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Home My WebLink About08-17-22 EO&WR Committee Packet 1 OTAY WATER DISTRICT ENGINEERING, OPERATIONS, & WATER RESOURCES COMMITTEE MEETING and SPECIAL MEETING OF THE BOARD OF DIRECTORS BY TELECONFERENCE 2554 SWEETWATER SPRINGS BOULEVARD SPRING VALLEY, CALIFORNIA Board Room WEDNESDAY AUGUST 17, 2022 10:00 A.M. This is a District Committee meeting. This meeting is being posted as a special meeting in order to comply with the Brown Act (Government Code Section §54954.2) in the event that a quorum of the Board is present. Items will be deliberated, however, no formal board actions will be taken at this meeting. The committee makes recommendations to the full Board for its consideration and formal action. AGENDA 1. ROLL CALL 2. This meeting is being held via teleconference. Members of the public may submit their comments on agendized and non-agendized items by either of the following two meth- ods: a) If you wish to provide public comment directly - that is, live during the “Public Par- ticipation” portion of the meeting - please complete and submit a Request to Speak Form before the start of the meeting. Your request to speak will be acknowledged during the “Public Participation” portion of the meeting when the Board will hear your comment. When called to speak, please state your Name and the City in which you reside. You will be provided three minutes to speak. The Board is not permitted to enter into a dialogue with the speaker during this time. OR b) If you wish to have your comment read to the Board during the “Public Participa- tion” portion of the meeting, please email your comment to BoardSecre- tary@otaywater.gov before the start of the meeting, and it will be read aloud dur- ing the “Public Participation” portion of the meeting. Please provide your Name and the City in which you reside, with your comment. Your comment must not take more than three minutes to read. The Board is not permitted to respond to written public comment during this time. The District’s meeting is streamed live. Information on how to watch and listen to the District’s meeting can be found at this link: https://otaywater.gov/board-of- directors/agenda-and-minutes/committee-meetings/ 2 DISCUSSION ITEMS 3. AWARD A PROFESSIONAL ENGINEERING SERVICES AGREEMENT TO NV5, INC. (NV5) AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE A PROFES- SIONAL ENGINEERING SERVICES AGREEMENT WITH NV5 FOR DESIGN AND CONSTRUCTION SUPPORT OF THE RANCHO SAN DIEGO & JAMUL PIPELINE REPLACEMENT PROJECT IN AN AMOUNT NOT-TO-EXCEED $530,943.00 (CAM- ERON) [5 MINUTES] 4. FOURTH QUARTER OF FISCAL YEAR 2022 CAPITAL IMPROVEMENT PROGRAM REPORT (LONG) [5 MINUTES] 5. ADJOURNMENT BOARD MEMBERS ATTENDING: Tim Smith, Chair Gary Croucher All items appearing on this agenda, whether or not expressly listed for action, may be delib- erated and may be subject to action by the Board. The Agenda, and any attachments containing written information, are available at the Dis- trict’s website at www.otaywater.gov. Written changes to any items to be considered at the open meeting, or to any attachments, will be posted on the District’s website. Copies of the Agenda and all attachments are also available by contacting the District Secretary at (619) 670-2253. If you have any disability which would require accommodation in order to enable you to par- ticipate in this meeting, please call the District Secretary at 619-670-2253 at least 24 hours prior to the meeting. Certification of Posting I certify that on August 12, 2022, I posted a copy of the foregoing agenda near the regular meeting place of the Board of Directors of Otay Water District, said time being at least 24 hours in advance of the meeting of the Board of Directors (Government Code Section §54954.2). Executed at Spring Valley, California on August 12, 2022. /s/ Tita Ramos-Krogman, District Secretary STAFF REPORT TYPE MEETING: Regular Board MEETING DATE: September 7, 2022 SUBMITTED BY: Kevin Cameron Senior Civil Engineer PROJECT: P2058-001102 P2171-001102 P2615-001102 P2608-001102 P2195-001101 P2196-001101 DIV. NO. 3,5 APPROVED BY: Bob Kennedy, Engineering Manager Rod Posada, Chief, Engineering Jose Martinez, General Manager SUBJECT: Award of a Professional Engineering Services Agreement for Design and Construction Support of the Rancho San Diego & Jamul Pipeline Replacement Project to NV5, Inc. GENERAL MANAGER’S RECOMMENDATION: That the Otay Water District (District) Board of Directors (Board) award a professional Engineering Services agreement to NV5, Inc. (NV5) and authorize the General Manager to execute a professional Engineering Services agreement with NV5 for design and construction support of the Rancho San Diego & Jamul Pipeline Replacement project in an amount not-to-exceed $530,943.00 (see Exhibit A for Project locations). COMMITTEE ACTION: Please see Attachment A. PURPOSE: To obtain Board authorization for the General Manager to enter into a professional Engineering Services agreement with NV5 for the design and construction support of the Rancho San Diego & Jamul Pipeline Replacement project in an amount not-to-exceed $530,943.00. AGENDA ITEM 3 2 ANALYSIS: The District has four (4) pipeline replacement projects scheduled to be completed over the next 3-4 years. A brief description of each project is listed below: P2058 PL - 20-Inch, 1296 Zone, Proctor Valley Road from Melody Road to Highway 94 This project will replace 1,600 feet of the existing 12-inch potable water pipeline within the 1296 Pressure Zone (PZ) in Proctor Valley Road in Jamul. The pipeline has been repaired three (3) times. This pipeline was identified in the 2015 Water Facilities Master Plan Update to be replaced with a 20-inch pipeline. P2171 PL - 20-Inch, 1296 Zone, Proctor Valley Road from Pioneer Way to Melody Road This project will replace 2,100 feet of the existing 12-inch potable water pipeline within the 1296 Pressure Zone (PZ) in Proctor Valley Road from Pioneer Way to Melody Road in Jamul. The pipeline has also been repaired three (3) times. This pipeline was identified in the 2015 Water Facilities Master Plan Update to be replaced with a 20- inch pipeline. P2615 PL - 12-Inch Pipeline Replacement, 803 PZ, Vista Grande Road This project will replace approximately 2,500 feet of 12-inch and 14-inch potable water line in Vista Grande Road. This section of pipe is reaching the run of its useful life and has had a history of leaks. A Preliminary Design Report (PDR) was completed for this project, but the design was delayed due to the County’s 3-year paving moratorium, which has expired. P2608 PL - 8-Inch, 850 Zone, Coronado Avenue, Chestnut Street/Apple Street This project will replace 1,300 feet of the existing 6-inch water line with 8-inch