HomeMy WebLinkAbout01-04-17 Board Packet 1
OTAY WATER DISTRICT
BOARD OF DIRECTORS MEETING
DISTRICT BOARDROOM
2554 SWEETWATER SPRINGS BOULEVARD
SPRING VALLEY, CALIFORNIA
WEDNESDAY
January 4, 2017
3:30 P.M.
AGENDA
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. APPROVAL OF AGENDA
4. ADOPT RESOLUTION NO. 4319 COMMENDING JOSE LOPEZ FOR HIS SIX-
TEEN YEARS OF DEDICATED SERVICE TO THE OTAY WATER DISTRICT
AS DIRECTOR OF DIVISION FOUR
5. PRESENTATION OF PLAQUE TO DEPARTING BOARD MEMBER JOSE
LOPEZ RECOGNIZING HIM FOR HIS SERVICE TO THE OTAY WATER DIS-
TRICT AS DIRECTOR OF DIVISION FOUR
6. RECESS FOR RECEPTION
7. RECONVENE OTAY WATER DISTRICT BOARD MEETING
8. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC
TO SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE
BOARD'S JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
9. APPROVE THE MINUTES OF THE REGULAR BOARD MEETING OF NOVEM-
BER 2, 2016
PUBLIC HEARING
10. PUBLIC HEARING TO CERTIFY THE FINAL PROGRAM ENVIRONMENTAL
IMPACT REPORT (PEIR) FOR THE DISTRICT’S 2015 WATER FACILITIES
MASTER PLAN (WFMP)
2
THE BOARD WILL BE HOLDING A PUBLIC HEARING TO CONSIDER CERTI-
FYING THE FINAL PEIR FOR THE DISTRICT’S 2015 WFMP. THE BOARD IN-
VITES THE PUBLIC TO PROVIDE COMMENTS ON THE REPORT.
a) CERTIFY THAT THE FINAL PEIR FOR THE DISTRICT’S 2015 WATER
FACILITIES MASTER PLAN (WFMP) UPDATE HAS BEEN COMPLETED
IN COMPLIANCE WITH THE CALIFORNIA ENVIRONMENTAL QUALITY
ACT, THE CURRENT STATE GUIDELINES AND THE DISTRICT’S LO-
CAL GUIDELINES, AND THAT IT REFLECTS THE INDEPENDENT
JUDGMENT OF THE DISTRICT; FIND THAT THE POTENTIALLY SIG-
NIFICANT EFFECTS OF THE DISTRICT’S 2015 WFMP UPDATE WILL
BE AVOIDED THROUGH THE ADOPTION OF MITIGATION
MEASURES, AS SHOWN IN THE PEIR, AND THE MITIGATION, MONI-
TORING AND REPORTING PROGRAM FOR THE PEIR; AND AP-
PROVE THE 2015 WFMP AS THE FINAL DOCUMENT (COBURN-
BOYD)
CONSENT CALENDAR
11. ITEMS TO BE ACTED UPON WITHOUT DISCUSSION, UNLESS A REQUEST
IS MADE BY A MEMBER OF THE BOARD OR THE PUBLIC TO DISCUSS A
PARTICULAR ITEM:
a) APPROVE CHANGE ORDER NO. 5 TO THE EXISTING CONTRACT
WITH TRANSTAR PIPELINE, INC. IN THE AMOUNT OF $61,592.34
FOR THE RANCHO SAN DIEGO BASIN SEWER REHABILITATION -
PHASE 1 PROJECT
b) ADOPT RESOLUTION NO. 4318, FIXING TERMS AND CONDITIONS
FOR THE ANNEXATION OF CERTAIN REAL PROPERTIES OWNED BY
R-12 B, LLC Co. (APN 644-310-53-00), OTAY RANCH II SUN 12, LLC
CO. (APN 644-310-54-00), AND R-12 A, LLC CO. (APN 644-310-55-00)
INTO THE OTAY WATER DISTRICT IMPROVEMENT DISTRICTS 22
AND 27
c) AWARD A PROFESSIONAL AS-NEEDED COATING INSPECTION SER-
VICES CONTRACT TO CSI SERVICES, INC. IN AN AMOUNT NOT-TO-
EXCEED $175,000 FOR A PERIOD OF THREE (3) FISCAL YEARS (FY
2017 THROUGH FY 2019), ENDING JUNE 30, 2019
d) ADOPT RESOLUTION NO. 4324 TO UPDATE BOARD POLICY #47,
POLICY AGAINST DISCRIMINATION, HARASSMENT, RETALIATION
AND COMPLAINT PROCEDURE, AND BOARD POLICY #48, ADA/FEHA
DISABILITY POLICY
ACTION ITEMS
3
12. FINANCE, ADMINISTRATION AND INFORMATION TECHNOLOGY
a) APPROVE THE SUBMITTAL OF THE FINANCIAL SECURITY PACKAGE
TO THE STATE WATER RESOURCES CONTROL BOARD (SWRCB),
CALIFORNIA’S CLEAN WATER STATE REVOLVING FUND PROGRAM,
FOR THE PURPOSE OF APPLYING FOR $7,750,000 IN DEBT FINANC-
ING OF THE CAMPO ROAD SEWER REPLACEMENT PROJECT; AND
ADOPT RESOLUTION NO. 4320 TO FINANCE THE COST OF CON-
STRUCTING AND RECONSTRUCTING CERTAIN PUBLIC FACILITIES
AND IMPROVEMENTS; RESOLUTION NO. 4321 TO FILE AN APPLICA-
TION FOR A FINANCING AGREEMENT FROM THE SWRCB; AND RES-
OLUTION NO. 4322 TO PLEDGE SEWER OPERATING REVENUES
AND/OR REPLACEMENT RESERVES FOR THE CAMPO ROAD
SEWER MAIN REPLACEMENT PROJECT (BELL)
b) APPROVE THE CREATION OF AN AUTOMATED METER READING
CHANGE OUT CAPITAL IMPROVEMENT PROGRAM PROJECT IN THE
AMOUNT OF $1,150,000 FOR THE CURRENT FISCAL YEAR (CAREY)
13. BOARD
a) ADOPT RESOLUTION NO. 4325 OF THE BOARD OF DIRECTORS OF
OTAY WATER DISTRICT CONSENTING TO AND APPROVING THE AP-
POINTMENT OF MARK ROBAK AS A REPRESENTATIVE TO THE
BOARD OF DIRECTORS OF THE SAN DIEGO COUNTY WATER AU-
THORITY (FIRST SEAT)
b) ADOPT RESOLUTION NO. 4326 OF THE BOARD OF DIRECTORS OF
OTAY WATER DISTRICT CONSENTING TO AND APPROVING THE AP-
POINTMENT OF TIM SMITH AS A REPRESENTATIVE TO THE BOARD
OF DIRECTORS OF THE SAN DIEGO COUNTY WATER AUTHORITY
(SECOND SEAT)
c) DISCUSSION OF THE 2017 BOARD MEETING CALENDAR
REPORTS
14. GENERAL MANAGER’S REPORT
a) SAN DIEGO COUNTY WATER AUTHORITY UPDATE
15. DIRECTORS' REPORTS/REQUESTS
16. PRESIDENT’S REPORT/REQUESTS
RECESS TO CLOSED SESSION
4
17. CLOSED SESSION
a) CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section
54956.9:
1 CASE
b) PUBLIC EMPLOYEE PERFORMANCE EVALUATION: PERIODIC AND
CUSTOMARY REVIEW IN DUE COURSE [GOVERNMENT CODE
§54957.6]
TITLE: GENERAL COUNSEL
c) CONFERENCE WITH LABOR NEGOTIATORS [GOVERNMENT CODE
§54957.6]
AGENCY DESIGNATED REPRESENTATIVES: BOARD AD HOC COM-
MITTEE MEMBERS
EMPLOYEE ORGANIZATION: OTAY WATER DISTRICT EMPLOYEES’
ASSOCIATION
AND
ALL REPRESENTED AND UNREPRESENTED PERSONNEL INCLUD-
ING MANAGEMENT AND CONFIDENTIAL EMPLOYEES
RETURN TO OPEN SESSION
18. REPORT ON ANY ACTIONS TAKEN IN CLOSED SESSION. THE BOARD
MAY ALSO TAKE ACTION ON ANY ITEMS POSTED IN CLOSED SESSION
19. ADJOURNMENT
5
All items appearing on this agenda, whether or not expressly listed for action, may be
deliberated and may be subject to action by the Board.
The Agenda, and any attachments containing written information, are available at the
District’s website at www.otaywater.gov. Written changes to any items to be considered
at the open meeting, or to any attachments, will be posted on the District’s website.
Copies of the Agenda and all attachments are also available through the District
Secretary by contacting her at (619) 670-2280.
If you have any disability which would require accommodation in order to enable you to
participate in this meeting, please call the District Secretary at (619) 670-2280 at least
24 hours prior to the meeting.
Certification of Posting
I certify that on December 30, 2016, I posted a copy of the foregoing agenda
near the regular meeting place of the Board of Directors of Otay Water District, said
time being at least 72 hours in advance of the regular meeting of the Board of Directors
(Government Code Section §54954.2).
Executed at Spring Valley, California on December 30, 2016.
/s/ Susan Cruz, District Secretary
1
RESOLUTION NO. 4319
COMMENDING
JOSE LOPEZ FOR HIS SIXTEEN YEARS OF DEDICATED SERVICE
TO THE OTAY WATER DISTRICT
AS DIRECTOR OF DIVISION FOUR
WHEREAS, Jose Lopez has provided strong, effective and dedicated leadership as a
member of the Board of Directors of the Otay Water District since he took office in January
2001; and
WHEREAS, having served as president of the Board of Directors in 2002 to 2003, 2005,
and 2012 to 2015; vice president from 2006 to 2010, and 2016; and treasurer in 2004, Director
Lopez has been an integral part of the innovative and forward looking operational and strategic
planning efforts at the District; and
WHEREAS, Director Lopez has demonstrated vision, stable and outstanding leadership,
professional integrity, along with his genuine dedication to serving the public; and
WHEREAS, while on the Board of Directors, he was instrumental in many of the
District’s successes as demonstrated by the District’s numerous accolades and awards from
entities and agencies such as the Governor of California; the American Society of Civil
Engineers; the American Water Works Association; the Association of Public Treasurers of
United States and Canada; the California Society of Municipal Finance Officers, the California
Special District Association; the Government Finance Officers Association of the U.S. and
Canada; and the San Diego Business Journal, among others; and
WHEREAS, Director Lopez’ legacy to the customers of the Otay Water District is that he
leaves a thriving, responsive, fiscally stable, and respected public agency – one that will serve its
customers and the region well for many years to come.
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the Otay Water
District expresses its sincere appreciation to Jose Lopez for his exemplary leadership, and does
hereby commend him for his many years of dedicated service to the District, the community, and
all of San Diego County.
PASSED AND ADOPTED at the Regular meeting of the Board of Directors of the Otay
Water District held this 4th day of January 2017.
AYES:
NOES:
ABSENT:
ABSTAIN:
2
________________________
President
ATTEST:
_________________________
District Secretary
1
MINUTES OF THE
BOARD OF DIRECTORS MEETING OF THE
OTAY WATER DISTRICT
November 2, 2016
1. The meeting was called to order by Vice President Lopez at 3:34 p.m.
2. ROLL CALL
Directors Present: Croucher, Lopez, Robak and Smith
Directors Absent: Thompson (out-of-town on vacation)
Staff Present: General Manager Mark Watton, General Counsel Daniel
Shinoff, Attorney Jeanne Blumenfeld, Asst. General
Manager German Alvarez, Chief of Engineering Rod
Posada, Chief Financial Officer Joe Beachem, Chief of
Administration Adolfo Segura, Chief of Operations Pedro
Porras, Asst. Chief of Operations Jose Martinez, District
Secretary Susan Cruz and others per attached list.
3. PLEDGE OF ALLEGIANCE
4. APPROVAL OF AGENDA
A motion was made by Director Smith, and seconded by Director Croucher and
carried with the following vote:
Ayes: Directors Croucher, Lopez, Robak and Smith
Noes: None
Abstain: None
Absent: Director Thompson
to approve the agenda.
5. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC
TO SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE
BOARD'S JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
No one wished to be heard.
PUBLIC HEARING
6. PUBLIC HEARING ON THE ACQUISITION BY EMINENT DOMAIN OF
CERTAIN REAL PROPERTY INTERESTS ON ASSESSOR PARCEL
NUMBERS 506-130-02, 03, AND 04 IN CONNECTION WITH THE CAMPO
ROAD SEWER REPLACEMENT PROJECT
2
THE BOARD WILL BE HOLDING A PUBLIC HEARING TO CONSIDER
ADOPTING A RESOLUTION OF PUBLIC NECESSITY FOR THE ACQUISITION
BY EMINENT DOMAIN OF CERTAIN REAL PROPERTY INTERESTS ON
ASSESSOR PARCEL NUMBERS 506-130-02, 03, AND 04 IN CONNECTION
WITH THE CAMPO ROAD SEWER REPLACEMENT PROJECT. THE BOARD
INVITES THE PUBLIC TO PROVIDE COMMENTS ON THE REPORT.
a) ADOPT RESOLUTION NO. 4316, A RESOLUTION OF PUBLIC
NECESSITY, AUTHORIZING THE COMMENCEMENT OF EMINENT
DOMAIN PROCEEDINGS BY OUTSIDE COUNSEL TO ACQUIRE THE
NECESSARY INTERESTS IN REAL PROPERTY FOR THE CAMPO
ROAD SEWER REPLACEMENT PROJECT
Senior Civil Engineer Steve Beppler indicated that the purpose of this item is to
request that the board hold a public hearing and consider adopting a Resolution
of Public Necessity for the acquisition by eminent domain of certain real property
interests on Assessor Parcel Numbers 506-130-02, 03 and 04 in connection with
the Campo Road Sewer Replacement Project. Please reference the Committee
Action notes attached to staff’s report (Attachment A) for the details of Mr.
Beppler’s report.
In response to an inquiry from Director Croucher, staff indicated that the property
owner was made aware of the Public Hearing via a certified letter which was
signed by the property owner as received on October 12, 2016. Staff also spoke
to the property owner by phone.
A motion was made by Director Croucher, seconded by Director Smith and
carried with the following vote:
Ayes: Directors Croucher, Lopez, Robak and Smith
Noes: None
Abstain: None
Absent: Director Thompson
to approve staff recommendation.
CONSENT CALENDAR
7. ITEMS TO BE ACTED UPON WITHOUT DISCUSSION, UNLESS A REQUEST
IS MADE BY A MEMBER OF THE BOARD OR THE PUBLIC TO DISCUSS A
PARTICULAR ITEM:
Director Robak pulled items 6a, AWARD A FIVE-YEAR CONTRACT TO
GREENRIDGE LANDSCAPE, INC. FOR LANDSCAPE MAINTENANCE
SERVICES IN AN AMOUNT NOT-TO-EXCEED $554,380, for discussion.
3
A motion was made by Director Croucher, seconded by Director Smith and
carried with the following vote:
Ayes: Directors Croucher, Lopez, Robak and Smith
Noes: None
Abstain: None
Absent: Director Thompson
to approve the following consent calendar items:
b) ADOPT ORDINANCE NO. 559 AMENDING SECTION 60, UTILITY
FACILITIES FOR SUBDIVISIONS AND PARCEL MAP
DEVELOPMENTS, OF THE DISTRICT’S CODE OF ORDINANCES
c) APPROVE THE RENEWAL OF THE MEXICO AGREEMENT TO
TRANSFER WATER AND SET THE WHEELING RATE FOR THE
DELIVERY OF TREATY WATERS TO MEXICO
Vice President Lopez presented item 6a for discussion:
a) AWARD A FIVE-YEAR CONTRACT TO GREENRIDGE LANDSCAPE,
INC. FOR LANDSCAPE MAINTENANCE SERVICES IN AN AMOUNT
NOT-TO-EXCEED $554,380
In response to an inquiry from Director Robak, staff indicated that Greenridge
Landscape, Inc. is the District’s current contractor. They have been providing the
service for the last five (5) years and have provided excellent services.
A motion was made by Director Smith, seconded by Director Croucher and
carried with the following vote:
Ayes: Directors Croucher, Lopez, Robak and Smith
Noes: None
Abstain: None
Absent: Director Thompson
to approve staffs’ recommendation.
ACTION ITEMS
8. FINANCE, ADMINISTRATION AND INFORMATION TECHNOLOGY
a) APPROVE THE DISTRICT’S AUDITED FINANCIAL STATEMENTS
INCLUDING THE INDEPENDENT AUDITOR’S UNQUALIFIED OPINION
FOR FISCAL YEAR ENDED JUNE 30, 2016
Senior Accountant Marissa Dychitan indicated that staff is recommending that
the board approve the District’s audited financial statements, including the
4
Independent Auditors’ unqualified opinion for the fiscal year ended June 30,
2016. She stated that Teaman, Ramirez & Smith, Inc. performed the audit and
found that, in all material respects, the financial statements correctly represent
the financial position of the District. Please reference the Committee Action
notes (Attachment A) attached to the staff report for further details of Ms.
Dichitan’s and the Auditor’s (Mr. Rich Teaman’s) report.
A motion was made by Director Smith, seconded by Vice President Lopez and
carried with the following vote:
Ayes: Directors Croucher, Lopez, Robak and Smith
Noes: None
Abstain: None
Absent: Director Thompson
to approve staff’s recommendation.
9. BOARD
a) DISCUSSION OF THE 2016 BOARD MEETING CALENDAR
There were no changes to the board meeting calendar.
REPORTS
10. GENERAL MANAGER’S REPORT
CWA Report
Director Croucher indicated that officer elections have occurred at CWA and he
has been elected Secretary of CWA’s Board of Directors. He also shared that he
has received a 15-year service award from CWA. He noted that the Live Water
Smart website has been launched and it has very good information on how to
use water as efficiently as possible. He lastly shared that CWA has received
several awards and noted they were honored with the top award from the Public
Relations Society of America for its public outreach campaign When in Drought.
General Manager’s Report
General Manager Watton reviewed the handouts provided to members of the
board on the dias and presented information from his report which included an
update on Certificate of Insurance tracking services, new hires/recruitments,
evaluation on mobile devices, meetings with the San Diego County Sanitation
District, the Presidential Permit, and water sales and purchases.
11. DIRECTORS' REPORTS/REQUESTS
5
Director Smith reported that he attended the regular committee and board
meetings that he attends and apologized that he was not able to attend the
employee appreciation luncheon.
Director Croucher noted that the State Water Resources Control Board is
considering making some of the drought restrictions permanent. CWA is
providing feedback and is suggesting that the agencies be allowed to sell water
rather than releasing/spilling the water from reservoirs that are full. This would
help lower the per unit cost of water and allow agencies to recoup their
investments in water supply development and ease cost to their ratepayers.
Director Robak indicated that he attended the employee recognition luncheon
and enjoyed hearing the accomplishments of the employees. He also shared
that he attended the Water Conservation Garden Gala along with Directors
Lopez and Thompson and wished them both (Directors Lopez and Thompson)
success in next week’s election.
12. VICE PRESIDENT’S REPORT
Vice President Lopez presented his report on meetings he attended during the
month of October 2016 (his report is attached).
President Thompson’s report is attached for his activities during the month of
October 2016.
13. CLOSED SESSION
The board recessed to closed session at 4:27 p.m. to discuss the following
matters:
a) CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section
54956.9:
1 CASE
b) CONFERENCE WITH LEGAL COUNSEL – PENDING LITIGATION
[GOVERNMENT CODE §54956.9]
BLALOCK vs. OTAY WATER DISTRICT; CASE NO. 37-2016-00013542-
CU-OR-CTL
The board reconvened at 5:05 p.m. and General Counsel Shinoff reported that
the board met in closed session and took no reportable actions.
14. ADJOURNMENT
6
With no further business to come before the Board, Vice President Lopez
adjourned the meeting at 5:05 p.m.
___________________________________
President
ATTEST:
District Secretary
7
Vice President Lopez’ Report
November 2, 2016 Board Meeting
A) Meetings attended during the Month of October 2016:
1) Oct 1: Board Agenda Briefing. Met with General Manager
Watton and General Counsel Dan Shinoff to review items that
will be presented at the October 5 Board Meeting.
2) Oct 5: Attended the District’s Regular Board Meeting
3) Oct 6:
a. Attended a meeting of the Metro Commission (see
attached agenda)
b. Attended the South County Economic Development
Council’s Elected Officials Reception (Attendees:
Directors Robak and Thompson, and General Manager
Watton)
4) Oct 12: Attended the District’s Employee Recognition
Luncheon
a. Attended the District’s Employee Recognition Luncheon
b. Committee Agenda Briefing. Met with General Manager
Watton to review items that will be presented at the
October committee meetings.
5) Oct 15: Attended the Water Conservation Garden’s 3rd Annual
Enchanted Garden Gala (Attendees: Directors Croucher and
Robak)
6) Oct 18: Attended the District’s Finance, Administration
and Communications Committee. Reviewed, discussed, and
made recommendation on items that will be presented at the
November board meeting.
7) Oct 20: Attended a Special Meeting of the Metro Commission
(see attached agenda)
8) Oct 31: Board Agenda Briefing. Met with General Manager
Watton and Attorney Jeanne Blumenfeld to review items that
will be presented at the November 2 Board Meeting.
8
President’s Report
November 2, 2016 Board Meeting
B) Meetings attended during the Month of October 2016:
9) Oct 1: Board Agenda Briefing. Met with General Manager
Watton and General Counsel Dan Shinoff to review items that
will be presented at the October 5 Board Meeting.
10) Oct 4: Water Conservation Garden JPA Board Meeting
11) Oct 5: OWD Regular Board Meeting
12) Oct 6:
a. Met with Mexico Consul General Marcela Celorio to
review the District’s Otay Mesa Conveyance and
Disinfection System Project (Attendees: General
Manager Watton and District Consultant Susanna
Villegas)
b. Attended the South County Economic Development
Council’s Elected Officials Reception (Attendees:
Directors Lopez and Robak, and General Manager Watton)
13) Oct 12:
a. Attended the District’s Employee Recognition Luncheon
b. Committee Agenda Briefing. Met with General Manager
Watton to review items that will be presented at the
October committee meetings.
STAFF REPORT
TYPE MEETING: Regular Board
MEETING DATE: January 4, 2017
SUBMITTED BY:
Lisa Coburn-Boyd
Environmental Compliance
Specialist
Bob Kennedy
Engineering Manager
PROJECT:
P1210 -
021000
DIV. NO. All
APPROVED BY:
Rod Posada, Chief, Engineering
German Alvarez, Assistant General Manager
Mark Watton, General Manager
SUBJECT: Certification of the 2015 Program Environmental Impact Report
for the 2015 Water Facilities Master Plan Update and Approval
of the 2015 Water Facilities Master Plan Update as a Final
Plan and Document
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District's (District) Board certify that the
Final Program Environmental Impact Report (PEIR) for the District’s
2015 Water Facilities Master Plan (WFMP) Update has been completed in
compliance with the California Environmental Quality Act, the current
State Guidelines and the District’s local Guidelines and that it
reflects the independent judgement of the District. In addition, that
the Board finds that the potentially significant effects of the
District’s 2015 WFMP Update will be avoided through the adoption of
mitigation measures shown in the PEIR and the Mitigation, Monitoring,
and Reporting Program for the PEIR. Lastly, that the District Board
approves the 2015 WFMP as the final document.
COMMITTEE ACTION:
Please see Attachment A.
2
PURPOSE:
To obtain Board certification of the Final PEIR for the Otay Water
District’s 2015 WFMP Update, and accept the Final 2015 WFMP Update as
the final document.
ANALYSIS:
In January 2014, the Board awarded a professional engineering
planning services agreement to Atkins for the preparation of the 2015
WFMP and PEIR. The 2015 WFMP Update revises the 2009 Water Resources
Master Plan (WRMP) and the 2013 Update to the 2009 WRMP to meet
projected water market demands within the District’s service area and
adjacent areas of influence (WFMP planning area). The 2015 WFMP
identifies the necessary potable and recycled water Capital
Improvement Program (CIP) facilities and associated probable cost
estimates for those facilities and develops a phased approach to
implementing the CIP projects. The phases are, Phase II (2017-2022)
and Phase III (2023-2050). The CIP projects identified in the 2015
WFMP Update ensure that an adequate, reliable, flexible, and cost
effective potable and recycled water delivery system is developed
commensurate with growth within the WFMP planning area, consistent
with the San Diego Association of Government (SANDAG) forecasts
through 2050.
Atkins identified four (4) project goals for the WFMP Update. These
included updating planning criteria and the District’s hydraulic
system model, mapping out the potable and recycled water facility
improvements, an update of the CIP, and identifying adaptive
responses to changed conditions. The completion of these goals
resulted in the final 2015 WFMP Update.
Part of the process to finalize the WFMP Update requires addressing
the project’s environmental impacts through the preparation of a
Program Environmental Impact Report (PEIR). The PEIR provides an
overview of the projects identified in the WFMP Update, and their
impacts in terms of air quality, biological resources, cultural
resources, energy, geology/soils/paleontology, global climate change,
hydrology and water quality, landform alteration and visual
aesthetics, land use and planning, noise, public safety, and
transportation/traffic. Although the PEIR does not eliminate the
need for project-specific technical studies and environmental
documents, it can reduce the amount of work required for each project
in the future.
3
The draft PEIR was submitted for a 45-day public review period on
August 3, 2016, and seven comment letters were received from the
following entities:
Caltrans
County of San Diego
Jackson Pendo Development Company
Metropolitan Water District of Southern CA
SANDAG
San Diego County Archaeological Society
US Fish & Wildlife Service & CA Dept. of Fish & Wildlife (joint
letter)
Atkins, in consultation with District staff, has responded to these
letters and has incorporated their comments into the PEIR. The
letters and responses to comments can be found at the beginning of
the Final PEIR, directly after the Table of Contents. Any changes to
the draft PEIR are included in the Final PEIR as either strike-out or
underline edits within the document.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
None.
STRATEGIC GOAL:
This Project supports the District’s Mission statement, “To provide
high quality and reliable water and wastewater services to the
customers of the Otay Water District, in a professional, effective,
and efficient manner” and the General Manager’s Vision, "A District
that is innovative in providing water services at competitive rates,
with a reputation for outstanding customer service."
LEGAL IMPACT:
No legal impact is anticipated. However, in compliance with the
California Environmental Quality Act process, the PEIR will have the
normal 30-day legal challenge period once recorded with the County of
San Diego. The PEIR will be recorded immediately following Board
approval.
LC-B/BK
P:\WORKING\CIP 00210 WMP & PEIR\Water Resources Master Plan\2015 WFMP PEIR\Staff Reports\BD 01-04-17,
Staff Report, WFMP Final PEIR.docx
Attachments: Attachment A – Committee Action
Attachment B – 2015 WFMP Update Final PEIR, CEQA
Findings of Fact, Mitigation Monitoring
and Reporting Program (MMRP)
Attachment C – 2015 WFMP Update
ATTACHMENT A
SUBJECT/PROJECT:
P1210-021000
Certification of the 2015 Program Environmental Impact
Report for the 2015 Water Facilities Master Plan Update and
Approval of the 2015 Water Facilities Master Plan Update as
a Final Plan and Document
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee (Committee)
reviewed this item at a meeting held on December 12, 2016, and the
following comments were made:
Staff recommended that the Board certify that the Final Program
Environmental Impact Report (PEIR) for the District’s 2015 Water
Facilities Master Plan (WFMP) Update has been completed in
compliance with the California Environmental Quality Act, the
current State Guidelines and the District’s local Guidelines and
that it reflects the independent judgement of the District. In
addition, that the Board finds that the potentially significant
effects of the District’s 2015 WFMP Update will be avoided
through the adoption of mitigation measures shown in the PEIR and
the Mitigation, Monitoring, and Reporting Program for the PEIR.
Lastly, that the District Board approves the 2015 WFMP as the
final document.
Staff reviewed the staff report with the Committee indicating
that the 2015 WFMP Update revises the 2009 Water Resources Master
Plan (WRMP) and the 2013 Update to the 2009 WRMP to meet
projected water market demands within the Master Plan planning
area which includes the District’s service area and adjacent
areas of influence.
In response to several questions from the Committee, staff
indicated that the District has a goal to meet the demands during
a 10-day interruption of the water supply by a combination of
storage and interconnections with adjacent agencies. The north
district has two sources of potable water the San Diego County
Water Authority (SDCWA) and Helix Water District. The south
district only receives water from SDCWA. Unless the District
receives advance notice of a planned shutdown from SDCWA, the
District keeps reservoir levels at lower levels to maintain good
water quality. Building more reservoir storage isn’t helpful.
In response to a question from the Committee, staff stated that
the 680 Pump Station (lower pressure zone) may show a deficit in
water during peak summer months, but the District has the ability
to transfer recycled water from a higher pressure zones to meet
demand, if needed.
The Committee inquired about the new category in the 2015 WRMP, a
Sub-phase for CIP projects. Staff stated that the Sub-phase to
the District’s CIP is a new category to account for the
possibility that one or more local water supply projects are not
implemented. Failure to implement the new water supply projects
would require the District to continue its investment in new
water storage projects and smaller‐scale local reliability
projects, with neighboring agencies, in order to meet the
District’s goals for water supply reliability. It was noted that
the Sub-phase for CIP projects will be updated every five years.
In response to a question from the Committee regarding District
assets and budgeting, staff stated that the District has an Asset
Management Plan for all of its assets. The Plan includes a
rehabilitation program for older infrastructures and a GIS
Program that monitors data for approximately 100,000 facilities
within its jurisdictional boundary. In addition, the District
recently invested in additional software tools that will assist
in managing long-term capital planning for true forecasting. As
for the long-term financing of assets, the District maintains a
6-Year Rate Model annually in anticipation of possible impacts to
customers’ rates five to six years out; this ensures that
customers don’t experience a spike in their rates.
Following the discussion, the committee supported staff’s
recommendation and presentation to the full board as a public hearing
item.
OTAY WATER DISTRICT
2015 Water Facilities
Master Plan Update
Final
Program Environmental Impact Report
SCH No. 2015061091
November 2016
Prepared for:
Otay Water District
2554 Sweetwater Springs Boulevard
Spring Valley, California 91978-2096
Prepared by:
3570 Carmel Mountain Road Suite 300
San Diego, California 92130
Atkins Project #100038569
OTAY WATER DISTRICT
2015 Water Facilities
Master Plan Update
Prepared for
Otay Water District
2554 Sweetwater Springs Boulevard
Spring Valley, California 91978--2004
Prepared by
3570 Carmel Mountain Road, Suite 300
San Diego, California 92130
Atkins Proj No: 100038569
March 2016
STAFF REPORT
TYPE MEETING: Regular Board
MEETING DATE: January 4, 2017
SUBMITTED BY:
Dan Martin
Engineering Manager
PROJECT: S2033-003103
DIV. NO.: 5
APPROVED BY:
Rod Posada, Chief, Engineering
German Alvarez, Assistant General Manager
Mark Watton, General Manager
SUBJECT: Approve Change Order No. 5 to the Contract with Transtar
Pipeline, Inc. for the Rancho San Diego Basin Sewer
Rehabilitation - Phase 1 Project
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board)
approve Change Order No. 5 (CO 05) to the existing contract with
Transtar Pipeline, Inc. (Transtar) in the amount of $61,592.34 for
the Rancho San Diego Basin Sewer Rehabilitation - Phase 1 Project
(see Exhibit A for Project location).
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To obtain Board authorization for the General Manager to execute CO
05 to the construction contract with Transtar for the Rancho San
Diego Basin Sewer Rehabilitation - Phase 1 Project.
ANALYSIS:
At the February 3, 2016 Board Meeting, the Board awarded a
construction contract in an amount of $970,970 to Transtar to
construct sewer improvements that consist of sewer system repairs at
2
fourteen (14) locations within the Rancho San Diego Basin, as shown
on Exhibit A. The sewer improvements involve the replacement of
approximately 3,252 linear feet of 8-inch gravity sewer, four (4) new
sewer manholes, reconnection of sewer lines and laterals, maintaining
sewer service, restoration of pavement and landscaping, removal of
trees, traffic control, erosion control, protection of existing
utilities, and all testing and inspection as required by the Contract
Documents.
Since the award of the construction contract, four (4) change orders
have been approved that total $81,618.71. The approved change orders
compensated the Contractor for the following: a realignment of the
planned sewer at Site 734, located off Hillsdale Road (CO 01); a
revised sewer profile at Site 722, located at Julianna Street (CO
02); restoration of three (3) County of San Diego survey monuments
located within the sewer construction (CO 03); and unanticipated
loose and caving soils at Site 733, located on Paseo Grande (CO 04).
A listing of the change orders and their respective amounts are
included in Attachment B.
CO 05 addresses a number of items and will serve to close out the
contract with Transtar. These include differing site conditions at
Sites 733, 728, and 771; additional paving on the Project; credits
associated with unused contract allowance items; and the application
of liquidated damages due to late delivery of the Project by the
contractor. A brief description of these items are described below:
During the construction of the planned sewer at Sites 773 and
728, the Contractor encountered unconsolidated and caving
materials similar to those encountered at Site 733 (Paseo
Grande) which was the subject of CO 04. CO 05 is necessary to
resolve all costs associated with the additional work needed to
address the unforeseen conditions at Sites 733 and 728,
including pothole investigation and additional excavation and
backfill.
CO 05 compensates the contractor for additional asphalt concrete
restoration on the Project. As planned sewer main alignments
were revised during construction due to unforeseen subsurface
conditions, the existing pavement areas impacted by the contract
increased. This resulted in larger areas of asphalt concrete
pavement restoration within the public streets and private roads
than originally included in the contract.
CO 05 revised the limits of sewer replacement at Site 771,
located on Fuerte Estates Drive. While potholing this site, a
differing existing pipe invert elevation was discovered.
3
Additional potholing to locate and verify the elevations of
existing laterals and mainline was required to determine a new
sewer profile. As a result, the existing main was replaced to
the greatest extent practical. The new sewer profile decreased
the planned sewer installation and resulted in a credit at this
location.
CO 05 credits the contract for unused contract allowance items,
as shown Exhibit B.
Lastly, CO 05 addresses contract time as a result of the added work
described above. The time impacts associated with CO 05 are provided
in Exhibit B, including the addition of twenty-one (21) days for
impacts due to caving materials and two (2) days for potholing and
investigative work. In total, the twenty-three (23) additional days
added to the contract will result in a revised total contract
duration of 220 calendar days. Although CO 05 does add contract time
due to the impacts associated with the work of CO 05, the Contractor
is being assessed liquidated damages. In total, twenty-one (21) days
of liquidated damages are being assessed for substantial completion
of the Project beyond the time provided in the contract. This is
primarily due to a late start by the Contractor.
The Project reached substantial completion on November 10, 2016. It
is anticipated that the Project will reach contract acceptance by the
end of December 2016.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
The total budget for CIP S2033, as approved in the FY 2017 budget, is
$3,000,000. Total expenditures, plus outstanding commitments and
forecast including this contract, are $2,999,682.00. See Attachment
B for budget detail.
Based on a review of the financial budget, the Project Manager
anticipates that the budget for CIP S2033 is sufficient to support
the Project.
The Finance Department has determined that, under the current rate
model, 100% of the funding is available from the Replacement Fund.
STRATEGIC GOAL:
This Project supports the District’s Mission statement, “To provide
high quality and reliable water and wastewater services to the
customers of the Otay Water District in a professional, effective,
and efficient manner” and the General Manager’s Vision, “A District
4
that is innovative in providing water services at competitive rates,
with a reputation for outstanding customer service.”
LEGAL IMPACT:
None.
DM:jf
P:\WORKING\CIP S2033 Sewer System Rehabilitation\Staff Reports\BD 01-04-17 RSD Ph 1 Construction\BD 01-
04-17 Staff Report RSD Basin Sewer Rehab Phase 1 CO 05 (DM-RP).Docx
Attachments: Attachment A – Committee Action
Attachment B – Budget Detail
Exhibit A – Location Map
Exhibit B – Change Order No. 5
ATTACHMENT A
SUBJECT/PROJECT:
S2033-003103
Approve Change Order No. 5 to the Contract with Transtar
Pipeline, Inc. for the Rancho San Diego Basin Sewer
Rehabilitation - Phase 1 Project
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee (Committee)
reviewed this item at a meeting held on December 12, 2016, and the
following comments were made:
Staff recommended that the Board approve Change Order No. 5 (CO
05) to the existing contract with Transtar Pipeline, Inc.
(Transtar) in the amount of $61,592.34 for the Rancho San Diego
Basin Sewer Rehabilitation - Phase 1 Project.
Staff reviewed the staff report with the Committee and indicated
that since the award of the construction contract on February 13,
2016, four (4) change orders have been approved that total
$81,618.71. See Exhibit B for a listing of the change orders and
their respective amounts.
