Loading...
HomeMy WebLinkAbout05-16-23 EO&WR Committee Packet 1 OTAY WATER DISTRICT ENGINEERING, OPERATIONS, & WATER RESOURCES COMMITTEE MEETING and SPECIAL MEETING OF THE BOARD OF DIRECTORS 2554 SWEETWATER SPRINGS BOULEVARD SPRING VALLEY, CALIFORNIA Board Room TUESDAY MAY 16, 2023 12:00 P.M. This is a District Committee meeting. This meeting is being posted as a special meeting in order to comply with the Brown Act (Government Code Section §54954.2) in the event that a quorum of the Board is present. Items will be deliberated, however, no formal board actions will be taken at this meeting. The committee makes recommendations to the full Board for its consideration and formal action. AGENDA 1. ROLL CALL 2. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD’S JU- RISDICTION INCLUDING AN ITEM ON TODAY’S AGENDA DISCUSSION ITEMS 3. AWARD A PROFESSIONAL SERVICES CONTRACT FOR AS-NEEDED PLAN CHECK SERVICES FOR DEVELOPER POTABLE AND RECYCLED WATER PRO- JECTS TO WEST YOST & ASSOCIATES, INCORPORATED IN AN AMOUNT NOT- TO-EXCEED $350,000, FOR A PERIOD OF TWO (2) FISCAL YEARS (FY 2024 AND FY 2025). THE CONTRACTUAL END DATE WILL BE JUNE 30, 2025 (BRANDON DIPIETRO) [5 MINUTES] 4. THIRD QUARTER FISCAL YEAR 2023 CAPITAL IMPROVEMENT PROGRAM RE- PORT (CAMERON) [5 MINUTES] 5. ADJOURNMENT BOARD MEMBERS ATTENDING: Mark Robak, Chair Jose Lopez All items appearing on this agenda, whether or not expressly listed for action, may be delib- erated and may be subject to action by the Board. The agenda, and any attachments containing written information, are available at the Dis- trict’s website at www.otaywater.gov. Written changes to any items to be considered at the open meeting, or to any attachments, will be posted on the District’s website. Copies of the 2 agenda and all attachments are also available by contacting the District Secretary at (619) 670-2253. If you have any disability which would require accommodation in order to enable you to par- ticipate in this meeting, please call the District Secretary at 619-670-2253 at least 24 hours prior to the meeting. Certification of Posting I certify that on May 12, 2023, I posted a copy of the foregoing agenda near the regu- lar meeting place of the Board of Directors of Otay Water District, said time being at least 24 hours in advance of the meeting of the Board of Directors (Government Code Section §54954.2). Executed at Spring Valley, California on May 12, 2023. /s/ Tita Ramos-Krogman, District Secretary STAFF REPORT TYPE MEETING: Regular Board MEETING DATE: June 7, 2023 SUBMITTED BY: Brandon DiPietro Field Services Manager PROJECT NO./ SUBPROJECT: Various DIV. NO.ALL APPROVED BY: ☒Kevin Cameron, Engineering Manger ☒Michael Long, Chief, Engineering ☒Jose Martinez, General Manager SUBJECT: Award a Professional Services Contract for As-Needed Plan Check Services for Developer Potable and Recycled Water Projects for Fiscal Years 2024 and 2025 GENERAL MANAGER’S RECOMMENDATION: That the Otay Water District (District) Board of Directors (Board) award a Professional Services contract for As-Needed Plan Check Services for Developer Potable and Recycled Water Projects to West Yost & Associates, Incorporated (West Yost) and authorize the General Manager to execute an agreement with West Yost in an amount not-to-exceed $350,000, for a period of two (2) fiscal years (FY 2024 and FY 2025). The contractual end date will be June 30, 2025. COMMITTEE ACTION: Please see Attachment A. PURPOSE: To obtain Board authorization for the General Manager to enter into a Professional Services contract for As-Needed Plan Check Services for Developer Potable and Recycled Water Projects with West Yost in an amount not-to-exceed $350,000, for a period of two (2) fiscal years (FY 2024 and FY 2025). AGENDA ITEM 3 2 ANALYSIS: The District will require the services of an engineering consulting firm to provide As-Needed Plan Checking Services in support of developer potable and recycled water projects. The consultant assists the Public Services Section of the Engineering Department in processing and performing plan check review for developer potable and recycled projects. The plan checking services require the consultant to be a registered Civil Engineer (Project Manager) familiar with the District’s standards and procedures. The Project Manager will provide quality control for all plan reviews. The Project Manager will provide approximately twenty (20) hours, on average, of plan review service per set of plans. Services the consultant will perform are as follows: perform plan review activities necessary to evaluate general compliance with the District, San Diego Water Agencies’ Standards, (SDWAS), Department of Environmental Health and Quality (DEHQ), and Division of Drinking Water (DDW) standards as required for each plan received. The consultant will coordinate approval with District, DEHQ, DDW, and developers, as required. The consultant will deliver reviewed recycled water plan(s) to DEHQ for their evaluation and approval. It is anticipated that the consultant will review approximately eighty (80) projects or more in the two-year contract period. Over the same period, staff estimates the cost to perform this responsibility will not exceed $350,000. Since these services are as needed, driven by development, and completely funded by developer deposits, the full amount of this contract may not be expended. On February 15, 2023, the District solicited for As-Needed Plan Check Services for Developer Potable