HomeMy WebLinkAbout09-19-22 F&A Committee Packet 1
OTAY WATER DISTRICT
FINANCE AND ADMINISTRATION
COMMITTEE MEETING
and
SPECIAL MEETING OF THE BOARD OF DIRECTORS
2554 SWEETWATER SPRINGS BOULEVARD
SPRING VALLEY, CALIFORNIA
BOARDROOM
MONDAY
September 19, 2022
12:00 P.M.
This is a District Committee meeting. This meeting is being posted as a special meeting
in order to comply with the Brown Act (Government Code Section §54954.2) in the event that
a quorum of the Board is present. Items will be deliberated, however, no formal board actions
will be taken at this meeting. The committee makes recommendations
to the full board for its consideration and formal action.
AGENDA
1. ROLL CALL
2. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO
SPEAK TO THE COMMITTEE ON ANY SUBJECT MATTER WITHIN THE COMMIT-
TEE'S JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
DISCUSSION ITEMS
3. AUTHORIZE THE GENERAL MANAGER TO CONTINUE WITH SUN LIFE, THE
DISTRICT’S CURRENT PROVIDER, AND ENTER A TWO-YEAR AGREEMENT TO
PROVIDE LIFE, ACCIDENTAL DEATH AND DISMEMBERMENT (AD&D), AND
SHORT/LONG-TERM DISABILITY INSURANCE FROM JANUARY 1, 2023,
THROUGH DECEMBER 31, 2024, IN AN AMOUNT APPROXIMATE TO $85,000 –
BASED ON CURRENT CENSUS INFORMATION AND SUBJECT TO CHANGE
(WILLIAMSON) [5 minutes]
4. AWARD A CONTRACT TO RAFTELIS FINANCIAL CONSULTANTS, INC.
(RAFTELIS) AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE A
CONTRACT WITH RAFTELIS FOR WATER AND SEWER COST OF SERVICE
STUDIES IN AN AMOUNT NOT-TO-EXCEED $99,975 (KOEPPEN) [5 minutes]
5. ANNUAL DIRECTORS’ EXPENSE REPORT FOR FISCAL YEAR 2022 (PINION) [5
minutes]
6. FISCAL YEAR 2022 YEAR-END REPORT FOR THE DISTRICT’S FISCAL YEAR
2019-2022 STRATEGIC PLAN (KERR) [15 minutes]
7. ADJOURNMENT
2
BOARD MEMBERS ATTENDING:
Mark Robak, Chair
Jose Lopez
All items appearing on this agenda, whether or not expressly listed for action, may be delib-
erated and may be subject to action by the Board.
The agenda, and any attachments containing written information, are available at the Dis-
trict’s website at www.otaywater.gov. Written changes to any items to be considered at the
open meeting, or to any attachments, will be posted on the District’s website. Copies of the
agenda and attachments are also available by contacting the District Secretary at (619) 670-
2253.
If you have any disability which would require accommodations to enable you to participate in
this meeting, please call the District Secretary at 670-2253 at least 24 hours prior to the
meeting.
Certification of Posting
I certify that on September 15, 2022 I posted a copy of the foregoing agenda near the
regular meeting place of the Board of Directors of Otay Water District, said time being at least
24 hours in advance of the meeting of the Board of Directors (Government Code Section
§54954.2).
Executed at Spring Valley, California on September 15, 2022.
/s/ Tita Ramos-Krogman, District Secretary
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: October 5, 2022
SUBMITTED BY:
Kelli Williamson
Human Resources Manager
PROJECT: Various DIV. NO. ALL
APPROVED BY: Adolfo Segura, Chief of Administrative Services
Jose Martinez, General Manager
SUBJECT:
APPROVE CONTINUING WITH CURRENT PROVIDER FOR LIFE, ACCIDENTAL
DEATH & DISMEMBERMENT (AD&D), AND SHORT/LONG-TERM DISABILITY
INSURANCE
GENERAL MANAGER’S RECOMMENDATION:
To authorize the General Manager to continue with Sun Life, the
District’s current provider, and enter a two-year agreement to provide
life, accidental death & dismemberment (AD&D), and short/long-term
disability insurance from January 1, 2023, through December 31, 2024.
COMMITTEE ACTION:
See “Attachment A”.
PURPOSE:
To obtain Board approval to continue with Sun Life for the District’s
life, AD&D, and short/long-term disability insurance for two (2)
additional years.
ANALYSIS:
The District reviews its insurance plans on a continuous basis to ensure
it is receiving the highest level of service with the most cost-
effective premiums. The District provides and pays for life, AD&D, and
short/long-term disability insurance for its employees. Voluntary life
and AD&D insurance is also provided; however, the costs are borne by
AGENDA ITEM 3
2
employees. In 2017, the District consolidated these benefits to one (1)
provider, Sun Life, to obtain overall cost-savings to the plans.
The District’s rate guarantee for these benefit plans will end on
December 31, 2022. Through our benefits consultant, Alliant, two-year
quotes were solicited from two (2) other plan providers for these
benefit plans:
Sun Life $84,879*
Mutual of Omaha $75,870*
MetLife $98,771*
*Based on current census information subject to change.
Sun Life’s quote proposed the same pricing for the next two (2) years
for life insurance, AD&D, and short/long-term disability. The MetLife
quote was higher than Sun Life, and Mutual of Omaha is slightly lower
than Sun Life. The cost savings of transitioning to Mutual of Omaha
does not outweigh the administrative costs associated with changing
carriers. The District has been satisfied with the service Sun Life has
provided for these benefits plans. Therefore, staff recommends
continuing with Sun Life, provided the District continues to be
satisfied with the service level.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
The estimated cost of these benefits, based on the current census, is
approximately $85,000 per year over the next two (2) years. The census
can change based on salary levels and number of positions filled. The
FY23 Operating budget includes $85,300 for these benefits. In addition,
these benefits will be budgeted in the FY24 Operating budget.
LEGAL IMPACT:
None.
ATTACHMENTS:
Attachment A – Committee Action Report
ATTACHMENT A
SUBJECT/PROJECT:
APPROVE CONTINUING WITH CURRENT PROVIDER FOR LIFE,
ACCIDENTAL DEATH & DISMEMBERMENT, AND SHORT/LONG-TERM
DISABILITY INSURANCE
COMMITTEE ACTION:
The Finance, Administration, and Communications Committee met on
September 19, 2022, to review this item. The Committee supports
presentation to the full Board.
NOTE:
The “Committee Action” is written in anticipation of the Committee moving
the item forward for Board approval. This report will be sent to the
Board as a committee approved item or modified to reflect any discussion
or changes as directed from the committee prior to presentation to the
full Board.
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: October 5, 2022
PROJECT: DIV. NO. ALL
SUBMITTED BY: Kevin Koeppen
Assistant Chief of Finance
APPROVED BY: Joseph R. Beachem, Chief Financial Officer
Jose Martinez, General Manager
SUBJECT: Award a Contract to Raftelis Financial Consultants, Inc., and
Authorize the General Manager to Execute a Contract with
Raftelis Financial Consultants, Inc. for Water and Sewer Cost
of Service Studies in an Amount Not-to-exceed $99,975
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board)
award a contract to Raftelis Financial Consultants, Inc. (Raftelis)
and authorize the General Manager to execute a contract with Raftelis
for water and sewer cost of service studies in an amount not-to-
exceed $99,975.
COMMITTEE ACTION:
See Attachment A.
PURPOSE:
To obtain Board authorization for the General Manager to enter into a
contract with Raftelis for water and sewer cost of service studies in
an amount not-to-exceed $99,975.
ANALYSIS:
The District performs rate studies every three to five years
depending on changes in economic factors, price increases, water use
patterns, regulations, infrastructure, and other cost drivers. The
AGENDA ITEM 4
2
cost of service study is a crucial tool when setting retail rates
because as water use and cost drivers change over time, imbalances
may occur in the equity of how various customer classes pay for
water. By the time this study can be implemented two years will have
passed using the prior cost of service study for water. For sewer,
four years will have passed using the prior cost of service study for
sewer.
• The recommendation to perform a water cost of service study is
based upon updating the District’s water rates and charges using
AMI data, which is projected to be available in April 2023. The
vast majority of the District’s current meters store time of use
data and the District is currently implementing an AMI system
that will automatically communicate that time of use data to the
District’s database.
• The need to perform a sewer cost of service study at this time
is due to the District’s routine process of performing cost of
service studies every three to five years. The current projected
timeline will result in the sewer cost of service study results
being implemented within the five-year timeframe.
The cost of service study process needs to begin at the present time
to perform a statistical assessment of the available AMI data and
determine any additional data needs for the water cost of service
study. Establishing the data gathering requirements early in the
process will allow time for the District to assess the resource
requirements for additional data needs. Both the water and sewer cost
of service studies are projected to be completed by March of 2024 and
will be incorporated into the FY 2025 budget and January 1, 2025
rates and charges.
The District publicly solicited proposals using Periscope, the
District’s online solicitation system, including inviting eleven
firms to propose on the project. The RFP was also advertised on the
District’s website.
Firms that did not submit a proposal were: Bartle Wells Associates,
Black and Veatch, Brown and Caldwell, Carollo Business Solutions,
Carollo SDO, FCS Group, HDR Engineering Inc, HF&H Consultants, and
Robert D. Niehaus, Inc.
The District received two proposals. These proposals were evaluated
by a three-person review panel that scored each firm’s experience,
qualifications, and fees (see “Attachment B”).
3
Firm Fee Total Score
Raftelis Financial Consultants, Inc. $99,975* 80.33
Utility Financial Solutions $93,290 56.00
*The above Fee for Raftelis includes $3,900 for estimated expenses which
was not part of the professional services fee amount of $96,075 on the
proposal scoresheet.
Raftelis’s proposal received the highest score, and they were
determined to be the most qualified candidate for the required scope
of services. Raftelis has extensive experience performing both water
and sewer cost of service studies in California and their proposal
included the most qualified level of statistical expertise. The
quoted price was reasonable based on a comparison to Utility
Financial Solutions’ pricing. Also, when considering the proposed
scope of work, the quoted price is comparable to the cost of the most
recently completed cost of service study.
Utility Financial Solutions had significantly less experience
performing comparable water cost of service studies in California and
expert statistical analysis.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
The annual outside services operating budget is sufficient to cover
the cost of the contract. The project expenditures are estimated to
be funded over a three-year period from FY 2023 to FY 2025. Funding
for this expenditure has been budgeted in the FY 2023 Operating
budget and included as part of the FY 2024 and FY 2025 expense
projection.