Staff indicated that CO 05 addresses a number of items and will
serve to close out the contract with Transtar. See pages 2 and 3
for an illustration of the items included in Change Order No. 5.
It was noted that although CO 05 does add contract time due to
the impacts associated with the work of CO 05, the Contractor is
being assessed liquidated damages. Twenty one (21) days of
liquidated damages are being assessed for substantial completion
of the project beyond the time provided in the contract.
In response to several questions from the Committee, staff stated
that the late start by the Contractor was due to their contract
commitment with the City of San Diego. Staff also stated that
the Contractor was in agreement with the District’s assessment of
liquidated damages.
The Committee inquired about the work located at Site 771, Fuerte
Estates Drive. Staff stated that the invert at the planned tie
in point was at a different elevation. Additional potholing was
required to verify the elevations of the existing laterals so a
new revised sewer profile could be developed and constructed.
The constructed sewer profile is relatively flat in this area,
due to constraints associated with existing laterals, but did
address the primary sag in the existing main. Staff indicated
that the post-construction sewer video of the Site 771 sewer main
segment confirmed that the entire segment is functioning
satisfactory and confirms an improved flow when compared to the
pre-construction condition.
Staff indicated that portions of the District’s original sewer
system were constructed in the early 1970’s. Subsequent to the
Committee meeting, staff followed up and verified that the sewer
main replaced at Site 771 was originally constructed in December
1986.
Following the discussion, the committee supported staff’s
recommendation and presentation to the full board as a consent item.
ATTACHMENT B – Budget Detail
SUBJECT/PROJECT:
S2033-003103
Approve Change Order No. 5 to the Contract with Transtar
Pipeline, Inc. for the Rancho San Diego Basin Sewer
Rehabilitation - Phase 1 Project
u
1-Dec-16
Budget
3,000,000
Planning
Regulatory Agency Fees 100 100 - 100 PETTY CASH CUSTODIAN
Standard Salaries 220,584 220,584 - 220,584
Total Planning 220,684 220,684 - 220,684
Design 001102
Consultant Contracts 152,958 152,958 - 152,958 AEGIS ENGINEERING MGMT INC
20,720 20,720 - 20,720 DARNELL & ASSOCIATES INC
21,446 21,446 - 21,446 SOUTHERN CALIFORNIA SOIL
3,818 3,818 - 3,818 HUNSAKER & ASSOCIATES
21,086 21,086 - 21,086 NINYO & MOORE GEOTECHNICAL AND
6,995 6,995 - 6,995 AIRX UTILITY SURVEYORS INC
71,183 71,183 - 71,183 ARCADIS US INC
Professional Legal Fees 920 920 - 920 STUTZ ARTIANO SHINOFF
Service Contracts 385 385 - 385 SAN DIEGO DAILY TRANSCRIPT
1,500 1,500 - 1,500 CHICAGO TITLE COMPANY
5,040 5,040 - 5,040 MAYER REPROGRAPHICS INC
333 333 - 333 THE SAN DIEGO UNION-TRIBUNE
Standard Salaries 491,072 491,072 - 491,072
Total Design 797,455 797,455 - 797,455
Construction
Construction Contracts 970,970 860,319 110,651 970,970 TRANSTAR PIPELINE INC
16,088 16,088 - 16,088 CO #1 TRANSTAR PIPELINE INC
7,350 7,350 - 7,350 CO#2 TRANSTAR PIPELINE INC
7,445 - 7,445 7,445 CO #3 TRANSTAR PIPELINE INC
50,736 - 50,736 50,736 CO #4 TRANSTAR PIPLINE INC
61,592 - 61,592 61,592 CO #5 TRANSTAR PIPLINE INC
1,784 - 1,784 1,784 KIRK PAVING INC.
470,211 470,211 - 470,211 ARRIETA CONSTRUCTION INC
24,748 24,748 - 24,748 CALIFORNIA BANK & TRUST
Consultant Contracts 2,400 2,400 - 2,400 RBF CONSULTING
100,590 90,190 10,400 100,590 ALYSON CONSULTING
2,738 2,738 - 2,738 AIRX UTILITY SURVEYORS INC
2,000 - 2,000 2,000 HUNSAKER & ASSOCIATES
Professional Legal Fees 3,392 3,392 - 3,392 STUTZ ARTIANO SHINOFF
Regulatory Agency Fees 31,500 29,054 2,446 31,500 COUNTY OF SAN DIEGO
Standard Salaries 223,000 214,424 8,576 223,000
Project Contingency 5,000 - 5,000 5,000
Total Construction 1,981,544 1,720,913 28,422 1,981,544
Grand Total 2,999,682 2,739,052 260,630 2,999,682
Vendor/Comments
Otay Water District
S2033 - Sewer System Various Locations Rehabilitation
Committed Expenditures
Outstanding
Commitment &
Forecast
Projected Final
Cost
OTAY WATER DISTRICTRANCHO SAN DIEGO BASINSEWER REHABILITATION PHASE 1
EXHIBIT A CIP S2033F
P:\WORKING\CIP S2033 Sewer System Rehabilitation\Graphics\RSD Phase 1\S2033, RSD Sewer Basin Phase 1, Location Map, Dec 2015.mxd
JAMACHA RD C
H
A
S
E A
V
VISTA GRANDE
HILLSDALE RD
TINA ST
WILLOW GLEN DR
HILLSDALE RD
HIDDEN MESA RD
VISTA GRANDE RD
SUNDALE RD
RD
WIND RIVER RD D O N A H U E D R
745
734
723
771
722
733 729 773
728744
880
867
753
779
VICINITY MAP
PROJECT SITE
NTS
DIV 5
DIV 1
DIV 2
DIV 4
DIV 3
?ò
Aä%&s
?p
?Ë
F
0 1,000500
Feet
Legend
Sewer Main Repairs (RSD Phase 1)
Sewer Gravity Mains
Sewer Manholes
Site Number123
Contract / P.O. Change Order No. 5 page 2 of 4
Description of Work
Description
Increase Decrease Time
Item No. 1:
This Change Order provides for increased excavation, backfill and partial
alignment correction resulting from encountering very loose and caving
material and the existing sewer pipe outside the as-built alignment at Site 728
per RFI 008.
$25,368.00 13
Item No. 2:
This Change Order provides for increased excavation, backfill and partial
alignment correction resulting from encountering very loose and caving
material and the existing sewer pipe outside the as-built alignment at Site 773
per RFI 010.
$37,382.00 8
Item No. 3:
This Change Order provides for increased potholing and investigative work
resulting from the discovery that the existing sewer was not at the design
elevation. This information was necessary to respond to RFI 011.
$9,841.00 2
Item No. 3:
This Change Order provides for delivery of unused 8-inch SDR-26 PVC pipe
and fittings that could not be restocked as a result of deletion of sewer pipe
installation included as part of RFI 011 response.
$833.82 0
Item No. 4:
This Change Order decreases the amount allocated for Bid Item 7, Remove
and Replace 8-inch Sewer Main by $22,890.00 to a new authorized amount of
$667,380.00. (Delete 109 LF at $210/LF)
$22,890.00 0
Item No. 5:
This Change Order increases the amount allocated for Bid Item 11, Asphalt
Concrete Pavement Restoration, Private Drive by $21,814.47 to a new
authorized amount of $50,414.47. (Add 396.63 SY at $55/SY)
$21,814.47 0
Item No. 6:
This Change Order increases the amount allocated for Bid Item 12, Asphalt
Concrete Pavement Restoration, Public Street by $26,076.05 to a new
authorized amount of $60,526.05. (Add 401.17 SY at $65/SY)
$26,076.05 0
Item No. 7:
This Change Order decreases the amount allocated for Bid Item 16, Rock
Removal by $9,333.00 to a new authorized amount of $667.00. (Delete 93.3
CY at $100/CY)
$9,333.00 0
Item No. 8:
This Change Order decreases the amount allocated for Bid Item 17, Trench
Over-Excavation and Replacement with Crushed Rock by $2,000.00 to a new
authorized amount of $0.00. (Delete 100 CY at $20/CY)
$2,000.00 0
Item No. 9:
This Change Order decreases the amount allocated for Bid Item 18,
Undercrossing of Utilities Over 4-inches in Diameter, Not Identified on the
Drawings by $4,500.00 to a new authorized amount of $3,000.00. (Delete 6
EA at $750/EA)
$4,500.00 0
Item No. 10:
Reimbursement for liquidated damages from October 20, 2016 until
Substantial Completion on November 10, 2016 (21 Calendar days at
$1,000/calendar day)
$21,000.00 0
Sub Total Amount $121,315.34 $59,723.00 23
Total Net Change Order Amount $61,592.34
Contract / P.O. Change Order No. 5 page 3 of 4
Revisions to: BID SCHEDULE
Item # Description Quantity Unit Unit Price Amount
7 Remove and Replace 8-inch Sewer Main 3,178 LF $210.00 $667,380.00
11 Asphalt Concrete Pavement Restoration, Private Drive 916.63 SY $55.00 $50,414.47
12 Asphalt Concrete Pavement Restoration, Public Street 931.17 SY $65.00 $60,526.05
16 Rock Removal 6.67 CY $100.00 $667.00
17 Trench Over-Excavation and Replacement with Crushed Rock 0 $20.00 $0.00
18 Undercrossing of Utilities Over 4-inches in Diameter Not
Identified on the Drawings 4 EA $750.00 $3,000.00
Reason:
Item No. 1:
Resulting from excavation for Site 728 Burris Drive sewer replacement (Dwg. C-03), unconsolidated existing fill materials were
encountered and the existing sewer pipe was discovered to be outside the correct alignment. The Contractor was directed to
follow the existing alignment within the right-of-way during which unanticipated loose and caving material was encountered
affecting production on a deep replacement. This change order is necessary to resolve all costs associated with this work
including additional excavation and backfill required to complete the work.
Item No. 2:
Resulting from excavation for Site 773 Burris Drive sewer replacement (Dwg. C-11), unconsolidated existing fill materials were
encountered and the existing sewer pipe was discovered to be outside the correct alignment. The Contractor was directed to
follow the existing alignment within the right-of-way during which unanticipated loose and caving material was encountered
affecting production on a deep replacement. This change order is necessary to resolve all costs associated with this work
including additional excavation and backfill required to complete the work.
Item No. 3:
Resulting from the required connection point pothole for Site 771 Fuerte Estates Drive sewer replacement (Dwg. C-10), a
differing existing pipe invert elevation was discovered. Resulting from the discovery additional potholing was required to
determine the elevation of existing laterals and mainline to determine a new design profile for the sewer pipe. This change
order is necessary to resolve all costs associated with this work including additional excavation and backfill required to
complete the work.
Item No. 4:
The Contract Bid Item No 7, Remove and Replace 8-inch Sewer Main, required a quantity adjustment resulting from field
conditions.
Item No. 5:
The Contract Bid Item No 11, Asphalt Concrete Pavement Restoration, Private Drive, required a quantity adjustment resulting
from field conditions.
Item No. 6:
The Contract Bid Item No 12, Asphalt Concrete Pavement Restoration, Public Street, required a quantity adjustment resulting
from field conditions.
Item No. 7:
The Contract Bid Item No 16, Rock Removal, required a quantity adjustment resulting from field conditions.
Item No. 8:
The Contract Bid Item No 17, Trench Over-Excavation and Replacement with Crushed Rock, required a quantity adjustment
resulting from field conditions.
Contract / P.O. Change Order No. 5 page 4 of 4
Item No. 9:
The Contract Bid Item No 18, Undercrossing of Utilities Over 4-inches in Diameter, Not Identified on the Drawings required a
quantity adjustment resulting from field conditions.
Item No. 10:
Pursuant to contractual provisions, failure of the Contractor to complete the work within the time allowed will result in damages
being sustained by the District for each calendar day the Contractor fails to substantially complete all work. The adjusted
Contract completion date was October 20, 2016 and substantial completion was achieved on November 10, 2016 resulting in
21 days of liquidated damages. This change order is required to reimburse the District for costs associated with the
Contractor not completing the project within the allotted time.
Page 1 of 1
COST ESTIMATE SUMMARY
COR Site 728 Caving Soils - NEGOTIATED W.O. # PREPARED BY - Douglas Cook
Contract: RSD Sewer - Phase 1 SIGNATURE:
JOBSITE: C.I.P. NO. DATE:
--- ---
Impacts of Caving Soils --- ---
Operator Foreman 1.0 EA 24.00 24.0 $92.16 $2,212 - --$2,212
Operator 1.0 EA 24.00 24.0 $85.98 $2,064 - --$2,064
Laborer 1.0 EA 24.00 24.0 $64.03 $1,537 ---$1,537
Laborer Apprentice 1.0 EA 24.00 24.0 $36.43 $874 ---$874
Labor Foreman 1.0 EA 24.00 24.0 $71.86 $1,725 ---$1,725
Crew Truck 1.0 EA 24.00 24.0 -$30.69 $737 --$737
Pickup Truck 2.0 EA 24.00 48.0 -$28.17 $1,352 --$1,352
Cat 314 Excavator 1.0 EA 24.00 24.0 -$60.18 $1,444 --$1,444
Cat 930 Loader 1.0 EA 24.00 24.0 -$91.98 $2,208 --$2,208
Bobcat S650 Skidsteer 1.0 EA 24.00 24.0 -$24.79 $595 --$595
Cat 321CL CR Excavator 1.0 EA 24.00 24.0 -$108.59 $2,606 --$2,606
------
288.0 $8,411 $8,942 $0 $0 $0
SALES TAX - 8.00%1 LS $0 $0
$8,411 $8,942 $0 $0 $17,353
MARK-UP PER CONTRACT (OH, PROFIT & BOND) $1,346 $1,431 $0 $2,776
TOTAL PRIME CONTRACTOR PRICE 288.0 $9,757 $10,372 $0 $0 $20,129
-----
Super 10 Dump Truck with Driver 2.0 EA 24.00 48.0 ---$99 $4,752 $4,752
------
------
0.0 $0 $0 $0 $4,752 $4,752
SALES TAX 1 ls $0 $0
$0 $0 $0 $4,752 $4,752
MARK-UP PER CONTRACT (OH, PROFIT & BOND)$0 $0 $0 $238 $238
TOTAL SUBCONTRACTOR PRICE 0.0 $0 $0 $0 $4,990 $4,990
PRIME CONTRACTOR MARK-UP PER CONTRACT $0 $0 $0 $249 $249
TOTAL RFP PRICE 288.0 $9,757 $10,372 $0 $5,239 $25,368
UNITSQUANTITY
LABOR
MH/UNIT
TOTAL
COSTLABOR RATE
TOTAL
MANHOURS
SUBTOTAL COST
TOTAL COST
SUBTOTAL COST
TOTAL COST
SUBCONTRACTOR DESCRIPTION
DESCRIPTION
EQUIPMENT MATERIAL
TOTAL
COSTUNIT COST
TOTAL
COSTUNIT COST
QUANTITY UNITS
LABOR EQUIPMENT
UNIT COST
TOTAL
COSTMH/UNIT
TOTAL
MANHOURS LABOR RATE
TOTAL
COST TOTALUNIT COSTUNIT COST
TOTAL
COST
UNIT PRICE
TOTAL
COST
MATERIAL UNIT PRICE
TOTALTOTAL
COSTUNIT COST
COST ESTIMATE SUMMARY
COR Site 773 Caving Soils - NEGOTIATED W.O. # PREPARED BY - Douglas Cook
Contract: RSD Sewer - Phase 1 SIGNATURE:
JOBSITE: C.I.P. NO. DATE:
--- ---
Impacts of Caving Soils --- ---
Operator Foreman 1.0 EA 32.00 32.0 $92.16 $2,949 - --$2,949
Operator 1.0 EA 32.00 32.0 $85.98 $2,751 - --$2,751
Laborer 1.0 EA 32.00 32.0 $64.03 $2,049 ---$2,049
Laborer Apprentice 2.0 EA 32.00 64.0 $36.43 $2,332 ---$2,332
Labor Foreman 1.0 EA 32.00 32.0 $71.86 $2,300 ---$2,300
Crew Truck 1.0 EA 32.00 32.0 -$30.69 $982 --$982
Pickup Truck 2.0 EA 32.00 64.0 -$28.17 $1,803 --$1,803
Cat 314 Excavator 1.0 EA 32.00 32.0 -$60.18 $1,926 --$1,926
Cat 930 Loader 1.0 EA 32.00 32.0 -$91.98 $2,943 --$2,943
Bobcat S650 Skidsteer 1.0 EA 32.00 32.0 -$24.79 $793 --$793
Cat 321CL CR Excavator 1.0 EA 32.00 32.0 -$108.59 $3,475 --$3,475
------
416.0 $12,380 $11,922 $0 $0 $0
SALES TAX - 8.00%1 LS $0 $0
$12,380 $11,922 $0 $0 $24,303
MARK-UP PER CONTRACT (OH, PROFIT & BOND) $1,981 $1,908 $0 $3,888
TOTAL PRIME CONTRACTOR PRICE 416.0 $14,361 $13,830 $0 $0 $28,191
-----
Super 10 Dump Truck with Driver 2.0 EA 32.00 64.0 ---$99 $6,336 $6,336
Shoring 2.0 EA 32.00 64.0 ---$31 $2,000 $2,000
------
0.0 $0 $0 $0 $8,336 $8,336
SALES TAX 1 ls $0 $0
$0 $0 $0 $8,336 $8,336
MARK-UP PER CONTRACT (OH, PROFIT & BOND)$0 $0 $0 $417 $417
TOTAL SUBCONTRACTOR PRICE 0.0 $0 $0 $0 $8,753 $8,753
PRIME CONTRACTOR MARK-UP PER CONTRACT $0 $0 $0 $438 $438
TOTAL RFP PRICE 416.0 $14,361 $13,830 $0 $9,190 $37,382
UNITSQUANTITY
LABOR
MH/UNIT
TOTAL
COST
LABOR
RATE
TOTAL
MANHOURS
SUBTOTAL COST
TOTAL COST
SUBTOTAL COST
TOTAL COST
SUBCONTRACTOR DESCRIPTION
DESCRIPTION
EQUIPMENT MATERIAL
TOTAL
COSTUNIT COST
TOTAL
COSTUNIT COST
QUANTITY UNITS
LABOR EQUIPMENT
UNIT COST
TOTAL
COSTMH/UNIT
TOTAL
MANHOURS
LABOR
RATE
TOTAL
COST TOTALUNIT COSTUNIT COST
TOTAL
COST
UNIT PRICE
TOTAL
COST
MATERIAL UNIT PRICE
TOTALTOTAL
COSTUNIT COST
Page 1 of 1
Page 1 of 1
COST ESTIMATE SUMMARY
COR Site 771 Additional Exploratory Potholing - NEGOTIATED W.O. # PREPARED BY - Douglas Cook
Contract: RSD Sewer - Phase 1 SIGNATURE:
JOBSITE: C.I.P. NO. DATE:
--- ---
Multiple Exploratory Potholes to provide for re-design of segment --- ---
Operator Foreman 1.0 EA 9.0 9.0 $92.16 $825 - --$825
Operator 1.0 EA 9.0 9.0 $85.98 $770 - --$770
Laborer 1.0 EA 9.0 9.0 $64.03 $573 ---$573
Laborer Apprentice 2.0 EA 9.0 17.9 $36.43 $652 ---$652
Labor Foreman 1.0 EA 9.0 9.0 $71.86 $643 ---$643
Crew Truck 1.0 EA 9.0 9.0 -$30.69 $275 --$275
Pickup Truck 2.0 EA 9.0 17.9 -$28.17 $504 --$504
Cat 314 Excavator 1.0 EA 9.0 9.0 -$60.18 $539 --$539
Cat 930 Loader 1.0 EA 9.0 9.0 -$91.98 $823 --$823
Bobcat S650 Skidsteer 1.0 EA 9.0 9.0 -$24.79 $222 --$222
Cat 321CL CR Excavator 1.0 EA 9.0 9.0 -$108.59 $973 --$973
------
116.4 $3,463 $3,335 $0 $0 $0
SALES TAX - 8.00%1 LS $0 $0
$3,463 $3,335 $0 $0 $6,798
MARK-UP PER CONTRACT (OH, PROFIT & BOND) $554 $534 $0 $1,088
TOTAL PRIME CONTRACTOR PRICE 116.4 $4,017 $3,869 $0 $0 $7,886
-----
Super 10 Dump Truck with Driver 2.0 EA 9.0 17.9 ---$99 $1,773 $1,773
------
------
0.0 $0 $0 $0 $1,773 $1,773
SALES TAX 1 ls $0 $0
$0 $0 $0 $1,773 $1,773
MARK-UP PER CONTRACT (OH, PROFIT & BOND)$0 $0 $0 $89 $89
TOTAL SUBCONTRACTOR PRICE 0.0 $0 $0 $0 $1,862 $1,862
PRIME CONTRACTOR MARK-UP PER CONTRACT $0 $0 $0 $93 $93
TOTAL RFP PRICE 116.4 $4,017 $3,869 $0 $1,955 $9,841
UNITSQUANTITY
LABOR
MH/UNIT
TOTAL
COSTLABOR RATE
TOTAL
MANHOURS
SUBTOTAL COST
TOTAL COST
SUBTOTAL COST
TOTAL COST
SUBCONTRACTOR DESCRIPTION
DESCRIPTION
EQUIPMENT MATERIAL
TOTAL
COSTUNIT COST
TOTAL
COSTUNIT COST
QUANTITY UNITS
LABOR EQUIPMENT
UNIT COST
TOTAL
COSTMH/UNIT
TOTAL
MANHOURS LABOR RATE
TOTAL
COST TOTALUNIT COSTUNIT COST
TOTAL
COST
UNIT PRICE
TOTAL
COST
MATERIAL UNIT PRICE
TOTALTOTAL
COSTUNIT COST
Page 1 of 1
COST ESTIMATE SUMMARY
COR Deleted Materials and Delivery - NEGOTIATED W.O. # PREPARED BY - Douglas Cook
Contract: RSD Sewer - Phase 1 SIGNATURE:
JOBSITE: C.I.P. NO. DATE:
--- ---
Purchase and Delivery of non-returnable deleted materials --- ---
Operator Foreman 1.0 EA 0.0 $92.16 $0 - --$0
Operator 1.0 EA 0.0 $85.98 $0 - --$0
Laborer 1.0 EA 0.0 $64.03 $0 ---$0
Laborer Apprentice 2.0 EA 0.0 $36.43 $0 ---$0
Labor Foreman 1.0 EA 2.0 2.0 $71.86 $145 ---$145
Crew Truck 1.0 EA 2.0 2.0 -$30.69 $61 --$61
Pickup Truck 2.0 EA 0.0 -$28.17 $0 --$0
Cat 314 Excavator 1.0 EA 0.0 -$60.18 $0 --$0
Cat 930 Loader 1.0 EA 0.0 -$91.98 $0 --$0
Bobcat S650 Skidsteer 1.0 EA 0.0 -$24.79 $0 --$0
Cat 321CL CR Excavator 1.0 EA 0.0 -$108.59 $0 --$0
8-Inch SDR 26 98.0 LF 0.0 --$3.87 $379 -$379
8-inch x 4-inch Wyes 2.0 EA 0.0 --$46.63 $93 -$93
------
4.0 $145 $61 $473 $0 $0
SALES TAX - 8.00%1 LS $40 $40
$145 $61 $513 $0 $719
MARK-UP PER CONTRACT (OH, PROFIT & BOND) $23 $10 $82 $115
TOTAL PRIME CONTRACTOR PRICE 4.0 $168 $71 $595 $0 $834
-----
Super 10 Dump Truck with Driver 2.0 EA 0.0 0.0 ---$99 $0 $0
------
------
0.0 $0 $0 $0 $0 $0
SALES TAX 1 ls $0 $0
$0 $0 $0 $0 $0
MARK-UP PER CONTRACT (OH, PROFIT & BOND)$0 $0 $0 $0 $0
TOTAL SUBCONTRACTOR PRICE 0.0 $0 $0 $0 $0 $0
PRIME CONTRACTOR MARK-UP PER CONTRACT $0 $0 $0 $0 $0
TOTAL RFP PRICE 4.0 $168 $71 $595 $0 $833.82
TOTALUNIT COSTUNIT COST TOTAL COST
UNIT PRICE
TOTAL COST
MATERIAL UNIT PRICE
TOTALTOTAL
COSTUNIT COST
QUANTITY UNITS
LABOR EQUIPMENT
UNIT COST TOTAL COSTMH/UNIT TOTAL MANHOURS LABOR RATE TOTAL COST
EQUIPMENT MATERIAL
TOTAL
COSTUNIT COST
TOTAL
COSTUNIT COST
SUBTOTAL COST
TOTAL COST
SUBTOTAL COST
TOTAL COST
SUBCONTRACTOR DESCRIPTION
DESCRIPTION UNITSQUANTITY
LABOR
MH/UNIT
TOTAL
COSTLABOR RATE
TOTAL
MANHOURS
CIP S2033 - Rancho San Diego Basin Sewer Rehabilitation, Phase 1 Project: S2033
Consultant/Contractor: Transtar Pipeline, Inc.Subproject: 003000
APPROVED
C.O. AMOUNT BY DATE DESCRIPTION TYPE C.O.
1 $16,088.00 RP 8/22/2016 Contractor
2 $7,350.00 GA 9/8/2016 Revised sewer profile at Site 722 add 35 lf 8-inch sewer Contractor
3 $7,444.71 MW 10/28/2016 Restore three existing survey monuments Contractor
4 $50,736.00 Board Contractor
5 $61,592.34 Board Contractor
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
3435
Total C.O.'s To Date: $143,211.05 14.7%
Original Contract Amount:$970,970.00
Current Contract Amount:$1,114,181.05
Change Order Breakdown for the Month:
Month Net C.O.$ Limit Authorization C.O. %
12/16 $2,000 Insp 0.0%
$5,000 PM/Supervisor 0.0%
$10,000 Manager 0.0%
$20,000 Chief 0.0%
$25,000 AGM 0.0%
$75,000 GM 0.0%
$143,211.05 >$75,000 Board
CHANGE ORDER LOG
Realignment resulting in increased excavation and backfill at
Site 734 per RFI 001.
Paseo Grande differing site condition - unconsolidated existing
fill material
Sites 728, 773, 771 differing site condition, additional paving,
liquidated damages, close out change order
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: January 4, 2017
SUBMITTED BY: Dan Martin
Engineering Manager
PROJECT NO:
FILE NO:
D0886-090140
ENG70-10-146
DIV. NO. 1
APPROVED BY:
Rod Posada, Chief, Engineering
German Alvarez, Assistant General Manager
Mark Watton, General Manager
SUBJECT: Adopt Resolution No. 4318 Approving the Annexation Request of
Property Owned by R-12 B, LLC Co. (APN 644-310-53-00), Otay
Ranch II SUN 12, LLC Co. (APN 644-310-54-00), and R-12 A, LLC
Co. (APN 644-310-55-00) to Otay Water District Water Improvement
Districts 22 and 27
GENERAL MANAGER’S RECOMMENDATION:
Adopt Resolution No. 4318 fixing terms and conditions for the
annexation of certain real properties owned by R-12 B, LLC Co.
(APN 644-310-53-00), Otay Ranch II SUN 12, LLC Co. (APN 644-310-
54-00), and R-12 A, LLC Co. (APN 644-310-55-00) to Otay Water
District Water Improvement Districts 22 and 27 (see Exhibit A
for Location Map).
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
The proposed annexation is to provide water service to the
parcels owned by R-12 B, LLC Co. (APN 644-310-53-00), Otay Ranch
II SUN 12, LLC Co. (APN 644-310-54-00), and R-12 A, LLC Co. (APN
644-310-55-00) which are located in Chula Vista, California.
2
ANALYSIS:
A written annexation request on behalf of the property owners
signed by Mora de Murguia, Public Finance Manager for Baldwin &
Sons has been received for the annexation of APN’s 644-310-53,
54, 55-00 into Improvement District No. 22 and 27 for water
service. A petition signed by the respective property owners
has also been received. The property proposed to be annexed is
located in the City of Chula Vista and is bordered by Olympic
Parkway, La Media Road, and Santa Venetia Street, as shown in
Exhibit A. The total acreage to be annexed is 13.24 acres. The
property is within the jurisdictional boundary of the Otay Water
District and following the Board’s approval, it will become part
of Water ID No. 22/27. The parcels are fronted by existing Otay
Water District potable and recycled water mains.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
The property owner will pay the District’s annexation processing
fee of $776.20, any additional meter costs and annexation fees
as established in the attached Resolution, and $397.20 in annual
availability fees. No water annexation fees shall be charged in
accordance with Section 9.04B of the District’s Code of
Ordinances since the proposed annexation parcels are already
located within the District’s boundaries and are applying for
annexation into a water ID.
STRATEGIC GOAL:
Provide enhanced water service to meet customer needs.
LEGAL IMPACT:
No legal impact.
DM:jf
P:\Public-s\Annexation Requests\2017\V2 R-12\BD 01-04-2017 - Staff Report Water Annexation ID
22_27- Otay Ranch II Sun 12, R-12A, R12-B.doc
Atttachments: Attachment A - Committee Action
Attachment B - Resolution No. 4318
Exhibit A - Legal Description
Exhibit B - Legal Map
Exhibit A -- Location Map
ATTACHMENT A
SUBJECT/PROJECT:
D0886-090140
ENG70-10-146
Adopt Resolution No. 4318 Approving the Annexation Request
of Property Owned by R-12 B, LLC Co. (APN 644-310-53-00),
Otay Ranch II SUN 12, LLC Co. (APN 644-310-54-00), and R-
12 A, LLC Co. (APN 644-310-55-00) to Otay Water District
Water Improvement Districts 22 and 27
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee
(Committee) reviewed this item at a meeting held on December 12,
2016, and the following comments were made:
Staff recommended that the Board Adopt Resolution No. 4318
fixing terms and conditions for the annexation of certain
real properties owned by R-12 B, LLC Co. (APN 644-310-53-
00), Otay Ranch II SUN 12, LLC Co. (APN 644-310-54-00), and
R-12 A, LLC Co. (APN 644-310-55-00) to Otay Water District
Water Improvement Districts 22 and 27.
Staff reviewed the staff report with the Committee and
noted that the annexation area totals 13.24 acres and will
be served with both potable and recycled water from the
District.
The developer will be constructing approximately 600 multi-
family apartments, which will be sited on the proposed
parcels to be annexed and on the adjacent property.
Following the discussion, the committee supported staff’s
recommendation and presentation to the full board as a consent
item.
ATTACHMENT B
Page 1 of 4
RESOLUTION NO. 4318
A RESOLUTION OF THE BOARD OF DIRECTORS OF
OTAY WATER DISTRICT APPROVING THE ANNEXATION
TO OTAY WATER DISTRICT IMPROVEMENT DISTRICT
NOS. 22/27 OF THOSE LANDS DESCRIBED AS "R-12
B, LLC CO., OTAY RANCH II SUN 12, LLC CO.,
AND R-12 A, LLC CO. WATER ANNEXATION REQUEST
INTO IMPROVEMENT DISTRICTS (IDs) 22 AND 27”
(APNs 644-310-53, 54, AND 55-00) (FILE NO.
ENG70-10-146/DIVISION 1)
WHEREAS, a letter has been submitted by BALDWIN & SONS, C/O
MORA DE MURGUIA, on behalf of the owners and parties that have an
interest in the land described in Exhibit "A," attached hereto,
for annexation of said land to Otay Water District Improvement
District Nos. 22/27 pursuant to California Water Code Section
72670 et seq.; and
WHEREAS, pursuant to Section 72680.1 of said Water Code, the
Board of Directors may proceed and act thereon without notice and
hearing.
NOW, THEREFORE, THE BOARD OF DIRECTORS OF THE OTAY WATER
DISTRICT FINDS, RESOLVES, ORDERS AND DETERMINES as follows:
1. A depiction of the area proposed to be annexed, and the
boundaries of IDs 22/27 following the annexation, is set forth on
a map in Exhibit “B” filed with the Secretary of the District,
which map shall govern for all details as to the area proposed to
be annexed.
2. The purpose of the proposed annexation is to make water
service available to the area to be annexed, which availability
constitutes a benefit to said area.
3. The Board finds and determines that the area proposed
to be annexed to IDs 22/27 will be benefited by such annexation
ATTACHMENT B
Page 2 of 4
and that the property currently within IDs 22/27 will also be
benefited and not injured by such annexation because after the
annexation a larger tax base will be available to finance the
water facilities and improvements of IDs 22/27.
4. The Board of Directors hereby declares that the annexa-
tion of said property is subject to the owners complying with the
following terms and conditions:
(a) The petitioner for said annexation shall pay to
Otay Water District the following:
(1) The annexation processing fee at the time of
application;
(2) Yearly assessment fees will be collected
through the County Tax Assessor’s office in
the amount of $10 or $30 for APNs 644-310-53,
54, and 55-00;
(3) In the event that water service is to be
provided, Petitioners shall pay all
applicable water meter fees per Equipment
Dwelling Unit (EDU) at the time the meter is
purchased; and
(4) Payment by the owner of APNs 644-310-53, 54,
and 55-00 of all other applicable local or
state agency fees or charges.
(b) The property to be annexed shall be subject to
taxation after annexation thereof for the purposes
of the improvement district, including the payment
of principal and interest on bonds and other
ATTACHMENT B
Page 3 of 4
obligations of the improvement district, author-
ized and outstanding at the time of annexation,
the same as if the annexed property had always
been a part of the improvement district.
5. The Board hereby declares the property described in
Exhibit "A" shall be considered annexed to IDs 22/27 upon passage
of this resolution.
6. The Board of Directors further finds and determines
that there are no exchanges of property tax revenues to be made
pursuant to California Revenue and Taxation Code Section 95 et
seq., as a result of such annexation.
7. The annexation of APNs 644-310-53, 54, and 55-00 to the
District’s Improvement Districts 22/27 is hereby designated as
the “R-12 B, LLC CO., OTAY RANCH II SUN 12, LLC CO., AND R-12 A,
LLC CO. WATER ANNEXATION”.
8. Pursuant to Section 57202(a) of the Government Code,
the effective date of the R-12 B, LLC CO., OTAY RANCH II SUN 12,
LLC CO., AND R-12 A, LLC CO. WATER ANNEXATION shall be the date
this Resolution is adopted by the Board of Directors of the Otay
Water District.
9. The General Manager of the District and the Secretary
of the District, or their respective designees, are hereby
ordered to take all actions required to complete this annexation.
PASSED, APPROVED, AND ADOPTED by the Board of Directors of
the Otay Water District at a regular meeting held this 4th day of
January, 2017.
ATTACHMENT B
Page 4 of 4
President
ATTEST:
__________________________________
District Secretary
EXHIBIT "A"
ANNEXATION TO OTAY IMPROVEMENT DISTRICT NO. 22-27
GEOGRAPHIC DESCRIPTION
(CONTINUED)
ALL THAT CERTAIN REAL PROPERTY, BEING PORTIONS OF LOTS 1, 2 AND “A” OF CHULA VISTA TRACT NO.