water line to improve fire flow in the area. The design for this project was delayed due to the County’s 3-year paving moratorium, which has expired. The consultant will provide engineering design and construction support services for the projects above. Designing the projects together will allow the District the flexibility to combine them during the construction phase to present a more desirable project for contractors to bid on, and therefore, staff expects to get more interest from contractors and more competitive bid pricing. In addition to the four (4) projects above, two (2) larger pipeline replacement projects will require an Alignment Study and Preliminary 3 Design Report (PDR). The existing pipelines, made of thin walled steel bar wrapped concrete pipe, are nearing the end of their useful lives and traverse within the Fish and Wildlife Reserve protected habitat and under the Sweetwater River. The pipelines are a critical feed to the customers of Jamul and the Regulatory System. A brief description of each project is below: P2195 PL - 24 - Inch, 640 Zone, Campo Road - Regulatory Site/Millar Ranch This project will replace approximately 4,100 LF of existing 18-inch pipeline. The pipeline was identified in the 2015 Water Facilities Master Plan Update to be replaced with a 24-inch pipeline. This project is related to P2196. P2196 PL - 24 - Inch, 640 Zone, Millar Ranch Road to 832-1 Pump Station This project will replace approximately 2,500 LF of existing 18-inch pipeline. The pipeline was identified in the 2015 Water Facilities Master Plan Update to be replaced with a 24-inch pipeline. This project is related to P2195. In accordance with the Board of Directors Policy Number 21, a Request for Proposal (RFP) was advertised on April 28, 2022 using Periscope S2G, the District’s online bid solicitation website, and the Otay Water District’s website. The advertisement was also placed in the Daily Transcript. Email notifications were also sent to thirteen engineering design firms that have bid on previous projects. The District received Letters of Interest and Statements of Qualifications from seven (7) consulting firms. A Pre-Proposal Meeting was held on May 26, 2022, which was attended by seven (7) consultants. On June 21, 2022, two (2) proposals were received from the following consulting firms: 1. NV5 2. Psomas The following five (5) firms submitted letters of interest, but did not submit a proposal: Ardurra, Hunsaker & Associates, Horrocks Engineers, Lee & Ro, and Wood Rodgers. Staff reached out to each of the firms to inquire why they did not propose. The common response was firms were too busy for such a large project and did not have the resources available. The proposals were evaluated and ranked by a five-member review panel consisting of Engineering, Operations, and Admin. Services staff. On July 20, 2022, both firms were interviewed and ranked by the same 4 five-member panel. The scores for Total Fee were added and the sum of the scores concluded that NV5 had the best approach to the project and provided the best overall value to the District. A summary of the Proposal Ranking is shown in Exhibit B. FISCAL IMPACT: Joe Beachem, Chief Financial Officer The total budget for CIP P2058, as approved in the FY 2023 budget, is $1,250,000. Total expenditures, plus outstanding commitments and forecast, are $139,504. See Attachment B-1 for the budget detail. The total budget for CIP P2171, as approved in the FY 2023 budget, is $2,500,000. Total expenditures, plus outstanding commitments and forecast, are $163,519. See Attachment B-2 for the budget detail. The total budget for CIP P2615, as approved in the FY 2023 budget, is $2,600,000. Total expenditures, plus outstanding commitments and forecast, are $199,700. See Attachment B-3 for the budget detail. The total budget for CIP P2608, as approved in the FY 2023 budget, is $1,820,000. Total expenditures, plus outstanding commitments and forecast, are $506,782. See Attachment B-4 for the budget detail. The total budget for CIP P2195, as approved in the FY 2023 budget, is $6,100,000. Total expenditures, plus outstanding commitments and forecast, are $68,467. See Attachment B-5 for the budget detail. The total budget for CIP P2196, as approved in the FY 2023 budget, is $3,720,000. Total expenditures, plus outstanding commitments and forecast, are $68,467. See Attachment B-6 for the budget detail. Based on a review of the financial budget, the Project Manager anticipates that the budgets for each of the CIP’s are sufficient to support the Project. The Finance Department has determined that, under the current rate model, each CIP’s funding is available as described below: CIP P2058: 66% of the funding is available from the Expansion Fund and 34% of the funding is available from the Betterment ID 22 CIP P2171: 66% of the funding is available from the Expansion Fund and 34% of the funding is available from the Betterment ID 22 CIP P2615: 100% of the funding is available from the Replacement Fund CIP P2608: 100% of the funding is available from the Replacement Fund CIP P2195: 75% of the funding is available from the Expansion Fund and 25% of the funding is available from the Replacement CIP P2196: 75% of the funding is available from the Expansion Fund and 25% of the funding is available from the Replacement 5 GRANTS/LOANS: Engineering staff researched and explored grants and loans and found none available for this Project. STRATEGIC GOAL: This Project supports the District’s Mission statement, “To provide exceptional water and wastewater service to its customers, and to manage District resources in a transparent and fiscally responsible manner” and the General Manager’s Vision, "To be a model water agency by providing stellar service, achieving measurable results, and continuously improving operational practices." LEGAL IMPACT: None. KC/BK:jf C:\OneDrive\Otay Water District\ENG CIP - Documents\P2058 & P2171 Proctor Valley Road from Melody Road to Highway 94\Staff Reports\Design Consultant\BD_09-07-22 Consultant Award for the Rancho SD & Jamul Pipeline Replacement.docx Attachments: Attachment A – Committee Action Attachment B-1 – P2058 Budget Detail Attachment B-2 – P2171 Budget Detail Attachment B-3 – P2615 Budget Detail Attachment B-4 – P2171 Budget Detail Attachment B-5 – P2058 Budget Detail Attachment B-6 – P2171 Budget Detail Exhibit A – Location Map Exhibit B – Summary of Proposal Rankings ATTACHMENT A SUBJECT/PROJECT: P2058-001102 P2171-001102 P2615-001102 P2608-001102 P2195-001101 P2196-001101 Award of a Professional Engineering Services Agreement for Design and Construction Support of the Rancho San Diego & Jamul Pipeline Replacement Project to NV5, Inc. COMMITTEE ACTION: The Engineering, Operations, and Water