HomeMy WebLinkAbout08-07-19 Board Packet1
OTAY WATER DISTRICT
AND
OTAY WATER DISTRICT FINANCING AUTHORITY
BOARD OF DIRECTORS MEETING
DISTRICT BOARDROOM
2554 SWEETWATER SPRINGS BOULEVARD SPRING VALLEY, CALIFORNIA
WEDNESDAY
August 7, 2019
3:30 P.M.
AGENDA
1.ROLL CALL
2.PLEDGE OF ALLEGIANCE
3.APPROVAL OF AGENDA
4.APPROVE THE MINUTES OF THE REGULAR BOARD MEETING OF MAY 1, 2019AND SPECIAL BOARD MEETING OF MAY 2, 2019
5.PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TOSPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S JURIS-DICTION BUT NOT AN ITEM ON TODAY'S AGENDA
CONSENT CALENDAR
6.ITEMS TO BE ACTED UPON WITHOUT DISCUSSION, UNLESS A REQUEST ISMADE BY A MEMBER OF THE BOARD OR THE PUBLIC TO DISCUSS A PARTICU-LAR ITEM:
a)ADOPT RESOLUTION NO. 4369 TO INDEMNIFY THE BOARD OF DIRECTORS,GENERAL MANAGER, AND DEFERRED COMPENSATION COMMITTEEMEMBERS AGAINST LIABILITY, LOSS, DAMAGE OR EXPENSE RESULTINGFROM ANY ACT OR OMISSION IN THEIR OFFICIAL CAPACITIES IN THE
ADMINISTRATION OF THE 401(a) AND 457(b) DEFERRED COMPENSATION
PLANS, EXCLUDING WILLFUL MISCONDUCT
b)ADOPT RESOLUTION NO. 4368 TO CAST THE DISTRICT’S VOTE ON UP TOTHREE (3) CANDIDATES FOR THE SPECIAL DISTRICT RISK MANAGEMENT
AUTHORITY’S BOARD OF DIRECTORS
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PRESENTATION OF AWARDS
7.PRESENTATION OF AWARDS FOR THE “WATER IS LIFE” STUDENT (GRADES K-6)POSTER CONTEST AWARDS (OTERO)
ACTION ITEMS
8.BOARD
a)REVIEW THE EVALUATON OF VARIOUS TIMING AND STRUCTURES OF
SEWER DEBT; AND OBTAIN APPROVAL FROM THE BOARD TO PROCEEDWITH ISSUING SEWER DEBT IN ACCORDANCE WITH THE RECOMMENDEDTIMELINE AND STRUCTURE (KOEPPEN)
b)DISCUSS THE 2019 BOARD MEETING CALENDAR
REPORTS
9.GENERAL MANAGER’S REPORT
10.SAN DIEGO COUNTY WATER AUTHORITY UPDATE
11.DIRECTORS' REPORTS/REQUESTS
12.PRESIDENT’S REPORT/REQUESTS
RECESS TO CLOSED SESSION
13.CLOSED SESSION
a)CONFERENCE WITH LEGAL COUNSEL – PENDING LITIGATION [GOVERN-
MENT CODE §54956.9]
MARK COZIAHR, ET AL. vs. OTAY WATER DISTRICT, SAN DIEGO COUNTYWATER AUTHORITY, ET AL.; CASE NO. 37-2015-00023413
b)CONFERENCE WITH LEGAL COUNSEL – POTENTIAL [GOVERNMENT CODE
§54956.9]
2 CASES
c)PUBLIC EMPLOYEE PERFORMANCE EVALUATION [GOVERNMENT CODE
§54957.6]
TITLE: GENERAL MANAGER
RETURN TO OPEN SESSION
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14.REPORT ON ANY ACTIONS TAKEN IN CLOSED SESSION. THE BOARD MAY ALSO
TAKE ACTION ON ANY ITEMS POSTED IN CLOSED SESSION
OTAY WATER DISTRICT FINANCING AUTHORITY
15.NO MATTERS TO DISCUSS
16.ADJOURNMENT
All items appearing on this agenda, whether or not expressly listed for action, may be
deliberated and may be subject to action by the Board.
The Agenda, and any attachments containing written information, are available at the District’s website at www.otaywater.gov. Written changes to any items to be considered at the open meeting, or to any attachments, will be posted on the District’s website. Copies of the Agenda
and all attachments are also available through the District Secretary by contacting her at (619)
670-2280.
If you have any disability which would require accommodation in order to enable you to partici-
pate in this meeting, please call the District Secretary at (619) 670-2280 at least 24 hours prior to the meeting.
Certification of Posting
I certify that on August 2, 2019 I posted a copy of the foregoing agenda near the regular meeting place of the Board of Directors of Otay Water District, said time being at least 72 hours in advance of the regular meeting of the Board of Directors (Government Code Section §54954.2).
Executed at Spring Valley, California on August 2, 2019.
/s/ Susan Cruz, District Secretary
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MINUTES OF THE BOARD OF DIRECTORS MEETINGS OF THE OTAY WATER DISTRICT AND OTAY WATER DISTRICT FINANCING AUTHORITY
May 1, 2019
1.The meeting was called to order by Vice President Robak at 3:34 p.m.
2.ROLL CALL
Directors Present: Croucher, Gastelum, Robak and Smith
Directors Absent: Thompson (out-of-town prescheduled vacation)
Staff Present: General Manager Mark Watton, General Counsel Dan
Shinoff, Chief of Engineering Rod Posada, Chief Financial Officer Joe Beachem, Chief of Administration Adolfo Segura, Chief of Operations Pedro Porras, Asst. Chief of Engineering, Dan Martin, Asst. Chief of Finance Kevin Koeppen, Asst.
Chief of Operations Jose Martinez, District Secretary Susan
Cruz and others per attached list.
3.PLEDGE OF ALLEGIANCE
4.MOMENT OF SILENCE
A moment of silence was observed to honor the victims of the Chabad of PowaySynagogue shooting that occurred on April 27, 2019.
5.APPROVAL OF AGENDA
A motion was made by Director Croucher, and seconded by Director Gastelum andcarried with the following vote:
Ayes: Directors Croucher, Gastelum, Robak and Smith
Noes: None Abstain: None Absent: Director Thompson
to approve the agenda.
6.APPROVE THE MINUTES OF THE REGULAR BOARD MEETING OF JANUARY2, 2019 AND SPECIAL BOARD MEETING OF JANUARY 29, 2019
A motion was made by Director Smith, and seconded by Director Gastelum and
carried with the following vote:
Ayes: Directors Croucher, Gastelum, Robak and Smith
AGENDA ITEM 4
2
Noes: None
Abstain: None Absent: Director Thompson
to approve the minutes of the regular board meeting of January 2, 2019 and special
board meeting of January 29, 2019.
7.PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TOSPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'SJURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
No one wished to be heard.
CONSENT CALENDAR
8.ITEMS TO BE ACTED UPON WITHOUT DISCUSSION, UNLESS A REQUEST IS
MADE BY A MEMBER OF THE BOARD OR THE PUBLIC TO DISCUSS APARTICULAR ITEM:
A motion was made by Director Smith, and seconded by Director Gastelum and
carried with the following vote:
Ayes: Directors Croucher, Gastelum, Robak and Smith Noes: None Abstain: None
Absent: Director Thompson
to approve the following consent calendar items:
a)APPROVE CHANGE ORDER NOS. 4 AND 5 TO THE EXISTING
CONSTRUCTION CONTRACT WITH WIER CONSTRUCTION
CORPORATION FOR THE CAMPO ROAD SEWER REPLACEMENTPROJECT IN A TOTAL AMOUNT OF $70,970
b)AWARD TWO (2) PROFESSIONAL SERVICE CONTRACTS FOR AS-
NEEDED ENGINEERING DESIGN SERVICES TO NV5, INC. AND RICK
ENGINEERING COMPANY, EACH IN AN AMOUNT NOT-TO-EXCEED$600,000. THE TOTAL AMOUNT OF THE TWO (2) CONTRACTS WILLNOT EXCEED $600,000 DURING FISCAL YEARS 2020-2022 (ENDINGJUNE 30, 2022)
c)AWARD A CONTRACT TO KIRK PAVING IN AN AMOUNT NOT-TO-EXCEED $200,000 FOR AS-NEEDED ASPHALT PAVING SERVICESFROM JULY 1, 2019 THROUGH JUNE 30, 2020 WITH FOUR (4) ONE-YEAR OPTIONS FOR RENEWAL AT THE GENERAL MANAGER’S
DISCRETION
d)ADOPT RESOLUTION NO. 4358 TO UPDATE BOARD POLICY NO. 24,“RECRUITMENT, SELECTION, AND EMPLOYMENT POLICY”, AND
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BOARD POLICY NO. 47, “POLICY AGAINST DISCRIMINATION,
HARASSMENT, RETALIATION AND COMPLAINT PROCEDURE”; AND ADOPT ORDINANCE NO. 572 TO UPDATE CHAPTER 5, SECTION 5, OF THE DISTRICT’S CODE OF ORDINANCES, “PERSONNEL PRACTICES, EMPLOYER-EMPLOYEE RELATIONS”, DUE TO RECENT LEGISLATIVE
CHANGES
e)ADOPT RESOLUTION NO. 4360 AMENDING POLICY NO. 27,INVESTMENT POLICY, OF THE DISTRICT’S CODE OF ORDINANCES TORE-DELEGATE AUTHORITY FOR ALL INVESTMENT RELATED
ACTIVITIES TO THE CHIEF FINANCIAL OFFICER IN ACCORDANCE
WITH GOVERNMENT CODE SECTION 53607
f)ADOPT ORDINANCE NO. 574 AND RESOLUTION NO. 4362 AMENDINGAPPENDIX A WITH THE PROPOSED CHANGES TO VARIOUS FEES,
CHARGES, AND DEPOSITS; AMENDING SECTION 33, GENERAL
REGULATIONS FOR USE OF WATER METERS; AMENDING SECTION34, ISSUANCE AND PAYMENT OF WATER BILLS; AND AMENDINGPOLICY 5B, RECORDS POLICY AND PROCEDURES ACCESSIBILITY, OFTHE DISTRICT’S CODE OF ORDINANCES
ACTION ITEMS
9.GENERAL MANAGER
a)ADOPT RESOLUTION NO. 4363 TO AMEND POLICY NO. 46, MEDIA
RELATIONS, OF THE BOARD OF DIRECTORS CODE OF ORDINANCE
Communications Officer Tenille Otero requested that the board adopt Resolution No. 4363 to amend Policy No. 46, Media Relations Policy, of the District’s Code of
Ordinances. She indicated that she would be providing additional clarity on the
Media Relations Policy as requested by the board. Please reference the Committee Action notes (Attachment A) attached to the staff report for the details of Ms. Otero’s presentation.
A motion was made by Director Smith, and seconded by Director Croucher and
carried with the following vote:
Ayes: Directors Croucher, Gastelum, Robak and Smith Noes: None
Abstain: None
Absent: Director Thompson
to approve staff’s recommendation.
10.BOARD
a)DISCUSS THE 2019 BOARD MEETING CALENDAR
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Director Smith noted that the District has a special board meeting scheduled
tomorrow, May 2, to discuss the fiscal year 2020 budget.
INFORMATIONAL ITEMS
11.THE FOLLOWING ITEM IS PROVIDED TO THE BOARD FOR INFORMATIONAL
PURPOSES ONLY. NO ACTION IS REQUIRED ON THE FOLLOWING AGENDAITEM:
a)REPORT ON THE STATUS OF COMMUNITY OUTREACH RELATED TO
THE CAMPO ROAD SEWER REPLACEMENT PROJECT
Communications Officer Otero provided an update regarding the community outreach program related to the Campo Road Sewer Replacement Project which is scheduled to be completed in December 2019. Please reference the Committee
Action notes (Attachment A) attached to the staff report for the details of Ms. Otero’s
presentation.
Ms. Otero noted that the April 23 meeting date with the Jamul/Dulzura Planning Group listed on page three (3) of the staff report has been changed to May 28 as
the planning group canceled the meeting due to a lack of agenda items. It was
indicated that the project’s three final construction work items that are listed on page two (2) of the staff report will have minimal impact to traffic.
REPORTS
12.GENERAL MANAGER’S REPORT
General Manager Watton presented information from his report which included anupdate on the employee survey, the workshop on how to do business with the Otay
WD, the ID 27 tax rate, the sewer debt issuance, the AMR change outs, the sanitary
sewer overflow in Rancho San Diego, Cal-American Water’s request for anemergency interconnect, water sales and purchases. Director Robak inquired if theDistrict could start including Cal-American’s rate in the rate comparison charts thatare presented during the budget workshops. Staff noted that Cal-American is a
private company and indicated that they would review that possibility. Staff
responded to additional questions and comments from the board.
13.SAN DIEGO COUNTY WATER AUTHORITY UPDATE
Director Smith reported on information from CWA’s April 2019 board meeting that
included an evaluation of space needs for CWA’s Escondido facility, that theAdministrative and Finance Committee negotiated an agreement with MicrosoftOffice 365 and received an excellent deal, and that the Carlsbad Desalination Plantis required to continue utilizing the existing pumps for the former power plant which
will increase the cost for the production of water and, thus, increase the acre foot
cost of water from the desalination plant by $135.
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Director Croucher added that they are continuing to work on the recruitment of the
general manager position, and by the end of this week it is expected that they will select the firm who will assist with the recruitment. CWA is also discussing maximizing storage at the San Vicente Reservoir and power generation at the reservoir. In response to an inquiry from Director Robak, Director Croucher
suggested that the District arrange a presentation of the new proposed Colorado
aqueduct. He stated that it is currently only in the brainstorming stage, but it would be beneficial to get questions back to the group.
14.DIRECTORS' REPORTS/REQUESTS
Director Gastelum reported that he attended the Water Conservation GardenFestival and the very first meeting of the Chula Vista Chamber of Commerce’sUtilities Subcommittee.
Director Smith reported on meetings he attended during the month of April which
included the District’s regular board meeting, the Engineering, Operations andWater Resources Committee, a meeting on CWA issues, and the East CountyCaucus meeting. He noted that he will be out-of-town when the next East CountyCaucus meeting is held and asked Director Croucher if he would like to attend the
meeting in his place.
15.VICE PRESIDENT’S REPORT
Vice President Robak shared an article about work that needed to be done to the
Lake Wohlford dam and that would require the City of Escondido to purchase $35 to
$50 million in mitigation credits to mitigate for environmental issues. He lastlyshared information about a project he is working on in Lakeside and that heparticipated in a bike ride that toured the sewer systems/large channels and tunnelsin Los Angeles.
Director Croucher stepped off the dias at 4:25 p.m.
16.CLOSED SESSION
The board recessed to closed session at 4:30 p.m. to discuss the following matters:
a)CONFERENCE WITH LEGAL COUNSEL – PENDING LITIGATION[GOVERNMENT CODE §54956.9]
MARK COZIAHR, ET AL. vs. OTAY WATER DISTRICT, SAN DIEGOCOUNTY WATER AUTHORITY, ET AL.; CASE NO. 37-2015-00023413
b)CONFERENCE WITH LEGAL COUNSEL – PENDING LITIGATION[GOVERNMENT CODE §54956.9]
OTAY WATER DISTRICT v. CITY OF SAN DIEGO; CASE NO. 37-2017-
00019348-CU-WM-CTL
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Director Croucher joined the board in closed session at 4:31 p.m.
The board reconvened at 4:47 p.m. and General Counsel Dan Shinoff indicated that the board took no reportable actions in closed session.
OTAY WATER DISTRICT FINANCING AUTHORITY
17.NO MATTERS TO DISCUSS
There were no items scheduled for discussion for the Otay Water District Financing
Authority board.
18.ADJOURNMENT
With no further business to come before the Board, Vice President Robak
adjourned the meeting at 4:47 p.m.
___________________________________
President
ATTEST:
District Secretary
1
MINUTES OF THE SPECIAL MEETING OF THE BOARD OF DIRECTORS
OTAY WATER DISTRICT May 2, 2019
1.The meeting was called to order by President Thompson at 3:05 p.m.
2.ROLL CALL
Directors Present: Croucher, Gastelum, Robak (arrived at 3:09 p.m.), Smith andThompson
Staff Present: General Manager Mark Watton, Attorney Jeanne Blumenfeld, Chief Financial Officer Joe Beachem, Chief of Operations Pedro Porras, Chief of Engineering Rod Posada, Chief of Administration and Information Technology Adolfo Segura,
Asst. Chief of Finance Kevin Koeppen, Asst. Chief of
Engineering, Dan Martin, Asst. Chief of Operations Jose Martinez, District Secretary Susan Cruz and others per attached list.
3.PLEDGE OF ALLEGIANCE
4.APPROVAL OF AGENDA
A motion was made by Director Smith, seconded by Director Gastelum and carried
with the following vote:
Ayes: Directors Croucher, GasteIum, Smith and Thompson Noes: None Abstain: None
Absent: Director Robak
to approve the agenda.
5.PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO
SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S
JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
No one wished to be heard.
