HomeMy WebLinkAbout09-18-19 F&A Committee Packet1
OTAY WATER DISTRICT
FINANCE AND ADMINISTRATION
COMMITTEE MEETING
and
SPECIAL MEETING OF THE BOARD OF DIRECTORS
2554 SWEETWATER SPRINGS BOULEVARD
SPRING VALLEY, CALIFORNIA
BOARDROOM
WEDNESDAY
September 18, 2019
11:30 A.M.
This is a District Committee meeting. This meeting is being posted as a special meeting
in order to comply with the Brown Act (Government Code Section §54954.2) in the event that
a quorum of the Board is present. Items will be deliberated, however, no formal board actions
will be taken at this meeting. The committee makes recommendations
to the full board for its consideration and formal action.
AGENDA
1.ROLL CALL
2.PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO
SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S JU-
RISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
DISCUSSION ITEMS
3.FISCAL YEAR 2019 DIRECTORS’ EXPENSES (YANG) [5 minutes]
4.AWARD A CONTRACT TO D & H WATER SYSTEMS, INC., FOR A PAX SYSTEM
AT THE 803-4 RESERVOIR IN AN AMOUNT NOT-TO-EXCEED $298,308
(VACLAVEK) [5 minutes]
5.AWARD AN AGREEMENT TO SUN LIFE FOR UP TO THREE YEARS (FROM
JANUARY 1, 2020 THROUGH DECEMBER 31, 2022) TO CONTINUE PROVIDING
LIFE, ACCIDENTAL, DEATH AND DISMEMBERMENT, AND SHORT/LONG TERM
DISABILITY INSURANCE (WILLIAMSON) [5 minutes]
6.ADOPT RESOLUTION NO. 4371 APPROVING THE AMENDMENTS TO THE MEM-
ORANDUM OF UNDERSTANDING BETWEEN THE SPECIAL DISTRICT RISK
MANAGEMENT AUTHORITY AND OTAY WATER DISTRICT FOR THE HEALTH
BENEFITS PROGRAM (WILLIAMSON) [5 minutes]
7.ADJOURNMENT
2
BOARD MEMBERS ATTENDING:
Mitch Thompson, Chair
Mark Robak
All items appearing on this agenda, whether or not expressly listed for action, may be delib-
erated and may be subject to action by the Board.
The Agenda, and any attachments containing written information, are available at the Dis-
trict’s website at www.otaywater.gov. Written changes to any items to be considered at the
open meeting, or to any attachments, will be posted on the District’s website. Copies of the
Agenda and all attachments are also available through the District Secretary by contacting
her at (619) 670-2280.
If you have any disability which would require accommodation in order to enable you to par-
ticipate in this meeting, please call the District Secretary at 670-2280 at least 24 hours prior
to the meeting.
Certification of Posting
I certify that on September 13, 2019 I posted a copy of the foregoing agenda near the
regular meeting place of the Board of Directors of Otay Water District, said time being at least
24 hours in advance of the meeting of the Board of Directors (Government Code Section
§54954.2).
Executed at Spring Valley, California on September 13, 2019.
/s/ Susan Cruz, District Secretary
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: October 2, 2019
SUBMITTED BY: Julia Yang, Senior Accountant
PROJECT: DIV. NO.All
APPROVED BY: Joseph R. Beachem, Chief Financial Officer
Mark Watton, General Manager
SUBJECT: Fiscal Year 2019 Board of Directors’ Expenses
GENERAL MANAGER’S RECOMMENDATION:
This is an informational item only.
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To present the Board of the Directors’ expenses for Fiscal Year 2019.
ANALYSIS:
The California Government Code Section 53065.5 requires special districts, at least annually, to disclose any reimbursement paid by a
district within the immediately preceding fiscal year. This Staff Report and attached documentation fulfills this requirement. (See
Attachment B for the Summary and C-H for Details.)
FISCAL IMPACT:
None.
AGENDA ITEM 3
2
STRATEGIC GOAL:
Prudently manage District funds. LEGAL IMPACT:
Compliance with state law.
Attachments: Attachment A Committee Action Attachment B Directors’ Expenses and Per Diems
Attachment C-H Directors’ Expenses Detail
ATTACHMENT A
SUBJECT/PROJECT:
Fiscal Year 2019 Board of Directors’ Expenses
COMMITTEE ACTION:
This is an informational item only.
NOTE:
The “Committee Action” is written in anticipation of the Committee moving the item forward for board approval. This report will be sent
to the Board as a committee approved item, or modified to reflect any discussion or changes as directed from the committee prior to
presentation to the full board.
BOARD OF DIRECTORS’
EXPENSES AND PER DIEMS
Board of Directors Meeting
October 2, 2019
ATTACHMENT B
California Government Code Section 53065.5 and Otay
Water District’s Code of Ordinances Policy 8 require that
staff present the Expenses and Per Diems for the Board of
Directors on an annual basis:
•Fiscal Year 2019.
•The expenses are shown by Board member and expense
type.
•This presentation is in alphabetical order.
•This information was presented to the Finance and
Administration Committee on September 18, 2019.
OTAY WATER DISTRICT
BOARD EXPENSES
July 1, 2018 -June 30, 2019
Croucher Gastelum Robak Smith Thompson Total
Business Meetings $ 30.00 $ 1,118.02 $ 750.00 $ 384.36 $ 518.00 $ 2,800.38
Director's Fees 3,190.00 14,355.00 11,890.00 9,135.00 11,600.00 50,170.00
Mileage Business -2,341.23 976.68 468.85 779.48 4,566.24
Mileage Commuting -192.69 27.06 444.24 379.34 1,043.33
Conferences and Seminars -4,215.66 766.85 -1,221.85 6,204.36
Travel -5,170.08 874.70 199.12 22.50 6,266.40
Community Events ------
Total $ 3,220.00 $ 27,392.68 $ 15,285.29 $ 10,631.57 $ 14,521.17 $ 71,050.71
ATTACHMENT B
Croucher Gastelum Robak Smith Thompson Total
Business Meetings 30.00$ 1,118.02$ 750.00$ 384.36$ 518.00$ 2,800.38$
Director's Fees 3,190.00 14,355.00 11,890.00 9,135.00 11,600.00 50,170.00
Mileage Business - 2,341.23 976.68 468.85 779.48 4,566.24
Mileage Commuting - 192.69 27.06 444.24 379.34 1,043.33
Conferences and Seminars - 4,215.66 766.85 - 1,221.85 6,204.36
Travel - 5,170.08 874.70 199.12 22.50 6,266.40
Community Events - - - - - -
Total 3,220.00$ 27,392.68$ 15,285.29$ 10,631.57$ 14,521.17$ 71,050.71$
OTAY WATER DISTRICT
BOARD EXPENSES
July 1, 2018 - June 30, 2019
ATTACHMENT C
Jul-18 Aug-18 Sep-18 Oct-18 Nov-18 Dec-18 Jan-19 Feb-19 Mar-19 Apr-19 May-19 Jun-19 Total
OTAY WATER DISTRICT
ADMINISTRATIVE EXPENSES - BOARD
JULY 1, 2018 - JUNE 30, 2019
5214 Business Meetings -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 30.00$ -$ 30.00$
5281 Director's Fees 435.00 145.00 145.00 - 145.00 145.00 580.00 - 435.00 435.00 435.00 290.00 3,190.00
5211 Mileage - Business - - - - - - - - - - - - -
5211 Mileage - Commuting - - - - - - - - - - - - -
5213 Seminars and Conferences - - - - - - - - - - - - -
5212 Travel - - - - - - - - - - - - -
5222 Community Events - - - - - - - - - - - - -
Total 435.00$ 145.00$ 145.00$ -$ 145.00$ 145.00$ 580.00$ -$ 435.00$ 435.00$ 465.00$ 290.00$ 3,220.00$
5214 Business Meetings 46.50$ 133.50$ 437.00$ 119.50$ -$ 30.00$ 49.00$ 15.00$ -$ 135.00$ 107.52$ 45.00$ 1,118.02$
5281 Director's Fees 580.00 1,015.00 1,450.00 1,305.00 1,450.00 580.00 1,450.00 1,450.00 1,160.00 1,160.00 1,450.00 1,305.00 14,355.00
5211 Mileage - Business 97.01 97.01 396.76 512.30 193.48 179.31 165.88 128.76 249.98 127.02 126.44 67.28 2,341.23
5211 Mileage - Commuting 18.99 29.43 9.81 9.81 9.81 - 10.44 20.88 10.44 10.44 31.32 31.32 192.69
5213 Seminars and Conferences - - 750.00 - 699.00 79.81 - 737.85 - 474.00 725.00 750.00 4,215.66
5212 Travel - - 20.00 - 727.74 353.97 - 2,054.96 198.85 180.60 1,633.96 - 5,170.08
5222 Community Events - - - - - - - - - - - - -
Total 742.50$ 1,274.94$ 3,063.57$ 1,946.61$ 3,080.03$ 1,223.09$ 1,675.32$ 4,407.45$ 1,619.27$ 2,087.06$ 4,074.24$ 2,198.60$ 27,392.68$
