51 95%Project will be closed after final invoices have been paid.
P2546 980-2 Reservoir Interior/Exterior Coating Cameron 5 - 5 0%1,705 1,686 19 99%
Project accepted in November 2018, and is in the 2 year warranty period.
P2555 Administration and Operations Parking Lot Improvements Cameron 30 43 (13) 143%935 905 30 97%Budget is for warranty and ancillary items.
P2561 Res - 711-3 Reservoir Cover/Liner Replacement Marchioro 50 346 (296) 692%2,300 2,435 (135) 106%Engineering staff to coordinate with Operations staff as issues arise.
P2562 Res - 571-1 Reservoir Cover/Liner Replacement Marchioro 20 - 20 0%2,900 2,707 193 93%
As part of the larger 870-2 Pump Station project, the 571-1 Reservoir was placed back into service April 2018.
P2563 Res - 870-1 Reservoir Cover/Liner Replacement Marchioro 5 1 4 20%1,250 7 1,243 1%Existing cover/liner material will be tested to provide better understanding of remaining useful life.
P2565 803-2 Reservoir Interior/Exterior Coating & Upgrades Cameron 125 307 (182) 246%1,200 986 214 82%More work was completed in FY 2020 than anticipated. Project completed and in the 2 year warranty period.
P2567 1004-2 Reservoir Interior/Exterior Coating & Upgrades Cameron - - - 0%965 - 965 0%No expenditures in FY 2020.
P2573 PL - 12-Inch Pipeline Replacement, 803 Zone, Hillsdale Road Beppler 5 - 5 0%2,580 2,572 8 100%Warranty period expired in Q1 FY 2020. No further expenditures are anticipated at this time.
P2574 PL - 12-Inch Pipeline Replacement, 978 Zone, Vista Vereda Beppler 230 637 (407) 277%1,785 1,706 79 96%
Project construction substantially completed in Q2 FY 2020. Final acceptance expected in Q4 FY 2020 with start of one year warranty.
P2578 PS - 711-2 (PS 711-1 Replacement and Expansion) - 14,000 gpm Marchioro - - - 0%13,000 - 13,000 0%No expenditures anticipated in FY 2020. Replacement scheduled for FY 2023-2025 to coincide with development of Villages 4, 8, 9, & 3.
P2593 458-1 Reservoir Interior/Exterior Coating & Upgrades Cameron - - - 0%1,050 - 1,050 0%No expenditures in FY 2020.
P2594 Large Meter Replacement Carey 60 14 46 23%650 467 183 72%On target, more work to be completed in Q4 FY 2020.
P2604 AMR Change-Out Carey 1,300 1,300 - 100%6,290 5,696 594 91%On target.
P2605 458/340 PRS Replacement, 1571 Melrose Ave Beppler 295 52 243 18%475 97 378 20%Project design completed in Q2 FY 2020, with bidding performed and rejected. Project to be rebid in FY 2021 with next pipeline project.
P2607 Douglas Ave SWA and OWD Interconnection Upgrade Beppler 20 1 19 5%50 4 46 8%
Project being designed by SWA; final design expected before the end of FY 2020 and constructed during FY 2021.
P2609
PL - 8-inch, 1004 Zone, Eucalyptus St, Coronado/Date/La Mesa Cameron 225 88 137 39%800 128 672 16%
Project was bid in Q3 FY 2020 and construction to begin in Q4 FY 2020.
P2610 Valve Replacement Program - Phase 1 Cameron 50 - 50 0%275 22 253 8%Operations is taking the lead on this project.
P2615 PL - 12-Inch Pipeline Replacement, 803 PZ, Vista Grande Beppler 25 15 10 60%2,200 34 2,166 2%
Preliminary design report submitted in Q3 FY 2020. Further design needs to wait until FY 2022 for paving restriction to elapse.
P2616
PL - 12-Inch Pipeline Replacement, 978 Zone, Pence Dr/Vista Sierra Dr Beppler 170 77 93 45%3,300 144 3,156 4%
Preliminary design report submitted in Q3 FY 2020. Final design to begin in Q4 FY 2020.