AGENDA ITEM 4
2
WORKSHOP
6.DISCUSSION OF THE FISCAL YEAR 2020 BUDGET KEY FIGURES AND
ASSUMPTIONS
Chief Financial Officer Joe Beachem indicated that the board has received theeconomic outlook presentation from economist, Mr. Gary London of the LondonGroup, at yesterday’s, May 1, 2019, regular board meeting. He stated that today’s
workshop is the first of two workshops to discuss the fiscal year 2020 (FY 2020)
budget with the second to be held during the June 5, 2019 regular board meeting.Mr. Beachem indicated at this workshop staff will be presenting:
•Challenges and Strengths
•Strategic Plan Initiatives
•Key Assumptions
•Capital Improvement Budget
He presented the District’s six-year rate model wherein staff enters, with reference to the District’s Strategic Plan, the year-end balances, operating budget, the six-
year CIP budget, MWD/CWA and City of San Diego sewer rates, along with various
assumptions that include interest rates, inflation, growth sales, etc., that then determines the District’s required Operating and CIP budgets for the upcoming fiscal year and the water and sewer rates that would support that budget.
Mr. Beachem presented the budget objectives:
•Support the Strategic Plan Objectives
•Support the operations of the District
•Maintain reserves at or above Target
•Meet the debt coverage target of 150%, excluding growth, for both water and
sewer
•Fund the six-year capital budget
•Establish rates that are compliant with Proposition 218
He stated that in proposing rates for the upcoming fiscal year, staff’s strategy is to smooth the rate to avoid rate spikes, consider the customers’ monthly bills and look to maintain the District’s rate ranking compared to the other District’s in the County.
Presentations were then provided by staff that included challenges and strengths for
the upcoming fiscal year, the Strategic Plan strategies and objectives, the key assumptions staff utilized to develop the budget, and the development of the Capital Improvement Program for FY 2020 and for the next six (6) years. During the presentations there were questions asked by members of the board and responses
were provided by staff.
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It was discussed that the liability insurance premium increase is mainly due to water main breaks. President Thompson inquired how staff allocated the increase and if it was more allocated to the water rate. Staff indicated that the allocation is based
more on overhead which is partially driven by labor and various cost allocations.
President Thompson indicated that he felt the cost should be placed more on the water rate rather than the sewer rate. Staff further explained that there are various components to insurance cost. There is a portion for property, liability, board fiduciary, etc. Staff indicated they would review how the cost for liability insurance
is being allocated.
Director Croucher suggested that a bullet be added to the Strategic Plan presentation that the “District’s rates are based on the actual cost to provide water and sewer services”. Staff indicated that they would add a bullet stating this.
Director Croucher stepped out at 3:58 p.m. and returned at 4:01 p.m. He was scheduled to attend another meeting and left the special board meeting at 4:03 p.m.
Staff indicated that on June 5, 2019 they will be presenting the consolidated budget
and rate recommendations to the board for their consideration.
7.ADJOURNMENT
With no further business to come before the Board, President Smith adjourned the
meeting at 5:17 p.m.
___________________________________
President
ATTEST:
District Secretary
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: August 7, 2019
PROJECT: DIV. NO. ALL
SUBMITTED BY: Kelli Williamson
Human Resources Manager
APPROVED BY: Adolfo Segura, Chief, Administrative Services
Mark Watton, General Manager
SUBJECT: ADOPT RESOLUTION #4369 TO INDEMNIFY THOSE RESPONSIBLE FOR THE DISTRICT’S 401(a) AND 457(b) DEFERRED COMPENSATION PLANS
GENERAL MANAGER’S RECOMMENDATION:
That the Board adopt Resolution #4369 to indemnify the members of the
Board of Directors, the General Manager, and the Deferred Compensation Committee members against liability, loss, damage or expense resulting from any act or omission in their official capacities in the administration of the 401(a) and 457(b) Deferred Compensation Plans, and excluding willful misconduct.
COMMITTEE ACTION:
Please see “Attachment A”.
PURPOSE:
To request that the Board adopt Resolution #4369 to indemnify the members of the Board of Directors, the General Manager, and the Deferred Compensation Committee members against liability, loss, damage or expense resulting from any act or omission in their official capacities in the administration of the 401(a) and 457(b) Deferred Compensation
Plans, and excluding willful misconduct.
ANALYSIS:
The District offers its employees 401(a)and 457(b) Deferred Compensation
Plans (the “Plan”). The Plan allows contributions from the employer, the employee, or both, to be set aside for retirement.
AGENDA ITEM 6a
It is the goal of the District to continue to offer retirement plan options that fit employees’ needs and preferences, to work to provide a
diversified landscape of investment options with reasonable fees and competitive returns, and to maintain employee satisfaction with these services.
General Manager Authority As referenced in the attached resolution (see Attachment B), the General Manager has been designated by the Board to be the coordinator and plan
administrator of all District deferred compensation programs, which includes, but is not limited to: executing all necessary agreements;
determining whether to add, maintain, or eliminate a plan; performing administrative duties to carry out any plan; and obtaining professional and/or legal advice as necessary to ensure compliance with federal and state laws affecting deferred compensation plans. Fiduciary Responsibilities There are certain fiduciary responsibilities required by the District in
administering the Plan. As a Plan sponsor, the District has legal and fiduciary obligations to employees who participate in the Plan. As laws
are expanding in these areas, it has become a best practice for agencies, as plan sponsors, to work with financial subject matter experts to better
oversee and proactively manage their plans. District Deferred Compensation Committee Based on industry best practice, the General Manager formed a Deferred Compensation Committee (“Committee”) that includes the Human Resources Manager, Chief of Administrative Services, Chief Financial Officer, Assistant Chief Financial Officer, Human Resources Analyst and two
employee association representatives. This Committee was formed to oversee the Deferred Compensation Program which includes, but is not
limited to:
• Preparing and revising a Deferred Compensation Investment Policy (DCIP) Statement.
• Performing reviews of the Plan’s investments to ensure they comply with the DCIP.
• Engaging experts who have knowledge of the strategies, standards, laws and trust provisions that impact the investment process of the
Plan.
• Engaging appropriate experts to make prudent investment decisions for the Plan.
• Engaging a professional investment advisor to monitor the activities of all investment-related service vendors and to provide
relevant information to the Committee.
Financial Consultant
Human Resources contacted other agencies to locate financial consultants and solicited proposals. The Committee reviewed the proposals and selected SageView Advisory Group (“SageView”), an independent registered
investment advisor, to assist with fiduciary services and training. SageView is a co-fiduciary with the District and ensures that we are
following best practices according to the laws and requirements necessary to ensure our Plan is complying and managed with the appropriate governance regulations. SageView also provides services to Padre Dam
Municipal Water District, San Diego County Water Authority, and other public entities.
The Committee worked with SageView to develop Committee Guidelines and the DCIP statement, and is currently working with SageView to establish a new investment line-up for the new deferred compensation provider, Voya Financial (“Voya”), that will go into effect by the end of this
calendar year. The Committee will continue to meet at least semi-annually to review the Plan, which will include a market and macro-economic overview, Plan snapshot, investment fund performance and peer group
rankings, and Plan cost benchmarking to include the expenses/fees. In addition, the consultant will analyze Voya’s overall performance to
ensure the District is providing the best Plan investment options and recordkeeping services for Plan participants.
Fiduciary Liability Insurance
Further research was completed regarding fiduciary liability insurance to protect the District and the Committee. Based on discussions with SageView and the Finance Department, it was determined a $2 million-dollar policy with a retention of $150,000, was the best level of insurance for the District based on the Plan assets. Special District
Risk Management Authority (SDRMA) does not provide fiduciary liability insurance. Accordingly, their broker, Alliant, obtained quotes for
coverage for the District. The District plans to purchase insurance that will be effective on July 1, 2019, from Hudson Insurance Company in the recommended amount. The annual cost of this insurance is $3,271.40.
This insurance will be reviewed on an annual basis as Plan assets increase to ensure the proper level of coverage is maintained.
Indemnify Board of Directors, General Manager and Deferred Compensation Committee Members
Committee members will exercise discretion and independent judgment in
the performance of their duties and are required to act prudently and in the best interest of participants and beneficiaries of the Plan. However, staff is requesting that the District indemnify the Committee, as well as members of the Board, and General Manager, against losses incurred in the management of the Plan.
The attached resolution includes the following language:
That the District will indemnify, defend and hold harmless members of the Board of Directors, the General Manager, or any Employees or former Employees who have, or had,
administrative responsibility under the 401(a) and 457(b) Deferred Compensation Plans, and the Deferred Compensation
Committee or any member thereof, with respect to any and all liability, loss, damage or expense resulting from any act or omission, except willful misconduct, in their official
capacities in the administration of the 401(a) and 457(b) Deferred Compensation Plans, including, but not limited to,
attorney, accountant, and advisory fees and all other expenses reasonably incurred in their defense, and, in no event shall the District pay such indemnification or defense using 401(a) and/or 457(b) Deferred Compensation Plan assets.
Based on the above, it is recommended that the Board of Directors adopt Resolution #4369 to indemnify the members of the Board of Directors, the General Manager, and the Deferred Compensation Committee members against
liability, loss, damage or expense resulting from any act or omission in their official capacities in the administration of the 401(a) and 457(b)
Deferred Compensation Plans, and excluding willful misconduct. FISCAL IMPACT: Joe Beachem, Chief Financial Officer None.
STRATEGIC GOAL:
Review Deferred Compensation Program for reduced fees and streamlined approach to ensure program offerings are fully utilized. LEGAL IMPACT: None. ATTACHMENTS:
Attachment A – Committee Action Report Attachment B – Resolution #4369
ATTACHMENT A
SUBJECT/PROJECT: ADOPT RESOLUTION #4369 TO INDEMNIFY THOSE RESPONSIBLE FOR
THE DISTRICT’S 401(a) AND 457(b) DEFERRED COMPENSATION PLANS COMMITTEE ACTION:
The Finance & Administration Committee (Committee) reviewed this item at
a meeting held on July 23, 2019 and the following comments were made:
• Staff is requesting that the Board adopt Resolution No. 4369 to
indemnify the board of directors, general manager, and deferred compensation committee members against liability, loss, damage or
expense resulting from any act or omission in their official capacities in the administration of the 401(a) and 457(b) deferred compensation plans, excluding willful misconduct.
• Staff reviewed information in the staff report.
• Staff indicated that the District offers a 401(a) and 457(b) deferred compensation plans which allows employees to set aside
monies for retirement purposes. The District currently provides three (3) different plans with 200 participants (active and retired) and $14 million in assets.
• In response to an inquiry from the Committee, Attorney Jeanne
Blumenfeld indicated that the District cannot indemnify itself, but it is covered by an insurance policy which protects the District.
• Staff indicated in response to another inquiry from the Committee that two employee representatives serve on the Deferred Compensation
Advisory Committee and they have indicated support for this proposal.
• Mr. James McCrary and Ms. Cathy Christ, Retirement Plan Consultants of SageView Advisory Group, were in attendance of the committee
meeting. Mr. McCrary indicated that his organization’s responsibility, related to the employee deferred compensation plans, is to act in the sole interest of the plan and its participants,
including beneficiaries. He stated that his firm looked at the market to check if the District’s current fee is reasonable relative
to the market. They sent out a formal RFP to seven (7) different providers and received responses from all seven (7). Three (3)
providers were interviewed and it was decided that the District would consolidate from two (2) vendors to one (1) vendor, which would result in significant cost savings for participants. They
also vetted the underlying investment options available from the new provider, Voya Financial, and selected the best in class options for
participants which was discussed in a meeting of the Deferred Compensation Advisory Committee.
• It was indicated that Mr. McCrary and Ms. Christ would meet with the Deferred Compensation Advisory Committee at least semi-annually.
There will be a formal agenda and meeting minutes will be taken to document any decisions made by the committee. On an annual basis, Sageview Advisory Group, could provide an executive summary and/or a
report to the board on the returns realized on the plans.
Upon completion of the discussion, the committee supported staff’s recommendation and presentation to the full board on the consent calendar.
ATTACHMENT B
RESOLUTION NO. 4369
A RESOLUTION OF THE BOARD OF DIRECTORS
OF OTAY WATER DISTRICT TO PROVIDE INDEMNITY
TO THOSE RESPONSIBLE FOR THE DISTRICT’S
401(a) and 457(b) DEFERRED COMPENSATION PLANS
WHEREAS, the Otay Water District presently provides its employees with the
opportunity to participate in deferred compensation plans in accordance with sections 401(a) and
457(b) of the Internal Revenue Code; and
WHEREAS, the Board of Directors designated the General Manager to be the
coordinator of all District deferred compensation programs; act as plan administrator and/or
contract with other persons to serve as plan administrators; receive necessary reports, notices,
etc. in relation to such plans or to trusts created to maintain plan funds; execute all necessary
agreements; determine whether to add, maintain, or eliminate a plan; perform administrative
duties to carry out any plan; serve as the District’s trustee and/or representative for any trust
created or maintained in conjunction with or relation to a plan; cast, on behalf of the District, any
required votes; obtain such professional and/or legal advice as may be necessary to ensure
compliance with federal and state laws affecting deferred compensation programs; and, at his/her
discretion, delegate any or all of the foregoing responsibilities to other District employees; and
WHEREAS, the General Manager has formed a Deferred Compensation Committee to
manage the District’s 401(a) and 457(b) Deferred Compensation Plans; and the Deferred
Compensation Committee will exercise discretion and independent judgment in the performance
of its duties, and it will act prudently and in the best interest of participants and beneficiaries of
the 401(a) and 457(b) Deferred Compensation Plans; and
WHEREAS, the District now desires to indemnify, defend and hold harmless members of
the Board of Directors, the General Manager, or any Employees or former Employees who have,
or had, administrative responsibility under the 401(a) and 457(b) Deferred Compensation Plans,
and the Deferred Compensation Committee or any member thereof, with respect to any liability,
loss, damage or expense resulting from any act or omission, except willful misconduct, in their
official capacities in the administration of the 401(a) and 457(b) Deferred Compensation Plans.
NOW, THEREFORE, BE IT RESOLVED that the District will indemnify, defend and
hold harmless members of the Board of Directors, the General Manager, or any Employees or
former Employees who have, or had, administrative responsibility under the 401(a) and 457(b)
Deferred Compensation Plans, and the Deferred Compensation Committee or any member
thereof, with respect to any and all liability, loss, damage or expense resulting from any act or
omission, except willful misconduct, in their official capacities in the administration of the
401(a) and 457(b) Deferred Compensation Plans, including, but not limited to, attorney,
accountant, and advisory fees and all other expenses reasonably incurred in their defense.
BE IT FURTHER RESOLVED that the District will indemnify, defend and hold
harmless members of the Board of Directors, the General Manager, or any Employees or former
Employees who have, or had, administrative responsibility under the 401(a) and/or 457(b)
Deferred Compensation Plans, and the Deferred Compensation Committee or any member
thereof, as described in the aforementioned paragraph, and, in no event shall the District pay
such indemnification or defense using 401(a) and/or 457(b) Deferred Compensation Plan assets.
BE IT FURTHER RESOLVED that this Resolution will take effect retro-actively from
January 1, 2019.
PASSED, APPROVED AND ADOPTED by the Board of Directors of the Otay Water
District at a regular meeting held this 7th day of August, 2019.
Ayes:
Noes:
Abstain:
Absent:
President
ATTEST:
District Secretary
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: August 7, 2019
PROJECT: Various DIV. NO. ALL
SUBMITTED BY: Adolfo Segura
Chief, Administrative Services
APPROVED BY: Mark Watton, General Manager
SUBJECT: ADOPT RESOLUTION NO. 4368 TO SELECT UP TO THREE (3) CANDIDATES
FOR THE SPECIAL DISTRICT RISK MANAGEMENT AUTHORITY’S (SDRMA) BOARD OF DIRECTORS
GENERAL MANAGER’S RECOMMENDATION:
That the Board consider and select candidates for the Special District Risk Management Authority’s (SDRMA) Board of Directors election and cast the District’s vote by adopting Resolution No. 4368.
COMMITTEE ACTION:
See “Attachment A.”
PURPOSE:
To present for the Board’s consideration, the ballot to select up to three (3) candidates for the Special District Risk Management Authority’s (SDRMA) Board of Directors.
ANALYSIS:
SDRMA is holding an election to fill up to three (3) seats on its Board. Attached in this staff report and for the Otay’s Board review, is each candidate’s qualifications, background, experience, and expertise (Attachment B).
AGENDA ITEM 6b
In an effort to provide a good balance of representation on SDRMA’s
Board (based on agencies represented), staff recommends that the Otay Board consider and select the following candidates:
Patrick K. O’Rourke Board Member, Redwood Region Economic Development Commission
Sandy Seifert-Raffelson (Incumbent) Finance Manager/Treasurer, Herlong Public Utility District
Bob Swan (Incumbent)
Board Member, Groveland Community Services District
Attached are statements of qualifications (Attachment B) as submitted
by each candidate, along with the official election resolution (Attachment C) and ballot (Attachment D), which SDRMA requires to ensure
the integrity of the balloting process. The ballot requests that the District select up to three (3) candidates when placing its vote.
The ballot must be sealed and received by 4:30 pm on Wednesday, August 21, 2019.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
None.