and Recycled Water Projects by placing an advertisement on the District’s website, on Periscope S2G (formally BidSync), and in the San Diego Daily Transcript. Three (3) firms submitted a letter of interest and a statement of qualifications. The Request for Proposal (RFP) for As-Needed Plan Check Services for Developer Potable and Recycled Water Projects was sent to the three (3) firms resulting in two (2) proposals received by Thursday, April 6, 2023, from the following firms: • Horrocks Engineers, Incorporated, San Diego, CA • West Yost & Associates, Incorporated, San Diego, CA 3 The one (1) firm that chose not to submit a proposal was Hunsaker & Associates. The two (2) submitted proposals were found to be responsive with respect to the District’s requirements. The remaining one (1) firm declined to propose due to an indicated difficulty finding capacity to accommodate the contracted work. In accordance with the District’s Policy 21, staff evaluated and scored the written proposals of the two (2) firms on Thursday, April 20, 2023. On April 25, 2023, the District conducted interviews via Teams with the two (2) firms. The District has chosen to utilize one consultant for this contract due to the volume of plan checks expected. West Yost received the highest score for their services based on their experience, understanding of the scope of work, and proposed method to accomplish the work. West Yost was the most qualified with the best overall rating or ranking. A summary of the complete evaluation is shown in Attachment B. West Yost submitted the Company Background Questionnaire, as required by the RFP, and staff did not find any significant issues. Staff checked their references and performed an internet search on the company. Staff found the references to be excellent and did not find any outstanding issues with the internet search. West Yost’s project manager, listed in the proposal, has vast plan checking and project management experience. Staff estimated that an average of $3,000 will be needed per project to perform the plan check review services. The District recuperates these funds by billing directly to the developer. The District has historically utilized professional As-Needed services to support the delivery of private developers’ potable and recycled water projects. The use of the As-Needed services is directly tied to the rate of development, which is influenced by the economy. As-Needed services are flexible and only used as development is initiated. As a result, the use of As-Needed services in support of developer projects has been a useful tool that can accommodate economic swings that may occur over time. FISCAL IMPACT: ☒ Joe Beachem, Chief Financial Officer Plan check, inspection, and project management services are an on-going effort provided by the District’s Public Services 4 Section in support of developer projects. This expense is completely funded by developer deposits and does not affect the District’s operating budget. STRATEGIC GOAL: This Project supports the District’s Mission statement, “To provide exceptional water and wastewater service to its customers, and to manage District resources in a transparent and fiscally responsible manner” and the General Manager’s Vision, "To be a model water agency by providing stellar service, achieving measurable results, and continuously improving operational practices." GRANTS/LOANS: Not applicable. LEGAL IMPACT: None. BD/KC:jf https://otaywater365.sharepoint.com/sites/engoperating/Shared Documents/As-Needed Services/Plan Checking/FY24- 25/Staff Report/Staff Report As-Needed Plan Check Services for Developer Potable and Recycled Water Projects.docx Attachments: Attachment A – Committee Action Attachment B – Summary of Proposal Rankings ATTACHMENT A SUBJECT/PROJECT: Various Award of Professional Services Contract for As-Needed Plan Check Services for Developer Potable and Recycled Water Projects for Fiscal Years 2024 and 2025 COMMITTEE ACTION: The Engineering, Operations, and Water Resources Committee (Committee) reviewed this item at a meeting held on May 16, 2023. The Committee supported the staff's recommendation. NOTE: The “Committee Action” is written in anticipation of the Committee moving the item forward for Board approval. This report will be sent to the Board as a Committee approved item or modified to reflect any discussion or changes as directed by the Committee prior to presentation to the full Board. Qualificatio ns of Team Responsiv eness and Project Understan Technical and Manageme nt INDIVIDUAL SUBTOTAL - WRITTEN AVERAGE SUBTOTAL - WRITTEN Consultant's Commitment to DBE Additional Creativity and Insight Strength of Project Manager Presentation and Communicatio n Skills Responses to Questions INDIVIDUAL TOTAL - ORAL AVERAGE TOTAL ORAL Proposed Rates*Total Score 30 25 30 85 85 Y/N 15 15 10 10 50 50 15 150 Poor/Good/ Excellent Mike O'Donnell 28 22 27 77 10 11 7 6 34 Hector Licon 27 24 26 77 10 12 7 6 35 Kevin Cameron 27 20 26 73 10 11 7 5 33 Brandon DiPietro 26 21 26 73 12 12 8 6 38 Aaron Hazard 26 20 25 71 9 12 6 5 32 Mike O'Donnell 29 24 28 81 13 13 8 9 43 Hector Licon 29 25 29 83 13 14 9 9 45 Kevin Cameron 28 24 27 79 13 14 9 9 45 Brandon DiPietro 28 24 28 80 14 14 10 8 46 Aaron Hazard 28 22 27 77 12 14 8 9 43 Consultant Weighted Rate Score Horrocks $220 1 *The fees were evaluated by comparing the weighted rates for six positions. The sum of the weighted rates are noted on the Rates Scoring Chart. West Yost $177 15 