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HomeMy WebLinkAbout12-07-21 EO&WR Committee Packet1 OTAY WATER DISTRICT ENGINEERING, OPERATIONS & WATER RESOURCES COMMITTEE MEETING and SPECIAL MEETING OF THE BOARD OF DIRECTORS BY TELECONFERENCE 2554 SWEETWATER SPRINGS BOULEVARD SPRING VALLEY, CALIFORNIA Board Room TUESDAY December 7, 2021 12:00 P.M. This is a District Committee meeting. This meeting is being posted as a special meeting in order to comply with the Brown Act (Government Code Section §54954.2) in the event that a quorum of the Board is present. Items will be deliberated, however, no formal board actions will be taken at this meeting. The committee makes recommendations to the full Board for its consideration and formal action. AGENDA 1.ROLL CALL 2.PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S JURIS- DICTION INCLUDING AN ITEM ON TODAY'S AGENDA This meeting is being held via teleconference. Members of the public may submit their comments on agendized and non-agendized items by either of the following two meth- ods: a)If you wish to provide public comment directly - that is, live during the “Public Participation” portion of the meeting - please complete and submit a Request to Speak Form via email to BoardSecretary@otaywater.gov before the start of the meeting. Your request to speak will be acknowledged during the “Public Partic- ipation” portion of the meeting when the Board will hear your comment. When called to speak, please state your Name and the City in which you reside. You will be provided three minutes to speak. The Board is not permitted to enter in- to a dialogue with the speaker during this time. OR b)If you wish to have your comment read to the Board during the “Public Partici- pation” portion of the meeting, please email your comment to BoardSecre- tary@otaywater.gov at least thirty minutes prior to the start of the meeting, and it will be read aloud during the “Public Participation” portion of the meeting. Please provide your Name and the City in which you reside, with your com- 2 ment. Your comment must not take more than three minutes to read. The Board is not permitted to respond to written public comment during this time. The District’s meeting is live streamed. Information on how to watch and listen to the District’s meeting can be found at this link: https://otaywater.gov/board-of- directors/agenda-and-minutes/committee-meetings/ DISCUSSION ITEMS 3. AWARD TWO (2) PROFESSIONAL SERVICES CONTRACTS FOR AS-NEEDED ELECTRICAL ENGINEERING CONSULTNG SERVICES TO BSE ENGINEERING, INC. AND ENGINEERING PARTNERS, INC. IN AN AMOUNT NOT-TO-EXCEED $175,000.00. THE TOTAL AMOUNT OF THE TWO (2) CONTRACTS WILL NOT EXCEED $175,000.00 DURING FISCAL YEARS 2022-2024 (CAMERON) [5 MINUTES] 4. AWARD TWO (2) PROFESSIONAL SERVICES CONTRACTS FOR AS-NEEDED ENGINEERING DESIGN SERVICES TO NV5, INC. AND WOOD RODGERS, INC. IN AN AMOUNT NOT-TO-EXCEED $800,000.00. THE TOTAL AMOUNT OF THE TWO (2) CONTRACTS WILL NOT EXCEED $800,000.00 DURING FISCAL YEARS 2022- 2024 (CAMERON) [5 MINUTES] 5. RENEWAL OF MEXICO AGREEMENT TO TRANSFER WATER AND ADJUST THE WHEELING RATE FOR THE DELIVERY OF TREATY WATERS TO MEXICO (VACLAVEK) [5 MINUTES] 6. APPROVE AN AGREEMENT REGARDING RESPONSIBILITIES UNDER WATER RECYCLING ACT OF 1991 WITH SWEETWATER AUTHORITY TO EXPLORE THE FEASIBILITY OF PROVIDING RECYCLED WATER TO SCI CALIFORNIA FUNERAL SERVICES, INC. FOR THE GLEN ABBEY MEMORIAL PARK AND MORTUARY, LOCATED AT 3838 BONITA ROAD, BONITA, CA 91902 (LONG) [10 MINUTES] 7. FIRST QUARTER OF FISCAL YEAR 2022 CAPITAL IMPROVEMENT PROGRAM REPORT (LONG) [5 MINUTES] 8. DISCUSSION AND DIRECTION REGARDING THE PROPOSED FISCAL YEAR 2023-2026 STRATEGIC PLAN (KERR) [10 MINUTES] 9. ADJOURNMENT BOARD MEMBERS ATTENDING: Tim Smith, Chair Gary Croucher 3 All items appearing on this agenda, whether or not expressly listed for action, may be delib- erated and may be subject to action by the Board. The Agenda, and any attachments containing written information, are available at the Dis- trict’s website at www.otaywater.gov. Written changes to any items to be considered at the open meeting, or to any attachments, will be posted on the District’s website. Copies of the Agenda and all attachments are also available by contacting the District Secretary at (619) 670-2253. If you have any disability which would require accommodation in order to enable you to par- ticipate in this meeting, please call the District Secretary at 619-670-2253 at least 24 hours prior to the meeting. Certification of Posting I certify that on December 2, 2021, I posted a copy of the foregoing agenda near the regular meeting place of the Board of Directors of Otay Water District, said time being at least 24 hours in advance of the meeting of the Board of Directors (Government Code Section §54954.2). Executed at Spring Valley, California on December 2, 2021. /s/ Tita Ramos-Krogman, District Secretary STAFF REPORT TYPE MEETING: Regular Board MEETING DATE: January 5, 2022 SUBMITTED BY: Kevin Cameron Senior Civil Engineer PROJECT: Various DIV. NO. All APPROVED BY: Bob Kennedy, Engineering Manager Rod Posada, Chief, Engineering Jose Martinez, General Manager SUBJECT: Award two (2) Professional Services Contracts for As-Needed Electrical Engineering Consulting Services to BSE Engineering, Inc. and Engineering Partners, Inc. for Fiscal Years 2022-2024 GENERAL MANAGER’S RECOMMENDATION: That the Otay Water District (District) Board of Directors (Board) award two (2) professional service agreements for As-Needed Electrical Engineering Consulting Services and to authorize the General Manager to execute two agreements with BSE Engineering, Inc. (BSE) and Engineering Partners, Inc. (EPI), each in an amount not-to-exceed $175,000. The total amount of the two (2) contracts will not exceed $175,000 during Fiscal Years 2022-2024 (ending June 30, 2024). COMMITTEE ACTION: Please see Attachment A. PURPOSE: To obtain Board authorization for the General Manager to enter into two (2) professional services agreements for As-Needed Electrical Engineering Consulting Services with BSE and EPI, each in an amount not-to-exceed $175,000. The total amount of the two (2) contracts will not exceed $175,000 during Fiscal Years 2022-2024. AGENDA ITEM 3 2 ANALYSIS: The District will require the services of two (2) professional electrical engineering consultants on an as-needed basis in support of Capital Improvement Program (CIP) projects for Fiscal Years 2022-2024. It is more efficient and cost effective to issue as-needed contracts for electrical engineering services, which will provide the District with the ability to obtain consulting services in a timely and efficient manner. This concept has also been used in the past for other disciplines, such as construction management, geotechnical, engineering design, and environmental services. The District staff will identify tasks and request cost proposals from the two (2) consultants during the contract period. Each consultant will prepare a detailed scope of work, schedule, and fee for each task order, with the District evaluating the proposals based upon qualifications and cost. The District will enter into negotiations with the consultants, selecting the proposal that has the best value for the District. Upon written task order authorization from the District, the selected consultant shall then proceed with the project, as described in the scope of work. The CIP projects that potentially require electrical engineering services for Fiscal Years 2022-2024, and estimated costs, are listed below: CIP DESCRIPTION ESTIMATED COST P2630 624-3 Reservoir Automation of Chemical Feed System $15,000 P2658 832-1 Pump Station Modifications $20,000 P2676 980-2 PS Miscellaneous Replacements $15,000 P2663 & R2153 Potable & Recycled Water Pressure Vessel Program $35,000 P2683 Pump Station Safety, Monitoring, and Automation Improvements $25,000 S2061 RWCWRF Aeration Controls Consolidation & Optimization Upgrades $20,000 S2069 Cottonwood Sewer Pump Station Renovation $25,000 TOTAL: $155,000 Staff believes that a $175,000 cap on the As-Needed Electrical Engineering Consulting Services contract is adequate, while still providing a buffer for any unforeseen tasks. Fees for professional services will be charged to the CIP projects. 3 The As-Needed Electrical Engineering Services contracts do not commit the District to any expenditure until a task order is approved to perform the work. The District does not guarantee work to the consultants, nor does the District guarantee to the consultants that it will expend all the funds authorized by the agreement for professional services. The District solicited electrical engineering consulting services by placing an advertisement on the Otay Water District’s website and using Periscope S2G, the District’s online bid solicitation website, on August 26, 2021. Seven (7) firms submitted a Letter of Interest and a Statement of Qualifications. The Request for Proposal (RFP) was sent to all seven (7) firms resulting in four (4) proposals received on September 30, 2021. They are as follows: • BSE Engineering (San Diego, CA) • Engineering Partners, Inc. (San Diego, CA) • P2S (Long Beach, CA) • Richard Brady & Associates (San Diego, CA) Firms that submitted Letters of Interest (LOI), but did not propose, were C & S Companies, Lopez Engineering, Inc., Borrelli & Associates, Inc. In accordance with the District’s Policy 21, five (5) staff members evaluated and scored the four (4) proposals. BSE & EPI received the highest scores based on their experience, understanding of the scope of work, proposed method to accomplish the work, and their composite hourly rate. BSE & EPI have previously worked with the District, and are readily available to provide the services required. A summary of the complete evaluation is shown in Attachment B. Both BSE and EPI submitted Company Background Questionnaires, as required by the RFP, and staff did not find any significant issues. In addition, staff checked their references and performed an internet search on both companies. Staff found the references to be excellent and did not find any outstanding issues with the internet search. FISCAL IMPACT: Joe Beachem, Chief Financial Officer The funds for these contracts will be expended on a variety of projects, as previously noted above. These contracts are for as-needed professional services based on the District's need and schedule, and expenditures will not be made until a task order is approved by the District for the consultant's services on a specific CIP project. 4 Based on a review of the financial budget, the Project Manager anticipates that the budgets will be sufficient to support the professional as-needed consulting services required for the CIP projects noted above. The Finance Department has determined that the funds to cover these contracts will be available as budgeted for these projects. STRATEGIC GOAL: This Project supports the District’s Mission statement, “To provide exceptional water and wastewater service to its customers, and to manage District resources in a transparent and fiscally responsible manner” and the General Manager’s Vision, "To be a model water agency by providing stellar service, achieving measurable results, and continuously improving operational practices." GRANTS/LOANS: Not applicable. LEGAL IMPACT: None. KC/BK:jf https://otaywater365.sharepoint.com/sites/engoperating/Shared Documents/As-Needed Services/Electrical/FY 2022-2024/Staff Report/BD_01-05-2022_Staff Report_Award of As-Needed Electrical Engineering Services (KC-BK).docx Attachments: Attachment A – Committee Action Attachment B – Summary of Proposal Rankings ATTACHMENT A SUBJECT/PROJECT: Various Award two (2) Professional Services Contracts for As-Needed Electrical Engineering Consulting Services to BSE Engineering, Inc. and Engineering Partners, Inc. for Fiscal Years 2022-2024 COMMITTEE ACTION: The Engineering, Operations, and Water Resources Committee (Committee) reviewed this item at a meeting held on December 7, 2021. The Committee supported Staff's recommendation. NOTE: The “Committee Action” is written in anticipation of the Committee moving the item forward for Board approval. This report will be sent to the Board as a Committee approved item, or modified to reflect any discussion or changes as directed from the Committee prior to presentation to the full Board. C:\OneDrive\Otay Water District\ENG OPERATING - Documents\As-Needed Services\Electrical\FY 2022-2024\Selection Process\Summary of Proposal Rankings.xls Qualifications of Team Responsiveness and Project Understanding Technical and Management Approach INDIVIDUAL SUBTOTAL - WRITTEN AVERAGE SUBTOTAL - WRITTEN Proposed Rates* Consultant's Commitment to DBE TOTAL SCORE 30 25 30 85 85 15 Y/N 100 Poor/Good/ Excellent Kevin Cameron 26 23 25 74 Kent Payne 28 23 27 78 Jeff Marchioro 25 23 25 73 Jon Chambers 27 23 27 77 Don Anderson 25 21 26 72 Kevin Cameron 25 22 26 73 Kent Payne 27 23 26 76 Jeff Marchioro 25 21 24 70 Jon Chambers 26 24 26 76 Don Anderson 25 22 24 71 Kevin Cameron 23 21 24 68 Kent Payne 24 20 25 69 Jeff Marchioro 22 20 22 64 Jon Chambers 24 18 23 65 Don Anderson 26 20 24 70 Kevin Cameron 26 23 26 75 Kent Payne 26 23 26 75 Jeff Marchioro 26 23 26 75 Jon Chambers 26 23 25 74 Don Anderson 25 21 23 69 Firm BSE EPI P2S Richard Brady Fee $855 $860 $1,284 $1,070 Score 15 15 1 8 Notes: 1. Review Panel does not see or consider proposed fee when scoring other categories. The proposed fee is scored by Engineering staff not on the Review Panel. 2. The fees were evaluated by comparing rates for six (6) positions. The sum of these rates are noted in the above table. 75 EXCELLENT RATES SCORING CHART Engineering Partners, Inc. (EPI)73 15 88 EXCELLENT 68 74 8 82Richard Brady & Associates Y BSE Engineering, Inc.90 WRITTEN Y MAXIMUM POINTS 15 Y Y ATTACHMENT BSUMMARY OF PROPOSAL RANKINGS As-Needed Electrical Engineering Consulting Services P2S 67 1 REFERENCES STAFF REPORT TYPE MEETING: Regular Board MEETING DATE: January 5, 2022 SUBMITTED BY: Kevin Cameron Senior Civil Engineer PROJECT: Various DIV. NO. All APPROVED BY: Bob Kennedy, Engineering Manager Rod Posada, Chief, Engineering Jose Martinez, General Manager SUBJECT: Award of Two (2) Professional Services Contracts for As-Needed Engineering Design Services to NV5, Inc. and Wood Rodgers, Inc. for Fiscal Years 2022-2024 GENERAL MANAGER’S RECOMMENDATION: That the Otay Water District (District) Board of Directors (Board) award two (2) professional service contracts for As-Needed Engineering Design Services and to authorize the General Manager to execute two agreements with NV5, Inc. (NV5) and Wood Rodgers, Inc. (Wood Rodgers), each in an amount not-to-exceed $800,000. The total amount of the two (2) contracts will not exceed $800,000 during Fiscal Years 2022-2024 (ending June 30, 2024). COMMITTEE ACTION: Please see Attachment A. PURPOSE: To obtain Board authorization for the General Manager to enter into two (2) professional services contracts for As-Needed Engineering Design Services with NV5 and Wood Rodgers, with each contract in an amount not-to-exceed $800,000 for Fiscal Years 2022-2024. The total amount of the two (2) contracts will not exceed $800,000 during Fiscal Years 2022-2024. AGENDA ITEM 4 2 ANALYSIS: The District will require the services of two (2) professional engineering design consultants on an as-needed basis in support of Capital Improvement Program (CIP) projects for Fiscal Years 2022-2024. It is more efficient and cost effective to issue as-needed contracts for engineering design, which will provide the District with the ability to obtain consulting services in a timely and efficient manner. This concept has also been used in the past for other disciplines, such as construction management, geotechnical, electrical, and environmental services. The District staff will identify tasks and request cost proposals from the two (2) consultants during the contract period. Each consultant will prepare a detailed scope of work, schedule, and fee for each task order, with the District evaluating the proposals based upon qualifications and cost. The District will enter into negotiations with the consultants, selecting the proposal that has the best value for the District. Upon written task order authorization from the District, the selected consultant shall then proceed with the project, as described in the scope of work. The CIP projects that are estimated to require engineering design services for Fiscal Years 2022-2024, at this time, are listed below: CIP DESCRIPTION ESTIMATED COST P2058 PL - 20-Inch, 1296 Zone, Proctor Valley Rd from Melody Rd to Highway 94 $25,000 P2171 PL - 20-Inch, 1296 Zone, Proctor Valley Rd from Pioneer Wy to Melody Rd $25,000 P2608 PL - 8-inch, 850 Zone, Coronado Avenue, Chestnut/Apple Ph II $50,000 P2615 PL - 12-Inch Pipeline Replacement, 803 PZ, Vista Grande $100,000 P2655 La Presa Pipeline Improvements $125,000 P2663 & R2153 Potable & Recycled Water Pressure Vessel Program $40,000 P2665 PL - 12-inch Pipeline Replacement, 870 Zone, Cactus Road $15,000 P2666 Low Head and High Head Pump Stations Demolition $20,000 P2677 PL - 16-Inch, 870 Zone, La Media Road and Airway Road Utility Relocations $75,000 P2680 PL - 12-inch Pipeline Replacement, 1530 Zone, Vista Diego Road $75,000 S2069 Cottonwood Sewer Pump Station Renovation $175,000 TOTAL: $725,000 3 Staff believes that an $800,000 cap on each of the As-Needed Engineering Design Services contracts is adequate, while still providing a buffer for any unforeseen tasks. Fees for professional services will be charged to the CIP projects. The As-Needed Engineering Design Services contracts do not commit the District to any expenditure until a task order is approved to perform the work. The District does not guarantee work to the consultants, nor does the District guarantee to the consultants that it will expend all the funds authorized by the contract on professional services. The District solicited engineering design services by placing an advertisement on the Otay Water District’s website and using Periscope S2G, the District’s online bid solicitation website on August 23, 2021. The advertisement was also placed in the Daily Transcript. Twelve (12) firms submitted a Letter of Interest and a Statement of Qualifications. The Request for Proposal (RFP) for Engineering Design Services was sent to all twelve (12) firms resulting in eight (8) proposals received on September 28, 2021. They are as follows: • Hoch Consulting (Oceanside, CA) • Lee & Ro (San Diego, CA) • NV5 (San Diego, CA) • PdM (Oceanside, CA) • Psomas (San Diego, CA) • Richard Brady & Associates (San Diego, CA) • Weston Solutions (Carlsbad, CA) • Wood Rodgers Company (San Diego, CA) Firms that submitted Letters of Interest (LOI), but did not propose were Hazen & Associates, Beyaz & Patel, and Horrocks Engineers. Peterson Structural Engineers submitted a LOI, but elected to be sub-consultant with Hoch Consulting. In accordance with the District’s Policy 21, staff evaluated and scored all written proposals and interviewed the top four (4) firms on October 21, 2021. NV5 and Wood Rodgers received the highest scores based on their experience, understanding of the scope of work, proposed method to accomplish the work, and their composite hourly rate. Both consultants have provided similar services to other local agencies and are readily available to provide the services required. A summary of the complete evaluation is shown in Attachment B. NV5 and Wood Rodgers completed the Company Background Questionnaire, as required by the RFP, and staff did not find any significant 4 issues. In addition, staff checked their references and performed an internet search on the company. Staff found the references to be excellent and did not find any outstanding issues with the internet search. FISCAL IMPACT: Joe Beachem, Chief Financial Officer The funds for these contracts will be expended on a variety of projects, as previously noted above. These contracts are for as- needed professional services based on the District's need and schedule, and expenditures will not be made until a task order is approved by the District for the consultant's services on a specific CIP project. Based on a review of the financial budget, the Project Manager anticipates that the budgets will be sufficient to support the professional as-needed consulting services required for the CIP projects noted above. The Finance Department has determined that the funds to cover these contracts will be available as budgeted for these projects. STRATEGIC GOAL: This Project supports the District’s Mission statement, “To provide exceptional water and wastewater service to its customers, and to manage District resources in a transparent and fiscally responsible manner” and the General Manager’s Vision, "To be a model water agency by providing stellar service, achieving measurable results, and continuously improving operational practices." GRANTS/LOANS: Not applicable. LEGAL IMPACT: None. KC/BK:jf https://otaywater365.sharepoint.com/sites/engoperating/Shared Documents/As-Needed Services/Engineering Design/FY 2022-2024/Staff Report/BD_01-05-2022_Staff Report_Award of As-Needed Engineering Design Services (KC-BK).docx Attachments: Attachment A – Committee Action Attachment B – Summary of Proposal Rankings ATTACHMENT A SUBJECT/PROJECT: Various Award of Two (2) Professional Services Contracts for As-Needed Engineering Design Services to NV5, Inc. and Wood Rodgers, Inc. for Fiscal Years 2022-2024 COMMITTEE ACTION: The Engineering, Operations, and Water Resources Committee (Committee) reviewed this item at a meeting held on December 7, 2021. The Committee supported Staff's recommendation. NOTE: The “Committee Action” is written in anticipation of the Committee moving the item forward for Board approval. This report will be sent to the Board as a Committee approved item, or modified to reflect any discussion or changes as directed from the Committee prior to presentation to the full Board. Qualifications of Team Responsiveness and Project Understanding Technical and Management Approach INDIVIDUAL TOTAL - WRITTEN AVERAGE WRITTEN TOTAL Consultant's Commitment to DBE Additional Creativity and Insight Strength of Project Manager Presentation & Communication Skills Responses to Questions INDIVIDUAL TOTAL - ORAL AVERAGE ORAL TOTAL TOTAL SCORE WITHOUT FEE Proposed Fee1&2 TOTAL SCORE 30 25 30 85 85 Y/N 15 15 10 10 50 50 135 15 150 Poor/Good/ Excellent Kevin Cameron 24 20 25 69 Michael Long 25 22 24 71 Brandon DiPietro 24 21 24 69 Marciano Santos 26 22 23 71 Cathy Barnhill 23 21 23 67 Kevin Cameron 25 21 24 70 Michael Long 24 22 25 71 Brandon DiPietro 24 22 24 70 Marciano Santos 25 21 22 68 Cathy Barnhill 24 22 24 70 Kevin Cameron 28 24 27 79 13 14 7 7 41 Michael Long 27 23 26 76 11 12 7 8 38 Brandon DiPietro 27 24 27 78 12 14 8 8 42 Marciano Santos 28 22 29 79 12 13 10 8 43 Cathy Barnhill 26 22 25 73 12 12 8 7 39 Kevin Cameron 21 19 21 61 Michael Long 23 21 22 66 Brandon DiPietro 23 21 23 67 Marciano Santos 23 21 21 65 Cathy Barnhill 22 18 21 61 Kevin Cameron 25 21 25 71 14 13 8 8 43 Michael Long 26 23 23 72 12 13 8 8 41 Brandon DiPietro 26 24 25 75 12 13 8 8 41 Marciano Santos 25 23 23 71 13 13 8 8 42 Cathy Barnhill 26 23 25 74 12 13 9 8 42 Kevin Cameron 26 22 26 74 13 12 7 7 39 Michael Long 27 23 24 74 12 10 6 7 35 Brandon DiPietro 24 23 26 73 12 10 6 7 35 Marciano Santos 25 22 21 68 12 13 8 8 41 Cathy Barnhill 26 23 25 74 11 11 7 7 36 Kevin Cameron 22 21 22 65 Michael Long 24 21 24 69 Brandon DiPietro 23 21 23 67 Marciano Santos 25 21 22 68 Cathy Barnhill 25 22 23 70 Kevin Cameron 27 23 28 78 14 14 9 9 46 Michael Long 27 24 26 77 13 13 9 9 44 Brandon DiPietro 27 24 28 79 13 14 9 7 43 Marciano Santos 28 23 28 79 13 13 9 9 44 Cathy Barnhill 25 23 25 73 13 13 9 8 43 Notes: Consultant Weighted Fee Score 1. Review Panel does not see or consider proposed fee when scoring other categories. The proposed fee is scored by Engineering staff not on the Review Panel. Hoch Consulting $170 3 2. The fees were evaluated by comparing weighted rates for seven positions. The sum of the weighted rates are noted on the table to the left. Lee & Ro $182 1 NV5 $149 7 PdM $99 15 Psomas $182 1 Brady $166 4 Weston Solutions $101 15 Wood Rodgers $156 5 1 4 69 73 37 110 7 73 FIRM NOT INTERVIEWED MAXIMUM POINTS Lee & Ro Wood Rodgers 12144 NV5 PdM ATTACHMENT B SUMMARY OF PROPOSAL RANKINGS As-Needed Engineering Design - Fiscal Years 2022 - 2024 WRITTEN ORAL 115 1 FEE SCORING CHART Weston Solutions 68 Y64 Y Y Psomas YRichard Brady & Associates Excellent REFERENCES 77 Y 70 Excellent Y 77 Y Hoch Consulting 69 Y 3FIRM NOT INTERVIEWED 15 5 FIRM NOT INTERVIEWED FIRM NOT INTERVIEWED 64 72 71 125 79 116 114 70 42 83 126 68 41 118 15 STAFF REPORT TYPE MEETING: Regular Board MEETING DATE: January 5, 2022 SUBMITTED BY: Jake Vaclavek, System Operations Manager Kevin Koeppen, Assistant Chief of Finance PROJECT: DIV. NO. ALL APPROVED BY: Andrew Jackson, Chief of Water Operations Jose Martinez, General Manager SUBJECT: RENEWAL OF MEXICO AGREEMENT TO TRANSFER WATER AND TO ADJUST THE WHEELING RATE FOR THE DELIVERY OF TREATY WATERS TO MEXICO. GENERAL MANAGER’S RECOMMENDATION: The recommendation is two-fold: a) That the Board authorize the General Manager to execute the proposed renewal agreement (Attachment B) titled “Agreement forTemporary Emergency Delivery of a Portion of the Mexican TreatyWaters of the Colorado River to the International Boundary inthe Vicinity of Tijuana, Baja California, Mexico, and forOperation of Facilities in the United States;” and b) To authorize