HomeMy WebLinkAbout02-19-20 EO&WR Committee PacketOTAY WATER DISTRICT
ENGINEERING, OPERATIONS & WATER RESOURCES COMMITTEE MEETING
and
SPECIAL MEETING OF THE BOARD OF DIRECTORS
2554 SWEETWATER SPRINGS BOULEVARD
SPRING VALLEY, CALIFORNIA
BOARDROOM
WEDNESDAY
February 19, 2020
12:00 P.M.
This is a District Committee meeting. This meeting is being posted as a special meeting
in order to comply with the Brown Act (Government Code Section §54954.2) in the event that
a quorum of the Board is present. Items will be deliberated, however, no formal board actions
will be taken at this meeting. The committee makes recommendations
to the full board for its consideration and formal action.
AGENDA
1. ROLL CALL
2. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO
SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S JU-
RISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
DISCUSSION ITEMS
3. APPROVE AN INCREASE TO THE CIP S2070 BUDGET IN THE AMOUNT OF
$65,000 (FROM $150,000 TO $215,000) AND AUTHORIZE AN AGREEMENT WITH
KAY CONSTRUCTION FOR THE HIDDEN MOUNTAIN SEWER PUMP STATION
WET WELL RENOVATION PROJECT IN AN AMOUNT NOT-TO-EXCEED $142,940
(BEPPLER) [5 minutes]
4. APPROVE AN INCREASE TO THE CIP P2609 BUDGET IN THE AMOUNT OF
$500,000 (FROM $800,000 TO $1,300,000) AND AUTHORIZE A CONSTRUCTION
AGREEMENT WITH LB CIVIL CONSTRUCTION, INC. FOR THE DICTIONARY HILL
WATER LINE REPLACEMENT PROJECT – 2019 (CIP P2608, P2609, P2655) IN AN
AMOUNT NOT-TO-EXCEED $1,345,315 [CAMERON] (5 minutes)
5. SECOND QUARTER OF FISCAL YEAR 2020 CAPITAL IMPROVEMENT PROGRAM
REPORT (MARTIN) [5 minutes]
6. FISCAL YEAR 2020 MID-YEAR STRATEGIC PLAN UPDATE (SEGURA) [10 minutes]
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7. ADJOURNMENT
BOARD MEMBERS ATTENDING:
Tim Smith, Chair
Gary Croucher
All items appearing on this agenda, whether or not expressly listed for action, may be delib-
erated and may be subject to action by the Board.
The Agenda, and any attachments containing written information, are available at the Dis-
trict’s website at www.otaywater.gov. Written changes to any items to be considered at the
open meeting, or to any attachments, will be posted on the District’s website. Copies of the
Agenda and all attachments are also available through the District Secretary by contacting
her at (619) 670-2280.
If you have any disability that would require accommodation in order to enable you to partici-
pate in this meeting, please call the District Secretary at 670-2280 at least 24 hours prior to
the meeting.
Certification of Posting
I certify that on February 14, 2020 I posted a copy of the foregoing agenda near the
regular meeting place of the Board of Directors of Otay Water District, said time being at least
24 hours in advance of the meeting of the Board of Directors (Government Code Section
§54954.2).
Executed at Spring Valley, California on February 14, 2020.
/s/ Susan Cruz, District Secretary
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: March 11, 2020
SUBMITTED BY: Stephen Beppler Senior Civil Engineer PROJECT: S2070-001103 DIV. NO.: 5
APPROVED BY: Bob Kennedy, Engineering Manager
Dan Martin, Assistant Chief of Engineering
Rod Posada, Chief, Engineering
Mark Watton, General Manager
SUBJECT: Approval to Increase the CIP S2070 Budget in an Amount of $65,000 and Award of a Construction Contract to Kay Construction for the Hidden Mountain Sewer Pump Station Wet Well Renovation Project
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board):
1. Approve to increase the CIP S2070 budget by $65,000 (from$150,000 to $215,000);2. Award a construction contract to Kay Construction and authorizethe General Manager to execute an agreement with KayConstruction for the Hidden Mountain Sewer Pump Station (Hidden
Mt SPS) Wet Well Renovation Project (CIP S2070) in an amountnot-to-exceed $142,940.00 (see Exhibit A for Project location).
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To increase the overall CIP S2070 budget in the amount of $65,000
(from $150,000 to $215,000) and to obtain Board authorization for the General Manager to enter into a construction contract with Kay
AGENDA ITEM 3
2
Construction for the Hidden Mt SPS Wet Well Renovation Project
(Project) in an amount not-to-exceed $142,940.00. ANALYSIS: The District provides sanitary sewer collection service in the
Jamacha drainage basin located in the northern area of the District. The Project involves improvements at the Hidden Mt SPS to eliminate septic conditions, reduce vactor truck cleaning of the wet wells at
the Station, and provide access to the sanitary sewer to allow for video inspection.
The construction contract’s scope of work at the Station generally consists of installing concrete fill in two (2) of the wet wells with
forming a channel through them to remove areas of settlement away from the pump suctions, construction of a replacement sewer line
between wet wells, furnishing and installing of a new sewer manhole on the sewer main west of the Station, pavement and surface restoration, testing, inspection, and all other associated work and appurtenances as required by the Contract Documents.
The Project was advertised for bid on December 16, 2019 using BidSync, an online bid solicitation website. The Project was also advertised in the Daily Transcript. Additionally, notifications with a link to the BidSync website were emailed directly to twenty-eight (28) contractors that have previously worked for the District. This
is in addition to the notifications provided by BidSync to contractors in the Southern California area, with several hundred identified for the project classifications checked for this Project. BidSync provided electronic distribution of the Bid Documents, including specifications, plans, and addenda. One (1) addendum was
posted to BidSync to distribute the Pre-Bid Meeting minutes and address questions and clarifications to the contract documents during
the bidding period. Bids were publicly opened on January 23, 2020, with the following result:
CONTRACTOR TOTAL BID AMOUNT
1 Kay Construction, Santee, CA $142,940.00
2 DB Pipeline, Inc., Encinitas, CA $147,000.00
3 Fordyce Construction, Santee, CA $147,050.00
The Engineer’s Estimate is $120,000.
A review of the bids was performed by District staff for conformance with the contract requirements and determined that Kay Construction was a responsive and responsible bidder. Kay Construction holds a
Class A, General Engineering, Contractor’s License in the State of California, which meets the contract document’s requirements, and is
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valid through April 30, 2021. The reference checks indicated a good
to excellent performance record on similar projects. An internet background search of the company was performed and revealed no outstanding issues with this company. Kay Construction’s Project
Manager has previously worked for the District and has recently performed similar work for Helix Water District, Imperial County, and
the City of El Cajon and their performance was good. Staff verified that the bid bond provided by Kay Construction is
valid. Staff will also verify that Kay Construction’s Performance Bond and Labor and Materials Bond are valid prior to execution of the
contract. The Capital Improvement Program budget approved by the Board on
June 5, 2019 for the Hidden Mt SPS Wet Well Renovation is $150,000. Approximately $37,000 has been expended to date on the
planning and design phases of the Project, as shown in Attachment B of this staff report. With the award of the construction contract, staff has estimated that the Project budget of $150,000 for CIP S2070 is expected to be
exceeded by $65,000. The approved Project budget of $215,000 for CIP S2070 will support the completion of the Project. FISCAL IMPACT: Joe Beachem, Chief Financial Officer
The total budget for CIP S2070, as approved in the FY 2020 budget, is $150,000. Total expenditures, plus outstanding commitments and forecast including this contract, are $214,738.00. See Attachment B for budget detail.
Based on a review of the financial budget, the Project Manager anticipates that with a budget increase of $65,000, CIP S2070 will be
completed within the new budget amount of $215,000. The Finance Department has determined that, under the current rate
model, 100% of the funding for CIP S2070 is available from the Betterment Fund. GRANTS/LOANS:
Engineering staff researched and explored grants and loans and found none available for this Project.
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STRATEGIC GOAL:
This Project supports the District’s Mission statement, “To provide exceptional water and wastewater service to its customers, and to
manage District resources in a transparent and fiscally responsive manner” and the District’s Vision, “To be a model water agency by
providing stellar service, achieving measurable results, and continuously improving operational practices.” LEGAL IMPACT:
None.
SB/BK/DM:mlw
P:\WORKING\CIP S2070 Hidden Mountain Sewer Pump Station Wet Well Renovation\Staff Reports\BD 03-04-20 Staff Report Hidden Mt SPS Wet Well Award Construction Project.Docx Attachments: Attachment A – Committee Action
Attachment B – S2070 Budget Detail Exhibit A – Location Map
ATTACHMENT A
SUBJECT/PROJECT:
S2070-001103
Approval to Increase the CIP S2070 Budget in an Amount of $65,000 and Award of a Construction Contract to Kay
Construction for the Hidden Mountain Sewer Pump Station Wet Well Renovation Project
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee (Committee) reviewed this item at a meeting held on February 19, 2020. The Committee supported Staff's recommendation.
NOTE:
The “Committee Action” is written in anticipation of the Committee moving the item forward for Board approval. This report will be sent
to the Board as a Committee approved item, or modified to reflect any discussion or changes as directed from the Committee prior to presentation to the full Board.
ATTACHMENT B – S2070 Budget Detail
SUBJECT/PROJECT:
S2070-001103
Approval to Increase the CIP S2070 Budget in an Amount of $65,000 and Award of a Construction Contract to Kay
Construction for the Hidden Mountain Sewer Pump Station Wet Well Renovation Project
Bud
1/24/2020
Budget
215,000
Planning
Regulatory Agency Fees $50 $50 $0 $50
Standard Salaries $2,590 $2,590 $0 $2,590
Total Planning $2,640 $2,640 $0 $2,640
Design
Consultant Contracts $4,840 $4,840 $0 $4,840 PSOMAS
$310 $310 $0 $310 COUNTY OF SAN DIEGO
Standard Salaries $33,000 $29,635 $0 $33,000
Total Design $38,150 $34,785 $0 $38,150
Construction
Consultant Contracts $10,000 $0 $10,000 $10,000 Construction Management
Construction Contract $142,940 $0 $142,940 $142,940 KAY CONSTRUCTION
$11,008 $0 $11,008 $11,008 Contingency @ 7.7% of
Construction Contract
Standard Salaries $10,000 $0 $10,000 $10,000
Total Construction $173,948 $0 $173,948 $173,948
Grand Total $214,738 $37,425 $173,948 $214,738
Committed Expenditures
Outstanding
Commitment
& Forecast
Projected
Final Cost Vendor/Comments
S2070 - Hidden Mountain SPS Wet Well Renovation
Project Budget Details
OTAY WATER DISTRICTHIDDEN MOUNTAIN SEWER PUMP STATION WET WELL RENOVATIONLOCATION MAP CIP S2070F
P:\WORKING\CIP S2070 Hidden Mountain Sewer Pump Station Wet Well Renovation\Graphics\Exhibits-Figures\Exhibit A-Staff Report.mxd
0 650325
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VICINITY MAP
DIV 5
DIV 1
DIV 2
DIV 4
DIV 3
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PROJECT SITE
HIDDEN MOUNTAIN
JAMACHA RD
HIDDEN MESA RD
HID D E N S P R I N G S DR
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ASE AVE
EXHIBIT A
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: March 11, 2020
SUBMITTED BY: Kevin Cameron Senior Civil Engineer PROJECT: P2608-001103 P2609-001103
P2655-001103
DIV. NO. 3
APPROVED BY: Bob Kennedy, Engineering Manager
Dan Martin, Assistant Chief of Engineering
Rod Posada, Chief, Engineering
Mark Watton, General Manager
SUBJECT: Approval to Increase the CIP P2609 Budget in an Amount of $500,000, and Award a Construction Contract to LB Civil
Construction, Inc. for the Dictionary Hill Water Line Replacement Project – 2019 (CIP P2608, P2609, P2655)
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board):
1. Approve an increase to the CIP P2609 budget by $500,000 (from
$800,000 to $1,300,000);2.Award a Construction Contract to LB Civil Construction, Inc.
(LB Civil) and authorize the General Manager to execute anagreement with LB Civil for the Dictionary Hill Water LineReplacement Project – 2019 (CIP P2608, P2609, P2655) in an
amount not-to-exceed $1,345,315.00 (see Exhibit A for Projectlocation).
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To increase the CIP P2609 budget in an amount of $500,000 and to
obtain Board authorization for the General Manager to enter into a
AGENDA ITEM 4
2
construction contract with LB Civil for the Dictionary Hill Water
Line Replacement Project - 2019 (CIP P2608, P2609, P2655) in an amount not-to-exceed $1,345,315.00.