STRATEGIC GOAL:
Supports the District’s Strategy: Ensure financial health through
formalized policies, prudent investing, and efficient operations.
LEGAL IMPACT:
None.
ATTACHMENTS:
Attachment A – Committee Action Report
Attachment B – Summary of Proposal Rankings
4
ATTACHMENT A
SUBJECT/PROJECT:
Award a Contract to Raftelis Financial Consultants, Inc.,
and Authorize the General Manager to Execute a Contract
with Raftelis Financial Consultants, Inc. for Water and
Sewer Cost of Service Studies in an Amount Not-to-exceed
$99,975
COMMITTEE ACTION:
1. Understanding
of the requested
tasks…
2. Ability to
evaluate current
water and sewer
rate structures…
3. Experience in
developing
expert statistical
sampling
plans…
4. Experience of
assigned staff in
the development
of water and
sewer rates…
Individual
Subtotal
Technical
Score Fee Score Total Score
Company Name Maximum Points 15 20 20 30 85 85 15 100
Joe Beachem 14 19 15 28 76
Kevin Koeppen 15 20 17 27 79
Rod Posada 15 18 20 30 83 $96,075
Joe Beachem 7 8 7 14 36
Kevin Koeppen 7 10 10 15 42
Rod Posada 10 10 12 13 45 $93,290
Full descriptions of criteria
1. Understanding of the requested tasks in the Scope of Services.
2. Ability to evaluate current water and sewer rate structures to make recommendations and give guidance in the process.
3. Experience in developing expert statistical sampling plans and performing expert statistical evaluations in water or utility industries.
4. Experience of assigned staff in the development of water and sewer rates, designing and defending rate structures, and compliance with Proposition 218.
Summary of Proposal Scoresheet
RFP FY23-2300-001
Water & Sewer Cost of Service Studies
80.33
56.00
Raftelis Financial
Consultants, Inc.
(Charlotte, NC with office in
Huntington Beach, CA)
Utility Financial
Solutions, LLC
(Holland, MI)
41.00
79.33 1
15
Attachment B
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: October 5, 2022
SUBMITTED BY: Amy Pinion, Accountant
PROJECT: DIV. NO. ALL
APPROVED BY: Joseph R. Beachem, Chief Financial Officer
Jose Martinez, General Manager
SUBJECT: Fiscal Year 2022 Board of Directors’ Expenses
GENERAL MANAGER’S RECOMMENDATION:
This is an informational item only.
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To present the Board of Directors’ expenses for Fiscal Year 2022.
ANALYSIS:
The California Government Code Section 53065.5 requires special
districts, at least annually, to disclose any reimbursements paid by
a district within the immediately preceding fiscal year. In
addition, the District’s Code of Ordinances Policy 8 echoes this
requirement. To meet these requirements, staff prepares and presents
the Board of Directors’ expenses on an annual basis. The
reimbursements and per diems paid by the District for Fiscal Year
2022 are summarized in the table on the following page and detailed
in Attachments C-H.
AGENDA ITEM 5
2
The above table displays the expenses by category and Director. The
expenses totaled $72,809.11 with $56,240.00, or 77.2%, of the
expenses stemming from Director’s Fees. FY 2022 Board expenses were
less than the FY 2022 budgeted amount of $114,000.
FISCAL IMPACT:
None.
STRATEGIC GOAL:
Prudently manage District funds.
LEGAL IMPACT:
Compliance with California law and District Code of Ordinance Policy
8.
Attachments: Attachment A: Committee Action
Attachment B: Directors’ Expenses and Per Diems
Presentation
Attachments C-H: Directors’ Expenses Details
ATTACHMENT A
SUBJECT/PROJECT:
Fiscal Year 2022 Board of Directors’ Expenses
COMMITTEE ACTION:
This item was presented to the Finance and Administration Committee on
September 19, 2022. This is an informational item only. The
following comments were made at the Committee meeting:
BOARD OF DIRECTORS’
EXPENSES AND PER DIEMS
Finance and Administration Committee
September 19, 2022
Board of Directors Meeting
October 5, 2022
ATTACHMENT B
California Government Code Section 53065.5 and Otay
Water District’s Code of Ordinances Policy 8 require that
staff present the Expenses and Per Diems for the Board of
Directors on an annual basis:
•Fiscal Year 2022.
•The expenses are shown by Board member and expense
type.
•The information is presented in alphabetical order.
Jul-21 Aug-21 Sep-21 Oct-21 Nov-21 Dec-21 Jan-22 Feb-22 Mar-22 Apr-22 May-22 Jun-22 Total
5214 Business Meetings -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
5281 Director's Fees 608.00 608.00 760.00 760.00 760.00 760.00 608.00 1,064.00 760.00 912.00 608.00 304.00 8,512.00
5211 Mileage - Business - - - 16.80 16.80 - - - - - - - 33.60
5211 Mileage - Commuting - - - - - - - 5.85 - - - - 5.85
5213 Seminars and Conferences - - - - - - - - - - - - -
5212 Travel - - - - - - - - - - - - -
Total 608.00$ 608.00$ 760.00$ 776.80$ 776.80$ 760.00$ 608.00$ 1,069.85$ 760.00$ 912.00$ 608.00$ 304.00$ 8,551.45$
5214 Business Meetings -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
5281 Director's Fees 304.00 1,064.00 912.00 760.00 456.00 304.00 456.00 608.00 608.00 760.00 912.00 912.00 8,056.00
5211 Mileage - Business - - - - - - - - - - - - -
5211 Mileage - Commuting - - - - - - - - - - - - -
5213 Seminars and Conferences - 175.00 175.00 170.00 - - - - - - - - 520.00
5212 Travel - - - - - - - - - - - - -
304.00$ 1,239.00$ 1,087.00$ 930.00$ 456.00$ 304.00$ 456.00$ 608.00$ 608.00$ 760.00$ 912.00$ 912.00$ 8,576.00$
5214 Business Meetings -$ -$ -$ -$ -$ -$ -$ -$ 55.00$ -$ -$ -$ 55.00$
5281 Director's Fees 456.00 1,064.00 1,216.00 1,064.00 608.00 456.00 608.00 912.00 760.00 912.00 912.00 608.00 9,576.00
5211 Mileage - Business - - 183.68 - 23.52 - - - - 22.23 - - 229.43
5211 Mileage - Commuting - 31.36 - - - - - - - 55.58 - 33.35 120.29
5213 Seminars and Conferences 605.00 - - - - - - - - - - - 605.00
5212 Travel - - 772.75 - - - - - - - - - 772.75
1,061.00$ 1,095.36$ 2,172.43$ 1,064.00$ 631.52$ 456.00$ 608.00$ 912.00$ 815.00$ 989.81$ 912.00$ 641.35$ 11,358.47$
5214 Business Meetings 20.00$ -$ 20.00$ -$ 130.00$ 30.00$ 65.00$ 30.00$ 156.76$ 45.00$ -$ 85.00$ 581.76$
5281 Director's Fees 912.00 1,368.00 1,216.00 1,064.00 1,064.00 1,216.00 1,520.00 1,520.00 1,520.00 1,216.00 1,520.00 1,216.00 15,352.00
5211 Mileage - Business 12.32 31.92 9.52 26.32 106.40 84.00 - - 69.03 95.94 - 44.46 479.91
5211 Mileage - Commuting - - - - - - - - - - - --
5213 Seminars and Conferences - - 675.00 - 725.00 - 395.00 - 1,800.00 775.00 625.00 - 4,995.00
5212 Travel - 126.01 1,401.93 - -- -- 1,110.97 1,558.85 1,355.69 - 5,553.45
Total 944.32$ 1,525.93$ 3,322.45$ 1,090.32$ 2,025.40$ 1,330.00$ 1,980.00$ 1,550.00$ 4,656.76$ 3,690.79$ 3,500.69$ 1,345.46$ 26,962.12$
JOSE LOPEZ (DETAILED IN
ATTACHMENT F)
MARK ROBAK (DETAILED IN
ATTACHMENT G)
OTAY WATER DISTRICT
ADMINISTRATIVE EXPENSES - BOARD
JULY 1, 2021 - JUNE 30, 2022
GARY CROUCHER (DETAILED IN
ATTACHMENT D)
RYAN KEYES (DETAILED IN
ATTACHMENT E)
Page 1 of 2
ATTACHMENT C
Jul-21 Aug-21 Sep-21 Oct-21 Nov-21 Dec-21 Jan-22 Feb-22 Mar-22 Apr-22 May-22 Jun-22 Total
OTAY WATER DISTRICT
ADMINISTRATIVE EXPENSES - BOARD
JULY 1, 2021 - JUNE 30, 2022
5214 Business Meetings -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 17.95$ -$ 17.95$
5281 Director's Fees 1,064.00 1,368.00 1,520.00 1,520.00 1,064.00 1,064.00 1,216.00 1,368.00 1,216.00 1,216.00 1,216.00 912.00 14,744.00
5211 Mileage - Business - - 154.56 - 127.68 87.36 - - - 71.37 - 25.74 466.71
5211 Mileage - Commuting - 14.56 - - - - - 15.21 - 30.42 - 30.42 90.61
5213 Seminars and Conferences 525.00 - - - 725.00 - - - - - - - 1,250.00
5212 Travel - - 753.80 - 38.00 - - - - - - - 791.80
Total 1,589.00$ 1,382.56$ 2,428.36$ 1,520.00$ 1,954.68$ 1,151.36$ 1,216.00$ 1,383.21$ 1,216.00$ 1,317.79$ 1,233.95$ 968.16$ 17,361.07$
TOTALS:
5214 Business Meetings 20.00$ -$ 20.00$ -$ 130.00$ 30.00$ 65.00$ 30.00$ 211.76$ 45.00$ 17.95$ 85.00$ 654.71$
