Loading...
HomeMy WebLinkAbout01-02-19 Board Minutes 1 MINUTES OF THE BOARD OF DIRECTORS MEETING OF THE OTAY WATER DISTRICT, OTAY SERVICE CORPORATION AND THE OTAY WATER DISTRICT FINANCING AUTHORITY January 2, 2019 1. The meeting was called to order by President Smith at 3:34 p.m. 2. ROLL CALL Directors Present: Croucher, Gastelum, Robak, Smith and Thompson Staff Present: General Manager Mark Watton, General Counsel Daniel Shinoff, Chief of Engineering Rod Posada, Chief Financial Officer Joe Beachem, Chief of Administration Adolfo Segura, Chief of Operations Pedro Porras, Asst. Chief of Operations Jose Martinez, Assistant Chief of Finance Kevin Koeppen, Assistant Chief of Engineering Dan Martin, District Secretary Susan Cruz and others per attached list. 3. PLEDGE OF ALLEGIANCE 4. OATH OF OFFICE CEREMONY District Secretary Susan Cruz administered the oath of office to re-elected Directors Tim Smith and Gary Croucher. Both directors were re-elected in the November 2018 elections to the District’s Divisions 1 and 3 seats respectively. 5. PRESENTATION OF RECOGNITION PLAQUE TO BOARD PRESIDENT Vice President Thompson presented a recognition plaque on behalf of the Board of Directors and staff to Board President Smith in recognition of his service to the District as President of the Board in 2018. Vice President Thompson thanked President Smith for his leadership during the past calendar year. He stated that President Smith not only served on the District’s board, but also on the San Diego County Water Authority (CWA) Board and, through his leadership at CWA, was also appointed to the Metropolitan Water District Board. He thanked Director Smith for all his hard work and accomplishments on behalf of the District. President Smith indicated that he felt that the District accomplished much during the past year and that the accomplishments are due to the staff of the District. He stated that things cannot be accomplished without staff. He thanked each member of the staff for their efforts on behalf of the District. 6. RECESS FOR RECEPTION 2 The board recessed at 3:41 p.m. for a reception to congratulate Directors Croucher and Smith for their election to the Otay WD board of directors. 7. RECONVENE OTAY WATER DISTRICT BOARD MEETING The board reconvened at 3:59 p.m. 8. ELECTION OF BOARD PRESIDENT A motion was made by Director Robak, seconded by Director Croucher and carried with the following vote: Ayes: Directors Croucher, Gastelum, Robak, Smith and Thompson Noes: None Abstain: None Absent: None to elect Director Thompson as President. 9. ELECTION OF VICE PRESIDENT A motion was made by Director Gastelum, seconded by President Thompson and carried with the following vote: Ayes: Directors Croucher, Gastelum, Robak, Smith and Thompson Noes: None Abstain: None Absent: None to elect Director Robak as Vice President. 10. ELECTION OF BOARD TREASURER A motion was made by Director Robak, seconded by President Thompson and carried with the following vote: Ayes: Directors Croucher, Gastelum, Robak, Smith and Thompson Noes: None Abstain: None Absent: None to elect Director Gastelum as Treasurer. 11. APPROVAL OF AGENDA A motion was made by Director Croucher, and seconded by Director Smith and carried with the following vote: Ayes: Directors Croucher, Gastelum, Robak, Smith and Thompson Noes: None 3 Abstain: None Absent: None to approve the agenda. 12. APPROVE THE MINUTES OF THE REGULAR BOARD MEETINGS OF AUGUST 1, 2018 AND SPECIAL BOARD MEETING OF AUGUST 6, 2018 A motion was made by Director Robak, and seconded by Director Gastelum and carried with the following vote: Ayes: Directors Croucher, Gastelum, Robak, Smith and Thompson Noes: None Abstain: None Absent: None to approve the minutes of the regular board meetings of August 1, 2018 and special board meeting of August 6, 2018. 13. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA No one wished to be heard. 14. RECESS THE OTAY WATER DISTRICT BOARD MEETING AND CONVENE THE OTAY SERVICE CORPORATION BOARD MEETING President Thompson recessed the Otay Water District board meeting at 4:04 p.m. and convened the Otay Service Corporation board meeting. 15. ROLL CALL Directors Present: Croucher, Gastelum, Robak, Smith and Thompson Directors Absent: None 16. ELECTION OF OFFICERS A motion was made by Director Robak, seconded by President Thompson and carried with the following vote: Ayes: Directors Croucher, Gastelum, Robak, Smith and Thompson Noes: None Abstain: None Absent: None to elect Director Thompson as President, Director Robak as Vice-President, and Director Gastelum as Treasurer. 