HomeMy WebLinkAbout07-05-17 Board Packet 1
OTAY WATER DISTRICT
BOARD OF DIRECTORS MEETING
DISTRICT BOARDROOM
2554 SWEETWATER SPRINGS BOULEVARD
SPRING VALLEY, CALIFORNIA
WEDNESDAY
July 5, 2017
3:30 P.M.
AGENDA
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. APPROVAL OF AGENDA
4. LEGISLATIVE UPDATE (ROSANNA CARVACHO OF BROWNSTEIN, HYATT,
FARBER AND SCHRECK)
5. APPROVE THE MINUTES OF THE REGULAR BOARD MEETING OF MARCH 1,
2017 AND SPECIAL BOARD MEETING OF APRIL 17, 2017
6. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO
SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S
JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
CONSENT CALENDAR
7. ITEMS TO BE ACTED UPON WITHOUT DISCUSSION, UNLESS A REQUEST IS
MADE BY A MEMBER OF THE BOARD OR THE PUBLIC TO DISCUSS A PAR-
TICULAR ITEM:
a) APPROVE A FOURTH AMENDMENT WITH CAROLLO ENGINEERS, INC.
FOR DESIGN AND CONSTRUCTION SUPPORT OF THE 870-2 PUMP
STATION PROJECT IN AN AMOUNT NOT-TO-EXCEED $209,418
b) AWARD TWO (2) PROFESSIONAL AS-NEEDED ENVIRONMENTAL SER-
VICES CONTRACTS TO HELIX ENVIRONMENTAL AND ICF, EACH IN AN
AMOUNT NOT-TO-EXCEED $400,000. THE TOTAL AMOUNT OF THE
TWO CONTRACTS WILL NOT EXCEED $400,000 DURING FISCAL
YEARS 2018, 2019, AND 2020 (ENDING JUNE 30, 2020)
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ACTION ITEMS
8. ENGINEERING AND WATER OPERATIONS
a) AWARD A CONSTRUCTION CONTRACT TO PACIFIC HYDROTECH
CORPORATION FOR THE 870-2 PUMP STATION REPLACEMENT PRO-
JECT AND THE FLOATING COVER AND LINER REPLACEMENT AT THE
571-1 RESERVOIR IN AN AMOUNT NOT-TO-EXCEED $16,925,900 (MAR-
TIN)
9. BOARD
a) ADOPT RESOLUTION NO. 4338 OF THE BOARD OF DIRECTORS OF
THE OTAY WATER DISTRICT SUPPORTING SAN DIEGO COUNTY WA-
TER AUTHORITY’S LONG-TERM SUPPLY PLAN AND LITIGATION
AGAINST THE METROPOLITAN WATER DISTRICT OF SOUTHERN CAL-
IFORNIA
b) DISCUSSION OF 2017 BOARD MEETING CALENDAR
REPORTS
10. GENERAL MANAGER’S REPORT
11. SAN DIEGO COUNTY WATER AUTHORITY UPDATE
12. DIRECTORS' REPORTS/REQUESTS
13. PRESIDENT’S REPORT
a) EXCUSE ABSENCE AT BUSINESS MEETING AND APPROVE EXPENDI-
TURE FOR PRESIDENT ROBAK
14. ADJOURNMENT
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All items appearing on this agenda, whether or not expressly listed for action, may be
deliberated and may be subject to action by the Board.
The Agenda, and any attachments containing written information, are available at the
District’s website at www.otaywater.gov. Written changes to any items to be considered at
the open meeting, or to any attachments, will be posted on the District’s website. Copies
of the Agenda and all attachments are also available through the District Secretary by
contacting her at (619) 670-2280.
If you have any disability which would require accommodation in order to enable you to
participate in this meeting, please call the District Secretary at (619) 670-2280 at least 24
hours prior to the meeting.
Certification of Posting
I certify that on June 30, 2017, I posted a copy of the foregoing agenda near the
regular meeting place of the Board of Directors of Otay Water District, said time being at
least 72 hours in advance of the regular meeting of the Board of Directors (Government
Code Section §54954.2).
Executed at Spring Valley, California on June 30, 2017.
/s/ Susan Cruz, District Secretary
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MINUTES OF THE
BOARD OF DIRECTORS MEETING OF THE
OTAY WATER DISTRICT
March 1, 2017
1. The meeting was called to order by President Robak at 3:34 p.m.
2. ROLL CALL
Directors Present: Gastelum, Robak, Smith and Thompson
Directors Absent: Croucher (out-of-town on business)
Staff Present: General Manager Mark Watton, General Counsel Daniel
Shinoff, Attorney Jeanne Blumenfeld, Asst. General
Manager German Alvarez, Chief of Engineering Rod
Posada, Chief Financial Officer Joe Beachem, Chief of
Administration Adolfo Segura, Chief of Operations Pedro
Porras, Asst. Chief of Operations Jose Martinez, District
Secretary Susan Cruz and others per attached list.
3. PLEDGE OF ALLEGIANCE
4. APPROVAL OF AGENDA
A motion was made by Director Thompson, and seconded by Director Smith and
carried with the following vote:
Ayes: Directors Gastelum, Robak, Smith and Thompson
Noes: None
Abstain: None
Absent: Director Croucher
to approve the agenda.
5. ADOPT RESOLUTION NO. 4329, A RESOLUTION OF THE BOARD OF
DIRECTORS OF THE OTAY WATER DISTRICT CONDEMNING
DISCRIMINATION
President Robak read the Resolution No. 4329 into the record.
A motion was made by Director Thompson to adopt Resolution No. 4329 and the
motion was seconded by Director Gastelum.
There were members of the public who wished to address the board on this item.
The first speaker was Mr. David Patterson of Ramona who is a member of San
Diego Veterans for Peace. Mr. Patterson asked that the board vote to approve
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the Resolution and requested that Director Gastelum resign from his position on
the Board.
Mr. Karem Elhams of El Cajon indicated that he is an engineer who worked on
major water facilities that benefited the Otay WD. He asked that Muslims not be
labeled as subhuman or as terrorists and asked that the board vote to approve
the Resolution on the floor.
Mr. Edgar Hopida of Chula Vista indicated that he was deeply offended by
Director Gastelum’s anti-Muslim comments. He indicated that what is clear from
hate motivated incidents is that it all starts with rhetoric and when rhetoric turns
into action, it turns into a hate crime. He stated, today, Director Gastelum has an
opportunity to make an official sincere public apology and it is his hope that he
will pledge not to contribute to further dividing the community.
Mr. Steve Ritt of National City indicated that he felt he could not state anything
better than what has already been said this evening.
Ms. Cynthia Rich of San Diego indicated that she did not feel that there was a
great deal that she could add to the comments made today, but stated that in her
experience over her lifetime, where language used by Director Gastelum leads is
not somewhere we would want to go.
Mr. Hanif Mohibi of San Diego indicated that he is with the San Diego Office of
Council of American Islamic Relations (CAIR). He stated that Director
Gastelum’s language encourages hate crimes against the Islamic community.
He indicated that while he supports the presented resolution, it does not indicate
why it is being presented for adoption and it does not provide consequences for
actions that violate the resolution. Thus, he feels it does not go far enough. He
asked that Director Gastelum provide a sincere apology and suggested that the
District’s board and staff be provided “Cultural Competency” training.
Ms. Mona Dibas, a student at Southwestern College, indicated that she does not
see any consequences in the resolution. She wished to know what the
consequences are for not observing the resolution and would like assurances
that there are next steps.
Mr. Fayaz Nawabi of CAIR San Diego and the Trustee Advisory Council for the
San Diego Community College District indicated that he has six (6) requests: 1) a
public apology from Director Gastelum; 2) official statement from the board
formally condemning Director Gastelum for his anti-Muslim, anti-immigrant and
anti-refugee comments; 3) that Director Gastelum meet with local Muslims and
immigrant communities; 4) should Director Gastelum rejects these requests, that
the board ask that he resign; 5) that the District provide training to the board and
high level staff members on basic “Cultural Competency”; and 6) that CAIR will
be supportive of any actions the constituents of Director Gastelum’s division wish
to pursue.
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Ms. Becca Taylor of the Interfaith Center for Worker Justice of San Diego County
indicated that she appreciates the resolution, however, there is a lack of
accountability. She would like to see the board consider consequences for those
who violate the resolution and would like a sincere apology from Director
Gastelum.
Mr. Jorge Del Castillo of Chula Vista indicated that Director Gastelum’s
comments did not just say Muslims are inferior, he categorized Muslims as
subhuman. He stated that an apology is not enough and, they, as a community
must fight back and not allow leaders to persecute the Muslim community. He
asked Director Gastelum to resign.
Ms. Blair Overstreet of San Diego, representing the organization Showing up for
Racial Justice, indicated that she supports the demands made by those who
spoke before her. She indicated that she is a history teacher by profession and if
she had made similar comments on social media she would be immediately fired.
She noted that she is not an elected official, someone who represents the people
of San Diego. She feels that he should be held accountable for his actions. She
requested that Director Gastelum resign if he is unwilling to provide a proper
apology.
Mr. Orin Robinson of San Diego indicated he concurs with all that has been said
this afternoon and he feels it is disgraceful that there are no consequences for
Director Gastelum’s actions. He indicated that he appreciates the resolution and
echoes the calls to do much more.
Ms. Jessica Jollett of San Diego indicated that it is not okay to tweet personal
feelings that incite violence against a community. She stated she is proud of the
people who have the courage to stand here today and tell Director Gastelum that
their humanity means something. She asked that the board have the political will
to demand that Director Gastelum resign from the Board of Directors.
Ms. Nada Dibas, a student at Southwestern College, indicated that the resolution
states that it will not tolerate discrimination, but it doesn’t state what will happen if
you violate the resolution. She stated her issue with Director Gastelum’s
comments is that it makes people think it is okay to attack her (Muslims) because
now they are considered subhuman. As an elected official representing a
community, such opinions are not appropriate and are harmful. She respectfully
asked that he step down from his seat on the Board of Directors.
Mr. William Johnson of San Diego, representing the United Taxi Workers of San
Diego, indicated that the kind of rhetoric spoken by Director Gastelum causes
hate crimes and using such language is not okay. He asked Director Gastelum
to resign and stated that if he did not resign they would push to have him
removed.
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Ms. Amada O’Rourke, a student at Southwestern College, indicated that they are
attending today’s meeting to tell Director Gastelum that what he is doing is
wrong. She asked Director Gastelum to resign.
Mr. Vince Snodgrass of Chula Vista indicated that the kind of language used by
Director Gastelum leads to violence and should not be used. He stated that this
Country is made of immigrants and free speech does not mean that it is okay to
say things that damage communities. He indicated that the resolution is a good
beginning and he would add his name to the list of those who ask that Director
Gastelum resign.
Ms. Melody Godinez of San Diego indicated that the Muslim community should
not be generalized because a few bad Muslim people have done bad things.
Those people do not represent all the Muslim people in the United States and
around the world. She indicated that we are all one people and asked Director
Gastelum to resign.
Mr. Hanif Mohebi of San Diego wished to address the board again. He indicated
that he wanted to assure that this dialogue is moved in a positive direction. He
stated that they were here to work with the board and meet with Director
Gastelum to further the discussion.
Director Gastelum indicated that he would not read his prepared statement as he
felt that reading a statement seems insincere and he would speak straight from
his heart instead. He indicated that first he wished to clarify that his comments
are not reflective of the people of Otay WD. He thanked Mr. David Patterson for
his service to the United States of America; Mr. Karem Elhams for his 30 years of
service to the Helix WD; and Mr. Edgar Hopida for his father’s service to the
United States of America. He stated he wished to apologize to the people of the
Otay WD as they do not deserve this. He shared that though he was born in the
United States his roots are Mexican and English is his second language. He
agreed that if he had read the words he had tweeted, he would be very offended
as well and wished to clarify that he did not mean to offend 1.6 billion people for
being Muslim.
He indicated that his father was murdered in front of his neighbor’s home 28
years ago and, thus, condemns violence and chose to live in the United States
because it is a civil society. He stated he condemns violence against women,
the stoning of women to death, throwing homosexuals from roof tops, and all
terrorist acts. He asked those who can find it in their hearts to forgive those
comments. He stated the comments are not specific to you and were geared to
those who treat women as second hand citizens. He asked people attending the
meeting to join him in condemning persons who treat women as second had
citizens, throw homosexuals from roof tops and radical Islamic terrorism. He
indicated that he agrees with their comments and he apologizes for his statement
and asked them to forgive him. He stated that he denounces bigotry and
condemns violence on Mosques as in a civil society there is no place for
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violence. He indicated that he would meet with the Muslim community leaders
and stated that he has taken sensitivity training since he made those comments.
Director Thompson indicated that he is proud to be part of a diverse community
and agrees that we have an incredible community. He thanked Director
Gastelum for separating his comments from the Otay WD. He indicated that he
feels very strongly and deplores Director Gastelum’s comments. He feels that it
is insensitive of him to make those comments and agrees that such comments
lead to heinous acts. He stated that the problem with Director Gastelum’s
apology is that it is lacking contrition and needs to be more sincere. He says this
to Director Gastelum with great sincerity. Director Thompson clarified that the
District’s Board of Directors has certain things that it can and cannot control and
the appropriate thing for him to do as a member of the Board is to search what
else this Board can do. He would like to see more from Director Gastelum and
feels that our Muslim citizen’s need to be embraced.
Members of the public requested to address the board a second time.
Mr. Karem Elhams of El Cajon asked that Director Gastelum provide a sincere
apology to the Muslim community. He also suggested that he educate himself
about the Muslim faith and culture. He stated picking up information from social
media and condemning “this and that” has no value. He indicated a sincere
apology would help his fellow board members and would help resolve this issue.
Mr. Edgar Hopida of Chula Vista indicated that he does not feel what Director
Gastelum said is a heartfelt apology. He asked him to learn about Islam from
mainstream sources and not from anti-Muslim sources. He stated they, as a
community, are concerned and he is beginning to feel that Director Gastelum is
not being sincere and feels he may have to resign.
Ms. Mona Dibas, a Southwestern College Student, indicated to Director
Gastelum that when he referred to Muslims as subhuman in his tweet, he did not
clarify that he was referring only those that treat women as second hand citizens,
etc. His tweet referred to all Muslims. She stated that his apology was not
sincere and she asked him to resign or they, as a community, will force him to
step down from his position.
Ms. Maria Serrano, a Southwestern College Student, indicated that what Director
Gastelum said today was not an apology and that he needed to own up to what
he has said. She indicated that if he cannot bring himself to apologize, he should
resign.
Mr. William Johnson of San Diego and representing the United Taxi Workers of
San Diego indicated that what they want is to stop the hate speeches and asked
that Director Gastelum stop his hate speeches.
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Mr. Hanif Mohebi of San Diego indicated that when Director Gastelum started his
apology, he had some hope as he (Director Gastelum) stated he was going to
speak from the heart. He indicated that, however, Director Gastelum’s apology
offended him and he feels they, as a community, need to do something about
this issue.
President Robak indicated that he represents Division 5 of the District’s service
area which he believes is the largest Chaldean community outside of Detroit,
Michigan. He stated the resolution presented today states the values of the Otay
Water District. He indicated that he has served on the board for 12 years and the
board and staff have been a model of professionalism and inclusiveness during
those 12 years. He observed that today was a low point for the District. He
stated that Director Gastelum is elected by the people in his division and he
asked Director Gastelum, as he has already offered to do, to meet with the
leaders of the Muslim community.
Director Smith indicated that he is an Engineer by trade and he worked with Mr.
Kareem Elhams and considers him a fellow engineer and friend regardless of his
religion, etc. He stated he is a person and I do not judge people based on their
religion, sex, creed, etc. He indicated that he knows that the staff and board of
the District concur that Director Gastelum’s views do not represent the views of
the Otay Water District, nor do they represent his views.
President Robak indicated that Director Croucher was unable to attend today’s
meeting, but forwarded a statement which he read for the record:
I apologize for not be available to attend today’s board meeting, but I am
out-of-town on San Diego County Water Authority business. I do fully
support the resolution being introduced today condemning discrimination.
Otay WD represents more than 220,000 customers that are of diverse
backgrounds and as a board member of the District, I have always and will
continue, to foster an environment that has full respect for all. It is
unfortunate the District has been in the news for this matter. We should
be using our resources to provide water services to our customers at this
time, but as board and as a District, we must address our customers and
the community about the comments made by one of our board members
and make a clear statement on the District’s stance in this matter.
The motion and second was carried with the following vote:
Ayes: Directors Gastelum, Robak, Smith and Thompson
Noes: None
Abstain: None
Absent: Director Croucher
to approve Resolution No. 4329 condemning discrimination.
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The board recessed at 5:12 p.m. and reconvened at 5:25 p.m.
6. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC
TO SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE
BOARD'S JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
Ms. Mona Dibas, a Southwestern College Student, indicated that during the
recess she had received information that Director Gastelum had stated that he
will not be resigning. She asked that he resign and stated that the members of
the board have indicated that Director Gastelum’s statements do not reflect their
beliefs. However, not one member on the Board of Directors has stood up
against him and requested that he resign. She requested that the members of
the board ask him to resign.
CONSENT CALENDAR
7. ITEMS TO BE ACTED UPON WITHOUT DISCUSSION, UNLESS A REQUEST
IS MADE BY A MEMBER OF THE BOARD OR THE PUBLIC TO DISCUSS A
PARTICULAR ITEM:
Director Robak pulled items 6a, AWARD A CONSTRUCTION CONTRACT TO
INSITUFORM TECHNOLOGIES, LLC FOR THE TRENCHLESS SEWER
REHABILITATION PROJECT IN AN AMOUNT NOT-TO-EXCEED $373,954.00,
for discussion.
President Robak presented item 6a for discussion:
a) AWARD A CONSTRUCTION CONTRACT TO INSITUFORM
TECHNOLOGIES, LLC FOR THE TRENCHLESS SEWER
REHABILITATION PROJECT IN AN AMOUNT NOT-TO-EXCEED
$373,954.00
In response to an inquiry from Director Robak, staff indicated that the District bid
process is per State statute and the low bid is generally selected. However,
there are other items that the District reviews as well, such as, reference checks.
Staff stated that Instituform Technologies, LLC has been determined as the
lowest responsive bidder and the District must select the lowest responsive
bidder.
Director Gastelum inquired why the bids came in much lower that the engineer’s
estimate of $450,000. It was indicated that this type of work is new for the
District and staff reached out to other agencies who have done this type of work
to develop the engineer’s estimate. Director Smith indicated that from his
experience, the competitive bids indicate that we have a very good bidding
environment. He further added that the bids reflect that the bidding package was
very clear in terms of the specifications and drawings. The three bidders came
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up with very a similar amount. He stated that the engineer’s estimate is
supposed to hit the mid-point of the bids and not the lowest bids.
Director Gastelum pulled item 6d, AUTHORIZE AN AGREEMENT WITH
CONCORD UTILITY SERVICES, INC. FOR MASTER METER REGISTER AND
METER CHANGE OUTS IN FISCAL YEAR 2017 AND INCREASE THE
BUDGET FOR THE AUTOMATED METER READING CHANGE OUT CAPITAL
IMPROVEMENT PROGRAM PROJECT BY $200,000 FOR THE LABOR
ASSOCIATED WITH THE CHANGE OUT PROCESS, for discussion.
President Robak presented item 6d for discussion:
d) AUTHORIZE AN AGREEMENT WITH CONCORD UTILITY SERVICES,
INC. FOR MASTER METER REGISTER AND METER CHANGE OUTS
IN FISCAL YEAR 2017 AND INCREASE THE BUDGET FOR THE
AUTOMATED METER READING CHANGE OUT CAPITAL
IMPROVEMENT PROGRAM PROJECT BY $200,000 FOR THE LABOR
ASSOCIATED WITH THE CHANGE OUT PROCESS
In response to an inquiry from Director Gastelum, staff indicated that the District
is approving $200,000 for this contract and feels that there will be some internal
staff time required for this project in terms of managing Concord Utility Services
out in the field.
b) ADOPT RESOLUTION NO. 4328 FIXING TERMS AND CONDITIONS
FOR THE ANNEXATION OF CERTAIN REAL PROPERTIES OWNED BY
OTAY VALLEY QUARRY, LLC (APN 644-060-24-00) TO OTAY WATER
DISTRICT WATER IMPROVEMENT DISTRICTS 22 AND 27
c) ADOPT ORDINANCE NO. 561 AMENDING CHAPTER 6, SECTION 9.03,
ANNEXATIONS TO OR DETACHMENTS FROM THE DISTRICT
THROUGH LAFCO; SECTION 9.06, OTHER CONDITIONS OF
ANNEXATION; AND ADDING SECTION 9.07, ANNEXATION OF TRIBAL
LANDS; TO THE DISTRICT’S CODE OF ORDINANCES
A motion was made by Director Smith, seconded by Director Croucher and
carried with the following vote:
Ayes: Directors Gastelum, Robak, Smith and Thompson
Noes: None
Abstain: None
Absent: Director Croucher
to approve consent calendar items 6a though 6d.