ANALYSIS:
Dictionary Hill, located in Spring Valley just north of Sweetwater Reservoir, is a neighborhood with beautiful views, steep roads and deep canyons. The District maintains potable water pipelines in the
area, most of which were constructed in the late 1950’s – 1960’s, making it the oldest service area in the District.
The Dictionary Hill Water Line Replacement Project - 2019 (Project) combines three (3) CIPs into a larger bid package in order to attract
more contractors to bid. The scope of work generally consists of constructing approximately 1,250 linear feet of 8-inch Polyvinyl
chloride (PVC) water line and 60 linear feet of 12-inch PVC water line, including appurtenances, rehabilitation of services, surface restoration, traffic control, and all testing and inspection as required by the Contract Documents. The three (3) CIPs are described below:
P2608 - PL - 8-inch, 850 Zone, Coronado Ave, Chestnut/Apple The existing 6-inch asbestos-cement (AC) pipeline in Coronado Avenue is connected to the 640 Pressure Zone. This CIP will replace 1,300 linear feet of this pipeline with a new 8-inch PVC pipeline. The new
pipeline will be connected to the higher 850 Pressure Zone to increase the pressure to residents at the high point of the street. This will also improve fire flow for the area. Also, as part of the CIP, approximately 286 feet of new 8-inch PVC pipe will be constructed in Birch Street to connect the new pipeline to the 850
Pressure Zone.
This CIP was scheduled to be constructed during Fiscal Year 2021, however, during the planning stage in early 2019, the County of San Diego (County) repaved Coronado Avenue. Per County regulations,
there is a three (3) year no-cut policy on new asphalt concrete pavement. The County has stated that they intend to repave Birch in
the next few years.
In order to coordinate this work with the County’s paving work, the
District will split this CIP into two (2) Phases. This Phase will install the Birch Street portion (286 feet of 8-inch PVC) as part of
this Project. The Coronado Avenue portion will be constructed after the paving moratorium has expired.
3
P2609 - PL - 8-inch, 1004 Zone, Eucalyptus St, Coronado/Date/La Mesa This CIP will abandon the existing 6-inch pipeline located within a 10 foot side yard easement that is inaccessible due to the steep
slopes and dwellings in close proximity to the easement. The pipeline was built in 1965 and has experienced leaks. In order to
abandon the problematic pipeline, the surrounding pipelines, which are 4-inch and 6-inch, will be upsized to maintain fire flow in the immediate area. The approximate total length of pipeline to be
replaced is 1,600 linear feet.
This CIP also had to be split into two (2) Phases to coordinate with the County’s paving schedule. The Project will replace 955 feet of 4-inch and 6-inch AC pipe with new 8-inch PVC pipe. This will
include the pipelines in Coronado Avenue and Date Street. The nearbyresidents will be served through a temporary high-line during the
construction. The La Mesa Avenue portion of the CIP was repaved inthe summer of 2019 and is currently under the County’s three (3) yearmoratorium. This portion will be completed once the pavingmoratorium has eclipsed.
P2655 – La Presa Pipeline Improvements This CIP will replace various 6-inch AC pipes and valves around the southwestern area of Dictionary Hill. Replacing these pipelines, installed circa 1959, with an 8-inch PVC pipeline will improve the fire flow in the area. This CIP also includes relocating an existing
12-inch AC pipe for the County’s replacement storm drain crossing inKempton Street, near the Kempton Street Elementary School. TheCounty requested the District to fast track the pipeline relocation.
The Project will replace 60 feet of 12-inch AC pipe with new 12-inch
PVC pipe at a lower elevation. The lowering is required to accommodate the County’s replacement of the existing storm drain
culvert. The County has prior rights, therefore, the District will be responsible for the waterline relocation cost.
On December 19, 2019, the Project was formally advertised for bid using BidSync, an online bid solicitation website. The Project was
also advertised in the Daily Transcript and the District’s website. BidSync provided electronic distribution of the Bid Documents, including specifications, plans, and addenda. A Pre-Bid Meeting was
held on January 16, 2020, which was attended by one (1) general contractor. Two (2) addenda were sent out to all bidders and plan
houses to address questions and clarifications to the contract documents during the bidding period.
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Bids were publicly opened on January 28, 2020, with the following
results: CONTRACTOR SUBMITTED AMOUNT CORRECTED BID AMOUNT
1 LB Civil Construction, Inc.
(Escondido, CA) $1,345,315.00
2 Ortiz Corporation (National City, CA) $1,385,048.00 $1,384,548.00
3 Capriati Construction Corporation, Inc.
(Henderson, NV) $1,867,528.00
The Engineer’s Estimate is $1,426,000.
Ortiz Corporation’s bid contained a number of minor discrepancies, which resulted in a corrected bid amount $500.00 less, as shown in
the table above. A fourth bid was received after the bid deadline from Burtech
Pipeline, Inc. (Encinitas, CA). In accordance with contract documents, Section 00030 – Invitation to Bid, which states:
“…late bids will not be considered regardless of postmark or reason. Late bids will be returned to the bidder unopened.”
Therefore, the bid was returned unopened to the Burtech
representative. A review of the bids was performed by District staff for conformance with the contract requirements and determined that LB Civil was the lowest responsive and responsible bidder. LB Civil holds a Class A,
General Engineering, Contractor’s License in the State of California, which meets the contract document’s requirements, and is valid through December 31, 2020. The reference checks indicated a very
good to excellent performance record on similar projects. An internet background search of the company was performed and revealed
no outstanding issues. Staff verified that the bid bond provided by LB Civil is valid. Staff will also verify that LB Civil’s Performance Bond and Labor and Materials Bond are valid prior to execution of the contract.
The CIP budget for P2609 was set in March 2019 at $800,000, and only
preliminary planning had occurred at that point. A preliminary design report (PDR) was to be completed during the summer to better define the scope of work. Typically, after the PDR is completed, the
5
CIP budget is reevaluated to reflect the recommendations and scope
outlined in the PDR. However, in this case, CIP P2609 was fast tracked due to the County’s request. The County was planning to repave a large portion of Dictionary Hill, and through a cooperative
effort with District staff, the County agreed to delay repaving certain areas within CIP P2609. The planning and design efforts,
done by Hazen & Sawyer, were streamlined to meet the shortened timeline. During the design, the District incorporated lessons learned during the recently completed construction of the Hillsdale
Road Pipeline as well as Vista Vereda and Hidden Mesa Pipeline Replacement Projects. The Project scope was refined and adjustments
for bidding climate of the local economy were incorporated. Staff discussed the individual bid item costs with the District’s design consultant to get current bid prices. This resulted in an increase
in the engineer’s cost opinion to $796,300 for construction costs, and in the CIP budget amount of $1,300,000.
CIP P2608 and P2609 both have Phase II improvements that will be implemented after the County’s 3–year moratorium has expired (approximate timing is FY 2023). Both CIPs will require budget increases to complete the work as previously described. These
increases will be addressed as part of the FY 2021 budget cycle, and are briefly outlined below: During the FY 2021 Budget Process, CIP P2608 will require a budget increase of $1,000,000 to an overall budget of $1,820,000, and CIP
P2609 will require a budget increase of $800,000 to an overall budget of $2,100,000, which includes the budget increase requested in this staff report. FISCAL IMPACT: Joe Beachem, Chief Financial Officer
The total budget for CIP P2608, as approved in the FY 2020 budget, is
$820,000. Total expenditures, plus outstanding commitments and forecast, for Phase I are $364,261. See Attachment B-1 for the budget detail. An increase to the CIP Budget for Phase II will be
added through the FY 2021 Budget Process. The anticipated total budget for FY 2021 will be $1,820,000.
The total budget for CIP P2609, as approved in the FY 2020 budget, is $800,000. Total expenditures, plus outstanding commitments and
forecast, for Phase I are $1,294,953. The Project Manager anticipates that with a budget increase of $500,000, the CIP P2609
portion of the Project will be completed within the new budget amount of $1,300,000. See Attachment B-2 for the budget detail. An increase to the CIP Budget for Phase II will be added through the FY
6
2021 Budget Process. The anticipated total budget for FY 2021 will
be $2,100,000. The total budget for CIP P2655, as approved in the FY 2020 budget, is
$1,750,000. Total expenditures, plus outstanding commitments and forecast, for Phase I are $245,572. At this time, the budget is
sufficient to complete both Phase I and Phase II of the CIP. See Attachment B-3 for the budget detail.
Based on a review of the financial budgets, the Project Manager anticipates that the budgets for CIP P2608 and CIP P2655 are
sufficient to support those portions of the Project. Reviewing the financial budget for CIP P2609, the Project Manager anticipates that with a budget increase of $500,000, the CIP P2609 portion of the
Project will be completed within the new budget amount of $1,300,000.
The Finance Department has determined that, under the current rate model, 100% of the funding is available from the Replacement Fund for all three CIPs. GRANTS/LOANS:
Engineering staff researched and explored grants and loans and found
none available for this Project. STRATEGIC GOAL:
This Project supports the District’s Mission statement, “To provide exceptional water and wastewater service to its customers, and to manage District resources in a transparent and fiscally responsible manner” and the General Manager’s Vision, "To be a model water agency
by providing stellar service, achieving measurable results, and continuously improving operational practices."
LEGAL IMPACT:
None.
KC/BK:mlw
OneDrive\Otay Water District\ENG CIP - Documents\P2608 & P2609 - PL's 8-inch 850 & 1004 Zone, Coronado & Eucalyptus Replacement\Staff Reports\3-11-20-Staff Report-Dictionary Hill Waterline Replacement-2019-kc-bk.docx
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Attachments: Attachment A – Committee Action
Attachment B-1 – Budget Detail for CIP P2608 Attachment B-2 – Budget Detail for CIP P2609 Attachment B-3 – Budget Detail for CIP P2655
Exhibit A – Location Map
ATTACHMENT A
SUBJECT/PROJECT: P2608-001103 P2609-001103 P2655-001103
Approval to Increase the CIP P2609 Budget in an Amount of $500,000, and Award a Construction Contract to LB Civil Construction, Inc. for the Dictionary Hill Water Line
Replacement Project – 2019 (CIP P2608, P2609, P2655)
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee
(Committee) reviewed this item at a meeting held on February 19, 2020. The Committee supported staff's recommendation.
NOTE:
The “Committee Action” is written in anticipation of the Committee moving the item forward for Board approval. This report will be sent
to the Board as a Committee approved item, or modified to reflect any discussion or changes as directed from the Committee prior to
presentation to the full Board.
