HomeMy WebLinkAbout05-17-22 EO&WR Committee Packet
1
OTAY WATER DISTRICT
ENGINEERING, OPERATIONS, & WATER RESOURCES COMMITTEE MEETING
and
SPECIAL MEETING OF THE BOARD OF DIRECTORS
2554 SWEETWATER SPRINGS BOULEVARD
SPRING VALLEY, CALIFORNIA
Board Room
TUESDAY
May 17, 2022
12:00 P.M.
This is a District Committee meeting. This meeting is being posted as a special meeting
in order to comply with the Brown Act (Government Code Section §54954.2) in the event that
a quorum of the Board is present. Items will be deliberated, however, no formal board actions
will be taken at this meeting. The committee makes recommendations
to the full Board for its consideration and formal action.
AGENDA
1. ROLL CALL
2. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO
SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S JU-
RISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
DISCUSSION ITEMS
3. AWARD A CONSTRUCTION CONTRACT TO M-RAE ENGINEERING, INC. FOR
THE RECYCLED WATER PIPELINE CATHODIC PROTECTION IMPROVEMENTS
(R2146) PROJECT IN AN AMOUNT NOT-TO-EXCEED $552,060 (MARCHIORO)
[5 MINUTES]
4. AWARD TWO PROFESSIONAL SERVICES AGREEMENTS TO WOOD RODGERS,
INC. AND WATER SYSTEMS CONSULTING, INC. FOR AS-NEEDED HYDRAULIC
MODELING SERVICES IN AN AMOUNT NOT-TO-EXCEED $175,000 FOR FISCAL
YEARS 2023 AND 2024 (BEPPLER) [5 MINUTES]
5. THIRD QUARTER OF FISCAL YEAR 2022 CAPITAL IMPROVEMENT PROGRAM
REPORT (LONG) [5 MINUTES]
6. ADJOURNMENT
BOARD MEMBERS ATTENDING:
Tim Smith, Chair
Ryan Keyes
2
All items appearing on this agenda, whether or not expressly listed for action, may be delib-
erated and may be subject to action by the Board.
The Agenda, and any attachments containing written information, are available at the Dis-
trict’s website at www.otaywater.gov. Written changes to any items to be considered at the
open meeting, or to any attachments, will be posted on the District’s website. Copies of the
Agenda and all attachments are also available by contacting the District Secretary at (619)
670-2253.
If you have any disability which would require accommodation in order to enable you to par-
ticipate in this meeting, please call the District Secretary at 619-670-2253 at least 24 hours
prior to the meeting.
Certification of Posting
I certify that on May 13, 2022, I posted a copy of the foregoing agenda near the regu-
lar meeting place of the Board of Directors of Otay Water District, said time being at least 24
hours in advance of the meeting of the Board of Directors (Government Code Section
§54954.2).
Executed at Spring Valley, California on May 13, 2022.
/s/ Tita Ramos-Krogman, District Secretary
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: June 8, 2022
SUBMITTED BY: Jeff Marchioro Senior Civil Engineer
PROJECT: R2146-001103 DIV.NO(s) 1,2,&3
APPROVED BY: Bob Kennedy, Engineering Manager
Rod Posada, Chief, Engineering
Jose Martinez, General Manager
SUBJECT: Award of a Construction Contract to M-Rae Engineering, Inc. for the Recycled Water Pipeline Cathodic Protection Improvements
Project
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board) award a construction contract to M-Rae Engineering, Inc. (M-Rae) and to authorize the General Manager to execute a construction contract with M-Rae for the Recycled Water Pipeline Cathodic Protection Improvements Project in an amount not-to-exceed $552,060.00 (see
Exhibit A for Project location).
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To obtain Board authorization for the General Manager to enter into a construction contract with M-Rae for the Recycled Water Pipeline
Cathodic Protection Improvements Project in an amount not-to-exceed $552,060.00.
AGENDA ITEM 3
2
ANALYSIS:
The District’s Cathodic Protection (CP) Program (Program) was implemented approximately twenty (20) years ago to provide the long-
term benefit of preserving the life expectancy of metallic pipeline and reservoir facilities, and reducing the risk of costly failures.
A portion of the Program includes annual data collection from roughly 1,000 pipeline cathodic test stations. The effort results in a list of recommendations for repairs to existing cathodic protection
systems such as anode replacement, cathodic test station repairs, retrofit/ repair of isolation kits, and repair of existing impressed
current systems and anode beds. Several rounds of pipeline CP improvements were recently completed on
the District’s facilities, including the District’s Ralph W. Chapman Water Reclamation Facility 14-inch force main, existing vaults
combined with the 870-2 Pump Station project, five (5) pipelines in environmentally sensitive areas, and five (5) pipelines in Otay Mesa.
The work associated with this construction bid is for the replacement and repairs of existing cathodic protection systems on seven (7) recycled water pipelines. This includes the District's existing
transmission mains which parallel the San Diego County Water Authority (SDCWA) Aqueducts between Otay Lakes Road and Olympic Parkway, pressure reducing station laterals along Mount Miguel Road, 680-1R Pump Station discharge piping south of Olympic Parkway, and distribution mains along La Media and Olympic Parkway. Each pipe
system includes several sites which required a permit from City of Chula Vista as well as coordination with SDCWA, SDG&E, Parkway Hills
Church, and Eastlake High School. Overall, the work includes approximately seventeen (17) phases of traffic control and approximately forty-one (41) sites total.
Staff prepared the bid documents in-house together with assistance from the District’s As-Needed Corrosion and Traffic Engineer
Consultants. On Wednesday, March 23, 2022, the Project was publicly advertised for
bid using Periscope, an online bid solicitation website. The Project was also advertised in the Daily Transcript and the District’s public
website. Periscope provided electronic distribution of the Bid Documents, including specifications, plans, and addendum. A Pre-Bid Meeting was held on Tuesday, March 29, 2022, which was attended by
seven (7) contractors. Two (2) addenda were sent out to all bidders and plan houses to address questions and clarifications to the
contract documents during the bidding period.
3
Staff reached out to forty-three (43) contractors directly via email
and telephoned several contractors to encourage them to submit a bid. Bids were publicly opened on April 13, 2022, with the following results:
CONTRACTOR TOTAL BID AMOUNT CORRECTED BID AMOUNT
1 M-Rae Engineering, Inc. (Descanso, CA) $552,060.00
2 Hemet Manufacturing Co. dba
Genesis Construction (Hemet, CA) $1,091,888.00
3 Exaro Technologies Corporation (Burlingame, CA) $1,208,819.00 $1,208,820.00
The Engineer’s Estimate is $700,000.
Exaro Technologies Corp. total bid amount was corrected to account
for a mathematical error. A review of the bids was performed by District staff for conformance
with the contract requirements and determined that M-Rae was the lowest responsive and responsible bidder. M-Rae holds a Class A,
General Engineering, Contractor’s License in the State of California, which meets the contract document’s requirements, and is valid through April 30, 2024. The reference checks indicated a very good
to excellent performance record on similar projects. An internet background search of the company was performed and revealed no
outstanding issues. Staff verified that the bid bond provided by M-Rae is valid. Staff will also verify that M-Rae’s Performance Bond and Labor and Materials Bond are valid prior to execution of the contract.
