HomeMy WebLinkAbout10-18-22 EO&WR Committee Packet
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OTAY WATER DISTRICT ENGINEERING, OPERATIONS, & WATER RESOURCES COMMITTEE MEETING and SPECIAL MEETING OF THE BOARD OF DIRECTORS
2554 SWEETWATER SPRINGS BOULEVARD SPRING VALLEY, CALIFORNIA Board Room TUESDAY OCTOBER 18, 2022 12:00 P.M. This is a District Committee meeting. This meeting is being posted as a special meeting
in order to comply with the Brown Act (Government Code Section §54954.2) in the event that a quorum of the Board is present. Items will be deliberated, however, no formal board actions
will be taken at this meeting. The committee makes recommendations to the full Board for its consideration and formal action.
AGENDA 1. ROLL CALL 2. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO
SPEAK TO THE COMMITTEE ON ANY SUBJECT MATTER WITHIN THE COMMIT-TEE'S JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA DISCUSSION ITEMS
3. AWARD TWO (2) PROFESSIONAL SERVICE CONTRACTS FOR AS-NEEDED EN-VIRONMENTAL SERVICES AND TO AUTHORIZE THE GENERAL MANAGER TO
EXECUTE TWO AGREEMENTS WITH HELIX ENVIRONMENTAL PLANNING, INC.
(HELIX) AND CHAMBERS GROUP, INC. (CHAMBERS GROUP), EACH IN AN AMOUNT NOT-TO-EXCEED $500,000.00. THE TOTAL AMOUNT OF THE TWO (2) CONTRACTS WILL NOT EXCEED $500,000.00 DURING FISCAL YEARS 2023-2025 (ENDING JUNE 30, 2025) (COBURN-BOYD) [5 MINUTES]
4. AWARD TWO (2) PROFESSIONAL SERVICES CONTRACTS FOR AS-NEEDED IN-PLANT INSPECTION SERVICES AND TO AUTHORIZE THE GENERAL MANAGER TO EXECUTE TWO (2) AGREEMENTS WITH ON-SITE TECHNICAL SERVICES,
INC. (ON-SITE) AND KENNY CONSULTING SERVICES, INC. (KCS), EACH IN AN AMOUNT NOT-TO-EXCEED $175,000.00. THE TOTAL AMOUNT OF THE TWO (2) AGREEMENTS WILL NOT EXCEED $175,000.00 DURING FISCAL YEARS 2023 AND 2024 (ENDING JUNE 30, 2024) (DIPIETRO) [5 MINUTES]
5. INFORMATIONAL ITEM – UPDATE ON THE DISTRICT’S LEAK DETECTION PRO-GRAM (VACLAVEK) [5 MINUTES] 6. AWARD A CONSTRUCTION CONTRACT TO UNIFIED FIELD SERVICES CORPO-
RATION (UFSC) AND TO AUTHORIZE THE GENERAL MANAGER TO EXECUTE AN AGREEMENT WITH UFSC FOR THE 1004-2 & 485-1 RESERVOIR INTERI-
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OR/EXTERIOR COATING & UPGRADES PROJECT IN AN AMOUNT NOT-TO-EXCEED $1,857,865.00 (CAMERON) [5 MINUTES]
7. AWARD TWO (2) PROFESSIONAL AS-NEEDED CORROSION ENGINEERING
SERVICES AGREEMENTS AND TO AUTHORIZE THE GENERAL MANAGER TO EXECUTE TWO (2) AGREEMENTS WITH RFYEAGER ENGINEERING, LLC (RFYEAGER) AND JDH CORROSION CONSULTANTS, INC. (JDH), EACH IN AN AMOUNT NOT-TO-EXCEED $640,000.00. THE TOTAL AMOUNT OF THE TWO (2)
CONTRACTS WILL NOT EXCEED $640,000.00 DURING FISCAL YEARS 2023
THROUGH 2025 (ENDING JUNE 30, 2025) (MARCHIORO) [5 MINUTES] 8. ADJOURNMENT
BOARD MEMBERS ATTENDING: Tim Smith, Chair Ryan Keyes
All items appearing on this agenda, whether or not expressly listed for action, may be delib-
erated and may be subject to action by the Board.
The agenda, and any attachments containing written information, are available at the Dis-trict’s website at www.otaywater.gov. Written changes to any items to be considered at the open meeting, or to any attachments, will be posted on the District’s website. Copies of the
agenda and all attachments are also available by contacting the District Secretary at
(619) 670-2253.
If you have any disability which would require accommodation in order to enable you to par-
ticipate in this meeting, please call the District Secretary at 619-670-2253 at least 24 hours
prior to the meeting.
Certification of Posting I certify that on October 13, 2022, I posted a copy of the foregoing agenda near the regular meeting place of the Board of Directors of Otay Water District, said time being at least 24 hours in advance of the meeting of the Board of Directors (Government Code Section §54954.2).
Executed at Spring Valley, California on October 13, 2022. /s/ Tita Ramos-Krogman, District Secretary
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: November 2, 2022
SUBMITTED BY: Lisa Coburn-Boyd Environmental Compliance
Specialist
PROJECT: Various DIV. NO. All
APPROVED BY: Bob Kennedy, Engineering Manager
Michael Long, Chief, Engineering
Jose Martinez, General Manager
SUBJECT: Award of Two (2) Professional Services Contracts for As-Needed
Environmental Services to Helix Environmental Planning, Inc. and Chambers Group, Inc. for Fiscal Years 2023-2025
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board) award two (2) professional service contracts for As-Needed Environmental Services and to authorize the General Manager to
execute two agreements with Helix Environmental Planning, Inc. (Helix) and Chambers Group, Inc. (Chambers Group), each in an amount
not-to-exceed $500,000. The total amount of the two (2) contracts will not exceed $500,000 during Fiscal Years 2023-2025 (ending June
30, 2025).
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To obtain Board authorization for the General Manager to enter into two (2) professional services contracts for As-Needed Environmental
Services with Helix and Chambers Group, with each contract in an amount not-to-exceed $500,000 for Fiscal Years 2023-2025. The total amount of the two (2) contracts will not exceed $500,000 during
Fiscal Years 2023-2025.
AGENDA ITEM 3
2
ANALYSIS:
The District will require the services of two (2) professional environmental consultants on an as-needed basis in support of Capital
Improvement Program (CIP) and Operations and Maintenance projects for Fiscal Years 2023-2025. It is more efficient and cost effective to
issue as-needed contracts for environmental services, which will provide the District with the ability to obtain consulting services in a timely and efficient manner. This concept has also been used in
the past for other disciplines, such as engineering design, construction management, geotechnical, and electrical services.