STRATEGIC GOAL:
Maintain effective communications with other cities, special districts, State and Federal governments, community organizations, and Mexico.
LEGAL IMPACT:
None.
Attachments: Attachment A – Committee Action Report Attachment B – Candidates’ Statement of Qualifications Attachment C – Resolution No. 4368
Attachment D – Official 2019 Election Ballot
ATTACHMENT A
SUBJECT/PROJECT:
ADOPT RESOLUTION NO. 4368 TO SELECT UP TO THREE (3) CANDIDATES FOR THE SPECIAL DISTRICT RISK MANAGEMENT
AUTHORITY’S (SDRMA) BOARD OF DIRECTORS
COMMITTEE ACTION:
The Finance & Administration Committee (Committee) reviewed this item at a meeting held on July 23, 2019 and the following comments were made:
•Staff is requesting that the Board consider and select candidates
for the Special District Risk Management Authority’s (SDRMA) Boardof Directors election and cast the District’s vote by adoptingResolution No. 4368.
•Staff reviewed information in the staff report.
•Staff stated in an effort to provide a good balance ofrepresentation on SDRMA’s board, they recommend that the Board
consider and select the following candidates:
o Mr. Patrick K. O’Rourke, Redwood Region Economic DevelopmentCommissionoMs. Sandy Seifert-Raffelson, Herlong Public Utility District
(Incumbent)o Mr. Bob Swan, Groveland Community Services District
(Incumbent)
•The candidates’ qualifications are attached along with the official
election resolution. The resolution/ballot must be received bySDRMA by 4:30 p.m. on Wednesday, August 21, 2019.
•In response to an inquiry from the Committee, staff indicated thatthey are recommending Mr. O’Rourke over the two remaining
candidates because his Candidate’s Statement of Qualifications formprovides extensive information on his background and was very
impressive. The other candidates provided very little information
on their forms. It was noted that the members (including
incumbents) and candidates cover much of the state of California.
•Staff indicated that the District has been happy with the level of
service it has received from SDRMA.
Upon completion of the discussion, the committee supported staff’s recommendation and presentation to the full board on the consent calendar.
ATTACHMENT B
ATTACHMENT C
ATTACHMENT D
STAFF REPORT
TYPE MEETING: Regular Board Meeting MEETING DATE: August 7, 2019
SUBMITTED BY: Kevin Koeppen, Assistant
Chief of Finance
W.O./G.F. NO:DIV. NO. All
APPROVED BY: Joseph R. Beachem, Chief Financial Officer
Mark Watton, General Manager
SUBJECT: To Present to the Board the Evaluation of Various Timing and
Structures of Sewer Debt; and Obtain Approval from the Board to Proceed with Issuing Sewer Debt in Accordance with the Recommended Timeline and Structure
GENERAL MANAGER’S RECOMMENDATION:
That the Board direct staff to proceed with issuing sewer debt in
accordance with the recommended timeline and structure.
PURPOSE:
Present to the Board the evaluation of various timing and structures
of issuing sewer debt; and obtain approval from the Board to proceed with issuing sewer debt in accordance with the recommended timeline and structure.
BACKGROUND:
As part of the FY 2020 Budget presented to the Board on June 5, 2019,
staff communicated that the District’s sewer fund would need to issue $6.0 million of debt in FY 2020 to fund capital improvement projects. This debt is needed to meet the capital improvement needs of the
District and will require a 125% coverage ratio. During the FY 2020 budget process, the Board requested that staff evaluate alternative
options for issuing sewer debt to smooth in the rate impact the debt will have on customers. Staff engaged Suzanne Harrell, of Harrell and Company Advisors, LLC, to assist in evaluation of debt
alternatives.
As we have been evaluating various sewer debt alternatives, staff was made aware of additional information after the budget was prepared,
AGENDA ITEM 8a
which will place added pressure on rates for the current 6-year period and beyond.
In the past, the rolling 6-year view of the rate model and the relatively stable financial status of the District, allowed for
stable planning with only a 6-year view. This is the current situation for water, where there are no significant shifts on the
financial horizon. However, the financial horizon of sewer is changing. As we have been evaluating the various options for issuing the upcoming sewer debt, staff was informed of the County’s plan to
replace a force main, which the County owns and the District shares. The initial estimate of the District’s share of this project is
$6.0M. The County’s CIP is not anticipated to begin within the next 6 years; however, it is likely to occur within the 6 years following 2025. This information has led staff to take an additional in-depth look at the future of sewer rate increases beyond the current 6-year rate model window. As a result of the focus on the sewer financial
planning, some long-term impacts need to be brought into the current rate modeling projections.
In addition to the County’s project, the continuation of Pure Water to the financial model for sewer customers has changed the long-term
ability of sewer customers to fund CIP projects. The Pure Water impact in the next 6 years has been mapped out in the rate model,
based on the best information the City of San Diego has provided staff, however, the following 6 years has not been planned out in detail by the City of San Diego. Where rate increases would have
been used to fund CIPs, now they must also go to fund Pure Water. Years before Pure Water was placed into the rate model, it
was understood that the sewer reserves would run low and debt would need to be issued periodically. Sewer reserves have been drawn down by $8M over the past 6 years, to the point where they are now at
target. This planned usage of reserves allowed the rates to remain low, but it was well understood that future CIP funding was going to
include debt financing. Without excess reserves, this leaves cash funding and debt as the primary funding mechanisms for CIPs. With cash funding having an additional burden to fund Pure Water, debt
will become a more regular feature in the financing plan. This is a new dynamic which is significant and will occur just outside the
current 6-year rate model. With that debt dynamic, also comes the corresponding rate increases needed to support the debt.
The need for debt is somewhat well defined for the next 6 years of the rate model, but again, it had not been planned out in any detail
beyond the 6-year rate model.
With this information and with the District’s own sizable sewer CIP in years 2026-2031, it would be financially prudent to place the District in a stronger position in year 2025 than the current model
presents. Staff is presenting a 2020 Budget Modified 6-year
projection, which includes 8.9% rate increases in FY 2020 and FY 2021, which is consistent with the increases presented in the
FY 2020 budget. From FY 2022 to FY 2025, the projected annual rate increases have increased from 5.0% to 6.4%. This is the new base-line from which staff has looked at options to modify the proposed
$6M debt issuance.
These new dynamics create an increased need for debt in years 2026-2031 and staff has taken some added steps to forecast rates.
1. Staff has extended the sewer rate model out to 2031.2. Staff has asked for additional clarification on the amount and
timing of the District’s sewer CIP expenditures in this futureperiod.3. Staff has asked for additional information related to theCounty’s long-term sewer CIP expenditures.
By taking these steps, the necessary financial position of the District in 2025 has added clarity. With this expanded view of the debt needs of the sewer customers, it is clear the financial position
of the District in 2025 needs to be improved. It is prudent to place the District in a strong financial position in year six, 2025, so
that no unexpected or extreme rate increases are needed to handle the increasing levels of debt in the following period. There are
slightly higher rate increases, in the short-term, that are needed to handle the additional future debt without rate spikes. This expanded view of the sewer financial position is reflected in the “FY 2020
Budget - Modified” in the table below.
ANALYSIS:
Working with Suzanne Harrell, staff evaluated multiple options for
the upcoming sewer debt issuance including:
1. A single issuance of $6.0M with a one year deferral ofprincipal payments to begin in FY 2022, which is theassumption used to prepare the FY 2020 Budget and modified to
adjust future rate increases based on the new informationregarding the County’s project.
2. Issuing $3.0M in FY 2020 with a one year deferral ofprincipal payments which will begin in FY 2022, and a $3.0Missuance in FY 2022 with no payment deferrals.
3. Issuing $3.0M in FY 2020 with no deferral of principalpayments which will begin in FY 2021, and a $3.0M issuance in
FY 2022 with no payment deferrals.4. A single issuance of $6.0M with deferred principal paymentsbeginning in FY 2022 and $180,000 of capitalized (deferred)interest.
The options being presented are intended to smooth out the rate increases for the sewer customers. The following table demonstrates
the rate impacts of each scenario along with the debt service coverage ratios in FY 2021 and 2025. The FY 2021 debt coverage ratio is included because it is the lowest debt coverage position over the
6 year period, while the FY 2025 debt coverage position is included to demonstrate the necessary increase in the District’s financial
position to meet the CIP needs in the years immediately beyond FY 2025.
2020 2021 2022 2023 2024 2025 2021 DSC 2025 DSC
FY 2020 Budget 8.9 8.9 5.0 5.0 5.0 5.0 126 201
Alternative Debt Options:
Option 1 – 2020 Budget Modified 8.9 8.9 6.4 6.4 6.4 6.4 126 254
Option 2– Recommended 8.9 6.7 6.7 6.7 6.7 6.7 189 243
Option 3 8.9 8.9 6.0 6.0 6.0 6.0 163 243
Option 4 8.9 6.8 6.8 6.8 6.8 6.8 225 246
Option 1 is the proposed budget structure included in the FY 2020 budget, which was modified for the new information regarding
the County’s project. It provides a relatively low debt service coverage, but it only allows for the impact of debt to be smoothed into the rates over FY 2020 and FY 2021.
Option 2 is being recommended at this time, because it provides the
earliest rate relief, and allows for the debt impact to be smoothed into the rates over a longer duration, which addresses an inquiry
made by the Board during the June 2nd budget approval meeting. It also provides a more secure debt coverage ratio in FY 2021 compared to budget. Both of these benefits are at a relatively low cost,
which is summarized in the attached letter from Harrell & Company Advisors, LLC.
Option 3 is not recommended. While it provides increased debt service coverage security in FY 2021, it does not provide for the
rate impact to be smoothed in over a longer period, which is the primary objective of this analysis. It also results in a lower debt
service in FY 2021 than the recommended option.
Option 4 is also not recommended. When compared to the recommended
option, the debt service under this option provides slightly less rate relief and one less year to meet the debt service of a single $6
million issuance. While the FY 2021 debt service in the above schedule is greater under this option, the FY 2022 debt service drops to 147%, which is the lowest of all the options.
Staff also examined shorter duration debt issuances of 25-year and 20-years. Shortening the duration to 25-year or 20-year terms would
result annual rate increases of 7.1% and 7.4%, respectively, from FY 2021 to FY 2025. These options were not recommended because they
place additional pressure on rates, and when compared to the anticipated life of the projects being funded, provide less generational equity.
When combined with the recommended debt financing, the potential rate
increases will maintain the reserves and debt coverage at or above targeted levels through 2025.
NEXT STEPS
Staff has engaged with Harrell & Company Advisors, LLC to act as the Financial Advisor for this issuance and has selected Hawkins, Delafield & Wood, LLP to serve as Bond and Disclosure counsel.
Due to the size of this debt issuance, and the sewer not recently
issuing public debt, it is anticipated that this bond sale will be sold as a negotiated sale. The last negotiated sale the District performed was the 2010 Build America Bonds.
Staff is in the process of selecting an Underwriter/Placement Agent for the issuance. Staff anticipates returning to request final
approval for the General Manager to issue debt at the October Board meeting.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
The recommended option will result in debt service requirements growing from $44 thousand in FY 2020 to $348 thousand in
FY 2023 and will include a debt coverage covenant of 125%.
STRATEGIC GOAL:
The District ensures its continued financial health through long-term
financial planning and debt planning.
LEGAL IMPACT:
None.
General Manager
Attachments:
A) Committee Action FormB) Harrell & Company Advisors, LLC – Evaluation Letter andRecommendation
ATTACHMENT A
SUBJECT/PROJECT: To Present to the Board the Evaluation of Various Timing
and Structures of Sewer Debt; and Obtain Approval from the Board to Proceed with Issuing Sewer Debt in Accordance with
the Recommended Timeline and Structure
COMMITTEE ACTION:
The Finance & Administration Committee (Committee) reviewed this item at a meeting held on July 23, 2019 and the following comments were made:
•Staff is requesting that the Board direct staff to proceed with
issuing sewer debt in accordance with the recommended timeline andstructure outlined in the staff report.
•Staff reviewed information in the staff report.
•Ms. Suzanne Harrell, Harrell and Company Advisors, LLC, reviewedthe debt alternatives listed on page 4 of the staff report. Shestated that staff is proposing, and she is recommending, Option 2
which provides for a rate increase of 8.9% in fiscal year 2020 and6.7% in the ensuing five years (2021 to 2025). She noted that the
Federal Reserve has also indicated that it may cut interest ratesin the upcoming year.
•It was discussed that an analysis was also performed to eitherissue the bonds as publicly sold or as a private placement for $3
million. Private placement is where the District negotiatesdirectly with one lender. This works well with a bond issue thatis in the $3 million range. Most lenders, however, will only
provide a 15-year maturity date as opposed to 30 years. Ms.Harrell indicated that she is aware of one lender who will provide
a 30-year maturity date. Staff will explore both private placementand publicly sold bonds to determine whichever is more costeffective.
•In response to an inquiry from the Committee, Ms. Harrell indicatedthat the economic outlook data points to a slow and steady economy
and an increase in interest rates is not likely based on theFederal Reserve forecast. Ms. Harrell also noted that developersare not building new housing which points to a slowing economy.
She did, however, build in a ¼% interest rate increase because thesecond issuance of $3 million is two years away.
•Staff indicated, in response to another inquiry from the Committee,that Option 3 is not recommended as it puts the District in a
weaker debt service position in 2022 compared to the recommendedoption, which adversely impacts the Debt Coverage Ratio. It wasdiscussed that once the District issues debt it is obligated to itslenders or investors to increase its rates to maintain a minimumDebt Coverage Ratio. If Option 1 and Option 3 were selected, the
District would be very close to its minimum required Debt CoverageRatio. Thus, any unexpected change, like weather patterns, etc.,could require the District to increase rates a little higher tomaintain its Debt Coverage Ratio above the minimum. Option 2allows the debt impact to be smoothed into the rates over a longer
duration, provides for a good position with regard to theDistrict’s Debt Coverage Ratio, and allows the District to be more
in control of its rate increases. Additionally, the costdifferential between Options 1 and 3 versus Option 2 is relativelyinsignificant.
Upon completion of the discussion, the committee supported staff’s
recommendation and presentation to the full board as an action item.
The City Tower, 333 City Boulevard West, Suite 1215, Orange, California 92868
Tel: 714.939.1464
July 10, 2019
Joseph R. Beachem
Chief Financial Officer
Otay Water District
2554 Sweetwater Springs Blvd.
Spring Valley, CA 91978-2096
RE: Sewer Funding Options
Dear Joe:
The Otay Water District (District) has requested a discussion of alternative structures for funding expected
sewer projects over a six year time frame to determine the potential impact on the rates. The District has
stated it has $6 million of CIP needs over the next 3 years, with an additional $6 million requirement
expected in the next six year period following 2025.
I understand that the current method for assessing sewer charges based on prior winter averages will be
under review, with possible changes to make the rate structure more stable if there are particularly wet
winters which can currently result in lower revenues in a future year without a compensating rate increase.
This analysis, and the staff assessment of the required rate increase under various scenarios, has been
completed without anticipating any change in the existing rate structure.
Background
By way of background, most of the financings described herein are expected to be sold publicly and have
a 30 year maturity. As we have discussed over the last year, banks that make loans to public agencies
typically have a 15 year limit on the loan payback. In general, a 15-year payback would increase the annual
payments made on a 30-year by about 50%, but would be paid in full much earlier. These bank loans are
referred to in this memo as “private placements” since they do not involve a public sale of debt and are
“placed” with one lender. You originally concluded that the private placement 15-year option does not
work well with the District’s short term rate-setting objectives. However, there are certain circumstances
under which you might consider a private placement for the first phase of financing, discussed toward the
end of this analysis.
The debt service estimates used in the analysis assume the first series of bonds would be issued in November
2019, with a 30 year repayment. The principal payments would be made on September 1 each year. We
discussed your options for selecting a principal payment date and you chose September 1 to coincide with
the payments you make on the water system financings. Interest will generally be paid semi-annually on
March 1 and September 1, therefore, in FY 2019-20, the District will have an interest-only payment in
March 2020.
Attachment B
Page 2
July 10, 2019
This financing will be the first public debt incurred for the sewer system. Taken together with the system’s
generally low net revenues for at least the next 2 years, lack of significant liquid reserves and need to
increase rates for future bond issues, I have assumed the bond investors will be expecting a bond funded
reserve fund at least equal to 50% of annual debt service. The rating agency will also take funding of a
reserve fund (or lack of funding) into account in their analysis. I have factored the funding of such a reserve
fund into the bond sizing.
Rates are based on market conditions as of June 28, and I did not add a contingency to account for market
changes until the bonds are issued in November 2019, nor did I factor in any potential Federal Reserve
action to change the discount rate (the market has effectively factored that in already). I did add a
contingency of 25 basis points for bonds to be issued 2 years in the future.
Tax-exempt bonds typically must pay interest at least once during the first 12 months after issuance, with
the exception of capital appreciation bonds which accrete in value until maturity.
Structuring Alternatives
For the debt sizing alternatives that follow, I will start with the most common structures for publicly-offered
debt used by public agencies and progress to the less frequently used options. This will be followed by a
discussion of private placement alternatives.