17. APPOINTMENT OF OFFICERS 4 A motion was made by Director Smith, seconded by President Thompson and carried with the following vote: Ayes: Directors Croucher, Gastelum, Robak, Smith and Thompson Noes: None Abstain: None Absent: None to appoint General Manager Mark Watton as Executive Director, Chief Financial Officer Joe Beachem as Chief Financial Officer, and District Secretary Susan Cruz as Secretary. 18. ADJOURN OTAY SERVICE CORPORATION BOARD MEETING AND CONVENE THE OTAY WATER DISTRICT FINANCING AUTHORITY BOARD MEETING President Thompson adjourned the Otay Service Corporation board meeting at 4:06 p.m. and convened the Otay Water District Financing Authority board meeting. 19. ROLL CALL Directors Present: Croucher, Gastelum, Robak, Smith and Thompson Directors Absent: None 20. APPOINT OFFICERS OF THE OTAY WATER DISTRICT FINANCING AUTHORITY A motion was made by Director Robak, seconded by President Thompson and carried with the following vote: Ayes: Directors Croucher, Gastelum, Robak, Smith and Thompson Noes: None Abstain: None Absent: None to appoint Director Thompson as President, Director Robak as Vice President, General Manager Watton as Executive Director, Chief Financial Officer Beachem as Treasurer/Auditor, and District Secretary Cruz as Secretary. 21. ADJOURN OTAY WATER DISTRICT FINANCING AUTHORITY BOARD MEETING AND CONVENE THE OTAY WATER DISTRICT BOARD MEETING President Thompson adjourned the Otay District Financing Authority board meeting at 4:07 p.m. and reconvened the Otay Water District board meeting. CONSENT CALENDAR 5 22. ITEMS TO BE ACTED UPON WITHOUT DISCUSSION, UNLESS A REQUEST IS MADE BY A MEMBER OF THE BOARD OR THE PUBLIC TO DISCUSS A PARTICULAR ITEM: A motion was made by Director Croucher, seconded by Director Gastelum and carried with the following vote: Ayes: Directors Croucher, Gastelum, Robak, Smith and Thompson Noes: None Abstain: None Absent: None to approve the following consent calendar items: a) APPROVE A $50,000 (FROM $175,000 TO $225,000) INCREASE TO THE CIP R2147 BUDGET AND AWARD A CONSTRUCTION CONTRACT TO JAUREGUI AND CULVER, INC. FOR THE RALPH W. CHAPMAN WATER RECLAMATION FACILITY FUEL SYSTEM IMPROVEMENTS PROJECT IN AN AMOUNT NOT-TO-EXCEED $158,091.58 b) APPROVE CLOSE OUT CHANGE ORDER NO. 2 TO THE EXISTING CONTRACT WITH SIMPSON SANDBLASTING AND SPECIAL COATINGS, INC. IN THE AMOUNT OF $97.23 FOR THE 980-2 RESERVOIR INTERIOR/EXTERIOR COATINGS AND UPGRADES PROJECT c) ADOPT RESOLUTION NO. 4355 DECLARING THE HILLSIDE DRIVE ASSESSOR’S PARCEL NUMBER (APN 597-041-66), A PORTION OF THE BUENA VISTA AVENUE PARCEL (A PORTION OF APN 579-364- 17), THE JAMACHA BOULEVARD PARCELS (APN 505-672-20 AND A PORTION OF APN 505-672-19) AND THE LA PRESA AVENUE PARCELS (APN 579-031-16 AND APN 579-031-18) COMPRISING A TOTAL OF APPROXIMATELY NINE (9) ACRES OF LAND AS SURPLUS, AND AUTHORIZE THE GENERAL MANAGER TO DISPOSE OF THE SURPLUS PROPERTIES IN ACCORDANCE WITH APPLICABLE STATUTES AND LAWS, AND IN THE BEST INTEREST OF THE DISTRICT ACTION ITEMS 23. ENGINEERING AND OPERATIONS a) ADOPT RESOLUTION NO. 4356 TO APPROVE THE AMENDED AND RESTATED REGIONAL WASTEWATER DISPOSAL AGREEMENT BETWEEN THE CITY OF SAN DIEGO AND THE PARTICIPATING AGENCIES IN THE METROPOLITAN SEWERAGE SYSTEM. THE UPDATED AGREEMENT INCORPORATES THE PURE WATER SAN DIEGO PROGRAM 6 General Manager Watton indicated that due to recently acquired information regarding letters exchanged between Padre Dam MWD and the City of San Diego, staff is requesting that the board consider tabling this item to a future board meeting to provide staff time to interpret how the discussion between Padre Dam MWD and the City of San Diego impacts the Otay WD’s operations. A motion was made by Director Croucher, seconded by Director Robak and carried with the following vote: Ayes: Directors Croucher, Gastelum, Robak, Smith and Thompson Noes: None Abstain: None Absent: None to table this item for discussion at a future meeting. 24. BOARD a) DISCUSSION OF THE 2019 BOARD MEETING CALENDAR There were no changes to the board meeting calendar. INFORMATIONAL ITEM 25. THE FOLLOWING ITEMS ARE PROVIDED TO THE BOARD FOR INFORMATIONAL PURPOSES ONLY. NO ACTION IS REQUIRED ON THE FOLLOWING AGENDA ITEMS: a) FIRST QUARTER UPDATE ON THE FISCAL YEAR 2019 CAPITAL IMPROVEMENT PROGRAM Assistant Chief of Engineering Dan Martin provided an update on the 1st quarter of the District’s Capital Improvement Program (CIP). Please reference the Committee Action notes (Attachment A) attached to the staff report for the details of Mr. Martin’s report. Mr. Martin responded to questions and comments from members of the board concerning the District’s construction projects. b) INFORMATIONAL UPDATE ON COMMUNICATIONS ITEMS DISCUSSED AT THE AUGUST 22, 2018 PUBLIC RELATIONS, LEGAL AND LEGISLATIVE COMMITTEE MEETING Communications Officer Tenille Otero presented an update on the list of communications objectives that were presented at the August 22, 2018 Public