HomeMy WebLinkAbout07-07-21 Board Packet
OTAY WATER DISTRICT
AND
OTAY WATER DISTRICT FINANCING AUTHORITY
BOARD OF DIRECTORS MEETING
BY TELECONFERENCE
2554 SWEETWATER SPRINGS BOULEVARD
SPRING VALLEY, CALIFORNIA
WEDNESDAY
July 7, 2021
3:30 P.M.
AGENDA
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. APPROVAL OF AGENDA
4. PRESENTATION OF THE 2021 WATERSMART LANDSCAPE CONTEST “BEST IN
DISTRICT” AWARD TO CHRISTINE LAFRAMBOISE (SALMERON)
5. PRESENTATION OF A REGIONAL COLLABORATION FOR A RESILIENT FUTURE
(TISH BERGE, SAN DIEGO COUNTY WATER AUTHORITY ASSISTANT GENERAL
MANAGER)
6. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO
SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S JURIS-
DICTION BUT NOT AN ITEM ON TODAY'S AGENDA
This meeting is being held via teleconference. Members of the public may submit their
comments on agendized and non-agendized items by either of the following two meth-
ods:
a) No later than a half hour before the start of the meeting, complete and submit a
Request to Speak Form. Your request to speak will be acknowledged during the
“Public Participation” portion of the meeting when the board will hear your public
comment. When called to speak, please state your Name and the City in which
you reside. You will be provided three minutes to speak.
OR
b) No later than a half hour before the start of the meeting, email your comment to
BoardSecretary@otaywater.gov and it will be read aloud during the “Public Partici-
pation” portion of the meeting. Please provide your Name and the City in which
you reside, with your comment. Your comment must not take more than three
minutes to read.
The District’s meeting is live streamed. Information on how to watch and listen to the Dis-
trict’s meeting can be found at this link: https://otaywater.gov/board-of-directors/agenda-
and-minutes/board-agenda/
CONSENT CALENDAR
7. ITEMS TO BE ACTED UPON WITHOUT DISCUSSION, UNLESS A REQUEST IS
MADE BY A MEMBER OF THE BOARD OR THE PUBLIC TO DISCUSS A PARTICU-
LAR ITEM:
a) AWARD A PROFESSIONAL ENGINEERING SERVICES AGREEMENT TO
CAROLLO ENGINEERS, INC. FOR ALTERNATIVES EVALUATION OF THE 870-
1 RESERVOIR COVER/LINER REPLACEMENT PROJECT IN AN AMOUNT
NOT-TO-EXCEED $106,300.00
b) AWARD TWO (2) PROFESSIONAL SERVICES CONTRACTS FOR AS-NEEDED
IN-PLANT INSPECTION SERVICES AND AUTHORIZE THE GENERAL
MANAGER TO EXECUTE TWO (2) AGREEMENTS WITH ON-SITE TECHNICAL
SERVICES, INC. AND KENNY CONSULTING SERVICES, INC., EACH IN AN
AMOUNT NOT-TO-EXCEED $175,000. THE TOTAL AMOUNT FOR THE TWO
(2) AGREEMENTS WILL NOT EXCEED $175,000 DURING FISCAL YEARS 2022
AND 2023 (ENDING JUNE 30, 2023)
c) AUTHORIZE THE GENERAL MANAGER TO EXECUTE UNILATERAL FINAL
CONTRACT CHANGE ORDER NO. 2 TO THE EXISTING CONSTRUCTION
CONTRACT WITH THARSOS, INC. IN THE REDUCED AMOUNT OF
($105,732.10) FOR THE TEMPORARY LOWER OTAY PUMP STATION
REDUNDANCY PROJECT
ACTION ITEMS
8. BOARD
a) DISCUSS THE 2021 BOARD MEETING CALENDAR (RAMOS-KROGMAN)
REPORTS
9. GENERAL MANAGER’S REPORT
a) UPDATE ON DISTRICT’S RESPONSE TO COVID-19 PANDEMIC
10. SAN DIEGO COUNTY WATER AUTHORITY UPDATE
11. DIRECTORS' REPORTS/REQUESTS
12. PRESIDENT’S REPORT/REQUESTS
RECESS TO CLOSED SESSION
13. CLOSED SESSION
a) DISCUSSION RELATING TO CORONAVIRUS (COVID-19) AND PUBLIC SER-
VICES [GOVERNMENT CODE §54957]
b) PUBLIC EMPLOYEE PERFORMANCE EVALUATION [GOVERNMENT CODE
§54957.6]
TITLE: GENERAL MANAGER
RETURN TO OPEN SESSION
14. REPORT ON ANY ACTIONS TAKEN IN CLOSED SESSION. THE BOARD MAY ALSO
TAKE ACTION ON ANY ITEMS POSTED IN CLOSED SESSION.
