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Home My WebLink About07-19-23 EO&WR Committee Packet 1 OTAY WATER DISTRICT ENGINEERING, OPERATIONS, & WATER RESOURCES COMMITTEE MEETING and SPECIAL MEETING OF THE BOARD OF DIRECTORS 2554 SWEETWATER SPRINGS BOULEVARD SPRING VALLEY, CALIFORNIA Boardroom WEDNESDAY JULY 19, 2023 12:00 P.M. This is a District Committee meeting. This meeting is being posted as a special meeting in order to comply with the Brown Act (Government Code Section §54954.2) in the event that a quorum of the Board is present. Items will be deliberated, however, no formal board actions will be taken at this meeting. The committee makes recommendations to the full Board for its consideration and formal action. AGENDA 1. ROLL CALL 2. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD’S JU- RISDICTION INCLUDING AN ITEM ON TODAY’S AGENDA DISCUSSION ITEMS 3. APPROVE TO INCREASE THE CIP R2117 BUDGET BY $775,000 (FROM $3,500,000 TO $4,275,000); AND AUTHORIZE THE GENERAL MANAGER TO EXE- CUTE AN AGREEMENT WITH GSE CONSTRUCTION CO., INC. (GSE) FOR THE CONSTRUCTION OF THE RALPH W. CHAPMAN WATER RECLAMATION FACILI- TY (RWCWRF) DISINFECTION SYSTEM IMPROVEMENTS PROJECT IN AN AMOUNT NOT-TO-EXCEED $3,491,400 (BEPPLER) [5 MINUTES] 4. AUTHORIZE THE GENERAL MANAGER TO ISSUE PURCHASE ORDERS OF UP TO THE BUDGETED AMOUNT, AND ANY INFLATION ADJUSTMENTS IN ADDI- TION TO THE BUDGETED AMOUNTS, WHEN PRICING AND VEHICLES ARE AVAILABLE FOR THE PURCHASE OF THREE FLEET VEHICLES, ONE SKID STEER, AND TWO WATER TRAILERS, IN AN OVERALL COST OF $1,069,000; AND SURPLUS THE FOLLOWING UNITS: #174 A UTILITY TRUCK, #215 A DUMP TRUCK, #212 VACTOR TRUCK, AND #2561 SKID STEER (MEDEROS) [5 MINUTES] 5. ADOPT RESOLUTION NO. 4435 FOR THE JOSE MANUEL CARDENAS WATER ANNEXATION, 0 PROCTOR VALLEY ROAD, CHULA VISTA, CA 91914, APNS: 595- 020-14-00 AND 595-020-53-00 TO THE OTAY WATER DISTRICT WATER IM- PROVEMENT DISTRICT NO. 22/27 (CAMERON) [5 MINUTES] 6. ADJOURNMENT 2 BOARD MEMBERS ATTENDING: Mark Robak, Chair Jose Lopez All items appearing on this agenda, whether or not expressly listed for action, may be delib- erated and may be subject to action by the Board. The agenda, and any attachments containing written information, are available at the Dis- trict’s website at www.otaywater.gov. Written changes to any items to be considered at the open meeting, or to any attachments, will be posted on the District’s website. Copies of the agenda and all attachments are also available by contacting the District Secretary at (619) 670-2253. If you have any disability which would require accommodation in order to enable you to par- ticipate in this meeting, please call the District Secretary at 619-670-2253 at least 24 hours prior to the meeting. Certification of Posting I certify that on July 14, 2023, I posted a copy of the foregoing agenda near the regular meeting place of the Board of Directors of Otay Water District, said time being at least 24 hours in advance of the meeting of the Board of Directors (Government Code Section §54954.2). Executed at Spring Valley, California on July 14, 2023. /s/ Tita Ramos-Krogman, District Secretary STAFF REPORT TYPE MEETING: Regular Board MEETING DATE: August 2, 2023 SUBMITTED BY: Stephen Beppler Senior Civil Engineer PROJECT: R2117-001103 R2157-001103 DIV. NO. 3 APPROVED BY: Bob Kennedy, Engineering Manager Michael Long, Chief, Engineering Jose Martinez, General Manager SUBJECT: Approval to Increase the CIP R2117 Budget in an Amount of $775,000 and Award of a Construction Contract to GSE Construction Co., Inc. for the RWCWRF Disinfection System Improvements Project GENERAL MANAGER’S RECOMMENDATION: That the Otay Water District (District) Board of Directors (Board): 1. Approve to increase the CIP R2117 budget by $775,000 (from$3,500,000 to $4,275,000); and2. Authorize the General Manager to execute an agreement with GSEConstruction Co., Inc. (GSE) for the construction of the Ralph W. Chapman Water Reclamation Facility (RWCWRF) DisinfectionSystem Improvements Project in an amount not-to-exceed $3,491,400 (see Exhibit A for Project location). COMMITTEE ACTION: Please see Attachment A. PURPOSE: To increase the CIP R2117 budget by $775,000 (from $3,500,000 to $4,275,000) and to obtain Board authorization for the General Manager to enter into a construction contract with GSE for the RWCWRF AGENDA ITEM 