Level Debt Service:
This structure will result in approximately level annual payments for 30 years (ignoring the first year partial
payment of interest only).
This structure could be used to issue bonds in one series in 2019, or for two separate bonds, one issued in
2019 and one issued in 2021 (or later), each funding half of CIP requirement. This structure will result in
additional costs of issuance, and lack of interest rate certainty, but provides the benefit of easing into your
desired rate increase compared to rates needed to fund the entire CIP requirement up front.
This structure can be modified to have no principal payment in the first or second year (referred to in this
memo as “principal deferral”), so that only interest is paid during that period, and then debt service would
be level through maturity of the bonds once the principal payment commences. This increases the total
interest cost of the issue, but the magnitude of the cost increase depends on how many years principal is
deferred.
This structure can also be modified to add “capitalized interest” – that is, borrowing additional bond
proceeds to set aside with the trustee to offset all or a portion of the interest payment. Capitalized interest
can be used during the first 3 years of a bond issue. Typically it is done in issues with principal deferral,
but that is not required. It can also be used to pay some but not all of the interest due. The additional cost
here is for increasing the bond size to fund the capitalized interest.
Shown on the following page is a simplified cost comparison of the different modifications to the level debt
service alternative for the first $6 million of project funding. The debt service is not materially different
under any option once the District begins amortizing the principal.
Page 3
July 10, 2019
Issue
Date
First
Principal
Project
Fund
Cost of
Issuance
Capitalized
Interest
Total Debt
Service Arb Yield All-In
1 One Series 11/1/2019 9/1/2020 $6,000,000 $157,000 $ -$10,282,000 2.52% 3.69%
2 One Series 11/1/2019 9/1/2021 6,000,000 157,000 - 10,337,000 2.52% 3.69%
3 First Issue 11/1/2019 9/1/2021 3,000,000 109,000 - 5,184,000 2.51% 3.76%
Second Issue 11/1/2021 9/1/2022 3,000,000 103,000 -5,288,000 2.76% 3.90%
6,000,000 212,000 - 10,472,000
4 One Series/CI 11/1/2019 9/1/2021 6,000,000 158,000 180,000 10,454,000 2.52% 3.68%
Fiscal Year Debt Service
19-20 20-21 21-22 22-23 23-24 24-25 25-26 26-27
1 One Series $88,000 $340,000 $340,000 $340,000 $340,000 $340,000 $340,000 $340,000
2 One Series 88,000 264,000 344,000 344,000 344,000 344,000 344,000 344,000
3 First Issue 44,000 133,000 173,000 173,000 173,000 173,000 173,000 173,000
Second Issue - - 45,000 175,000 175,000 175,000 175,000 175,000
44,000 133,000 218,000 348,000 348,000 348,000 348,000 348,000
4 One Series/CI 45,000 135,000 354,000 354,000 354,000 354,000 354,000 354,000
Page 4
July 10, 2019
Wrap-around Debt Service:
This structure would typically have level debt service for the first series of bonds (for example, the first
series issued in 2019 and maturing in FY 2049-50), and then the second series of bonds issued later (for
example, the second series issued in 2025 and maturing in FY 2055-56) would have lower debt service in
the years when the 2019 Series was outstanding – through FY 2049-50 - and the debt service would increase
after the maturity of the 2019 Series so that the total combined debt service through FY 2055-56 was level
for all years once the 2025 Series was issued.
This would not be a structure that the District would apply now to the “two series” option above because
the difference in annual payments in the early years would be negligible. This structure may be considered
in the future when the timing and amount of the six year CIP requirements following 2025 becomes clearer.
Capital Appreciation Bonds:
This structure is typically used to leverage bonding capacity in future years when the District has no
capacity to pay debt in early years because there are no interest payments made on capital appreciation
bonds (CABs). Instead, the CAB is issued at less than face value and accretes in value until it reaches
maturity. This structure can be used to reduce interest expense paid in the early years. Sometimes this
structure is used for a second series instead of the wrap-around structure when there is no capacity for
additional debt service at all in the early years. You have probably seen this done by school districts that
might have a 20 year general obligation bond outstanding and that want to capture their taxing authority in
years 21-30 but have no ability to generate any additional taxes to pay debt service in years 1-20 because
of the legal limit on the tax rate. CABs are generally not appropriate for agencies with rate setting authority
such as the District, since it results in a significant deferral of debt service expense into the future.
Private Placement:
A private placement is typically up to 15 year financing entered into with a bank or lender. Private
placements have a lower issuance cost by about $20,000-25,000, since there is no need for preparation of
an official statement or a rating. Higher interest rates tend to offset any upfront cost savings because the
bank or lender (1) needs to charge a higher rate to receive the same benefit from the tax-exemption that an
individual might because the corporate tax rate is lower than personal rates or (2) needs to recover its
expenses (such as the bank’s legal counsel) for the financing through the interest rate.
Further, you will recall that tax reform in late 2017 reduced the corporate tax rate from a maximum of 35%
to a maximum of 21%. This is a 40% reduction in the tax rate, and the value of tax-exempt income to a
bank is worth less than before tax reform. Before tax reform, the taxable interest rate equivalent for a 2.5%
tax-exempt loan was 3.85% (2.50% ÷ .65) and now it would be 3.16% (2.50% ÷ .79). So today you might
see that same 2.50% quote increase to 3.05% to produce the same rate of return to the bank.
However, while there may not necessarily be an all-in cost savings for private placements, some lenders
are willing to be flexible in how the repayment is structured (so you can achieve your rate-setting objectives)
and potentially allow a very early redemption, usually at a premium, that would provide the opportunity for
a restructuring at a much lower cost than is typically available with public debt. This may be of interest to
the District due to the plan to potentially modify the rate structure based on a cost study in the near term,
as well as the because of the recent elimination of advance refunding options as part of the 2017 tax reform.
Page 5
July 10, 2019
There is one lender I am aware of that recently received approval to extend some of its private placement
financing up to 30 years. While the rate might be higher, it could be of benefit to lock in today’s rate, but
still provide some flexible repayment terms – which could be useful until the rate structure is revised.
Private placements generally do not require funded reserve funds, which is another factor to consider, since
it results in a lower upfront borrowing amount.
This option will continue to be included in the evaluation and compared against the terms of a negotiated
sale to determine if it is cost beneficial.
Draw-down Financing:
This structure is not available for publicly issued debt. This is typical of a private placement where the
lender/bank only charges the District interest for the amount of funding that is drawn down over a specified
period of time, which rolls into a long-term (15-year) level debt service payment once all the funds are
drawn. This is akin to construction-to-permanent bank loans you might see in the construction sector. It
can provide some cost savings depending on the draw schedule. If most of the funds are drawn early, the
savings are minor.
Many private placement lenders offer this option, and the funds are held with a third party escrow agent
until they are spent. I do not know if the lender with a 30 year financing option would provide a draw-down
feature.
Conclusion
The District is projecting to have at least another $6 million in CIP needs in the six years following the
current six year projection. Given that a second financing will require higher net operating revenues to
service the debt, rate increases for that debt will be needed in addition to the rate increases for the current
anticipated debt. The District has always used rate smoothing to accommodate future debt plans so that
there is no rate-shock when a future series of bonds is issued. Based on the District’s practice to smooth
out rate increases, rate model and the resulting rates, as well as the near-future rate restructuring possibility
based on an expected cost study, I will recommend that the District take the two issue approach to its first
$6 million in financing needs.
The first series of $3 million would be financed as a 30 year bond (or possibly private placement if that
lender’s option for 30 years cost effective). Then, once the rate study is complete and the new rates are
effective (assumed 2 year process), the second series of $3 million could be issued. At that time, the District
will have a better sense of the timing of its future funding requirements and the benefits of any new rate
structure and can factor that in (or not) to the required rate increases. I believe this is a better option than
trying to develop a $6 million structure today to fit future needs. It also gives time for a more flexible rate
structure to be considered based on a rate study.
I did consider a 15 year private placement for the first $3 million in 2019, with a wrap-around second series
in 2021 for an additional $3 million, but that did not produce any lower annual debt service and therefore
doesn’t match the District’s rate-setting objectives.
Page 6
July 10, 2019
Next Step
The next step for the District is to engage a bond underwriter. I do not envision this first sewer bond to be
sold at competitive sale based on its size and the term. Both of those factors would limit the pool of
interested competitive sale bidders and likely not produce any better result (that is, better interest rate) than
engaging one bond underwriter up front to work with the District during the structuring process. They will
become familiar with the credit factors of the sewer system and can focus their selling efforts on their
customers who are likely buyers. This process is called a “negotiated sale.”
Citigroup was selected as the underwriter for the District’s sale of Build America Bonds in 2010, which
was the only negotiated sale of bonds by the District in the last 20 year. As with the sewer bonds, there
was a particular reason to complete that transaction as a negotiated sale – in that case, there were taxable
bonds and a more complex financing structure.
An underwriter can also act as a “placement agent” and engage with banks and lenders regarding private
placement interest rates. Municipal Advisors are not permitted to solicit financings from banks and
lenders.
I am available to discuss this information in further detail at your convenience.
Very truly yours,
Suzanne Q. Harrell
Suzanne Harrell
STAFF REPORT
TYPE MEETING: Regular Board Meeting MEETING DATE: August 7, 2019
SUBMITTED BY: Mark Watton,
General Manager
W.O./G.F. NO:DIV. NO.
APPROVED BY: Susan Cruz, District Secretary
Mark Watton, General Manager
SUBJECT: Board of Directors 2019 Calendar of Meetings
GENERAL MANAGER’S RECOMMENDATION:
At the request of the Board, the attached Board of Director’s meeting calendar for 2019 is being presented for discussion.
PURPOSE: This staff report is being presented to provide the Board the
opportunity to review the 2019 Board of Director’s meeting calendar and amend the schedule as needed.
COMMITTEE ACTION: N/A
ANALYSIS:
The Board requested that this item be presented at each meeting so they may have an opportunity to review the Board meeting calendar schedule and amend it as needed.
STRATEGIC GOAL:
N/A
FISCAL IMPACT: None.
LEGAL IMPACT: None.
Attachment: Calendar of Meetings for 2019
G:\UserData\DistSec\WINWORD\STAFRPTS\Board Meeting Calendar 8-07-19.doc
AGENDA ITEM 8b
Board of Directors, Workshops and Committee Meetings 2019
Regular Board Meetings: Special Board or Committee Meetings (3rd Wednesday of Each Month or as Noted) January 2, 2019 February 6, 2019 March 6, 2019
April 3, 2019
May 1, 2019 June 5, 2019 July 3, 2019 August 7, 2019
September 4, 2019
October 2, 2019 November 6, 2019 December 4, 2019
January 16, 2019 February 20, 2019 March 20, 2019
April 17, 2019
May 22, 2019 June 19, 2019 July 24, 2019 August 21, 2019
September 18, 2019
October 23, 2019 November 20, 2019 December 18, 2019
SPECIAL BOARD MEETINGS:
BOARD WORKSHOPS:
STAFF REPORT
TYPE MEETING:Regular Board MEETING DATE:August 7, 2019
SUBMITTED
BY:
Mark Watton
General Manager
W.O./G.F.
NO:
N/A DIV.
NO.
N/A
APPROVED BY: Mark Watton, General Manager
SUBJECT:General Manager’s Report
ADMINISTRATIVE SERVICES:
GIS:
•Paving Log App and Web Application – Staff completed thedevelopment and deployment of a paving mobile app and a web
application that allows field staff the choice to log data from thefield or office, with location information automatically populated
through GIS; therefore, achieving a greater level ofautomation. The training for the app and web application has beenconducted.
Human Resources: •Recruitments:
o The District is currently recruiting for an Executive Assistant,
a Laboratory Analyst, and a Recycled Water Specialist.
o These positions are critical to District operations.
IT Operations:
•Enterprise Fleet Management System Deployment - Staff began the
deployment and configuration of the District’s new GPS FleetManagement System, Samsara. Samsara is a web-based fleetmanagement information system, which was selected by a cross-functional team from among four qualified proposals. The new systemwill be used to support the District’s strategic fleet management
initiatives and help staff perform scheduled preventivemaintenance, manage vehicle activity trends, and provide access to
real-time data and route optimization. Staff will conduct training
AGENDA ITEM 9
2
in the coming weeks and will also perform a live demonstration at the next Bi-annual Managers’ Meeting.
•Monthly Board Audio Streaming - During the District’s July Boardmeeting, 7 customers engaged in the listening of the live monthlymeeting. The live audio broadcast aired for 1 hour and 53 minutes.
Purchasing & Facilities:
•Vegetation Abatement Update – District contractor, Summit ErosionControl, began mowing the Salt Creek property on July 8th and isexpected to be on site for 2 weeks. Greenridge Landscaping, theDistrict’s contracted landscaper, has assigned a third crewman to
catch up on all of the remote facility backlog due to late seasonrains and its extensive vegetation growth. D&D Wildlife HabitatRestoration is handling the more sensitive areas with theDistrict’s Environmental Compliance Specialist providing oversightand approval, which includes the access road to the Treatment Plant
and the 832-1 & 2 Reservoir access via Steele Canyon.
•BidSync Solicitations - During the last period, there were two (2)
solicitations advertised on BidSync:
o “As-Needed Plan Check Services for Developer Potable And
Recycled Water Projects” – For the services of an engineeringconsulting firm to provide professional Plan Check Services insupport of the Public Services Division in processing andperforming plan review for developer potable water and recycled
water projects on an as-needed basis, for a period of threefiscal years (FY2020 - FY 2022) in an amount not-to-exceed$175,000. The solicitation closed on July 19, 2019 at 4:00 PM.
o “Public Service Conference Room Expansion” – For labor and
materials of an expanded Public Service Conference Room andLobby modifications located at 2554 Sweetwater Springs Blvd,Spring Valley, CA 91978. The awarded contractor shall provide
all labor, supervision, materials, equipment, tools, bonds,taxes, transportation, freight, insurance, any other fees and
incidentals necessary to perform the work. The solicitationclosed on July 24, 2019 at 3:00 PM.
Safety & Security:
•Update on America’s Water Infrastructure Act of 2018 (AWIA 2018)The U.S. EPA's Office of Ground Water and Drinking Water willconduct two webinars to highlight tools to assist water utilitiesin conducting a risk assessment and developing an emergencyresponse plan, required by Section 2013 of America's Water
Infrastructure Act. Staff is registered to attend the August 22nd
session.
3
•Update on SDRMA Triennial Third-Party Safety and Workers’ Comp
Inspections – The District received a final report that indicatedno life-threatening hazards were found (the District has retained
the corresponding documents). The District was also commended onits safe sound practices and conditions. Should SDRMA have any
further questions, the District’s Safety & Security Specialist willbe available to respond. This item is now closed.
•Cal/OSHA Emergency Regulation – On July 18, 2019, Cal/OSHA adoptedan emergency regulation to “Protect Outdoor Workers from Wildfires”with an implementation time of mid-August 2019. Training material
has been developed and time has been scheduled with supervisors andtheir affected staff. More details on the regulation listed below.
Details:
√Applies to workplaces where the current Air Quality Index forairborne particulate matter (PM2.5) is 151 or greater;
√And where employers should reasonably anticipate that employeescould be exposed to wildfire smoke;
√The temporary emergency regulation will be in effect for oneyear. After, the goal is to make it permanent.
•Monthly WebEOC Emergency Preparedness Exercise - EOC staffsuccessfully completed the first monthly exercise for FY19-20. Theexercise consisted of: “Under the dropdown menu, navigate to Web
Links/Regional, and locate the SDG&E Outages Map. Locate yourservice area on the map and determine if there are any outages that
may be affecting your facilities”.
Details: The WebEOC is used for communications during emergencies.
In order to maintain its readiness and keep skills sharp, the
District participates in monthly practice exercises. For thisreason, monthly tests have been devised to assist utilities in
training and leads to a more efficient and effective emergencyresponse.
Finance:
•FY 2020 Budget – Staff is preparing the 2020 budget books, and
anticipate completion by the September/October timeframe. Thebudget books are an excellent communication tool to share with our
customers and other interested parties. Staff will also submit thebooks to the GFOA and CSMFO award programs. The deadline forsubmission to the award programs is October 31, 2019.
•2019 Annual Fiscal Year-End – Staff is working on closing theFY 2019 Financial Ledgers that will include the recording of finalinvoices, calculation of the cash reserves, capitalization ofassets and reconciling various accounts in anticipation of the
annual financial audit. The outside audit firm, Teaman Ramirez
4
and Smith, will be on-site the week of August 26th to complete fieldwork.
•FY 2020 Rate Notices – Staff began mailing rate increase notices,effective January 1, 2020, with customer bills on June 18th and will
continue mailing until August 14th when all customers will have beennotified. To date, the District has not received any inquiries orcomments from customers regarding the notices.
•2019 Special Assessments - Availability charges have been sent tothe County to be placed on the 2019/2020 property tax roll. The
District receives approximately 1.2 million dollars from theseavailability charges.