OTAY WATER DISTRICT FINANCING AUTHORITY
15. NO MATTERS TO DISCUSS
16. ADJOURNMENT
All items appearing on this agenda, whether or not expressly listed for action, may be deliber-
ated and may be subject to action by the Board.
The Agenda, and any attachments containing written information, are available at the District’s
website at www.otaywater.gov. Written changes to any items to be considered at the open
meeting, or to any attachments, will be posted on the District’s website. Copies of the Agenda
and all attachments are also available by contacting the District Secretary at (619) 670-2253.
If you have any disability which would require accommodation in order to enable you to partici-
pate in this meeting, please call the District Secretary at (619) 670-2253 at least 24 hours prior
to the meeting.
Certification of Posting
I certify that on July 2, 2021 I posted a copy of the foregoing agenda near the regular
meeting place of the Board of Directors of Otay Water District, said time being at least 72 hours
in advance of the regular meeting of the Board of Directors (Government Code Section
§54954.2).
Executed at Spring Valley, California on July 2, 2021.
/s/ Tita Ramos-Krogman, District Secretary
Summer 2021
Tish Berge
Assistant General Manager
AGENDA ITEM 5
Wholesale agency created by the state Legislature in 1944
Serves 3.3 million people and $253 billion economy through 24 member agencies
Provides about 75% of water used across the metro area
36-member Board
2
Water Authority Serves a Vibrant Region
3
Conservation Canal Linings Reclaimed Water
Seawater Desal Potable Water Reuse Local Surface Water
Water Reliability Through Diversification
4
Twin Oaks Valley Water
Treatment Plant
$179 million
Olivenhain Dam &
Reservoir
$198 million
San Vicente Dam Raise
& Related Projects
$811 million
Lake Hodges Energy &
Pumped Storage
Projects
$208 million
Carlsbad Seawater Desalination
Projects $1 billion
Pipeline Relining $493 million Canal Lining Project $447
million ($190 million from
Water Authority)
Innovative Investments in Supply Reliability
Advocating for the Region
5
6
Providing Resources and Tools
Outreach to veterans, including separate
internship designed specifically for transitioning
military/veterans
7
Preparing and Recruiting Talent
Creation of Bachelor Degree in Public
Administration: WaterWorks Management
Concentration
Support water agencies in the San Diego region
through consolidated outreach and resources
///
Maintain and continue expansion of the regional
water/wastewater internship program
DoD Skillbridge: Job Training, Employment Skills
Training, Apprenticeships and Internships
8
1991 Drought Headlines
8
9
Today’s Drought Headlines
10
Our Region is Prepared
10
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: July 7, 2021
SUBMITTED BY: Jeff Marchioro Senior Civil Engineer
PROJECT: P2563-001101
DIV. NO. 2
APPROVED BY: Bob Kennedy, Engineering Manager
Rod Posada, Chief, Engineering
Jose Martinez, General Manager
SUBJECT: Award of a Professional Engineering Services Agreement for Alternatives Evaluation of the 870-1 Reservoir Cover/Liner
Replacement Project to Carollo Engineers, Inc.
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board)
award a professional engineering services agreement to Carollo Engineers, Inc. (Carollo) and authorize the General Manager to execute a professional engineering services agreement with Carollo for alternatives evaluation of the 870-1 Reservoir Cover/Liner Replacement Project in an amount not-to-exceed $106,300.00 (see
Exhibit A for project locations).
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To obtain Board authorization for the General Manager to enter into a professional engineering services agreement with Carollo for
alternatives evaluation of the 870-1 Reservoir Cover/Liner Replacement Project in an amount not-to-exceed $106,300.00.