ACTION ITEMS
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8. ADMINISTRATION AND FINANCE
a) ADOPT ORDINANCE NO. 562 AMENDING APPENDIX A WITH
PROPOSED CHANGES TO VARIOUS FEES AND CHARGES; AND
SECTION 34, ISSUANCE AND PAYMENT OF WATER BILLS; OF THE
DISTRICT’S CODE OF ORDINANCES
Customer Service Manager Andrea Carey indicated that staff is requesting that
the board adopt Ordinance No. 562 amending Appendix A with proposed
changes to various fees and charges and amending Section 34, Issuance and
Payment of Water Bills, of the District’s Code of Ordinances. Please reference
the Committee Action notes attached to staff’s report (Attachment A) for the
details of Ms. Carey’s report.
In response to an inquiry from Director Gastelum, Ms. Carey indicated that
previously, the District treated all installations of temporary meters, no matter the
size, as a temporary meter install. Over this last year, staff has been receiving
requests for very large developments which require a much larger meter. These
larger meters require two employees to install and take much more time. This
cost is being reflected in the new fees.
A motion was made by Director Smith, and seconded by Director Thompson and
carried with the following vote:
Ayes: Directors Gastelum, Robak, Smith and Thompson
Noes: None
Abstain: None
Absent: Director Croucher
to approve staffs’ recommendation.
9. BOARD
a) DISCUSSION OF 2017 BOARD MEETING CALENDAR
President Robak noted that a regular board meeting may not be held in April, but
a special meeting may be required to discuss the development of the rates for
Fiscal Year 2018. Staff will be in contact with the board to advise on meeting
needs.
INFORMATIONAL ITEMS
10. THIS ITEM IS PROVIDED TO THE BOARD FOR INFORMATIONAL
PURPOSES ONLY. NO ACTION IS REQUIRED ON THE FOLLOWING
AGENDA ITEM.
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The board noted receipt of the following items and would forego presentations as
the items were reviewed in committee.
a) OTAY WATER DISTRICT 2017 LEGISLATIVE PROGRAM PRIORITIES
b) SECOND QUARTER OF FISCAL YEAR 2017 CAPITAL IMPROVEMENT
PROGRAM UPDATE REPORT
c) FISCAL YEAR (FY) 2017 MID-YEAR REPORT FOR THE DISTRICT’S
FY2015-2018 STRATEGIC PLAN
REPORTS
11. GENERAL MANAGER’S REPORT
General Manager’s Report
General Manager Watton reviewed handouts that were provided on the dias for
each member of the board (see attached). He also presented information from
his report which included an update on a workshop provided by staff to the public
on how to do business with the District, staff training on organizational risk
management and performance management, the Campo Road sewer
replacement project, the State Route 94 Campo Road at Melody Road water
project, the City of San Diego pure water project, the testing of the Lower Otay
Pump Station, and water sales. Mr. Watton and staff responded to questions
from members of the board related to items within the General Manager’s
Report.
CWA Report
Director Smith indicated that CWA has been discussing the lawsuit with MWD in
closed session. He stated that CWA is now ready to release the approximate
refund that each member agency will be awarded from the lawsuit. The award
has been split into two groupings; 2011 to 2014 and 2011 to 2018. Otay WD’s
refund for the period 2011 to 2014 is estimated to be $18.9 million and for the full
period (2011 to 2018; when the funds may actually come in) the approximate
refund is $38.1 million. This includes cost for the reimbursement of lawyer’s
fees. CWA has also determined the future costs of water estimating that it will be
approximately $200/acre feet less which would provide Otay WD with an annual
water cost decrease of $5.8 million. CWA’s General Manager Maureen
Stapleton will be speaking at member agency board meetings to share this
information. General Manager Watton noted that CWA will not know until May or
possibly July if the monies will be received because the lawsuit is still in appeal.
CWA is also doing public outreach in Orange and Riverside Counties to inform
the agencies on how MWD operates. He also shared that CWA is discussing
adding solar onto the Olivenhain Reservoir to generate energy and that CWA
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and Helix WD joined forces to inspect the La Mesa Sweetwater Extension. The
inspection utilized Otay WD’s consultant’s (PICA, Pipeline Inspection Condition
Analysis Corp.) specialized technology for pipeline inspection where segments of
the pipe were identified as requiring replacement. Replacing just segments of
the pipeline, as opposed to replacing the full pipeline, will extend the life of the
pipe and save millions of dollars as well.
12. DIRECTORS' REPORTS/REQUESTS
Director Smith reported that he attended, along with his regular committee and
board meetings, a meeting of the District’s Ad Hoc San Diego Matters Committee
and the employee holiday dinner.
Director Gastelum indicated that he gives his unconditional apology to all the
Muslims that he has offended. He stated that he is sorry.
13. PRESIDENT’S REPORT
President Robak noted that he and Director Thompson would be providing a
presentation on the drought and other water issues at the Albondigas meeting
scheduled on March 3. He reported on the Metro Commission JPA meeting,
presented a video from the State Department of Water Resources on Lake
Oroville’s Spillway, and noted his report for meetings he attended during the
month of February 2017 (his report is attached).
14. CLOSED SESSION
The board recessed to closed session at 6:40 p.m. to discuss the following
matters:
a) CONFERENCE WITH LEGAL COUNSEL – PENDING LITIGATION
[GOVERNMENT CODE §54956.9]
BLALOCK vs. OTAY WATER DISTRICT; CASE NO. 37-2016-00013542-
CU-OR-CTL
b) CONFERENCE WITH LEGAL COUNSEL – PENDING LITIGATION
[GOVERNMENT CODE §54956.9]
MARK COZIAHR, ET AL. vs. OTAY WATER DISTRICT, SAN DIEGO
COUNTY WATER AUTHORITY, ET AL.; CASE NO. 37-2015-00023413
The board reconvened at 8:43 p.m. and General Counsel Shinoff reported that
the board met in closed session and took no reportable actions.
15. ADJOURNMENT
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With no further business to come before the Board, President Robak adjourned
the meeting at 8:43 p.m.
___________________________________
President
ATTEST:
District Secretary
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President’s Report
Mark Robak
March 1, 2017
Board Meeting
# Date Meeting Purpose
1 1-Feb State of the County Address by
Supervisor Dianne Jacob Outlined priorities for County for 2017
2 1-Feb OWD Regular Board Meeting Monthly board meeting
3 2-Feb Metro JPA Monthly commission meeting
4 2 and 3-Feb 5th Annual CalDesal Conference
held in San Diego
Heard information on Desalination
technology.
5 7-Feb SD East County Chamber of
Commerce First Friday Meeting Citizen of the Year Event
6 8-Feb East County Networking Meeting Received an update on Padre Dam MWD's
Advanced Water Purification Project.
7 10-Feb Committee Agenda Briefing
Met with General Manager Watton to
review items that will be presented at the
February committee meetings.
8 13-Feb Met with General Manager
Watton and Harry Erhlich
Discussed agenda items for proposed
Board Workshop.
9 15-Feb Finance, Administration and
Communications Committee
Reviewed items that will be presented at
the March board meeting.
10 17-Feb Metro JPA Nominating
Committee
Met with Ad-Hoc Committee on
nomination for new Chair
11 24-Feb Board Agenda Briefing
Met with General Manager Watton and
General Counsel Shinoff to review items
that will be presented at the March Board
Meeting.
14
12 25-Feb Met with Dan Shinoff and Hector
Gastelum Discuss recent news reports
1
MINUTES OF THE
SPECIAL MEETING OF THE BOARD OF DIRECTORS
OTAY WATER DISTRICT
April 17, 2017
1. The meeting was called to order by President Robak at 3:05 p.m.
2. ROLL CALL
Directors Present: Croucher, Gastelum, Robak, Smith and Thompson
Staff Present: General Manager Mark Watton, General Counsel Daniel
Shinoff, Attorney Jeanne Blumenfeld, Asst. General
Manager German Alvarez, Chief of Engineering Rod
Posada, Chief Financial Officer Joe Beachem, Chief of
Administration Adolfo Segura, Chief of Operations Pedro
Porras, Asst. Chief of Operations Jose Martinez, District
Secretary Susan Cruz and others per attached list.
3. PLEDGE OF ALLEGIANCE
4. APPROVAL OF AGENDA
A motion was made by Director Thompson, and seconded by Director Smith and
carried with the following vote:
Ayes: Directors Croucher, Gastelum, Robak, Smith and Thompson
Noes: None
Abstain: None
Absent: None
to approve the agenda.
5. ADOPT RESOLUTION NO. 4333 A RESOLUTION OF THE BOARD OF
DIRECTORS OF THE OTAY WATER DISTRICT TO CENSURE DIRECTOR
HECTOR GASTELUM FOR OFFICIAL MISCONDUCT
Director Thompson indicated that the presented resolution is sponsored by
Director Smith and himself. He stated that the resolution is in response to public
testimony received at the March 1, 2107 that had really moved him. He stated
the resolution censures Director Gastelum, a fellow board member, and that
censuring a board member is a serious action which is not taken lightly. Director
Thompson read the resolution into the record (see attached copy of Resolution
No. 4333).
Director Thompson clarified that the resolution does not take any rights away
from Director Gastelum as he is elected to his seat on the board by the
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constituents of his division. It, however, provides an opportunity for the District’s
board to make a general statement about Director Gastelum’s comments.
Director Smith added that he worked with Director Thompson and the District’s
General Counsel to determine what the board could do in this situation and the
presented resolution is the result of that discussion. He stated that, as Director
Thompson noted, Director Gastelum is elected by the public and the board does
not have jurisdiction over that election. He stated that this resolution became
necessary because of Director Gastelum’s comments during the March 1, 2017
board meeting. He stated that he wished to clarify that the word “censure,” in this
situation means a reprimand of a “behavior,” typically in a public setting, and it is
not a censorship of the language used by Director Gastelum. He encouraged
Director Gastelum to recognize that he represents water customers of his
division and not just himself.
Director Thompson indicated that he wished to clarify that Director Smith and he
have not spoken with any other member of the District’s board about the
presented resolution.
General Counsel Daniel Shinoff indicated that the presented resolution does
require a majority vote of the board to enact the “censure.” A censure is a strong
expression of disapproval and criticism of the conduct of a member of the Board.
A motion was made by Director Thompson, and seconded by Director Smith to
approve Resolution No. 4333 censuring Director Gastelum for official
misconduct.
Director Gastelum requested a clarification of what Board of Directors Policy 40
entails and asked specifically what comments he had made at the March 1, 2017
meeting that necessitated this resolution.
General Counsel Shinoff indicated that Policy 40 is the Board of Directors “Ethics
Policy” which establishes defined guidelines and specific prohibitions to which
elected officials of the District’s Board of Directors must conform to in pursuit of
their assigned duties and responsibilities to foster public respect, confidence and
trust.
Director Thompson added that Director Gastelum had not provided, in his
judgement, an apology with true contrition for his comments which cast a large
cloud over an entire religious group. This is the reason the resolution is being
presented for the board’s consideration.
Director Gastelum indicated that he was very specific to whom his comments
were geared towards and what behaviors he was condemning. He stated that he
has said repeatedly that he did not intend to paint all Muslims with the same
brush. He indicated if they do not accept the apology, that it is on them.
3
Members of the public requested to address the board on this item. The first
speaker was Mr. David Patterson of Ramona, representing the San Diego
Veterans for Peace, stated that his organization is made up of United States
military veterans, many of whom saw combat in Afghanistan, Vietnam and the
Korean wars. He stated that his organization’s members are appalled by the
current state of bigotry, racism and hatred expressed towards Muslims. Bigotry
and racism violates all the values that they believed they were defending during
their military service. He asked the Otay WD board to pass the presented
resolution to censure Director Gastelum and, as a next step, to demand his
resignation.
Mr. Mitsuo Tomita of San Diego indicated that he is appalled by Director
Gastelum’s comments and felt that such comments are not consistent with a
public office. He stated he feels that Director Gastelum should resign and that
the board should take action on the resolution.
Mr. Chris Pearson of Spring Valley stated that though Director Gastelum
indicates that it was not his intention (to call all Muslims subhuman), it is still the
epitome of hate and it is wrong. He stated he is opposing the presented
resolution because it does not go far enough and urged the board to amend the
resolution to replace “censure” with “remove.” He asked Director Gastelum to
resign.
Mr. Edgar Hopida of Chula Vista indicated that he had provided Director
Gastelum a book titled, “The Fear of Islam: An Introduction to Islamophobia in
the West” after the board meeting on March 1, 2017 as he thought that Director
Gastelum was just misinformed. He stated that he had contacted him a few days
later and Director Gastelum indicated that he had not yet read the book because
he had ten (10) other books to read ahead of that book and needed to read those
books first. Mr. Hopida stated, additionally, that Director Gastelum’s social media
posts following the March 1 meeting have been anti-Islamic. He indicated that he
does not feel that Director Gastelum’s apology is sincere, nor is he willing to
learn. He stated for these reasons he is requesting that he resign. He stated he
supports the presented resolution and asked President Robak to strip Director
Gastelum of all his committee assignments.
Mr. Kilian Colin of El Cajon indicated that he is a proud American who is a Jewish
immigrant from Syria. He stated that his father worked as an interpreter for the
United States military and was kidnapped and tortured. He and his family sold
everything they owned to get his father released. In 2005 they traveled to and
lived in Syria for seven (7) years as refugees waiting for the United States vetting
process to be completed. His family moved to the United States in 2011 which
represented for him and his family as a place where there is “Justice for All.” He
stated that “for all” means Muslims, Jewish, Arabs, etc. He indicated that they do
not want a public official who is using taxpayer’s money for his (Director
Gastelum’s) bigotry and racism. He stated that he invites Director Gastelum, as
his brother and fellow human being, to resign today.
4
Ms. Wendy Patterson of San Diego indicated that she is an organizer for the
“Women’s March” where they believe that a diverse community is the strength of
our Country. She stated she also is Jewish and her family had to flee different
Countries due to prejudice and racism. She indicated that Director Gastelum’s
social postings are unbelievably abrasive, hurtful and divisive. They are anti-
American and he should not be a representative for the people of this
community. She asked the board to take Director Gastelum out of office in
whatever way they need to do it.
Ms. Alexandra Curtis of San Diego indicated that she is attending as a
community member to speak out against hateful and bigoted statements made
by Director Gastelum and to take a stand for the integrity of public service. She
stated that Director Gastelum’s primary duty as a public servant, and as a
recipient of taxpayer funded benefits, is to work for the public good and to
preserve the trust the public has placed in him. She stated that he has made it
clear repeatedly that he does not serve everyone in the public equally or at all
and he has failed as a public official in his responsibility to set a positive
example. She stated she supports the presented resolution to censure Director
Gastelum and for his removal from all committee assignments. She indicated
that this response, however, does not go far enough and requested that he
resign immediately.
Mr. Jorge Del Castillo of Chula Vista stated he is attending today’s meeting,
along with his colleagues, to request that the board not censure, but remove
Director Gastelum from his seat on the board. He indicated that just last week
Director Gastelum posted that he reserves the right to call people subhuman
monsters. He stated, thus, the resolution passed by the Otay WD board on
March 1, 2017 did not make any impact on Director Gastelum. He asked
Director Gastelum to resign from his seat on the board.
Ms. Mona Dibas of Bonita thanked the board for the presented resolution. She
stated, however, that it is just sweeping the problem under the rug as it does
nothing to stop Director Gastelum. She noted that he had just indicated at
today’s meeting that if you do not like his apology, then it is on you. The board
just pledged to the American flag, “liberty, freedom and justice for all.” She
stated that the board has the opportunity to do what is right today and do
something American. Give liberty, freedom and justice for all.
Ms. Margaret Baker of Chula Vista stated that she would also like to see more
than just a censure today and would like to push the board to go as far as it can.
She stated that Director Gastelum’s comments are a threat to our way of life and
on behalf of her community, who all value an open transparent society, she
requested that the board take the strongest action possible today.
Mr. James Elia indicated that he finds it very sad that they have to come together
as a group to hold their public officials accountable. He indicated that he has
contacted the City of Chula Vista and the City indicates that they would have full
authority to conduct an investigation and oversee the activity of the Otay WD if
5
there is any type of operational issues. He stated that he has called for the City
to investigate as he believes that this is an operational issue. When the staff of
the District is answering 3000 phone calls a month because of social media posts
by a board member condemning minority groups, this is an operational issue. He
indicated that the United States will always be a welcoming nation and will
always have immigrants. He encouraged Director Gastelum to seek counsel
from his pastor or priest.
Mr. Haider Aljaber of Chula Vista indicated that he was offended by Director
Gastelum’s posts that called him and fellow Muslims subhuman. He indicated
that he is a refugee from Iraq. His family fled to Saudi Arabia and lived in a
refugee camp before immigrating to the United States in 1997. He stated he is a
United States citizen now and a ratepayer of the Otay WD. He indicated that if it
were up to him, they would vote at today’s meeting to remove Director Gastelum
from his seat.
Mr. Fayaz Nawabi of San Diego, representing the Council on American-Islamic
Relations and the Trustee Advisory Council for the San Diego Community
College District, indicated that Director Gastelum needs to think about what he
posts and what he has done. He stated that he has not been responsible or
accountable for what he has been posting and he must realize that when he
posts as a public official, it has repercussions in the community. He stated that
he supports the presented resolution, however, the resolution does not go far
enough. They are requesting that he resign and be accountable for his actions.
Mr. Jason Prater of Chula Vista indicated that he is calling for the resignation of
Director Gastelum for his disgraceful, inappropriate and hurtful comments made
towards Muslims, African Americans, Hispanics, members of the LGBT
community, women and veterans. He stated that Director Gastelum has lost
credibility and the ability to lead in the City of Chula Vista and the South Bay. He
stated that he is a student of leadership and recently was studying what political
leadership means. Specifically, what citizens want from their elected leaders and
wished to read a short excerpt from an article that spoke to this issue. The article
states:
We need leaders who understand that governing means uniting and
building coalitions, not dividing and conquering. We do not need more
partisanship or divisiveness, we need leaders with a broad set of work
experiences and strong management skills. Leaders who will use
discretion and good judgement. We need real leaders that can correctly
anticipate and handle an increasing number of major world events and
crisis, sometimes simultaneously, as well as those who challenge,
empower and hold accountable those serving under them. We need
leaders who understand that ideology in and of itself is not a reason for
decisions. We need leaders who understand that we are living in a global
world where diversity is an asset and not a threat.
6
He indicated to Director Gastelum that he has shown that he prefers divisiveness
over unity and partisanship over building coalitions and lacks discretion and good
judgement. He asked him to apologize for his hurtful comments and resign from
his seat on the board.
Mr. Mark Bennett of Chula Vista indicated that he supports the presented
resolution. He stated that his father is a World War II veteran, his father’s father
was a marine in World War I, and his son is in the Army reserves. He stated he
wished to address Director Gastelum’s comment that he feels like he
surrendered his first amendment right when he was elected to office. Mr.
Bennett clarified that the first amendment protects citizens from the government
from making laws that prevent their free speech and freedom of religion. The
United States founders, in their wisdom, put in the first amendment right so
citizens can hold elected officials accountable to the ethical standards of our
society. He stated that all those in attendance at today’s meeting are doing this
today.
Ms. Andrea Beth Damsky of La Mesa stated that she has attended to speak on
behalf of her Muslim and Latino friends and all in the community who are other
than “white.” She indicated, as a Jewish person and a woman, that she is
concerned and offended by Director Gastelum’s comments. She shared that La
Jolla has a shameful history that most people are not aware of. La Jolla
residents had refused to let Jewish people live within their community. She
stated that this is no longer the case, but she brings it up because she doesn’t
want anyone in this County to feel unwelcome to use the services provided by
the agencies or to be part of the community. She stated that she is very much in
favor of censoring and removing Director Gastelum from his position as he is not
a good role model for our community and children.
Director Gastelum indicated that, again, his comments were not about the people
attending today’s meeting. He stated he never painted everyone with the same
brush and that his comments were specific to the people who are doing horrible
things. He stated that he has apologized to the people whose feelings were hurt
and he stands by his apology and that he had not painted everyone with the
same brush. He stated he believes that the attendees at today’s meeting know
this and that they are trying to make a political statement. He reiterated that he
never painted 1.6 billion people with the same brush and his comments were
very specific to the people who are doing horrible things and his comments did
not include the people attending today’s meeting.