P2625 PL - 12-inch, 978 Zone, Hidden Mesa Road Beppler 200 136 64 68%2,210 2,197 13 99%Project construction substantially completed in Q2 FY 2020. Final acceptance expected in Q4 FY 2020 with start of one year warranty.
P2627 458/340 PRS Replacement, 1505 Oleander Ave Beppler 300 59 241 20%475 125 350 26%Project design completed in Q2 FY 2020, with bidding performed and rejected. Project to be rebid in FY 2021 with next pipeline project.
P2631 1485-2 Reservoir Interior/Exterior Coating & Upgrades Cameron - - - 0%1,055 - 1,055 0%No expenditures in FY 2020.
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FISCAL YEAR 2020 3RD QUARTER REPORT
(Expenditures through 3/31/2020)($000)
ATTACHMENT B
2020 03/31/20
CIP No.Description Project Manager FY 2020 Budget Expenses Balance Expense to Budget %Budget Expenses Balance Expense to Budget %Add Q3 Comments
FISCAL YEAR-TO-DATE, 03/31/20 LIFE-TO-DATE, 03/31/20
P2653 1200 Pressure Zone Improvements Marchioro 200 55 145 28%325 55 270 17%Construction of Phase 1 on track for completion in Q4 FY 2020. Completion of Phase 2 construction scheduled for FY 2021.
P2655 La Presa Pipeline Improvements Cameron 15 33 (18) 220%1,750 33 1,717 2%Budget is for warranty and ancillary items.
P2656 Regulatory Site Desilting Basin Improvements Beppler 40 7 33 18%150 7 143 5%
Operations staff to implement first alternative for project in Q4 FY
2020.
P2657 1485-1 Reservoir Interior/Exterior Coating & Upgrades Cameron - - - 0%30 - 30 0%No expenditures in FY 2020.
P2661
Replacement of Backflow Prevention Devices on Pipeline Interconnections on Otay Mesa Beppler 10 5 5 50%375 5 370 1%Engineering staff to coordinate with Operations staff as issues arise.
P2662 Potable Water Meter Change Out Carey - - - 0%1,950 - 1,950 0%No expenditures in FY 2020.
R2121 Res - 944-1 Reservoir Cover/Liner Replacement Marchioro 60 6 54 10%1,800 25 1,775 1%Replacement scheduled for FY 2025 since existing cover/liner testing completed in FY 2020 suggested four to six years remaining life.
R2139 RWCWRF - Filter Troughs Replacement Beppler 1 - 1 0%40 34 6 85%Warranty period ended during this quarter. Close out project at end of fiscal year.
R2143 AMR Change-Out Carey 130 84 46 65%525 333 192 63%Due to COVID-19, work moved to FY 2021.
R2145 RWCWRF - Filter Media and Nozzles Replacement Beppler 1 - 1 0%130 117 13 90%Warranty period ended during this quarter. Close out project at end of fiscal year.
R2147 RWCWRF Fuel Lines Replacement Marchioro 10 36 (26) 360%225 222 3 99%Construction completed Q1 FY 2020. Project one year warranty scheduled to complete Q1 FY 2021.
R2148 Large Meter Replacement - Recycled Carey 12 15 (3) 125%58 15 43 26%
Additional irrigation meter measuring elements needed in FY 2020; wil not affect overall budget.
R2151
RWCWRF - Bulk Chlorine Vapor Scrubber System Refurbishment Lintner 1 - 1 0%40 39 1 98%This project is complete and will be closed at the end of the fiscal year.
R2152 Recycled Water Meter Change-Out Carey - - - 0%70 - 70 0%No expenditures in FY 2020.
R2153 Recycled Water Pressure Vessel Program Marchioro 1 - 1 0%50 - 50 0%No expenditures anticipated in FY 2020.
S2024 Campo Road Sewer Main Replacement Beppler 1,500 1,347 153 90%10,980 10,978 2 100%Project construction substantially completed in Q2 FY 2020. Final acceptance expected in Q4 FY 2020 with start of one year warranty.