5281 Director's Fees 3,344.00 5,472.00 5,624.00 5,168.00 3,952.00 3,800.00 4,408.00 5,472.00 4,864.00 5,016.00 5,168.00 3,952.00 56,240.00
5211 Mileage - Business 12.32 31.92 347.76 43.12 274.40 171.36 - - 69.03 189.54 - 70.20 1,209.65
5211 Mileage - Commuting - 45.92 - - - - - 21.06 - 86.00 - 63.77 216.75
5213 Seminars and Conferences 1,130.00 175.00 850.00 170.00 1,450.00 - 395.00 - 1,800.00 775.00 625.00 - 7,370.00
5212 Travel - 126.01 2,928.48 - 38.00 - - - 1,110.97 1,558.85 1,355.69 - 7,118.00
Total 4,506.32$ 5,850.85$ 9,770.24$ 5,381.12$ 5,844.40$ 4,001.36$ 4,868.00$ 5,523.06$ 8,055.76$ 7,670.39$ 7,166.64$ 4,170.97$ 72,809.11$
TIM SMITH (DETAILED IN
ATTACHMENT H)
Page 2 of 2
DIRECTOR'S NAME CROUCHER, GARY
Account Name Date Descriptions Sum of Amount
Mileage - Business 10/31/2021 October Mileage 16.80
11/28/2021 November Mileage 16.80
Mileage - Business Total 33.60
Mileage - Commuting 2/28/2022 February Commuting Mileage 5.85
Mileage - Commuting Total 5.85
Director's Fee 7/7/2021 OWD Monthly Board Meeting 152.00
7/12/2021 LAFCO Mtg - Rainbow Fallbrook Detachment 152.00
7/21/2021 CWA Matters Meeting 152.00
7/20/2021 East County Caucus Mtg 152.00
8/4/2021 OWD Monthly Board Meeting 152.00
8/18/2021 OWD EO&WR Committee Meeting 152.00
8/23/2021 CWA Matters Meeting 152.00
8/16/2021 LAFCO Mtg - Rainbow Fallbrook Detachment 152.00
9/1/2021 OWD Monthly Board Meeting 152.00
9/9/2021 OWD Director/GM Update 152.00
9/21/2021 OWD EO&WR Committee Meeting 152.00
9/22/2021 CWA Matters Meeting 152.00
9/27/2021 OWD Special Board Meeting 152.00
10/6/2021 OWD Monthly Board Meeting 152.00
10/19/2021 OWD Board Retreat 152.00
10/4/2021 OWD Board Retreat Discussion 152.00
10/18/2021 OWD EO&WR Committee Meeting 152.00
10/27/2021 CWA Matters Meeting 152.00
11/3/2021 OWD Monthly Board Meeting 152.00
11/17/2021 CWA Matters Meeting 152.00
11/16/2021 OWD Legal Meeting 152.00
11/28/2021 OWD Legal Meeting 152.00
11/29/2021 OWD Legal Meeting 152.00
12/1/2021 OWD Special Board Meeting 152.00
12/7/2021 OWD EO&WR Committee Meeting 152.00
12/17/2021 CWA Matters Meeting 152.00
12/20/2021 OWD Special Board Meeting 152.00
12/29/2021 Ethics Training 152.00
1/5/2022 OWD Monthly Board Meeting 152.00
1/25/2022 CWA Matters Meeting 152.00
1/19/2022 OWD EO&WR Committee Meeting 152.00
1/26/2022 East County Caucus Mtg 152.00
2/8/2022 Ad Hoc Recycled Agreement Mtg 152.00
2/15/2022 OWD Special Board Meeting 152.00
2/16/2022 Ad Hoc Detachment Meeting 152.00
2/17/2022 SCEDC Elected Officials Workshop 152.00
2/22/2022 CWA Matters Meeting 152.00
2/23/2022 East County Caucus Mtg 152.00
2/28/2022 OWD Meeting with GM and Legal 152.00
3/2/2022 OWD Monthly Board Meeting 152.00
3/17/2022 OWD CPRL&L Committee Meeting 152.00
3/22/2022 CWA Matters Meeting 152.00
3/23/2022 East County Caucus Mtg 152.00
3/29/2022 OWD Special Board Meeting 152.00
4/5/2022 OWD Director/GM Update 152.00
4/6/2022 OWD Monthly Board Meeting 152.00
4/26/2022 CWA Matters Meeting 152.00
4/27/2022 OWD Special Board Meeting 152.00
4/25/2022 Ad Hoc Legal Committee 152.00
5/9/2022 Ad Hoc Legal Committee 152.00
5/10/2022 Ad Hoc Legal Committee 152.00
5/11/2022 OWD Monthly Board Meeting 152.00
5/24/2022 CWA Matters Meeting 152.00
4/4/2022 OWD Legal Meeting 152.00
6/21/2022 CWA Matters Meeting 152.00
6/9/2022 OWD Director/GM Update 152.00
Director's Fee Total 8,512.00
Grand Total 8,551.45
Page 1 of 1
ATTACHMENT D
DIRECTOR'S NAME KEYES, RYAN
Account Name Date Descriptions Sum of Amount
Director's Fee 7/7/2021 OWD Monthly Board Meeting 152.00
7/27/2021 CSDA Meeting 152.00
8/4/2021 OWD Monthly Board Meeting 152.00
8/10/2021 CSDA Financial Management Workshop 152.00
8/17/2021 COWU Meeting 152.00
8/19/2021 ACWA Meeting 152.00
8/9/2021 CSDA Financial Management Workshop 152.00
8/11/2021 WateReuse Associate Desalination Discussion 152.00
8/13/2021 OWD Director/GM Update 152.00
9/1/2021 OWD Monthly Board Meeting 152.00
9/21/2021 OWD CPRL&L Committee Meeting 152.00
9/15/2021 CSDA Discussion 152.00
9/3/2021 OWD Financial Overview 152.00
9/14/2021 CSDA Discussion 152.00
9/30/2021 ACWA Meeting 152.00
10/6/2021 OWD Monthly Board Meeting 152.00
10/19/2021 OWD Board Retreat 152.00
10/20/2021 ACWA Workshop 152.00
10/1/2021 OWD Board Retreat Discussion 152.00
10/13/2021 ACWA Workshop 152.00
11/3/2021 OWD Monthly Board Meeting 152.00
11/5/2021 OWD Engineering Presentation 152.00
11/12/2021 OWD Director/GM Update 152.00
12/1/2021 OWD Special Board Meeting 152.00
12/20/2021 OWD Special Board Meeting 152.00
1/5/2022 OWD Monthly Board Meeting 152.00
1/25/2022 WateReuse Association Infrastructure Discussion 152.00
1/12/2022 WateReuse Association Policy Outlook 152.00
2/14/2022 OWD Director/GM Update 152.00
2/2/2002 OWD Monthly Board Meeting 152.00
2/12/2022 OWD GM Briefing 152.00
2/27/2022 CSDA Course 152.00
3/2/2022 OWD Monthly Board Meeting 152.00
3/29/2022 OWD Special Board Meeting 152.00
3/1/2022 SCEDC Monthly Board Meeting 152.00
3/15/2022 OWD EO&WR Committee Meeting 152.00
4/5/2022 SCEDC Monthly Board Meeting 152.00
4/6/2022 OWD Monthly Board Meeting 152.00
4/27/2022 OWD Special Board Meeting 152.00
4/19/2022 OWD EO&WR Committee Meeting 152.00
4/23/2022 CSDA Course 152.00
5/11/2022 OWD Monthly Board Meeting 152.00
5/17/2022 OWD EO&WR Committee Meeting 152.00
5/3/2022 SCEDC Monthly Board Meeting 152.00
6/8/2022 OWD Monthly Board Meeting 152.00
6/22/2022 OWD Special Board Meeting 152.00
5/1/2022 CSDA Course 152.00
5/8/2022 CSDA Course 152.00
5/13/2022 OWD Director/GM Update 152.00
6/5/2022 Brown Act Refresher 152.00
6/12/2022 CSDA Good Goverance 152.00
6/19/2022 CSDA Course 152.00
6/26/2022 CSDA Course 152.00
Director's Fee Total 8,056.00
Conferences and Seminars 8/22/2021 CSDA Financial Management Workshop 175.00
9/23/2021 CSDA Workshop Registration 175.00
10/22/2021 ACWA Workshop Registration 170.00
Conferences and Seminars Total 520.00
Grand Total 8,576.00
Page 1 of 1
ATTACHMENT E
DIRECTOR'S NAME LOPEZ, JOSE
Account Name Date Descriptions Sum of Amount
Business meetings 3/15/2022 COWU Meeting Registration 55.00
Business meetings Total 55.00
Mileage - Business 9/21/2021 September Mileage 183.68
11/18/2021 November Mileage 23.52
5/31/2022 May Mileage 22.23
Mileage - Business Total 229.43
Mileage - Commuting 8/19/2021 August Commuting Mileage 31.36
4/30/2022 April Commuting Mileage 27.79
5/31/2022 May Commuting Mileage 27.79
6/30/2022 June Commuting Mileage 33.35
Mileage - Commuting Total 120.29
Travel 9/30/2021 WateReuse Conference Travel Expenses 772.75
Travel Total 772.75
Director's Fee 7/7/2021 OWD Monthly Board Meeting 152.00
7/9/2021 Chula Vista Chamber of Commerce 152.00
7/13/2021 SCEDC Monthly Board Meeting 152.00
8/3/2021 SCEDC Monthly Board Meeting 152.00
8/4/2021 OWD Monthly Board Meeting 152.00
8/5/2021 Water Conservation Garden Quarterly Meeting 152.00
8/10/2021 OWD Director/GM Update 152.00
8/12/2021 JPIA Training 152.00
8/17/2021 OWD F&A Committee Meeting 152.00
8/19/2021 CSDA Quarterly Meeting 152.00
9/1/2021 OWD Monthly Board Meeting 152.00
9/21/2021 WateReuse Conference 152.00
9/22/2021 OWD F&A Committee Meeting 152.00
9/27/2021 OWD Special Board Meeting 152.00
9/7/2021 SCEDC Monthly Board Meeting 152.00
9/14/2021 Fellowship Latinos on Water 152.00
9/19/2021 WateReuse Conference 152.00
9/20/2021 WateReuse Conference 152.00
10/5/2021 SCEDC Monthly Board Meeting 152.00
10/6/2021 OWD Monthly Board Meeting 152.00
10/19/2021 OWD Board Retreat 152.00
10/20/2021 OWD F&A Committee Meeting 152.00
10/26/2021 Water Conservation Garden Quarterly Meeting 152.00
10/4/2021 OWD Board Retreat Discussion 152.00
10/28/2021 San Diego County Water Authority Board Meeting 152.00
11/3/2021 OWD Monthly Board Meeting 152.00
11/17/2021 Fellowship Latinos on Water 152.00
11/18/2021 CSDA Quarterly Meeting 152.00