the General Manager to adjust the annual wheelingrate for the duration of the agreement. COMMITTEE ACTION: See “Attachment A.” PURPOSE: The purpose of this report is to request authorization to execute the proposed renewal to the agreement to deliver the Mexican Treaty Waters. AGENDA ITEM 5 2 ANALYSIS: Mexico has, again, made a formal request to the United States of America, through the International Boundary and Water Commission (IBWC), to provide an emergency water supply in and around the City of Tijuana. Under a 1972 contract, the Otay Water District (District) built water conveyance facilities, including a 24-inch pipeline and pump station modifications, connecting existing District facilities with Mexican water facilities at the international boundary. Mexico provided the funding for the construction of the facilities. Also, under the 1972 contract, the United States delivered water from the Colorado River allotted to Mexico in a water treaty between the United States and Mexico signed in Washington, D.C. on February 3, 1944. Mexico received treaty water under the 1972 contract, and its amendments, until the contract was terminated in 1983 due to the completion of the Mexican aqueduct built to convey Colorado River water to Tijuana. After termination of the 1972 contract, the connection between the United States and Mexico was removed. In 1989 and 1992, emergency delivery of treaty water was provided through a temporary 14-inch above-ground pipeline installed by the District to reconnect the United States and Mexican water systems. These emergency deliveries were pursuant to arrangements coordinated by the IBWC. In September 2003, November 2008, November 2013, and January 2017, the District, IBWC, United States Bureau of Reclamation, Metropolitan Water District (Metropolitan), and San Diego County Water Authority (SDCWA) entered an Agreement for Temporary Emergency Delivery to the International Boundary in the Vicinity of Tijuana, Baja California, Mexico, and for Operation of Facilities in the United States. The current agreement was set for a five-year period and expires on January 19, 2022. Mexico has fully complied with all terms and conditions of the contract. Under terms and conditions of the agreement, Mexico is required to pay in advance for requested deliveries, based on the fees and charges established by the SDCWA, Metropolitan, and the District. Deliveries are on a space-available basis in the conveyance systems of the three agencies. The agreement stipulates that the maximum monthly and annual delivery volumes, based on capacity of the emergency connection at the border, shall not exceed 1,200 acre-feet and 14,400 acre-feet, respectively. Mexico has requested the continuation of a standby arrangement for emergency deliveries for Tijuana for an additional five years. In 3 response to Mexico’s request, the IBWC, in coordination with the participating water agencies in the United States and Mexico, is prepared and plans to adopt a new IBWC Minute to extend emergency deliveries for another five-year term. The Minute serves as the bi- national agreement between the two countries and framework for the emergency deliveries to Tijuana. The next step is for the Minute to be signed by the Commissioners. Once signed, The United States Bureau of Reclamation will attach the Minute to the amended agreement and route for signature to the proper agencies. The District is requesting amendments be made to the contract clarifying the terms pertaining to timing and process for funding the emergency repair reserve for non-routine maintenance. Under terms and conditions of the contract, the District’s pricing for energy and Operations and Maintenance (O&M) costs attributable to water delivered to Mexico, will remain constant for the calendar year. Water is pumped to the District’s Otay Mesa System for delivery to the District’s customers and for water delivery to Mexico when requested. There is a total of six energy bills (SDG&E) attributable to the pump station and used in the calculations for the energy portion of the rate the District charges Mexico. The water volumes pumped to both Mexico and the reservoir are summed up and the energy costs for Mexico are allocated based on the respective percentage of the total water volume. Similarly, maintenance costs for the District’s distribution infrastructure from SDCWA to the Mexico border connection are calculated based on Mexico’s percentage of the total water volume pumped through that portion of the District’s infrastructure. The energy costs are added to the maintenance and repair costs and expressed as an overall rate per acre-foot. Based on the methodology described above, staff has calculated the “unit payment due the District for delivery charges and other expenses ($/acre-foot)” will be used by the SDCWA on their monthly billing invoices to Mexico for water deliveries. Effective for the remainder of calendar year 2021, the rate is $86.66 per acre-foot. Effective January 1, 2022, the proposed rate will be $89.04 for calendar year 2022. The remaining years will be adjusted based on the methodology described above and the terms of the contract. FISCAL IMPACT: Joe Beachem, Chief Financial Officer No fiscal impact is anticipated with the adoption of this wheeling agreement. The new wheeling rate that covers all District expenses is noted in Exhibit B of the attached agreement. The rates will be $86.66 per acre-foot for calendar year 2021 and $89.04 per acre-foot 4 for calendar year 2022. The remaining years will be adjusted based on the methodology described above and the terms of the contract. STRATEGIC GOAL: Deliver high quality services to meet customer needs and increase confidence of the customer in the value the District provides. LEGAL IMPACT: None. Attachments: Attachment A – Committee Action Attachment B – Draft agreement and exhibits ATTACHMENT A SUBJECT/PROJECT: RENEWAL OF MEXICO AGREEMENT TO TRANSFER WATER AND TO ADJUST THE WHEELING RATE FOR THE DELIVERY OF TREATY WATERS TO MEXICO. COMMITTEE ACTION: The Engineering, Operations, and Water Resources Committee reviewed this item at a meeting held on December 7, 2021, and the following comments were made: Upon completion of the discussion, the committee supported staff’s recommendation and presentation to the full board on the consent calendar. NOTE: The “Committee Action” is written in anticipation of the Committee moving the item forward for board approval. This report will be sent to the Board as a committee approved item, or modified to reflect any discussion or changes as directed from the committee prior to presentation to the full board. 1 AGREEMENT FOR TEMPORARY EMERGENCY DELIVERY OF A PORTION OF THE MEXICAN TREATY WATERS OF THE COLORADO RIVER TO THE INTERNATIONAL BOUNDARY IN THE VICINITY OF TIJUANA, BAJA CALIFORNIA, MEXICO, AND FOR OPERATION OF FACILITIES IN THE UNITED STATES This Agreement for Temporary Emergency Delivery of a Portion of the Mexican Treaty Waters of the Colorado River to the International Boundary in the Vicinity of Tijuana, Baja California, Mexico, and for Operation of Facilities in the United States (“Agreement”) is effective on the 19th day of January, 2017 (“Effective Date”) and will terminate, except as provided in Article 18(a), on the 19th day of January, 2022 (“Termination Date”). This Agreement is entered into pursuant to the Act of Congress approved June 17, 1902 (32 Stat. 388), and Acts amendatory thereof or supplementary thereto, including but not limited to the Boulder Canyon Project Act, enacted December 21, 1928 (45 Stat. 1057), all of which are commonly known and referred to as Federal Reclamation Law, by and among the United States of America (“United States”) acting by and through the United States Commissioner, International Boundary and Water Commission, United States and Mexico (“United States Commissioner”) and the Secretary of the Interior, acting by and through the Department of the Interior, the Bureau of Reclamation (“Reclamation”); The Metropolitan Water District of Southern California (“Metropolitan”), a public corporation of the State of California; the San Diego County Water Authority (“Authority”), a public corporation of the State of California; and the Otay Water District (“OWD”), a municipal water district organized and operated pursuant to the California Water Code Section 71000, et. seq.. Metropolitan, Authority, and OWD are sometimes collectively referred to as “California Agencies.” The International Boundary and Water Commission, United States and Mexico, hereafter referred to as the “Commission,” or “IBWC,” is comprised of two sections – the United States Section, International Boundary and Water Commission (“USIBWC”), headed by the United States Commissioner, and the Mexican Section, International Boundary and Water Commission ATTACHMENT B 2 (“Mexican Section”), headed by the Mexican Commissioner, International Boundary and Water Commission, United States and Mexico (“Mexican Commissioner”). A history of the development of this Agreement and a statement of the intent of the parties to this Agreement are attached hereto as Exhibit A, which is incorporated as part of this Agreement. DEFINITIONS The following definitions apply herein: A. The City of Tijuana, Baja California, Mexico, and its surrounding area, are hereafter referred to as “Tijuana.” B. The “United States-Mexico Treaty for Utilization of Waters of the Colorado and Tijuana Rivers and of the Rio Grande,” Feb. 3, 1944, T.S. 994 is hereafter referred to as the “1944 Treaty.” C. The United States Commissioner and the Mexican Commissioner signed Minute No. 327 (Exhibit D), of the International Boundary and Water Commission on ______ XX, 2021, (hereinafter referred to as “IBWC Minute”) for Emergency Deliveries for Tijuana for a period ending no later than January XX, 2027, at the same point of delivery located on the international land boundary at Otay Mesa – Mesa de Otay as provided for in Minute No. 322. D. The total amount of the waters of the Colorado River allotted annually to Mexico by the 1944 Treaty will hereafter be referred to as “Treaty Water”; the amount of such Treaty Water to be diverted from the Colorado River above Parker Dam for subsequent emergency delivery for Tijuana will hereafter be referred to as “Portion of Treaty Water”; and the emergency deliveries at the international boundary near Tijuana will hereafter be referred to as “Emergency Deliveries for Tijuana.” 3 E. An obligation of Mexico shall be deemed to mean “an obligation of Mexico as agreed to in Minute No. 327.” F. The facility, through which Emergency Deliveries for Tijuana are delivered at the international boundary about 1.1 miles east of the Otay Mesa Border Crossing, is hereafter referred to as the “Service Connection SD-TJ.” G. The Comisión Estatal De Servicios Públicos De Tijuana, the Mexican agency receiving the Treaty Water, is hereinafter referred to as “CESPT.” H. The Mexican agency, Secretaría para el Manejo, Saneamiento y Protección del Agua (SEPROA) I. Working Day shall be deemed to mean Monday through Thursday, excluding holidays. PROCEDURES The following procedures shall be used to implement this Agreement: A. For a year in which Mexico requests Emergency Deliveries for Tijuana, the USIBWC will secure from the Mexican Section of the IBWC (“Mexican Section”) an annual schedule of requests (hereinafter referred to as “Schedule of Requests”) for Emergency Deliveries for Tijuana. The Schedule of Requests will set forth an annual schedule of deliveries of Treaty Water, broken down by month; to be diverted from the Colorado River above Parker Dam and delivered to Mexico as the Emergency Deliveries for Tijuana. Such schedule must be within the projected available capacities of the distribution system facilities in the United States at volumes no greater than 1,200 acre-feet (1.5 million cubic meters)/month. The Schedule of Requests will show by month the Emergency Deliveries for Tijuana requested to be made at Service Connection SD-TJ at the international boundary. The quantities of water that would otherwise be delivered to 4 Mexico in the limitrophe section will be reduced by the amount of Emergency Deliveries for Tijuana and associated conveyance losses, as calculated pursuant to this Agreement and will be reflected in the annual Colorado River water delivery schedule submitted in December, the year prior to deliveries. B. Upon receipt USIBWC will review the annual Schedule of Requests for Emergency Deliveries for Tijuana and transmit it to Reclamation and the California Agencies, which will determine whether all or a portion of such requests can be met for that year. C. The USIBWC will ascertain from the Authority whether such requests can be met or to what extent a limitation of deliveries is foreseen in said year. D. The Authority shall coordinate the necessary functions of the California Agencies in regard to charges and payments for Emergency Deliveries for Tijuana. The format for the charges is reflected in Exhibit B, attached hereto and incorporated as part of this Agreement. E. The California Agencies acknowledge that due to unforeseen circumstances, Mexico may on rare occasions request changes to the scheduled delivery by month and/or volume of water to be delivered as Emergency Deliveries for Tijuana. The California Agencies shall cooperate in good faith to effect such deliveries, if distribution system and treatment plant capacity are deemed available pursuant to Article 3 of this Agreement and, up to the volume established in Article 8 of this Agreement and under the same terms and conditions provided in Article 6 of this Agreement. USIBWC will seek review and approval from Reclamation, consistent with Article 6 of this Agreement, for requested changes to the schedule for Emergency Deliveries for Tijuana. F. During any month that water is delivered through the Service Connection SD-TJ, any party involved in this Agreement may request additional information or a meeting to verify meter readings, receive reports on the procedures for deliveries and handling of funds received 5 from Mexico and exchange information, as well as jointly address any unforeseen situations that may arise regarding this matter. NOW, THEREFORE, in consideration of the mutual covenants herein contained, it is agreed as follows: ARTICLE 1. PERFORMANCE BY THE CALIFORNIA AGENCIES The California Agencies will act as the operation agencies for the United States Commissioner for Emergency Deliveries for Tijuana under the terms and conditions of this Agreement, pursuant to terms of the IBWC Minute No. 327. A true copy of the English text of the IBWC Minute No. 327 is attached hereto as Exhibit D and incorporated as a part hereof. ARTICLE 2. TIMING FOR THE SUBMISSION OF THE SCHEDULE OF REQUESTS For the initial emergency delivery of water under this Agreement, the United States Commissioner will submit to the California Agencies and Reclamation a Schedule of Requests for Emergency Deliveries for Tijuana broken down by month at least 45 days prior to the delivery start date. For any subsequent year, the Schedule of Requests will be submitted by September 15 of the preceding year. The Schedule of Requests will reflect requested water deliveries for each month of the annual period for which the request is made, within the limitations set out in Article 8 of this Agreement. ARTICLE 3. CAPACITY DETERMINATION BY CALIFORNIA AGENCIES Upon receipt of a Schedule of Requests, the California Agencies shall determine in their sole discretion whether capacity is available in their water distribution systems and at 6 Metropolitan’s Robert A. Skinner Treatment Plant for all or a portion of the requested Emergency Deliveries for Tijuana, and shall provide that determination to the Authority, which in turn will provide it to the United States Commissioner, within 30 days of receipt of the Schedule of Requests. If the California Agencies determine that capacity is not available for a calendar year, this Agreement shall not be operative for that calendar year. However, a Schedule of Requests for subsequent calendar years may be submitted. ARTICLE 4. TIMING AND COMPONENTS OF THE SCHEDULE OF CHARGES Timing of Schedule of Charges: The Authority shall provide an itemized Schedule of Charges (“Schedule of Charges”) to be paid by Mexico for the amount of Emergency Deliveries for Tijuana that are to be accomplished based on the determination performed in Article 3 of this Agreement. The charges included in the Schedule of Charges shall be determined within 30 days of receipt of the Schedule of Requests and shall remain constant until changed by one or more of the California Agencies except for charges associated with the cost of energy, which shall be estimated and updated for each quarterly period, in which deliveries are scheduled, in accordance with this Article. The Authority shall provide the United States Commissioner the Schedule of Charges within 30 days of receipt of the Schedule of Requests and thereafter, provide a quarterly update 45 days prior to the beginning of each quarterly period. On a quarterly basis, when deliveries are scheduled, the Authority shall update the Schedule of Charges to reflect energy costs provided to the Authority by Metropolitan for the subsequent quarter. “Quarter” or “quarterly” shall mean the four consecutive increments of three-month periods each calendar year, beginning with the first month of the calendar year; quarterly requirements herein shall only be required for quarters in which scheduled deliveries occur. In all cases, the Authority shall provide the Schedule of Charges within 30 days of receipt of any Schedule of Requests. 7 In addition to the Schedule of Charges and quarterly updates, the Authority shall provide the United States Commissioner a determination as to whether payment into the Energy Reserve Fund and the Planned Project and Emergency Repair Reserve Fund, established pursuant to Article 5, is required and, if so, the amount of such payment(s) required, as determined by Metropolitan for the Energy Reserve Fund. Components of Schedule of Charges: The Schedule of Charges shall include: (a) Base Cost of Deliveries; (b) Planned Project and Emergency Repair Reserve Fund; and (c) Energy Reserve Fund. Each component is calculated as follows: (a) The Base Cost of Deliveries includes: (1) The contractual price for the use of existing diversion and conveyance works of Metropolitan and the price for treatment shall be equal to the Metropolitan charge or charges that are generally applicable to the conveyance and treatment of water by Metropolitan on behalf of its member agencies, except the charge for the energy for conveyance will be the monthly energy on- peak Colorado River Aqueduct energy cost, including applicable resource adequacy capacity costs, greenhouse gas costs, transmission wheeling costs, loss of energy costs, and California Independent System Operator transmission grid costs. Further, the contractual price includes foregone sales and exchanges, incurred by Metropolitan to convey the incremental amount of Mexico’s water through the Colorado River Aqueduct, the loss of Metropolitan’s share of energy generated at Parker Dam Power Plant, and any other Colorado River Aqueduct energy cost or loss of energy that results from such Emergency Deliveries. An estimated charge for energy shall be provided on a quarterly basis, which will be reflected in the quarterly update of the Schedule of Charges. Actual charges for energy shall be provided by Metropolitan in its monthly invoice to the Authority pursuant to Article 7 of the Agreement. 8 (2) The charge for the use of the existing conveyance works of the Authority for Emergency Deliveries for Tijuana at rates consistent with that agency’s rate setting practices in Southern California. (3) The charge for use of conveyance facilities of OWD, including distribution system facilities used for Emergency Deliveries for Tijuana at rates consistent with that agency’s rate setting practices in Southern California. (b) Planned Project and Emergency Repair Reserve Fund. (1) OWD may utilize funds from the Planned Project and Emergency Repair Reserve Fund for emergency work on the equipment or facilities used for the purpose of delivering waters to Tijuana for operations, safety, or security purposes. Emergency repairs shall proceed as stipulated in Article 5(b) of this Agreement. (2) OWD may utilize funds from the Planned Project and Emergency Repair Reserve Fund for planned purchase, installation, construction, repair or replacement of equipment or facilities used for the purpose of Emergency Deliveries for Tijuana or for improvements for the purpose of the security of such facilities (each a “Planned Project”). OWD, upon receipt of a Schedule of Requests for Emergency Deliveries for Tijuana, shall perform meter calibration of Service Connection SD-TJ in order to guarantee flow accuracy to Mexico. OWD shall be reimbursed for any cost incurred from the Planned Project and Emergency Repair Reserve Fund for this initial work. Any other Planned Project shall only proceed upon authorization by CESPT, the Mexican agency receiving the Treaty water. The OWD shall provide a description of the Planned Project and the estimated expenditures to the Authority. The Authority shall submit the description and estimated expenditures to the United States Commissioner. Upon Mexico’s 9 approval of the Planned Project and the associated estimated expenditures, the OWD may withdraw funds from the Planned Project and Emergency Repair Reserve Fund. (3) When the Authority withdraws funds from the Planned Project and Emergency Repair Reserve Fund, the United States Commissioner shall obtain from the Mexican Section funds necessary to replenish the Planned Project and Emergency Repair Reserve Fund to the required balance as determined annually, prior to any quarter in which any quantity of water delivery under this Agreement is required. The United States Commissioner shall make all such funds received from Mexico available by depositing said funds with the Authority. (4) Upon completion of a Planned Project, OWD shall submit a final cost accounting to the Authority and the Authority will transmit the cost accounting to the United States Commissioner. (5) In the event the actual costs of a Planned Project or an Emergency Project exceed the Planned Project and Emergency Repair Reserve Fund, OWD shall submit an invoice to the Authority for such excess costs. The Authority will forward the invoice and the OWD’s final cost accounting to the United States Commissioner for collection from Mexico of payment for the excess costs and the funds necessary to replenish the Planned Project and Emergency Repair Reserve Fund to the requisite level. The United States Commissioner shall transmit such funds to the Authority for deposit in the Authority Account. The Authority shall pay OWD’s invoice for excess costs upon deposit of such funds in the Authority Account. (c) Energy Reserve Fund. An Energy Reserve Fund shall be established to cover additional charges due to the fluctuations in energy costs. The dollar amount required for the Energy Reserve Fund shall be estimated on a quarterly basis before each quarterly delivery period and once deliveries are scheduled. No deposit is required into this account unless there is an extraordinary 10 spike in the energy costs. If during any quarter when the Mexican Section requests deliveries, there is an extraordinary spike in the energy costs (U.S. dollars per megawatt hour), Metropolitan: (i) will estimate a dollar amount for deposit into the Energy Reserve Fund (ii) base the estimate on a per-acre foot estimate of the requested volume of deliveries; and (iii) may not request more than FIVE HUNDRED THOUSAND U.S. DOLLARS ($500,000). If Mexico chooses not to deposit the requested amount into the Energy Reserve Fund, the California Agencies may cease delivery of water until the requested amount is deposited into the Energy Reserve Fund account. (d) The charges, including the estimated energy charges, described in Article 4 (a) and (c), shall be stated as charges per the nearest tenth of an acre-foot of Emergency Deliveries for Tijuana, including volumes stated in acre-feet to be charged by each agency as conveyance losses pursuant to Article 16 of this Agreement. ARTICLE 5. PAYMENT ACCOUNT FOR WATER DELIVERIES AND RESERVE FUNDS (a) The Authority shall establish a separate account within the Authority’s accounting system (“Authority Account”) for the purpose of accounting for receipt and disbursement of funds for payment for Emergency Deliveries for Tijuana pursuant to this Agreement. As described in this Article 5, funds that are received from Mexico through the United States Commissioner for payment of estimated charges for deliveries, as set forth in the Schedule of Charges, shall be deposited and maintained in the Authority Account, including deposits into the Planned Project and Emergency Repair Reserve Fund and Energy Reserve Fund, if required by the California Agencies to provide payment in the event that actual charges for deliveries exceed estimated charges due in part to fluctuations in energy charges. Funding for implementation of a Planned Project, and/or implementation of an emergency repair shall be maintained in and paid from the Authority Account. When Metropolitan provides a quarterly estimated energy charge, pursuant to 11 Article 4 (c), Metropolitan shall also provide a determination to the Authority as to whether payment into the Energy