HomeMy WebLinkAbout11-06-19 Board Agenda 1
OTAY WATER DISTRICT
AND
OTAY WATER DISTRICT FINANCING AUTHORITY BOARD OF DIRECTORS MEETING
DISTRICT BOARDROOM
2554 SWEETWATER SPRINGS BOULEVARD SPRING VALLEY, CALIFORNIA WEDNESDAY
November 6, 2019
3:30 P.M.
AGENDA
1. ROLL CALL 2. PLEDGE OF ALLEGIANCE
3. OBSERVE A MOMENT OF SILENCE IN HONOR OF THE LATE UNITED STATES HOUSE OF REPRESENTATIVE ELIJAH CUMMINGS 4. APPROVAL OF AGENDA
5. APPROVE THE MINUTES OF THE REGULAR BOARD MEETING OF JULY 3, 2019 6. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S JURIS-
DICTION BUT NOT AN ITEM ON TODAY'S AGENDA CONSENT CALENDAR 7. ITEMS TO BE ACTED UPON WITHOUT DISCUSSION, UNLESS A REQUEST IS
MADE BY A MEMBER OF THE BOARD OR THE PUBLIC TO DISCUSS A PARTICU-
LAR ITEM: a) AWARD TWO (2) PROFESSIONAL SERVICE CONTRACTS FOR AS-NEEDED ENVIRONMENTAL SERVICES WITH HELIX ENVIRONMENTAL PLANNING,
INC. AND ICF JONES & STOKES, INC., EACH IN THE AMOUNT NOT-EXCEED $500,000; THE TOTAL AMOUNT OF THE TWO (2) CONTRACTS WILL NOT EXCEED $500,000 DURING FISCAL YEARS 2020-2022 (ENDING JUNE 30, 2022)
b) AWARD A CONSTRUCTION CONTRACT WITH PIPERIN CORPORATION FOR THE 1200 PRESSURE ZONE IMPROVEMENTS – PHASE I PROJECT IN AN ANOMUNT NOT-TO-EXCEED $151,990
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c) AWARD TWO (2) PROFESSIONAL SERVICE CONTRACTS FOR AS-NEEDED
HYDRAULIC MODELING SERVICES WITH WOOD RODGERS AND WATER SYSTEMS CONSULTING, INC., EACH IN AN AMOUNT NOT-TO-EXCEED $175,000 FOR FISCAL YEARS 2020 AND 2021; THE TOTAL AMOUNT OF THE TASKS UNDER THE TWO CONTRACTS WILL NOT EXCEED $175,000
d) APPROVE CHANGE ORDER NO. 1 TO REDUCE THE CONSTRUCTION CONTRACT WITH ADVANCED INDUSTRIAL SERVICES, INC. IN THE AMOUNT OF $261,330.20 FOR THE 803-2 RESERVOIR INTERIOR/EXTERIOR COATINGS AND UPGRADES PROJECT
e) REJECT ALL BIDS FOR THE CONSTRUCTION OF THE 850-1 RESERVOIR (P2543) AND RECYCLED WATER STORAGE TANK (R2120) INTERIOR/EXTERIOR COATINGS AND UPGRADES PROJECT
f) APPROVE CHANGE ORDER NO. 4 TO THE EXISTING CONSTRUCTION
CONTRACT WITH PACIFIC HYDROTECH CORPORATION IN THE AMOUNT OF $49,157.89 FOR THE 870-2 PUMP STATION REPLACEMENT PROJECT g) APPROVE AN INCREASE TO THE BUDGET OF CIP P2574 (VISTA VEREDA
WATERLINE REPLACEMENT PROJECT) IN AN AMOUNT NOT-TO-EXCEED $145,000 (FROM $1,640,000 TO $1,785,000); AND, APPROVE CHANGE ORDER NO. 2 TO THE EXISTING CONSTRUCTION CONTRACT WITH CASS CONSTRUCTION, INC. dba CASS ARRIETA IN AN AMOUNT NOT-TO-EXCEED $115,213.59 FOR THE VISTA VEREDA AND HIDDEN MESA ROAD WATER
LINE REPLACEMENT PROJECT h) APPROVE THE 2019 FIVE-YEAR UPDATE OF THE DISTRICT’S SEWER SYSTEM MANAGEMENT PLAN
i) APPROVE THE PURCHASE OF FIVE (5) FLEET VEHICLES THROUGH VARIOUS SOUTHERN CALIFORNIA CAR DEALERSHIPS IN THE AMOUNT OF $223,353.94 j) APPROVE THE ISSUANCE OF A PURCHASE ORDER TO VOLVO
CONSTRUCTION EQUIPMENT IN AN AMOUNT NOT-TO-EXCEED $145,155 FOR THE PURCHASE OF ONE (1) PORTABLE EMERGENCY GENERATOR k) APPROVE A TWO-YEAR AGREEMENT, PLUS THREE (3) ONE-YEAR OPTIONS, WITH PAYMENTUS TO PROVIDE PHONE PAYMENT SERVICES IN
AN AMOUNT NOT-TO EXCEED $250,000 ($50,000 ANNUALLY) l) ADOPT RESOLUTION NO. 4372 ESTABLISHING POLICY 54, DISCONTINUATION OF WATER SERVICE FOR DELINQUENT ACCOUNTS; AND, ADOPT ORDINANCE NO. 576 TO AMEND SECTION 34, ISSUANCE AND
PAYMENT OF WATER BILLS AND APPENDIX A OF THE DISTRICT’S CODE OF ORDINANCES EFFECTIVE JANUARY 1, 2020
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ACTION ITEMS
8. FINANCE AND ADMINISTRATION a) APPROVE THE AUDITED FINANCIAL STATEMENTS, INCLUDING THE INDE-PENDENT AUDITORS’ UNQUALIFIED OPINION, FOR THE FISCAL YEAR
ENDED JUNE 30, 2019 (DYCHITAN) b) ADOPT RESOLUTION NO. 4373 APPROVING THE EXECUTION OF CERTAIN DOCUMENTS AND AUTHORIZING CERTAIN ACTS IN CONNECTION WITH THE ISSUANCE BY THE OTAY WATER DISTRICT FINANCING AUTHORITY OF