3 2 Disinfection System Improvements Project (Project) in an amount not- to-exceed $3,491,400. ANALYSIS: The RWCWRF is a scalping wastewater treatment plant, treating the District’s wastewater to produce and deliver tertiary recycled water to the District’s recycled water customers. The existing disinfection system uses chlorine gas and relies upon the 3-mile-long effluent force main for meeting the plant CT (chlorine concentration times modal contact time) requirement, necessitating effluent samples to be performed at the remote end of the pipeline location. Chlorine gas use requires extra safety practices and chemical costs have greatly increased the past several years. The use of ultraviolet (UV) equipment to disinfect the recycled water will move the sampling location back to the plant and reduce chemical costs. Post-treatment recycled water will receive dosing of sodium hypochlorite to provide a chlorine residual, similar to other District installations. The scope of work generally consists of the construction of a new ultraviolet disinfection system, new sodium hypochlorite chemical feed system, demolition of existing chlorine gas chemical system, installation of yard piping, installation of new backwash supply pumps, new flow meter installation and associated piping, pavement and surface restoration, and all other associated work and appurtenances in accordance with the contract documents. The Project was advertised on May 17, 2023 using Periscope S2G (formerly BidSync), the District’s online bid solicitation website, on the District’s website, and in the Daily Transcript. Additionally, notifications of the Project being out for bid were emailed directly to the up-to-date list of contractors that have previously worked for the District. This is in addition to the notifications provided by Periscope S2G to contractors, with several hundred identified for the project classifications checked for this Project. Periscope S2G provided electronic distribution of the Bid Documents, including specifications, plans, and addenda. An in- person Pre-Bid Meeting, with subsequent site visit, was held on June 1, 2023, which was attended by nine (9) contractors and vendors. Three (3) addenda were posted to Periscope S2G which sent out notifications to all bidders and plan houses to address questions and clarifications to the contract documents during the bidding period. Five bids were publicly opened on-line via Zoom meeting on June 22, 2023, with the following results: 3 CONTRACTOR TOTAL BID AMOUNT 1 GSE Construction Co., Inc., Livermore, CA $3,491,400 2 J,R. Filanc Construction, Escondido, CA $3,636,000 3 Jennette Co., Inc., San Diego, CA $3,662,920 4 Pacific Hydrotech Corp., Perris, CA $3,828,800 5 Kiewit Infrastructure West Co., Santa Fe Springs, CA $5,193,400 The Engineer's Estimate is $3,300,000. A review of the bid was performed by District staff for conformance with the contract requirements and determined that GSE is a responsive and responsible bidder. GSE holds a Class A General Engineering Contractor’s license in the State of California, which meets the contract document’s requirements, and is valid through March 31, 2025. The reference checks indicated a good performance record on similar projects. An internet background search of the company was performed and revealed no outstanding issues with this company. GSE has not previously worked for the District, but they have experience on treatment plant improvements in Southern California. Staff verified that the bid bond provided by GSE is valid. Staff will also verify that GSE’s Performance Bond and Labor and Materials Bond are valid prior to execution of the contract. The Capital Improvement Program budget approved by the Board on June 7, 2023 for the RWCWRF Disinfection System Improvements CIP R2117 is $3,500,000. Approximately $630,000 has been expended to date on the planning and design phases of the Project, as shown in Attachment B-1 of this staff report. With the award of the construction contract, staff estimates that the Project budget of $3,500,000 for CIP R2117 will be exceeded by approximately $760,000. The latest available cost opinion from the 60% design submission was used at the time budgets were being revised, which was several hundred thousand less than the final estimate. Addition of contingency and the low bid about $200,000 over the engineer’s estimate are also primary contributors to the budget being exceeded. The proposed Project budget of $4,275,000 requested for approval for CIP R2117 will support the completion of the Project. 