Reserve Fund is required for the following quarter. (b) Within the Authority Account, a Planned Project and Emergency Repair Reserve Fund shall be established for the purpose of accounting, receipt, and disbursement of funds for payment for the actual costs incurred by OWD for emergency purchases, installation, construction, repair or replacement of equipment or facilities used for the purpose of Emergency Deliveries for Tijuana or for emergency improvements for the purpose of the security of such facilities (“Emergency Projects”) or for planned purchases, installation, construction, repair or replacement of equipment or facilities used for the purpose of Emergency Deliveries for Tijuana or for planned projects for the purpose of the security of such facilities (“Planned Projects”). The amount of the Planned Project and Emergency Repair Reserve Fund shall be determined by OWD annually, in consultation with the Authority, based on historical data for such Emergency Projects and Planned Projects and shall reflect the amount deemed reasonably necessary to cover the costs of Emergency Projects and Planned Projects in the next calendar year. The initial Planned Project and Emergency Repair Reserve Fund balance shall be SEVENTY THOUSAND U.S. DOLLARS ($70,000). OWD shall, by July 1st of each year, submit its determination of the annual charge to be collected for and deposited in the Planned Project and Emergency Repair Reserve Fund under Article 4(b). For the initial delivery period, OWD shall provide within thirty (30) days of receipt of the Schedule of Requests a determination of the charge to be initially collected and deposited in the Planned Project and Emergency Repair Reserve Fund under Article 4(b), if it is determined the initial balance of SEVENTY THOUSAND U.S. DOLLARS ($70,000) is insufficient. Before the initial delivery period and thereafter, by December 31st of each year, the United States Commissioner shall collect such funds, as specified in Article 4(b) and as determined by OWD for 12 the initial delivery period and, thereafter, annually for the next calendar year, and provide them to the Authority for deposit into the Planned Project and Emergency Repair Reserve Fund established by Article 4 (b). In the event funding of the Planned Project and Emergency Repair Reserve Fund as specified in Article 4(b) has not occurred prior to initial delivery period and thereafter prior to December 31st of each calendar year, any remaining funds previously designated for payment of Emergency Deliveries or the Energy Reserve Fund shall be automatically transferred to the Planned Project and Emergency Repair Reserve Fund (up to the requested amount) by the Authority, provided funds exist in these accounts for such action. The Authority, by July 1st of each year, shall confirm sufficient funding exists in the Planned Project and Emergency Repair Reserve Fund as specified in Article 4(b) for the current calendar year. If funding is insufficient, by August 1st the United States Commissioner will collect such funds, as specified in Article 4(b) and as determined by OWD for the current calendar year, and provide them to the Authority for deposit into the Planned Project and Emergency Repair Reserve Fund established by Article 4 (b). To access the Planned Project and Emergency Repair Reserve Fund in the event of an emergency, OWD shall immediately respond and perform any work necessary to maintain the appropriate level of safety and security of the site and shall notify USIBWC and CESPT of said initial work as soon as practicable following the occurrence of the emergency. OWD shall be reimbursed for any cost incurred from the Planned Project and Emergency Repair Reserve Fund for this initial response. Any additional emergency repairs, necessary to restore the proper operation of the facility, shall proceed upon authorization by CESPT, the Mexican Agency receiving the Treaty water, when it is practical to obtain such authorization prior to the final emergency repair. Upon OWD receiving Emergency Project authorization from CESPT through 13 USIBWC, the final repairs shall be performed by OWD. Upon completion of an Emergency Project, OWD shall submit a final cost accounting to the Authority and the Authority will forward such cost accounting to the United States Commissioner for transmittal to Mexico. The Authority may draw from the Planned Project and Emergency Repair Reserve Fund to pay OWD for the Emergency Project. In the event that an Emergency Project is not authorized by CESPT through USIBWC, the California Agencies may suspend deliveries under this Agreement. In the event the Planned Project and Emergency Repair Reserve Fund is insufficient or is depleted after commencement of a project or for any other reason, the United States Commissioner shall obtain additional funds from Mexico and transfer those funds to the Authority no later than 60 days after notice of depletion to complete the project and to replenish the reserves to the amount determined by OWD for that calendar year. In the event the actual costs of an Emergency Project exceed the reserves, OWD shall submit an invoice to the Authority for such unpaid costs and replenishment of the Planned Project and Emergency Repair Reserve Fund. The Authority will forward the invoice to the United States Commissioner for collection of funds from Mexico for transmittal of such funds to the Authority for deposit in the Authority Account. The Authority will pay OWD the unpaid costs upon receipt of such funds from the United States Commissioner. (c) Payment for the charges referred to in Article 4(a) and (c) will be made on a quarterly basis. Each quarterly payment will be for the Base Cost of Delivery for the corresponding quarterly period in which Emergency Deliveries for Tijuana are to be made, and for Energy Reserve Funds as determined by Metropolitan. The United States Commissioner shall determine the availability of funds provided by Mexico 15 days before the beginning of the corresponding quarter during which deliveries shall be made or, for initial deliveries, 5 days before the beginning of the delivery. The United States Commissioner shall make all such funds received from Mexico available by 14 depositing said funds with the Authority. Funds for initial deliveries pursuant to this Agreement shall be established prior to initiation of the Emergency Deliveries for Tijuana. The amount of funds provided by Mexico through the United States Commissioner shall be calculated by the Authority and shall be equal to the estimated total charge of the Emergency Deliveries for Tijuana to be provided for the corresponding quarterly period, determined by the volume of the Emergency Deliveries for Tijuana together with associated conveyance losses, at a rate per acre-foot totaling the sum of charges referred to in Article 4(a) and (c) for Emergency Deliveries for Tijuana, less any amount estimated by the Authority that will remain in the account from previous payments by Mexico after deduction of payments for the previous quarter’s Emergency Deliveries for Tijuana together with associated conveyance losses, and after accounting for the Planned Project and Emergency Repair Reserve Fund and Energy Reserve Fund, if required, as provided below. Inasmuch as delivery costs may change during the term of this Agreement, they will be set forth in an Exhibit B (Exhibit B is referred to in Minute No. 327 and Joint Report as “Table 1”) as formulated or modified as necessary, except for estimated charges associated with the cost of energy, which shall be provided for quarterly, and which shall be indicated as actual energy charges in each monthly invoice. Exhibit B is attached hereto, and is incorporated into this Agreement in accordance with its respective provisions until superseded by a subsequent Exhibit B. (d) The Authority shall maintain an Energy Reserve Fund in the Authority Account in excess of estimated quarterly charges. The purpose of the Energy Reserve Fund is to provide payment of actual energy charges for deliveries that may be in excess of estimated energy charges. The amount of the Energy Reserve Fund shall be determined by Metropolitan, and shall reflect the amount deemed reasonably necessary by Metropolitan to cover potential discrepancies between 15 estimated and actual charges due to fluctuations in energy costs. Energy Reserve Funds in the Authority Account shall not exceed FIVE HUNDRED THOUSAND DOLLARS ($500,000). In the event that Energy Reserve Funds are depleted or are forecasted to be depleted in any quarter, when payment of estimated charges for the next quarter are provided, the United States Commissioner shall obtain from Mexico a payment to maintain the Energy Reserve Fund at the requisite level for the next quarter. In the event Energy Reserve Funds exceed the amount determined by Metropolitan, such excess amount shall be applied first in accordance with Section 5(b) above to the extent necessary, and then to payment of estimated charges for the next quarterly period, or upon the written instruction of the United States Commissioner, shall remain in the Energy Reserve Fund. (e) The Authority shall credit the Authority Account for interest earned on the account based on the average monthly interest as reported on the Authority’s Monthly Treasurer’s Report for the Authority Operating Fund, and will be calculated at the end of each month. Interest earned shall be treated as payments from Mexico through the United States Commissioner. The Authority shall notify the other California Agencies, after receiving notice from the United States Commissioner, when funds for each quarter have been received from Mexico and transferred to the Authority. (f) Any funds remaining in the Mexican account under the terms of Minute 322 based on the final balance sheet prepared for emergency deliveries undertaken during the course of that Minute shall be returned to Mexico unless the Mexican Commissioner notifies the U.S. Commissioner in writing that these funds should remain in the Mexican account to be applied toward funding emergency deliveries under Minute 327. 16 ARTICLE 6. UNANTICIPATED ADDITIONAL EMERGENCY DELIVERIES OR REDUCTIONS IN DELIVERIES (a) Consistent with Article 15 F of the 1944 Treaty, Mexico has the right, upon 30 days notice in advance to the USIBWC, to request increases or decreases to the monthly schedule for Emergency Deliveries for Tijuana. If this deadline is not met, California Agencies and Reclamation cannot guarantee deliveries consistent with the requested schedule changes. The request shall first be forwarded to the California Agencies for their approval of conveying water through their domestic facilities, and second the USIBWC will send a request to Reclamation for review and approval of Emergency Deliveries for Tijuana. (i) Additional Deliveries Requested by Mexico. During any quarterly period, Mexico may request, through the United States Commissioner, unanticipated additional Emergency Deliveries for Tijuana from the California Agencies. If the California Agencies and Reclamation agree to make additional Emergency Deliveries for Tijuana, the California Agencies shall calculate a Schedule of Charges and any other costs for such deliveries in accordance with Article 4, herein, and any additional request for Energy Reserve Funds in accordance with Article 5 herein. The Authority shall inform the United States Commissioner of the extent to which the California Agencies have agreed to such unanticipated additional Emergency Deliveries for Tijuana and the amount of additional funds that shall be deposited into the Authority Account. The United States Commissioner shall notify Mexico and secure from Mexico, in its account, the additional funds within 15 days of notifying Mexico. The United States Commissioner shall notify the Authority once funds have been secured from Mexico and transfer to the Authority within 7 business days. Subject to Reclamation’s approval of additional Emergency Deliveries for Tijuana, the California Agencies may agree to deliver water through their domestic facilities and under extraordinary 17 circumstances, may agree to make additional Emergency Deliveries for Tijuana prior to the United States Commissioner securing funds from Mexico as provided in this Article. However, in such case, the United States Commissioner shall secure payment from Mexico for such deliveries immediately, and if such payment is not made immediately, the California Agencies may draw on any available funds in the Authority Account as payment for such Emergency Deliveries for Tijuana. (ii) Reductions in Deliveries Requested by Mexico. Mexico may, during the course of a calendar year, request reductions in the amount of' Emergency Deliveries for Tijuana that had been determined according to the procedures in Articles 2, 3, and 6(a)(i) of this Agreement. The Authority, in consultation with the other California Agencies, shall comply with an appropriate request for reductions unless a California Agency determines, in its sole discretion that such reductions would result in a financial loss to that agency. Reclamation shall comply with an appropriate request for reductions unless such request results in an adverse impact to United States operations. In the event a request for reduction adversely impacts the United States operations, Reclamation will meet with the USIBWC to take appropriate actions to account for and deliver Mexico’s allotment of Colorado River waters provided for in Article 10(a) of the 1944 Treaty. In the event that a reduction in Emergency Deliveries for Tijuana is requested by Mexico pursuant to this Article, any payments that have previously been made by Mexico, through the United States Commissioner to the Authority for such Emergency Deliveries for Tijuana shall be retained in the Authority Account and applied to payment for future Emergency Deliveries for Tijuana. (b) Except in extraordinary circumstances, Mexico may not submit any request for unanticipated additions or reductions in Emergency Deliveries for Tijuana for any time period that is covered in any previous request for unanticipated additions or reductions pursuant to this Article. 18 (c) USIBWC shall document all unanticipated additional emergency deliveries or reductions in deliveries in an annual report. If no changes to the volumes and delivery months specified in the Schedule of Requests occurred, that shall also be documented in an annual report. The annual report shall be provided to Reclamation and the California Agencies by the end of the first quarter period following the end of the calendar year. ARTICLE 7. COORDINATION OF PAYMENTS AND CHARGES The California Agencies shall coordinate the charges and payments and like matters pertaining to Emergency Deliveries for Tijuana as follows: (a) The OWD shall make all reasonable efforts to report delivery amounts through monthly meter readings at Service Connection SD-TJ by 3:00 p.m. on the first Working Day after the end of the month which the delivery was made. The IBWC shall certify delivery amounts through monthly meter readings at Service Connection SD-TJ for the months that Emergency Deliveries for Tijuana are made, and forward a written certification to the Authority by 5:00 p.m. on the first Working Day after the end of the month in which the delivery was made. (b) Contingent on timely receipt from IBWC, the Authority will then prepare itemized statements of costs or charges, based on the certified monthly meter readings, in the form attached as Exhibit B hereto, and forward such statements, along with the certified meter readings to OWD, Metropolitan, Reclamation, and the United States Commissioner before 3:30 p.m. on the third Working Day after the end of the month in which the Emergency Deliveries for Tijuana were made. (c) Metropolitan’s monthly invoice to the Authority, which contains an accounting of charges for Metropolitan water deliveries to the Authority including Emergency Deliveries for Tijuana, shall include: (1) A treated water credit to the Authority at Metropolitan’s full service rate for the 19 amount of water delivered as calculated on Line 8 of Exhibit B for the current billing month; (2) A charge to the Authority, as calculated on Line 16 of Exhibit B, for Metropolitan’s costs associated with providing the Emergency Deliveries for Tijuana during the current billing month; (3) A credit equal to Metropolitan’s estimated energy charge as shown on the invoice for the previous month billing of Emergency Deliveries for Tijuana; and (4) A charge equal to Metropolitan’s actual energy costs for the previous month billing of Emergency Deliveries for Tijuana. (d) The Authority’s monthly invoice to OWD, which contains an accounting of charges for Authority water deliveries to OWD including Emergency Deliveries for Tijuana, shall include: (1) A treated water credit to OWD at the Authority’s full service rate for the amount of water delivered as calculated on Line 3 of Exhibit B for the current billing month; and (2) A credit to OWD as calculated on Line 5 of Exhibit B for OWD’s costs associated with providing the Emergency Deliveries for Tijuana for the current-billing month. (e) The Authority shall withdraw funds monthly from the Authority Account for payment to the Authority based on the Authority’s costs as calculated on Line 10 of Exhibit B. (f) Within 30 calendar days after the end of the month in which Emergency Deliveries for Tijuana were made, Metropolitan shall inform the Authority in writing or by electronic mail of its actual energy charge per acre-foot for Emergency Deliveries for Tijuana for that month. (g) The Authority shall provide a quarterly report for quarters when no deliveries are made and a monthly report for periods when deliveries are made, on or by the 20th day of the month, to the United States Commissioner for submittal to Mexico, which shall include an itemized list of the costs to or charges, as set forth in Exhibit C, of each California Agency for the Emergency Deliveries for Tijuana made during the previous month, total funds withdrawn from the Authority 20 Account, the interest earned on the funds in the account, and the balance remaining in the account. The Authority shall retain appropriate vouchers to support the itemized statements of costs or charges in accordance with the provisions of this Article. (h) IBWC may request clarifications to the monthly report from the Authority within 60 days. In the event of a dispute regarding a statement of costs and charges submitted in the Authority monthly report to the United States Commissioner, the United States Commissioner and the General Manager of the Authority shall immediately take action to resolve the matter. If the United States Commissioner does not object to information contained in the monthly report within sixty (60) days of its receipt from the Authority, it shall be conclusively determined that the United States Commissioner and Mexico agree with the information contained in such report. (i) Upon the termination of this Agreement, the Authority shall settle and reconcile all the actual charges for said Emergency Deliveries for Tijuana and liquidate the corresponding funds provided for their payment. The Authority shall prepare a final balance sheet covering actual costs for the delivered waters and submit such final settlement to the United States Commissioner for review and approval, which shall not be unreasonably withheld. The United States Commissioner shall return his approval or objections of the Authority’s final settlement of the Authority Account, including the Planned Project and Emergency Repair Reserve Fund and the Energy Reserve Fund, to the Authority within sixty (60) days after their receipt by the United States Commissioner. The United States Commissioner shall make a final settlement to Mexico and shall return to Mexico any remaining funds including interest earned, and the Authority shall close the Authority Account. In the event funds are not sufficient to cover charges upon final settlement, Mexico shall within 15 days of notification by the United States Commissioner provide additional funds in that 21 amount, which shall be transferred to the Authority, for disbursement to the appropriate agency or agencies. (j) The Authority shall retain detailed records of funds received and disbursements made pursuant to this Article for a period of three years after the final settlement of fund administration. ARTICLE 8. SCHEDULES AND VOLUMES OF DELIVERIES Mexico’s annual Schedule of Requests for Emergency Deliveries for Tijuana shall be in volumes per month and shall be subject to the availability of delivery capacity of the California Agencies. The maximum monthly volume of the Emergency Deliveries for Tijuana at Service Connection SD-TJ shall be no greater than the available capacity of approximately 1,200 acre-feet. The annual volume of the Emergency Deliveries for Tijuana shall be no greater than the available capacity of approximately 14,400 acre-feet. The USIBWC has conveyed to Mexico that the California Agencies’ distribution system facilities are utilized first to meet water demands of their existing and future customers, which in time may decrease the maximum capacity of 1,200 acre- feet per month. The actual capacity will be determined by the California Agencies as stipulated in Article 3 of this Agreement. ARTICLE 9. DECREASE OR SUSPENSION BY THE CALIFORNIA AGENCIES Emergency Deliveries for Tijuana described herein may be decreased or suspended temporarily at any time, either in the event of a disruption of the distribution system, in accordance with Article 4(c), or, if for other reasons, any of the California Agencies is temporarily unable to supply in its system the capacity or energy necessary for the conveyance or treatment of the Portion of Treaty Water. In the event that the California Agencies are not able to make the water deliveries because of capacity limitations, service interruptions or other emergencies, the California Agency or the California Agencies not able to make the water deliveries will notify the USIBWC before 22 any suspension is implemented, except during unforeseeable emergencies when the Authority and the USIBWC will be notified as soon as practicable as stipulated in Article 5(b) and Article 10 of this Agreement. In the event that the California Agencies suspend or decrease water supply for reasons other than those mentioned above, the Authority will return to the USIBWC for payment to Mexico funds equivalent to the cost or charges of suspended deliveries that Mexico may have paid in advance. ARTICLE 10. SHUTDOWNS AND EMERGENCIES As set forth in Article 9 of this Agreement, Emergency Deliveries for Tijuana may be decreased or suspended temporarily when sufficient surplus capacity does not exist in the distribution system facilities, or sufficient energy is not available, to be used hereunder to permit delivery of Emergency Deliveries for Tijuana at Service Connection SD-TJ without creating an undue burden upon fulfilling the obligations of the California Agencies to their respective customers. In accordance therewith, since regular shutdowns of aqueducts and distribution and treatment facilities occur for inspection and maintenance, and may occur because of unforeseen repair requirements or emergencies, the California Agencies shall not be responsible to make the Emergency Deliveries for Tijuana previously agreed upon except when it is reasonably practical to do so in view of their existing capabilities and obligations to their respective customers. The Authority from time to time and as necessary will communicate through the United States Commissioner to Mexico regarding aqueduct shutdowns, limitations of available capacity or any other circumstances pertaining to any of said California Agencies which may cause restrictions of water deliveries to a rate of flow less than the amount previously determined pursuant to Article 3 of this Agreement. In the case that the water deliveries were suspended by the Authority for reasons other than capacity limitations, service interruptions or other emergencies, the Authority 23 shall withdraw funds from the Authority Account equivalent to the cost of suspended Emergency Deliveries for Tijuana and provide such funds to the United States Commissioner for payment to Mexico. ARTICLE 11. COMMITMENTS BY RECLAMATION TO METROPOLITAN Reclamation, in consideration of the obligations undertaken by Metropolitan in this Agreement, agrees with Metropolitan that the Portion of Treaty Water actually diverted by Metropolitan, to be delivered as Emergency Deliveries for Tijuana, pursuant to this Agreement shall not be charged against Metropolitan’s right to the delivery by Reclamation of waters from the Colorado River for Metropolitan’s own use and that the charge of 25 cents per acre-foot made by Reclamation for water intended for use within Metropolitan shall not be applied to the Portion of Treaty Water diverted. For purposes of implementing the agreements with Metropolitan stated above, Reclamation shall utilize the monthly records of Emergency Deliveries for Tijuana prepared in accordance with this Agreement. ARTICLE 12. TRANSPORTATION AND DELIVERY OF WATER BY METROPOLITAN (a) Metropolitan, upon notification by Authority that funds for Emergency Deliveries for Tijuana for the next quarterly period have been received, will transport waters for Emergency Deliveries for Tijuana in accordance with the Schedule of Requests from Mexico and the annual determination by the California Agencies. The Portion of Treaty Water will be transported from Lake Havasu through its aqueduct, and appurtenant facilities, and distribution system, and delivered, after deducting losses, to the Authority at the terminus of Metropolitan’s distribution system in San Diego County, a point approximately six miles south of the northern boundary of San Diego County. 