Note: Review Panel does not see or consider rates when scoring other categories. Rates are scored by a staff member who is not on the Review Panel. SUMMARY OF PROPOSAL RANKINGS ATTACHMENT B As-Needed Plan Check Services for Developer Potable and Recycled Water Projects - Fiscal Years 2024 and 2025 15 RATES SCORING CHART West Yost 80 ExcellentY44139 Horrocks MAXIMUM POINTS 1 REFERENCES Y 34 109 ORALWRITTEN 74 STAFF REPORT TYPE MEETING: Regular Board MEETING DATE: June 7, 2023 SUBMITTED BY: Kevin Cameron, Engineering Manager PROJECT: Various DIV. NO. ALL APPROVED BY: Michael J. Long, Chief of Engineering Jose Martinez, General Manager SUBJECT: Informational Item – Third Quarter Fiscal Year 2023 Capital Improvement Program Report GENERAL MANAGER’S RECOMMENDATION: No recommendation. This is an informational item only. COMMITTEE ACTION: Please see Attachment A. PURPOSE: To update the Board about the status of all Capital Improvement Program (CIP) expenditures and to highlight significant issues, progress, and milestones on major active construction projects. ANALYSIS: To keep up with growth and to meet our ratepayers' expectations to adequately deliver safe, reliable, cost-effective, and quality water, each year the District staff prepares a Six-Year CIP Plan that identifies the District’s infrastructure needs. The CIP is comprised of four categories consisting of backbone capital facilities, replacement/renewal projects, capital purchases, and developer reimbursement projects. The Third Quarter Fiscal Year 2023 update is intended to provide a detailed analysis of progress in completing these projects within the allotted time and budget of $12.579 million. Expenditures through AGENDA ITEM 4 2 the third quarter totaled approximately $6.798 million. Approximately 54% of the Fiscal Year 2023 expenditure budget was spent (see Attachment B). FISCAL IMPACT: Joe Beachem, Chief Financial Officer No fiscal impact as this is an informational item only. STRATEGIC GOAL: This Program supports the District’s Mission statement, “To provide exceptional water and wastewater service to its customers, and to manage District resources in a transparent and fiscally responsible manner” and the General Manager’s Vision, "To be a model water agency by providing stellar service, achieving measurable results, and continuously improving operational practices." LEGAL IMPACT: None. KC/MJL:jf C:\OneDrive\Otay Water District\ENG OPERATING - Documents\Forms_New\D-Construction\CIP Quarterly Reports\CIP Qtr Reports\FY 2023\Q3\Staff Report\Staff Report Third Quarter FY 2023 CIP Update.docx Attachments: Attachment A – Committee Action Attachment B - Fiscal Year 2023 Third Quarter CIP Expenditure Report Attachment C – Presentation ATTACHMENT A SUBJECT/PROJECT: VARIOUS Informational Item – Third Quarter Fiscal Year 2023 Capital Improvement Program Report COMMITTEE ACTION: The Engineering, Operations, and Water Resources Committee (Committee) reviewed this item at a meeting held on May 16, 2023. The Committee supported staff's recommendation. NOTE: The “Committee Action” is written in anticipation of the Committee moving the item forward for Board approval. This report will be sent to the Board as a Committee approved item, or modified to reflect any discussion or changes as directed from the Committee prior to presentation to the full Board. FISCAL YEAR 2023 3RD QUARTER REPORT(Expenditures through 3/31/23)($ In Thousands) ATTACHMENT B 2023 03/31/23 CIP No.Description Project Manager FY 2023 Budget Expenses Balance Expense to Budget %Budget Expenses Balance Expense to Budget %Q3 Comments CAPITAL FACILITY PROJECTS - P2040 Res - 1655-1 Reservoir 0.5 MG Marchioro 275$ 75$ 200$ 27%5,750$ 1,110$ 4,640$ 19%Project is currently 60% designed.P2405 PL - 624/340 PRS, Paseo Ranchero and Otay Valley Road Cameron 125 19 106 15%1,500 62 1,438 4%Related to P2553. See P2553 for comments. P2451 Otay Mesa Desalination Conveyance and Disinfection System Kennedy 1 - 1 0%3,940 3,823 117 97% If the project moves forward, the District’s project has completed the environmental review as required by CEQA and NEPA. The Presidential permit has expired and a new permit would be required. P2453 SR-11 Utility Relocations Marchioro 5 23 (18) 460%3,000 2,330 670 78% Expenditures and schedule driven by Caltrans. Construction completed Q4 FY 2022. Caltrans Utility Agreement No. 33718 scheduled for close out Q3 FY 2023. P2460 I.D. 7 Trestle and Pipeline Demolition Beppler 100 59 41 59%750 234 516 31% Environmental report is complete and accepted, discussions on necessary permits from the City of Chula Vista are in progress. Demolition expected to be performed in Fall 2024. P2485 SCADA - Infrastructure and Communications Replacement Kerr 35 - 35 0%2,550 2,448 102 96%On target. Project will close out at the end of FY 2023. Staff testing the new SCADA system. P2516 PL - 12-Inch, 640 Zone, Jamacha Road - Darby/Osage Marchioro 5 - 5 0%1,000 - 1,000 0%No expenditures anticipated in FY 2023. Completion of construction anticipated in FY 2028. P2521 Large Meter Vault Upgrade Program Carey 25 - 25 0%620 473 147 76%Sites have been identified and work will begin Q4 FY 2023. P2553 Heritage Road Bridge Replacement and Utility Relocation Cameron 50 11 39 22%5,050 272 4,778 5% Project is 100% designed. Project will bid with the City of CV's Heritage Road Bridge project. Reimbursement Agreement was signed by Otay and is waiting for City of Chula Vista Counsel. The City plans to bid the project