AGENDA ITEM 7a
2
ANALYSIS:
The 11 million-gallon (MG) 870-1 “Upper” Reservoir was originally constructed in 1963 and fitted with its existing reinforced
chlorosulfonated polyethylene (CSPE) floating cover and high-density polyethylene (HDPE) liner in 1988. Existing cover/liner material
testing, completed by a local floating cover and liner contractor (Conterra, Inc.), suggested the material is nearing the end of its useful life. In the last few years, the floating cover has been
repeatedly repaired to maintain the integrity of the cover material. It is no longer cost effective to continue to repair the existing
cover that has lasted beyond its life expectancy. The existing 870-1 Reservoir cannot be readily isolated for the
approximate six-month duration necessary for floating cover/liner replacement because the 870-1 Reservoir is the sole reservoir serving
the 870 Pressure Zone. The 870 Pressure Zone has become a large and complex zone with highly variable industrial demands since the existing cover/liner was fitted to the 870-1 Reservoir in 1988. The recently constructed 870-2 Pump Station is limited to pumping into the 870 Pressure Zone with the 870-1 Reservoir isolated for short
duration (e.g., one day) intervals while continuously manned by District staff only. Carollo prepared the plans for the 870-2 Pump Station. Two years ago, Carollo identified two (2) cursory alternatives to isolate the
870-1 Reservoir for the approximate six-month duration: (1) Improving the 870-2 Pump Station closed zone pumping capability by adding control valve(s) between the new 870-2 Pump Station and the existing 570-1 Reservoir, and (2) Constructing a temporary storage tank adjacent to the 870-1 Reservoir similar to a temporary bolted steel
tank recently constructed by the City of Poway (City). In May 2019, District staff visited the City of Poway’s Buehler Reservoir
Rehabilitation project and observed the City’s temporary bolted steel tank. The 870-1 Reservoir Cover/Liner Replacement CIP P2563 was subsequently budgeted assuming the temporary bolted steel tank
alternative for Fiscal Year 2021. CIP P2563 remains budgeted assuming the temporary storage tank alternative for Fiscal Year 2022.
It is unusual to have a large and complex zone as such served by a single reservoir without redundancy. Maintenance work adjacent to
the existing 870-1 Reservoir has already been deferred due to the inability to isolate the existing 870-1 Reservoir for construction
projects. In March 2021, District staff solicited a proposal from Carollo
understanding Carollo is well positioned to assist District staff to
3
decide how to isolate the 870-1 Reservoir for the Floating
Cover/Liner Replacement project. Carollo is already familiar with the original design and construction of the new 870-2 Pump Station, which will facilitate further development of the two cursory
alternatives identified with Carollo in 2019. Carollo’s scope of work also includes analysis of a permanent storage alternative and
other alternatives as outlined in attached Exhibit B. District staff recommends sole sourcing the attached scope of work to
Carollo since they are already very familiar with the District’s facilities. Staff considered using As-Needed Engineering Design
Consultants already under contract for this work; however, one is not experienced with this type of study and the other does not have the detailed knowledge of this pressure zone. Carollo developed this
knowledge as a result of the modeling Carollo did during the Preliminary Design Report (PDR) stage for the Pump Station
Replacement project. Carollo’s design of the Pump Station is a key component of this study. Working with a firm that is not familiar with this pressure zone is also expected to take more time to complete the study and will incur higher costs for the District as staff will spend more time and effort to get them up to speed.
Carollo’s attached scope of work assumes that one of the District’s As-Needed Hydraulic Modeling consultants (Water Systems Consulting or Wood Rodgers) would perform hydraulic modeling work as directed by Carollo.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer The total budget for CIP P2563, as approved in the FY 2022 budget, is $3,500,000. Total expenditures, plus outstanding commitments and
forecast, are $3,456,485. See Attachment B for the budget detail.
Based on a review of the financial budget, the Project Manager anticipates that the budget for CIP P2563 is sufficient to support the Project.
The Finance Department has determined that, under the current rate
model, 100% of the funding is available from the Replacement Fund. GRANTS/LOANS:
Engineering staff researched and explored grants and loans and found
none available for this Project.