M-Rae successfully completed two (2) previous District construction contracts including Interconnect Airvac Valve Replacement Project in
2018 and Pipeline CP Improvements – Phase II Project in 2019. FISCAL IMPACT: Joe Beachem, Chief Financial Officer The total budget for CIP R2146, as approved in the FY 2023 budget, is $1,200,000. Total expenditures, plus outstanding commitments and forecast including this contract, are $925,992. See Attachment B for
budget detail. Based on a review of the financial budgets, the Project Manager anticipates that the budget for CIP R2146 is sufficient to support the Project.
4
The Finance Department has determined that, under the current rate model, 100% of the funding is available from the Replacement Fund. GRANTS/LOANS:
Engineering staff researched and explored grants and loans and found none currently available for this Project. STRATEGIC GOAL:
This Project supports the District’s Mission statement, “To provide exceptional water and wastewater service to its customers, and to manage District resources in a transparent and fiscally responsible
manner” and the General Manager’s Vision, "To be a model water agency by providing stellar service, achieving measurable results, and
continuously improving operational practices." LEGAL IMPACT: None.
JM/BK:jf
https://otaywater365.sharepoint.com/sites/engcip/Shared Documents/R2146 RW CP Improvements/Staff Reports/BD 06-08-2022 Staff Report RW CP Rehab Award.docx Attachments: Attachment A – Committee Action Attachment B – Budget Detail Exhibit A – Location Map
ATTACHMENT A
SUBJECT/PROJECT: P2146-001103
Award of a Construction Contract to M-Rae Engineering, Inc. for the Recycled Water Pipeline Cathodic Protection
Improvements Project
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee (Committee) reviewed this item at a meeting held on May 17, 2022. The Committee supported staff's recommendation.
NOTE:
The “Committee Action” is written in anticipation of the Committee moving the item forward for Board approval. This report will be sent
to the Board as a Committee approved item or modified to reflect any discussion or changes as directed from the Committee prior to
presentation to the full Board.
ATTACHMENT B – Budget Detail
SUBJECT/PROJECT:
R2146-001103
Award of a Construction Contract to M-Rae Engineering, Inc.
for the Recycled Water Pipeline Cathodic Protection Improvements Project
4/26/2022
Budget
1,200,000
PlanningConsultant Contracts 9,505 9,505 - 9,505 ICF JONES & STOKES INCRegulatory Agency Fees 50 50 - 50 COUNTY OF SAN DIEGO
Standard Salaries 102,672 102,672 - 102,672
Total Planning 112,227 112,227 - 112,227
Design 001102
Consultant Contracts 13,200 13,200 - 13,200 RFYEAGER ENGINEERING LLC
23,629 23,629 - 23,629 RICK ENGINEERING COMPANY
1,080 1,080 - 1,080 FIRST AMERICAN TITLE CO
OTHER AGENCY FEES 3,000 3,000 - 3,000 CITY OF CHULA VISTA
Standard Salaries 48,369 43,369 5,000 48,369
1,500 1,500 1,500 Reprographics
Total Design 90,778 84,278 6,500 90,778
ConstructionFor Ops Only - Contracted Services 620 620 - 620 RICK POST WELD & WET TAPPINGSupplier Contracts 299 299 - 299 FARWEST CORROSION CONTROValve Apollo 7,244 7,244 - 7,244 10,790 10,790 10,790 RFYeager
552,060 552,060 552,060 M-Rae Engineering, Inc
44,165 44,165 44,165 CM @8%
27,603 27,603 27,603 Inspection @5%
27,603 27,603 27,603 Staff Time @5%
25,000 25,000 25,000 Agency Fees
27,603 27,603 27,603 Contingency @5%
Total Construction 722,987 8,163 714,824 722,987
Grand Total 925,992 204,669 721,324 925,992
Vendor/Comments
Otay Water District
r2146-Recycled Pipeline Cathodic Protection
Committed Expenditures
Outstanding
Commitment &
Forecast
Projected Final
Cost
OTAY WATER DISTRICTRECYCLED WATER PIPELINE CATHODIC PROTECTION IMPROVEMENTSLOCATION MAPEXHIBIT AC:
\
U
s
e
r
s
\
d
o
n
a
l
d
.
b
i
e
n
v
e
n
u
e
\
O
t
a
y
W
a
t
e
r
D
i
s
t
r
i
c
t
\
E
N
G
C
I
P
-
D
o
c
u
m
e
n
t
s
\
R
2
1
4
6
R
W
C
P
I
m
p
r
o
v
e
m
e
n
t
s
\
G
r
a
p
h
i
c
s
\
E
x
h
i
b
i
t
s
-
F
i
g
u
r
e
s
\
E
X
H
I
B
I
T
A
f
o
r
S
t
a
f
f
R
e
p
o
r
t
.
m
x
d
ÃÅ125
ÃÅ125
NTS
PIPELINE 297
CIP R2146F
0 3,5001,750
Feet
PIPELINES240 & 241
PIPELINES85 & 221
PIPELINE84
OTAY
LAK
E
S
RD
EAS
T
H
S
T
OLYM
P
I
C
P
K
W
Y
OLYMP
I
C
P
K
W
Y
ME
D
I
A
LA
R
D
!\
VICINITY MAP
PROJECT SITES
DIV 5
DIV 1
DIV 2
DIV 4
DIV 3
ÃÅ54
!\!\!\
!\TextPROJECT SITES
ÃÅ125
ÃÅ94
ÃÅ905
§¨¦805
NTSF
PIPELINE306
EAS
T
H
ST
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: June 8, 2022
SUBMITTED BY: Stephen Beppler Senior Civil Engineer
PROJECT: Various DIV. NO. All
APPROVED BY: Bob Kennedy, Engineering Manager
Rod Posada, Chief, Engineering
Jose Martinez, General Manager
SUBJECT: Award of Two (2) Professional Services Contracts for As-Needed Hydraulic Modeling Services for Fiscal Years 2023 and 2024
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board)
award two (2) professional service contracts for As-Needed Hydraulic Modeling Services and to authorize the General Manager to execute two (2) agreements with Wood Rodgers, Inc. (Wood Rodgers) and Water
Systems Consulting Inc. (WSC), each in an amount not-to-exceed$175,000 for Fiscal Years 2023 and 2024. The total amount of thetasks under the two contracts will not exceed $175,000.
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To obtain Board authorization for the General Manager to enter into two (2) professional services contracts for As-Needed Hydraulic
Modeling Services with Wood Rodgers and WSC, each in an amount not-to-exceed $175,000 for Fiscal Years 2023 and 2024 (ending June 30, 2024). The total amount of tasks under the two contracts will not
exceed $175,000.
AGENDA ITEM 4
2
ANALYSIS:
The District will require the professional services of two (2) hydraulic modeling consultants on an as-needed basis in support of
Capital Improvement Program (CIP) projects, developer funded studies, engineering planning studies, and Information Technology studies for
Fiscal Years 2023 and 2024. These services will also be used to integrate GIS updates into the existing model and support Operations in the field. The As-Needed Hydraulic Modeling Services contracts
will provide the District with the ability to obtain consulting services in a timely and efficient manner and on an as-needed basis.
The District will require the expertise of hydraulic modeling consultants to maintain the current potable water, recycled water,
and sanitary sewer hydraulic models already developed and updated under the Water Resources Master Plan. This will include integrating
new facilities or GIS updates into the model and performing planning studies for the Engineering, Operations, and Information Technology departments. The consultants will perform fire flow calculations in support of new or existing developments and prepare developer funded studies.
It is more efficient and cost effective to issue contracts on an as-needed basis. This concept has also been used in the past for other disciplines like civil engineering design, geotechnical, electrical, and environmental services.