Director Croucher indicated that it is unfortunate that we are here today. He
stated that he agrees with the speaker who indicated that the District should be
focused on water issues: quality, reliability and rates. He stated that the
statements made by Director Gastelum are his statements and they are not the
board’s statements. He noted that the speaker, Mr. Jason Prater, was very well
spoken and that he agreed with his comments. He indicated that he would like to
invite him back sometime in the future to discuss leadership and serving the
community.
7
President Robak indicated that the Board of Directors does not have the power to
remove Director Gastelum from his seat as he is elected by the voters in his
division. He stated that comes down to either Director Gastelum resigning, as
the public attendees are requesting, or the public can organize a recall.
General Counsel Daniel Shinoff shared that the role of the board is to create
policy for the Otay WD and assure that its operations are financed. The District
has a general manager and staff who manage the day-to-day operational issues
of the District and these individuals are held ultimately accountable to the board.
He stated if there is interest in having an individual removed from office, there is
a recall process, which is brought forward by the people of the division. He noted
that, unfortunately, there is a significant expense associated with a recall election
and the District would be responsible to fund the special election with ratepayer
funds.
Director Thompson indicated to Director Gastelum that he needs to be aware of
the ramifications of his comments and how they impact people’s lives. He stated
the District will spend many hours of its time on things that have nothing to do
with water because of Director Gastelum’s comments. He stated that because
Director Gastelum lacks the ability to understand the profound impact of his
actions and how to move forward by telling the community that he will change his
behavior and will not do it again, he has brought the presented resolution
forward. He additionally indicated to Director Gastelum that he does not believe
that anyone is ever lost forever. He believes that Director Gastelum can find
himself and a better way.
The motion and second was carried with the following vote:
Ayes: Directors Croucher, Robak, Smith and Thompson
Noes: Director Gastelum
Abstain: None
Absent: None
to approve Resolution No. 4333 censuring Director Gastelum.
The board recessed at 4:21 p.m. and reconvened at 4:36 p.m.
6. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC
TO SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE
BOARD'S JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
Ms. Mona Dibas of Bonita indicated that she wished to address the people
Director Gastelum has disrespected repeatedly and the members of the District
who must listen to their comments at each meeting. She indicated that this
would not be the last time that they would need to work hard to do what is right.
She stated that they may defeat Director Gastelum, but others may take his
place and they cannot give up. Ms. Dibas indicated that people united can never
8
be divided. She thanked the board for approving the resolution and stated that it
was a step in the right direction and she hoped it would help them take many
more steps.
ACTION ITEMS
7. ENGINEERING AND WATER OPERATIONS
a) APPROVE A CONSTRUCTION CONTRACT WITH ACE ELECTRIC, INC.
FOR THE OWD ADMINISTRATION AND OPERATIONS PARKING LOT
IMPROVEMENTS AND PH. I-LIGHTING & ELECTRIC VEHICLE
CHARGING STATION PROJECT IN AN AMOUNT NOT-TO-EXCEED
$369,495
Engineering Manager Dan Martin indicated that staff is requesting that the board
approve a construction contract with Ace Electric, Inc. in an amount not-to-
exceed $369,495 for the Otay WD Administration and Operations parking lot
improvements and Phase I lighting and electric vehicle charging station project.
He reviewed information within the staff report (please see attached copy of the
staff report).
In response to an inquiry from Director Gastelum, staff indicated that the yearly
savings will be $8,500 per year based on all lighting that is replaced. The lighting
has reached the end of their serviceable life. Additionally, Title 24 requirements
requests that all lighting radiating upward be eliminated. All lighting must radiate
towards the ground. The District will also add lighting along the driveway going
uphill to the District’s building to enhance safety.
A motion was made by Director Croucher, and seconded by Director Smith and
carried with the following vote:
Ayes: Directors Croucher, Gastelum, Robak, Smith and Thompson
Noes: None
Abstain: None
Absent: None
to approve staffs’ recommendation.
WORKSHOP
8. WORKSHOP ON THE RESULTS OF THE 2017 WATER COST OF SERVICE
STUDY
Finance Manager Kevin Koeppen indicated that staff will be presenting the
results of the current Water Cost of Service Study (COSS) to obtain direction
from the board to prepare the FY 2018 budget using the recommended rate
structure from the study. He stated that the District performs a COSS every five
(5) years depending on changes in economic factors, water usage patterns,
9
regulations, CIP costs and other related cost drivers. He indicated that the study
was prepared by HDR Engineering, Inc. and that it is important to perform these
rate studies on a periodic basis to ensure there is equity in the water rates for the
various customer classes. He noted that it has been four (4) years since the last
rate study and changes in usage patterns and the legal environment warrant that
the study be updated. The primary objective of the study is to present a rate
structure that is compliant with Proposition 218 requirements and is least
disruptive to the District’s customers, to reduce the complexity of the District’s
rate structure, and to maintain revenue neutrality. This means that the District
will collect the same amount of revenue, though customer bills may change. He
reviewed information within the staff report (see attached copy of staff report).
Mr. Koeppen introduced Mr. Tom Gould, HDR Engineering, Inc., to review the
process and the results of the study. Mr. Gould presented a powerpoint
(attached) which provided an overview of the District’s current potable and
recycled rates, Proposition 218 requirements for rate setting, an analytical
framework on how to establish cost-based rates, an analysis on revenue
requirements, a review of how costs are allocated between potable and recycled
water, an analysis on the District’s cost of service, the proposed rate structures
for potable and recycled, and a comparison of customer bills based on the
proposed rate structures.
In response to an inquiry from Director Smith, Mr. Gould confirmed that for
irrigation customers, usage patterns are considered when allocating costs. He
noted that cost of service is not a precise analysis as there are certain
assumptions that need to go into the analysis and, additionally, cost and
assumption patterns are constantly changing. He stated that if you are within
±5% of the overall adjustments, you would be within the range of a good
scientifically based cost of service study (the District is at ±0%). He also noted
that because fixed charges are higher than the District has charged in the past,
low water users will have a higher impact by the proposed tier rate adjustments.
Mr. Gould explained in response to an inquiry from Director Gastelum that part of
the District’s costs is related to the oversizing of facilities to meet fire protection
requirements. The District allocates the cost of the oversizing related to fire
protection demands to customers. Therefore, there is no cost charged to the fire
department as the costs are allocated equitably in the distribution costs to the
customers of the District.
Director Croucher indicated in response to an inquiry from Director Thompson
that residential structures are pretty small compared to commercial structures
which require a much larger fire flow. Mr. Gould stated that the cost distribution
is based on the potential for fire protection, but not on the number of actual fires
that were put out in any single year. The infrastructure needs is based on the
number of all structures and the gallons per minute required for fire protection for
each structure. The required oversizing cost is then proportionally shared among
10
all customers. It was noted that fire protection cost is a small portion of overall
costs.
Director Gastelum inquired if a large irrigation meter customer lowers their
consumption because they have redone their landscapes with drought tolerant
plants, would these customers be able to request a smaller meter for their
irrigation needs. Staff indicated that if their new lowered water use can be
accommodated by a smaller meter, the District would consider switching their
meter out to a smaller meter.
Mr. Gould indicated, in response to an inquiry from Director Thompson, that the
drought has really pushed peak demands down for customers. The first tier cost
of $3.03/CCF (for 1 to 10 units water use) is made up of the cost for the flow of
water and the allocation of the capacity cost (cost of the system). He stated that
residential customers have reduced their peak demand considerably, particularly
those customers in the lowest tier. This is the reason residential costs have gone
down.
Director Croucher left the dias at 5:40 p.m. and returned at 5:45 p.m.
President Robak inquired why staff has proposed a uniform rate for all customers
with the exception of residential. Mr. Gould indicated that multi-residential will
also continue with tiered rates. He stated with residential customers, the rates
should encourage efficient use. The philosophy of tiered rates is to provide
efficient users with a cost based rate, but also price tiers for inefficient users to
encourage conservation. He noted that if the District moved to a uniform rate for
residential users, the cost would be approximately $3.85/CCF. This would
provide a significant benefit to the larger users and could encourage more water
use. The District also wishes to minimize the impact to customers, as the low
water users would be more impacted by a uniform rate. He stated that if the
District would like to move to a uniform rate for residential users, it could slowly
collapse the tiers. For FY 2018 it is proposed that the District move from a four
(4) tier to a three (3) tier rate structure. The District can eventually move to two
tiers than a single uniform rate.
Director Gastelum left the dias at 5:50 p.m. and returned at 5:54 p.m.
Following Mr. Gould’s presentation, Finance Manager Koeppen indicated that
staff wished to receive the Board’s feedback on the findings of the COSS and
stated that the proposed FY 2018 budget will be based on this study. He stated
the budget will be prepared and presented on May 24, 2017 for the board’s
consideration. There will be a five-year Proposition 218 notification to customers
advising of the proposed water and sewer rate increases. The notification will
also include a pass-thru component of supplier (San Diego County Water
Authority, Metropolitan Water District, SDG&E and the Metro Commission) rate
increases. The notice will establish a maximum rate increase for the portion of
the rate increase that is related to internal (Otay WD) cost increases. He also
indicated that staff plans to begin mailing the Proposition 218 notices to
11
customers in the early part of the third quarter of the calendar year and it is
hoped that the Proposition 218 hearing would be held in the later part of the third
quarter or early in the fourth quarter of this calendar year. It is at that hearing
that the board would vote on the proposed rates and structures and those new
rates and structures would become effective in January 2018.
9. ADJOURNMENT
With no further business to come before the Board, President Robak adjourned
the meeting at 5:59 p.m.
___________________________________
President
ATTEST:
District Secretary
STAFF REPORT
TYPE MEETING: Regular Board
MEETING DATE: July 5, 2017
SUBMITTED BY:
Dan Martin
Engineering Manager
PROJECT: P2083-
001103
DIV. NO. 2
APPROVED BY:
Rod Posada, Chief, Engineering
German Alvarez, Assistant General Manager
Mark Watton, General Manager
SUBJECT: Fourth Amendment to Carollo Engineers, Inc. Professional
Engineering Services Contract for Design and Construction
Support of the 870-2 Pump Station Project
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board)
authorize the General Manager to execute a Fourth Amendment with
Carollo Engineers, Inc. (Carollo) for design and construction support
of the 870-2 Pump Station Project in an amount not-to-exceed
$209,418.00 (see Exhibit A for Project location and Exhibit B for
Project detail map).
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To obtain Board authorization for the General Manager to execute a
Fourth Amendment with Carollo Engineers, Inc. (Carollo) (see Exhibit
C) for design and construction support of the 870-2 Pump Station
Project in an amount not-to-exceed $209,418.00.
2
ANALYSIS:
On October 11, 2013, the District entered into an agreement in the
amount of $624,910 with Carollo for preliminary and final design and
construction support of the 870-2 Pump Station Project. The First
Amendment, in the amount of $29,000, for a three dimensional model of
the pump station building and associated mechanical and electrical
equipment, was executed June 16, 2014. The Second Amendment, in the
amount of $106,500, to perform additional surge analysis, prepare
cost estimates, design a new Roll (571-1) Reservoir outlet, and
perform additional survey and potholing work, was executed
October 15, 2015. The Third Amendment, in the amount of $42,700, for
the design and preparation of cost estimates for a new reservoir
recirculation pipe for Roll (571-1) Reservoir, was executed on
July 7, 2016.
When the original agreement was approved in 2013, the scope of
services included preparation of a preliminary design report,
contract document preparation (design plans and specifications), and
construction support. The level of construction support anticipated
was negotiated prior to beginning the preliminary design work. As
the preliminary design report was completed and the design progressed
to completion, the complexity of the design details and
specifications associated with the pump station and its appurtenances
also grew. The design of the Project and bidding phase of the
Project are now complete and a recommendation to award the
construction contract is being presented to the Board of Directors.
The proposed Fourth Amendment is to provide additional design support
during the construction of the Project. The additional design
support will provide an increased level of submittal review and
responses to requests for information (RFIs). Examples of the
critical items that will be reviewed by the designer include, but are
not limited to, the station pumps, engine drive systems, and building
systems. This amendment will also provide assistance during the
startup and commissioning phase of the new 870-2 Pump Station.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
The total budget for CIP P2083, as approved in the FY 2018 budget, is
$18,750,000. Total expenditures, plus outstanding commitments and
forecast, are $18,667,679. See Attachment B for the budget detail.
Based on a review of the financial budget, the Project Manager
anticipates that the budget for CIP P2083 is sufficient to support
the Project.
3
The Finance Department has determined that, under the current rate
model, 100% of the funding will be available from the Replacement
Fund.
STRATEGIC GOAL:
This Project supports the District’s Mission statement, “To provide
high value water and wastewater services to the customers of the Otay
Water District in a professional, effective, and efficient manner”
and the General Manager’s Vision, “A District that is at the
forefront in innovations to provide water services at affordable
rates, with a reputation for outstanding customer service.”
LEGAL IMPACT:
None.
DM/RP:jf
P:\WORKING\CIP P2083 870-2 Pump Station Replacement\Staff Reports\2017-07-05 Carollo 4th Amendment\BD-
07-05-17 Carollo 4th Amendment (DM).docx
Attachments: Attachment A – Committee Action
Attachment B – Budget Detail
Exhibit A – Location Map
Exhibit B – Project Detail Map
Exhibit C – Fourth Amendment
ATTACHMENT A
SUBJECT/PROJECT:
P2083-001103
Fourth Amendment to Carollo Engineers, Inc. Professional
Engineering Services Contract for Design and Construction
Support of the 870-2 Pump Station Project
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee
(Committee) reviewed this item at a meeting held on June 20, 2017,
and the following comments were made:
Staff recommended that the Board authorize a Fourth Amendment
with Carollo Engineers, Inc. (Carollo) for design and
construction support of the 870-2 Pump Station Project in an
amount not-to-exceed $209,418.00.
Staff reviewed the staff report with the Committee which
included information about the three previous amendments to the
original agreement. The original agreement was approved on
October 11, 2013. Page 2 of the staff report provides details
of the previous amendments.
It was noted that the proposed Fourth Amendment is to provide
additional design support during the construction of the
Project. Details of the additional design support are provided
on Page 2 of the staff report.
The Committee commented that it would make sense to amend
Carollo’s agreement as they are familiar with the project’s
electrical and structural components. In addition, Carollo will
perform duties (i.e. review and respond to requests for
information) on an as-needed basis which staff will monitor to
ensure that the company does not exceed the contract amount as
revised by the Fourth Amendment.
Following the discussion, the committee supported staff’s
recommendation and presentation to the full board as a consent item.
ATTACHMENT B – Budget Detail
SUBJECT/PROJECT:
P2083-001103
Fourth Amendment to Carollo Engineers, Inc. Professional
Engineering Services Contract for Design and Construction
Support of the 870-2 Pump Station Project
Date Updated: 5/25/2017
Budget
18,750,000
Planning
Consultant Contracts 63,819 63,819 - 63,819 ICF JONES & STOKES INC
17,094 17,094 - 17,094 JONES & STOKES ASSOCIATES INC
Regulatory Agency Fees 2,109 2,109 - 2,109 CA DEPT OF FISH & WILDLIFE
720 720 - 720 CALIFORNIA REGIONAL WATER
Service Contracts 2,260 2,260 - 2,260 COUNTY OF SAN DIEGO
164 164 - 164 SAN DIEGO DAILY TRANSCRIPT
505 505 - 505 THE SAN DIEGO UNION-TRIBUNE
Standard Salaries 120,398 120,398 - 120,398
Fixed Asset 580,444 580,444 - 580,444
Total Planning 787,514 787,514 - 787,514
Design 001102
Consultant Contracts 5,000 136 4,864 5,000 THE WATCHLIGHT CORPORATION
14,068 14,068 - 14,068 SOUTHERN CALIFORNIA SOIL
3,034 3,034 - 3,034 RICK ENGINEERING COMPANY
4,810 4,625 185 4,810 ROGER B WOODHULL
22,463 22,149 314 22,463 NINYO & MOORE GEOTECHNICAL AND
7,974 7,974 - 7,974 AEGIS ENGINEERING MGMT INC
4,850 4,850 - 4,850 BURKETT & WONG ENGINEERS INC
6,086 6,086 - 6,086 HDR ENGINEERING INC
10,484 10,484 - 10,484 HUNSAKER & ASSOCIATES
682,870 637,685 45,185 682,870 CAROLLO ENGINEERS INC
Regulatory Agency Fees 3,694 3,694 - 3,694 SAN DIEGO GAS & ELECTRIC
11,359 11,359 3,641 15,000 COUNTY OF SAN DIEGO
Service Contracts 98 98 - 98 DAILY JOURNAL CORPORATION
Standard Salaries 665,216 665,216 10,000 675,216
Supplier Contracts 5,350 5,350 - 5,350 INLAND AERIAL SURVEYS INC
- - 5,000 5,000 MAYER REPROGRAPHICS INC
Total Design 1,447,357 1,396,808 64,189 1,460,998
Construction
Consultant Contracts 120,240 - 120,240 120,240 CAROLLO ENGINEERS INC
798,449 55,299 743,150 798,449 MICHAEL BAKER INT'L INC
Professional Legal Fees 280 280 - 280 STUTZ ARTIANO SHINOFF
Service Contracts 119 119 - 119 SAN DIEGO DAILY TRANSCRIPT
Standard Salaries 469,861 19,861 450,000 469,861
14,409,300 - 14,409,300 14,409,300 Pacific Hydrotech Construction Contract
209,418 - 209,418 209,418 Carollo Amendment No. 4
20,000 20,000 Security System
20,000 20,000 County Hazardous Materials Business Plan
30,000 30,000 County Access Road Inspection
126,500 126,500 Environmental Offsite Mitigation
50,000 50,000 Environmental/Cultural Monitoring
10,000 10,000 ATT Connection
150,000 150,000 SDG&E Connections
Total Construction 16,007,667 75,559 16,338,608 16,414,167
Grand Total 18,242,539 2,259,882 16,407,797 18,667,679
Vendor/Comments
Otay Water District
P2083-PS - 870-2 Pump Station
Committed Expenditures
Outstanding
Commitment &
Forecast
Projected Final
Cost
OTAY WATER DISTRICT870-2 PUMP STATIONLOCATION MAP
EXHIBIT A
CIP P2083F
P:\WORKING\CIP P2083 870-2 Pump Station Replacement\Graphics\Exhibits-Figures\Exhibit A, Location Map, May 2016.mxd
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P:\WORKING\CIP P2083 870-2 Pump Station Replacement\Agreements-Contracts-RFPs\Civil Consultant\New Selection
(Carollo)\Agreement\Amendments\fourth amendment\Fourth amendment to Carollo agreement.doc
FOURTH AMENDMENT TO AGREEMENT
BETWEEN OTAY WATER DISTRICT AND
CAROLLO ENGINEERS, INC. RELATIVE TO
PRELIMINARY AND FINAL DESIGN AND CONSTRUCTION SUPPORT
FOR THE 870-2 PUMP STATION PROJECT
This Fourth Amendment (“Amendment”) to the original Agreement for Preliminary and
Final Design and Construction Support Services is made and entered into as of the _____ day
of July, 2017, by and between OTAY WATER DISTRICT ("District"), and CAROLLO
ENGINEERS, INC., a California corporation, ("Consultant").
R E C I T A L S
A. District and Consultant entered into that certain Agreement for Professional
Services dated October 11, 2013, (the "Original Agreement"), under which Consultant agreed to
provide the services therein described in connection with the District’s 870-2 Pump Station
Project (the “Services”). The Original Agreement was amended on June 16, 2014 (the
“Amended Original Agreement”) and on October 15, 2015 (the “Second Amended Original
Agreement”) and on July 7, 2016 (the “Third Amended Original Agreement”).
B. The Second Amended Original Agreement is due to expire on June 30, 2019,
and the Design Services are complete.
C. The Consultant has requested an increase in the Third Amended Original
Agreement amount to provide additional construction services as requested by the District.
D. District and Consultant desire to enter into this Fourth Amendment to increase
the compensation to Consultant for the additional services requested and to amend certain
specific terms and conditions of the Third Amended Original Agreement as indicated below,
NOW, THEREFORE, in consideration of the foregoing and the mutual promises and
covenants hereinafter contained, the parties agree as follows:
1. Exhibit A to the Original Agreement, Exhibit A to the First Amendment, and
Exhibit A to the Second Amendment, setting forth the Services to be provided by Consultant, is
hereby amended and supplemented by the Consultant’s letter proposal dated June 2, 2017,
attached to this Amendment and incorporated herein by reference.
2. The parties agree that the aggregate amount paid by the District to the
Consultant for the Services rendered by Consultant in excess of the Original Agreement, as
amended by the First, Second and Third Amendments, shall not exceed Two Hundred Nine
Thousand Four Hundred Eighteen Dollars ($209,418). Accordingly, the total compensation paid
by the District for Services described in the Original Agreement, as amended by the First,
Second, and Third Amendment, and this Fourth Amendment shall not exceed One Million
Twelve Thousand Five Hundred Twenty Eight Dollars ($1,012,528).