4 FISCAL IMPACT: Joe Beachem, Chief Financial Officer The total budget for CIP R2117, as approved in the FY 2024 budget, is $3,500,000. Total expenditures, plus outstanding commitments and forecast, including this contract, are $4,265,000. See Attachment B-1 for the budget detail. Based on a review of the financial budget, the Project Manager anticipates that with a budget increase of $775,000, CIP R2117 will be completed within the new budget amount of $4,275,000. The total budget for CIP R2157, as approved in the FY 2024 budget, is $500,000. Total expenditures, plus outstanding commitments and forecast, including this contract, are $495,000. See Attachment B-2 for the budget details. Based on a review of the financial budget for CIP R2157, the Project Manager anticipates the Project will be completed within the budgeted amount. The Finance Department has determined that, under the current rate model, 100% of the funding for CIPs R2117 and R2157 is available from the Replacement and Betterment Funds. GRANTS/LOANS: Engineering staff researched and explored grants and loans and found none were available for this Project. STRATEGIC GOAL: This Project supports the District’s Mission statement, “To provide exceptional water and wastewater service to its customers, and to manage District resources in a transparent and fiscally responsible manner” and the General Manager’s Vision, "To be a model water agency by providing stellar service, achieving measurable results, and continuously improving operational practices." LEGAL IMPACT: None. SB/BK:mlw Https://otaywater365.sharepoint.com/sites/engcip/Shared Documents/R2117 RWCWRF Contact Basin Expansion Project/Staff Reports/2023-08-02 Construction Award/8-2-23 Staff Report R2117-R2157.docx Attachments: Attachment A – Committee Action Attachment B-1 – Budget Detail for R2117 Attachment B-2 – Budget Detail for R2157 Exhibit A – Project Location Map ATTACHMENT A SUBJECT/PROJECT: R2117-001103 R2157-001103 Approval to Increase the CIP R2117 Budget in an Amount of $775,000 and Award of a Construction Contract to GSE Construction Co., Inc. for the RWCWRF Disinfection System Improvements Project COMMITTEE ACTION: The Engineering, Operations, and Water Resources Committee (Committee) reviewed this item at a meeting held on July 19, 2023. The Committee supported staff's recommendation. NOTE: The “Committee Action” is written in anticipation of the Committee moving the item forward for Board approval. This report will be sent to the Board as a Committee approved item or modified to reflect any discussion or changes as directed from the Committee prior to presentation to the full Board. ATTACHMENT B-1 – Budget Detail for R2117 SUBJECT/PROJECT: R2117-001103 R2157-001103 Approval to Increase the CIP R2117 Budget in an Amount of $775,000 and Award of a Construction Contract to GSE Construction Co., Inc. for the RWCWRF Disinfection System Improvements Project Project Budget Details R2117 - RWCWRF Disinfection System Improvements 6/28/2023 Budget Committed Expenditures Outstanding Commitment & Forecast Projected Final Cost Vendor/Comments 4,275,000 Planning Consultant Contracts $111,970 $111,970 $0 $111,970 ARCADIS US INC Regulatory Agency Fees $50 $50 $0 $50 PETTY CASH CUSTODIAN Standard Salaries $162,403 $162,403 $0 $162,403 Total Planning $274,423 $274,423 $0 $274,423 Design Consultant Contracts $255,574 $229,397 $26,177 $255,574 CAROLLO ENGINEERS INC Supplier Contracts $25,000 $0 $25,000 $25,000 TROJAN TECHNOLOGIES $2,162 $2,162 $0 $2,162 USABLUEBOOK $880 $880 $0 $880 MCMASTER-CARR SUPPLY CO $7 $7 $0 $7 STAPLES INC $17,467 $17,467 $0 $17,467 XYLEM/YSI INC $6,876 $6,876 $0 $6,876 ADVANCED TEST EQUIPMENT Service Contracts $68 $68 $0 $68 DAILY JOURNAL Standard Salaries $110,000 $102,471 $7,529 $110,000 Total Design $418,033 $359,327 $58,706 $418,033 Construction Consultant Contracts $110,800 $3,978 $106,822 $110,800 CAROLLO ENGINEERS INC $100,000 $0 $100,000 $100,000 Construction Management Construction Contract $3,171,400 $0 $3,171,400 $3,171,400 GSE CONSTRUCTION CO INC $110,000 $0 $110,000 $110,000 Contingency Standard Salaries $80,000 $0 $80,000 $80,000 Total