S2045 Fuerte Drive Sewer Relocation Beppler 20 - 20 0%370 278 92 75%
Warranty period expired in Q1 FY 2020. No further expenditures are
anticipated at this time.
S2046 RWCWRF - Aeration Panels Replacement Beppler 5 - 5 0%250 250 - 100%
Warranty period ended during this quarter. Close out project at end of fiscal year.
S2048 Hillsdale Road Sewer Repairs Beppler 5 - 5 0%720 692 28 96%Warranty period expired in Q1 FY 2020. No further expenditures are anticipated at this time.
S2049 Calavo Basin Sewer Rehabilitation - Phase 2 Beppler 40 26 14 65%1,000 64 936 6%
Design services occurred in Q2 FY 2020. Final design not expected to be completed until FY 2021.
S2050 Rancho San Diego Basin Sewer Rehabilitation - Phase 2 Beppler 5 - 5 0%820 7 813 1%
No work performed in Q3. Planning services to be performed during FY 2020 as time allows.
S2051 RWCWRF - Headworks Improvements Beppler 5 - 5 0%250 246 4 98%
Warranty period ended during this quarter. Close out project at end of fiscal year.
S2053 RWCWRF - Sedimentation Basins Weirs Replacement Beppler 1 - 1 0%60 53 7 88%
Warranty period ended during this quarter. Close out project at end of fiscal year.
S2054 Calavo Basin Sewer Rehabilitation - Phase 3 Beppler - - - 0%10 - 10 0%No work planned for FY 2020.
S2060 Steele Canyon Pump Station Replacement Beppler - - - 0%200 - 200 0%No work planned for FY 2020.
S2066 Rancho San Diego Basin Sewer Rehabilitation - Phase 3 Beppler - - - 0%10 - 10 0%No work planned for FY 2020.
S2069 Cottonwood Sewer Pump Station Renovation Beppler 10 20 (10) 200%1,800 20 1,780 1%
Planning work and outreach to property owner performed in Q3. Property acquisition expected to move ahead in early FY 2021.
S2070 Hidden Mountain Sewer Pump Station Wet Well Renovation Beppler 130 45 85 35%215 45 170 21%
Award of project occurred in Q3 FY 2020. Construction to begin in Q4 with completion expected in Q1 FY 2021.
Total Replacement/Renewal Projects Total:11,286 8,745 2,541 77%99,743 58,355 41,388 59%
Y:\Board\CurBdPkg\ENGRPLAN\2020\06-03-2020\FY20 3rd qtr exp v2 Final.xlsx Page 4 of 18 5/6/2020
FISCAL YEAR 2020 3RD QUARTER REPORT
(Expenditures through 3/31/2020)($000)
ATTACHMENT B
2020 03/31/20
CIP No.Description Project Manager FY 2020 Budget Expenses Balance Expense to Budget %Budget Expenses Balance Expense to Budget %Add Q3 Comments
FISCAL YEAR-TO-DATE, 03/31/20 LIFE-TO-DATE, 03/31/20
CAPITAL PURCHASE PROJECTS
P2282 Vehicle Capital Purchases Rahders 439 161 278 37%6,000 4,640 1,360 77%Purchase of compact trucks and replacement truck.
P2286 Field Equipment Capital Purchases Rahders 203 209 (6) 103%2,250 2,026 224 90%Purchase of portable genset and chlorine pump.
P2571 Data Center Network Data Storage and Infrastructure Enhancements Kerr 100 13 87 13%200 125 75 63%
Currently on target with project expenditures; maybe possibly overflow (expenditure/project) into next fiscal year. Have requested additional funding for Project based on additional hardware needed (end of life support); more detail identified in CIP Application.
P2572 Enterprise Resource Planning (ERP) Replacement Kerr - - - 0%130 - 130 0%Project to commence beginning of FY 2021.
Total Capital Purchase Projects Total:742 383 359 52%8,580 6,791 1,789 79%
DEVELOPER REIMBURSEMENT PROJECTS
P2595
PL - 16-inch, 624 Zone, Village 3N - Heritage Road, Main
St/Energy Way Beppler 1 - 1 0%150 - 150 0%
Project under construction; awaiting developer submission for
reimbursement.