06-05, OTAY RANCH VILLAGE 2 NEIGHBORHOOD R-12, ACCORDING TO MAP THEREOF NO. 16060, FILED
IN THE OFFICE OF THE COUNTY RECORDER OF SAN DIEGO COUNTY, SEPTEMBER 21, 2015, TOGETHER
WITH A PORTION OF SANTA VENETIA STREET AS DEDICATED PER CHULA VISTA TRACT NO. 06-05, OTAY
RANCH VILLAGE 2 AND PORTIONS OF VILLAGE 4 “A” MAP, ACCORDING TO MAP THEREOF NO. 15350,
FILED IN THE OFFICE OF THE COUNTY RECORDER OF SAN DIEGO COUNTY, MAY 26, 2006, ALL IN THE CITY
OF CHULA VISTA, COUNTY OF SAN DIEGO, STATE OF CALIFORNIA, DESCRIBED AS FOLLOWS:
BEGINNING AT THE NORTHWEST CORNER OF THE INTERSECTION OF LA MEDIA ROAD AND SANTA
VENETIA STREET, ALSO BEING A POINT ON THE EXISTING OTAY WATER DISTRICT BOUNDARY AND THE
BEGINNING OF A 4336.00 FOOT RADIUS CURVE, CONCAVE WESTERLY, A RADIAL LINE TO SAID POINT
BEARS NORTH 76°37'54" EAST;
THENCE ALONG THE EXISTING DISTRICT BOUNDARY, (1) SOUTHERLY ALONG SAID CURVE, THROUGH A
CENTRAL ANGLE OF 00°41'09" AN ARC DISTANCE OF 51.91 FEET;
THENCE, (2) SOUTH 71°57'23" WEST, 377.47 FEET TO THE BEGINNING OF A NON-TANGENT 539.00 FOOT
RADIUS CURVE, CONCAVE NORTHERLY, A RADIAL LINE TO SAID POINT BEARS SOUTH 06°25'44" EAST;
THENCE, (3) WESTERLY ALONG SAID CURVE, THROUGH A CENTRAL ANGLE OF 11°08'29" AN ARC
DISTANCE OF 104.81 FEET;
THENCE, (4) NORTH 17°51'17" WEST, 1165.24 FEET;
THENCE, (5) NORTH 62°00'21" EAST, 48.01 FEET;
THENCE, (6) NORTH 61°03'00" EAST, 48.63 FEET;
THENCE, (7) NORTH 73°14'35" EAST, 100.63 FEET;
THENCE, (8) NORTH 61°56'50" EAST, 207.78 FEET;
THENCE, (9) SOUTH 73°25'24" EAST, 8.35 FEET;
THENCE, (10) SOUTH 28°29'50" EAST, 52.50 FEET TO THE BEGINNING OF A 4332.00 FOOT RADIUS
CURVE, CONCAVE SOUTHWESTERLY;
THENCE, (11) SOUTHEASTERLY ALONG SAID CURVE, THROUGH A CENTRAL ANGLE OF 03°30'05" AN ARC
DISTANCE OF 264.73 FEET TO THE BEGINNING OF A NON-TANGENT 4334.00 FOOT RADIUS CURVE,
CONCAVE SOUTHWESTERLY, A RADIAL LINE TO SAID POINT BEARS NORTH 63°59'33" EAST;
THENCE, (12) SOUTHEASTERLY ALONG SAID CURVE, THROUGH A CENTRAL ANGLE OF 02°59'43" AN ARC
DISTANCE OF 226.58 FEET TO THE BEGINNING OF A NON-TANGENT 4336.00 FOOT RADIUS CURVE,
CONCAVE SOUTHWESTERLY, A RADIAL LINE TO SAID POINT BEARS NORTH 67°59'57" EAST;
OTAY WATER DISTRICT
OTAY RANCH VILLAGE 2 R-12 ANNEXATION REQUESTTO IMPROVEMENT DISTRICTS 22 AND 27
EXHIBIT A
F
P:
\
D
R
A
F
T
I
N
G
D
E
P
A
R
T
M
E
N
T
\
I
n
f
o
f
o
r
O
t
h
e
r
s
\
O
W
D
\
P
u
b
l
i
c
S
e
r
v
i
c
e
s
\
O
t
a
y
R
a
n
c
h
V
i
l
l
a
g
e
A
n
n
e
x
a
t
i
o
n
1
1
-
2
8
-
1
6
.
m
x
d
F
0 460230
Feet
PROJECT SITE
OLYM
P
I
C
PKW
Y
SAN
T
A
VENETIA
ST
L
A
M
E
D
I
A
R
D
!\
VICINITY MAP
PROJECT SITE
NTSDIV 5
DIV 1
DIV 2
DIV 4
DIV 3
?ò
Aä%&s
?p
?Ë
F
STAFF REPORT
TYPE MEETING: Regular Board
MEETING DATE: January 4, 2017
SUBMITTED BY:
Kevin Cameron
Associate Engineer
Bob Kennedy
Engineering Manager
PROJECT: Various DIV. NO. All
APPROVED BY:
Rod Posada, Chief, Engineering
German Alvarez, Assistant General Manager
Mark Watton, General Manager
SUBJECT: Award of As-Needed Coating Inspection Services Contract to CSI
Services, Inc. in an amount not-to-exceed $175,000 for Fiscal
Years 2017 through 2019
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board)
award a professional As-Needed Coating Inspection Services contract
to CSI Services, Inc. (CSI) and to authorize the General Manager to
execute an agreement with CSI in an amount not-to-exceed $175,000 for
a period of three (3) fiscal years (FY 2017 through FY 2019), ending
June 30, 2019.
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To obtain Board authorization for the General Manager to enter into a
professional services agreement with CIS for As-Needed Coating
Inspection Services in an amount not-to-exceed $175,000 for a period
of three (3) fiscal years (FY 2017 through FY 2019), ending June 30,
2019.
2
ANALYSIS:
The District will require the services of a professional coating
inspection consultant in support of the District’s Capital
Improvement Program (CIP), and more specifically, the Corrosion
Control Program for steel reservoirs, for the next three (3) fiscal
years. Due to the strict requirements for the surface preparation
and coating application on water storage tanks, the District uses a
third party coating inspector to monitor, document, and verify
coatings are applied per the coating manufacturer’s specifications.
The District requires the coating inspector be certified by the
National Association of Corrosion Engineers (NACE) as a Level III
Coating Inspector. The Coating Inspector tasks include, but are not
limited to, submitting daily reports detailing the contractors
activities, periodic testing, and overall quality control for the
recoating procedures.
It is more efficient and cost effective to issue an as-needed
contract for coating inspection services which will provide the
District with the ability to obtain consulting services in a timely
and efficient manner. This concept has also been used in the past
for other disciplines such as design engineering, construction
management, geotechnical, and environmental services.
The District will issue task orders to the consultant for specific
CIP projects during the contract period. The consultant will then
prepare a detailed scope of work, schedule, and fee estimate for each
task order assigned under the contract. Upon written task order
authorization from the District, the consultant shall then proceed
with the project as described in the scope of work.
The anticipated CIP projects that are estimated to require coating
inspection services for the duration of this contract are listed
below:
CIP DESCRIPTION
ESTIMATED
COST
P2534 978-1 Reservoir Interior/Exterior Coating & Upgrades $20,000
P2544 850-2 Reservoir Interior/Exterior Coating & Upgrades $30,000
P2533 1200-1 Reservoir Interior/Exterior Coating & Upgrades $25,000
P2543 850-1 Reservoir Interior/Exterior Coating & Upgrades $25,000
P2546 980-2 Reservoir Interior/Exterior Coating & Upgrades $35,000
P2531 944-1 Reservoir 2-year Warranty Inspection & Repairs $5,000
P2532 944-2 Reservoir 2-year Warranty Inspection & Repairs $10,000
P2535 458-2 Reservoir 2-year Warranty Inspection & Repairs $5,000
TOTAL: $155,000
3
The coating inspection scopes of work for the above CIP projects are
estimated from preliminary information and past CIP projects.
Therefore, staff believes that a $175,000 cap on the As-Needed
Coating Inspection Services contract is adequate, while still
providing additional capacity for unforeseen support needs by the
District.
This As-Needed Coating Inspection Services contract does not commit
the District to any expenditure until a task order is approved to
perform work on a CIP project. The District does not guarantee work
to the consultant, nor does the District guarantee that it will
expend all of the funds authorized by the contract on professional
services.
The District solicited for coating inspection services by placing an
advertisement on the Otay Water District’s website on September 22,
2016 and with various other publications. Nine (9) firms submitted a
letter of interest and a statement of qualifications. The Request
for Proposal (RFP) for As-Needed Coating Inspection Services was sent
to all nine (9) firms resulting in five (5) proposals received on
November 9, 2016. The firms are listed below:
Bay Area Coating Consultants, Denair, CA
BN Capital Suppliers, Chesterfield, MO
Corrpro, Santa Fe Springs, CA
CSI Services, Santa Clarita, CA
RF Yeager, Lakeside, CA
Four firms, HDR, HRV Conformance Verification Associates, MCS
Inspection Group, West Coast Coating Consultants elected not to
submit a proposal. In accordance with the District’s Policy 21,
staff evaluated and scored all written proposals. CSI received the
highest score for their services based on their experience,
understanding of the scope of work, proposed method to accomplish the
work, and their composite hourly rate. CSI was the most qualified
consultant with the best overall rating or ranking. A summary of the
complete evaluation is shown in Attachment B.
CSI submitted the Company Background Questionnaire, as required by
the RFP, and staff did not find any significant issues. In addition,
staff checked their references and performed an internet search on
the company. Staff found the references to be excellent and did not
find any outstanding issues with the internet search.
4
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
The funds for this contract will be expended from the Fiscal Years
2017, 2018, and 2019 budgets for a variety of CIP projects, as
previously noted above. This contract is for as-needed professional
services based on the District’s need and schedule, and expenditures
will not be made until a task order is approved by the District for
the consultant’s services on a specific CIP project.
Based on a review of the financial budgets, the Project Manager
anticipates that the budgets will be sufficient to support the
professional as-needed consulting services required for the CIP
projects noted above.
The Finance Department has determined that, under the current rate
model, the funds to cover this contract are available as budgeted for
these CIP projects.
STRATEGIC GOAL:
This Project supports the District’s Mission statement, “To provide
high quality and reliable water and wastewater services to the
customers of the Otay Water District, in a professional, effective,
and efficient manner” and the General Manager’s Vision, "A District
that is innovative in providing water services at competitive rates,
with a reputation for outstanding customer service."
LEGAL IMPACT:
None.
KC/BK:jf
P:\WORKING\As Needed Services\Coating Inspection\FY 2017-2019\Staff Report\01-04-2017-Staff Report As-
needed Coating Inspection FY2017-2019 (KC-BK).docx
Attachments: Attachment A – Committee Action
Attachment B – Summary of Proposal Rankings
ATTACHMENT A
SUBJECT/PROJECT:
VARIOUS
Award of As-Needed Coating Inspection Services Contract to
CSI Services, Inc. in an amount not-to-exceed $175,000 for
Fiscal Years 2017 through 2019
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee
(Committee) reviewed this item at a meeting held on December 12,
2016, and the following comments were made:
Staff recommended that the Board award a professional As-Needed
Coating Inspection Services contract to CSI Services, Inc. (CSI)
and to authorize the General Manager to execute an agreement
with CSI in an amount not-to-exceed $175,000 for a period of
three (3) fiscal years (FY 2017 through FY 2019), ending June
30, 2019.
Staff stated that the As-Needed Coating Inspection Services
contract will provide the District with the ability to obtain
consulting services in a timely and efficient manner on an as-
needed basis. Page 2 of the staff report provides a list of the
proposed CIP projects. It was noted that $20,000 is included in
the contract amount for future unanticipated work.
Staff indicated that the Coating Inspector will be responsible
for monitoring and documenting the recoating process on the
District’s water storage facilities. The coatings applied to
potable water tanks in particular, have stringent application
guidelines. Staff stated that the Coating Inspector certifies
that the contractor adheres to the manufacturer’s specifications
and the State’s drinking water regulations. It was highlighted
that this service is separate from the Cathodic Protection
Consultant who monitors steel pipelines, and the performance of
the anodes in steel reservoirs.
Staff discussed the soliciting process that is detailed on page
3 of the staff report. CSI received the overall highest score
based on their experience, understanding of the scope of work,
proposed method to accomplish the work, and their composite
hourly rate.
Staff shared that CSI’s references rated them highly and would
use them again on future contracts.
The Committee inquired if the District’s contractors are
researched. Staff stated that the District performs an internet
search and validates their licenses. Staff also contacts
references to ask about past performance.
In response to a question from the Committee, the current
contractor for As-Needed Coating Inspection Services is Corrpro
from Santa Fe Springs, California.
The Committee inquired about the reference check for CSI. Staff
stated that CSI’s references were excellent and highly reputable
and is a Society for Protective Coatings (SSPC) QP5 Certified
Inspection Firm. Staff shared that there are only two (2) firms
in California that have this type of certification.
Following the discussion, the committee supported staff’s
recommendation and presentation to the full board as a consent item.
ATTACHMENT B
SUBJECT/PROJECT:
VARIOUS
Award of As-Needed Coating Inspection Services Contract to
CSI Services, Inc. in an amount not-to-exceed $175,000 for
Fiscal Years 2017 through 2019
Qualifications of
Team
Responsiveness
and Project
Understanding
Technical and
Management
Approach
INDIVIDUAL
SUBTOTAL -
WRITTEN
AVERAGE
SUBTOTAL -
WRITTEN
Proposed Rates*
Consultant's
Commitment to
DBE
TOTAL
SCORE
30 25 30 85 85 15 Y/N 100 Poor/Good/
Excellent
Dan Martin 23 20 23 66
Jeff Marchioro 25 21 23 69
Brandon DiPietro 25 21 25 71
Jon Chambers 25 21 25 71
Jake Vaclavek 22 20 23 65
Dan Martin 25 22 25 72
Jeff Marchioro 28 23 27 78
Brandon DiPietro 25 22 27 74
Jon Chambers 27 23 28 78
Jake Vaclavek 25 23 25 73
Dan Martin 26 21 25 72
Jeff Marchioro 23 20 24 67
Brandon DiPietro 25 21 25 71
Jon Chambers 23 20 24 67
Jake Vaclavek 26 21 24 71
Dan Martin 28 22 26 76
Jeff Marchioro 28 23 27 78
Brandon DiPietro 28 23 28 79
Jon Chambers 28 24 28 80
Jake Vaclavek 27 24 25 76
Dan Martin 30 24 30 84
Jeff Marchioro 30 25 30 85
Brandon DiPietro 30 24 29 83
Jon Chambers 29 25 29 83
Jake Vaclavek 28 24 28 80
Firm B & N BACC Corrpro CSI Yeager
Fee $38,640 $33,824 $29,100 $30,320 $36,800
Score 1 8 15 13 4
*Note: Review Panel does not see or consider proposed fee when scoring other categories. The proposed fee is scored by the PM, who is not on the Review Panel.
R F Yeager 83 4 Y 87
CSI Services 78 13 Y 91 Excellent
Corrpro 70 15 Y 85
Bay Area Coating
Consultants (BACC)
B & N Inspection and
Supply 68 1 Y 69
MAXIMUM POINTS
RATES SCORING CHART
ATTACHMENT B
SUMMARY OF PROPOSAL RANKINGS
As-Needed Coating Inspection Services FY 2017-2019
WRITTEN
REFERENCES
75 8 Y 83
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: January 4, 2017
PROJECT: DIV. NO. ALL
SUBMITTED BY: Kelli Williamson
Human Resources Manager
APPROVED BY:
Adolfo Segura, Chief, Administrative Services
German Alvarez, Assistant General Manager
Mark Watton, General Manager
SUBJECT: ADOPT RESOLUTION #4324 TO UPDATE BOARD POLICY #47, POLICY
AGAINST DISCRIMINATION, HARASSMENT, RETALIATION AND COMPLAINT
PROCEDURE, AND BOARD POLICY #48, ADA/FEHA DISABILITY POLICY
GENERAL MANAGER’S RECOMMENDATION:
That the Board adopt Resolution #4324 to update Board Policy #47, Policy
Against Discrimination, Harassment, Retaliation and Complaint Procedure,
and Board Policy #48, ADA/FEHA Disability Policy, due to recent
legislative updates that include expanding the protected class and
protected members definitions as well as requiring elected officials to
attend harassment prevention training.
COMMITTEE ACTION:
Please see “Attachment A”.
PURPOSE:
To request that the Board adopt Resolution #4324 to update Board Policy
#47, Policy Against Discrimination, Harassment, Retaliation and
Complaint Procedure, and Board Policy #48, ADA/FEHA Disability Policy,
due to recent legislative updates that include expanding the protected
class and protected members’ definitions as well as requiring elected
officials to attend harassment prevention training.
ANALYSIS:
Consistent with the District’s Strategic Plan, the District regularly
reviews policies and procedures to ensure they are streamlined and are
clear and consistent with applicable laws.
Based on recent changes to the California legislation, District staff is
recommending revisions to the attached Board Policy #47, Policy Against
Discrimination, Harassment, Retaliation and Complaint Procedure, and
Board Policy #48, ADA/FEHA Disability Policy (Attachment B). Updates are
detailed below and revisions are shown in the attached strike-through
copies of the policies (Exhibits 1 and 2).
Policy Against Discrimination, Harassment, Retaliation and Complaint
Procedure (Board Policy #47)
The Policy Against Discrimination, Harassment, Retaliation and Complaint
Procedure is being updated due to legislation expanding the protected
classes to include religious dress and grooming practices, sex
stereotype, transgender, breastfeeding and pregnancy-related medical
conditions. The protected members’ definition was also updated to include
persons providing services pursuant to a contract with the District. In
addition, there is now a requirement of a two-hour harassment prevention
training for elected officials. The title of the policy was also updated
to recognize that Retaliation is covered under the policy (Attachment
C).
ADA/FEHA Disability Policy (Board Policy #48)
The ADA/FEHA Disability Policy is being updated with minor revisions
that includes the title update to the referenced Policy #47 as well as
pertinent updates as recommended by General Counsel (Attachment D).
The Association has agreed to the policies as presented and General
Counsel has reviewed the proposed updates.
Based on the above, it is recommended that the Board of Directors adopt
Resolution #4324 in support of the proposed revisions.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
None.
STRATEGIC GOAL:
Optimize the District’s Operating Efficiency.
LEGAL IMPACT:
None.
ATTACHMENTS:
Attachment A – Committee Action Report
Attachment B – Resolution #4324
Exhibit 1 – Board Policy #47, Policy Against
Discrimination, Harassment, Retaliation and
Complaint Procedure
Exhibit 2 - Board Policy #48, ADA/FEHA Disability Policy
Attachment C – Proposed Copy, Board Policy #47, Policy Against
Discrimination, Harassment, Retaliation and
Complaint Procedure
Attachment D – Proposed Copy, Board Policy #48, ADA/FEHA Disability
Policy
ATTACHMENT A
SUBJECT/PROJECT:
ADOPT RESOLUTION #4324 TO UPDATE BOARD POLICY #47, POLICY
AGAINST DISCRIMINATION, HARASSMENT, RETALIATION AND
COMPLAINT PROCEDURE, AND BOARD POLICY #48, ADA/FEHA
DISABILITY POLICY
COMMITTEE ACTION:
The Finance, Administration, and Communications Committee reviewed
this item at a meeting held on December 13, 2016 and the following
comments were made:
Staff is requesting that the Board adopt Resolution No. 4324 to
update Board Policy No. 47, Policy Against Harassment, Retaliation
and Complaint Procedure, and Board Policy No. 48, ADA/FEHA
Disability Policy, due to recent legislative updates that include
expanding the protected class and protected members definitions as
well as requiring elected officials to attend harassment prevention
training.
Staff reviewed the information in the staff report.
In response to an inquiry from the Committee, staff wishes to
clarify that the Discrimination and Harassment definitions are legal
definitions under the DFEH and FEHA laws and the Board of Directors
is not specifically listed in the DFEH or FEHA laws. The District,
however, intends to provide these protections to the members of the
board and, thus, the board has been identified in the Policy where
appropriate to accomplish this purpose.
Upon completion of the discussion, the committee supported staffs’
recommendation and presentation to the full board on the consent
calendar.
1
RESOLUTION NO. 4324
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE OTAY WATER DISTRICT TO
REVISE DISTRICT POLICY
WHEREAS, the Board of Directors of Otay Water District
have established policies, procedures, ordinances, and
resolutions for the efficient operation of the District; and
WHEREAS, it is the policy of the District to establish
procedures to review policies, procedures, ordinances, and
resolutions periodically to ensure they are current and
relevant; and
WHEREAS, District staff has identified Board Policy #47,
Policy Against Discrimination, Harassment, and Retaliation
and Complaint Procedure, and Board Policy #48, ADA/FEHA
Disability Policy, as requiring revisions as per the attached
strike-through copies.
NOW, THEREFORE, BE IT RESOLVED that the Board of
Directors of the Otay Water District amends the Board
Policies indicated above in the form presented to the Board
at this meeting.
PASSED, APPROVED AND ADOPTED by the Board of Directors of
the Otay Water District at a regular meeting held this 4th of
January, 2017.
__________________________
President
ATTEST:
___________________________
Secretary
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject: POLICY AGAINST DISCRIMINATION, AND
HARASSMENT, RETALIATION AND COMPLAINT
PROCEDURE
Policy
Number
Date
Adopted
Date
Revised
47 10/11/05 1/4/17
3/4/15
Page 1 of 8
PURPOSE
The purpose of this policy is to (i) advise all employees, unpaid
interns, and volunteers that tThe Otay Water District (“District”)
disapproves of and will not tolerate unlawful discrimination or
harassment of its employees, members of the Board of Directors,
unpaid interns, or volunteers, job applicants or persons providing
services pursuant to a contract with the District, or retaliation
against those who report such behavior. This policy sets, and (ii)
set forth a procedure for investigating and resolving internal
complaints of discrimination, harassment, or retaliation.
DEFINITIONS
Discrimination – Any decision or action that is based on a District
employee’s, unpaid intern’s, volunteer’s, job applicant’s, or person
providing services pursuant to a contract with the District’s an
individual’s status as a member of a protected class that adversely
affects a District the employee, unpaid intern, or volunteer, job
applicant, person providing services pursuant to a contract with the
District, or his/her or the employee’s, unpaid intern’s, or
volunteer’s work conditions, terms of employment, or work
environment.
Harassment – Any decision or action that is based on a District
employee’s, unpaid intern’s, or volunteer’s, job applicant’s, or
person providing services pursuant to a contract with the District’s
status as a member of a protected class, made for the purpose or
having the effect of adversely affecting that employee’s, unpaid
intern’s, or volunteer’s, job applicant’s or persons providing
services pursuant to a contract with the District’s work conditions,
terms of employment, work conditions, or work environment.
Harassment may include, but is not limited to:
Verbal conduct such as epithets, derogatory jokes or
comments, slurs, or unwelcome sexual advances, invitations or
comments;
Visual displays such as derogatory and/or sexually-oriented
posters, photography, cartoons, drawings or gestures;
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject: POLICY AGAINST DISCRIMINATION, AND
HARASSMENT, RETALIATION AND COMPLAINT
PROCEDURE
Policy
Number
Date
Adopted
Date
Revised
47 10/11/05 1/4/17
3/4/15
Page 2 of 8
Physical conduct including assault, unwanted touching,
intentionally blocking normal movement or interfering with
work.;
Threats and demands to submit to sexual requests as a
condition of continued employment or to avoid an adverse
consequence, and offers of employment benefits in return for
sexual favors.
Such conduct constitutes harassment when (1) submission to the
conduct is made as either an explicit or implicit condition of
employment; (2) submission or rejection of the conduct is used as
the basis for an employment decision; or (3) the harassment
interferes with work performance or creates an intimidating,
hostile, or offensive work environment.
Sexual Harassment – Sexual harassment consists of unwelcome sexual
advances, requests for sexual favors, or verbal, visual, or physical
conduct pertaining to a person’s sex (including pregnancy,
childbirth, breastfeeding or related medical conditions) and/or of a
sexual nature, when submission to such conduct is committed by a
supervisor, co-worker, or a non-employee, in the work setting, under
any of the following conditions:
1. Submission to the conduct is explicitly or implicitly made a
term or condition of employment, progress, or participation
in a District employment activity; or
2. Submission to, or rejection of, the conduct by the individual
is used as the basis of employment decision(s) affecting the
individual; or
3. The conduct has the purpose or effect of having a negative
impact upon the individual's work performance or of creating
an intimidating, hostile, or offensive work environment.
Examples of actions that might constitute sexual harassment, include
but are not limited to:
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject: POLICY AGAINST DISCRIMINATION, AND
HARASSMENT, RETALIATION AND COMPLAINT
PROCEDURE
Policy
Number
Date
Adopted
Date
Revised
47 10/11/05 1/4/17
3/4/15
Page 3 of 8
1. Unwelcome verbal conduct such as sexual flirtations or
propositions; graphic comments; overly personal
conversations; pressure for sexual activity; sexual jokes or
stories; unwelcome sexual slurs; epithets; threats;
innuendoes; derogatory comments; sexual descriptions;
degrading comments; or the spreading of sexual rumors.
2. Unwelcome visual conduct such as drawings, pictures,
photographs, or gestures; sexual emails; display of sexually
explicit or suggestive objects.
3. Unwelcome physical conduct such as massaging, rubbing,
grabbing, fondling, stroking, brushing of the body; touching
in an unwanted and/or sexual manner; cornering, blocking,
leaning on or over, or impeding normal walking, movements, or
standing.
4. Threats and demands to submit to sexual requests as a
condition of continued employment, condition for advancement
in pay, position or authority or to avoid an adverse
consequence, and offers of employment benefits in return for
sexual favors.
Two general categories of sexual harassment exist: (1) Quid pro quo,
meaning "this for that" such as submission to sexual conduct as a
condition of employment, benefits or terms and conditions of
employment, and (2) Hostile work environment, meaning the sexual
conduct is so severe, persistent, or pervasive that it creates an
intimidating, demeaning, hostile, or offensive environment that
unreasonably interferes with an employee’s job performance.
Protected Class – Any class of persons who share a common sex, race,
color, religious creed including religious dress and grooming
practices, national origin, ancestry, physical or mental disability,
medical condition, genetic information, marital status, age, sexual
orientation, military or veteran status or any other “protected
class” recognized by federal, state or local laws. For purposes of
this definition, “sex” includes gender, gender identity, gender
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject: POLICY AGAINST DISCRIMINATION, AND
HARASSMENT, RETALIATION AND COMPLAINT
PROCEDURE
Policy
Number
Date
Adopted
Date
Revised
47 10/11/05 1/4/17
3/4/15
Page 4 of 8
expression, sex stereotype, transgender, pregnancy, childbirth,
breastfeeding, or a pregnancy-related or childbirth-related medical
condition.
Retaliation – Any decision or action that is based on the fact that
a District employee, unpaid intern, or volunteer, job applicant, or
person providing services pursuant to a contract with the District
has previously complained of Ddiscrimination, Hharassment, or
Rretaliation prohibited by this Policy (regardless of whether a
formal complaint has been made) or has provided evidence in the
investigation of another District employee’s, unpaid intern’s, or
volunteer’s, job applicant’s or person providing services pursuant
to a contract with the District’s complaint under this Policy, made
for the purpose of adversely affecting the employee’s, unpaid
intern’s, or volunteer’s, job applicant or person providing services
pursuant to a contract with the District’s conditions of employment,
terms of employment, or work environment.
Sexual Harassment – A form of harassment that is based on an
employee’s, unpaid intern’s, or volunteer’s gender but which
objectively and subjectively creates an adverse impact on the
employee, unpaid intern, or volunteer regardless of the purpose or
intent of the alleged harasser.
POLICY
The District is committed to providing a work environment free of
unlawful Ddiscrimination, Hharassment, or Rretaliation against those
who report Ddiscrimination or Hharassment. Discrimination or
Hharassment based on sex (including gender, gender identity, gender
expression, sex stereotype, transgender, pregnancy, childbirth,
breastfeeding, or related medical condition), race, color, religious
creed including religious dress and grooming practices, national
origin, ancestry, physical or mental disability, medical condition,
genetic information, marital status, age, sexual orientation,
military or veteran status or any other basis protected by federal,
state or local law is prohibited. Discrimination or Hharassment
based on the perception that a person has any of those the
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject: POLICY AGAINST DISCRIMINATION, AND
HARASSMENT, RETALIATION AND COMPLAINT
PROCEDURE
Policy
Number
Date
Adopted
Date
Revised
47 10/11/05 1/4/17
3/4/15
Page 5 of 8
aforementioned characteristics, or is associated with a person who
has or is perceived as having any of those the aforementioned
characteristics, is prohibited. Retaliation against any person who
complains of unlawful Ddiscrimination or Hharassment or who provides
evidence relating to such a complaint, is prohibited.
This Policy applies to all terms and conditions of employment,
including, but not limited to: hiring, placement, advancement,
promotion, disciplinary action, layoff, recall, transfer, leave of
absence, compensation and training. It applies to everyeach
District employee including management, regular, temporary or
contract employees, members of the Board of Directors, unpaid
interns, volunteers, job applicants and to persons providing
services pursuant to a contract all vendors conducting business with
the District. Similarly, the District will not tolerate
Ddiscrimination or Hharassment by its employees, unpaid interns,
volunteers, or non-employees with whom the District has a business,
service or professional relationship. The District will also take
reasonable steps attempt to protect employees, unpaid interns, and
volunteers from Hharassment by non-employees in the workplace.
Training will be provided to management and the Board of Directors
as required by law.
COMPLAINT PROCEDURE
An employee, unpaid intern, volunteer, or job applicant who believes
he or she has been the victim of Ddiscrimination, Hharassment, or
Rretaliation by a District employee, a member of the Board of
Directors, or a person providing services pursuant to a contract
with the District vendor may make a complaint verbally, or in
writing by completing the District’s Discrimination and Harassment
Complaint Form. An employee, unpaid intern, or volunteer may make a
complaint to any of the following:
Human Resources;
Any supervisor, manager, Assistant Department Chief,
Department Chief, Assistant General Manager, or General
Manager;
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject: POLICY AGAINST DISCRIMINATION, AND
HARASSMENT, RETALIATION AND COMPLAINT
PROCEDURE
Policy
Number
Date
Adopted
Date
Revised
47 10/11/05 1/4/17
3/4/15
Page 6 of 8
Complaints against the General Manager should be directed to
the President of the Board of Directors.
Job Aapplicants, or persons providing services pursuant to a
contract with the District may make a complaint to any of the
following:
Human Resources or;
General Manager.
Any person described above shall forward each written
Ddiscrimination complaint to the General Manager or designee
immediately uponof receiving the complaint or having knowledge of
the complaint. If a complaint is made verbally, the person
receiving the complaint shall notify Human Resources immediately.
Every reported complaint of Ddiscrimination, Hharassment or
Rretaliation will be investigated in a fair, timely and thoroughly
manner and promptly. If any manager, supervisor, Assistant
Department Chief, Department Chief, or Assistant General Manager
becomes aware of or suspects Ddiscrimination, Hharassment, or
Rretaliation against a District employee, unpaid intern, volunteer,
job applicant, member of the Board, or person providing services
pursuant to a contract with the District, or any allegation thereof,
he/she must immediately notify the Human Resources Manager of the
relevant facts and circumstances.
The General Manager or designee may conduct the investigation of
alleged Ddiscrimination, Hharassment, or Rretaliation, or may
delegate responsibility for the investigation to another District
management employee. If the complaint is against the General
Manager, the President of the Board of Directors shall be
responsible for conducting the investigation, assigning another
management employee, or outside investigator, and overseeing the
investigation. If the complaint is against the Board of Directors
or one of its members, the General Manager shall be responsible for
contracting with an outside investigator to conduct the
investigation. The Board will take appropriate action based on the
findings.
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject: POLICY AGAINST DISCRIMINATION, AND
HARASSMENT, RETALIATION AND COMPLAINT
PROCEDURE
Policy
Number
Date
Adopted
Date
Revised
47 10/11/05 1/4/17
3/4/15
Page 7 of 8
During its investigation, the District shall take appropriate steps
to protect the privacy of all parties involved and confidentiality
will be maintained to the extent possible. However, this shall not
be construed to justify refusing to inform a person who has been
accused of violating this Policy of the identity of the complainant
and witnesses against him/her. Reports of Ddiscrimination,
Hharassment, or Rretaliation may not be made anonymously, but
information regarding any report and subsequent investigation will
be disseminated on a “need to know” basis.
In the event that an investigation will take longer than 60 calendar
days to complete, the investigator must notify the complainant of
this fact prior to the expiration of 60 days and provide an
anticipated completion date, in writing.
If a finding is made that Ddiscrimination, Hharassment, or
Rretaliation has occurred, the District shall take remedial action
appropriate to the circumstances, which may include disciplinary
action up to and including termination for an employee, separation
from the internship or volunteer opportunity for an unpaid intern or
volunteer who has violated this Policy, or sanctions for a person
providing services pursuant to a contract with the District, vendor
who has violated this Policy.
Every District employee, unpaid intern, volunteer, job applicant,
member of the Board of Directors, person providing services pursuant
to a contract with the District, has a duty to participate in good
faith in any investigation conducted under this Policy. Failure to
participate in good faith is a ground for disciplinary action
appropriate to the circumstances. All employees, unpaid interns,
and volunteers, job applicants, members of the Board of Directors
and persons providing services pursuant to a contract with the
District are encouraged to report in good faith Ddiscrimination,
Hharassment, or Rretaliation. The District will not tolerate
Rretaliation against any employee, unpaid intern, or volunteer, job
applicant, member of the Board of Directors, or person providing
services pursuant to a contract with the District who makesing a
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject: POLICY AGAINST DISCRIMINATION, AND
HARASSMENT, RETALIATION AND COMPLAINT
PROCEDURE
Policy
Number
Date
Adopted
Date
Revised
47 10/11/05 1/4/17
3/4/15
Page 8 of 8
good faith complaint of Ddiscrimination, Hharassment or
Rretaliation, or for cooperatesing in an investigation. However,
reports made maliciously or in bad faith may subject an employee,
unpaid intern, or volunteer, job applicant, member of the Board of
Directors, or persons providing services pursuant to a contract with
the District to disciplinary action appropriate to the circumstances
up to and including termination for an employee, or separation from
the internship or volunteer opportunity. for an unpaid intern or
volunteer, or sanctions for a member of the Board of Directors or a
person providing services pursuant to a contract with the District.
The action of filingmaking a complaint with the District does not
preclude a complainant from filing a complaint with the appropriate
State or Federal agency. An employee, unpaid intern, volunteer, job
applicant or a person providing services pursuant to a contract with
the District For information as to where to file a claim, an
employee may contact the Equal Employment Opportunity Commission at
www.eeoc.gov or (213) 894-1000, or the Department of Fair Employment
and Housing at www.dfeh.ca.gov or (800) 884-1684 to file a
complaint, or for information relating to discrimination complaint
procedures and requirements.
POLICY HISTORY
Human Resources Policy and Procedure, Effective August 4, 1993.
Board Policy adopted October 11, 2005.
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject
Policy
Number
Date
Adopted
Date
Revised
ADA/FEHA Disability Policy
48
05/03/06
1/4/1701
/04/12
Page 1 of 2
PURPOSE
To provide policies to encourage a bias free environment for disabled
employees or for disabled persons who seek employment with the Otay
Water District (District).
STATEMENT OF POLICY
It is the policy of the District not to discriminate on the basis of
disability for employment or the provision of services. It is the
intent of the District to provide disabled employees a bias free work
environment, including prompt and equitable resolution of complaints
alleging discrimination on the basis of a disability. The District
will provide reasonable accommodation in compliance with the Americans
with Disabilities Act (“ADA”) and the Fair Employment and Housing Act
(“FEHA”) provided the requested accommodation does not create an undue
hardship for the District or pose a direct threat to the health or
safety of others in the workplace or to the requesting employee.
POLICY
General Provisions
The District has a commitment to ensure equal opportunities for
disabled District employees. Every reasonable effort will be made to
provide an accessible work environment. The District will not
discriminate against disabled employees or job applicants in its
employment practices (e.g. hiring, training, testing, transfer,
promotion, compensation, benefits, discipline, termination).
Interactive Process
When the District becomes aware of a possible need for accommodation,
Tthe District will engage in the interactive process, as defined by the
ADA and the FEHA, to determine whether an employee or job applicant or
employee is able to perform his/her essential functions. As part of
the interactive process, the District may invite the employee or job
applicant and, if necessary, the employee or job applicant’s health
care provider, to meet. The employee may choose to have a third party
present for support as an observer. However, this person may not act
as a representative or attempt to negotiate on behalf of the employee.
During the interactive process the District will examine possible
reasonable accommodations that would allow the employee or job
applicant to continue to perform the essential functions in his/her
position or, if appropriate, be otherwise employed by the District.
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject
Policy
Number
Date
Adopted
Date
Revised
ADA/FEHA Disability Policy
48
05/03/06
1/4/1701
/04/12
Page 2 of 2
Complaints
Any District employee who believes that he/she has been discriminated
against because of a physical or mental disability may file a
discrimination complaint pursuant to the District’s Policy 47, entitled
“Policy Against Discrimination, and Harassment, Retaliation and
Complaint Procedure”.
Any job applicant who believes that he/she has been discriminated
against because of a physical or mental disability may file a
discrimination complaint by writing a formal letter to the District’s
Human Resources Manager.
The action of filing a complaint with the District does not preclude a
complainant from filing a complaint with the appropriate State or
Federal agency. An employee or job applicant may contact the Americans
with Disability Act at www.ada.gov or (800)514-0301, or the Department
of Fair Employment and Housing at www.dfeh.ca.gov or (800) 884-1684 to
file a complaint, or for information relating to discrimination
complaint procedures and requirements.
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject: POLICY AGAINST DISCRIMINATION,
HARASSMENT, RETALIATION AND COMPLAINT
PROCEDURE
Policy
Number
Date
Adopted
Date
Revised
47 10/11/05 1/4/17
Page 1 of 7
PURPOSE
The Otay Water District (“District”) disapproves of and will not
tolerate unlawful discrimination or harassment of its employees,
members of the Board of Directors, unpaid interns, volunteers, job
applicants or persons providing services pursuant to a contract with
the District, or retaliation against those who report such behavior.
This policy sets forth a procedure for investigating and resolving
internal complaints of discrimination, harassment, or retaliation.
DEFINITIONS
Discrimination – Any decision or action that is based on a District
employee’s, unpaid intern’s, volunteer’s, job applicant’s, or person
providing services pursuant to a contract with the District’s status
as a member of a protected class that adversely affects the
employee, unpaid intern, volunteer, job applicant, person providing
services pursuant to a contract with the District, or his/her work
conditions, terms of employment, or work environment.