5214 Business Meetings -$ 48.50$ 395.00$ 35.00$ 18.50$ 60.00$ -$ 53.00$ -$ -$ 75.00$ 65.00$ 750.00$
5281 Director's Fees 1,015.00 1,450.00 1,160.00 435.00 870.00 580.00 1,160.00 1,015.00 1,015.00 725.00 1,305.00 1,160.00 11,890.00
5211 Mileage - Business 63.77 86.66 73.58 29.98 106.28 83.39 70.18 99.76 103.82 48.72 102.08 108.46 976.68
5211 Mileage - Commuting 2.10 2.18 2.18 2.18 2.18 - 2.32 2.32 2.32 2.32 4.64 2.32 27.06
5213 Seminars and Conferences - - - - 699.00 - 45.00 22.85 - - - - 766.85
5212 Travel 281.55 17.55 439.60 - 136.00 - - - - - - - 874.70
5222 Community Events - - - - - - - - - - - - -
Total 1,362.42$ 1,604.89$ 2,070.36$ 502.16$ 1,831.96$ 723.39$ 1,277.50$ 1,192.93$ 1,121.14$ 776.04$ 1,486.72$ 1,335.78$ 15,285.29$
HECTOR GASTELUM (DETAILED IN
ATTACHMENT E)
MARK ROBAK (DETAILED IN
ATTACHMENT F)
GARY D. CROUCHER (DETAILED IN
ATTACHMENT D)
ATTACHMENT C
Jul-18 Aug-18 Sep-18 Oct-18 Nov-18 Dec-18 Jan-19 Feb-19 Mar-19 Apr-19 May-19 Jun-19 Total
OTAY WATER DISTRICT
ADMINISTRATIVE EXPENSES - BOARD
JULY 1, 2018 - JUNE 30, 2019
5214 Business Meetings -$ -$ 300.00$ -$ -$ -$ 55.17$ 9.73$ 9.73$ 9.73$ -$ -$ 384.36$
5281 Director's Fees 1,450.00 870.00 870.00 1,015.00 870.00 435.00 725.00 725.00 725.00 580.00 435.00 435.00 9,135.00
5211 Mileage - Business 99.19 43.60 41.97 48.51 79.57 9.27 35.96 37.70 27.26 27.26 - 18.56 468.85
5211 Mileage - Commuting 78.48 52.32 32.70 45.78 6.54 19.62 41.76 27.84 41.76 27.84 41.76 27.84 444.24
5213 Seminars and Conferences - - - - - - - - - - - - -
5212 Travel 199.12 - - - - - - - - - - - 199.12
5222 Community Events - - - - - - - - - - - - -
Total 1,826.79$ 965.92$ 1,244.67$ 1,109.29$ 956.11$ 463.89$ 857.89$ 800.27$ 803.75$ 644.83$ 476.76$ 481.40$ 10,631.57$
5214 Business Meetings -$ 333.00$ 45.00$ -$ -$ -$ 45.00$ -$ -$ -$ 50.00$ 45.00$ 518.00$
5281 Director's Fees 1,015.00 1,160.00 725.00 580.00 1,015.00 435.00 580.00 1,160.00 1,160.00 1,305.00 1,450.00 1,015.00 11,600.00
5211 Mileage - Business 19.62 54.50 103.55 39.24 71.94 9.81 33.64 56.26 113.68 100.92 125.86 50.46 779.48
5211 Mileage - Commuting 28.34 56.68 28.34 42.51 14.17 28.34 15.08 45.24 15.08 30.16 60.32 15.08 379.34
5213 Seminars and Conferences - - - - 699.00 - - 22.85 - - - 500.00 1,221.85
5212 Travel - - - - 12.50 - - - - 10.00 - - 22.50
5222 Community Events - - - - - - - - - - - - -
Total 1,062.96$ 1,604.18$ 901.89$ 661.75$ 1,812.61$ 473.15$ 673.72$ 1,284.35$ 1,288.76$ 1,446.08$ 1,686.18$ 1,625.54$ 14,521.17$
TOTALS:
5214 Business Meetings 46.50$ 515.00$ 1,177.00$ 154.50$ 18.50$ 90.00$ 149.17$ 77.73$ 9.73$ 144.73$ 262.52$ 155.00$ 2,800.38$
5281 Director's Fees 4,495.00 4,640.00 4,350.00 3,335.00 4,350.00 2,175.00 4,495.00 4,350.00 4,495.00 4,205.00 5,075.00 4,205.00 50,170.00
5211 Mileage - Business 279.59 281.77 615.86 630.03 451.27 281.78 305.66 322.48 494.74 303.92 354.38 244.76 4,566.24
5211 Mileage - Commuting 127.91 140.61 73.03 100.28 32.70 47.96 69.60 96.28 69.60 70.76 138.04 76.56 1,043.33
5213 Seminars and Conferences - - 750.00 - 2,097.00 79.81 45.00 783.55 - 474.00 725.00 1,250.00 6,204.36
5212 Travel 480.67 17.55 459.60 - 876.24 353.97 - 2,054.96 198.85 190.60 1,633.96 - 6,266.40
5222 Community Events - - - - - - - - - - - - -
Total 5,429.67$ 5,594.93$ 7,425.49$ 4,219.81$ 7,825.71$ 3,028.52$ 5,064.43$ 7,685.00$ 5,267.92$ 5,389.01$ 8,188.90$ 5,931.32$ 71,050.71$
TIM SMITH (DETAILED IN
ATTACHMENT G)
MITCHELL THOMPSON (DETAILED IN
ATTACHMENT H)
DIRECTOR'S NAME CROUCHER, GARY ATTACHMENT D
Row Labels Date Descriptions Sum of Amount
Director's Fee 7/16/2018 EO&WR COMMITTEE MEETING 145.00
7/19/2018 PRL&L COMMITTEE MEETING 145.00
7/20/2018 MEETING WITH PRES SMITH & GM WATTON TO DISCUSS CWA MATTERS 145.00
8/1/2018 MONTHLY BOARD MEETING 145.00
9/5/2018 MONTHLY BOARD MEETING 145.00
11/7/2018 MONTHLY BOARD MEETING 145.00
12/4/2018 EO&WR COMMITTEE MEETING 145.00
1/2/2019 MONTHLY BOARD MEETING 145.00
1/23/2019 EO&WR COMMITTEE MEETING 145.00
1/26/2019 AB1234 TRAINING 145.00
1/29/2019 SPECIAL BOARD MEETING - SALT CREEK GOLF COURSE/OWD FAC TOUR 145.00
3/6/2019 MONTHLY BOARD MEETING 145.00
3/22/2019 MEETING WITH GM & DIR SMITH 145.00
3/21/2019 EO&WR COMMITTEE MEETING 145.00
4/16/2019 EO&WR COMMITTEE MEETING 145.00
4/19/2019 DISCUSSED CWA MATTERS W/ GM WATTON & DIR SMITH 145.00
5/1/2019 MONTHLY BOARD MEETING 145.00
5/2/2019 BUDGET WORKSHOP 145.00
5/20/2019 EO&WR COMMITTEE MEETING 145.00 6/5/2019 MONTHLY BOARD MEETING 145.00
6/18/2019 EO&WR COMMITTEE MEETING 145.00
4/3/2019 MONTHLY BOARD MEETING 145.00
Director's Fee Total 3,190.00
Business meetings5/7/2019 CSDA - SAN DIEGO 30.00
Business meetings
Total
30.00
Grand Total 3,220.00$
DIRECTOR'S NAME GASTELUM, HECTOR ATTACHMENT E
Row Labels Date Descriptions Sum of Amount
Business meetings8/6/2018 ASSOCIATION OF CALIFORNIA WATER AGENCIES 45.00 9/24/2018 ASSOCIATION OF CALIFORNIA WATER AGENCIES 50.00
YMCA EAST COUNTY 300.00 9/30/2018 EXPENSE REIMBURSEMENT 87.00
8/22/2018 CHULA VISTA CHAMBER OF COMMERCE 18.50
ASSOCIATION OF CALIFORNIA WATER AGENCIES 40.00
8/8/2018 CALIFORNIA SPECIAL DISTRICTS ASSOCIATION (SAN DIEGO CHAPTER)30.00
7/1/2018 MEETING MEALS - CSDA RATE SETTING SEMINAR & CHULA VISTA CC 46.50
10/31/2018 MEAL REIMBURSEMENT 56.00
10/22/2018 CHULA VISTA CHAMBER OF COMMERCE 18.50
10/11/2018 COUNCIL OF WATER UTILITIES 45.00
12/6/2018 CSDA - SD CHAPTER 30.00
2/22/2019 CALIFORNIA SPECIAL DISTRICTS 15.00
1/22/2019 CALIFORNIA SPECIAL DISTRICTS 49.00 6/18/2019 COUNCIL OF WATER UTILITIES 45.00
5/7/2019 CSDA - SAN DIEGO 30.00 4/22/2019 COUNCIL OF WATER UTILITIES 45.00
SAN DIEGO REGIONAL CHAMBER OF COMMERCE 90.00
5/22/2019 EB 16TH ANNUAL INNOVATION 54.67
EB H2 OVERVIEW 22.85
Business meetings
Total
1,118.02
Director's Fee 8/1/2018 MONTHLY BOARD MEETING 145.00
9/5/2018 MONTHLY BOARD MEETING 145.00
7/11/2018 MONTHLY BOARD MEETING 145.00
7/17/2018 COUNCIL OF WATER UTILITIES MEETING 145.00
7/24/2018 AGC CONSTRUCTION LEADERSHIP COUNCIL SUMMER MIXER 145.00 7/30/2018 SPECIAL BOARD MEETING - LAYFIELD GROUP FACILITIES TOUR 145.00
8/3/2018 SWEETWATER & OWD FIRST FRIDAY 145.00 8/4/2018 CITIZENS WATER ACADEMY - LAKE HODGES FACILITY TOUR 145.00
8/6/2018 SPECIAL BOARD MEETING - CITY OF SD TREATMENT PLANT TOUR 145.00
8/7/2018 WINNING AT CUSTOMER SERVICE WEBINAR 145.00
8/10/2018 QUARTERLY GM MEETING 145.00
8/16/2018 SDCWA WATER TECHNOLOGY SHOWCASE 145.00
9/14/2018 SD COUNTY EDC 28TH ANNUAL ECONOMIC SUMMIT 145.00
9/15/2018 CITIZENS WATER ACADEMY - TWIN OAKS TREATMENT PLANT TOUR 145.00
9/18/2018 COUNCIL OF WATER UTILITIES MEETING 145.00
9/19/2018 CONSERVATION ACTION COMMITTEE (COLORADO RIVER)145.00
9/23/2018 CALIFORNIA SPECIAL DISTRICTS ANNUAL CONFERENCE 145.00
9/24/2018 CALIFORNIA SPECIAL DISTRICTS ANNUAL CONFERENCE 145.00 9/25/2018 CALIFORNIA SPECIAL DISTRICTS ANNUAL CONFERENCE 145.00
9/26/2018 CALIFORNIA SPECIAL DISTRICTS ANNUAL CONFERENCE 145.00 9/27/2018 CALIFORNIA SPECIAL DISTRICTS ANNUAL CONFERENCE 145.00
11/7/2018 MONTHLY BOARD MEETING 145.00
10/1/2018 LAFCO MEETING 145.00
10/2/2018 EAST COUNTY EDC MANUFACTURING EXPO (OWD HOSTED BOOTH)145.00
10/3/2018 MONTHLY BOARD MEETING 145.00
10/4/2018 WEYMOUTH TREATMENT PLANT TOUR 145.00
10/6/2018 CASA DE ORO ALLIANCE FALL FESTIVAL (OWD HOSTED BOOTH)145.00
10/14/2018 JAMULFEST (OWD HOSTED BOOTH)145.00
10/16/2018 COUNCIL OF WATER UTILITIES 145.00 10/17/2018 WATER REUSE COMMUNICATIONS COLLABORATIVE GROUP 145.00
10/18/2018 ACWA REMOVING BARRIERS TO INNOVATION IN WATER 145.00 11/2/2018 2018 JAGUAR AWARD CELEBRATION LUNCHEON 145.00