The District staff will identify tasks for specific projects and request cost proposals from the two (2) consultants during the contract period. Each consultant will prepare a detailed scope of work, schedule, and fee for each task order, with the District
evaluating the proposals based upon qualifications and cost. The District will enter into negotiations with the consultants, selecting
the proposal that has the best value for the District. Upon written task order authorization from the District, the selected consultant shall then proceed with the project as described in the scope of
work.
The CIP projects that are estimated to require hydraulic modeling services for Fiscal Years 2023 and 2024, at this time, are listed below:
CIP DESCRIPTION
P2578 711-2 Pump Station Replacement
P2639 Vista Diego Hydropneumatic Pump Station Replacement
P2642 Rancho Jamul Pump Station Modifications
P2658 832-1 Pump Station Modifications
3
P2674 System Pressure Reducing Program
S2069 Cottonwood Sewer Pump Station Expansion
Staff believes that a $175,000 cap on each of the As-Needed Hydraulic Modeling Services contracts is adequate, while still providing a
buffer for unforeseen tasks. Fees for professional services will be charged to the CIP projects or to the Fiscal Year Operating budget. The As-Needed Hydraulic Modeling Services contracts do not commit the District to any expenditure until a task order is approved to perform
the work. The District does not guarantee work to the consultants, nor does the District guarantee to the consultants that it will expend all the funds authorized by the contract on professional services.
The District solicited hydraulic modeling services by placing an advertisement on the Otay Water District’s website and using
Periscope S2G (formerly BidSync), the District’s online bid solicitation website, on February 15, 2022. The advertisement was also placed in the Daily Transcript and emailed to fourteen (14)
firms that had previously expressed interest in providing this service. Six (6) firms submitted a Letter of Interest (LOI) and a
Statement of Qualifications (SOQ). The Request for Proposal (RFP) for Hydraulic Modeling Services was sent to all six (6) firms resulting in three (3) proposals received on April 5, 2022. They are
as follows:
• Akel Engineering Group, Inc. (Fresno, CA) • Wood Rodgers, Inc. (San Diego, CA) • Water Systems Consulting, Inc. (San Diego, CA)
The other three firms that submitted LOIs and SOQs, but did not
submit proposals, were Dudek, Kimley-Horn, and Stetson Engineers, Inc. In accordance with the District’s Policy 21, staff evaluated and scored all written proposals. Wood Rodgers and WSC received the
highest scores based on their experience in hydraulic modeling, understanding of the scope of work, proposed method to accomplish the work, and their composite weighted hourly rate. Wood Rodgers and WSC were the most qualified consultants with the best overall proposals. Wood Rodgers and WSC currently hold the District’s as-needed
hydraulic modeling contracts and have performed very well. Both consultants are readily available to provide the services required. A summary of the complete evaluation is shown in Attachment B. Wood Rodgers and WSC submitted the Company Background Questionnaire,
as required by the RFP, and staff did not find any significant
4
issues. In addition, staff checked their references and performed an
internet search on the company. Staff found the references to be excellent and did not find any outstanding issues with the internet search.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
The funds for these contracts will be expended from operating and CIP budgets, including the currently approved FY 2022 CIP budget, the
proposed FY 2023 operating budget expected to be approved in June, and the future FY 2024 operating budget. A few tasks orders are
anticipated to be funded from a variety of CIP projects, as previously noted above, with the work already considered in their current project budgets. These contracts are for as-needed
professional services based on the District’s need and schedule, and expenditures will not be made until a task order is approved by the
District for the consultant’s services on a specific CIP or operating project. The total amount of tasks under the two contracts will not exceed $175,000. Based on a review of the financial budget, the Project Manager
anticipates that the FY 2023 and FY 2024 budgets, if approved, will be sufficient to support the professional as-needed consulting
services required for the operating and CIP projects noted above. The Finance Department has determined that, with the approval of the
future operating budgets and the current CIP budgets, funding to cover these contracts will be available as described above. STRATEGIC GOAL:
This project supports the District’s Mission statement, “To provide exceptional water and wastewater service to its customers, and to
manage District resources in a transparent and fiscally responsible manner” and the General Manager’s Vision, "To be a model water agency by providing stellar service, achieving measurable results, and
continuously improving operational practices." GRANTS/LOANS: Not applicable.
LEGAL IMPACT:
None.
SB/BK:mlw
5
Https://otaywater365.sharepoint.com/sites/engoperating/Shared Documents/As-Needed Services/Hydraulic Modeling/Fiscal Year 23-24/Staff Report/BD_06-08-2022_Staff Report_Award of As-Needed Hydraulic Modeling Services (SB-BK).docx Attachments: Attachment A – Committee Action Attachment B – Summary of Proposal Rankings
ATTACHMENT A
SUBJECT/PROJECT: Various
Award of Two (2) Professional Services Contracts for As-Needed Hydraulic Modeling Services for Fiscal Years 2023 and 2024
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee
(Committee) reviewed this item at a meeting held on May 17, 2022. The Committee supported staff's recommendation.
NOTE:
The “Committee Action” is written in anticipation of the Committee moving the item forward for Board approval. This report will be sent
to the Board as a Committee approved item or modified to reflect any discussion or changes as directed from the Committee prior to
presentation to the full Board.
ATTACHMENT B – Summary of Proposal Rankings
SUBJECT/PROJECT: Various Award of Two (2) Professional Services Contracts for As-
Needed Hydraulic Modeling Services for Fiscal Years 2023 and 2024
WRITTEN
REFER-ENCES Qualifications of Team
Responsiveness and Project Understanding
Technical and Management Approach
INDIVIDUAL SUBTOTAL - WRITTEN
AVERAGE SUBTOTAL - WRITTEN
Proposed Fee*
Consultant's Commitment to DBE
TOTAL - WRITTEN
MAXIMUM POINTS 30 25 30 85 85 15 Y/N 100 Poor/Good/ Excellent
Akel
Ming Zhao 24 23 26 73
70 1 Y 71
Eid Fakhouri 24 23 26 73
Juan Tamayo 26 20 24 70
Steve Beppler 23 20 23 66
Jake Vaclavek 24 20 22 66
Wood Rodgers
Ming Zhao 27 23 27 77
79 15 Y 94 E Eid Fakhouri 30 25 27 82
Juan Tamayo 27 25 28 80
Steve Beppler 28 24 28 80
Jake Vaclavek 27 23 27 77
WSC
Ming Zhao 25 23 26 74
78 7 Y 85 E Eid Fakhouri 27 23 29 79
Juan Tamayo 28 25 28 81
Steve Beppler 29 24 28 81
Jake Vaclavek 27 20 27 74
RATES SCORING CHART
Firm Akel Wood Rodgers WSC Wt Hr Fee $237 $166 $208 Score 1 15 7
*Note: Review Panel does not see or consider proposed fee when scoring other categories. The proposed fee is scored by District staff not on the Review Panel.
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: June 8, 2022
SUBMITTED BY: Michael J. Long Engineering Manager
PROJECT: Various DIV. NO. ALL
APPROVED BY: Rod Posada, Chief, Engineering
Jose Martinez, General Manager
SUBJECT: Informational Item – Third Quarter Fiscal Year 2022 Capital Improvement Program Report
GENERAL MANAGER’S RECOMMENDATION:
No recommendation. This is an informational item only.
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To update the Board about the status of all Capital Improvement Program (CIP) expenditures and to highlight significant issues, progress, and milestones on major active construction projects.