3. The parties agree that all terms and conditions of the Original Agreement, as
amended by the First, Second, and Third Amendments, not modified or amended by this
Amendment, including without limitation all indemnity and insurance requirements, are and shall
remain in full force and effect.
4. This Fourth Amendment is subject to the venue, choice of law and interpretation
provisions of the Original Agreement.
IN WITNESS WHEREOF, the parties have caused this Amendment to be executed as of
the day and year first above written.
OTAY WATER DISTRICT
By: ____________________________
Mark Watton
Its: General Manager
Date: ___________________________
CONSULTANT:
Carollo Engineers, Inc.
5075 Shoreham Place, Suite 120
San Diego, CA 92122
By:
Name: Jeff Thornbury
Its: Vice President
Date:
Approved as to form:
By: _______________________
General Counsel
Approved as to form:
By: _______________________
Its: _______________________
P:\WORKING\CIP P2083 870-2 Pump Station Replacement\Agreements-Contracts-RFPs\Civil Consultant\New Selection (Carollo)\Agreement\Amendments\fourth amendment\Fourth amendment to Carollo agreement.doc
| Cover_letter_Amendment_4_ESDC.docx 5355 Mira Sorrento Place, Suite 270, San Diego, California 92121
P. 858.505.1020 F. 858.505.1015
carollo.com
June 5, 2017
Mr. Dan Martin, Project Manager
Otay Water District
2554 Sweetwater Springs Boulevard
Spring Valley, California 91978-2004
Subject: Proposal for Amendment No. 4 (Engineering Services During Construction) for 870-2 Pump
Station Replacement Project
Dear Mr. Martin:
Carollo Engineers (Carollo) is submitting the following proposal for additional engineering services during
construction for the 870-2 Pump Station Replacement Project. The services and fees detailed herein are in
addition to the "Construction Support" task in the original agreement between Carollo and Otay Water
District (District). The most recent billings list "Construction Support" as Task 16. Additionally, the original
contract fee schedule (2013) will be updated for all future billings to reflect a 2% increase in hourly rates.
Scope of Work
This work includes engineering support during construction as detailed below.
1. 280 Submittals/Resubmittals: The District and District's Construction Manager (CM) will handle
70 of the submittals/resubmittals. Carollo will be asked to handle 210 submittals/resubmittals. The
current agreement estimated 74 submittals by Carollo. Amendment 4 will be for the delta
(210 - 74 = 136 submittals @ 4.0 hours per submittal). Total = 544 additional hours. See attached
table containing estimated submittals and responsible review party.
2. 150 Request for Information (RFI): The District and CM will handle 30 of the RFI's. Carollo will
be asked to handle 120 RFI's. The current agreement estimated 50 RFI's by Carollo. Amendment 4
will be for the delta (120 - 50 = 70 RFI's @ 4 hours per RFI). Total = 280 additional hours.
3. Change Orders (CO): 10 @ 16 hrs/CO. Total = 160 hours. The current agreement estimated
120 hours for change order. Amendment 4 to add 40 hours.
4. Conformed Drawings & Specifications: 0.5 hrs/sht * 40 sheets = 20 hours. Amendment 4 to add
20 hours.
5. Preconstruction Meeting: 1 person @ 4 hours. The current agreement estimated 2 hours.
Amendment 4 to add 2 hours.
6. "Partnering Session": 2 people @ 8 hrs/each = 16 hours. Amendment 4 to add 16 hours.
7. Site/Discipline Visits: 10 visits @ 4 hrs/visit = 40 hours. The current agreement estimated
20 hours. Amendment 4 to add 20 hours.
8. Monthly Construction Meeting: 1/month * 26 months * 4 hrs/meeting = 104 hours.
Amendment 4 to add 104 hours.
Mr. Dan Martin
Otay Water District
June 5, 2017
Page 2
| Cover_letter_Amendment_4_ESDC.docx
carollo.com
9. Startup & Commissioning: 10 days * 1 person/day * 8 hours/day = 80 hours. Amendment 4 to
add 80 hours.
10. Record Drawings: 1 hr/sht * 80 sheets = 80 hours. Amendment 4 to add 80 hours.
11. Project Management and Administration: The current agreement estimated 0 hours for Project
Management and Administration. Amendment 4 to add 68 hours.
Compensation
An average billing rate in the contract fee schedule (2013) across the five subtasks is $164. Increasing this rate
by 2% results in an average billing rate of $167. As presented in Item Nos. 1 through 11 above, an additional
1,254 hours have been identified necessary to provide engineering support during construction. Using an
average hourly billing rate of $167, this corresponds to an additional compensation amount of $209,418.
Respectfully submitted,
CAROLLO ENGINEERS, INC.
Jeff Thornbury, P.E.
Vice President
Attachment
SPEC
SECTION SPEC TITLE # OF INDIVIDUAL
SUBMITTALS
CM
Lead
District
Lead
Carollo
Min
01310 Schedule 2 2 0
01329 Safety Plan 1 1 0
01380 Preconstruction Videos and Photographs 1 1 0
01450 Quality Control 1 1 0
01500 Temporary Facilities and Controls 1 1 0
01560 Temporary Environmental Controls 1 1 0
01570 Traffic Regulation 1 1 0
01700 Project Closeout 4 4 0
01732 Cutting and Patching 1 1 0
01738 Selective Demolition 1 1 0
01756 Commissioning & Startup 3 3 0
01782 O&M Data 9 5 4
02050 Soils and Aggregates for Earthwork 2 2 0
02084 Precast Drainage Structures 1 1 0
02202 Slope Protection & Erosion Control 1 1 0
02240 Dewatering 1 1 0
02260 Excavation Support and Protection 2 2 0
02300 Earthwork 3 3 0
02312 CLSM 1 1 0
02318 Trenching 2 2 0
02581 Precast Elec HH and MH 2 2 0
02742A Asphaltic Concrete Paving 2 2 0
02820 Fences and Gates 1 1 0
02900 Hydroseeding 1 1 0
03055 Epoxy Bonding Reinforcing Bars and All Thread Rods in Concre 22
03071 Epoxies 2 2
03072 Epoxy Resin Cement Bonding Agent 1 1
03102 Concrete Formwork 1 1
03150 Concrete Accessories 2 2
03200 Concrete Reinforcing 1 1
03212 Reinforcing Bar Couplers 1 1
03300 Cast-In-Place Concrete 3 3
03366 Tooled Concrete Finishes 1 1
03462 Precast Concrete Vaults 1 1 0
03600 Grouting 1 1
03931 Epoxy Injection System 1 1
04055 Epoxy Bonding Reinforcing Bars and All Thread Rods in Mason 22
04090 Masonry Accessories 1 1
04100 Mortar and Masonry Grout 2 2
04220 Concrete Unit Masonry 3 3
05120 Structural Steel 3 3
05140 Structural Aluminum 1 1
05190 Mechanical Anchoring and Fastening to Concrete and Masonry 1 1
05216 Open Web Steel Joist Framing 1 1
05310 Steel Decking 1 1
05500 Metal Fabrications 2 2
06074 Fire Retardant Treated Wood 1 1
07190 Water Repellants 1 1
07212 Wall Insulation System 1 1
07214 Batt Insulation 1 1
07220 Roof and Deck Insulation 2 2
07530 Elastomeric Membrane Roofing 1 1
07600 Flashing and Sheet Metal 1 1
07700 Roof Specialties and Accessories 1 1
07722 Roof Hatches 1 1
07900 Joint Sealants 1 1
08110 Hollow Metal Doors and Frames 1 1
08332 Overhead Coiling Doors 3 3
08518 Fire Rated Windows 1 1
08710 Door Hardware 1 1
08800 Glazing 1 1
SPEC
SECTION SPEC TITLE # OF INDIVIDUAL
SUBMITTALS
CM
Lead
District
Lead
Carollo
Min
08952 Translucent Skylight System 1 1
09110 Non-Load Bearing Wall Framing 1 1
09250 Gypsum Board 1 1
09652 Resilient Base and Accessories 1 1
09810 PE Tape Pipe Coating 1 1 0
09910 Painting 1 1 0
09960 High Performance Coatings 4 4 0
10400 Signage 1 1
10520 Fire Protection Specialties 1 1
11242C Chemical Metering Pumps 1 1
11312B Duplex Air Compressors 1 1
11312D Vertical Turbine Pump 1 1
11312E Engine Drive Systems 1 1
11312F Axial Flow Pump 1 1
11312J Sewer Lift Station Package 1 1
11312Q Sample Pumps 1 1
12510 Office Furniture 1 1 0
13110 Cathodic Protection and Joint Bonding 1 1 0
13140 Reservoir Geotextile Under-Liner 1 1 0
13150 Reservoir CDPE Floating Cover & Liner 1 1 0
13200 Aboveground Fuel Oil Storage Tank and Accessories 1 1
13206 Hydopneumatic Surge Control System 1 1
13206B Surge Vessels 1 1
13208 Polyethylene Tanks 1 1 0
13210 Reservoir Dewatering and Startup 1 1 0
15000 General Pipe Systems & Appurtenances 1 1 0
15010 Basic Plumbing & HVAC Mechanical Requirements 1 1
15041 Disinfection of Piping 1 1 0
15044 CCTV Inspection 1 1 0
15050 Common Work Results for Mechanical Equipment 1 1
15055 Basic Plumbing Piping Materials and Methods 2 2
15060 Pipe Supports 2 2
15061 Cement Mortar Lined and Tape Coated Steel Pipe and Specials 330
15062 Preformed Channel Pipe Support System 1 1
15063 Non-Metallic Pipe Support System 1 1
15064 Polyvinyl Chloride (PVC) Pressure Pipe 1 1 0
15075 Equipment Identification 1 1
15076 Pipe Identification 1 1 0
15099 Process Vales and Miscellaneous Valves 2 2
15100 Resilient Wedge Gate Valves (RWGV'S) 1 1
15102 Butterfly Valves 2 2 0
15108 Air Release Valve, Air and Vacuum Valve, Combination Air Valv 110
15112 Backflow Preventers 1 1 0
15114 Check Valves 1 1 0
15117 Specialty Valves 2 2
15118 Pressure Reducing and Pressure Relief Valves 2 2 0
15121 Pipe Couplings 1 1 0
15140 Plumbing Pipe Hangers and Supports 1 1
15190 Mechanical Identification 1 1
15192 Natural-Gas Piping 1 1
15240 Plumbing & HVAC Vibration Isolation and Seismic Restraint 1 1
15250 Plumbing & HVAC Mechanical Insulation 1 1
15293 Double Containment Piping 1 1
15400 Plumbing Supplemental General Requirements 2 2
15410 Plumbing Piping 1 1
15415 Common Work Results for Fire Suppression 1 1
15416 Wet-Pipe Sprinkler System 2 2
15420 Plumbing Valves 1 1
15430 Plumbing Specialties 1 1
15431 Emergency Eye/Face Wash and Shower Equipment 1 1
15450 Plumbing Equipment 1 1
SPEC
SECTION SPEC TITLE # OF INDIVIDUAL
SUBMITTALS
CM
Lead
District
Lead
Carollo
Min
15772 Packaged Air Conditioning Roof Top Units 1 1
15852 Louvers 1 1
15870 Fans 1 1
15890 Metal Ductwork 1 1
15932 Air Outlets and Inlets 1 1
15956 Piping Systems Testing 1 1
15958 Mechanical Equipment Testing 1 1
15990 HVAC Testing and Balancing 1 1
16060 Grounding and Bonding 2 2
16070 Hangers and Supports 3 3
16075 Identification for Electrical Systems 1 1
16123 600-volt or Less Wires and Cables 3 3
16130 Conduits 2 2
16131 Aluminum Cable Trays 3 3
16133 Duct Banks 2 2
16134 Boxes 1 1
16140 Wiring Devices 1 1
16150 Low Voltage Wire Connections 1 1
16200 Diesel Fuel Conditioning System 3 3
16210 Utility Coordination 1 1
16232 Single Diesel Fueled Engine Generator Above 200 kW 3 3
16240 Battery Systems 3 3
16272 dry-type transformers 1 1
16290 electrical power monitoring 2 2
16305 electrical system studies 3 3
16411 disconnect switches 1 1
16430 low voltage switchgear 3 3
16441 Group-Mounted Circuit Breaker Switchboards 3 3
16444 Low Voltage Motor Control Centers 4 4
16445 Panelboards 3 3
16491 Transfer Switches 3 3
16494 Low Voltage Fuses 1 1
16510 Lighting: LED Luminaires 3 3
16670 Lightning Protection 2 2
16710 Fire Alarm and Smoke Detection System 3 3
16950 Field Electrical Acceptance Tests 1 1
17050 Common Work Results for Process Control and Instrumentation 22
17201 Level Measurement: Switches 2 2
17206 Level Measurement: Ultrasonic 2 2
17302 Flow Measurement: Magnetic Flowmeters 2 2
17307 Flow Measurement: Ultrasonic Transit Time 2 2
17401 Pressure/Vacuum Measurement: Diaphragm and Annular Seals 22
17403 Pressure/Vacuum Measurement: Switches 2 2
17404 Pressure/Vacuum Measurement: Gauges 2 2
17405 Pressure/Vacuum Measurement: Direct 2 2
17407 Pressure Measurement: Submersible 2 2
17504 Analyzers: Gas Monitors 3 3
17537 Analyzers: Ammonia/Monochloramine 2 2
17601 Temperature Measurement: Temperature Switch 2 2
17710 Control Systems: Panels, Enclosures, and Panel Components 2 2
17712 Control Systems: Uninterruptible Power Supplies 10 KVA and B 33
17720 Control Systems: Programmable Logic Controllers 2 2
17733 Control Systems: Network Materials and Equipment 3 3
17950 Testing, Calibration, and Commissioning 2 2
280 11 59 210Total Estimated # of Submittals (Including Resubmittals)
STAFF REPORT
TYPE MEETING: Regular Board
MEETING DATE: July 5, 2017
SUBMITTED BY:
Lisa Coburn-Boyd
Environmental Compliance
Specialist
Bob Kennedy
Engineering Manager
PROJECT: Various DIV. NO. ALL
APPROVED BY:
Rod Posada, Chief, Engineering
German Alvarez, Assistant General Manager
Mark Watton, General Manager
SUBJECT: Award of Two (2) As-Needed Environmental Services Contracts
for Fiscal Years 2018 through 2020
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board)
award two (2) professional As-Needed Environmental Services contracts
and to authorize the General Manager to execute two agreements with
Helix Environmental and ICF, each in an amount not-to-exceed
$400,000. The total amount of the two contracts will not exceed
$400,000 during Fiscal Years 2018, 2019, and 2020 (ending June 30,
2020).
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To obtain Board authorization for the General Manager to enter into
two (2) professional As-Needed Environmental Services agreements with
Helix Environmental and ICF, with each agreement in an amount not-to-
exceed $400,000 for Fiscal Years 2018, 2019, and 2020. The total
amount of the two (2) agreements will not exceed $400,000 during
Fiscal Years 2018, 2019, and 2020.
2
ANALYSIS:
The District will require the services of two professional
environmental services consultants on an as-needed basis in support
of Capital Improvement Program (CIP) and Operations projects for
Fiscal Years 2018, 2019, and 2020. It is more efficient and cost
effective to issue as-needed contracts for environmental services
which will provide the District with the ability to obtain consulting
services in a timely and efficient manner. This concept has also
been used in the past for other disciplines, such as engineering
design, construction management, geotechnical, and electrical
services. The District staff will identify tasks and request cost
proposals from the two (2) consultants during the contract period.
Each consultant will prepare a detailed scope of work, schedule, and
fee for each task order, with the District evaluating the proposals
based upon qualifications and cost. The District will enter into
negotiations with the consultants, selecting the proposal that has
the best value for the District. Upon written task order
authorization from the District, the selected consultant shall then
proceed with the project as described in the scope of work.
The table below lists several projects that are estimated to require
as-needed environmental services for Fiscal Year 2018 through 2020:
CIP DESCRIPTION
ESTIMATED
COST
P2083 870-2 PS Construction Biological & Cultural
Resources Monitoring, Preparation of Wetlands
Mitigation Area at the HMA
$125,000
P2040 1655-1 Reservoir CEQA Compliance, Biological &
Cultural Resources Monitoring $40,000
P2494 CEQA/NEPA Compliance for OWD Habitat
Conservation Plan $15,000
P2508 Pipeline CP Improvements – Phase I, Biological
& Cultural Resources Monitoring $15,000
P1253 As-needed Bird Surveys during Breeding Season $10,000
R2116 14-inch Recycled Force Main Repair Biological &
Cultural Resources Monitoring $30,000
P2619 Temporary Lower Otay Pump Station Redundancy $10,000
P2460 I.D. 7 Trestle and Pipeline Demolition, CEQA
Compliance, Biological & Cultural Resources
Monitoring
$30,000
P2574 12-Inch Pipeline Replacement Construction
Biological & Cultural Resources Monitoring $20,000
S2024 Campo Road Sewer Main Replacement Construction
Biological & Cultural Resources Monitoring $20,000
TOTAL: $315,000
3
Staff believes that a $400,000 cap on each of the As-Needed
Engineering Design Services contracts is adequate, while still
providing a buffer.
Fees for professional services will be charged to the CIP projects or
to the Fiscal Year Operations budget.
The As-Needed Environmental Services contracts do not commit the
District to any expenditure until a task order is approved to perform
the work. The District does not guarantee work to the consultants,
nor does the District guarantee to the consultants that it will
expend all of the funds authorized by the contract on professional
services.
The District solicited environmental services by placing an
advertisement on the Otay Water District’s website on March 29, 2017
and with BidSync. Fifteen (15) firms submitted a Letter of Interest
and a Statement of Qualifications. The Request for Proposal (RFP)
for Engineering Design Services was sent to all fifteen (15) firms
resulting in eleven (11) proposals received on May 4, 2017. They are
as follows:
AECOM(San Diego, CA)
BRG (San Diego, CA)
Environmental Intelligence (San Diego, CA)
ESA (San Diego, CA)
Great Ecology (San Diego, CA)
Greenpole Research (San Diego, CA)
Helix Environmental (La Mesa, CA)
ICF (San Diego, CA)
ISE (San Diego, CA)
LSA (San Diego, CA)
RECON (San Diego, CA)
Firms that submitted Letters of Interest, but did not propose, were
ECORP (San Diego, CA), EnviroApplications (San Diego, CA), Stetson
Engineers (Carlsbad, CA), and Rincon (San Diego, CA).
In accordance with the District’s Policy 21, staff evaluated and
scored all written proposals and interviewed the top three (3) firms
on June 1, 2017. Helix and ICF received the highest scores based on
their experience, understanding of the scope of work, proposed method
to accomplish the work, and their composite hourly rate. Helix and
ICF were the most qualified consultants with the best overall
proposal. Both consultants currently hold professional environmental
services agreements with the District. This includes ICF’s current
(FY 2015 through 2017) as-needed environmental services agreement and
4
Helix’s agreement for the maintenance, management, and reporting at
the District’s Habitat Management Area. Both consultants have
performed extremely well. In addition, both consultants provide
similar services to other local agencies and are readily available to
provide the services required. A summary of the complete evaluation
is shown in Attachment B.
Helix and ICF submitted the Company Background Questionnaire, as
required by the RFP, and staff did not find any significant issues.
In addition, staff checked their references and performed an internet
search on the company. Staff found the references to be excellent
and did not find any outstanding issues with the internet search.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
These contracts are for professional services based on the District’s
need and schedule, and expenditures will not be made until individual
main tasks or task orders under the as-needed portion of these
contracts are authorized by District staff.
The FY 2018 environmental operating budget for P1253 is $40,000 and
staff will propose $40,000 be budgeted for FY 2019 and for FY
2020. The remaining as-needed budget will be funded by specific CIP
and developer budgets detailed above.
The Project Manager anticipates that the FY 2018 and, if approved,
the FY 2019 and 2020 budgets will be sufficient to support the future
professional As-Needed Environmental Services required.
Finance has determined that, with approval of the future budgets,
funding will be available from the General, Expansion, Betterment,
and Replacement funds, as outlined in the individual CIP project
budgets described above.
STRATEGIC GOAL:
This Project supports the District’s Mission statement, “To provide
high value water and wastewater services to the customers of the Otay
Water District in a professional, effective, and efficient manner”
and the General Manager’s Vision, “A District that is at the
forefront in innovations to provide water services at competitive
rates, with a reputation for outstanding customer service.”
LEGAL IMPACT:
None.