11/8/2018 QUARTERLY GM MEETING 145.00
11/15/2018 CSDA QUARTERLY MEETING 145.00
11/16/2018 ASSOCIATED BUILDERS & CONTRACTORS CAREER NIGHT 145.00
11/26/2018 ACWA FALL CONFERENCE & EXHIBITION 145.00
11/27/2018 ACWA FALL CONFERENCE & EXHIBITION 145.00
11/28/2018 ACWA FALL CONFERENCE & EXHIBITION 145.00
11/29/2018 ACWA FALL CONFERENCE & EXHIBITION 145.00
11/30/2018 ACWA FALL CONFERENCE & EXHIBITION 145.00
12/4/2018 WATER EDUCATION FOUNDATION WORKSHOP (TRAVEL DAY)145.00
12/5/2018 WATER EDUCATION FOUNDATION WORKSHOP 145.00 12/17/2018 SDCWA ROUNDTABLE 145.00
1/2/2019 MONTHLY BOARD MEETING 145.00 1/23/2019 PRL&L COMMITTEE MEETING 145.00
1/29/2019 SPECIAL BOARD MEETING - SALT CREEK GOLF COURSE/OWD FAC TOUR 145.00
DIRECTOR'S NAME GASTELUM, HECTOR ATTACHMENT E
Row Labels Date Descriptions Sum of Amount
Director's Fee 3/6/2019 MONTHLY BOARD MEETING 145.00 12/11/2018 WATEREUSE WEBINAR 145.00
1/15/2019 COUNCIL OF WATER UTILITIES MEETING 145.00 1/16/2019 WATEREUSE WEBINAR 145.00
1/17/2019 CUYAMACA COLLEGE CENTER FOR WATER STUDIES RIBBON CUTTING 145.00
1/18/2019 MWD/CWA AQUEDUCT SYSTEM INSPECTION TRIP 145.00
1/19/2019 MWD/CWA AQUEDUCT SYSTEM INSPECTION TRIP 145.00
1/31/2019 WATER CONSERVATION GARDEN JPA MEETING 145.00
2/7/2019 CSDA WEBINAR 145.00
2/6/2019 MONTHLY BOARD MEETING 145.00
2/12/2019 QUARTERLY GM MEETING 145.00
2/19/2019 COUNCIL OF WATER UTILITIES MEETING 145.00
2/20/2019 CSDA QUARTERLY MEETING 145.00
2/21/2019 PRL&L COMMITTEE MEETING 145.00 2/25/2019 ACWA ANNUAL CONFERENCE 145.00
2/26/2019 ACWA ANNUAL CONFERENCE 145.00 2/27/2019 ACWA ANNUAL CONFERENCE 145.00
2/28/2019 ACWA ANNUAL CONFERENCE 145.00
3/1/2019 CSDA WEBINAR 145.00
3/2/2019 COMMUNITY ENGAGEMENT FOR POTABLE REUSE WEBCAST 145.00
3/19/2019 COUNCIL OF WATER UTILITIES MEETING 145.00
3/22/2019 DESAL PRESENTATION CWA/MWD 145.00
3/27/2019 CHULA VISTA CHAMBER OF COMMERCE POLICY MEETING 145.00
3/28/2019 WATER EDUCATION FOR LATINO LEADERS CONFERENCE 145.00
3/29/2019 WATER EDUCATION FOR LATINO LEADERS CONFERENCE 145.00
5/1/2019 MONTHLY BOARD MEETING 145.00
5/2/2019 BUDGET WORKSHOP 145.00 6/5/2019 MONTHLY BOARD MEETING 145.00
6/18/2019 COUNCIL OF WATER UTILITIES 145.00 4/3/2019 MONTHLY BOARD MEETING 145.00
4/4/2019 CA WATER POLICY CONFERENCE #28 145.00
4/5/2019 CA WATER POLICY CONFERENCE #28 145.00
4/17/2019 PRL&L COMMITTEE MEETING 145.00
4/23/2019 SD REGIONAL CHAMBER OF COMMERCE CONGRESSIONAL LUNCHEON 145.00
4/24/2019 CHULA VISTA CHAMBER OF COMMERCE POLICY MEETING 145.00
4/25/2019 WATER RESEARCH FOUNDATION WEBINAR 145.00
4/27/2019 WATER CONSERVATION GARDEN SPRING & BUTTERFLY FESTIVAL 145.00
1/30/2019 CHULA VISTA CHAMBER OF COMMERCE POLICY MEETING 145.00
5/6/2019 ACWA SPRING CONFERENCE (MONTEREY, CA)145.00
5/7/2019 ACWA SPRING CONFERENCE (MONTEREY, CA)145.00 5/8/2019 ACWA SPRING CONFERENCE (MONTEREY, CA)145.00
5/9/2019 ACWA SPRING CONFERENCE (MONTEREY, CA)145.00 5/10/2019 ACWA SPRING CONFERENCE (MONTEREY, CA)145.00
5/16/2019 CALIF SPECIAL DISTRICTS ASSN QUARTERLY DINNER 145.00
5/23/2019 AD HOC SALT CREEK GOLF COURSE COMMITTEE MEETING 145.00
5/24/2019 CHULA VISTA TEDX MEET AND GREET 145.00
6/14/2019 ALBONDIGAS LUNCHEON W/ JIM MADAFFER 145.00
6/21/2019 OTAY MESA CHAMBER OF COMMERCE MEETING 145.00
6/25/2019 PRL&L COMMITTEE MEETING 145.00
6/26/2019 CHULA VISTA CHAMBER OF COMMERCE POLICY COMMITTEE MEETING 145.00
6/4/2019 QUARTERLY GM MEETING 145.00 6/1/2019 WATER-ENERGY NEXUS WEBINAR 145.00
6/2/2019 RECYCLED WATER SCREENING WEBINAR 145.00 Director's Fee Total 14,355.00
Mileage - Business 7/31/2018 MEETINGS - JULY 17 & 24, 2018 97.01
8/31/2018 MEETINGS - AUGUST 3, 4, 7 & 16, 2018 97.01
9/30/2018 MEETINGS - SEPTEMBER 14, 15, 18, 19, 23, 24, 25, 26 & 27, 2018 396.76
10/31/2018 MEETINGS - OCTOBER 1, 2, 4, 6, 9, 14, 16, 17, & 18, 2018 512.30
11/30/2018 MEETINGS - NOVEMBER 2, 8, 15, 16, 26, 27, 28, 29 & 30, 2018 193.48
12/31/2018 MEETINGS - DECEMBER 4, 5, 11 & 17, 2018 179.31
1/31/2019 MEETINGS - JANUARY 15, 17, 18, 19, 23, 29, 30 & 31, 2019 158.92
2/28/2019 MEETINGS - FEBRUARY 12, 19, 20, 22, 25 & 28, 2019 128.76
3/31/2019 MEETINGS - MARCH 19, 22, 27, 28 & 29, 2019 249.98
1/30/2019 MEETING - JANUARY 30, 2019 6.96 4/30/2019 MEETINGS - APRIL 4, 5, 17, 23, 24 & 27, 2019 127.02
5/31/2019 MEETINGS - MAY 6, 10, 16, 18, 24, 29 & 30, 2019 126.44 6/30/2019 MEETINGS - JUNE 14, 18, 21 & 26, 2019 67.28
DIRECTOR'S NAME GASTELUM, HECTOR ATTACHMENT E
Row Labels Date Descriptions Sum of Amount
Mileage - Business
Total
2,341.23
Mileage -
Commuting
9/5/2018 MEETING - SEPTEMBER 5, 2018 9.81
7/31/2018 MEETINGS - JULY 11 & 30, 2018 18.99
8/31/2018 MEETINGS - AUGUST 1, 6 & 10, 2018 29.43
11/7/2018 MEETING - NOVEMBER 7, 2018 9.81
10/3/2018 MEETING - OCTOBER 3, 2018 9.81
1/31/2019 MEETING - JANUARY 2, 2019 10.44
2/28/2019 MEETINGS - FEBRUARY 6 & 21, 2019 20.88
3/31/2019 MEETING - MARCH 6, 2019 10.44
4/3/2019 MEETING - APRIL 3, 2019 10.44
5/31/2019 MEETINGS - MAY 1, 2 & 23, 2019 31.32
6/30/2019 MEETINGS - JUNE 4, 5 & 25, 2019 31.32 Mileage - Commuting
Total
192.69
Conferences and
Seminars
9/24/2018 CALIFORNIA SPECIAL DISTRICTS ASSOCIATION (SAN DIEGO CHAPTER) 750.00
11/30/2018 REGISTRATION FEE - ACWA CONFERENCE 699.00
12/24/2018 EB WATER 101 WORKSHOP 79.81
2/28/2019 ACWA REGISTRATION 715.00
2/22/2019 EB WATER 101 WORKSHOP 22.85
5/31/2019 ACWA - REGISTRATION FEE 725.00
4/22/2019 SRWP - REGISTRATION FEE 474.00
6/30/2019 WATEREUSE ASSOCIATION CONFERENCE 750.00
Conferences and
Seminars Total
4,215.66
Travel 9/14/2018 PARKING 20.00
11/2/2018 PARKING 7.00 11/30/2018 LODGING MOTEL 6 - ACWA CONFERENCE 244.64
LODGING FAIRFIELD INN - ACWA CONFERENCE 182.86
LODGING SHERATON FAIRPLEX - ACWA CONFERENCE 197.24
PARKING-ACWA CONFERENCE 96.00
12/31/2018 LODGING HILTON 315.97
PARKING 38.00
2/28/2019 HYATT (ACWA CONFERENCE)979.56
UNITED AIRLINES (ACWA CONFERENCE)649.00
ACWA ANNUAL CONFERENCE MEALS AND TRANSPORTATION 426.40 3/22/2019 VOLARIS 198.85
4/23/2019 PARKING - SD CHAMBER CONGRESSIONAL LUNCHEON 10.00 5/31/2019 UNITED AIRLINES (ACWA CONFERENCE)389.00
ACWA SPRING CONFERENCE LODGING (OTTER INN, MONTEREY, CA)736.10 ACWA SPRING CONFERENCE MEALS AND TRANSPORTATION 508.86
4/22/2019 CONFERENCE LODGING - QUEEN MARY HOTEL 170.60
Travel Total 5,170.08
Grand Total 27,392.68$
DIRECTOR'S NAME ROBAK, MARK ATTACHMENT F
Row Labels Date Descriptions Sum of Amount
Business meetings9/24/2018 SD EAST COUNTY CHAMBER OF COMMERCE 50.00
YMCA EAST COUNTY 300.00 8/22/2018 CHULA VISTA CHAMBER OF COMMERCE 18.50
9/13/2018 COUNCIL OF WATER UTILITIES 45.00
8/8/2018 CALIFORNIA SPECIAL DISTRICTS ASSOCIATION (SAN DIEGO CHAPTER)30.00
10/22/2018 SD EAST COUNTY CHAMBER OF COMMERCE 35.00
12/6/2018 CSDA - SD CHAPTER 30.00
12/24/2018 SD EAST COUNTY CHAMBER OF COMMERCE 30.00 11/23/2018 CHULA VISTA CHAMBER OF COMMERCE 18.50
2/22/2019 SD EAST COUNTY CHAMBER OF COMMERCE 53.00
6/18/2019 COUNCIL OF WATER UTILITIES 45.00
5/7/2019 CSDA - SAN DIEGO 30.00
4/22/2019 COUNCIL OF WATER UTILITIES 45.00
6/9/2019 REGISTRATION 20.00
Business meetings
Total
750.00
Director's Fee 7/19/2018 METRO COMMISSION SPECIAL MEETING 145.00
8/1/2018 MONTHLY BOARD MEETING 145.00
9/5/2018 MONTHLY BOARD MEETING 145.00
7/11/2018 MONTHLY BOARD MEETING 145.00
7/24/2018 EAST COUNTY CHAMBER GOVT AFFAIRS & LAND USE COMMITTEE MTG 145.00 7/30/2018 SPECIAL BOARD MEETING - LAYFIELD GROUP FACILITIES TOUR 145.00
8/3/2018 CHULA VISTA CHAMBER BREAKFAST W/ GM WATTON AS GUEST SPEAKER 145.00
8/6/2018 SPECIAL BOARD MEETING - CITY OF SD TREATMENT PLANT TOUR 145.00
8/16/2018 CSDA QUARTERLY DINNER 145.00