The District staff will identify tasks and request cost proposals from the two (2) consultants during the contract period. Each
consultant will prepare a detailed scope of work, schedule, and fee for each task order, with the District evaluating the proposals based
upon qualifications and cost. The District will enter into negotiations with the consultants, selecting the proposal that has the best value for the District. Upon written task order authorization from the District, the selected consultant shall then proceed with the project, as described in the scope of work.
The table below lists several projects that will require as-needed environmental services for Fiscal Years 2023-2025:
CIP DESCRIPTION ESTIMATED COST
P2460 I.D. 7 Trestle & Pipeline Demolition Biological
& Cultural Resources Monitoring $10,000
P1253 As-needed Bird Surveys during Breeding Season $10,000
P1253 Biological & Cultural Resources Monitoring for District O&M & CIP Projects $20,000
P2612 Restoration of Temporary Construction Vegetation Impacts at Paso de Luz PL site $30,000
P1253 Annual Forcemain Road & Air-Vac Vegetation
Maintenance & Low-effect HCP Report for USFWS $12,000
TBD CEQA Addendum for 870-2 Reservoir $30,000
TOTAL: $112,000
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Staff believes that a $500,000 cap on each of the As-Needed
Environmental Services contracts is adequate for upcoming projects, while still providing a buffer for any unforeseen tasks. Some examples of unforeseen tasks that have cropped up in the past are the
environmental compliance (monitoring & regulatory agency coordination) for pipeline breaks, studies to investigate process
control or regulatory issues at the Ralph W. Chapman Water Reclamation Facility, Air Pollution Control District permitting issues, and preparation of SWPPP’s (stormwater pollution prevention
plans) for District construction projects. Also, as CIP projects advance during the period of this contract, CEQA compliance and
regulatory permitting needs arise that require the expertise of these consultants.
The As-Needed Environmental Services contracts do not commit the District to any expenditure until a task order is approved to perform
the work. The District does not guarantee work to the consultants, nor does the District guarantee to the consultants that it will expend all the funds authorized by the contract on professional services.
The District solicited environmental services by placing an advertisement on the Otay Water District’s website and using Periscope S2G, the District’s online bid solicitation website on June 16, 2022. The advertisement was also placed in the Daily Journal. Eight (8) firms submitted a Letter of Interest and a Statement of
Qualifications. The Request for Proposal (RFP) for Environmental Services was sent to all eight (8) firms resulting in seven (7) proposals received on August 4, 2022. They are as follows: • Chambers Group (San Diego, CA)
• Ecorp Consulting (San Diego, CA) • Helix Environmental Planning (La Mesa, CA)
• Parsons (San Diego, CA) • Psomas (Irvine, CA) • Tetra Tech (Irvine, CA)
• UltraSystems (Irvine, CA)
The one firm that submitted a Letter of Interest (LOI) but did not propose was S&B Christ Consulting, located in Las Vegas, NV.
In accordance with the District’s Policy 21, staff evaluated and scored all written proposals and interviewed the top four (4) firms
on September 22, 2022. Helix and Chambers Group received the highest scores based on their experience, understanding of the scope of work, proposed method to accomplish the work, and their composite hourly
rate. Helix has provided similar services to the District in the
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past as well and Chambers Group and Helix have both provide as-needed
environmental services to other local water agencies. They are both readily available to provide the services required. A summary of the complete evaluation is shown in Attachment B.
Helix and Chambers Group submitted the Company Background
Questionnaire, as required by the RFP, and staff did not find any significant issues. In addition, staff checked their references and performed an internet search on the company. Staff found the
references to be excellent and did not find any outstanding issues with the internet search.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
The funds for these contracts will be expended on a variety of projects, as previously noted above. These contracts are for as-
needed professional services based on the District's need and schedule, and expenditures will not be made until a task order is approved by the District for the consultant's services on a specific CIP or Operations & Maintenance project.
Based on a review of the financial budget, the Project Manager anticipates that the budgets will be sufficient to support the
professional as-needed consulting services required for the CIP and Operations & Maintenance projects noted above.
The Finance Department has determined that the funds to cover these contracts will be available as budgeted for these projects. STRATEGIC GOAL:
This Project supports the District’s Mission statement, “To provide exceptional water and wastewater service to its customers, and to
manage District resources in a transparent and fiscally responsible manner” and the General Manager’s Vision, "To be a model water agency by providing stellar service, achieving measurable results, and
continuously improving operational practices." GRANTS/LOANS: Engineering staff researched and explored grants and loans and found
none available for this Project.
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LEGAL IMPACT:
None.
LC-B/BK:mlw
ENG OPERATING - Documents\As-Needed Services\Environmental\FY 2023-2025\Staff Report\BD_11-02-22_Staff Report_Award of As-Needed Environmental Services (LCB-BK).docx Attachments: Attachment A – Committee Action
Attachment B – Summary of Proposal Rankings
ATTACHMENT A
SUBJECT/PROJECT: Various
Award of Two (2) Professional Services Contracts for As-Needed Environmental Services to Helix Environmental Planning, Inc. and Chambers Group, Inc. for Fiscal Years
2023-2025
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee (Committee) reviewed this item at a meeting held on October 18, 2022. The Committee supported staff's recommendation.
NOTE: The “Committee Action” is written in anticipation of the Committee
moving the item forward for Board approval. This report will be sent to the Board as a Committee approved item or modified to reflect any
discussion or changes as directed from the Committee prior to presentation to the full Board.