•Phone Payment Services RFP- A request for proposal was solicited onJuly 23rd for phone payment services. Customers currently have theoption to pay their bill over the phone 24 hours a day, 7 days aweek using a credit card or bank account. On average, about 2,700
payments are received via the phone system each month. Thecontract with our current vendor expires in March 2020 and staff isrequesting proposals to continue this payment method for
customers. Proposals are due by August 20, 2019, and will bereviewed by staff. The bids will be brought to the Board for
consideration in October or November.
Financial Reporting:
•The financial reporting for June 30, 2019 is as follows:
o For the twelve months ending June 30, 2019, there are totalrevenues of $99,434,439 and total expenses of $101,704,346. Theexpenses exceeded revenues by $2,269,907. Total rainfall was
12.6 inches for the nine-month period between October 2018 andJune 2019, compared to 3.3 inches for the same period of
October 2017 to June 2018. As a result, residential, commercialirrigation, and recycled irrigation sales were down becausecustomers watered their landscaping a lot less frequently.
•The financial reporting for investments for June 30, 2019 is asfollows:
o The market value shown in the Portfolio Summary and in the
Investment Portfolio Details as of June 30, 2019 total$75,087,945 with an average yield to maturity of 1.978%. The
total earnings year-to-date are $1,236,541.
5
ENGINEERING AND WATER SYSTEM OPERATIONS:
Engineering:
•870-2 Pump Station Replacement: This project consists of a new PumpStation to replace the existing Low Head 571-1 and High Head 870-1Pump Stations. The project also includes the replacement of theexisting liner and cover for the 571-1 Reservoir (36.7 MG). In June
and July of 2019, the station’s contractor Pacific Hydrotech tookdelivery and installed the station’s engines and drive shafts. As
of July 2019, a majority of the station’s equipment has beendelivered to the site and is undergoing installation. Thecontractor completed construction of the station’s electrical, gas,
and sewer utility piping in Alta Road. Setting of SDG&E meters forthe station is being scheduled. The contractor’s pre-factory
acceptance testing of the station’s SCADA equipment was alsoscheduled for late July 2019. Environmental compliance duringconstruction is being monitored by Helix Environmental. A Least
Bell’s Vireo nest was located on the County of San Diego’s propertyadjacent to the project site. Noise blankets to mitigate
construction noise are being maintained on the existing propertyfence with approval granted by the County of San Diego. The projectis within budget and scheduled to be completed in December 2019.
(P2083 & P2562)
•Campo Road Sewer Replacement: The existing sanitary sewer fromAvocado Road to Singer Lane is undersized and located inenvironmentally sensitive areas that are difficult to access. The
Campo Road Sewer Replacement project will install approximately7,420 linear feet of new 15-inch gravity sewer pipe and includes
abandonment of the existing sewer main. The project’s constructionis guided by traffic lane closure permits that limit the hours ofwork within the traveled way. The project’s environmental permit
also limits work adjacent to the environmentally sensitive areaduring the months of February through September.
During the month of July 2019, Wier Construction, the contractorfor the project installed a sewer main in the area adjacent to andwithin Via Mercado. The contractor encountered rock and utilities
within sewer construction limits at Via Mercado. Although theproject is currently within budget, it is anticipated that a change
order and corresponding budget increase request will be requiredfor these unforeseen conditions. During July 2019, the contractoralso performed site restoration work including curb, gutter,sidewalk, and lighting within the Rancho San Diego Village ShoppingCenter. It is anticipated that the overall project, which includes
the abandonment of the existing sewer located in theenvironmentally sensitive area along Campo Road, will be completedin December 2019. (S2024)
6
•Vista Vereda and Hidden Mesa Water Pipelines Replacement: Theexisting 1950’s steel water line along Vista Vereda between Vista
Grande Road and Hidden Mesa Trail in the Hillsdale area hasexperienced leaks and is nearing the end of its useful life. The
existing water main is located primarily within easements, many ofwhich have had significant improvements performed over the yearssince the water line was constructed. This project will replace
the existing water lines with new water lines in both Vista Veredaand Hidden Mesa Road. During July 2019, the District’s
construction contractor Cass Arietta completed pavement restorationwork along Hidden Mesa. The contractor also continued theinstallation of the new water main in Vista Vereda. Overall, this
project is within budget and completion of the construction isscheduled for September 2019. (P2574 & P2625)
•Temporary Lower Otay Pump Station Redundancy: This project will adda second pump to the District’s existing Temporary Lower Otay Pump
Station (TLOPS) to provide redundancy. The redundant trailervendor’s (Hawthorne) purchase agreement may be revised to include a
Selective Catalyst Reduction (SCR) emissions control system, and aDiesel Particulate Filter (DPF) to supplement the DPF prepackagedwith the CAT engine, to facilitate permitting with the Air Pollution
Control District (APCD) of San Diego County. The proposed SCRemission controls system was submitted to APCD on April 22, 2019.
The proposed supplemental DPF was submitted to APCD on July 19,2019. At the July 2019 meeting of the Board of Directors, the Boardawarded a construction contract to Tharsos Inc. The construction
contract includes grading, mechanical, structural, electrical,instrumentation and control, and installation of the trailer. It is
anticipated that work on the project will begin in August 2019 andbe completed in May 2020. This project is within budget. (P2619)
•Pipeline Cathodic Protection Replacement Program: This projectincludes repairs to existing cathodic protection systems, such as
anode replacement, cathodic test station repairs, retrofit/repair ofisolation kits, and repair of existing impressed current systems andanode beds. The first phase was completed on the District’s 1980
era RWCWRF 14-inch force main in 2017. A portion of the secondphase was bid and awarded with the District’s 870-2 Pump Station
project. The remainder of the second phase was awarded to M-RaeEngineering, Inc. During July 2019, M-Rae worked on the completionof punch list items needed for contract acceptance. This project is
within budget and anticipated to complete in late July 2019. (P2508)
•711-3 Reservoir Cover/Liner Replacement: The existing cover/linerat the 711-3 Reservoir was installed in 2002 and shows substantialdeterioration that has necessitated its replacement. During
July 2019, the construction contractor Layfield completed punch list
7
items and work to disinfect and perform a partial fill of the reservoir. Testing to place the reservoir into service was also performed in July 2019. It is anticipated that the reservoir will
be placed into service in August 2019. The project is within budget and scheduled to be completed in August 2019. (P2561)
• 803-2 Reservoir Interior/Exterior Coating and Upgrades: This project consists of removing and replacing the interior and exterior
coatings of the 803-2 (2.0 MG) Reservoir, along with providing structural upgrades, to ensure the tank complies with both state and
federal OSHA standards as well as the American Water Works Association and the County Health Department standards. During late June 2019, the construction contractor Advanced Industrial Services
completed the installation of scaffolding and exterior wrapping of the reservoir. The contractor began blasting and coating work for
the Reservoir’s exterior in July 2019. It is anticipated that the contractor will complete the exterior blasting and coating work in August 2019 in preparation for cleaning and disinfection work. The
project is within budget and scheduled to complete in late August 2019. (P2565)
• RWCWRF Fuel Lines Replacement: Existing below grade fuel oil piping, which was partially installed with the original treatment
plant, will be replaced to gain compliance with a 2017 County of San Diego inspection report and current codes. The existing piping
will be replaced, rather than retrofitted with a cathodic protection system, because the piping has reached the end of its useful life. The contractor, Jauregui & Culver, completed the
installation of the new below grade fuel lines and placed the lines into service on April 29, 2019. The project’s fuel return tank is
being fabricated. The contractor is scheduled to remobilize and install the new return tank in August 2019. The County is scheduled to inspect the new below grade fuel lines as part of
their routine annual inspection on July 22, 2019. The project is within budget and scheduled to be completed in August 2019. (R2147)
• Portable Trailer Mounted VFD Pumps: This project consists of procurement of a portable trailer mounted hydropneumatic pump
station designed for deployment at up to seven (7) existing sites including four (4) hydropneumatic pump stations and three (3) small
pressure zones each fed by a single gravity reservoir. At the July 2019 meeting of the Board of Directors, the Board awarded procurement of a single trailer to Cortech Engineering. Delivery
of the trailer is anticipated before the end of the calendar year. This project is within budget and on schedule. (P2640)
• 1485-2 Pump Station Diesel Fuel Leak: The District’s Pump Station has a standby diesel fuel generator to provide power in case of an
emergency with a 500-gallon diesel fuel tank that provides fuel to
8
the generator through black iron pipe. The underground segment of black iron pipe between the tank and the generator does not have secondary containment.
On June 5, 2019, a property owner of the land adjacent to the Pump
Station noticed small staining on the retaining wall and what appeared to be some type of fuel oil (due to the odor). It was brought to the attention of District water system operators at the
site. District staff closed the valve from the storage tank, evacuated the fuel from the lines, and potholed the pavement along
the line to try to determine the location of the leak. The District’s fleet shop supervisor estimates that the quantity of fuel that leaked was about 100 gallons and that it was a slow leak,
probably occurring over a year or longer. Although the majority of the fuel was contained on District property, and out of an
abundance of caution, the County of San Diego (County) Department of Environmental Health and the Office of Emergency Services were notified of the leak on June 6, 2019. District staff are working with Geocon to prepare a work plan to remediate the impact of the leak on the District’s property and the adjacent property owner’s
site. Staff will be seeking the assistance of County staff in the review and approval of the work plan that will be developed for remediation of the spill and for guidance on any additional work that might be needed to ensure that the remediation work will meet all County requirements. On July 9, 2019, Geocon took soil samples
at 15 locations to determine the concentration of the diesel in the soil and define the limits of the soil contamination. The lab
results and summary report will be submitted to the County in early August. The results will determine if more samples are needed, or if the existing soil removal performed by Operations was
sufficient.
It should be noted that staff was already in the process of relocating and replacing the fuel lines at this site based on the recommendation from the consultant. (P1210)
•For the month of June 2019, the District sold 47 meters (60.5EDUs), generating $533,356 in revenue. Projection for this periodwas 60.8 meters (77.1 EDUs), with a budgeted revenue of $672,173.Total revenue for Fiscal Year 2019 is $7,884,081 against the annual
budget of $8,066,070.
Water System Operations (reporting for June):
•On Tuesday, June 4, staff was notified by San Diego County WaterAuthority (SDCWA) that they received a Notice of Violation from the
Division of Drinking Water for a treatment process failure at theTwin Oaks Valley Water Treatment Plant on April 21. It triggered aTier 2 Public Notification that required the SDCWA to inform allcustomers who received water from the Twin Oaks plant during the
9
time of the failure, even though the overall water quality was not compromised and there was no public health concern. Operations staff coordinated information with SDCWA related to the District’s
area that received flows from SDCWA during that time. Approximately 31,500 notices were mailed out and the District has only received
two phone calls to date.
• On Thursday, June 6, Operations staff met with their counterpart
from Helix Water District, Sweetwater Authority, Lakeside Water District, and Padre Dam Municipal Water District. The meeting was
held at Helix’s Operations Headquarters to discuss, review, and update our “Shared Services Agreement.”
• On Monday, June 17, Sweetwater Authority requested to open the Camino Elevado emergency interconnect for the next morning at 7:30 AM since they were replacing a fire hydrant lateral and would have to isolate a portion of their main. The work lasted one day and Operations staff took an initial and final read and reported
the water usage.
• On Sunday, June 23, staff performed a planned shutdown on Roll Drive in Otay Mesa to replace a defective 6-inch fire hydrant valve
with a new 12-inch valve. Twenty commercial meters were affected and three water trailers were on site for impacted customers. The
shutdown lasted from 8:00 AM to 3:30 PM.
• On Wednesday, June 26, the leak detection company Matchpoint Water Asset Management, Inc., submitted their report of the 2019 leak
detection campaign. There were 145.4 miles of potable mains and 22.2 miles of recycled mains surveyed in the eastern Chula Vista area of the District. There was a total of 60 leaks found in the District’s distribution system that were leaking at a combined rate of approximately 26 gallons per minute (from 1 GPM to 5 GPM). All
leaks have been repaired, saving approximately 14 million gallons of water per year. The value of water saved was approximately
$72,920.92 at an all-in rate of $1,695.00 AF. In addition, approximately 200 potential customer-side leaks were identified. These customers were notified and asked to investigate their
plumbing. The cost of the leak detection company was $33,100.00 and was covered under the Pio Pico Grant funds.
10
Purchases and Change Orders:
•The following table summarizes purchases and Change Orders issuedduring the period of June 18 through July 25, 2019 that were within
staff signatory authority:
Date Action Amount Contractor/ Consultant Project
6/18/19 P.O. $9,100.00
Pinnacle
Business Solutions
VEEAM Network
Server/Backup and Replication Enterprise
6/19/19 P.O. $13,672.00 Trane US, Inc. Trane HVAC Support Services
6/20/19 P.O.$17,831.21 GE Digital, LLC SCADA Software Renewal
6/20/19 P.O. $16,650.00 SwiftComply US
OPCO, Inc.
Backflow Prevention
Software (3 Years)
6/24/19 P.O. $3,245.15 ITRON, Inc. Meter Data Collection Software Maintenance
6/24/19 P.O. $4,188.00 SolarWinds, Inc.
Network Performance and Monitoring Software
Maintenance
6/25/19 P.O. $39,050.00 Archive Data Solutions, Inc.
Smartnet Renewal (Network Equipment Support)
6/25/19 P.O. $30,000.00 WatchLight
Corporation
Security Alarm
Monitoring
6/26/19 P.O.$469.56 Fitness Tech Gym Machine Repair
6/26/19 P.O. $4,295.45
GHA
Technologies, Inc.
Cradlepoint Wireless Access Netcloud Bundles
6/26/19 P.O. $42,400.00 Summit Erosion
Control Vegetation Mitigation
6/27/19 P.O. $60,000.00 Azteca Systems, LLC
CityWorks Enterprise
Work Order System Licenses and Support
6/27/19 P.O. $3,450.00
Workplace
Training Network, Inc.Anti-Harassment Training
6/28/19 P.O. $73,210.11 Samsara
Networks, Inc.
GPS Fleet Management System
(3 Years)
7/1/19 P.O. $10,000.00 AbleForce, Inc. Sharepoint and Intranet Support Services
7/1/19 P.O. $9,420.60 Sympro, Inc. Treasury Management Software Maintenance
7/2/19 P.O.$10,000.00 Nightcoders Website Support Services
7/2/19 P.O. $10,000.00 TechKnowsion,
Inc.
SCADA System
Support Services
11
Water Conservation and Sales:
•Water Conservation - June 2019 usage was 22% lower than June2013. Since June 2018, customers have saved an average of 15% over
2013 levels.
7/8/19 P.O. $2,413.00 D & D Wildlife Habitat Vegetation Control
7/09/19 P.O. $1,264.52
Piping
Technology & Products, Inc.
Heritage Road
Interconnection Improvements (P2654)
7/11/19 P.O. $43,750.00 A Glasco, Inc. Bullet-Resistant Glass Barrier (Customer Service Desk)
7/12/19 P.O. $928.34 Ferguson Waterworks
Heritage Road Interconnection
Improvements (P2654)
7/15/19 P.O. $36,000.00 ACC Business Internet Circuit Services (3 Years)
7/15/19 P.O. $8,096.00 Nintex USA, LLC Workflow and Forms Software
7/22/19 P.O. $4,986.67 Core & Main
803-2 Reservoir
Interior/ExteriorCoating & Upgrades(P2565)
7/22/19 P.O. $1,495.76 McMaster Carr
Heritage Road
Interconnection Improvements (P2654)
7/25/19 P.O. $1,982.60 Dezurik Heritage Road Interconnection
Improvements (P2654)
12
•The June potable water purchases were 2,524.9 acre-feet, which is
12.8% below the budget of 2,896.2 acre-feet. The cumulativepurchases through June were 27,382.6 acre-feet, which is 11.2%
below the cumulative budget of 30.835.8 acre-feet.
•The June recycled water purchases and production were 392.2 acre-feet which is 0.8% below the budget of 395.4 acre-feet. Thecumulative production and purchases through June were 3,426.2 acre-
feet, which is 4.7% below the cumulative budget of 3,593.4 acre-feet.
13
Potable, Recycled, and Sewer (Reporting up to the month of June):
•Total number of potable water meters: 50,753.
•Total number of sewer connections: 4,737.
•Recycled water consumption for the month of June:
o Total consumption: 317.9 acre-feet or 103,588,033 gallons.o Average daily consumption: 3,452,934 gallons per day.o Total cumulative recycled water consumption since June 1, 2018:
3356.3 acre-feet.o Total number of recycled water meters: 726.
•Wastewater flows for the month of June:
o Total basin flow: 1,632,687 gallons per day.This is an increase of 8% from June 2018.
o Spring Valley Sanitation District Flow to Metro: 541,741 gallonsper day.o Total Otay flow: 1,090,567 gallons per day.
o Flow processed at the Ralph W. Chapman Water Recycling Facility:852,133 gallons per day.
o Flow to Metro from Otay Water District: 238,687 gallons per day.
•By the end of June there were 6,748 wastewater EDUs.