9/14/2018 SCEDC 28TH ANNUAL ECONOMIC SUMMIT 145.00
9/19/2018 FAC&C COMMITTEE MEETING 145.00 9/25/2018 EAST COUNTY CHAMBER GOVT AFFAIRS & LAND USE COMMITTEE MTG 145.00
9/27/2018 SCEDC ANNUAL SOUTH COUNTY ELECTED OFFICERS RECEPTION 145.00
7/10/2018 SCEDC ANNUAL BOARD MEETING 145.00
7/18/2018 FAC&C COMMITTEE MEETING 145.00
7/23/2018 GM ANNUAL REVIEW 145.00
8/2/2018 AMENDED METRO AGREEMENT DISCUSSION 145.00 8/13/2018 WATER CONSERVATION GARDEN QTRLY JPA MEETING 145.00
8/21/2018 FAC&C COMMITTEE MEETING 145.00
8/22/2018 PRL&L COMMITTEE MEETING 145.00
8/27/2018 AD HOC EMPLOYEE NEGOTIATIONS COMMITTEE MEETING 145.00
8/30/2018 EAST COUNTY CHAMBER ELECTION YEAR EVENT 145.00
9/10/2018 MWD MONTHLY COMMITTEE MEETING 145.00
9/11/2018 MWD MONTHLY COMMITTEE & BOARD MEETINGS 145.00
9/13/2018 AD HOC EMPLOYEE NEGOTIATIONS COMMITTEE MEETING 145.00
11/7/2018 MONTHLY BOARD MEETING 145.00
10/3/2018 MONTHLY BOARD MEETING 145.00
11/15/2018 CSDA QUARTERLY MEETING 145.00
11/27/2018 ACWA FALL CONFERENCE & EXHIBITION 145.00
11/28/2018 ACWA FALL CONFERENCE & EXHIBITION 145.00 11/29/2018 ACWA FALL CONFERENCE & EXHIBITION 145.00
11/30/2018 ACWA FALL CONFERENCE & EXHIBITION 145.00
10/23/2018 EAST COUNTY CHAMBER COMMITTEE MEETING 145.00
10/24/2018 FAC&C COMMITTEE MEETING 145.00
12/3/2018 AD HOC SALT CREEK GOLF COURSE COMMITTEE MEETING 145.00
12/4/2018 PRL&L COMMITTEE MEETING 145.00 12/5/2018 FAC&C COMMITTEE MEETING 145.00
12/14/2018 LAFCO MEETING 145.00
1/2/2019 MONTHLY BOARD MEETING 145.00
1/23/2019 PRL&L COMMITTEE MEETING 145.00
1/29/2019 SPECIAL BOARD MEETING - SALT CREEK GOLF COURSE/OWD FAC TOUR 145.00
3/6/2019 MONTHLY BOARD MEETING 145.00 1/16/2019 REGIONAL WATER ISSUES MEETING WITH SWEETWATER 145.00
1/17/2019 CUYAMACA COLLEGE CENTER FOR WATER STUDIES RIBBON CUTTING 145.00
2/6/2019 MONTHLY BOARD MEETING 145.00
2/19/2019 FAC&C COMMITTEE MEETING 145.00
2/20/2019 CSDA QUARTERLY DINNER 145.00
2/21/2019 PRL&L COMMITTEE MEETING 145.00
2/28/2019 SDCWA MONTHLY MEETING 145.00
3/19/2019 COUNCIL OF WATER UTILITIES MEETING 145.00
DIRECTOR'S NAME ROBAK, MARK ATTACHMENT F
Row Labels Date Descriptions Sum of Amount
Director's Fee 3/22/2019 WATER FOR ALL MEETING 145.00
1/3/2019 PROPOSED REGIONAL WASTEWATER AGREEMENT MEETING 145.00 1/24/2019 CHULA VISTA ELEM SCH DISTR ENERGY STATION GRAND OPENING 145.00
1/28/2019 SCEDC RECEPTION FOR NEW SANDAG EXEC DIR 145.00
2/5/2019 SCEDC MONTHLY MEETING 145.00
2/22/2019 OTAY MESA CHAMBER OF COMMERCE BREAKFAST 145.00
1/22/2019 EAST COUNTY CHAMBER GOVT AFFAIRS & LAND USE COMMITTEE MTG 145.00
3/5/2019 SCEDC MONTHLY MEETING 145.00 3/15/2019 LAFCO SPECIAL DISTRICTS ADVISORY COMMITTEE MEETING 145.00
3/26/2019 EAST COUNTY CHAMBER GOVT AFFAIRS & LAND USE COMMITTEE MTG 145.00
5/1/2019 MONTHLY BOARD MEETING 145.00
5/2/2019 BUDGET WORKSHOP 145.00
6/5/2019 MONTHLY BOARD MEETING 145.00
6/18/2019 COUNCIL OF WATER UTILITIES MEETING 145.00
4/3/2019 MONTHLY BOARD MEETING 145.00
4/17/2019 PRL&L COMMITTEE MEETING 145.00
5/16/2019 CSDA QUARTERLY DINNER MEETING 145.00
5/23/2019 AD HOC SALT CREEK GOLF COURSE COMMITTEE MEETING 145.00
5/24/2019 CHULA VISTA TEDX MEET AND GREET 145.00
4/8/2019 LAFCO MONTHLY BOARD MEETING 145.00
4/15/2019 FAC&C COMMITTEE MEETING 145.00 4/22/2019 AGENDA BRIEFING WITH GM, PRES & LEGAL COUNSEL 145.00
5/14/2019 CHULA VISTA STATE OF THE CITY ADDRESS 145.00
5/17/2019 SOUTH COUNTY ALBONDIGAS WATER PANEL 145.00
5/21/2019 FAC&C COMMITTEE MEETING 145.00
5/22/2019 CLASSROOM OF THE FUTURE FOUNDATION AWARDS 145.00
6/6/2019 METRO JPA 145.00 6/14/2019 SAN DIEGO ALBONDIGAS SDCWA CHAIR PRESENTATION 145.00
6/21/2019 LAFCO SPECIAL DISTRICTS ADVISORY COMMITTEE MEETING 145.00
6/22/2019 SAN DIEGO PURE WATER OPEN HOUSE 145.00
6/25/2019 PRL&L COMMITTEE MEETING 145.00
6/27/2019 SDCWA MONTHLY MEETING 145.00
Director's Fee Total 11,890.00 Mileage - Business 7/31/2018 MEETINGS - JULY 10, 11, 18, 19, 23, 24 & 30, 2018 63.77
8/31/2018 MEETINGS - AUGUST 1, 2, 3, 6, 13, 16, 21, 22, 27 & 30, 2018 86.66
9/30/2018 MEETINGS - SEPTEMBER 10, 11, 13, 14, 19, 25 & 27, 2018 73.58
10/31/2018 MEETINGS - OCTOBER 3, 23, 24 & 25, 2018 29.98
11/30/2018 MEETINGS - NOVEMBER 2, 15, 27, 28, 29 & 30, 2018 106.28
12/31/2018 MEETINGS - DECEMBER 3, 4, 5, 6, 7, 12 & 14, 2018 83.39
1/31/2019 MEETINGS - JANUARY 6, 17, 22, 23, 24, 28 & 29, 2019 62.64
2/28/2019 MEETINGS - FEBRUARY 5, 6, 7, 19, 20, 21, 22 & 28, 2019 99.76
3/31/2019 MEETINGS - MARCH 5, 6, 15, 19, 22 & 26, 2019 103.82
1/22/2019 MEETING - JANUARY 22, 2019 7.54
4/30/2019 MEETINGS - APRIL 3, 4, 8, 15, 17 & 22, 2019 48.72
5/31/2019 MEETINGS - MAY 1, 2, 14, 16, 17, 21, 22, 23 & 24, 2019 102.08
6/30/2019 MEETINGS - JUNE 5, 6, 14, 18, 21, 22, 25 & 27, 2019 108.46 Mileage - Business
Total
976.68
Mileage -
Commuting
8/1/2018 MEETING - AUGUST 1, 2018 2.18
9/5/2018 MEETING - SEPTEMBER 5, 2018 2.18
7/11/2018 MEETING - JULY 11, 2018 2.10 11/7/2018 MEETING - NOVEMBER 7, 2018 2.18
10/3/2018 MEETING - OCTOBER 3, 2018 2.18
1/2/2019 MEETING - JANUARY 2, 2019 2.32
3/6/2019 MEETING - MARCH 6, 2019 2.32
2/6/2019 MEETING - FEBRUARY 6, 2019 2.32
6/5/2019 MEETING - JUNE 5, 2019 2.32 4/3/2019 MEETING - APRIL 3, 2019 2.32
5/31/2019 MEETINGS - MAY 1 & 2, 2019 4.64
Mileage - Commuting
Total
27.06
Conferences and
Seminars
11/30/2018 REGISTRATION FEE - ACWA CONFERENCE 699.00
2/22/2019 EB WATER 101 WORKSHOP 22.85
1/10/2019 COUNCIL OF WATER UTILITIES 45.00
DIRECTOR'S NAME ROBAK, MARK ATTACHMENT F
Row Labels Date Descriptions Sum of Amount
Conferences and
Seminars Total
766.85
Travel 9/24/2018 AMTRAK 70.20
9/30/2018 MWD TRIP - HOTEL, PARKING, MEALS 369.40
8/22/2018 AMTRAK 17.55
7/1/2018 MEALS, TAXI, PARKING - ACWA CONFERENCE (FEB 27-MAR 1, 2018)281.55
11/30/2018 PARKING-ACWA CONFERENCE 136.00
Travel Total 874.70 Grand Total 15,285.29$
DIRECTOR'S NAME SMITH, TIM ATTACHMENT G
Row Labels Date Descriptions Sum of Amount
Business meetings1/31/2018 MEAL REIMBURSEMENT 55.17
9/24/2018 YMCA EAST COUNTY 300.00
2/27/2019 EAST COUNTY CAUCUS MEETING 9.73
3/27/2019 EAST COUNTY CAUCUS MEETING 9.73
4/24/2019 EAST COUNTY CAUCUS MEETING 9.73
Business meetings
Total
384.36
Director's Fee 7/16/2018 EO&WR COMMITTEE REVIEW ITEMS FOR AUGUST BOARD MEETING 145.00
7/19/2018 PRL&L COMMITTEE REVIEW ITEMS FOR AUGUST BOARD MEETING 145.00
7/20/2018 MEETING W/ GM WATTON & DIR CROUCHER TO DISCUSS CWA MATTERS 145.00
8/1/2018 MONTHLY BOARD MEETING 145.00
9/5/2018 MONTHLY BOARD MEETING 145.00
7/11/2018 MONTHLY BOARD MEETING 145.00
7/30/2018 SPECIAL BOARD MEETING - LAYFIELD GROUP FACILITIES TOUR 145.00
8/6/2018 SPECIAL BOARD MEETING - CITY OF SD TREATMENT PLANT TOUR 145.00
8/7/2018 AUGUST COMMITTEES AGENDA BRIEFING W/ GM WATTON 145.00
9/18/2018 EO&WR COMMITTEE REVIEW ITEMS FOR OCTOBER BOARD MEETING 145.00
9/26/2018 EAST COUNTY CAUCUS CWA ISSUES DISCUSSION 145.00
7/18/2018 FAC&C COMMITTEE REVIEW ITEMS FOR AUGUST BOARD MEETING 145.00 7/23/2018 GM ANNUAL REVIEW 145.00
8/22/2018 EO&WR COMMITTEE REVIEW ITEMS FOR SEPTEMBER BOARD MEETING 145.00
8/27/2018 AD HOC EMPLOYEE NEGOTIATIONS COMMITTEE MEETING 145.00
8/30/2018 SEPTEMBER BOARD AGENDA BRIEFING 145.00
9/13/2018 SEPTEMBER COMMITTEES AGENDA BRIEFING W/ GM WATTON 145.00
7/2/2018 JULY BOARD AGENDA BRIEFING W/ GM WATTON & COUNSEL SHINOFF 145.00
7/13/2018 JULY COMMITTEES AGENDA BRIEFING W/ GM WATTON 145.00
7/27/2018 AUGUST BOARD AGENDA BRIEFING W/ GM WATTON & ATTY BLUMENFELD 145.00
9/4/2018 QUARTERLY GM MEETING 145.00 9/20/2018 DISCUSSED CWA MATTERS W/ GM WATTON & DIR CROUCHER 145.00
11/7/2018 MONTHLY BOARD MEETING 145.00
10/2/2018 AD HOC EMPLOYEE NEGOTIATIONS COMMITTEE MEETING 145.00