Qualifications of
Team
Responsiveness,
Project
Understanding
Technical and
Management
Approach
INDIVIDUAL
SUBTOTAL -
WRITTEN
AVERAGE
SUBTOTAL -
WRITTEN
Proposed Fee*
Consultant's
Commitment to
DBE
AVERAGE
TOTAL
WRITTEN
Additional
Creativity and
Insight
Strength of
Project
Manager
Presentation,
Communication
Skills
Quality of
Response to
Questions
INDIVIDUAL
TOTAL -
ORAL
AVERAGE
TOTAL ORAL
30 25 30 85 85 15 Y/N 100 15 15 10 10 50 50 150 Poor/Good/
Excellent
Steve Beppler 26 22 26 74 14 14 10 9 47
Lisa Coburn-Boyd 28 23 27 78 14 14 9 9 46
Charles Mederos 27 24 28 79 11 12 9 8 40
Mike O'Donnell 28 24 27 79 12 14 8 8 42
Kent Payne 26 22 26 74 14 14 9 9 46
Steve Beppler 26 22 27 75 12 10 7 8 37
Lisa Coburn-Boyd 27 22 27 76 11 11 6 7 35
Charles Mederos 26 21 27 74 12 13 9 9 43
Mike O'Donnell 28 23 28 79 11 11 6 6 34
Kent Payne 26 22 26 74 12 11 7 7 37
Steve Beppler 29 24 29 82 15 14 10 9 48
Lisa Coburn-Boyd 29 24 29 82 14 14 9 9 46
Charles Mederos 29 24 29 82 14 13 9 9 45
Mike O'Donnell 28 24 28 80 13 14 8 9 44
Kent Payne 28 24 28 80 13 14 8 9 44
Steve Beppler 24 20 24 68
Lisa Coburn-Boyd 26 22 24 72
Charles Mederos 24 20 24 68
Mike O'Donnell 28 21 25 74
Kent Payne 26 22 26 74
Steve Beppler 26 22 27 75 12 13 9 7 41
Lisa Coburn-Boyd 27 23 25 75 11 12 7 7 37
Charles Mederos 26 22 27 75 11 12 9 9 41
Mike O'Donnell 28 24 27 79 11 11 8 7 37
Kent Payne 26 23 27 76 12 11 7 7 37
Steve Beppler 24 20 23 67
Lisa Coburn-Boyd 25 23 24 72
Charles Mederos 24 20 23 67
Mike O'Donnell 26 22 26 74
Kent Payne 25 22 24 71
Steve Beppler 24 19 22 65
Lisa Coburn-Boyd 24 21 23 68
Charles Mederos 23 20 22 65
Mike O'Donnell 25 21 24 70
Kent Payne 24 21 24 69
Firm Parsons Helix UltraSystems Psomas ECORP Chambers TetraTech
Fee $144 $137 $151 $178 $135 $148 $144
Score 12 14 10 1 15 11 12
Note: The fees were evaluated by comparing rates for seven (7) positions. The sum of these rates are noted in the above table.
Y Excellent
128
TOTAL
SCORE
88
REFERENCES
WRITTEN
132
911576
ORAL
Parsons 7771
81
ATTACHMENT B
As-needed Environmental Services 2023-2025
MAXIMUM POINTS
77
Helix
Environmental
Planning
11Chambers
Group
ECORP
Consulting
FIRM NOT INTERVIEWED
SUMMARY OF PROPOSAL RANKINGS
76 1 Y 77Psomas 39
Y
4589
44
37Y
116
6
Excellent134Y8
UltraSystems
Environmental 67 15 Y 82 FIRM NOT INTERVIEWED
Tetra Tech 70 8 Y 78 FIRM NOT INTERVIEWED
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: November 2, 2022
SUBMITTED BY: Brandon DiPietro Field Services Manager
PROJECT: Various DIV. NO. All
APPROVED BY: Michael Long, Chief, Engineering
Jose Martinez, General Manager
SUBJECT: Award of Two (2) As-Needed In-Plant Inspection Services Contracts for Fiscal Years 2023 and 2024
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board)
award two (2) professional services contracts for As-Needed In-Plant Inspection Services and to authorize the General Manager to execute two (2) agreements with On-Site Technical Services, Inc. (On-Site)
and Kenny Consulting Services, Inc. (KCS), each in an amount not-to-exceed $175,000. The total amount of the two (2) agreements will not
exceed $175,000 during Fiscal Years 2023 and 2024 (ending June 30, 2024).
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To obtain Board authorization for the General Manager to enter into
two (2) professional services agreements for As-Needed In-Plant Inspection Services with On-Site and KCS, with each agreement in an
amount not-to-exceed $175,000 for Fiscal Years 2023 and 2024. The total amount of the two (2) agreements will not exceed $175,000 during Fiscal Years 2023 and 2024.
AGENDA ITEM 4
2
ANALYSIS: The District will require the services of a professional in-plant inspection consultant in support of the District’s Capital
Improvement Program (CIP) and developer funded projects for the next two (2) fiscal years. Due to the strict requirements for the weld
inspection, surface preparation, and coating application on steel pipelines, the District uses a third-party inspector to monitor, document, and verify welding reports and to ensure coatings are
applied per District and coating manufacturer’s specifications. The District requires the specialty inspector to be certified by the
American Welding Society as a Certified Welding Inspector (CWI) or Senior Certified Welding Inspector (SCWI) qualified to code AWS D1.1 QC1, American Society for Nondestructive Testing (ASNT) SNT-TC-1A as
an NDT Level II or greater, and National Association of Corrosion Engineers (NACE) as a Level III Coating Inspector. The inspector’s
tasks include, but are not limited to, submitting daily reports detailing the manufacturer’s activities, periodic testing, and overall quality control for the manufacturer’s procedures. It is more efficient and cost effective to issue an as-needed
contract for In-Plant Inspection Services, which will provide the District with the ability to obtain consulting services in a timely and efficient manner. This concept has also been used in the past for other disciplines such as design engineering, construction management, geotechnical, and environmental services.
The anticipated CIP and developer projects that are estimated to require in-plant inspection services for Fiscal Years 2023 and 2024 are listed below: CIP No. & Dev No. Capital Facilities & Developer Projects
P2058 PL - 20-Inch, 1296 Zone, Proctor Valley Road from Melody Road to Highway 94
P2171 PL - 20-Inch, 1296 Zone, Proctor Valley Road from Pioneer
Way to Melody Road
P2195 PL - 24 - Inch, 640 Zone, Campo Road - Regulatory Site/Millar Ranch P2196 PL - 24 - Inch, 640 Zone, Millar Ranch Road to 832-1 Pump Station
D0362 Otay 250
D0914 Alta Crossing Unit 4
D1044 Otay Ranch Village 8 East
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The District solicited for in-plant inspection services by placing an
advertisement on the Otay Water District’s website and using Periscope S2G, the District’s online bid solicitation website on Monday, August 22, 2022. Five (5) firms submitted a letter of
interest and a statement of qualifications. The Request for Proposal (RFP) for As-Needed In-Plant Inspection Services was sent to all five
(5) firms. Of the five (5) firms that submitted a letter of interest and statement of qualifications, the two (2) incumbent firms submitted proposals. These are:
• Kenny Consulting Services, Inc., San Diego, CA
• On-Site Technical Service, Inc., Garden Grove, CA The following firms did not submit a proposal, MTGL Inc., Universal
Engineering Services, and RMA Companies due to difficulty with finding capacity to accommodate additional work. A panel of five (5) staff members reviewed the proposals from On-Site and KCS. Staff agreed that On-site and KCS are well qualified to
perform the services based on their experience, understanding of the scope of work, proposed method to accomplish the work, and their
composite hourly rate. On-site and KCS have done an excellent job servicing the District’s current contract.