11/10/2021 OWD GM Briefing 152.00
12/1/2021 OWD Special Board Meeting 152.00
12/7/2021 OWD F&A Committee Meeting 152.00
12/20/2021 OWD Special Board Meeting 152.00
1/5/2022 OWD Monthly Board Meeting 152.00
1/18/2022 OWD F&A Committee Meeting 152.00
1/24/2022 Ad Hoc Redistricting Meeting 152.00
1/25/2022 Water Conservation Garden Quarterly Meeting 152.00
2/8/2022 OWD Director/GM Update 152.00
2/15/2022 OWD Special Board Meeting 152.00
2/16/2022 OWD F&A Committee Meeting 152.00
2/17/2022 SCEDC Elected Officials Workshop 152.00
2/1/2022 SCEDC Monthly Board Meeting 152.00
2/2/2022 OWD Monthly Board Meeting 152.00
3/2/2022 OWD Monthly Board Meeting 152.00
3/17/2022 OWD F&A Committee Meeting 152.00
3/29/2022 OWD Special Board Meeting 152.00
3/15/2022 COWU Meeting 152.00
Page 1 of 2
ATTACHMENT F
Director's Fee 4/6/2022 OWD Monthly Board Meeting 152.00
4/20/2022 OWD F&A Committee Meeting 152.00
4/26/2022 Water Conservation Garden Quarterly Meeting 152.00
4/27/2022 OWD Special Board Meeting 152.00
3/31/2022 Ad Hoc Redistricting Meeting 152.00
4/25/2022 Ad Hoc Legal Committee 152.00
5/5/2022 Ad Hoc GM Evaluation Committee 152.00
5/9/2022 Ad Hoc Legal Committee 152.00
5/10/2022 Ad Hoc Legal Committee 152.00
5/11/2022 OWD Monthly Board Meeting 152.00
5/17/2022 COWU Meeting 152.00
5/18/2022 OWD F&A Committee Meeting 152.00
5/19/2022 OWD Director/GM Update 152.00
6/8/2022 OWD Monthly Board Meeting 152.00
6/22/2022 OWD Special Board Meeting 152.00
6/24/2022 Ad Hoc GM Evaluation Committee 152.00
6/28/2022 Fellowship Latinos on Water 152.00
Director's Fee Total 9,576.00
Conferences and Seminars 7/22/2021 WateReuse Registration 575.00
CSDA Registration 30.00
Conferences and Seminars Total 605.00
Grand Total 11,358.47
Page 2 of 2
DIRECTOR'S NAME ROBAK, MARK
Account Name Date Descriptions Sum of Amount
Business meetings 7/22/2021 East County Chamber of Commerce Meeting Registration 10.00
7/22/2021 Chula Vista Chamber of Commerce Registration 10.00
9/22/2021 East County Chamber of Commerce Meeting Registration 20.00
11/1/2021 CSDA Registration 30.00
1/24/2022 CMAA SD Chapter Meeting 65.00
2/22/2022 East County Chamber of Commerce Meeting Registration 30.00
3/22/2022 East County Chamber of Commerce Meeting Registration 30.00
4/22/2022 Otay Mesa Chamber of Commerce First Friday Meeting 30.00
4/22/2022 East County Chamber of Commerce Meeting Registration 15.00
3/31/2022 SD Chamber of Commerce Meeting Registration 126.76
12/22/2021 East County Chamber of Commerce Meeting Registration 30.00
11/22/2021 East County Chamber of Commerce Meeting Registration 25.00
11/22/2021 San Diego Chamber of Commerce Registration 75.00
6/22/2022 East County Chamber of Commerce Meeting Registration 70.00
6/16/2022 Name Plate 15.00
Business meetings Total 581.76
Mileage - Business 7/22/2021 July Mileage 12.32
8/19/2021 August Mileage 22.40
8/30/2021 August Mileage 9.52
9/2/2021 September Mileage 9.52
10/19/2021 October Mileage 26.32
11/30/2021 November Mileage 106.40
12/31/2021 December Mileage 84.00
3/30/2022 March Mileage 69.03
4/30/2022 April Mileage 29.25
5/31/2022 May Mileage 66.69
6/30/2022 June Mileage 44.46
Mileage - Business Total 479.91
Travel 8/31/2021 CSDA Annual Conference Expense Reimbursement 126.01
9/22/2021 CSDA Annual Conference Airfare 648.00
9/22/2021 CSDA Annual Conference Hotel 753.93
3/22/2022 SD Chamber of Commerce Mission to Washington DC - Airfare 1,110.97
4/22/2022 SD Chamber of Commerce Mission to Washington DC - Hotel 1,100.07
4/22/2022 ACWA Conference - Airfare 237.97
5/31/2022 May Travel Expense Reimbursement 220.81
5/23/2022 JPIA Spring Conference (Hotel)289.33
5/23/2022 SD Regional Chamber of Commerce Leadership Delegation - Airfare 302.96
5/23/2022 SD Regional Chamber of Commerce Leadership Delegation - Hotel 763.40
Travel Total 5,553.45
Director's Fee 7/7/2021 OWD Monthly Board Meeting 152.00
7/21/2021 East County EDC Monthly Board Meeting 152.00
7/13/2021 SCEDC Monthly Board Meeting 152.00
7/22/2021 East County Chamber of Commerce Meeting 152.00
7/6/2021 East County Chamber of Commerce GA&I Committee 152.00
7/28/2021 Salt Creek Golf Course Meeting 152.00
8/3/2021 SCEDC Annual Board of Directors Meeting 152.00
8/4/2021 OWD Monthly Board Meeting 152.00
8/5/2021 Water Conservation Garden Quarterly Meeting 152.00
8/17/2021 OWD F&A Committee Meeting 152.00
8/19/2021 CSDA Quarterly Meeting 152.00
8/18/2021 East County EDC Monthly Board Meeting 152.00
8/27/2021 Ad Hoc Salt Creek Golf Course Meeting 152.00
8/30/2021 CSDA Annual Conference 152.00
8/31/2021 CSDA Annual Conference 152.00
9/1/2021 CSDA Annual Conference 152.00
9/21/2021 OWD CPRL&L Committee Meeting 152.00
9/22/2021 OWD F&A Committee Meeting 152.00
9/27/2021 Ad Hoc Salt Creek Golf Course Meeting 152.00
9/2/2021 CSDA Annual Conference 152.00
9/7/2021 East County Chamber of Commerce GA&I Committee 152.00
9/15/2021 East County EDC Monthly Board Meeting 152.00
9/17/2021 LAFCO Special Districts Advisory Board 152.00
10/5/2021 East County Chamber of Commerce GA&I Committee 152.00
10/6/2021 OWD Monthly Board Meeting 152.00
10/7/2021 SD Chamber of Commerce S&I Committee 152.00
10/19/2021 OWD Board Retreat 152.00
10/20/2021 OWD F&A Committee Meeting 152.00
10/26/2021 Water Conservation Garden Quarterly Meeting 152.00
11/2/2021 East County Chamber of Commerce GA&I Committee 152.00
11/3/2021 OWD Monthly Board Meeting 152.00
11/4/2021 SD Chamber of Commerce S&I Committee 152.00
11/8/2021 OWD Director/GM Update 152.00
11/17/2021 East County EDC Monthly Board Meeting 152.00
11/18/2021 East County EDC Skilled Workforce Committee Mtg 152.00
Page 1 of 2
ATTACHMENT G
Director's Fee 11/19/2021 Ad Hoc Salt Creek Golf Course Meeting 152.00
11/30/2021 ACWA Semi Annual Meeting 152.00
12/1/2021 ACWA Conference 152.00
12/2/2021 ACWA Conference 152.00
12/6/2021 LAFCO Mtg - Rainbow Fallbrook Detachment 152.00
12/7/2021 OWD F&A Committee Meeting 152.00
12/14/2021 Ad Hoc Salt Creek Golf Course Meeting 152.00
12/15/2021 East County EDC Monthly Board Meeting 152.00
12/17/2021 LAFCO Special Districts Advisory Board 152.00
12/20/2021 OWD Special Board Meeting 152.00
1/5/2022 OWD Monthly Board Meeting 152.00
1/18/2022 OWD F&A Committee Meeting 152.00
1/24/2022 Ad Hoc Redistricting Meeting 152.00
1/25/2022 Water Conservation Garden Quarterly Meeting 152.00
1/4/2022 East County Chamber of Commerce GA&I Committee 152.00
1/6/2022 San Diego Chamber of Commerce S&I Committee Mtg 152.00
1/11/2022 SCEDC Monthly Board Meeting 152.00
1/19/2022 East County EDC Monthly Board Meeting 152.00
1/20/2022 East County EDC Skilled Workforce Committee Mtg 152.00
1/27/2022 SDCWA Monthly Board Meeting 152.00
2/15/2022 OWD Special Board Meeting 152.00
2/16/2022 OWD F&A Committee Meeting 152.00
2/17/2022 CSDA Quarterly Meeting 152.00
2/1/2022 East County Chamber of Commerce GA&I Committee 152.00
2/2/2022 OWD Monthly Board Meeting 152.00
2/3/2022 Ad Hoc Redistricting Meeting 152.00
2/3/2022 San Diego Chamber of Commerce S&I Committee Mtg 152.00
2/7/2022 LAFCO Mtg - Rainbow Fallbrook Detachment 152.00
2/10/2022 Ad Hoc Redistricting Meeting 152.00
2/14/2022 OWD Director/GM Update 152.00
3/2/2022 OWD Monthly Board Meeting 152.00
3/29/2022 SD Chamber of Commerce Mission to Washington DC 152.00
3/1/2022 East County Chamber of Commerce GA&I Committee 152.00
3/3/2022 SD Chamber of Commerce S&I Committee 152.00
3/15/2022 COWU Meeting 152.00
3/16/2022 East County EDC Monthly Board of Directors Meeting 152.00
3/18/2022 LAFCO Special Districts Advisory Board 152.00
3/27/2022 SD Chamber of Commerce Mission to Washington DC 152.00
3/28/2022 SD Chamber of Commerce Mission to Washington DC 152.00
3/30/2022 SD Chamber of Commerce Mission to Washington DC 152.00
4/5/2022 East County Chamber of Commerce GA&I Committee 152.00