Check Total
6,140.00
15,248.84
CHECK REGISTER
Otay Water District
Date Range: 6/20/2019 - 7/24/2019
Check #Date Vendor Vendor Name Invoice Inv. Date Description Amount
2052783 07/24/19 14617 A GLASCO INC 83272 07/24/19 BULLET-RESISTANT BARRIER - CS DESK 15,542.94 15,542.94
2052665 07/10/19 19656 A.B. HASHMI INC Ref002556378 07/08/19 UB Refund Cst #0000252114 1,536.73 1,536.73
2052623 07/03/19 01910 ABCANA INDUSTRIES INC 1043387 06/06/19 SODIUM HYPOCHLORITE 2,549.06
1043844 06/17/19 SODIUM HYPOCHLORITE 1,163.26
1043388 06/06/19 SODIUM HYPOCHLORITE 1,011.53
1043342 06/05/19 SODIUM HYPOCHLORITE 910.38
1043843 06/17/19 SODIUM HYPOCHLORITE 505.77
2052784 07/24/19 01910 ABCANA INDUSTRIES INC 1044579 07/01/19 SODIUM HYPOCHLORITE 1,655.21 1,655.21
2052712 07/17/19 01910 ABCANA INDUSTRIES INC 1044076 06/20/19 SODIUM HYPOCHLORITE 3,034.60
1043845 06/19/19 SODIUM HYPOCHLORITE 2,174.79
1044205 06/24/19 SODIUM HYPOCHLORITE 1,658.91
1044382 06/27/19 SODIUM HYPOCHLORITE 1,567.88
1044383 06/27/19 SODIUM HYPOCHLORITE 1,431.32
1044074 06/20/19 SODIUM HYPOCHLORITE 1,314.99
1044327 06/26/19 SODIUM HYPOCHLORITE 1,163.26
1044077 06/20/19 SODIUM HYPOCHLORITE 859.80
1044384 06/27/19 SODIUM HYPOCHLORITE 728.30
1044075 06/20/19 SODIUM HYPOCHLORITE 708.07
1044328 06/26/19 SODIUM HYPOCHLORITE 606.92
2052785 07/24/19 08488 ABLEFORCE INC 8633 07/08/19 SHAREPOINT SERVICES (JUNE 2019)450.00 450.00
2052587 06/26/19 18122 ACC BUSINESS 191358564 05/27/19 INTERNET CIRCUITS (4/11/19-5/10/19)1,013.64 1,013.64
2052713 07/17/19 18122 ACC BUSINESS 191668990 06/27/19 INTERNET CIRCUITS (5/11/19-6/10/19)1,013.64 1,013.64
2052624 07/03/19 17989 ADS CORP 22335.22-0619 06/22/19 ADS MAINTENANCE & REPORTING 675.00 675.00
2052588 06/26/19 13901 ADVANCED INDUSTRIAL SVCS INC 405312019 05/31/19 803-2 RES COAT & UPGRADES (THRU 5/31/19)134,228.35 134,228.35
2052714 07/17/19 13901 ADVANCED INDUSTRIAL SVCS INC 506302019 06/20/19 803-2 RES COAT & UPGRADES (THRU 6/30/19)107,350.00 107,350.00
2052715 07/17/19 11462 AEGIS ENGINEERING MGMT INC 1440 06/29/19 DEVELOPER PLAN REVIEW (5/4/19-6/30/19)30,668.60 30,668.60
2052625 07/03/19 11462 AEGIS ENGINEERING MGMT INC 1439 05/07/19 DEVELOPER PLAN REVIEW (3/23/19-5/3/19)17,144.29 17,144.29
2052716 07/17/19 07732 AIRGAS SPECIALTY PRODUCTS INC 131601546 06/18/19 AQUA AMMONIA 2,844.50 2,844.50
2052626 07/03/19 15024 AIRX UTILITY SURVEYORS INC 1605312019 06/05/19 UTILITY LOCATING (MAY 2019)9,050.00 9,050.00
2052717 07/17/19 19110 ALEXANDER SCOTT Ref002521266 10/01/18 UB Refund Cst #0000240636 49.58 49.58
Page 1 of 13
Check Total
CHECK REGISTER
Otay Water District
Date Range: 6/20/2019 - 7/24/2019
Check #Date Vendor Vendor Name Invoice Inv. Date Description Amount
17,430.00
2052718 07/17/19 18811 ALICIA CYR Ref002506989 05/24/18 UB Refund Cst #0000204570 32.83 32.83
2052666 07/10/19 19646 ALMA ROBLES Ref002556366 07/08/19 UB Refund Cst #0000126192 106.76 106.76
2052627 07/03/19 14462 ALYSON CONSULTING CM201934 06/15/19 CMIS (MAY 2019)7,270.00
CM201937 06/15/19 CMIS (MAY 2019)2,720.00
CM201935 06/15/19 CMIS (MAY 2019)2,400.00
CM201933 06/15/19 MGMT/INSP (MAY 2019)2,085.00
CM201936 06/15/19 CMIS (MAY 2019)1,120.00
CM201938 06/15/19 CMIS (MAY 2019)960.00
CM201939 06/15/19 CMIS (MAY 2019)875.00
2052719 07/17/19 18534 ALYSSA CRUZ Ref002495594 01/02/18 UB Refund Cst #0000232241 149.30 149.30
2052667 07/10/19 19651 AMBULNZ HEALTH LLC Ref002556372 07/08/19 UB Refund Cst #0000239852 85.41 85.41
2052720 07/17/19 19068 A-OMEGA ENTERPRISES INC Ref002517490 09/14/18 UB Refund Cst #0000242907 1,151.34 1,151.34
2052668 07/10/19 19121 APUY, MELISSA 06012019MA 06/30/19 TUITION REIMBURSEMENT 695.00 695.00
2052721 07/17/19 03492 AQUA-METRIC SALES COMPANY INV0074184 06/24/19 3" OMNI C2 METER 4,261.28 4,261.28
2052722 07/17/19 13174 ARC IMAGING RESOURCES 880878 06/25/19 HP PLOTTER 6,001.23 6,001.23
2052723 07/17/19 01971 ARMORCAST PRODUCTS COMPANY 0199799 06/21/19 TORSION RODS & HINGES 8,032.39 8,032.39
2052669 07/10/19 17264 ARTIANO SHINOFF ABED 302298 06/17/19 PROFESSIONAL SERVICES (THRU 5/31/19)51,801.32 51,801.32
2052786 07/24/19 17264 ARTIANO SHINOFF ABED 302419 07/16/19 PROFESSIONAL SERVICES (THRU 6/30/19)34,117.11 34,117.11
2052724 07/17/19 11282 ASHTON, PATRICK 1192071219 07/12/19 AWWA REGISTRATION 180.00 180.00
2052725 07/17/19 07785 AT&T 000013166996 06/12/19 TELEPHONE SERVICES (5/12/19 - 06/11/19)4,334.83 4,334.83
2052787 07/24/19 07785 AT&T 000013309420 07/12/19 TELEPHONE SERVICES (6/12/19 - 7/11/19)4,334.47 4,334.47
2052726 07/17/19 18124 AZTECA SYSTEMS LLC 16857 06/06/19 CITYWORKS LIC & SUPPORT (7/1/19-6/30/20)60,000.00 60,000.00
2052589 06/26/19 19629 BALFOUR BEATTY CONSTRUCTION Ref002556174 06/24/19 UB Refund Cst #0000249636 1,193.57 1,193.57
2052628 07/03/19 19634 BERKELEY HOUSE INVESTORS 0638062819 06/28/19 CUSTOMER REFUND 4,520.11 4,520.11
2052590 06/26/19 16290 BIDSYNC 51-5380 05/01/19 SOFTWARE SERVICES (7/1/19-6/30/20)8,000.00 8,000.00
2052574 06/26/19 19621 BONNIE BEERS Ref002556166 06/24/19 UB Refund Cst #0000203636 11.57 11.57
2052788 07/24/19 08156 BROWNSTEIN HYATT FARBER 765905 07/12/19 LEGISLATIVE ADVOCACY CONSULTING SVCS 14,141.09 14,141.09
Page 2 of 13
Check Total
CHECK REGISTER
Otay Water District
Date Range: 6/20/2019 - 7/24/2019
Check #Date Vendor Vendor Name Invoice Inv. Date Description Amount
9,230.00
4,154.00
26,792.04
2052629 07/03/19 14112 BSE ENGINEERING INC 754101703 05/31/19 ELECTRICAL DESIGN (THRU 5/31/19)20,044.00 20,044.00
2052789 07/24/19 14112 BSE ENGINEERING INC 754005102 06/30/19 ELECTRICAL DESIGN (THRU 6/30/19)5,012.00
754115101 05/31/19 ELECTRICAL DESIGN (THRU 5/31/19)2,658.00
754101706 06/30/19 ELECTRICAL DESIGN (THRU 6/30/19)1,560.00
2052790 07/24/19 02401 CAJON VALLEY UNION SCHOOL DIST 19499 06/30/19 WCG BUS TRANSPORTATION 196.54 196.54
2052575 06/26/19 19619 CARMEN GABALDON Ref002556163 06/24/19 UB Refund Cst #0000035296 29.33 29.33
2052630 07/03/19 15177 CAROLLO ENGINEERS INC 0177842 06/11/19 DESIGN/CONST FOR 870-2 PS (MAY 2019)13,527.00 13,527.00
2052727 07/17/19 00848 CASS CONSTRUCTION INC 706302019 06/30/19 WATER LINE REPLACEMENT (ENDING 6/30/19)398,895.02 398,895.02
2052591 06/26/19 00848 CASS CONSTRUCTION INC 605312019 05/31/19 WATER LINE REPLACEMENT (ENDING 5/31/19)233,261.10 233,261.10
2052728 07/17/19 19058 CLARA BROWN 805609072018 09/07/18 CUSTOMER REFUND 171.16 171.16
2052791 07/24/19 04119 CLARKSON LAB & SUPPLY INC 12279 06/30/19 BACTERIOLOGICAL TESTING (6/18/19-6/20/19)838.00
12283 06/30/19 BACTERIOLOGICAL TESTING (6/26/19-6/29/19)760.00
12277 06/30/19 BACTERIOLOGICAL TESTING (6/4/19-6/6/19)734.00
12281 06/30/19 BACTERIOLOGICAL TESTING (6/25/19-6/26/19)584.00
12282 06/30/19 BACTERIOLOGICAL TESTING (6/26/19-6/27/19)468.00
12278 06/30/19 BACTERIOLOGICAL TESTING (6/10/11-6/11/19)376.00
12276 06/30/19 BACTERIOLOGICAL TESTING (6/3/19)188.00
12284 06/30/19 BACTERIOLOGICAL TESTING (6/27/19)178.00
12280 06/30/19 BACTERIOLOGICAL TESTING (6/19/19)28.00
2052670 07/10/19 19647 CLAUDIA QUINTERO Ref002556367 07/08/19 UB Refund Cst #0000195241 46.45 46.45
2052621 06/27/19 18331 CORE & MAIN LP K753169 06/25/19 INVENTORY 16,167.89
K727723 06/25/19 INVENTORY 10,624.15
2052631 07/03/19 05622 CORRPRO COMPANIES INC 556397 06/12/19 CORROSION SERVICES (3/1/19-5/31/19)3,270.00 3,270.00
2052671 07/10/19 02612 COUNCIL OF WATER UTILITIES 061819MT 06/18/19 BUSINESS MEETING 45.00 45.00
2052729 07/17/19 02612 COUNCIL OF WATER UTILITIES 071619 07/11/19 BUSINESS MEETING 90.00 90.00
2052632 07/03/19 00099 COUNTY OF SAN DIEGO DPWAROTAYMW 06/10/19 EXCAVATION PERMITS (MAY 2019)6,195.60 6,195.60
2052633 07/03/19 00184 COUNTY OF SAN DIEGO 062719 06/27/19 COUNTY ASSISTANCE PROGRAM 1,530.00 1,530.00
2052792 07/24/19 00184 COUNTY OF SAN DIEGO 2003193E6021306 07/04/19 SHUT DOWN TEST (1/8/19 & 3/18/19)994.50
2003193E6020906 07/04/19 SHUT DOWN TEST (6/14/19)382.50
Page 3 of 13
Check Total
CHECK REGISTER
Otay Water District
Date Range: 6/20/2019 - 7/24/2019
Check #Date Vendor Vendor Name Invoice Inv. Date Description Amount
2,065.50
3,735.56
7,275.00
4,873.35
2003193E6021206 07/04/19 SHUT DOWN TEST (6/14/19)306.00
2003193E6022406 07/04/19 SHUT DOWN TEST (6/14/19)306.00
2003193E6082906 07/04/19 SHUT DOWN TEST (6/19/19)76.50
2052672 07/10/19 02122 COUNTY OF SAN DIEGO 056682005RI2019 05/22/19 PERMIT FEES #05668 (JULY 2019-JULY 2020)460.00 460.00
2052793 07/24/19 19679 CRAIG KENNEDY Ref002559050 07/22/19 UB Refund Cst #0000041383 120.00 120.00
2052730 07/17/19 04443 CSI SERVICES INC 9127 06/24/19 COATING INSPECTION SVCS (5/15/19-6/12/19)11,304.00 11,304.00
2052634 07/03/19 15898 D & D WILDLIFE HABITAT 54852 06/30/19 VEGETATION CONTROL 5,830.00 5,830.00
2052794 07/24/19 15898 D & D WILDLIFE HABITAT 54854 07/18/19 VEGETATION CONTROL 2,413.00 2,413.00
2052635 07/03/19 11797 D&H WATER SYSTEMS INC I 2019-0687 06/13/19 DISINFECTION AMMONIA SENSORS 2,903.65
I 2019-0686 06/13/19 ANALYZER PARTS 831.91
2052795 07/24/19 19680 DAVID BUTLER Ref002559051 07/22/19 UB Refund Cst #0000161112 5.26 5.26
2052796 07/24/19 19690 DAWN LEWIS Ref002559061 07/22/19 UB Refund Cst #0000253201 24.10 24.10
2052576 06/26/19 19625 DENIECE CARRILLO Ref002556170 06/24/19 UB Refund Cst #0000232530 12.90 12.90
2052673 07/10/19 19655 DEUTSCHE BANK NATIONAL TRUST Ref002556376 07/08/19 UB Refund Cst #0000251389 140.88 140.88
2052731 07/17/19 19277 DIANA OLMOS Ref002534857 12/20/18 UB Refund Cst #0000171911 127.39 127.39
2052636 07/03/19 19637 DON GRACIO 374507022019 07/02/19 CUSTOMER REFUND 7,240.86 7,240.86
2052674 07/10/19 03152 DRIES, ROSEMARY 062319062719 06/27/19 EXPENSE REIMBURSEMENT (6/27/19)2,028.43 2,028.43
2052637 07/03/19 18983 DRYLET LLC 2639 06/12/19 DRYLET WSTWTR TRMNT PROD TEST 4,690.00
2637 05/12/19 DRYLET WSTWTR TRMNT PROD TEST 1,385.00
2638 06/12/19 DRYLET WSTWTR TRMNT PROD TEST 1,200.00
2052732 07/17/19 19237 DUCHICELA AGUAIS Ref002532845 12/10/18 UB Refund Cst #0000009069 23.01 23.01
2052797 07/24/19 19683 FABIOLA AMARILLAS Ref002559054 07/22/19 UB Refund Cst #0000244112 56.87 56.87
2052592 06/26/19 18923 FAKHOURI, EID 062119 06/21/19 PROF MEMBERSHIP (AICPA 7/1/19-6/30/20)425.00 425.00
2052593 06/26/19 03546 FERGUSON WATERWORKS # 1083 0678736 06/19/19 INVENTORY 3,864.47
0679729 06/24/19 INVENTORY 504.44
0679855 06/25/19 INVENTORY 504.44
2052638 07/03/19 03546 FERGUSON WATERWORKS # 1083 0675425 06/13/19 METER BOX LIDS 1,885.63 1,885.63
2052733 07/17/19 17888 FIRST AMERICAN DATA TREE LLC 9003400619 06/30/19 ONLINE DOCUMENTS (JUNE 2019)99.00 99.00
Page 4 of 13
Check Total
CHECK REGISTER
Otay Water District
Date Range: 6/20/2019 - 7/24/2019
Check #Date Vendor Vendor Name Invoice Inv. Date Description Amount
648.46
444.27
98.64
2052594 06/26/19 02591 FITNESS TECH 11305 06/01/19 GYM EQUIPMENT MAINTENANCE (JUNE 2019)135.00 135.00
2052675 07/10/19 19650 FLATIRON WEST INC Ref002556371 07/08/19 UB Refund Cst #0000239601 1,853.13 1,853.13
2052639 07/03/19 11962 FLEETWASH INC x-1618238 06/07/19 FLEET WASH SERVICES 58.25 58.25
2052595 06/26/19 11962 FLEETWASH INC x-1580831 04/19/19 FLEET WASH SERVICES 253.58
x-1600406 05/17/19 FLEET WASH SERVICES 176.36
x-1589195 05/03/19 FLEET WASH SERVICES 128.18
x-1609613 05/31/19 FLEET WASH SERVICES 90.34
2052734 07/17/19 11962 FLEETWASH INC x-1623015 06/14/19 FLEET WASH SERVICES 120.99 120.99