10/3/2018 MONTHLY BOARD MEETING 145.00
10/16/2018 EO&WR COMMITTEE REVIEW ITEMS FOR NOVEMBER BOARD MEETING 145.00
11/2/2018 NOVEMBER BOARD AGENDA BRIEFING W/ GM WATTON & COUNSEL SHINOFF 145.00
11/15/2018 REGIONAL PRESIDENTS AND GMs LUNCHEON 145.00
11/29/2018 DECEMBER COMMITTEES AGENDA BRIEFING W/ GM WATTON 145.00
11/30/2018 MEETING W/ GM WATTON & DIR CROUCHER TO DISCUSS CWA MATTERS 145.00
10/24/2018 EAST COUNTY CAUCUS CWA ISSUES DISCUSSION 145.00
12/3/2018 QUARTERLY GM MEETING 145.00
12/4/2018 EO&WR COMMITTEE REVIEW ITEMS FOR JANUARY BOARD MEETING 145.00
10/12/2018 OCTOBER COMMITTEES AGENDA BRIEFING W/ GM WATTON 145.00
10/26/2018 EXECUTE WATER BOND ISSUANCE DOCUMENTS 145.00
10/30/2018 COLORADO RIVER BRIEFING 145.00
11/1/2018 CHULA VISTA INTERAGENCY TASK FORCE MEETING 145.00
12/17/2018 JANUARY BOARD AGENDA BRIEFING W/ GM WATTON & COUNSEL SHINOFF 145.00
1/2/2019 MONTHLY BOARD MEETING 145.00
1/23/2019 EO&WR COMMITTEE REVIEW ITEMS FOR FEBRUARY BOARD MEETING 145.00
1/29/2019 SPECIAL BOARD MEETING - SALT CREEK GOLF COURSE/OWD FAC TOUR 145.00
3/6/2019 MONTHLY BOARD MEETING 145.00
1/15/2019 AB1234 TRAINING 145.00
2/6/2019 MONTHLY BOARD MEETING 145.00
2/21/2019 EO&WR COMMITTEE REVIEW ITEMS FOR MARCH BOARD MEETING 145.00
2/25/2019 DISCUSSED CWA MATTERS W/ GM WATTON 145.00
2/27/2019 EAST COUNTY CAUCUS CWA & AGENCIES ISSUES DISCUSSION 145.00
3/22/2019 DISCUSSED CWA MATTERS W/ GM WATTON & DIR CROUCHER 145.00
3/27/2019 EAST COUNTY CAUCUS CWA & AGENCIES ISSUES DISCUSSION 145.00
2/22/2019 CHULA VISTA CHAMBER OF COMMERCE INSTALLATION 145.00
1/21/2019 DISCUSSED CWA MATTERS W/ GM WATTON 145.00
3/4/2019 QUARTERLY GM MEETING 145.00
3/21/2019 EO&WR COMMITTEE REVIEW ITEMS FOR APRIL BOARD MEETING 145.00
4/16/2019 EO&WR COMMITTEE MEETING 145.00
4/19/2019 DISCUSSED CWA MATTERS W/ GM WATTON & DIR CROUCHER 145.00
5/1/2019 MONTHLY BOARD MEETING 145.00
5/2/2019 BUDGET WORKSHOP 145.00
6/5/2019 MONTHLY BOARD MEETING 145.00
6/18/2019 EO&WR COMMITTEE REVIEW ITEMS FOR JULY BOARD MEETING 145.00
DIRECTOR'S NAME SMITH, TIM ATTACHMENT G
Row Labels Date Descriptions Sum of Amount
Director's Fee 4/3/2019 MONTHLY BOARD MEETING 145.00
4/24/2019 EAST COUNTY CAUCUS MEETING 145.00
5/16/2019 QUARTERLY UPDATE WITH GM 145.00
6/26/2019 EAST COUNTY CAUCUS MEETING 145.00
Director's Fee Total 9,135.00
Mileage - Business 7/31/2018 MEETINGS - JULY 2, 13, 20 & 27, 2018 99.19
8/31/2018 MEETINGS - SEPTEMBER 7 & 30, 2018 43.60
9/30/2018 MEETINGS - SEPTEMBER 5, 13, 20 & 26, 2018 41.97
10/31/2018 MEETINGS - OCTOBER 3, 12 & 24, 2018 48.51
11/30/2018 MEETINGS - NOVEMBER 1, 2, 7, 15, 29 & 30, 2018 79.57
12/31/2018 MEETINGS - DECEMBER 3 & 17, 2018 9.27
1/31/2019 MEETINGS - JANUARY 21 & 23, 2019 35.96
2/28/2019 MEETINGS - FEBRUARY 22, 25 & 27, 2019 37.70
3/31/2019 MEETINGS - MARCH 22 & 29, 2019 27.26
4/30/2019 MEETINGS - APRIL 19 & 24, 2019 27.26
6/26/2019 MEETING - JUNE 26, 2019 18.56
Mileage - Business
Total
468.85
Mileage -
Commuting
7/31/2018 MEETINGS - JULY 11, 16, 18, 19, 23 & 30, 2018 78.48
8/31/2018 MEETINGS - SEPTEMBER 1, 6, 22 & 27, 2018 52.32
9/30/2018 MEETINGS - SEPTEMBER 4, 5 & 18, 2018 32.70
11/7/2018 MEETING - NOVEMBER 7, 2018 6.54
10/31/2018 MEETINGS - OCTOBER 3, 16, 26 & 30, 2018 45.78
12/31/2018 MEETINGS - DECEMBER 3 & 4, 2018 19.62
1/31/2019 MEETINGS - JANUARY 2, 23 & 29, 2019 41.76
2/28/2019 MEETINGS - FEBRUARY 16 & 21, 2019 27.84
3/31/2019 MEETINGS - MARCH 4, 6 & 21, 2019 41.76 4/30/2019 MEETINGS - APRIL 3 & 16, 2019 27.84
5/31/2019 MEETINGS - MAY 1, 2 & 16, 2019 41.76
6/30/2019 MEETINGS - JUNE 5 & 18, 2019 27.84
Mileage - Commuting
Total
444.24
Travel 7/1/2018 MEALS, TAXI, PARKING - AWWA CONFERENCE (JUNE 12-14, 2018)199.12
Travel Total 199.12
Grand Total 10,631.57$
DIRECTOR'S NAME THOMPSON, MITCHELL ATTACHMENT H
Row Labels Date Descriptions Sum of Amount
Business meetings8/3/2018 MEETING MEALS - FIRST FRIDAY BREAKFAST 18.50
8/22/2018 CHULA VISTA CHAMBER OF COMMERCE 18.50
ABELLA BOOKS 250.00
9/13/2018 COUNCIL OF WATER UTILITIES 45.00
8/8/2018 CALIFORNIA SPECIAL DISTRICTS ASSOCIATION (SAN DIEGO CHAPTER)30.00
8/17/2018 ALBONDIGAS LUNCH MEETING 16.00
1/10/2019 COUNCIL OF WATER UTILITIES 45.00
5/7/2019 CSDA - SAN DIEGO 30.00
6/30/2019 CSDA - SAN DIEGO 45.00
5/3/2019 REGISTRATION FEE - CHULA VISTA CHAMBER OF COMMERCE 20.00
Business meetings
Total
518.00
Director's Fee 8/1/2018 MONTHLY BOARD MEETING 145.00
9/5/2018 MONTHLY BOARD MEETING 145.00
7/11/2018 MONTHLY BOARD MEETING 145.00
7/24/2018 SD TAXPAYERS' ASSOC PUBLIC PENSIONS CLASS THRU PT LOMA NAZARENE 145.00
7/30/2018 SPECIAL BOARD MEETING - LAYFIELD GROUP FACILITIES TOUR 145.00
8/6/2018 SPECIAL BOARD MEETING - CITY OF SD TREATMENT PLANT TOUR 145.00
8/7/2018 SCEDC BOARD MEETING 145.00
8/16/2018 CSDA QUARTERLY MEETING 145.00
9/18/2018 COUNCIL OF WATER UTILITIES MEETING 145.00
9/19/2018 FAC&C COMMITTEE MEETING 145.00
7/10/2018 SCEDC BOARD MEETING 145.00
7/23/2018 SD TAXPAYERS' ASSOC PUBLIC PENSIONS CLASS THRU PT LOMA NAZARENE 145.00
8/13/2018 WATER CONSERVATION GARDEN BOARD MEETING 145.00
8/21/2018 FAC&C COMMITTEE MEETING 145.00
8/22/2018 PRL&L COMMITTEE MEETING 145.00
9/13/2018 SCEDC ECONOMIC SUMMIT 145.00
9/20/2018 SCEDC PUBLIC POLICY COMMITTEE MEETING 145.00
7/21/2018 SD TAXPAYERS' ASSOC PUBLIC PENSIONS CLASS THRU PT LOMA NAZARENE 145.00
7/22/2018 SD TAXPAYERS' ASSOC PUBLIC PENSIONS CLASS THRU PT LOMA NAZARENE 145.00
8/15/2018 SD TAXPAYERS' ASSOC PUBLIC PENSIONS CLASS THRU PT LOMA NAZARENE 145.00
11/7/2018 MONTHLY BOARD MEETING 145.00
10/2/2018 SCEDC BOARD MEETING 145.00
10/3/2018 MONTHLY BOARD MEETING 145.00
11/27/2018 ACWA FALL CONFERENCE & EXHIBITION 145.00
11/28/2018 ACWA FALL CONFERENCE & EXHIBITION 145.00
11/29/2018 ACWA FALL CONFERENCE & EXHIBITION 145.00
11/30/2018 ACWA FALL CONFERENCE & EXHIBITION 145.00
10/23/2018 FAC&C COMMITTEE MEETING 145.00
12/3/2018 AD HOC SALT CREEK GOLF COURSE COMMITTEE MEETING 145.00
12/4/2018 SCEDC BOARD MEETING 145.00
12/5/2018 FAC&C COMMITTEE MEETING 145.00
11/1/2018 CHULA VISTA INTERAGENCY TASK FORCE MEETING 145.00
10/5/2018 WATER CONSERVATION GARDEN JPA MEETING 145.00
11/6/2018 SCEDC BOARD MEETING 145.00
1/2/2019 MONTHLY BOARD MEETING 145.00
3/6/2019 MONTHLY BOARD MEETING 145.00
1/17/2019 JANUARY COMMITTEE AGENDA BRIEFING W/ GM WATTON 145.00
2/6/2019 MONTHLY BOARD MEETING 145.00
2/19/2019 FAC&C COMMITTEE MEETING 145.00
2/20/2019 CSDA QUARTERLY MEETING 145.00
2/25/2019 MEETING WITH HELIX AND SWEETWATER 145.00
2/27/2019 MARCH BOARD AGENDA BRIEFING W/ GM WATTON & COUNSEL SHINOFF 145.00
3/1/2019 CHULA VISTA CHAMBER & CITY OF CHULA VISTA MEETING 145.00
3/19/2019 COUNCIL OF WATER UTILITIES MEETING 145.00
2/22/2019 OTAY MESA CHAMBER OF COMMERCE MEETING 145.00
3/5/2019 SCEDC MONTHLY MEETING 145.00
3/26/2019 APRIL BOARD AGENDA BRIEFING W/ GM WATTON & COUNSEL SHINOFF 145.00
3/4/2019 SYCUAN CASINO PRESS CONFERENCE RE:MWD & LOCAL WATER AGENCIES 145.00
3/21/2019 SOUTHWESTERN COLLEGE CESAR CHAVEZ BREAKFAST 145.00
1/10/2019 TELECONFERENCE TO DISCUSS PR MATTERS W/ GM WATTON & T OTERO 145.00
1/25/2019 FEBRUARY BOARD AGENDA BRIEFING W/ GM WATTON & COUNSEL SHINOFF 145.00
2/11/2019 QUARTERLY GM MEETING 145.00
2/15/2019 FEBRUARY COMMITTEE AGENDA BRIEFING W/ GM WATTON 145.00
3/14/2019 MARCH COMMITTEE AGENDA BRIEFING W/ GM WATTON 145.00
5/2/2019 BUDGET WORKSHOP 145.00
5/20/2019 EO&WR COMMITTEE MEETING 145.00
6/5/2019 MONTHLY BOARD MEETING 145.00
4/3/2019 MONTHLY BOARD MEETING 145.00
4/4/2019 CA WATER POLICY CONFERENCE #28 145.00
4/5/2019 CA WATER POLICY CONFERENCE #28 145.00