Resources Committee (Committee) reviewed this item at a meeting held on August 17, 2022. The Committee supported staff's recommendation. NOTE: The “Committee Action” is written in anticipation of the Committee moving the item forward for Board approval. This report will be sent to the Board as a Committee approved item, or modified to reflect any discussion or changes as directed from the Committee prior to presentation to the full Board. ATTACHMENT B-1 – P2058 Budget Detail SUBJECT/PROJECT: P2058-001102 P2171-001102 P2615-001102 P2608-001102 P2195-001101 P2196-001101 Award of a Professional Engineering Services Agreement for Design and Construction Support of the Rancho San Diego & Jamul Pipeline Replacement Project to NV5, Inc. 7/29/2022 Budget 1,250,000 Planning Standard Salaries 10,985 10,985 - 10,985 Total Planning 10,985 10,985 - 10,985 Design Standard Salaries 20,000 469 19,531 20,000 Service Contracts 103,503 - 103,503 103,503 NV5 16 16 - 16 DAILY JOURNAL CORPORATION Total Design 123,519 485 123,034 123,519 Construction Construcion Contract 5,000 - 5,000 5,000 NV5 - CONSTRUCTION SUPPORT Total Construction 5,000 - 5,000 5,000 Grand Total 139,504 11,470 128,034 139,504 Vendor/Comments Otay Water District P2058 - PL-20" 1296 PZ Proctor Valley Rd Melody/H94 Committed Expenditures Outstanding Commitment & Forecast Projected Final Cost ATTACHMENT B-2 – P2171 Budget Detail SUBJECT/PROJECT: P2058-001102 P2171-001102 P2615-001102 P2608-001102 P2195-001101 P2196-001101 Award of a Professional Engineering Services Agreement for Design and Construction Support of the Rancho San Diego & Jamul Pipeline Replacement Project to NV5, Inc. 7/29/2022 Budget 2,500,000 Planning Standard Salaries 15,000 13,385 1,615 15,000 Total Planning 15,000 13,385 1,615 15,000 DesignStandard Salaries 40,000 - 40,000 40,000 Service Contracts 103,503 - 103,503 103,503 NV516 16 - 16 DAILY JOURNAL CORPORATION Total Design 143,519 16 143,503 143,519 ConstructionConstrucion Contract 5,000 - 5,000 5,000 NV5 - CONSTRUCTION SUPPORT Total Construction 5,000 - 5,000 5,000 Grand Total 163,519 13,401 150,118 163,519 Vendor/Comments Otay Water DistrictP2171-PL-20" 1296 PZ Proctor Valley Rd Pioneer Way Committed Expenditures Outstanding Commitment & Forecast Projected Final Cost ATTACHMENT B-3 – P2615 Budget Detail SUBJECT/PROJECT: P2058-001102 P2171-001102 P2615-001102 P2608-001102 P2195-001101 P2196-001101 Award of a Professional Engineering Services Agreement for Design and Construction Support of the Rancho San Diego & Jamul Pipeline Replacement Project to NV5, Inc. Date Updated: 7/29/2022 Budget $2,600,000 Planning Standard Salaries 16,000 14,575 1,425 16,000 Total Planning 16,000 14,575 1,425 16,000 DesignStandard Salaries 40,000 10,532 29,468 40,000 Service Contracts 124,203 - 124,203 124,203 NV5 13 13 - 13 DAILY JOURNAL CORP 14,484 14,484 - 14,484 HAZEN & SAWYER Total Design 178,700 25,029 153,671 178,700 Construction Service Contracts 5,000 - 5,000 5,000 NV5 - CONSTRUCTION SUPPORT Total Construction 5,000 - 5,000 5,000 Grand Total 199,700 39,604 160,096 199,700 Vendor/Comments Otay Water District P2615 - PL 12" Pipeline Repl 803 PZ Vista Grande Committed Expenditures Outstanding Commitment & Forecast Current Projected Cost ATTACHMENT B-4 – P2608 Budget Detail SUBJECT/PROJECT: P2058-001102 P2171-001102 P2615-001102 P2608-001102 P2195-001101 P2196-001101 Award of a Professional Engineering Services Agreement for Design and Construction Support of the Rancho San Diego & Jamul Pipeline Replacement Project to NV5, Inc. Date Updated: 07/29/2022 Budget $1,820,000 Planning Standard Salaries 10,000 9,802 198 10,000 Total Planning 10,000 9,802 198 10,000 DesignStandard Salaries 75,000 49,996 25,004 75,000 Service Contracts 86,802 - 86,802 86,802 NV5 39 39 - 39 DAILY JOURNAL CORP4,280 4,280 - 4,280 NINYO & MOORE GEOTECHNICAL 14,484 14,484 - 14,484 HAZEN & SAWYER - PDR Regulatory Agency Fees 56 56 - 56 COUNTY OF SAN DIEGO Total Design 180,661 68,855 111,806 180,605 Construction Standard Salaries 60,000 58,466 1,534 60,000 Service Contracts 5,000 - 5,000 5,000 NV5 - CONSTRUCTION SUPPORT 243,915 243,915 - 243,915 LB CIVIL CONSTRUCTION INC 2,203 2,203 - 2,203 CLARKSON LAB & SUPPLY INC.530 530 - 530 REPROHAUS CORP Regulatory Agency Fees 4,473 4,473 - 4,473 COUNTY OF SAN DIEGO Total Construction 316,121 309,587 6,534 316,121 Grand Total 506,782 388,244 118,538 506,782 Vendor/Comments Otay Water District P2608 - PL 8" 850 PZ Coronado Ave Chestnut/Apple Committed Expenditures Outstanding Commitment & Forecast Current Projected Cost ATTACHMENT B-5 – P2195 Budget Detail SUBJECT/PROJECT: P2058-001102 P2171-001102 P2615-001102 P2608-001102 P2195-001101 P2196-001101 Award of a Professional Engineering Services Agreement for Design and Construction Support of the Rancho San Diego & Jamul Pipeline Replacement Project to NV5, Inc. 7/29/2022 Budget 6,100,000 Planning Standard Salaries 20,000 6,340 13,660 20,000 Service Contracts 48,467 - 48,467 48,467 NV5 Total Planning 68,467 6,340 62,127 68,467 Design Total Design - - - - Construction Total Construction - - - - Grand Total 68,467 6,340 62,127 68,467 Vendor/Comments Otay Water District PL-24" 640 PZ Campo Rd Reg Site/Millar Ranch Committed Expenditures Outstanding Commitment & Forecast Projected Final Cost ATTACHMENT B-6 – P2196 Budget Detail SUBJECT/PROJECT: P2058-001102 P2171-001102 P2615-001102 P2608-001102 P2195-001101 P2196-001101 Award of a Professional Engineering Services Agreement for Design and Construction Support of the Rancho San Diego & Jamul Pipeline Replacement Project to NV5, Inc. 7/29/2022 Budget 3,720,000 Planning Standard Salaries 20,000 6,340 13,660 20,000 Service Contracts 48,467 - 48,467 48,467 NV5 Total Planning 68,467 6,340 62,127 68,467 Design Total Design - - - - Construction Total Construction - - - - Grand Total 68,467 6,340 62,127 68,467 Vendor/Comments Otay Water District PL-24" 640 PZ Campo Rd Reg Site/Millar Ranch Committed Expenditures Outstanding Commitment & Forecast Projected Final Cost OTAY WATER DISTRICTRANCHO SAN DIEGO & JAMULPIPELINE REPLACEMENT PROJECTLOCATION MAP EXHIBIT A VARIOUS CIPsF C:\OneDrive\Otay Water District\ENG CIP - Documents\P2058 & P2171 Proctor Valley Road from Melody Road to Highway 94\Graphics\Exhibits-Figures\Exhibit A, Location Map.mxd 0 10,0005,000 Feet ÃÅ ÃÅ ÃÅ ÃÅ ÃÅ ÃÅ ÃÅ ÃÅ ÃÅ §¨¦ §¨¦ §¨¦ §¨¦ §¨¦ P2058 (Proctor Valley Rd) P2615 (Vista Grande) P2171 (Proctor Valley Rd) P2608 (Coronado Av) P2195 (Campo Rd) ^_ ^_ ^_^_ ^_P2196 (Millar Ranch Rd)^_ 5 8 8 805 805 94 94 125 125 125 125 905 905 54 DIV. 5 DIV. 2 DIV. 3 DIV. 4 DIV. 1 Qualifications of Team Responsiveness and Project Understanding Technical and Management Approach INDIVIDUAL SUBTOTAL - WRITTEN AVERAGE SUBTOTAL - WRITTEN Consultant's Commitment to