ATTACHMENT B-1 – Budget Detail for CIP P2608
SUBJECT/PROJECT: P2608-001103 P2609-001103 P2655-001103
Approval to Increase the CIP P2609 Budget in an Amount of $500,000, and Award a Construction Contract to LB Civil
Construction, Inc. for the Dictionary Hill Water Line Replacement – 2019 Project (CIPs P2608, P2609, P2655)
1/30/2020
Budget
820,000
Planning
Standard Salaries 10,000 9,724 276 10,000
Service Contracts - - - -
Total Planning 10,000 9,724 276 10,000
DesignStandard Salaries 35,000 26,453 8,547 35,000
Service Contracts 13 13 - 13 DAILY JOURNAL CORP4,280 4,280 - 4,280 NINYO & MOORE
14,484 11,933 2,551 14,484 HAZEN & SAWYERRegulatory Agency Fees 58 58 - 58 COUNTY OF SAN DIEGO
Total Design 53,835 42,737 11,098 53,835
Construction
Standard Salaries 40,000 40,000 40,000 Construction Contract 222,310 - 222,310 222,310 LB CIVIL CONSTRUCTION
Service Contracts 20,000 - 20,000 20,000 CONSTRUCTION MANAGEMENT1,000 - 1,000 1,000 MAYER REPROGRAPHICS
2,500 - 2,500 2,500 LAB TESTINGRegulatory Agency Fees 3,500 54 3,446 3,500 COUNTY OF SAN DIEGO-INSPECTION
Project Contingency 11,116 - 11,116 11,116 5% CONTINGENCY
Total Construction 300,426 54 300,372 300,426
Grand Total 364,261 52,515 311,746 364,261
Vendor/Comments
Otay Water District
P2608 - PL 8" 850PZ Coronado Ave Chestnut/Apple
Committed Expenditures Outstanding Commitment &
Forecast
Projected Final Cost
ATTACHMENT B-2 – Budget Detail for CIP P2609
SUBJECT/PROJECT: P2608-001103 P2609-001103 P2655-001103
Approval to Increase the CIP P2609 Budget in an Amount of $500,000, and Award a Construction Contract to LB Civil
Construction, Inc. for the Dictionary Hill Water Line Replacement - 2019 Project (CIPs P2608, P2609, P2655)
1/28/2020
Budget
800,000 INCREASE to 1,300,000
Planning
Standard Salaries 10,000 9,483 517 10,000
Service Contracts 33 33 - 33 PETTY CASH
Total Planning 10,033 9,516 517 10,033
Design
Standard Salaries 40,000 38,070 1,930 40,000 Service Contracts 13 13 - 13 DAILY JOURNAL CORP
10,700 10,700 - 10,700 NINYO & MOORE90,066 58,140 31,926 90,066 HAZEN & SAWYER
Regulatory Agency Fees 316 316 - 316 COUNTY OF SAN DIEGO
Total Design 141,095 107,239 33,856 141,095
Construction
Standard Salaries 90,000 494 89,506 90,000 Construction Contract 963,905 - 963,905 963,905 LB CIVIL CONSTRUCTION
Service Contracts 30,000 - 30,000 30,000 CONSTRUCTION MANAGEMENT
3,225 - 3,225 3,225 HAZEN SAWYER1,000 - 1,000 1,000 MAYER REPROGRAPHICS
2,500 - 2,500 2,500 LAB TESTINGRegulatory Agency Fees 5,000 308 4,692 5,000 COUNTY OF SAN DIEGO-INSPECTION
Project Contingency 48,195 - 48,195 48,195 5% CONTINGENCY
Total Construction 1,143,825 802 1,143,023 1,143,825
Grand Total 1,294,953 117,557 1,177,396 1,294,953
Vendor/Comments
Otay Water District
P2609 - PL 8" 1004PZ Eucalyptus St Coronado/Date
Committed Expenditures
Outstanding
Commitment & Forecast
Projected Final
Cost
ATTACHMENT B-3 – Budget Detail for CIP P2655
SUBJECT/PROJECT: P2608-001103 P2609-001103 P2655-001103
Approval to Increase the CIP P2609 Budget in an Amount of $500,000, and Award a Construction Contract to LB Civil
Construction, Inc. for the Dictionary Hill Water Line Replacement – 2019 Project (CIPs P2608, P2609, P2655)
1/30/2020
Budget
1,750,000
Standard Salaries 50,000 21,426 28,574 50,000
Construction Contract 159,100 - 159,100 159,100 LB CIVIL CONSTRUCTION
Service Contracts 20,000 - 20,000 20,000 CONSTRUCTION MANAGEMENT
1,000 - 1,000 1,000 MAYER REPROGRAPHICS
2,500 - 2,500 2,500 LAB TESTING
Regulatory Agency Fees 5,000 119 4,881 5,000 COUNTY OF SAN DIEGO-INSPECTION
17 17 - 17 PETTY CASH
Project Contingency 7,955 - 7,955 7,955 5% CONTINGENCY
Grand Total 245,572 21,562 224,010 245,572
Vendor/Comments
Otay Water District
P2655-001000 - La Presa Pipeline Improvements
Committed Expenditures
Outstanding
Commitment &
Forecast
Projected Final
Cost
OTAY WATER DISTRICTDICTIONARY HILL WATER LINE REPLACEMENT - 2019LOCATION MAP
EXHIBIT A
CIP P2608, P2609 & P2655F
C:\OneDrive\Otay Water District\ENG CIP - Documents\P2608 & P2609 - PL's 8-inch 850 & 1004 Zone, Coronado & Eucalyptus Replacement\Graphics\Exhibits-Figures\P2608, P2609, P2655 Location Map, Feb 2020.mxd
P265512" Water MainRelocation onKempton St
P2608New 8" Water Mainon Birch St
P2609New 8" Water Main onCoronado Av and Date St
Jamacha Blvd
Apple St
Kempton St
Jamacha Rd
Saint George St
Grand Ave
Piedmont St
San Francisco St
Cuyamaca Ave
Coronado Ave
San Miguel Ave
Chestnut St
Birch St
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San Bernardino Ave
La Mesa Ave
Date St
Eucalyptus St
Amys St
Grand Ave
VICINITY MAP
PROJECT SITES
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STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: March 11, 2020
SUBMITTED BY: Dan Martin Assistant Chief of Engineering
PROJECT: Various DIV. NO. ALL
APPROVED BY: Rod Posada, Chief, Engineering
Mark Watton, General Manager
SUBJECT: Informational Item – Second Quarter Fiscal Year 2020 Capital Improvement Program Report
GENERAL MANAGER’S RECOMMENDATION:
No recommendation. This is an informational item only.
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To update the Board about the status of all CIP project expenditures and to highlight significant issues, progress, and milestones on major projects.
ANALYSIS:
To keep up with growth and to meet our ratepayers' expectations to adequately deliver safe, reliable, cost-effective, and quality water, each year the District staff prepares a Six-Year CIP Plan that
identifies the District’s infrastructure needs. The CIP is comprised of four categories consisting of backbone capital facilities,
replacement/renewal projects, capital purchases, and developer's reimbursement projects.
The Second Quarter Fiscal Year 2020 update is intended to provide a detailed analysis of progress in completing these projects within the
allotted time and budget of $17.22 million. Expenditures through the
AGENDA ITEM 5
2
Second Quarter totaled approximately $7.38 million. Approximately
43% of the Fiscal Year 2020 expenditure budget was spent (see Attachment B). FISCAL IMPACT: Joe Beachem, Chief Financial Officer
No fiscal impact as this is an informational item only. STRATEGIC GOAL:
This Project supports the District’s Mission statement, “To provide
exceptional water and wastewater service to its customers, and to manage District resources in a transparent and fiscally responsible manner” and the General Manager’s Vision, "To be a model water agency
by providing stellar service, achieving measurable results, and continuously improving operational practices." LEGAL IMPACT:
None.
DM/RP:jf
P:\Forms\D-Construction\CIP Quarterly Reports\CIP Qtr Reports\FY 2020\Q2\Staff Report\BD 03-11-20 Staff Report Second Quarter FY 2020 CIP Report (DM-RP).docx Attachments: Attachment A – Committee Action Attachment B - Fiscal Year 2020 Second Quarter CIP Expenditure Report
Attachment C – Presentation
ATTACHMENT A
SUBJECT/PROJECT:
VARIOUS
Informational Item – Second Quarter Fiscal Year 2020 Capital Improvement Program Report
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee (Committee) reviewed this item at a Committee Meeting held on February 19, 2020. The Committee supported staff’s recommendation.
NOTE: The “Committee Action” is written in anticipation of the Committee
moving the item forward for Board approval. This report will be sent to the Board as a Committee approved item, or modified to reflect any discussion or changes as directed from the Committee prior to presentation to the full Board.
FISCAL YEAR 2020 2ND QUARTER REPORT
(Expenditures through 12/31/2019)($000)
ATTACHMENT B
2020 12/31/19
CIP No.Description
Project
Manager
FY 2020
Budget Expenses Balance
Expense to
Budget %Budget Expenses Balance
Expense to
Budget %Comments
CAPITAL FACILITY PROJECTS -
P2040 Res - 1655-1 Reservoir 0.5 MG Cameron 30$ 43$ (13)$ 143%4,500$ 640$ 3,860$ 14%
The remaining budget will be used for
environmental work. Legal review of project is in progress.
P2405 PL - 624/340 PRS, Paseo Ranchero and Otay Valley Road Cameron 5 - 5 0%1,500 - 1,500 0%
This project is tied to P2553 and is driven by the
City of Chula Vista. Construction is scheduled for
FY 2022.
P2451 Otay Mesa Desalination Conveyance and Disinfection System Kennedy 10 - 10 0%3,975 3,823 152 96%
EIR/EIS complete and Presidential permit issued.
Continue meetings with DDW and AdR.
P2453 SR-11 Utility Relocations Marchioro 270 8 262 3%3,000 1,921 1,079 64%
Schedule driven by Caltrans. Caltrans issued
construction contract notice to proceed Q1 FY
2020. Completion of construction anticipated for
Q2 FY 2022.
P2460 I.D. 7 Trestle and Pipeline Demolition Beppler 80 3 77 4%600 13 587 2%
Environmental surveys proposed to be performed
in spring of FY 2020; with demolition proposed for
FY 2022.
P2485 SCADA - Infrastructure and Communications Replacement Kerr 60 86 (26) 143%2,428 2,220 208 91%
Advanced installation of additional security devices
during this period.
P2494 Multiple Species Conservation Plan Coburn-Boyd 30 - 30 0%1,000 928 72 93%
It is anticipated that expenditures will occur in the
second half of the fiscal year.
P2516 PL - 12-Inch, 640 Zone, Jamacha Road - Darby/Osage Marchioro - - - 0%1,000 - 1,000 0%
No expenditures anticipated in FY 2020.
Completion of construction anticipated FY 2025.
P2521 Large Meter Vault Upgrade Program Carey 100 - 100 0%620 328 292 53%Most work to occur in Q3 & Q4 FY 2020.
P2553 Heritage Road Bridge Replacement and Utility Relocation Cameron 40 13 27 33%3,500 42 3,458 1%
Project is driven by the City of Chula Vista's
schedule for replacement; the City has delayed the design. The City provided design parameters to the
District in June 2019; additional information needed. Design will begin in Q4 FY 2020.
P2584 Res - 657-1 and 657-2 Reservoir Demolitions Marchioro - - - 0%51 - 51 0%
No expenditures anticipated in FY 2020. These
Reservoirs are scheduled to be removed at the end of their useful life.
P2608 PL - 8-inch, 850 Zone, Coronado Ave, Chestnut/Apple Cameron 50 27 23 54%820 49 771 6%Project is currently in design.
P2611 Quarry Road Bridge Replacement and Utility Relocation Cameron 75 44 31 59%1,300 94 1,206 7%
This is a County of San Diego driven project.
Project is currently in design.
P2612 PL - 12-inch, 711 Zone, Paso de Luz/Telegraph Canyon Rd Cameron 50 49 1 98%500 90 410 18%
Project is in planning stage; expected to start
design in late FY 2020.
P2614 485-1 Reservoir Interior/Exterior Coating Cameron - - - 0%895 - 895 0%No expenditures in FY 2020.
P2617 Lobby Security Enhancements Payne 150 56 94 37%225 111 114 49%
Lobby work begins week of Jan 27, 2020; followed by Public Service Work Feb 3, 2020. Final phases
in March and April of 2020.
P2619 PS - Temporary Lower Otay Pump Station Redundancy Marchioro 2,000 61 1,939 3%3,200 458 2,742 14%
Delivery of redundant trailer scheduled for Q3 FY
2020. Construction on track for completion in Q4 FY 2020.
P2623 Central Area to Otay Mesa Interconnection Pipelines Combination Air/Vacuum Valve Replacements Marchioro 50 1 49 2%500 214 286 43%
Easement offer sent to property owner Q4 FY 2019.
Design phase for valve relocations scheduled to
commence Q3 FY 2020. Completion of construction anticipated FY 2021.
P2626 803-4 Reservoir Water Quality Improvements – PAX System Purchase Coburn-Boyd 150 4 146 3%325 4 321 1%
This budget is on track; expenditures to begin in the
Q2 FY 2020.
P2630 624-3 Reservoir Automation of Chemical Feed System Cameron 5 - 5 0%505 - 505 0%Budget for preliminary planning.
P2638 Buildings and Grounds Refurbishments Payne 89 6 83 7%114 16 98 14%Admin paint solicitation in development; grounds work to be complete end of FY 2020.
P2639 Vista Diego Hydropneumatic Pump Station Replacement Marchioro 25 - 25 0%2,800 - 2,800 0%
Advance planning work scheduled to commence
Q3 FY 2020. Completion of construction anticipated FY 2022.
P2640 Portable Trailer Mounted VFD Pumps Marchioro 458 8 450 2%550 64 486 12%Trailer delivery anticipated Q3 FY 2020.
P2642 Rancho Jamul Pump Station Replacement Marchioro 5 - 5 0%2,500 - 2,500 0%
Project will be coordinated with P2040, 1655-1
Reservoir. Completion of construction currently scheduled for FY 2024.
P2646 North District Area Cathodic Protection Improvements Marchioro - - - 0%1,200 - 1,200 0%
No expenditures anticipated in FY 2020.
Completion of construction anticipated FY 2024.
P2647 Central Area Cathodic Protection Improvements Marchioro - - - 0%1,300 - 1,300 0%No expenditures anticipated in FY 2020. Completion of construction anticipated FY 2024.