ANALYSIS:
To keep up with growth and to meet our ratepayers' expectations to adequately deliver safe, reliable, cost-effective, and quality water, each year the District staff prepares a Six-Year CIP Plan that
identifies the District’s infrastructure needs. The CIP is comprised of four categories consisting of backbone capital facilities,
replacement/renewal projects, capital purchases, and developer reimbursement projects.
The Third Quarter Fiscal Year 2022 update is intended to provide a detailed analysis of progress in completing these projects within the
allotted time and budget of $8.742 million. Expenditures through the
AGENDA ITEM 5
2
Third Quarter totaled approximately $4.996 million. Approximately
57% of the Fiscal Year 2022 expenditure budget was spent (see Attachment B). FISCAL IMPACT: Joe Beachem, Chief Financial Officer
No fiscal impact as this is an informational item only. STRATEGIC GOAL:
This Program supports the District’s Mission statement, “To provide
exceptional water and wastewater service to its customers, and to manage District resources in a transparent and fiscally responsible manner” and the General Manager’s Vision, "To be a model water agency
by providing stellar service, achieving measurable results, and continuously improving operational practices." LEGAL IMPACT:
None.
MJL/RP:jf
https://otaywater365.sharepoint.com/sites/engoperating/Shared Documents/Forms_New/D-Construction/CIP Quarterly Reports/CIP Qtr Reports/FY 2022/Q3/Staff Report/BD 06-08-2022 Staff Report Third Quarter FY 2022 CIP Update.docx Attachments: Attachment A – Committee Action
Attachment B - Fiscal Year 2022 Third Quarter CIP Expenditure Report Attachment C – Presentation
ATTACHMENT A
SUBJECT/PROJECT: VARIOUS
Informational Item – Third Quarter Fiscal Year 2022 Capital
Improvement Program Report
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee (Committee) reviewed this item at a meeting held on May 17, 2022. The Committee
supported staff's recommendation. NOTE:
The “Committee Action” is written in anticipation of the Committee moving the item forward for Board approval. This report will be sent to the Board as a Committee approved item, or modified to reflect any discussion or changes as directed from the Committee prior to presentation to the full Board.
FISCAL YEAR 2022 3RD QUARTER REPORT
(Expenditures through 3/31/22)
($000)
2022 03/31/22
CIP No.Description
Project
Manager
FY 2022
Budget Expenses Balance
Expense to
Budget %Budget Expenses Balance
Expense to
Budget %Comments
CAPITAL FACILITY PROJECTS -
P2040 Res - 1655-1 Reservoir 0.5 MG Cameron 275$ 196$ 79$ 71%5,750$ 902$ 4,848$ 16%
30% Design completed in Q3 FY 2022. Project is
on schedule.
P2405 PL - 624/340 PRS, Paseo Ranchero and Otay Valley Road Cameron 150 36 114 24%1,500 36 1,464 2%Design is 60% complete. Related to P2553.
P2451 Otay Mesa Desalination Conveyance and Disinfection System Kennedy 1 - 1 0%3,940 3,823 117 97%
If the project moves forward, the District’s project
has completed the environmental review as
required by CEQA and NEPA and a Presidential
permit was issued.
P2453 SR-11 Utility Relocations Marchioro 75 61 14 81%3,000 2,304 696 77%
Expenditures and schedule driven by Caltrans.
Caltrans issued construction contract notice to
proceed Q1 FY 2020. Completion of construction
anticipated for Q4 FY 2023.
P2460 I.D. 7 Trestle and Pipeline Demolition Beppler 50 38 12 76%750 144 606 19%
Environmental documentation preparation
continued in Q3 and is expected to be completed
in Q4 FY 2022. Outreach to City of Chula Vista
and County of San Diego will continue in FY 2023
as design and access issues are further
developed.
P2485 SCADA - Infrastructure and Communications Replacement Kerr 80 135 (55) 169%2,450 2,445 5 100%
Need to reopen this CIP due to additional project
(SCADA Upgrade); requested additional funds to
cover project for FY 2023.
P2516 PL - 12-Inch, 640 Zone, Jamacha Road - Darby/Osage Marchioro 5 - 5 0%1,000 - 1,000 0%
No expenditures anticipated in FY 2022.
Completion of construction anticipated FY 2027.
P2521 Large Meter Vault Upgrade Program Carey 50 - 50 0%620 454 166 73%
Staffing shortages postponed vault upgrades for
this Fiscal Year.
P2553 Heritage Road Bridge Replacement and Utility Relocation Cameron 50 68 (18) 136%5,050 233 4,817 5%
This project is 90% designed. Waiting for City to
provide the Reimbursement Agreement.P2584 Res - 657-1 and 657-2 Reservoir Demolitions Marchioro - - - 0%50 - 50 0%No expenditures in FY 2022.
P2608 PL - 8-inch, 850 Zone, Coronado Avenue, Chestnut/Apple Cameron 50 - 50 0%1,820 387 1,433 21%
Phase I of project accepted by the District FY
2021; Phase II starts after 3 year paving
moratorium.
P2611 Quarry Road Bridge Replacement and Utility Relocation Cameron 10 - 10 0%374 124 250 33%
This is a County of SD driven project, and the
County has put this on hold.
P2612 PL - 12-inch, 711 Zone, Paso de Luz/Telegraph Canyon Road Beppler 500 70 430 14%1,250 225 1,025 18%
Bidding of the project occurred in Q3. Award of the
construction contract and submittal review to
occur in Q4. Construction to be completed in FY
2023.
P2614 485-1 Reservoir Interior/Exterior Coating Cameron - - - 0%1,150 - 1,150 0%No expenditures in FY 2022.
P2617 Lobby Security Enhancements Payne 20 - 20 0%225 179 46 80%
Further needs assessment pending COVID
resolution.
P2619 PS - Temporary Lower Otay Pump Station Redundancy Marchioro 25 195 (170) 780%3,300 3,359 (59) 102%
Construction completed Q1 FY 2022. Project one
year warranty scheduled to complete Q1 FY 2023.
Overall CIP budget increased $70,000 (increase
total CIP budget from $3.3M to $3.37M) was
approved within GM Authority Q3 FY 2022.
P2623 Central Area to Otay Mesa Interconnection Pipelines Combination Air/Vacuum Valve Replacements Marchioro 5 - 5 0%600 219 381 37%
Easement offer sent to property owner Q4 FY
2019. Design phase for valve relocations
commenced Q4 FY 2020. Completion of
construction anticipated FY 2026.
P2626 803-4 Reservoir Water Quality Improvements – PAX System Purchase Coburn-Boyd 5 - 5 0%325 303 22 93%
This budget will not be used, project is complete
with no issues to date.
P2630 624-3 Reservoir Automation of Chemical Feed System Cameron 50 3 47 6%675 16 659 2%Design to start Q4 FY 2022.
P2638 Buildings and Grounds Refurbishments Payne 50 7 43 14%186 52 134 28%
Admin Landscape 100% plans with estimate at
$177K; additional $39K to be requested;
solicitation Q1 FY 2023; install in 2nd and 3rd
quarters.
P2639 Vista Diego Hydropneumatic Pump Station Replacement Marchioro 150 67 83 45%2,900 203 2,697 7%
This project is behind schedule and design
consultant agreement will be terminated Q4 FY
2022. Design will be completed by District staff in-
house with support of District as-needed electrical,
corrosion, and survey consultants.
P2640 Portable Trailer Mounted VFD Pumps Marchioro 1 - 1 0%600 587 13 98%
Vendor's purchase order closed out Q4 FY 2021.