Harassment – Any decision or action that is based on a District
employee’s, unpaid intern’s, volunteer’s, job applicant’s, or person
providing services pursuant to a contract with the District’s status
as a member of a protected class, made for the purpose or having the
effect of adversely affecting that employee’s, unpaid intern’s,
volunteer’s, job applicant’s or persons providing services pursuant
to a contract with the District’s terms of employment, work
conditions, or work environment. Harassment may include, but is not
limited to:
Verbal conduct such as epithets, derogatory jokes or
comments, slurs, or unwelcome invitations or comments;
Visual displays such as derogatory posters, photography,
cartoons, drawings or gestures;
Physical conduct including assault, unwanted touching,
intentionally blocking normal movement or interfering with
work.
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject: POLICY AGAINST DISCRIMINATION,
HARASSMENT, RETALIATION AND COMPLAINT
PROCEDURE
Policy
Number
Date
Adopted
Date
Revised
47 10/11/05 1/4/17
Page 2 of 7
Such conduct constitutes harassment when (1) submission to the
conduct is made as either an explicit or implicit condition of
employment; (2) submission or rejection of the conduct is used as
the basis for an employment decision; or (3) the harassment
interferes with work performance or creates an intimidating,
hostile, or offensive work environment.
Sexual Harassment – Sexual harassment consists of unwelcome sexual
advances, requests for sexual favors, or verbal, visual, or physical
conduct pertaining to a person’s sex (including pregnancy,
childbirth, breastfeeding or related medical conditions) and/or of a
sexual nature, when submission to such conduct is committed by a
supervisor, co-worker, or a non-employee, in the work setting, under
any of the following conditions:
1. Submission to the conduct is explicitly or implicitly made a
term or condition of employment, progress, or participation
in a District employment activity; or
2. Submission to, or rejection of, the conduct by the individual
is used as the basis of employment decision(s) affecting the
individual; or
3. The conduct has the purpose or effect of having a negative
impact upon the individual's work performance or of creating
an intimidating, hostile, or offensive work environment.
Examples of actions that might constitute sexual harassment, include
but are not limited to:
1. Unwelcome verbal conduct such as sexual flirtations or
propositions; graphic comments; overly personal
conversations; pressure for sexual activity; sexual jokes or
stories; unwelcome sexual slurs; epithets; threats;
innuendoes; derogatory comments; sexual descriptions;
degrading comments; or the spreading of sexual rumors.
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject: POLICY AGAINST DISCRIMINATION,
HARASSMENT, RETALIATION AND COMPLAINT
PROCEDURE
Policy
Number
Date
Adopted
Date
Revised
47 10/11/05 1/4/17
Page 3 of 7
2. Unwelcome visual conduct such as drawings, pictures,
photographs, or gestures; sexual emails; display of sexually
explicit or suggestive objects.
3. Unwelcome physical conduct such as massaging, rubbing,
grabbing, fondling, stroking, brushing of the body; touching
in an unwanted and/or sexual manner; cornering, blocking,
leaning on or over, or impeding normal walking, movements, or
standing.
4. Threats and demands to submit to sexual requests as a
condition of continued employment, condition for advancement
in pay, position or authority or to avoid an adverse
consequence, and offers of employment benefits in return for
sexual favors.
Two general categories of sexual harassment exist: (1) Quid pro quo,
meaning "this for that" such as submission to sexual conduct as a
condition of employment, benefits or terms and conditions of
employment, and (2) Hostile work environment, meaning the sexual
conduct is so severe, persistent, or pervasive that it creates an
intimidating, demeaning, hostile, or offensive environment that
unreasonably interferes with an employee’s job performance.
Protected Class – Any class of persons who share a common sex, race,
color, religious creed including religious dress and grooming
practices, national origin, ancestry, physical or mental disability,
medical condition, genetic information, marital status, age, sexual
orientation, military or veteran status or any other “protected
class” recognized by federal, state or local laws. For purposes of
this definition, “sex” includes gender, gender identity, gender
expression, sex stereotype, transgender, pregnancy, childbirth,
breastfeeding, or a pregnancy-related or childbirth-related medical
condition.
Retaliation – Any decision or action that is based on the fact that
a District employee, unpaid intern, volunteer, job applicant, or
person providing services pursuant to a contract with the District
has previously complained of Discrimination, Harassment, or
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject: POLICY AGAINST DISCRIMINATION,
HARASSMENT, RETALIATION AND COMPLAINT
PROCEDURE
Policy
Number
Date
Adopted
Date
Revised
47 10/11/05 1/4/17
Page 4 of 7
Retaliation prohibited by this Policy (regardless of whether a
formal complaint has been made) or has provided evidence in the
investigation of another District employee’s, unpaid intern’s,
volunteer’s, job applicant’s or person providing services pursuant
to a contract with the District’s complaint under this Policy, made
for the purpose of adversely affecting the employee’s, unpaid
intern’s, volunteer’s, job applicant or person providing services
pursuant to a contract with the District’s conditions of employment,
terms of employment, or work environment.
POLICY
The District is committed to providing a work environment free of
unlawful Discrimination, Harassment, or Retaliation against those
who report Discrimination or Harassment. Discrimination or
Harassment based on sex (including gender, gender identity, gender
expression, sex stereotype, transgender, pregnancy, childbirth,
breastfeeding, or related medical condition), race, color, religious
creed including religious dress and grooming practices, national
origin, ancestry, physical or mental disability, medical condition,
genetic information, marital status, age, sexual orientation,
military or veteran status or any other basis protected by federal,
state or local law is prohibited. Discrimination or Harassment
based on the perception that a person has any of the aforementioned
characteristics, or is associated with a person who has or is
perceived as having any of the aforementioned characteristics, is
prohibited. Retaliation against any person who complains of
unlawful Discrimination or Harassment or who provides evidence
relating to such a complaint, is prohibited.
This Policy applies to all terms and conditions of employment
including, but not limited to: hiring, placement, advancement,
promotion, disciplinary action, layoff, recall, transfer, leave of
absence, compensation and training. It applies to every District
employee including management, regular, temporary or contract
employees, members of the Board of Directors, unpaid interns,
volunteers, job applicants and to persons providing services
pursuant to a contract with the District. Similarly, the District
will not tolerate Discrimination or Harassment by its employees,
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject: POLICY AGAINST DISCRIMINATION,
HARASSMENT, RETALIATION AND COMPLAINT
PROCEDURE
Policy
Number
Date
Adopted
Date
Revised
47 10/11/05 1/4/17
Page 5 of 7
unpaid interns, volunteers, or non-employees with whom the District
has a business, service or professional relationship. The District
will also take reasonable steps to protect employees, unpaid
interns, and volunteers from Harassment by non-employees in the
workplace. Training will be provided to management and the Board of
Directors as required by law.
COMPLAINT PROCEDURE
An employee, unpaid intern, volunteer, or job applicant who believes
he or she has been the victim of Discrimination, Harassment, or
Retaliation by a District employee, a member of the Board of
Directors, or a person providing services pursuant to a contract
with the District may make a complaint verbally, or in writing by
completing the District’s Discrimination and Harassment Complaint
Form. An employee, unpaid intern, or volunteer may make a complaint
to any of the following:
Human Resources;
Any supervisor, manager, Assistant Department Chief,
Department Chief, Assistant General Manager, or General
Manager;
Complaints against the General Manager should be directed to
the President of the Board of Directors.
Job applicants, or persons providing services pursuant to a contract
with the District may make a complaint to any of the following:
Human Resources or;
General Manager.
Any person described above shall forward each written Discrimination
complaint to the General Manager or designee immediately upon
receiving the complaint or having knowledge of the complaint. If a
complaint is made verbally, the person receiving the complaint shall
notify Human Resources immediately.
Every reported complaint of Discrimination, Harassment or
Retaliation will be investigated in a fair, timely and thorough
manner. If any manager, supervisor, Assistant Department Chief,
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject: POLICY AGAINST DISCRIMINATION,
HARASSMENT, RETALIATION AND COMPLAINT
PROCEDURE
Policy
Number
Date
Adopted
Date
Revised
47 10/11/05 1/4/17
Page 6 of 7
Department Chief, or Assistant General Manager becomes aware of or
suspects Discrimination, Harassment, or Retaliation against a
District employee, unpaid intern, volunteer, job applicant, member
of the Board, or person providing services pursuant to a contract
with the District, he/she must immediately notify the Human
Resources Manager of the relevant facts and circumstances.
The General Manager or designee may conduct the investigation of
alleged Discrimination, Harassment, or Retaliation, or may delegate
responsibility for the investigation to another District management
employee. If the complaint is against the General Manager, the
President of the Board of Directors shall be responsible for
conducting the investigation, assigning another management employee,
or outside investigator, and overseeing the investigation. If the
complaint is against the Board of Directors or one of its members,
the General Manager shall be responsible for contracting with an
outside investigator to conduct the investigation. The Board will
take appropriate action based on the findings.
During its investigation, the District shall take appropriate steps
to protect the privacy of all parties involved and confidentiality
will be maintained to the extent possible. However, this shall not
be construed to justify refusing to inform a person who has been
accused of violating this Policy of the identity of the complainant
and witnesses against him/her. Reports of Discrimination,
Harassment, or Retaliation may not be made anonymously, but
information regarding any report and subsequent investigation will
be disseminated on a “need to know” basis.
If a finding is made that Discrimination, Harassment, or Retaliation
has occurred, the District shall take remedial action appropriate to
the circumstances, which may include disciplinary action up to and
including termination for an employee, separation from the
internship or volunteer opportunity for an unpaid intern or
volunteer who has violated this Policy, or sanctions for a person
providing services pursuant to a contract with the District, who has
violated this Policy.
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject: POLICY AGAINST DISCRIMINATION,
HARASSMENT, RETALIATION AND COMPLAINT
PROCEDURE
Policy
Number
Date
Adopted
Date
Revised
47 10/11/05 1/4/17
Page 7 of 7
Every District employee, unpaid intern, volunteer, job applicant,
member of the Board of Directors, person providing services pursuant
to a contract with the District, has a duty to participate in good
faith in any investigation conducted under this Policy. Failure to
participate in good faith is a ground for disciplinary action
appropriate to the circumstances. All employees, unpaid interns,
volunteers, job applicants, members of the Board of Directors and
persons providing services pursuant to a contract with the District
are encouraged to report in good faith Discrimination, Harassment,
or Retaliation. The District will not tolerate Retaliation against
any employee, unpaid intern, volunteer, job applicant, member of the
Board of Directors, or person providing services pursuant to a
contract with the District who makes a good faith complaint of
Discrimination, Harassment or Retaliation, or cooperates in an
investigation. However, reports made maliciously or in bad faith
may subject an employee, unpaid intern, volunteer, job applicant,
member of the Board of Directors, or persons providing services
pursuant to a contract with the District to disciplinary action
appropriate to the circumstances up to and including termination for
an employee, separation from the internship or volunteer opportunity
for an unpaid intern or volunteer, or sanctions for a member of the
Board of Directors or a person providing services pursuant to a
contract with the District.
The action of filing a complaint with the District does not preclude
a complainant from filing a complaint with the appropriate State or
Federal agency. An employee, unpaid intern, volunteer, job
applicant or a person providing services pursuant to a contract with
the District may contact the Equal Employment Opportunity Commission
at www.eeoc.gov or (213) 894-1000, or the Department of Fair
Employment and Housing at www.dfeh.ca.gov or (800) 884-1684 to file
a complaint, or for information relating to discrimination complaint
procedures and requirements.
POLICY HISTORY
Human Resources Policy and Procedure, Effective August 4, 1993.
Board Policy adopted October 11, 2005.
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject
Policy
Number
Date
Adopted
Date
Revised
ADA/FEHA Disability Policy
48
05/03/06
1/4/17
Page 1 of 2
PURPOSE
To provide policies to encourage a bias free environment for disabled
employees or for disabled persons who seek employment with the Otay
Water District (District).
STATEMENT OF POLICY
It is the policy of the District not to discriminate on the basis of
disability for employment or the provision of services. It is the
intent of the District to provide disabled employees a bias free work
environment, including prompt and equitable resolution of complaints
alleging discrimination on the basis of a disability. The District will
provide reasonable accommodation in compliance with the Americans with
Disabilities Act (“ADA”) and the Fair Employment and Housing Act
(“FEHA”) provided the requested accommodation does not create an undue
hardship for the District or pose a direct threat to the health or
safety of others in the workplace or to the requesting employee.
POLICY
General Provisions
The District has a commitment to ensure equal opportunities for
disabled District employees. Every reasonable effort will be made to
provide an accessible work environment. The District will not
discriminate against disabled employees or job applicants in its
employment practices (e.g. hiring, training, testing, transfer,
promotion, compensation, benefits, discipline, termination).
Interactive Process
When the District becomes aware of a possible need for accommodation,
the District will engage in the interactive process, as defined by the
ADA and the FEHA, to determine whether an employee or job applicant is
able to perform his/her essential functions. As part of the interactive
process, the District may invite the employee or job applicant and, if
necessary, the employee or job applicant’s health care provider, to
meet. The employee may choose to have a third party present for support
as an observer. However, this person may not act as a representative or
attempt to negotiate on behalf of the employee. During the interactive
process the District will examine possible reasonable accommodations
that would allow the employee or job applicant to continue to perform
the essential functions in his/her position or, if appropriate, be
otherwise employed by the District.
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject
Policy
Number
Date
Adopted
Date
Revised
ADA/FEHA Disability Policy
48
05/03/06
1/4/17
Page 2 of 2
Complaints
Any District employee who believes that he/she has been discriminated
against because of a physical or mental disability may file a
discrimination complaint pursuant to the District’s Policy 47, entitled
“Policy Against Discrimination, Harassment, Retaliation and Complaint
Procedure”.
Any job applicant who believes that he/she has been discriminated
against because of a physical or mental disability may file a
discrimination complaint by writing a formal letter to the District’s
Human Resources Manager.
The action of filing a complaint with the District does not preclude a
complainant from filing a complaint with the appropriate State or
Federal agency. An employee or job applicant may contact the Americans
with Disability Act at www.ada.gov or (800)514-0301, or the Department
of Fair Employment and Housing at www.dfeh.ca.gov or (800) 884-1684 to
file a complaint, or for information relating to discrimination
complaint procedures and requirements.
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: February 1, 2017
SUBMITTED BY:
Rita Bell,
Finance Manager
PROJECT: DIV. NO. All
APPROVED BY:
Joseph R. Beachem, Chief Financial Officer
German Alvarez, Assistant General Manager
Mark Watton, General Manager
SUBJECT: Financing the Campo Road Sewer Main Replacement Project
through State Water Resources Control Board, California’s
Clean Water State Revolving Fund (CWSRF) Program
GENERAL MANAGER’S RECOMMENDATION:
Authorize the submittal of the Financial Security Package to the
State Water Resources Control Board, California’s Clean Water State
Revolving Fund (CWSRF) Program, for the purpose of applying for
$7,750,000 in debt financing of the Campo Road Sewer Replacement
Project; and that the Board Adopt Resolution 4320, to finance the
cost of constructing and reconstructing certain public facilities and
improvements; Resolution 4321, to file an application for a financing
agreement from the State Water Resources Control Board (SWRCB); and
Resolution 4322, to pledge sewer operating revenues and/or
replacement reserves for the Campo Road Sewer Main Replacement
Project; which are required as part of the Financial Security Package
at the time the application is submitted to CWSRF.
COMMITTEE ACTION:
See Attachment A.
2
PURPOSE:
That the Board of Directors authorize staff to submit the Financial
Security Package and approve the necessary resolutions to allow the
$7,750,000 debt financing of the Campo Road Sewer Main Replacement
Project (Campo Road Project) through the CWSRF.
BACKGROUND:
The CWSRF uses federal and state funds to make loans to publicly
owned treatment works for the construction of wastewater treatment
and sewage collection systems, water recycling facilities, the
implementation of nonpoint source water quality control projects, and
other eligible projects. The intention of CWSRF is to provide
financial assistance in perpetuity. It offers below-market rate
financing, i.e. half of the most recent General Obligation (GO) bond
rate at time of funding approval. The most current CWSRF interest
rate based on a bond sale date of March 8, 2016 is 1.7%.
In 1990, the District used the CWSRF program to debt finance a
$5 million upgrade and expansion of the Ralph W. Chapman Water
Recycling Facility, which has been repaid. For future projects,
financing terms can go up to 30 years or the useful life of the
funding of the project, and loan repayment begins one year after
completion of construction. The CWSRF offers flexibility and reduces
paperwork duplication for financing multiple projects. This
financing vehicle is something the District should always consider
for eligible projects because of the favorable terms.
The District’s $8.5 million Campo Road Project meets the eligibility
requirements of the CWSRF. The project spans over a period of four
years from FY 2016 to FY 2019, and will upgrade the sewer main
capacity by replacing approximately 11,550 feet of existing 10-inch
PVC sewer main, 450 feet of 10-inch reinforced polymer mortar pipe
sewer main, and 50 feet of 15-inch sewer main. The existing sewer
main is under-sized and must be replaced to increase capacity.
Portions of the sewer main are located in sensitive habitat areas
making it difficult to access for maintenance.
ANALYSIS:
Based on CWSRF current interest rate of 1.7% and a GO bond rate of
3.3%, for a $7.5 million loan with 30-year term, it has the potential
to save the District $3.7 million in interest cost. On top of the
interest savings, there would be additional savings of $145,000 on
legal fees and out-of-pocket expenses. Unlike financing through
Certificates of Participation, financing through the CWSRF does not
3
require a Financial Advisor, Bond Counsel and Disclosure Counsel, but
just a legal opinion provided by our legal counsel to approve
financing.
Because of the aging infrastructure, the sewer CIP expenditures over
the next six years will be $3.7 million in betterment projects and
$13.9 million in replacement projects, totaling $17.6 million. (See
table below.)
FY17 FY18 FY19 FY20 FY21 FY22 Total
Sewer Betterment CIP 26 2,406 1,279 1 1 1 3,714
Sewer Replacement CIP 1,585 4,455 3,660 1,793 940 1,550 13,983
Total Sewer CIP 1,611 6,861 4,939 1,794 941 1,551 17,697
Additionally, the District’s Metro expenditures are estimated to
increase by approximately $1 million per year in order to fund
Phase 1 of the City of San Diego’s Pure Water program. Because of
this added operating expense, the anticipated general fund financing
of the CIP will not be available. In addition, the sewer rates are
expected to increase more than projected in order to support the Pure
Water program.
With no debt issuance, the sewer rates would have to spike to 18% in
each of the next four years, and then 13% in each of the following
two years. Should the District choose not to raise the rate more
than the planned increases of 3% in FY 18 to FY 20 and 2% in FY 21
and 22, reserves would fall into deficits by FY 2020 as shown in the
table below.
Reserve Balances FY17 FY18 FY19 FY20 FY21 FY22
Sewer General Fund 609 221 (147) (497) (844) (1,206)
Sewer Betterment Fund 1,204 (1,173) (2,420) (2,391) (2,362) (2,333)
Sewer Replacement Fund 11,253 6,982 3,481 1,822 901 (647)
Total Reserves 13,065 6,030 915 (1,065) (2,305) (4,187)
By issuing debt in the amount of $7.75 million, the sewer rates can
gradually increase about 4.6% per year. This would allow all reserves
to stay on target in each year as shown in the table below.
Reserve Balances FY17 FY18 FY19 FY20 FY21 FY22
Sewer General Fund 609 875 893 911 931 952
Sewer Betterment Fund 1,204 640 1 1 1 1
Sewer Replacement Fund 11,253 1,229 7,803 5,668 4,350 2,490
Total Reserves 13,065 2,744 8,696 6,580 5,281 3,442
4
Staff believes the Campo Road Project is a good match for issuing
debt. A 30-year term with historically low interest rates allows the
District to spread the cost more evenly to match the life of the
asset.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
Borrowing $7.75 million from the Clean Water State Revolving Fund
will provide debt funding for the Campo Road Sewer Replacement
project and allow the sewer operating and capital reserve levels to
be maintained in accordance with the Board’s Reserve Policy. The
debt will have a 30-year maturity. With an estimated interest cost
of 1.7%, the annual debt service on the bonds is projected to be
approximately $332,000.
STRATEGIC GOAL:
The District ensures its continued financial health through long-term
financial planning and debt planning.
LEGAL IMPACT:
None.
Attachments:
Attachment A – Committee Action Form
Attachment B – CWSRF Financial Security Package
Attachment C - Resolution 4320, Finance Cost of Project
Attachment D - Resolution 4321, Application for Financing
Agreement
Attachment E - Resolution 4322, Pledged Revenues and/or Reserves
ATTACHMENT A
SUBJECT/PROJECT:
Financing the Campo Road Sewer Main Replacement Project
through California’s Clean Water State Revolving Fund
(CWSRF) Program
COMMITTEE ACTION:
The Finance, Administration, and Communications Committee reviewed
this item at a meeting held on December 13, 2016 and the following
comments were made:
Staff is requesting that the Board authorize the submittal of the
financial portion of an application for the debt financing of the
Campo Road Sewer Replacement Project using a financial vehicle
available through the State Water Resources Control Board (SWRCB)
titled the Clean Water State Revolving Fund (CWSRF) Program.
The cost of the Campo Road Sewer Replacement Project is $8.5 million
and the District is applying for $7,750,000 in debt financing
through the CWSRF program.
The application requires that the board adopt the three resolutions
attached to staffs’ report which will be submitted with the
District’s application.
Staff reviewed the information in the staff report.
In response to an inquiry from the Committee, staff stated that the
SWRCB had indicated that they have already selected all the projects
that will receive funding in FY 2017 and that their focus is on
recycled water projects due to the drought. While this funding
preference will not benefit the District, staff would like to pursue
funding through this application for funds allocated for 2018. The
District has decided to apply for the maximum that can be acquired
for this sewer project because the Metro Commission costs are
expected to go up another $1 million a year due to the City of San
Diego’s Pure Water Program.
Staff indicated in response to an inquiry from the committee that
they would look to see if there are other future eligible projects
that the District could seek funding through this program.
Staff noted that if the District is not successful in acquiring
funding through the program, it can seek traditional financing of
this sewer project and other projects.
The committee inquired if the District had to seek traditional
financing, what the current interest rate might be. Staff is
working with the District’s Financial Advisor to prepare comparisons
of alternate financing options.
In response to another inquiry from the Committee, staff indicated
that the rate increase for sewer, with the existing planned $3
million bond issuance, were estimated to be 3% in FYs 2016 to 2020
and 2% in FYs 2021 and 2022. If the District is successful in
acquiring the $7.75 million from the CWSRF Program and with the Pure
Water Program increased cost of $1 million per year, the estimated
sewer rate increase would be 4.6% for all six (6) FYs (2016 to
2022).
Staff is studying the cost associated with expanding the District’s
wastewater treatment plant (Ralph W. Chapman Water Recycling
Facility) to determine if it would be more cost effective for the
District to handle its own sewer treatment. It was noted that the
District, however, cannot fully avoid the Metro Commission as the
Regional Water Quality Control Board requires that agencies have a
back-up for emergency flows.
The Committee suggested that staff look for the longest possible
maturity for debt issuances because of the current favorable
interest rate environment. However, if long term interest rates
rise and there is a big differential between long term and short
term interest rates, then it would make sense to refinance the
remaining years as short term rates are more favorable. The
committee asked that staff monitor the District’s debt issuances for
such situations.
Staff indicated in response to an inquiry from the committee that
there is no set date when the District can expect to be notified if
its application for funding is successful. The SWRCB did indicate
that there is a preliminary acceptance and a final award
notification. If an agency receives a preliminary acceptance
notification, then it is assured that it will receive the requested
funding.
Upon completion of the discussion, the committee supported staffs’
recommendation and presentation to the full board as an action item.
STATE OF CALIFORNIA FINANCIAL ASSISTANCE APPLICATION STATE WATER RESOURCES CONTROL BOARD Clean Water State Revolving Fund Division of Financial Assistance Water Recycling Funding Program P. O. Box 944212, Sacramento, CA 94244-2120
Financial Assistance Application Page 1 of 11 Financial Security Package
(Rev. 08/2015)
FINANCIAL SECURITY PACKAGE
Applicant (Entity) Name:
Project Title:
Contact Person: Phone: ( )
1. Amount of Assistance Requested: $
2. Term Requested: 20-Year 30-Year
3. Other Project Funding Sources
Name and Type of Funding Sources Amount Applied Approved Received
$
$
$
4. Current Year Median Household Income: $
5a. Current Year Estimated
Population Served:
5b. Check box if less than 50% of
residences are permanently occupied
6. Active Service Connections Not Applicable
Connection Type Number of Connections Current Monthly Service Charge
Projected Monthly
Service Charge at Project Completion
Average Monthly
Billing (Last 12 months)
Residential $ $ $
Commercial $ $ $
Industrial $ $ $
Other $ $ $
TOTAL $ $ $
Rate increase effective date for projected monthly service charges:
7. Projected Annual Operations and Maintenance Costs, Including amortized replacement costs (upon completion): $
8. Discussion of Material Events, Material Obligation Conditions, and Any Debt Limit
Identify any current prior material events such as bankruptcy, defaults, litigation, grand jury findings, unscheduled draws on reserve funds, substitution of insurers or their failure to perform, unscheduled draws on credit enhancements, actions taken in anticipation of filing Chapter 9, rating changes, relevant conditions in material obligations, and any local debt limit.
State Use Only
CWSRF Project #
Project Manager
Date Received
Financial Assistance Application Page 2 of 11 Financial Security Package
(Rev. 08/2015)
ATTACHMENTS (Check the box next to each item attached to your application.)
F1 – AUDITED FINANCIAL STATEMENTS (3 years) AND BUDGETS OR
PROJECTIONS (2 years)
F2 – TAX QUESTIONNAIRE
F3 – REIMBURSEMENT RESOLUTION
F4 – AUTHORIZING RESOLUTION
F5 – RATE ADOPTION RESOLUTION
F6 – PLEDGED REVENUES AND FUND(S) RESOLUTION
F7 – RELATED DEBT (see Application Information & Instructions)
F8 – NEW SPECIAL TAX, ASSESSMENT DISTRICT, OR SERVICE CHARGE
PROJECTIONS (if applicable)
F9 – RELEVANT SERVICE, MANAGEMENT, OPERATING, OR JOINT POWERS
AGREEMENTS (if applicable)
F10 – FUTURE CAPITAL NEEDS (if applicable)
Financial Assistance Application Page 3 of 11 Financial Security Package
(Rev. 08/2015)
Attachment F2
STATE WATER RESOURCES CONTROL BOARD
&/($1WATER STATE REVOLVING FUND PROGRAM
TAX QUESTIONNAIRE (Version April 2015)
LEGAL NAME OF APPLICANT
State Use Only:
CWSRF Project No.
DATE/TIME REC’D BY
SWRCB
Instructions: Answer all and provide all information and documents requested. Begin typing in the shaded area and the space will enlarge to accommodate the information that is typed. In lieu of typing in the shaded areas for any question, a separate page may be attached to this Tax Questionnaire or an electronic file in Word format may be attached.
Certain Definitions: As used in this Tax Questionnaire, "Project" means the facilities and/or capital improvements that you described in the Financial Assistance Application submitted to the State Water Board and constitutes those costs that will be funded by the State Water Board under the Financing Agreement (a template Financing Agreement can be found on the State Water Board’s website), “Governmental Entity” means a state, city, county, town, public school district, other special district or joint powers authority, and "Non-Governmental Entity" means any person, partnership, corporation or other organization that is not organized as a state, city, county, town, public school district, other special district or joint powers authority. The federal government constitutes a Non-Governmental Entity. A Section 501(c)(3) organization constitutes a Non-Governmental Entity.
1. Briefly describe the Project, its functions and its principal components.
2. Indicate by principal components your current estimates of the costs of the Project, as follows:
a. Construction costs ............................................................................................... $_________________________
b. Equipment costs .................................................................................................. $_________________________
c. Land Purchase ..................................................................................................... $_________________________
d. Rehabilitation or renovation of facilities ............................................................. $_________________________
e. Site preparation costs .......................................................................................... $_________________________
f. Architectural/engineering, design and planning costs ......................................... $_________________________
g. Engineering and administrative costs during construction .................................. $_________________________
h. Surveys ................................................................................................................ $_________________________
i. Legal fees ............................................................................................................ $_________________________
j. Financing costs .................................................................................................... $_________________________
k. Commitment fees and deposits ........................................................................... $_________________________
l. Other construction costs (please specify) ............................................................ $_________________________
m. Other planning/design costs (please specify) ...................................................... $_________________________
3. Will any portion of the financing provided under the Financing Agreement be used to refinance other debt(s) (e.g., including any bonds, notes, leases or commercial paper) relating to the Project?
Yes No Not Applicable
4. If you answered “yes” to Question #3, please state the amount of financing provided under the Financing Agreement that is expected to be used for refinancing purposes.
$_______________________
Financial Assistance Application Page 4 of 11 Financial Security Package
(Rev. 08/2015)
5. If you answered “yes” to Question #3, please specify the date(s) on which the financing provided under the Financing
Agreement will be used to redeem other debt(s) relating to the Project.
6. If you answered “yes” to Question #3, please provide the following information:
a. Name of the existing indebtedness to be refinanced: __________________________________________________
b. Issue date of the existing indebtedness: ____________________________________________________________
c. Par amount of the existing indebtedness: ___________________________________________________________
d. Purpose(s) of the existing indebtedness: ___________________________________________________________
e. Whether the existing indebtedness is immediately prepayable: _________________________________________
f. Whether the interest on the existing indebtedness is federally taxable or tax-exempt: _______________________
7. If you answered “yes” to Question #3, are any proceeds of the other debt(s) relating to the Project still unspent?
Yes No Not Applicable
If yes, please identify the amounts and the funds or accounts in which such proceeds are on deposit.
8. If you answered “yes” to Question #3, was the other debt(s) to be refinanced with the financing provided under the
Financing Agreement used to refinance other prior debt(s) relating to the Project?
Yes No Not Applicable
If yes, please provide the name of the original indebtedness, the issue date of the original indebtedness, the par amount of the
original indebtedness, the purpose(s) of the original indebtedness, and whether the interest on the original indebtedness was
federally taxable or tax-exempt.
9. Will any portion of the financing provided under the Financing Agreement be used for new financing of the Project?
Yes No Not Applicable
10. If you answered “yes” to Question #9, please provide the dates of expected commencement and completion of construction of the Project.
Expected Commencement Date of Project: .............................
Expected Completion Date of Project: ....................................
11. If you answered “yes” to Question #9, please state the amount of the financing provided under the Financing Agreement
that is expected to be used for new financing purposes. If you answered “no” to Question #9, skip to Question #18 below.
$__________________________
12. If you answered “yes” to Question #9, please state the amount of Project costs to be newly financed under the Financing
Agreement that are expected to be paid within the following periods of time:
Please respond to this question using the expected initiation date of construction.
Project costs to be spent within 6 months .......................................................................... $_______________________
Project costs to be spent within 12 months (cumulative) .................................................. $_______________________
Project costs to be spent within 18 months (cumulative) .................................................. $_______________________
Project costs to be spent within 24 months (cumulative) .................................................. $_______________________
Project costs to be spent within 30 months (cumulative) .................................................. $_______________________
Project costs to be spent within 36 months (cumulative) .................................................. $_______________________
Project costs to be spent beyond 36 months (cumulative) ................................................. $_______________________
Financial Assistance Application Page 5 of 11 Financial Security Package
(Rev. 08/2015)
13. If you answered “yes” to Question #9, have you paid any costs of the Project prior to the date hereof?
Yes No Not Applicable
For each Project cost that has been previously paid, please provide an itemization of the following:
a. Amount of the payment ..............................................................................................
b. Purpose of the payment ..............................................................................................
c. Date of the Payment ...................................................................................................
d. Source of payment of such cost (e.g., revenue,
federal or state grants, other financing, internal loan) ................................................
14. If you answered "yes" to Question #13, have you at any time adopted a resolution or other official action (e.g., a so-called “reimbursement resolution”) relating to your intent to finance the Project with financial assistance from the State Water
Board or other indebtedness?
Yes No Not Applicable
If yes, please identify the date of such resolution or other document and attach a copy.
15. If you answered “yes” to Question #9, will any portion of the financing provided under the Financing Agreement be used
to pay administrative or engineering expenses directly relating to the construction of the Project?
Yes No Not Applicable
If yes, please state the amount expected to be so used and provide details as to its calculation (e.g., based on actual costs or a
percentage of construction).
16. If you answered “yes” to Question #15, will any portion of the administrative or engineering expenses directly relating to the construction of the Project be incurred by the staff of the Applicant?
Yes No Not Applicable
If yes, please state the amount expected to be so used and provide details as to its calculation (e.g., based on actual costs or a
percentage of construction).
17. If you answered "yes" to Question #16, will the administrative or engineering expenses directly relating to the construction of the Project be tracked by an accounting system, such as a cost accounting system, that will allow them to be differentiated from other charges for other work done by the applicant’s staff?
Yes No Not Applicable
If yes, please specify how charges will be tracked.
18. Does any Non-Governmental Entity own, or do you anticipate any Non-Governmental Entity owning, any portion of the Project at any time during the term of the financing?
Yes No Not Applicable
If yes, identify the Non-Governmental Entity and provide all available details with respect to its ownership interest.
19. Does any Non-Governmental Entity lease, or do you anticipate any Non-Governmental Entity leasing, any portion of the Project at any time during the term of the financing?
Yes No Not Applicable
If yes, identify the Non-Governmental Entity and provide all available details with respect to its lease interest.
Financial Assistance Application Page 6 of 11 Financial Security Package
(Rev. 08/2015)
20. Have you entered, or do you anticipate entering, into any inter-municipal contract or agreement(s) with any Governmental
Entity with respect to the Project (or any portion of the Project) during the term of the financing?
Yes No Not Applicable
If yes, please describe the purpose of each such agreement, and attach a copy of any existing or contemplated agreement.
21. Have you entered, or do you anticipate entering, into any contract or agreement any Non-Governmental Entity contracting to operate, manage or provide any exclusive services with respect to the Project (or any portion of the Project) during the term of the financing?
Yes No Not Applicable
If yes, please identify the Non-Governmental Entity and explain the arrangement. If an operations, management or exclusive
services contract currently exists, please attach a copy. Contracts that relate solely to services that are merely incidental to
the primary use of the Project need not be listed. Examples of incidental services are contracts for janitorial services, office
equipment repairs or billing services. If you are uncertain as to whether the contract is incidental or not, please describe the
contract and the services provided thereunder.
22. Does the Project provide, or do you anticipate the Project providing, water or wastewater services to any Non-Governmental Entity other than on the basis of standard rates and charges which are generally applicable and uniformly
applied and are adjusted from time to time by the Applicant?
Yes No Not Applicable
If there are or will be any non-standard rates and charges, describe the rate structure, focusing on any special rate agreements
or charges for specific entities. An example of a non-standard rate is an industrial user paying a flat fee in a system where
the other users pay a rate based on usage.
23. Does any Non-Governmental Entity have, or do you anticipate any Non-Governmental Entity having, special priority rights or other preferential rights to use the Project or the services of the Project pursuant to any contractual or other arrangement?
Yes No Not Applicable
If yes, please identify the Non-Governmental Entity, and describe the special priority or preferential right(s).
24. Are the functions and services of the entire Project available, and do you expect the functions and services of the entire Project will be available, for use by the general public on a first-come, first-served basis?
Yes No Not Applicable
If no, please explain and describe the portion of the Project that is not, or will not, be available for use by the general public.
For example, municipal water and wastewater systems used for residential, commercial, governmental and business purposes
are available for use by the general public; a specialized pollution control facility immediately adjacent to a private business
that is the sole user of the facility is not available for use by the general public.
25. Have you entered, or do you anticipate entering, into a “take” or “take-or-pay” contract with any Non-Governmental
Entity for use of any portion of the Project or the services of the Project?
Yes No Not Applicable
If yes, please identify the Non-Governmental Entity, and describe the arrangement therewith. If a take or a take-or-pay
contract currently exists, please attach a copy.
Financial Assistance Application Page 7 of 11 Financial Security Package
(Rev. 08/2015)
26. Will any Non-Governmental Entity guarantee or otherwise be directly obligated to repay the financial assistance provided
under the Financing Agreement?
Yes No Not Applicable
If yes, please identify the Non-Governmental Entity, and describe the guarantee arrangement therewith.
27. Have you received, or do you expect to receive, any grant or other form of assistance for financing of any portion of the Project from the State of California, the federal government or any other entity or person?
Yes No Not Applicable
If yes, please explain.
28. Will any portion of the financing projected under the Financing Agreement be used as a substitute for other funds which
were otherwise to be used as a source of financing and which have been used or will be used to acquire, directly or indirectly, other investment property?
Yes No Not Applicable
If yes, please explain.