4/6/2022 OWD Monthly Board Meeting 152.00
4/7/2022 P3 Water Summit 152.00
4/8/2022 P3 Water Summit 152.00
4/20/2022 OWD F&A Committee Meeting 152.00
4/26/2022 Water Conservation Garden Quarterly Meeting 152.00
4/27/2022 OWD Special Board Meeting 152.00
4/28/2022 WateReuse Meeting 152.00
5/5/2022 ACWA Semi Annual Meeting 152.00
5/11/2022 OWD Monthly Board Meeting 152.00
5/17/2022 SD Chamber of Commerce Meeting 152.00
5/18/2022 OWD F&A Committee Meeting 152.00
5/19/2022 CSDA Quarterly Meeting 152.00
5/2/2022 ACWA Semi Annual Meeting 152.00
5/3/2022 ACWA Semi Annual Meeting 152.00
5/4/2022 ACWA Semi Annual Meeting 152.00
5/12/2022 OWD Director/GM Update 152.00
5/16/2022 SD Chamber of Commerce Meeting 152.00
6/8/2022 OWD Monthly Board Meeting 152.00
6/22/2022 OWD Special Board Meeting 152.00
6/1/2022 East County Advanced Water Purification Groundbreaking 152.00
6/2/2022 SD Chamber of Commerce S&I Committee 152.00
6/7/2022 East County Chamber of Commerce GA&I Committee 152.00
6/15/2022 East County EDC Monthly Board of Directors Meeting 152.00
6/23/2022 SDCWA Press Conference 152.00
6/27/2022 Ad Hoc Salt Creek Golf Course Meeting 152.00
Director's Fee Total 15,352.00
Conferences and Seminars 9/22/2021 CSDA Annual Conference Registration 675.00
1/24/2022 P3 Water Summit - Registration 395.00
3/22/2022 SD Chamber of Commerce Mission to Washington DC - Registration 1,800.00
4/22/2022 ACWA Registration 775.00
11/22/2021 ACWA Registration 725.00
5/23/2022 SD Regional Chamber of Commerce Leadership Delegation Registration 625.00
Conferences and Seminars Total 4,995.00
Grand Total 26,962.12
Page 2 of 2
DIRECTOR'S NAME SMITH, TIM
Account Name Date Descriptions Sum of Amount
Business meetings 5/25/2022 East County Caucus Mtg Registration 17.95
Business meetings Total 17.95
Mileage - Business 9/21/2021 September Mileage 154.56
11/30/2021 November Mileage 127.68
12/31/2021 December Mileage 87.36
4/30/2022 April Mileage 45.63
5/31/2022 May Mileage 25.74
6/30/2022 June Mileage 25.74
Mileage - Business Total 466.71
Mileage - Commuting 8/4/2021 August Commuting Mileage 14.56
2/28/2022 February Commuting Mileage 15.21
5/31/2022 May Commuting Mileage 30.42
6/30/2022 June Commuting Mileage 30.42
Mileage - Commuting Total 90.61
Travel 9/30/2021 WateReuse Conference Travel Expenses 753.80
11/30/2021 ACWA Conference Parking 38.00
Travel Total 791.80
Director's Fee 7/7/2021 OWD Monthly Board Meeting 152.00
7/21/2021 CWA Matters Meeting 152.00
7/28/2021 Salt Creek Golf Course Meeting 152.00
7/1/2021 OWD Agenda Briefing 152.00
7/15/2021 OWD Committee Agenda Briefing 152.00
7/20/2021 OWD EO&WR Committee Meeting 152.00
7/29/2021 OWD Agenda Briefing 152.00
8/4/2021 OWD Monthly Board Meeting 152.00
8/12/2021 OWD Committee Agenda Briefing 152.00
8/17/2021 COWU Meeting 152.00
8/11/2021 OWD Director/GM Update 152.00
8/18/2021 OWD EO&WR Committee Meeting 152.00
8/23/2021 CWA Matters Meeting 152.00
8/25/2021 East County Caucus Mtg 152.00
8/26/2021 OWD Agenda Briefing 152.00
8/27/2021 Ad Hoc Salt Creek Golf Course Meeting 152.00
9/1/2021 OWD Monthly Board Meeting 152.00
9/9/2021 OWD Director/GM Update 152.00
9/21/2021 OWD EO&WR Committee Meeting 152.00
9/22/2021 East County Caucus Mtg 152.00
9/27/2021 OWD Special Board Meeting 152.00
9/19/2021 WateReuse Conference 152.00
9/20/2021 WateReuse Conference 152.00
9/10/2021 OWD District Maters Update 152.00
9/16/2021 OWD Agenda Briefing 152.00
10/6/2021 OWD Monthly Board Meeting 152.00
10/19/2021 OWD Board Retreat 152.00
10/1/2021 OWD Agenda Briefing 152.00
10/13/2021 COWU Meeting 152.00
10/4/2021 OWD Board Retreat Discussion 152.00
10/18/2021 OWD EO&WR Committee Meeting 152.00
10/27/2021 East County Caucus Mtg 152.00
10/14/2021 OWD Committee Agenda Briefing 152.00
10/25/2021 OWD Agenda Briefing 152.00
11/3/2021 OWD Monthly Board Meeting 152.00
11/4/2021 OWD Overview with Supervisor Anderson 152.00
11/17/2021 CWA Matters Meeting 152.00
11/19/2021 Ad Hoc Salt Creek Golf Course Meeting 152.00
11/30/2021 ACWA Fall Conference 152.00
11/16/2021 OWD Legal Meeting 152.00
11/29/2021 OWD Legal Meeting 152.00
Page 1 of 2
ATTACHMENT H
Director's Fee 11/9/2021 OWD Director/GM Update 152.00
12/1/2021 OWD Special Board Meeting 152.00
12/2/2021 ACWA Conference 152.00
12/7/2021 OWD EO&WR Committee Meeting 152.00
12/14/2021 Ad Hoc Salt Creek Golf Course Meeting 152.00
12/17/2021 CWA Matters Meeting 152.00
12/20/2021 OWD Special Board Meeting 152.00
12/29/2021 OWD Agenda Briefing 152.00
1/5/2022 OWD Monthly Board Meeting 152.00
1/18/2022 COWU Monthly Meeting 152.00
1/25/2022 CWA Matters Meeting 152.00
1/19/2022 OWD EO&WR Committee Meeting 152.00
1/27/2022 OWD Agenda Briefing 152.00
1/12/2022 COWU Agenda Briefing 152.00
1/13/2022 OWD Agenda Briefing 152.00
1/26/2022 East County Caucus Mtg 152.00
2/8/2022 Ad Hoc Recycled Agreement Mtg 152.00
2/15/2022 OWD EO&WR Committee Meeting 152.00
2/16/2022 Ad Hoc Detachment Meeting 152.00
2/22/2022 CWA Matters Meeting 152.00
2/23/2022 East County Caucus Mtg 152.00
2/28/2022 CWA Matters Meeting 152.00
2/2/2022 OWD Monthly Board Meeting 152.00
2/9/2022 OWD Director/GM Update 152.00
2/11/2022 OWD Committee Agenda Briefing 152.00
2/25/2022 OWD Agenda Briefing 152.00
3/2/2022 OWD Monthly Board Meeting 152.00
3/22/2022 CWA Matters Meeting 152.00
3/23/2022 East County Caucus Mtg 152.00
3/29/2022 OWD Special Board Meeting 152.00
3/15/2022 OWD EO&WR Committee Meeting 152.00
3/30/2022 Ad Hoc Salt Creek Golf Course Meeting 152.00
3/9/2022 COWU Pre-Meeting 152.00
3/11/2022 OWD Committee Agenda Briefing 152.00
4/6/2022 OWD Monthly Board Meeting 152.00
4/26/2022 CWA Matters Meeting 152.00
4/27/2022 OWD Special Board Meeting 152.00
4/28/2022 OWD Agenda Briefing 152.00
4/19/2022 OWD EO&WR Committee Meeting 152.00
4/1/2022 OWD Agenda Briefing 152.00
4/13/2022 Valuation of Water Webinar 152.00
4/15/2022 OWD Committee Agenda Briefing 152.00
5/5/2022 Ad Hoc GM Evaluation Committee 152.00
5/11/2022 OWD Monthly Board Meeting 152.00
5/17/2022 OWD EO&WR Committee Meeting 152.00
5/12/2022 OWD Committee Agenda Briefing 152.00
5/20/2022 OWD Director/GM Update 152.00
5/24/2022 CWA Matters Meeting 152.00
5/25/2022 East County Caucus Mtg 152.00
5/27/2022 OWD Agenda Briefing 152.00
6/8/2022 OWD Monthly Board Meeting 152.00
6/22/2022 OWD Special Board Meeting 152.00
6/24/2022 Ad Hoc GM Evaluation Committee 152.00
6/30/2022 OWD Agenda Briefing 152.00
6/27/2022 Ad Hoc Salt Creek Golf Course Meeting 152.00
6/21/2022 CWA Matters Meeting 152.00
Director's Fee Total 14744.00
Conferences and Sem 7/22/2021 WateReuse Registration 525.00
11/22/2021 ACWA Conference - Registration 725.00
Conferences and Seminars Total 1250.00
Grand Total 17,361.07
Page 2 of 2
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: October 5, 2022
PROJECT: Various DIV. NO. ALL
SUBMITTED BY: Michael Kerr, Information Technology Manager
APPROVED BY: Adolfo Segura, Chief of Administrative Services
Jose Martinez, General Manager
SUBJECT: FY22 YEAR-END REPORT OF THE DISTRICT’S FY19-22 STRATEGIC PLAN
GENERAL MANAGER’S RECOMMENDATION:
No recommendation. This is an informational item only.
COMMITTEE ACTION:
Please see “Attachment A”.
PURPOSE:
To provide a year-end report of the District’s FY19-22 Strategic Plan for
FY22.
ANALYSIS:
Summary
Developed in 2018, the strategic plan, FY19 through FY22, achieved a
high success rate for accomplishing defined objectives and performance
measures. During this time, the District embarked on a structural
redesign to better align the workforce with our customer needs. As a
result, the plan focused on several significant areas, including
technology, workforce and culture, communications, and financial
stability. This report details the year-end results for the fourth and
final year of the plan.