LCB/BK:jf
5
P:\WORKING\As Needed Services\Environmental\FY 2018-2020\Staff Report\BD_07-05-17_Staff Report_Award of
As-Needed Environmental Services (LCB-BK).docx
Attachments: Attachment A – Committee Action
Attachment B – Summary of Proposal Rankings
ATTACHMENT A
SUBJECT/PROJECT:
Various
Award of Two (2) As-Needed Environmental Services Contracts
for Fiscal Years 2018 through 2020
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee(Committee)
reviewed this item at a meeting held on June 20, 2017, and the following
comments were made:
Staff recommended that the Board award two (2) professional As-
Needed Environmental Services contracts with Helix Environmental
and ICF, each in an amount not-to-exceed $400,000. The total
amount of the two contracts will not exceed $400,000 during Fiscal
Years 2018, 2019, and 2020 (ending June 30, 2020).
Staff indicated that the District began using an as-needed
environmental consultant approximately twelve years ago, which has
proven to be an efficient and effective way to address
environmental issues, particularly those that are time-sensitive.
It was noted that having two firms under contract will further
increase cost-effectiveness as each firm will submit proposals for
task orders.
Staff discussed the selection process and indicated that ICF and
Helix Environmental received the highest overall scores. Although
each firm is proposed to be awarded a contract for $400,000, the
amount expended between the two firms for the three-year period of
the contracts will not exceed that budgeted amount.
It was noted that staff had previously worked with both firms on
environmental projects and they have consistently completed
excellent work. Their references and company backgrounds have been
checked and were also found to be excellent.
In response to a question from the Committee, it was indicated that
Lisa Coburn-Boyd, Environmental Compliance Specialist, monitors all
of the CIP projects that are listed on Page 2 of the staff report.
Following the discussion, the committee supported staff’s recommendation
and presentation to the full board as a consent item.
Qualifications of
Team
Responsiveness,
Project
Understnading
Technical and
Management
Approach
INDIVIDUAL
SUBTOTAL -
WRITTEN
AVERAGE
SUBTOTAL -
WRITTEN
Proposed Fee*
Consultant's
Commitment to
DBE
AVERAGE
TOTAL
WRITTEN
Additional
Creativity and
Insight
Strength of
Project Manager
Presentation,
Communication
Skills
Quality of
Response to
Questions
INDIVIDUAL
TOTAL - ORAL
AVERAGE
TOTAL ORAL
30 25 30 85 85 15 Y/N 100 15 15 10 10 50 50 150 Poor/Good/
Excellent
Kevin Cameron 24 22 24 70
Bob Kennedy 24 20 23 67
Jeff Marchioro 22 20 22 64
Kent Payne 25 20 24 69
Chad Thompson 23 23 24 70
Kevin Cameron 23 23 25 71
Bob Kennedy 24 23 25 72
Jeff Marchioro 23 18 23 64
Kent Payne 24 23 25 72
Chad Thompson 21 21 22 64
Kevin Cameron 22 16 22 60
Bob Kennedy 20 18 21 59
Jeff Marchioro 18 15 19 52
Kent Payne 21 15 20 56
Chad Thompson 21 18 20 59
Kevin Cameron 27 23 27 77 12 13 7 8 40
Bob Kennedy 27 24 27 78 12 12 8 8 40
Jeff Marchioro 23 21 23 67 13 13 8 8 42
Kent Payne 29 24 28 81 13 13 8 8 42
Chad Thompson 24 22 25 71 12 12 8 8 40
Kevin Cameron 22 20 24 66
Bob Kennedy 20 18 21 59
Jeff Marchioro 17 18 21 56
Kent Payne 21 21 22 64
Chad Thompson 21 21 22 64
Kevin Cameron 23 20 23 66
Bob Kennedy 20 18 21 59
Jeff Marchioro 21 18 21 60
Kent Payne 21 18 21 60
Chad Thompson 21 17 20 58
Kevin Cameron 28 24 28 80 15 14 10 9 48
Bob Kennedy 26 23 26 75 13 13 8 9 43
Jeff Marchioro 26 22 26 74 14 15 9 9 47
Kent Payne 27 24 27 78 14 15 9 9 47
Chad Thompson 25 22 26 73 14 13 9 9 45
Kevin Cameron 28 23 28 79 13 15 8 10 46
Bob Kennedy 26 23 26 75 13 13 8 8 42
Jeff Marchioro 25 21 25 71 14 15 9 9 47
Kent Payne 27 24 25 76 14 14 9 9 46
Chad Thompson 27 24 27 78 13 14 9 9 45
Kevin Cameron 20 18 22 60
Bob Kennedy 20 18 21 59
Jeff Marchioro 20 18 21 59
Kent Payne 20 19 22 61
Chad Thompson 20 19 22 61
Kevin Cameron 25 21 24 70
Bob Kennedy 26 22 26 74
Jeff Marchioro 23 18 23 64
Kent Payne 27 22 25 74
Chad Thompson 22 20 23 65
Kevin Cameron 27 22 27 76
Bob Kennedy 25 21 24 70
Jeff Marchioro 25 21 25 71
Kent Payne 27 23 23 73
Chad Thompson 24 21 24 69
Summary of Rankings
69
69
6262
ISE Y 60
72Y
Y
57
133 Excellent
60
RECON 72
69LSA69Y
72
60
ICF 76 12 Y 88 45
61
Helix 76 12 Y 88 46 134 Excellent
Greenpole
Research 61 Y 61
75
As-needed Environmental Services 2018-2020
BRG
AECOM
7 Y 82
MAXIMUM POINTS
ESA
68
TOTAL SCORE
Y 57
68
Y 69
123
ORAL
REFERENCES
WRITTEN
68
69
Y
62Great Ecology
41
57EI
Y:\Board\CurBdPkg\ENGRPLAN\2018\BD 07-05-17\As-Needed Services - Environmental (LisaC-B)\Attachment B_ 2018-2020 As-Needed Environmental Services - Summary of Proposal Rankings.xls
STAFF REPORT
TYPE MEETING: Regular Board
MEETING DATE: July 5, 2017
SUBMITTED BY:
Dan Martin
Engineering Manager
PROJECT: P2083-001103
P2562-001103
DIV. NO. 2
APPROVED BY:
Rod Posada, Chief, Engineering
German Alvarez, Assistant General Manager
Mark Watton, General Manager
SUBJECT: Award of a Construction Contract to Pacific Hydrotech
Corporation for the 870-2 Pump Station and the 571-1 Reservoir
Floating Cover and Liner Replacement Projects
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board)
award a construction contract to Pacific Hydrotech Corporation
(Pacific Hydrotech) and to authorize the General Manager to execute a
construction contract with Pacific Hydrotech for the 870-2 Pump
Station Replacement Project and the floating cover and liner
replacement at the 571-1 Reservoir in an amount not-to-exceed
$16,925,900.00 (see Exhibits A and B for Project location).
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To obtain Board authorization for the General Manager to enter into a
construction contract with Pacific Hydrotech for the 870-2 Pump
Station Replacement Project and the floating cover and liner
replacement at the 571-1 Reservoir in an amount not-to-exceed
$16,925,900.00.
2
ANALYSIS:
The District’s existing High Head (870-1) and Low Head (571-1) Pump
Station constructed in 1962 and 1966, respectively, have reached the
end of the useful lives. On October 11, 2013, the District entered
into an agreement with Carollo Engineers, Inc. (Carollo) for
preliminary and final design and construction support of the 870-2
Pump Station Replacement Project. Carollo’s final design includes
replacement of existing reservoir inlet/outlet piping, construction
of recirculation system pumps and a chloramine disinfection booster
system. Improvements of the access road and the installation of
utilities for electrical, gas, sewer, and communication services are
also included.
The demolition of the Low Head and High Head Pump Stations will be
completed at a later date (not part of this Project) when the new
870-2 Pump Station has been brought on line and completed its
warranty period.
During the pump station’s design, Carollo prepared a three
dimensional (3D) model that was used to facilitate the design’s
development. The application of 3D modeling has been successfully
used in the vertical building industry to assist the project
development team and stakeholders in visualizing a project’s design.
The use of a 3D model during the design of the 870-2 Pump Station was
found to be beneficial in communicating and soliciting valuable
feedback from the project stakeholders on various aspects of the
station’s design, including the following:
General building layout
Equipment room layout
Discharge header and suction manifold configuration
Engine drive shaft support layout
Pump electric motor removal/reinstallation using bridge crane
Conflict management of station appurtenances
Exhibit C of the staff report provides examples of the 3D model
views.
Also included in this Project is the replacement of the 571-1
Reservoir (36.7 MG) floating cover and liner. The 571-1 Reservoir
was originally built in 1967. In 1993 the District retrofitted the
existing reservoir to install a reservoir liner and floating cover.
The existing liner and floating cover are now 24 years old and
nearing the end of their useful life. As part of the overall
Project, the existing reservoir outlet stub out piping located
beneath the reservoir will be replaced, which will allow the new 870-
2 Pump Station to simultaneously perform its primary function (pump
from the 571-1 Reservoir to the 870-1 Reservoir), recirculate the
571-1 Reservoir, and also achieve a future function (from the 571-1
3
Reservoir to the 624 pressure zone). The replacement of the cover
and liner under this Project will mitigate having to take this
critical reservoir out of service a second time within the next few
years. The cover and liner replacement and access road improvements
portion of the Project design was performed by in-house staff.
The District also secured the services of Michael Baker International
to provide a value engineering analysis and constructability review
services during the project’s design phase. Michael Baker
International will also be providing construction management and
inspection services for the Project’s construction and station start-
up phase.
The construction contract was advertised on March 16, 2017 using
BidSync, the District’s online bid solicitation website. The Project
was also advertised in the Daily Transcript, the San Diego
Procurement Technical Assistance Center, and the District’s website.
BidSync provided electronic distribution of the Bid Documents,
including specifications, plans, and addendum. A non-mandatory Pre-
Bid Meeting was held on March 29, 2017, which was attended by thirty-
two (32) contractors, subcontractors, and suppliers. Five (5)
addenda were sent out to all bidders and plan houses to address
questions and clarifications to the contract documents during the
bidding period. Bids were publicly opened on April 25, 2017, with
the following results:
BID
RANK CONTRACTOR TOTAL BID AMOUNT
1 Pacific Hydrotech Corporation
Perris, CA $16,925,900.00
2 Pulice Construction, Inc.
San Diego, CA $17,707,500.00*
3 Flatiron West, Inc.
San Marcos, CA $18,371,100.00
4 C. W. Roen Construction Co.
Danville, CA $18,514,000.00
5 Myers and Sons Construction, LP
Sacramento, CA $18,724,000.00
6 Ortiz Corporation
National City, CA $18,807,100.00**
* Total Bid Amount corrected due to math error and Unit price discrepancy.
** Total Bid Amount corrected due to math error.
The Engineer’s Estimate is $16,500,000.00.
A review of the bids was performed by District staff for conformance
with the contract requirements and determined that Pacific Hydrotech
was the lowest responsive and responsible bidder. Pacific Hydrotech
holds a Class A - General Engineering Contractor’s License in the
State of California, which meets the contract document’s
requirements. The license is valid through September 30, 2017.
Pacific Hydrotech’s listed subcontractors also hold valid
4
Contractor’s Licenses in the State of California for their respective
areas of work. The reference checks for Pacific Hydrotech indicated
a very good to excellent performance record on similar projects. An
internet background search of the company was performed and revealed
no outstanding issues with this company.
Staff verified that the bid bond provided by Pacific Hydrotech is
valid. Staff will also verify that Pacific Hydrotech’s Performance
Bond and Labor and Materials Bond are valid prior to execution of the
contract.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
The total budget for CIP P2083, as approved in the FY 2018 budget, is
$18,750,000.00. Total expenditures, plus outstanding commitments and
forecast, including this contract, are $18,667,679. See Attachment
B-1 for the budget detail.
The total budget for CIP P2562, as approved in the FY 2018 budget, is
$2,900,000.00. Total expenditures, plus outstanding commitments and
forecast, including this contract, are $2,893,221. See Attachment B-
2 for the budget detail.
Based on a review of the financial budget, the Project Manager
anticipates that the budgets are sufficient to support the Project.
The Finance Department has determined that, under the current rate
model, 100% of the funding will be available from the Replacement
Fund for CIP P2083 and for CIP P2562.
STRATEGIC GOAL:
This Project supports the District’s Mission statement, “To provide
high value water and wastewater services to the customers of the Otay
Water District, in a professional, effective, and efficient manner”
and the General Manager’s Vision, "A District that is at the
forefront in innovations to provide water services at affordable
rates, with a reputation for outstanding customer service."
LEGAL IMPACT:
None.
DM:jf
P:\WORKING\CIP P2083 870-2 Pump Station Replacement\Staff Reports\2017-07-05 Pacific Hydrotech Award\BD
07-05-17, Staff Report Award Construction Contract for 870-2 PS_571-1 Reservoir.doc
Attachments: Attachment A – Committee Action
Attachment B1 – P2083 Budget Detail
Attachment B2 - P2562 Budget Detail
Exhibit A – 870-2 Pump Station Project Location
Exhibit B - 870-2 Pump Station Project Detail Map
Exhibit C - 870-2 Pump Station 3D Model Views
ATTACHMENT A
SUBJECT/PROJECT:
P2083-001103
P2562-001103
Award of a Construction Contract to Pacific Hydrotech
Corporation for the 870-2 Pump Station Replacement Project
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee
(Committee) reviewed this item at a meeting held on June 20, 2017,
and the following comments were made:
Staff recommended that the Board award a construction contract
to Pacific Hydrotech Corporation (Pacific Hydrotech) for the
870-2 Pump Station Replacement Project and the floating cover
and liner replacement at the 571-1 Reservoir in an amount not-
to-exceed $16,925,900.00.
Staff reviewed the staff report with the Committee and noted
that the District’s existing High Head (870-1) and Low Head
(571-1) Pump Stations have reached the end of their useful
lives. They were constructed in 1962 and 1966, respectively.
Staff stated that the District’s design consultant, Carollo
Engineers, Inc., prepared a three dimensional (3D) model that
facilitated the project’s design development. The application
of 3D modeling has been successfully used in the vertical
building industry to assist the project development team and
stakeholders in visualizing a project’s design. Staff showed a
brief video that demonstrated the 3D model and how the model was
applied to aid the design during the 30%, 60%, and 90% design
phases of the project.
Staff discussed the selection process and indicated that Pacific
Hydrotech of Perris, California submitted the lowest responsive
and responsible bid. Staff reviewed the bid to confirm
conformance with the contract bidding requirements.
It was noted that during the review of the bids, staff noted
discrepancies between the unit prices and extended total amounts
associated with the unit pricing on the bids submitted by Pulice
Construction (the second lowest bidder), and Ortiz Corporation
(the sixth lowest bidder). Staff corrected the bid amounts in
accordance with the requirements included in Section 00400, “Bid
List Requirements and Understanding” of the contract documents
and the corrected bid amounts are included in the table shown on
Page 3 of the staff report.
The Committee inquired if the Sheriff’s Department provided any
comments about the Project’s Environmental Impact Report. Staff
stated that they did have issues with the easements at the
project’s site. The existing dirt and partially paved road
serves as the County’s temporary secondary access. Staff is
working with the County to finalize permanent easements needed
by each agency. As the District gets closer to the construction
phase of the project, staff will stay in continuous contact with
the Sheriff’s Department and will also hold outreach meetings
for all stakeholders. A pre-construction meeting with staff and
stakeholders is also planned.
The Committee recommended that staff provide a visual of what
the current project site looks likes compared to what it will
look like once the project is completed. In response to the
Committee’s recommendation, Exhibit A to Attachment A is
provided.
It was indicated that the current site will not be
decommissioned until the new project is up and running.
In response to a question from the Committee, it was stated that
District staff and Carollo Engineers, Inc. both established the
Engineer’s Estimate for the project.
The Committee inquired about other agencies who have contracted
with Pacific Hydrotech for similar projects. Staff stated that
Pacific Hydrotech is currently working with the City of
Escondido on a water treatment plant project. Other agencies
they have contracted with include the Orange County Water
District, City of South Pasadena, and El Toro Water District.
The Committee inquired about the project’s contingency amount.
Staff stated that the project’s contingency is included in the
construction contract line items and the unallocated project
funds in the respective project budget details of the staff
report. The Committee commented that it is better to have a
higher contingency amount to compensate for unanticipated
project issues. The Committee recommended that information of
the contingency’s total amount should be included in the staff
report. In response to the Committee’s request, staff has
confirmed that the construction contract line items included in
the respective budget details contain contingent allowance items
that are included as part of the construction contract. After
totaling the contingent construction line items and the
unallocated project funds, the project contingency totals
approximately 1.5%. The budgeting of this level of contingency
is consistent with past projects of this magnitude and
complexity including the 640-1 & 640-2 Reservoirs Project, the
450-1 Recycled Water Reservoir & Recycled Water Pump Station
Project, and the Jamacha Road 36-Inch Potable Water Pipeline and
12-Inch Potable Water Pipeline Replacement Project.
It was discussed that the District will receive water from the
County Water Authority if a shut down at the site should occur.
Following the discussion, the committee supported staff’s
recommendation and presentation to the full board as an action item.