24 (b) Metropolitan shall be reimbursed in accordance with Exhibit B for: use of its existing diversion and conveyance works, treatment of water, Colorado River Aqueduct energy as provided in Article 4(a)(1) including energy for conveyance, loss of Metropolitan’s share of energy generated at Parker Dam Power Plant, and any other Colorado River Aqueduct energy cost or loss of energy that results from Emergency Deliveries, and other expenses at a rate per acre-foot determined, on the basis of invoices to the Authority prepared in accordance with Article 7 of this Agreement. (c) In the interest of international comity and recognizing that Emergency Deliveries for Tijuana are necessary for the health and welfare of the people of Tijuana, Reclamation agrees that in order to maximize use of available capacity, in any calendar year during the term of this Agreement when Metropolitan has surplus capacity temporarily available in its aqueduct, Reclamation upon demand by Metropolitan shall permit Metropolitan to divert additional quantities of water at its point of diversion from the Colorado River over and above both its right to delivery by Reclamation of water from the Colorado River for Metropolitan’s own use in that year and the quantities making up the Portion of Treaty Water being diverted for delivery in that year, up to a quantity equivalent to the estimated requirement for the Portion of Treaty Water for the succeeding calendar year, such water to be stored in reservoirs within boundaries of Metropolitan rather than in Lake Mead, for Emergency Deliveries for Tijuana in the following year. Reclamation shall not charge such stored quantity of water against Metropolitan’s right to delivery by Reclamation of water from the Colorado River for Metropolitan’s own use in that year, but shall charge it against Treaty Water in the year the emergency deliveries are made for Tijuana. All charges related to such stored water shall be made in the year such Emergency Deliveries for Tijuana are made. At the time of the termination of this Agreement, if Metropolitan has any water 25 in storage within the Metropolitan service area that had been intended for future delivery to Mexico pursuant to this subsection, the amount of such water shall be determined to be a delivery from Reclamation to Metropolitan of Metropolitan’s Colorado River entitlement for the next succeeding calendar year, and Metropolitan shall have no obligation to deliver such water to Mexico. Metropolitan shall provide, in its monthly accounting report to Reclamation, a report of its diversions from Lake Havasu for Mexico’s use at Tijuana during the month for which the report is being submitted, and any diversions made for Mexico in excess of Mexico’s need for Emergency Deliveries for Tijuana during the month for which the report is being submitted. (d) In months when Metropolitan would operate its aqueduct at full capacity for its own use, the transportation for Emergency Deliveries for Tijuana will displace water which, in the absence of this Agreement, would be transported for Metropolitan. In such event, transportation of Colorado River water for Metropolitan’s use will be deferred (hereafter referred to as “Deferred Water”) and must be pumped later in the calendar year or a succeeding year if and when economical power and aqueduct transporting capacity is available. If for any reason economical power or aqueduct transporting capacity in Metropolitan’s aqueduct is not available during any calendar year of the term of this Agreement to transport the Deferred Water for Metropolitan’s use, Reclamation, in order to make Metropolitan whole, shall deliver to Metropolitan during the next succeeding calendar year when economical power and aqueduct transporting capacity is available at Metropolitan’s point of diversion from the Colorado River, a quantity of water equal to the amount of any undelivered Deferred Water, which Metropolitan was unable to transport, during a previous calendar year by reason of transporting Emergency Deliveries for Tijuana. (e) In the event of unavailability of power for pumping the Portion of Treaty Water for delivery to the Service Connection SD-TJ, Metropolitan shall be relieved of its obligations under this 26 Agreement for the periods of unavailability. In the event the Emergency Deliveries for Tijuana utilize power ordinarily scheduled for use in pumping Metropolitan’s Colorado River water which pumping has been deferred until later in the calendar year in order to permit the pumping of the Emergency Deliveries for Tijuana in the expectation of subsequently receiving supplemental capacity and energy from any source for pumping, and such Deferred Water and the required power are not provided or available as expected, Metropolitan shall be relieved of its obligation to make the Emergency Deliveries for Tijuana for the period or periods during which such Deferred Water has not been delivered. Deferred Water shall be the first water delivered in the following calendar year. (f) In no event shall the pumping of water for Emergency Deliveries for Tijuana result in any effect on Metropolitan’s use of energy pursuant to its contractual rights to federally generated hydroelectric power. ARTICLE 13. TRANSPORTATION AND DELIVERY OF WATER BY THE AUTHORITY The Authority shall receive delivery from Metropolitan of Emergency Deliveries for Tijuana, transport the water through its distribution system facilities, and deliver it to OWD at Service Connection No. 12 and/or 13. The Authority shall be reimbursed for delivery charges and other expenses as specified in Article 7(d) at the rate per acre-foot determined for that year, on the basis of statements prepared in accordance with Article 7 of this Agreement. ARTICLE 14. TRANSPORTATION AND DELIVERY OF WATER BY OWD OWD shall receive delivery of the Emergency Deliveries for Tijuana from the Authority’s Service Connection No. 12 and/or 13. OWD shall transport and deliver such water through its distribution system facilities, including distribution system facilities constructed by separate agreement for connection with the Mexican water distribution system at Service Connection SD- 27 TJ. OWD shall be reimbursed for delivery charges and other expenses as specified in Article 7(d) at the rate per acre-foot determined for that year, on the basis of statements prepared in accordance with Article 7 of this Agreement. It shall render monthly statements to the Authority as provided in Article 7 of this Agreement. ARTICLE 15. ENVIRONMENTAL COMPLIANCE The USIBWC acted as lead agency for compliance with all Federal laws and regulations necessary to implement the Emergency Deliveries for Tijuana, including compliance with the National Environmental Policy Act of 1969, as amended, and the Federal Endangered Species Act of 1973, as amended. Authority acted as lead agency for compliance with all State of California laws and regulations necessary to implement the Emergency Deliveries for Tijuana, including compliance with the California Environmental Quality Act and the California Endangered Species Act of 1984, as amended. In both the Federal and state environmental processes, it was determined that diverting, conveying, and treating the Emergency Deliveries for Tijuana will not have an environmental impact. ARTICLE 16. COMMINGLING OF WATER AND CONVEYANCE LOSSES Water may be commingled within the systems of the California Agencies and accounted for according to usual water accounting practices, with the conveyance losses credited to each of the parties according to the following percentages of the volumes of Emergency Deliveries for Tijuana: Metropolitan 3.6%; Authority 1.0%; and OWD 3.0%. In determining the number of acre- feet to which the rates and charges by each of the California Agencies shall apply, each California Agency shall add the sum of the actual volume of Emergency Deliveries for Tijuana at Service Connection SD-TJ, and the percentage of conveyance losses of the actual volume attributable to that California Agency expressed as a volume, and the percentage of conveyance losses of 28 California Agencies associated with the Emergency Deliveries for Tijuana between that California Agency and Service Connection SD-TJ expressed as a volume. The means of determining assignment of conveyance losses is depicted in Exhibit B, attached hereto and incorporated herein as a part of this Agreement. All Emergency Deliveries for Tijuana at Service Connection SD-TJ shall be measured using the flow metering device installed and said deliveries shall be reported to the Commission. For inclusion in its annual Colorado River Water Accounting and Water Use Report: Arizona, California, and Nevada published pursuant to the Consolidated Decree of the United States Supreme Court in Arizona v. California et al., entered March 27, 2006 (547 U.S. 150) (2006) (Consolidated Decree), Reclamation shall utilize the record of monthly deliveries at Service Connection SD-TJ, and include the above described losses. Record of deliveries to Mexico at the international boundary near Tijuana shall be reported separately from deliveries to the northerly international boundary (“NIB”), the southerly international boundary (“SIB”) near Yuma, and in the limitrophe section of the Colorado River. ARTICLE 17. CALCULATION OF SALINITY The United States Commissioner will charge Colorado River waters delivered under this Agreement, including system conveyance losses, as a portion of Mexico’s allotment of Colorado River waters provided for in Article 10(a) of the 1944 Treaty. For the purpose of compliance by the United States with Minute No. 242, during the period of Emergency Deliveries for Tijuana, the difference in salinity between Imperial Dam and the NIB with Mexico described in Resolution 1.a of Minute No. 242 shall be calculated as if the water delivered for use in Tijuana was delivered in the Colorado River at the NIB from Imperial Dam. ARTICLE 18. TERMINATION 29 (a) This Agreement shall terminate and be no longer effective for any purpose, except for final payment for Emergency Deliveries for Tijuana at Service Connection SD-TJ and final liquidation of funds provided by Mexico, upon the occurrence of any one of the following conditions, unless otherwise agreed to by the parties by amendment to this Agreement: (1) Upon the Termination Date noted in the first sentence of this Agreement. (2) Whenever any of the funds to be provided by Mexico pursuant to this Agreement have not been so provided after Mexico has been provided with 90 days’ notice in writing of the failure to timely provide funds and has failed to timely provide such funds. (b) Upon the termination of the period during which this Agreement is in effect, or any subsequent extensions thereto, the materials, equipment, and facilities within OWD constructed pursuant to this Agreement, including distribution system facilities constructed by separate agreement for connection with the Mexican water distribution system at Service Connection SD- TJ, and considered by OWD to be integral to the ongoing operations of OWD shall become or remain the property of OWD. OWD may remove or cause to be removed any non-integral materials, equipment, and facilities and restore OWD’s facilities to the condition which would exist if such materials, equipment, and facilities had not been constructed. USIBWC shall obtain from Mexico and transfer to the Authority funds to cover the full cost of any removal and disposal of such non-integral materials, equipment, and facilities, and the estimated cost of restoring OWD’s facilities to the condition which would exist if such materials, equipment, and facilities had not been constructed. Notwithstanding the foregoing, subject to approval of the Governments of the United States and Mexico, through IBWC, the local authorities in the two countries have the authority to agree upon and effect a different arrangement for the disposition of such materials, equipment, and facilities. 30 ARTICLE 19. FEDERAL LAW (a) This Agreement is made upon the express condition, and with the express understanding, that all rights hereunder shall be subject to and controlled by (1) the Colorado River Compact, dated November 24, 1922, which was approved in Section 13(a) of the Boulder Canyon Project Act dated December 21, 1928 (45 Stat. 1057), (2) the Boulder Canyon Project Act, dated December 21, 1928, (3) the Consolidated Decree, and (4) the 1944 Treaty. (b) Nothing in this Agreement diminishes or abrogates the authority of the Secretary of the Interior under applicable Federal law, regulations, or the Consolidated Decree. (c) This Agreement is considered to be a renewal of the June 14, 1972 contract as amended, the August 1, 1990 letter agreement, the January 27, 1993 letter agreement, and the September 29, 2003 agreement as amended on November 26, 2008 and January 19, 2017 for delivery of part of Mexico’s Colorado River water entitlements to Tijuana. However, this Agreement constitutes the entire agreement among the parties regarding the subject matter herein, and any agreements, documents, or understandings previously entered into, including the aforesaid June 14, 1972 contract as amended, shall be superseded by this Agreement. ARTICLE 20. CONTINGENT UPON APPROPRIATION OR ALLOTMENT OF FUNDS The expenditure or advance of any money or the performance of any obligation of the United States under this Agreement shall be contingent upon appropriation or allotment of funds. No liability shall accrue to the United States in case funds are not appropriated or allotted. ARTICLE 21. NOTICE PROCEDURE Any notice, demand, or request provided in this Agreement shall be deemed properly served, given, or made if sent by electronic mail, delivered in person, or sent by registered or certified mail, postage prepaid, to the persons specified below. 31 32 International Boundary and Water Commission United States Section United States Commissioner 4191 N. Mesa EI Paso, TX 79902 Bureau of Reclamation Regional Director Interior Region 8: Lower Colorado Basin Attention: LCB-4400 P.O. Box 61470 Boulder City, NV 89006-1470 Metropolitan Water District of Southern California General Manager P.O. Box 54153 Los Angeles, CA 90054-0153 officeofthegeneralmanager2@mwdh2o.com Cc: WRMGroupManager@mwdh2o.com San Diego County Water Authority General Manager 4677 Overland Ave San Diego, CA 92123 Otay Water District General Manager 2554 Sweetwater Springs Blvd. Spring Valley, CA 91978 ARTICLE 22. OFFICIALS NOT TO BENEFIT No Member of or Delegate to the Congress, Resident Commissioner, or official of Metropolitan, the Authority, and OWD shall benefit from this Agreement other than as a water user or landowner in the same manner as other water users or landowners. IN WITNESS WHEREOF, the parties hereto, by their officers thereunto duly authorized, have executed this Agreement, and this Agreement shall take effect, on the day and year first above written. This agreement may be executed in any number of counterparts, each of which when 33 executed and delivered shall constitute a duplicate original, but all counterparts together shall constitute a single, executed agreement. THE UNITED STATES OF AMERICA BY: Signatures continue on next page. _______________________________ Maria-Elena Giner, P.E. Commissioner United States Section International Boundary and Water Commission United States and Mexico _______________________________ Jacklynn L. Gould, P.E. Regional Director Interior Region 8: Lower Colorado Basin United States Bureau of Reclamation 34 THE METROPOLITAN WATER DISTRICT OF SOUTHERN CALIFORNIA By: _______________________________ Adel Hagekhalil General Manager Approved as to form: _______________________________ Marcia L. Scully General Counsel Signatures continue on next page. 35 SAN DIEGO COUNTY WATER AUTHORITY By: _______________________________ Sandra L. Kerl General Manager Approved as to form: _________________________________ Mark J. Hattam General Counsel Signatures continue on next page. 36 OTAY WATER DISTRICT By: _______________________________ Jose Martinez General Manager Approved as to form: _________________________________ General Counsel 37 Exhibits: Exhibit A: History of Agreement Exhibit B: Schedule of Charges Exhibit C: Statement for Charges Exhibit D: Minute No. 327 dated XX, 2021/Joint Engineers Report dated XX, 2021 EXHIBIT A 1 History The Agreement is entered into in light of the following facts: A. Tijuana is periodically experiencing severe shortages of water for domestic and municipal purposes. Since approximately 1972, the Parties have entered into domestic and binational arrangements for Emergency Deliveries of Colorado River water to Tijuana to assist with these shortages. B. The United States Commissioner and the Mexican Commissioner of the International Boundary and Water Commission (“IBWC”) have entered into treaty minutes for Emergency Deliveries for Tijuana at a point on the international boundary approximately 1.1 miles east of the Otay Mesa Border Crossing, of a portion of the waters of the Colorado River allotted to Mexico by Article 10(a) of the United States – Mexico Treaty for Utilization of Waters of the Colorado and Tijuana Rivers and of the Rio Grande, signed on February 3, 1944 (hereinafter referred to as the “1944 Treaty”). The United States Commissioner at the request of the Government of Mexico and acting in conformance with the 1944 Treaty desires to complete arrangements with the appropriate agencies to ensure the continued delivery of water. C. The California Agencies (i) desire to strengthen the traditional bonds of friendship between said California Agencies and Tijuana; (ii) desire to reduce the threat of epidemic diseases which might result from such water shortage; and (iii) are willing to arrange by this Agreement for the transportation and delivery of such Portion of Treaty Water through available EXHIBIT A 2 capacity in their respective distribution system facilities in accordance with the terms and conditions of this Agreement. D. Due to the quantity of diversions, there would be no significant impact in Colorado River salinity concentrations below Parker Dam. E. Reclamation operates works on the Colorado River for the control and release of Colorado River water and for the production of power. F. Metropolitan has entered into certain contracts and agreements with the Department of the Interior and with other parties regarding Metropolitan’s rights to the storage and delivery of Colorado River water and rights to the use of electric power and energy generated at the Hoover Dam and Parker Dam power plants. G. Metropolitan has constructed and owns and operates an aqueduct and appurtenant facilities and distribution system facilities by means of which water is diverted from Lake Havasu, above Parker Dam, for delivery to and beneficial use within its service area through sales to the member public agencies of Metropolitan and for sales to United States agencies such as the Federal Highway Administration or to State of California agencies such as Caltrans. Metropolitan may, subject to certain conditions, sell water to any private corporation or public agency for use in generating electric power at plants located outside of Metropolitan’s service area where the major portion of that power is used directly, or indirectly through exchange, within Metropolitan’s service area, or for pumping, treating, or reclaiming water for use within Metropolitan’s service area. Additionally, Metropolitan may sell surplus water subject to certain conditions. Metropolitan adds fluoride to its treated water supplies to offer an additional level of public health protection. EXHIBIT A 3 H. The Authority has constructed and now owns and operates aqueducts and appurtenant facilities and distribution system facilities by means of which waters for Emergency Deliveries for Tijuana can be conveyed from the distribution system facilities of Metropolitan and delivered to OWD, and OWD has constructed and now owns and operates pipelines, pumps, and, appurtenant facilities which can be used for said Emergency Deliveries for Tijuana to Service Connection SD-TJ. The Authority, as a member public agency of Metropolitan, purchases and receives imported water from Metropolitan for distribution within its service area. OWD, as a member agency of the Authority, purchases and receives imported water from the Authority for distribution within its service area. I. By previous agreement among the Authority, OWD, and the United States Commissioner, the Authority and OWD constructed certain distribution system facilities owned and operated by OWD, which connect existing OWD water distribution system facilities with Mexican water distribution system facilities at the international boundary near Tijuana. Under that agreement, funding for construction was provided by Mexico through the United States Commissioner acting for the Commission. J. The United States Commissioner has requested Metropolitan to utilize available capacity in its aqueduct and appurtenant facilities and distribution system facilities for the transportation of a Portion of Treaty Water for Emergency Deliveries for Tijuana, and Reclamation will make certain commitments to Metropolitan provided in Article 11 of this Agreement. K. The Commission, in the course of its administration of the 1944 Treaty, will account for that Portion of Treaty Water that is diverted from the Colorado River system at Lake EXHIBIT A 4 Havasu for delivery to Mexico for Tijuana, including associated conveyance losses, against the annual volume required to be delivered to Mexico by the terms of the 1944 Treaty. L. Although the California Agencies’ distribution system facilities shall be utilized first to meet water demands of their respective customers, during the first year of the Agreement, the California Agencies anticipate that capacity will be available to transport and deliver a Portion of Treaty Water on a temporary basis under the terms and conditions provided in this Agreement. Subject to annual review and unforeseen circumstances, the California Agencies may be able to transport and deliver such water during subsequent years. M. It is the intention of the California Agencies that their existing and any new facilities be utilized, as available subject to annual review, to divert from the Colorado River a Portion of Treaty Water for delivery at Service Connection SD-TJ at the international boundary on an emergency basis under the terms and conditions of this Agreement and pursuant to the Minute. N. Because the California Agencies anticipate that they will, on occasion, require the entire capacity of their water distribution system facilities to meet water demands of their respective customers, and because Mexico has given assurances that it will construct facilities in Mexico and secure water as necessary to fulfill the requirements of the Tijuana area, the United States and Mexico have agreed by the terms of the IBWC Minute that Emergency Deliveries for Tijuana shall be limited to a five-year term. Should Mexico, through the United States Commissioner, acting for the Commission, request that Emergency Deliveries for Tijuana be continued after the end of that term, fulfillment of such a request would be subject to further negotiations through the Commission. EXHIBIT A 5 O. Metropolitan, the Authority, OWD, and the United States entered into an Agreement for Temporary Emergency Delivery of a Portion of the Mexican Treaty Waters of the Colorado River to the International Boundary in the Vicinity of Tijuana, Baja California, Mexico, and for Operation of Facilities in the United States, IBM No. 03-21, dated September 29, 2003. P. Mexico thereafter formally commenced the Tijuana-Colorado River Aqueduct expansion project works. Q. Mexico executed a project to interconnect wells, convey water to the Monte de los Olivos pre-treatment plant and subsequently inject it into the Florido-Aguaje aqueduct in two phases. R. Mexico reconditioned the La Mision-Tijuana Aqueduct, which transports water from the La Mision aquifer to the city of Playas de Rosarito, and rehabilitated the Abelardo L. Rodriguez purification plant. S. Mexico requested and the Parties agreed to continuations of a standby arrangement for Emergency Deliveries for Tijuana since 2008. T. The Parties entered into the most recent agreement, set forth in Minute 322 to the 1944 Treaty, which is scheduled to expire on January 19, 2022. U. Mexico has requested the continuation of a standby arrangement for Emergency Deliveries for Tijuana for another five-year period ending January , 2027. V. Metropolitan, the Authority, and OWD are willing to arrange for the transportation and delivery of a portion of the Mexican Treaty Waters through available capacity in their respective distribution system facilities through January , 2027, in accordance with the terms and conditions of this Agreement. EXHIBIT A 6 W. Continuation of a standby arrangement for Emergency Deliveries for Tijuana beyond January 19, 2022, required action by the IBWC. X. Minute No. 327 of the IBWC, dated ____________, authorizes continuation of a standby arrangement for Emergency