Relations, Legal and Legislative Committee Meeting. Please reference the Committee Action notes (Attachment A) attached to the staff report for the details of Ms. Otero’s report. The board had no comments or questions. REPORTS 26. GENERAL MANAGER’S REPORT 7 General Manager Watton presented information from his report that included updates regarding new hires, promotions and recruitments; boardroom audio visual system redesign, banking services, Special District Risk Management Authority credits, the FY 2018 - 2019 Comprehensive Annual Financial Report, 2018A water revenue bonds, Pure Water Project, and the coordination of with the County of San Diego on road paving in Rancho San Diego. General Manager Watton and staff responded to comments and inquiries from the board. 27. SAN DIEGO COUNTY WATER AUTHORITY UPDATE Director Smith reported on information from CWA’s last board meeting that included CWA’s award of a $30 million contract for the update of its first aqueduct which was built during World War II, the amendment to the Carlsbad Desalination Project purchasing agreement due to the new intake pipeline, and the review of imported water for the regional emergency storage portfolio to assure the evaluation performed in the 1980’s is still applicable to current water needs. Director Croucher further reported with regard to CWA that its officers will be planning another retreat where discussions will include CWA’s relationship with MWD. He also shared information about CWA’s discussions concerning water portfolio diversification, education/information updates to CWA’s constituents, Intentionally Created Surplus (ICS) storage at Lake Mead, a meeting with Imperial Irrigation District’s board and staff, the possibility of a sub-conveyance study, legislative efforts, and that the Carlsbad Desalination Plant has produced its fortieth billion gallons of water and the water is being stored in the San Vicente Reservoir. 28. DIRECTORS' REPORTS/REQUESTS Director Smith’s report of meetings he attended in November and December 2018 is attached. He noted that his report includes a regional meeting with presidents and general managers of the retail water agencies located in the south and east of San Diego County on November 15, 2018 that was hosted by Helix WD. He reported information from the meeting and stated that he encourages the District’s current president to consider continuing to participate in these meetings during his presidency. Director Robak shared that he attended the swearing-in ceremony for the seating of the newly elected directors of Sweetwater Authority. He also noted that Sweetwater Authority and Helix WD’s boards have elected Steve Castaneda and Dan McMillan respectively as their board Presidents. 29. PRESIDENT’S REPORT President Thompson indicated that one of his jobs as president is to appoint members of the board to the District’s committees. He asked directors to share with him their appointment preferences and once he received their preferences, he would send a draft list of proposed appointments to the board for their 8 comment. A copy of the current board assignments was distributed to board members. 30. ADJOURNMENT With no further business to come before the Board, President Thompson adjourned the meeting at 5:00 p.m. ___________________________________ Vice President ATTEST: District Secretary 9 Tim Smith Director Report January 2, 2019 Board Meeting # Date Meeting Purpose 1 1-Nov Chula Vista Interagency Task Force Discussed matters common to the city and agencies (OWD, Sweetwater Authority and City of Chula Vista) 2 2-Nov Board Agenda Briefing Met with General Manager Watton and General Counsel Shinoff to review items that will be presented at the November Board Meeting 3 7-Nov OWD Regular Board Meeting Monthly Board Meeting 4 15-Nov Regional Presidents and GMs Luncheon Meeting to share new ideas and provide an update on things occurring at each agency. Attended by: OWD, Helix WD, Padre Dam MWD, Sweetwater Authority and Lakeside WD 5 29-Nov Committee Agenda Briefing Met w/ General Manager Watton to review items that will be presented at the December committee meetings 6 30-Nov CWA Matters Meeting Met with Director Croucher and General Manager Watton to discuss CWA matters 7 3-Dec Quarterly Meeting with OWD GM Met with GM to receive an update on projects or items impacting Division 1 8 4-Dec EO&WR Committee Reviewed and made recommendations on items that will be presented at the January board meeting 9 4-Dec PRL&L Committee Reviewed and made recommendations on items that will be presented at the January board meeting 10 17-Dec Board Agenda Briefing Met with General Manager Watton and General Counsel Shinoff to review items that will be presented at the January Board Meeting