4
STRATEGIC GOAL:
This Project supports the District’s Mission statement, “To provide exceptional water and wastewater service to its customers, and to
manage District resources in a transparent and fiscally responsible manner” and the General Manager’s Vision, "To be a model water agency
by providing stellar service, achieving measurable results, and continuously improving operational practices." LEGAL IMPACT:
None.
JM/BK:jf
Https://otaywater365.sharepoint.com/sites/engcip/Shared Documents/P2563 870-1 Reservoir Cover-Liner Replacement/Staff Reports/07-07-21 Staff Report Carollo 870-1 Floating Cover-Liner.docx Attachments: Attachment A – Committee Action
Attachment B – Budget Detail Exhibit A – Location Map Exhibit B – Carollo Scope of Work and Fee Estimate
ATTACHMENT A
SUBJECT/PROJECT:
P2563-001101
Award of a Professional Engineering Services Agreement for Alternatives Evaluation of the 870-1 Reservoir Cover/Liner Replacement Project to Carollo Engineers, Inc.
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee
(Committee) reviewed this item at a meeting held on June 15, 2021 and the following comments were made:
•Staff recommended that the Board award a ProfessionalEngineering Services agreement to Carollo for alternatives
evaluation of the 870-1 Reservoir Cover/Liner ReplacementProject in an amount not-to-exceed $106,300.00.
•In response to a question from the Committee, staff estimatedthe potential savings of awarding sole source to Carollo ratherthan a typical selection process may be in the range of $20,000or more.
•The Committee noted that the Attachment B, Budget Detailincluded a line item for the District’s as-needed hydraulicmodeling consultant to support Carollo’s effort in the amount of$50,000. The Attachment B, Budget Detail also includes aplaceholder assuming construction of a temporary bolted steel
tank in the amount of $1.0M and floating cover and linerreplacement in the amount of $1.4M.
•In response to a question from the Committee, staff mentionedthat the sizing of small temporary tank options have not yet
been confirmed. Temporary options may include rented orpurchased tank(s) which may be deconstructed and resold.
•The Committee noted that Carollo will also study a closedpumping alternative considering reliability compared to
temporary and permanent tank options.
•In response to a question from the Committee, staff mentioned
that the existing floating cover is over 30 years old which isbeyond the typical Hypalon 25-30 year life expectancy.
• In response to a question from the Committee, staff mentioned that Carollo will perform life cycle cost analyses as part of their scope to account for reoccurring expenses associated with the temporary options compared to the cost of permanent
solutions. Following the discussion, the Committee supported staffs’ recommendation and presentation to the full board as a Consent Item.
ATTACHMENT B – Budget Detail
SUBJECT/PROJECT: P2563-001101
Award of a Professional Engineering Services Agreement for Alternatives Evaluation of the 870-1 Reservoir Cover/Liner
Replacement Project to Carollo Engineers, Inc.
5/19/2021
Budget
3,500,000
Planning
Consultant Contracts 4,722 4,722 - 4,722 CONTERRA INC
2,377 2,377 - 2,377 LAYFIELD USA CORPORATION
Standard Salaries 32,043 32,043 35,000 67,043
106,300 106,300 106,300 Carollo - Planning and Alternatives Eval50,000 50,000 50,000 As-Needed Hydraulic Modeling supporting Carollo
Total Planning 195,443 39,143 191,300 230,443
Design 001102
Standard Salaries 443 443 50,000 50,443
60,000 60,000 Future Design Floating Cover/Liner (District staff)
150,000 150,000 Future Design Temp Bolted Steel Tank (Consultant)
10,000 10,000 Future Corrosion Engineer15,000 15,000 Future Geotechnical Engineer
1,500 1,500 Future Reprographics
Total Design 443 443 286,500 286,943
Construction
Standard Salaries 3,099 3,099 - 3,099
1,400,000 1,400,000 Future Const Contract - Floating Cover/Liner
1,000,000 1,000,000 Future Const Contract - Temp Bolted Steel Tank10,000 10,000 Future Corrosion Engineer
10,000 10,000 Future Geotechnical Engineer
10,000 10,000 Future Laboratory
30,000 30,000 Future System Integration & SCADA Development
20,000 20,000 Future Security System
96,000 96,000 Future CM @4%
120,000 120,000 Future Inspection @5%
120,000 120,000 Future Staff Time @10%
120,000 120,000 Future Contingency @5%
Total Construction 3,099 3,099 2,936,000 2,939,099
Grand Total 198,985 42,685 3,413,800 3,456,485
Vendor/Comments
Otay Water Districtp2563-Res - 870-1 Reservoir Cover/Liner Replac
Committed Expenditures
Outstanding
Commitment &
Forecast
Projected
Final Cost
OTAY WATER DISTRICT870-1 RESERVOIR COVER/LINER REPLACEMENTLOCATION MAP
EXHIBIT A
CIP P2563F
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OTAY WATER DISTRICT BOUNDARY
PROJECT SITE
5355 Mira Sorrento Place, Suite 270, San Diego, California 92121
P. 858.505.1020 F. 858.505.1015
May ,
Mr. Jeff Marchioro, PE
Otay Water District
Sweetwater Springs Blvd.