at the end of calendar year 2023.P2584 Res - 657-1 and 657-2 Reservoir Demolitions Marchioro - - - 0%50 - 50 0%No expenditures anticipated in FY 2023. P2608 PL - 8-inch, 850 Zone, Coronado Avenue, Chestnut/Apple Cameron 100 5 95 5%1,820 393 1,427 22%Phase I of project accepted by the District FY 2021; Phase II starts after 3 year paving moratorium. P2611 Quarry Road Bridge Replacement and Utility Relocation Cameron 10 - 10 0%375 124 251 33%This is a County of SD driven project, and the County has put this project on hold. P2612 PL - 12-inch, 711 Zone, Paso de Luz/Telegraph Canyon Road Beppler 500 36 464 7%1,250 283 967 23%Contractor is prepared to mobilize and begin construction in Q4 FY 2023.P2614 485-1 Reservoir Interior/Exterior Coating Cameron 650 87 563 13%1,375 87 1,288 6%Construction began in April 2023.P2617 Lobby Security Enhancements Payne 1 - 1 0%225 179 46 80%Pending a needs assessment wt. safety & security. P2619 PS - Temporary Lower Otay Pump Station Redundancy Marchioro 14 - 14 0%3,370 3,364 6 100% No expenditures anticipated in FY 2023. Construction completed Q1 FY 2022. Project one year warranty completed Q1 FY 2023. Project will be closed out for FY 2024. P2623 Central Area to Otay Mesa Interconnection Pipelines Combination Air/Vacuum Valve Replacements Marchioro 10 - 10 0%600 219 381 37%No expenditures anticipated in FY 2023. Completion of construction anticipated in FY 2026.P2626 803-4 Reservoir Water Quality Improvements – PAX System Purchase Coburn-Boyd 10 - 10 0%325 303 22 93%Completed. P2630 624-3 Reservoir Automation of Chemical Feed System Beppler 300 - 300 0%675 16 659 2%No activity in Q3 FY 2023; project on hold until additional resources are made available. P2638 Buildings and Grounds Refurbishments Payne 173 96 77 55%400 148 252 37%Admin landscape update - solicitation Q2; install Q3-4 FY 2023. P2639 Vista Diego Hydropneumatic Pump Station Replacement Marchioro 175 136 39 78%3,700 391 3,309 11% An alternative concept intended to avoid relocating overhead utilities was vetted Q3 FY 2023. Distribution system improvement and VFD Trailer deployment drawings designed to 60% level of completion. Staff's in-house design scheduled for completion Q2 FY 2024. P2642 Rancho Jamul Pump Station Replacement Marchioro 50 17 33 34%2,500 142 2,358 6%Project coordinated with 1655-1 Reservoir (P2040). See P2040 for updates. P2646 North District Area Cathodic Protection Improvements Marchioro 50 - 50 0%1,200 1 1,199 0%No expenditures anticipated in FY 2023. Completion of construction anticipated in FY 2026. P2647 Central Area Cathodic Protection Improvements Marchioro 3 109 (106) 3633%2,000 121 1,879 6% Cathodic protection improvements completed at the 980-2 Pump Station during emergency repair work. Hunte Parkway (PL215) materials procured Q3 FY 2023. Completion of construction anticipated FY 2028.P2649 HVAC Equipment Purchase Payne 64 5 59 8%279 109 170 39%Various HVAC replacements FY 2023 - FY 2-27. P2652 520 to 640 Pressure Zone Conversion Marchioro 30 - 30 0%250 37 213 15%Project is on hold until PDR for P2195 & P2196 is completed. P2654 Heritage Road Interconnection Improvements Marchioro 10 - 10 0%200 40 160 20%No expenditures anticipated in FY 2023. Project on hold pending coordination with City of San Diego. P2658 832-1 Pump Station Modifications Marchioro 5 - 5 0%600 10 590 2%No expenditures anticipated in FY 2023. Completion of construction anticipated FY 2028. P2659 District Boardroom Improvements Kerr 25 - 25 0%300 185 115 62% Enhancements for upgrade of board room AV hardware and software components. Staff is working with the integrator on a few modern enhancements. P2663 Potable Water Pressure Vessel Program Marchioro 30 23 7 77%2,320 308 2,012 13% Inspection of three (3) pressure vessels completed Q3 FY 2023. Design to replace 711 Pump Station surge tank in progress. P2664 Otay Mesa Dual Piping Modification Program Beppler 50 - 50 0%350 36 314 10%Alternatives have been identified; coordination with Finance is required to consider financial implications of potential changes. P2665 PL - 12-inch Pipeline Replacement, 870 Zone, Cactus Road Marchioro - - - 0%125 - 125 0%No expenditures anticipated in FY 2023. Completion of construction scheduled beyond six-year planning budget. FISCAL YEAR-TO-DATE, 03/31/23 LIFE-TO-DATE, 03/31/23 https://otaywater365.sharepoint.com/sites/gmboard/Shared Documents/CurBdPkg/ENGRPLAN/2023/06-07-2023/Q3 FY 2023 CIP Update (KevinC)/Copy of FY2023 3rd Qtr CIP Exp_Jolene.xlsx Page 1 of 4 5/9/2023 FISCAL YEAR 2023 3RD QUARTER REPORT(Expenditures through 3/31/23)($ In Thousands) ATTACHMENT B 2023 03/31/23 CIP No.Description Project Manager FY 2023 Budget Expenses Balance Expense to Budget %Budget Expenses Balance Expense to Budget %Q3 Comments FISCAL YEAR-TO-DATE, 03/31/23 LIFE-TO-DATE, 03/31/23 P2666 Low Head and High Head Pump Stations Demolition Marchioro - - - 0%200 - 200 0%No expenditures anticipated in FY 2023. Completion of construction scheduled beyond six-year planning budget. P2667 Small Meter Testing Bench Carey 50 133 (83) 266%250 133 117 53%The meter test bench was installed in Q1. Payment was sent in Q2 FY 2023.P2669 Fuel Tank Safety and Integrity Rahders 45 - 45 0%100 3 97 3%$10K expected in Q4 FY 2023. P2674 System Pressure Reducing Program Beppler 10 - 10 0%100 16 84 16% Updates to hydraulic modeling of hydropneumatic zones has corrected several potential high pressure areas. Additional areas will be researched as time and budget