R2084 RecPL - 20-Inch, 680 Zone, Village 2 - Heritage/La Media Beppler 1 - 1 0%365 1 364 0%
Project under construction; awaiting developer submission for reimbursement.
Total Developer Reimbursement Projects Total:2 - 2 0%515 1 514 0%
113 GRAND TOTAL 17,222$ 11,140$ 6,082$ 65%162,875$ 84,554$ 78,321$ 52%
Y:\Board\CurBdPkg\ENGRPLAN\2020\06-03-2020\FY20 3rd qtr exp v2 Final.xlsx Page 5 of 18 5/6/2020
Otay Water District
Capital Improvement Program
Fiscal Year 2020
Third Quarter
(through March 31, 2020)
ATTACHMENT C
TLOPS Redundancy Project –Pump Trailer
02/27/2020
Background
The approved CIP Budget for Fiscal Year 2020
consists of 113 projects that total $17.2 million.
These projects are broken down into four categories.
1.Capital Facilities $ 5.2 million
2.Replacement/Renewal $11.3 million
3.Capital Purchases $ 0.7 million
4.Developer Reimbursement $ 2.0 thousand
Overall expenditures through the Third Quarter of
Fiscal Year 2020 totaled $11.1 million, which is
approximately 65% of the Fiscal Year budget.
2
Fiscal Year 2020
Third Quarter Update
($000)
CIP
CAT Description FY 2020 Budget FY 2020 Expenditures
%
FY 2020 Budget
Spent
Total Life-to-Date
Budget
TotalLife-to-Date
Expenditures
%
Life-to-Date
Budget
Spent
1 Capital Facilities $5,192 $2,012 39%$54,037 $19,407 36%
2 Replacement/Renewal $11,286 $8,745 77%$99,743 $58,355 59%
3 Capital Purchases $742 $383 52%$8,580 $6,791 79%
4 Developer Reimbursement $2 $0 0%$515 $1 0%
Total:
$17,222 $11,140 65%$162,875 $84,554 52%
3
Fiscal Year 2020
Third Quarter
CIP Budget Forecast vs. Expenditures
4
$13,700,000
$11,140,000
$-
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
$16,000,000
$18,000,000
$20,000,000
Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun July
FISCAL YEAR PERIOD IN MONTHS
Budget Forecast
Total Expenditures
Q3 FY 2020 Forecast
$17,222,000
5
CIP Projects in Construction
870-2 Pump Station
Replacement Project
(P2083/P2562)
Replacement of existing
870 High Head and
Low Head Pump
Stations.
Remove and Replace
the existing 571-1
Reservoir liner and
cover.
$21.65M Budget
Start: July 2017
Estimated Completion:
May 2020 870-2 Pump Station –Site Paving
Division No. 2
Location:
North East corner
of Otay Mesa.
Existing 571-1
Reservoir and High
Head/Low Head
Pump Station site.
6
02/21/2020
CIP Projects in Construction
870-2 Pump Station and Fuel Storage
Facing East
703/27/2020
03/27/2020
870-2 Pump Station and 571-1 Reservoir
Facing North
CIP Projects in Construction
Temporary Lower
Otay Pump Station
(TLOPS) Redundancy
Project (P2619)
Add a second pump to
the TLOPS.
Project includes site
work, yard piping,
instrumentation and
controls, and security
improvements.
$3.20M Budget
Start: September 2019
Estimated Completion:
July 2020 TLOPS –Retaining Wall Construction
Division No. 1
Location:
TLOPS is located
south of Wueste
Road at the south
end of the Lower
Otay Reservoir.
8
03/30/2020
Construction Contract Status
9
FY 2020 CIP CONSTRUCTION PROJECTS
CIP NO.PROJECT TITLE CONTRACTOR BASE BID
AMOUNT
CONTRACT
AMOUNT W/
ALLOWANCES
NET CHANGE ORDERS
LTD*CURRENT
CONTRACT
AMOUNT
TOTAL
EARNED
TO DATE
% CHANGE
ORDERS W/
ALLOWANCE
CREDIT**
%
COMPLETE
EST.