Spring Valley, CA, ( ( )
Subject: Proposal to Provide Engineering Evaluation Services for OWD ) ‐ Reservoir
Dear Mr. Marchioro:
Carollo Engineers Inc. (Carollo) is pleased to submit this proposal to Provide Engineering Services for the
) ‐ Reservoir. We understand the Otay Water District (District) is planning to replace the lining and cover
on the ) ‐ Reservoir. These repairs are anticipated to last approximately 6‐months, in which time, the
reservoir would be unavailable. As a result, the District is interested in evaluating alternatives to provide
short‐term, and perhaps long‐term, redundancy.
Carollo previously assisted the District with investigating this issue and collectively the District and Carollo
identified two potential alternatives.
. Improve ) ‐ Pump Station closed zone capability by running at least one ) pump x and
constructing a single ‐inch PRV to discharge excess flow back to the Roll Reservoir. One PRV in
the ) ‐ PS (backup) and one PRV (primary).
. Provide a temporary , ‐gallon steel water storage tank, near the existing ) ‐ reservoir.
The ‐inch PRV (recirculating flow back to supply tank) was based on ClaVal’s recommended sizing (up to
, gpm excess flow needing to recirculate) and the , ‐gallon temporary tank size was from a
datalogger on the outlet of the tank to record flows/tank levels. Neither of these alternatives have been
evaluated in detail.
Carollo is providing this proposal to evaluate the original two alternatives/scenarios and additional scenarios
listed under Task , to assist the District in selecting the option that best achieves the District’s objectives.
SCOPE OF WORK
Task 1: Development of Modeling Scope of Work for District’s On-call Modeling Consultant
Carollo will develop a draft scope of work for the hydraulic modeling efforts to support this work. This draft
scope of work will be used by the District to solicit proposal(s) from their on‐call hydraulic modeling
consultants for this work effort. The scope of work will include model updates to include the ) ‐ Pump
Station, modeling of the scenarios, coordination meetings with Carollo and with the District, storage sizing
and locations, siting of potential improvements, a summary report that documents the analysis performed
and results, and other related activities.
Task 2: Hydraulic Modeling Input and Coordination
Fundamental to the evaluation of the alternatives is the understanding of how they impact the District’s
water system. It is therefore necessary to evaluate scenarios before developing conceptual layouts and
EXHIBIT B
Mr. Jeff Marchioro, PE
Otay Water District
May ,
Page
carollo.com
conceptual cost estimates. For this task, Carollo will develop hydraulic modeling scenarios for each of the
alternatives listed below. Carollo will then work with the District’s on‐call hydraulic modeling consultant to
evaluate the scenarios using the current hydraulic model:
. A single ‐inch PRV to improve ) ‐ Pump Station closed zone capability.
. A temporary tank approximately , gallons.
=. Combined Scenario & : Using the two alternatives above in combination to meet the needs of the
District.
. A reservoir, sized to meet the District’s potable water demands, but also to provide the necessary
redundancy to take ) ‐ Reservoir out‐of‐service for the repairs.