APPLICANT ACKNOWLEDGEMENT AND SIGNATURE
I hereby certify that I am an authorized representative of the Applicant, and that I am authorized by the Applicant to execute this Tax Questionnaire. I am charged with the responsibility to perform such
acts as are necessary and proper for the financing, construction, acquisition and/or improvement of
the Project, and am acting for and on behalf of the Applicant in executing this Tax Questionnaire. I
certify that I am familiar with the Project and that all information contained herein is true, correct and complete to the best of my knowledge. I am not aware of any facts or circumstances that would cause me to question the accuracy or reasonableness of any information contained in these
responses or attached documentation. I understand that the foregoing information and attached
documentation will be relied upon by the State Water Board and their counsel, in providing financing
with respect to the Project.
AUTHORIZED REPRESENTATIVE SIGNATURE
PRINT NAME AND TITLE
DATE
Financial Assistance Application Page 8 of 11 Financial Security Package
(Rev. 08/2015)
Attachment F3
REIMBURSEMENT RESOLUTION
WHEREAS, the __________________________________ (the "Agency") desires to finance the costs of
(Agency Name)
constructing and/or reconstructing certain public facilities and improvements relating to its water and wastewater system,
including certain treatment facilities, pipelines and other infrastructure (the "Project"); and
WHEREAS, the Agency intends to finance the construction and/or reconstruction of the Project or portions of the Project
with moneys ("Project Funds") provided by the State of California, acting by and through the State Water Resources
Control Board (State Water Board); and
WHEREAS, the State Water Board may fund the Project Funds with proceeds from the sale of obligations the interest
upon which is excluded from gross income for federal income tax purposes (the "Obligations"), and
WHEREAS, prior to either the issuance of the Obligations or the approval by the State Water Board of the Project Funds
the Agency desires to incur certain capital expenditures (the "Expenditures") with respect to the Project from available
moneys of the Agency; and
WHEREAS, the Agency has determined that those moneys to be advanced on and after the date hereof to pay the
Expenditures are available only for a temporary period and it is necessary to reimburse the Agency for the Expenditures
from the proceeds of the Obligations.
NOW, THEREFORE, THE AGENCY DOES HEREBY RESOLVE, ORDER AND DETERMINE AS FOLLOWS:
SECTION 1. The Agency hereby states its intention and reasonably expects to reimburse Expenditures paid prior to
the issuance of the Obligations or the approval by the State Water Board of the Project Funds.
SECTION 2. The reasonably expected maximum principal amount of the Project Funds is $___________________.
{Remove this Note when completing the Resolution: Please include the maximum reasonable project amount. Your SRF
financing agreement will not exceed this amount under any circumstances.}
SECTION 3. This resolution is being adopted no later than 60 days after the date on which the Agency will expend
moneys for the construction portion of the Project costs to be reimbursed with Project Funds.
SECTION 4. Each Agency expenditure will be of a type properly chargeable to a capital account under general federal
income tax principles.
SECTION 5. To the best of our knowledge, this Agency is not aware of the previous adoption of official intents by the
Agency that have been made as a matter of course for the purpose of reimbursing expenditures and for which tax-exempt
obligations have not been issued.
SECTION 6. This resolution is adopted as official intent of the Agency in order to comply with Treasury Regulation
§1.150-2 and any other regulations of the Internal Revenue Service relating to the qualification for reimbursement of
Project costs.
SECTION 7. All the recitals in this Resolution are true and correct and this Agency so finds, determines and
represents.
AYES: _______
NOES: _______
ABSENT: _______
CERTIFICATION
I do hereby certify that the foregoing is a full, true, and correct copy of a resolution duly and regularly adopted at a
meeting of the _____________________________________________ held on __________________.
(Governing Board of the Agency) (Date)
(Name, Signature, and Seal of the Clerk or Authorized Record Keeper of the Governing Board of the Agency)
Financial Assistance Application Page 9 of 11 Financial Security Package
(Rev. 08/2015)
Attachment F4
AUTHORIZING RESOLUTION/ORDINANCE
RESOLUTION NO: _____________________
WHEREAS __________________________RESOLVED BY THE ___________________________________ (insert appropriate findings) (insert name of Governing Board of the Entity) OF THE ________________________________________ (the “Entity”), AS FOLLOWS: (insert Entity name)
The ________________________________________ (the “Authorized Representative”) or designee is (insert Title of Authorized Representative) hereby authorized and directed to sign and file, for and on behalf of the Entity, a Financial Assistance
Application for a financing agreement from the State Water Resources Control Board for the planning, design, and construction of ____________________________________________________________ (the “Project”). (insert Project Name)
This Authorized Representative, or his/her designee, is designated to provide the assurances, certifications, and commitments required for the financial assistance application, including executing a financial assistance
agreement from the State Water Resources Control Board and any amendments or changes thereto. The Authorized Representative, or his/her designee, is designated to represent the Entity in carrying out the
Entity’s responsibilities under the financing agreement, including certifying disbursement requests on behalf of the Entity and compliance with applicable state and federal laws.
CERTIFICATION
I do hereby certify that the foregoing is a full, true, and correct copy of a resolution duly and regularly adopted
at a meeting of the __________________________________________ held
(insert name of Governing Board of the Entity)
on ______________________.
(Date)
(Name, Signature, and Seal of the Clerk or Authorized Record Keeper of the Governing Board of the Agency)
Financial Assistance Application Page 10 of 11 Financial Security Package
(Rev. 08/2015)
Attachment F6
PLEDGED REVENUES AND FUND(s) RESOLUTION
WHEREAS _______________________________________________________________________ (insert appropriate findings regarding intent, authority, and procedure)
_________________________________________________________________________________;
THEREFORE BE IT RESOLVED, the __________________________________ (the “Entity”) hereby (insert Entity name) dedicates and pledges _______________________________________________________________ (insert exact name of revenue stream and designated fund containing those revenues)
to payment of any and all Clean Water State Revolving Fund and/or Water Recycling Funding Program financing for __________________________________________________ (the “Project”). The (insert Project name and 4-digit CWSRF Project number)
Entity commits to collecting such revenues and maintaining such fund(s) throughout the term of such
financing and until the Entity has satisfied its repayment obligation thereunder unless modification or
change is approved in writing by the State Water Resources Control Board. So long as the financing agreement(s) are outstanding, the Entity’s pledge hereunder shall constitute a lien in favor of the State
Water Resources Control Board on the foregoing fund(s) and revenue(s) without any further action
necessary. So long as the financing agreement(s) are outstanding, the Entity commits to maintaining the fund(s) and revenue(s) at levels sufficient to meet its obligations under the financing agreement(s).
CERTIFICATION
I do hereby certify that the foregoing is a full, true, and correct copy of a resolution duly and regularly adopted
at a meeting of the ___________________________________________________________________ held (insert name of Governing Board of the Entity)
on ______________________. (Date)
(Name, Signature, and Seal of the Clerk or Authorized Record Keeper of the Governing Board of the Agency)
Financial Assistance Application Page 11 of 11 Financial Security Package
(Rev. 08/2015)
Attachment F7
RELATED DEBT
The following related debts are senior to the proposed CWSRF financing:
Name of Lender and Title of Debt or Loan
Number
Debt Security or Source of
Revenue
Debt Service Coverage
Requirement Rating
Original Debt
Amount
Current
Balance
Payment
Amount
Interest
Rate
Debt Term & Maturity
Date
$ $ $ /
$ $ $ /
$ $ $ /
The following related debts are on parity to the proposed Financing Agreement:
Name of
Lender and Title of Debt
or Loan Number
Debt Security
or Source of Revenue
Debt Service
Coverage Requirement Rating
Original
Debt Amount Current Balance Payment Amount Interest Rate
Debt Term
& Maturity Date
$ $ $ /
$ $ $ /
$ $ $ /
$ $ $ /
$ $ $ / The following related debts are subordinate to the proposed Financing Agreement:
Name of
Lender and Title of Debt
or Loan Number
Debt Security
or Source of Revenue
Debt Service
Coverage Requirement Rating
Original
Debt Amount Current Balance Payment Amount Interest Rate
Debt Term &
Maturity Date
$ $ $ /
$ $ $ /
$ $ $ /
$ $ $ /
$ $ $ /
Attach copies of the debt documents associated with the above debts.
Resolution No. 4320 ‐ Page 1 of 3
RESOLUTION NO. 4320
A RESOLUTION OF THE BOARD OF DIRECTORS OF
OTAY WATER DISTRICT TO OBTAIN REIMBURSEMENT
TO FINANCE THE COST OF CONSTRUCTING AND
RECONSTRUCTING CERTAIN PUBLIC FACILITIES AND
IMPROVEMENTS
WHEREAS, the Otay Water District (the "Agency") desires to
finance the costs of constructing and/or reconstructing certain
public facilities and improvements relating to its water and
wastewater system, including certain treatment facilities,
pipelines and other infrastructure (the "Project"); and
WHEREAS, the Agency intends to finance the construction
and/or reconstruction of the Project or portions of the Project
with moneys ("Project Funds") provided by the State of
California, acting by and through the State Water Resources
Control Board (State Water Board); and
WHEREAS, the State Water Board may fund the Project Funds
with proceeds from the sale of obligations the interest upon
which is excluded from gross income for federal income tax
purposes (the "Obligations"), and
WHEREAS, prior to either the issuance of the Obligations or
the approval by the State Water Board of the Project Funds the
Agency desires to incur certain capital expenditures (the
"Expenditures") with respect to the Project from available
moneys of the Agency; and
WHEREAS, the Agency has determined that those moneys to be
advanced on and after the date hereof to pay the Expenditures
are available only for a temporary period and it is necessary to
reimburse the Agency for the Expenditures from the proceeds of
the Obligations.
NOW, THEREFORE, BE IT RESOLVED, the Board of Directors of
the Otay Water District resolves, determines and orders as
follows:
1. The Agency hereby states its intention and reasonably
expects to reimburse Expenditures paid prior to the issuance of
the Obligations or the approval by the State Water Board of the
Project Funds.
Attachment C
Resolution No. 4320 ‐ Page 2 of 3
2. The reasonably expected maximum principal amount of the
Project Funds is $7,750,000.
3. This resolution is being adopted no later than 60 days
after the date on which the Agency will expend moneys for the
construction portion of the Project costs to be reimbursed with
Project Funds.
4. Each Agency expenditure will be of a type properly
chargeable to a capital account under general federal income tax
principles.
5. To the best of our knowledge, this Agency is not aware
of the previous adoption of official intents by the Agency that
have been made as a matter of course for the purpose of
reimbursing expenditures and for which tax-exempt obligations
have not been issued.
6. This resolution is adopted as official intent of the
Agency in order to comply with Treasury Regulation §1.150-2 and
any other regulations of the Internal Revenue Service relating
to the qualification for reimbursement of Project costs.
7. All the recitals in this Resolution are true and correct
and this Agency so finds, determines and represents.
NOW, THEREFORE, BE IT RESOLVED, DETERMINED AND ORDERED by
the Board of Directors of the Otay Water District that the
District finance the cost of constructing and reconstructing
certain public facilities and improvements upon adoption of this
resolution.
PASSED, APPROVED AND ADOPTED by the Board of Directors of
Otay Water District at a board meeting held this 4th day of
January 2017, by the following vote:
Ayes:
Noes:
Abstain:
Absent:
_____________________________
President
ATTEST:
___________________________
Secretary
Resolution No. 4320 ‐ Page 3 of 3
STATE OF CALIFORNIA )
) ss
COUNTY OF SAN DIEGO )
I, ________________, Secretary of the Board of Directors of the Otay Water District, do
hereby certify that the foregoing Resolution No. ________ was duly adopted by the Board of Directors
of said District at a regular meeting thereof held on the 23rd day of March, 2016, and that it was so
adopted by the following vote:
AYES: DIRECTORS:
NOES: DIRECTORS:
ABSENT: DIRECTORS:
ABSTAIN: DIRECTORS:
Secretary of the Board of Directors
of the Otay Water District
(SEAL)
STATE OF CALIFORNIA )
) ss
COUNTY OF SAN DIEGO )
I, _____________________, Secretary of the Board of Directors of the Otay Water District,
do hereby certify that the above and foregoing is a full, true and correct copy of Resolution No.
________ of said Board, and that the same has not been amended or repealed.
DATED: _________________, 2016.
Secretary of the Board of Directors
of the Otay Water District
(SEAL)
Resolution No. 4321 ‐ Page 1 of 3
RESOLUTION NO. 4321
A RESOLUTION OF THE BOARD OF DIRECTORS OF
OTAY WATER DISTRICT TO FILE AN APPLICATION
FOR A FINANCING AGREEMENT FROM THE STATE
WATER RESOURCES CONTROL BOARD (SWRCB) FOR
THE CAMPO ROAD SEWER REPLACEMENT PROJECT
WHEREAS, the Otay Water District (the "Agency") desires to
file an application for a financing agreement from the State
Water Resources Control Board (SWRCB) for the Campo Road Sewer
Replacement Project (the "Project").
NOW, THEREFORE, BE IT RESOLVED, DETERMINED AND ORDERED by
the Board of Directors of the Otay Water District that:
1) The General Manager (the “Authorized Representative”) or
designee is hereby authorized and directed to sign and file, for
and on behalf of the Entity, a Financial Assistance Application
for a financing agreement from the State Water Resources Control
Board for the planning, design, and construction of the Campo
Road Sewer Replacement Project.
2) This Authorized Representative, or his/her designee, is
designated to provide the assurances, certifications, and
commitments required for the financial assistance application,
including executing a financial assistance agreement from the
State Water Resources Control Board and any amendments or
changes thereto.
3) The Authorized Representative, or his/her designee, is
designated to represent the Entity in carrying out the Entity’s
responsibilities under the financing agreement, including
certifying disbursement requests on behalf of the Entity and
compliance with applicable state and federal laws.
PASSED, APPROVED AND ADOPTED by the Board of Directors of
the Otay Water District at a board meeting held this 4th day of
January 2017, by the following vote:
Ayes:
Noes:
Abstain:
Absent:
Attachment D
Resolution No. 4321 ‐ Page 2 of 3
_____________________________
President
ATTEST:
_____________________________
Secretary
Resolution No. 4321 ‐ Page 3 of 3
STATE OF CALIFORNIA )
) ss
COUNTY OF SAN DIEGO )
I, ________________, Secretary of the Board of Directors of the Otay Water District, do
hereby certify that the foregoing Resolution No. ________ was duly adopted by the Board of Directors
of said District at a regular meeting thereof held on the 23rd day of March, 2016, and that it was so
adopted by the following vote:
AYES: DIRECTORS:
NOES: DIRECTORS:
ABSENT: DIRECTORS:
ABSTAIN: DIRECTORS:
Secretary of the Board of Directors
of the Otay Water District
(SEAL)
STATE OF CALIFORNIA )
) ss
COUNTY OF SAN DIEGO )
I, _____________________, Secretary of the Board of Directors of the Otay Water District,
do hereby certify that the above and foregoing is a full, true and correct copy of Resolution No.
________ of said Board, and that the same has not been amended or repealed.
DATED: _________________, 2016.
Secretary of the Board of Directors
of the Otay Water District
(SEAL)
Resolution No. 4322 ‐ Page 1 of 2
RESOLUTION NO. 4322
A RESOLUTION OF THE BOARD OF DIRECTORS OF
OTAY WATER DISTRICT TO PLEDGE SEWER
OPERATING REVENUES AND/OR REPLACEMENT
RESERVES FOR THE CAMPO ROAD SEWER
REPLACEMENT PROJECT
WHEREAS, the Otay Water District (the “Entity”) commits to
collecting such revenues and maintaining such fund(s) throughout
the term of such financing and until the Entity has satisfied
its repayment obligation thereunder unless modification or
change is approved in writing by the State Water Resources
Control Board. So long as the financing agreement(s) are
outstanding, the Entity’s pledge hereunder shall constitute a
lien in favor of the State Water Resources Control Board on the
foregoing fund(s) and revenue(s) without any further action
necessary. So long as the financing agreement(s) are
outstanding, the Entity commits to maintaining the fund(s) and
revenue(s) at levels sufficient to meet its obligations under
the financing agreement(s).
NOW, THEREFORE, BE IT RESOLVED, the Otay Water District
hereby dedicates and pledges Sewer Operating Revenues and/or
Replacement Reserves for the Campo Road Sewer Replacement
Project.
PASSED, APPROVED AND ADOPTED by the Board of Directors of
Otay Water District at a board meeting held this 4th day of
January 2017, by the following vote:
Ayes:
Noes:
Abstain:
Absent:
_____________________________
President
ATTEST:
_____________________________
Secretary
Attachment E
Resolution No. 4322 ‐ Page 2 of 2
STATE OF CALIFORNIA )
) ss
COUNTY OF SAN DIEGO )
I, ________________, Secretary of the Board of Directors of the Otay Water District, do
hereby certify that the foregoing Resolution No. ________ was duly adopted by the Board of Directors
of said District at a regular meeting thereof held on the 23rd day of March, 2016, and that it was so
adopted by the following vote:
AYES: DIRECTORS:
NOES: DIRECTORS:
ABSENT: DIRECTORS:
ABSTAIN: DIRECTORS:
Secretary of the Board of Directors
of the Otay Water District
(SEAL)
STATE OF CALIFORNIA )
) ss
COUNTY OF SAN DIEGO )
I, _____________________, Secretary of the Board of Directors of the Otay Water District,
do hereby certify that the above and foregoing is a full, true and correct copy of Resolution No.
________ of said Board, and that the same has not been amended or repealed.
DATED: _________________, 2016.
Secretary of the Board of Directors
of the Otay Water District
(SEAL)
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: January 4, 2017
SUBMITTED BY:
Andrea Carey, Customer
Service Manager
PROJECT: DIV. NO. All
APPROVED BY:
Joseph R. Beachem, Chief Financial Officer
German Alvarez, Assistant General Manager
Mark Watton, General Manager
SUBJECT: Authorize the Creation of an Automated Meter Reading (AMR)
Change Out Capital Improvement Program (CIP) Project in the
Amount of $1,150,000 for the Current Fiscal Year
GENERAL MANAGER’S RECOMMENDATION:
That the Board authorize the creation of an Automated Meter Reading
(AMR) change out Capital Improvement Program (CIP) project in the
amount of $1,150,000 for the current fiscal year.
COMMITTEE ACTION:
See Attachment A.
PURPOSE:
To establish a CIP and budget to replace AMR registers and
transponders that were purchased and installed in 2006.
ANALYSIS:
Background
In December 2005, the District contracted with Master Meter, Inc. to
provide meters equipped with AMR technology. This technology allows
meter reads to be collected while driving by the customer’s location.
From 2005 through 2012, the District changed all ¾-2” meters to the
Master Meter 3G metering system.
The drive by system has been cost effective for the District. There
are 49,520 meters in service and that would require nine full-time
meter readers to read all of the meters on a monthly basis. By
moving to AMR, the District currently has three full-time meter
readers. In addition, it has increased safety to staff and reduced
the District’s liabilities. In many parts of the District, there are
areas without sidewalks and meters are located in steep and
treacherous terrain. AMR has allowed meters in these areas to be
read safely from a District vehicle. From a Customer Service
perspective, the AMR technology allows historical, hourly, meter read
data to be pulled from the meter to assist customers with unexplained
usage increases. In addition, the system provides alerts for
continuous usage (leaks), tampering and backflow detection.
Warranty
There is a 20-year warranty on the meters. The transponder and
register have a 10-year full replacement with an additional 10-year
prorated warranty.
Meter Performance
Meter performance can be broken down into the performance of the
register/transponder and the performance of the meter itself. Since
the first Master Meter was installed, the District has experienced
less than a .15% annual meter failure rate. This year, staff has
done periodic testing of our oldest meters and all continue to
perform above AWWA standards.
Automated Reading Performance
In order to read the meter remotely, a transponder is embedded inside
the meter register which communicates to data collectors located
within the meter readers’ vehicles. When the battery on a
transponder drains, the transmission is compromised and reads are no
longer picked up remotely. Failure of the transponder does not
impact the register itself and meters that are not transmitting a
read electronically can still be read manually.
The battery life was fully warranted up to 10 years and then prorated
up to 20 years, however, the vendor recently suggested the possible
life cycle was 12 or 13 years. In the past three years, the total
failure rate had maintained a steady but manageable increase of
approximately .4% per year. In the past few months the overall
failure rate has increased and is now nearing an unmanageable level.
Beginning in August of this year, staff began to see a large increase
in the number of transponder failures from meters that were installed
in 2006. These transponders have just moved from the 10-year full
replacement warranty to the prorated 11th year. At 11 years, the
warranty requires the customer (Otay) pay 30% of the list price of
the product which currently calculates to $91.50 per register.
Master Meter, Inc. Performance
Master Meter, Inc. has proven to be a cooperative and valuable
partner in the District’s transition to AMR. The company has worked
closely with staff to assist with any product issues and has been
extremely responsive to service requests. Staff has been pleased with
Master Meter’s commitment to the integrity of their products.
Change out Recommendation
Given the large increase in failing transponders, staff recommends a
replacement of all 2006 registers by June 2017. These meters were
installed in groups within the same timeframe, so it is expected that
the overall failure rate will continue to escalate at a rapid pace as
additional batteries wear down.
Staff recommends replacement of the register only, for 8,000 of the
8,500 meters installed in 2006. Replacing only the register will
save the District approximately $700,000. Given the 20-year warranty
on the mechanics of the meter, independent testing done by a meter
testing facility, and staff’s own testing of the meters, staff
believes the meters will continue to function within AWWA standards
through the 20-year time frame. Staff is recommending a full meter
change out of the remaining 500 meters from 2006 which include high
water users and all 1.5” or 2” meters.
As was done with the previous change out program, staff plans to
contract with an outside vendor to do the register change outs. The
labor cost of the change out program is not included in the requested
budget amount. The bid process is currently underway and staff will
be bringing the contract for installation services to the Board in
February along with a corresponding request to increase the budget.
Otay employees will be used for any difficult or sensitive meter
change outs. IT, Customer Service and Purchasing staff will work
with the Contractor to ensure the change out process runs smoothly
with as little impact to the customers as possible.
Budget Request
Below is a breakdown of the total budgeted amount.
Description Quantity Cost
Transponders 8,000 $960,000
Meters and Transponders 500 $190,000
Total Budget for 2017 $1,150,000
This request is to establish the CIP for the meter change out program
and authorize a budget of $1.15 million in this fiscal year, which is
a change to the 2017 CIP budget. At the time the 2017 CIP budget was
prepared it was not anticipated that the battery life of the
transponders would fail in such large numbers. While staff had
anticipated and were actively planning for a District-wide meter
change out program, there was no evidence that the need was imminent.
The District was one of the very first customers to use these AMR
meters and as a result the battery lives of the transponders was not
well understood. While it is not unreasonable for the battery
failures to occur after 11 years, a recent and rapid increase in
battery failures requires that the District advance and begin the
meter replacement program.
The change out program is not just a single year program. This
program will likely span over a 7 year period and then become a
perpetual replacement program. In the upcoming budgetary process,
staff will include this in the 2018 CIP and will outline the expected
budget for the next six years.
Meter Technology
In the past 10 years, meter reading technology has shifted to a focus
on Advanced Metering Infrastructure (AMI). AMI is a fixed based
electronic reading technology. It creates an infrastructure of data
collectors at certain strategic points throughout the utility’s
service area to allow individual meters to relay meter data straight
to the office. This eliminates the need for an employee to drive by
the meter to get reads. Staff has been monitoring this technology
and has been receiving updates from various companies that offer AMI
systems. There can be a large cost involved with an AMI system
because of the requirements of multiple data collectors to receive
signals from the various meters. Staff is not ready to recommend the
move to AMI technology at this time. Given the District covers a
large area and has varied topography, the infra-structure required to
move to an AMI system would be significant. Staff will be evaluating
this option in greater detail and preparing a comprehensive
recommendation later this year.
Master Meter’s newest AMR product, Allegro, has the ability to
transition to AMI should the District decide to pursue this in the
future. Allegro has improved transmission time and distance over the
District’s current 3G product. Operating at 450 MHz band, this
licensed frequency creates a secure channel for the District’s meter
to communicate. The current meters operate on an open 900 MHz
frequency. The lower 450 MHz frequency allows for a larger
transmission area and increased propagation in and around structures.
This allows for more meters to be read within a larger area and at a
faster speed.
In addition, Master Meter has made strides to extend the battery life
of this newest product. The current 3G register transmits a signal
every 11 seconds. The Allegro register, while in AMR mode, will only
transmit when the meter reading is within range with the reading
software turned on. Like the 3G product, all meter read data is
stored with the Allegro register so historical data and all alarms
can still be collected.
Consistent with their strong commitment to Otay as a customer, Master
Meter has agreed to allow the District to purchase their newest
register, with all of its benefits, at the price of the older 3G
product.
Future Replacements
Staff will continue to look at other meter technologies and will come
back to the Board later this year, with a recommendation on the
comprehensive 7 year change out program as well as an update on the
status of this batch of change outs.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
This action establishes the Capital Improvement Project AMR Change
Out program budget of $1,150,000 for fiscal year 2017. While this
expenditure was not incorporated into the planned rates, the District
has sufficient financial flexibility to fund this program earlier
than anticipated. The replacement reserve is projected to be $11.3
million over target at the end of fiscal year 2017, and due to the
strong water sales this year the general fund is currently
anticipated to be $2 million more than budgeted.
STRATEGIC GOAL:
Improve and streamline meter related processes.
LEGAL IMPACT:
None.
Attachments:
A) Committee Action Form
B) Presentation
ATTACHMENT A
SUBJECT/PROJECT:
Authorize the Creation of an Automated Meter Reading (AMR)
Change Out Capital Improvement Program (CIP) Project in the
Amount of $1,150,000 for the Current Fiscal Year
COMMITTEE ACTION:
The Finance, Administration, and Communications Committee reviewed
this item at a meeting held on December 13, 2016 and the following
comments were made:
Staff is requesting that the Board authorize the creation of an
Automated Meter Reading (AMR) change out Capital Improvement Program
(CIP) in the amount of $1,150,000.
Staff reviewed the information in the staff report and the AMR
technology.
Staff noted some of the benefits of AMR technology:
- It has allowed for the reduction of fulltime meter reader staff
members from nine (9) to three (3).
- Increased the safety of staff members and reduces the District’s
liability as staff no longer needs to walk on busy roads or
treacherous terrain to read meters. Meters can be read safely
from a District vehicle.
- From a customer service perspective, AMR technology allows for
the storage of historical hourly and yearly water use data which
can assist customers with unexplained usage.
- AMR technology also provides leak, tamper and backflow detection
alarms.
The Committee requested that staff bring a sample of the AMR meter
to the board meeting. Staff shared that Master Meters is an Israeli
Company and the meters are made in Israel. Master Meter does have a
facility in Texas but, as of this time, the meters are still
manufactured in Israel.
It was discussed that the District is working with Master Meter on a
propagation study of the AMI technology to determine what
infrastructure would be needed to collect the meter reads. Such as,
the number of repeaters and signals required for the different
elevations throughout the District’s service area and if it would be
cost effective to move to the new AMI technology.
Staff noted, even with the new AMI technology, that the District
would not be able to reduce the head count for the meter reading
staff from where it is today because of the administrative needs of
the program. Staff members would still be required to manage the
routes, manage any issues associated with the program, manually read
meters that fail, etc.
It was discussed that the District had approached SDG&E at the time
they were implementing their AMR program of possibly sharing
services for meter reading. It was indicated that the
technology/software for electric meter reading is a little different
and there are patents on the technology that would need to be
considered. At this time, SDG&E has no interest in sharing
services.
In response to an inquiry from the committee, staff presented the
cost savings that were projected from 2004 to 2017 when the District
implemented AMR, the actual savings from 2004 to 2017, and the
projected savings from 2017 to 2027 (see below). Staff indicated
that the biggest savings has been realized from reducing the number
of meter reading staff members. The savings does not only include
salary and benefits, but vehicle cost, etc.
Original Cost Benefit 2004-2017
Cost of Manual Meter $11,829,406
Cost of AMR Program $10,583,482
Net Savings $ 1,245,924
Actual Cost Benefit 2004-2017 (CIP P2458)
Cost of Manual Meter $10,738,478
Cost of AMR Program $ 8,659,596
Net Savings $ 2,078,882
Projected AMR Change out vs Manual Meter 2017-2027 (New CIP)
Cost of Manual Meter $12,196,200
Cost of AMR Program $10,034,800
Net Savings $ 2,161,400
Staff indicated that in the original cost analysis, it was assumed
that the District would have 2000 to 2500 new meter installations
(customers) every year. This did not occur due to the recession
which began in 2007. The District also anticipated a slower and
more gradual “change-out” program because the District would have
needed to handle the high growth. Because this growth did not
occur, the District had a higher paced “change-out” program which
allowed the District to realize savings from the program more
quickly.
Staff indicated in response to an inquiry from the committee that,
should the District move to the new AMI technology, it would allow
for the District’s customers to track their water use on an App on
their phone. It was indicated that the District already has the
ability to provide support to customers who believe that their water
use is excessive through the available meter data. However, staff
is analyzing the cost benefit in providing that service. Staff
noted that they have reached out to Padre Dam MWD who offers this
technology to their customers to see how many are taking advantage
of the service. The District has not yet heard back from Padre Dam
MWD. It was also discussed that in the most recent Customer Survey,
customers showed low interest in this type of technology.
Upon completion of the discussion, the committee supported staffs’
recommendation and presentation to the full board as an action item.
Automated Meter Reading Change Out CIP
Otay Water District
Board of Directors Meeting
January 4, 2017
Attachment B
Background
•In December 2005, the District contracted with Master Meter, Inc. to
provide meters equipped with Automated Meter Reading (AMR)
technology.
•From 2005‐2012, the District changed out all 3/4‐2” meters to the
Master Meter 3G metering system.
2
Benefits
•Reduction in meter reading staff
•Increased safety in meter reading
•Technology stores historical hourly water usage
•Provides leak, tamper and backflow alarms
3
AMR Technology
A transponder is embedded in the meter’s
register and communicates to data collectors
located within the meter readers’ vehicles.
When the battery drains, the transmission is
compromised and reads can no longer be
picked up remotely. Therefore, the meter
reader will have to manually read these
meters.
4
Performance
•Overall meter performance is less than .15% failure per year
•From 2012‐2015, the total failure rate of transponders was increasing
at a rate of .4% per year
5
2016 Transponder Performance
•Increase in failures from 2006 transponders
•Register warranty is 10‐year full replacement/10‐year prorated
•2006 transponders are now in year 11
•Otay pays 30% of list price which is $91.50 per register
6
Change out Recommendation
•Replacement of all 2006 registers by June 2017
•Replacement of registers only for 8,000 of 8,500 meters
•Full meter change out of 500
•High Users
•1.5” & 2” Meters
•Contract with an outside vendor to complete change outs
7
Latest Technology Developments
•Advanced Metering Infrastructure (AMI)
•Data collectors are positioned throughout service area
•Meter reads sent straight to the office
•Large cost associated with the infrastructure
8
Master Meter Allegro
•Hybrid product that allows both AMR & AMI
•All wires are encased in register
•Operates at a licensed 450 MHz frequency
•Larger transmission area
•Better transmission in and around structures
•Only transmits data when meter reader is in range
9
Staff Recommendation
•Replace all 2006 3G products with Master Meter’s Allegro product
•Continue to research other technologies
•Return to the Board with a comprehensive seven‐year change‐out
program
10
Board Action
•Staff requests the Board authorize the creation of an Automated
Meter Reading change‐out Capital Improvement Program project in
the amount of $1,150,000 from the Replacement Reserve.
•The breakdown of the total request is as follows:
11
Description Quantity Cost
Transponders 8,000 $960,000
Meters and Transponders 500 $190,000
Total Budget for 2017 $1,150,000
Questions?
1
RESOLUTION NO. 4325
A RESOLUTION OF THE BOARD OF DIRECTORS OF
OTAY WATER DISTRICT CONSENTING TO AND
APPROVING THE APPOINTMENT OF Mark Robak
AS A REPRESENTATIVE TO THE BOARD OF
DIRECTORS OF THE SAN DIEGO COUNTY WATER
AUTHORITY (FIRST SEAT)
WHEREAS, Section 6(b) of the County Water Authority Act
(Chapter 545 of the Statutes of 1943, Chapter 45 Water Code) pro-
vides that the CWA Board (defined below) shall consist of at
least one representative from each public agency located within
CWA’s area; and
WHEREAS, the Board of Directors of the Otay Water District
wishes to change its first representative seat on the San Diego
County Water Authority Board of Directors currently held by Gary
Croucher; and
WHEREAS, the District proposes, and this Board desires to
consent to and approve, the designation and appointment of Mark
Robak as Otay Water District’s first representative on the Board
of Directors of SAN DIEGO COUNTY WATER AUTHORITY filling the un-
expired term ending March 3, 2020.
NOW, THEREFORE, it is hereby resolved, ordered and deter-
mined by the Board of Directors of the Otay Water District as
follows:
SECTION 1. This Board of Directors hereby consents to and ap-
proves the designation and appointment of Mark Robak as the Dis-
trict’s first representative on the Board of Directors of the San
2
Diego County Water Authority for the term that commenced on March
3, 2014.
SECTION 2. The President of the District’s Board, the General
Manager of the District, the District’s Secretary and their de-
signees are hereby authorized to take any action required to be
taken on behalf of the District to carry out the purpose of this
Resolution.
SECTION 3. This Resolution shall be effective as of the date it
is adopted.
PASSED, APPROVED AND ADOPTED by the Otay Water District
Board of Directors at a regular meeting held this 4th day of Jan-
uary, 2017.
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________
President
ATTEST:
________________________
District Secretary
1
RESOLUTION NO. 4326
A RESOLUTION OF THE BOARD OF DIRECTORS OF
OTAY WATER DISTRICT CONSENTING TO AND
APPROVING THE APPOINTMENT OF Tim Smith AS
A REPRESENTATIVE TO THE BOARD OF
DIRECTORS OF THE SAN DIEGO COUNTY WATER
AUTHORITY (SECOND SEAT)
WHEREAS, Section 6(d) of the County Water Authority Act
(Chapter 545 of the Statutes of 1943, Chapter 45 Water Code) pro-
vides that, in addition to its one representative, each member
agency may, at its option, designate and appoint one additional
representative under certain conditions; and
WHEREAS, the Board of Directors of the Otay Water District
wishes to change its second representative seat on the San Diego
County Water Authority Board of Directors currently held by Mark
Watton; and
WHEREAS, the District proposes, and this Board desires to
consent to and approve, the designation and appointment of Tim
Smith as Otay Water District’s second representative on the Board
of Directors of SAN DIEGO COUNTY WATER AUTHORITY filling the un-
expired term ending January 23, 2020; and
NOW, THEREFORE, it is hereby resolved, ordered and deter-
mined by the Board of Directors of the Otay Water District as
follows:
SECTION 1. This Board of Directors hereby consents to and ap-
proves the designation and appointment of Tim Smith as the Dis-
trict’s second representative on the Board of Directors of the
2
San Diego County Water Authority for the term that commenced on
January 23, 2014.
SECTION 2. The President of the District’s Board, the General
Manager of the District, the District’s Secretary and their de-
signees are hereby authorized to take any action required to be
taken on behalf of the District to carry out the purpose of this
Resolution.
SECTION 3. This Resolution shall be effective as of the date it
is adopted.
PASSED, APPROVED AND ADOPTED by the Otay Water District
Board of Directors at a regular meeting held this 4th day of Jan-
uary, 2017.
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________
President
ATTEST:
________________________
District Secretary
STAFF REPORT
TYPE MEETING: Regular Board Meeting MEETING DATE: January 4, 2017
SUBMITTED BY: Mark Watton,
General Manager
W.O./G.F. NO: DIV. NO.
APPROVED BY:
Susan Cruz, District Secretary
Mark Watton, General Manager
SUBJECT: Board of Directors 2017 Calendar of Meetings
GENERAL MANAGER’S RECOMMENDATION:
At the request of the Board, the attached Board of Director’s meeting
calendar for 2017 is being presented for discussion.
PURPOSE:
This staff report is being presented to provide the Board the
opportunity to review the 2017 Board of Director’s meeting calendar
and amend the schedule as needed.
COMMITTEE ACTION:
N/A
ANALYSIS:
The Board requested that this item be presented at each meeting so
they may have an opportunity to review the Board meeting calendar
schedule and amend it as needed.
STRATEGIC GOAL:
N/A
FISCAL IMPACT:
None.
LEGAL IMPACT:
None.