CIP P2640 will be closed for FY 2023.
FISCAL YEAR-TO-DATE, 03/31/22 LIFE-TO-DATE, 03/31/22
https://otaywater365-my.sharepoint.com/personal/mlwanamaker_otaywater_gov/Documents/Desktop/Q3 CIP COMMENTS/FY2022 3rd qtr exp Page 1 of 5 5/10/2022
ATTACHMENT B
FISCAL YEAR 2022 3RD QUARTER REPORT
(Expenditures through 3/31/22)
($000)
2022 03/31/22
CIP No.Description
Project
Manager
FY 2022
Budget Expenses Balance
Expense to
Budget %Budget Expenses Balance
Expense to
Budget %Comments
FISCAL YEAR-TO-DATE, 03/31/22 LIFE-TO-DATE, 03/31/22
P2642 Rancho Jamul Pump Station Replacement Marchioro 5 48 (43) 960%2,500 84 2,416 3%
Project will be coordinated with 1655-1 Reservoir
(P2040). See P2040 for updates.
P2646 North District Area Cathodic Protection Improvements Marchioro 25 - 25 0%1,200 - 1,200 0%
No expenditures anticipated in FY 2022.
Completion of construction anticipated FY 2025.
P2647 Central Area Cathodic Protection Improvements Marchioro 5 - 5 0%1,300 2 1,298 0%
Advance planning work commenced FY 2021.
Completion of construction anticipated FY 2028.
P2648 Otay Mesa Area Cathodic Protection Improvements Marchioro 5 1 4 20%700 649 51 93%
Construction completed Q3 FY 2021. Project one
year warranty scheduled to complete Q3 FY 2022.
CIP P2648 will be closed for FY 2023.
P2649 HVAC Equipment Purchase Payne 25 - 25 0%149 64 85 43%FY 2022 completed; future fiscal years scheduled.
P2652 520 to 640 Pressure Zone Conversion Cameron 55 - 55 0%250 37 213 15%Planning to start in Q4 FY 2022.
P2654 Heritage Road Interconnection Improvements Marchioro 25 1 24 4%200 40 160 20%
Project on hold pending coordination with City of
San Diego.
P2658 832-1 Pump Station Modifications Marchioro 5 - 5 0%200 10 190 5%
No expenditures anticipated in FY 2022.
Completion of construction anticipated FY 2028.
P2659 District Boardroom Improvements Kerr 25 - 25 0%300 185 115 62%
Project has been approved for a budget increase
to cover additional non-technical upgrades;
extended through FY 2023.
P2663 Potable Water Pressure Vessel Program Marchioro 70 56 14 80%1,961 277 1,684 14%
Construction to replace Rancho Jamul
Hydropneumatic Pump Station pressure vessel
completed by in-house staff Q1 FY 2022.
P2664 Otay Mesa Dual Piping Modification Program Beppler 10 5 5 50%350 36 314 10%
Project requires coordination with Finance on
implementation due to potential financial
implications.
P2665 PL - 12-inch Pipeline Replacement, 870 Zone, Cactus Road Marchioro - - - 0%200 - 200 0%
No expenditures anticipated in FY 2022.
Completion of construction scheduled beyond six-
year planning budget.
P2666 Low Head and High Head Pump Stations Demolition Marchioro 5 - 5 0%205 - 205 0%
No expenditures anticipated in FY 2022.
Completion of construction scheduled beyond six-
year planning budget.
P2667 Small Meter Testing Bench Carey 100 - 100 0%100 - 100 0%
Board approved meter test bench, however, there
is a delay in receiving due to parts being
backordered.
P2669 Fuel Tank Safety and Integrity Rahders 35 - 35 0%100 3 97 3%
$2,790 expensed, anticipate additional $28K
expensed by the end of Q4 FY 2022.
P2674 System Pressure Reducing Program Beppler 10 7 3 70%100 16 84 16%
Updates to hydraulic modeling of hydropneumatic
zones has corrected several potential high
pressure areas. Additional areas will be
researched as time and budget allows.
P2676 980-2 PS Miscellaneous Replacements Marchioro 100 155 (55) 155%375 155 220 41%
Pump #1 work (rebuild electric motor, rebuild
control ball valve, and replace actuator)
completed. Pump #2 and #3 work expedited and
commenced ahead of schedule.
P2683 Pump Station Safety, Monitoring and Automation Improvements Marchioro 25 1 24 4%500 1 499 0%Completion of construction scheduled FY 2028.
R2117 RWCWRF Disinfection System Improvements Beppler 200 117 83 59%1,500 351 1,149 23%
Collection of data and preliminary design
continued in Q3. A draft Pre-Purchase Agreement
for UV equipment was reviewed in Q3 and will be
issued in Q4. Under a Pre-Purchase Agreement
the District will not outright buy the UV equipment
at that time, so expenditures for FY 2022 are
projected to be less than originally estimated.
R2120 RWCWRF Filtered Water Storage Tank Improvements Cameron 5 3 2 60%700 595 105 85%This project is in the warranty period.
R2146 Recycled Pipeline Cathodic Protection Improvements Marchioro 25 83 (58) 332%700 202 498 29%
Project schedule was accelerated such that
design was completed and project bid Q4 FY
2022. Completion of construction scheduled Q3
FY 2023.
R2153 Recycled Water Pressure Vessel Program Marchioro 30 - 30 0%100 - 100 0%No expenditures anticipated in FY 2022.
S2012 San Diego County Sanitation District Outfall and RSD Outfall Replacement Beppler 5 - 5 0%1,791 1,111 680 62%
County invoicing typically occurs in Q4, no
activities in Q3.
S2043 RWCWRF Sludge Handling System Beppler 1 - 1 0%184 129 55 70%
No activities occurred during Q3; limited planning
work anticipated.
https://otaywater365-my.sharepoint.com/personal/mlwanamaker_otaywater_gov/Documents/Desktop/Q3 CIP COMMENTS/FY2022 3rd qtr exp Page 2 of 5 5/10/2022
FISCAL YEAR 2022 3RD QUARTER REPORT
(Expenditures through 3/31/22)
($000)
2022 03/31/22
CIP No.Description
Project
Manager
FY 2022
Budget Expenses Balance
Expense to
Budget %Budget Expenses Balance
Expense to
Budget %Comments
FISCAL YEAR-TO-DATE, 03/31/22 LIFE-TO-DATE, 03/31/22
S2061 RWCWRF Aeration Controls Consolidation & Optimization Upgrades (S)Beppler 25 10 15 40%220 18 202 8%
Programming activities continued in Q3, flow
monitoring equipment sent out for calibration for
anticipation of the work to be completed in Q4 FY
2022.
S2071 San Diego Metro Wastewater Capital Improvements Kennedy 50 38 12 76%648 205 443 32%
Annual City of S.D. invoicing covers this project.
No District involvement in design and construction.
Total Capital Facility Projects Total:2,473 1,401 1,072 57%54,049 20,165 33,884 37%
REPLACEMENT/RENEWAL PROJECTS
P2058 PL - 20-Inch, 1296 Zone, Proctor Valley Road from Melody Road to Highway 94 Cameron 20 3 17 15%1,250 3 1,247 0%Consultant selection in Q4 FY 2022.
P2083 PS - 870-2 Pump Station Replacement Marchioro 25 (71) 96 -284%19,850 19,721 129 99%
Construction completed Q1 FY 2022. Project one
year warranty scheduled to complete Q1 FY 2023.
Construction contract retention was released such
that a credit was posted to the CIP Q3 FY 2022.