ITS 2019 WASTEWATER REVENUE BONDS IN AN AMOUNT NOT-TO-EXCEED $3,500,000 (FAKHOURI) 9. RECESS OTAY WATER DISTRICT BOARD MEETING
10. CONVENE OTAY WATER DISTRICT FINANCING AUTHORITY BOARD MEETING
a) ADOPT RESOLUTION NO. 2019-01 APPROVING THE EXECUTION OF CER-TAIN DOCUMENTS AND AUTHORIZING CERTAIN ACTS IN CONNECTION WITH THE ISSUANCE OF 2019 WASTEWATER REVENUE BONDS IN AN
AMOUNT NOT-TO-EXCEED $3,500,000 (FAKHOURI)
11. ADJOURN OTAY WATER DISTRICT FINANCING AUTHORITY BOARD MEETING 12. RECONVENE OTAY WATER DISTRICT BOARD MEETING
13. ENGINEERING AND WATER OPERATIONS a) APPROVE THE SEPTEMBER 24, 2019 PURCHASE AGREEMENT FOR $508,000 FOR THE CAMPO ROAD AND HILLSIDE DRIVE PROPERTY IN
JAMUL (KENNEDY) b) REPORT ON FORMING A WORKING GROUP BETWEEN OTAY WATER DIS-TRICT AND SWEETWATER AUTHORITY TO EXPLORE THE POTENTIAL AND FEASIBILITY OF USING RECYCLED WATER TO AUGMENT EXISTING LOCAL
SUPPLIES AVAILABLE TO OUR MUTUAL CUSTOMERS (KENNEDY) 14. BOARD a) APPROVE AN AGREEMENT WITH THE LAW FIRM OF ARTIANO SHINOFF
ABED BLUMENFELD CARELLI SLEETH & WADE, A PROFESSIONAL CORPO-RATION, FOR A TERM OF TWO (2) YEARS THROUGH DECEMBER 31, 2021, TO PROVIDE GENERAL COUNSEL SERVICES TO THE DISTRICT (WATTON) b) DISCUSS THE 2019 AND 2020 BOARD MEETING CALENDARS
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INFORMATIONAL ITEMS 15. THE FOLLOWING ITEM IS PROVIDED TO THE BOARD FOR INFORMATIONAL PUR-POSES ONLY. NO ACTION IS REQUIRED ON THE FOLLOWING AGENDA ITEM:
a) REPORT ON THE LATEST ACTUARIAL VALUATION, AS OF JUNE 30, 2019, PERFORMED ON THE NET COST OF THE ENHANCEMENT OF THE RETIREE HEALTHCARE BENEFITS; AND, THE ACTUARIAL EVALUATION DETERMIN-ING THE NET COST OR SAVINGS OF THE OTHER POST EMPLOYMENT BEN-EFIT PLAN ENHANCEMENT VERSUS THE INCREASED EMPLOYEE CONTRI-
BUTION TO THE CALIFORNIA PUBLIC EMPLOYEE RETIREMENT SYSTEM (FAKHOURI) REPORTS
16. GENERAL MANAGER’S REPORT
17. SAN DIEGO COUNTY WATER AUTHORITY UPDATE 18. DIRECTORS' REPORTS/REQUESTS
19. PRESIDENT’S REPORT/REQUESTS RECESS TO CLOSED SESSION
20. CLOSED SESSION
a) PUBLIC EMPLOYMENT [GOVERNMENT CODE §54957] TITLE: GENERAL MANAGER b) LIABILITY CLAIMS [GOVERNMENT CODE §54956.95]
CLAIMANT: FRANCISCO MONTES DE OCA AGENCY CLAIMED AGAINST: OTAY WATER DISTRICT
c) CONFERENCE WITH LEGAL COUNSEL – POTENTIAL LITIGATION [GOVERN-MENT CODE §54956.9] 1 CASE
d) CONFERENCE WITH LEGAL COUNSEL – PENDING LITIGATION [GOVERN-MENT CODE §54956.9] OTAY WATER DISTRICT v. CITY OF SAN DIEGO; CASE NO. 37-2017-00019348-CU-WM-CTL
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RETURN TO OPEN SESSION
21. REPORT ON ANY ACTIONS TAKEN IN CLOSED SESSION. THE BOARD MAY ALSO TAKE ACTION ON ANY ITEMS POSTED IN CLOSED SESSION 22. ADJOURNMENT
All items appearing on this agenda, whether or not expressly listed for action, may be deliberated and may be subject to action by the Board.
The Agenda, and any attachments containing written information, are available at the District’s
website at www.otaywater.gov. Written changes to any items to be considered at the open meeting, or to any attachments, will be posted on the District’s website. Copies of the Agenda and all attachments are also available through the District Secretary by contacting her at (619) 670-2280.
If you have any disability which would require accommodation in order to enable you to partici-pate in this meeting, please call the District Secretary at (619) 670-2280 at least 24 hours prior to the meeting.
Certification of Posting
I certify that on November 1, 2019 I posted a copy of the foregoing agenda near the regu-
lar meeting place of the Board of Directors of Otay Water District, said time being at least 72
hours in advance of the regular meeting of the Board of Directors (Government Code Section
§54954.2).
Executed at Spring Valley, California on November 1, 2019.
/s/ Susan Cruz, District Secretary