P2648 Otay Mesa Area Cathodic Protection Improvements Marchioro 100 87 13 87%430 118 312 27%
Completion of design phase scheduled for FY Q4
2020. Completion of construction anticipated FY
2021.
FISCAL YEAR-TO-DATE, 12/31/19 LIFE-TO-DATE, 12/31/19
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FISCAL YEAR 2020 2ND QUARTER REPORT
(Expenditures through 12/31/2019)($000)
ATTACHMENT B
2020 12/31/19
CIP No.Description
Project
Manager
FY 2020
Budget Expenses Balance
Expense to
Budget %Budget Expenses Balance
Expense to
Budget %Comments
FISCAL YEAR-TO-DATE, 12/31/19 LIFE-TO-DATE, 12/31/19
P2649 HVAC Equipment Purchase Payne 44 - 44 0%130 10 120 8%Five year schedule; OPS scheduled for FY 2020.
P2652 520 to 640 Pressure Zone Conversion Cameron 20 6 14 30%250 6 244 2%Planning will begin in FY 2020 Q2.
P2654 Heritage Road Interconnection Improvements Marchioro 65 17 48 26%200 17 183 9%
Project scope will change, pending City preference.
Completion of construction anticipated FY 2021.
P2658 832-1 Pump Station Modifications Cameron 15 5 10 33%600 5 595 1%Planning will begin in Q2 FY 2020.
P2659 District Boardroom Improvements Kerr 180 8 172 4%200 8 192 4%
Currently on target with planned FY 2020 project
delivery and expenditures
P2660 Camino Elevado Drive OWD and SWA Interconnection Upgrade Beppler 3 - 3 0%250 - 250 0%
No work performed in Q2 FY 2020. Planning work
and discussions with SWA to begin in Q3 FY 2020.
P2663 Potable Water Pressure Vessel Program Marchioro 50 2 48 4%1,500 2 1,498 0%
Advanced planning work for Rancho Jamul
Hydropneumatic Station, hydropneumatic tank
replacement will begin in Q2 FY 2020. Completion
of construction scheduled for Q3 FY 2021.
P2664 Otay Mesa Dual Piping Modification Program Beppler 10 - 10 0%350 - 350 0%No work performed in Q2 FY 2020. Planning work to begin in Q3 FY 2020.
R2116 RecPL - 14-Inch, 927 Zone, Force Main Improvements Marchioro 25 22 3 88%2,250 2,214 36 98%
Post construction mitigation work anticipated to
complete Q4 FY 2020.
R2118 Steele Canyon Sewer PS Large Solids Handling Improvements Beppler 5 - 5 0%175 174 1 99%Project in warranty until Q3 FY 2020.
R2120 RWCWRF Filtered Water Storage Tank Improvements Cameron 390 15 375 4%575 48 527 8%This project was delayed until FY 2021.
R2125 RecPRS - 927/680 PRS Improvements, Otay Lakes Road Marchioro 45 27 18 60%225 49 176 22%
Project scope reduced. Completion of construction
anticipated Q4 FY 2020.
R2146 Recycled Pipeline Cathodic Protection Improvements Marchioro 40 - 40 0%700 - 700 0%
Advanced planning work scheduled to commence
Q3 FY 2020. Completion of construction
anticipated FY 2022.
R2150 RWCWRF - Secondary Chlorine Analyzer and Feed System Beppler 1 - 1 0%55 53 2 96%Project in warranty until Q3 FY 2020.
S2012 San Diego County Sanitation District Outfall and RSD Outfall Replacement Beppler 50 - 50 0%1,800 1,111 689 62%Annual County invoicing covers this project. No District involvement in design and construction.
S2027 Rancho San Diego Pump Station Rehabilitation Beppler 5 - 5 0%3,060 3,050 10 100%Waiting on County to true-up cost to complete for finalizing contract budget and close project.
S2043 RWCWRF Sludge Handling System Beppler 100 66 34 66%390 120 270 31%
Preparation of final report in progress during Q2 FY
2020; final report to be submitted in Q3 FY 2020.
S2047 Asset Management - Info Master Sewer Implementation Zhao 5 - 5 0%58 38 20 66%No expenditures planned in Q2 FY 2020.
S2061 RWCWRF Aeration Controls Consolidation & Optimization Upgrades (S)Beppler 30 2 28 7%220 4 216 2%
Evaluation of project alternatives and outreach to
consultants for project input will be performed in Q2
FY 2020.
S2067 RWCWRF Roofing Replacement and Natural Light Enhancement Payne 145 - 145 0%165 16 149 10%
Consultant report is in and it is above budget.
Adjustment to budget is being considered for next
fiscal year.
S2071 San Diego Metro Wastewater Capital Improvements Kennedy 132 66 66 50%1,546 66 1,480 4%
Annual City of S.D. invoicing covers this project.
No District involvement in design and construction.
Total Capital Facility Projects Total:5,192 732 4,460 14%54,037 18,124 35,913 34%
REPLACEMENT/RENEWAL PROJECTS
P2083 PS - 870-2 Pump Station Replacement Marchioro 4,700 2,569 2,131 55%18,950 17,098 1,852 90%
Construction on track for completion in Q4 FY
2020.
P2174 PS - 1090-1 Pump Station Upgrade Beppler 350 3 347 1%2,000 37 1,963 2%
Electrical scope of work and task order with as-
needed electrical engineer performed in Q2 FY
2020. Design to continue through the end of FY
2020.
P2507 East Palomar Street Utility Relocation Cameron 4 4 - 100%735 733 2 100%
Budget is for staff time to collect final
reimbursement.
P2508 Pipeline Cathodic Protection Replacement Program Marchioro 50 28 22 56%1,250 1,237 13 99%
Construction completed Q1 FY 2020. Project one
year warranty scheduled to complete Q1 FY 2021.
P2533 1200-1 Reservoir Interior & Exterior Coating Cameron 25 5 20 20%895 29 866 3%Budget is for planning and design late FY 2020.
P2534 978-1 Reservoir Interior & Exterior Coating Cameron 5 1 4 20%650 603 47 93%Remaining budget is for warranty repairs.
P2539 South Bay Bus Rapid Transit (BRT) Utility Relocations Cameron 20 27 (7) 135%1,090 978 112 90%
Project is driven by SANDAG. Expenditures within
overall project budget.
P2543 850-1 Reservoir Interior/Exterior Coating Cameron 810 31 779 4%940 40 900 4%This project was delayed until FY 2021.
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FISCAL YEAR 2020 2ND QUARTER REPORT
(Expenditures through 12/31/2019)($000)
ATTACHMENT B
2020 12/31/19
CIP No.Description
Project
Manager
FY 2020
Budget Expenses Balance
Expense to
Budget %Budget Expenses Balance
Expense to
Budget %Comments
FISCAL YEAR-TO-DATE, 12/31/19 LIFE-TO-DATE, 12/31/19
P2544 850-2 Reservoir Interior/Exterior Coating Cameron 5 79 (74) 1580%980 920 60 94%
Project was in litigation, which has now concluded.
Remaining budget is for warranty repairs.
P2546 980-2 Reservoir Interior/Exterior Coating Cameron 5 - 5 0%1,705 1,686 19 99%
Project accepted in November 2018, and is in the 2
year warranty period.
P2555 Administration and Operations Parking Lot Improvements Cameron 30 43 (13) 143%935 905 30 97%Budget is for warranty and ancillary items.
P2561 Res - 711-3 Reservoir Cover/Liner Replacement Marchioro 50 57 (7) 114%2,300 2,146 154 93%
Construction completed Q3 FY 2020. Project one
year warranty scheduled to complete Q2 FY 2021.
P2562 Res - 571-1 Reservoir Cover/Liner Replacement Marchioro 20 - 20 0%2,900 2,707 193 93%
As part of the larger 870-2 Pump Station project,
the 571-1 Reservoir was placed back into service
April 2018.
P2563 Res - 870-1 Reservoir Cover/Liner Replacement Marchioro 5 1 4 20%1,250 7 1,243 1%
Advanced planning work scheduled to commence
Q2 FY 2020. Completion of construction
anticipated FY 2022.
P2565 803-2 Reservoir Interior/Exterior Coating & Upgrades Cameron 125 297 (172) 238%1,200 977 223 81%
More work was completed in FY 2020 than
anticipated. Project completed and in the 2 year
warranty period.
P2567 1004-2 Reservoir Interior/Exterior Coating & Upgrades Cameron - - - 0%965 - 965 0%No expenditures in FY 2020.
P2573 PL - 12-Inch Pipeline Replacement, 803 Zone, Hillsdale Road Beppler 5 - 5 0%2,580 2,572 8 100%Warranty period expired in Q1 FY 2020. No further expenditures are anticipated at this time.
P2574 PL - 12-Inch Pipeline Replacement, 978 Zone, Vista Vereda Beppler 230 311 (81) 135%1,785 1,380 405 77%
Project construction substantially completed in Q2
FY 2020. Final acceptance expected in Q3 FY 2020 with start of one year warranty.
P2578 PS - 711-2 (PS 711-1 Replacement and Expansion) - 14,000 gpm Marchioro - - - 0%13,000 - 13,000 0%
No expenditures anticipated in FY 2020.
Replacement scheduled for FY 2023-2025 to
coincide with development of Villages 4, 8, 9, & 3.
P2593 458-1 Reservoir Interior/Exterior Coating & Upgrades Cameron - - - 0%1,050 - 1,050 0%No expenditures in FY 2020.
P2594 Large Meter Replacement Carey 60 10 50 17%650 463 187 71%On target; most work will occur after Q2 FY 2020.
P2604 AMR Change-Out Carey 1,300 1,225 75 94%6,290 5,621 669 89%
Change-out project set to begin in Nov 2020;
product purchased in Q1 FY 2020.
P2605 458/340 PRS Replacement, 1571 Melrose Ave Beppler 295 49 246 17%475 95 380 20%
Project design completed in Q2 FY 2020, with bidding performed and rejected. Project to be
reviewed during Q3 FY 2020 and scheduled for future rebidding.
P2607 Douglas Ave SWA and OWD Interconnection Upgrade Beppler 20 1 19 5%50 3 47 6%
Project being designed by SWA; design expected
to be completed in Q3 FY 2020 and constructed
this fiscal year.
P2609 PL - 8-inch, 1004 Zone, Eucalyptus St, Coronado/Date/La Mesa Cameron 225 67 158 30%800 108 692 14%
Project is designed. Project is scheduled to bid in
Q3 FY 2020 and construction to begin in Q4 FY
2020.
P2610 Valve Replacement Program - Phase 1 Cameron 50 - 50 0%275 22 253 8%Operations is taking the lead on this project.
P2615 PL - 12-Inch Pipeline Replacement, 803 PZ, Vista Grande Beppler 25 8 17 32%2,200 28 2,172 1%
Preliminary design report in progress during Q2 FY 2020 and to be completed this fiscal year. Further
design needs to wait for paving restriction to elapse.
P2616 PL - 12-Inch Pipeline Replacement, 978 Zone, Pence Dr/Vista Sierra Dr Beppler 170 59 111 35%3,300 126 3,174 4%
Preliminary design report in progress during Q2 FY
2020 and to be completed in Q3 FY 2020, with
project design to begin in Q4 FY 2020.
P2625 PL - 12-inch, 978 Zone, Hidden Mesa Road Beppler 200 32 168 16%2,210 2,093 117 95%
Project construction substantially completed in Q2
FY 2020. Final acceptance expected in Q3 FY
2020 with start of one year warranty.
P2627 458/340 PRS Replacement, 1505 Oleander Ave Beppler 300 56 244 19%475 122 353 26%
Project design completed in Q2 FY 2020, with
bidding performed and rejected. Project to be
reviewed during Q3 FY 2020 and scheduled for
future rebidding.
P2631 1485-2 Reservoir Interior/Exterior Coating & Upgrades Cameron - - - 0%1,055 - 1,055 0%No expenditures in FY 2020.
P2653 1200 Pressure Zone Improvements Marchioro 200 40 160 20%325 40 285 12%
Construction of Phase 1 on track for completion in
Q4 FY 2020. Completion of Phase 2 construction
scheduled for FY 2021.
P2655 La Presa Pipeline Improvements Cameron 15 24 (9) 160%1,750 24 1,726 1%Budget is for warranty and ancillary items.
P2656 Regulatory Site Desilting Basin Improvements Beppler 40 7 33 18%150 7 143 5%
Preliminary design alternatives completed in Q2 FY
2020. Operations staff to implement first
alternative in Q3 FY 2020 for assessment.