On-Site and KCS submitted the Company Background Questionnaire, as required by the RFP, and staff did not find any significant issues. In addition, staff checked their references and performed an internet search on the companies. Staff found the references to be excellent and did not find any outstanding issues with the internet search. FISCAL IMPACT: Joe Beachem, Chief Financial Office
The funds for these two (2) agreements will be expended on a variety of projects, as previously noted above. These agreements are for as-
needed professional services based on the District's need and schedule, and expenditures will not be made until a task order is
approved by the District for the consultant's services on a specific CIP or development project.
Based on a review of the financial budget, the Project Manager anticipates that the budgets will be sufficient to support the
professional as-needed services required for the CIP and developer projects noted above. The Finance Department has determined that the funds to cover these agreements will be available as budgeted for these projects.
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GRANTS/LOANS:
Engineering staff researched and explored grants and loans and found none available for this Project. STRATEGIC GOAL:
This Project supports the District’s Mission statement, “To provide exceptional water and wastewater service to its customers, and to
manage District resources in a transparent and fiscally responsible manner” and the General Manager’s Vision, "To be a model water agency
by providing stellar service, achieving measurable results, and continuously improving operational practices." LEGAL IMPACT:
None. BD/ML:mlw
Https://Otaywater365.Sharepoint.Com/Sites/Engoperating/Shared Documents/As-Needed Services/In-Plant Inspection/FY 23-24/Staff Report/BD_11_02_22 Staff Report Award Of As-Needed In-Plant Inspection Services (BD-ML).Docx Attachments: Attachment A – Committee Action Attachment B – Summary of Proposals Rankings
ATTACHMENT A
SUBJECT/PROJECT: Various Award of Two (2) As-Needed In-Plant Inspection Services Contracts for Fiscal Years 2023 and 2024
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee (Committee) reviewed this item at a meeting held on October 18, 2022. The Committee supported staff's recommendation. NOTE:
The “Committee Action” is written in anticipation of the Committee moving the item forward for Board approval. This report will be sent to the Board as a Committee approved item or modified to reflect any
discussion or changes as directed from the Committee prior to presentation to the full Board.
Qualifications of
Team
Responsiveness
and Project
Understanding
Technical and
Management
Approach
INDIVIDUAL
SUBTOTAL -
WRITTEN
AVERAGE SUBTOTAL -
WRITTEN
P
r
o
p
TOTAL SCORE
30 25 30 85 85 100 Poor/Good/
Excellent
Jon Chambers 27 22 28 77
Michael Long 29 23 28 80
Mike O'Donnell 28 24 28 80
Andrea Carey 30 25 28 83
Brandon DiPietro 29 24 28 81
Jon Chambers 26 22 27 77
Michael Long 28 23 27 78
Mike O'Donnell 28 23 27 78
Andrea Carey 28 23 28 79
Brandon DiPietro 27 23 27 77
Jon Chambers 20 20 22 62
Michael Long 25 21 21 67
Mike O'Donnell 25 21 22 68
Andrea Carey 23 21 20 64
Brandon DiPietro 23 20 23 66
*The fees were evaluated by comparing the weighted rates for two positions. The sum of the weighted rates are noted on the Rates Scoring Chart.
Firm On-Site KCS PDmC
Fee $235 $339 $269Score15110
75
Kenny Consulting
Services 78 79
65
Excellent
PDmC
RATES SCORING CHART
On-Site Inspection
Services 80 95
MAXIMUM POINTS
Excellent
ATTACHMENT B
SUMMARY OF PROPOSAL RANKINGS
As-Needed In-Plant Inspection Services FY 2022-2023
WRITTEN
REFERENCES
https://otaywater365.sharepoint.com/sites/engoperating/Shared Documents/As-Needed Services/In-Plant Pipe Inspection/FY 22-23/Rankings/Summary of Proposal Rankings_bdd.xls
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: November 2, 2022
SUBMITTED BY: Jake Vaclavek, System Operations Manager
PROJECT: Various DIV. NO. ALL
APPROVED BY: Andrew Jackson, Chief of Operations
Jose Martinez, General Manager
SUBJECT: INFORMATIONAL ITEM – UPDATE ON THE DISTRICT’S LEAK DETECTION
PROGRAM
GENERAL MANAGER’S RECOMMENDATION:
None. This is an informational item only.
COMMITTEE ACTION:
Please see “Attachment A.”
PURPOSE:
To update the Board on the District’s ongoing proactive Leak Detection Program.
ANALYSIS:
Proactive leak detection helps identify leaks before they become a larger problem, requiring immediate corrective action. When small leaks are discovered, they can be scheduled for a repair during normal working hours. Larger leaks and breaks, however, must be addressed when they occur, no matter the time of day and typically
have increased damage to roads and easements. Finding leaks early also helps reduce water loss to the District and decreases non-revenue water.
AGENDA ITEM 5
2
This update is intended to provide details on the District’s
proactive Leak Detection Program, that has been in place since 2013, and identify grant funding sources used and review emerging technologies in leak detection.
The District’s proactive Leak Detection Program has identified 292
leaks that have been repaired by staff, resulting in an average annual savings of $54,000.00 per year from reduced water losses.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
No fiscal impact as this is an informational item only.
STRATEGIC GOAL: This project helps support the District’s Mission Statement, “To
provide exceptional water and wastewater service to its customers, and to manage District resources in a transparent and fiscally responsible manner” and the General Manager’s Vision, "To be a model
water agency by providing stellar service, achieving measurable results, and continuously improving operational practices."
LEGAL IMPACT: None.
Attachments: Attachment A – Committee Action Attachment B – Presentation
ATTACHMENT A
SUBJECT/PROJECT:
INFORMATIONAL ITEM – UPDATE ON THE DISTRICT’S LEAK DETECTION PROGRAM
COMMITTEE ACTION: The Engineering, Operations, and Water Resources Committee reviewed
this item at a meeting held on October 18, 2022 and the following comments were made:
NOTE:
The “Committee Action” is written in anticipation of the Committee moving the item forward for board approval. This report will be sent to the Board as a committee approved item, or modified to reflect any
discussion or changes as directed from the committee prior to presentation to the full board.