allows. P2676 980-2 PS Miscellaneous Replacements Marchioro 100 293 (193) 293%675 601 74 89% Replacement 600 hosepower, 4,160 VAC pump motor arrived Q2 FY 2023. Planing and design to replace electrical equipment in progress. Repairs to existing electrical gear ongoing. P2683 Pump Station Safety, Monitoring, and Automation Improvements Marchioro 50 26 24 52%500 42 458 8%Completion of construction scheduled FY 2028. P2684 Zero Emission Vehicles and Charging Infrastructure Cameron 150 4 146 3%2,000 4 1,996 0%Four (4) charging stations to be installed in Q4 FY 2023. P2688 Standby Power Renovations - Potable Water Rahders 15 6 9 40%750 6 744 1%Production delayed; $26K outstanding Q1 FY 2024. R2117 RWCWRF Disinfection System Improvements Beppler 800 158 642 20%1,800 566 1,234 31%90% design received and reviewed in Q3 FY 2023. Project to be bid in Q4 FY 2024. R2120 RWCWRF Filtered Water Storage Tank Improvements Cameron 15 1 14 7%700 596 104 85%Additional material purchased in Q4 FY 2023. Project will be closed.R2146 Recycled Pipeline Cathodic Protection Improvements Marchioro 500 275 225 55%1,200 488 712 41%Completion of construction scheduled Q3 FY 2023. R2153 Recycled Water Pressure Vessel Program Marchioro 1 20 (19) 2000%80 20 60 25%Inspection of the 680-1R Pump Station surge tank completed Q2 FY 2023. S2012 San Diego County Sanitation District Outfall and RSD Outfall Replacement Beppler 200 - 200 0%2,400 1,111 1,289 46%County invoicing typically occurs in Q4 FY 2023; no activity in Q3 FY 2023. S2043 RWCWRF Sludge Handling System Beppler 1 - 1 0%185 129 56 70%No activities in Q3 FY 2023; limited planning work anticipated in FY 2023. S2061 RWCWRF Aeration Controls Consolidation & Optimization Upgrades (S)Beppler 30 - 30 0%220 78 142 35% Programming activities were completed in Q4 FY 2022. Operations to be monitored in FY 2023 to ensure proper functioning. S2071 San Diego Metro Wastewater Capital Improvements Kennedy 36 27 9 75%721 245 476 34%Annual City of S.D. invoicing covers this project. No District involvement in design and construction. Total Capital Facility Projects Total:4,884 1,644 3,240 34%60,330 21,286 39,044 35% REPLACEMENT/RENEWAL PROJECTS P2058 PL - 20-Inch, 1296 Zone, Proctor Valley Road from Melody Road to Highway 94 Beppler 50 14 36 28%1,250 24 1,226 2%No activity in Q3 FY 2023; project on hold until additional resources are made available. P2083 PS - 870-2 Pump Station Replacement Marchioro 10 4 6 40%19,850 19,738 112 99% Construction completed Q1 FY 2022. Project one year warranty period completed Q1 FY 2023. Project will be closed out for FY 2024. P2171 PL - 20-Inch, 1296 Zone, Proctor Valley Road from Pioneer Way to Melody Road Beppler 80 15 65 19%2,500 28 2,472 1%No activity in Q3 FY 2023; project on hold until additional resources are made available. P2174 PS - 1090-1 Pump Station Upgrade Beppler 10 2 8 20%1,150 1,127 23 98%Construction completed in Q3 FY 2022. Project one year warranty completed Q3 FY 2023.P2195 PL - 24 - Inch, 640 Zone, Campo Road - Regulatory Site/Millar Ranch Beppler 20 11 9 55%1,415 17 1,398 1%Limited planning anticipated in FY 2023.P2196 PL - 24 - Inch, 640 Zone, Millar Ranch Road to 832-1 Pump Station Beppler 20 11 9 55%965 17 948 2%Limited planning anticipated in FY 2023.P2533 1200-1 Reservoir Interior & Exterior Coating Cameron 5 2 3 40%1,275 1,171 104 92%Project is in the warranty period.P2539 South Bay Bus Rapid Transit (BRT) Utility Relocations Cameron 15 1 14 7%1,090 1,039 51 95%Completed.P2543 850-1 Reservoir Interior/Exterior Coating Cameron 5 - 5 0%1,270 1,087 183 86%Project is in the warranty period.P2546 980-2 Reservoir Interior/Exterior Coating Cameron 10 - 10 0%1,705 1,690 15 99%Completed. P2562 Res - 571-1 Reservoir Cover/Liner Replacement Marchioro 10 - 10 0%2,810 2,793 17 99% As part of the larger CIP P2083 870-2 Pump Station project, the 571-1 Reservoir was placed back into service April 2018. Project will be closed out for FY 2024. P2563 Res - 870-1 Reservoir Cover/Liner Replacement and Supporting Projects Marchioro 250 252 (2) 101%5,700 551 5,149 10%A new CIP will be created for the future 870-2 Reservoir since the planned reservoir volume changed from 0.6 to 3.4 MG.P2565 803-2 Reservoir Interior/Exterior Coating & Upgrades Cameron 10 - 10 0%1,100 991 109 90%Completed.P2567 1004-2 Reservoir Interior/Exterior Coating & Upgrades Cameron 690 191 499 28%1,275 276 999 22%Construction began in Q3 FY 2023. P2578 PS - 711-2 (PS 711-1 Replacement and Expansion) - 14,000 GPM Marchioro 50 8 42 16%2,000 50 1,950 3%Design of a cost savings solution to restore Pump #3 original capacity in progress.P2593 458-1 Reservoir Interior/Exterior Coating & Upgrades Cameron 50 66 (16) 132%1,050 920 130 88%Project is in the warranty period. P2594 Large Meter Replacement Carey 20 40 (20) 200%730 549 181 75%Additional large meters failed meter testing and were replaced in 2023. P2605 458/340 PRS Replacement, 1571 Melrose Ave Beppler 80 63 17 79%750 669 81 89%Construction substantially completed in Q4 FY 2022. Project one year warranty scheduled to be completed Q4 FY 2023. P2609 PL - 8-inch, 1004 Zone, Eucalyptus Street, Coronado/Date/La Mesa Cameron 75 - 75 0%2,100 1,132 968 54%Phase I of project accepted by the District FY 2021; Phase II starts after 3 year paving moratorium. P2610 Valve Replacement Program - Phase 1 Cameron 400 816 (416) 204%2,000 1,771 229 89%Costs are for pre-purchase of material due to longer lead times. Material costs have increased.P2615 PL - 