DBE Additional Creativity and Insight Strength of Project Manager Presentation and Communication Skills Responses to Questions INDIVIDUAL SUBTOTAL - ORAL AVERAGE SUBTOTAL ORAL SCORE WITHOUT FEE Cost Proposal*TOTAL SCORE 30 25 30 85 85 Y/N 15 15 10 10 50 50 135 15 150 Poor/Good/ Excellent Kevin Cameron 29 23 27 79 14 14 8 9 45 Brandon DiPietro 29 24 28 81 14 14 9 9 46 Ming Zhao 29 24 28 81 14 14 9 9 46 Steve Beppler 28 25 29 82 14 14 9 9 46 Hector Licon 28 25 28 81 12 13 10 9 44 Kevin Cameron 28 23 27 78 13 14 8 8 43 Brandon DiPietro 27 22 26 75 13 12 9 8 42 Ming Zhao 26 22 26 74 13 13 9 8 43 Steve Beppler 25 23 26 74 12 14 8 8 42 Hector Licon 26 23 28 77 10 12 8 8 38 * Review Panel does not see or consider cost proposals when scoring other categories. The cost proposals are scored by District staff who is not on Review Panel. Consultant Proposed Rates Score NV5 $530,943 15 Psomas $627,767 1 141 119 45 42 126 118 15 1 NV5 REFERENCES COST PROPOSAL SCORING CHART YPsomas76 81 ExcellentY EXHIBIT B SUMMARY OF PROPOSAL RANKINGS ENGINEERING DESIGN SERVICES AND CONSTRUCTION SUPPORT FOR OTAY WATER DISTRICT'S WRITTEN ORAL MAXIMUM POINTS RANCHO SAN DIEGO AND JAMUL PIPELINE REPLACEMENT PROJECT (CIPs P2058, P2615, P2608, P2195, P2196) STAFF REPORT TYPE MEETING: Regular Board MEETING DATE: September 7, 2022 SUBMITTED BY: Michael J. Long Engineering Manager PROJECT: Various DIV. NO. ALL APPROVED BY: Rod Posada, Chief, Engineering Jose Martinez, General Manager SUBJECT: Informational Item – Fourth Quarter Fiscal Year 2022 Capital Improvement Program Report GENERAL MANAGER’S RECOMMENDATION: No recommendation. This is an informational item only. COMMITTEE ACTION: Please see Attachment A. PURPOSE: To update the Board about the status of all Capital Improvement Program (CIP) expenditures and to highlight significant issues, progress, and milestones on major active construction projects. ANALYSIS: To keep up with growth and to meet our ratepayers' expectations to adequately deliver safe, reliable, cost-effective, and quality water, each year the District staff prepares a Six-Year CIP Plan that identifies the District’s infrastructure needs. The CIP is comprised of four categories consisting of backbone capital facilities, replacement/renewal projects, capital purchases, and developer reimbursement projects. The Fourth Quarter Fiscal Year 2022 update is intended to provide a detailed analysis of progress in completing these projects within the allotted time and budget of $8.742 million. Expenditures through the AGENDA ITEM 4 2 Fourth Quarter totaled approximately $9.975 million. Approximately 103% of the Fiscal Year 2022 expenditure budget was spent (see Attachment B). FISCAL IMPACT: Joe Beachem, Chief Financial Officer No fiscal impact as this is an informational item only. STRATEGIC GOAL: This Program supports the District’s Mission statement, “To provide exceptional water and wastewater service to its customers, and to manage District resources in a transparent and fiscally responsible manner” and the General Manager’s Vision, "To be a model water agency by providing stellar service, achieving measurable results, and continuously improving operational practices." LEGAL IMPACT: None. MJL/RP:mlw https://otaywater365.sharepoint.com/sites/engoperating/Shared Documents/Forms_New/D-Construction/CIP Quarterly Reports/CIP Qtr Reports/FY 2022/Q4/Staff Report/BD 09-07-2022 Staff Report Fourth Quarter FY 2022 CIP Update.docx Attachments: Attachment A – Committee Action Attachment B - Fiscal Year 2022 Fourth Quarter CIP Expenditure Report Attachment C – Presentation ATTACHMENT A SUBJECT/PROJECT: VARIOUS Informational Item – Fourth Quarter Fiscal Year 2022 Capital Improvement Program Report COMMITTEE ACTION: The Engineering, Operations, and Water Resources Committee (Committee) reviewed this item at a meeting held on August 17, 2022. The Committee supported staff's recommendation. NOTE: The “Committee Action” is written in anticipation of the Committee moving the item forward for Board approval. This report will be sent to the Board as a Committee approved item, or modified to reflect any discussion or changes as directed from the Committee prior to presentation to the full Board. FISCAL YEAR 2022 4TH QUARTER REPORT (Expenditures through 6/30/22) ($ In Thousands) 000 2022 06/30/22 CIP No.Description Project Manager FY 2022 Budget Expenses Balance Expense to Budget % Overall Budget Expenses Balance Expense to Budget %Comments CAPITAL FACILITY PROJECTS - P2040 Res - 1655-1 Reservoir 0.5 MG Cameron 275$ 330$(55)$ 120% 5,750$ 1,035$ 4,715$18% 60% Design completed in Q4 FY 2022. Project is on schedule P2405 PL - 624/340 PRS, Paseo Ranchero and Otay Valley Road Cameron 150 43 107 29% 1,500 43 1,457 3% Design is 100% complete. Related to P2553. P2451 Otay Mesa Desalination Conveyance and Disinfection System Kennedy 1 -1 0% 35,700 3,823 31,877 11% The District’s project has completed the environmental review as required by CEQA and NEPA. If the project moves forward, these may be updated. P2453 SR-11 Utility Relocations Marchioro 75 64 11 85% 3,000 2,307 693 77% Expenditures and schedule driven by Caltrans. Caltrans issued construction contract notice to proceed Q1 FY 2020. Construction completed Q4 FY 2022. P2460 I.D. 7 Trestle and Pipeline Demolition Beppler 50 69 (19) 138%750 175 575 23% Environmental documentation preparation continued in Q4 and is expected to be completed in Q1 FY 2023. Outreach to City of Chula Vista and County of San Diego will continue in FY 2023 as design and access issues are further developed. P2485 SCADA - Infrastructure and Communications Replacement Kerr 80 137 (57) 171% 2,450 2,448 2 100% Funds recently increased this new Budget (FY 2023); started SCADA Upgrade project with internal staff and consultant; anticipate completed by early October 2023. P2516 PL - 12-Inch, 640 Zone, Jamacha Road - Darby/OsageMarchioro5 -5 0% 1,000 -1,000 0% No expenditures anticipated in FY 2022. Completion of construction anticipated FY 2028. P2521 Large Meter Vault Upgrade Program Carey 50 19 31 38%620 473 147 76% Staffing shortages postponed vault upgrades for this Fiscal Year. P2553 Heritage Road Bridge Replacement and Utility Relocation Cameron 50 95 (45) 190% 5,050 260 4,790 5% This project is 100% designed. Processing the City's Reimbursement Agreement. The City is planning to bid this project in Q2 2023. P2584 Res - 657-1 and 657-2 Reservoir Demolitions Marchioro - -- 0%720 -720 0% No expenditures in FY 2022. P2608 PL - 8-inch, 850 Zone, Coronado Avenue, Chestnut/Apple Cameron 50 1 49 2% 1,820 388 1,432 21% Phase I of project accepted by the District FY 2021; Phase II starts after 3 year paving moratorium. P2611 Quarry Road Bridge Replacement and Utility Relocation Cameron 10 -10 0% 