Otay Water District Leak Detection and Repair Program
Jake Vaclavek
System Operations Manager
October 18, 2022
Attachment B
Introduction
•An effective “Leak Detection and Repair Program” is one of the main components for water conservation and an important part of asset management.
•Proactive leak detection provisions are currently included in SWRCB’s Water Loss Performance Standards draft regulatory language.
•This presentation is intended to summarize the District’s efforts, used since 2013, regarding the proactive “Leak Detection and Repair Program.”
Leak Detection
Surveys
2013-2022
•2013: 70 miles surveyed
•2014: 108 miles surveyed
•2015: 167 miles surveyed
•2016: 150 miles surveyed
•2017: 242 miles surveyed
•2018: 147 miles surveyed
•2019: 166 miles surveyed
•2020: 172 miles surveyed
•2021: 168 miles surveyed
•2022: 173 miles surveyed
1,563 total miles surveyed to date
(189% of system)
Leak Detection
Campaign Process
•Survey Area Selection
•RFP Solicitation and PO Issuance
•Outreach
•Kickoff Meeting
•Begin Survey
•Daily Updates Provided to the District
•Wrap-Up and Final Report
How Are Leaks
Found?
•Correlation
•Ground Microphones
•Field Observations
What if a Leak is Suspected?
•District staff will physically verify if there is a suspicion of a leak.
•If a leak is confirmed, then a repair is scheduled and completed within days of discovery and during normal working hours.
•The precise location of the leak is shared with the leak detection company.
Additional Benefits of Leak Detection
•Identified broken lids or meter boxes
•Paved over valve caps
•Vegetation overgrowth
•Missing fire hydrant caps
•GIS map edits
Grant Funding
•From 2016 to 2021, the District has received $425,000.00 in funding used to cover the costs of surveys, repairs, and equipment related to leak detection.
•Received MAAP funding through SDCWA and MWD’s Leak detection Grant Program for costs associated with leak detection and repairs during FY22 ($170/mile surveyed and $49/hour for repairs).
What Have We
Accomplished?
Leaks found
and repaired
since 2013: 292
Total water
saved by
repairing leaks:
215 GPM
(310,000
gal/day)
Average
annual savings
from reduced
water losses:
$54,000/year
What’s Next?Potential Technologies Include:
•Technology improvements in PVC pipe
leak detection
•District Metered Areas (DMA’s) working
in collaboration with AMI
•Satellite Leak Detection
Questions?
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: November 2, 2022
SUBMITTED BY: Kevin Cameron Senior Civil Engineer
PROJECTS: P2567-001103 P2614-001103
DIV. NO. 3, 4
APPROVED BY: Bob Kennedy, Engineering Manager
Michael Long, Chief, Engineering
Jose Martinez, General Manager
SUBJECT: Award of a Construction Contract to Unified Field Services Corporation for the 1004-2 & 485-1 Reservoir Interior/Exterior Coating & Upgrades Project
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board)
award a construction contract to Unified Field Services Corporation (UFSC) and to authorize the General Manager to execute an agreement
with UFSC for the 1004-2 & 485-1 Reservoir Interior/Exterior Coating & Upgrades Project in an amount not-to-exceed $1,857,865.00 (see Exhibits A-1 & A-2 for Project locations).
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To obtain Board authorization for the General Manager to enter a construction contract with UFSC for the 1004-2 & 485-1 Reservoirs Interior/Exterior Coating & Upgrades Project in an amount not-to-
exceed $1,857,865.00.
AGENDA ITEM 6
2
ANALYSIS:
The 1004-2 Reservoir is a 1.26 million-gallon (MG) potable water storage facility that serves portions of Spring Valley. The 1004-2
Reservoir was originally constructed in 2004 and has never been recoated. It is the only storage facility in the 1004 Pressure Zone.
Service in the 1004 Zone, during the project, will be maintained by the Variable Frequency Drive (VFD) Pump Trailer. The trailer will be located at the 1004-1 Pump Station site and perform as a
hydropnuematic pump station to maintain water pressure in the system. The VFD Pump Trailer was successfully used in the same manner during
the recoating of the 1200-1 Reservoir. The 485-1 Reservoir is a 1.0 MG potable water storage facility that
serves portions of Chula Vista. The 485-1 Reservoir was originally constructed in 1983 and is the only storage facility in the 485
Pressure Zone. During the recoating, service will be maintained through two pressure reducing stations. The reservoir was last recoated in 2005. The District’s corrosion consultant maintains a Corrosion Control
Program (CCP) that addresses the installation, maintenance, and monitoring of corrosion protection systems for the District’s steel reservoirs and buried metallic piping. The CCP includes a reservoir maintenance schedule that shows the 1004-2 & 485-1 Reservoirs are due for recoating on both the interior and exterior surfaces. An in-
service internal and external inspection was performed by CSI Services, Inc., which illustrates the interior roof coating is in fair to poor condition with areas of blistering on the shell and floor beneath the waterline on both tanks. Although the blistering paint is still protecting the steel, blisters in the paint are the
beginning signs of failure. The external inspection shows the shell coating in fair to poor condition; however, the 485-1 roof coating
has exceeded its useful life. In addition to the interior and exterior coating removal/replacement,
the recommended structural and safety upgrades are as follows: replace the existing level indicator, install new fall prevention
devices on the exterior ladder, modify anode access ports, replace all cathodic anodes, replace the roof vent, install new safety cable lanyards for roof access, and add multiple tank penetrations for
chlorination and sampling. These upgrades will ensure compliance with the American Water Works Association (AWWA) and the Occupational
Safety and Health Administration Standards for both Federal (OSHA) and State (Cal-OSHA) as well as upgrade antiquated equipment on the tank.
3
The Project was advertised on August 25, 2022, using the District’s
online bid solicitation website, Periscope S2G, on the Otay Water District’s website, and in the Daily Transcript. A Pre-Bid Meeting was held on September 8, 2022, which was attended by five (5)
contractors and vendors via an online Zoom meeting. Two (2) addenda were sent out to all bidders and plan houses to address questions and
clarifications to the contract documents during the bidding period. Bids were publicly opened online via a Zoom meeting on September 22, 2022, with the following results:
CONTRACTOR TOTAL BID AMOUNT
1 Unified Field Services Corporation (UFSC) Bakersfield, CA $1,857,865.00
2 Advanced Industrial Services, Inc.
Los Alamitos, CA $1,869,400.00
3 Associated Tank Constructors, Inc. Temecula, CA 92590 $2,045,500.00
4 Capital Industrial Coatings, LLC Huntington Beach, CA 92649 $2,321,462.00
5 Abhe & Svoboda, Inc.
Alpine, CA 91901 $4,063,400.00
The Engineer's Estimate is $1,652,000.