DIRECTOR'S NAME THOMPSON, MITCHELL ATTACHMENT H
Row Labels Date Descriptions Sum of Amount
Director's Fee 4/23/2019 SD REGIONAL CHAMBER OF COMMERCE CONGRESSIONAL LUNCHEON 145.00
5/16/2019 CA SPECIAL DISTRICTS ASSN 145.00
5/24/2019 CHULA VISTA TEDX MEET AND GREET 145.00
5/31/2019 BOARD AGENDA BRIEFING W/ GM & COUNSEL FOR JUNE BOARD MEETING 145.00
4/15/2019 FAC&C COMMITTEE MEETING 145.00
4/22/2019 BOARD AGENDA BRIEFING W/ GM & COUNSEL FOR MAY BOARD MEETING 145.00
5/17/2019 PANEL DISCUSSION RE BIGGEST SD WATER ISSUES 145.00
5/21/2019 FAC&C COMMITTEE MEETING 145.00
6/14/2019 COMMITTEE AGENDA BRIEFING W/ GM FOR JUNE COMMITTEE MEETINGS 145.00
6/21/2019 OTAY MESA CHAMBER BREAKFAST 145.00
6/27/2019 BOARD AGENDA BRIEFING W/ GM & COUNSEL FOR JULY BOARD MEETING 145.00
6/26/2019 CHULA VISTA CHAMBER INFRASTRUCTURE COMMITTEE MEETING 145.00
4/2/2019 SCEDC BOARD MEETING 145.00
4/12/2019 COMMITTEE AGENDA BRIEFING W/ GM FOR APRIL COMMITTEE MEETINGS 145.00
4/26/2019 CONFERENCE CALL WITH SWEETWATER GM & PRES 145.00
5/13/2019 QUARTERLY GM MEETING 145.00
5/18/2019 WATER AGENCY CUSTOMER APPRECIATION DAY 145.00
5/29/2019 MEETING WITH SD COUNCILMEMBER MORENO 145.00
6/4/2019 SCEDC BOARD MEETING 145.00
6/20/2019 MEXICAN AMERICAN BUSINESS PROF MONTHLY MEETING 145.00
Director's Fee Total 11,600.00
Mileage - Business 8/31/2018 MEETINGS - AUGUST 7, 13 & 16, 2018 54.50
9/30/2018 MEETINGS - SEPTEMBER 13, 18 & 20, 2018 103.55
7/10/2018 MEETING - JULY 10, 2018 19.62
10/31/2018 MEETINGS - OCTOBER 2, 5 & 12, 2018 39.24
11/30/2018 MEETINGS - NOVEMBER 1, 2, 6, 27, 28, 29 & 30, 2018 71.94
12/4/2018 MEETING - DECEMBER 4, 2018 9.81
1/31/2019 MEETINGS - JANUARY 17 & 25, 2019 33.64
2/28/2019 MEETINGS - FEBRUARY 15, 20, 22, 25 & 27, 2019 56.26
3/31/2019 MEETINGS - MARCH 1, 4, 5, 14, 19, 21 & 26, 2019 113.68
4/30/2019 MEETINGS - APRIL 2, 4, 5, 12, 22 & 23, 2019 100.92
5/31/2019 MEETINGS - MAY 11, 16, 17, 18, 24, 29, 30 & 31, 2019 125.86
6/30/2019 MEETINGS - JUNE 4 ,14, 20, 21, 26 & 27, 2019 50.46
Mileage - Business
Total
779.48
Mileage -
Commuting
7/31/2018 MEETINGS - JULY 11 & 30, 2018 28.34
8/31/2018 MEETINGS - AUGUST 1, 6, 21 & 22, 2018 56.68
9/30/2018 MEETINGS - SEPTEMBER 5 & 19, 2018 28.34
11/7/2018 MEETING - NOVEMBER 7, 2018 14.17
10/31/2018 MEETINGS - OCTOBER 3, 9 & 23, 2018 42.51
12/31/2018 MEETINGS - DECEMBER 3 & 5, 2018 28.34
1/2/2019 MEETING - JANUARY 2, 2019 15.08
3/6/2019 MEETING - MARCH 6, 2019 15.08
2/28/2019 MEETINGS - FEBRUARY 6, 11 & 19, 2019 45.24
6/5/2019 MEETING - JUNE 5, 2019 15.08
4/30/2019 MEETINGS - APRIL 3 & 15, 2019 30.16
5/31/2019 MEETINGS - MAY 2, 13, 20 & 21, 2019 60.32
Mileage - Commuting
Total
379.34
Conferences and
Seminars
11/30/2018 REGISTRATION FEE - ACWA CONFERENCE 699.00
2/22/2019 EB WATER 101 WORKSHOP 22.85
6/30/2019 EB CASA FAMILIAR 33RD CONFERENCE 500.00
Conferences and
Seminars Total
1,221.85
Travel 11/30/2018 TROLLEY REIMBURSEMENT 12.50
4/23/2019 PARKING - SD CHAMBER CONGRESSIONAL LUNCHEON 10.00
Travel Total 22.50
Grand Total 14,521.17$
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: October 2, 2019
SUBMITTED BY: Jake Vaclavek,
Systems Operations Manager
PROJECT: P2626 DIV. NO.5
APPROVED BY: Jose Martinez, Assistant Chief of Water Operations
Pedro Porras, Chief of Water Operations
Mark Watton, General Manager
SUBJECT: AWARD OF CONTRACT FOR A PAX MIXER/RCS SYSTEM TO BOOST CHLORAMINE RESIDUAL IN THE POTABLE DISTRIBUTION SYSTEM
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board) authorize the General Manager to enter into a contract with D & H Water Systems Inc. (D & H Water Systems) in an amount not-to-exceed
$298,308.00 for the purchase of a PAX System at the 803-4 reservoir (Attachment C).
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To obtain Board authorization for the General Manager to enter into a
contract with D & H Water Systems in an amount not-to-exceed $298,308.00 for the permanent installation of a PAX System. In order to meet and
maintain water quality as mandated by the State Water Resources Control Board (SWRCB) and the Environmental Protection Agency (EPA), the permanent installation of a PAX System includes an internal reservoir
mixer and a Residual Control System (RCS) in a permanent enclosure at the 803-4 reservoir.
AGENDA ITEM 4
2
ANALYSIS:
For many years, nitrification events have occurred in several of the District's reservoirs, mainly in the northern service area. This causes
an increase in the oversight of these reservoirs to maintain the required water quality. Throughout the years, staff made several changes
to mitigate nitrification events, such as reservoir inlet/outlet modification to single inlet and outlet at opposite side, deep cycling when available, and tried other mixing equipment, among other changes.
The District’s reservoirs needed to be dosed with chlorine 402 times in
FY 2018 and 313 times in FY 2017, to ensure the District meets State and Federal water quality regulations. Each time a reservoir is chlorinated, it costs approximately $578.00 in staff time and resources.
This includes chemicals, equipment and staff time to check the reservoir before, during, and after dosing.
Mixing reduces thermal stratification in reservoirs, helps prevent chloramine residual loss, and, when used in conjunction with chemical addition, could reduce nitrification. In November 2017, staff contacted PAX Water Technologies’ independent representative for the PAX mixers
in Southern California, D & H Water Systems, to review the District’s system and provided a free analysis of where it would be the most beneficial and cost-effective to install a PAX mixer/RCS system. D & H Water Systems performed analyses of 27 District reservoirs. They
reviewed the data before and after manual dosing at the reservoirs and developed a heat map of the residual for each reservoir over a year. In October 2017, it was determined that the 5.8 million-gallon 803-4 reservoir would be the most suitable location to install the system as a test. This reservoir was selected because the use of the system would
have the ability to help maintain chloramine residuals not only in the 803-4 reservoir but in other reservoirs in the hydraulic profile
including the 978-1, 978-2 and 1200 (Attachment D). On August 2, 2018, the District entered into a rental agreement, as a
pilot test, with D & H Water Systems and installed the PAX mixer/RCS system at the 803-4 reservoir. This test was conducted to determine if
this technology was suitable to reduce nitrification events and improve water quality in this reservoir. Initial results were mixed for the first two months of the trial, until the system was fine-tuned in
November 2018. Since then, results have been positive during cooler and warmer temperatures, resulting in improved water quality and decreasing
staff’s time necessary to handle water quality issues at the reservoir during November 2018 to May 2019 (Attachment E and F).
3
As mentioned before, D & H Water Systems is PAX Water Technologies’
single representative for the PAX mixers in Southern California. They possess the technical expertise and service capability to provide mixer solutions to address water quality requirements. Staff researched other
vendors and alternatives, such as, Medora/Solar Bee, however, the technology that they offer has not been proven to be effective in a
comparable water distribution system, only in a controlled environment. Currently, no other vendors provide the same technology with proven results.