AGENDA ITEM 6
Objectives – Target 90%
Strategic Plan objectives are designed to ensure the District is
executing defined mission-developed strategies and implementing
appropriate changes necessary to guide the agency, meet new challenges,
and positively adapt to change. FY22 year-end results are above target
at 98%, with 51 of 52 active items completed or on schedule, and one
(1) objective is on hold.
Objective on Hold (1): FINANCIAL
Strategy #3: Enhancement of business systems.
Objective: Evaluate enhancements to, or replacement, of the rate model
program.
This objective is on hold pending the District’s Enterprise Resource
Planning (ERP) replacement project.
Key Performance Indicators (KPI’s) – Target 75%
KPI’s are designed to monitor the District’s day-to-day performance.
These items assess the efficiency and effectiveness of essential
operational services. The District’s overall goal of 75% is considered
“on target”. For FY22, year-end results are above target at 88%, with 37
of 42 items achieving the desired level or better.
0
5
10
15
20
25
30
35
40
45
51
0 1 0
On Schedule/Completed Behind On Hold Not Started
51 of 52 Objectives are Completed or On Schedule (98%)
KPI’s are based on established AWWA performance benchmarks, water agency
standards, and historical trends. Seven (7) measures are reported at
year’s end:
• Water Debt Coverage
• Sewer Debt Coverage
• Reserve Level
• Accounts Per FTE
• Leak Detection Program
• Injury Incident Rate
• Enterprise Technology Services
KPI’s Not on Target (5):
Overtime Percentage
Target: Less than 100% of the budgeted overtime per quarter and annually.
Year-to-date overtime expenditures amounted $193,200 vs. the budgeted
amount of $173,700. Fourth quarter results were below target ($39,500
actuals vs. $41,600 budgeted); however, the year-to-date overtime
overage was primarily due to main breaks and COVID-19.
Injury Incident Rate
Target: No more than 4.1 injury incidents per 200,000 hours worked
annually.
0
5
10
15
20
25
30
35
40
37
5
On Target Not on Target
37 of 42 Key Performance Indicators are On Target (88%)
There were seven (7) recordable injuries for calendar year 2021. This
resulted in a 5.1 injury incident rate. To decrease the number of
injuries, the Safety and Security Specialist coordinated additional
ergonomic training in September 2022.
Potable Water Distribution System Integrity
Target: No more than 16 leaks and breaks per 100 miles of distribution
piping annually.
Year-to-date, there were a total of 181 leaks and nine (9) breaks with
a rate of 18.01 leaks and breaks per one hundred miles of distribution
piping.
Sewer Overflow Rate (AWWA)
Target & AWWA: Zero (0) overflows per quarter and annually.
There were zero (0) overflows in the third and fourth quarter; however,
the year-to-date target was not met due to two (2) sewer overflows in
the first quarter:
1. Category 2 Sewer Spill Overflow (SSO) event on July 26, 2021: This
overflow was due to a hole in a one-inch (1”) copper air vac service
line on the force main, located on Steele Canyon Road. This main
pumps sewage from Par Four Drive to Willow Glen Drive in El Cajon.
A total of 1,500 gallons of sewage were recovered.
2. Category 3 SSO event on September 15, 2021: This overflow was due
to a blockage at manhole MM-331-039 located on Singer Lane in Spring
Valley. A total of 200 gallons of sewage were recovered.
Employee Turnover Rate
Target: Less than 5% turnover annually.
There were 11 voluntary terminations for fiscal year 2022 resulting
in a 7.97% turnover. Next Steps
Staff will focus on the recently approved FY23-26 Strategic Plan
objectives, key performance indicators, and emerging trends.
Committee Reports – Slideshow The Strategic Plan year-end results are presented to both the Finance,
Administration, and Communications Committee, and the Engineering,
Operations, and Water Resources Committee with a specific focus on the
most relevant information for each Committee (see “Attachment B”).
The Strategic Plan is also available on the District’s website. FISCAL IMPACT: Joe Beachem, Chief Financial Officer
Informational item only; no fiscal impact. STRATEGIC GOAL: Strategic Plan and Performance Measure reporting is a critical element
in providing performance reporting to the Board and staff.
LEGAL IMPACT: None. ATTACHMENTS: Attachment A – Committee Action Report
Attachment B – PowerPoint Presentation
ATTACHMENT A
SUBJECT/PROJECT: FY22 YEAR-END REPORT OF THE DISTRICT’S FY19-22 STRATEGIC PLAN
COMMITTEE ACTION:
The Finance, Administration, and Communications Committee, and the Engineering, Operations, and Water Resources Committee met on September 19 and 20, 2022, respectively, to review this item. The Committee supports presentation to the full Board. NOTE:
The “Committee Action” is written in anticipation of the Committee moving
the item forward for Board approval. This report will be sent to the
Board as a committee approved item or modified to reflect any discussion
or changes as directed from the committee prior to presentation to the
full Board.
OTAY WATER DISTRICT
STRATEGIC PLAN
FY2022 Year-End Report
2019
2022
ATTACHMENT B
168 Total Participants
American Water Works Association (AWWA)
Utility Benchmarking Program
Evaluation of Advanced
Metering Infrastructure
(AMI) technology
Optimize Global
Positioning System
(GPS) fleet assignment
and routing operation
Streamline contract and
purchase order
management and
lifecycle
Organizational Development Best Practices
Organizational Best Practices Index (%): OWD 95.7%
•Strategic Planning Efforts
•Long-term Financial Planning
•Risk Management
•Asset Management
•Succession Planning
Customer Relations Practices
Call Center Indicator: >75% Percentile
•Average TALK time
•Average WAIT time
•Abandoned Call Ratio
•Billing Accuracy
NOTABLE COMPLETED OBJECTIVES
2
(21 from California)
90%
Total 52
On Schedule or
Completed 51
ON SCHEDULE
COMPLETED BEHIND SCHEDULE ON HOLD
OBJECTIVES
1 Objective
1/52 = 2%
TR
E
N
D
S
YEAR-END
2022
51 Objectives
51/52 = 98%
Overall Target
94%
88%
93%95%94%
82%86%
98%
50%
60%
70%
80%
90%
100%
FY15 FY16 FY17 FY18 FY19 FY20 FY21 FY22
Year-End
Target
On Hold 1
3
= COMPLETED Tenille Otero
Communications Officer
Enhance and build awareness and engagement
among the District’s customers and stakeholders
and within the San Diego Region of the District’s
strategies, policies, projects, programs, and
legislative/regulatory issues
Continue implementation of and enhance the District’s
community and business outreach, media, and
government relations programs
Ensure consistency of branding and representation
across the District, using consistent logos, colors,
messaging, communications tools, and other collaterals
through enhancement of internal and external
marketing materials
Evaluate and enhance the District’s water conservation
programs
Assess and enhance communications tools and
increase online presence and social media
exposure
Assess communication tools (social media presence)
4
CU
S
T
O
M
E
R
Integrated resource planning and facility optimization
Recycled water long-term business plan
South District Potable Water Supply Alternatives to San Diego
County Water Authority (SDCWA) Pipeline 4 Supply Interruption
(catastrophic event)
Treatment Plant long-term business plan (sewer portion)
Evaluation of key system alternatives and financial impact
Conduct desalination (Rosarito) financial analysis
In support of the Engineering Department, conduct recycled water
and sewer business financial analysis
Enhancement of business systems
Enterprise Resource Planning (ERP) validation and replacement
evaluation
Evaluate, and if beneficial, implement cloud-based payroll service
Evaluate enhancements to, or replacement, of the rate model
program
Implement Paperless Account Payable (AP) solution
Re-evaluate prior payroll solutions and identify any new cloud-based
payroll solutions
Complete a sewer cost of service study and recommend a rate
structure that will provide for more stable sewer revenues
Evaluate the Capacity and New Water Supply Fees, including an
update of applicable costs, and, if possible, recommend a fee
structure that is more efficient and effective than the current
structure5 = COMPLETED = ON HOLD
Roberto Marquez
Reclamation Plant Operator II
FI
N
A
N
C
I
A
L
Kevin Cameron
Sr. Civil Engineer
Enhancement of the Asset Management (AM) and
Capital Improvement Programs (CIP)
Enhancement of the framework for systematic
development, validation, and implementation of new
CIPs
Enhancements of the AM Program
Financial activity-based cost cross-training
In support of the Engineering Department, enhance
financial impact forecasting and analysis of future CIPs
Develop alternative Public Employees Retirement
System (PERS) financing strategy to fund ahead of
PERS schedule
Optimize funding and liability schedule
Negotiate and implement a new labor agreement
and optimize employee benefit programs
Negotiate and implement new labor agreement
Review Deferred Compensation Program for reduced
fees and streamlined approach and ensure offerings
are fully utilized
6 = COMPLETED
FI
N
A
N
C
I
A
L
Optimize meter activity operations
Evaluation of Advanced Metering Infrastructure
(AMI) technology
Explore web-based options for meter reading and
backflow test entry
Optimize Global Positioning System (GPS) fleet
assignment and routing operation
Enhance customer experience (collaboration
between Customer Service and Communications)
Customer electronic communication and outreach
Customer Information System (CIS)/ Customer
Relationship Management (CRM) validation and
replacement evaluation
Evaluate and leverage the use of available Human
Resources self-service and capital management
technology solutions
Evaluate on-boarding programs and implement, if
determined necessary
Implement Human Resource Information System (HRIS)
in coordination with payroll conversion
Pilot cloud-based human capital performance
management system and implement, if determined
necessary
7 = COMPLETED
Kim Chavez
Meter Maintenance Worker
IN
T
E
R
N
A
L
B
U
S
I
N
E
S
S
P
R
O
C
E
S
S
Maintain a reliable, scalable, secure, and high-performing technology infrastructure to support current and future service needs
Adopt National Institute of Standards and Technology (NIST)
cyber security framework and enhance disaster recovery
planning
Advance business processes and operational efficiencies
through effective implementation of information technology
Create framework to evaluate cost efficiency of new
technology services and cloud vs. on-premise selection
Deploy next generation storage services and communication
architecture
Enhance SCADA system services via SCADA roadmap
project
Prioritize 14 strategic project/initiatives, recently developed
Enhancement of enterprise geographic data
Deploy ArcGIS Pro for 3D analysis
Evaluate the use of Drone2Map technology for asset, field
inspections, and condition assessment
Migrate Geographic Information System (GIS) data structure
from geometric network to utility dashboard
Standardization of District asset data and collection process
8 = COMPLETED
Bruno Burgin
Sr. SCADA Instrumentation Technician
IN
T
E
R
N
A
L
B
U
S
I
N
E
S
S
P
R
O
C
E
S
S
(c
o
n
t
’
d
)
Enhancement of maintenance and program standards
Analyze electric energy-saving programs as they become available
Evaluate the effectiveness of various methods to reduce nitrification
events
Evaluate the efficiency and effectiveness of the District’s valve
exercise preventative maintenance including proposed
recommendations
Evaluate the impacts as a result of recent and upcoming regulatory
changes including, but not limited to, Air Pollution Control District
(APCD), State Water Resource Control Board (SWRCB), and
Occupational Safety and Health Administration (OSHA), etc.