Attachment: Calendar of Meetings for 2017
G:\UserData\DistSec\WINWORD\STAFRPTS\Board Meeting Calendar 12-7-16.doc
Board of Directors, Workshops
and Committee Meetings
2017
Regular Board Meetings:
Special Board or Committee Meetings (3rd
Wednesday of Each Month or as Noted)
January 4, 2017
February 1, 2017
March 1, 2017
April 5, 2017
May 3, 2017
June 7, 2017
July 5, 2017
August 2, 2017
September 6, 2017
October 4, 2017
November 1, 2017
December 6, 2017
January 18, 2017
February 15, 2017
March 15, 2017
April 19, 2017
May 17, 2017
June 21, 2017
July 19, 2017
August 16, 2017
September 20, 2017
October 18, 2017
November 15, 2017
December 20, 2017
SPECIAL BOARD MEETINGS:
BOARD WORKSHOPS:
STAFF REPORT
TYPE
MEETING:
Regular Board
MEETING
DATE:
January 4, 2017
SUBMITTED
BY:
Mark Watton
General Manager
W.O./G.F.
NO:
N/A DIV.
NO.
N/A
APPROVED BY:
Mark Watton, General Manager
SUBJECT: General Manager’s Report
ADMINISTRATIVE SERVICES:
Purchasing & Facilities:
Certificate of Insurance Tracking and Verification Service - myCOI
– The District and vendor internet portals will be active January
3. Purchasing and Engineering staff, in conjunction with myCOI,
have completed the initial setup to include existing contracts
along with their insurance requirements. Contractors and suppliers
will be sent an introductory notification to register beginning in
early January. MyCOI is a cloud-based portal solution to streamline
the tracking and management of certificates of insurance,
compliance, and risk reporting.
Facility Security and Access Control Update – Of the over 50
District facilities to be upgraded under the Board approved 2-year
agreement with Watchlight Corporation, which ends June 30, 2017,
four sites remain to be upgraded with an anticipated completion
date in April 2017. The project is ahead of schedule and on budget.
Human Resources:
Holiday Party – The District’s Holiday Party was held on December
10, 2016 at the Harbor House in Seaport Village. Employees and
guests enjoyed the festive evening.
HR Policy Updates – HR conducted training for supervisors and
managers on recent updates to HR policies and procedures related to
legal updates, to include: Family Medical Leave Act, Kin Care
2
Leave, School/Child Care Provider Activities Leave, and Smoking,
Tobacco & Nicotine Free Campus.
Recruitments/New Hires/Promotions – There were no recruitments, new
hires, or promotions this month.
Safety & Security:
Emergency Preparedness - Staff attended the “Cost Recovery for
Public Agencies Seminar”. The speaker, Rebecca Weber, Analyst
Proclamation and Recovery Planning Division (Recovery Section of
the California Governor’s Office of Emergency Services in Los
Alamitos, CA), covered what we (District) can do from the onset of
an emergency and throughout the process of response and recovery to
be eligible for public assistance disaster reimbursement following
a federally-declared disaster in California. Other topics included
Public Assistance Process; Roles of the Local Agency, Cal OES and
FEMA; Components of Program Eligibility; Damage Assessments;
Contract Procurement; Environmental Considerations; Hazard
Mitigation Funding; Cost Recovery; and Recovery Myths.
Vulnerability Assessment – The Department of Homeland Security
completed a facility vulnerability assessment of the District’s
Administration building. No significant items were noted, but the
final report is still pending. Anticipated delivery of report is
February 2017.
Chemical Safety Data Sheets (SDS) - Implemented an
online/electronic management program for chemical safety data
sheets. The program is available online via SharePoint and through
an application both for smartphone and android devices. This
program streamlines the management of individual chemical SDS
updates and location is centralized, completed electronically, and
each District section has their own binder with all individual
sections making up the District’s Master SDS electronic repository.
INFORMATION TECHNOLOGY AND STRATEGIC PLANNING:
District Mass Notification System - Staff is planning the
deployment of Rapid Notify, Inc., a cost-effective and easy-to-use
cloud-based software that will provide real-time email, SMS
texting, and telephone communication to District emergency response
staff.
GIS App for Security Panels - Staff developed a security panel app.
The app will allow Security and Facilities staff to access key
security information through cloud-based ArcGIS online.
3
FINANCE:
New 2017 Rates - Staff has successfully completed testing of the
new water and sewer rates within our test billing database. The
2017 rates will take effect with the first billing cycle in
January.
Water Loss Audit – Staff submitted the results of the 2015 water
loss audit to the American Water Works Association (AWWA) for
review. AWWA representatives will be meeting with District staff in
February to review the results of the audit and make
recommendations for the 2016 water loss audit, which will need to
be submitted to the State Water Resources Control Board (SWRCB) in
November 2017.
Capacity Fee Study – Staff is reviewing preliminary results for
updating the water and sewer capacity fees. Staff anticipates the
capacity fee study will be completed in early January 2017.
The financial reporting for November 30, 2016 is as follows:
For the five months ending November 30, 2016, there are total
revenues of $43,635,243 and total expenses of $40,219,448. The
revenues exceeded expenses by $3,415,795.
The financial reporting for investments for November 30, 2016 is as
follows:
The market value shown in the Portfolio Summary and in the
Investment Portfolio Details as of November 30, 2016 total
$84,108,230 with an average yield to maturity of 0.95%. The total
earnings year-to-date are $336,563.
ENGINEERING AND WATER SYSTEM OPERATIONS:
Engineering:
927 Zone, Force Main Assessment and Repair Project: This project
consists of inspection, condition assessment, and repair of the
existing Ralph W. Chapman Water Reclamation Facility (RWCWRF) 1980
era, 16,000 feet long, 14-inch diameter steel force main. Charles
King continued construction of the new blow offs and provided
support for the force main inspection. Pipeline Inspection and
Condition Analysis Corporation (PICA) completed inspection of the
lower 12,000 feet of force main in December 2016. Charles King is
scheduled to complete the construction of the blow offs, cathodic
protection improvements, and road repairs in January 2017. The
4
overall project is within budget and on schedule to complete in
February 2017. (R2116)
36-Inch Main Pumpouts and Air/Vacuum Ventilation Installations:
This project consists of inspection, repairs, and improvements to
the District’s La Presa 36-Inch Pipeline between San Diego County
Water Authority Flow Control Facility Number 11 and the District’s
Regulatory site. The construction agreement between the District
and Underground Pipeline Solutions, Inc. from Alpine, CA has been
approved. The project consists in the relocating of six (6)
existing air/vacuum valves from underground vaults to above ground
locations. Construction is scheduled to begin in January 2017.
The project is within budget and on schedule to complete in April
2017. (P2267)
978-1 & 850-2 Reservoir Interior/Exterior Coatings & Upgrades:
This project consists of removing and replacing the interior and
exterior coatings of the 978-1 0.5 MG Reservoir and the 850-2 3.1
MG Reservoir, along with providing structural upgrades, to ensure
the tanks comply with both State and Federal OSHA standards as well
as the American Water Works Association and the County Health
Department standards. The contractor, Blastco, Inc., began work to
remove the interior coating and perform a structural inspect blast
at the 978-1 Reservoir in December 2016. The project is within
budget and on schedule to complete in June 2017. (P2534 & P2544)
Rancho San Diego Basin Sewer Rehabilitation – Phase 1: This
project consists of sewer system improvements at fourteen (14)
locations within the Rancho San Diego Basin. The work includes
replacement of approximately 3,250 linear feet of 8-inch gravity
sewer main and the installation of four (4) new manholes. The
contractor, Transtar Pipeline, Inc., has installed sewer along
Hillsdale Road, Juliana Street, Donahue Drive, Paseo Grande, Vista
Grande Road, Tina Street, Burris Drive, and Fuerte Knolls with
final punch list work pending. The project is substantially
complete and within budget; pending is the processing of contract
Change Order No. 5 which will also serve to close out the contract
and includes the assessment of liquidated damages for late delivery
of the project. (S2033)
Ralph W. Chapman Water Reclamation Facility (RWCWRF) Facility
Master Plan: On February 29, 2016, the District issued a Task
Order to Arcadis to prepare a Master Plan for the RWCWRF to develop
a phased approach to implement improvements with prioritizing
identified improvements considering the needs, overall costs, long-
term payback on investment, and other factors. The District
assembled a list of projects to begin the study, but Arcadis will
draw upon their expertise to identify additional work that would
improve the operation of the facility. Improved instrumentation to
5
enhance the operation and automation is also being studied. A
draft of the final master plan was submitted to the District on
October 21, 2016, with minor comments noted and returned on
November 17, 2016 for Arcadis to finalize by the end of December
2016. The final plan will be used for prioritizing future CIP
projects. (R2119)
Hillsdale Road Water and Sewer Replacement: The existing water line
in Hillsdale Road between Jamacha Road and Vista Grande Road has
experienced several breaks and found to be in need of replacement.
As the County plans to repave the road as soon as the project is
completed, the replacement of two (2) segments of sanitary sewer
are also included in the scope of work. Through the District’s As-
Needed Engineering Design Contract, a Task Order was issued on June
23, 2016 to Psomas to design the project. The Preliminary Design
Report was completed in September 2016 and the 30% Design in
October 2016. The 60% Design was submitted on November 17, 2016,
with the District returning comments on December 1, 2016. The
County has delayed issuing permits for geotechnical investigation
and potholing until the holiday break for Valhalla High School to
minimize traffic disruptions. Submission of traffic control plans
to Caltrans is now the primary item on the project critical path.
The project is within budget and on schedule. (P2573 & S2048)
Trenchless Sewer Rehabilitation: The District is completing the
in-house design of sewer repairs for 60 locations using trenchless
technologies, with advertisement for bids to occur on December 16,
2016 and opening of bids set for January 24, 2017. Construction is
anticipated to begin in April 2017 with completion by July 2017.
The project is within budget. (S2044)
Rosarito Desalination: Aguas de Rosarito (a partnership between
NSC Agua, New Water and Suez) (AdR), has finalized a 40-year
definitive public-private partnership agreement with the State of
Baja California on August 25, 2016. District staff and
representatives from AdR continue to coordinate on complying with
the California Water Resources Control Board Drinking Water Program
regulatory requirements related to source water quality testing. A
meeting with DDW will be scheduled in January 2017. After Board
certification of the EIR/EIS on September 7, 2016, a notice of the
30-day public comment period was published in the Federal Register
on September 14, 2016. Federal agencies have 90-days to comment on
whether they believe the project is in the National Interest.
After this 90-day period and after the biological opinion for the
mitigation of impacts has been approved by the US Fish and Wildlife
Service, the State Dept. will issue a Record of Decision/National
Interest Determination and there will be an additional 15-day
comment period. If it is determined that the project will be in
the National Interest, the Presidential Permit will be issued by
6
February 2017. On December 9, 2016, staff met with Andrew Navarro,
Deputy Director SDC Logistics, and his supervisor, Daniel Boldt,
from the Department of Homeland Security US Customs and Border
Patrol, at the proposed location of the pipeline crossing at the
border to provide them with information on the planned Otay
facilities near the border. The Rosarito Desal project was in the
news. Two articles in the desalination.biz November 17, 2016
publication (and in the water:desalination+reuse December 2016
publication) titled, “Consolidated Water Lines Up Mexican Mega-
Project” and “Challenges are Shared Across the Border, Mitch
Thompson, Otay” are attached as Attachment A and B for reference.
(P2451)
For the month of November 2016, the District sold 9 meters (38.5
EDUs), generating $369,362 in revenue. The projection for this
period was 9.7 meters (28.5 EDUs), with budgeted revenue of
$270,175. Total revenue for Fiscal Year 2017 is $1,075,459 against
the annual budget of $3,242,100.
Water System Operations (reporting for October):
On November 4, staff responded to a lateral direct tap main break
at 1550 Tarleton Street in Spring Valley. Twenty-three residential
meters were isolated for approximately nine hours to repair the
break. Water trailers were on-site for affected customers.
As reported at the December 7 Board meeting, on November 8, Water
Systems staff responded to a main break on a 12-inch CCP pipe on
Hillsdale Rd. in El Cajon. Initially, there were 55 customers
affected on Jalisco Rd., Hillsdale Ln. and Hillsdale Rd. Staff
high-lined Jalisco Rd. and Hillsdale Ln. reducing the number of
customers affected to 14 meters, three water trailers were on-site.
Utility Maintenance worked overnight and completed the repairs on
November 9. All meters had their services restored by 3:00 p.m.
On November 17, a planned shutdown was performed at Cactus Ct. in
Otay Mesa to replace a defective 8-inch gate valve for a fire
service. Six commercial and ten irrigation meters were affected.
Two water trailers were on site for customers affected by the
shutdown.
On December 5, staff received a letter from the SWRCB stating that
they will be encouraging grade level K-12 schools to request lead
sampling. The SWRCB will be amending all domestic water supply
permits so they will require the water purveyor of K-12 schools to
plan, conduct and report lead testing if requested by the school.
Costs for this testing will be the responsibility of the District
with a potential range from $10,000 to $70,000.
7
On December 12, the District experienced a main break on a 6-inch
ACP pipe on Eucalyptus Street between La Mesa Avenue and Coronado
Avenue in Spring Valley. There were 25 residential customers
affected during the emergency shutdown. Water trailers were
provided and available for impacted customers. Customers were back
in service the same day after repairs were completed.
On December 13, staff, in conjunction with an APCD inspector,
completed an emissions source test for Pump Engine No. 5 at the
927-1R Reycled Pump Station. The engine passed with no follow-up
actions required.
From December 12 through December 21 the County of San Diego
conducted annual Hazardous Management Business Plan (HMBP)
inspections at the following sites: 450/680 Recycle Pump Station,
978-1 Pump Station, 1200-1 Pump Station, and Hidden Mountain Sewer
Lift Station. No violations were noted and no follow-up actions
were required.
Purchases and Change Orders:
The following table summarizes purchases and Change Orders issued
during the period of October 22, 2016 through December 19, 2016
that were within staff signatory authority:
Date
Action
Amount
Contractor/
Consultant Project
12/13/16 P.O. $3,200.00 Dive/Corr, Inc.
1200-1
Reservoir and
850-1
Reservoir
(2533 & 2543)
12/12/16 P.O. $2,500.00
Advanced
Industrial
Services, Inc.
803-3
Reservoir
Repair (P2519)
11/30/16 P.O. $2,857.30
Mayer
Reprographics,
Inc.
14-Inch Force
Main
Rehabilitation
Project
(R2116)
11/17/16 P.O. $1,784.25 Kirk Paving,
Inc.
1810 1/2
Hillsdale Road
(S2033)
8
Date
Action
Amount
Contractor/
Consultant Project
11/17/16 P.O. $10,500.00 The Watchlight
Corp.
978-1
Reservoir
(P2534)
11/17/16 P.O. $10,500.00 The Watchlight
Corp.
850-2
Reservoir
(P2544)
11/02/16 C.O. #3 $7,444.71 Transtar
Pipeline, Inc.
RSD Sewer
Rehabilitation
Phase I
(S2033)
12/1/16 Contract
Supplemental $7,000 SVPR
Communications
Consultant
Services
Water Conservation and Sales:
Water Conservation – November 2016 usage was 4% lower than November
2013 usage. Since the State’s Conservation Mandate began in June
2015, customers have saved an average of 18%.
The November potable water purchases were 2,274.3 acre-feet which
is 11.1% above the budget of 2,047.6 acre-feet. The cumulative
9
purchases through November were 13,321.8 acre-feet which is 10.3%
above the cumulative budget of 12,082.5 acre-feet.
The November recycled water purchases and production were 350 acre-
feet which is 18.7% above the budget of 294.8 acre-feet. The
cumulative production and purchases through November were 2,198.5
acre-feet which is 10.5% above the cumulative budget of 1,989.6
acre-feet.
10
Potable, Recycled, and Sewer (Reporting up to the month of October):
Total number of potable water meters is 49,584.
Recycled water consumption for the month of November is as follows:
Total consumption was 358.1 acre-feet or 116,635,640 gallons and
the average daily consumption was 3,887,855 gallons per day.
Total cumulative recycled water consumption since July 1, 2016 is
2335.8 acre-feet.
Total number of recycled water meters is 713.
Wastewater flows for the month of November were as follows:
o Total basin flow, gallons per day: 1,520,417. This is an
increase of 0.18% from November 2015.
o Spring Valley Sanitation District Flow to Metro, gallons per
day: 502,697.
o Total Otay flow, gallons per day: 1,017,733.
o Flow Processed at the Ralph W. Chapman Water Recycling Facility,
gallons per day: 0.
o Flow to Metro from Otay Water District was 1,017,733 gallons per
day.
o By the end of October there were 6,102 wastewater EDUs.
Attachments:
Attachment A: Article, “Consolidated Water Lines Up Mexican Mega-
Project”
Attachment B: Article, “Challenges are Shared Across the Border,
Mitch Thompson, Otay”
ATTACHMENT A
Consolidated Water lines up Mexican mega-project
17 November 2016, source desalination.biz
The Playas de Rosarito seawater RO desalination mega-plant project has been six years in the making. It
began as a twinkle in Consolidated Water's eye even before Mexico had introduced its new public-private
partnerships law, but the act's introduction in 2012 gave the project a clear structure for moving ahead.
The new desalination plant at Playas de Rosarito will be on the coast adjacent to the existing power
station
At that point, Consolidated had already done much initial project scoping, however the terms of the new
law mandated that it tender in a competitive process with only a very slight advantage. The firm's
speculative activity in laying the groundwork for the project paid off, and it won the commercial contract in
August 2016.
The Playas de Rosarito project, whose estimated total cost is MXN9 billion ($490 million), is a huge
initiative for the State of Baja California, one of the largest infrastructure projects ever to have been
undertaken in the region. Hopes are high that it will support economic growth, particularly in terms of
tourism trade.
The next big milestone for the mega-project will be financial close in early to mid-2017. Construction will
then commence in two phases: the first delivering water into the city of Tijuana's potable water system;
and the second to a delivery point in central Tijuana.
Finally, there is the potential for the Rosarito plant to supply water across the border into California.
Read what Otay Water District board president Mitch Thompson says about this project.
ATTACHMENT A
Shape of the project: Mega-project has several unique characteristics
The drivers
· Initially to supply the city of Tijuana
· Next phase may involve a cross-border water deal with US, giving the project a bi-national flavour
· Structured according to Mexico's Asociaciones Publico-Privadas (APP), law on public-private
partnerships
Proactive project
· Project grew out of ideas and studies initiated by Consolidated Water
· The company secured land and other rights of way from the Rosarito Power Plant
· APP introduced a clearer framework for projects that helps to attract private investors
The Rosarito Seawater Desalination Plant project is a multi-faceted piece of work that relies on input
from, and partnerships with multiple agencies, individuals, administrators, and regulators.
Once built, the plant will be twice as big as any other desalination plant in the Americas, or the entire
Western hemisphere.
"The magnitude of it in terms of a global desal project, and the size and importance of it to Baja Norte --
it's the region's biggest infrastructure project ever, and one of the biggest public-private partnerships
anywhere in Mexico -- is very exciting. It's a really big deal for the region's water supply, and not just in
Tijuana, but also in San Diego, California," says John Tonner, vice president and chief operating officer of
Consolidated Water.
As a Mexican project, it will be financed in pesos, and there is potential to work out a cross-border deal on
water supply with the State of California, US, giving the project a bi-national flavour.
When Mexico's new public-private partnerships law, Asociaciones Publico-Privadas (APP), came into
play, it provided a clear legal framework for the project. Under the terms of the law, private developers
can propose to the state ideas for studies on issues like the feasibility, environmental effects, and social
impact of a project.
Public-private partnership: The APP agreement sets the foundation for the future
The contract
· APP contract covers design, construction, financing, and operation
· Covers seawater desalination plant and accompanying aqueducts
· Water rates are indexed to the Mexican national consumer index
Two phases
· Phase one: capacity of 50 million gallons a day and an aqueduct to the Tijuana potable water system
ATTACHMENT A
· Phase two: capacity of 50 million gallons a day and an aqueduct to a second delivery point in Tijuana
· Consolidated Water signed a public-private partnership APP deal with the State of Baja California on 22
August, 2016.
The tender had been a competitive international tender and, as Tonner says, Consolidated Water "had to
fight tooth and nail with other experienced, international desalination companies"--a process that
ultimately "kept the costs down".
The contract was signed through Aguas de Rosarito (AdR), a special purpose vehicle owned by NuWater
and NSC Agua, a subsidiary of Consolidated Water, for the design construction, financing, and operation
of a seawater desalination plant in Playas de Rosarito.
The project is split into two halves, the first covering a 50 million gallons a day desalination plant and a
14km aqueduct to deliver water into Tijuana's potable water system, and the second for another 50 million
gallons a day plant, and an aqueduct to convey water to a central delivery point a further 15km into
Tijuana.
Phase one must be operational within 36 months of commencing construction, and the second by the end
of 2024, although the state could bring that date forward.
The operations and maintenance part of the contract runs for 37 years from the date of commissioning of
phase one. At the end of the period, ownership of the plant and aqueducts will transfer to Baja California
State Water Commission (CEA).
Bi-national flavour: Water supplies in Baja Norte and San Diego County are closely linked
The possibilities
· Desal project could eventually supply water to the US
· Innovative water trading ideas are developing, including new definitions of "wet water" and "paper water"
· "Paper water" equates to trading between water agencies on water supplies
· Potential for leverage through smart approach to water deals
The challenges
· Many permitting hurdles must be cleared, including at a Federal level, for cross-border initiatives
Back in the 1930s, a treaty on water from the Colorado River and Rio Grande was signed between the
Mexican and US authorities. The organisation involved was the International Boundary and Water
Commission, a unique agency that continues to exist today, as a function of both the Mexican and US
authorities.
As part of the broader work that's going on around the Rosarito Beach project, Otay Water District,
California, has been working to get approval to take water from the plant, steering a process through
authorities on the US side of the border.
"There has been a lot of water sampling and testing going on for almost a couple of years now in
compliance with California and Federal regulations, and Otay Water District has applied for permission to
have a pipeline cross the border. Anything that goes across the border, whether a gas pipeline, a power
ATTACHMENT A
line, or whatever, requires presidential approval on the US side -- a presidential permit; and Otay is quite
advanced in planning for that," says Tonner. "The application for the presidential permit is in, and the
source water quality monitoring necessary to support an application for consideration of a new water
source is proceeding with the State of California." One question is whether CEA, the State Water
Commission of Baja California, will be the vendor of water to Otay, or if the supplies will be bought direct
from Consolidated Water. "That's the million dollar question. On one hand, we'll just keep making the
plant as big as CEA wants it to be, and they can sell it to whoever they want, assuming that they can get
approval from whichever entities they need to on both sides of the border. Or they may want us to go
directly to Otay," explains Tonner. "Whether it ends up that they negotiate with the State of Baja California
Norte, or if something's worked out with some other government agencies at the Federal level on both
sides, I don't know. Whether they end up dealing with us, we don't yet know."
Water from the plant could be delivered across the border in one of two ways: in Mexico the two
possibilities are known as "wet water" or "paper water". Wet water means physically delivering water, by
means of a pipeline for example. Paper water means that a US agency somewhere further up the
Colorado River would take a certain amount of water from the river, and that Tijuana would no longer
draw that volume from the river on its side of the border, but instead take it from the desalination plant.
"For every cubic metre a second that we deliver to Tijuana, they don't need to take it from the Colorado.
To get a cubic metre a second to Tijuana they take more than that from the Colorado, because of the
canal, evaporation, and leakage. So paper water represents a potential for leverage. We give them one,
they may be able to haggle for two on the Colorado. That's never been done before, and can be a part of
our project," says Tonner.
San Diego and Tijuana are seen by some agencies, including development funding bodies, as a single
economic area. "The potential to deliver water into both Southern California and Baja is really exciting, it
builds on the community there, helps to foster and grow that, and there are a lot of people on both sides
who believe in that," says Tonner.
Technology and design: There will be a focus on low energy consumption
Energy efficiency
· Plant will use the latest proven micro-filtration, ultra-filtration, and reverse osmosis technologies
· Double the capacity of any other desalination facility in the Americas
· Consolidated Water will exploit significant experience with energy recovery devices that it has gained
through projects in the energy-expensive Caribbean market
Proven technology
· The intention is to use proven and robust technologies in reliable ways
· Experimental or unproven technologies are considered inappropriate in this context
It's still early days for the exact technical details of the system to have been nailed down. Broadly
speaking, the approach will be "to deploy the latest proven micro-filtration, ultra-filtration and reverse
osmosis technologies in the marketplace," says Tonner. "It's going to be double the capacity of anything
in the Americas. It will be world class in terms of its environmental footprint, including energy
consumption."
He points out that the big innovations of the project are expressed more in terms of its mega-size, and the
structure of the deals that it is built upon, rather than in using the latest, most experimental technology out
ATTACHMENT A
there. Additionally, use of unproven or early stage technology is usually more appropriate in situations
where the developer is investing only its own money.
"The type of deals we are doing as part of the Rosarito project, they get done with limited recourse project
finance which mandates that you are using proven, robust technologies in reliable ways," says Tonner.
Consolidated Water's core market is in the Caribbean -- including the Cayman Islands, the Bahamas, and
the British Virgin Islands - a market whose energy prices are five to eight times higher than in the US or
Europe.
"We know that reverse osmosis is considered by some people to be an energy-intensive process, and in
the Caribbean we operate in an energy-expensive market. At our Caribbean plants we have been among
the first to deploy advanced energy recovery devices, we have a lot of experience with that. We do that
with assets that are on our own balance sheet," explains Tonner.
Consolidated Water's portfolio of plants includes RO plants in the Cayman Islands, the Bahamas, Belize,
the British Virgin Islands, and Bali. It began as an exclusive water utility franchise in Grand Cayman in the
1970s, developing technical expertise and regional knowledge that it could then leverage to expand. The
company's first SWRO plant was installed in 1989.
Construction and ops: EPC contract goes to experienced mega- operator
The partners
· Degremont (Suez subsidiary) was selected as the design and construction partner
· Track record and reliability of partners is considered important as part of the project package that will be
presented to potential lenders
The operations
· Suez, NuWater, and Consolidated Water will operate and maintain the plant and aqueduct over a period
of 37 years
· Ownership of the infrastructure transfers to Baja California State Water Commission (CEA) in the mid to
late 2050s
Degremont, a subsidiary of the French water treatment solutions and services provider Suez
Environment, has been awarded an engineering, procurement and construction (EPC) contract to build
the plant at Rosarito.
"Suez has a track record of building projects like this, and lenders like to see that the EPC contractor is
doing the engineering and taking responsibility for that," says Tonner.
Back in 2009, Degremont, in consortium with Thiess, signed up to finance, design, build, operate and
maintain the Victorian Desalination Plant mega-project in Melbourne, Australia, up until 2039 -- one of the
world's other major public-private partnership desalination mega-projects.
The ongoing operations and maintenance of the Rosarito Desalination Project will extend for 37 years
from the date of commissioning of the first phase of the project.
"We will be operating the plant through an operating subsidiary, in partnership with Suez and NuWater,"
says Tonner.
ATTACHMENT A
Next steps: Consolidated is now working towards financial close
The facts
· APP contract forms the basis for discussions with potential lenders and investors
· Equity partners and banks are currently combing through the fine details of contract
· Financial close is expected to be in early to mid-2017
The figures
· Consolidated Water expects annual revenues from the project to be around MXN1.02 billion ($55.5
million)
· Water rates will be indexed to the Mexican national consumer price index
The next big milestone is for Consolidated Water to secure funding, which it expects to do in the first half
of 2017. An interesting aspect of the project is that it will be financed in Mexican pesos rather than US
dollars.
The details of the contract released by Consolidated include that water rates will be indexed to the
Mexican national consumer price index, and that electrical energy costs incurred by AdR to desalinate
and deliver water will be passed through to CEA (subject to efficiency guarantees). The company also
said it expects annual revenues from the project to be around MXN1.02 billion ($55.5 million).
Tonner, whose background includes 10 years working as a technical adviser to lenders on project finance
structures for big projects, explains that details such as these, among other information, will be pored
over by banks and investors before they commit funds.
"Before the banks put their money in the kitty, they will be reviewing the preliminary details that we've got,
satisfying themselves that the project can be built on budget and on time, and operate for those costs.
The bankability of a project like this is encapsulated in the agreements between the various partners
involved in the APP," he says. The APP was issued in substantially complete form by the Mexican
authorities in November 2015, and the final agreement executed in August 2016. "Under Mexican law,
they pretty much have to prove that it is the exact same as they started with last November, but
incorporating clarifications. Once that deal is done, we can start banking upon it, and the state can start
putting the guarantee trusts in place," adds Tonner.
Consolidated has been in discussions with potential equity partners and banks throughout the project
development process, and these parties are now scrutinising the paperwork; as well as a guarantee
mechanism - a trust agreement - that is put in place by the State of Baja California. Once financial close
is achieved, the design work begins. "The next really big announcement is financial close, and then we
can begin breaking ground," says Tonner.
ATTACHMENT B
'Challenges are shared across the border', Mitch
Thompson, Otay
17 November 2016, source desalination.biz
Water from NSC Agua's desalination plant in Rosarito, Baja California, is a critical component of Otay's
diversification efforts.
"We want to purchase a minimum of 10 per cent." Mitch Thompson, board president, Otay Water District
Otay Water District serves more than 222,000 customers in Otay Mesa, Chula Vista, Jamul, Spring Valley, Rancho
San Diego, and unincorporated areas in southeastern San Diego County, California. We are committed to providing
a safe and reliable water supply to our customers in an environment of persistent severe drought and adaptation to
declining traditional water supplies. Our strategy for current and future water resource management includes water
use efficiency, building on investments in recycled water back to 1980, and diversification of water resources to
lessen our dependence on traditional supplies from the Colorado River and the Sacramento-San Joaquin Delta.
Water from NSC Agua's desalination plant in Rosarito, Baja California, is a critical component of Otay's
diversification efforts. The California-Mexico region has long been a unique place where people, manufactured
goods, and energy cross the border daily. Challenges and opportunities are shared on both sides of the border, and
water is no exception. Like San Diego County and the Otay Water District, Tijuana and the State of Baja California
have a long-term strategy to diversify water supplies. Desalinating seawater and purifying recycled water address
the need for new, locally controlled, high quality, and drought-proof water supplies in our bi-national region. The
Claude "Bud" Lewis Carlsbad Desalination Plant provides high quality drinking water to Otay customers and others
throughout the San Diego region. The city of San Diego's Pure Water Program will purify recycled water to supply
safe, high quality drinking water to a third of residents by 2035.
ATTACHMENT B
Otay is interested in purchasing a minimum of 10 per cent of the plant's output for its customers in San Diego
County. Our proposed Otay Mesa Conveyance and Disinfection System Project, a four-mile potable water pipeline
and metering station, would allow Otay to convey desalinated seawater, produced in Rosarito, from the border to
Otay's facilities, meeting up to two-thirds of Otay's projected water use by 2024. Desalinated water from NSC Agua
promises to be cost effective for our customers. We anticipate it to be price competitive with the current Colorado
River supply and significantly less expensive than treating and reusing sewer water.
Otay has applied for a Presidential Permit from the US Department of State to allow the pipeline to cross the border.
The project, which is subject to the California Environmental Quality Act, would convey water produced at the
desalination plant to Otay's distribution system that includes water quality monitoring and additional disinfection, as
necessary. This new water supply, just as any other, will meet the rigorous safeguards of the California Department
of Drinking Water that ensure protection of public health.
Otay is committed to educating customers and other residents of San Diego County about the benefits of this
binational project.
Mitch Thompson is board president of Otay Water District
s4,s00,000
s3,s00,000
s2,5oo,ooo
s1,5oo,ooo
Ssoo,ooo
JUL AUG SEP ocT NOV
-s5oo,ooo
-S1,5oo,ooo
COMPARATIVE BUDGET SUMMARY
NET REVENUES AND EXPENSES
FOR THE FIVE MONTHS ENDED NOVEMBER 30, 2016
DEC JAN
YTD Actual Net Revenues
YTD Variance Net Revenues
YTD Budget in Net Revenues
So
MAY JUNMAR
The year-to-date actual net revenues through November show a positive variance of $2,492,808.
OTAY WATER DISTRICT
COMPARATIVE BUDGET SUMMARY
FOR FIVE MONTHS ENDED NOVEMBER 30,2016
Actual Budget
YTD
Variance
Exhibit A
Yar o/o
$21,869,340 $
5,377,513
1,406,339
5,535,840
5,467,576
19,349,100 $
4,931,400
1,234,500
5,5 16,500
5,455,000
428,500
2,520,240
546,113
171,839
19,340
12,516
(97,389\
13.0o/o
ll.3o/o
13.9Yo
0.4Yo
0.2o/o
(22.7%)331 l1l
Annual
Budget
$ 44,450,600
g,goo,3oo
2,164,200
72,204,600
12,535,200
884,000
8l,l 38,900
2,918,900
66,200
1,249,200
2,l7g,3oo
4,033,100
156,900
$ 91,741,500
s 31,271,300
3,615,900
1,976,400
1,714,200
l,g4g,ooo
4,57g,goo
988,800
1,429,000
47,422,400
2,g3g,ooo
20,899,900
3,456,300
4,900,r00
250,000
7,482,500
4,093,600
3,466,400
464,500
l,371,goo
961,000
35,000
$
$
97,741,500
R-EVENUES:
Potable Water Sales
Recycled Water Sales
Potable Energy Charges
Potable System Charges
Potable MWD & CWA Fixed Charges
Potable Penalties
Total Water Sales
Sewer Charges
Meter Fees
Capacity Fee Revenues
Non-Operating Revenues
Tax Revenues
Interest
Total Revenues
EXPENSES:
Potable Water Purchases
Recycled Water Purchases
CWA-lnfrastructure Access Charge
CWA-Customer Service Charge
CWA-Reliability Charge
CWA-Emergency Storage Charge
MWD-Capacity Res Charge
MWD-Readiness to Serve Charge
Subtotal Water Purchases
Power Charges
Payroll & Related Costs
Material & Maintenance
Administrative Expenses
Legal Fees
Transfer to General Fund Reserve
Expansion Reserve
Betterment Reserve
Replacement Reserve
Transfer to Sewer General Fund
OPEB Trust
New Supply Reserve
Total Expenses
EXCESS REVENUES(EXPENSE)
l,2g4,7oo
27,600
640,100
793,900
264,100
65,400
(7,e04)
3,651
44,032
530,3 19
8,369
(6,683)
39,987,659 36,815,000 3,172,659 8.60/o
7,276,796
31,251
684,132
1,324,219
272,469
58,717
(0.60/o)
73.2o/o
6.9Vo
66.\Yo
3.2o/o
(10.2%)
$ 43,635,243 $ 39,890,800 $ 3,744,443
15,520,220
2,336,192
805,715
727,744
791,710
1,918,356
400, l 85
528,400
14,081,600
2,195,450
805,500
727,500
791,500
1,918,500
400,000
661,200
(1,438,620)
(150,742)
(2rs)
(244)
(210)
144
(1 85)
132,800
9.4Yo
(10.2%)
(6.9o/o)
(0.0%)
(0.0o/o)
0.0%
0.ïYo
(0.0%)
20.7o/o
$$$
23,028,523
1,389,049
7,gg2,g7g
r,155,067
7,693,996
113,134
617,700
1,705,700
1,444,300
193,500
571,600
400,400
14,600
21,571,250 (1,457,273) (6.8%)
1,358,900
7,880,800
1,248,325
1,956,572
104,167
617,700
7,705,700
1,444,300
193,500
571,600
400,400
14,600
(29,149)
(12,079)
93,258
162,575
(8,e68)
(2.1o/o)
(0.2%)
7.sYo
8.8o/o
(8.60/o)
0.0o/o
0.0o/o
0.0o/o
0.0o/o
0.0o/o
0.Is/o
0.0o/o
$
$
40,219,448 $
3,415,795 $
38,967,813 $
922,987 $
(1,2s1,634)
2,492,808
(3.2o/o)
F:/MORPT/F52O17 -'l 1'l 6 '1212112016 9:09 AM
OTAY \üATER DISTRICT
INVESTMENT PORTFOLIO REVIEW
November 30,2016
INVESTMENT OVERVIE\ry & MARKET STATUS:
The federal funds rate has remained constant for over 5 years. On December 16,2015, at the Federal Reserve Board's regular scheduled
meeting, the federal funds rate was increased from 0.25Vo to 0.500Á" in response to the nation's gradual economic improvement. At the
most recent Federal Reserve Board's regular scheduled meeting, on December 14,2016, the federal funds rate was increased from 0.50%
to 0.75%" in view of realized and expected labor market conditions and inflation. The Committee judges that there has been considerable
improvement in labor market conditions this year, and it is reasonably confident that inflation will rise, over the medium term, to its 2
percent objective. The stance of monetary policy remains accommodatíve, thereby supporting some further strengthening in labor market
conditions and a return to 2 percent inflation. In determining the timing and size of future adjustments to the target range for the federal
funds rate, they went on to say: "the Committee will ass¿Js realized and expected economìc conditions relative to its objectives of
maximum employment and 2 percent inflation. This assessment will take into account a wide range of information, including meosures of
labor market conditions, indicators of infløtion pressures ond inflation expectations, and readings onfinøncial ønd international
developments. In light of the current shortfall of inflationfrom 2 percent, the Committee will carefully monitor actual and expected
progress toward its inflation goal. The Committee expects that economic conditìons will evolve in a m'anner that will warrant only gradual
increases in the federal funds rate; the federal funds rate is likely to remain, for some time, below levels that are expected to prevail in the
longer run. However, the actual path of the federøl funds rate will depend on the economic outlook as informed by incoming data. "
The District's effective rate of return for the month of November 2016 was 0.99o/o, which was four basis points higher than the previous
month. At the same time the LAIF return on deposits has improved over the previous month, reaching an average effective yield of 0.68%
for the month of November 2016. Based on our success at maintaining a competitive rate of return on our portfolio during this extended
period of low interest rates, no changes in investment strategy regarding returns on investment are being considered at this time. The
desired portfolio mix is important in mitigating any liquidity risk from unforeseen changes in LAIF or County Pool policy.