12-Inch Pipeline Replacement, 803 PZ, Vista Grande Beppler 50 11 39 22%2,600 51 2,549 2%Preliminary design phase has started. P2616 PL - 12-Inch Pipeline Replacement, 978 Zone, Pence Drive/Vista Sierra Drive Beppler 1,000 394 606 39%2,875 683 2,192 24%Construction in progress during Q3 FY 2023; estimated to be completed in Q4 FY 2023. P2627 458/340 PRS Replacement, 1505 Oleander Avenue Beppler 80 236 (156) 295%750 702 48 94%Construction substantially completed in Q4 FY 2022. Project one year warranty scheduled to be completed Q4 FY 2023.P2631 1485-2 Reservoir Interior/Exterior Coating & Upgrades Cameron 5 - 5 0%1,250 - 1,250 0%Expenditures planned for Q4 FY 2023. https://otaywater365.sharepoint.com/sites/gmboard/Shared Documents/CurBdPkg/ENGRPLAN/2023/06-07-2023/Q3 FY 2023 CIP Update (KevinC)/Copy of FY2023 3rd Qtr CIP Exp_Jolene.xlsx Page 2 of 4 5/9/2023 FISCAL YEAR 2023 3RD QUARTER REPORT(Expenditures through 3/31/23)($ In Thousands) ATTACHMENT B 2023 03/31/23 CIP No.Description Project Manager FY 2023 Budget Expenses Balance Expense to Budget %Budget Expenses Balance Expense to Budget %Q3 Comments FISCAL YEAR-TO-DATE, 03/31/23 LIFE-TO-DATE, 03/31/23 P2653 1200 Pressure Zone Improvements Marchioro 100 7 93 7%850 690 160 81% Construction completed Q1 FY 2023. Project one year warranty period completed Q1 FY2024. Project will be closed out for FY2024 P2655 La Presa Pipeline Improvements Beppler 50 3 47 6%1,750 281 1,469 16%No activity in Q3 FY 2023; project on hold until additional resources are made available. P2656 Regulatory Site Desilting Basin Improvements Beppler 5 - 5 0%150 7 143 5%No activities occurred during Q3 FY 2023. Operations to implement improvements as time allows.P2657 1485-1 Reservoir Interior/Exterior Coating & Upgrades Cameron - - - 0%950 - 950 0%No expenditures in FY 2023. P2661 Replacement of Backflow Prevention Devices on Pipeline Interconnections on Otay Mesa Beppler 75 7 68 9%375 16 359 4% Design of improvements begun in Q3 FY 2023, with identification of new materials to be made in Q4 to start acquisition process.P2662 Potable Water Meter Change Out Carey 20 - 20 0%7,950 - 7,950 0%On track.P2670 Administration and Operations Roof Repairs and Replacement Payne 5 - 5 0%350 - 350 0%Ongoing maintenance; replacement FY 2025-2028. P2671 980 Reservoirs Altitude Valve Vaults Renovation Beppler 25 45 (20) 180%682 679 3 100% Construction substantially completed in Q4 FY 2022. Project one year warranty scheduled to be completed Q4 FY 2023. Budget increased by GM authority in Q2 FY 2023. P2672 District Roof Repairs and Replacement Program Payne 5 - 5 0%340 - 340 0%Ongoing maintenance; various PS replacement FY 2025-2027.P2673 803-4 Reservoir Interior/Exterior Coating Cameron - - - 0%250 - 250 0%No activity in FY 2023.P2675 458-1 and 458-2 Reservoirs Site Pavement Refurbishment Cameron 250 5 245 2%450 6 444 1%Design 50% complete. P2677 PL - 16-Inch, 870 Zone, La Media Road and Airway Road Utility Relocations Beppler 1,300 2,219 (919) 171%2,600 2,238 362 86% Construction started in Q3 FY 2023. Budget increased by Board at January 2023 meeting and payment made to City of SD in Q3 FY 2023. P2678 Jamacha Boulevard Utility Relocation Beppler 25 - 25 0%250 - 250 0%No activity in Q3 FY 2023; project on hold until additional resources are made available. P2679 520-3 Reservoir Recirculation Static Mixer Replacement Project Beppler 30 - 30 0%200 147 53 74%Construction completed in Q3 FY 2022. Project one year warranty completed Q3 FY 2023. P2680 PL - 12-inch Pipeline Replacement, 1530 Zone, Vista Diego Road Marchioro 25 11 14 44%425 59 366 14% Project will be designed as part of the larger Vista Diego Hydropneumatic Pump Station Replacement Project (CIP P2639). See P2639 for updates. P2681 PL-12-Inch, 1655 Zone, Presilla Drive Pipeline Replacement Marchioro 110 22 88 20%1,650 130 1,520 8%Project will be designed as part of the larger 1655-1 Reservoir Project (CIP P2040). See P2040 for updates.P2682 AMI Project Carey 200 17 183 9%650 46 604 7%Majority of work will be completed in Q4 FY 2023.P2685 980/711 PRS Renovation - Proctor Valley Rd Marchioro 10 - 10 0%650 - 650 0%No expenses anticipated in FY 2023. P2686 870 PZ Seismic Vault Renovation Beppler 5 - 5 0%350 - 350 0%No expenditures in Q3 FY 2023. Planning level work may occur in FY 2023. P2687 Steele Canyon Rd Bridge 803 PZ 20-inch WL Renovation Beppler 100 36 64 36%600 36 564 6% Sample repair performed in Q2 FY 2023. Evaluation of the work delayed by weather; to be done in Q4 FY 2023 to determine the project scope of work. P2689 944-1-9 Pump Station Meter Vault Renovation Beppler 10 - 10 0%200 - 200 0%No activity in Q3 FY 2023; project on hold until additional resources are made available.P2690 850-4 Reservoir Interior/Exterior Coating Cameron - - - 0%1,850 - 1,850 0%No activity in FY 2023. R2121 Res - 944-1 Reservoir Cover/Liner Replacement Marchioro 30 - 30 0%2,400 25 2,375 1% No expenditures anticipated in FY 2023. Replacement scheduled for FY 2025 since existing cover/liner testing completed in FY 2028 suggested four to six years remaining life.R2144 RWCWRF Roofing Replacement and Natural Light Enhancement (R)Payne 5 - 5 0%115 103 12 90%Completed. R2148 Large Meter Replacement - Recycled Carey 8 16 (8) 200%88 51 37 58%Additional large meters failed meter testing and were replaced this year.R2152 Recycled Water Meter Change-Out Carey 10 - 10 0%270 - 270 0%On track.R2156 RecPL - 14-inch RWCWRF Effluent Force Main Improvements Marchioro 10 - 