Expenditures within overall CIP budget.
P2171 PL - 20-Inch, 1296 Zone, Proctor Valley Road from Pioneer Way to Melody Road Cameron 20 4 16 20%2,500 4 2,496 0%Consultant selection in Q4 FY 2022.
P2174 PS - 1090-1 Pump Station Upgrade Beppler 400 808 (408) 202%1,150 1,123 27 98%
Construction is substantially complete in Q3.
Fiscal Year budget is over due to project delays,
but overall budget is adequate.
P2195 PL - 24 - Inch, 640 Zone, Campo Road - Regulatory Site/Millar Ranch Cameron 20 - 20 0%680 - 680 0%Consultant selection in Q4 FY 2022.P2196 PL - 24 - Inch, 640 Zone, Millar Ranch Road to 832-1 Pump Station Cameron 20 - 20 0%430 - 430 0%Consultant selection in Q4 FY 2022.
P2533 1200-1 Reservoir Interior & Exterior Coating Cameron 90 805 (715) 894%636 1,166 (530) 183%
This project was delayed due to the availability of
the VFD trailer pump, and expenditures that were
supposed to be completed last fiscal year were
paid in FY 2022. This project is in the warranty
period.
P2539 South Bay Bus Rapid Transit (BRT) Utility Relocations Cameron 10 19 (9) 190%1,090 1,038 52 95%This project is driven by the City of Chula Vista.P2543 850-1 Reservoir Interior/Exterior Coating Cameron 5 91 (86) 1820%1,270 1,084 186 85%This project is in the warranty period.P2546 980-2 Reservoir Interior/Exterior Coating Cameron 5 - 5 0%1,705 1,690 15 99%This project is in the warranty period.
P2562 Res - 571-1 Reservoir Cover/Liner Replacement Marchioro 1 15 (14) 1500%2,900 2,793 107 96%
As part of the larger CIP P2083 870-2 Pump
Station project, the 571-1 Reservoir was placed
back into service April 2018.
P2563 Res - 870-1 Reservoir Cover/Liner Replacement Marchioro 100 147 (47) 147%3,500 198 3,302 6%
Confirmation of a replacement alternative, with
assistance from engineering consultant (Carollo),
anticipated Q4 FY 2022. Design of replacement
floating cover/liner commenced ahead of
schedule.
P2565 803-2 Reservoir Interior/Exterior Coating & Upgrades Cameron 40 5 35 13%1,100 991 109 90%This project is in the warranty period.
P2567 1004-2 Reservoir Interior/Exterior Coating & Upgrades Cameron 20 31 (11) 155%1,150 31 1,119 3%Project is in the planning stage.
P2574 PL - 12-Inch Pipeline Replacement, 978 Zone, Vista Vereda Beppler 5 - 5 0%1,785 1,766 19 99%Project completed.
P2578 PS - 711-2 (PS 711-1 Replacement and Expansion) - 14,000 GPM Marchioro 140 34 106 24%8,000 37 7,963 0%
FY 2022 expenditures will be reduced since a cost
savings solution will be vetted Q4 FY 2022. The
cost savings solution will reduce the current CIP
$8M budget to approximately $2M.
P2593 458-1 Reservoir Interior/Exterior Coating & Upgrades Cameron 895 84 811 9%1,050 84 966 8%
Construction started in January 2022.
Contractor's billing is behind. Project is on
schedule.
P2594 Large Meter Replacement Carey 10 - 10 0%690 495 195 72%
Still waiting on meter, will be installed Q4 FY
2022.
P2604 AMR Change-Out Carey 150 47 103 31%6,290 6,071 219 97%On track.
P2605 458/340 PRS Replacement, 1571 Melrose Ave Beppler 350 73 277 21%750 189 561 25%
Project in construction during Q3, completion
expected in Q4 FY 2022.
P2609 PL - 8-inch, 1004 Zone, Eucalyptus Street, Coronado/Date/La Mesa Cameron 25 (3) 28 -12%2,100 1,128 972 54%
Phase I of project accepted by the District FY
2021; Phase II starts after 3 year paving
moratorium.
P2610 Valve Replacement Program - Phase 1 Cameron 175 387 (212) 221%2,000 794 1,206 40%
This project is proceeding faster than expected,
this project will go over the fiscal year budget, but
not the overall budget.
P2615 PL - 12-Inch Pipeline Replacement, 803 PZ, Vista Grande Beppler 260 - 260 0%2,600 37 2,563 1%
No activities occurred during Q3; planning work
may start in Q4 FY 2022.
https://otaywater365-my.sharepoint.com/personal/mlwanamaker_otaywater_gov/Documents/Desktop/Q3 CIP COMMENTS/FY2022 3rd qtr exp Page 3 of 5 5/10/2022
FISCAL YEAR 2022 3RD QUARTER REPORT
(Expenditures through 3/31/22)
($000)
2022 03/31/22
CIP No.Description
Project
Manager
FY 2022
Budget Expenses Balance
Expense to
Budget %Budget Expenses Balance
Expense to
Budget %Comments
FISCAL YEAR-TO-DATE, 03/31/22 LIFE-TO-DATE, 03/31/22
P2616 PL - 12-Inch Pipeline Replacement, 978 Zone, Pence Drive/Vista Sierra Drive Beppler 500 41 459 8%2,328 269 2,059 12%
Bidding of the project occurred in Q3. Award of the
construction contract and submittal review to
occur in Q4. Construction to be completed in FY
2023.
P2627 458/340 PRS Replacement, 1505 Oleander Avenue Beppler 350 55 295 16%750 208 542 28%
Project in construction during Q3, completion
expected in Q4 FY 2022.P2631 1485-2 Reservoir Interior/Exterior Coating & Upgrades Cameron - - - 0%1,250 - 1,250 0%No expenditures in FY 2022.
P2653 1200 Pressure Zone Improvements Marchioro 350 108 242 31%850 381 469 45%
Construction of Phase 1 completed Q4 FY 2020.
Design of Phase 2 completed Q1 FY 2022. Phase
2 construction scheduled to complete Q1 FY
2023.
P2655 La Presa Pipeline Improvements Cameron 75 3 72 4%1,750 278 1,472 16%
No more expenditures are expected this Fiscal
Year.
P2656 Regulatory Site Desilting Basin Improvements Beppler 10 - 10 0%150 7 143 5%
No activities occurred during Q3 FY 2022.
Operations to implement improvements as time
allows.
P2657 1485-1 Reservoir Interior/Exterior Coating & Upgrades Cameron - - - 0%950 - 950 0%No expenditures in FY 2022.
P2661 Replacement of Backflow Prevention Devices on Pipeline Interconnections on Otay Mesa Beppler 50 1 49 2%375 8 367 2%
No activities occurred during Q3 FY 2022.
Operations to implement improvements as time
allows.P2662 Potable Water Meter Change Out Carey - - - 0%5,950 - 5,950 0%No expenditures in FY 2022.
P2670 Administration and Operations Roof Repairs and Replacement Payne 5 - 5 0%325 - 325 0%
Repairs and maintenance during FY 2022; Admin
replacement FY 2024; Operations Replacement
FY 2025.
P2671 980 Reservoirs Altitude Valve Vaults Renovation Beppler 450 89 361 20%650 158 492 24%
Project in construction during Q3, completion
expected in Q4 FY 2022.
P2672 District Roof Repairs and Replacement Program Payne 25 - 25 0%375 - 375 0%
Regulatory site replacement Q4 FY 2024 at
$128K.