2052676 07/10/19 19640 FRANCHISE TAX BOARD Ben2556780 07/11/19 BI-WEEKLY PAYROLL DEDUCTION 75.00 75.00
2052798 07/24/19 19640 FRANCHISE TAX BOARD Ben2559102 07/25/19 BI-WEEKLY PAYROLL DEDUCTION 75.00 75.00
2052596 06/26/19 13563 FRIENDS OF THE WATER ED 2036 06/07/19 WATER CONSERVATION 6,840.00 6,840.00
2052677 07/10/19 17855 GASTELUM, HECTOR 050619051019 05/10/19 EXPENSE REIMBURSEMENT (5/6/19-5/10/19)218.51
050119053019 05/31/19 MILEAGE REIMBURSEMENT (MAY 2019)208.22
051719 05/17/19 EXPENSE REIMBURSEMENT (5/17/19)17.54
2052799 07/24/19 17855 GASTELUM, HECTOR 051019 05/10/19 EXPENSE REIMBURSEMENT (5/10/19)64.59 64.59
2052735 07/17/19 02776 GE DIGITAL LLC 720835 06/24/19 SCADA SOFTWARE RENEWAL (7/1/19-6/30/20)17,831.18 17,831.18
2052597 06/26/19 18333 GEOCON INCORPORATED 1904364 05/20/19 GEOTECHNICAL SERVICES (3/25/19-4/21/19)1,080.00 1,080.00
2052577 06/26/19 19618 GEORGE HAMAMA Ref002556162 06/24/19 UB Refund Cst #0000029409 96.43 96.43
2052736 07/17/19 03537 GHA TECHNOLOGIES INC 100981875 06/27/19 CRADLEPOINT NETCLOUD BUNDLES 4,295.45 4,295.45
2052737 07/17/19 12907 GREENRIDGE LANDSCAPE INC 18302 06/30/19 LANDSCAPING SERVICES (JUNE 2019)9,144.00 9,144.00
2052640 07/03/19 00174 HACH COMPANY 11493668 06/04/19 MONOCHLORAMINE ANALYZER SUPPLIES 3,494.50 3,494.50
2052800 07/24/19 18436 HAZEN AND SAWYER DPC 200940024 06/21/19 POTABLE PIPELINE REPLACEMENT (MAY 2019)18,674.68 18,674.68
2052738 07/17/19 18436 HAZEN AND SAWYER DPC 2009400015 06/21/19 HYDRAULIC MODELING (4/1/19-5/31/19)3,752.50 3,752.50
2052739 07/17/19 19051 HECTOR BARRERAS Ref002517371 09/04/18 UB Refund Cst #0000243491 17.92 17.92
2052678 07/10/19 00062 HELIX WATER DISTRICT 175 06/27/19 WATER CONSERVATION 208.80 208.80
2052598 06/26/19 00062 HELIX WATER DISTRICT 25428306112019 06/11/19 WATER USAGE (4/5/19-6/6/19)49.32
24330006112019 06/11/19 WATER USAGE (4/5/19-6/6/19)49.32
Page 5 of 13
Check Total
CHECK REGISTER
Otay Water District
Date Range: 6/20/2019 - 7/24/2019
Check #Date Vendor Vendor Name Invoice Inv. Date Description Amount
18,318.77
1,557.32
14,642.24
17,756.64
2052740 07/17/19 19476 HENDRICKSON APPRAISAL CO INC 2019115 06/28/19 APPRAISAL SERVICES (5/1/19-6/1/19)14,200.00 14,200.00
2052679 07/10/19 19653 HOMEFED SH OTAY LLC Ref002556374 07/08/19 UB Refund Cst #0000244570 33.15 33.15
2052599 06/26/19 19626 HOMEFED SPIC OTAY LLC Ref002556171 06/24/19 UB Refund Cst #0000242642 1,333.20 1,333.20
2052641 07/03/19 13349 HUNSAKER & ASSOCIATES 20109050024 06/13/19 LAND SURVEYING SERVICES(4/27/19-5/31/19)1,518.00 1,518.00
2052600 06/26/19 15622 ICF JONES & STOKES INC 0138818 05/30/19 SAN MIGUEL HMA (4/1/19-4/29/19)26,147.11 26,147.11
2052741 07/17/19 15622 ICF JONES & STOKES INC 0139253 06/19/19 SAN MIGUEL HMA (4/27/19-5/31/19)11,071.47
0139232 06/19/19 AS-NEEDED ENVIRO (4/27/19-5/31/19)4,686.42
0139212 06/18/19 AS-NEEDED ENVIRO (4/27/19-5/31/19)1,910.88
0139213 06/18/19 AS-NEEDED ENVIRO (4/17/19-5/31/19)650.00
2052742 07/17/19 17816 INDUSTRIAL SCIENTIFIC CORP 2224104 06/30/19 GAS DETECTION PROGRAM (JUNE 2019)855.43 855.43
2052601 06/26/19 17816 INDUSTRIAL SCIENTIFIC CORP 2204764 04/30/19 GAS DETECTION PROGRAM (APRIL 2019)855.43 855.43
2052642 07/03/19 17816 INDUSTRIAL SCIENTIFIC CORP 2221576 06/12/19 GAS DETECTION PROGRAM (5/12/19-6/11/19)316.93 316.93
2052743 07/17/19 08969 INFOSEND INC 155730 06/25/19 BILL PROCESSING SERVICES (APRIL 2019)1,200.00
155731 06/25/19 BILL PROCESSING SERVICES (APRIL 2019)357.32
2052801 07/24/19 08969 INFOSEND INC 156112 06/28/19 BILL PROCESSING SERVICES (JUNE 2019)11,353.15
156111 06/28/19 BILL PROCESSING SERVICES (JUNE 2019)3,289.09
2052643 07/03/19 08969 INFOSEND INC 154765 05/31/19 BILL PROCESSING SERVICES (MAY 2019)11,856.90
154764 05/31/19 BILL PROCESSING SERVICES (MAY 2019)3,495.50
155053 06/03/19 BILL PROCESSING SERVICES (MAY 2019)2,404.24
2052744 07/17/19 18678 INNOVYZE INC 190361554 05/29/19 MODELING SOFTWARE MAINT & SUPPORT 29,842.26 29,842.26
2052644 07/03/19 15368 INTEGRITY MUNICIPAL SYSTEMS 8702 06/07/19 CHLORINE SCRUBBER PM INSPECTION 2,787.90 2,787.90
2052745 07/17/19 03250 INTERNATIONAL PUBLIC MGMT 071519IPMA 07/15/19 IPMA-HR MEMBERSHIP RENEWAL 195.00 195.00
2052680 07/10/19 02263 ITRON INC 523114 06/11/19 METER DATA SFTWR MAINT (7/1/19-6/30/20)3,245.15 3,245.15
2052681 07/10/19 19649 IVY GRENARD Ref002556369 07/08/19 UB Refund Cst #0000223536 7.24 7.24
2052682 07/10/19 14737 IWATER INC 8431 04/01/19 INFRAMAP SOFTWARE LICENSE & SUPPORT 40,000.00 40,000.00
2052602 06/26/19 17106 IWG TOWERS ASSETS II LLC 495783 07/01/19 ANTENNA SUBLEASE 1,845.00 1,845.00
2052746 07/17/19 19037 JACQUELINE GONZALEZ Ref002517357 09/04/18 UB Refund Cst #0000188273 81.16 81.16
2052802 07/24/19 17322 JAMES RUE 062619 06/26/19 BASIC DVR COURSE & TRAIL EXPERIENCE 800.00 800.00
Page 6 of 13
Check Total
CHECK REGISTER
Otay Water District
Date Range: 6/20/2019 - 7/24/2019
Check #Date Vendor Vendor Name Invoice Inv. Date Description Amount
2052645 07/03/19 02066 JAMUL-DULZURA ELEMENTARY 100 02/20/19 WATER CONSERVATION BUS TRANSPORT 240.19 240.19
2052683 07/10/19 19643 JARRETT WEATHERSPOON III Ref002556363 07/08/19 UB Refund Cst #0000053209 80.31 80.31
2052646 07/03/19 10563 JCI JONES CHEMICALS INC 790897 06/05/19 CHLORINE 2,450.40 2,450.40
2052664 07/10/19 17606 JEFFREY DEQUINA Ref002556370 07/08/19 UB Refund Cst #0000230692 36.81 36.81
2052684 07/10/19 19642 JIM MILLER Ref002556362 07/08/19 UB Refund Cst #0000046379 113.24 113.24
2052578 06/26/19 19624 JONGYEOP JUNG Ref002556169 06/24/19 UB Refund Cst #0000230407 20.81 20.81
2052803 07/24/19 19682 JUDY LOCKHART Ref002559053 07/22/19 UB Refund Cst #0000213288 10.27 10.27
2052747 07/17/19 19280 KARAM WIJDAN Ref002534860 12/20/18 UB Refund Cst #0000225852 30.22 30.22
2052748 07/17/19 05109 KEARNY PEARSON FORD OWS-009 06/24/19 RPLCMNT 1-TON TRUCK UNIT 248 45,793.07 45,793.07
2052804 07/24/19 19686 KELLEY MCLAIN Ref002559057 07/22/19 UB Refund Cst #0000249049 43.54 43.54
2052685 07/10/19 19648 KENNETH DOUGLAS Ref002556368 07/08/19 UB Refund Cst #0000217972 127.72 127.72
2052749 07/17/19 05840 KIRK PAVING INC 7157 06/25/19 PAVING SERVICES 8,339.00 8,339.00
2052750 07/17/19 18874 KRISTIN CONTRERAS Ref002508331 06/25/18 UB Refund Cst #0000026629 782.39 782.39
2052805 07/24/19 19681 LAURA ENGLISH Ref002559052 07/22/19 UB Refund Cst #0000196016 13.96 13.96
2052686 07/10/19 19654 LENNAR Ref002556375 07/08/19 UB Refund Cst #0000248933 1,950.39 1,950.39
2052806 07/24/19 19678 LINDA CHEN Ref002559049 07/22/19 UB Refund Cst #0000038331 72.63 72.63
2052579 06/26/19 19620 LLOYD ROBNETT Ref002556164 06/24/19 UB Refund Cst #0000040533 42.76 42.76
2052751 07/17/19 19109 M K DEVELOPERS INC Ref002521265 10/01/18 UB Refund Cst #0000240554 36.17 36.17
2052603 06/26/19 18905 M RAE ENGINEERING INC 805312019 05/24/19 PIPELINE CP IMPROVE PHASE II (THRU 5/31/19)75,774.90 75,774.90
2052604 06/26/19 10512 MAIL MANAGEMENT GROUP INC OWD-11401 05/29/19 PRINTING 5,219.87 5,219.87
2052752 07/17/19 19106 MANUEL MURPHY Ref002521262 10/01/18 UB Refund Cst #0000231795 23.91 23.91
2052687 07/10/19 19644 MARIA GOMEZ Ref002556364 07/08/19 UB Refund Cst #0000091107 12.96 12.96
2052647 07/03/19 19638 MARIA MOROCHO 121907022019 07/02/19 CUSTOMER REFUND 200.00 200.00
2052648 07/03/19 19635 MARISELA ROMERO 1676062819 06/28/19 CUSTOMER PAID TWICE ON AUTOPAY 365.96 365.96
2052580 06/26/19 19627 MARTIN FIELDS Ref002556172 06/24/19 UB Refund Cst #0000244032 46.62 46.62
2052605 06/26/19 15599 MARTINEZ, JOSE 6181961919 06/20/19 EXPENSE REIMBURSEMENT (6/18/19-6/19/19)131.72 131.72
Page 7 of 13
Check Total
CHECK REGISTER
Otay Water District
Date Range: 6/20/2019 - 7/24/2019
Check #Date Vendor Vendor Name Invoice Inv. Date Description Amount
1,256.77
2052688 07/10/19 19645 MARVASIA SMITH Ref002556365 07/08/19 UB Refund Cst #0000091621 33.93 33.93
2052606 06/26/19 15921 MATCHPOINT INC 765 05/31/19 2019 LEAK DETECTION SERVICES 416.00 416.00
2052753 07/17/19 18833 MATTHEW MCCUTCHEON Ref002507012 05/24/18 UB Refund Cst #0000242349 42.24 42.24
2052581 06/26/19 19628 MATTHEW MILBERT Ref002556173 06/24/19 UB Refund Cst #0000249207 20.07 20.07
2052582 06/26/19 19631 MAYRA CARRANZA Ref002556176 06/24/19 UB Refund Cst #0000250929 36.05 36.05
2052607 06/26/19 16608 MICHAEL BAKER INT'L INC 1049764 05/29/19 ENGINEERING DESIGN (10/29/18-4/28/19)22,103.75 22,103.75
2052649 07/03/19 16608 MICHAEL BAKER INT'L INC 1050537 06/07/19 870-2 PS INSPECT SERVICES (ENDING 6/2/19)31,112.50 31,112.50
2052754 07/17/19 16608 MICHAEL BAKER INT'L INC 1052456 06/25/19 ENGINEERING DESIGN (4/20/19-6/23/19)7,751.25 7,751.25
2052689 07/10/19 16613 MISSION RESOURCE CONSERVATION 402 06/30/19 WS IRRIGATION UPGRADE (JUNE 2019)32.00 32.00
2052755 07/17/19 18816 NALEE TANGI Ref002506994 05/24/18 UB Refund Cst #0000217125 33.39 33.39
2052756 07/17/19 19474 NATIONAL ELECTRIC WORKS INC 192021706 06/18/19 INSTALL CONDUIT 31,600.00 31,600.00
2052650 07/03/19 16898 NATIONAL METER & AUTOMATION S1115719.001 06/05/19 CELL UNITS 6,756.67 6,756.67
2052690 07/10/19 16255 NATIONWIDE RETIREMENT Ben2556770 07/11/19 BI-WEEKLY DEFERRED COMP PLAN 11,223.12 11,223.12
2052608 06/26/19 16255 NATIONWIDE RETIREMENT Ben2556194 06/27/19 BI-WEEKLY DEFERRED COMP PLAN 12,123.12 12,123.12
2052807 07/24/19 16255 NATIONWIDE RETIREMENT Ben2559092 07/25/19 BI-WEEKLY DEFERRED COMP PLAN 10,223.12 10,223.12
2052808 07/24/19 19689 NICHOLE MACHADO Ref002559060 07/22/19 UB Refund Cst #0000250595 47.01 47.01
2052757 07/17/19 00761 NINYO & MOORE GEOTECHNICAL 228590 06/25/19 GEOTECHNICAL SERVICES (4/27/19-5/31/19)13,375.50 13,375.50
2052583 06/26/19 19630 ODETTE MOYAL Ref002556175 06/24/19 UB Refund Cst #0000250921 34.88 34.88
2052809 07/24/19 17527 OTERO, TENILLE 040819061919 07/19/19 EXPENSE REIMBURSEMENT (4/8/19-6/19/19)840.57
010719063019 07/18/19 EXPENSE/MILEAGE REIMBURSE(1/7/19-6/30/19)416.20
2052651 07/03/19 06646 PACIFIC HYDROTECH CORPORATION 1805312019 06/10/19 870-2 PS REPLACEMENT (ENDING 5/31/19)806,116.17 806,116.17
2052758 07/17/19 06646 PACIFIC HYDROTECH CORPORATION 720067 06/30/19 870-2 PS REPLACEMENT (ENDING 6/30/19)946,179.42 946,179.42
2052622 06/27/19 01002 PACIFIC PIPELINE SUPPLY INC S100406052.001 06/27/19 INVENTORY 2,547.21 2,547.21
2052652 07/03/19 18562 PACIFIC WESTERN BANK 1805312019 06/10/19 RET/PACIFIC HYDRO A#7533 (ENDING 5/31/19)42,427.17 42,427.17
2052759 07/17/19 18562 PACIFIC WESTERN BANK 1906302019 06/30/19 RET/PACIFIC HYDRO A#7533 (ENDING 6/30/19)49,798.92 49,798.92
2052653 07/03/19 19310 PALM LAUNDRY INC OWD006 06/26/19 TOWEL LAUNDRY SERVICE 309.08 309.08
Page 8 of 13
Check Total
CHECK REGISTER
Otay Water District
Date Range: 6/20/2019 - 7/24/2019
Check #Date Vendor Vendor Name Invoice Inv. Date Description Amount
7,545.00
210.54
1,400.00
2052810 07/24/19 19688 PAT GALLAHER Ref002559059 07/22/19 UB Refund Cst #0000249911 6.83 6.83
2052760 07/17/19 00137 PETTY CASH CUSTODIAN 071519 07/15/19 PETTY CASH REIMBURSEMENT (JUNE 2019)568.73 568.73
2052761 07/17/19 15081 PINOMAKI DESIGN 5865 06/30/19 GRAPHIC DESIGN SERVICES 255.00 255.00
2052691 07/10/19 06419 PLANT SOUP INC 1253 06/28/19 OUTSIDE SERVICES 1,181.25 1,181.25
2052609 06/26/19 01715 PORRAS, PEDRO 060819061319 06/25/19 EXPENSE REIMBURSEMENT (6/8/19-6/13/19)291.56 291.56