A review of the bids was performed by District staff for conformance with the contract requirements. Staff determined that UFSC is the lowest responsive and responsible bidder. UFSC holds a Class A
Contractor’s license, which expires on December 31, 2023. UFSC also holds a current QP-1 required certification from the Association for
Materials Protection and Performance. UFSC submitted the Company Background and Company Safety Questionnaires, as required by the Contract Documents. Staff checked references, and the response from other agencies indicated UFSC has an overall good performance rating on similar projects. The proposed Project Manager has experience in
California on similar projects and received excellent recommendations. UFSC has previously worked with the District on the recycled filter storage tank coating project, which was completed on time and on budget.
Staff has verified the validity of the bid bond provided by Nationwide Mutual Insurance Company. Upon Board approval, UFSC will
sign the contract, furnish the performance bond and labor and materials bond, and staff will verify both bonds prior to fully executing the contract.
4
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
The total budget for CIP P2567, as approved in the FY 2023 budget, is $1,275,000. Total expenditures, plus outstanding commitments and
forecast, are $1,273,717. See Attachment B-1 for the budget detail.
The total budget for CIP P2614, as approved in the FY 2023 budget, is $1,375,000. Total expenditures, plus outstanding commitments and forecast, are $1,167,764. See Attachment B-2 for the budget detail.
Based on a review of the financial budgets, the Project Manager
anticipates that the budget for both CIP P2567 & P2614 is sufficient to support the Project.
The Finance Department has determined that, under the current rate model, 100% of the funding is available from the Replacement Fund.
GRANTS/LOANS: Engineering staff researched and explored grants and loans and found none currently available for this Project. STRATEGIC GOAL:
This Project supports the District’s Mission statement, “To provide exceptional water and wastewater service to its customers, and to
manage District resources in a transparent and fiscally responsible manner” and the General Manager’s Vision, "To be a model water agency by providing stellar service, achieving measurable results, and continuously improving operational practices." LEGAL IMPACT:
None. KC/BK:mlw
Https://Otaywater365.Sharepoint.Com/Sites/Engcip/Shared Documents/P2567 1004-2 Reservoir Int-Ex Coating & Upgrades/Staff Reports/11-2-22 Staff Report 1004-2 & 485-1 Reservoir Coating (KC-BK).Docx Attachments: Attachment A – Committee Action Attachment B-1 – Budget Detail – CIP P2567 Attachment B-2 – Budget Detail – CIP P2614 Exhibit A-1 – Project Location for 1004-2 Reservoir Exhibit A-2 – Project Location for 485-1 Reservoir
ATTACHMENT A
SUBJECT/PROJECT: P2567-001103 P2614-001103
Award of a Construction Contract to Unified Field Services Corporation for the 1004-2 & 485-1 Reservoir Interior/Exterior Coating & Upgrades Project
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee
(Committee) reviewed this item at a meeting held on October 18, 2022. The Committee supported Staff's recommendation.
NOTE:
The “Committee Action” is written in anticipation of the Committee moving the item forward for Board approval. This report will be sent
to the Board as a Committee approved item or modified to reflect any discussion or changes as directed from the Committee prior to
presentation to the full Board.
ATTACHMENT B-1 – Budget Detail CIP P2567
SUBJECT/PROJECT: P2567-001103 P2614-001103
Award of a Construction Contract to Unified Field Services Corporation for the 1004-2 & 485-1 Reservoir
Interior/Exterior Coating & Upgrades Project
9/22/2022
Budget
1,275,000 Planning
Standard Salaries 38,669 38,669 - 38,669
Service Contracts 3,975 3,975 - 3,975 CSI SERVICES
Total Planning 42,644 42,644 - 42,644
Design
Standard Salaries 17,000 15,521 1,479 17,000 Service Contracts 47 47 - 47 DAILY JOURNAL CORPORATION
Total Design 17,047 15,568 1,479 17,047
Construction
Standard Salaries 90,000 21,107 68,893 90,000
Construcion Contract 948,438 - 948,438 948,438 UNIFIED FIELD SERVICES CORPORATION
Service Contracts 30,000 - 30,000 30,000 CONSTRUCTION MANAGEMENT
50,000 - 50,000 50,000 COATING INSPECTION
2,000 - 2,000 2,000 WELDING INSPECTION
10,000 - 10,000 10,000 WATCHLIGHT
1,000 - 1,000 1,000 STRUCTURAL ENGINEER
1,000 - 1,000 1,000 CLARKSON LABORATORY
Infrastrucutre Equipment & Materials 564 564 - 564 SUPERIOR READY MIX LP
26,645 26,645 - 26,645 FERGUSON ENTERPRISES INC #1083
1,107 1,107 - 1,107 MCMASTER-CARR SUPPLY CO
19,669 19,669 - 19,669 DAWSON COMPANY
2,468 2,468 - 2,468 FERGUSON ENTERPRISES #10832,682 2,682 - 2,682 SOUTHLAND PIPE CORP
Project Contingency 28,453 - 28,453 28,453 3% CONTINGENCY
Total Construction 1,214,026 74,242 1,139,784 1,214,026
Grand Total 1,273,717 132,454 1,141,263 1,273,717
Vendor/Comments
Otay Water District
P2567 - 1004-2 Reservoir Interior/Exterior Coating
Committed Expenditures
Outstanding
Commitment &
Forecast
Projected Final
Cost
ATTACHMENT B-2 – Budget Detail CIP P2614
SUBJECT/PROJECT: P2567-001103 P2614-001103
Award of a Construction Contract to Unified Field Services Corporation for the 1004-2 & 485-1 Reservoir
Interior/Exterior Coating & Upgrades Project
9/22/2022
Budget
1,375,000
Planning
Standard Salaries 8,032 8,032 - 8,032
Service Contracts 3,975 - 3,975 3,975 CSI SERVICES
Total Planning 12,007 8,032 3,975 12,007
Design
Standard Salaries 20,000 2,332 17,668 20,000
Service Contracts 47 47 - 47 DAILY JOURNAL CORP
Total Design 20,047 2,379 17,668 20,047
Construction
Standard Salaries 100,000 - 100,000 100,000
Construcion Contract 909,427 - 909,427 909,427 UNIFIED FIELD SERVICES CORPORATION
Service Contracts 35,000 - 35,000 35,000 CONSTRUCTION MANAGEMENT
50,000 - 50,000 50,000 COATING INSPECTION
2,000 - 2,000 2,000 WELDING INSPECTION
10,000 - 10,000 10,000 WATCHLIGHT
1,000 - 1,000 1,000 STRUCTURAL ENGINEER
1,000 - 1,000 1,000 CLARKSON LABORATORYProject Contingency 27,283 - 27,283 27,283 3% CONTINGENCY
Total Construction 1,135,710 - 1,135,710 1,135,710
Grand Total 1,167,764 10,411 1,157,353 1,167,764
Vendor/Comments
Otay Water District
P2614 - 485-1 Reservoir Interior/Exterior Coating
Committed Expenditures
Outstanding
Commitment &
Forecast
Projected Final
Cost
OTAY WATER DISTRICT1004-2 RESERVOIR INT/EXT COATING & UPGRADES LOCATION MAP
EXHIBIT A-1
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OTAY WATER DISTRICT485-1 RESERVOIR INT/EXT COATING & UPGRADESLOCATION MAP
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STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: November 2, 2022
SUBMITTED BY: Jeff Marchioro Senior Civil Engineer
PROJECT: P1043 & Various CIPs
DIV. NO. ALL
APPROVED BY: Bob Kennedy, Engineering Manager
Michael Long, Chief, Engineering
Jose Martinez, General Manager
SUBJECT: Award of As-Needed Corrosion Engineering Services Contracts for Fiscal Years 2023 through 2025.