P2673 803-4 Reservoir Interior/Exterior Coating Cameron - - - 0%905 - 905 0%No expenditures in FY 2022.
P2675 458-1 and 458-2 Reservoirs Site Pavement Refurbishment Cameron 55 - 55 0%450 - 450 0%
This will begin in Q4 FY 2022 after project P2593
is completed.
P2677 PL - 16-Inch, 870 Zone, La Media Road and Airway Road Utility Relocations Beppler 50 18 32 36%1,500 18 1,482 1%
Reimbursement agreement with City accepted by
the District in Q3. Project construction contract
expected to be awarded by City in Q4 FY 2022.
P2678 Jamacha Boulevard Utility Relocation Cameron 25 - 25 0%250 - 250 0%
This is a County of San Diego driven project. It is
estimated that this will begin in FY 2023.
P2679 520-3 Reservoir Recirculation Static Mixer Replacement Project Beppler 25 129 (104) 516%200 129 71 65%
Construction completed Q3. Project schedule
accelerated due to mixer failure; resulting in
spending more than originally planned in FY 2022.
P2680 PL - 12-inch Pipeline Replacement, 1530 Zone, Vista Diego Road Marchioro 30 25 5 83%375 25 350 7%
Project will be designed as part of the larger Vista
Diego Hydropneumatic Pump Station
Replacement Project (CIP P2639). See P2639 for
updates.
P2681 PL-12-Inch, 1655 Zone, Presilla Drive Pipeline Replacement Cameron 10 67 (57) 670%1,240 67 1,173 5%
30% design completed in Q3 FY 2022. Project is
on schedule.
P2682 AMI Pilot Project Carey 200 29 171 15%300 29 271 10%
A grant has been submitted to USBR.
Engineering to work on detailed drawings in
anticipation for solicitations in Q4 FY 2022.
R2121 Res - 944-1 Reservoir Cover/Liner Replacement Marchioro 5 - 5 0%2,400 25 2,375 1%
No expenditures anticipated in FY 2022.
Replacement scheduled for FY 2025 since
existing cover/liner testing completed in FY 2020
suggested four to six years remaining life.R2143 AMR Change-Out Carey 35 2 33 6%525 387 138 74%On track.R2144 RWCWRF Roofing Replacement and Natural Light Enhancement (R)Payne 40 1 39 3%175 103 72 59%Completed.
R2148 Large Meter Replacement - Recycled Carey 9 7 2 78%58 35 23 60%On track.
R2152 Recycled Water Meter Change-Out Carey - - - 0%220 - 220 0%No expenditures in FY 2022.
R2156 RecPL - 14-inch RWCWRF Effluent Force Main Improvements Marchioro 10 2 8 20%645 247 398 38%
Construction completed Q3 FY 2021. Project one
year warranty completed Q3 FY 2022.
R2157 RWCWRF Backwash Supply Pumps Upgrade Beppler 150 17 133 11%300 17 283 6%Preliminary design in progress during Q3 FY 2022.
R2158 RWCWRF Stormwater Pond Improvements (R)Beppler 10 - 10 0%175 - 175 0%
No activities occurred during Q3 FY 2022.
Planning to be coordinated with R2117 to
determine impacts.
https://otaywater365-my.sharepoint.com/personal/mlwanamaker_otaywater_gov/Documents/Desktop/Q3 CIP COMMENTS/FY2022 3rd qtr exp Page 4 of 5 5/10/2022
FISCAL YEAR 2022 3RD QUARTER REPORT
(Expenditures through 3/31/22)
($000)
2022 03/31/22
CIP No.Description
Project
Manager
FY 2022
Budget Expenses Balance
Expense to
Budget %Budget Expenses Balance
Expense to
Budget %Comments
FISCAL YEAR-TO-DATE, 03/31/22 LIFE-TO-DATE, 03/31/22
R2159 RecPL - 20-Inch, 680 Zone, Olympic Parkway Recycled Pipeline Rehabilitation Beppler 100 192 (92) 192%6,250 226 6,024 4%
60% design completed in Q3. Project schedule is
quicker than was originally expected when CIP
was established, resulting in spending exceeding
the planned Fiscal Year budget.R2161 450-1R Reservoir Interior/Exterior Coating & Upgrades Cameron - - - 0%15 - 15 0%No expenditures in FY 2022.
S2024 Campo Road Sewer Main Replacement Beppler 5 21 (16) 420%11,080 11,021 59 99%
Maintenance of restoration work in Caltrans ROW
performed; need for continuation of maintenance
to be determined in Q4 by Caltrans.
S2049 Calavo Basin Sewer Rehabilitation - Phase 2 Beppler 25 - 25 0%1,050 67 983 6%
No activities in Q3 FY 2022, limited design to be
performed this Fiscal Year.
S2050 Rancho San Diego Basin Sewer Rehabilitation - Phase 2 Beppler 5 - 5 0%1,100 7 1,093 1%
No activities in Q3 FY 2022, limited planning to be
performed this Fiscal Year.
S2054 Calavo Basin Sewer Rehabilitation - Phase 3 Beppler - - - 0%160 - 160 0%No activities planned in FY 2022. S2060 Steele Canyon Pump Station Replacement Beppler - - - 0%800 - 800 0%No activities planned in FY 2022. S2066 Rancho San Diego Basin Sewer Rehabilitation - Phase 3 Beppler - - - 0%40 - 40 0%No activities planned in FY 2022.
S2067 RWCWRF Roofing Replacement and Natural Light Enhancement (S)Payne 75 1 74 1%190 102 88 54%Completed.
S2069 Cottonwood Sewer Pump Station Renovation Beppler 25 60 (35) 240%2,500 157 2,343 6%
Property procurement activities performed in Q3.
Steps towards a Resolution of Necessity to be
undertaken in Q4 FY 2022.
S2072 RWCWRF Rotary Screen Replacement Beppler 1 - 1 0%314 - 314 0%
No activities in Q3 FY 2022. Limited planning to
be performed this Fiscal Year.
S2074 RWCWRF Stormwater Pond Improvements (S)Beppler 10 - 10 0%175 - 175 0%
No activities occurred during Q3 FY 2022.
Planning to be coordinated with R2117 to
determine impacts.
S2076 RWCWRF Grit Chamber Improvements Beppler 20 - 20 0%250 - 250 0%
No activities in Q3 FY 2022. Limited planning to
be performed this Fiscal Year.
S2077 RWCWRF Blowers Renovation Beppler 10 - 10 0%350 - 350 0%
No activities in Q3 FY 2022. Limited planning to
be performed this Fiscal Year.
Total Replacement/Renewal Projects Total:5,531 3,347 2,184 61%114,172 54,414 59,758 48%
CAPITAL PURCHASE PROJECTS
P2282 Vehicle Capital Purchases Rahders 303 1 302 0%7,000 5,275 1,725 75%
$203,444 encumbered against this account.
Anticipate delivery June of 2022.
P2286 Field Equipment Capital Purchases Rahders 74 27 47 36%2,500 2,196 304 88%
$27K expensed; $17K in advanced purchases Q4
FY 2022.
P2571 Data Center Network Data Storage and Infrastructure Enhancements Kerr 100 63 37 63%450 372 78 83%Project on target.
P2572 Enterprise Resource Planning (ERP) Replacement Kerr 80 - 80 0%130 - 130 0%
Based on project timeline we will be adjusting the
CIP budget accordingly (future years).