2052762 07/17/19 01715 PORRAS, PEDRO 092109092819 07/11/19 EXPENSE ADVANCE (9/21/19-9/28/19)4,210.12 4,210.12
2052654 07/03/19 03351 POSADA, ROD 062619 06/27/19 EXPENSE REIMBURSEMENT (6/26/19)134.99 134.99
2052763 07/17/19 03613 PSOMAS 152937 06/21/19 LAND SURVEYING SERVICES (ENDING 5/30/19)5,600.00 5,600.00
2052655 07/03/19 15992 R&M SERVICE SOLUTIONS LLC 3453CA 06/05/19 REPAIR BALL VALVES AT 1004 PUMP STATION 9,973.44 9,973.44
2052584 06/26/19 16103 RANDAL BIGELOW Ref002556165 06/24/19 UB Refund Cst #0000196860 48.41 48.41
2052656 07/03/19 04552 REA & PARKER RESEARCH 061719 06/17/19 EMPLOYEE SURVEY 5,000.00 5,000.00
2052764 07/17/19 15647 RFYEAGER ENGINEERING LLC 19224 07/01/19 CORROSION SERVICES (4/1/19-6/30/19)6,505.00 6,505.00
2052811 07/24/19 19684 RICHARD REALTY GROUP INC Ref002559055 07/22/19 UB Refund Cst #0000244267 59.05 59.05
2052765 07/17/19 08972 RICK ENGINEERING COMPANY 0068134 06/18/19 CAMPO RD SUPP SVCS (4/27/19-5/31/19)4,725.00
17829D16 06/18/19 DESIGN SERVICES (3/30/19-5/31/19)2,820.00
2052610 06/26/19 00521 RICK POST WELD & WET TAPPING 12165 02/27/19 WELDING RAS SPOOL 1,750.00 1,750.00
2052692 07/10/19 04542 ROBAK, MARK 060119063019 06/30/19 MILEAGE REIMBURSEMENT (JUNE 2019)108.46
050119053119 05/31/19 MILEAGE REIMBURSEMENT (MAY 2019)102.08
2052812 07/24/19 19685 ROGER MCFADDEN Ref002559056 07/22/19 UB Refund Cst #0000244695 35.90 35.90
2052766 07/17/19 19096 ROLANDO GRANADOS Ref002521252 10/01/18 UB Refund Cst #0000040498 30.95 30.95
2052693 07/10/19 19641 ROSEMARY CANNON Ref002556361 07/08/19 UB Refund Cst #0000038124 95.00 95.00
2052767 07/17/19 18033 SAFETY-R-US LLC 2016-06-27232 06/28/19 CONFINED SPACE TRAINING 2,500.00 2,500.00
2052657 07/03/19 00003 SAN DIEGO COUNTY WATER AUTH 0000001849 06/17/19 WATERSMART PROGRAM INCENTIVES 500.00 500.00
2052768 07/17/19 00003 SAN DIEGO COUNTY WATER AUTH 1868 06/30/19 WATERSMART PROG INCENTIVES (MAY 2019)800.00
0000001871 06/30/19 WATERSMART PROG INCENTIVES (JUNE 2019)600.00
2052694 07/10/19 00121 SAN DIEGO GAS & ELECTRIC 070219 07/02/19 UTILITY EXPENSES (MONTHLY)706.34
Cycles 18,19 06/28/19 UTILITY EXPENSES (MONTHLY)528.13
Page 9 of 13
Check Total
CHECK REGISTER
Otay Water District
Date Range: 6/20/2019 - 7/24/2019
Check #Date Vendor Vendor Name Invoice Inv. Date Description Amount
1,671.95
24,923.44
132,915.86
86,746.46
20,348.70
1,505,727.12
14,863.54
070319 07/03/19 UTILITY EXPENSES (MONTHLY)437.48
2052611 06/26/19 00121 SAN DIEGO GAS & ELECTRIC 062019 06/20/19 UTILITY EXPENSES (MONTHLY)24,861.78
061919 06/19/19 UTILITY EXPENSES (MONTHLY)61.66
2052658 07/03/19 00121 SAN DIEGO GAS & ELECTRIC 062719 06/27/19 UTILITY EXPENSES (MONTHLY)69,468.47
062719A 06/27/19 UTILITY EXPENSES (MONTHLY)46,712.76
062119 06/21/19 UTILITY EXPENSES (MONTHLY)7,921.50
062619 06/26/19 UTILITY EXPENSES (MONTHLY)5,787.60
062619A 06/26/19 UTILITY EXPENSES (MONTHLY)2,286.99
062519 06/25/19 UTILITY EXPENSES (MONTHLY)738.54
2052769 07/17/19 00121 SAN DIEGO GAS & ELECTRIC 070519A 07/05/19 UTILITY EXPENSES (MONTHLY)86,696.32
070519 07/05/19 UTILITY EXPENSES (MONTHLY)50.14
2052813 07/24/19 14708 SC FUELS 0688694 07/08/19 RED DYED DIESEL FUEL 10,564.95 10,564.95
2052612 06/26/19 19632 SEAWORLD LLC Ref002556177 06/24/19 UB Refund Cst #0000252778 231.47 231.47
2052695 07/10/19 16229 SMITH, TIMOTHY 060119063019 06/30/19 MILEAGE REIMBURSEMENT (JUNE 2019)18.56 18.56
2052696 07/10/19 14984 SOLARWINDS INC IN434016 05/31/19 NETWORK SOFTWARE MAINT (7/1/19-7/1/20)4,188.00 4,188.00
2052770 07/17/19 19401 SOUTHWEST MILLWORKS INC 5467 06/19/19 CUSTOMER SERVICE DESKS 17,480.70
5468 06/19/19 PUBLIC SERVICE DESK 2,868.00
2052771 07/17/19 04831 SOUTHWESTERN COMMUNITY COLLEGE WOD0243 10/30/18 WORK ORDER REFUND D0243-090249 157.18 157.18
2052659 07/03/19 03516 SPECIAL DISTRICT RISK 66830 07/02/19 P/L INSURANCE RENEWAL 897,103.09
66160 05/14/19 2019-20 WORKERS' COMP PROGRAM 608,624.03
2052772 07/17/19 03516 SPECIAL DISTRICT RISK 66859 06/28/19 PARTIAL YR EQUIP INSURANCE COVERAGE 1,216.18 1,216.18
2052773 07/17/19 19658 STATE FARM MUTUAL AUTO INSUR 8Z22071519 07/15/19 PAYMENT OF CLAIM #55-8958-Z22 3,583.67 3,583.67
2052660 07/03/19 05755 STATE WATER RESOURCES 27666062719 06/27/19 CERTIFICATION RENEWAL 80.00 80.00
2052697 07/10/19 05755 STATE WATER RESOURCES 40089070519 07/01/19 CERTIFICATION RENEWAL 60.00 60.00
2052814 07/24/19 05755 STATE WATER RESOURCES 1078072219 07/22/19 CERTIFICATION RENEWAL 120.00 120.00
2052815 07/24/19 19687 STEVE JULIUS CONSTRUCTION CO Ref002559058 07/22/19 UB Refund Cst #0000249392 957.76 957.76
2052698 07/10/19 15974 SUN LIFE FINANCIAL 38166060119 06/30/19 LIFE INSURANCE AND STD/LTD 9,697.40 9,697.40
2052774 07/17/19 10339 SUPREME OIL COMPANY 468653 06/20/19 UNLEADED GAS & DIESEL 10,295.10
468654 06/20/19 UNLEADED GAS & DIESEL 4,568.44
Page 10 of 13
Check Total
CHECK REGISTER
Otay Water District
Date Range: 6/20/2019 - 7/24/2019
Check #Date Vendor Vendor Name Invoice Inv. Date Description Amount
578.33
2052661 07/03/19 10339 SUPREME OIL COMPANY 467842 06/06/19 RED DYE DIESEL FUEL 8,889.56 8,889.56
2052613 06/26/19 18376 SVPR COMMUNICATIONS 1274 05/31/19 COMMUNICATION CONSULTANT (MAY 2019)2,500.00 2,500.00
2052816 07/24/19 18376 SVPR COMMUNICATIONS 1278 06/30/19 COMMUNICATION CONSULTANT (JUNE 2019)2,500.00 2,500.00
2052614 06/26/19 00408 SWEETWATER AUTHORITY 51134012 05/24/19 OWD SHARE O&M MONITORING WELLS 43,610.43 43,610.43
2052775 07/17/19 19615 SWIFTCOMPLY US OPCO INC INV-7184 06/26/19 BACKFLOW PREVENT SFTWR (7/1/19-6/30/20)16,650.00 16,650.00
2052699 07/10/19 01905 SYMPRO INC 10973 05/01/19 TREASURY SOFTWARE MAINT (7/1/19-6/30/20)9,420.60 9,420.60
2052615 06/26/19 17704 T&T JANITORIAL INC 2018-5637 05/31/19 JANITORIAL SERVICES (MAY 2019)4,780.00 4,780.00
2052817 07/24/19 17704 T&T JANITORIAL INC 2018-5694 06/30/19 JANITORIAL SERVICES (JUNE 2019)4,780.00 4,780.00
2052616 06/26/19 01834 TC CONSTRUCTION CO INC Ref002552215 06/10/19 UB Refund Cst #0000217413 1,918.00 1,918.00
2052700 07/10/19 19579 TENANT PLANET Ref002556377 07/08/19 UB Refund Cst #0000251581 31.12 31.12
2052662 07/03/19 19175 THEODORE ROBINS FORD KE24959 06/11/19 REPLACEMEN T 3/4 TON TRUCK CP #1 38,903.37 38,903.37
2052701 07/10/19 14177 THOMPSON, MITCHELL 060119063019 06/30/19 MILEAGE REIMBURSEMENT (JUNE 2019)50.46 50.46
2052702 07/10/19 03261 TYLER TECHNOLOGIES INC 045-264102 06/01/19 ERP SOFTWARE MAINT (7/1/19-6/30/20)145,928.43 145,928.43
2052776 07/17/19 00427 UNDERGROUND SERVICE ALERT 18dsbfee3419 07/01/19 DIG SAFE BOARD FEES (MONTHLY)619.61 619.61
2052818 07/24/19 00427 UNDERGROUND SERVICE ALERT 620190500 07/01/19 UNDERGROUND ALERTS (MONTHLY)486.85 486.85
2052617 06/26/19 15675 UNITED SITE SERVICES INC 114-8613131 06/10/19 PORT. TOILET RENTAL 392.58
114-8612779 06/10/19 PORT. TOILET RENTAL 98.25
114-8612767 06/10/19 PORT. TOILET RENTAL 87.50
2052703 07/10/19 15675 UNITED SITE SERVICES INC 114-8731091 06/30/19 PORT. TOILET RENTAL 79.96 79.96
2052777 07/17/19 08028 VALLEY CONSTRUCTION MANAGEMENT SD10778 07/01/19 CMIS (JUNE 2019)12,129.00 12,129.00
2052585 06/26/19 19622 VANESSA ROJAS Ref002556167 06/24/19 UB Refund Cst #0000224269 45.61 45.61
2052618 06/26/19 01095 VANTAGEPOINT TRANSFER AGENTS Ben2556202 06/27/19 BI-WEEKLY DEFERRED COMP PLAN 16,734.33 16,734.33
2052704 07/10/19 01095 VANTAGEPOINT TRANSFER AGENTS Ben2556778 07/11/19 BI-WEEKLY DEFERRED COMP PLAN 17,064.53 17,064.53
2052819 07/24/19 01095 VANTAGEPOINT TRANSFER AGENTS Ben2559100 07/25/19 BI-WEEKLY DEFERRED COMP PLAN 17,212.02 17,212.02
2052820 07/24/19 06414 VANTAGEPOINT TRANSFER AGENTS Ben2559098 07/25/19 BI-WEEKLY 401A PLAN 629.27 629.27
2052705 07/10/19 06414 VANTAGEPOINT TRANSFER AGENTS Ben2556776 07/11/19 BI-WEEKLY 401A PLAN 629.27 629.27
Page 11 of 13
Check Total
CHECK REGISTER
Otay Water District
Date Range: 6/20/2019 - 7/24/2019
Check #Date Vendor Vendor Name Invoice Inv. Date Description Amount
27,677.38
4,024.52
500.00
2052619 06/26/19 06414 VANTAGEPOINT TRANSFER AGENTS Ben2556200 06/27/19 BI-WEEKLY 401A PLAN 629.27 629.27
2052706 07/10/19 12686 VANTAGEPOINT TRANSFER AGENTS Ben2556782 07/11/19 401A TERMINAL PAY 11,355.16 11,355.16
2052778 07/17/19 15807 WATCHLIGHT CORPORATION 631014 06/26/19 SECURITY EQUIPMENT INSTALLATION 14,580.00
631129 06/28/19 SECURITY EQUIPMENT INSTALLATION 2,930.99
630804 06/20/19 SECURITY EQUIPMENT MAINT & INSTALLATION 2,268.00
631134 06/28/19 SECURITY EQUIPMENT INSTALLATION 1,728.00
631144 06/28/19 SECURITY EQUIPMENT INSTALLATION 734.99
631078 06/27/19 SECURITY EQUIPMENT INSTALLATION 660.35
630799 06/20/19 SECURITY EQUIPMENT MAINT & INSTALLATION 648.00
630806 06/20/19 SECURITY EQUIPMENT MAINT & INSTALLATION 594.00
61138 06/28/19 SECURITY EQUIPMENT INSTALLATION 566.19
631072 06/27/19 SECURITY EQUIPMENT INSTALLATION 432.00
631062 06/27/19 SECURITY EQUIPMENT INSTALLATION 432.00
630791 06/20/19 SECURITY EQUIPMENT MAINT & INSTALLATION 386.00
630844 06/21/19 SECURITY EQUIPMENT MAINT & INSTALLATION 334.53
630845 06/21/19 SECURITY EQUIPMENT MAINT & INSTALLATION 237.55
63109 06/26/19 SECURITY EQUIPMENT INSTALLATION 226.78
630839 06/21/19 SECURITY EQUIPMENT MAINT & INSTALLATION 216.00
631071 06/27/19 SECURITY EQUIPMENT INSTALLATION 216.00
630843 06/21/19 SECURITY EQUIPMENT MAINT & INSTALLATION 162.00
630798 06/20/19 SECURITY EQUIPMENT MAINT & INSTALLATION 108.00
630805 06/20/19 SECURITY EQUIPMENT MAINT & INSTALLATION 108.00
631016 06/26/19 SECURITY EQUIPMENT INSTALLATION 108.00
2052707 07/10/19 15807 WATCHLIGHT CORPORATION 629191 06/15/19 SECURITY ALARM MONITORING 2,472.92
626953 05/29/19 SECURITY EQUIPMENT MAINT & INSTALLATION 1,551.60
2052779 07/17/19 14879 WATER CONSERVATION GARDEN JPA 90306 07/01/19 GARDEN FUNDING CONTRIBUTION 22,990.00 22,990.00
2052780 07/17/19 15726 WATER SYSTEMS CONSULTING INC 3941 06/30/19 HYDRAULIC MODELING (ENDING 6/30/19)4,420.00 4,420.00
2052781 07/17/19 01343 WE GOT YA PEST CONTROL INC 23870 06/19/19 BEE REMOVAL 125.00
23896 06/22/19 BEE REMOVAL 125.00
23898 06/26/19 BEE REMOVAL 125.00
23911 06/25/19 BEE REMOVAL 125.00
2052663 07/03/19 01343 WE GOT YA PEST CONTROL INC 23748 06/05/19 BEE REMOVAL 125.00
23767 06/07/19 BEE REMOVAL 125.00
Page 12 of 13
Check Total
CHECK REGISTER
Otay Water District
Date Range: 6/20/2019 - 7/24/2019
Check #Date Vendor Vendor Name Invoice Inv. Date Description Amount
625.00
23787 06/10/19 BEE REMOVAL 125.00
23788 06/10/19 BEE REMOVAL 125.00
23862 06/17/19 BEE REMOVAL 125.00
2052620 06/26/19 18101 WIER CONSTRUCTION CORP 2305312019 06/01/19 SEWER REPLACEMENT (MAY 209)221,409.19 221,409.19
2052586 06/26/19 19623 WINNIE DO Ref002556168 06/24/19 UB Refund Cst #0000229688 34.97 34.97
2052708 07/10/19 19616 WORKPLACE TRAINING NETWORK INC 030519-93 03/05/19 ANTI-HARASSMENT TRAINING 1,725.00 1,725.00
2052709 07/10/19 19639 YADIRA SAMANIEGO 201307032019 07/03/19 CUSTOMER OVERPAID 953.63 953.63
2052782 07/17/19 19036 YOLANDA ARAIZA Ref002517356 09/04/18 UB Refund Cst #0000176855 178.98 178.98
2052710 07/10/19 19652 ZACHARY HOGAN Ref002556373 07/08/19 UB Refund Cst #0000243346 44.05 44.05
2052711 07/10/19 18215 ZAYO GROUP LLC 2019070024566 07/01/19 COLOCATION SERVICES (JULY 2019)2,117.20 2,117.20
Amount Pd Total:6,226,548.90
Check Grand Total:6,226,548.90
Page 13 of 13