Deliveries for Tijuana to and including January , 2027. Y. Exhibit D attached hereto is a copy of Minute No. 327 of the IBWC, dated January , 2022. Z. The Parties desire to enter into this Agreement, among other things, to conform to the duration of Minute No. 327. AA. The Parties desire to make certain changes to the provisions of the 2017 Emergency Delivery Agreement and incorporated the new provisions into this Agreement, as follows: BB. Metropolitan’s agreement with Southern California Edison, titled the “District- Edison 1987 Service and Interchange Agreement” (“Edison Agreement”), expired on September 30, 2017. Thus, changes to subarticles 4(a) and 12(b) of the 2017 Emergency Delivery Agreement were made to specify how the cost of energy would be calculated going forward in response to the expiration of the Edison Agreement. CC. Emergency Reserve fund in 30 days _---place holder--- DD. The United States has determined the proposal of diverting, conveying, and treating water deliveries to Tijuana for five more years will not create significant or cumulative impacts and therefore will not be considered a major Federal action significantly affecting the quality of the human environment for the purposes of the National Environmental Policy Act. Thus, the extension of water deliveries is categorically excluded under 46 FR 44083 -44094 (No. 170, Sept 2, 1981), which includes actions specifically required under any treaty or EXHIBIT A 7 international agreement, or pursuant thereto, to which the United States is a party, or required by the decision of international organizations (including courts), authorities or consultations in which the United States is a member or participant. EE. The Authority, OWD, and Metropolitan performed environmental assessments pursuant to the California Environmental Quality Act and determined that this action will not have a significant effect on the environment and is categorically exempt from the requirements for the preparation of environmental documents. EXHIBIT B On the basis of total water handled including losses at unit charge for total water 1.Water delivered to Mexico at international boundary near Tijuana as measured at Service Connection SD-TJ (acre-feet) 2.OWD system loss at 3.0% of Line 1 (acre-feet) b 0.0 3.OWD total deliveries (Line 1 + Line 2) (acre-feet) 0.0 4.Unit payment due OWD for delivery charges and other expenses ($/acre-foot) $ 89.04 5.Total payment to OWD (Line 3 x Line 4) ($) $ - 6.Water delivered by Authority for Mexico; same as Line 3 (acre-feet) - 7.Authority system loss at 1.0% of Line 3 (acre-feet) b - 8.Authority total deliveries (Line 6 + Line 7) (acre-feet) - 9.Unit payment due Authority for delivery charges and other expenses ($/acre-foot). (Unit charge is Authority's Transportation Rate.) $ 173.00 10.Total payment to Authority (Line 8 x Line 9) ($) $ - 11.Water delivered by Metropolitan for Mexico; same as Line 8 (acre-feet) - 12.Metropolitan system loss at 3.6% of Line 8 (acre-feet) b - 13.Metropolitan total deliveries (Line 11 + Line 12) (acre-feet) - 14.Unit payment due Metropolitan for use of existing diversion and conveyance works, water treatment, and other expenses. (Unit charge includes Metropolitan's System Access Rate, Water Stewardship Rate and Treatment Surcharge, as may be adjusted for Metropolitan member agencies) ($/acre-foot) $ 733.00 15.Unit payment due Metropolitan for Colorado River Aqueduct energy, determined as the average cost ($/megawatt-hour), including foregone sales and exchanges, incurred by Metropolitan for the incremental amount of water for the month that the water was delivered, including energy for conveyance, loss of Metropolitan's share of energy generated at Parker Dam Power Plant, and any other Colorado River Aqueduct energy cost or loss of energy that results from Emergency Deliveries ($/acre-foot). $ 107.00 16.Total payment to Metropolitan ((Line 13 x Line 14) + (Line 13 x Line 15)) ($) $ - 17.Total Charge to Mexico (Line 5 + Line 10 + Line 16) $ - aThe costs contained in Table #1 are as of 2022 and are subject to change. b Portion of Treaty Water diverted by Metropolitan at Lake Havasu. TABLE # 1 Charges to Mexico for Emergency Deliveries for Tijuana Effective 2022a of a Portion of Mexico's 1944 Water Treaty Allotment Payment to Metropolitan Water District of Southern California (Metropolitan) Delivery to Mexico Payment to Otay Water District (OWD) Payment to the San Diego County Water Authority (Authority) STAFF REPORT TYPE MEETING: Regular Board MEETING DATE: January 5, 2022 SUBMITTED BY: Michael Long Engineering Manager PROJECT: D1111- 060287 DIV. NO. 2 APPROVED BY: Rod Posada, Chief, Engineering Jose Martinez, General Manager SUBJECT: Approval of an Agreement Regarding Responsibilities under Water Recycling Act of 1991 with Sweetwater Authority to Explore the Feasibility of Providing Recycled Water to SCI California Funeral Services, Inc. for the Glen Abbey Memorial Park and Mortuary, located at 3838 Bonita Road, Bonita, CA 91902 GENERAL MANAGER’S RECOMMENDATION: That the Otay Water District (District) Board of Directors (Board) approve an Agreement (Attachment B) with Sweetwater Authority (Authority) to explore the feasibility of providing recycled water to SCI California Funeral Services, Inc. (SCI) for the Glen Abbey Memorial Park and Mortuary, located at 3838 Bonita Road, Bonita, CA 91902 (see Exhibit A – Location Map). COMMITTEE ACTION: Please see Attachment A. PURPOSE: SCI, the entity that owns and operates as the Glen Abbey Memorial Park & Mortuary (Glen Abbey), located at 3838 Bonita Road, Bonita, CA 91902, within the Authority’s service boundary, requested the Authority provide recycled water for the irrigation of its cemetery and open space areas pursuant to the provisions of the Water Recycling Act of 1991 (Act). SCI’s Request to the Authority is Attachment C. AGENDA ITEM 6 2 The Authority does not currently produce or sell recycled water and it has no plans to produce or sell recycled water in the foreseeable future. However, there is a District recycled water line, in the District’s service area, approximately one mile from the Glen Abbey property. The engineers working for SCI believe the construction of a connection may be feasible and together with District staff are investigating the feasibility of providing the requested recycled water in an efficient and cost-effective manner. In accordance with the Act, the Authority had to respond to SCI within 120 days and on November 10, 2021, the Authority authorized their General Manager to execute the Agreement with the District, subject to the District’s review and approval. Approval of this Agreement will allow District staff to review project engineering studies prepared by the engineers working for SCI and determine the feasibility of the District providing recycled water for the Glen Abbey Memorial Park and Mortuary. ANALYSIS: SCI originally requested approximately 290 AF of recycled water per year for Glen Abbey (which Authority staff understands has been revised down to approximately 187 AF per year), but will continue to need potable water from the Authority for its facilities. SCI will need to design, permit, and construct a recycled water pipeline from the District’s recycled water main in Rancho Del Rey Parkway to their property. A potential alignment for this pipeline would consist of 2,100 feet of recycled water pipeline within Terra Nova Drive to a proposed point of connection within the public right-of- way. A private water lateral will connect to the District’s meter in Terra Nova Drive to extend 1,700 feet north to the Glen Abbey Memorial Park. SCI’s consultant estimates their peak summer demands to be up to 1,000 gallons-per-minute. Until recently, irrigation for Glen Abbey was provided by well water. However, the well water quality has declined over the years and drought restrictions have made the irrigation system conversion to recycled water a high priority for SCI. This Agreement does not require the District to enter into an agreement with SCI or to provide recycled water to the Glen Abbey Memorial Park. 3 FISCAL IMPACT: Joe Beachem, Chief Financial Officer District staff have created a developer’s account, with an initial deposit of $5,295, to allow for District staff to charge for time spent to review the feasibility study being prepared, attend meetings, and provide hydraulic analysis of the District’s recycled water system. Additional deposit may be required to cover District planning expenses exceeding the initial deposit. STRATEGIC GOAL: This project supports the District’s Mission statement, “To provide exceptional water and wastewater service to its customers, and to manage District resources in a transparent and fiscally responsible manner” and the General Manager’s Vision, "To be a model water agency by providing stellar service, achieving measurable results, and continuously improving operational practices." LEGAL IMPACT: 1. What are Otay’s obligations pursuant to the Recycled Water Act? Otay may explore the feasibility of providing recycled water to SCI in an efficient and cost-effective manner. The Act does not specify a timeframe within which Otay must complete its analysis, but it should be done as expeditiously as possible. The speed and efficiency within which this determination can be made is dependent on SCI’s collaboration and commitment. Factors to consider include, but are not limited to, costs, reliability of supply, ability to maintain service to Otay’s existing customers, and compliance with relevant statutes. 2. If Otay provides recycled water to SCI, will it have obligations under the California Environmental Quality Act (California Public Resources Code § 21000 et seq.) (“CEQA”)? Specifically, does the building of infrastructure for the distribution of recycled water to SCI fall under the definition of “project” under CEQA? If so, do any exemptions apply? The building of infrastructure for the distribution of recycled water to SCI does fall under the definition of “project” under CEQA. CEQA requires that prior to approval by a state or local agency of a project, an Environmental Impact Report (EIR) must be prepared to identify the significant effects of a project on the environment, the alternatives to the project, and to indicate the manner in which those significant effects can be mitigated or avoided. (Pub. Res. 4 Code § 21002.1.) If no significant environmental effects are foreseen, a “negative declaration” briefly describing the proposed project and the reasons why an EIR should not be required may be submitted. This project will likely not fall within either statutory or categorical exemptions and therefore Otay will need to prepare an EIR. The only exemptions that may apply are: (1) Public Resources Code § 21080.21 and State CEQA guidelines § 15282(k)statutorily exempt from CEQA the installation of a new pipeline or the maintenance, repair, restoration, reconditioning, relocation, replacement, removal, or demolition of an existing pipeline as long as the new (or existing) pipeline does not exceed one (1) mile in length and is wholly within a public street or highway or any other public right-of-way. Although the proposed pipeline will not exceed one (1) mile in length, at best only 50% of it will likely be inside the right-of-way. Therefore, it will only partially extend within a “public street or highway or any other public right-of-way.” (2) State CEQA Guidelines section 15303 exempts the “construction and location of limited numbers of new, small facilities or structures; installation of small new equipment and facilities in small structures; and the conversion of existing small structures from one use to another where only minor modification is made in the exterior of the structure. Subsection (d) includes “water main, sewage, electrical, gas, and other utility extensions.” The substantial amount of water required by SCI will necessitate a fact inquiry as to whether Otay is capable of providing sufficient water to not only Glen Abbey, but also its other customers, and how that impacts the physical environment, in order to determine whether this categorical exemption will apply. 3. Does the building of recycled water infrastructure need to be processed through the San Diego Local Agency Formation Commission (“LAFCO”) pursuant to the Cortese-Knox-Hertzberg Local Government Reorganization Act of 2000 (Government Code § 56000 et seq.)? The building of recycled water infrastructure falls within an exemption under the Cortese-Knox-Hertzberg Local Government Reorganization Act of 2000 because it concerns the provision of non-potable water. Therefore, it will not need to be processed through the San Diego LAFCO, but the San Diego LAFCO will need to issue a 5 determination of exemption. Otay must submit a Request for Exemption to the San Diego LAFCO, if it proceeds with this project. MJL/RP:jf https://otaywater365.sharepoint.com/sites/engdeveloper/Shared Documents/developer/D1111-060287 Glen Abbey/Staff Report/01-05-22/BD 01.05.22 Agreement with Sweetwater Authority - Final.docx Attachments: Exhibit A - Location Map Attachment A – Committee Action Attachment B – Agreement with Sweetwater Authority Attachment C – SCI’s Request to Sweetwater Authority OTAY WATER DISTRICTGLEN ABBEY RECYCLED WATER PIPELINE EXTENSIONLOCATION MAP EXHIBIT AC:\Users\donald.bienvenue\OneDrive - Otay Water District\Desktop\Exhibit A.mxd l?l?$R¹r !\ VICINITY MAP PROJECT SITE DIV 5 DIV 1 DIV 2 DIV 4 DIV 3 ÃÅ54 ÃÅ125 ÃÅ94 ÃÅ905 §¨¦805 FNTS D1111-060287F 0 410205 Feet GLEN ABBEYMEMORIAL PARK T E R R A N O V A D R RANCHO DEL REY PKWY O T A Y W A T E R D I S T R I C T S W E E T W A T E R A U T H O R I T Y WESTVIEW D R POINT OF CONNECTION TO EXISTING RECYCLEDWATER PIPELINE PROPOSED RECYCLED WATER PIPELINETO BE BUILT BY OTHERS PROPOSEDMETER TENTATIVE ALIGNMENT OF PROPOSED PRIVATE WATER SERVICE TO GLEN ABBEY BY OTHERS ATTACHMENT A SUBJECT/PROJECT: D1111-060287 Approval of an Agreement Regarding Responsibilities under Water Recycling Act of 1991 with Sweetwater Authority to Explore the Feasibility of Providing Recycled Water to SCI California Funeral Services, Inc. for the Glen Abbey Memorial Park and Mortuary, located at 3838 Bonita Road, Bonita, CA 91902 COMMITTEE ACTION: The Engineering, Operations, and Water Resources Committee (Committee) reviewed this item at a meeting held on December 7, 2021. The Committee supported Staff’s recommendation. NOTE: The “Committee Action” is written in anticipation of the Committee moving the item forward for Board approval. This report will be sent to the Board as a Committee approved item or modified to reflect any discussion or changes as directed from the Committee prior to presentation to the full Board. 60026.00014\34504457.1 DRAFT - 1 - 5518439.1 AGREEMENT REGARDING RESPONSIBILITIES UNDER THE WATER RECYCLING ACT OF 1991 This agreement (“Agreement”) is executed by and between Sweetwater Authority, a Joint Powers Agency formed pursuant to Government Code § 6500 et seq. (“SWA”) operating and existing pursuant to the Irrigation District Law, Water Code section 20500, and the Otay Water District, a California Municipal Water District organized and operated pursuant to the Water Code Section 71000, et seq. (“OWD”), with an effective date of ______________ (the “Effective Date”). SWA and OWD may be referred to herein as a “Party” or together as the “Parties.” RECITALS A. SWA provides potable water services to approximately 190,000 people in National City, Bonita, and the western and central portions of Chula Vista, California. B. SWA does not currently provide recycled water services, and, after recent evaluation, has no current plans to provide recycled water service in the foreseeable future. C. OWD provides both potable and recycled water service to customers within roughly 125 square miles of southeastern San Diego County; its facilities serve the water, recycled water, and the sewer needs of customers residing in the communities of Spring Valley, La Presa, Rancho San Diego, Jamul, and eastern Otay Mesa along the international border with Mexico. D. SWA currently provides potable water services to Glen Abbey Memorial Park & Mortuary, located at 3838 Bonita Rd, Bonita, California 91902 (“Glen Abbey”), which is situated entirely within SWA’s jurisdictional boundaries at SWA’s southern border. E. On or about July 23, 2021, SCI California Funeral Services, Inc. (“SCI”), the entity which owns and operates Glen Abbey, delivered to SWA a written request pursuant to Water Code sections 13580(c) & 13580.7(b) requesting that SWA enter into an agreement to provide recycled water to Glen Abbey for the irrigation of its cemetery and open space areas for approximately 187 acre-feet (revised down from an initial requested 290 acre- feet) of disinfected tertiary recycled water (“Requested Recycled Water”) per year (the “Request”). F. Because SWA does not own, operate, or maintain recycled water infrastructure, and does not currently provide recycled water service to its customers, SWA has determined that it is not efficient or cost-effective for it to provide the Requested Recycled Water, and that it may be efficient and cost-effective for OWD to do so. G. Therefore, the Parties hereby enter into this Agreement so that OWD, pursuant to the Act, may explore the feasibility of providing the Requested Recycled Water to Glen Abbey in an efficient and cost-effective manner. ATTACHMENT B 60026.00014\34504457.1 DRAFT - 2 - 5518439.1 AGREEMENT 1. Incorporation of Recitals. The Recitals set forth above are hereby incorporated into this Agreement as though set forth in full. 2. Recycled Water. The Parties agree that SWA has determined that it is not efficient or cost-effective for it to provide the Requested Recycled Water to Glen Abbey. In the event that OWD and Glen Abbey determine it is efficient and cost-effective for OWD to provide the Requested Recycled Water to Glen Abbey based on OWD’s terms and conditions, OWD may, after compliance with all applicable laws, respond to Glen Abbey’s Request and provide Glen Abbey with Requested Recycled Water to the extent recycled water is available. The Parties, further, agree and acknowledge the following: (i) SWA and OWD are not and shall not be responsible for any costs including, but not limited to, the cost of construction, operation, and/or maintenance of the infrastructure, capacity fees, administrative costs, or testing costs related to, or required for, providing the Requested Recycled Water to Glen Abbey. (ii) SWA will require Glen Abbey to comply with SWA’s Cross-Connection and Backflow Prevention Program, as specified in SWA’s Standard Specifications for Construction of Water Facilities, and that OWD shall not intentionally take any action to frustrate or interfere with Glen Abbey’s compliance with same. (iii) If at any time, OWD cannot provide the Requested Recycled Water to Glen Abbey at a rate comparable to, or less than, SWA’s rate for potable water, OWD shall not be required to provide the Requested Recycled Water to Glen Abbey, unless Glen Abbey agrees to pay a rate that reimburses OWD for the costs of providing the Requested Recycled Water. OWD shall provide reasonable notice to SWA in the event it will cease to provide the Requested Recycled Water to Glen Abbey. (iv) In the event OWD and Glen Abbey do enter into an agreement under which OWD provides the Requested Recycled Water to Glen Abbey, and thereafter, SWA is able to provide the Requested Recycled Water, the Parties shall meet and confer regarding releasing OWD from its undertaking to provide the Requested Recycled Water. 3. Mutual Cooperation. The Parties agree to comply with all reasonable requests from one another and to provide access to all documents reasonably necessary to the performance of duties under this Agreement. 4. Indemnity. Each Party agrees to indemnify, protect and hold the other Party and its directors, agents, officers and employees, harmless from and against any and all claims asserted or liability established for damages or injuries to any person or property, including to the others’ directors, agents, officers or employees, which arise from or are connected with and are caused or claimed to be caused by the acts or omissions of the other, and its directors, agents, officers and employees performing under this Agreement, and all expenses of investigations and defending against same; provided, however, that each Party’s duty to indemnify and hold harmless shall not 60026.00014\34504457.1 DRAFT - 3 - 5518439.1 apply to those incidents or claims arising from the sole negligence or willful misconduct of the other Party, its directors, agents, officers and/or employees. To the extent that more than one Party is determined to have been negligent or at fault, the Parties agree that each Party shall bear its own portion or percentage of liability and to indemnify and hold harmless the other Party from that share. 5. Entire Agreement. This Agreement contains the entire understanding between the parties hereto with respect to the subject matter hereof. This Agreement may not be modified or altered except in writing, signed by both Parties hereto. This is an integrated Agreement. 6. Partial Invalidity. The unenforceability, invalidity or illegality of any provision(s) of this Agreement shall not render other provisions of this Agreement unenforceable, invalid or illegal. 7. Counterparts. This Agreement may be executed in counterparts, each of which shall constitute an original, but all of which together shall constitute one and the same agreement, and the signature of any party to any counterpart shall be deemed a signature to, and may be appended to, any other counterpart. 8. Provisions Required By Law. Each and every provision of law and clause required by law to be inserted in this Agreement shall be deemed to be inserted herein, and the Agreement shall be read and enforced as though they were included herein. If through mistake or otherwise any such provision is not inserted, or is not correctly inserted, then upon the request of either party, the Agreement shall forthwith be physically amended to make such insertion. 9. Laws, Venue, and Attorneys’ Fees. This Agreement shall be interpreted in accordance with the laws of the State of California. If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a state or federal court situated in the County of San Diego, State of California. In the event of any such litigation between the parties, the prevailing party shall be entitled to recover all reasonable costs incurred, including reasonable attorney’s fees, as determined by the court. Signature Authority. REMAINDER OF PAGE INTENTIONALLY LEFT BLANK 60026.00014\34504457.1 DRAFT - 4 - 5518439.1 10. Authority. SWA and OWD do covenant that the individual executing this Agreement on their behalf is a person duly authorized and empowered to execute this Agreement for such party. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above. SWEETWATER AUTHORITY OTAY WATER DISTRICT By: Carlos Quintero, General Manager Jose Martinez, General Manager Approved as to Form: Approved as to Form: By: Paula de Sousa, Legal Counsel Jeanne Blumenfeld, Legal Counsel July 23, 2021 VIA CERTIFIED MAIL RETURN RECEIPT REQUESTED Governing Board Sweetwater Authority P.O. Box 2328 Chula Vista, CA 91912-2328 PROCOPIO 52 5 B Street Suite 2200 San Diego, CA 92101 T.619.238.1900 F.619.235.0398 ADRIANA R. OCHOA PARTNER P. 619.525.3861 adriana.ochoa@procopio.com DEL MAR HEIGHTS LAS VEGAS ORANGE COUNTY PHOENIX SAN DIEGO SILICON VALLEY Re: Request for Recycled Water Agreement Pursuant to Water Code§§ 13580(c) & 13580.7(b) Dear Chair Martinez and Members of the Governing Board: Our office represents SCI California Funeral Services, Inc. ("SCI"), the entity which owns and operates Glen Abbey Memorial Park & Mortuary ("Glen Abbey"). Glen Abbey is a 115-acre cemetery and mortuary property located within the service area of the Sweetwater Authority ("Authority"). By this letter, SCI requests pursuant to Water Code sections 13580(c) and 13580.7(b) that the Authority enter into an agreement to provide recycled water to Glen Abbey for the irrigation of its cemetery and open space areas. The California Legislature, recognizing that the development of traditional water resources in California has not kept pace with the state's growing population, enacted the Water Recycling Act of 1991, found in Water Code sections 13575 et seq. (the "Act"). In doing so, it found and declared that the use of recycled water has proven to be safe from a public health standpoint, and the use of recycled water is a cost-effective, reliable method of helping to meet California's water supply needs. The Legislature also specifically found and declared that the use of potable domestic water for non­ potable uses, including cemeteries, is a waste or an unreasonable use of water if recycled water is available. (Water Code§ 13550). Consistent with the Act, and with the legislature's findings that maximizing the beneficial use of recycled water is in the best interests of the public, Glen Abbey desires to switch from using primarily potable water and well water to recycled water to irrigate its cemetery and open space areas. The Act allows a customer, such as Glen Abbey, to submit a written request to a retail water supplier, here the Authority, to enter into an agreement for the provision of recycled water. (Water Code §13580.7(b). The Act mandates that the Authority must enter into an agreement with a procopio.com 5168084.2 ATTACHMENT C customer upon request if recycled water is available, or can be made available, to the retail water supplier for sale to the customer. Pursuant to Water Code § 13580.5(a)(2), the Authority may delegate to a recycled water producer or wholesaler its responsibility under the Act to provide recycled water. SCI requests the Authority provide Glen Abbey with recycled water services via the Otay Water District ("Otay") as permitted by the Act. We have identified two potential tie-in locations to Otay recycled water lines that are less than a mile from Glen Abbey, and believe our proposed plan, set out more fully below, is reasonable, cost-effective, expeditious, and maximizes the beneficial uses of recycled water consistent with the purposes of the Act. SCI has requested a written statement from the Otay Water District that it can and will provide recycled water to Glen Abbey (directly or via the Authority). We expect Otay Water District will agree to provide these services. We believe that Otay may have been in communication with you on this issue. Accordingly, we ask that the Authority submit a written offer to Glen Abbey and establish the terms and conditions for recycled water services by contract within 120 days of receiving this letter. (Water Code §§ 13580. 