R2160 Recycled Water Field Equipment Capital Purchases Rahders 50 82 (32) 164%200 82 118 41%$66K expensed. Anticipate $20K in Q4 FY 2022.
R2162 Vehicle Capital Purchases - Recycled Rahders 62 - 62 0%142 - 142 0%
Once vehicles are received they will be broken out
and expensed in the appropriate categories.
s2075 Field Equipment Capital Purchases Rahders 67 71 (4) 106%439 93 346 21%
$67,685 encumbered. Anticipate delivery June of
2022.S2078 Vehicle Capital Purchases - Sewer Rahders - - - 0%80 - 80 0%No activities planned in FY 2022.
Total Capital Purchase Projects Total:736 244 492 33%10,941 8,018 2,923 73%
DEVELOPER REIMBURSEMENT PROJECTS
P2595 PL - 16-inch, 624 Zone, Village 3N - Heritage Road, Main St/Energy Way Beppler 1 - 1 0%150 - 150 0%
Project under construction; awaiting developer
submission for reimbursement.
R2084 RecPL - 20-Inch, 680 Zone, Village 2 - Heritage/La Media Beppler 1 4 (3) 400%365 5 360 1%
Project constructed; developer has started
reimbursement process.
Total Developer Reimbursement Projects Total:2 4 (2) 200%515 5 510 1%
123 GRAND TOTAL 8,742$ 4,996$ 3,746$ 57%179,676$ 82,602$ 97,074$ 46%
https://otaywater365-my.sharepoint.com/personal/mlwanamaker_otaywater_gov/Documents/Desktop/Q3 CIP COMMENTS/FY2022 3rd qtr exp Page 5 of 5 5/10/2022
Otay Water District
Capital Improvement Program
Fiscal Year 2022 Third Quarter
(through March 31, 2022)
458-1 Reservoir Interior Rafter Coating
ATTACHMENT C
03/21/22
Background
The approved CIP Budget for Fiscal Year 2022
consists of 123 projects that total $8.74 million.
These projects are broken down into four categories.
1.Capital Facilities $ 2.47 million
2.Replacement/Renewal $ 5.53 million
3.Capital Purchases $ 0.74 million
4.Developer Reimbursement $ 2.0 thousand
Overall expenditures through the Third Quarter of
Fiscal Year 2022 totaled approximately $5.0 million,
which is 57% of the Fiscal Year budget.
2
Fiscal Year 2022
Third Quarter Update
($000)
CIP
CAT Description FY 2022 Budget FY 2022 Expenditures
%
FY 2022 Budget
Spent
Total Life-to-Date
Budget
TotalLife-to-Date
Expenditures
%
Life-to-Date
Budget
Spent
1 Capital Facilities $2,473 $1,401 57%$54,049 $20,165 37%
2 Replacement/Renewal $5,531 $3,347 61%$114,172 $54,414 48%
3 Capital Purchases $736 $244 33%$10,941 $8,018 73%
4 Developer Reimbursement $2 $4 200%$515 $5 1%
Total:
$8,742 $4,996 57%$179,676 $82,602 46%
3
Fiscal Year 2022
Third Quarter
CIP Budget Forecast vs. Expenditures
4
5
CIP Projects in Construction
1200 Pressure Zone Improvements
–Phase II (P2653)
Replacement of existing pump
station discharge header, pressure
relief, suction manifold, and yard
piping improvements
$850K Budget
NTP Issued:
Nov 2021
Estimated Completion:
July 2022
Division No. 5
Location:
Pence Drive -
Hillsdale area
6
01/14/22
CIP Projects in Construction
Melrose Avenue &
Oleander Avenue 458/340
PRSs Replacement/980
Reservoirs Altitude Valve
Vaults Renovation Projects
(P2605, P2627 & P2671)
Project includes
replacement of two
pressure reducing stations
and the renovation of two
altitude valve vaults and all
associated work and
appurtenances
$2.15M Combined
Budgets
Start: July 2021
Estimated Completion:
June 2022
Division No. 2 & 5
7
Location:
East Chula Vista/Otay
Valley and Mount San
Miguel
CIP Projects in Construction
8
980-1 Altitude Valve
Replacement -Before
3/29/2203/07/22
980-1 Altitude Valve
Replacement -After
CIP Projects in Construction
458-1 (0.8 MG)
Reservoir Interior and
Exterior Coating &
Upgrades Project
(P2593)
Renovation work
includes removing and
replacing the interior
and exterior coatings of
the welded steel
reservoir including
structural modifications
and upgrades
$1.05M Budget
NTP: Jan 2022
Est. Completion:
June 2022
9
Division No. 2
Location:
458-1 is located in the
East Chula Vista area
CIP Projects in Construction
10
458-1 Reservoir
Exterior Upgrades
03/21/22
03/21/22
Construction Contract Status
11
PRIOR
YEARS Q1 Q2 Q3 %YTD %PROJECT
TOTAL %
P2174 1090-1 Pump Station Renovation Cora Constructors $626,001 $696,001 $0 $0 $7,578 $25,969 4.1%$33,547 5.4%$33,547 5.4%$659,548 $659,548 -5.2%100.0%February 2022
P2533 & P2543
850-1 & 1200-1 Reservoirs
Interior/Exterior Coatings & Upgrades
Capital Industrial
Coatings, LLC $1,329,210 $1,443,000 $0 $28,207 $0 ($14,897)-1.1%$13,310 1.0%$13,310 1.0%$1,431,689 $1,431,689 -0.8%100.0%February
2022
P2605, P2627 & P2671
Melrose Ave & Oleander
Ave 458/340 PRSs Replacement/980 Reservoir Altitude Valve
Vaults Renovation
CCL Contracting, Inc.$1,331,523 $1,361,523 $0 $0 $0 $14,094 1.1%$14,094 1.1%$14,094 1.1%$1,345,617 $349,105 -1.2%25.9%June 2022
P2653 1200 Pressure Zone Improvements - Phase II Jennette Company, Inc.$281,840 $296,990 $0 $0 $0 $0 0.0%$0 0.0%$0 0.0%$281,840 $16,995 -5.1%6.0%July 2022
P2693 458-1 Reservoir Interior/Exterior Coatings & Upgrades
Advanced Industrial Services, Inc.$684,169 $774,169 $0 $0 $0 $7,200 1.1%$7,200 1.1%$7,200 1.1%$691,369 $244,442 -10.7%35.4%June 2022
TOTALS:$4,252,743 $4,571,683 $0 $28,207 $7,578 $32,366 0.8%$68,151 1.6%$68,151 1.6%$4,410,062 $2,701,778 -3.5%
FY 2022 CIP CONSTRUCTION PROJECTS as of March 31, 2022
CURRENT
CONTRACT AMOUNT
TOTAL
EARNED TO DATECIP NO.PROJECT TITLE CONTRACTOR BASE BID AMOUNT
CONTRACT
AMOUNT W/ ALLOWANCES
**THIS CHANGE ORDER RATE INCLUDES THE CREDIT FOR UNUSED ALLOWANCES
NET CHANGE ORDERS FY 2021*
*NET CHANGE ORDERS DO NOT INCLUDE ALLOWANCE ITEM CREDITS. IT'S A TRUE CHANGE ORDER PERCENTAGE FOR THE PROJECT
% CHANGE
ORDERS W/ ALLOWANCE CREDIT**
% COMPLETE
EST.
COMP. DATE
NET CHANGE ORDERS LTD*
Consultant Contract Status
12
Consultant Contract Status
13
Consultant Contract Status
14
Consultant Contract Status
15
QUESTIONS?
16