Establish an access and defensible space vegetation mitigation
program with maintenance schedules for District remote facilities,
access roads, and off-road appurtenances
Enhancement of contracting and facility services
Enhance Customer and Public Service security in public lobby areas
Evaluate feasibility of incorporating electric and hybrid vehicles into
District fleet
Streamline contract and purchase order (contract) management
and lifecycle
Enhancement of the Confined Space Program
Automate confined space regulatory and work forms (electronic
conversion), add confined space data layer in the District’s
enterprise Geographic Information System (GIS), and use data to
electronically automate the District’s confined space inventory
9 = COMPLETED = ON SCHEDULE
Omar Sanchez
Equipment Mechanic II
IN
T
E
R
N
A
L
B
U
S
I
N
E
S
S
P
R
O
C
E
S
S
(c
o
n
t
’
d
)
Left to right: Guillermo Rojas (Utility Worker), Peter Grable (Water System Operator), and Leo Lopez (Utility Worker)
Optimize District’s Hazardous Waste Operations and
Emergency Response (HAZWOPER) Confined
Space Rescue Team
Certify program at Industry State Level and under the
Incident Command System, streamline chlorine gas and
confined space rescue training, operations, and response
and convert inventory lists and equipment logs to
electronic form
Enhance leadership/employee training programs and
knowledge transfer process
Continue development of leadership and District-wide
training programs
Review and enhance knowledge transfer process to
ensure retention of District knowledge
10 = COMPLETED = ON SCHEDULE
IN
T
E
R
N
A
L
B
U
S
I
N
E
S
S
P
R
O
C
E
S
S
(c
o
n
t
’
d
)
LE
A
R
N
I
N
G
A
N
D
G
R
O
W
T
H
KEY PERFORMANCE INDICATORS
TR
E
N
D
S
YEAR-END
2022
Overall Target 75%
Total 42
Reported Quarterly 35
Reported Annually 7
83%
90%88%
95%
83%
90%90%88%
50%
60%
70%
80%
90%
100%
FY15 FY16 FY17 FY18 FY19 FY20 FY21 FY22
Year-End
Target
37 KPIs
37/42 = 88%
ON TARGET NOT ON TARGET
5 KPIs
5/42 = 12%
98.33%
97.84%
98.12%98.00%
98.38%98.43%98.55%98.60%
95%
96%
97%
98%
99%
100%
2015 2016 2017 2018 2019 2020 2021 2022
Year-End Result
Target
ANSWER RATE
TARGET
97% average answer rate per quarter and annually
CALCULATION
Number of calls answered/Total number of calls
12Pam Castanon
Customer Service Rep II
3.69
5.12
3.94 4.20 3.55 3.51
4.50 3.85
0
5
10
15
20
25
2015 2016 2017 2018 2019 2020 2021 2022
Year-End Result
Target
75th Percentile
Median
25th Percentile
POTABLE WATER COMPLIANCE RATE
(AWWA | Water Operations)TECHNICAL QUALITY COMPLAINT
(AWWA | Customer Relations)
TARGET
No more than 7.1 complaints per 1,000 customer accounts annually
CALCULATION
Number of technical quality complaints per year/Number of active accounts per reporting
period
AWWA BENCHMARK
Average of 75th Percentile, 13.1, and Median, 1.1, for population served between 100,001 –
500,000 (Combined Utilities)
TARGET
100% of all health-related drinking water standards per quarter and annually
CALCULATION
Number of days the primary health regulations are met/Number of days in the reporting period
AWWA BENCHMARK
100% -75th Percentile for population served between 100,001 –500,000 (Water)
13
100%
(Year-End Result for
FY 2015 -FY 2022)
Laura York
Laboratory Analyst
92.20%
89.80%
109.10%
97.40%
104.80%
87.30%
111.00%
103.00%
80%
85%
90%
95%
100%
105%
110%
115%
120%
2015 2016 2017 2018 2019 2020 2021 2022
Year-End Result
Target
CIP PROJECT EXPENDITURES VS. BUDGET
TARGET
95% of budget annually
CALCULATION
Actual Expenditures/Annual Budget
14 458-1 Reservoir
1.9%1.8%
1.5%1.3%
3.1%
5.6%
4.4%
2.0%
0%
1%
2%
3%
4%
5%
6%
7%
2015 2016 2017 2018 2019 2020 2021 2022
Year-End Result
Target
CONSTRUCTION CHANGE ORDER INCIDENCE
$511.00
$503.00
$517.00
$549.00
$548.00 $545.00 $545.00 $549.00$531.12 $531.12
$540.00
$540.00
$570.00
$552.00
$575.00
$592.00
$450
$470
$490
$510
$530
$550
$570
$590
$610
$630
$650
2015 2016 2017 2018 2019 2020 2021 2022
Year-End Result
Target
O&M COST PER ACCOUNT
TARGET
No more than 5% per quarter and annually
CALCULATION
Cost of Change Orders (not including allowances)/Original construction contract
amount (not including allowances)
TARGET
Less than $592 per account annually (based on Operating budget)
CALCULATION
Operations O&M/Number of accounts
15
99.81%99.97%99.99%99.98%99.94%99.99%99.99%99.99%
95%
96%
97%
98%
99%
100%
101%
2015 2016 2017 2018 2019 2020 2021 2022
Year-End Result
Target
98%
129%
118%
100%
129%
72%
106%
111%
50%
60%
70%
80%
90%
100%
110%
120%
130%
140%
150%
2015 2016 2017 2018 2019 2020 2021 2022
Year-End Result
Target
BILLING ACCURACY OVERTIME PERCENTAGE
TARGET
99.8% billing accuracy per quarter and annually
CALCULATION
Number of correct bills/Number of bills issued during the reporting period
TARGET
Less than 100% of budgeted overtime per quarter and annually
(based on Operating budget and historical trends; FY22 Overtime budget is $173,700)
CALCULATION
Actual overtime costs (including comp time)/Budgeted overtime costs
16
8
7
5
6
3
5 5 5
0
2
4
6
8
10
12
14
16
18
20
22
24
26
28
2015 2016 2017 2018 2019 2020 2021 2022
Year-End Result
Target
SEWER RATE RANKING
10
12
11
3 3
5 5 5
0
2
4
6
8
10
12
14
16
18
20
22
2015 2016 2017 2018 2019 2020 2021 2022
Year-End Result
Target
WATER RATE RANKING
TARGET
Bottom 50th percentile for the 22 member agencies in San Diego
CALCULATION
Ranking for the average monthly water bill among CWA member agencies
TARGET
Bottom 50th percentile for the 28 sewer service providers in San Diego
CALCULATION
Ranking for the average monthly bill among sewer service providers in San Diego
County 17
168%
171%
200%
236%
165%
188%
272%262%
0%
50%
100%
150%
200%
250%
300%
2015 2016 2017 2018 2019 2020 2021 2022
Year-End Result
Target
1241%
371%
838%
0%
200%
400%
600%
800%
1000%
1200%
1400%
2020 2021 2022
Year-End Result
Target
SEWER DEBT COVERAGE RATIOWATER DEBT COVERAGE RATIO
TARGET
150% excluding growth revenue annually
CALCULATION
Qualified net operating revenues/Debt service requirements
18
TARGET
150% excluding growth revenue annually
CALCULATION
Qualified net operating revenues/Debt service requirements
100%
78%
85%
100%100%100%
85%83%
0%
20%
40%
60%
80%
100%
120%
140%
2015 2016 2017 2018 2019 2020 2021 2022
Year-End Result
Target
RESERVE LEVEL
406
426
410 410
408
406
400
410
420
430
440
450
2017 2018 2019 2020 2021 2022
Year-End Result
Target
ACCOUNTS PER FULL-TIME EMPLOYEE (FTE)
TARGET
83% annually
CALCULATION
Number of reserve funds that meet or exceed fund target levels/Total number of
reserve funds
TARGET
406 accounts per FTE annually
CALCULATION
Potable + Recycled + Sewer Accounts/Number of FTEs
19
75.64%77.05%78.67%
80.47%
82.71%83.76%
50%
55%
60%
65%
70%
75%
80%
85%
90%
95%
100%
2017 2018 2019 2020 2021 2022
Year-End Result
Target
FY2017 used as a
benchmarking year
PERCENT OF CUSTOMERS PAYING BILLS ELECTRONICALLY
2.5%
4.0%4.1%
3.3%
3.6%3.8%3.9%4.0%
0%
1%
2%
3%
4%
5%
6%
7%
2015 2016 2017 2018 2019 2020 2021 2022
Year-End Result
Target
DISTRIBUTION SYSTEM LOSS
TARGET
75% per quarter and annually
CALCULATION
Number of customers paying bills electronically/Total number of customers
TARGET
Less than 5% of unaccounted water annually
CALCULATION
Volume purchased from CWA, City of San Diego customers + volume used by
District/Volume purchased from CWA, City of San Diego, and RWCTP production 20
66%
75%
70%
72%74%
77%
66%
72%
50%
55%
60%
65%
70%
75%
80%
85%
90%
95%
100%
2015 2016 2017 2018 2019 2020 2021 2022
Year-End Result
Target
PLANNED POTABLE WATER MAINTENANCE RATIO IN $
66%
86%
91%
74%74%
70%
55%
74%
50%
55%
60%
65%
70%
75%
80%
85%
90%
95%
100%
2015 2016 2017 2018 2019 2020 2021 2022
Year-End Result
Target
PLANNED RECYCLED WATER MAINTENANCE RATIO IN $
TARGET
66% of all labor costs spent on preventative maintenance per quarter and annually
CALCULATION
Total Planned Maintenance Cost/Total Maintenance Cost
TARGET
70% of all labor costs spent on preventative maintenance per quarter and annually
CALCULATION
Total Planned Maintenance Cost/Total Maintenance Cost
21
92%92%91%
82%
84%
92%
93%
90%
50%
55%
60%
65%
70%
75%
80%
85%
90%
95%
100%