EXISTING 870-1 (HIGH HEAD) PS
FUTURE 870-2 PS
(WALL AND DOOR LAYERS IN 3D MODEL TURNED OFF)
EXISTING LOW HEAD PS
ATTACHMENT B-1 – P2083 Budget Detail
SUBJECT/PROJECT:
P2083-001103
P2562-001103
Award of a Construction Contract to Pacific Hydrotech
Corporation for the 870-2 Pump Station Replacement Project
Date Updated: 5/25/2017
Budget
18,750,000
Planning
Consultant Contracts 63,819 63,819 - 63,819 ICF JONES & STOKES INC
17,094 17,094 - 17,094 JONES & STOKES ASSOCIATES INC
Regulatory Agency Fees 2,109 2,109 - 2,109 CA DEPT OF FISH & WILDLIFE
720 720 - 720 CALIFORNIA REGIONAL WATER
Service Contracts 2,260 2,260 - 2,260 COUNTY OF SAN DIEGO
164 164 - 164 SAN DIEGO DAILY TRANSCRIPT
505 505 - 505 THE SAN DIEGO UNION-TRIBUNE
Standard Salaries 120,398 120,398 - 120,398
Fixed Asset 580,444 580,444 - 580,444
Total Planning 787,514 787,514 - 787,514
Design 001102
Consultant Contracts 5,000 136 4,864 5,000 THE WATCHLIGHT CORPORATION
14,068 14,068 - 14,068 SOUTHERN CALIFORNIA SOIL
3,034 3,034 - 3,034 RICK ENGINEERING COMPANY
4,810 4,625 185 4,810 ROGER B WOODHULL
22,463 22,149 314 22,463 NINYO & MOORE GEOTECHNICAL AND
7,974 7,974 - 7,974 AEGIS ENGINEERING MGMT INC
4,850 4,850 - 4,850 BURKETT & WONG ENGINEERS INC
6,086 6,086 - 6,086 HDR ENGINEERING INC
10,484 10,484 - 10,484 HUNSAKER & ASSOCIATES
682,870 637,685 45,185 682,870 CAROLLO ENGINEERS INC
Regulatory Agency Fees 3,694 3,694 - 3,694 SAN DIEGO GAS & ELECTRIC
11,359 11,359 3,641 15,000 COUNTY OF SAN DIEGO
Service Contracts 98 98 - 98 DAILY JOURNAL CORPORATION
Standard Salaries 665,216 665,216 10,000 675,216
Supplier Contracts 5,350 5,350 - 5,350 INLAND AERIAL SURVEYS INC
- - 5,000 5,000 MAYER REPROGRAPHICS INC
Total Design 1,447,357 1,396,808 64,189 1,460,998
Construction
Consultant Contracts 120,240 - 120,240 120,240 CAROLLO ENGINEERS INC
798,449 55,299 743,150 798,449 MICHAEL BAKER INT'L INC
Professional Legal Fees 280 280 - 280 STUTZ ARTIANO SHINOFF
Service Contracts 119 119 - 119 SAN DIEGO DAILY TRANSCRIPT
Standard Salaries 469,861 19,861 450,000 469,861
14,409,300 - 14,409,300 14,409,300 Pacific Hydrotech Construction Contract
209,418 - 209,418 209,418 Carollo Amendment No. 4
20,000 20,000 Security System
20,000 20,000 County Hazardous Materials Business Plan
30,000 30,000 County Access Road Inspection
126,500 126,500 Environmental Offsite Mitigation
50,000 50,000 Environmental/Cultural Monitoring
10,000 10,000 ATT Connection
150,000 150,000 SDG&E Connections
Total Construction 16,007,667 75,559 16,338,608 16,414,167
Grand Total 18,242,539 2,259,882 16,407,797 18,667,679
Vendor/Comments
Otay Water District
P2083-PS - 870-2 Pump Station
Committed Expenditures
Outstanding
Commitment &
Forecast
Projected Final
Cost
ATTACHMENT B-2 – P2562 Budget Detail
SUBJECT/PROJECT:
P2083-001103
P2562-001103
Award of a Construction Contract to Pacific Hydrotech
Corporation for the 870-2 Pump Station Replacement Project
Date Updated: 5/25/2017
Budget
2,900,000
Planning
Regulatory Agency Fees 50 50 - 50 PETTY CASH CUSTODIAN
Total Planning 50 50 - 50
Design 001102
Standard Salaries 46,325 44,325 2,000 46,325
1,000 - 1,000 1,000 MAYER REPROGRAPHICS INC
Total Design 47,325 44,325 3,000 47,325
Construction
Standard Salaries 200,000 - 200,000 200,000
129,246 - 129,246 129,246 MICHAEL BAKER INT'L INC
2,516,600 - 2,516,600 2,516,600 Pacific Hydrotech Construction Contract
Total Construction 2,845,846 - 2,845,846 2,845,846
Grand Total 2,893,221 44,375 2,848,846 2,893,221
Vendor/Comments
Otay Water District
p2562-Res - 571-1 Reservoir Cover/Liner Replac
CommittedExpenditures
Outstanding
Commitment &
Forecast
Projected Final
Cost
OTAY WATER DISTRICT870-2 PUMP STATIONLOCATION MAP
EXHIBIT A
CIP P2083F
P:\WORKING\CIP P2083 870-2 Pump Station Replacement\Graphics\Exhibits-Figures\Exhibit A, Location Map, May 2016.mxd
ROLLRESERVOIR(571-1)
LOW HEADPUMP STATION
HIGH HEADPUMPSTATION
FOR PROJECT DETAILSEE EXHIBIT B
ACCESS FROMALTA RD
OWD PROPERTY LINE(APPROX)
FirearmsTrainingFacility
VICINITY MAP
PROJECT SITE
NTSDIV 5
DIV 1
DIV 2
DIV 4
DIV 3
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0 250125
Feet
OTAY WATER DISTRICT870-2 PUMP STATIONPROJECT DETAIL MAP
EXHIBIT B
CIP P2083F
P:\WORKING\CIP P2083 870-2 Pump Station Replacement\Graphics\Exhibits-Figures\Exhibit B, Project Detail Map, May 2016.mxd
0 10050
Feet
Legend
ExistingEasementOWD
ExistingParcelOWD
ExistingEasementSDGE
ProposedStructure
ProposedWater
ProposedStormDrain
ProposedSewer
ProposedGas
ProposedSiteCivil
ExistingWaterOWD
EXHIBIT C
1 OF 4
870-2 Pump Station Exterior - Looking North
(Roof Layer in 3D Model Turned Off)
EXHIBIT C
2 OF 4
870-2 Pump Station Westerly Rooms
(Roof Layer in 3D Model Turned Off)
EXHIBIT C
3 OF 4
870-2 Pump Station Interior
(Roof and Wall Layer in 3D Model Turned Off)
EXHIBIT C
4 OF 4
870-2 Pump Station Exterior - Looking South
(Roof Layer in 3D Model Turned Off)
AS7 Law San Diego/4344/2/ME/S0349405.DOCX
RESOLUTION NO. 4338
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE OTAY WATER
DISTRICT SUPPORTING SAN DIEGO COUNTY WATER AUTHORITY’S LONG
TERM WATER SUPPLY PLAN AND LITIGATION AGAINST THE METROPOLITAN
WATER DISTRICT OF SOUTHERN CALIFORNIA
WHEREAS, San Diego County’s $222 billion economy and 3.3 million people depend on
the San Diego County Water Authority (“Water Authority”) and its member agencies to provide a
reliable water supply at reasonable cost; and
WHEREAS, the Water Authority is a member agency of the Metropolitan Water District
of Southern California (“MWD”), which has historically supplied the Water Authority with water
imported from the Colorado River through the State Water Project; and
WHEREAS, following a severe drought in which San Diego County experienced 31%
water supply cutbacks in 1991, and was threatened with 50% cutbacks by MWD, on July 3, 1996,
San Diego civic and business leaders adopted a Declaration of Water Independence and
Reliability; and
WHEREAS, over the past 20 years, the Water Authority and its member agencies have
successfully decreased San Diego County’s dependence on MWD, from 95% in 1990 to
approximately 20% by 2020; and
WHEREAS, MWD has fought against the Water Authority’s attempts to reduce its MWD
water purchases by, among other things, establishing rates and charges intended to penalize San
Diego County and its diversification efforts; and
WHEREAS, such overcharges could total more than $7 billion by 2040; and
WHEREAS, the Water Authority has filed four separate lawsuits against MWD
challenging these rates; and
WHEREAS, an appellate court ruled that the allocation of “water stewardship” charges to
MWD’s transportation (or wheeling) rate was unlawful, thereby entitling the Water Authority to
recover its overpayments stemming from MWD’s inclusion of such charges in its rates; and
WHEREAS, MWD continues to engage in highly questionable financial practices,
including overcharging ratepayers $847 million from 2012 to 2015 (of which $189 million was
collected from San Diego County ratepayers alone), spending over $1.2 billion in excess of its
adopted budgets from 2013 to 2016, and making plans to spend billions more without any strategy
for how costs will be allocated; and
AS7 Law San Diego/4344/2/ME/S0349405.DOCX
WHEREAS, MWD’s current financial practices pose a grave risk to the people and
economy of Southern California; and
WHEREAS, a reliable, cost-certain, and diverse water supply is vital to the sustained
prosperity of all San Diego County citizens and business enterprises.
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the Otay Water
District supports the Water Authority’s litigation against MWD, which is necessary to rescind
unlawful rates and recover overcharges that may be assessed by MWD, now and in the future; and
BE IT FURTHER RESOLVED that the Board of Directors of the Otay Water District
supports the Water Authority’s efforts on behalf of San Diego County, as a free and independent
community, to diversify its water supply and further reduce its dependence on MWD.
PASSED AND ADOPTED at a regular meeting of the Board of Directors of the Otay
Water District on the 5th day of July, 2017:
AYES:
NOES:
ABSENT:
ABSTAIN:
__________________________
President
ATTEST:
_____________________________
District Secretary
STAFF REPORT
TYPE MEETING: Regular Board Meeting MEETING DATE: July 5, 2017
SUBMITTED BY: Mark Watton,
General Manager
W.O./G.F. NO: DIV. NO.
APPROVED BY:
Susan Cruz, District Secretary
Mark Watton, General Manager
SUBJECT: Board of Directors 2017 Calendar of Meetings
GENERAL MANAGER’S RECOMMENDATION:
At the request of the Board, the attached Board of Director’s meeting
calendar for 2017 is being presented for discussion.
PURPOSE:
This staff report is being presented to provide the Board the
opportunity to review the 2017 Board of Director’s meeting calendar
and amend the schedule as needed.
COMMITTEE ACTION:
N/A
ANALYSIS:
The Board requested that this item be presented at each meeting so
they may have an opportunity to review the Board meeting calendar
schedule and amend it as needed.
STRATEGIC GOAL:
N/A
FISCAL IMPACT:
None.
LEGAL IMPACT:
None.
Attachment: Calendar of Meetings for 2017
G:\UserData\DistSec\WINWORD\STAFRPTS\Board Meeting Calendar 7-5-17.doc
Board of Directors, Workshops
and Committee Meetings
2017
Regular Board Meetings:
Special Board or Committee Meetings (3rd
Wednesday of Each Month or as Noted)
January 4, 2017
February 1, 2017
March 1, 2017
April 5, 2017
May 3, 2017
June 7, 2017
July 5, 2017
August 2, 2017
September 6, 2017
October 4, 2017
November 1, 2017
December 6, 2017
January 18, 2017
February 15, 2017
March 15, 2017
April 19, 2017
May 17, 2017
June 21, 2017
July 19, 2017
August 16, 2017
September 20, 2017
October 18, 2017
November 15, 2017
December 20, 2017
SPECIAL BOARD MEETINGS:
BOARD WORKSHOPS:
STAFF REPORT
TYPE
MEETING:
Regular Board
MEETING
DATE:
July 5, 2017
SUBMITTED
BY:
Mark Watton
General Manager
W.O./G.F.
NO:
N/A DIV.
NO.
N/A
APPROVED BY:
Mark Watton, General Manager
SUBJECT: General Manager’s Report
ADMINISTRATIVE SERVICES:
Purchasing & Facilities:
Administration Flooring Replacement Program – ProSpectra has
completed all flooring replacement nearly a week ahead of schedule
and on budget. While a project of this type can be hugely
disruptive to daily activities, the project proceeded quickly and
smoothly with the assistance of Facilities and IT personnel along
with the cooperation of all the affected department staff.
Fuel Island Annual Inspection – The San Diego County Department of
Environmental Health (DEH) completed its annual inspection of the
District’s Fuel Island. DEH found the District in full compliance
with regard to operations and recordkeeping. No violations were
cited, no corrections noted, and no recommendations made.
FEMA Procurement Disaster Assistance Training – Purchasing staff
attended FEMA Procurement Disaster Assistance Team’s training on
“Procurement Under FEMA Awards: Requirements for Recipients and
Sub-Recipients When Procuring Services and Supplies with Funding
under Stafford Act Grant Programs.” The purpose of the training is
to assist applicants avoid violations of the Federal procurement
regulations by training employees and participants on the Federal
procurement requirements under the “Uniform Rules.”
2
Safety & Security:
Safety Training:
o Operations field staff completed annual regulatory refresher
training on portable fire extinguishers (per General Industry
Safety Order (GISO) 6151) and “Access to Medical and Exposure
Records” (per GISO 3204).
o The District’s HAZWOP Response Team completed the annual
regulatory Confined Space refresher training and rescue exercise
(per GISO 5157, Rescue and Emergency Services).
o Operations staff involved with temporary traffic control duties,
completed training on “Temporary Traffic Control Procedures for
Mobile Operations.”
Human Resources:
Drug-Free Workplace (DFW) Training – The District held training for
management employees on June 22nd to review the Drug-Free Workplace
policies and how to determine reasonable suspicion for drugs and
alcohol use in the workplace.
Recruitments/New Hires/Promotions - The District is recruiting for
a Senior Accountant and Recycled Water Program Supervisor, and is
preparing to recruit for Laboratory Analyst. The new Utility Worker
began employment this month. These positions are critical to
District operations.
IT Operations:
Data Center Uninterrupted Power Supply (UPS) – Staff began the
installation of the Uninterrupted Power Supply (UPS). The new unit
will serve as a power backup resource to the District’s computing
infrastructure and related components within the data center. In
the event of power failure to the administrative building, the new
unit will supply continuous distributed power to the District’s
critical business systems.
GIS:
Portal for ArcGIS Server – The District is migrating to a new
ArcGIS platform called “Portal”. The new Portal platform will
enable the District to create and share external web maps, improve
content management, security, and an overall improved interactive
experience of existing GIS services.
FINANCE:
Proposition 218 Water Notices and Sewer Rate Notices – Staff is
drafting the Proposition 218 notices for water customers and rate
increase notices for sewer customers. The plan is to mail the
3
notices to customers in July and August. The tentative date for the
Proposition 218 public hearing related to water customers is
October 4, 2017.
New Fiscal Year – Finance staff is preparing for the close of
Fiscal Year 2017 and reminding staff to ensure that all
transactions are recorded in the correct fiscal year. Staff is also
confirming that all budgets have been set for Fiscal Year 2018 to
allow for proper monitoring and tracking of projects and
expenditures.
Text Messaging - In July, Customer Service will begin using text
message to notify customers that are delinquent on their water
payment. A text message will be sent to customers approximately
ten days before their scheduled disconnection date to inform them
of their outstanding balance and provide a direct link to the
District’s payment site. Another text message will be sent to
former District customers with an outstanding balance prior to
their account being sent to an outside collection agency. These
messages are in addition to email notifications that are currently
being sent to customers who are delinquent and staff has received
positive feedback from customers.
Financial Reporting:
o For the eleven months ending May 31, 2017, there are total
revenues of $86,063,025 and total expenses of $82,343,068. The
revenues exceeded expenses by $3,719,957.
o The market value shown in the Portfolio Summary and in the
Investment Portfolio Details as of May 31, 2017 total
$81,495,888 with an average yield to maturity of 1.137%. The
total earnings year-to-date are $799,118.
ENGINEERING AND WATER SYSTEM OPERATIONS:
Engineering:
870-2 Pump Station Replacement: This project consists of a new
pump station to replace the existing Low Head 571-1 and High Head
870-1 Pump Stations. The project was publicly advertised for
construction bid on March 16, 2017. A public bid opening was held
April 25, 2017. Award of the construction contract is scheduled
for the July 5, 2017 Board Meeting. The project is scheduled to
begin construction October 2017 and complete October 2019. Staff
met with the San Diego Regional Water Quality Control Board (RWQCB)
about the mitigation options for wetlands impacts for the 870-2 PS
project. The RWQCB has decided that they will not approve the
wetlands mitigation bank purchase as compensation for the loss of
wetlands at the site. Staff is working with ICF (As-Needed
4
Environmental consultant) to develop wetlands at the HMA that would
be acceptable to the RWQCB. One of the three environmental permits
necessary for the project, from the California Department of Fish
and Wildlife, has been received. (P2083)
SR-11 Utility Relocations: This project consists of relocating
several District potable water pipelines located in Otay Mesa Road,
Sanyo Avenue, Enrico Fermi Drive, Alta Road, and within District
easements. The first two rounds of relocations (Caltrans Utility
Agreement Numbers 33592 and 33622) were completed in Fiscal Year
2016. Staff recently held three (3) meetings with Caltrans over the
last few months to begin planning and design of relocations from
Enrico Fermi Drive to the future Mexico/USA international border
crossing. Staff will issue a Request For Proposal for design
consultant to commence design. As part of the SR-11 project,
Caltrans will need to acquire a portion of the District’s fee-owned
right-of-way that is located in the Alta Road alignment south of
Otay Mesa Road. On June 20, 2017, the District received a claim
letter from Caltrans for these segments of SR-11. The District has
until April 13, 2018 to provide documentation to Caltrans on the
District’s prior rights, a cost estimate, plans for the relocation
of District facilities, and comments on their plans. The project is
scheduled to start construction in December 2018. (P2453)
36-Inch Main Pumpouts and Air/Vacuum Ventilation Installations:
This project consists of inspection, repairs, and improvements to
the District’s La Presa 36-Inch Pipeline between San Diego County
Water Authority Flow Control Facility Number 11 and the District’s
Regulatory site. The project consists of the relocating of six (6)
existing air/vacuum valves from underground vaults to above ground
locations. The District’s contractor, Underground Pipeline
Solutions, Inc., has completed all relocations and all air/vacuum
valves have been placed back in service. A punchlist is pending.
The project is within budget and on schedule for contract
acceptance in June 2017. (P2267)
2978-1 & 850-2 Reservoir Interior/Exterior Coatings & Upgrades:
This project consists of removing and replacing the interior and
exterior coatings of the 978-1 0.5 MG Reservoir and the 850-2 3.1
MG Reservoir, along with providing structural upgrades, to ensure
the tanks comply with both state and federal OSHA standards as well
as the American Water Works Association and the County Health
Department standards. During the month of June, Blastco, Inc., the
District’s contractor, completed all work including cleaning and
disinfection required to place the 978-1 Reservoir into service.
Testing of the 978-1 was completed in late June. The contractor
began structural work at the 850-2 reservoir in June 2017. In July
2017, the contractor is scheduled to complete the structural repair
work at the 850-2 Reservoir and begin removal of the reservoir’s
5
interior coating. The contractor is currently behind schedule due
to sub-contractor coordination. The contractor has been notified
that liquidated damages will be assessed for late delivery of the
project. The project is within budget with contract time ending in
June 2017. It is estimated that work on the 850-2 Reservoir will
complete in October 2017. (P2534 & P2544)
Campo Road Sewer Replacement: The existing sanitary sewer from
Avocado Road to Singer Drive is undersized and located in
environmentally sensitive areas that are difficult to access. The
Campo Road Sewer Replacement project will install approximately
7,420 linear feet of new 15-inch gravity sewer and include
abandonment of the existing sewer main. Installation of the new
sewer will occur at the Rancho San Diego Village Shopping Center,
along SR-94/Campo Road, and in the Rancho San Diego Towne Center.
A Pre-Construction Meeting with Wier Construction, the contractor
for the project, was held in June 2017. Anticipated project
activity during the month of July includes construction submittals.
Activities near environmentally sensitive areas will be halted
during the breeding season of endangered species, between February
and September. The overall project is scheduled for completion in
April 2019. (S2024)
Hillsdale Road Water and Sewer Replacement: The existing water line
in Hillsdale Road between Jamacha Road and Vista Grande Road has
experienced several breaks and found to be in need of replacement.
As the County plans to repave the road as soon as the project is
completed, the replacement of two (2) segments of sanitary sewer
are also included in the scope of work. Through the District’s As-
Needed Engineering Design contract, a Task Order was issued on June
23, 2016 to Psomas to design the project. Traffic control plans
have been approved by Caltrans and are being reviewed by the County
of San Diego, with a resubmittal to the County made June 21, 2017.
The Final Design submittal was submitted on April 24, 2017, with
the District in the process of completing bidding specific
information. The construction Advertisement to Bid was published
in The Daily Transcript the week of June 26, 2017. The County of
San Diego has yet to comment on construction limitations close to
the high school. The project is within budget and on schedule to
complete in spring 2018. (P2573 & S2048)
Trenchless Sewer Rehabilitation: The District completed the in-
house design of sewer repairs for 60 locations within the Calavo
and Rancho San Diego Basins using trenchless technologies. A
Notice to Proceed for the construction contract was issued to
Insituform Technologies, LLC in May 2017. During the month of June
2017, the contractor mobilized to the project and completed
cleaning of the lines and began installation of the “top hat”
6
lateral repairs included in the project. The project is within
budget and scheduled for completion in August 2017. (S2044)
OWD Administration and Operations Parking Lot Improvements, Phase I
– Lighting and Vehicle Charging Station: This project consists of
replacing the existing parking lot light fixtures in both the
Administration and Operations lots with high efficiency LED
fixtures. The project also includes constructing an electric
vehicle charging station in the Employee Administration parking
lot. The Board approved the award of a construction contract to
Ace Electric, Inc. of San Diego at the April 2017 meeting of the
Board of Directors. A Notice to Proceed to Ace Electric, Inc. was
issued in May 2017. During the month of June 2017, construction
submittals were approved and materials were ordered by the
contractor. Construction and installation of the lighting
facilities is scheduled to begin in July 2017. The project is
scheduled to complete in September 2017. (P2555 & P2547)
624-2 Reservoir Interior/Exterior Coatings & Upgrades: This project
consists of removing and replacing the interior and exterior
coatings of the 624-2 8.0 MG Reservoir. The construction contract
was awarded to Advanced Industrial Services (AIS). They completed
the project in 2014, however, a warranty dive inspection in 2016
found the coating near the center roof vent was cracking and
blistering. The reservoir was recently taken out-of-service to
allow for a closer inspection by AIS and the District’s Coating
Inspector. District staff is directing AIS to do the repairs now,
which could take six to ten weeks to complete before the reservoir
can be placed back in service. AIS continues to remove the
existing coating on the interior roof. The project is scheduled to
complete in August 2017. (P2493)
Rancho San Diego Pump Station Rehabilitation: On April 30, 2014,
the District and the San Diego County Sanitation District
(Sanitation District) executed a reimbursement agreement for the
improvements to the Rancho San Diego Pump Station that were expected
to be completed on or about March 2016. The Sanitation District
awarded a construction contract to TC Construction Company Inc. on
September 14, 2016. To date, staff has received 77 submittals from
the contractor and the Sanitation District. Start-up and testing of
the pump station is scheduled to begin in April 2018. On April 14,
2017, the District received an invoice from the County of San Diego
for $2,739,824.24 to reimburse the County for expenses they have
already incurred and for the District’s half of the remaining
construction contract. District CIP Fiscal Year 2016-2017 budget is
expected to be exceeded to approximately 105 percent as a result of
this invoice. (S2027)
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Regional Training Facility: The District and San Miguel
Consolidated Fire Protection District (San Miguel) entered into a
Ground Lease and Joint Use Agreement dated December 21, 2007, which
the District leased certain real property to San Miguel for the
construction and operation of a regional training center at the
regulatory site. Since December 31, 2012, San Miguel and CAL FIRE
have been discussing the possible transfer of all or a portion of
their interest in this Lease to the County of San Diego.