10 0%800 247 553 31%No expenses anticipated in FY 2023. R2157 RWCWRF Backwash Supply Pumps Upgrade Beppler 50 36 14 72%300 63 237 21%90% design received and reviewed in Q3 FY 2023. Project to be bid in Q4 FY 2023. R2158 RWCWRF Stormwater Pond Improvements (R)Beppler 5 - 5 0%175 - 175 0%No activities occurred during Q3. Planning to be coordinated with R2117 to determine impacts. R2159 RecPL - 16-Inch, 680 Zone, Olympic Parkway Recycled Pipeline Replacement Beppler 400 120 280 30%6,000 430 5,570 7%Construction contract awarded in Q3 FY 2023; materials acquisition to begin in Q4 FY 2023.R2161 450-1R Reservoir Interior/Exterior Coating & Upgrades Cameron - - - 0%1,565 - 1,565 0%No activity in FY 2023.R2163 450-1 RW Res Disinfection Injection Vault Renovation Marchioro 20 - 20 0%300 - 300 0%No expenses anticipated in FY 2023.R2164 450-1 RW Res Stormwater Improvements Marchioro 20 - 20 0%800 - 800 0%No expenses anticipated in FY 2023. S2024 Campo Road Sewer Main Replacement Beppler 5 11 (6) 220%11,080 11,047 33 100%Revegetation efforts will continue as needed to comply with Caltrans permit. https://otaywater365.sharepoint.com/sites/gmboard/Shared Documents/CurBdPkg/ENGRPLAN/2023/06-07-2023/Q3 FY 2023 CIP Update (KevinC)/Copy of FY2023 3rd Qtr CIP Exp_Jolene.xlsx Page 3 of 4 5/9/2023 FISCAL YEAR 2023 3RD QUARTER REPORT(Expenditures through 3/31/23)($ In Thousands) ATTACHMENT B 2023 03/31/23 CIP No.Description Project Manager FY 2023 Budget Expenses Balance Expense to Budget %Budget Expenses Balance Expense to Budget %Q3 Comments FISCAL YEAR-TO-DATE, 03/31/23 LIFE-TO-DATE, 03/31/23 S2049 Calavo Basin Sewer Rehabilitation - Phase 2 Beppler 50 - 50 0%1,150 67 1,083 6% Planning activities will review scope of work to consider operations hot spots, design is scheduled to recommence in FY 2024. S2050 Rancho San Diego Basin Sewer Rehabilitation - Phase 2 Beppler 10 - 10 0%659 7 652 1%No expenditures in Q3 FY 2023; planning level work may occur in FY 2023.S2054 Calavo Basin Sewer Rehabilitation - Phase 3 Beppler - - - 0%170 - 170 0%No activity in FY 2023.S2060 Steele Canyon Pump Station Replacement Beppler - - - 0%800 - 800 0%No activity in FY 2023.S2066 Rancho San Diego Basin Sewer Rehabilitation - Phase 3 Beppler - - - 0%65 - 65 0%No activity in FY 2023.S2067 RWCWRF Roofing Replacement and Natural Light Enhancement (S)Payne 5 - 5 0%115 102 13 89%Completed. S2069 Cottonwood Sewer Pump Station Renovation Beppler 250 101 149 40%2,750 272 2,478 10%Preliminary design started in Q3 FY 2023 and will continue in Q4 FY 2023. S2072 RWCWRF Rotary Screen Replacement Beppler 40 2 38 5%600 2 598 0%No activities occurred during Q3 FY 2023; planning work expected to resume in Q4 FY 2023. S2074 RWCWRF Stormwater Pond Improvements (S)Beppler 5 - 5 0%175 - 175 0%No activities occurred during Q3 FY 2023. Planning to be coordinated with R2117 to determine impacts. S2076 RWCWRF Grit Chamber Improvements Beppler 30 - 30 0%250 - 250 0%No expenditures in Q3 FY 2023; planning level work may occur in FY 2023. S2077 RWCWRF Blowers Renovation Beppler 30 - 30 0%400 - 400 0%No expenditures in Q3 FY 2023; planning level work may occur in FY 2023. S2079 Steele Canyon Rd Bridge 6-inch Sewer FM Renovation Beppler 100 - 100 0%350 - 350 0%Project design waiting on scope of work for P2687 to be determined; the two projects will be designed together.S2080 Standby Power Renovations - Sewer Rahders 5 - 5 0%200 - 200 0%No activity in FY 2023. Total Replacement/Renewal Projects Total:6,433 4,795 1,638 75%114,559 53,827 60,732 47% CAPITAL PURCHASE PROJECTS P2282 Vehicle Capital Purchases Rahders 795 67 728 8%8,000 5,418 2,582 68% No activity Q3, possible $185,708 end of Q4 FY 2023. All other outstanding purchases - FY 2022 ($309.3K) & FY 2023 ($702.2K) will be received FY 2024.P2286 Field Equipment Capital Purchases Rahders 168 105 63 63%3,500 2,323 1,177 66%$104,601 expensed; $20K expected Q4 FY 2023. P2571 Data Center Network Data Storage and Infrastructure Enhancements Kerr 55 36 19 65%530 455 75 86% Staff continued the DataCenter Upgrade project during FY 2023 by purchasing and installing three new servers to support the District’s computing environment. During the upcoming fiscal year, the team is scheduled to upgrade the switching and routing landscape for the final stages of the upgrade. P2572 Enterprise Resource Planning (ERP) Replacement Kerr 75 - 75 0%165 - 165 0%Staff is preparing a Board presentation for approval and execution of new ERP in FY 2024.R2160 Recycled Water Field Equipment Capital Purchases Rahders 100 51 49 51%700 159 541 23%$15K anticipated in Q4 FY 2023. R2162 Vehicle Capital Purchases - Recycled Rahders 25 64 (39) 256%175 64 111 37%$64K expensed (FY 2022 purchases); $28.6K to possibly be expensed in Q4.s2075 Field Equipment Capital Purchases Rahders 42 36 6 86%500 130 370 26%No further activity anticipated in FY 2023.S2078 Vehicle Capital Purchases - Sewer Rahders - - - 0%160 - 160 0%No activity in FY 2023. Total Capital Purchase Projects Total:1,260 359 901 28%13,730 8,549 5,181 62% DEVELOPER REIMBURSEMENT PROJECTSP2595PL - 16-inch, 624 Zone, Village 3N - Heritage Road, Main St/Energy Way Cameron 1 - 1 0%150 - 150 0%This is a developer reimbursement project. R2084 RecPL - 20-Inch, 680 Zone, Village 2 - Heritage/La Media Beppler 1 - 1 0%365 271 94 74%Reimbursement made in FY 2022; awaiting information if entire project is now complete. Total Developer Reimbursement Projects Total:2 - 2 0%515 271 244 53% 129 GRAND TOTAL 12,579$ 6,798$ 5,781$ 54%189,134$ 83,933$ 105,201$ 44% https://otaywater365.sharepoint.com/sites/gmboard/Shared Documents/CurBdPkg/ENGRPLAN/2023/06-07-2023/Q3 FY 2023 CIP Update (KevinC)/Copy of FY2023 3rd Qtr CIP Exp_Jolene.xlsx Page 4 of 4 5/9/2023 Otay Water District Capital Improvement Program Fiscal Year 2023 Third Quarter (through March 31, 2023) Vista Sierra/Vista Grande ATTACHMENT C 3/24/23 Background The approved CIP Budget for Fiscal Year 2023 consists of 129 projects that total $12.58 million. These projects are broken down into four categories. 