P2657 1485-1 Reservoir Interior/Exterior Coating & Upgrades Cameron - - - 0%30 - 30 0%No expenditures in FY 2020.
P2661 Replacement of Backflow Prevention Devices on Pipeline Interconnections on Otay Mesa Beppler 10 - 10 0%375 - 375 0%
Engineering staff to coordinate with Operations'
staff in Q3 FY 2020 to evaluate the system.
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FISCAL YEAR 2020 2ND QUARTER REPORT
(Expenditures through 12/31/2019)($000)
ATTACHMENT B
2020 12/31/19
CIP No.Description
Project
Manager
FY 2020
Budget Expenses Balance
Expense to
Budget %Budget Expenses Balance
Expense to
Budget %Comments
FISCAL YEAR-TO-DATE, 12/31/19 LIFE-TO-DATE, 12/31/19
P2662 Potable Water Meter Change Out Carey - - - 0%1,950 - 1,950 0%No expenditures in FY 2020.
R2121 Res - 944-1 Reservoir Cover/Liner Replacement Marchioro 60 - 60 0%1,800 19 1,781 1%
Completion of design phase scheduled for Q4 FY
2020. Completion of construction anticipated FY
2021.
R2139 RWCWRF - Filter Troughs Replacement Beppler 1 - 1 0%40 34 6 85%Project in warranty until Q3 FY 2020.
R2143 AMR Change-Out Carey 130 71 59 55%525 321 204 61%
Change-out project set to begin in Nov 2020;
product purchased in Q1 FY 2020.
R2145 RWCWRF - Filter Media and Nozzles Replacement Beppler 1 - 1 0%130 117 13 90%Project in warranty until Q3 FY 2020.
R2147 RWCWRF Fuel Lines Replacement Marchioro 10 36 (26) 360%225 222 3 99%Construction completed Q1 FY 2020. Project one year warranty scheduled to complete Q1 FY 2021.
R2148 Large Meter Replacement - Recycled Carey 12 - 12 0%58 - 58 0%On target; most work will occur after Q2 FY 2020.
R2151 RWCWRF - Bulk Chlorine Vapor Scrubber System Refurbishment Lintner 1 - 1 0%40 39 1 98%
This project is complete and will be closed at the
end of the fiscal year.
R2152 Recycled Water Meter Change-Out Carey - - - 0%70 - 70 0%No expenditures in FY 2020.
R2153 Recycled Water Pressure Vessel Program Marchioro 1 - 1 0%50 - 50 0%No expenditures anticipated in FY 2020.
S2024 Campo Road Sewer Main Replacement Beppler 1,500 1,215 285 81%10,980 10,846 134 99%
Project construction substantially completed in Q2
FY 2020. Final acceptance expected in Q3 FY 2020 with start of one year warranty.
S2045 Fuerte Drive Sewer Relocation Beppler 20 - 20 0%370 278 92 75%
Warranty period expired in Q1 FY 2020. No further
expenditures are anticipated at this time.
S2046 RWCWRF - Aeration Panels Replacement Beppler 5 - 5 0%250 250 - 100%Project in warranty until Q3 FY 2020.
S2048 Hillsdale Road Sewer Repairs Beppler 5 - 5 0%720 692 28 96%Warranty period expired in Q1 FY 2020. No further expenditures are anticipated at this time.
S2049 Calavo Basin Sewer Rehabilitation - Phase 2 Beppler 40 26 14 65%1,000 64 936 6%
Design services occurred in Q2 FY 2020. Final
design not expected to be completed until FY 2021.
S2050 Rancho San Diego Basin Sewer Rehabilitation - Phase 2 Beppler 5 - 5 0%820 7 813 1%
No work performed in Q2. Planning services to be
performed during FY 2020 as time allows.
S2051 RWCWRF - Headworks Improvements Beppler 5 - 5 0%250 246 4 98%Project in warranty until Q3 FY 2020.
S2053 RWCWRF - Sedimentation Basins Weirs Replacement Beppler 1 - 1 0%60 53 7 88%Project in warranty until Q3 FY 2020.
S2054 Calavo Basin Sewer Rehabilitation - Phase 3 Beppler - - - 0%10 - 10 0%No work planned for FY 2020.
S2060 Steele Canyon Pump Station Replacement Beppler - - - 0%200 - 200 0%No work planned for FY 2020.
S2066 Rancho San Diego Basin Sewer Rehabilitation - Phase 3 Beppler - - - 0%10 - 10 0%No work planned for FY 2020.
S2069 Cottonwood Sewer Pump Station Renovation Beppler 10 8 2 80%1,800 8 1,792 0%
Planning work performed in Q2 FY 2020. Identification of additional property and owner
outreach planned for Q3 FY 2020.
S2070 Hidden Mountain Sewer Pump Station Wet Well Renovation Beppler 130 34 96 26%150 34 116 23%
Design completed in Q2 FY 2020. Project
advertised for bids in Q2 FY 2020 with award of contract planned in Q3 FY 2020. Construction to be
performed in Q4 FY 2020.
Total Replacement/Renewal Projects Total:11,286 6,424 4,862 57%99,078 56,037 43,041 57%
CAPITAL PURCHASE PROJECTS
P2282 Vehicle Capital Purchases Rahders 439 161 278 37%6,000 4,640 1,360 77%
$59,994 expensed Q1 FY 2020 for the purchase of CP items 8 & 10 compact trucks. $167,297
encumbered against P2282 Q2 for the purchase of
CP items 3, 4, 5, 6, 7 replacement trucks, and
$122,112 encumbered against P2282 Q3 FY 2020
for the purchase of CP item 9 replacement truck.
$349,403 plus an additional $25,000 for outfitting of
vehicles, expected total expense P2282 $374,403
in FY 2020.
P2286 Field Equipment Capital Purchases Rahders 203 53 150 26%2,250 1,870 380 83%
$45,270 expensed Q1 FY 2020 for the purchase of CP Item 11 Fuel trailers and CP item 2 flow meter.
$145,155 encumbered against P2286 Q2 FY 2020
for the purchase of CP12 (portable genset). Q3 FY
2020 anticipate purchase of $12,000 for CP item 2
(chlorine pump).
P2571 Data Center Network Data Storage and Infrastructure Enhancements Kerr 100 7 93 7%200 119 81 60%
Currently on target with project expenditures;
maybe possibly overflow (expenditure/project) into next fiscal year.
P2572 Enterprise Resource Planning (ERP) Replacement Kerr - - - 0%130 - 130 0%Project to commence beginning of FY 2021.
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FISCAL YEAR 2020 2ND QUARTER REPORT
(Expenditures through 12/31/2019)($000)
ATTACHMENT B
2020 12/31/19
CIP No.Description
Project
Manager
FY 2020
Budget Expenses Balance
Expense to
Budget %Budget Expenses Balance
Expense to
Budget %Comments
FISCAL YEAR-TO-DATE, 12/31/19 LIFE-TO-DATE, 12/31/19
Total Capital Purchase Projects Total:742 221 521 30%8,580 6,629 1,951 77%
DEVELOPER REIMBURSEMENT PROJECTS
P2595 PL - 16-inch, 624 Zone, Village 3N - Heritage Road, Main St/Energy Way Beppler 1 - 1 0%150 - 150 0%
Project under construction; awaiting developer
submission for reimbursement.
R2084 RecPL - 20-Inch, 680 Zone, Village 2 - Heritage/La Media Beppler 1 - 1 0%365 1 364 0%
Project under construction; awaiting developer
submission for reimbursement.
Total Developer Reimbursement Projects Total:2 - 2 0%515 1 514 0%
113 GRAND TOTAL 17,222$ 7,377$ 9,845$ 43%162,210$ 80,791$ 81,419$ 50%
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Otay Water District
Capital Improvement Program
Fiscal Year 2020
Second Quarter
(through December 31, 2019)
ATTACHMENT C
870-2 Pump Station/571-1 Reservoir
12/06/2019
Background
The approved CIP Budget for Fiscal Year 2020
consists of 113 projects that total $17.2 million.
These projects are broken down into four categories.
1.Capital Facilities $ 5.2 million
2.Replacement/Renewal $11.3 million
3.Capital Purchases $ 0.7 million
4.Developer Reimbursement $ 2.0 thousand
Overall expenditures through the Second Quarter of
Fiscal Year 2020 totaled $7.4 million, which is
approximately 43% of the Fiscal Year budget.
2
Fiscal Year 2020
Second Quarter Update
($000)
CIP
CAT Description FY 2020
Budget
FY 2020
Expenditures
%
FY 2020
Budget
Spent
Total
Life-to-Date
Budget
Total
Life-to-Date
Expenditures
%
Life-to-Date
Budget
Spent
1 Capital
Facilities $5,192 $732 14%$54,037 $18,124 34%
2 Replacement/
Renewal $11,286 $6,424 57%$99,078 $56,037 57%
3 Capital
Purchases $742 $221 30%$8,580 $6,629 77%
4 Developer
Reimbursement $2 $0 0%$515 $1 0%
Total:
$17,222 $7,377 43%$162,210 $80,791 50%
3
Fiscal Year 2020
Second Quarter
CIP Budget Forecast vs. Expenditures
4
$7,377,000
$-
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
$16,000,000
$18,000,000
$20,000,000
Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
FISCAL YEAR PERIOD IN MONTHS
Budget Forecast
Total Expenditures
$17,222,000
5
CIP Projects in Construction
870-2 Pump Station
Replacement Project
(P2083/P2562)
Replacement of existing
870 High Head and
Low Head Pump
Stations.
Remove and Replace
the existing 571-1
Reservoir liner and
cover.
$21.65M Budget
Start: July 2017
Estimated Completion:
April 2020 870-2 Pump Station –Fuel Storage Containment
Division No. 2
Location:
North East corner
of Otay Mesa.
Existing 571-1
Reservoir and High
Head/Low Head
Pump Station site.
6
12/09/2019
CIP Projects in Construction
Temporary Lower
Otay Pump Station
(TLOPS) Redundancy
Project (P2619)
Add a second pump to
the TLOPS.
Project includes site
work, yard piping,
instrumentation and
controls, and security
improvements.
$3.20M Budget
Start: September 2019
Estimated Completion:
June 2020 TLOPS –Pothole Excavation
Division No. 1
Location:
TLOPS is located
south of Wueste
Road at the south
end of the Lower
Otay Reservoir.
7
12/17/2019
CIP Projects in Construction
711-3 Floating Cover
and Liner Replacement
(P2561)
Remove and replace
existing floating cover
and liner with new
reinforced
Chlorosulfonated
Polyethylene (CSPE)
geomembrane cover
and liner.
$2.3M Budget
Start: August 2018
Completion:
November 2019 711-3 (16.0 MG) –Interior Batten Bar Repair
Division No. 5
Location:
711-3 is located at
the north end of
Hunte Parkway in
Chula Vista.
8
10/05/2019
CIP Projects in Construction
Campo Road Sewer
Replacement Project
(S2024)
Replace existing 10-
inch sewer with 7,420
linear feet of new 15-
inch sewer.
Reconnection of sewer
laterals.
Night work.
$10.98M Budget
Start: July 2017
Completion:
December 2019 Campo Road –Final Paving
Division No. 5
Location:
Campo Road (SR
94) between
Rancho San Diego
Village Shopping
Center and Rancho
San Diego Towne
Center.
9
10/03/2019
CIP Projects in Construction
Vista Vereda and Hidden
Mesa Road Water Line
Replacement
(P2574/P2625)
Replace existing
waterlines.
Construct 3,700 LF of
new 12-inch waterline.
Construct 400 LF of
new 8-inch waterline.
$3.17M Budget
Start: December 2018
Completion: December
2019 Vista Vereda –Final Paving
Division No. 5
Location:
Hidden Mesa Road
and Vista Vereda in
El Cajon.
10
11/07/2019
Construction Contract Status
11
PROJECT TOTAL %
P2508 Pipeline CP
Improvements - Phase II M-Rae Engineering Inc.$329,500 $347,000 $16,267 4.9%$349,386 $349,386 0.7%100.0%October 2019
P2561
Reservoir 711-3 Floating
Cover and Liner
Replacement
Layfield USA Corporation $1,947,000 $1,997,000 $0 0.0%$1,957,000 $1,822,250 -2.0%93.1%November
2019
P2565
803-2 Reservoir
Interior/Exterior Coating
& Upgrades
Advanced Industrial
Services Inc.$737,690 $951,690 ($117,080)-15.9%$690,360 $690,360 -27.5%100.0%October 2019
P2574/
P2625
Vista Vereda and Hidden
Mesa Road Water Line
Replacement
Cass-Arrieta Construction $2,718,239 $2,848,364 $279,978 10.3%$3,009,328 $2,941,615 5.7%97.7%December
2019
R2147 RWCWRF Fuel System
Improvements Jauregui & Culver, Inc.$153,092 $158,092 $1,781 1.2%$154,873 $154,873 -2.0%100.0%September
2019
CIP NO.PROJECT TITLE CONTRACTOR BASE BID AMOUNT CONTRACT AMOUNT
W/ ALLOWANCES
% CHANGE
ORDERS W/
ALLOWANCE
CREDIT**
%
COMPLETE
EST.