Construction $3,572,200 $3,978 $3,568,222 $3,572,200 Grand Total $4,264,655 $637,727 $3,626,928 $4,264,655 ATTACHMENT B-2 – Budget Detail for R2157 SUBJECT/PROJECT: R2117-001103 R2157-001103 Approval to Increase the CIP R2117 Budget in an Amount of $775,000 and Award of a Construction Contract to GSE Construction Co., Inc. for the RWCWRF Disinfection System Improvements Project Project Budget Details R2157 – RWCWRF Backwash Supply Pumps Upgrade 6/28/2023 Budget Committed Expenditures Outstanding Commitment & Forecast Projected Final Cost Vendor/Comments 500,000 Design Consultant Contracts $80,000 $58,345 $21,655 $80,000 CAROLLO ENGINEERS INC Standard Salaries $23,000 $19,907 $3,093 $23,000 Total Design $103,000 $78,252 $24,748 $103,000 Construction Consultant Contracts $12,000 $0 $12,000 $12,000 CAROLLO ENGINEERS INC $20,000 $0 $20,000 $20,000 Construction Management Construction Contract $320,000 $0 $320,000 $320,000 GSE CONSTRUCTION CO INC $20,000 $0 $20,000 $20,000 Contingency Standard Salaries $20,000 $0 $20,000 $20,000 Total Construction $392,000 $0 $392,000 $392,000 Grand Total $495,000 $78,252 $416,748 $495,000 OTAY WATER DISTRICTRALPH W. CHAPMAN WATER RECLAMATION FACILITYDISINFECTION SYSTEM IMPROVEMENTSLOCATION MAP EXHIBIT A CIP R2117CIP R2157 F C:\Users\donald.bienvenue\Otay Water District\ENG CIP - Documents\R2117 RWCWRF Contact Basin Expansion Project\Graphics\Exhibits-Figures\Exhibit A.mxd !\ VICINITY MAP PROJECT SITE DIV 5 DIV 1 DIV 2 DIV 4 DIV 3 ÃÅ54 ÃÅ125 ÃÅ94 ÃÅ905 §¨¦805 F NTS UV DISINFECTION CHANNEL 0 500250 Feet RALPH W. CHAPMANWATER RECLAMATIONFACILITY CA M PO RD/SR-9 4 C A M P O R D / S R - 9 4 SIN G E R LN STAFF REPORT TYPE MEETING: Regular Board MEETING DATE: August 2, 2023 SUBMITTED BY: Charles Mederos, Utility Services Manager PROJECTS: P2282, P2286 DIV. NO. ALL APPROVED BY: Andrew Jackson, Chief of Water Operations Jose Martinez, General Manager SUBJECT: AUTHORIZE THE PURCHASE OF THREE FLEET VEHICLES, ONE SKID-STEER, TWO WATER TANK TRAILERS, AND TO DECLARE UNITS #174, #215, #2561, AND #212 AS SURPLUS GENERAL MANAGER’S RECOMMENDATION: That the Board authorize the General Manager to issue purchase orders of up to the budgeted amount, and any inflation adjustments in addition to the budgeted amounts, when pricing and vehicles are available for the purchase of three fleet vehicles, one skid steer, and two water trailers, as described below, in an overall cost of $1,069,000.00: •One (1) Utility Truck, class 7 with automatic transmission of upto the budgeted amount of $330,000.00. •One (1) Dump Truck, Class 5 with automatic transmission of up tothe budgeted amount of $130,000.00. •One (1) Hydro-Excavator, Class 7 with automatic transmission ofup to budgeted amount of $410,000.00. •One (1) Skid Steer with attachments of up to budgeted amount of $115,000.00. •Two (2) water trailers at $42,000.00 each, of up to total budgeted amount of $84,000.00. Staff also recommends to surplus the following Units: #174 a Utility Truck, #215 a Dump Truck, #212 Vactor Truck, and #2561 Skid Steer. AGENDA ITEM 4 COMMITTEE ACTION: See “Attachment A.” PURPOSE: To obtain Board authorization to purchase three fleet vehicles, one skid steer and two water trailers of up to the budgeted amounts, if applicable, include any inflation adjustments, for FY24 or when vehicles are available for purchase, and declare Units #174 utility truck, #215 a dump truck, #215 vactor truck, and #2561 skid steer, as surplus. ANALYSIS: There are three vehicles, one skid steer and two water trailers included in the approved FY24 budget. The window of opportunity to place orders for these vehicles is extremely narrow due to pent-up demand for fleet vehicles. For instance, during FY22, a class 7 commercial utility truck was ordered with a purchase order, and in FY23, two dump trucks class 8 and class 7 and one class 5 utility truck were also ordered with purchase orders, and they have not been received yet. These vehicles have a tentative delivery date of late September, early October 2023. This lead time is due to the high demand and short supply of these types of vehicles coupled with the upcoming California Air Resources Board (CARB) Clean Fleets Regulation that will take effect on January 2024. If staff waits to place orders until pricing becomes available later this calendar year and then seek Board authorization, the District