D & H Water Systems will be providing delivery, installation, training,
PAX Mixer, chlorine feed skid, ammonia feed skid, smart controller, water quality station, chemical storage tanks (chlorine and ammonia), sample return system, and the delivery and installation of a pre-
fabricated enclosure to house all related equipment. The quote from D & H Water Systems for this work is for $271,189.00, including tax. Staff
anticipates some modifications may be needed during the installation and has included a ten percent contingency, or $27,118.90, in the award amount. This will allow staff to modify the purchase order to make District directed changes, if necessary.
The estimated expense for power for the PAX mixer/RCS system is less than five dollars per month. The estimated cost-savings by having a PAX mixer/RCS system is approximately $42,226.85 per year, assuming there is a 50 percent reduction of nitrification events in the pressure zones for 803, 978 and 1200 reservoirs. This information is based on FY 2018’s
146 reservoirs that were chlorinated in this pressure zone. FISCAL IMPACT: Joe Beachem, Chief Financial Officer The total budget for CIP P2626 is $325,000.00, as approved in the FY
2020 budget. This budget is based on the proposal that the District received from D & H Water Systems for the complete system, plus a
contingency and includes District staff time for management of the project. D & H Water Systems is deducting $12,000.00, which is already applied to the proposal, crediting 50 percent of the first four months
of the trailer rental during the pilot test. Total expenditures, plus outstanding commitments and forecast including this contract, are
$325,000.00 (Attachment B). Based on a review of the financial budgets, the Project Manager anticipates that the budget for CIP P2626 is enough to support the project. The Finance Department has determined that 100
percent of the funding will be available from the Potable Betterment Fund.
4
STRATEGIC GOAL:
This project supports the District’s Mission Statement, “To provide high value water and wastewater services to the customers of the Otay
Water District, in a professional, effective and efficient manner” and the General Manager’s Vision, "A District that is at the forefront in
innovations to provide water services at affordable rates, with a reputation for outstanding customer service." LEGAL IMPACT:
None.
Attachments: Attachment A - Committee Action Attachment B – Budget Detail
Attachment C – Location Map Attachment D – Reservoir Influence Location Map Attachment E – Dosing Comparison
Attachment F – Five-Year Nitrification Trends
ATTACHMENT A
SUBJECT/PROJECT:
P2626
AWARD OF CONTRACT FOR A PAX MIXER/RCS SYSTEM TO BOOST CHLORAMINE RESIDUAL IN THE POTABLE DISTRIBUTION SYSTEM
COMMITTEE ACTION: The Finance and Administration Committee (Committee) reviewed this
item at a meeting held on September 18, 2019, and the following comments were made:
Note:
The “Committee Action” is written in anticipation of the Committee moving the item forward for Board approval. This report will be sent to the
Board as a committee-approved item or modified to reflect any discussion or changes as directed from the Committee prior to presentation to the
full Board.
ATTACHMENT B – Budget Detail
SUBJECT/PROJECT: P2626
AWARD OF CONTRACT FOR A PAX MIXER/RCS SYSTEM TO BOOST CHLORAMINE RESIDUAL IN THE POTABLE DISTRIBUTION SYSTEM
Budget
325,000
Planning
Standard Salaries 10,000 10,000 10,000
Total Planning 10,000 - 10,000 10,000
Design
Standard Salaries 16,692 16,692 16,692
Total Design 16,692 - 16,692 16,692
Construction
- -
271,189 271,189 271,189 D & H Water Systems
27,119 27,119 27,119 Contingency
Total Construction 298,308 - 298,308 298,308
Grand Total 325,000 - 325,000 325,000
Vendor/Comments
Otay Water District
P2626 - 803-4 Reservoir Water Quality Improvements - PAX System Purchase
Committed Expenditures
Outstanding
Commitment &
Forecast
Projected Final
Cost
OTAY WATER DISTRICT803-4 RESERVOIR WATER QUALITY IMPROVEMENTSLOCATION MAP CIP P2626F
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ATTACHMENT C
OTAY WATER DISTRICT803-4 RESERVOIR WATER QUALITY IMPROVEMENTSRESERVOIR INFLUENCE LOCATION MAP CIP P2626F
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803-3 RES
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ATTACHMENT D
OTAY WATER DISTRICT803-4 RESERVOIR WATER QUALITY IMPROVEMENTSDOSING COMPARISON CIP P2626P:
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September 2018 PAX Residual Control System (RCS) installed in the 803-4 reservoir.
Reservoir Dosing Reduction % 803-4 73.3 803-3 46.6 803-2 71.4 978-1 64.7 978-2 64.7 1200 33.3
ATTACHMENT E
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RESERVOIR
5 YEAR NITRIFICATION EVENTS
Sept 2014-March 2015 Sept 2015-March 2016
Sept 2016-March 2017 Sept 2017-March 2018
Sept 2018-March 2019 with PAX RCS System
ATTACHMENT F
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: October 2, 2019
SUBMITTED BY:
Kelli Williamson
Human Resources Manager
PROJECT: Various DIV. NO. ALL
APPROVED BY: Adolfo Segura, Chief of Administrative Services
Mark Watton, General Manager
SUBJECT: APPROVE CONTINUING WITH CURRENT PROVIDER FOR LIFE, ACCIDENTAL
DEATH & DISMEMBERMENT, AND SHORT/LONG-TERM DISABILITY INSURANCE
GENERAL MANAGER’S RECOMMENDATION:
To authorize the General Manager to continue with Sun Life, the
District’s current provider, and enter into an up to a three-year
agreement to provide life, accidental death & dismemberment (AD&D), and
short/long-term disability insurance from January 1, 2020 through
December 31, 2022.
COMMITTEE ACTION:
See “Attachment A”.
PURPOSE:
To provide information to the Board related to the District’s life,
AD&D, and short/long-term disability insurance, and obtain approval to
continue with the current provider for up to three (3) years.
ANALYSIS:
The District reviews its insurance plans on a continuous basis to ensure
it is receiving the highest level of service with the most cost-
effective premiums. The District provides and pays for life, AD&D, and
short and long-term disability insurance for its employees. Voluntary
life and AD&D insurance is also provided, however, the costs are covered
AGENDA ITEM 5
2
by the employees. In 2017, the District consolidated these benefits to
one (1) provider to obtain overall cost-savings to the plans.
The District’s rate guarantee for these benefit plans will end on
December 31, 2019. Through our benefits consultant, Alliant, three-year
quotes were solicited from three (3) other plan providers for these
benefit plans:
Sun Life $75,883*
Lincoln Financial Declined
MetLife Declined
Guardian $75,883*
*Based on current census information subject to change.
Sun Life’s quote proposed the same pricing for the next three (3) years
for short and long-term disability, and two (2) years for life
insurance. Two (2) providers declined to quote (Lincoln Financial Group
and MetLife), as their rates were not competitive with current plan
rates. A third provider (Guardian) submitted a quote with matching
rates, however, the terms are less desirable as they would require
individuals to submit Evidence of Insurability forms in order to qualify
for amounts over $10,000 for long-term disability, while the current
plan does not require this.
The District has been satisfied with the service Sun Life has provided
for these benefits plans. Therefore, staff recommends continuing with
Sun Life, provided the District continues to be satisfied with the
service level, and life insurance pricing in the third year remains the
same or does not increase by more than ten percent (10%).
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
The estimated cost of these benefits is approximately $80,000 per year
over the next three (3) years. Funding for these expenditures is
budgeted in the FY20 Operating budget. In addition, these benefits will
be budgeted in the FY21 & FY22 Operating budgets.
LEGAL IMPACT:
None.
Attachments: Attachment A – Committee Action Report
Attachment B – 2020 Life and Disability Summary
ATTACHMENT A
SUBJECT/PROJECT:
APPROVE CONTINUING WITH CURRENT PROVIDER FOR LIFE,
ACCIDENTAL DEATH & DISMEMBERMENT, AND SHORT/LONG-TERM
DISABILITY INSURANCE
COMMITTEE ACTION:
The Finance & Administration Committee reviewed this item at a meeting
held on September 18, 2019. The Committee supports presentation to the
full Board for their consideration.
NOTE:
The “Committee Action” is written in anticipation of the Committee moving
the item forward for Board approval. This report will be sent to the
Board as a Committee approved item or modified to reflect any discussion
or changes as directed from the Committee prior to presentation to the
full Board.
12019 Alliant Insurance Services, Inc., All rights reserved. Alliant Employee Benefits, a division of Alliant Insurance Services,Inc. CA License No. OC36861
Basic and Voluntary Life/AD&D; Short and Long-Term Disability:
The Sun Life Basic and Voluntary Life / AD&D and Short and Long-Term Disability plans have been given a rate pass for the
January 1, 2020 renewal.
Alliant has performed a marketing project and received letters indicating a decline to quote from Lincoln Financial and
MetLife as their rates were not competitive with the current plan rates. Guardian provided a proposal, however, the rates
matched your current Sun Life rates. Additionally, Guardian had agreed to match the LTD benefit amount of $13,000,
however, they would require individuals to submit Evidence of Insurability forms in order to qualify for amounts over $10,000.
2020 Life and Disability Summary
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: October 2, 2019
PROJECT: DIV. NO. ALL
SUBMITTED BY: Kelli Williamson
Human Resources Manager
APPROVED BY: Adolfo Segura, Chief, Administrative Services
Mark Watton, General Manager
SUBJECT: APPROVE UPDATED MEMORANDUM OF UNDERSTANDING BETWEEN THE SPECIAL
DISTRICT RISK MANAGEMENT AUTHORITY AND OTAY WATER DISTRICT FOR
THE HEALTH BENEFITS PROGRAM
GENERAL MANAGER’S RECOMMENDATION:
That the Board adopt Resolution #4371 to approve an updated Memorandum
of Understanding (MOU) between the Special District Risk Management
Authority (SDRMA) and Otay Water District for the Health Benefits
Program.
COMMITTEE ACTION:
Please see “Attachment A”.
PURPOSE:
To request that the Board adopt Resolution #4371 to approve an updated
MOU between SDRMA and Otay Water District for the Health Benefits
Program.
ANALYSIS:
The District entered into an MOU with SDRMA on September 5, 2007, to
enroll in its Health Benefits Program. SDRMA recently updated their MOU
and the updates require the Board of Directors’ approval. Updates were
made to align the MOU with IRS guidelines, the Affordable Care Act and
the CSA-IEA pool guidelines. CSAC-IEA is the organization that provides
coverage for the Health Benefits program. The District recommends
adopting the MOU between SDRMA and Otay Water District.
AGENDA ITEM 6
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
None.
LEGAL IMPACT:
None.
ATTACHMENTS:
Attachment A – Committee Report
Attachment B – Resolution #4371
Exhibit 1 – Memorandum of Understanding between SDRMA and
Otay Water District
Attachment C – Proposed Copy, Memorandum of Understanding between SDRMA
and Otay Water District
ATTACHMENT A
SUBJECT/PROJECT:
APPROVE UPDATED MEMORANDUM OF UNDERSTANDING BETWEEN THE
SPECIAL DISTRICT RISK MANAGEMENT AUTHORITY (SDRMA) AND OTAY
WATER DISTRICT FOR THE HEALTH BENEFITS PROGRAM
COMMITTEE ACTION:
The Finance & Administration Committee reviewed this item at a meeting
held on September 18, 2019. The Committee supports presentation to the
full Board for their consideration.
