HomeMy WebLinkAbout05-03-17 Board Minutes 1
MINUTES OF THE
BOARD OF DIRECTORS MEETING OF THE
OTAY WATER DISTRICT
May 3, 2017
1. The meeting was called to order by President Robak at 3:36 p.m.
2. ROLL CALL
Directors Present: Croucher, Gastelum, Robak and Smith
Directors Absent: Director Thompson
Staff Present: General Manager Mark Watton, General Counsel Daniel
Shinoff, Asst. General Manager German Alvarez, Chief of
Engineering Rod Posada, Chief Financial Officer Joe
Beachem, Chief of Administration Adolfo Segura, Chief of
Operations Pedro Porras, Asst. Chief of Operations Jose
Martinez, District Secretary Susan Cruz and others per
attached list.
3. PLEDGE OF ALLEGIANCE
4. APPROVAL OF AGENDA
President Robak noted that item 8a, ADOPT ORDINANCE NO. 563 AMENDING
SECTION 9, ANNEXATIONS AND DETACHMENTS; SECTION 28
CONNECTION FEES AND CHARGES FOR PORTABLE OR RECYCLED
WATER SERVICE; SECTION 53, CONDITIONS FOR SEWER SERVICE; AND
APPENDIX A OF THE CODE OF ORDINANCES TO ADJUST THE DISTRICT’S
WATER CAPACITY FEE, NEW WATER SUPPLY FEE, AND ANNEXATION
FEE; CREATE A SEWER CAPACITY FEE AND MODIFY THE SEWER
ANNEXATION FEE, WITH ALL CHANGES TO BE EFFECTIVE MAY 3, 2017, is
being pulled from the agenda as the items requires additional staff work.
A motion was made by President Robak, and seconded by Director Croucher
and carried with the following vote:
Ayes: Directors Croucher, Gastelum, Robak and Smith
Noes: None
Abstain: None
Absent: Director Thompson
to approve the agenda as amended (removing item 8a).
5. APPROVAL OF THE MINUTES OF THE REGULAR MEETINGS OF JANUARY
4, 2017 AND FEBRUARY 1, 2017
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A motion was made by Director Croucher, and seconded by Director Gastelum
and carried with the following vote:
Ayes: Directors Croucher, Gastelum, Robak and Smith
Noes: None
Abstain: None
Absent: Director Thompson
to approve the minutes of the regular meetings of January 4, 2017 and February
1, 2017.
6. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC
TO SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE
BOARD'S JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
Mr. Humbert Cabrera of El Cajon indicated that he wished to urge the President
of the Board to consider having letters written in by those who wish to address
the board during the public participation portion of the meeting. There are other
avenues available to the community to address the recalling of a member of the
board and he urged the public to use those avenues. He indicate that this would
allow the District to focus on business during board meetings.
CONSENT CALENDAR
7. ITEMS TO BE ACTED UPON WITHOUT DISCUSSION, UNLESS A REQUEST
IS MADE BY A MEMBER OF THE BOARD OR THE PUBLIC TO DISCUSS A
PARTICULAR ITEM:
A motion was made by Director Croucher, seconded by Director Smith and
carried with the following vote:
Ayes: Directors Croucher, Gastelum, Robak and Smith
Noes: None
Abstain: None
Absent: Director Thompson
to approve the following consent calendar items:
a) APPROVE AN AGREEMENT WITH PROSPECTRA CONTRACT
FLOORING FOR FLOOR COVERING REPLACEMENT FOR THE
ADMINISTRATION BUILDING AT AN AMOUNT NOT-TO-EXCEED
$183,415
b) AMEND THE DISTRICT’S PURCHASING MANUAL TO REFLECT THE
RECOMMENDED UPDATES TO STREAMLINE THE PROCUREMENT
OF GOODS AND SERVICES FOR THE DISTRICT
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c) ADOPT RESOLUTION NO. 4330 DESIGNATING SPECIFIC STAFF
POSITIONS AS AUTHORIZED AGENTS TO DEAL WITH THE STATE
OF CALIFORNIA, OFFICE OF EMERGENCY SERVICES, ON THE
DISTRICT’S BEHALF IN ALL MATTERS PERTAINING TO DISASTER
ASSISTANCE
d) ADOPT RESOLUTION NO. 4331 AMENDING POLICY NO. 27, THE
INVESTMENT POLICY, OF THE DISTRICT’S CODE OF ORDINANCES
AND RE-DELEGATE AUTHORITY FOR ALL INVESTMENT RELATED
ACTIVITIES TO THE CHIEF FINANCIAL OFFICER, IN ACCORDANCE
WITH GOVERNMENT CODE SECTION 53607
e) ADOPT RESOLUTION NO. 4332 TO EXTEND THE LETTER OF CREDIT
WITH UNION BANK FOR THE OUTSTANDING VARIABLE RATE DEBT
AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE THE
APPLICATION FOR AMENDMENT TO IRREVOCABLE STANDBY
LETTER OF CREDIT
f) AWARD A CONTRACT TO KIRK PAVING IN AN AMOUNT NOT-TO-
EXCEED $200,000 FOR AS-NEEDED ASPHALT PAVING SERVICES
FROM JULY 1, 2017 THROUGH JUNE 30, 2018, WITH AN OPTION TO
EXTEND IT TO JUNE 30, 2019
g) AWARD TWO (2) PROFESSIONAL AS-NEEDED CONSTRUCTION
MANAGEMENT AND INSPECTION SERVICES CONTRACTS TO
ALYSON CONSULTING AND VALLEY CONSTRUCTION
MANAGEMENT, EACH IN AN AMOUNT NOT-TO-EXCEED $500,000.