could be locked out of the opportunity to purchase during calendar year 2023 and will be subject to the CARB regulation requiring that any vehicles replaced class 2b and above on calendar year 2024 must be 50% Zero Emissions Vehicle (ZEV), if available, in addition to potentially higher costs due to inflation. As a remedy to this problem, staff plans to purchase the vehicles through Sourcewell’s Cooperative Agreements: 1) either with National Auto Fleet Group (NAFG), which allows government agencies to reserve certain vehicles ahead of manufacturers’ pricing without the obligation to purchase; or 2) body equipment companies that are specialized in building certain vehicles such as the hydro-excavator truck. It should be noted that certain commercial chassis manufacturers allocate their production to the region then ultimately to local dealers. Thus, it is important for the District to issue a purchase order to the dealer(s) as soon as possible to 3 get a build slot reserved. It is important to note that last fiscal year, staff requested the Board of Directors to authorize the General Manager to issue purchase orders as Fleet vehicles were available. Staff were able to secure these purchases and reserve a build slot for those fleet vehicles under production. Therefore, avoiding extended lead times due to the short supply. Note: Cooperative/Joint Purchases are authorized under Section 6.2.3 of the Purchasing Manual. These purchases are exempt from the District’s competitive solicitation requirements so long as the contracts, schedules, and agreements are solicited in a manner substantially consistent with the District’s purchasing policies. Sourcewell is a State of Minnesota’s local government unit and service cooperative created under the laws of the State of Minnesota that offer cooperative procurement solutions to government entities. Based on the mentioned reasons, it is imperative to seek pre-authorization from the Board to secure the purchases of the vehicles, skid steer, and water trailers as soon as possible. The requested three vehicles and skid steer will replace the units as described below (Attachment B). The two water trailers will be an addition to the existing four water trailers that the District utilizes during planned and unplanned shutdowns and serve as gradual replacements. • Unit #174 (2007 Sterling Crew Truck Utility Maintenance – 50,051 miles). This vehicle is a Utility Truck and is 16 years old and in need of replacement. This truck is utilized to perform preventive and corrective maintenance on District’s assets. The new truck will be equipped with a high reach capacity crane, air compressor, and an automatic transmission. • Unit #215 (2012 Ford F550 Dump Truck Utility Maintenance – 59,565 miles). This vehicle is a Utility Crew Dump Truck and is 11 years old and in need of replacement. The new dump truck will be like the one replaced but possibly with a diesel engine. • Unit #212 (2012 International/Vactor Hydro-Excavator Utility Maintenance – 42,241 miles). This vehicle is 11 years old and in need of replacement. The Hydro-Excavator is utilized to assist during excavations using a combination of high pressure water and a powerful vacuum to break up the soil and immediately remove it by placing it into the debris tank of the unit. • Unit #2561 (1994 Bobcat Skid steer). The Skid Steer is 29 years old, powered by a gasoline engine and located at the 4 Regulatory facility. It is used to clean out the catch basin and load material into smaller dump trucks. It will be replaced with a John Deere skid steer with cab enclosure, water system, and the following attachments: cold planer, box broom sweeper and four-in-one bucket. The skid steer and attachments will be used for valve replacements. The machine will be equipped with a high-flow hydraulic system capable of running cold planner. A cold planner is used to grind down asphalt to recess trench plate to street level per County of San Diego Public Works requirements. • Two 400-gallon stainless water tank trailers with four-spigot manifolds in the rear. To be used for the distribution of drinking water during main breaks and scheduled shutdowns. These additional water trailers are necessary to supply a temporary source of water to affected customers during extended area shutdowns or multiple housing units that are affected. Since