NOTE:
The “Committee Action” is written in anticipation of the Committee moving
the item forward for Board approval. This report will be sent to the
Board as a Committee approved item, or modified to reflect any discussion
or changes as directed from the Committee prior to presentation to the
full Board.
RESOLUTION NO. 4371
A RESOLUTION OF THE OF THE (GOVERNING BODY) OF Otay Water District
APPROVING THE FORM OF AND AUTHORIZING THE EXECUTION OF A
MEMORANDUM OF UNDERSTANDING AND AUTHORIZING PARTICIPATION IN
THE SPECIAL DISTRICT RISK MANAGEMENT AUTHORITY’S HEALTH BENEFITS
PROGRAM
WHEREAS, Otay Water District, a public agency duly organized and existing under and by virtue
of the laws of the State of California (the “ENTITY”), has determined that it is in the best interest
and to the advantage of the ENTITY to participate in the Health Benefits Program offered by
Special District Risk Management Authority (the “Authority”); and
WHEREAS, the Authority was formed in 1986 in accordance with the provisions of California
Government Code 6500 et seq., for the purpose of providing risk financing, risk management
programs and other coverage protection programs; and
WHEREAS, participation in Authority programs requires the ENTITY to execute and enter into a
Memorandum of Understanding which states the purpose and participation requirements for the
Health Benefits Program; and
WHEREAS, all acts, conditions and things required by the laws of the State of California to exist,
to have happened and to have been performed precedent to and in connection with the
consummation of the transactions authorized hereby do exist, have happened and have been
performed in regular and due time, form and manner as required by law, and the ENTITY is now
duly authorized and empowered, pursuant to each and every requirement of law, to
consummate such transactions for the purpose, in the manner and upon the terms herein
provided.
NOW, THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE ENTITY AS FOLLOWS:
Section 1. Findings. The ENTITY’s Governing Body hereby specifically finds and determines that
the actions authorized hereby relate to the public affairs of the ENTITY.
Section 2. Memorandum of Understanding. The Memorandum of Understanding, to be
executed and entered into by and between the ENTITY and the Authority, in the form presented
at this meeting and on file with the ENTITY’s Secretary, is hereby approved. The ENTITY’s
Governing Body and/or Authorized Officers (“The Authorized Officers”) are hereby authorized
and directed, for and in the name and on behalf of the ENTITY, to execute and deliver to the
Authority the Memorandum of Understanding.
Section 3. Program Participation. The ENTITY’s Governing Body approves participating in the
Special District Risk Management Authority’s Health Benefits Program.
Section 4. Other Actions. The Authorized Officers of the ENTITY are each hereby authorized and
directed to execute and deliver any and all documents which are necessary in order to
consummate the transactions authorized hereby and all such actions heretofore taken by such
officers are hereby ratified, confirmed and approved.
Section 5. Effective Date. This resolution shall take effect immediately upon its passage.
PASSED AND ADOPTED this 2nd day of October, 2019 by the following vote:
AYES:
NOES:
ABSENT:
Name
Title
ENTITY Secretary
MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding (hereafter "MEMORANDUM") is entered into by and between
the Special District Risk Management Authority (hereafter "SDRMA") and the participating public
entity (hereafter "ENTITY"} who is signatory to this MEMORANDUM.
RecitalsTHIS MEMORANDUM OF UNDERSTANDING {HEREAFTER
"MEMORANDUM") IS ENTERED INTO BY AND BETWEEN THE SPECIAL
DISTRICT RISK MANAGEMENT AUTHORITY {HEREAFTER "SDRMA") AND
THE PARTICIPATING PUBLIC ENTITY {HEREAFTER "ENTITY") WHO IS
SIGNATORY TO THIS MEMORANDUM.
WHEREAS, on August 1, 2006, SDRMA was appointed administrator for the purpose of
enrolling small public entities typically having 250 or less employees into the California State
Association of Counties ( "into the CSAC") Excess Insurance Authority ("Health's ("CSAC-EIA")
EIAHealth' s Health") Small Group MedicalHealth Benefits ProgramProgram (hereinafter
"PROGRAM" ) ."); and
WHEREAS, the terms and conditions of the PROGRAM as well as benefit coverage, rates,
assessments, and premiums are governed by EIAHealth CSAC-EIA Health Committee for the
PROGRAM (the "COMMITTEE") and not SDRMA; and
WHEREAS, ENTITY desires to enroll and participate in the PROGRAM.
NOW THEREFORE, SDRMA and ENTITY agree as follows:
PURPOSE. ENTITY is signatory to this MEMORANDUM for the express purpose of enrolling in
the PROGRAM.
INITI/\L COMMITMENT PERIOD. ENTITY understands and acknowledges that it is required
to remain in the PROGRAM for a period of at least three (3) full years as a
condition to participation in the PROGRAM (the "INITIAL COMMITMENT PERIOD").
ENTRY INTO PROGRAM. ENTITY shall enroll in the PROGRAM by making application through
SDRMA which shall be subject to approval by the PROGRAM's Underwriter and governing
documents and in accordance with applicable eligibility guidelines.
MAINTENANCE OfOF EFFORT. PROGRAM is designed to provide an alternative medicalhealth
benefit solution to all participants of the ENTITY including active and retired employees, retired
employees (optional), dependents (optional) and public officials.
ENTITY'scontributingtowardretireebenefitcoveragepriortojoiningthe PROGRAM,must contribute a
minimum of 50% toward the cost of retiree benefit coverage during the INITIAL COMMITMENT
PERIOD. After the INITIAL COMMITMENT PERIOD,(optional). ENTITY public officials may
discontinue coverage or change the contribution amount for retirees.
However,participate in the PROGRAM only if they are currently being covered and their own
ENTITY's enabling act, plans and policies allow it. ENTITY must contribute at least the minimum
percentage required by the eligibility requirements.
PREMIUMS. ENTITY understands that premiums and rates for the PROGRAM are set by the
COMMITTEE. ENTITY will remit monthly premiums based upon rates established for each category
of participants and the census of covered employees, public officials, dependents and
retireesretirees.
Rates for the ENTITY and each category of participant will be determined by the COMMITTEE
designated for the PROGRAM based upon advice from theirits consultants and/or a consulting
Benefits Actuary and insurance carriers. In addition, SDRMA will add adds an administrative fee to
premiums and rates set by the COMMITTEE for costs associated with administering the
PROGRAM. Rates may vary depending upon factors including, but not limited to, demographic
characteristics, loss experience of all public entities participating in the PROGRAM and differences
in benefits provided (plan design), if any.
SDRMA will administrate a billing to ENTITY each month, with payments due by the date specified
by SDRMA. Payments received after the specified date will accrue penalties. Medical benefit
premiums up to and including termination from the PROGRAM. Premiums are based on a full month.
There, and there are no partial months or prorated premiums. Enrollment for mid-year qualifying
events and termination of coverage will be made in accordance with the SDRMA Program
Administrative Guidelines.
ENTITY must send notification of termination of benefits for a covered employee to the
PROGRAM and SDRMA by the 15th of the current month to terminate at the end of the month.
Otherwise (i.e. notification after the 15th), termination will be as of the end of the following
month.
BENEFITS. Benefits provided to ENTITY participants shall be as set forth in ENTITY's Plan
Summary for the PROGRAM and as agreed upon between the ENTITY and its recognized employee
organizations as applicable. Not all plan offerings will be available to ENTITY, and plans requested
by ENTITY must be submitted to PROGRAM underwriter for approval.
COVERAGE DOCUMENTS. Except as otherwise provided herein, CSAC-EIAHealth coverage
documents from each carrier outlining the coverage provided, including terms and conditions of
coverage, are controlling with respect to the coverage of the PROGRAM. and will be provided by
SDRMA to each ENTITY. SDRMA will provide each ENTITY with additional documentation, defined
as the SDRMA Program Administrative Guidelines which provide further details on administration of
the PROGRAM.
PROGRAM FUNDING. It is the intent of this MEMORANDUM to provide for a fully funded
PROGRAM by any or all of the following: pooling risk; purchasing individual stop loss coverage to
protect the pool from large claims; and purchasing aggregate stop loss coverage.
ASSESSMENTS. Should the PROGRAM not be adequately funded for any reason, pro-rata
assessments to the ENTITY may be utilized to ensure the approved funding level for applicable
policy periods,. Any assessments, which are deemed necessary to ensure approved funding levels,
shall be made upon the determination and approval of the COMMITTEE in accordance with the
following:
Assessments/dividends will be used sparingly. Generally, any over/under funding will be factored
into renewal rates.
If a dividend/assessment is declared, allocation will be based upon each ENTITY'S proportional
share of total premiumpremiums paid for the preceding 3 years. ENTITY' sAn ENTITY must be a
current participantsparticipant to receive a dividend, except upon termination of the PROGRAM and
distribution of assets.
ENTITY will be liable for assessments for 12 months following withdrawal from the PROGRAM.
Fund equity will be evaluated on a total programPROGRAM-wide basis as opposed to each year
standing on its own.
WITHDRAWAL. ENTITY may withdraw after their INITIAL COMMITMENT PERIOD (three
(3) full year commitment period) and subject to the following condition;condition: ENTITY shall notify
SDRMA and the PROGRAM in writing of theirits intent to withdraw at least 18090 days prior to their
actual coverage renewalrequested withdrawal date. ENTITY may rescind its notice of intent to
withdrawwithdraw. Once ENTITY withdraws from the PROGRAM, there is a 3-year waiting period
to come back into the PROGRAM, and the ENTITY will be subject to underwriting approval again.
LIAISON WITH SDRMA. Each ENTITY shall maintain staff to act as liaison with the SDRMA and representative. between the ENTITY and SDRMA's designated PROGRAM documentsrepresentative.
GOVERNING LAW. This MEMORANDUM shall be governed in accordance with the laws of the State of California.
VENUE. Venue for any dispute or enforcement shall be in Sacramento, California.
ATTORNEY FEES. The prevailing party in any dispute shall be entitled to an award of reasonable attorney fees.
COMPLETE AGREEMENT. This MEMORANDUM together with the related PROGRAM documents constitutes the full andcompleteand complete agreement of the ENTITY.
SEVERABILITY,. Should any provision of this MEMORANDUM be judicially determined to be void
or unenforceable, such determination shall not affect any remaining provision.
AMENDMENT OF MEMORANDUM. This MEMORANDUM may be amended by the SDRMA Board
of Directors and such amendments are subject to approval of ENTITY's signatoryENTITY'S
designated representative, or alternate, who shall have authority to execute this MEMORANDUM.
Any ENTITY who fails or refuses to execute an amendment to this MEMORANDUM shall be deemed
to have withdrawnwithdrawn from the PROGRAM on the next annual renewal date.
EFFECTIVE DATE. This MEMORANDUM shall become effective upon on the later of the first date
of coverage for the ENTITY or the date of signing of this MEMORANDUM by the ENTITY and Chief
Executive Officer or Board President of SDRMA.
EXECUTION IN COUNTERPARTS. This MEMORANDUM may be executed in several
counterparts, each of which shall be an original, all of which shall constitute but one and the same
instrument.
In Witness Whereof, the undersigned have executed the MEMORANDUM as of the date set forth
below.