3,600 124 3,476 3% This is a County of SD driven project, and the County has put this on hold. P2612 PL - 12-inch, 711 Zone, Paso de Luz/Telegraph Canyon Road Beppler 500 92 408 18% 1,250 247 1,003 20% Award of the construction contract occurred in Q4 with start of submittal reviews. Construction to be completed in FY 2023. P2614 485-1 Reservoir Interior/Exterior Coating Cameron - -- 0% 1,150 -1,150 0% No expenditures in FY 2022. P2617 Lobby Security Enhancements Payne 20 -20 0%225 179 46 80% Further needs assessment pending COVID resolution. P2619 PS - Temporary Lower Otay Pump Station Redundancy Marchioro 25 200 (175) 800% 3,370 3,364 6 100% Construction completed Q1 FY 2022. Project one year warranty scheduled to complete Q1 FY 2023. Overall CIP budget increased $70,000 (increase total CIP budget from $3.3M to $3.37M) was approved within GM Authority Q3 FY 2022. P2623 Central Area to Otay Mesa Interconnection Pipelines Combination Air/Vacuum Valve Replacements Marchioro 5 -5 0%600 219 381 37% Easement offer sent to property owner Q4 FY 2019. Design phase for valve relocations commenced Q4 FY 2020. Completion of construction anticipated FY 2026. P2626 803-4 Reservoir Water Quality Improvements – PAX System Purchase Coburn-Boyd5 -5 0%325 303 22 93% This budget will not be used, project is complete with no issues to date. P2630 624-3 Reservoir Automation of Chemical Feed System Cameron 50 3 47 6%675 16 659 2% Design to start in FY 2023. P2638 Buildings and Grounds Refurbishments Payne 50 7 43 14%186 52 134 28% Solicitation Q2 FY 2023; install in 2nd and 3rd quarters. P2639 Vista Diego Hydropneumatic Pump Station Replacement Marchioro 150 119 31 79% 2,900 254 2,646 9% This project is behind schedule and the design consultant's agreement was terminated Q4 FY 2022. Design will be completed by District staff in- house with support of District as-needed electrical, corrosion, and survey consultants. P2640 Portable Trailer Mounted VFD PumpsMarchioro1 -1 0%600 587 13 98% Vendor's purchase order closed out Q4 FY 2021. CIP P2640 will be closed for FY 2023. FISCAL YEAR-TO-DATE, 06/30/22 LIFE-TO-DATE, 06/30/22 https://otaywater365.sharepoint.com/sites/engoperating/Shared Documents/Forms_New/D-Construction/CIP Quarterly Reports/CIP Qtr Reports/FY 2022/Q4/Expenditures/FY2022 4th qtr exp Page 1 of 5 8/8/2022 ATTACHMENT B FISCAL YEAR 2022 4TH QUARTER REPORT (Expenditures through 6/30/22) ($ In Thousands) 000 2022 06/30/22 CIP No. Description Project Manager FY 2022 Budget Expenses Balance Expense to Budget % Overall Budget Expenses Balance Expense to Budget % Comments FISCAL YEAR-TO-DATE, 06/30/22 LIFE-TO-DATE, 06/30/22 P2642 Rancho Jamul Pump Station Replacement Marchioro 5 90 (85) 1800% 2,500 126 2,374 5% Project coordinated with 1655-1 Reservoir (P2040). See P2040 for updates. P2646 North District Area Cathodic Protection Improvements Marchioro 25 -25 0% 1,200 -1,200 0% No expenditures anticipated in FY 2022. Completion of construction anticipated FY 2025. P2647 Central Area Cathodic Protection Improvements Marchioro 5 10 (5) 200% 1,300 12 1,288 1% Advance planning work commenced FY 2021. Completion of construction anticipated FY 2028. P2648 Otay Mesa Area Cathodic Protection Improvements Marchioro 5 1 4 20%700 650 50 93% Construction completed Q3 FY 2021. Project one year warranty completed Q3 FY 2022. CIP P2648 will be closed for FY 2023. P2649 HVAC Equipment Purchase Payne 25 40 (15) 160%149 104 45 70% FY 2022 completed; future fiscal years scheduled. P2652 520 to 640 Pressure Zone Conversion Cameron 55 -55 0%250 37 213 15% Design consultant to be selected in Q1 FY 2023. P2654 Heritage Road Interconnection Improvements Marchioro 25 1 24 4%200 40 160 20% Project on hold pending coordination with City of San Diego. P2658 832-1 Pump Station Modifications Marchioro 5 -5 0%600 10 590 2% No expenditures anticipated in FY 2022. Completion of construction anticipated FY 2028. P2659 District Boardroom Improvements Kerr 25 -25 0%300 185 115 62% CIP on target, continuous within budget. P2663 Potable Water Pressure Vessel Program Marchioro 70 64 6 91% 3,200 286 2,914 9% Construction to replace Rancho Jamul Hydropneumatic Pump Station pressure vessel completed by in-house staff Q1 FY 2022. P2664 Otay Mesa Dual Piping Modification Program Beppler 10 5 5 50%350 36 314 10% Project requires coordination with Finance on implementation due to potential financial implications. P2665 PL - 12-inch Pipeline Replacement, 870 Zone, Cactus Road Marchioro - -- 0%200 -200 0% No expenditures anticipated in FY 2022. Completion of construction scheduled beyond six- year planning budget. P2666 Low Head and High Head Pump Stations Demolition Marchioro 5 -5 0%750 -750 0% No expenditures anticipated in FY 2022. Completion of construction scheduled beyond six- year planning budget. P2667 Small Meter Testing Bench Carey 100 -100 0%250 -250 0% Board approved meter test bench, however, there is a delay in receiving due to parts being backordered. Anticipated to arrive in August 2022. P2669 Fuel Tank Safety and Integrity Rahders 35 -35 0%100 3 97 3% No further activity for FY 2022. P2674 System Pressure Reducing Program Beppler 10 7 3 70%100 16 84 16% Updates to hydraulic modeling of hydropneumatic zones has corrected several potential high pressure areas. Additional areas will be researched as time and budget allows. P2676 980-2 PS Miscellaneous Replacements Marchioro 100 288 (188) 288%725 288 437 40% Pump #1 work (rebuild electric motor, rebuild control ball valve, and replace actuator) completed. Pump #2 and #3 work expedited and commenced ahead of schedule. P2683 Pump Station Safety, Monitoring and Automation Improvements Marchioro 25 15 10 60%500 15 485 3% Completion of construction scheduled FY 2028. R2117 RWCWRF Disinfection System Improvements Beppler 200 175 25 88% 1,500 409 1,091 27% Preparation of preliminary design report continued in Q4 with draft to be submitted in Q1 FY 2023. Pre-Purchase RFP for UV equipment was issued and proposals received in Q4 with a Memorandum of Understanding to be executed in Q1 FY 2023. R2120 RWCWRF Filtered Water Storage Tank Improvements Cameron 5 3 2 60%700 595 105 85% This project is in the warranty period. R2146 Recycled Pipeline Cathodic Protection Improvements Marchioro 25 94 (69) 376%700 213 487 30% Project schedule was accelerated such that design was completed and project bid Q4 FY 2022. Completion of construction scheduled Q3 FY 2023. R2153 Recycled Water Pressure Vessel Program Marchioro 30 -30 0% 1,000 -1,000 0% No expenditures anticipated in FY 2022. S2012 San Diego County Sanitation District Outfall and RSD Outfall Replacement Beppler 5 -5 0% 3,550 1,111 2,439 31% County invoice received in Q4, no capital improvements included in this year's activities. S2043 