THE TOTAL AMOUNT FOR THE TWO (2) CONTRACTS WILL NOT
EXCEED $500,000 DURING FISCAL YEARS 2018 AND 2019 (ENDING
JUNE 30, 2019)
h) AWARD TWO (2) PROFESSIONAL AS-NEEDED WATER
RECLAMATION ENGINEERING DESIGN SERVICES CONTRACTS TO
ARCADIS U.S., INC. AND KEH & ASSOCIATES, EACH IN AN AMOUNT
NOT-TO-EXCEED $175,000. THE TOTAL AMOUNT FOR THE TWO
CONTRACTS WILL NOT EXCEED $175,000 DURING FISCAL YEARS
2018 AND 2019 (ENDING JUNE 30, 2019)
i) APPROVE AN INCREASE TO THE CIP S2024 BUDGET IN THE
AMOUNT OF $1,600,000 AND AWARD A CONSTRUCTION CONTRACT
TO WIER CONSTRUCTION CORPORATION FOR THE CAMPO ROAD
SEWER REPLACEMENT PROJECT IN AN AMOUNT NOT-TO-EXCEED
$7,816,645.95
ACTION ITEMS
8. ENGINEERING AND WATER OPERATIONS
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a) APPROVE A PERMANENT MORATORIUM ON THE INSTALLATION OF
NEW RECYCLED WATER FACILITIES ON OTAY MESA
Engineering Manager Dan Martin indicated that staff is requesting that the
Board place a permanent moratorium on the installation of new recycled water
facilities on the Otay Mesa effective July 1, 2017. Please reference the
Committee Action notes attached to staff’s report (Attachment A) for the details
of Mr. Martin’s report.
Director Smith indicated that he is supportive of the recommendation, but wished
to share a few thoughts. He stated that he would like staff to look at this from a
regional perspective and felt in California we should find ways to use potable
water more than once. He indicated that possibly there is a way to obtain water
from the South Bay Water Reclamation Plant and treat it to potable water instead
of continuing to build purple pipe. He encouraged staff to look for new customers
for recycled water. He also reminded the board that this decision will cost the
District grant monies and the repayment of CWA capacity fees.
Director Croucher noted that the District needs to also look at the big picture. If
we are able to capture the water and recycle it to potable, it impacts the
discharge to the Metro as the discharge becomes more dense. He stated that
we need to look at all the different options (groundwater recharge, pure
water/toilet to tap, etc.) and their impacts, while being as efficient as possible.
After further discussion, a motion was made by President Robak, and seconded
by Director Gastelum and carried with the following vote:
Ayes: Directors Croucher, Gastelum, Robak and Smith
Noes: None
Abstain: None
Absent: Director Thompson
to approve staffs’ recommendation.
9. BOARD
a) DISCUSSION OF 2017 BOARD MEETING CALENDAR
There were no changes to the board meeting calendar.
REPORTS
10. GENERAL MANAGER’S REPORT
General Manager’s Report
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General Manager Watton presented information from his report which included
an update on safety and security, the upcoming annual employee picnic, the GIS
regional imagery project, the CAFR (Comprehensive Annual Financial Report)
Award, the fiscal year 2018 budget, the Campo Road sewer replacement project,
City of San Diego Pure Water project, Sweetwater Authority emergency
interconnect on E. Naples, and water purchases. The board had comments and
questions concerning a few items in the General Manager’s report and staff
responded to the questions and comments.