In accordance with the District's Investment Policy, all District funds continue to be managed based on the objectives, in priority order, of
safety, liquidity, and return on investment.
PORTFOLIO COMPLIANCE: November 30, 2016
Investment
8.01: Treasury Securities
8.02: Local Agency Investment Fund (Operations)
8.02: Local Agency Investment Fund (Bonds)
8.03: Federal Agency Issues
8.04: Certificates of Deposit
8.05: Short-Term Commercial Notes
8.06: Medium-Term Commercial Debt
8.07: Money Market Mutual Funds
8.08: San Diego County Pool
I2.0: Maximum Single Financial Institution
State Limit
100%
$65 Million
100%
100%
30%
25%
30%
20%
100%
100%
Otav Limit
r00%
$65 Million
100%
100%
t5%
r0%
l0%
t0%
r00%
50%
Otav Actual
0
$9.05 Million
0
70.60%
.r0%
0
0
0
15.88%
2.72%
Target: Meet or Exceed 100% of LAIF
1-20
r.00
0.80
0.60
0.40
o.20
0.00
Performance Measure FY-l 7
Return on lnvestment
Month
E LAIF r Otay E¡ Difference
art
o
E
U'o
É
coq
t
oÉ.
4th
Qtr
FYI5
July
FYI6
Aug
FYI6
sep
FYI6
lst
Qtr
FYIó
Oct
FYIó
Nov
FYI6
Dec
FYIó
2nd
Qtr
FYI6
Jan
FYI6
Feb
FYI6
Mar
FYI6
3rd
Qtr
FYI6
Apr
FYI6
May
FYI6
Jun
FYI6
4th
QtrFYI6
July
FYIT
Aug
FYIT
sep
FYIT
lst
Qtr
FYIT
Oct
FYIT
Nov
FYIT
TLAIF 0.29 0.32 0.33 0.34 0.33 0.36 0.37 0.40 0.38 0.45 0.47 0.51 0.47 0.53 0.55 0.58 0.55 0.59 0.61 0.63 0.6r 0.65 0.68
lOtay 0.73 0.75 0.78 0.78 0.77 0.76 0.79 0.79 0.78 0.80 0.85 0.87 0.84 0.87 0.89 0.96 0.91 0.95 0.92 0.97 0.94 0.95 0.99
trDifference 0.44 0.43 0.45 0.44 0.44 0.40 0.42 0.39 0.40 0.35 0.38 0.36 0.37 0.34 0.34 0.38 0.35 0.36 0.31 0.34 0.33 0.30 0.31
Otay Water District
fnvestment Portfolio: n/ 3o / zot6
2,386,501
2.82%
5s9,134,292
70.60%
748
26.58%
Total Cash and lnvestments: 584,614,48L
tr Banks (Passbook/Checking/CD) I Pools (LAIF & County) tr Agencies & Corporate Notes
Par
Month End
Portfolio Management
Portfolio Summary
November 30, 2016
Market
Value
Book
Value
%of
Portfolio Te]m
Dãys to
Matur¡ty 360 Equiv. 365 Equiv.lnvestments Value
Federal Agency lssues- Callable
Federal Agency lssues - Coupon
Cerlif¡cates of Deposit - Bank
Local Agency lnvestmenl Fund (LAIF)
San D¡ego County Pool
57,735,000.00
2,000,000.00
81,833.21
9,054,040.26
13,439,706.77
57,319,337.90
1,999,580.00
81,833.21
9,056,811.09
13,346,000.00
57,735,000.00
1,999,232.30
81,833.21
9,054,040.26
13,439,706.77
1.056
0.661
0.030
0.669
0.959
1.071
0.670
0.030
0.678
0.972
70.14
2.43
0.10
11.00
16.33
959
640
731
1
1
772
116
417
1
1
82,310,580.24 81,803,562.20 82,309,812.54 100.00%G89 545 0.987 1.00tlnvestments
Cash
Passbook/Checkino(not included ¡n y¡efd calculations)
Total Cash and lnvestments
2,304,668.20 2,304,668.20 2,304,668.20 0.326 0.331
84,615,248.44 84,108,230.40 84,614,480.74 689 545 0.987 1.001
Total Earnings November30 Month Ending Fiscal Year To Date
Current Year
Average Daily Balance
Effective Rate of Return
that the investments contained in this
Officer
Reporting petiod 11 101 12016-1 1 13012016
Datâ Updated: SET_ME8: 1211612016 09:14
Run Data: 1211612016 - 09:14
69,139.25
84,977,784.96
0.99%
336,562.58
84,583,239.94
0.95%
report are made in accordance with the District lnvestment Policy Number 27 adopted by the Board of Directors on May 4, 2016. The market value
The investments provide sufficient liquidity to meet the cash flow requirements of the District for the next six months of expenditures.
/2-/6-/é
Portfolio OTAY
NL! AP
PM (PRF_PMr) 7.3.0
ReportVer.7.3.5
custP lnvestment #lssuer
Ave¡age
Balance
Month End
Portfolio Management
Portfolio Details - lnvestments
November 30, 2016
Purchase
Dats Par Value Market Value
StatedBookValue Rate
Page I
YTM Daysto Matur¡ty
360 Maturity Dates&P
Federal Agency lssues- Callable
2301
2345
2363
2355
2346
2362
2358
2348
2354
2368
2336
2334
2338
2360
2347
2352
2357
2359
2356
2361
2364
2365
2366
¿ôo I
2369
2371
2373
2370
2372
3134G5447
3134G8NM7
3134G9D38
3130A8547
3130A7H73
31 33EGJUO
3130A8KR3
3134G8XA2
3133EGBG9
3130A9C90
31 35G0G64
3136G2R665
313046U28
3l34G9ZR1
3134GgA\^r/
313oA7VMC
3133EGCZ6
3133EGGS8
3134G95L2
3133EGJR7
3136G33N3
31 36G33N3
3136G33N3
3136G34U6
3133EGWF8
31 30A9NJ6
3136G4DR1
3l36G4DZ3
3136G4FY4
0613012014
0312912016
0612912016
0512612016
0312912016
071o512016
0612312016
0412712016
0512312016
0912812016
10130120't5
1111912015
12t28t2015
06t28t2016
0412612016
05t24t2016
0610612016
0612712016
0612812016
0710512016
08/30/201 6
0813012016
08/30/2016
08/30/2016
1010312016
10t26t2016
1012712016
1012512016
1110812016
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
1,030,000.00
2,705,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,480.00
2,000,060.00
1,989,960.00
1,992,r140.00
1,994,060.00
1,984,720.00
1,987,820.00
1,989,400.00
I,989,360.00
1,985,760.00
I,989,920.00
2,000,320.00
2,000,160.00
't,989,140.00
I,984,280.00
1,988,140.00
1,993,040.00
1,974,240.00
1,984,280.00
1,989,500.00
1,O14,694.20
2,664,803.70
I,970,280.00
1,972,920.00
'l,979,240.00
1,975,720.00
1,974,800.00
1,975,240.00
1,984,560.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
1,030,000.00
2,705,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
1,,30t2016
09129t20't7
1212912017
oir'2612018
031291201A
07105t2018
07t06t2018
07t27t2018
0812312018
09128t2018
10t29t2018
1111912018
1A2A2U8
1212812018
04t26t2019
0512412019
06/06/2019
06t27t2019
06t28t2019
0710512019
0812812019
0812812019
0812812019
0e12812019
1010312019
1011112019
1011712019
10125t2019
1110812019
Federal Home Loan Mortgage
Federal Home Loan Mortgage
Federal Home Loan Mortgage
Federâl Home Loan Bank
Federâl Home Loan Bank
Federal Farm Cred¡t Bank
Federal Home Loan Bank
Federal Home Loan Mortgage
Federal Farm Credit Bank
Federal Home Loan Bank
Fannie Mae
Fannie Mae
Federal Home Loan Bank
Federal Home Loan Mortgage
Federal Home Loan Mortgage
Federal Home Loan Bank
Federal Farm Credit Bank
Federal Farm Cred¡t Bank
Federal Home Loan Mortgage
Federal Farm Credit Bank
Federal Nat¡onal Mortage Assoc
Federal National Mortage Assoc
Federal Nalional Mortage Assoc
Federal National Mortage Assoc
Federal Farm Credit Bank
Federal Home Loan Bank
Federal National Mortage Assoc
Federal National Mortage Assoc
Federal National Mortage Assoc
Subtotal and Average
0.650
0.850
0.700
0.900
1.000
0.820
0.820
1.000
1.000
1.050
1.'100
Lt50
1.375
1.000
1.150
1.250
1.300
1.200
1.300
1.020
1.125
1.125
1.125
1.125
1.170
1.200
1.100
't.200
1.250
AA
0.641
0.838
0.690
0.888
0.986
0.809
0.809
0.986
0.986
1.036
1.085
1.134
1.356
0.986
1.134
1.233
'1.282
1.184
'1.282
1.006
1.110
1.1 10
1.1 10
1.1 10
1.154
1.183
L085
1.184
1.233
29
302
393
452
483
581
582
603
630
666
697
718
757
757
876
904
917
938
939
946
1,000
1,000
1,000
1,000
1,036
1,044
1,050
1,058
1,072
AA
AAA
AAA
AA
AA
AA
AA
AA
AA
57,268,333.33 57,735,000.00 57,319,337.90 57,735,000.00 1.056 772
Federal Agency lssues - Coupon
3133EEC73 2329 Federal Farm Credit Bank
Subtotal and Average
Data Updated: SET_ME8: 1211612O16 09:'14
0612612015 2,000,000.00 I,999,580.00 1,999,232.30 0.550 AA 0.661 116 03127t2017
0.661 116
Portfolio OTAY
NL! AP
PM (PRF_PM2) 7.3.0Run Dâte: 12116/2016 - 09:14
I,999,1 36.34 2,000,000.00 1,999,580.00 r,999,232.30
Report Ver. 7.3.5
CUSIP lnvestment #lssuer
Avefage
Balanco
Month End
Portfolio Management
Portfolio Details - Investments
November 30, 2016
Purchase
Date Par Value Market Value
Stated
BookValue Rate s&P
YTM Daysto
360 Matur¡ty
Page2
Matur¡ty
Date
Certificates of Deposit - Bank
20500031 83-7 2341 011222016 81,833.21 81,833.21Cal¡fornia Bank & Trust
Subtotal end Average 8t,833,21 81,833,21 81,833.21 81,833.21
81,833.21 0.030 0.030 417 0112212018
0.030 417
Local Agency lnvestment Fund (LAlFl
LAIF
LAIF BABS 2O1O
9001
9012
STATE OF CALIFORNIA
STATE OF CALIFORNIA
Subtotal and Average
oTto'v2016
9,054,040.26
0.00
9,056,81 1.09
0.00
9,054,040.26
0.00
0.678
0.267
0.669
0.263
10,237,373.59 9,054,040.26 9,056,811.09 9,054,040.26 0.669 1
San Diego County Pool
SD COUNTY POOL 9OO7 13,439,706.77 13,346,000.00 13,439,706.77 0.972 0.959San Diego County
Subtotâ! and Average 13,439,706:77 13439,706.77 13,346,000.00 13,439,706.77 0.959 1
Total and Average 84,977,784.96 82,310,580.24 81,803,562.20 82,t09,812.54 0.987 545
Data Updated: SET_ME8: 1211612016 09:14
Portfolio OTAY
NL! AP
PM (PRF_PM2) 7.3.0Run Þate: 121612016 - 09:14
Month End
Portfolio Management
Portfolio Details - Cash
November 30, 2016
Page 3
Stated YTM DaystoIllerketvalue Bookvalue Rate S&P 360 MaturityCUSIPInvestnent #Averagê
Balance
Purchese
Datelssuer Par Value
Union Bank
UNION MONEY
PETTY CASH
UNION OPERATING
PAYROLL
RESERVE.IO COPS
RESERVEIO BABS
UBNA-2o10 BOND
UBNA-FLEX ACCT
9002
9003
9004
9005
9010
901 1
9013
9014
0.010
0.400
0.010
0.010
0.010
0.000
0.395
0.000
0.010
0.010
0.000
0.000
STATE OF CALIFORNIA
STATE OF CALIFORNIA
STATE OF CALIFORNIA
STATE OF CALIFORNIA
STATE OF CALIFORNIA
STATE OF CALIFORNIA
STATE OF CALIFORNIA
STATE OF CALIFORNIA
Average Balance
07t01t2016
071o112016
07to1t2016
10,000.67
2,950.00
1,904,s52.71
342,O22.27
8,085.59
21,235.24
0.00
15,821.72
10,000.67
2,950.00
1,904,552.71
342,022.27
8,085.59
21,235.24
0.00
15,821.72
10,000.67
2,950.00
1,904,552.7',|
342,O22.27
8,085.59
21,235.24
0.00
15,82't.72
0.00
Total Cash and lnvestments
Data Updated: SET_ME8: 1211612016 O9:.14
84,977,784.96 84,615,248.4 84,108,230.40 84,614,ß0.74 0.987 545
Portfolio OTAY
NL! AP
PM (PRF_PM2) 7.3.0Run Date: 12116/2016 - 09:14
Month End
GASB 3l Gompliance Detail
Sorted by Fund - Fund
November 1,2016 - November 30, 2016
CUSIP lnvestnent# Fund
lnvesûnent
Class Maturity Beginning
lnvested ValueDate
Purchase
of Principal
Add¡t¡on
to Principal
Redemption
of Pr¡nc¡pal
AdjusÍnent ¡n Value
Amort¡zation
Adjustmênt
Change in
Merket Value
Ending
lnvestêd Value
Fund: Treasury Fund
LAIF 9001
UNION MONEY 9OO2
PETTYCASH 9OO3
UNION OPERATING 9OO4
PAYROLL 9OO5
SD COUNTY POOL 9OO7
RESERVE.IOCOPS 9O1O
RESERVE-IOBABS 9011
LAIF BABS 2O1O 9012
UBNA-2010 BOND 9013
UBNA-FLEXACCT 9OI4
3134G5A47 2301
3133EEC73 2329
3136G2R665 2334
3135G0G64 2336
313046U28 2338
2050003183-7 2341
3134G8NM7 2345
3130A7H73 2346
3134G94W 2347
3134G8XA2 2348
3130A7WK7 2352
3133EGBG9 2354
313048547 2355
3134G9SL2 2356
3í33EGCZ6 2357
313048KR3 2358
3133EGGS8 23s9
3134G92R1 2360
3'133EGJR7 2361
99
oo
oo
99
ôo
99
99
99
99
oo
99
99
oo
99
99
oo
oo
oo
ôo
99
99
99
99
99
99
99
oo
99
99
oo
Fair Value
Amort¡zed
Amortized
Amortized
Amortized
Fair Value
Amortized
Amortizèd
Fair Value
Amorlized
Amortized
Fair Value
Amortized
Amorlized
Amorlized
Amortized
Amorlized
Amort¡zed
Fair Value
Fair Value
Fa¡r Value
Fair Value
Fair Value
Fair Value
Amortized
Fair Value
Fair Vâlue
Fair Value
Fa¡r Value
Amortized
12t3012016
0312712017
1111912018
1012912018
12t2812018
01122t2018
0912912017
0312912018
0412612019
0712712018
05t24t2019
o812312018
0212612018
06128t2019
0610612019
0710612018
06t27t2019
12128t2018
0710512019
9,757,025.31
2,O34,O02.31
2,950.00
1,386,835.27
27,861.29
13,363,000.00
8,084.06
2'1,231.33
0.00
0.00
23,682.66
2,001,060.00
1,999,033.76
2,000,000.00
2,000,000.00
2,000,000.00
81,833.21
2,000,000.00
2,000,320.00
1,886,600.00
I,998,000.00
2,001,520.00
1,999,640.00
1,998,900.00
2,000,000.00
2,001,320.00
1,995,680.00
I,992,580.00
1,992,580.00
2,000,000.00
6,000,000.00
2,024,000.67
0.00
517 ,717.44
314,160.98
0.00
1.53
3.91
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
6,700,000.00
4,048,002.31
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
7,860.94
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
-214.22
0.00
0.00
0.00
0.00
-17,000.00
0.00
0.00
0.00
0.00
0.00
-580.00
0.00
0.00
0.00
0.00
0.00
0.00
-6,260.00
-12,320.00
-8,600.00
-1 3,380.00
-10,280.00
-6,460.00
0.00
-8,280.00
-7,860.00
-1 8,340.00
-3,440.00
0.00
9,056,81 1.09
10,000.67
2,950.00
1,904,552.71
342,022.27
1 3,346,000.00
8,085.59
21,235.24
0.00
0.00
15,821.72
2,000,480.00
1,999,232.30
2,000,000.00
2,000,000.00
2,000,000.00
81,833.21
2,000,000.00
1,994,060.00
1,984,280.00
1,989,400.00
1,988,140.00
1,989,360.00
1,592,440.00
2,000,000.00
I,993,040.00
1,987,820.00
1,974,240.00
1,989,140.00
2,000,000.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
I 98.54
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Data Updated: SET_ME8: 1211612O16 09:14
Portfolio OTAY
NL! AP
GD (PRF_GD) 7.1.1
ReportVer. 7.3.5
Run Date: '12116/2016 - 09:14
CUSlP lnvestnênt# Fund
lnvestment
Class Maturity
Date
Addit¡on
to Principal
Redemptlon
of Princ¡pal
Amortlzation
Adjustment
Change in
Market Value
Month End
GASB 3l Compl¡ance Detail
Sorted by Fund - Fund
Beg¡nning Purchese
of PrÍncipallnvested Value
Adjustnent ¡n Value
Page2
Ending
lnvested Valuê
Fund: Treasury Fund
3133EGJUO
3134G9D38
3136G33N3
3136G33N3
3136G33N3
3136G34U6
3130A9C90
3I33EGWF8
3136G4Dz3
3l30A9NJ6
3136G4FY4
3136G4DR1
Fair Value
Fair Value
Fair Value
Fair Value
Fair Value
Fa¡r Value
Fair Value
Amortized
Fâir Value
Fa¡r Value
Falr Valuê
Fa¡r Value
07lo5l201a
12t29t2017
0812812019
0812812019
0812812019
0812812019
0912812018
1010312019
10t25t2019
10t11t2019
1110812019
1011712019
1,992,740.00
1,995,320.00
1,024,942.70
2,691,718.45
1,990,180.00
1,993,220.00
1,995,120.00
2,000,000.00
1,996,660.00
I,996,700.00
0.00
1,994,280.00
-8,020.00
-5,360.00
-10,248.50
-26,914.75
-19,900.00
-20,300.00
-9,360.00
0.00
-21,420.00
-20,980.00
-15,440.00
-19,480.00
1,984,720.00
1,989,960.00
1,014,694.20
2,664,803.70
1,970,280.00
1,972,920.O0
1,985,760.00
2,000,000.00
1,975,240.00
't,975,720.00
1,984,560.00
I,974,800.00
2362
2363
2364
2365
2366
2367
2368
2369
2370
2371
2372
2373
99
99
oô
oo
99
99
99
99
oo
ôô
oo
99
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
2,000,000.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Subtotal 84,354,620.35 2,000,000.00 8,855,884.53 10,755,863.25 198.54 -290,4t7.47 84,164,&2,70
Data Updated: SET_ME8: 1211612O16 09:14
Total 84,354,620.35 2,000,000.00 8,85s,884.53 10,755,863.25 198.54 -290,437.47 84,164,402,70
Portfolio OTAY
NL! AP
GD (PRF_GD) 7.1.1
Report Ver. 7.3.5
Run Date: 12116/2016 - 09:14
Month End
Activity Report
Sorted By lssuer
November 1,2016 - November 30, 2016
Par Value Par Value
CUSIP lnvestunent#
Percent
lssuer of Portfolio
Beg¡nn¡ng
Balance
Curfent
Rate
Transact¡on
Date
Purchases or
Deposits
Redemplions or
VVithdrawals
Ending
Balance
lssuer: STATE OF CALIFORNIA
Un¡on Bank
UNION MONEY
UNION OPERATING
PAYROLL
RESERVE.IO COPS
RESERVE.IO BABS
UBNA-FLEX ACCT
9002
9004
9005
9010
901 1
9014
STATE OF CALIFORNIA
STATE OF CALIFORNIA
STATE OF CALIFORNIA
STATE OF CALIFORNIA
STATE OF CALIFORNIA
STATE OF CALIFORNIA
0.010
0.400
0.01 0
0.010
2,O24,000.67
517,717.44
314,160.98
1.53
3.91
0.00
4,048,002.31
0.00
0.00
0.00
0.00
7,860.94
Subtotal and Balance 3,504,646.92 2,855,884.53 4,0s5,863.25 2,304,668.20
Local Agency lnvestment Fund (LAIF)
LAIF 9OO1 STATE OF CALIFORNIA
Subtotal and Balance
lssuerSubtotal 13.424%
0.678 6,000,000.00 6,700,000.00
9,754,040.26
t3,258,687.18
6,000,000.00 5,700,000.00 9,054,0¿10.26
8,855,884.53 10,755,863.25 11,358,708.46
lssuer: California Bank & Trust
Certificates of Deposit - Bank
Subtotal and Balance
lssuer Subtotal
81,833,21
o.097%81,833.21
81,833.21
0.00 0.00 81,833.21
lssuer: Fannie Mae
Federal Agency lssues- Callable
Subtotal and Balance
lssuer Subtotal
4,000,000.00
4.727%4,000,000.00
4,000,000.00
0.00 0.00 4,000,000.00
lssuer: Federal Farm Credit Bank
Data Updated: SET_ME8: 1211612016 09:14
Portfolio OTAY
NL! AP
oA (PRF_DA) 7.2.0
Report Ver. 7.3.5
Run Dat€: l2l16/2016 - 09:14
lnvestment #
Percent
lssuer ofPortfol¡o
Month End
Activ¡ty Report
November 1, 2016 - November 30, 2016
Par Valuo
Boginning
Balance
Page 2
Par Valuo
custP
Curent
Rate
Transaction
Date
Purchases or
Depos¡ts
Redemptions or
Wthdrawals
Ending
Balance
lssuer: Federal Farm Gredit Bank
Federal Agency lssues- Callable
Subtotal and Balance 12,000,000.00 12,000,000.00
Federal Agency lssues - Goupon
Subtotal and Balance
lssuer Subtotal
2,000,000,00
16.545%14000,000.00
2,000,000.00
0.00 0.00 14,000,000.00
lssuer: Federal Home Loan Bank
Federal Agency lssues- Gallable
Subtotal and Balance
lssuer Subtotal
14,000,000.00 14,000,000.00
16.s45%14,000,000.00 0.00 0.00 14,000,000.00
lssuer: Federal Home Loan Mortgage
Federal Agency Issues- Callable
Subtotal and Balance
lssuerSubtotal 16.545%
14,000,000.00
14,000,000.00
14,000,000,00
0.00 0.00 14,000,000.00
lssuer: Federal National Mortage Assoc
Federal Agency lssues' Callable
3136G4FY4 2372 1.250 1110812016 2,000,000.00 0.00Federal National Mortage Assoc
Subtotal end Belance
lssuerSubtotal 16.232%
11,735,000.00 2,000,000,00 0.00 13,735,000.00
11,735,000.00 2,000,000.00 0.00 13,735,000.00
lssuer: San Diego County
San Díego County Pool
Subtotal and Balance
lssuer Subtotal
13,439,706.77
15.883%13,¿ß9,706.77
Data Updated: SET_ME8: 1211612O16 O9:14
13,439,706.77
0.00 0.00 13,439,706.77
Portfolio OTAY
NL! AP
DA (PRF_DA) 7.2.0
ReportVer. 7.3.5
Run Date: 1211612016 - 09:14
Month End
Activity Report
November 1, 2016 - November 30, 2016
Page 3
Par Value
Beg¡nn¡ng
Balanco
Transaction
Datê
Purchases or
Depos¡ts
Redempt¡ons or
Wthdrawals
Par Value
Percent
of Portfol¡o
Current
Rate
End¡ng
Tota! 100.000%84,515,227.16 10,855,884.53 10,755,863.25
Balanco
84,615,24J',.4
Data Updated: SET_ME8: 121'1612016 09:14
Portfolio OTAY
NL! AP
oA (PRF-DA) 7.2.0
Report Ver. 7.3.5
Run Date: 121612016 - 09:14
Month End
Duration Report
Sorted by lnvestment Type - lnvestment Type
Through 1113012016
lnvestment
Class
Book
Value
Market
Value
Current
Rate
Par YTM Current360 Yield
Maturity/ Mod¡f¡ed
Call Date Durat¡onSecur¡ty lD lnvestrnent# Fund lssuer Value
3134G5A47
3136G2R665
3135G0G64
313046U28
3134G8NM7
3130A7H73
3134G94\M
3l34G8XAz
313047WK7
3133EGBG9
313048547
3134GeSL2
3133EGCZ6
313048KR3
3133EGGS8
3134G92R1
3133EGJR7
31 33EGJUO
3134G9D38
3136G33N3
3136G33N3
3136G33N3
31 36G34U6
313049C90
3133EGWF8
3136G4D23
31 30A9NJ6
3r36G4FY4
3136G4DRl
2301
2334
2336
2338
2345
2346
2347
2348
2352
2354
2355
2356
2357
2358
2359
2360
2361
2362
2363
2364
2365
2366
2367
2368
2369
2370
2371
2372
2373
99
99
99
99
99
99
99
oo
99
99
99
oô
ôo
99
99
99
oô
99
99
99
99
99
99
99
99
99
oo
99
99
Federal Home Loan Mortgagè
Fann¡e Mae
Fannie Mae
Federal Home Loan Bank
Federal Home Loan Mortgage
Federal Home Loan Bank
Federal Home Loan Mortgage
Federal Home Loan Mortgage
Federal Home Loan Bank
Federâl Farm Credit Bank
Federal Home Loan Bank
Federal Home Loan Mortgage
Federal Fârm Credit Bank
Federal Home Loan Bank
Federal Farm Credil Bank
Federal Home Loan Mortgage
Federal Farm Credit Bank
Federal Farm Credit Bank
Federal Home Loan Mortgage
Federal National Mortage Assoc
Federal National Mortage Assoc
Federal Nat¡onal Mortage Assoc
Federal Nat¡onal Mortage Assoc
Federal Home Loan Bank
Federal Farm Credit Bank
Federal National Mortage Assoc
Federal Home Loan Bank
Federal Nat¡onâl Mortâge Assoc
Federal National Mortage Assoc
Fair
Amort
Amort
Amort
Amort
Fair
Fair
Fair
Fair
Fair
Fair
Amort
Fair
Fair
Fair
Fair
Amort
Fa¡r
Fair
Fair
Fair
Fair
Fair
Fa¡r
Amort
Fair
Fair
Fair
Fair
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
1,030,000.00
2,705,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
I,030,000.00
2,705,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,480.00
2,000,320.00
1,989,920.00
2,000,160.00
2,000,060.00
I,994,060.00
1,984,280.00
1,989,400.00
1,988,140.00
1,989,360.00
I,992,440.00
1,984,280.00
1,993,040.00
I,987,820.00
1,974,240.00
1,989,1 40.00
1,989,500.00
1,9U,720.00
1,989,960.00
1,0't4,694.20
2,664,803.70
'r,970,280.00
1,972,920.00
1,985,760.00
I,979,240.00
1,975,240.00
1,975,720.00
I,984,560.00
1,974,800.00
.6500000
1.1 50000
1. t 00000
1.375000
.8500000
1.000000
1.150000
1.000000
1.250000
1.000000
.9000000
1.300000
1.300000
.8200000
L200000
L000000
1.020000
.8200000
.7000000
1.125000
1.t 25000
1.125000
1.125000
1.050000
1.1 70000
1.200000
'1.200000
1.250000
't.100000
12t30t2016
11t19t2018
1012912018
1212812018
0912912017
03t2912018
0412612019
07t27t2018
0512412019
0812312018
02126t2018
06t28t2019
06/06/201 I
0710612018
06127120'19
1212812018
0710512019
0710512018
't2t29t2017
oat2812019
0812812019
0812812019
oa|28t2019
0912812018
1010312019
1012512019
1011112019
11108120't9
1011712019
0.641
1.134
1.085
1.356
0.838
0.986
1.134
0.986
1.233
0.986
0.888
1.282
1.282
0.809
1.184
0.986
1.006
0.809
0.690
1.110
1.110
1.110
1.110
1.036
1.154
1.184
1.183
1.233
1.085
0.602
1.'t42
1.368
1.371
0.847
1.226
1.484
1.325
1.494
1.313
1.662
1.613
1.441
1.206
1.714
1.266
1.226
1.306
1.170
1.682
1.682
1.682
1.632
1.447
1.545
1.639
1.636
1.520
1.549
0.079
1.938
1.881
2.027
0.822
1.312
2.357
1.633
2.431
1.701
't.219
2.506
2.447
1.575
2.506
2.037
2.540
1.572
1.066
2.676
2.676
2.676
2.677
1.796
2.774
2.832
2.793
2.867
2.AM
Data Updated: SET_ME8: 1211612016 09114
Portfolio OTAY
NLI AP
DU (PRF_DU) 7.1.1
R€portVer.7.3.5
Run Dale: 12116/2016 - 09:14 Page 1
Month End
Duration Report
Sorted by lnvestment Type - lnvestment Type
Through 1113012016
lnvêstment
Cless
Book
Vâluê Value
Market
Value
Currènt
Rate
Pat YTM Current360 Yleld
Matur¡ty, Mod¡fied
Call Datê DuratlonSecuritvlD lnvsstment# Fund lssuêr
3133EEC73 2329
2050003183-7 2341
LA|F 9001
LA|F BABS 2010 9012
SDCOUNTY 9OO7
Federal Farm Credit Bank
Cal¡fornia Bank & Trust
STATE OF CALIFORNIA
STATE OF CALIFORNIA
San Diego County
1,999,232.30
81,833.21
9,054,040.26
0.00
13,439,706.77
2,000,000.00
81,833.21
9,054,040.26
0.00
13,439,706.77
I,999,580.00
g',t,833.21
9,056,81L09
0.00
13,346,000.00
.5500000
.0300000
.6780000
.2670000
.9720000
0.661
0.030
0.669
0.263
0.959
99
99
99
99
99
Amort
AmÕrt
Fair
Fair
Fair
0.592
0.030
0.678
0.267
0.972
0312712017
01t22t20't8
0.317
1.142
0.000
0.000
0.000
Report Tota!82,309,812.54 82,310,580.24 81,803,562.20 1.232 l.¡f60
Portfolio OTAY
NL! AP
DU (PRF_DU) 7.r.1
Raport Ver. 7.3.5
Data Updated: SET_ME8: 1211612016 09:14
Run Date: 12/16/2016 - 09:14 Page2
Month End
lnterest Earnings
Sorted by Fund - Fund
November 1, 2016 - November 30, 2016
Yield on Beginning Book Value
Adjusted lnterest Earnings
CUS¡P lnvestment# Fund
Security
Type
Ending
Par Value
Beginn¡ng
Book Value
End¡ng
Book Value
Matur¡ty CurrentAnnualizedDate Rate Yield
lnterest
Earned
Amortizationl Adjusted lnterestAccret¡on Earnings
Fund: Treasury Fund
LAIF 9001
UNION MONEY 9OO2
UNION OPERATING 9OO4
SD COUNTY POOL 9OO7
RESERVE-IOCOPS 9O1O
RESERVE.IOBABS 9011
3134G5447 2301
3133EEC73 2329
3136G2R665 2334
3135G0G64 2336
313046U28 2338
2050003183-7 234'.1
3134G8NM7 2345
313047H73 2346
3134G94W 2347
3134G8X42 2348
3130A7WK7 2352
3133EGBG9 2354
313048547 2355
3134G9S12 2356
3133EGCZ6 2357
313048KR3 2358
3133EGGS8 23s9
3134G92R1 2360
3133EGJR7 2361
3133EGJU0 2362
3134G9D38 2363
3136G33N3 2364
3136G33N3 2365
99
oo
99
99
99
99
oo
99
99
oo
oô
99
99
99
oo
99
99
99
oô
99
oo
ôô
oo
oo
99
99
oo
99
99
LA1
PAl
PA1
LA3
PAl
PA1
MCl
FAC
MC1
MCl
MCl
BCD
MC1
MCl
MC1
MCl
MC1
MCI
MC1
MCl
MC1
MCl
MCI
MC1
MC1
MCl
MCl
MCl
MC1
9,054,040.26
10,000.67
1,904,552.71
'13,439,706.77
8,085.59
21,235.24
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
81,833.21
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
1,030,000.00
2,705,000.00
9,754,040.26
2,034,002.31
I,386,835.27
13,439,706.77
8,084.06
21,231.33
2,000,000.00
1,999,033.76
2,000,000.00
2,000,000.00
2,000,000.00
81,833.21
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
I,030,000.00
2,705,000.00
9,0s4,040.26
10,000.67
1,904,552.71
13,439,706.77
8,085.59
21,235.24
2,000,000.00
1,999,232.30
2,000,000.00
2,000,000.00
2,000,000.00
81,833.21
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
1,030,000.00
2,705,000.00
1213012016
03127t2017
1111912018
1012912018
't2t28t2018
0'I22t20't8
0912912017
03t29t2018
041?612019
07t27t2018
0512412019
08t23t2018
02t2612018
0612812019
06t06t2019
07t06t2018
0612712019
1?i2812018
0710512019
0710512018
1212912017
0812812019
08t28t2019
5,704.88
0.68
584.61
10,737.04
0.07
0.17
1,083.34
1,115.21
1,887.43
1,833.33
2,291.67
2.04
1,416.67
1,666.66
1,916.67
1,666.67
2,083.33
1,666.66
1,500.00
2J66.67
2,166.67
1,366.67
2,000.00
1,666.67
I,700.00
1,366.67
I,1 66.67
965.62
2,535.93
Portfolio OTAY
NL! AP
rE (PRF_|E) 7.2.0
ReportVer.7.3.5
0.678
0.010
0.400
0.972
0.010
0.010
0.650
0.550
1.150
1.100
1.375
0.030
0.850
1.000
1.150
1.000
1.250
1.000
0.900
1.300
1.300
0.820
'1.200
1.000
1.020
0.820
0.700
1.125
1.125
0.712
0.513
0.972
0.011
0.010
0.659
0.679
1.'t48
1.115
1.394
0.030
0.862
1.O14
'1.166
1.014
1.267
1.O14
0.913
1.318
1.318
0.831
1.217
1.0'14
1.O34
0.831
0.710
1.141
1.141
5,704.88
0.68
584.61
'10,737.O4
0.07
0.17
1,083.34
916.67
1,887.43
1,833.33
2,291.67
2.04
1,416.67
1,666.66
'1,916.67
1,666.67
2,083.33
1,666.66
1,500.00
2,166.67
2,166.67
1,366.67
2,000.00
1,666.67
1,700.00
1,366.67
1,166.67
965.62
2,535.93
0.00
0.00
0.00
0.00
0.00
0.00
0.00
198.54
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Data Updated: SET_ME8: 1211612016 09:14
Run Dâte: '12l16/2016 - 09:14
Month End
lnterest Earnings
November 1,2016 - November 30, 20'16
Beg¡nning
Page 2
Adjustod lntorest Earnings
CUSIP lnvestment# Fund
Sècur¡ty
Type
End¡ng
Par Value Book Value