Negotiations on the split between San Miguel Fire and CAL FIRE is
expected to be completed by the end of July 2017 after which the
County and San Miguel will be working on an Asset Transfer and new
lease with the County. (P2466 & P2504)
For the month of May 2017, the District sold 14 meters (23 EDUs),
generating $228,244 in revenue. Projection for this period was 9.7
meters (28.5 EDUs), with budgeted revenue of $270,175. Total
revenue for Fiscal Year 2017 is $2,749,910 against the annual
budget of $3,242,100.
Water System Operations (reporting for May):
Out of 61 K-12 schools in the District, 45 requested to be tested;
42 have a sampling plan completed; 23 have collected samples; and
23 have received results. The District, however, cannot provide
test results to the public for 60 days after receiving the
laboratory results.
Staff time for the school lead sampling is being tracked. It takes
staff approximately 12 hours to complete lead testing from the
initial contact from the school up until the reviewing of the Lab
reports and discussing the results with the school.
On May 17, the Regional Water Quality Control Board (RWQCB)
performed a compliance inspection. The Plant was toured and the
Plant process was discussed. The inspector reviewed the SCADA data-
logging and alarm settings for permit limits and also looked at the
equipment maintenance records for data provided on all reports. On
May 18, staff provided chlorine and turbidity maintenance records
via email to the inspector. Following the inspection, the inspector
did not have any recommendations or comments. A report was received
from the RWQCB on June 2 noting no violations.
On May 18, staff assisted the Inspection Department in performing a
shutdown to disconnect the old 16-inch line on Melody Road from the
distribution system as the new 16-inch PVC that supplies water to
Rancho Jamul Estates is now in service. The shutdown affected 17
residential homes on Las Palmas Road and Highway 94 in Jamul. Three
8
water trailers were on site during the shutdown that lasted from
8:00am to 4:00pm.
On May 26, the District experienced a main break on the 10-inch
steel pipe discharge line at the 1200-1 Pump Station. Seven
residential meters were affected during the emergency shutdown from
10:30am to 7:30pm. Two water trailers were on site for affected
customers.
Purchases and Change Orders:
The following table summarizes purchases and Change Orders issued
during the period of May 2, 2017 through June 21, 2017 that were
within staff signatory authority:
Date
Action
Amount
Contractor/
Consultant Project
5/2/17 P.O. 1,000.00 Rick Post
Welding
Proactive Welding
on the 24-inch
Dishcarge Line at
Low Head Pump
Station
5/18/17 P.O. 21,563.89 Atlas Copco
Repair and
Reinstall Blower
No. 1 at the
Treatment Plant
5/23/17 P.O. 9,603.50 APPLUS RTD, USA
Inspection Report
and Cleaning of
Pressure Vessel at
the 980-2 Hydro
Station
5/24/17 Credit
Card $3,490.00 Layfield USA
Corp
711-3 Reservoir
Cover-Liner
Replacement(P2561)
5/25/17 P.O. 9,603.50 APPLUS RTD, USA
Inspection Report
and Cleaning of
Pressure Vessel at
the 1100-1 Hydro
Station
5/26/17 Cal Card 488.00 TC Welding
Emergency Stand-by
Welder at the 1200
Pump Station
6/1/17 Cal Card 1,476.23 MQI Multiquip
Installation of
Control Panel at
the Administration
Building’s Genset
6/1/17 P.O. 9,603.50 APPLUS RTD, USA Inspection Report
and Cleaning of
9
Pressure Vessel at
the 1050 Pointe
Pump Station
6/1/17 Credit
Card ($1,490.00) Layfield USA
Corp
711-3 Reservoir
Cover-Liner
Replacement P2561)
6/2/17 Cal Card 44.99 Evoqua Water
Technology Water Tank Rental
6/5/17 P.O. 9,603.50 APPLUS RTD, USA
Inspection Report
and Cleaning of
Pressure Vessel at
the 711-1 Pump
Station.
6/5/17 P.O. $20,197.50 GexPro Software
Maintenance
6/6/17 Cal Card 1,514.10 Act Enviro
Transfer of a
Sodium Hypo
Chlorite Container
from Patzig
Reservoir to the
450 Recycle Site
6/7/17 Cal Card 282.30 Hose Power
Replace Hydraulic
Hoses for the
District’s Dozer
6/9/17 Cal Card 1,146.08 Hawthorne
Machinery
Troubleshooting
and Repairing
Waterhouse Genset
and Software
6/9/17 P.O. 14,647.48 Sloan Electric
Pump Repair for
Effluent Pump No.
3 at the 927-1R
Pump Station
6/9/17 Cal Card 199.86 United Tire Tire Service on
Unit No. 224
6/9/17 Cal Card 183.74 Inland Kenworth
Repair Odometer
Problem, Check
Engine Light and a
Recall Service on
Windshield Wipers,
Unit No. 220
6/12/17 Cal Card 128.51 Hose Tech
Repair of High-
pressure Water
Hose on Vactor
Truck
6/14/17 Cal Card 135.00 Mossy Ford
Troubleshooting
Excessive Coolant
Loss in Unit No.
136
10
6/14/17 P.O. 400.00 Eurofins Eaton
Analytical
Lead Sampling
Testing in Schools
6/21/17 Cal Card 1,411.10 Great Signs
OWD Ovals,
Backgrounds and
Vehicle Numbers
(stickers)
6/21/17 Cal Card 592.59 Good Year
Replacement of
Four Tires on Unit
No. 172
6/21/17 Cal Card 254.55 Good Year
Replacment of One
Tire on Unit. No.
219
Water Conservation and Sales:
Water Conservation - May 2017 usage was 19% lower than May 2013
usage. Since the state’s conservation mandate began in June 2015,
customers have saved an average of 18%.
11
The May potable water purchases were 2,368.3 acre-feet which is
1.2% below the budget of 2,397.6 acre-feet. The cumulative
purchases through May were 24,367.5 acre-feet which is 4.9% above
the cumulative budget of 23,223.3 acre-feet.
The May recycled water purchases and production were 331.5 acre-
feet which is 1.6% above the budget of 326.3 acre-feet. The
cumulative production and purchases through May were 3,195.5 acre-
feet which is 2.3% above the cumulative budget of 3,123.0 acre-
feet.
12
Potable, Recycled, and Sewer (Reporting up to the month of May):
Total number of potable water meters: 49,631.
Recycled water consumption for the month of May:
o Total consumption: 361.9 acre-feet or 117,887,044 gallons.
o Average daily consumption: 3,802,808 gallons per day.
o Total cumulative recycled water consumption since July 1, 2016:
3,033.6 acre-feet.
o Total number of recycled water meters: 723.
Wastewater flows for the month of May:
o Total basin flow: 1,614,603 gallons per day.
This is an increase of 2.86% from May 2016.
o Spring Valley Sanitation District Flow to Metro: 533,596 gallons
per day.
o Total Otay flow: 1,080,871 gallons per day.
o Flow Processed at the Ralph W. Chapman Water Recycling Facility:
845,806 gallons per day. The Treatment Plant May 2017 flows were
lower due to the fact that the Plant process was biologically
upset and it is running lower flows to allow the process to
stabilize.
o Flow to Metro from Otay Water District: 235,152 gallons per day.
By the end of May there were 6,105 wastewater EDUs.
Check #Check Total
10,346.87
4,385.39
3,784.50
3,929.60
978-1 & 850-2 RESERVOIRS (ENDING 4/30/17)108,304.75204838306/21/17 12577 BLASTCO INC 604302017 04/28/17
3,256.70
2048307 06/07/17 17613 BIENVENUE, DONALD 06062017DB 06/06/17 TUITION REIMBURSEMENT 138.00 138.00
207.88 207.88
2048382 06/21/17 12468 ATLAS COPCO COMPRESSORS LLC 886484 06/01/17 BLOWER REPAIR 3,256.70
TEMPORARY EMPLOYMENT (5/15/17-5/19/17)1,964.80 1,964.80
2048381 06/21/17 07785 AT&T 000009666971 05/12/17 TELEPHONE SERVICES (4/12/17-5/11/17)
05/25/17 TEMPORARY EMPLOYMENT (5/8/17-5/12/17)1,964.80 1,964.80
2048380 06/21/17 17922 ASTON CARTER INC TS00175820 06/01/17
1,964.80
TS00173385 05/18/17 TEMPORARY EMPLOYMENT (5/1/17-5/5/17)1,964.80
2048278 05/31/17 17922 ASTON CARTER INC TS00174588
LEGAL SERVICES (APR 2017)40,439.31 40,439.31
2048306 06/07/17 17922 ASTON CARTER INC TS00172180 05/11/17 TEMPORARY EMPLOYMENT (4/24/17-4/28/17)
2048277 05/31/17 17264 ARTIANO SHINOFF 215708 05/15/17
52.04
2048379 06/21/17 01369 AMERICAN BACKFLOW INV41816 06/05/17 BACKFLOWS FOR METERS 3,914.17 3,914.17
61.32 61.32
2048341 06/14/17 18098 AJX HOMES LLC Ref002484231 06/12/17 UB Refund Cst #0000233295 52.04
BREATHING AIR BOTTLES 148.57 148.57
2048378 06/21/17 13753 AIRGAS USA LLC 9945581905 05/31/17 BREATHING AIR BOTTLES
131490585 05/23/17 AQUA AMMONIA 1,304.00
2048305 06/07/17 13753 AIRGAS USA LLC 9063713256 05/18/17
320.00 320.00
2048377 06/21/17 07732 AIRGAS SPECIALTY PRODUCTS INC 131490586 05/23/17 AQUA AMMONIA 2,480.50
SHAREPOINT SERVICES (5/8/17-5/31/17)1,350.00 1,350.00
2048376 06/21/17 12174 AECOM TECHNICAL SERVICES INC 50 06/04/17 DISINFECTION SYSTEM (ENDING 5/26/17)
2048340 06/14/17 08488 ABLEFORCE INC 7507 06/05/17
1005741 05/11/17 SODIUM HYPOCHLORITE 938.35
1006061 05/17/17 SODIUM HYPOCHLORITE 820.22
SODIUM HYPOCHLORITE 1,397.45
1006130 05/18/17 SODIUM HYPOCHLORITE 1,229.37
1006409 05/24/17 SODIUM HYPOCHLORITE 480.22
2048339 06/14/17 01910 ABCANA INDUSTRIES INC 1006064 05/17/17
1007083 06/03/17 SODIUM HYPOCHLORITE 560.90
1006210 05/19/17 SODIUM HYPOCHLORITE 485.02
1006563 05/25/17 SODIUM HYPOCHLORITE 775.08
1006428 05/25/17 SODIUM HYPOCHLORITE 569.54
1007082 06/03/17 SODIUM HYPOCHLORITE 1,086.26
1007338 06/01/17 SODIUM HYPOCHLORITE 874.97
1006557 05/25/17 SODIUM HYPOCHLORITE 2,111.06
1007081 06/03/17 SODIUM HYPOCHLORITE 1,223.61
35,945.00
2048375 06/21/17 01910 ABCANA INDUSTRIES INC 1006932 05/30/17 SODIUM HYPOCHLORITE 2,180.21
Amount
2048304 06/07/17 17885 ABC CONSTRUCTION CO INC 9558 05/24/17 PAVING REPAIRS 35,945.00
CHECK REGISTER
Otay Water District
Date Range: 5/25/2017 - 6/21/2017
Date Vendor Vendor Name Invoice Inv. Date Description
Page 1 of 8
Check #Check Total Amount
CHECK REGISTER
Otay Water District
Date Range: 5/25/2017 - 6/21/2017
Date Vendor Vendor Name Invoice Inv. Date Description
295,914.55
489.63
650.38
1,000.00
90747 05/31/17 BACTERIOLOGICAL TESTING (5/22/17)178.00
90752 05/31/17 BACTERIOLOGICAL TESTING (5/25/17)178.00
90743 05/31/17 BACTERIOLOGICAL TESTING (5/17/17)178.00
90745 05/31/17 BACTERIOLOGICAL TESTING (5/18/17)178.00
90735 05/31/17 BACTERIOLOGICAL TESTING (5/8/17)178.00
90741 05/31/17 BACTERIOLOGICAL TESTING (5/15/17)178.00
90746 05/31/17 BACTERIOLOGICAL TESTING (5/22/17)188.00
90731 05/31/17 BACTERIOLOGICAL TESTING (5/2/17)178.00
90736 05/31/17 BACTERIOLOGICAL TESTING (5/9/17)226.00
90744 05/31/17 BACTERIOLOGICAL TESTING (5/17/17)226.00
309.00
90748 05/31/17 BACTERIOLOGICAL TESTING (5/23/17)244.00
90742 05/31/17 BACTERIOLOGICAL TESTING (5/16/17)234.00
LABORATORY ANALYSIS (FEB 2017)266.00 266.00
2048386 06/21/17 04119 CLARKSON LAB & SUPPLY INC 90749 05/31/17 BACTERIOLOGICAL TESTING (5/24/17-5/25/17)
2048312 06/07/17 00234 CITY TREASURER 1000192452 03/14/17
466.23
2048344 06/14/17 15256 CIGNA GROUP INSURANCE / LINA 9267061017 06/10/17 AD&D & SUPP LIFE INS (JUNE 2017)4,551.62 4,551.62
54.06 54.06
2048311 06/07/17 02026 CHULA VISTA ELEM SCHOOL DIST AR047263 05/09/17 GARDEN TOURS (3/1/17 & 3/2/17)466.23
UB Refund Cst #0000232005 28.89 28.89
2048280 05/31/17 18054 CHRISTINA MARROQUIN Ref002481852 05/26/17 UB Refund Cst #0000144771
737170050901 05/23/17 TITLE REPORTS 500.00
2048279 05/31/17 18061 CHRIS SULLIVAN Ref002481860 05/26/17
2,083.25 2,083.25
2048385 06/21/17 01828 CHICAGO TITLE COMPANY 737170050891 05/23/17 TITLE REPORTS 500.00
DESIGN 870-2 PS (4/1/17-4/30/17)45,185.30 45,185.30
2048343 06/14/17 17022 CASTLE ACCESS INC 0223094155 06/01/17 COLOCATION SERVICES
2048310 06/07/17 15177 CAROLLO ENGINEERS INC 0157899 05/15/17
8170 05/22/17 DESTRUCTION SERVICES (5/22/17)38.50
8165 05/11/17 SCANNING SERVICES (5/5/17)35.00
DOCUMENT SCANNING 538.38
8166 05/11/17 DESTRUCTION SERVICES (5/4/17)38.50
8180 06/05/17 DESTRUCTION SERVICES (5/31/17)115.50
2048309 06/07/17 02758 CARMEL BUSINESS SYSTEMS INC 8172 05/19/17
1,155.00 1,155.00
2048384 06/21/17 02758 CARMEL BUSINESS SYSTEMS INC 8181 06/05/17 DOCUMENT SCANNING 374.13
LEGISLATIVE ADVOCACY (THRU 4/30/17)3,655.00 3,655.00
2048308 06/07/17 14112 BSE ENGINEERING INC 75400411R 03/30/17 ELECTRICAL SERVICES (ENDING 4/30/17)
2048342 06/14/17 08156 BROWNSTEIN HYATT FARBER 680099 05/30/17
402282017 02/28/17 978-1 & 850-2 RESERVOIRS (ENDING 2/28/17)74,693.75
503312017 03/31/17 978-1 & 850-2 RESERVOIRS (ENDING 3/31/17)14,810.50
705312017 05/31/17 978-1 & 850-2 RESERVOIRS (ENDING 5/31/17)98,105.55
Page 2 of 8
Check #Check Total Amount
CHECK REGISTER
Otay Water District
Date Range: 5/25/2017 - 6/21/2017
Date Vendor Vendor Name Invoice Inv. Date Description
3,506.00
7,506.00
1,136.00
7,239.56
10.00
41.94 41.94
2048390 06/21/17 00009 DMV RENEWAL 8783052517 05/25/17 DMV RENEWAL FEE 10.00
ENCORE700 & CHLORINATOR 11,649.97 11,649.97
2048281 05/31/17 18057 DEBORAH TREVINO Ref002481856 05/26/17 UB Refund Cst #0000225943
7001052817 05/28/17 TELECOM SVCS / METRO-E (5/28/17-6/27/17)127.42
2048389 06/21/17 11797 D&H WATER SYSTEMS INC I20170562 06/05/17
5801052817 05/28/17 TELECOM SVCS / METRO-E (5/28/17-6/27/17)133.74
2401052817 05/28/17 TELECOM SVCS / METRO-E (5/28/17-6/27/17)133.74
6101052917 05/29/17 TELECOM SVCS / METRO-E (5/29/17-6/28/17)133.74
0301052817 05/28/17 TELECOM SVCS / METRO-E (5/28/17-6/27/17)133.74
0501060317 06/03/17 TELECOM SVCS / METRO-E (6/3/17-7/2/17)133.74
9601052517 05/25/17 TELECOM SVCS / METRO-E (5/25/17-6/24/17)133.74
2401060317 06/03/17 TELECOM SVCS / METRO-E (6/3/17-7/2/17)133.74
7601060317 06/03/17 TELECOM SVCS / METRO-E (6/3/17-7/2/17)133.74
9201060417 06/04/17 TELECOM SVCS / METRO-E (6/4/17-7/3/17)133.74
8801060417 06/04/17 TELECOM SVCS / METRO-E (6/4/17-7/3/17)133.74
TELECOM SVCS / METRO-E (5/24/17-6/23/17)5,641.00
3001060417 06/04/17 TELECOM SVCS / METRO-E (6/4/17-7/3/17)133.74
2003193E621340517 06/04/17 SHUT DOWN TEST (5/8/17)142.00
2048345 06/14/17 17770 COX BUSINESS 6702052417 05/24/17
SHUT DOWN TEST (5/19/17)852.00
2003193E621350517 06/04/17 SHUT DOWN TEST (5/12/17)142.00
2048388 06/21/17 00184 COUNTY OF SAN DIEGO 2003193E607610517 06/04/17
0295041617 04/16/17 UPFP PERMIT RENEWAL (6/30/17-6/30/18)292.00
0297041617 04/16/17 UPFP PERMIT RENEWAL (6/30/17-6/30/18)292.00
0296041617 04/16/17 UPFP PERMIT RENEWAL (6/30/17-6/30/18)292.00
2786041617 04/16/17 UPFP PERMIT RENEWAL (6/30/17-6/30/18)292.00
0294041617 04/16/17 UPFP PERMIT RENEWAL (6/30/17-6/30/18)405.00
3169041617 04/16/17 UPFP PERMIT RENEWAL (6/30/17-6/30/18)292.00
0405041617 04/16/17 UPFP PERMIT RENEWAL (6/30/17-6/30/18)446.00
0351041617 04/16/17 UPFP PERMIT RENEWAL (6/30/17-6/30/18)446.00
UPFP PERMIT RENEWAL (6/30/17-6/30/18)2,522.00
0891041617 04/16/17 UPFP PERMIT RENEWAL (6/30/17-6/30/18)2,227.00
90750 05/31/17 BACTERIOLOGICAL TESTING (5/25/17)103.00
2048387 06/21/17 00184 COUNTY OF SAN DIEGO 4908041617 04/16/17
90734 05/31/17 BACTERIOLOGICAL TESTING (5/4/17)103.00