COMP.
DATE
NET CHANGE ORDERS LTD*
FY 2020 CIP CONSTRUCTION PROJECTS
CURRENT CONTRACT
AMOUNT
TOTAL
EARNED
TO DATE
Construction Contract Status
12
PROJECT TOTAL %
FY 2020 CIP CONSTRUCTION PROJECTS
CURRENT CONTRACT
AMOUNT
TOTAL
EARNED
TO DATE
CIP NO.PROJECT TITLE CONTRACTOR BASE BID AMOUNT CONTRACT AMOUNT
W/ ALLOWANCES
% CHANGE
ORDERS W/
ALLOWANCE
CREDIT**
%
COMPLETE
EST.
COMP.
DATE
NET CHANGE ORDERS LTD*
S2024 Campo Road Sewer
Replacement Project
Wier Construction
Corporation $7,623,146 $7,816,646 $591,337 7.8%$8,407,983 $8,355,717 7.6%99.4%December
2019
P2619
Temporary Lower Otay
Pump Station
Redundancy
Tharsos, Inc.$1,600,500 $1,647,000 $0 0.0%$1,600,500 $41,355 -2.8%2.6%June 2020
P2083
P2562
870-2 Pump Station
Replacement/ 571-1
Reservoir Liner and
Cover Replacement
Pacific Hydrotech
Corporation $16,500,900 $16,925,900 $550,379 3.3%$17,114,890 $15,503,089 1.1%90.6%April 2020
TOTALS:$31,610,067 $32,691,692 $1,322,662 4.2%$33,284,319 $29,858,645 1.8%
**THIS CHANGE ORDER RATE INCLUDES THE CREDIT FOR UNUSED ALLOWANCES
*NET CHANGE ORDERS DO NOT INCLUDE ALLOWANCE ITEM CREDITS. IT'S A TRUE CHANGE ORDER PERCENTAGE FOR THE PROJECT
Consultant Contract Status
13
Consultant Contract Status
14
Consultant Contract Status
15
QUESTIONS?
16
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: March 11, 2020
PROJECT: Various DIV. NO. ALL
SUBMITTED BY: Adolfo Segura, Chief of Administrative Services
APPROVED BY: Mark Watton, General Manager
SUBJECT: FISCAL YEAR 2020 MID-YEAR REPORT FOR THE DISTRICT’S FISCAL YEAR
2019-2022 STRATEGIC PLAN
GENERAL MANAGER’S RECOMMENDATION:
No recommendation. This is an informational item only.
COMMITTEE ACTION:
Please see “Attachment A”.
PURPOSE:
To provide a mid-year report on the District’s Fiscal Year (FY)
2019-2022 Strategic Plan for FY20.
ANALYSIS:
Summary
The current District Strategic Plan is a four-year (4) plan ranging from
the start of FY19 through the end of FY22. This report details the mid-
year results for the second year of the four-year plan.
Objectives – Target 90%
Strategic Plan objectives are designed to ensure the District is
executing mission designed objectives and making the appropriate high-
level changes necessary to guide the agency’s efforts to meet new
challenges and positively adapt to change. FY20 mid-year results are
below target at 88%, with 36 of 41 active items completed or on schedule.
Four objectives are on hold and one is not on target.
AGENDA ITEM 6
The following objectives are on hold:
1. Recycled water long-term business plan – Staff continues to update
the financial model and will finalize once the City’s Pure Water
project and the future phases of Pure Water projects on the City’s
long-term plan for recycled water are better defined.
Staff is also looking for opportunities as a result of an increases
in funding for wastewater at the border and monitor the potential
funding of tertiary treatment facilities as these will
significantly improve the financial feasibility of an alternative
recycled water supply.
2. Treatment Plant long-term business plan – Staff continues to
update the financial model and will finalize once the City's Pure
Water project is better defined and the status of the Amended and
Restated Agreement is known.
3. Evaluate enhancements to, or replacement, of the rate model
program – Due to adding a Sewer Cost of Service Study and Capacity
fee study as strategic objectives, this project has been placed
on hold. The added objectives are to be completed by June 30,
2020, and at that time, this objective will be continued.
4. Financial activity-based cost cross-training - Due to staff
rotations, performing a gap assessment of data requirements for
activity-based costing measures, resolving data requirement gaps,
and training management with the new practices has been placed on
hold and extended out for one year.
0
2
4
6
8
10
12
14
16
18
ON SCHEDULE BEHIND ON HOLD NOT STARTED
36
1
4
11
On Schedule Behind On Hold Not Started
36 of 41 Active Objectives are Below Target (88%)
3
Objective Not on Target
1. Customer electronic communication and outreach – Staff
implemented, via the District’s website, an online Leak Adjustment
Form (live as of February 2020), in which customers can
electronically request a one-time adjustment, provided they submit
proof of repair cost. In regard to service interruption due to
non-payment, staff is sending courtesy text messages 48 hours prior
stoppage of water service. Staff is still working with IT to
complete the payment arrangement form and exit survey.
Key Performance Indicators (KPI’s) – Target 75%
KPI’s are designed to track the District’s day-to-day performance. The
District utilizes KPI’s based on established AWWA performance
benchmarks and measure the effectiveness and efficiency of essential
operational services. The overall goal is that at least 75% of these
KPI’s be rated “on target”. FY20 mid-year results are above target with
34 of 35 (97%) items achieving the desired level or better. Seven KPI’s
or measures are reported at year’s end:
• Water Debt Coverage
• Sewer Debt Coverage
• Reserve Level
• Accounts Per FTE
• Leak Detection Program
• Injury Incident Rate
• Enterprise Technology Services
0
2
4
6
8
10
12
14
16
18
ON TARGET NOT ON TARGET
34
1
On Target Not on Target
34 of 35 Key Performance Indicators are On Target (97%)
4
KPI Not On Target
1. Sewer Overflow Rate – On December 24, 2019, a sewer overflow
occurred at a manhole located on Fair Valley Road in Rancho San
Diego. The blockage was due to vandalism. Staff found an opened
manhole with various types of debris. The collection system in the
area was televised and flushed to assure all debris was located and
removed.
Next Steps
Staff will continue to execute the plan’s objectives and key performance
indicators and track emerging trends.
Committee Reports – Slideshow
The Strategic Plan results are presented to both the Finance and
Administration Committee, and the Engineering, Operations, and Water
Resources Committee with a specific focus on the most relevant
information for each Committee (see “Attachment B”).
Strategic Plan is available on the Board VPN
All of the Strategic Plan results and associated details are provided
in a real-time, interactive web-based application available to the Board
via secured remote access, VPN. The District Secretary can facilitate
any password or access issues.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
No fiscal impact; informational item only.
STRATEGIC GOAL:
Strategic Plan reporting is a critical element in providing performance
reporting to the Board and staff.
LEGAL IMPACT:
None.
ATTACHMENTS:
Attachment A – Committee Action Report
Attachment B – PowerPoint Presentation
5
ATTACHMENT A
SUBJECT/PROJECT: FISCAL YEAR 2020 MID-YEAR REPORT FOR THE DISTRICT’S FISCAL
YEAR 2019-2022 STRATEGIC PLAN
COMMITTEE ACTION:
The Finance and Administration Committee and the Engineering, Operations
and Water Resources Committee reviewed this item at a meeting held on
February 18 and 19, 2020, respectively. The Committees support
presentation to the full Board for their consideration.
NOTE:
The “Committee Action” is written in anticipation of the Committee moving
the item forward for Board approval. This report will be sent to the
Board as a committee approved item or modified to reflect any discussion
or changes as directed from the committee prior to presentation to the
full Board.
FY20 Mid-Year Report
Otay Water District
FY19-22 Strategic Plan
ATTACHMENT B
Strategies and objectives are
actionable steps or plans designed
to achieve the vision/mission of the
organization.
The Regulatory Site in Rancho San Diego includes four reservoirs, two pump stations, and disinfection facilities.
88%
36 Objectives
TRENDS
ON TARGET/COMPLETED
OVERALL TARGET
90%
TOTAL OBJECTIVES
52
NOT ON TARGET
OBJECTIVES
ON HOLD
2%
1 Objective
10%
4 Objectives
75%
85%
95%
FY15 FY16 FY17 FY18 FY19
COMPLETED
14
NOT STARTED
11
RESULT TARGET
ACTIVE
41
Objectives
1.F01.1 Recycled water long-term
business plan.
2.F01.3 Treatment Plant long-term
business plan (sewer portion).
3.F03.3 Evaluate enhancements to,
or replacement, of the rate model
program.
4.F04.3 Financial activity-based cost
cross-training.
ON HOLD | 4
1.I02.1 Customer electronic
communication and outreach.
NOT ON TARGET | 1
ON TARGET| 22
Objectives
1.C01.1 Continue implementation of and enhance
the District’s community and business outreach,
media, and government relations programs.
2.C01.2 Ensure consistency of branding and
representation across the District, using
consistent logos, colors, messaging,
communications tools, and other collaterals
through enhancement of internal and external
marketing materials.
3.C01.3 Evaluate and enhance the District’s water
conservation programs.
4.C02.1 Assess communications tools.
5.F01.2 South District Potable Water Supply
Alternatives to San Diego County Water
Authority (SDCWA) Pipeline 4 Supply
Interruption (catastrophic event).
6.F02.2 In support of the Engineering Department,
conduct recycled water and sewer business
financial analysis.
7.F03.4 Implement Paperless Account Payable (AP)
solution.
8.F04.2 Enhancement of the AM Program.
9.I01.3 Optimize Global Positioning System (GPS)
fleet assignment and routing operations.
10.I05.1 Prioritize fourteen strategic
project/initiatives, recently developed.
11.I06.2 Evaluate the use of Drone2Map technology
for asset, field inspections, and condition
assessment.
ON TARGET| 22
Objectives 17.I07.5 Establish an access and defensible space
vegetation mitigation program with maintenance
schedules for District remote facilities, access
roads, and off-road appurtenances.
18.I08.1 Enhance Customer and Public Service
security in public lobby areas.
19.I08.2 Evaluate feasibility of incorporating electric
and hybrid vehicles into District Fleet.
20.I09.1 Automate confined space regulatory and
work forms (electronic conversion), add confined
space data layer in the District’s enterprise
Geographic Information System (GIS) and use
data to electronically automate the District’s
confined space inventory.
21.I10.1 Certify at Industry State Level and under
the Incident Command System, streamline
chlorine gas and confined space rescue training,
operations, response and areas of responsibility
and convert to inventory lists and equipment
logs to electronic form.
12.I06.4 Standardization of District asset data and
collection process.
13.I07.1 Analyze electric energy-saving programs
as they become available.
14.I07.2 Evaluate the effectiveness of various
methods to reduce nitrification events.
15.I07.3 Evaluate the efficiency and effectiveness
of the District’s valve exercise preventative
maintenance including proposed
recommendations.
16.I07.4 Evaluate the impacts as a result of recent
and upcoming regulatory changes including, but
not limited to, Air Pollution Control District
(APCD), State Water Resource Control Board
(SWRCB), Occupational Safety and Health
Administration (OSHA), etc.
22.L01.1 Continue development of leadership and
District-wide training programs.
ON TARGET | 22
Objectives
COMPLETED| 14
Objectives
1.F02.1 Conduct desalination (Rosarito) financial
analysis.
2.F03.2 Evaluate, and if beneficial, implement a Cloud
payroll system.
3.F04.1 Enhancement of the framework for systematic
development, validation, and implementation of new
CIPs.
4.F04.4 In support of the Engineering Department,
enhance financial impact forecasting and analysis of
future CIPs.
5.F05.1 Optimize funding and liability schedule.
6.F06.1 Negotiate and implement new labor
agreement.
7.F06.2 Review Deferred Compensation Program for
reduced fees and streamlined approach and ensure
program offerings are fully utilized.
8.I01.2 Explore web-based options for meter
reading and backflow test entry.
9.I03.2 Implement Human Resource Information
System (HRIS) in coordination with payroll
conversion.