the District requires reliable vehicles for emergency response with the capacity to perform repairs in a timely manner, staff requests to obtain Board authorization to surplus Unit #174, #215, #212, and #2561, and secure their replacements to maintain critical water and sewer services. The utility truck is used to transport the District’s heavy construction equipment including backhoes, skid steers, shoring trailers, among other large equipment. The Vactor Hydro-Excavator is used to facilitate excavations during scheduled and emergency repairs. The dump truck is used to transport materials such as Decomposed Granite (DG) and cold mix during these repairs. Based on the system operation evaluation of workflow and the current market uncertainty of vehicle stock and upcoming CARB regulation, staff recommends that the Board of Directors to authorize the General Manager to issue purchase orders to purchase the vehicles and equipment requested in this Staff report. FISCAL IMPACT: Joe Beachem, Chief Financial Officer The total budgeted cost for the three vehicles is $870,000.00, which will be charged against the Vehicle Capital Purchases CIP P2282. The total budgeted cost for the skid steer and two water trailers is $199,000.00 and will be charged against the Field Equipment CIP P2286. The Finance Department has determined that 100 percent of the funds are available to cover the cost of the Capital Purchases. 5 STRATEGIC GOAL: Operate the system to meet demand 24 hours a day, seven days a week. LEGAL IMPACT: None. Attachments: Attachment A – Committee Action Attachment B – Photos of Surplus Vehicles ATTACHMENT A SUBJECT/PROJECT: AUTHORIZE THE PURCHASE OF THREE FLEET VEHICLES, ONE SKID-STEER, TWO WATER TANK TRAILERS, AND TO DECLARE UNITS #174, #215, #2561, AND #212 AS SURPLUS COMMITTEE ACTION: The Engineering, Operations, and Water Resources Committee reviewed this item at a meeting held on July 19, 2023, and the following comments were made: NOTE: The “Committee Action” is written in anticipation of the Committee moving the item forward for board approval. This report will be sent to the Board as a committee approved item, or modified to reflect any discussion or changes as directed from the committee prior to presentation to the full board. Atachment B Surplus Vehicles Unit #174 - 50,051 Miles Unit #212 - 42,241 Miles Unit #215 - 59,565 miles Skid Steer #2561 STAFF REPORT TYPE MEETING: Regular Board MEETING DATE: August 2, 2023 SUBMITTED BY: Kevin Cameron Engineering Manager PROJECT NO: ANX-23-003 DIV. NO. 3 APPROVED BY: Michael Long, Chief, Engineering Jose Martinez, General Manager SUBJECT: Adopt Resolution No. 4435 for the Jose Manuel Cardenas Water Annexation, 0 Proctor Valley Road, Chula Vista, CA 91914, APNs: 595-020-14-00 and 595-020-53-00, to the Otay Water District Water Improvement District No. 22/27 GENERAL MANAGER’S RECOMMENDATION: That the Board of Directors (Board) adopt Resolution No. 4435, the annexation of the properties of Jose Manuel Cardenas Water Annexation, 0 Proctor Valley Road, Chula Vista, CA 91914, APNs: 595-020-14-00 and 595-020-53-00 to the Otay Water District Water Improvement District No. 22/27 (see Attachment B). COMMITTEE ACTION: Please see Attachment A. PURPOSE: The purpose of the proposed annexation of the properties, owned by Jose Manuel Cardenas (“Property Owner”), located at 0 Proctor Valley Road, Chula Vista, CA 91914, APNs: 595-020-14-00 and 595-020-53-00 to the Otay Water District Water Improvement District No. 22/27 is to make water service available to the parcels owned by the Property Owner. AGENDA ITEM 5 2 ANALYSIS: A written request and Petition signed by Property Owner has been received for annexation of APNs: 595-020-14-00 and 595-020-53-00 into Improvement District No. 22/27 for water service. The total acreage to be annexed is 0.7 acres. The parcel is currently within the District’s sphere of influence of the District’s Water Improvement District No. 22/27 as shown in Exhibit D. Therefore, annexation of this property to the District, and to Improvement District No. 22/27, is required for water service. The property currently receives no water service and the District’s water facilities front the property. The annexation will not create an island. FISCAL IMPACT: Joe Beachem, Chief Financial Officer The property owner has paid the District’s annexation