90740 05/31/17 BACTERIOLOGICAL TESTING (5/10/17)103.00
90739 05/31/17 BACTERIOLOGICAL TESTING (5/10/17)131.00
90733 05/31/17 BACTERIOLOGICAL TESTING (5/4/17)103.00
90737 05/31/17 BACTERIOLOGICAL TESTING (5/10/17)159.00
90738 05/31/17 BACTERIOLOGICAL TESTING (5/10/17)131.00
Page 3 of 8
Check #Check Total Amount
CHECK REGISTER
Otay Water District
Date Range: 5/25/2017 - 6/21/2017
Date Vendor Vendor Name Invoice Inv. Date Description
1,440.00
615.00
1,224.00
300.00
13,602.36
5,487.71
6,937.38
39.53 39.53
2048316 06/07/17 14948 GPS INSIGHT LLC 1002718 05/12/17 MONTHLY MONITORING 6,937.38
GARDEN TOURS (MAY 2017)3,040.00 3,040.00
2048350 06/14/17 18096 GERARD ICART Ref002484229 06/12/17 UB Refund Cst #0000232071
2048396 06/21/17 13563 FRIENDS OF THE WATER 400 06/05/17
100.00
2048285 05/31/17 02344 FRANCHISE TAX BOARD Ben2481893 06/01/17 BI-WEEKLY PAYROLL DEDUCTION 100.00 100.00
100.00 100.00
2048349 06/14/17 02344 FRANCHISE TAX BOARD Ben2484296 06/15/17 BI-WEEKLY PAYROLL DEDUCTION 100.00
BI-WEEKLY PAYROLL DEDUCTION 100.00 100.00
2048284 05/31/17 01612 FRANCHISE TAX BOARD Ben2481891 06/01/17 BI-WEEKLY PAYROLL DEDUCTION
2048348 06/14/17 01612 FRANCHISE TAX BOARD Ben2484294 06/15/17
67.39
2048315 06/07/17 11962 FLEETWASH INC x1038510 05/12/17 VEHICLE WASHING (5/12/17)74.13 74.13
80.87 80.87
2048395 06/21/17 11962 FLEETWASH INC x1048857 05/26/17 VEHICLE WASHING (5/26/17)67.39
ONLINE DOCUMENTS (MONTHLY)99.00 99.00
2048347 06/14/17 11962 FLEETWASH INC x1042445 05/19/17 VEHICLE WASHING ((5/19/17)
05934171 05/10/17 INVENTORY 131.46
2048394 06/21/17 17888 FIRST AMERICAN DATA TREE LLC 9003400517 05/31/17
INVENTORY 4,861.68
05934172 05/11/17 INVENTORY 494.57
2048314 06/07/17 03546 FERGUSON WATERWORKS # 1083 0593280 05/09/17
INVENTORY 6,896.00
0594199 06/08/17 INVENTORY 6,706.36
L0323949 05/24/17 LEAD ANALYSIS (5/10/17)100.00
2048393 06/21/17 03546 FERGUSON WATERWORKS # 1083 0598128 06/12/17
LEAD ANALYSIS (5/9/17)100.00
L0323947 05/24/17 LEAD ANALYSIS (5/17/17)100.00
L0309282a 03/09/17 OUTSIDE LAB SERVICES 24.00
2048346 06/14/17 14320 EUROFINS EATON ANALYTICAL INC L0323948 05/24/17
L0326037 06/06/17 LEAD ANALYSIS (5/24/17)100.00
L0327168 06/12/17 LEAD ANALYSIS (5/26/17)100.00
800.00
L0326036 06/06/17 LEAD ANALYSIS (5/24/17)100.00
L0326038 06/06/17 LEAD ANALYSIS (5/24/17)100.00
OUTSIDE LAB SERVICES (5/3/17)215.00 215.00
2048392 06/21/17 14320 EUROFINS EATON ANALYTICAL INC L0311061a 03/18/17 OUTSIDE LAB SERVICES
2048283 05/31/17 14320 EUROFINS EATON ANALYTICAL INC L0323930 05/24/17
LAB ANALYSIS (5/9/17-5/15/17)435.00
7051168 05/31/17 LAB ANALYSIS (5/16/17-5/19/17)180.00
2048391 06/21/17 03227 ENVIROMATRIX ANALYTICAL INC 7051010 05/23/17
LAB ANALYSIS (5/2/17-5/9/17)820.00
7050628 05/09/17 LAB ANALYSIS (4/24/17-5/1/17)620.00
2048313 06/07/17 03227 ENVIROMATRIX ANALYTICAL INC 7050847 05/17/17
2048282 05/31/17 18059 ELEVEN WESTERN BUILDERS INC Ref002481858 05/26/17 UB Refund Cst #0000231212 1,858.60 1,858.60
Page 4 of 8
Check #Check Total Amount
CHECK REGISTER
Otay Water District
Date Range: 5/25/2017 - 6/21/2017
Date Vendor Vendor Name Invoice Inv. Date Description
19,650.00
13,100.00
12,553.41
82,428.48
303.52
23,514.45
UB Refund Cst #0000012643 9.94 9.94204829105/31/17 18051 KRISTANA JENSON Ref002481849 05/26/17
05/19/17 ASPHALTIC CONCRETE PAVING 14,560.00
6487 05/19/17 ASPHALTIC CONCRETE PAVING 8,954.45
300.00
6496 05/30/17 ASPHALTIC CONCRETE PAVING 3.52
2048320 06/07/17 05840 KIRK PAVING INC 6488
UB Refund Cst #0000028058 37.84 37.84
2048407 06/21/17 05840 KIRK PAVING INC 6497 05/30/17 ASPHALTIC CONCRETE PAVING
2048290 05/31/17 18052 KEVIN DESMOND Ref002481850 05/26/17
5.18
2048406 06/21/17 05109 KEARNY PEARSON FORD OWS002 05/31/17 CP# 4 & 7 REPLACEMENT TRUCKS 67,658.64 67,658.64
64.41 64.41
2048353 06/14/17 18095 JOHN VANDRUTEN Ref002484228 06/12/17 UB Refund Cst #0000230497 5.18
CHLORINE 1,837.80 1,837.80
2048289 05/31/17 18056 JESUS GONZALEZ Ref002481855 05/26/17 UB Refund Cst #0000225820
2048405 06/21/17 10563 JCI JONES CHEMICALS INC 722069 05/25/17
BOND/CASH PERF BOND RELEASE 75%49,900.13
0644010319 06/19/17 BOND/CASH BOND RELEASE MAINTENANCE 32,528.35
2048404 06/21/17 07536 JAMUL INDIAN VILLAGE 0644010319P1 06/19/17
44.70
2048288 05/31/17 17106 IWG TOWERS ASSETS II LLC 402566 06/01/17 ANTENNA SUBLEASE (JUNE 2017)1,593.00 1,593.00
109,604.04 109,604.04
2048287 05/31/17 18060 IVONNE BOBADILLA Ref002481859 05/26/17 UB Refund Cst #0000231914 44.70
GAS DETECTION PROGRAM (APR 2017)704.58 704.58
2048403 06/21/17 13467 INTERNATIONAL IND'L PARK INC 8 06/08/17 REIMBURSEMENT/ALTA ROAD (FINAL INVOICE)
05/31/17 GAS DETECTION PROGRAM (MAY 2017)704.58 704.58
2048286 05/31/17 17816 INDUSTRIAL SCIENTIFIC CORP 1989000 04/30/17
6,688.90
0122197 05/18/17 ENVIRONMENTAL SERVICES (4/1/17-4/28/17)5,864.51
2048402 06/21/17 17816 INDUSTRIAL SCIENTIFIC CORP 1997511
LAND SURVEYING (4/1/17-4/30/17)9,520.00 9,520.00
2048319 06/07/17 15622 ICF JONES & STOKES INC 0122198 05/17/17 ENVIRONMENTAL SERVICES (4/1/17-4/28/17)
2048318 06/07/17 13349 HUNSAKER & ASSOCIATES 2017040003 05/09/17
04/21/17 PRESSURE VESSEL INSPECTION 6,550.00
063764 04/28/17 VESSEL INSPECTION 6,550.00
13,100.00
063776 05/25/17 VESSEL INSPECTION 6,550.00
2048401 06/21/17 16120 HMT INSPECTION 063740
UB Refund Cst #0000226017 33.82 33.82
2048400 06/21/17 16120 HMT INSPECTION 063785 05/25/17 VESSEL INSPECTIONS
2048352 06/14/17 18094 HERLINDA SANDOVAL-RYAN Ref002484227 06/12/17
11,935.90
2048399 06/21/17 18100 HELENE ANGOCO 8691061017 06/19/17 CUSTOMER REFUND 378.98 378.98
4,138.00 4,138.00
2048317 06/07/17 10973 HDR ENGINEERING INC 26 05/16/17 CORROSION SERVICES (3/5/17-4/29/17)11,935.90
HACH ANALYZER 3,229.98 3,229.98
2048351 06/14/17 10973 HDR ENGINEERING INC 1200056339 06/09/17 CAPACITY FEE STUDY (4/30/17-5/28/17)
2048398 06/21/17 00174 HACH COMPANY 10472423 05/26/17
2048397 06/21/17 12907 GREENRIDGE LANDSCAPE INC 15626 05/31/17 LANDSCAPING SERVICES (MAY 2017)8,909.50 8,909.50
Page 5 of 8
Check #Check Total Amount
CHECK REGISTER
Otay Water District
Date Range: 5/25/2017 - 6/21/2017
Date Vendor Vendor Name Invoice Inv. Date Description
2,489.94
56.47
2048414 06/21/17 02620 ROTORK CONTROLS INC CI14287 05/31/17 FST ACTUATOR 35.00 35.00
412.18 412.18
2048296 05/31/17 18053 REA ESTELLA Ref002481851 05/26/17 UB Refund Cst #0000080248 56.47
BI-WEEKLY PERS CONTRIBUTION 200,701.75 200,701.75
2048360 06/14/17 18099 RAFAEL M MIZRACHI 8339053117 06/12/17 CUSTOMER REFUND
2048328 06/07/17 00078 PUBLIC EMPLOYEES RET SYSTEM Ben2481883 06/01/17
1,837.50
2048413 06/21/17 00078 PUBLIC EMPLOYEES RET SYSTEM Ben2484284 06/15/17 BI-WEEKLY PERS CONTRIBUTION 199,417.96 199,417.96
212.50 212.50
2048412 06/21/17 03613 PSOMAS 130356 05/30/17 AS-NEEDED DESIGN (ENDING 4/30/17)1,837.50
OUTSIDE SERVICES 85.00 85.00
2048411 06/21/17 15081 PINOMAKI DESIGN 5549 06/01/17 OUTSIDE SERVICES
2048327 06/07/17 15081 PINOMAKI DESIGN 5539 05/16/17
591.95
2048295 05/31/17 18050 PHILIP YAO Ref002481848 05/26/17 UB Refund Cst #0000003185 43.97 43.97
9.99 9.99
2048326 06/07/17 00137 PETTY CASH CUSTODIAN 060617 06/06/17 PETTY CASH REIMBURSEMENT 591.95
UB Refund Cst #0000087734 40.90 40.90
2048294 05/31/17 17899 PETER HORMIZ Ref002481853 05/26/17 UB Refund Cst #0000196098
314387 06/01/17 INVENTORY 920.23
2048359 06/14/17 18091 PATRICIA JARAMILLO Ref002484224 06/12/17
3,774.00
2048410 06/21/17 01002 PACIFIC PIPELINE SUPPLY INC 314102 05/23/17 INVENTORY 1,569.71
838.73 838.73
2048325 06/07/17 15714 OHANA CATERING INC 06052017OC 06/05/17 EMPLOYEE PROGRAM 3,774.00
UB Refund Cst #0000223667 5.54 5.54
2048324 06/07/17 07447 NTU TECHNOLOGIES INC 9830 05/09/17 929 POLYMER
2048358 06/14/17 18092 NOELLE RHOADS Ref002484225 06/12/17
3,750.00
2048357 06/14/17 16505 NIGHTCLUBPOOL LLC 119 06/01/17 WEB CONSULTING 2,890.00 2,890.00
12,976.20 12,976.20
2048323 06/07/17 13690 NEAL ELECTRIC CORP 67327 05/18/17 ELECTRICAL WORK 3,750.00
BI-WEEKLY DEFERRED COMP PLAN 11,451.20 11,451.20
2048293 05/31/17 16255 NATIONWIDE RETIREMENT Ben2481881 06/01/17 BI-WEEKLY DEFERRED COMP PLAN
2048356 06/14/17 16255 NATIONWIDE RETIREMENT Ben2484282 06/15/17
8.98
2048322 06/07/17 16613 MISSION RESOURCE CONSERVATION 377 05/31/17 HOME WATER USE EVAL (MAY 2016)62.50 62.50
3,382.00 3,382.00
2048355 06/14/17 18097 MING WANG Ref002484230 06/12/17 UB Refund Cst #0000232955 8.98
UB Refund Cst #0000232846 14.58 14.58
2048321 06/07/17 16608 MICHAEL BAKER INT'L INC 977963 05/10/17 870-2 PS INSPECTION SVCS (ENDING 4/30/17)
2048292 05/31/17 18062 MELISSA CERVANTES Ref002481861 05/26/17
13,100.00
2048409 06/21/17 07591 MA, DONGXING 070816083016 06/19/17 PARKING REIMBURSEMENT (7/8/16-8/30/16)126.00 126.00
43.81 43.81
2048408 06/21/17 15615 LAYFIELD USA CORPORATION E07070 05/30/17 RESERVOIR COVER MAINT (5/15/17-5/19/17)13,100.00
UB Refund Cst #0000012643 9.94 9.94
2048354 06/14/17 18093 LANES END LLC Ref002484226 06/12/17 UB Refund Cst #0000225904
2048291 05/31/17 18051 KRISTANA JENSON Ref002481849 05/26/17
Page 6 of 8
Check #Check Total Amount
CHECK REGISTER
Otay Water District
Date Range: 5/25/2017 - 6/21/2017
Date Vendor Vendor Name Invoice Inv. Date Description
3,100.00
132,578.85
38,163.78
94,058.56
13,822.88
31.57
05/10/17 RSD SEWER REHAB PH 1 (ENDING 4/30/17)9,500.28 9,500.28
27.29
040117043017 05/19/17 MILEAGE REIMBURSEMENT (APR 2017)4.28
2048332 06/07/17 17000 TRANSTAR PIPELINE INC 1104302017
LADDERS 1,772.56 1,772.56
2048300 05/31/17 14177 THOMPSON, MITCHELL 030117033117a 05/10/17 MILEAGE REIMBURSEMENT (MAR 2017)
2048419 06/21/17 06859 THE BILCO COMPANY 965463 05/31/17
184.61
2048368 06/14/17 15926 TEXAS CHILD SUPPORT UNIT Ben2484298 06/15/17 BI-WEEKLY PAYROLL DEDUCTION 184.61 184.61
4,780.00 4,780.00
2048299 05/31/17 15926 TEXAS CHILD SUPPORT UNIT Ben2481895 06/01/17 BI-WEEKLY PAYROLL DEDUCTION 184.61
JANITORIAL SERVICES (APR 2017)4,780.00 4,780.00
2048367 06/14/17 17704 T&T JANITORIAL INC 20113736 02/28/17 JANITORIAL SERVICES (FEB 2017)
2048331 06/07/17 17704 T&T JANITORIAL INC 20113844 04/30/17
UNLEADED FUEL`9,239.05
438179 06/05/17 DIESEL FUEL 4,583.83
2048418 06/21/17 10339 SUPREME OIL COMPANY 438178 06/05/17
30.33
2048366 06/14/17 18090 SUNG HEE S YU Ref002484223 06/12/17 UB Refund Cst #0000075536 17.80 17.80
4,443.00 4,443.00
2048298 05/31/17 18058 STEPHANI BELTRANS Ref002481857 05/26/17 UB Refund Cst #0000226334 30.33
WATER SYSTEM FEES (7/1/2017-6/30/2017)85,092.70 85,092.70
2048417 06/21/17 01460 STATE WATER RESOURCES EA10171658 06/15/17 ELAP CERTIFICATION RENEWAL
06/13/17 PROPERTY DEDUCTIBLE 5,000.00 5,000.00
2048365 06/14/17 01460 STATE WATER RESOURCES LW1010574 06/08/17
87,936.06
052917 05/29/17 UTILITY EXPENSES (MONTHLY)6,122.50
2048416 06/21/17 03516 SPECIAL DISTRICT RISK 699101061317
UTILITY EXPENSES (MONTHLY)2,758.48 2,758.48
2048364 06/14/17 00121 SAN DIEGO GAS & ELECTRIC 060517 06/05/17 UTILITY EXPENSES (MONTHLY)
052317 05/23/17 UTILITY EXPENSES (MONTHLY)726.90
2048415 06/21/17 00121 SAN DIEGO GAS & ELECTRIC 060417 06/04/17
UTILITY EXPENSES (MONTHLY)33,261.26
052417 05/24/17 UTILITY EXPENSES (MONTHLY)4,175.62
052317a 05/23/17 UTILITY EXPENSES (MONTHLY)7.00
2048297 05/31/17 00121 SAN DIEGO GAS & ELECTRIC 051917 05/19/17
052517 05/25/17 UTILITY EXPENSES (MONTHLY)62,433.71
051717a 05/17/17 UTILITY EXPENSES (MONTHLY)7.40
1,000.00
2048330 06/07/17 00121 SAN DIEGO GAS & ELECTRIC 052617 05/26/17 UTILITY EXPENSES (MONTHLY)70,130.74
125.00 125.00
2048329 06/07/17 00003 SAN DIEGO COUNTY WATER AUTH 0000001543 05/18/17 MWD SCWS - HEWS 1,000.00
TRAVEL/MILEAGE REIMB (4/3/17-6/5/17)136.76 136.76
2048363 06/14/17 02586 SAN DIEGO COUNTY ASSESSOR 201700301 06/01/17 ASSESSOR DATA (MAY 2017)
2048362 06/14/17 17714 SALMERON, EILEEN 040317060517 06/08/17
SAFETY TRAINING (6/7/17)2,600.00
2017-06-06122 06/09/17 SAFETY TRAINING (6/6/17)500.00
2048361 06/14/17 18033 SAFETY-R-US LLC 2017-06-07123 06/07/17
2048414 06/21/17 02620 ROTORK CONTROLS INC CI14287 05/31/17 FST ACTUATOR 35.00 35.00
Page 7 of 8
Check #Check Total Amount
CHECK REGISTER
Otay Water District
Date Range: 5/25/2017 - 6/21/2017
Date Vendor Vendor Name Invoice Inv. Date Description
116,002.40
500.00
625.00
448.05 448.05
Amount Pd Total:1,978,289.76
Check Grand Total:1,978,289.76
UB Refund Cst #0000223233 48.56 48.56
2048338 06/07/17 18063 YOSHIKO STOUTT 3758053117 06/01/17 CUSTOMER REFUND
2048303 05/31/17 18055 WILLIE JOHNSON Ref002481854 05/26/17
114139 05/25/17 BEE REMOVAL 125.00
114120 05/23/17 BEE REMOVAL 125.00
BEE REMOVAL 250.00
114122 05/24/17 BEE REMOVAL 125.00
113850 05/12/17 BEE REMOVAL 125.00
2048422 06/21/17 01343 WE GOT YA PEST CONTROL INC 113992 05/18/17
113720 05/09/17 BEE REMOVAL 125.00
113918 05/15/17 BEE REMOVAL 125.00
3,792.50 3,792.50
2048337 06/07/17 01343 WE GOT YA PEST CONTROL INC 113808 05/11/17 BEE REMOVAL 125.00
ALARM MONITORING (JUNE 2017)1,830.92 1,830.92
2048421 06/21/17 15726 WATER SYSTEMS CONSULTING INC 2562 05/31/17 HYDRAULIC MODELING (ENDING 5/31/17)
2048336 06/07/17 15807 WATCHLIGHT CORPORATION 523137 05/15/17
1,973.44
2048374 06/14/17 15807 WATCHLIGHT CORPORATION 518553 04/15/17 ALARM MONITORING (MAY 2017)1,788.92 1,788.92
1,618.27 1,618.27
2048373 06/14/17 12686 VANTAGEPOINT TRANSFER AGENTS Ben2484292 06/15/17 401A TERMINAL PAY 1,973.44
BI-WEEKLY 401A PLAN 1,718.27 1,718.27
2048372 06/14/17 06414 VANTAGEPOINT TRANSFER AGENTS Ben2484290 06/15/17 BI-WEEKLY 401A PLAN
2048302 05/31/17 06414 VANTAGEPOINT TRANSFER AGENTS Ben2481889 06/01/17
14,382.05
2048301 05/31/17 01095 VANTAGEPOINT TRANSFER AGENTS Ben2481887 06/01/17 BI-WEEKLY DEFERRED COMP PLAN 14,384.28 14,384.28
110.00 110.00
2048371 06/14/17 01095 VANTAGEPOINT TRANSFER AGENTS Ben2484288 06/15/17 BI-WEEKLY DEFERRED COMP PLAN 14,382.05
POSTAGE FEE - PERMIT #700 7,599.85 7,599.85
2048370 06/14/17 06829 US SECURITY ASSOCIATES INC 1739642 05/31/17 PATROLLING SERVICES (MAY 2017)
2048369 06/14/17 08402 US POSTMASTER OWD-10540P 06/14/17
CAL CARD EXPENSES (MONTHLY)116,002.40204833506/07/17 07674 US BANK CC20170522120 05/22/17
523.50 523.50
2048334 06/07/17 07674 US BANK 0.00 0.00
LA PRESA AIR VAC RELOCN (ENDING 4/30/17)44,783.28 44,783.28
2048420 06/21/17 00427 UNDERGROUND SERVICE ALERT OF 520170493 06/01/17 UNDERGROUND ALERTS (MONTHLY)
05/10/17 RSD SEWER REHAB PH 1 (ENDING 4/30/17)9,500.28 9,500.28
2048333 06/07/17 17586 UNDERGROUND PIPELINE SOLUTIONS 404302017 05/12/17
2048332 06/07/17 17000 TRANSTAR PIPELINE INC 1104302017
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