10.I04.1 Adopt National Institute of Standards and
Technology (NIST) cyber security framework and
enhance disaster recovery planning.
11.I04.2 Advance business processes and
operational efficiencies through effective
implementation of information technology.
12.I04.3 Create framework to evaluate cost
efficiency of new technology services and cloud
vs. on-premise selection.
13.I04.4 Deploy next generation storage services
and communication architecture.
14.I08.3 Streamline contract and purchase order
(contract) management and lifecycle.
ACTIVE| 41
Objectives
1.C01.1 Continue implementation of and enhance
the District’s community and business outreach,
media, and government relations programs.
2.C01.2 Ensure consistency of branding and
representation across the District, using
consistent logos, colors, messaging,
communications tools, and other collaterals
through enhancement of internal and external
marketing materials.
3.C01.3 Evaluate and enhance the District’s water
conservation programs.
4.C02.1 Assess communications tools.
5.F01.1 Recycled water long-term business plan.
6.F01.2 South District Potable Water Supply
Alternatives to San Diego County Water
Authority (SDCWA) Pipeline 4 Supply
Interruption (catastrophic event).
7.F01.3 Treatment Plant long-term business plan
(sewer portion).
8.F02.1 Conduct desalination (Rosarito) financial
analysis.
9.F02.2 In support of the Engineering Department,
conduct recycled water and sewer business
financial analysis.
10.F03.2 Evaluate, and if beneficial, implement a
Cloud payroll system.
11.F03.3 Evaluate enhancements to, or
replacement, of the rate model program.
ACTIVE| 41
Objectives
12.F03.4 Implement Paperless Account Payable (AP)
solution.
13.F04.1 Enhancement of the framework for
systematic development, validation, and
implementation of new CIPs.
14.F04.2 Enhancement of the AM Program.
15.F04.3 Financial activity-based cost cross-training.
16.F04.4 In support of the Engineering Department,
enhance financial impact forecasting and
analysis of future CIPs.
17.F05.1 Optimize funding and liability schedule.
18.F06.1 Negotiate and implement new labor
agreement.
19.F06.2 Review Deferred Compensation Program
for reduced fees and streamlined approach and
ensure program offerings are fully utilized.
20.I01.2 Explore web-based options for meter
reading and backflow test entry.
21.I01.3 Optimize Global Positioning System (GPS)
fleet assignment and routing operation.
22.I02.1 Customer electronic communication and
outreach.
23.I03.2 Implement Human Resource Information
System (HRIS) in coordination with payroll
conversion.
24.I04.1 Adopt National Institute of Standards and
Technology (NIST) cyber security framework and
enhance disaster recovery planning.
ACTIVE | 41
Objectives
25.I04.2 Advance business processes and
operational efficiencies through effective
implementation of information technology.
26.I04.3 Create framework to evaluate cost
efficiency of new technology services and cloud
vs. on-premise selection.
27.I04.4 Deploy next generation storage services and
communication architecture.
28.I05.1 Prioritize fourteen strategic
project/initiatives, recently developed.
29.I06.2 Evaluate the use of the Drone2Map
technology for asset, field inspections, and
condition assessment.
30.I06.4 Standardization of District asset data and
collection process.
31.I07.1 Analyze electric energy-saving programs as
they become available.
32.I07.2 Evaluate the effectiveness of various
methods to reduce nitrification events.
33.I07.3 Evaluate the efficiency and effectiveness of
the District’s valve exercise preventative
maintenance including proposed
recommendations.
34.I07.4 Evaluate the impacts as a result of recent
and upcoming regulatory changes including, but
not limited to, Air Pollution Control District
(APCD), State Water Resource Control Board
(SWRCB), Occupational Safety and Health
Administration (OSHA), etc.
Objectives
39.I09.1 Automate confined space regulatory and
work forms (electronic conversion), add confined
space data layer in the District’s enterprise
Geographic Information System (GIS) and use
data to electronically automate the District’s
confined space inventory.
40.I10.1 Certify at Industry State Level and under
the Incident Command System, streamline
chlorine gas and confined space rescue training,
operations, response and areas of responsibility
and convert to inventory lists and equipment
logs to electronic form
41.L01.1 Continue development of leadership and
District-wide training programs.
35.I07.5 Establish an access and defensible space
vegetation mitigation program with maintenance
schedules for District remote facilities, access
roads, and off-road appurtenances.
36.I08.1 Enhance Customer and Public Service
security in public lobby areas.
37.I08.2 Evaluate feasibility of incorporating electric
and hybrid vehicles into District fleet.
38.I08.3 Streamline contract and purchase order
(contract) management and lifecycle.
ACTIVE | 41
NOT STARTED | 11
Objectives
1.F03.1 Enterprise Resource Planning (ERP)/Customer
Information System (CIS)/Customer Relationship
Management (CRM) validation and replacement
evaluation. (ERP -FY21 Q1)
2.I01.1 Evaluation of Advanced Metering
Infrastructure (AMI) technology. (FY21 Q1)
3.I02.2 Enterprise Resource Planning (ERP)/Customer
Information System (CIS)/Customer Relationship
Management (CRM) validation and replacement
evaluation. (CIS/CRM -FY21 Q1)
4.I03.1 Evaluate on-boarding programs and
implement, if determined necessary. (FY21 Q1)
5.I03.3 Pilot cloud-based human capital performance
management system and implement, if determined
necessary. (FY21 Q1)
6.I06.1 Deploy ArcGIS Pro for 3D Analysis. (FY21 Q1)
7.I06.3 Migrate Geographic Information System (GIS) data
structure from geometric network to utility network.
(FY21 Q1)
8.L01.2 Review and enhance knowledge transfer process
to ensure retention of District knowledge. (FY22 Q1)
9.F03.5 Re-evaluate prior payroll solutions and identify
any new cloud-based payroll solutions (FY20 Q3)
10.F03.6 Complete a sewer cost of service study and
recommend a rate structure that will provide for more
stable sewer revenues. (FY20 Q3)
11.F03.7 Evaluate the Capacity and New Water Supply
Fees, including an update of applicable costs, and, if
possible, recommend a fee structure that is more
efficient and effective than the current structure. (FY20
Q4)
Key Performance Indicators show progress toward a desirable outcome and
monitor operational performance.
50%
60%
70%
80%
90%
100%
FY15 FY16 FY17 FY18 FY19 LEARNING AND GROWTH
CUSTOMERTRENDS
ON TARGET
KEY PERFORMANCE
INDICATORS
FINANCIAL
OVERALL TARGET
INTERNAL BUSINESS
PROCESSES
75%
TOTAL KPIs
42
REPORTED QUARTERLY
35
REPORTED ANNUALLY
7
3%
1 KPIs
NOT ON TARGET
97%
34 KPIs
RESULT TARGET
1.I1.13 Sewer Overflow Rate
NOT ON TARGET | 1
KPI’s
Aerial view of the Ralph W. Chapman Reclamation Plant.
KPI’s
Aerial view of the Ralph W. Chapman Reclamation Plant.
1. C1.01 Answer Rate
2. C1.02 Technical Quality Complaint
3. C1.03 Potable Water Compliance Rate
4. F1.01 CIP Project Expenditures vs. Budget
5. F1.02 Construction Change Order Incidence
6. F1.03 O&M Cost Per Account
7. F1.04 Billing Accuracy
8. F1.05 Overtime Percentage
9. F1.06 Sewer Rate Ranking
10. F1.07 Water Rate Ranking
11. F1.12 Percent of Customers Paying Bills
Electronically
ON TARGET | 34 12. F1.13 Distribution System Loss
13. F1.14 Planned Potable Water Maintenance Ratio in $
14. F1.15 Planned Recycled Water Maintenance Ratio in $
15. F1.16 Planned Wastewater Maintenance Ratio in $
16. F1.17 Direct Cost of Treatment per MGD
17. I1.02 Mark-out Accuracy
18. I1.03 Project Closeout Time
19. I1.04 Annual Recycled Water Site Inspections
20. I1.05 Recycled Water Shutdown Testing
21. I1.06 Easement Evaluation and Field Inspection
22. I1.07 Percent of Preventative Maintenance Completed
–Fleet Maintenance
23. I1.08 Percent of Preventative Maintenance Completed
–Reclamation Plant
KPI’s
Aerial view of the Ralph W. Chapman Reclamation Plant.
24. I1.09 Percent of Preventative Maintenance
Completed –Pump/Electric Section
25. I1.10 System Valve Exercising Program
26. I1.11 Potable Water Distribution System Integrity
27. I1.12 Recycled Water System Integrity
28. I1.14 Emergency Facility Power Testing
29. I1.15 Potable Tank Inspection and Cleaning
30. I1.16 Main Flushing and Hydrant Maintenance
31. I1.17 Critical Valve Exercising
32. L1.01 Employee Voluntary Turnover Rate
33. L1.02 Training Hours per Employee
34. L1.03 Safety Training Program
ON TARGET | 34
KPI’s
Aerial view of the Ralph W. Chapman Reclamation Plant.
1. C1.01 Answer Rate
2. C1.02 Technical Quality Complaint
3. C1.03 Potable Water Compliance Rate
4. F1.01 CIP Project Expenditures vs. Budget
5. F1.02 Construction Change Order Incidence
6. F1.03 O&M Cost Per Account
7. F1.04 Billing Accuracy
8. F1.05 Overtime Percentage
9. F1.06 Sewer Rate Ranking
10. F1.07 Water Rate Ranking
11. F1.12 Percent of Customers Paying Bills
Electronically
12. F1.13 Distribution System Loss
QUARTERLY | 35 13. F1.14 Planned Potable Water Maintenance Ratio in $
14. F1.15 Planned Recycled Water Maintenance Ratio in $
15. F1.16 Planned Wastewater Maintenance Ratio in $
16. F1.17 Direct Cost of Treatment per MGD
17. I1.02 Mark-out Accuracy
18. I1.03 Project Closeout Time
29. I1.04 Annual Recycled Water Site Inspections
20. I1.05 Recycled Water Shutdown Testing
21. I1.06 Easement Evaluation and Field Inspection
22. I1.07 Percent of Preventative Maintenance Completed
–Fleet Maintenance
23. I1.08 Percent of Preventative Maintenance Completed
–Reclamation Plant
24. I1.09 Percent of Preventative Maintenance Completed
–Pump/Electric Section
KPI’s
Aerial view of the Ralph W. Chapman Reclamation Plant.
25. I1.10 System Valve Exercising Program
26. I1.11 Potable Water Distribution System Integrity
27. I1.12 Recycled Water System Integrity
28. I1.13 Sewer Overflow Rate
29. I1.14 Emergency Facility Power Testing
30. I1.15 Potable Tank Inspection and Cleaning
31. I1.16 Main Flushing and Hydrant Maintenance
32. I1.17 Critical Valve Exercising
33. L1.01 Employee Voluntary Turnover Rate
34. L1.02 Training Hours per Employee
35. L1.03 Safety Training Program
QUARTERLY | 35
1.F1.08 Water Debt Coverage
2.F1.09 Sewer Debt Coverage
3.F1.10 Reserve Level
4.F1.11 Accounts Per FTE
5.F1.18 Leak Detection Program
6.F1.19 Injury Incidence Rate
7.I1.01 Enterprise Technology Services
Availability
ANNUAL | 7
KPI’s
Aerial view of the Ralph W. Chapman Reclamation Plant.
98.80%
98.15%
98.59%
96%
97%
97%
98%
98%
99%
99%
Q1 Q2 YTD AVG
C1.01 ANSWER RATE
Target: 97% average answer rate per quarter annually.
TARGET
Calculation: Number of all calls answered/Number of all calls received
Customer Service staff member assisting a customer.
C1.02 TECHNICAL QUALITY COMPLAINT (AWWA)
(Customer Service)
Target & AWWA: No more than 7.1 complaints per 1000 customer accounts annually.
0.99 0.98
1.97
0
1
2
3
4
5
6
7
8
9
10
Q1 Q2 YTD
TARGET & AWWA BENCHMARK
75th Percentile for population served between 100,0001-500,000 (combined utilities).
Calculation: Number of technical quality complaints per year/ Number of active customer accounts per reporting period)
Disinfection Tech examining potable equipment.
C1.03 POTABLE WATER COMPLIANCE RATE (AWWA)
(Water Operations)
Target & AWWA: 100% of all health-related drinking water standards per quarter annually.
100%100%100%
90%
95%
100%
Q1 Q2 YTD
TARGET & AWWA BENCHMARK
75th Percentile for population served between 100,0001-500,000 (water).
Calculation: Number of days the primary health regulations are met/Number of days in the reporting period
District staff member refilling his reusable water bottle.