RWCWRF Sludge Handling System Beppler 1 -1 0% 1,500 129 1,371 9% No activities occurred during Q4; limited planning work anticipated. https://otaywater365.sharepoint.com/sites/engoperating/Shared Documents/Forms_New/D-Construction/CIP Quarterly Reports/CIP Qtr Reports/FY 2022/Q4/Expenditures/FY2022 4th qtr exp Page 2 of 5 8/8/2022 FISCAL YEAR 2022 4TH QUARTER REPORT (Expenditures through 6/30/22) ($ In Thousands) 000 2022 06/30/22 CIP No. Description Project Manager FY 2022 Budget Expenses Balance Expense to Budget % Overall Budget Expenses Balance Expense to Budget % Comments FISCAL YEAR-TO-DATE, 06/30/22 LIFE-TO-DATE, 06/30/22 S2061 RWCWRF Aeration Controls Consolidation & Optimization Upgrades (S)Beppler 25 70 (45) 280% 220 78 142 35% Programming activities were completed in Q4. Operations to be monitored in FY 2023 to ensure proper functioning. S2071 San Diego Metro Wastewater Capital Improvements Kennedy 50 50 - 100% 8,300 218 8,082 3% Annual City of S.D. invoicing covers this project. No District involvement in design and construction. Total Capital Facility Projects Total: 2,473 2,092 381 85%104,085 20,858 83,227 20% REPLACEMENT/RENEWAL PROJECTS P2058 PL - 20-Inch, 1296 Zone, Proctor Valley Road from Melody Road to Highway 94 Cameron 20 11 9 55% 1,250 11 1,239 1% Design consultant to be selected in Q1 FY 2023. P2083 PS - 870-2 Pump Station Replacement Marchioro 25 (59) 84 -236% 19,850 19,733 117 99% Construction completed Q1 FY 2022. Project one year warranty scheduled to complete Q1 FY 2023. Construction contract retention was released such that a credit was posted to the CIP Q3 FY 2022. Expenditures within overall CIP budget. P2171 PL - 20-Inch, 1296 Zone, Proctor Valley Road from Pioneer Way to Melody Road Cameron 20 13 7 65% 2,500 13 2,487 1% Design consultant to be selected in Q1 FY 2023. P2174 PS - 1090-1 Pump Station Upgrade Beppler 400 810 (410) 203% 1,150 1,125 25 98% Construction was substantially completed in Q3. Fiscal Year budget is over due to project delays, but overall budget is adequate. P2195 PL - 24 - Inch, 640 Zone, Campo Road - Regulatory Site/Millar Ranch Cameron 20 6 14 30% 6,100 6 6,094 0% Design consultant to be selected in Q1 FY 2023. P2196 PL - 24 - Inch, 640 Zone, Millar Ranch Road to 832-1 Pump Station Cameron 20 6 14 30% 3,720 6 3,714 0% Design consultant to be selected in Q1 FY 2023. P2533 1200-1 Reservoir Interior & Exterior Coating Cameron 90 808 (718) 898% 1,275 1,169 106 92% This project was delayed due to the availability of the VFD trailer pump, and expenditures that were supposed to be completed last fiscal year were paid in FY 2022. This project is in the warranty period. P2539 South Bay Bus Rapid Transit (BRT) Utility Relocations Cameron 10 19 (9) 190% 1,090 1,038 52 95% The project is complete. P2543 850-1 Reservoir Interior/Exterior Coating Cameron 5 94 (89) 1880% 1,270 1,087 183 86% This project is in the warranty period. P2546 980-2 Reservoir Interior/Exterior Coating Cameron 5 - 5 0% 1,705 1,690 15 99% This project is in the warranty period. P2562 Res - 571-1 Reservoir Cover/Liner Replacement Marchioro 1 15 (14) 1500% 2,900 2,793 107 96% As part of the larger CIP P2083 870-2 Pump Station project, the 571-1 Reservoir was placed back into service April 2018. P2563 Res - 870-1 Reservoir Cover/Liner Replacement Marchioro 100 249 (149) 249% 3,500 300 3,200 9% Design of future 870-2 Reservoir and existing 870- 1 Reservior floating cover/liner replacement project commenced ahead of schedule. P2565 803-2 Reservoir Interior/Exterior Coating & Upgrades Cameron 40 5 35 13% 1,100 991 109 90% This project is complete. P2567 1004-2 Reservoir Interior/Exterior Coating & Upgrades Cameron 20 85 (65) 425% 1,150 85 1,065 7% Project is in the planning stage. P2574 PL - 12-Inch Pipeline Replacement, 978 Zone, Vista Vereda Beppler 5 - 5 0% 1,785 1,766 19 99% Project completed. P2578 PS - 711-2 (PS 711-1 Replacement and Expansion) - 14,000 GPM Marchioro 140 40 100 29% 8,000 43 7,957 1% FY 2022 expenditures will be reduced since a cost savings solution will be vetted Q4 FY 2022. The cost savings solution will reduce the current CIP $8M budget to approximately $2M. P2593 458-1 Reservoir Interior/Exterior Coating & Upgrades Cameron 895 854 41 95% 1,050 854 196 81% Construction to be completed in Q1 FY 2023. Project is on schedule. P2594 Large Meter Replacement Carey 10 14 (4) 140% 690 509 181 74% On track. P2604 AMR Change-Out Carey 150 54 96 36% 6,290 6,079 211 97% On track. P2605 458/340 PRS Replacement, 1571 Melrose Ave Beppler 350 490 (140) 140% 750 606 144 81% Project substantially complete in Q4. P2609 PL - 8-inch, 1004 Zone, Eucalyptus Street, Coronado/Date/La Mesa Cameron 25 1 24 4% 2,100 1,132 968 54% Phase I of project accepted by the District FY 2021; Phase II starts after 3 year paving moratorium. P2610 Valve Replacement Program - Phase 1 Cameron 175 548 (373) 313% 2,000 954 1,046 48% This project is proceeding faster than expected, this project will go over the fiscal year budget, but not the overall budget. P2615 PL - 12-Inch Pipeline Replacement, 803 PZ, Vista Grande Beppler 260 3 257 1% 2,600 40 2,560 2% Planning work and design consultant selection occurred in Q4. P2616 PL - 12-Inch Pipeline Replacement, 978 Zone, Pence Drive/Vista Sierra Drive Beppler 500 60 440 12% 4,200 289 3,911 7% Award of the construction contract occurred in Q4 with start of submittal reviews. Construction to be completed in FY 2023. https://otaywater365.sharepoint.com/sites/engoperating/Shared Documents/Forms_New/D-Construction/CIP Quarterly Reports/CIP Qtr Reports/FY 2022/Q4/Expenditures/FY2022 4th qtr exp Page 3 of 5 8/8/2022 FISCAL YEAR 2022 4TH QUARTER REPORT (Expenditures through 6/30/22) ($ In Thousands) 000 2022 06/30/22 CIP No. Description Project Manager FY 2022 Budget Expenses Balance Expense to Budget % Overall Budget Expenses Balance Expense to Budget % Comments FISCAL YEAR-TO-DATE, 06/30/22 LIFE-TO-DATE, 06/30/22 P2627 458/340 PRS Replacement, 1505 Oleander Avenue Beppler 350 313 37 89%750 466 284 62% Project in construction during Q4, completion expected in Q1 FY 2023. P2631 1485-2 Reservoir Interior/Exterior Coating & Upgrades Cameron - -- 0% 1,250 -1,250 0% No expenditures in FY 2022. P2653 1200 Pressure Zone Improvements Marchioro 350 411 (61) 117%850 683 167 80% Construction of Phase 1 completed Q4 FY 2020. Project one year warranty scheduled to complete Q4 FY 2023. Design of Phase 2 completed Q1 FY 2022. Phase 2 construction completed Q1 FY 2023. P2655 La Presa Pipeline Improvements Cameron 75 3 72 4% 1,750 278 1,472 16% No more expenditures are expected this Fiscal Year. This project will begin design in Q2 FY 2023. P2656 Regulatory Site Desilting Basin Improvements Beppler 10 -10 0%150 7 143 5% No activities occurred