Ending MaturltyBookvalue Date
CurrentAnnualÌzedRete Yield
lnterest
Earned
Amortization/ Adjusted lnterestAccret¡on Earn¡ngs
Fund: Treasury Fund
3136G33N3
3136G34U6
3130A9C90
3133EGWF8
3136G4D23
313049NJ6
3136G4FY4
3136G4DR1
2366
2367
2368
2369
2370
2371
2372
2373
99
99
99
99
99
99
99
99
MC1
MC1
MC1
MC1
MC1
MC1
MC1
MC1
1.141
1.141
1.065
1.186
1.217
1.217
1.267
1.',|15
1,875.00
1,875.00
1,750.00
1,950.00
2,000.00
2,000.00
1,597.22
1,833.33
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1,875.00
1,875.00
1,750.00
1,950.00
2,000.00
2,000.00
1,597.22
1,833.33
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
2,000,000.00
0.00
2,000,000.00
2,000,000.00 0812812019
2,000,000.00 0812812019
2,000,000.00 09128t2018
2,000,000.00 10103t2019
2,000,000.00 1012512019
2,000,000.00 10111 12019
2,000,000.00 1 1 10812019
2,000,000.00 10117 12019
1.125
1.125
1.050
1.170
1.200
1.200
1.250
1.'100
Subtotel 84,254,454,45 84159,766.97 84,253,686.75 0.978 68,940.71 198.54 69,139.25
Data Updated: SET_ME8: 1211612016 O9:14
Total 84,254,4U45 84,459,766.97 84,253,686.75 0.978 68,940.71 198.54 69,139.25
Portfolio OTAY
NL! AP
rE (PRF_tE) 7.2.0
ReportVer 7.3.5
Run Dâte: 12l16/201ô - 09:14
Check #Check Total
8,534.52
4,770.52
2,438.00
17,180.00
25,167.10
CHECK REGISTER
Otay Water District
Date Range: 11/24/2016 - 12/21/2016
Date Vendor Vendor Name Invoice Inv. Date Description Amount
2047203 12/07/16 01910 ABCANA INDUSTRIES 998010 11/10/16 SODIUM HYPOCHLORITE 2,881.34
998362 11/17/16 SODIUM HYPOCHLORITE 1,924.73
998011 11/10/16 SODIUM HYPOCHLORITE 816.38
998363 11/17/16 SODIUM HYPOCHLORITE 766.44
998012 11/10/16 SODIUM HYPOCHLORITE 633.89
998463 11/18/16 SODIUM HYPOCHLORITE 573.39
998284 11/16/16 SODIUM HYPOCHLORITE 480.22
997315 10/26/16 SODIUM HYPOCHLORITE 458.13
2047290 12/21/16 01910 ABCANA INDUSTRIES 998631 11/23/16 SODIUM HYPOCHLORITE 2,418.40
998899 12/01/16 SODIUM HYPOCHLORITE 1,089.14
998900 12/01/16 SODIUM HYPOCHLORITE 648.30
998633 11/23/16 SODIUM HYPOCHLORITE 614.68
2047250 12/14/16 08488 ABLEFORCE INC 7266 12/08/16 SHAREPOINT SERVICES (11/2/16-11/18/16)1,125.00 1,125.00
2047251 12/14/16 13901 ADVANCED INDUSTRIAL SVCS INC 00016671 12/06/16 RETAINAGE RELEASE 44,230.74 44,230.74
2047204 12/07/16 12174 AECOM TECHNICAL SERVICES INC 46 11/15/16 DISINFECTION SYSTEM (ENDING 10/28/16)4,392.13 4,392.13
2047291 12/21/16 11462 AEGIS ENGINEERING MGMT INC 1419 11/28/16 DEVELOPER PLAN REVIEW (10/15/16-11/18/16)13,055.74 13,055.74
2047205 12/07/16 07732 AIRGAS SPECIALTY PRODUCTS INC 131464025 11/09/16 AQUA AMMONIA 2,051.00
131464024 11/09/16 AQUA AMMONIA 387.00
2047292 12/21/16 13753 AIRGAS USA LLC 9941211713 11/30/16 BREATHING AIR BOTTLES 52.02 52.02
2047252 12/14/16 06261 ALCANTARA, CYNTHIA 120516120816 12/09/16 TRAVEL EXPENSE REIMB (12/5/16-12/8/16)936.05 936.05
2047206 12/07/16 14462 ALYSON CONSULTING CM201671 11/14/16 MGMG/INSP (10/1/16-10/31/16)9,800.00
CM201672 11/14/16 MGMT/INSP (10/1/16-10/31/16)3,670.00
CM261074 11/14/16 MGMT/INSP (10/1/16-10/31/16)1,760.00
CM201673 11/14/16 MGMT/INSP (10/1/16-10/31/16)1,050.00
CM201670 11/14/16 MGMT/INSP (10/1/16-10/31/16)600.00
CM201669 11/14/16 MGMT/INSP (10/1/16-10/31/16)300.00
2047253 12/14/16 17709 ANDREA THORKILDSEN Ref002472572 12/14/16 UB Refund Cst #0000194184 157.25 157.25
2047207 12/07/16 13171 ARCADIS US INC 0802513 11/16/16 DESIGN SERVICES (7/1/16-10/23/16)24,183.10
0817158 11/17/16 DESIGN SERVICES (7/1/16-10/23/16)984.00
2047254 12/14/16 17706 ARTHUR J MILLER Ref002472569 12/14/16 UB Refund Cst #0000009059 32.87 32.87
2047208 12/07/16 17264 ARTIANO SHINOFF 214946 11/21/16 LEGAL SERVICES (OCT 2016)31,659.72 31,659.72
2047172 11/30/16 07785 AT&T 000008811300 11/02/16 TELEPHONE SERVICES (10/2/16-11/1/16)6,010.13 6,010.13Page 1 of 9
Check #Check Total
CHECK REGISTER
Otay Water District
Date Range: 11/24/2016 - 12/21/2016
Date Vendor Vendor Name Invoice Inv. Date Description Amount
809.27
889.53
2047172 11/30/16 07785 AT&T 000008811300 11/02/16 TELEPHONE SERVICES (10/2/16-11/1/16)6,010.13 6,010.13
2047255 12/14/16 07785 AT&T 000008955270 12/02/16 TELEPHONE SERVICES (11/2/16-12/1/16)6,002.05 6,002.05
2047173 11/30/16 17666 BAN ABBOD Ref002470504 11/29/16 UB Refund Cst #0000122587 38.53 38.53
2047174 11/30/16 03509 BELL, RITA 112816 11/28/16 EXPENSE REIMBURSEMENT 395.66 395.66
2047256 12/14/16 17613 BIENVENUE, DONALD 12122016DB 12/12/16 TUITION REIMBURSEMENT 170.29 170.29
2047293 12/21/16 12577 BLASTCO INC 111302016 11/23/16 978-1 & 850-2 RESERVOIRS (ENDING 11/30/16)11,922.50 11,922.50
2047209 12/07/16 14112 BSE ENGINEERING INC 75400409 10/31/16 ELECTRICAL SERVICES (ENDING 10/31/16)4,052.34 4,052.34
2047175 11/30/16 17675 BYROM- DAVEY INC Ref002470513 11/29/16 UB Refund Cst #0000230821 1,749.38 1,749.38
2047294 12/21/16 00557 CALIFORNIA SPECIAL DISTRICTS 6062017 12/08/16 MEMBERSHIP RENEWAL 6,485.00 6,485.00
2047257 12/14/16 00192 CALIFORNIA WATER ENVIRONMENT 120816 11/01/16 CERTIFICATE RENEWAL 88.00 88.00
2047210 12/07/16 02758 CARMEL BUSINESS SYSTEMS INC 8096 11/15/16 REPROGRAPHICS SERVICES 748.25
8095 11/15/16 SCANNING SERVICES (11/14/16)61.02
2047295 12/21/16 02758 CARMEL BUSINESS SYSTEMS INC 8103 12/02/16 DESTRUCTION SERVICES (11/30/16)38.50 38.50
2047211 12/07/16 17022 CASTLE ACCESS INC 0223092835 12/02/16 COLOCATION SERVICES 2,121.57 2,121.57
2047296 12/21/16 17466 CHARLES KING COMPANY 211302016 11/30/16 14-INCH FORCE MAIN (ENDING 11/30/16)188,122.16 188,122.16
2047212 12/07/16 02026 CHULA VISTA ELEM SCHOOL DIST AR046474 11/21/16 GARDEN TOURS (9/14/16)192.02
AR046473 11/21/16 GARDEN TOURS (9/13/16)181.09
AR046476 11/21/16 GARDEN TOURS (10/6/16)177.80
AR046471 11/21/16 GARDEN TOURS (8/23/16)169.31
AR046472 11/21/16 GARDEN TOURS (8/25/16)169.31
2047258 12/14/16 15256 CIGNA GROUP INSURANCE / LINA 9267i121016 12/10/16 AD&D & SUPP LIFE INS (DEC 2016)4,216.98 4,216.98
2047259 12/14/16 08895 CITY OF LA MESA 18919 12/13/16 FINGERPRINTING SERVICES 80.00 80.00
2047297 12/21/16 00234 CITY TREASURER 1000179565 10/05/16 LABORATORY ANALYSIS (SEPT 2016)964.00 964.00
2047298 12/21/16 04119 CLARKSON LAB & SUPPLY INC 87801 11/30/16 BACTERIOLOGICAL TESTING (11/17/16-11/19/16)762.00
87803 11/30/16 BACTERIOLOGICAL TESTING (11/30/16)682.00
87800 11/30/16 BACTERIOLOGICAL TESTING (11/17/16)482.00
87798 11/30/16 BACTERIOLOGICAL TESTING (11/8/16)454.00
87350 11/30/16 BACTERIOLOGICAL TESTING (11/2/16)206.00
87797 11/30/16 BACTERIOLOGICAL TESTING (11/07/16)188.00
87799 11/30/16 BACTERIOLOGICAL TESTING (11/15/16)178.00
Page 2 of 9
Check #Check Total
CHECK REGISTER
Otay Water District
Date Range: 11/24/2016 - 12/21/2016
Date Vendor Vendor Name Invoice Inv. Date Description Amount
3,130.00
1,573.00
19,012.00
87802 11/30/16 BACTERIOLOGICAL TESTING (11/21/16)178.00
2047260 12/14/16 15616 COGENT COMMUNICATIONS INC 0002120116 12/01/16 INTERNET CIRCUITS (DEC 2016)1,333.00 1,333.00
2047176 11/30/16 15616 COGENT COMMUNICATIONS INC 0002110116 11/01/16 INTERNET CIRCUITS (NOV 2016)1,333.00 1,333.00
2047261 12/14/16 03307 CONSTRUCTION MANAGEMENT 7008 10/26/16 CMAA DUES 1,200.00 1,200.00
2047213 12/07/16 03706 CONSUMERS PIPE & SUPPLY CO S1334665002 10/31/16 6" GATE VALVE/CHECK VALVES 5,493.27 5,493.27
2047299 12/21/16 17705 CONTINENTAL CENTRAL CREDIT INC A110113016 11/30/16 COLLECTION SERVICES 726.40 726.40
2047214 12/07/16 02612 COUNCIL OF WATER UTILITIES 11152016 12/01/16 BUSINESS MEETING 25.00 25.00
2047215 12/07/16 00099 COUNTY OF SAN DIEGO DPWAROTAYMWD101611/09/16 EXCAVATION PERMITS (OCT 2016)2,889.90 2,889.90
2047216 12/07/16 00134 COUNTY OF SAN DIEGO 120116 12/01/16 MND FOR THE 870-2 PUMP STATION 2,260.25 2,260.25
2047300 12/21/16 00184 COUNTY OF SAN DIEGO 5349101716 10/17/16 UPFP PERMIT RENEWAL (12/31/16-12/31/17)405.00
5348101716 10/17/16 UPFP PERMIT RENEWAL (12/31/16-12/31/17)292.00
5351101716 10/17/16 UPFP PERMIT RENEWAL (12/31/16-12/31/17)292.00
5345101716 10/17/16 UPFP PERMIT RENEWAL (12/31/16-12/31/17)292.00
5346101716 10/17/16 UPFP PERMIT RENEWAL (12/31/16-12/31/17)292.00
2047217 12/07/16 02122 COUNTY OF SAN DIEGO 2016092709281 09/27/16 PERMIT FEES # 09281 (DEC 2016-DEC 2017)8,370.00
2016092709276 09/27/16 PERMIT FEES # 09276 (DEC 2016-DEC 2017)3,272.00
2016092701989 09/27/16 PERMIT FEES # 01989 (DEC 2016-DEC 2017)1,314.00
2016092703231 09/27/16 PERMIT FEES # 03231 (DEC 2016-DEC 2017)565.00
2016092700233 09/27/16 PERMIT FEES # 00233 (DEC 2016-DEC 2017)561.00
2016092709503 09/27/16 PERMIT FEES # 09503 (DEC 2016-DEC 2017)514.00
2016092709283 09/27/16 PERMIT FEES # 09283 (DEC 2016-DEC 2017)514.00
2016092709291 09/27/16 PERMIT FEES # 09291 (DEC 2016-DEC 2017)467.00
2016092709289 09/27/16 PERMIT FEES # 09289 (DEC 2016-DEC 2017)356.00
2016092710565 09/27/16 PERMIT FEES # 10565 (DEC 2016-DEC 2017)309.00
2016092709277 09/27/16 PERMIT FEES # 09277 (DEC 2016-DEC 2017)309.00
2016092709279 09/27/16 PERMIT FEES # 09279 (DEC 2016-DEC 2017)309.00
2016092709285 09/27/16 PERMIT FEES # 09285 (DEC 2016-DEC 2017)309.00
2016092709286 09/27/16 PERMIT FEES # 09286 (DEC 2016-DEC 2017)309.00
2016092709287 09/27/16 PERMIT FEES # 09287 (DEC 2016-DEC 2017)309.00
2016092709288 09/27/16 PERMIT FEES # 09288 (DEC 2016-DEC 2017)309.00
2016092709290 09/27/16 PERMIT FEES # 1995 (DEC 2016-DEC 2017)309.00
2016092704983 09/27/16 PERMIT FEES # 04983 (DEC 2016-DEC 2017)309.00
2016092709280 09/27/16 PERMIT FEES # 09280 (DEC 2016-DEC 2017)298.00
Page 3 of 9
Check #Check Total
CHECK REGISTER
Otay Water District
Date Range: 11/24/2016 - 12/21/2016
Date Vendor Vendor Name Invoice Inv. Date Description Amount
803.64
13,944.96
2047218 12/07/16 02756 COX COMMUNICATIONS INC 6702112516 11/25/16 TELECOMM SVCS / METRO-E (11/24/16-12/23/16)5,293.23 5,293.23
2047177 11/30/16 02756 COX COMMUNICATIONS INC 6701110816 11/08/16 TELECOMM SVCS / METRO-E (11/8/16-12/7/16)134.23 134.23
2047262 12/14/16 02756 COX COMMUNICATIONS INC 2401112816 11/28/16 TELECOMM SVCS / METRO-E (11/28/16-12/27/16)134.23
0301112816 11/28/16 TELECOMM SVCS / METRO-E (11/28/16-12/27/16)134.23
6101112916 11/29/16 TELECOMM SVCS / METRO-E (11/29/16-12/28/16)134.23
7601120416 12/04/16 TELECOMM SVCS / METRO-E (12/3/16-1/2/16)133.65
6701120816 12/08/16 TELECOMM SERVICES / METRO-E (12/8/16-1/7/17)133.65
8801120416 12/04/16 TELECOMM SERVICES / METRO-E (12/4/16-1/3/17)133.65
2047219 12/07/16 00693 CSDA, SAN DIEGO CHAPTER 111720164 12/01/16 BUSINESS MEETING 40.00 40.00
2047301 12/21/16 11797 D & H WATER SYSTEMS INC I20161044 11/29/16 ENCORE & ACUTEC 4,450.72 4,450.72
2047302 12/21/16 14008 DELL AWARDS 202925 12/01/16 OFFICE SUPPLIES 151.74 151.74
2047178 11/30/16 17665 EASTLAKE LLC Ref002470503 11/29/16 UB Refund Cst #0000075410 1,364.82 1,364.82
2047179 11/30/16 17612 ECS IMAGING INC 11871 10/31/16 LASERFICHE IMPLEMENTATION 120,875.00 120,875.00
2047220 12/07/16 17395 EDUCATION & TRAINING SVCS LLC 120116 12/01/16 TRAINING SEMINAR 549.00 549.00
2047180 11/30/16 17673 ELIZABETH GONZALEZ Ref002470511 11/29/16 UB Refund Cst #0000226163 23.35 23.35
2047303 12/21/16 13825 ENRIQUEZ, LUIS 121316 12/15/16 SAFETY BOOTS 150.00 150.00
2047304 12/21/16 03227 ENVIROMATRIX ANALYTICAL INC 6120513 12/05/16 LAB ANALYSIS (11/21/16)620.00 620.00
2047181 11/30/16 14320 EUROFINS EATON ANALYTICAL INC L0292677 11/22/16 OUTSIDE LAB SERVICES (11/1/16-11/7/16)90.00 90.00
2047263 12/14/16 14320 EUROFINS EATON ANALYTICAL INC L0294610 12/07/16 OUTSIDE LAB SERVICES (11/14/16)800.00 800.00
2047221 12/07/16 03546 FERGUSON WATERWORKS # 1083 05725011 11/10/16 FLANGES 3,697.92 3,697.92
2047305 12/21/16 03546 FERGUSON WATERWORKS # 1083 0576241 11/22/16 INVENTORY 11,757.85
0577225 12/01/16 INVENTORY 1,463.51
05762411 11/29/16 INVENTORY 723.60
2047306 12/21/16 12187 FIRST AMERICAN DATA TREE LLC 9003401116 11/30/16 ONLINE DOCUMENTS (MONTHLY)99.00 99.00
2047182 11/30/16 11962 FLEETWASH INC x897387 11/04/16 VEHICLE WASHING 110.16 110.16
2047264 12/14/16 17708 FRED KRAFFT Ref002472571 12/14/16 UB Refund Cst #0000040651 141.09 141.09
2047307 12/21/16 13563 FRIENDS OF THE WATER 348 11/30/16 GARDEN TOURS (NOV 2016)5,320.00 5,320.00
2047265 12/14/16 17713 GARY REEN Ref002472576 12/14/16 UB Refund Cst #0000223936 13.74 13.74
2047183 11/30/16 03537 GHA TECHNOLOGIES INC 9896949 11/04/16 CRADLEPOINT ROUTERS 5,040.04Page 4 of 9
Check #Check Total
CHECK REGISTER
Otay Water District
Date Range: 11/24/2016 - 12/21/2016
Date Vendor Vendor Name Invoice Inv. Date Description Amount
5,964.44
6,380.63
26,864.75
2047183 11/30/16 03537 GHA TECHNOLOGIES INC 9896949 11/04/16 CRADLEPOINT ROUTERS 5,040.04
9897434 11/04/16 CRADLEPOINT ROUTERS 924.40
2047308 12/21/16 17524 GILLINGHAM WATER PLANNING 160401 12/12/16 WATER SUPPLY RELIABILITY STUDY 5,000.00 5,000.00
2047309 12/21/16 00174 HACH COMPANY 10202444 11/21/16 HACH ANALYZER 3,639.84
10221044 12/05/16 HACH APA6000 1,392.79
10221042 12/05/16 HACH APA6000 1,348.00
2047266 12/14/16 10973 HDR ENGINEERING INC 1200025488 12/09/16 CAPACITY FEE STUDY (10/30/16-11/26/16)785.00 785.00
2047310 12/21/16 02008 HELIX ENVIRONMNTL PLANNING INC 25 11/23/16 ENVIRONMENTAL SERVICES (11/1/16-11/20/16)7,015.08 7,015.08
2047222 12/07/16 02008 HELIX ENVIRONMNTL PLANNING INC 24 11/10/16 ENVIRONMENTAL SERVICES (10/1/16-10/31/16)7,899.94 7,899.94
2047223 12/07/16 13349 HUNSAKER & ASSOCIATES 2016100006 11/11/16 LAND SURVEYING (10/1/16-10/26/16)6,062.00 6,062.00
2047224 12/07/16 03743 HYDROTEX 301428 11/18/16 OIL & GREASE 2,346.41 2,346.41
2047311 12/21/16 15622 ICF JONES & STOKES INC 0118845 11/29/16 ENVIRONMENTAL SERVICES (10/1/16-10/28/16)20,388.75
0118891 12/01/16 ENVIRONMENTAL SERVICES (10/1/16-10/28/16)5,300.00
0118843 11/29/16 ENVIRONMENTAL SERVICES (10/1/16-10/28/16)1,176.00
2047184 11/30/16 17669 IRMA ZAMUDIO Ref002470507 11/29/16 UB Refund Cst #0000187924 66.48 66.48
2047185 11/30/16 17664 JASON WOOD 7648112816 11/28/16 CUSTOMER REFUND 1,159.81 1,159.81
2047312 12/21/16 05217 JONES, DANIEL 121216 12/15/16 SAFETY BOOTS 146.45 146.45
2047267 12/14/16 17707 KEN PINEDA Ref002472570 12/14/16 UB Refund Cst #0000020303 66.05 66.05
2047225 12/07/16 03643 KOCH-ARMSTRONG 92477 11/11/16 CURB & GUTTER REPLACEMENT 368.00 368.00
2047268 12/14/16 14808 KOEPPEN, KEVIN 121316 12/13/16 AICPA CPE MEMBERSHIP 249.00 249.00
2047269 12/14/16 17712 LANDCO INVESTMENTS INC Ref002472575 12/14/16 UB Refund Cst #0000223562 35.75 35.75
2047270 12/14/16 05632 LARSON, BRAD 12082016BL 12/08/16 TUITION REIMBURSEMENT 140.00 140.00
2047186 11/30/16 17667 MARTHA BOBADILLA Ref002470505 11/29/16 UB Refund Cst #0000175690 15.17 15.17
2047313 12/21/16 05329 MASTER METER INC 160553 12/01/16 3/4" 3G REGISTERS 6,620.95 6,620.95
2047314 12/21/16 02882 MAYER REPROGRAPHICS INC 0014503IN 12/05/16 CONFORMED SPECS FOR THE RWCWRF 918.77 918.77
2047271 12/14/16 11876 MICHAEL D KEAGY REAL ESTATE 111816 11/18/16 APPRAISAL SERVICES (ENDING 11/18/16)9,500.00 9,500.00
2047226 12/07/16 16613 MISSION RESOURCE CONSERVATION 371 12/01/16 HOME WATER USE EVAL (NOV 2016)93.75 93.75
2047187 11/30/16 16255 NATIONWIDE RETIREMENT Ben2470517 12/01/16 BI-WEEKLY DEFERRED COMP PLAN 10,028.12 10,028.12
Page 5 of 9
Check #Check Total
CHECK REGISTER
Otay Water District
Date Range: 11/24/2016 - 12/21/2016
Date Vendor Vendor Name Invoice Inv. Date Description Amount
1,856.06
10,825.00
2047272 12/14/16 16255 NATIONWIDE RETIREMENT Ben2472545 12/15/16 BI-WEEKLY DEFERRED COMP PLAN 9,728.12 9,728.12
2047273 12/14/16 16505 NIGHTCLUBPOOL LLC 114 12/07/16 WEB CONSULTING (12/2/16)220.00 220.00
2047188 11/30/16 16505 NIGHTCLUBPOOL LLC 113 11/23/16 WEB CONSULTING 990.00 990.00
2047189 11/30/16 17670 NORMA SHANKS Ref002470508 11/29/16 UB Refund Cst #0000188202 5.80 5.80
2047227 12/07/16 17677 OTAY LOGISTICS INDUSTRIAL LLC 0628113016a 11/30/16 W/O REFUND D0628-010292 1,313.05
0628113016 11/30/16 W/O REFUND D0628-010317 543.01
2047315 12/21/16 17527 OTERO, TENILLE 090116121416 12/14/16 EXPENSE/MILEAGE REIMB (9/1/16-12/14/16)258.20 258.20
2047316 12/21/16 16669 PARKSON CORPORATION AR151017307 11/30/16 SPARE HIOX PANELS 29,254.10 29,254.10
2047228 12/07/16 17680 PERRY, BRANDON 120316 12/05/16 SAFETY BOOTS 150.00 150.00
2047229 12/07/16 00137 PETTY CASH CUSTODIAN 120516 12/05/16 PETTY CASH REIMBURSEMENT 914.08 914.08
2047190 11/30/16 17668 PHILIP ACIERTO Ref002470506 11/29/16 UB Refund Cst #0000187432 40.28 40.28
2047317 12/21/16 15081 PINOMAKI DESIGN 5448 12/01/16 OUTSIDE SERVICES 42.50 42.50
2047274 12/14/16 15081 PINOMAKI DESIGN 5429 11/16/16 OUTSIDE SERVICES 255.00 255.00
2047191 11/30/16 17674 PINTAR INVERSTMENT COMPANY Ref002470512 11/29/16 UB Refund Cst #0000226448 285.26 285.26
2047230 12/07/16 06419 PLANT SOUP INC 1094 09/26/16 PROFESSIONAL WRITING SERVICES 1,076.25 1,076.25
2047275 12/14/16 07161 POULIN, WILLIAM 120516120816 12/09/16 TRAVEL EXPENSE REIMB (12/5/16-12/8/16)1,121.89 1,121.89
2047318 12/21/16 07860 PROTECTIVE LIFE INSURANCE CO 102788121216 12/12/16 LIFE INSURANCE 6,987.50 6,987.50
2047319 12/21/16 00078 PUBLIC EMPLOYEES RET SYSTEM Ben2472547 12/15/16 BI-WEEKLY PERS CONTRIBUTION 195,166.69 195,166.69
2047231 12/07/16 00078 PUBLIC EMPLOYEES RET SYSTEM Ben2470519 12/01/16 BI-WEEKLY PERS CONTRIBUTION 195,743.49 195,743.49
2047192 11/30/16 17672 QUINTON MOODY Ref002470510 11/29/16 UB Refund Cst #0000223628 13.42 13.42
2047193 11/30/16 17676 RENEE REZA 6416113016 11/30/16 CUSTOMER REFUND 5,687.55 5,687.55
2047232 12/07/16 08972 RICK ENGINEERING COMPANY 51987 11/16/16 DESIGN SERVICES (10/1/16-10/28/16)4,347.50
174924 11/15/16 TRAFFIC ENGINEERING (10/1/16-10/28/16)4,047.50
51823 11/16/16 DESIGN SERVICES (10/1/16-10/28/16)1,830.00
0051637 11/08/16 CAMPO ROAD SUPPORT (10/1/16-10/28/16)600.00
2047320 12/21/16 08972 RICK ENGINEERING COMPANY 0052173 11/30/16 DESIGN SERVICES (8/27/16-9/30/16)7,165.00 7,165.00
2047321 12/21/16 00521 RICK POST WELD & WET TAPPING 11322 11/11/16 WELDING LOW HEAD PS 1,920.00
Page 6 of 9
Check #Check Total
CHECK REGISTER
Otay Water District
Date Range: 11/24/2016 - 12/21/2016
Date Vendor Vendor Name Invoice Inv. Date Description Amount
2,580.00
100,335.47
38,462.77
11342 11/30/16 WELDING 660.00
2047276 12/14/16 00521 RICK POST WELD & WET TAPPING 11314 11/04/16 WELDING AT LOW HEAD PS (10/19/16)4,526.40 4,526.40
2047194 11/30/16 12228 ROCKWELL ENGINEERING &15746a 07/05/16 CP #17 REPL PORTABLE PUMPS 26,092.80 26,092.80
2047233 12/07/16 01700 RUBALCAVA, GILBERT 112616 12/01/16 SAFETY BOOTS 150.00 150.00
2047277 12/14/16 17711 RUBY MILLER Ref002472574 12/14/16 UB Refund Cst #0000214054 60.03 60.03
2047278 12/14/16 02586 SAN DIEGO COUNTY ASSESSOR 201600813 12/05/16 ASSESSOR DATA (11/7/16 & 11/21/16)250.00 250.00
2047322 12/21/16 00003 SAN DIEGO COUNTY WATER AUTH 0000001483 11/30/16 MWD SCWS 600.00 600.00
2047234 12/07/16 00121 SAN DIEGO GAS & ELECTRIC 112716 11/27/16 UTILITY EXPENSES (MONTHLY)73,100.70
112316 11/23/16 UTILITY EXPENSES (MONTHLY)25,689.03
113016 11/30/16 UTILITY EXPENSES (MONTHLY)1,545.74
2047195 11/30/16 00121 SAN DIEGO GAS & ELECTRIC 111716 11/17/16 UTILITY EXPENSES (MONTHLY)37,744.39
112116 11/21/16 UTILITY EXPENSES (MONTHLY)718.38
2047279 12/14/16 00121 SAN DIEGO GAS & ELECTRIC 120416 12/04/16 UTILITY EXPENSES (MONTHLY)72,827.94 72,827.94
2047323 12/21/16 00121 SAN DIEGO GAS & ELECTRIC 120116 12/01/16 UTILITY EXPENSES (MONTHLY)2,183.37 2,183.37
2047235 12/07/16 17678 SANYO NORTH AMERICAN CORP 0924113016 11/30/16 W/O REFUND D0924-090193 1,130.17 1,130.17
2047236 12/07/16 03955 SHEA HOMES LP 0307113016 11/30/16 W/O REFUND D0307-000001 1,214.88 1,214.88
2047196 11/30/16 17671 SHERRY MALLARI Ref002470509 11/29/16 UB Refund Cst #0000223278 45.32 45.32
2047237 12/07/16 17643 SOFTWAREONE INC USPSI536728 11/21/16 MS SOFTWARE MAINTENANCE SERVICE 61,715.75 61,715.75
2047238 12/07/16 17454 SOUTH GATE ENGINEERING LLC 011038 11/11/16 SURGE TANK 23,684.24 23,684.24
2047239 12/07/16 17567 SOUTHLAND PIPE CORP 85189 11/15/16 6-INCH PIPE 1,390.68 1,390.68
2047240 12/07/16 14257 SOUTHWEST VALVE & EQUIPMENT 4848 11/09/16 SURGE TANK VALVE 5,871.35 5,871.35
2047197 11/30/16 03516 SPECIAL DISTRICT RISK 0001112116 11/21/16 PROPERTY DEDUCTIBLE 5,000.00 5,000.00
2047280 12/14/16 01460 STATE WATER RESOURCES 4188121216 12/12/16 CERTIFICATION RENEWAL 80.00 80.00
2047324 12/21/16 01460 STATE WATER RESOURCES WD0122956 12/01/16 PERMIT FEE INDEX 287590 (7/1/16 - 6/30/17)2,088.00 2,088.00
2047281 12/14/16 05755 STATE WATER RESOURCES 18837120816 12/08/16 CERTIFICATION RENEWAL 60.00 60.00
2047241 12/07/16 05755 STATE WATER RESOURCES 8567120116 12/01/16 CERTIFICATION RENEWAL 60.00 60.00
2047242 12/07/16 16610 SVPR COMMUNICATIONS 1130 10/31/16 CONSULTANT SERVICES 2,900.00 2,900.00
2047325 12/21/16 16610 SVPR COMMUNICATIONS 1135 11/30/16 CONSULTANT SERVICES (NOV 2016)2,900.00 2,900.00Page 7 of 9
Check #Check Total
CHECK REGISTER
Otay Water District
Date Range: 11/24/2016 - 12/21/2016
Date Vendor Vendor Name Invoice Inv. Date Description Amount
90.80
112.20
498.12
140,336.20
2047325 12/21/16 16610 SVPR COMMUNICATIONS 1135 11/30/16 CONSULTANT SERVICES (NOV 2016)2,900.00 2,900.00
2047282 12/14/16 15926 TEXAS CHILD SUPPORT UNIT Ben2472555 12/15/16 BI-WEEKLY PAYROLL DEDUCTION 184.61 184.61
2047198 11/30/16 15926 TEXAS CHILD SUPPORT UNIT Ben2470527 12/01/16 BI-WEEKLY PAYROLL DEDUCTION 184.61 184.61
2047283 12/14/16 02795 THE HARTFORD INSURANCE CO 1144312122016 12/13/16 INSURANCE PREMIUM 750.00 750.00
2047243 12/07/16 14177 THOMPSON, MITCHELL 110116113016a 11/30/16 MILEAGE REIMBURSEMENT (NOV 2016)56.16
110116113016 12/06/16 EXPENSE REIMBURSEMENT (NOV 2016)34.64
2047199 11/30/16 14177 THOMPSON, MITCHELL 090116093016 11/21/16 MILEAGE REIMBURSEMENT (SEPT 2016)97.20
090116093016a 11/30/16 EXPENSE REIMBURSEMENT (SEPT 2016)15.00
2047284 12/14/16 08159 TORRES, LEONEL LT121216 12/12/16 TRAVEL REIMBURSEMENT 922.05 922.05
2047244 12/07/16 17000 TRANSTAR PIPELINE INC 810312016 11/09/16 RSD SEWER REHAB PHASE 1 (ENDING 10/31/16)142,773.30 142,773.30
2047326 12/21/16 00427 UNDERGROUND SERVICE ALERT OF 1120160492 12/01/16 UNDERGROUND ALERTS (MONTHLY)480.00 480.00
2047327 12/21/16 15675 UNITED SITE SERVICES INC 1144735682 11/29/16 PORTABLE TOILET RENTALS (11/23/16-12/20/16)79.98 79.98
2047200 11/30/16 15675 UNITED SITE SERVICES INC 1144653520 11/08/16 PORTABLE TOILET RENTALS (11/3/16-11/30/16)98.17
1144684078 11/15/16 PORTABLE TOILET RENTALS (11/11/16-12/8/16)80.03
1144653624 11/08/16 PORTABLE TOILET RENTALS (11/4/16-12/1/16)79.98
1144684073 11/15/16 PORTABLE TOILET RENTALS (11/12/16-12/9/16)79.98
1144684076 11/15/16 PORTABLE TOILET RENTALS (11/11/16-12/8/16)79.98
1144684075 11/15/16 PORTABLE TOILET RENTALS (11/11/16-12/8/16)79.98
11/22/16 CAL CARD EXPENSES (MONTHLY)
2047285 12/14/16 00350 UNITED STATES POSTAL SERVICE 3951120816 12/08/16
140,336.20
PREPAID POSTAGE MACHINE 6,000.00 6,000.00
2047246 12/07/16 07674 US BANK CC20161122296
2047247 12/07/16 06829 US SECURITY ASSOCIATES INC 1510516 11/30/16 PATROLLING SERVICES (NOV 2016)110.00 110.00
2047201 11/30/16 01095 VANTAGEPOINT TRANSFER AGENTS Ben2470523 12/01/16 BI-WEEKLY DEFERRED COMP PLAN 14,565.52 14,565.52
2047286 12/14/16 01095 VANTAGEPOINT TRANSFER AGENTS Ben2472551 12/15/16 BI-WEEKLY DEFERRED COMP PLAN 14,541.58 14,541.58
2047287 12/14/16 06414 VANTAGEPOINT TRANSFER AGENTS Ben2472553 12/15/16 BI-WEEKLY 401A PLAN 1,215.77 1,215.77
2047202 11/30/16 06414 VANTAGEPOINT TRANSFER AGENTS Ben2470525 12/01/16 BI-WEEKLY 401A PLAN 1,340.77 1,340.77
2047288 12/14/16 17710 W.E. O'NEIL CONSTRUCTION CO Ref002472573 12/14/16 UB Refund Cst #0000206628 1,624.66 1,624.66
2047328 12/21/16 15807 WATCHLIGHT CORPORATION, THE 500678 12/15/16 ALARM MONITORING (JAN 2017)1,568.92 1,568.92
2047248 12/07/16 15807 WATCHLIGHT CORPORATION, THE 493486 10/31/16 SECURITY UPGRADE (10/12/16-10/26/16)24,971.22
492966 10/20/16 SECURITY UPGRADE (9/23/16-10/13/16)13,387.95
Page 8 of 9
Check #Check Total
CHECK REGISTER
Otay Water District
Date Range: 11/24/2016 - 12/21/2016
Date Vendor Vendor Name Invoice Inv. Date Description Amount
53,802.94
228.30
2,500.00
492483 10/11/16 SECURITY AND ACCESS UPGRADE 10,062.00
492972 10/20/16 SECURITY & ACCESS SVC (10/4/16-10/6/16)2,040.00
496616 11/15/16 ALARM MONITORING (DEC 2016)1,568.92
492968 10/20/16 UTILITY MAINTENANCE CONDUIT (9/30/16)646.86
492969 10/20/16 SECURITY & ACCESS SERVICE CALL (10/3/16)617.60
492967 10/20/16 SECURITY & ACCESS SERVICE CALL (9/30/16)304.39
492970 10/20/16 SECURITY & ACCESS SERVICE CALL (9/27/16)204.00
2047289 12/14/16 15807 WATCHLIGHT CORPORATION, THE 493321 10/28/16 SECURITY & ACCESS SERVICE CALL (10/26/16)160.30
493320 10/28/16 SECURITY & ACCESS SERVICE CALL (10/26/16)68.00
2047329 12/21/16 15726 WATER SYSTEMS CONSULTING INC 2306 11/30/16 HYDRAULIC MODELING (ENDING 11/30/16)8,000.00 8,000.00
2047249 12/07/16 15181 WILLDAN FINANCIAL SERVICES 010-32678 11/16/16 ARBITRAGE REBATE SVCS 1,250.00
010-32679 11/16/16 ARBITRAGE REBATE SVCS 1,250.00
2047330 12/21/16 14857 YSI INCORPORATED 668694
Check Grand Total:1,908,996.97
12/02/16 NITRATE ELECTRODES 9,828.76 9,828.76
Amount Pd Total:1,908,996.97
Page 9 of 9