F1.01 CIP PROJECT EXPENDITURES VS. BUDGET
Target: 95% of budget but not to exceed 100% annually.
29.2%
42.8%42.8%
0%
10%
20%
30%
40%
50%
60%
70%
Q1 Q2 YTD
TARGET
Calculation: Actual Expenditures/Annual budget
870-2 Pump Station Emergency Generator
F1.02 CONSTRUCTION CHANGE ORDER INCIDENCE
Target: No more than 5% annually.
2.4%
4.2%4.2%
0%
1%
2%
3%
4%
5%
6%
Q1 Q2 YTD
TARGET
Calculation: Total cost of Change Orders (not including allowances)/Total original
construction contract amount (not including allowances)
The District’s contractor, Pacific Hydrotech Corporation, working on the 870-2 Pump Station
Gallery concrete pour.
F1.03 O&M COST PER ACCOUNT
Target: Less than $553.00 per account annually.
Target is based on Operating Budget.
$127.00 $132.00
$259.00
$0
$50
$100
$150
$200
$250
$300
$350
$400
$450
Q1 Q2 YTD
TARGET
Calculation: Total operations O&M costs/Number of accounts
District staff testing a large water meter to ensure accuracy.
F1.04 BILLING ACCURACY
(Customer Service)
Target: 99.8% billing accuracy per quarter annually.
99.99%99.99%99.99%
95%
96%
97%
98%
99%
100%
101%
Q1 Q2 YTD
TARGET
Calculation: Number of correct bills/Number of total of accurate bills
Customer Service staff member assisting a customer with their bill.
F1.05 OVERTIME PERCENTAGE
Target: Less than 100% of budgeted overtime per quarter annually.
Target is based on Operating Budget and historical trends; FY20 Overtime Budget is $185,500.
79%
64%
71%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
Q1 Q2 YTD
TARGET
Calculation: Actual overtime costs (including comp time)/Budgeted overtime costs
Utility Maintenance work crew conducting street repairs.
F1.06 SEWER RATE RANKING
3
0
5
10
15
20
25
YTD
Reported in Q1
TARGET
Target: Bottom 50th percentile for the 28 sewer service providers in San
Diego
Otay ranks 3 out of 28 sewer service providers.
Calculation: Ranking for the average monthly sewer bill.
District Staff holding a CCTV camera, which are used to inspect the District’s collection system.
F1.07 WATER RATE RANKING
Calculation: Ranking for the average monthly water bill among CWA member agencies.
3
0
5
10
15
20
YTD
Reported in Q1
TARGET
Target: Bottom 50th percentile for the 22 member agencies in San Diego.
Otay ranks 3 out of 22 member agencies.
640-1 and 640-2 Reservoirs
F1.12 PERCENT OF CUSTOMERS PAYING BILLS ELECTRONICALLY
Target: No less than 75% per quarter annually.
78.77%80.48%79.63%
50%
60%
70%
80%
90%
100%
Q1 Q2 YTD
TARGET
Calculation: Number of customers paying bills electronically/Total number of customers
District customer making an online bill payment.
F1.13 DISTRIBUTION SYSTEM LOSS
Calculation: Volume purchased from CWA, City of San Diego & RWCTP Production –volume sold to customers + volume
used by District/Volume purchased from CWA, City of San Diego & RWCTP Production
3.5%
3.8%3.8%
0%
1%
2%
3%
4%
5%
6%
Q1 Q2 ANNUAL
AVG
TARGET
Target: Less than 5%of unaccounted water annually.
Calculation: Volume purchased from CWA, City of San
Diego & RWCTP Production –volume sold to
customers + volume used by District/Volume
purchased from CWA, City of San Diego & RWCTP
Production
F1.14 PLANNED POTABLE WATER MAINTENANCE RATIO IN $
Target: 66% of all labor costs spent on preventative maintenance per quarter annually.
77%
73%73%
50%
60%
70%
80%
Q1 Q2 YTD
TARGET
Calculation: PM + Daily Cost/Total Potable Labor Cost
District staff connecting a customer’s meter after pulling a new copper service.
F1.15 PLANNED RECYCLED WATER MAINTENANCE RATIO IN $
Target: 70% of all labor costs spent on
preventative maintenance per quarter
annually.
Calculation: PM + Daily Cost/Total Potable
Labor Cost
70%
76%
73%
50%
60%
70%
80%
90%
100%
Q1 Q2 YTD
TARGET
F1.16 PLANNED WASTEWATER MAINTENANCE RATIO IN $
Target: 77% of all labor costs spent on preventative maintenance per quarter annually.
93%
87%
90%
50%
60%
70%
80%
90%
100%
Q1 Q2 YTD
TARGET
Calculation: PM + Daily Cost/Total Potable Labor Cost
Aerial view of the Ralph W. Chapman Recycling Plant
F1.17 DIRECT COST OF TREATMENT PER MGD
Target: No more than $1050 per MGD spent on wastewater treatment annually.
$735.31
$1,123.91
$917.17
$0
$200
$400
$600
$800
$1,000
$1,200
Q1 Q2 YTD
TARGET
Calculation: Total O&M costs directly attributable to sewer treatment/Total volume in MG for one quarter
District staff checking the clarity and particulates of a final effluent sample.
I1.02 MARK-OUT ACCURACY
Target: 100% mark-out accuracy per quarter annually.
100.00%100.00%100.00%
95%
96%
97%
98%
99%
100%
Q1 Q2 YTD
TARGET
Calculation: Number of mark-outs performed without an at-fault hit, which is damage to a District facility that results from
a missing or erroneous mark-out/YTD total number of mark-outs
District staff conducting a mark-out.
I1.03 PROJECT CLOSEOUT TIME
Target: 45-day average annually.
37.3 37.3 37.3
0
5
10
15
20
25
30
35
40
45
50
55
60
65
70
75
Q1 Q2 YTD
0 projects closed in Q2
TARGET
Calculation: Number of days between NOSC and NOC for all construction projects within the quarter/Number of
construction projects within the quarter
Board Tour at 870 Pump Station.
I1.04 ANNUAL RECYCLED WATER SITE INSPECTIONS
Target: 100% of recycled sites inspected annually.
There are 147 recycled water use sites scheduled for FY20.
14.00%
44.00%44.00%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
Q1 Q2 YTD
TARGET
Calculation: Cumulative percentage of recycled water sites inspected per quarter of those required by DEH
Developer Contractors installing a recycled main line for Solstice Park in the Millenia Development.
I1.05 RECYCLED WATER SHUTDOWN TESTING
Target: 90% of recycled site shut down tests
performed annually.
There are 28 recycled water use sites scheduled for
shutdown in FY20.
Calculation: Cumulative percentage of recycled site
shut down tests performed per year compared to
those scheduled 32%
57%57%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
Q1 Q2 YTD
TARGET
I1.06 EASEMENT EVALUATION AND FIELD INSPECTION
Target: 100% assigned easements, evaluated via
desktop tools, and inspected annually.
100 easements were assigned for FY20.
Calculation: Number of easements evaluated, and
inspected/Total easements assigned for the period
75.00%
128.00%128.00%
0%
20%
40%
60%
80%
100%
120%
Q1 Q2 YTD
TARGET
I1.07 PERCENT OF PM’S COMPLETED –FLEET MAINTENANCE
Target: 90% of scheduled preventative
maintenance completed per quarter annually.
Calculation: Number of PM’s completed for the
quarter/Number of PM’s scheduled to be
completed for the quarter.
100%100%100%
80%
85%
90%
95%
100%
Q1 Q2 YTD
TARGET
I1.08 PERCENT OF PM’S COMPLETED –RECLAMATION PLANT
100%100%100%
80%
85%
90%
95%
100%
Q1 Q2 YTD
TARGET
Target: 90% of scheduled preventative maintenance completed each quarter annually.
Calculation: Number of PM’s completed for the quarter/Number of PM’s scheduled to be completed for the quarter.
Aerial view of the Ralph W. Chapman Reclamation Plant
I1.09 PERCENT OF PM’S COMPLETED –PUMP/ELECTRIC SECTION
Target: 90% of scheduled preventative maintenance completed per quarter annually.
100%100%100%
80%
85%
90%
95%
100%
Q1 Q2 YTD
TARGET
Calculation: Number of PM’s completed for the quarter/Number of PM’s scheduled to be completed for the quarter.
District Vehicle towing a genset.
I1.10 SYSTEM VALVE EXERCISING PROGRAM
Target: 3080 valves exercised annually.
989
824
1813
500
700
900
1,100
1,300
1,500
1,700
1,900
2,100
2,300
2,500
Q1 Q2 YTD
TARGET
Calculation: Total number of valves exercised per year.
District Staff performing a valve exercise.
I1.11 POTABLE WATER DISTRIBUTION SYSTEM INTEGRITY
(Water Operations)
Target: No more than 16 leaks or breaks per 100 miles of distribution system annually.
AWWA: 16.1 leaks and breaks per 100 miles of distribution system
1.52
0.57
2.09
0
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
Q1 Q2 YTD
AWWA BENCHMARK
TARGET
(50th percentile Potable Water System Integrity: Leaks and Breaks for population served between 100,001-500,000).
Calculation: Annual total number of leaks + annual number of breaks/Total miles of distribution piping
1485-1 Pump Station
I1.12 RECYCLED WATER SYSTEM INTEGRITY
Target: No more than 6.6 leaks or breaks per 100
miles of recycled distribution system annually.
Calculation: Number of leaks and breaks/Number
of miles of recycled distribution system
0.00 0.00 0.000
1
2
3
4
5
6
7
8
9
10
Q1 Q2 YTD
No leaks and breaks in Q1 & Q2
TARGET
I1.13 SEWER OVERFLOW RATE (AWWA)
(Wastewater Operations)
Target & AWWA: 0 overflows per quarter.
0
1 1
0
1
2
Q1 Q2 YTD
TARGET & AWWA BENCHMARK is 0
75th Percentile for Sewer Overflow rate for population served between 0-50,000
Calculation: Total number of sewer overflows during the reporting period/Total miles of pipe in the sewage collection system
District Staff operating and documenting the condition of the collection system.
I1.14 EMERGENCY FACILITY POWER TESTING
Target: Test 100% of all facilities scheduled per quarter to have all emergency facilities tested annually.
There are 36 powered ready facilities.
100%100%100%
75%
80%
85%
90%
95%
100%
105%
110%
Q1 Q2 YTD
ANNUAL TARGET
Calculation: Number of facilities tested/Total number of facilities
Emergency standby genset at the Cottonwood Sewer Lift Station.
I1.15 POTABLE TANK INSPECTION AND CLEANING
Target: 8 potable water storage tanks and/or reservoirs cleaned annually.
1
8
9
0
1
2
3
4
5
6
7
8
9
10
Q1 Q2 YTD
ANNUAL TARGET
Calculation: Total number of tanks cleaned and inspected annually.
803-2 Reservoir
I1.16 MAIN FLUSHING AND HYDRANT MAINTENANCE
Target: 215 mains flushed and fire hydrants
maintained annually.
Calculation: Total number of mains flushed and fire
hydrants maintained per year.
65
149
214
0
50
100
150
200
250
300
350
400
450
500
Q1 Q2 YTD
ANNUAL TARGET
I1.17 CRITICAL VALVE EXERCISING
Target: 631 critical valves exercised annually.
631 631
5
105
205
305
405
505
605
Q1 Q2 YTD
ANNUAL TARGET
Calculation: Total number of critical valves exercised in a year.
Utility Maintenance staff member exercising a District valve.
L1.01 EMPLOYEE VOLUNTARY TURNOVER RATE
(Organizational Development)
Target: Less than 5% turnover annually.
0%
2.17%2.19%
0%
1%
2%
3%
4%
5%
6%
Q1 Q2 YTD
ANNUAL TARGET
Calculation: Number of voluntary terminations (not including retirements)/Average number of employees.
2019 Employee Appreciation Luncheon
L1.02 TRAINING HOURS PER EMPLOYEE
(Organizational Development)
Target: 12 hours per employee annually.
Calculation: Total qualified training hours for all employees/Average number of FTEs.
8.43
12.91
21.44
0
5
10
15
20
25
30
Q1 Q2 YTD/AVG
District Staff training for their backflow certification
L1.03 SAFETY TRAINING PROGRAM
Target: 24 hours per field employee annually.
8.09
16.42 16.42
0
5
10
15
20
Q1 Q2 YTD/AVG
TARGET
Calculation: Total qualified safety training hours for field employees/Average number of field employees.
District Staff entering an excavation to complete a service replacement.
Questions?