processing fee of $970.30, and the water annexation of $2,454.95 for a total of $3,425.25 deposited into account D1165-090609 and will pay any additional service fees including the water capacity fee as established in the attached Resolution No. 4435. GRANTS/LOANS: Not applicable. STRATEGIC GOAL: This Project supports the District’s Mission statement, “To provide exceptional water and wastewater service to its customers, and to manage District resources in a transparent and fiscally responsible manner” and the General Manager’s Vision, "To be a model water agency by providing stellar service, achieving measurable results, and continuously improving operational practices." LEGAL IMPACT: No legal impact. KC/MJL:mlw C:\OneDrive\Otay Water District\ENG PUBLIC SERVICES - Documents\SAMP WSA ANX\D1165-090609 Water Annexation Proctor Valley Rd APN 595-020-53 &14\Staff Report\BD 08-02-2023 - Water Annexation ID 22-27 -Jose M. Cardenas Annex Request.doc Attachments: Attachment A - Committee Action Attachment B - Resolution No. 4435 Exhibit A - Legal Description Exhibit B - Legal Map Exhibit C – Grant Deed Exhibit D – Location Map ATTACHMENT A SUBJECT/PROJECT: ANX-23-003 Adopt Resolution No. 4435 for the Jose Manuel Cardenas Water Annexation, 0 Proctor Valley Road, Chula Vista, CA 91914, APNs: 595-020-14-00 and 595-020-53-00, to the Otay Water District Water Improvement District No. 22/27 COMMITTEE ACTION: The Engineering, Operations, and Water Resources Committee (Committee) reviewed this item at a meeting held on July 19, 2023. The Committee supported staff’s recommendation. NOTE: The “Committee Action” is written in anticipation of the Committee moving the item forward for Board approval. This report will be sent to the Board as a Committee approved item or modified to reflect any discussion or changes as directed by the Committee prior to presentation to the full Board. ATTACHMENT B Page 1 of 4 RESOLUTION NO. 4435 A RESOLUTION OF THE BOARD OF DIRECTORS OF OTAY WATER DISTRICT APPROVING THE ANNEXATION TO OTAY WATER DISTRICT WATER IMPROVEMENT DISTRICT NO. 22/27 OF THOSE LANDS DESCRIBED AS “JOSE MANUAL CARDENAS WATER ANNEXATION (APNs: 595-020-14-00 and 595-020-53-00)” (FILE NO. ANX 23-003/DIVISION 3) WHEREAS, a letter has been submitted by Jose Manuel Cardenas, the owner and party that has an interest in the land described in Exhibit "A," attached hereto, for annexation of said land to Otay Water District Water Improvement District No. 22/27 pursuant to California Water Code Section 72670 et seq.; and WHEREAS, pursuant to Section 72680.1 of said Water Code, the Board of Directors may proceed and act thereon without notice and hearing. NOW, THEREFORE, THE BOARD OF DIRECTORS OF THE OTAY WATER DISTRICT FINDS, RESOLVES, ORDERS AND DETERMINES as follows: 1. A depiction of the area proposed to be annexed, and the boundaries of ID 22/27 following the annexation, is set forth on a map in Exhibit “B” filed with the Secretary of the District, which map shall govern for all details as to the area proposed to be annexed. 2. The purpose of the proposed annexation is to make water service available to the area to be annexed, which availability constitutes a benefit to said area. 3. The Board finds and determines that the area proposed to be annexed to ID 22/27 will be benefited by such annexation and that the property currently within ID 22/27 will also be ATTACHMENT B Page 2 of 4 benefited and not injured by such annexation because after the annexation a larger tax base will be available to finance the water facilities and improvements of ID 22/27. 4. The Board of Directors hereby declares that the annexation of said property is subject to the owners complying with the following terms and conditions: (a) The petitioner for said annexation shall pay to Otay Water District the following: (1) The annexation processing fee and water annexation fee at the time of application; (2) State Board of Equalization filing fees in the amount of $300 (Requirements & Fees – Boundary Change, August 1, 2005); (3) The OWD capacity fees at the time of connection to the Otay Water District water system; (4) Any annual assessment fees collected through the County Tax Assessor’s for APNs: 595-020- 14-00 and 595-020-53-00; (5) In the event that sewer service is to be provided, Petitioners shall pay all applicable sewer fees per Equipment Dwelling Unit (EDU) at the time the sewer connection is purchased; and (6) Payment by the owner of APNs: 595-020-14-00 and 595-020-53-00 of all other applicable local or state agency fees or charges. ATTACHMENT B Page 3 of 4 (b) The property to be annexed shall be subject to taxation after annexation thereof for the purposes of the improvement district, including the payment of principal and interest on bonds and other obligations of the improvement district, authorized and outstanding at the time of annexation, the same as if the annexed property had always been a part of the improvement district. 