CWA Report
Director Smith reported that CWA was awarded the American Society of Civil
Engineers OPAL Award (Outstanding Projects and Leaders) for their emergency
storage project. He noted that this is a prestigious worldwide award. He also
shared that the Water Smart website (watersmartsd.org) is providing template
designs for water smart landscapes. This is a really good resource for single
family home customers throughout the State. He also indicated that there was
discussion on the Salton Sea as to whether the water transfers will stop or if it will
become the responsibility of the State. He reported on CWA’s use of fiber optic
sensors to monitor their pipelines and assist them in determining where they
need preventative maintenance. He stated that he felt this was a great use of
money as for a small cost, CWA can determine the actual condition of pipelines
and where repairs are required, which allows the pipelines to be kept in place
longer. He lastly shared that CWA will be purchasing a lower flow water meter
which would allow them to take less water from MWD. The payback period for
purchasing the meter was 1.6 years, which is a good investment as CWA has
been taking less water from MWD.
Director Croucher added that the current system in place with MWD could not
track the smaller amount of water that CWA is currently taking. The small meter
resolves this issue and is a good approach for both agencies. He stated that
CWA will be discussing moving to Drought Level 1 and noted that ACWA’s
annual conference is coming up in May 2017. He indicated that he, along with
other officers of CWA, will meet with MWD representative while at the
conference. He also shared that he attended the San Diego Chamber
Congressional Luncheon and the Economic Council Development Council
meeting along with Director Smith.
11. DIRECTORS' REPORTS/REQUESTS
Director Smith reported that he attended the District’s regular board meeting and
the WateReuse Conference in March and in April he attended the Special Board
meeting and the Engineering, Operations and Water Resources Committee. He
also presented an idea he had for an Otay WD project called the Otay River
Groundwater Recharge Project. This project would be similar to Orange
County’s project. Rain water could be captured and, along with treated recycled
water, could be injected into the Otay River. He stated it is just an idea and he is
waiting to hear staffs’ feedback on the idea.
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12. PRESIDENT’S REPORT
President Robak reported on the meetings he attended during the months of
March and April 2017 (his report is attached). He shared that Cuyamaca College
received a million dollar grant and will start providing a four-year degree for
Management in Water Utilities in their new “Institute for Water Studies”. This will
be the first bachelor degree program at Cuyamaca College. He also discussed
the Water Conservation Garden and its partners and interest in focusing the
Garden back to its core mission. He also presented a video of his visit to the
Grand Canyon and the Colorado River.
13. ADJOURNMENT
With no further business to come before the Board, President Robak adjourned
the meeting at 4:50 p.m.
___________________________________
President
ATTEST:
District Secretary
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President’s Report
Mark Robak
May 3, 2017
Board Meeting
# Date Meeting Purpose
1 1-Mar OWD Regular Board Meeting Monthly board meeting
2 2-Mar Metro JPA Monthly commission meeting
3 3-Mar Albondigas South County Presented on Local Water issues with
Director Mitch Thompson
4 17-Mar Gary Croucher & Dennis Cushman Discussed CWA/MWD Issues
5 19 to 21- Mar WateReuse Annual Conference
Received updates on recycled water
technologies and presentations on
expanding the use of recycled water
6 23-Mar San Diego East County Chamber
Meeting
Heard presentation from Treasuer/Tax
Assessor Dan McAllister
7 29-Mar Water Conservation Garden
Workshop
Presentation and brainstorming of ideas
to improve Garden
8 3-Apr MWD Briefing Meeting at SDCWA with Maureen
Stapleton & Amy Chen
9 4-Apr Tour of Otay Regional Trail
Toured the trail with General Manager
Watton and Environmental Specialists
Boyd-Coburn
10 6-Apr Chula Vista Development Forum
Received an update from the City Mayor
and Developers on developments planned
within the City of Chula Vista.
11 6 to 7-Apr CA Water Policy Conference Received presentations on CA water
issues
12 17-Apr Committee Agenda Briefing
Met with General Manager Watton to
review items that will be presented at the
April committee meetings.
13 17-Apr Otay WD Special Board Meeting Workshop on the District's Cost of Service
Study
14 19-Apr Finance, Administration and
Communications Committee
Reviewed and discussed finance, admin
and communications items
15 20-Apr Institute for Water Studies
Toured Cuyamaca College's facilites and
future plans with Don Jones and Joe
Young
16 20-Apr Water Conservation Garden
Board Meeting
Discussed the proposed Water
Conservation Garden Operating
Agreement.
17 20-Apr Water Reliability Coalition
Reception Annual Award ceremony and mixer
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18 22-Apr San Diego Water for People Jazz
88 Event
Mixer at Quartyard to raise money for
organization projects
19 26-Apr Met with Supervisor Dianne Jacob Met with Supervisor Jacob to discuss
potential sewer services cooperation
20 28-Apr Board Agenda Briefing
Met with General Manager Watton and
Attorney Jeanne Blumenfeld to review
items that will be presented at the May
Board Meeting.
21 29-Apr Spring Garden Festival Yearly event at Water Conservation
Garden