2015 2016 2017 2018 2019 2020 2021 2022
Year-End Result
Target
PLANNED WASTEWATER MAINTENANCE RATIO IN $
$785.11
$912.56
$1,095.70
$1,165.82
$1,071.66
$996.29
$1,374.69
$869.97
$500
$600
$700
$800
$900
$1,000
$1,100
$1,200
$1,300
$1,400
$1,500
2015 2016 2017 2018 2019 2020 2021 2022
Year-End Result
Target
DIRECT COST OF TREATMENT PER MGD
TARGET
77% of all labor costs spent on preventative maintenance per quarter and annually
CALCULATION
Total Planned Maintenance Cost/Total Maintenance Cost
TARGET
No more than $1050 per MGD spent on wastewater treatment annually
CALCULATION
Total O&M costs directly attributable to sewer treatment/Total volume in MG for
one quarter 22
20%20%
33%
20%20%20%20%20%
0%
5%
10%
15%
20%
25%
30%
35%
40%
45%
50%
2015 2016 2017 2018 2019 2020 2021 2022
Year-End Result
Target
LEAK DETECTION PROGRAM
4.4 4.4 4.4
2.9
2.1
5.1
0
1
2
3
4
5
6
7
8
9
10
2017 2018 2019 2020 2021 2022
Year-End Result
Target
INJURY INCIDENT RATE
TARGET
20% of system surveyed for leaks annually
CALCULATION
Miles of potable pipe surveyed/Total miles of pipe
TARGET
No more than 4.1 injury incidents per 200,000 hours worked annually
(based on Department of Labor average for similar-size water agencies)
CALCULATION
(Number of recordable injuries/illnesses x 200,000 average hours worked)/ Total
hours employees worked 23
TARGET
99.5% network uptime and availability
CALCULATION
3h 39m 8s hours of downtime per month (1d 19h 49m 44s per year)
99.99%
99.50%99.50%99.50%99.50%99.50%99.50%
95%
96%
97%
98%
99%
100%
101%
102%
103%
104%
105%
2016 2017 2018 2019 2020 2021 2022
Year-End Result
Target
ENTERPRISE TECHNOLOGY SERVICES AVAILABILITY
24 Bill Poulin
Database Administrator
29.0
37.3
71.2 70.3
37.0 37.3
32.0
26.3
0
5
10
15
20
25
30
35
40
45
50
55
60
65
70
75
80
2015 2016 2017 2018 2019 2020 2021 2022
Year-End Result
Target
PROJECT CLOSEOUT TIME
TARGET
45-day average annually
CALCULATION
Number of days between NOSC and NOC for all construction projects within the
quarter/ Number of construction projects within the quarter
MARK-OUT ACCURACY
TARGET
100% mark-out accuracy annually
CALCULATION
Number of mark-outs performed without an at-fault hit, which is damage to a District
facility that results from a missing or erroneous mark-out/Total number of mark-outs
25
Israel Bojorquez
Utility Locator
100%
(Year-End Result for
FY 2015 -FY 2022)
100%
93%
90%90%
100%
96%
100%100%
75%
80%
85%
90%
95%
100%
105%
2015 2016 2017 2018 2019 2020 2021 2022
Year-End Result
Target
RECYCLED WATER SHUTDOWN TESTING
TARGET
90% of recycled site shutdown tests performed annually
(29 recycled water sites scheduled for shutdown in FY22, 90% = 26 sites)
CALCULATION
Cumulative percentage of recycled site shutdown tests performed per year
ANNUAL RECYCLED WATER SITE INSPECTIONS
TARGET
100% of recycled sites inspected annually
(172 Recycled water use sites are due for inspection in FY22 )
CALCULATION
Cumulative percentage of recycled site inspected per quarter of those required by
DEH 26
100%
(Year-End Result for
FY 2015 -FY 2022)
99%100%100%100%
99%
96%
99%
100%
75%
80%
85%
90%
95%
100%
105%
110%
2015 2016 2017 2018 2019 2020 2021 2022
Year-End Result
Target
PERCENT OF PM’S COMPLETED FLEET MAINTENANCE
TARGET
90% of scheduled preventative maintenance completed per quarter and annually
CALCULATION
Number of PM’s completed/Number of PM’s scheduled
129%
188%
111%
100%
50%
70%
90%
110%
130%
150%
170%
190%
2019 2020 2021 2022
Year-End Result
Target
EASEMENT EVALUATION AND FIELD INSPECTION
TARGET
100% assigned easements, evaluated via desktop tools, and inspected annually
(100 easements are assigned for FY22)
CALCULATION
Number of easements evaluated and inspected/Total easements assigned for the
period 27
PERCENT OF PM’S COMPLETED -PUMP/ELECTRIC
TARGET
90% of scheduled preventative maintenance completed per quarter and annually
CALCULATION
Number of PM’s completed/Number of PM’s scheduled
98%
100%99%98%98%
100%100%99%
75%
80%
85%
90%
95%
100%
105%
110%
2015 2016 2017 2018 2019 2020 2021 2022
Year-End Result
Target
PERCENT OF PM’S COMPLETED RECLAMATION PLANT
TARGET
90% of scheduled preventative maintenance completed per quarter and annually
CALCULATION
Number of PM’s completed/Number of PM’s scheduled
28
Joc Anderson
Electrician II
100%
(Year-End Result for
FY 2015 -FY 2022)
11.14 10.28 9.50 8.44 7.61
15.16
18.01
0
5
10
15
20
25
30
35
40
45
50
2016 2017 2018 2019 2020 2021 2022
Year-End Result
Target
75th Percentile
Median
25th Percentile
POTABLE WATER DISTRIBUTION SYSTEM INTEGRITY
(AWWA –Water Operations)
TARGET
No more than 16 leaks and breaks per 100 miles of distribution piping annually
CALCULATION
100 (Number of leaks and breaks)/Total miles of distribution piping
AWWA BENCHMARK
16.2 –Median population served between 100,001-500,000
3425
4549
3228
3405
3298
2969
4723
3132
2050
2550
3050
3550
4050
4550
2015 2016 2017 2018 2019 2020 2021 2022
Year-End Result
Target
SYSTEM VALVE EXERCISING PROGRAM
TARGET
3,080 valves exercised per year
CALCULATION
Total number of valves exercised per year
29
0 0
1.14
0
1.14 1.14 1.14
2.27
0
1
2
3
4
5
6
7
8
9
10
2015 2016 2017 2018 2019 2020 2021 2022
Year-End Result
Target
75th Percentile
Median
25th Percentile
SEWER OVERFLOW RATE
(AWWA –Wastewater Operations)
TARGET
0 overflows annually
CALCULATION
100 (Number of sewer overflows during the reporting period)/Total miles of pipe in the sewage
collection system
AWWA BENCHMARK
0 –75th Percentile for population served between 0-50,000
1.07
0.00
0.90
2.67
4.45
0.96
3.80
1.90
0
1
2
3
4
5
6
7
8
9
10
2015 2016 2017 2018 2019 2020 2021 2022
Year-End Result
Target
RECYCLED WATER SYSTEM INTEGRITY
TARGET
No more than 6.6 leaks and breaks per 100 miles of recycled distribution system
annually
CALCULATION
100 (Number of leaks and breaks)/Total miles of recycled distribution system
30
7
11
8 8
5
6
7
8
9
10
11
12
13
14
15
2019 2020 2021 2022
Year-End Result
Target
POTABLE TANK INSPECTION AND CLEANING
TARGET
8 potable water storage tanks and/or reservoirs cleaned annually
CALCULATION
Number of tanks cleaned and inspected annually
100%
105%105%105%
72%
100%100%
65%
70%
75%
80%
85%
90%
95%
100%
105%
110%
2016 2017 2018 2019 2020 2021 2022
Year-End Result
Target
EMERGENCY FACILITY POWER TESTING
TARGET
100% of all emergency facilities tested annually
(38 power ready facilities)
CALCULATION
100 (Number of leaks and breaks)/Total miles of recycled distribution system
31
753
463
355
443
601
413
580
960
100
200
300
400
500
600
700
800
900
1000
1100
2015 2016 2017 2018 2019 2020 2021 2022
Year-End Result
Target
520
631 631 631 631 631 631
712
400
450
500
550
600
650
700
750
800
850
2015 2016 2017 2018 2019 2020 2021 2022
Year-End Result
Target
CRITICAL VALVE EXERCISING
TARGET
712 critical valves exercised annually
CALCULATION
Number of critical valves exercised in a year
MAIN FLUSHING AND HYDRANT MAINTENANCE
TARGET
215 mains flushed and fire hydrants maintained annually
CALCULATION
Number of mains flushed and fire hydrants maintained per year
32
3.15%
0%
0.75%
1.50%
3.63%
2.19%2.16%
7.97%
0%
1%
2%
3%
4%
5%
6%
7%
8%
9%
2015 2016 2017 2018 2019 2020 2021 2022
Year-End Result
Target
EMPLOYEE VOLUNTARY TURNOVER RATE
TARGET
Less than 5% turnover annually
CALCULATION
Number of voluntary terminations (not including retirements)/Average number of
employees
33Kyle Hernon
Meter Maintenance Worker II
17.53
23.02 22.89
18.11
26.85
59.90
16.49
24.53
0
10
20
30
40
50
60
70
2015 2016 2017 2018 2019 2020 2021 2022
Year-End Result
Target
TRAINING HOURS PER EMPLOYEE
43.11
36.80
30.83 33.38 34.04
79.04
28.40
55.77
0
10
20
30
40
50
60
70
80
90
100
2015 2016 2017 2018 2019 2020 2021 2022
Year-End Result
Target
SAFETY TRAINING PROGRAM
TARGET
12 hours per employee annually
CALCULATION
Total qualified training hours for all employees/Average number of FTEs
TARGET
24 hours per field employee annually
CALCULATION
Total qualified safety training hours for field employees/Average number of field
employees 34
https://otaywater.gov/about-otay/news-and-documents/strategic-plan/
QUESTIONS?
FY23 –FY26 Strategic Plan