1.Capital Facilities $ 4.88 million 2.Replacement/Renewal $ 6.43 million 3.Capital Purchases $ 1.26 million 4.Developer Reimbursement $ 2 thousand Overall expenditures through the Third Quarter of Fiscal Year 2023 totaled nearly $6.798 million, which is approximately 54% of the Fiscal Year budget. 2 Fiscal Year 2023 Third Quarter Update ($000) CIP CAT Description FY 2023 Budget FY 2023 Expenditures % FY 2023 Budget Spent Total Life-to-Date Budget TotalLife-to-Date Expenditures % Life-to-Date Budget Spent 1 Capital Facilities $4,884 $1,644 34%$60,330 $21,286 35% 2 Replacement/Renewal $6,433 $4,795 75%$114,559 $53,827 47% 3 Capital Purchases $1,260 $359 28%$13,730 $8,549 62% 4 Developer Reimbursement $2 $0 0%$515 $271 53% Total: $12,579 $6,798 54%$189,134 $83,933 44% 3 Fiscal Year 2023 Third Quarter CIP Budget vs. Expenditures 4 $12,579,000 $6,798,000 $- $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 $14,000,000 Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun July FISCAL YEAR PERIOD IN MONTHS FY 2023 Budget Total ExpendituresThrough 3/31/23 $ 11,950,050 95% 5 CIP Projects in Construction Paso de Luz/Telegraph Canyon and Vista Grande Vista Sierra Water Line Replacement Project (P2612 & P2616) Replacement of approx. 1,750 linear feet of 12- inch water line, reconnect existing water services and associated work Combined Budget: $5.45M NTP: Aug. 2022 Project within budget 6 Division No. 4 Location: Chula Vista, south of Telegraph Canyon Division No. 5 Location: El Cajon west of Vista Sierra CIP Projects in Construction Service Laterals 7 3/10/23 3/27/23 3/8/23 CIP Projects in Construction Recycled Water Pipeline Cathodic Protection Improvements Project (R2146) Replacement and repairs of existing cathodic protection systems on seven (7) recycled water pipelines Budget: $1.2M NTP: June 2022 67% complete Project within budget 8 Division No. 1, 2, 3 Location: Chula Vista, various locations CIP Projects in Construction Cathodic anode 9 3/02/23 3/02/23 3/28/23 3/28/23 CIP Projects in Construction 1004-2 & 485-1 Reservoir Coating and Upgrades (P2567 & P2614) Work includes removing and replacing the interior and exterior coatings of the welded steel reservoirs and structural modifications Combined Budget: $2.75M NTP: Jan. 3, 2023 45 Project notifications set to customers near the 485-1 Tank Project within budget 10 Division No. 3, 4 Location: Spring Valley & Chula Vista CIP Projects in Construction Roof Vent 11 3/06/23 3/08/23 CIP Projects in Construction Advance Metering Infrastructure (AMI) Project (P2682) Project includes installing equipment, network hardware, upgrading meter data management software, and firmware upgrades to approx. 24,000 existing AMI- capable meters Budget: $650,000 NTP: Mar. 1 , 2023 2 base stations and 7 repeater locations Project within budget 12 Various Locations Construction Contract Status 13 PRIOR YEARS Q1 Q2 Q3 %YTD %PROJECT TOTAL % P2605, P2627 & P2671 Melrose Ave & Oleander Ave 458/340 PRSs Replacement/980 Reservoir Altitude Valve Vaults Renovation CCL Contracting, Inc.Paul Mochel (Valley CM)$1,289,523 $1,331,523 $31,169 $68,722 $0 $0 5.3%$68,722 5.3%$99,891 7.7%$1,399,601 $1,399,601 5.1%100.0%October 2022 P2593 458-1 Reservoir Interior/Exterior Coatings & Upgrades Advanced Industrial Services, Inc. Doug Cook (Alyson)$684,169 $774,169 $7,200 ($81,000)$0 $0 -11.8%($81,000)-11.8%($73,800)-10.8%$668,769 $668,769 -13.6%100.0%July 2022 R2146 Recycled Water Pipeline Cathodic Protection Project M-Rae Engineering, Inc. Paul Mochel (Valley CM)$537,560 $552,060 $0 $0 $0 $0 0.0%$0 0.0%$0 0.0%$537,560 $369,940 -2.6%68.8%May 2023 P2612 & P2616 Paso de Luz/Telegraph Canyon and Vista Grande/Vista Sierra Water Line Replacement CCL Contracting, Inc. Paul Mochel (Valley CM)$1,573,540 $1,627,440 $0 $0 $0 $0 0.0%$0 0.0%$0 0.0%$1,573,540 $372,650 -3.3%23.7%July 2023 P2567 & P2614 1004-2 & 485-1 Reservoir Coating & Upgrades Unified Field Services Corp.Doug Cook (Alyson)$1,546,000 $1,652,000 $0 $0 $0 $0 0.0%$0 0.0%$0 0.0%$1,546,000 $42,802 -6.4%2.8%Aug 2023 P2682 Advanced Metering Infrastructure (AMI) Project OT Electrical Doug Cook (Alyson)$470,350 $495,650 $0 $0 $0 $0 0.0%$0 0.0%$0 0.0%$470,350 $0 -5.1%0.0%June 2023 TOTALS:$6,101,142 $6,432,842 $38,369 $ (12,278)$0 $0 -0.2%($12,278)-0.2%$26,091 0.4%$6,195,820 $2,853,762 -3.7% FY 2023 CIP CONSTRUCTION PROJECTS as of March 31, 2023 CURRENT CONTRACT AMOUNT TOTAL EARNED TO DATE CIP NO.PROJECT TITLE CONTRACTOR BASE BID AMOUNT CONTRACT AMOUNT W/ ALLOWANCES **THIS CHANGE ORDER RATE INCLUDES THE CREDIT FOR UNUSED ALLOWANCES NET CHANGE ORDERS FY 2022* *NET CHANGE ORDERS DO NOT INCLUDE ALLOWANCE ITEM CREDITS. IT'S A TRUE CHANGE ORDER PERCENTAGE FOR THE PROJECT CONSTRUCTION MANAGER % CHANGE ORDERS W/ ALLOWANCE CREDIT** % COMPLETE EST. COMP. DATE NET CHANGE ORDERS LTD* Consultant Contract Status 14 Consultant Contract Status 15 Consultant Contract Status 16 Consultant Contract Status 17 QUESTIONS? 18