. Up to three additional alternatives based on the hydraulic model results.
6. Potential pump station modifications (additional extra electric pump and motor).
Carollo will ask that the District’s hydraulic modeling consultant to consider future demands that are
included in the District’s latest Master Plan. Carollo assumes that the upgraded ) ‐ Pump Station and
Reservoir will be included in the model. The District will confirm the construction duration for the ) ‐
Reservoir modifications. The District will also confirm that the water demand from Mexico can be eliminated
during the ) ‐ Reservoir upgrades. Carollo will oversee the work of the District’s modeling consultant and
Carollo will have primary responsibility for determining the volume and location of the additional storage
based on information provided by the District’s modeling consultant.
Once the scenarios have been evaluated, Carollo will review the results with the modeling consultant.
Carollo will then summarize the results in a PowerPoint presentation. Carollo will then distribute the
PowerPoint summary and conduct a meeting with the District and the modeler to review the results. In this
review meeting, the District will determine which scenarios (up to of the scenarios listed above) to move
forward with in Task =. Carollo will document the modeling and review meeting results and will incorporate
the comments into the final Technical Memorandum developed in Task =.
Carollo to coordinate with the hydraulic modeler:
Carollo will assist in the update of the District’s hydraulic model by providing the selected hydraulic
modeling consultant with the CAD linework, pump curves, and indicate any operational limitations (e.g.,
maximum or minimum number of pumps running, start/stop frequency limitations, electric motor/soft start
capabilities, pump ramp up/down time, control valve characteristics etc.) for the ) ‐ pump station
improvements. The updated model will be used by the District for future planning efforts, including the
upcoming Water Facilities Master Plan.
Task 3: Alternative Evaluation
For each of the alternatives that were selected in Task for further evaluation, Carollo will develop
conceptual layouts. These conceptual layouts of the tank alternatives will also evaluate if the proposed tanks
fit within the available space or new land/property is needed. Carollo will schedule and conduct two virtual
meetings; one with operations staff and one meeting with the engineering staff, to review the alternatives
and to document preferences and criteria weighting to be used in the evaluation.
Mr. Jeff Marchioro, PE
Otay Water District
May ,
Page =
carollo.com
Carollo will then develop conceptual construction cost estimates and an evaluation matrix. Carollo will then
conduct a meeting with the District to review the layouts, the cost estimates, and the evaluation matrix.
Carollo will receive input on the evaluation and include District’s recommended modifications and requested
changes. Carollo will develop a draft Technical Memorandum for the District to review. Carollo will revise the
Technical Memorandum based on comments from the District. Carollo anticipates that there will be three
draft submittals before finalizing the Technical Memorandum.
Life cycle Costs Assessment: The temporary solutions may become reoccurring cost which will coincide
with each floating cover/liner replacement. Some scenarios, for example Scenario , includes a temporary
tank that will be rebuilt each time the floating cover/liner needs to be replaced; however, scenarios that
include modifications of the pipelines and pump station may not have reoccurring costs. Carollo will develop
life‐cycle cost for the scenarios that are included in Task = (subset of scenarios listed in Task ).
BUDGET ESTIMATE
Carollo’s estimated budget is presented below. Carollo propose to perform the above‐described scope of
services on a Lump‐Sum and Not‐To‐Exceed Fee of , .
Task Fee: C ,
Task Fee: C= ,
Task = Fee: C6),)
Total Fee: ,
List of Assumptions:
· The District’s hydraulic modeler will be able to evaluate the scenarios developed by Carollo and will
provide the results within weeks of authorization of this work.
· All costs associated with hydraulic modelling to support this effort will be borne by the District
outside of Carollo’s contract.
· Carollo will attend two ( ) virtual meetings with the District and two ( ) with the hydraulic modelling
consultant.
· District will provide all available plans, surveys, and other related information.
· District will provide one set of consolidated comments on each draft Technical Memorandum
resolving District internal comments (clarity and alignment across internal groups) prior to returning
the draft to Carollo.
· All deliverables provided by Carollo will be submitted electronically via email; hard copy versions of
deliverables will not be required by the District.
· Carollo’s will not be updating the District’s hydraulic model nor performing any of the hydraulic
modeling efforts.