COMP.
DATEPROJECT TOTAL %
P2508
Pipeline CP
Improvements -
Phase II
M-Rae Engineering
Inc.$329,500 $347,000 $16,267 4.9%$349,386 $349,386 0.7%100.0%October 2019
P2561
Reservoir 711-3
Floating Cover and
Liner Replacement
Layfield USA
Corporation $1,947,000 $1,997,000 $0 0.0%$1,987,320 $1,822,250 -0.5%91.7%November
2019
P2565
803-2 Reservoir
Interior/Exterior
Coating & Upgrades
Advanced Industrial
Services Inc.$737,690 $951,690 ($117,080)-15.9%$690,360 $690,360 -27.5%100.0%October 2019
P2574/ P2625
Vista Vereda and
Hidden Mesa Road
Water Line
Replacement
Cass-Arrieta
Construction $2,718,239 $2,848,364 $281,976 10.4%$3,011,326 $2,954,161 5.7%98.1%December
2019
R2147
RWCWRF Fuel
System
Improvements
Jauregui & Culver, Inc.$153,092 $158,092 $1,781 1.2%$154,873 $154,873 -2.0%100.0%September
2019
S2024 Campo Road Sewer
Replacement Project
Wier Construction
Corporation $7,623,146 $7,816,646 $666,334 8.7%$8,482,980 $8,482,980 8.5%100.0%December
2019
Construction Contract Status
10
FY 2020 CIP CONSTRUCTION PROJECTS
CIP NO.PROJECT TITLE CONTRACTOR BASE BID
AMOUNT
CONTRACT
AMOUNT W/
ALLOWANCES
NET CHANGE ORDERS
LTD*CURRENT
CONTRACT
AMOUNT
TOTAL
EARNED
TO DATE
% CHANGE
ORDERS W/
ALLOWANCE
CREDIT**
%
COMPLETE
EST.
COMP.
DATEPROJECT
TOTAL %
P2619
P1320***
Temporary Lower
Otay Pump Station
Redundancy
Tharsos, Inc.$1,600,500 $1,647,000 $57,133 3.6%$1,657,633 $144,313 0.6%8.7%July 2020
P2608 P2609
P2655
Dictionary Hill
Waterline
Replacement -2019
LB Civil Construction,
Inc.$1,125,315 $1,345,315 $0 0.0%$1,125,315 $0 -16.4%0.0%October
2020
P2653
1200 Pressure Zone
Improvements -
Phase 1
Piperin Corporation $145,990 $151,990 $0 0.0%$145,990 $3,000 -3.9%2.1%June 2020
S2070
Hidden Mountain
Sewer Pump Station
Wet Well
Renovation
Kay Construction $132,930 $142,940 $0 0.0%$132,930 $0 -7.0%0.0%August
2020
P2083 P2562
870-2 Pump Station
Replacement/ 571-1
Reservoir Liner and
Cover Replacement
Pacific Hydrotech
Corporation $16,500,900 $16,925,900 $646,104 3.9%$17,147,004 $16,477,620 1.3%96.1%May 2020
TOTALS:$33,014,302 $34,331,937 $1,552,515 4.7%$34,885,117 $31,078,943 1.6%
*NET CHANGE ORDERS DO NOT INCLUDE ALLOWANCE ITEM CREDITS. IT'S A TRUE CHANGE ORDER PERCENTAGE FOR THE PROJECT
**THIS CHANGE ORDER RATE INCLUDES THE CREDIT FOR UNUSED ALLOWANCES
**ADDITIONAL SCOPE WAS ADDED TO THIS CONTRACT VIA CHANGE ORDER TO PERFORM FUEL LEAK REMEDIATION AT THE 1485 PUMP STATION
Consultant Contract Status
11
Consultant Contract Status
12
Consultant Contract Status
13
QUESTIONS?
14