7(b), (f).) SCI would be happy to work with the Authority and/or Otay to assist with project coordination and/or draft a proposed Recycled Water Supply Agreement. Along those lines, SCI proposes the following preliminary terms which would satisfy the provisions of Water Code 13580.7(b): 1.The source for the recycled water: Otay Water District (10" ACP Reclaimed WaterLine as indicated on Otay Water District Drawing 90-765, enclosed herewith asAttachment 1). 2.The method of conveying the recycled water: 10" Reclaimed Water Extension viaOption A, or Option B, as shown on the Schematic R/W Line Alignment plan Sheet C1.0 ( 2 sheets) prepared by Snipes-Dye Associates (subject to additional preliminary and final engineering as determined through further District review). Schematic alignment and details are attached hereto as Attachment 2. 3.A schedule for delivery of the recycled water: Proposed initial service date: June 2022, and continuously thereafter at approximately maximum flow rate of 880gallons per minute and roughly 290 acre feet annually. 4.The terms of service: We propose Otay's estimated operation and maintenance costs for the delivery of the recycled water to Glen Abbey will be recovered by Otaythrough the recycled water rate charged to the Glen Abbey (if the Authority delegatesits responsibilities to Otay, as requested). In no event will the recycled water rateexceed the potable water rate. Glen Abbey seeks roughly 290 acre feet of tertiaryrecycled water per year after connection. As set forth in the attachments to this letter, SCI proposes infrastructure improvements in the form of a ten-inch recycled water extension line, with either Otay, Sweetwater, or SCI (or a combination of parties) paying for the capital costs to construct these required improvements. You'll note the proposed pipeline extension is less than one mile in length and located within a public right­ of-way and thus would be statutorily exempt from CEQA. (Public Resources Code § 21080.21.) 2 procopio.com 5168084.2 5168084.2 Attachment 1 • ! I I LE6£NO �EW£/i! MAIN - - WATER. MAIN{l) 5HEITNO. UMIT OF '5/./£'='°' LOT LINE 6 · LOT !)£6/GNAT!OJJ ----{JN/T BOUNlJNrf -FIR£ HYOl?ANTX !:JTR£IT U&HT +"TOP 6'/(JN ON '7f"R�ETNAME'7f&N OR&3TRE£TNAME��N-':JTREET FU)W f)/RF£T/ON 'tr WO OUTLET 016!/..J -r NOT A T/.lt:!U �E'T �/�N \.., CHULA YlSTA TRACT NO, 89-5 � � �),,,,. .RANCHO DEL REY SPA JJ : ",�" A �<, PHASE ::> UNJT NO, 2 "-��/ �� LDT •c-1Z '®� LDT•,· \ \ \ �l LtJlATION OF----\--.__ FIii'£ HYDRANT NEl4R NON-L'OHTl6L/Ol/S .SIOEWAlK .,· 4• MIN TYPICAL STHEET L/6Hr IOCATltJN Nl:AR NON-CONTl6lJO{J5 SIOE'::-'._3:::-=:::::::� WAll< 8 I CJ.IRS LINE 1(11.00 2o'-'lU' E CllRS LINE J',IJ'IES SEE /',t;l;V MIN. : .. -.; ·.-·_ .-... � . ·.".-.· TY/"€ G CI.JR.t! .i-G� tONC APRIW _,,. � c.c. SIDclM"li.K (rYPICAL) l'J!1V£MENT STRUCTURAL SECTIONS (BCTTH S/t:ES) PER Cl7Y Or CHULA VISTA RED/J/�£1-nS I. 2. 3. 4. s. 6. WATER NOTES WATER MAINS AND APPURTENANCES SHALL BE CONSTRUCTED IN ACCORDANCE WITH THESE PLANS AND THE CURRENT SPECIFICATIONS OF THE OTAY WATER DISTRICT. WATER MAINS SHALL HAVE A MINIMUM COVER OF 42 INCHES TO TOP-OF­PIPE. ALL WATER MAINS SHALL BE OF A CLASS AS SHOWN ON PLANS. THE DISTRICT SHALL RECEIVE THE CONSTRUCTION SCHEDULE 48 HOURS IN ADVANCE OF START OF CONSTRUCTION. WORK DONE WITHOUT DISTRICT INSPECTION SHALL BE SUBJECT TO REMOVAL. THE PHONE NUMBER OF OTAY WATER DISTRICT IS (619) 670-2222. CONSTRUCTION OF WATER WORK SHALL NOT START UNTIL THE SUBDIVISION AGREEMENT HAS BEEN EXECUTED BY THE DISTRICT AND THE DEVELOPER. APPROVAL OF PLANS BY OTAY WATER DISTRICT DOES NOT CONSTITUTE RESPONSIBILITY FOR ACCURACY OF INFORMATION OR LOCATION OF OTHER EXISTING UTILITIES. CHULA VJSTA TRACT NO, 89-5 �-· 84'(IVIIRDRIIIL W/t:MtlfE� (TYPICAL/ R(_W NO WATER METERS SHALL BE INSTALLED BY OTAY WATER DISTRICT UNTIL NEW FACILITIES HAVE BEEN ACCEPTED BY THE DISTRICT BOARD OF DIRECTORS. RANCHO DEL REY ZZ' CJ.IRS LINE: :;-.rs sr.r E. CIJRB \LINE ZI'!' � P. , PHASE 2 MIN i':: � � LDT 'D' I I I I I I I I I I CHULA VJSTA TRACT J\lO. 89-5 . 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SPtCIFICATIONS FDFr STA/NlE�5 STEFl t:IISIN6 SPAt:ER3 l CA5IN6 SPACERS SHAll ,SE: BY t'A!!JCA/JI! WATFRWtJ/rffS MF6. ea. tm FDUMllFNr,2.CA6IN6 SPACER� SI/All BE: BOLT ON STYlE WITJ/ A JI/Ell MA� IN n,i,r;, SE'CT/ON5 DF H�AW T-!'04 ST'il//Nl�STEEL. t'ONNEC.TIN6 FLAN6E5 .SHAll Bt; R/Bl'JED FOR £/<.TM STRENGTH. THE J'NElL S/fAll BE LINED WITHA PVC. LINER ,O,.,ON TH/Cl', WITH e�-'10 /l{//r0M£�R-11££ NUTl' I/NO BOL75 I/Re Tl:J .t,E 16-8 STA/NlE55 .YTEil.KVNNER� SHI/LL BE MAlJE OF VLTlrA H//jH MOLtCULIIR WEl6HT POI.YMffl WITH INHE-'fENT Hl6H A/IJRIISIONRESISTANCE AND lOW COEFFICIENT OF FRICTION. RUNNER.Y S/f/111. /3£ J'Uf'PORTED BY trlo'ElrS MADE O!= H�VYT-?JOl1 STAINlE55 5T(!;EL. TN£ SVPPORTS SHALL RE M/6 W£W€D TO THE .Sh'ElL ANO ALL WEL06 6'/IALl l.3EP/1§6/VATEO. THE HEl6HT OF J'Ul"r'Oli'TS ANO RVI\INERS COMBIN!FO Sf!AlL BE Sl/FFICl£NT TO KE£1" THCCAKRIER PIPE AT LEAJT . 7!f• FROM THE Cl45/N6 PIP£ WALl AT ALL TIMES.'!I. POS/T/0/V/Nt!, TO BE RFSTRAINE"/7. No.27678 Exp.3-31·94 CONSTRUCTION RECORD REFERENCES Date A p'd BENCH MAR1( SCALE OfHc1t l='Af' Checked 8 p Submitted 9/Z5/ft2 Traffic ___ , Under Sumxl•J!On OfDate 21--@l9o · �.C. E. No. -t..J(J,78 ey/d/{e.,,,�¥ Senior Civil Engineer DIEn:RICH POST REORDER NO 127'24 z.!J' 1J1IN : I �,.,1 -:..,,, . 1. e. 10. n. 12. 13. 14. FIRE HYDRANT PROTECTOR POSTS MUST BE INSTALLED IN AREAS AS DEEMED NECESSARY BY THE DISTRICT ENGINEER. THE CONTRACTOR SHALL POTHOLE ALL TIE-IN LOCATIONS BEFORE PIPE INSTALLATION TO DETERMINE: (A) PIPE SIZE AND TYPE; (BJ ELEVATION; AND (CJ IF TIE-IN CAN BE MADE AT LOCATION INDICATED. (1) POTHOLE EXISTING UTILITIES THAT MAY INTERFERE WITH TIE-INS; AND (2) PIPE SHOULD BE EXPOSED TO A MINIMUM OF THREE FEET EITHER SIDE OF CONNECTION POINT TO ASSURE NO COLLARS ARE IN THE TAP AREA. ANY DISCREPANCIES SHALL BE BROUGHT TO THE ATTENTION OF THE DISTRICT ENGINEER PRIOR TO PROCEEDINGS. CONTRACTOR SHOULD NOT LAY ANY PIPE CLOSER THAN 13 FEET TO TIE-IN LOCATIONS OR 26 FEET WH ERE WET-TAPS ARE TO BE MADE. NO TAPS OR TIE-INS WILL BE SCHE�ULED UNTIL AFTER PRESSURE TESTS AND HEALTH TESTS HAVE PASSED. TIE-INS WILL BE COMPLETED AFTER THE CONTRACTOR DRAINS THE LINE . OTAY WATER DISTRICT WILL CUT IN TEES AND VALVES AT CONNECTIONS ON EXISTING MAINS; INSTALL SADDLES, TAPPING VALVES AND/OR MAKE WETTAPS; AND MAKE CLOSURES BETWEEN END CAPS WHERE AN EXISTING LINE IS AFFECTED. THE CONTRACTOR SHALL BE RESPONSIBLE FOR ALL PHASES OF WORK NOT PERFORMED BY OTAY WATER DISTRICT; HAND AND MACHINE EXCAVATION FOR TAPS, INSTALL THRUST BLOCKS, PAINT AND WR�P FITTINGS, BACKFILL AND COMPACT TRENCH AREA, INSTALL GATE CASr'NGS, MAKE NECESSARY PAVING REPAIRS, ETC. CONTRACTOR TO FURNISH ALL MATERIALS TO· COMPLETE THE WORK OTHER THAN THAT SPECIFICALLY CALLED FOR ON THE PLANS TO BE FURNISHED BY THE DISTRICT. WHEN WATER FACILITIES HAVE BEEN INSTALLED, CHLORINATED, TESTED AND, THE DEVELOPMENT LIES DORMANT FOR A THREE MONTH PERIOD WITHOUT ADDITIONAL WORK TAKING PLACE OR THE IMPROVEMENTS ACCEPTED INTO THE OTAY SYSTEM, THE VALVES AT THE SOURCE OR SOURCES WILL BE CLOSED, LOCKED, AND WILL NOT BE REOPENED UNTIL THE FACILITIES HAVE BEEN RETESTED FOR BACTERIA AND ARE READY FOR ACCEPTANCE. WATER PRESSURE REGULATORS WILL BE REQUIRED. INSTALLATION AND MA INTENANCE OF REGULATORS IS THE RESPONSIBILITY OF THE DEVELOPERS. ALL COMMERCIAL AND IRRIGATION METERS SHALL RECEIVE 2" COPPERSERVICE LATERALS.TWO-INCH COPPER SERVICE LATERAL SHALL BEINSTALLED PERPENDICULAR TO THE CENTERLINE OF THE MAIN AND AT ALOCATION DETERMINED BY THE ENGINEER OF WORK. METER BOXES SHALL BEPROVIDED AND INSTALLED TO FINISHED GRADE BY THE CONTRACTOR. 16.SINGLE FAMILY LOTS SHALL RECEIVE A ONE-INCH COPPER SERVICELATERAL,INSTALLED PERPENDICULAR TO THE CENTERLINE OF THE MAIN ANDAT A LOCATION DETERMINED B� THE ENGINEER OF WORK, METER BOXESSHALL BE PROVIDED AND INSTALLED TO FINISHED GRADE BY THECONTRACTOR. 17.ALL CAST IRON AND NON-COATED STEEL PIPE AND APPURTENANCES BURIEDIN THE GROUND SHALL BE PROTECTED WITH AN EIGHT MIL THICKPOLYETHYLENE SLEEVE OR SHEET. 18.METER BOXES SHALL NOT BE LOCATED IN SIDEWALKS OR DRIVEWAYS. 19. 20. 21. 22. 23. R.P. DEVICES FOR BACKFLOW PROTECTION WILL BE REQUIRED ON ALLIRRIGATION SERVICES. ALL POTABLE WATER PIPING INSTALLED WITHIN THE SAME PROJECT LIMITSAS THE RECLAIMED WATER PIPING SHALL BE INSTALLED WITH POTABLEWATER IDENTIFICATION. THE USE OF STENCILED PIPE SHALL BEREQUIRED IN ADDITION TO THE USE OF BURIED WARNING TAPE. ALL A.C. POTABLE WATER PIPING SHALL HAVE THE WORDS •POTABLEWATER" STENCILED IN 2-INCH BLUE LETTERS ON BOTH SIDES OP' THE PIPEIN A MINIMUM OF THREE EQUALLY SPACED PLACES IN A 13-FOOT SECTION(TOTAL: SIX PLACES/SECTION). THE STENCILS SHALL STRADDLE THECENTERLINE OF THE PIPE AT THE 10 O'CLOCK AND 2 O'CLOCK POSITIONS.IN ADDITION, ALL SHORTS (3'-3" OR 6 1 6") SHALL BE STENCILED AMINIMUM OF TWO PLACES IN THE SAME MANNER, ALL ON-SITE POTABLE WATER IRRIGATION PIPING SHALL BE WHITE WITHBLUE STENCILING. THE WORDS "POTABLE WATER" SHALL BE STENCILED IN5/8-INCH LETTERS ON BOTH SIDES OF THE PIPE AT 12-INCH INTERVALS. RECLAIMED WATER LINE AND APPURTENANCES WOR� SHALL BE DONE INACCORDANCE WITH THESE PLANS AND THE OTAY WATER DISTRICT STANDARDSPECIFICATIONS FOR RECLAIMED WATER FACILITIES. 2� ALL VALVES TO BE THE SA?m CLASS AS PIPE. w.o. NO. EV• �215 CI TY OF CHULA VI STA ENGINEERING DEPARTMENT Drawing No. PLAl./13, Fi:71< THE. /MA c? 'cMeNT ,::,p: Cl/ULA VIGTA T/.?ACT /.1'1 8'1-5 RAN. Y €>PA 'JI Pl/,4,;;,c ,Z UNIT I 14 -2- st:1-770 Sheet :Z of / 2 ! I I I I t I I I I � I• � I � !• I '' ' LOT ST"ATION IN\IERT�. NO. f! MAIN I • 4 ' !3> (p 7 8 q //) II ' 7,z. I?? I!? ' l(p 11 Ill 1q ,u -'Z,/ ,pJ_. �� ?LI-,Z,!7 ' VP Z-7 '$e ,z, .,._, "bl ' � � = # � o/7 '?JR � q " ;? " I .. 1,7. , ,., •,� ,,; 'I)' ,/ 4-fl ' ,:u/ ':>' ,Ffi hLi.""" ';;;,-,, 137 ' "-' ' � , � ,, 'A , ' ' ' ,'4 .' ..' 77., 7'l. 'l, . 'A ,.,. 7 -� "a1 . ,z •' 0 C (V,,, '17 Qff '1'7 ' V,I 'I ,:. ', ' �< ' QM ,'7 ' '" rq O"J . t) I/0,Z. ' CONSTRUCTION RECORD Contractor I r-,pecl'OI Date Com!')teted DIETERICH POST REORDER No.·1120u I LATERAL DROP TO LENGTH MAIN IN Fct: I "·· '. ',r.';' REFERENCES TABLE . INVERT 10P OF CEPinBaOW ELEJe"-CUll:Ba.EV. TC� Ir.. ' ' ' ' ' ' I ' I ' ' ' ' ' ' REV! S IONS A/JOEO A.V.A. e ev. XTA/l /IS-BUILT-WATER ONLY SHEETS f·B ' ' ' ' ' ' ' ' ' ' elACl<FlDW f"REVENTOR REO.UIRl!D ✓ v v ✓ v' v ✓ v ✓ ,/ --: / ,/ ,/ ,/ ✓ ,/ ✓ . ., ,/ ,/ ,7 .-/ ✓ v v' v ✓ --:/ v v ,/ v ./ ./. ./ ,/ ./ ✓ ✓ ✓ ,/. ., ✓ ,/ ✓ -;-7 1 SEWER LAIERAL TABLE ·CON9T.' STATION INVER'Ta.EV. DROP TONO. @MAIN MAIN /{,'< 7 ,,,,, ; I,,., /A(F It?? U:NG'Tl-1 INVERT TOPCJF IN Fee I ELEV�lt. CURBB..f.V. 0 -'I> � •·: .. : ,:.: -1------11-�· ti . JI-t *·.•.\; 0«1 :.J__ { 0 ' 0 __.__ �T '5ID£ 4-4•� tJMDtlLE 40 �LACK f!q7N PIPE.f'o'. CtJNCR£TE FILL£!} 7Pf' �WTI-/Ell TO FORM A-� .__.,......., 0 I-IEMl�/71-!ERE. PAINT//.Jt'ir TD ff /JCJNe IN 6-WEE:r "!;>1�ACCOROdNCE WITJI t:¥.YT'!Z.ICT 6PEC'IFICA-!J-Jf-"'lt Pl'):31" AL'Tr=mATE NITJ.I-TIOIJ6.FE!?M/%/tJN tJP EN171INEER. DEPIHBELCJW T.C.@ Ir.. MCl<FLOW � IIIEQUIRED v F� IN!)t?,Af-J1 PROT!;CTI afJ PtJ�T -(Wl-f�tzc f<t.t1.U!RIED) NO GCAt-13 ·WflJTJ..I PER.PLAN0 /f?/W ___ � ' •. ·, .·... . .. . • .• ...... -. � ....,' .. ' 5• A .. � t'RAO. TYP. 8,33%MAX. ·-' . '.-�-�-�:t:!: :=�'.,'.' :? ·::�-: � tZ.5"/. 4' 4' 4' 4' 4' FACEO� 'MAX. -� CUl?B 'ifJOTH I+''?IDEC':7 I A PLAN V!EW AT 1<£rURN 'PLAN VIEW AT MID-BLOCK , f'O(,Z. 10 1 PAtzt<:.WA.96> /2/W �" _ _::,4�'..,...._.1----'-•���-�G_' __ _, MIN. i�H HEF:.T "7/N //?" l.!P WIT/-/ 415" !J!!Vl!:L Ar-­TJ.IE BOTTOM 0/: TJ.IE RAMP NOT£'3: I I \., �- E.LEV-4T/ON ... ···'.�'., ', .. ·.': 1 ��CT!ON A -A (!) I-IERR/NC:,BONE $/W()V� f/4 WOITP , f/4M MD£. •l-1/'2" Al'An" '!JJIALL l3£ ALfC,IJE!) !'Ar:?ALLF:.L TO CIZ0".1".JJ1/ALK. "'7TRIPEIS TO DIRECT BUA.JD P€0£"7TRIAJ.J� /JJTO APPROPRIATE Cf?O½WALI<. '® Tl-IE ,uRFACE or: lcAMP ,HALL HAIR= A TRA""'VEl!-S£ !",PYJOMcD e,{IRFACE TEXTU/cE ROUuHEP?. THAN THE '5/DEWALK ~ EXCEPT Wl-l£N LOCATED IN THE CENTER OF C.UR/3 f?ETUW. @ tz� WIDE B0/lDF:.R DF 174• � l/4� WfD£ CJ�OOVEt:;, �/4� APAl<T. ,@) CONC/c£r£ -SHALL BE SZO-C-2600@ IF 08,TRUCTI0/J;; ,UCHA, WIVE��. l?ll/;7!;, Ui/Lf"iY POLE,. •FJJ:!E RYDl!ANT'5. 'ETC. Al!££NCOUAITERED. THE LOCAT!Oll AND D/MEN'E>JON� MAY BE AQJIJ?TED UPON APPROVAL 0� THE CITY ENG/NEEi<. PEDESTRIAN RAMP DETAILS NO 6CAL...E. iRIW I� llAll IYAl VE' 1.25·­ f rAm VAC'lll/MAG.'1EM8l �75' Fl?IJM FAC� tJF Cl/RB .l PCh. 1------1.1!5' I PLACEM�NT IT A!R YAC//l/M A99�MBl Y ,I BALL VAL V£ AT 811?£"£"1 COA'NER 4-'PC.C. i!?!OrWALJ::. LOCATION VARJE0) 6EE PLAf.J L '<'\ .• SE'CT/ON { TYPJ .. • • i ... •iVA�!ES . .i • .1 •• .. . . .. - . . .. -. . . . . . . ■ •• • •• � • ' .' j • .s.El"'lAN RJRW/OTH c� LIN� METAL C,UA�D RAIL (TYP.) PLAN VIEW� MID-BlDCK GUARD RAIL TAPER @ PED . K'AMPS �•rec. "!l)EWALt . LOCATION VAR/Et;:, '6£E PLAI-/ �" '2'rTYF') NO 5U\LE VIIR/£5_ .... A . . .. ' ' . BEc Pl.AN FOi? WIOTII 4' 12.5"/. 4' 12.s-;. t,• CUI<!!, l.J!Je MAX. u:A· y ' I-vi PLAN VlcW ta' M/O�BLOCK RJR RANCl-0 P£L R£'1 R4!ZKNAYNO !5C'4LE.. ·1111'1111 RICK �)_::IBERING COv!P� I � ··•hhwm••mo 2,..,.,.,, :!'11-0'!01 W.O. NO. ef ��� Dale BENCH MARK CHULA VISTA B.•t 450. Pl OTAY LAKES ROAD· 200(H: FT. 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' ------•,_ r, ... ,,, .r-. "" "' I II: '.i/ I u. '-'< . ,/ ::t� _,-�-�-= -; : --:-'--. . --·-- -- .. ⇒- -:-_:.:::� + ----- - -------------1---I-- ···_·· _-:_-j ,----_ ------ . •------ -----� - CENTERLINE ----- DATA - . IN Tllr EYENT T/IAT f'IIASE I UNIT J IHl'HOYlMfllTS Al?[ NOT t'PHSTRUtTfl), TIIE E#�l#ITR tJr J,l(J.,fk' SIIALL SUBMIT, f"(J TIii" C/71' r.¥6/NFER FIJI? Al'/JR/JM/, ,,, ,OL,4/1 Rl"J/ISI/JII rtJI? THE' CtJIISTRtlCT/tJN or,,, T//RN­ARtJ/1/Vtl .?# R..fllt'/1.? tJrl li'E/1 ,O,IJ?l(Jv.,//1 NITIIIN TIit ,0/USE 2, tl#IT I P/11/,¥/}�,RI/ NO. DELTA OR BRG. RADIUS LENGTH REMARKS 'g,4/J.42' "l /8.Cf/ ® N795'21 0'2. "E {//. 'l4' CURB DATA NO. DELTA OR BRG. RADIUS LENGTH REMARKS - [lJ /1• /5' If'�,, 5TO. IJW6. 6-Z .,_. .. N7!56Grf.'Of."E "178 ' WATER NO. DELTA OR BRG. RADIUS II LI, 19" tu' 12" 990.IJO'N75°52'02.'E I� 4 .1,, r 57 ·,19" 9%!00' I J N ee,,•40• !!Jf"W I f/J77.8t:/ I " " (pf 'l.4 ,. STlJ IJW6 6 -z DATA LENGTH REMARKS 3.3?. 'i',' !IJ. ''A.C. p{;/ 2.4' tt"A. C.P oZ.IXJ. JO II A.C. P. 2�.1?' /?.H A.t'.? 5?.00' fO"A.C.P. l.?"A.CP SEWER DATA NO. DELTA OR BRG. RADIUS 1000' LENGTH REMARKS �4'l .4?,' l3 "f:'V. C. 40.tJO e• P.//,C. RECLAIMED WATER DATA PNA8£ I, UNIT 2 NC. DELTAORBRG. RADIUS LENGTH REMARK$ Section 4216/4217 o! the Government Code requires a Dig Alert Identification Number be issued befor� a "Permit to Excevate11 will be validFor your Dig Alert I.D. Number Call Underground Service Alert TOLL FREE 1-800-422-4133 Two working days before you dig (1) /0/5' 573.82 /tJ" ,4.C.P. N 75' 52' 02"E {;/ 2.4' ltJ" A. c. P. RfC!,1/MllJ Jv4TFR NIJT[ P.Rlt1A' Tt1 t"tJAISTA'tlC17tJ/V tJr TIil' KEt'l!!MrO N,4TER LINE SIIIJWN IIEA'EPH, nrsr l'/,.1..VS Nill 8E REYIEJ,,/EO ANO ,4f'l'ft'IJJIEO Bf T#f 1/E,I//'"# OF/'A.RTMEHT tJr S.1# Olf'Cll CtJtl#TF;·-4/Vfl t'/1.,INCES Rl"4'tll.RE.O Bf' S.l#E /./Iii BE' MID£ PR!tJ.R TtJ CtJNSTRIJCTltJ/V. W.O. NO. EY-a?S CONSTRUCTION RECORD REFERENCES By REVIS IONS Date App'd BENCH MARK Contractor RE.C. 11\ R't;'M0V/;O IRR/{.i,T/(JN SE/?WCES, 1/J'Ht, ' CHULA VISTA 8-M. 450. Pl OTAYLAKES SCALE Offic<t EAF .,_..,,Dc,:e .;;sir,'i o,,_nc.=.e=.d_B=.,1v'-t-�D-'--ra�wn�Bc,•v'-+-�C�he�cc,;;k._,,erd�B_,__v--t l(L lf I J[}(; Submitted 'f/$-5/?C) . Approved ,9/25/J.P CITY OF CHULA VISTA EMGINEERIMGDEPARTMEMT Crowing No. lnspector·-:--:---:--------..-----------trii:'r.1:;;;-:nRE II V: ;;;:/6,;; '0.�V,R�lto: ,: 'L ;:.. 6 :;;; A;.nVA ;i;.,ii" 0 ';:YM.;;'BO�Looi'iiMvi"i·;;;·ii•>R";:J"iiiTl��OLT.AJ��;��o!!!U�����IT{�. 1:�ELb_S/�30�90Q,Fll�liG'!.,_I EV_QOA�lint�M!:_�Mt!!Al�Lb_. --�H�o�:,.,.�z�,40"'-:"-a-c'�a�I ----Dote Completed _______ ---tt------------if-R_£_C-+½\--=R£=L�OC."'A'-'TE .. D..:.f-"H..:.FR"'aMe.;_:0:...1:.:51i'-'M'--"i=lA_,,,6."''/!0c::Sc:.A c::WA-"Y----1-�.1-11 11/nli NOTE: THESE PLANS WERE BASED ON �===V�e�r1t�i -� -�.t::=.t--------1 Field ___ _ DIETERICH POS.T REORDER NO-13,011!117 TORDR.PA!i'KWAY ASSUMED ELEV. 390.552 1/SS/f(Jil',V Traffic ___ , ly Mf&-:"�By��4f,/,4?'-' Senior Civil Engineer 7�;:e-r PLANff FIJR T/1£ l,HRf'OVEMENT OF: RANCHO OEL REY PKWY,.,6'TA 170-1-20.8:f. TO l8lf5!.8! CHUI.A VISTA TRACT NO. 89-5, RA!YCll(J /Jil. KY. SPA ff, .-lWAS'E 2 tl/lV/T I 144-+-2-2. '1(}-7u;8 She et 4-of /'/ -, I I ---- -- ' -+--+--'-+ �---= ..______:_:_------ -- --- -- -------------- --.. -I. _·: --:. 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PLAN, RANCIIO /£l HIT AtRRWAY SCALD f", 40' CONSTRUCTION RECORD REFERENCES Br REVISIONS Dale A�"d BENCH MARK SCALE 0 If i c e £.+F Controctor:___ ________ _, __________ _.,R.oe.£=-c _ _,,c_:..t<'/l\"""'-..'/ii'£�M!':0,C,V."=.£=-'D�/R,���1/�c;;'.-'-A '-!.T/4�VN�s.&W,"=-'-"..'.��C£� __ t.,�� � A CHULA VISTA B.M 450. Pl OTAY LAKES lm�tor R£VISEO RWL t A.V.A. eYAf80L � ROAD; 2000± FT. S/0 R1DGEVIEW WA"!; .__,_H-"'o"cr!---'i x'--coc;;n'E-'ta,,_,l_-1 F; e Id�·- '-----------�----------1--::--=-:+-�'-=:'�--'-'-'��"""-",!!'�=----+--+---tST. MONUMENT. EL 390.191. DATUM• M=-r', ,o · ---- Date Completed /?.f.C. AS-8(1/lT-WATff ONLY NOTE; THESE PLANS WERE BASED ON Verti<ol ASSUMED ELEV. 390.552 --A=s,--'s'o-M.;,,.?='m*-w--Traffic DIETEAICH POST REOROFA NO. 11201 � ' Oe;ioned ,._, YI ff {PIJ�ns P e \)( ,v 711 -�' 184 \ i"-' ·•.. •, Drawn 8v Checked Bv /b'{A -TOii, f83 IMPORTlUl'f NO'J'ICE Section 421�/4217 of the Government Code requires a Dig Alert Identification Number be issued before a "Permit to Excavate" will be valid For your Dig Alert I.D. Number Call Underground Service Alert TOLL FREE 1-800-422-4133 Two working days before you dig • NO. CD NO. NO_ (j) [-t:l CENTERLINE DATA DELTA OR BRG. RADIUS LENGTH /d()O I 280.{1'3' /tJIJO' 'Z.(p?.M' �IJRB DATA DELTA OR BRG. RADIUS LENGTH /(J,Z(J' '1601 4/0.791 98.87' ,Z(p7,t}{p' WATER DATA DELTA OR BRG. RADIUS LENGTH /t}/t) I Z9t.79' /()/(}' f�(J_ ?7' ?�787' SEWER DATA REMARKS REMARKS 5Tl?. OW&!. G-2 II ,, ,, STP. IJW6!. a-� REMARKS Ii'' ACF.' /I lt"A.c;f? NO. DELlA OR BRG. RADIUS LENGTH REMARKS 1000' '27�.t,G f3 11 P.IIC. /tJtJO I REr1 AIMED WAT ER DATA NO_ DELTA OR BRG. RADIUS LENGTH REMARKS CD tJ, 24"0/'00·4-12. BB' 10 "A.CR (z") N45'2B'�•E 2mz /J(JJ'ft)" A.C.P Nft'l..1/Hf/J N..ITFR NIJT£ PA'IPR llJ t'PNSTA'IICT/tJN /Jr Tl/£ HEl'lAIWO H,!TE,f' l!NE SI/OWN /IEA"EPH, lllESE /'/,./KS WILL BE REYIElvEO ,tNLJ ,IP/>J'IJYE/J 8{' T.llf #t"..1/.T# lJE,PART/tff'lff /Jr S,1/Y OIE"CtJ CtJPIYTf' ANY C/1,!JICES Rl".?v'IREO Bf S,l#E ;.till BE MAbf' PR!/Jlt TIJ t/JNST/tUCTIIJN. W.O. NO. EY-32,;· Submitted 9/tf/ftJ arM/4,,j$/� Approved �r] By dj�Adt,(P'} CI TY OF CHULA VI STA ENGINEERING DEPARTMENT PlANg FOR T/1£ IMPl?OV£MENT 0/:: HANCIIO f)[f REY PKWY111 STA l8Pt-�l8I TO !89+18.84Cl/I/LA VISTA TRACT tYa 89-5, RAAICht') /J£L �Y. 9PA ff, PHA6E 2, IIN/7 ! 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GRAOl!'I� ( 6TORM ORA/ti/ ff.A/IS, SET CITY OF C!lllfA VISTA 0/'IQ I/O'S. !ii:!-75:? T!lli'(J 90-7� PLAN: RAAICIIO OEL REY PARKWAY 3CAlt, r, 40' CONSTRUCTION RECORD REFERENCES By REVISIONS Date APP-d BENCH MARK SCALE Office EAF Desi ned Bv Drawn Bv Checked Bv I-.!::.�:.;_�_-:.._'.:._::::._.:._.:._.::._'.!-'.!._-_:::._-=-_::::._.::._:.:._�-'=-_-_ -f.j-_ -_-_ -_ -_..:._;.:._ :.:._ �-:.:._ ;.;_ ""_ .:..._ =-_=-_ =-_ -_ -_ -_ -_-_ t1R.�.£�-.Cf�-J1,S:\�li'E��v1;�:11�'£.'f2o�R��W�L�s[At.vE:.At.�s�YM��'Bi�'OlGS[:��,,.t,�,;��ii)�,.�·�-;=:-c;:;;HuiiL'iiA:i'.v;;;1s:"i'r'iiA•B;;:_M•. :o'.45:::io1.•P"t roii'rii-AY"L'A;;:K�E�s-,l--:-:-.:.;:.:.::.;.-:--➔..:::.:,:.:.::.::=::�=-C:=�kfiiH[:==I=:..21�0 r,.�..:__J_�d-lf2./J1o�----I�=�:.'-----------t-----------tnrf�uii1ii"r.T!.ffi7"'iiliivr----;t--✓-t--1�;i�A��!2b�����i��!!{=T�EL���3i���-11�iG�l,EV¥DA�l����M!;.�M�i�L�. ---H-o.,a�,...!,_���.iii.nt..,?_1_+-F-i_•_ld __ --_-_-_-_-_--1 p a�:. ri,�a 'R'LU�da•t� Supwz1;�-� 01 ·-".f.C. "S·/JIJILT • ,.,n,.-u ONLY v ., __ , \1 4. 16..U m 7,.7.,,, Dan, Completed " " rm,c" NOTE: THESE PLANS WERE BASED DN 1----':ieccr-':i'"''"�u"=--11 Traffic il,• " • R.C.E. No."' o ASSUMED ELEV. 390.552 AS 5lfOWN DtETERICH POST REORDER NO. 130877 A'ft'l..1/#f"P Jv..lTFR NOT[ PA'ILlA" TIJ t'tJIYSTA'b'CTION tJr Tl/£ li'Et'LAIME"IJ f,/,,ITFR LINE tlltJWN#ERE,;?#, T#ESE ,P/�#S NILL 8F REYIE'NEO -4ND ,4/',P/?IJYE!) 81'T#f #E�I.TR l)F?ARTME"lt'T 01" S..1# tJll"'CO t'tJtl#Tf/,·A!VI' C#-4NCESRr4'b'IRftJ Sf/ S..l#f NILi 8E MlflJF PR!OI? TtJ CIJNSTRIICTION IMl'ORTl\NT NOTICZ Section 421614217 of the Government Code requires a Dig Alert Identification Number be issued before a "Permit to Excavate" will be valid For your Dig Alert J.D. Number Call Underground Service Alert TOLL FREE 1-800-422-4133 Two working days before you dig NO. IT] NO. f) CURB DELTA OR BRG. RADIUS ,1 "'/(pD�I /!jll '1'Z7.S4-' z fJ,Z !'f{p' DATA LENGTH REMARKS /EJB,?74' STD OW6 6-,Z 534.55' ,, IIEJ.4Cf 1 " 2'7;14."77' .STO OW6. 6-Z WATER DATA DELTA OR BRG. RADIUS f1e,./ftll!PJI /J:j II LENGTH REMARKS /99.041 I/ '29'2 9(/' l'l" A-.v.P SEWER DATA NO. DELTA OR BRG. RADIUS LENGTH REMARKS i<» 1<4) NC. CD ® 800' 5�0()' fJ" PV.C. 800' /(iJ7. !ti' II N{p?• 'l'f I '?14-"t '2.tJ7. 04· I/ '278.1&' 8"P. v,i::;. RECLAIMED WATER DATA DELTA OR BRG. RADIUS LENGTH REMARKS (p(p7.f5 f8(p 'J3' /�" A.C.P. /tJ "II.CR W.0. NO. EY · �zc; Q -AA -, -I •>Submitted l/2$1z,z . 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PlAN: RANCHO �l HEY RfRK'MY .SCA{D f", 40' i .', - . -'' . ; 1 f ..... � "-.'." ·-� --- .. ·-,_ \ HI CONSTRUCTION RECORD REFERENCES By REVISIONS Dale APl>"d BENCH MARK IC:��;::==:=:::'.:::::::::::::::::��==�����===1�/i'.1£1.c:. �1,�\'R.�'£.�M�o�v.�'£�D�IR�'R.�,6MA�TA�oN�s�€.�Riflv��c�rr.�,=l:�riJ�-���-rcHuLA v1srA B.M. 450_ Pl orAY LAKES SCALE Office EV Desi a ned Bv Drawn Iv f"hecked Bv Contractor , · ROAD· 2000± FT. S/0 RIDGEVIEW WAY· a,__,H"-'o<.!.r.,_,'' •._,a"--'n:...,.l,,_a,_I --1Inspector REVISED RWL ti A.VA_ 6YMB0LS S1'. MbNUMENT. EL 390_191, DATUM• MSl. r' .?O' Date ComplotedL�--------f------------f!I /lh.ll.£.._,C"4.t.tii.S�--"8-"'IJ!c::l.!..T_-_.,,, • .,'A"-lu7.e.e.,:�RL..J111.!11A,_,I'/,..,' y'-----1-----t--t NOTE' THESE PLANS WERE BASED ON __ -'-'Ve"'-r..,_,I ic>i •-"--1ASSUMED ELEV. 390.552 AS $#OWN DIETEAICH POST REORDER NO. 130117 Field ___ _ Traffic K� rZ rec;, -rJ?(h \) - .-.:------.-- .. -- -':S �& -·.. -·� �l� -�... ��f� . -- -... - -.. ·----. 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L. -•.. ·-t--- - .... . -, --·---- ' ----_, , r I- --- - - ---.. -----=: --- -.... --. -_:_·_ -__ --:: ---- -- -----·· �-----. ---. RECLAIMED WATER DATA NO. DELTA OR BRG. RADIUS LENGTH REMARKS CD N0/'//''33" W 183.22' 10" A.C.P 6-66.18' " 82100' 532.(},2' /()" A.C.P Rf t'l,1/#f!} Jt',,f ff,R NfJT[ PA'lt?A' TtJ t't1NSTA'v't'l7t7# t7r T//E li'Et'lJ!MF!) N,#TE,f' LINE" �IIIJWN NEA'Fc?H, /"#ESE /'/.,/A'S Pl/LL BF Rl"f'lrWEO ANO ,lf'l't'OYEI) Bf T/1,f" #f.,1//"# OFPARTMDVT (Jr S4t11 /JIE"t:'tJ t'tJl/,1/Tf/;ANI' t'll,./A'CES Rr&'l/1.REt' 5'f S-l#r NII L 8£ MJDE f'RJOI< TIJ CONSTRIJCTION. IMPORTl\NT l'IOTICE Section 4216/4217 of the Government Code;requires a Dig Alert Identification · Number be issued before "Permit to Excavate" will be For your Dig Alert I.D. Number Underground service Alert TOLL FREE l-800-422-4133Two working days before you dig - . ---.. --. -"--· ----... -. -. . .. --- NO. CD - --- r ----=-- . . -- ---# .I r - .,._ . • -,_ CENTERLINE DELTA OR BRG. RADIUS N 01' 1/'o/tl" W 8(X)' BOO' -----.� .. .'-. '7 DATA L'ENGTH IIO.l?;l 1 1.MJ.fJO' CURB DATA NO. DELTA OR BRG. RADIUS LENGTH [I] NOi' 1/ 'o/,',? II w 153?2' N0/0//1 "" W.:1• 15"'2.7' '!15"flf,O. /B 1 178./4' "!�.lJ'l' /J= /4' 4 7 I 54 'f 8'lfR. (J(J' iJ,:.9)7' I tJ 114 u 774.tJO'r 7\ LJ• 14• sz' t?J'' WATER NO. DELTA OR BRG. RADIUS I NOi' II' o/?1" JAi • ' N57' /() '57"W @ N57"/!}'51''N 7"/cJI 7'101 DATA LENGTH I lrJ. /?? I 3200' . SEWER DATA NO. DELTA OR BRG. RADIUS LENGTH /(J!J. /'!JI l<i.> IJ=IIP"S�'�5'1 Z'75.87' etJO''2?7/.00' .600' 1, :.,, N S7° /0 1 57"W 40,00' l<D AJ51°1t7'51"N -woo· -- -.. , "=-II'. REMARKS REMARKS STO OW6 6-2 " II .. " ,, .STOOW6. 