during Q4 FY 2022. Operations to implement improvements as time allows. P2657 1485-1 Reservoir Interior/Exterior Coating & Upgrades Cameron - -- 0%950 -950 0% No expenditures in FY 2022. P2661 Replacement of Backflow Prevention Devices on Pipeline Interconnections on Otay Mesa Beppler 50 1 49 2%375 8 367 2% No activities occurred during Q4 FY 2022. Operations to implement improvements as time allows. P2662 Potable Water Meter Change Out Carey - -- 0% 16,500 -16,500 0% No expenditures in FY 2022. P2670 Administration and Operations Roof Repairs and Replacement Payne 5 -5 0%325 -325 0% Admin replacement FY 2024; Operations Replacement FY 2025. P2671 980 Reservoirs Altitude Valve Vaults Renovation Beppler 450 565 (115) 126%650 634 16 98% Project substantially complete in Q4. P2672 District Roof Repairs and Replacement Program Payne 25 -25 0%375 -375 0% Regulatory site replacement Q4 FY 2024 at $128K. P2673 803-4 Reservoir Interior/Exterior Coating Cameron - -- 0% 2,100 -2,100 0% No expenditures in FY 2022. P2675 458-1 and 458-2 Reservoirs Site Pavement Refurbishment Cameron 55 1 54 2%450 1 449 0% This will begin in Q2 FY 2023 after project P2593 is completed and the cellular vendor reattaches the equipment to the tank. P2677 PL - 16-Inch, 870 Zone, La Media Road and Airway Road Utility Relocations Beppler 50 19 31 38% 1,800 19 1,781 1% Waiting for City to execute reimbursement agreement, project expected to be bid by City in Q1 FY 2023 with District to make payment to the City in the following quarter. P2678 Jamacha Boulevard Utility Relocation Cameron 25 -25 0%250 -250 0% This is a County of San Diego driven project. It is estimated that this will begin in FY 2023. P2679 520-3 Reservoir Recirculation Static Mixer Replacement Project Beppler 25 147 (122) 588%200 147 53 74% Construction completed Q3. Project schedule accelerated due to mixer failure; resulting in spending more than originally planned in FY 2022. P2680 PL - 12-inch Pipeline Replacement, 1530 Zone, Vista Diego Road Marchioro 30 48 (18) 160%375 48 327 13% Project will be designed as part of the larger Vista Diego Hydropneumatic Pump Station Replacement Project (CIP P2639). See P2639 for updates. P2681 PL-12-Inch, 1655 Zone, Presilla Drive Pipeline Replacement Cameron 10 108 (98) 1080% 1,240 108 1,132 9% 60% design completed in Q4 FY 2022. Project is on schedule. P2682 AMI Project Carey 200 29 171 15%300 29 271 10% USBR grant was awarded. Shovel work cannot begin until July 2023. Engineering is currently working on specifications with work anticipated to begin in FY 2023. R2121 Res - 944-1 Reservoir Cover/Liner Replacement Marchioro 5 -5 0% 2,400 25 2,375 1% No expenditures anticipated in FY 2022. Replacement scheduled for FY 2025 since existing cover/liner testing completed in FY 2020 suggested four to six years remaining life. R2143 AMR Change-Out Carey 35 2 33 6%525 387 138 74% Project ended with less cost to the District as the District was able to utilize warranty savings to offset costs. R2144 RWCWRF Roofing Replacement and Natural Light Enhancement (R)Payne 40 1 39 3%175 103 72 59% Completed. R2148 Large Meter Replacement - Recycled Carey 9 7 2 78%58 35 23 60% On track. R2152 Recycled Water Meter Change-Out Carey - -- 0%550 -550 0% No expenditures in FY 2022. R2156 RecPL - 14-inch RWCWRF Effluent Force Main Improvements Marchioro 10 2 8 20% 1,300 247 1,053 19% Construction completed Q3 FY 2021. Project one year warranty completed Q3 FY 2022. R2157 RWCWRF Backwash Supply Pumps Upgrade Beppler 150 27 123 18%300 27 273 9% Preliminary design in progress during Q4 FY 2022, draft expected in Q1 FY 2023. R2158 RWCWRF Stormwater Pond Improvements (R)Beppler 10 -10 0%175 -175 0% No activities occurred during Q4 FY 2022. Planning to be coordinated with R2117 to determine impacts. https://otaywater365.sharepoint.com/sites/engoperating/Shared Documents/Forms_New/D-Construction/CIP Quarterly Reports/CIP Qtr Reports/FY 2022/Q4/Expenditures/FY2022 4th qtr exp Page 4 of 5 8/8/2022 FISCAL YEAR 2022 4TH QUARTER REPORT (Expenditures through 6/30/22) ($ In Thousands) 000 2022 06/30/22 CIP No. Description Project Manager FY 2022 Budget Expenses Balance Expense to Budget % Overall Budget Expenses Balance Expense to Budget % Comments FISCAL YEAR-TO-DATE, 06/30/22 LIFE-TO-DATE, 06/30/22 R2159 RecPL - 20-Inch, 680 Zone, Olympic Parkway Recycled Pipeline Rehabilitation Beppler 100 276 (176) 276% 6,250 310 5,940 5% 90% design in progress during Q4. Project schedule is quicker than was originally expected when CIP was established, resulting in spending exceeding the planned Fiscal Year budget. R2161 450-1R Reservoir Interior/Exterior Coating & Upgrades Cameron - -- 0% 2,500 -2,500 0% No expenditures in FY 2022. S2024 Campo Road Sewer Main Replacement Beppler 5 36 (31) 720% 11,080 11,036 44 100% Maintenance of restoration work in Caltrans ROW performed; need for continuation of maintenance to be determined in FY2023 by Caltrans. S2049 Calavo Basin Sewer Rehabilitation - Phase 2 Beppler 25 -25 0% 1,050 67 983 6% No activities in Q4, limited design performed this Fiscal Year. S2050 Rancho San Diego Basin Sewer Rehabilitation - Phase 2 Beppler 5 -5 0% 1,100 7 1,093 1% No activities in Q4, limited planning performed this Fiscal Year. S2054 Calavo Basin Sewer Rehabilitation - Phase 3 Beppler - -- 0% 1,150 -1,150 0% No activities planned in FY 2022. S2060 Steele Canyon Pump Station Replacement Beppler - -- 0% 1,700 -1,700 0% No activities planned in FY 2022. S2066 Rancho San Diego Basin Sewer Rehabilitation - Phase 3 Beppler - -- 0%950 -950 0% No activities planned in FY 2022. S2067 RWCWRF Roofing Replacement and Natural Light Enhancement (S)Payne 75 1 74 1%190 102 88 54% Completed. S2069 Cottonwood Sewer Pump Station Renovation Beppler 25 74 (49) 296% 2,500 172 2,328 7% Resolution of Necessity obtained from the Board in Q4 FY 2022. Expect progress on the property acquisition in Q1 FY 2023. S2072 RWCWRF Rotary Screen Replacement Beppler 1 -1 0%450 -450 0% No activities in Q4, limited planning performed this Fiscal Year. S2074 RWCWRF Stormwater Pond Improvements (S)Beppler 10 -10 0%175 -175 0% No activities occurred during Q4 FY 2022. Planning to be coordinated with R2117 to determine impacts. S2076 RWCWRF Grit Chamber Improvements Beppler 20 -20 0%250 -250 0% No activities in Q4, limited planning performed this Fiscal Year. S2077 RWCWRF Blowers Renovation Beppler 10 -10 0%350 -350 0% No activities in Q4, limited planning performed this Fiscal Year. Total Replacement/Renewal Projects Total:5,531 6,197 (666) 112%143,843 57,265 86,578 40% CAPITAL PURCHASE PROJECTS P2282 Vehicle Capital Purchases Rahders 303 77 226 25% 7,000 5,351 1,649 76% Delivery of new Ford Ranger trucks expected in July. $64,005.50 encumbered for two trucks ($64,005.5 encumbered for two trucks in CIP R2162); Kenworth truck ordered in Q3 to be received FY 2023 but no project build date from vendor due to supply chain constraints. P2286 Field Equipment Capital Purchases Rahders 74 50 24 68% 2,500 2,219 281 89% No further activity FY 2022. P2571 Data Center Network Data Storage and Infrastructure Enhancements Kerr 100 110 (10) 110%450 419 31 93% Project on target. P2572 Enterprise Resource Planning (ERP) Replacement Kerr 80 -80 0% 1,600 -1,600 0% Project on target; conducting preliminary findings; requirements, etc. R2160 Recycled Water Field Equipment Capital Purchases Rahders 50 108 (58) 216%500 108 392 22% No further activity FY 2022. R2162 Vehicle Capital Purchases - Recycled Rahders 62 -62 0%500 -500 0% $65,005.50 encumbered for two Ford Ranger trucks ($64,005.50 encumbered for two trucks in CIP P2282). No further activity for FY 2022. s2075 Field Equipment Capital Purchases Rahders 67 71 (4) 106%500 93 407 19% No further activity FY 2022. S2078 Vehicle Capital Purchases - Sewer Rahders - -- 0%500 -500 0% No activities planned in FY 2022. Total Capital Purchase Projects Total:736 416 320 57%13,550 8,190 5,360 60% DEVELOPER REIMBURSEMENT PROJECTS P2595 PL - 16-inch, 624 Zone, Village 3N - Heritage Road, Main St/Energy Way Beppler 1 -1 0%150 -150 0% Project under construction; awaiting developer submission for reimbursement. R2084 RecPL - 20-Inch, 680 Zone, Village 2 - Heritage/La Media Beppler 1 270 (269) 27000%365 271 94 74% Reimbursement payment made in Q4. Total Developer Reimbursement Projects Total:2 270 (268) 13500%515 271 244 53% 123 GRAND TOTAL 8,742$ 8,975$ (233)$ 103% 261,993$ 86,584$ 175,409$ 33% https://otaywater365.sharepoint.com/sites/engoperating/Shared Documents/Forms_New/D-Construction/CIP Quarterly Reports/CIP Qtr Reports/FY 2022/Q4/Expenditures/FY2022 4th qtr exp Page 5 of 5 8/8/2022 Otay Water District Capital Improvement Program Fiscal Year 2022 Fourth Quarter (through June 30, 2022) 458-1 Exterior Coating ATTACHMENT C 06/09/22 Background The approved CIP Budget for Fiscal Year 2022 consists of 123 projects that total $8.74 million. These projects are broken down into four categories. 1.Capital Facilities $ 2.47 million 2.Replacement/Renewal $ 5.53 million 3.Capital Purchases $ 0.74 million 4.Developer Reimbursement $ 2.0 thousand Overall expenditures through the Fourth Quarter of Fiscal Year 2022 totaled nearly $9.0 million, which is approximately103% of the Fiscal Year budget. 2 Fiscal Year 2022 Fourth Quarter Update ($000) CIP CAT Description FY 2022 Budget FY 2022 Expenditures % FY 2022 Budget Spent Total Life-to-Date Budget TotalLife-to-Date Expenditures % Life-to-Date Budget Spent 1 Capital Facilities $2,473 $2,092 85%$104,085 $20,858 20% 2 Replacement/Renewal $5,531 $6,197 112%$143,843 $57,265 40% 3 Capital Purchases $736 $416 57%$13,550 $8,190 60% 4 Developer Reimbursement $2 $270 13,500%$515 $271 53% Total: $8,742 $8,975 103%$261,993 $86,584 33% 3 Fiscal Year 2022 Fourth Quarter CIP Budget Forecast vs. Expenditures 4 (95% = $8,304,900) $8,742,000 $4,996,000 $8,975,000 $7,605,540 $- $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 $9,000,000 $10,000,000 Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun July FISCAL YEAR PERIOD IN MONTHS FY 2022 Budget Forcast Total Expenditures Through 6/30/22 Q4 FY 2022 Expenditure Projection Annual CIP Budget vs. Expenditures 5 6 CIP Projects in Construction 1200 Pressure Zone Improvements –Phase II (P2653) Replacement of existing pump station discharge header, pressure relief, suction manifold, and yard piping improvements $850K Budget NTP Issued: Nov 2021 Estimated Completion: July 2022 Division No. 5 Location: Pence Drive - Hillsdale area 7 04/14/22 CIP Projects in Construction 8 1200-1 Pipe & Appurtenance Replacements 05/02/22 04/14/22 CIP Projects in Construction Melrose Avenue & Oleander Avenue 458/340 PRSs Replacement/980 Reservoirs Altitude Valve Vaults Renovation Projects (P2605, P2627 & P2671) Project includes replacement of two pressure reducing stations and the renovation of two altitude valve vaults and all associated work and appurtenances $2.15M Combined Budgets NTP: July 2021 Estimated Completion: August 2022 Division No. 2 & 5 9 Location: East Chula Vista/Otay Valley and Mount San Miguel CIP Projects in Construction 10 Melrose Avenue PRS Replacement 05/27/22 04/25/22 05/06/22 CIP Projects in Construction 11 Oleander Ave. PRS Replacement 06/29/22 06/13/22 CIP Projects in Construction 458-1 (0.8 MG) Reservoir Interior and Exterior Coating & Upgrades Project (P2593) Renovation work includes removing and replacing the interior and exterior coatings of the welded steel reservoir including structural modifications and upgrades $1.05M Budget NTP: Jan 2022 Completed: July 2022 12 Division No. 2 Location: 458-1 is located in the East Chula Vista area 06/09/22 CIP Projects in Construction 13 458-1 Reservoir Exterior Upgrades 06/09/22 06/09/22 Construction Contract Status 14 PRIOR YEARS Q1 Q2 Q3 Q4 %YTD %PROJECT TOTAL % P2174 1090-1 Pump Station Renovation Cora Constructors $626,001 $696,001 $0 $0 $7,578 $25,969 $0 0.0%$33,547 5.4%$33,547 5.4%$659,548 $659,548 -5.2%100.0%April 2022 P2533 & P2543 850-1 & 1200-1 Reservoirs Interior/Exterior Coatings & Upgrades Capital Industrial Coatings, LLC $1,329,210 $1,443,000 $0 $28,207 $0 ($14,897)$0 0.0%$13,310 1.0%$13,310 1.0%$1,431,689 $1,431,689 -0.8%100.0%March 2022 P2605, P2627 & P2671 Melrose Ave & Oleander Ave 458/340 PRSs Replacement/980 Reservoir Altitude Valve Vaults Renovation CCL Contracting, Inc.$1,289,523 $1,331,523 $0 $0 $0 $14,094 $17,075 1.3%$31,169 2.4%$31,169 2.4%$1,320,692 $1,140,915 -0.8%86.4%August 2022 P2653 1200 Pressure Zone Improvements - Phase II Jennette Company, Inc.$281,840 $296,990 $0 $0 $0 $0 ($150)-0.1%($150)-0.1%($150)-0.1%$285,791 $285,791 -3.8%100.0%July 2022 P2593 458-1 Reservoir Interior/Exterior Coatings & Upgrades Advanced Industrial Services, Inc. $684,169 $774,169 $0 $0 $0 $7,200 $0 0.0%$7,200 1.1%$7,200 1.1%$691,369 $651,827 -10.7%94.3%July 2022 TOTALS:$4,210,743 $4,541,683 $0 $28,207 $7,578 $32,366 $16,925 0.4%$85,076 2.0%$85,076 2.0%$4,389,088 $4,169,769 -3.4% FY 2022 CIP CONSTRUCTION PROJECTS as of June 30, 2022 CURRENT CONTRACT AMOUNT TOTAL EARNED TO DATE CIP NO.PROJECT TITLE CONTRACTOR BASE BID AMOUNT CONTRACT AMOUNT W/ ALLOWANCES **THIS CHANGE ORDER RATE INCLUDES THE CREDIT FOR UNUSED ALLOWANCES NET CHANGE ORDERS FY 2022* *NET CHANGE ORDERS DO NOT INCLUDE ALLOWANCE ITEM CREDITS. IT'S A TRUE CHANGE ORDER PERCENTAGE FOR THE PROJECT % CHANGE ORDERS W/ ALLOWANCE CREDIT** % COMPLETE EST. COMP. DATE NET CHANGE ORDERS LTD* Consultant Contract Status 15 Consultant Contract Status 16 Consultant Contract Status 17 Consultant Contract Status 18 QUESTIONS? 19