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board) award two (2) professional As-Needed Corrosion Engineering Services agreements and to authorize the General Manager to execute two (2) agreements with RFYeager Engineering, LLC (RFYeager) and JDH
Corrosion Consultants, Inc. (JDH), each in an amount not-to-exceed $640,000. The total amount of the two (2) contracts will not exceed $640,000 during Fiscal Years 2023 through 2025 (ending June 30, 2025).
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To obtain Board authorization for the General Manager to enter into
two (2) professional As-Needed Corrosion Engineering Services agreements with RFYeager and JDH, each in an amount not-to-exceed $640,000 for Fiscal Years 2023 through 2025 (ending June 30, 2025).
The total amount of the two (2) contracts will not exceed $640,000 during Fiscal Years 2023 through 2025.
AGENDA ITEM 7
2
ANALYSIS:
The District’s Cathodic Protection Program (Program) was implemented two decades ago to provide the long-term benefit of preserving the
life expectancy of metallic pipeline and reservoir facilities by preventing corrosion and reducing the risk of costly failures. The
Program includes the selection of appropriate corrosion resistant materials, the use of coatings and linings to prevent corrosion, and cathodic protection. The Program also ensures that all facilities
are consistently designed, specified, constructed, and tested in accordance with the District’s corrosion control standards.
The District has regularly awarded professional services contracts in support of the District’s Program. RFYeager has held the current
agreement since June 15, 2017. To supplement RFYeager’s agreement, two (2) separate as-needed corrosion engineering agreements were
executed with RFYeager and Coffman Engineers, Inc. (Coffman) in the amount of $70,000 each on February 9, 2015. Both RFYeager and Coffman existing agreements will expire on June 30, 2023. The general scope of work for the new contract includes the following
items:
• Annual Maintenance and improvements to the District’s Corrosion Control Program Corrosion Protection Report
• Testing and survey of 108 existing steel pipeline cathodic protection systems with various subsystems
• Testing and inspection of 29 existing steel reservoir cathodic protection systems
• As-Needed Corrosion Engineering Services
The As-Needed Corrosion Engineering Services portion of the scope of work will provide the District with the ability to obtain consulting services in a timely and efficient manner and on an as-needed basis. District staff will identify tasks and request cost proposals from
the two consultants during the contract period. Each consultant will prepare a detailed scope of work, schedule, and fee for each task order, with the District evaluating the proposals based upon
qualifications and cost. The District will enter into negotiations with the consultants, selecting the proposal that has the best value
for the District. Upon written task order authorization from the District, the selected consultant shall then proceed with the project
as described in the scope of work. The CIP projects that are estimated to require corrosion engineering
design services for Fiscal Years 2023-2025, at this time, are listed below:
3
CIP DESCRIPTION ESTIMATED COST
P2563 870-1 Reservoir Cover/Liner Replacement and
Supporting Projects $35,000
P2639 Vista Diego Hydropneumatic Pump Station Replacement $25,000
P2646 North District Area Cathodic Protection Improvements $100,000
P2647 Central Area Cathodic Protection Improvements $150,000
P2685 980/711 PRS Renovation - Proctor Valley Rd $25,000
varies Miscellaneous developer projects $30,000 TOTAL: $365,000 Staff believes that a $400,000 cap on each of the As-Needed Corrosion
Engineering Services portion of the contracts is adequate, while still providing a buffer for unforeseen tasks.
The As-Needed Corrosion Engineering Services portion of the contracts does not commit the District to any expenditure until a task order is
approved to perform the work. The District does not guarantee as-needed work to the consultants, nor does the District guarantee to
the consultants that it will expend all the funds authorized by the contract on professional services.
The District solicited corrosion engineering services by placing an advertisement on the Otay Water District’s website and using
Periscope S2G, the District’s online bid solicitation website on June 30, 2022. The advertisement was also placed in the Daily Transcript. Ten (10) firms submitted a Letter of Interest and a Statement of
Qualifications. Six (6) people representing five (5) consulting firms attended the Pre-Proposal Meeting held July 19, 2022.
1. Accurate Corrosion Control, Inc (Pleasanton, CA) 2. Alisto Engineering Group, Inc. (Walnut Creek, CA) 3. Coffman Engineers, Inc. (San Diego, CA) 4. Farwest Corrosion Control Company (Downey, CA)
5. HDR, Inc. (San Diego, CA) 6. JDH Corrosion Consultants, Inc. (Concord, CA)
7. National Corrosion (Los Alamitos, CA) 8. Pond and Company (San Diego, CA) 9. RFYeager Engineering (Lakeside, CA)
10. V&A Consulting Engineers, Inc. (San Diego, CA) The Request for Proposal (RFP) for As-Needed Corrosion Engineering Services was sent to all ten (10) firms resulting in six (6) proposals received by August 9, 2022. Firms that submitted Letters
4
of Interest, but did not propose, were Coffman, Farwest, and HDR.
Pond and Company’s proposal was considered non-responsive due to the errors in their fee proposal (omitted line items for annual work and errors in hourly rate position titles).