6-2 REMARKS !'2 ,, A. C. P. II II ltJ '"A.C.P. REMARKS 8" P.V C::. II /I II II 8" PY.C .. . - --= == W.O. NO. EY-3t� Submitted 9/Z�Pt? By J,ef(Lz � U//4# Senior Civil Er,gineer CITY OF CHULA VISTA ENGINEERING DEPARTMENT A'.ANS FOR TIIE IMP/?OJIEMENT OF· RANCHO 0£l R£Y PKWY•STA f9i-,,55.0IJ TO Mot-00.00 Cllllt.A VISTA TRACT !VO. /J'l-�, RANt½O DB. REY, 5'PA 11, Pl/ASE 2, //Mi I Drawing No. Sheet 7 of /q "- '-. . • '' . I l --' -- , ' \ . ' - . - - ' - -+ - --.. .. . - :::::: - -----_ . . . .. . - ---- ·-- ---�-=.. --. ---. - '-. .. --- .. --�- ' 1. " ... ., .... .. -�t= ·-r--_..,_ .. -- . · .... - ' \." ---- -· _·- � •--- - � l· -"·- -- . - - I-- ,,-:: . - ' -- . , l'l -1-�-,- - --.. . . +--_+ -- --·-v�. ---- ---- ' -----i---- ' +· - ----_\;: ---e------. - -I---� . . .... --- . - --. _,._ ___ --"". -­-t ··_ ---- t8 RlC.E \ llJ/? Ellf!l /MPROVEM[A/�, S£E \ CITY OF C/1/JLA VST/1 Olf&. AO 91-519 \\ J-1!!!9 --t-- - ---27 -----:-:-_:---= ------- -- -_r· - 2{g . ---' . l/0 -.... l/J9 . 1 .,. --_j . j 1 ---- Z08 fO!i' GRAO!N� ( BTORM DRAIN f!Alv6, 5'tt CITY OF CHI/LA VISTA OIi� #0'.9. �-7.5? [/{Ii'(/ 90-740 --I ,.,,., " J. 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A ____ v_1_s_T_A __ E,;..;M....;;G_IM_EE_R _IM;.;,G ___ D_E_PA"'-R_T_M_E_M_T_-+_0_ra_w_1_na...__N_o,-I • ' 'P , -_. -PLANS FOR THE IMPl?OVEM�/1/T OF,•r RANCHO OR RE"Y PHWY ... $TA !'05,(».(I) HJ ?l/-1'19.97 9()-71P4 Stfllar Civil Engineer ity En;lnter C/11/LA V$11/ TRI/CT NO tJ9-5, RAIY� O£Z. KY, 8PA IT, P/IA9E P, f/NIT I .•. l-4-4-8-22. Sheet 8 of /4 N 120 60 0 120 240 SCALE< 1"•120' 10' 0ISTtRBeO AREA FINISI-I GRADE/ LAST 12' TO 951 llaATIVE COM'ACTION OR PER PAVEl,,ENT SCI-EDU.E FINISI-IED BACKFILL Will-I NATIVE MA TE!RIAL TO 90t l:laA TIVE COM>ACTION 1.1!:TALLIC n:1Ace:� TAPE IMPOQTEO �AN.1.,<>Q'---""" MATBIIAL <Se !10 MIN) PR: 512E INDICATED 6" Mli'l RECLAIMED WA TEA TRENCH AND BEDDING TYPICAL DETAIL NO SCALE ENGINEER OF WORK 8348 CENTER ORI� SlE. G, LA MESA, CA 91942 lELEPHONE (619) 1597-9234 FAX (1519} 4&0-2033 P. NGU'YEH R.C.E. 86249 EXPIRES �31-25 !; STAFF REPORT TYPE MEETING: Regular Board MEETING DATE: January 5, 2022 SUBMITTED BY: Michael J. Long Engineering Manager PROJECT: Various DIV. NO. ALL APPROVED BY: Rod Posada, Chief, Engineering Jose Martinez, General Manager SUBJECT: Informational Item – First Quarter Fiscal Year 2022 Capital Improvement Program Report GENERAL MANAGER’S RECOMMENDATION: No recommendation. This is an informational item only. COMMITTEE ACTION: Please see Attachment A. PURPOSE: To update the Board about the status of all Capital Improvement Program (CIP) expenditures and to highlight significant issues, progress, and milestones on major active construction projects. ANALYSIS: To keep up with growth and to meet our ratepayers' expectations to adequately deliver safe, reliable, cost-effective, and quality water, each year the District staff prepares a Six-Year CIP Plan that identifies the District’s infrastructure needs. The CIP is comprised of four categories consisting of backbone capital facilities, replacement/renewal projects, capital purchases, and developer reimbursement projects. The First Quarter Fiscal Year 2022 update is intended to provide a detailed analysis of progress in completing these projects within the allotted time and budget of $8.742 million. Expenditures through the AGENDA ITEM 7 2 First Quarter totaled approximately $1.551 million. Approximately 18% of the Fiscal Year 2022 expenditure budget was spent (see Attachment B). FISCAL IMPACT: Joe Beachem, Chief Financial Officer No fiscal impact as this is an informational item only. STRATEGIC GOAL: This Program supports the District’s Mission statement, “To provide exceptional water and wastewater service to its customers, and to manage District resources in a transparent and fiscally responsible manner” and the General Manager’s Vision, "To be a model water agency by providing stellar service, achieving measurable results, and continuously improving operational practices." LEGAL IMPACT: None. MJL/RP:jf https://otaywater365.sharepoint.com/sites/engoperating/Shared Documents/Forms_New/D-Construction/CIP Quarterly Reports/CIP Qtr Reports/FY 2022/Q1/Staff Report/BD 01-05-2022 Staff Report First Quarter FY 2022 CIP Update.docx Attachments: Attachment A – Committee Action Attachment B - Fiscal Year 2022 First Quarter CIP Expenditure Report Attachment C – Presentation ATTACHMENT A SUBJECT/PROJECT: VARIOUS Informational Item – First Quarter Fiscal Year 2022 Capital Improvement Program Report COMMITTEE ACTION: The Engineering, Operations, and Water Resources Committee (Committee) reviewed this item at a meeting held on December 7, 2021. The Committee supported staff's recommendation. NOTE: The “Committee Action” is written in anticipation of the Committee moving the item forward for Board approval. This report will be sent to the Board as a Committee approved item, or modified to reflect any discussion or changes as directed from the Committee prior to presentation to the full Board. FISCAL YEAR 2022 1ST QUARTER REPORT(Expenditures through 9/30/21)($000) 2022 09/30/21 CIP No.Description Project Manager FY 2022 Budget Expenses Balance Expense to Budget %Budget Expenses Balance Expense to Budget %CAPITAL FACILITY PROJECTS - P2040 Res - 1655-1 Reservoir 0.5 MG Cameron 275$ 33$ 242$ 12%5,750$ 738$ 5,012$ 13%Preliminary Design started. Construction planned for late FY 2022. P2405 PL - 624/340 PRS, Paseo Ranchero and Otay Valley Road Cameron 150 - 150 0%1,500 - 1,500 0%Design beginning in FY 2022 once final grading is provided by the City of Chula Vista. P2451 Otay Mesa Desalination Conveyance and Disinfection System Kennedy 1 - 1 0%3,940 3,823 117 97% If the project moves forward, the District’s project has completed the environmental review as required by CEQA and NEPA and a Presidential permit was issued. P2453 SR-11 Utility Relocations Marchioro 75 25 50 33%3,000 2,268 732 76% Expenditures and schedule driven by Caltrans. Caltrans issued construction contract notice to proceed Q1 FY 2020. Completion of construction anticipated for Q2 FY 2022. P2460 I.D. 7 Trestle and Pipeline Demolition Beppler 50 16 34 32%750 122 628 16% Environmental documentation preparation continued in Q1 and is expected to be completed by Q4 FY 2022. Outreach to City of Chula Vista and County of San Diego continued on access issues. Design drawings in progress.P2485 SCADA - Infrastructure and Communications Replacement Kerr 80 60 20 75%2,450 2,370 80 97%Currently on target; no additional funding. P2516 PL - 12-Inch, 640 Zone, Jamacha Road - Darby/Osage Marchioro 5 - 5 0%1,000 - 1,000 0%No expenditures anticipated in FY 2022. Completion of construction anticipated FY 2027. P2521 Large Meter Vault Upgrade Program Carey 50 - 50 0%620 454 166 73%Currently reviewing possible locations; will begin work in Q3 FY 2022. P2553 Heritage Road Bridge Replacement and Utility Relocation Cameron 50 3 47 6%5,050 168 4,882 3%This project is 90% designed. Waiting for City to provide the Reimbursement Agreement P2584 Res - 657-1 and 657-2 Reservoir Demolitions Marchioro - - - 0%50 - 50 0% No expenditures anticipated in FY 2022. These Reservoirs are scheduled to be removed at the end of their useful life. P2608 PL - 8-inch, 850 Zone, Coronado Avenue, Chestnut/Apple Cameron 50 (1) 51 -2%1,820 387 1,433 21% Phase I of project accepted by the District FY 2021; Phase II starts after 3 year paving moratorium. P2611 Quarry Road Bridge Replacement and Utility Relocation Cameron 10 - 10 0%374 124 250 33%This is a County of SD driven project, and the County has put this on hold. P2612 PL - 12-inch, 711 Zone, Paso de Luz/Telegraph Canyon Road Beppler 500 14 486 3%1,250 169 1,081 14% Project design continued in Q1 FY 2022 with 90% design completed. Project expected to start construction in Q4 FY 2022. P2614 485-1 Reservoir Interior/Exterior Coating Cameron - - - 0%1,150 - 1,150 0%No expenditures in FY 2022. P2617 Lobby Security Enhancements Payne 20 - 20 0%225 179 46 80%Further needs assessment pending COVID resolution. P2619 PS - Temporary Lower Otay Pump Station Redundancy Marchioro 25 91 (66) 364%3,300 3,255 45 99% Construction completed Q1 FY 2022. Project one year warranty scheduled to complete Q1 FY 2023. Expenditures within overall CIP budget. P2623 Central Area to Otay Mesa Interconnection Pipelines Combination Air/Vacuum Valve Replacements Marchioro 5 - 5 0%600 219 381 37% Easement offer sent to property owner Q4 FY 2019. Design phase for valve relocations commenced Q4 FY 2020. Completion of construction anticipated FY 2024. P2626 803-4 Reservoir Water Quality Improvements – PAX System Purchase Coburn-Boyd 5 - 5 0%325 303 22 93%This budget will not be used, project is complete.P2630 624-3 Reservoir Automation of Chemical Feed System Cameron 50 3 47 6%675 15 660 2%Design to start Q3 FY 2022. P2638 Buildings and Grounds Refurbishments Payne 50 3 47 6%186 48 138 26%Finalizing plans; solicitation 3rd quarter FY 2022. P2639 Vista Diego Hydropneumatic Pump Station Replacement Marchioro 150 10 140 7%2,900 146 2,754 5% Design consultant progress slowed as amendment was negotiated for with a separate CIP project (P2680) to replace Vista Diego Road distribution piping. P2640 Portable Trailer Mounted VFD Pumps Marchioro 1 - 1 0%600 587 13 98%Vendor's purchase order closed out Q4 FY 2021. P2642 Rancho Jamul Pump Station Replacement Marchioro 5 16 (11) 320%2,500 52 2,448 2% Project will be coordinated with 1655-1 Reservoir (P2040). Completion of construction currently scheduled for FY 2025. P2646 North District Area Cathodic Protection Improvements Marchioro 25 - 25 0%1,200 - 1,200 0%No expenditures anticipated in FY 2022. Completion of construction anticipated FY 2025. P2647 Central Area Cathodic Protection Improvements Marchioro 5 - 5 0%1,300 2 1,298 0%Advance planning work commenced FY 2021. Completion of construction anticipated FY 2027. P2648 Otay Mesa Area Cathodic Protection Improvements Marchioro 5 - 5 0%700 649 51 93% Construction completed Q3 FY 2021. Project one year warranty scheduled to complete Q3 FY 2022.P2649 HVAC Equipment Purchase Payne 25 - 25 0%149 64 85 43%Installation scheduled for later FY 2022. P2652 520 to 640 Pressure Zone Conversion Cameron 55 - 55 0%250 37 213 15%Planning to start in Q4 FY 2022.P2654 Heritage Road Interconnection Improvements Marchioro 25 1 24 4%200 40 160 20% Completion of construction anticipated FY 2023. P2658 832-1 Pump Station Modifications Marchioro 5 - 5 0%200 10 190 5%No expenditures anticipated in FY 2022. Completion of construction anticipated FY 2027. P2659 District Boardroom Improvements Kerr 25 - 25 0%300 185 115 62% Project has been approved for a budget increase to cover additional non-technical upgrades; extended through FY 2023. FISCAL YEAR-TO-DATE, 09/30/21 LIFE-TO-DATE, 09/30/21 Comments https://otaywater365.sharepoint.com/sites/engoperating/Shared Documents/Forms_New/D-Construction/CIP Quarterly Reports/CIP Qtr Reports/FY 2022/Q1/Expenditures/FY2022 1st qtr exp-FINAL.xlsx Page 1 of 4 11/24/2021 ATTACHMENT B FISCAL YEAR 2022 1ST QUARTER REPORT(Expenditures through 9/30/21)($000) 2022 09/30/21 CIP No.Description Project Manager FY 2022 Budget Expenses Balance Expense to Budget %Budget Expenses Balance Expense to Budget % FISCAL YEAR-TO-DATE, 09/30/21 LIFE-TO-DATE, 09/30/21 Comments P2663 Potable Water Pressure Vessel Program Marchioro 70 50 20 71%1,961 271 1,690 14% Construction to replace Rancho Jamul Hydropneumatic Pump Station pressure vessel completed by in-house forces Q1 FY 2022. P2664 Otay Mesa Dual Piping Modification Program Beppler 10 - 10 0%350 31 319 9% Project requires coordination with Finance on implementation due to potential financial implications. P2665 PL - 12-inch Pipeline Replacement, 870 Zone, Cactus Road Marchioro - - - 0%200 - 200 0% No expenditures anticipated in FY 2022. Completion of construction scheduled beyond six-year planning budget. P2666 Low Head and High Head Pump Stations Demolition Marchioro 5 - 5 0%205 - 205 0% No expenditures anticipated in FY 2022. Completion of construction scheduled beyond six-year planning budget. P2667 Small Meter Testing Bench Carey 100 - 100 0%100 - 100 0%A formal bid request is being sent in Q2 FY 2022. P2669 Fuel Tank Safety and Integrity Rahders 35 - 35 0%100 3 97 3%Anticipate $28K expensed by end of Q3 FY 2022 P2674 System Pressure Reducing Program Beppler 10 3 7 30%100 11 89 11% Updates to hydraulic modeling of hydropneumatic zones has corrected several potential high pressure areas. P2676 980-2 PS Miscellaneous Replacements Marchioro 100 1 99 1%375 1 374 0% FY 2022 expenses on target. Purchase orders for Pump #1 work (rebuild electric motor, rebuild control ball valve, and replace actuator) totaling $91K issued Q1 FY2022. P2683 Pump Station Safety, Monitoring and Automation Improvements Marchioro 25 - 25 0%500 - 500 0%No expenditures anticipated in FY 2022. Completion of construction scheduled FY 2027. R2117 RWCWRF Disinfection System Improvements Beppler 200 36 164 18%1,500 270 1,230 18% Preliminary design in progress, review of UV equipment performed with preselection to be initiated in Q2 FY 2022. R2120 RWCWRF Filtered Water Storage Tank Improvements Cameron 5 3 2 60%700 594 106 85%This project is in the warranty period. R2146 Recycled Pipeline Cathodic Protection Improvements Marchioro 25 13 12 52%700 131 569 19%60% design completed Q4 FY 2020. Completion of construction anticipated FY 2025. R2153 Recycled Water Pressure Vessel Program Marchioro 30 - 30 0%100 - 100 0%No expenditures anticipated in FY 2022. S2012 San Diego County Sanitation District Outfall and RSD Outfall Replacement Beppler 5 - 5 0%1,791 1,111 680 62% County invoicing typically occurs in Q4, no activities in Q1. S2043 RWCWRF Sludge Handling System Beppler 1 - 1 0%184 129 55 70% No activities occurred during Q1; limited planning work anticipated. S2061 RWCWRF Aeration Controls Consolidation & Optimization Upgrades (S)Beppler 25 2 23 8%220 10 210 5% Programming started in Q1 FY 2022, work to be completed by Q4 FY 2022. S2071 San Diego Metro Wastewater Capital Improvements Kennedy 50 13 37 26%648 180 468 28% Annual City of S.D. invoicing covers this project. No District involvement in design and construction. Total Capital Facility Projects Total:2,473 395 2,078 16%54,049 19,156 34,893 35% REPLACEMENT/RENEWAL PROJECTS P2058 PL - 20-Inch, 1296 Zone, Proctor Valley Road from Melody Road to Highway 94 Cameron 20 - 20 0%1,250 - 1,250 0%This project will start the planning process in Q3 FY 2022. P2083 PS - 870-2 Pump Station Replacement Marchioro 25 38 (13) 152%19,850 19,830 20 100% Construction completed Q1 FY 2022. Project one year warranty scheduled to complete Q1 FY 2023. Expenditures within overall CIP budget. P2171 PL - 20-Inch, 1296 Zone, Proctor Valley Road from Pioneer Way to Melody Road Cameron 20 - 20 0%2,500 - 2,500 0%This project will start the planning process in Q3 FY 2022. P2174 PS - 1090-1 Pump Station Upgrade Beppler 400 280 120 70%1,100 595 505 54% Construction continued in Q1 FY 2022, project completion delayed with substantial completion now expected in Q2 FY 2022. P2195 PL - 24 - Inch, 640 Zone, Campo Road - Regulatory Site/Millar Ranch Cameron 20 - 20 0%680 - 680 0% This project will start the planning process in Q3 FY 2022. P2196 PL - 24 - Inch, 640 Zone, Millar Ranch Road to 832-1 Pump Station Cameron 20 - 20 0%430 - 430 0%This project will start the planning process in Q3 FY 2022. P2533 1200-1 Reservoir Interior & Exterior Coating Cameron 90 441 (351) 490%636 802 (166) 126% This project was delayed due to the availability of the VFD trailer pump, and expenditures that were supposed to be completed last fiscal year were paid in FY 2022.P2539 South Bay Bus Rapid Transit (BRT) Utility Relocations Cameron 10 15 (5) 150%1,090 1,035 55 95%This project is driven by the City of Chula Vista.P2543 850-1 Reservoir Interior/Exterior Coating Cameron 5 19 (14) 380%1,270 1,012 258 80%This project is in the closeout phase. P2546 980-2 Reservoir Interior/Exterior Coating Cameron 5 - 5 0%1,705 1,690 15 99%This project is in the warranty period. P2562 Res - 571-1 Reservoir Cover/Liner Replacement Marchioro 1 - 1 0%2,900 2,778 122 96% As part of the larger CIP P2083 870-2 Pump Station project, the 571-1 Reservoir was placed back into service April 2018. P2563 Res - 870-1 Reservoir Cover/Liner Replacement Marchioro 100 12 88 12%3,500 63 3,437 2% FY 2022 expenses on target. Confirmation of a replacement alternative, with assistance from engineering consultant (Carollo), anticipated Q2 FY 2022.P2565 803-2 Reservoir Interior/Exterior Coating & Upgrades Cameron 40 5 35 13%1,100 991 109 90%This project is in the warranty period. P2567 1004-2 Reservoir Interior/Exterior Coating & Upgrades Cameron 20 5 15 25%1,150 5 1,145 0%Project is in the early planning stages. https://otaywater365.sharepoint.com/sites/engoperating/Shared Documents/Forms_New/D-Construction/CIP Quarterly Reports/CIP Qtr Reports/FY 2022/Q1/Expenditures/FY2022 1st qtr exp-FINAL.xlsx Page 2 of 4 11/24/2021 FISCAL YEAR 2022 1ST QUARTER REPORT(Expenditures through 9/30/21)($000) 2022 09/30/21 CIP No.Description Project Manager FY 2022 Budget Expenses Balance Expense to Budget %Budget Expenses Balance Expense to Budget % FISCAL YEAR-TO-DATE, 09/30/21 LIFE-TO-DATE, 09/30/21 Comments P2574 PL - 12-Inch Pipeline Replacement, 978 Zone, Vista Vereda Beppler 5 - 5 0%1,785 1,766 19 99%Construction is complete and warranty period concluded in Q4 FY 2021. P2578 PS - 711-2 (PS 711-1 Replacement and Expansion) - 14,000 GPM Marchioro 140 18 122 13%8,000 21 7,979 0% FY 2022 expenditures will be reduced since a cost savings solution will be vetted Q2 FY 2022. If so, the cost savings solution would reduce the current CIP $8M budget to approximately $2M.P2593 458-1 Reservoir Interior/Exterior Coating & Upgrades Cameron 895 15 880 2%1,050 15 1,035 1%Construction to start in December 2021. P2594 Large Meter Replacement Carey 10 - 10 0%690 495 195 72%Work scheduled for Q2 FY 2022.P2604 AMR Change-Out Carey 150 21 129 14%6,290 6,046 244 96%On track. P2605 458/340 PRS Replacement, 1571 Melrose Ave Beppler 350 12 338 3%750 128 622 17% Project in construction during Q1 FY 2022, completion scheduled for Q3, likely to extend to Q4 FY 2022. P2609 PL - 8-inch, 1004 Zone, Eucalyptus Street, Coronado/Date/La Mesa Cameron 25 (9) 34 -36%2,100 1,121 979 53%Phase I of project accepted by the District FY2021; Phase II starts after 3 year paving moratorium. P2610 Valve Replacement Program - Phase 1 Cameron 175 2 173 1%2,000 408 1,592 20%This year replacement will be done in Q2 & Q3 FY 2022. P2615 PL - 12-Inch Pipeline Replacement, 803 PZ, Vista Grande Beppler 260 - 260 0%2,600 36 2,564 1%No activities occurred during Q1 FY 2022. Planning work to start in Q3 FY 2022. P2616 PL - 12-Inch Pipeline Replacement, 978 Zone, Pence Drive/Vista Sierra Drive Beppler 500 5 495 1%2,328 234 2,094 10% Project design continued in Q1 FY 2022 with 90% design completed. Project expected to start construction in Q4 FY 2022. P2627 458/340 PRS Replacement, 1505 Oleander Avenue Beppler 350 16 334 5%750 169 581 23% Project in construction during Q1 FY 2022, completion scheduled for Q3, likely to extend to Q4 FY 2022. P2631 1485-2 Reservoir Interior/Exterior Coating & Upgrades Cameron - - - 0%1,250 - 1,250 0%No expenditures in FY 2022. P2653 1200 Pressure Zone Improvements Marchioro 350 19 331 5%850 291 559 34% Construction of Phase 1 completed Q4 FY 2020. Design of Phase 2 completed Q1 FY 2022. Phase 2 construction scheduled to complete Q1 FY 2023. P2655 La Presa Pipeline Improvements Cameron 75 1 74 1%1,750 276 1,474 16%Expenditures are expected in Q4 FY 2022. P2656 Regulatory Site Desilting Basin Improvements Beppler 10 - 10 0%150 7 143 5% No activities occurred during Q1 FY 2022. Operations to implement improvements as time allows. P2657 1485-1 Reservoir Interior/Exterior Coating & Upgrades Cameron - - - 0%950 - 950 0%No expenditures in FY 2022. P2661 Replacement of Backflow Prevention Devices on Pipeline Interconnections on Otay Mesa Beppler 50 - 50 0%375 7 368 2% No activities occurred during Q1 FY 2022. Operations to implement improvements as time allows. P2662 Potable Water Meter Change Out Carey - - - 0%5,950 - 5,950 0%No expenditures in FY 2022.P2670 Administration and Operations Roof Repairs and Replacement Payne 5 - 5 0%325 - 325 0%Minor repair work scheduled for later FY 2022. P2671 980 Reservoirs Altitude Valve Vaults Renovation Beppler 450 11 439 2%650 79 571 12% Project in construction during Q1 FY 2022, completion scheduled for Q3, likely to extend to Q4 FY 2022. P2672 District Roof Repairs and Replacement Program Payne 25 - 25 0%375 - 375 0% Minor repair work scheduled at various locations later FY 2022.P2673 803-4 Reservoir Interior/Exterior Coating Cameron - - - 0%905 - 905 0%No expenditures in FY 2022. P2675 458-1 and 458-2 Reservoirs Site Pavement Refurbishment Cameron 55 - 55 0%450 - 450 0%This will be done in Q4 FY 2022 after project P2593 is completed. P2677 PL - 16-Inch, 870 Zone, La Media Road and Airway Road Utility Relocations Beppler 50 8 42 16%1,500 8 1,492 1% Project design continued in Q1 FY 2022 with final design in progress. Project construction contract expected to be awarded by City in Q4 FY 2022. P2678 Jamacha Boulevard Utility Relocation Cameron 25 - 25 0%250 - 250 0%This is a County of San Diego driven project. P2679 520-3 Reservoir Recirculation Static Mixer Replacement Project Beppler 25 15 10 60%200 15 185 8% Design in progress in Q1 FY 2022, materials acquisition and construction expected in Q2 FY 2022. P2680 PL - 12-inch Pipeline Replacement, 1530 Zone, Vista Diego Road Marchioro 30 5 25 17%375 5 370 1% Project will be designed as part of the larger Vista Diego Hydropneumatic Pump Station Replacement Project (CIP P2639). An amendment was issued to the P2639 design consultant to design P2680 Vista Diego Road distribution system pipeline replacements Q1 FY 2022. P2681 PL-12-Inch, 1655 Zone, Presilla Drive Pipeline Replacement Cameron 10 13 (3) 130%1,240 13 1,227 1% Preliminary Design started. Construction planned for late FY 2022. Related to P2040. P2682 AMI Pilot Project Carey 200 - 200 0%300 - 300 0% A grant has been submitted to USBR. Engineering to work on detailed drawings in anticipation for solicitations in Q3/Q4 FY 2022. R2121 Res - 944-1 Reservoir Cover/Liner Replacement Marchioro 5 - 5 0%2,400 25 2,375 1% No expenditures anticipated in FY 2022. Replacement scheduled for FY 2025 since existing cover/liner testing completed in FY 2020 suggested four to six years remaining life. R2143 AMR Change-Out Carey 35 - 35 0%525 385 140 73%Work scheduled for Q2 FY 2022.R2144 RWCWRF Roofing Replacement and Natural Light Enhancement (R)Payne 40 1 39 3%175 103 72 59%Completed. https://otaywater365.sharepoint.com/sites/engoperating/Shared Documents/Forms_New/D-Construction/CIP Quarterly Reports/CIP Qtr Reports/FY 2022/Q1/Expenditures/FY2022 1st qtr exp-FINAL.xlsx Page 3 of 4 11/24/2021 FISCAL YEAR 2022 1ST QUARTER REPORT(Expenditures through 9/30/21)($000) 2022 09/30/21 CIP No.Description Project Manager FY 2022 Budget Expenses Balance Expense to Budget %Budget Expenses Balance Expense to Budget % FISCAL YEAR-TO-DATE, 09/30/21 LIFE-TO-DATE, 09/30/21 CommentsR2148Large Meter Replacement - Recycled Carey 9 - 9 0%58 28 30 48%Work scheduled for Q2 FY 2022. R2152 Recycled Water Meter Change-Out Carey - - - 0%220 - 220 0%No expenditures in FY 2022. R2156 RecPL - 14-inch RWCWRF Effluent Force Main Improvements Marchioro 10 - 10 0%645 245 400 38% Construction completed Q3 FY 2021. Project one year warranty scheduled to complete Q3 FY 2022. R2157 RWCWRF Backwash Supply Pumps Upgrade Beppler 150 5 145 3%300 5 295 2%Preliminary design in progress during Q1 FY 2022. R2158 RWCWRF Stormwater Pond Improvements (R)Beppler 10 - 10 0%175 - 175 0% No activities occurred during Q1 FY 2022. Planning to be coordinated with R2117 to determine impacts. R2159 RecPL - 20-Inch, 680 Zone, Olympic Parkway Recycled Pipeline Rehabilitation Beppler 100 79 21 79%6,250 113 6,137 2% Preliminary design in progress during Q1 FY 2022; PDR to be finalized and design to start in Q2 FY 2022. R2161 450-1R Reservoir Interior/Exterior Coating & Upgrades Cameron - - - 0%15 - 15 0%No expenditures in FY 2022. S2024 Campo Road Sewer Main Replacement Beppler 5 3 2 60%11,080 11,003 77 99%Maintenance of restoration work in Caltrans ROW performed, to continue over the next few quarters. S2049 Calavo Basin Sewer Rehabilitation - Phase 2 Beppler 25 - 25 0%1,050 67 983 6%No activities in Q1 FY 2022, limited design to be performed this FY. S2050 Rancho San Diego Basin Sewer Rehabilitation - Phase 2 Beppler 5 - 5 0%1,100 7 1,093 1%No activities in Q1 FY 2022, limited planning to be performed this FY.S2054 Calavo Basin Sewer Rehabilitation - Phase 3 Beppler - - - 0%160 - 160 0%No activities planned in FY 2022. S2060 Steele Canyon Pump Station Replacement Beppler - - - 0%800 - 800 0%No activities planned in FY 2022. S2066 Rancho San Diego Basin Sewer Rehabilitation - Phase 3 Beppler - - - 0%40 - 40 0%No activities planned in FY 2022. S2067 RWCWRF Roofing Replacement and Natural Light Enhancement (S)Payne 75 1 74 1%190 102 88 54%Completed. S2069 Cottonwood Sewer Pump Station Renovation Beppler 25 21 4 84%2,500 119 2,381 5%Purchase offer for property acquisition and environmental performed during Q1 FY 2022. S2072 RWCWRF Rotary Screen Replacement Beppler 1 - 1 0%314 - 314 0%No activities in Q1 FY 2022. Limited planning to be performed this fiscal year. S2074 RWCWRF Stormwater Pond Improvements (S)Beppler 10 - 10 0%175 - 175 0% No activities occurred during Q1 FY 2022. Planning to be coordinated with R2117 to determine impacts. S2076 RWCWRF Grit Chamber Improvements Beppler 20 - 20 0%250 - 250 0%No activities in Q1 FY 2022. Limited planning to be performed this fiscal year. S2077 RWCWRF Blowers Renovation Beppler 10 - 10 0%350 - 350 0%No activities in Q1 FY 2022. Limited planning to be performed this fiscal year. Total Replacement/Renewal Projects Total:5,531 1,077 4,454 19%114,122 52,143 61,979 46% CAPITAL PURCHASE PROJECTS P2282 Vehicle Capital Purchases Rahders 303 - 303 0%7,000 5,274 1,726 75%$203,444 encumbered against this account. Anticipate delivery May of 2022.P2286 Field Equipment Capital Purchases Rahders 74 5 69 7%2,500 2,174 326 87%$24,488 encumbered Q1 FY 2022. P2571 Data Center Network Data Storage and Infrastructure Enhancements Kerr 100 63 37 63%450 372 78 83%Project is on schedule; anticipating using remainder of funds this fiscal year.P2572 Enterprise Resource Planning (ERP) Replacement Kerr 80 - 80 0%130 - 130 0%Currently on target. R2160 Recycled Water Field Equipment Capital Purchases Rahders 50 11 39 22%200 11 189 6%$53,574 encumbered. Used for the replacement of effluent pump #1 at the treatment plant. R2162 Vehicle Capital Purchases - Recycled Rahders 62 - 62 0%142 - 142 0% Once vehicles in P2282 are received they will be broken out and expensed in the appropriate categories. S2075 Field Equipment Capital Purchases Rahders 67 - 67 0%439 22 417 5%$67,685 encumbered w/anticipated delivery of Jan of 2022.S2078 Vehicle Capital Purchases - Sewer Rahders - - - 0%80 - 80 0%No activities planned in FY 2022. Total Capital Purchase Projects Total:736 79 657 11%10,941 7,853 3,088 72% DEVELOPER REIMBURSEMENT PROJECTS P2595 PL - 16-inch, 624 Zone, Village 3N - Heritage Road, Main St/Energy Way Beppler 1 - 1 0%150 - 150 0%Project under construction; awaiting developer submission for reimbursement. R2084 RecPL - 20-Inch, 680 Zone, Village 2 - Heritage/La Media Beppler 1 - 1 0%365 1 364 0%Project under construction; awaiting developer submission for reimbursement. Total Developer Reimbursement Projects Total:2 - 2 0%515 1 514 0% 123 GRAND TOTAL 8,742$ 1,551$ 7,191$ 18%179,626$ 79,153$ 100,473$ 44% https://otaywater365.sharepoint.com/sites/engoperating/Shared Documents/Forms_New/D-Construction/CIP Quarterly Reports/CIP Qtr Reports/FY 2022/Q1/Expenditures/FY2022 1st qtr exp-FINAL.xlsx Page 4 of 4 11/24/2021 Otay Water District Capital Improvement Program Fiscal Year 2022 First Quarter (through September 30, 2021) Filling the completed 850-1 Reservoir 7/9/21 ATTACHMENT C Background The approved CIP Budget for Fiscal Year 2022 consists of 123 projects that total $8.74 million. These projects are broken down into four categories. 