5. The Board hereby declares the property described in Exhibit "A" and depicted in Exhibit “B” shall be considered annexed to ID 22/27 upon passage of this resolution. 6. The Board of Directors further finds and determines that there are no exchanges of property tax revenues to be made pursuant to California Revenue and Taxation Code Section 95 et seq., as a result of such annexation. 7. The annexation of APNs: 595-020-14-00 and 595-020-53- 00 to the District’s Water Improvement District 22/27 is hereby designated as the “JOSE MANUAL CARDENAS WATER ANNEXATION (APNs: 595-020-14-00 and 595-020-53-00)”. 8. Pursuant to Section 57202(a) of the Government Code, the effective date of the “JOSE MANUAL CARDENAS WATER ANNEXATION (APNs: 595-020-14-00 and 595-020-53-00)” shall be the date this Resolution is adopted by the Board of Directors of the Otay Water District. 9. The General Manager of the District and the Secretary of the District, or their respective designees, are hereby ATTACHMENT B Page 4 of 4 ordered to take all actions required to complete this annexation. PASSED, APPROVED AND ADOPTED by the Board of Directors of the Otay Water District at a regular meeting held this 2nd day of August, 2023. President ATTEST: __________________________________ District Secretary 5/06/2023 EXHIBIT A ANNEXATION TO OTAY WATER IMPROVEMENT DISTRICT NO. 22/27 ANNEXATION NO. ANX-23-003 ANNEXATION TO OTAY WATER DISTRICT GEOGRAPHICAL DESCRIPTION LOTS 29 AND 31 OF HALLEY'S ADDITION, IN THE COUNTY OF SAN DIEGO, STATE OF CALIFORNIA, ACCORDING TO MAP THEREOF NO. 1286, FILED IN THE OFFICE OF THE COUNTY RECORDER OF SAN DIEGO COUNTY, SEPTEMBER 22, 1910, MORE PARTICULARY DESCRIBED AS FOLLOWS: COMMENCING AT THE NORTHWEST CORNER OF SECTION 28, TOWNSHIP 17 SOUTH, RANGE 1 WEST, SAN BERNARDINO, ACCORDING TO OFFICIAL PLAT THEREOF FILED IN SAID OFFICE OF THE COUNTY RECORDER: THENCE, ALONG THE FOLLOWING COURSES: COURSE 1: NORTH 89° 59' 21” EAST 656.36' TO THE NORTHEAST CORNER OF LOT 33 OF MAP 1286 COURSE 2: SOUTH 01° 27' 27" WEST 380.14' TO THE NORTHEAST CORNER OF LOT 31 BEING THE TRUE POINT OF BEGINNING; THENCE, ALONG THE EAST LINE OF LOT 31, COURSE 3: SOUTH 01°27' 27" WEST 77.18' TO THE SOUTHEAST CORNER OF LOT 31, THENCE ALONG THE SOUTH LINES OF LOTS 31 AND 29 THE WEST LINES OF LOTS 29 AND 31 THE FOLLOWING COURSES: COURSE 4: SOUTH 77°37' 46” WEST 29.30' COURSE 5: SOUTH 51°54' 24” WEST 183.16' COURSE 6: SOUTH 76°53' 21” WEST 42.66' COURSE 7: NORTH 01°24' 55” EAST 206.44' TO THE NORTHWEST CORNER OF LOT 31 COURSE 8: NORTH 89°57' 24” WEST 211.70 TO THE TRUE POINT OF BEGINNING CONTAINING 20,058.8 SQUARE FEET OR 0.700 ACRES MORE OR LESS. FOR ASSESSMENT PURPOSES ONLY. THIS DESCRIPTION IS NOT A LEGAL PROPERTY DESCRIPTION AS DEFINED IN SUBDIVISION MAP ACT AND MAY NOT BE USED AS THE BASIS FOR AN OFFER FOR SALE OF THE LAND DESCRIBED. VICTOR RODRIGUEZ-FERNANDEZ DATE LS 5335 SITE OTAY WATER DISTRICT ANNEXATION 0 30 60 DATE: 5/6/2023 ANNEXATION NO. 2023 - ANNEXATION TO OTAY WATER DISTRICT PLAT MAP VICTOR RODRIGUEZ-FERNANDEZ LS 5335 38 0 . 1 4 ' OTAY WATER DISTRICTANNEXATION OF APN 595-020-14-00 and 595-020-53-00TO THE OTAY WATER DISTRICT AND TOWATER IMPROVEMENT DISTRICT 22 EXHIBIT D C: \ O n e D r i v e W o r k \ O t a y W a t e r D i s t r i c t \ E N G P U B L I C S E R V I C E S - D o c u m e n t s \ S A M P W S A A N X \ D 1 1 6 5 - 0 9 0 6 0 9 W a t e r A n n e x a t i o n P r o c t o r V a l l e y R d A P N 5 9 5 - 0 2 0 - 5 3 & 1 4 \ A r c h i v e \ E x h i b i t C - W a t e r A n n e x a t i o n 5 9 5 - 0 2 0 - 1 4 - 0 0 , 5 9 5 - 0 2 0 - 5 3 - 0 0 , A N X - 2 3 - 0 0 3 . m x d 33 VICINITY MAP PROJECT SITE DIV 5 DIV 1 DIV 2 DIV 4 DIV 3 ÃÅ54 !\ ÃÅ125 ÃÅ94 ÃÅ905 §¨¦805 FNTS APN 595-020-14-00 ANX-23-003F 0 12060 Feet PROCT O R APN 595-020-53-00 Aä VALLEY RD