In accordance with the District’s Policy 21, staff evaluated and scored all written proposals and interviewed the top three (3) firms
on September 14, 2022. RFYeager and JDH received the highest scores based on their experience, understanding of the scope of work, proposed method to accomplish the work, and their composite rates.
RFYeager and JDH were the most qualified consultants with the best overall proposal. As discussed above, RFYeager currently holds a
similar as-needed corrosion engineering agreement with the District and has performed well. A summary of the complete evaluation is shown in Attachment B.
RFYeager and JDH submitted the Company Background Questionnaire form, as required by the RFP, and staff did not find any significant
issues. In addition, staff checked their references and performed an internet search on each company and did not find any outstanding issues. Staff found the references to be excellent.
District staff will assign annual work (annual testing and reporting) to RFYeager or JDH after Board award and contract execution. The
work will be assigned based on consultant responsiveness and availability to complete the work.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer These contracts are for professional services based on the District’s
need and schedule, and expenditures will not be made until individual main tasks or task orders under the as-needed portion of these
contracts are authorized by District staff. The FY 2023 Engineering Planning Operating budget for cathodic
testing and annual reporting is $75,000. Approximately $240,000 of this award will be funded by the P1043 operating budget FY 2023 through 2025. The remaining $400,000 as-needed budget will be funded by specific CIP and developer budgets detailed above.
The Project Manager anticipates that the FY 2024 and FY 2025 budgets, if approved, will be sufficient to support the future professional
As-Needed Corrosion Engineering Services required.
5
Finance has determined that, with approval of the future budgets,
funding will be available from the General, Betterment, and Replacement funds, as outlined in the individual CIP project budgets described above.
GRANTS/LOANS:
Engineering staff researched and explored grants and loans and found none available for this Project. STRATEGIC GOAL:
This Project supports the District’s Mission statement, “To provide exceptional water and wastewater service to its customers, and to
manage District resources in a transparent and fiscally responsible manner” and the General Manager’s Vision, "To be a model water agency
by providing stellar service, achieving measurable results, and continuously improving operational practices." LEGAL IMPACT:
None. JM/BK:mlw
Https://Otaywater365.Sharepoint.Com/Sites/Engoperating/Shared Documents/As-Needed Services/Corrosion Engr/FY 23-26 RFP/Staff Report/BD-11-02-22 Staff Report Award Corrosion Engr (JM-BK).Docx Attachments: Attachment A – Committee Action
Attachment B – Summary of Proposal Rankings
ATTACHMENT A
SUBJECT/PROJECT: P1043 & Various CIPs
Award of As-Needed Corrosion Engineering Services Contracts for Fiscal Years 2023 through 2025.
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee (Committee) reviewed this item at a meeting held on October 18, 2022.
The Committee supported staff's recommendation.
NOTE:
The “Committee Action” is written in anticipation of the Committee moving the item forward for Board approval. This report will be sent
to the Board as a Committee approved item or modified to reflect any discussion or changes as directed from the Committee prior to presentation to the full Board.
Qualifications
of Team
Responsiveness
and Project
Understanding
Technical and
Management
Approach
INDIVIDUAL
SUBTOTAL -
WRITTEN
AVERAGE
SUBTOTAL -
WRITTEN
Proposed
Rates*
Consultant's
Commitment
to DBE
TOTAL -
WRITTEN
Additional
Creativity and
Insight
Strength of
Project
Manager
Presentation and
Communication
Skills
Responses to
Questions
INDIVIDUAL
TOTAL -
ORAL
AVERAGE
TOTAL ORAL
TOTAL
SCORE
30 25 30 85 85 15 Y/N 100 15 15 10 10 50 50 150
Poor/Good/
Excellent
Aaron Hazard 25 15 25 65
Bernardo Separa 23 19 22 64
Dongxing Ma 22 19 20 61
Jeff Marchioro 24 19 24 67
Trevor Rogers 23 20 24 67
Aaron Hazard 23 20 25 68
Bernardo Separa 26 21 26 73
Dongxing Ma 23 20 23 66
Jeff Marchioro 25 22 26 73
Trevor Rogers 25 22 26 73
Aaron Hazard 25 25 25 75 12 15 8 7 42
Bernardo Separa 28 24 29 81 13 13 9 8 43
Dongxing Ma 28 22 26 76 12 13 8 8 41
Jeff Marchioro 28 23 28 79 15 14 10 8 47
Trevor Rogers 29 24 27 80 13 13 8 8 42
Aaron Hazard 19 22 19 60
Bernardo Separa 24 19 25 68
Dongxing Ma 23 21 20 64
Jeff Marchioro 24 19 24 67
Trevor Rogers 24 20 24 68
Aaron Hazard 25 23 25 73 12 15 10 8 45
Bernardo Separa 28 23 29 80 14 13 9 8 44
Dongxing Ma 28 23 27 78 14 14 10 9 47
Jeff Marchioro 27 23 28 78 14 14 10 9 47
Trevor Rogers 28 23 29 80 14 14 10 9 47
Aaron Hazard 28 25 25 78 13 13 7 9 42
Bernardo Separa 29 24 30 83 12 12 8 8 40
Dongxing Ma 26 25 28 79 12 12 8 9 41
Jeff Marchioro 30 24 29 83 13 14 9 9 45
Trevor Rogers 29 25 30 84 14 13 8 8 43
Notes:
Consultant Rate Score 1. Review Panel does not see or consider rates when scoring other categories. Rates are scored by Engineering staff not on Review Panel.
Accurate Corrosion Control $798,011 3 2. The fees were evaluated by comparing rates for six positions. The sum of these rates are noted on the table to the left.
Alisto Engineering Group $596,920 11
JDH Corrosion Consultants $705,815 7
National Corrosion $474,060 15
V & A Consulting Engineers $862,882 1
RF Yeager Engineering $656,968 8
65 80
1 Y 79 46 125
80
Alisto Engineering
Group 71 11
65 68
JDH Corrosion
Consultants
Not Interviewed
ATTACHMENT B
SUMMARY OF PROPOSAL RANKINGS
Professional Corrosion Engineering Services- Fiscal Years 2023 through 2025
WRITTEN ORAL
78
82
Accurate Corrosion
Control
785
MAXIMUM POINTS
3
131 Excellent
68
Y
Y
National Corrosion
89
REFERENCES
82
43 128 Excellent
Not Interviewed
Not Interviewed
42
78
15 Y
RATES SCORING CHART
RF Yeager 81 8 Y
V & A Consulting
Engineers