1.Capital Facilities $ 2.47 million 2.Replacement/Renewal $ 5.53 million 3.Capital Purchases $ 0.74 million 4.Developer Reimbursement $ 2.0 thousand Overall expenditures through the First Quarter of Fiscal Year 2022 totaled approximately $1.55 million, which is 18% of the Fiscal Year budget. 2 Fiscal Year 2022 First Quarter Update ($000) CIP CAT Description FY 2022 Budget FY 2022 Expenditures % FY 2022 Budget Spent Total Life-to-Date Budget TotalLife-to-Date Expenditures % Life-to-Date Budget Spent 1 Capital Facilities $2,473 $395 16%$54,049 $19,156 35% 2 Replacement/Renewal $5,531 $1,077 19%$114,122 $52,143 46% 3 Capital Purchases $736 $79 11%$10,941 $7,853 72% 4 Developer Reimbursement $2 $0 0%$515 $1 0% Total: $8,742 $1,551 18%$179,626 $79,153 44% 3 Fiscal Year 2022 First Quarter CIP Budget Forecast vs. Expenditures 4 5 CIP Projects in Construction 850-1 and 1200-1 Reservoir Coatings and Upgrades Project (P2543 & P2533) Removing and replacing the interior and exterior coatings of the 850-1 (1.15 MG) and 1200-1 (1.00 MG) Reservoirs including structural modifications and upgrades. $2.55M Combined Budget Construction Began: November 2020 Estimated Completion: November 2021 Exterior Scaffold Construction 1200-1 Division No. 3 & 5 Locations: Sweetwater Springs/Jamacha (850-1) and Hillsdale (1200-1) areas 6 9/1/21 CIP Projects in Construction 7 1200-1 Reservoir Interior Coating of Shell and Rafters 9/13/21 8/25/21 1200-1 Reservoir Exterior Scaffolding CIP Projects in Construction 1090-1 Pump Station Renovation Project (P2174) Renovation of existing Pump Station, including demolition, installation of centrifugal pumps, piping, fittings, valves, controls, electrical, concrete work, pavement restoration, fencing and security improvements. $2.0M Budget NTP: Jan 2021 Est. Completion: December 2021 8 Division No. 5 Location: 1090-1 is located south of SR-94/Campo Road in Jamul New Exterior Electrical Cabinet 8/24/21 CIP Projects in Construction 9 1090-1 Pump and Motor #1 Replacement 09/17/21 09/29/21 CIP Projects in Construction Melrose Avenue & Oleander Avenue 458/340 PRSs Replacement/980 Reservoirs Altitude Valve Vaults Renovation Projects (P2605, P2627 & P2671) Project includes replacement of two pressure reducing stations and the renovation of two altitude valve vaults and all associated work and appurtenances $2.15M Combined Budgets Start: July 2021 Estimated Completion: March 2022 Division No. 2 & 5 10 Location: East Chula Vista/Otay Valley and Mount San Miguel Construction Contract Status 11 PRIOR YEARS Q1 %YTD %PROJECT TOTAL % P2174 1090-1 Pump Station Renovation Cora Constructors $626,001 $696,001 $0 $0 0.0%$0 0.0%$0 0.0%$626,001 $381,820 -10.1%61.0%December 2021 P2533 & P2543 850-1 & 1200-1 Reservoirs Interior/Exterior Coatings & Upgrades Capital Industrial Coatings, LLC $1,329,210 $1,443,000 $0 $28,207 2.1%$28,207 2.1%$28,207 2.1%$1,357,417 $1,173,781 -5.9%86.5%November 2021 P2605, P2627 & P2671 Melrose Ave & Oleander Ave 458/340 PRSs Replacement/980 Reservoir Altitude Valve Vaults Renovation CCL Contracting, Inc.$1,331,523 $1,361,523 $0 $0 0.0%$0 0.0%$0 0.0%$1,331,523 $0 -2.2%0.0%March 2022 TOTALS:$3,286,734 $3,500,524 $0 $28,207 0.9%$28,207 0.9%$28,207 0.9%$3,314,941 $1,555,601 -5.3% NET CHANGE ORDERS FY 2021* **THIS CHANGE ORDER RATE INCLUDES THE CREDIT FOR UNUSED ALLOWANCES*NET CHANGE ORDERS DO NOT INCLUDE ALLOWANCE ITEM CREDITS. IT'S A TRUE CHANGE ORDER PERCENTAGE FOR THE PROJECT % CHANGE ORDERS W/ ALLOWANCE CREDIT** % COMPLETE EST. COMP. DATE NET CHANGE ORDERS LTD* FY 2022 CIP CONSTRUCTION PROJECTS as of September 30, 2021 CURRENT CONTRACT AMOUNT TOTAL EARNED TO DATE CIP NO.PROJECT TITLE CONTRACTOR BASE BID AMOUNT CONTRACT AMOUNT W/ ALLOWANCES Consultant Contract Status 12 Consultant Contract Status 13 Consultant Contract Status 14 QUESTIONS? 15 STAFF REPORT TYPE MEETING: Regular Board MEETING DATE: January 5, 2022 PROJECT: Various DIV. NO. ALL SUBMITTED BY: Michael Kerr, Information Technology Manager APPROVED BY: Adolfo Segura, Chief of Administrative Services Jose Martinez, General Manager SUBJECT: DISCUSSION AND DIRECTION REGARDING THE PROPOSED FY2023 - FY2026 STRATEGIC PLAN GENERAL MANAGER’S RECOMMENDATION: No recommendation. This is an informational item only. COMMITTEE ACTION: Please see “Attachment A”. PURPOSE: That the Board provide comments, input, and direction on the content of the District’s proposed FY2023 - FY2026 Strategic Plan, including strategies, objectives, and performance metrics that were discussed during the October 19, 2021, Board workshop. ANALYSIS: As a follow-up to the October 19, 2021, Board workshop, and for additional comments and input, staff is presenting the proposed FY2023 -FY2026 strategic plan strategies, objectives, and performance metric targets. The plan proposes 12 strategies, 44 objectives, and 32 key AGENDA ITEM 8 performance metrics for the District to accomplish throughout the 4- year plan. BACKGROUND: Alignment of shared vision and mission is considered essential for the success of the Agency. In preparation for the development of the new District strategic plan, staff from all departments participated in workshops spanning from September 13 through October 8. These workshops were held to brainstorm and prioritize new objectives and provide staff with a refresher of how the District incorporates its strategies, objectives, and key performance indicators using the four perspectives modeled by the Balanced Scorecard Performance Management System. The workshops also aimed to enhance understanding of the strategic planning process, identify current management practices, and recommendations for the next strategic plan. During these workshops, an internal SWOT (Strengths, Weaknesses, Opportunities, and Threats) exercise was conducted, in which over 140 data points were collected. This gave staff an opportunity to voice their industry insights and give essential feedback for the new strategic plan. The planning process enabled District staff to step back from daily activities and brainstorm on ways to further improve the District’s mission "To provide exceptional water and wastewater service to its customers, and to manage District resources in a transparent and fiscally responsible manner." Finally, at the October 19 Board of Directors retreat, senior staff introduced preliminary strategies based on some of the opportunities and challenges produced by the internal SWOT and brainstorming exercises. With the assistance of an outside facilitator, Mr. Brent Ives, the Board also conducted a SWOT exercise and explored strategies around areas to include infrastructure, government and state legislation monitoring, water diversification, operational cost, and drought. DISCUSSION: Staff has incorporated the information developed in the strategic planning workshops into the attached “FY2023 – FY2026 Draft Strategic Plan” (see “Attachment B”) provided for the Board’s review, discussion, and comment. RECOMMENDATION: That the Board provide comments and direction to staff in order to proceed with the formal development of the District’s new FY2023 - FY2026 Strategic Plan. Committee Reports – Slideshow The Strategic Plan results are presented to both the Finance & Administration, and the Engineering, Operations, & Water Resources Committee with a specific focus on the most relevant information for each Committee (see “Attachment C”). FISCAL IMPACT:Joe Beachem, Chief Financial Officer Informational item only; no fiscal impact. STRATEGIC GOAL: Strategic Plan and Performance Measure reporting is a critical element in providing performance reporting to the Board and staff. LEGAL IMPACT: None. ATTACHMENTS: Attachment A – Committee Action Report Attachment B – FY2023 – FY2026 Draft Strategic Plan Attachment C - PowerPoint Presentation ATTACHMENT A SUBJECT/PROJECT: DISCUSSION AND DIRECTION REGARDING THE PROPOSED FY2023 - FY2026 STRATEGIC PLAN COMMITTEE ACTION: The Engineering, Operations & Water Resources and Finance & Administration Committees reviewed this item at a meeting held on December 7, 2021. The Committees support presentation to the full Board for their consideration. NOTE: The “Committee Action” is written in anticipation of the Committee moving the item forward for Board approval. This report will be sent to the Board as a committee approved item or modified to reflect any discussion or changes as directed from the committee prior to presentation to the full Board. Customer: Increase engagement with customers and the community to provide superior customer service, increase public awareness of the water industry and the District Strategy: Build public awareness of the District’s priorities, initiatives, systems, and services Objectives: • Collect and analyze customer feedback on District operations, activities and service experience, and expectations • Advance the District’s web and social media presence • Enhance internal communication, tools and technology to disseminate information to District staff effectively • Provide customer service information and assistance on the understanding of water rates and changes [BOARD WORKSHOP] Strategy: Monitor emerging water quality and sewer issues and regulations [BOARD WORKSHOP] Objectives: • Meet with local representatives and regulators at all levels • Actively participate with existing water/sewer organizations (ACWA, AWWA, etc.) on regulatory and emerging issues KPI: ▪ Conduct Customer Opinion Survey >85% during next Strat Plan (3-4 years) (NEW) ▪ Conduct Media/Advertising Campaigns (3) (NEW) ▪ Answer Rate ▪ Technical Quality Complaint ▪ Potable Water Compliance Rate (AWWA) Financial: Operate the District in a financially sustainable and transparent manner while maintaining a Fair Rate Structure Strategy: Maintain a long-range financing plan that sets forth the long-term funding needs of the District Objectives: • Evaluate banking functions for lower cost and process efficiencies • Review and modify, as appropriate, the recycled water rate to improve cost recovery and optimize recycled water use • Evaluate grant funding opportunities [BOARD WORKSHOP] • Monitor and modify the Water Shortage Contingency Plan, as needed • Evaluate the District’s cash reserve policies to consider optimal uses and levels of reserves, including alternative strategies for funding drought-related costs to ensure financial resiliency • Mitigate increases in rates and charges by optimizing non-rate revenue use and pursuing cost control opportunities through efficiencies and new technologies Strategy: Invest in technology infrastructure to enhance customer engagement and satisfaction Objectives: • Further the advanced metering infrastructure (AMI) implementation to improve District metering operations and allow ratepayers to make efficient decisions of their water use • Evaluate IVR (Interactive Voice Response)/Online portal assistance • Evaluate low-income assistance programs • Continue local messaging and outreach in anticipation of water supply constraints KPI: ▪ CCIP Project Expenditures vs. Budget – 95% of Budget ▪ Construction Change Order Incidence < 5% Annually ▪ Billing Accuracy ▪ Sewer Rate Ranking ▪ Water Rate Ranking ▪ Reserve Level ▪ Distribution System Loss ▪ Planned Potable Water Maintenance Ratio in $ (Proposed new target from 66% to 70%)* ▪ Planned Recycled Water Maintenance Ratio in $ ▪ Planned Wastewater Maintenance Ratio in $ ▪ (Proposed new target from 77% to 80%) ▪ Direct Cost of Treatment Per MGD Internal Business Process: Practice ongoing infrastructure renewal and organizational improvement through planning and increased operational efficiency Strategy: Optimize and further leverage energy use efficiencies, including the use of renewable power Objectives: • Evaluate and implement energy-efficient systems • Evaluate and implement alternative energy opportunities • Assess and implement Zero-Emission Vehicle Fleet Programs • Evaluate of the reduction of hazardous chemicals Strategy: Implement technologies to improve response time, security, and operational effectiveness Objectives: • Integrate with new GIS (ESRI) to ensure accurate infrastructure information for customer service and infrastructure improvements • Conduct needs assessment/replacement of District’s financial management system • Maintain and regularly evaluate internal financial controls Strategy: Develop appropriate water resource mix to meet the water reliability needs of the community Objectives: • Use the Water Facilities Water Management Plan/Urban Water Management Plan to analyze future needs and prescribe approaches to meeting future requirements and demands • Renegotiate the City of San Diego’s recycled water purchase agreement • Integrate the District’s long-term water supply strategies and infrastructure planning efforts with regional partnerships Strategy: Respond to anticipated water shortages through rate structure modification, conservation assistance, and outreach Objectives: • Develop a water shortage contingency plan to implement drought response actions and diversification to meet short-term water use reduction goals [BOARD WORKSHOP] • Identify, evaluate, and implement new opportunities for recycled water, including potential for potable reuse Strategy: Long-term investment in District Infrastructure Objectives: • Evaluate and enhance Level-of-Service maintenance standards and SOP’s • Address the District’s future infrastructure needs • Collect and maintain accurate asset records, including criticality, maintenance history, asset condition, and performance for continuous improvement • Implement preventive, predictive, and corrective maintenance plans to ensure safety, service reliability, and efficiency Strategy: Cyber and Physical Security Objectives: • Advance the District’s supervisory control and data acquisition (SCADA) program to ensure a secure, reliable, and efficient distribution and control management system • Advance redundancy and disaster recovery framework of District enterprise technology systems and facilities • Advance the use of machine learning tools and data to monitor District infrastructure and develop workflows that enable rapid capture and use of the data • Conduct assessment and footprint rightsizing to reduce greenhouse gas emissions from District facilities KPI: ▪ Business Recovery Exercises - - - 2 Per Year [NEW] ▪ Vulnerability Assessment - - - 2 Per Year [NEW] ▪ Miles of pipe surveyed for leaks - - - ≥ 800 [NEW] ▪ % of water system valves exercised - - ≥ 10% [NEW] ▪ Number of water system pipe breaks per 100 miles of pipe - - - ≤ 20 [NEW] ▪ Annual Recycled Water Site Inspections (Consider Revising) ▪ Recycled Water Shutdown Testing (Consider revising from target 90% to 95%) ▪ System Valve Exercising Program (Consider revising) ▪ Potable Water Distribution System Integrity (Splitting Leaks & Breaks into 2 measures) ▪ Sewer Overflow Rate (AWWA) (Consider revising from 0 to 2) ▪ Potable Tank Inspection and Cleaning ▪ Main Flushing and Hydrant Maintenance* (Consider Removing ‘Main Flushing”) ▪ Critical Valve Exercising* (Consider Revising or Adding to Valve Exercise Program Measure) Learning and Growth: Foster a workforce culture of wellness, safety, and innovation Strategy: Coordinate workforce planning activities to determine future needs, identify gaps and implement actions to close the gaps Objectives: • Update department succession plans to prepare for both short- and long-term staffing needs and continue to retain institutional knowledge within the organization • Maximize opportunities to grow internal staff through cross-training, mentoring, special assignments, and rotation programs • Analyze and identify workforce trends to address critical gaps between the current workforce and future needs • Consider developing a hybrid workforce of full-time employees and management staff Strategy: Improve Organization Effectiveness Objectives: • Optimize processing time of new hires to ensure potential candidates are recruited and onboarded in a new and improved time frame • Seek opportunities to expand internships/apprenticeships and training programs to introduce career opportunities to our community. • Promote collaboration and creativity to achieve District’s goals and objectives through employee engagement and recognition of achievements [BOARD WORKSHOP] KPI: ▪ Employee Voluntary Turnover Rate (Consider Revising < 5% Annually) ▪ Safety Training Program OTAY WATER DISTRICT STRATEGIC PLAN WORKSHOP DEC-FEB 2021OCT 19 2021SEPT 2021 OCT 7 2021 MAR –APRIL 2022 Meet with staff to discuss ideas for the new Strategic Plan (SP) DETERMINE POSITION First draft of SP ideas and inputs DEVELOP STRATEGIES Board of Directors Workshop/Inputs & Direction Develop formal goals, strategies, objectives, and key performance indicators (KPI’s BUILD PLAN Present draft SP during March committees and April Board adoption ADOPTION Timeline 2 9/13 –9/17 –Supervisors & Leads ✓SWOT Analysis 9/20 –9/29 –District Managers ✓SWOT Analysis & Preliminary Objectives 10/12 –Department Chiefs ✓Strat Planning Draft / Draft / Think-Tank ✓Staff SWOT ✓Review of current Performance Measures (KPIs) 01 02 03 Strategic Planning Steps 10/19 -Board Retreat/Direction ✓Current Objectives/Status (Handout) ✓Proposed Objectives for New Plan (Handout) ✓Department Chiefs’ Input ✓Boards Input & Direction 04 3 Current Plan •The current plan,FY19-FY22, is the District’s sixth multi-year plan (first plan developed in 2002). •Currently in year 4, or last year of the plan. •Overall Goal of Current Plan (19 Strategies, 52 Objectives, & 42 KPI’s): Increase customer engagement and social media presence;execute financial activities that are essential to running District operations with the lowest financial impact to customers;improve District services via the adoption and alignment of new processes and technology;maintain a high-performing workforce via hands-on leadership,staff empowerment and accountability. 4 Themes in the Upcoming Plan AGING WORKFORCE/ KNOWLEDGE TRANSFER CULTURE (RETENTION & RECRUITMENT OF TOP TALENT) CUSTOMER SERVICE FINANCIAL (BUSINESS SYSTEMS & LONG-TERM BENEFIT COST ANALYSIS) CYBERSECURITY RIGHT SIZING STORAGE & DISTRIBUTION SYSTEM ASSET MANAGEMENT 5 Board of Directors Retreat OPPORTUNITIES O STRENGTHS S WEAKNESSES W THREATS T 6 7 8 9 10 DISTRICT MISSION AND VISION Strategic Planning Process STRATEGIC PLAN New Initiatives Board of Directors Input Employee Input Master Plans and Long-Range Plans Operating and Capital Budget Six-year Capital Improvement Program Employee Evaluations Performance Measure Results Assess and Evaluate 11 CUSTOMER Increase engagement with customers and the community to provide superior customer service, increase public awareness of the water industry and the District STRATEGIES DESIRED OUTCOMES PERFORMANCE MEASURES •Build public awareness of the District’s priorities, initiatives, systems, and services | 4 Objectives •Monitor emerging water quality and sewer issues and regulations [Board Workshop] | 3 Objectives •Conduct Customer Opinion Survey >85% during next Strat Plan (3-4 years) (NEW) •Conduct Media/Advertising Campaigns (3) (NEW) •Answer Rate* •Technical Quality Complaint* •Potable Water Compliance Rate (AWWA)* •Increase Brand Awareness,Customer Experience,Efficiency,Enhance social media presence, provide customers information on the understanding of water rates/changes,state regulations, etc. 12 FINANCIAL Operate the District in a financially, sustainable, and transparent manner, while maintaining a Fair Rate Structure STRATEGIES DESIRED OUTCOMES PERFORMANCE MEASURES •Maintain a long-range financing plan that sets forth the long-term funding needs of the District (Board Workshop) | 7 Objectives •Invest in technology infrastructure to enhance customer engagement and satisfaction |4 Objectives •Evaluate grant funding opportunities,water shortage contingency plan,evaluate cash reserves, AMI technology,real-time water usage/on-line poral assistance,low-income assistance,etc. •CIP Project Expenditures vs. Budget –95% of Budget •Construction Change Order Incidence < 5% Annually •Billing Accuracy •Sewer Rate Ranking •Water Rate Ranking •Reserve Level •Distribution System Loss •Planned Potable Water Maintenance Ratio in $ (Proposed new target from 66% to 70%)* •Planned Recycled Water Maintenance Ratio in $* •Planned Wastewater Maintenance Ratio in $ (Proposed new target from 77% to 80%)* •Direct Cost of Treatment Per MGD* 13 INTERNAL BUSINESS PROCESS Review, update, and streamline processes and services that deliver customer value and organizational improvement via increased operational efficiency STRATEGIES •Optimize energy efficiencies,including the economically appropriate use of renewable power |5 Objectives •Implement technologies to improve response time,security,and operational effectiveness |4 Objectives •Develop appropriate water resources mix to meet the water reliability needs of the community |3 Objectives •Respond to anticipated water shortages through rate structure modification,conservation assistance,and outreach (Board Workshop)|3 Objectives •Long-term investment in District Infrastructure |7 Objectives •Cyber and Physical Security |4 Objectives DESIRED OUTCOMES •Drought initiatives,contingency plan for water scarcity,vulnerabilities,long-term maintenance/operational savings,Pay- as-you-go,new deal?Trends,future sales analysis,budget,water supply/demand assessment,CIP portfolio reassessment,wastewater master plan update,etc. •Energy saving opportunities and energy storage projects extend the life of the district's infrastructure;Investigate/identify the possibility of changing pressure zone systems in the district to reduce pressure in service areas or use demand management zones to reduce water loss and leakage;Integration with SDG &E for energy trends,potential savings, main use,peak/non-peak,energy reduction,cost savings,duration reduction and space requirements of main breaks PERFORMANCE MEASURES •Annual Recycled Water Site Inspections (Consider Revising) •Recycled Water Shutdown Testing (Consider revising from target 90% to 95%) •System Valve Exercising Program (Consider revising) •Potable Water Distribution System Integrity (Splitting Leaks & Breaks into 2 measures) •Sewer Overflow Rate (AWWA) (Consider revising from 0 to 2) •Potable Tank Inspection and Cleaning •Main Flushing and Hydrant Maintenance* (Consider Removing “Main Flushing”) •Critical Valve Exercising* (Consider Revising or Adding to Valve Exercise Program Measure) 14 LEARNING AND GROWTH Foster a workforce culture of wellness, safety, and innovation STRATEGIES DESIRED OUTCOMES PERFORMANCE MEASURES •Coordinate workforce planning activities to determine future needs, identify gaps, and implement actions | 5 Objectives •Improve organizational effectiveness |4 Objectives •Organizational analysis,FTE/staff management,department leveling (supervisor -FTE ratio), new recruitment strategies,interdepartmental training for District staff,improvement of internal communication through systematic processes and teamwork,innovation committee/incentives, building competitive pay and performance retention and hiring structure •Employee Voluntary Turnover Rate (Consider revising from <2 to <5%Annually) •Safety Training Program (Hours Per Field Employee) 15