· Carollo has the right to rely on the information provided by the District and/or the District’s
hydraulic modeling consultant.
Mr. Jeff Marchioro, PE
Otay Water District
May ,
Page
carollo.com
SCHEDULE
We expect this work to take approximately four ( ) months to complete. This schedule will depend on the
District hydraulic modeler and on the District’s availability to participate in the meetings.
Please feel free to contact me should you have any questions regarding this proposal. Carollo appreciates
the opportunity to work with the District on this important study.
Sincerely,
CAROLLO ENGINEERS, INC.
Troy Hedlund, PE
Senior Project Manager
Vice President
cc: Jeff Thornbury
Eric Mills
Jason Davis
Miko Aivazian
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: July 7, 2021
SUBMITTED BY: Brandon DiPietro Field Services Manager
PROJECT: Various DIV. NO. All
APPROVED BY: Michael Long, Engineering Manager
Rod Posada, Chief, Engineering
Jose Martinez, General Manager
SUBJECT: Award of Two (2) As-Needed In-Plant Inspection Services Contracts for Fiscal Years 2022 and 2023
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board) award two (2) professional services contracts for As-Needed In-Plant
Inspection Services and to authorize the General Manager to execute two (2) agreements with On-Site Technical Services, Inc. (On-Site) and Kenny Consulting Services, Inc. (KCS), each in an amount not-to-exceed $175,000. The total amount of the two (2) agreements will not exceed $175,000 during Fiscal Years 2022 and 2023 (ending June 30,
2023).
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To obtain Board authorization for the General Manager to enter into two (2) professional services agreements for As-Needed In-Plant
Inspection Services with On-Site and KCS, with each agreement in an amount not-to-exceed $175,000 for Fiscal Years 2022 and 2023. The
total amount of the two (2) agreements will not exceed $175,000 during Fiscal Years 2022 and 2023.
AGENDA ITEM 7b
2
ANALYSIS: The District will require the services of a professional in-plant inspection consultant in support of the District’s Capital
Improvement Program (CIP) and developer funded projects for the next two (2) fiscal years. Due to the strict requirements for the weld
inspection, surface preparation, and coating application on steel pipelines, the District uses a third-party inspector to monitor, document, and verify welding reports and to ensure coatings are
applied per District and coating manufacturer’s specifications. The District requires the specialty inspector be certified by the
American Welding Society as a Certified Welding Inspector (CWI) or Senior Certified Welding Inspector (SCWI) qualified to code AWS D1.1 QC1, American Society for Nondestructive Testing (ASNT) SNT-TC-1A as
an NDT Level II or greater, and National Association of Corrosion Engineers (NACE) as a Level III Coating Inspector. The inspector’s
tasks include, but are not limited to, submitting daily reports detailing the manufacturer’s activities, periodic testing, and overall quality control for the manufacturer’s procedures. It is more efficient and cost effective to issue an as-needed
contract for In-Plant Inspection Services, which will provide the District with the ability to obtain consulting services in a timely and efficient manner. This concept has also been used in the past for other disciplines such as design engineering, construction management, geotechnical, and environmental services.
The anticipated CIP and developer projects that are estimated to require in-plant inspection services for Fiscal Years 2022 and 2023 are listed below: CIP No. & Dev No. Capital Facilities & Developer Projects
P2174 1090-1 Pump Station Replacement P2405 624/340 PRSs Paseo Ranchero and Otay Valley Road
P2453 SR-11 Utility Relocations–Siempre Viva Road Bridge Crossing
D0362 Otay 250
D0914 Alta Crossing Unit 4
D1044 Otay Ranch Village 8
The As-Needed In-Plant Inspection Services agreements do not commit the District to any expenditure until a task order is approved to
perform work on a CIP project or developer funded project. The District does not guarantee work to the consultant, nor does the
District guarantee that it will expend all of the funds authorized by the agreement on professional services.
3
The District solicited for in-plant inspection services by placing an
advertisement on the Otay Water District’s website and using Periscope S2G (formally known as BidSync), the District’s online bid solicitation website on Monday, March 29, 2021. Seven (7) firms
submitted a letter of interest and a statement of qualifications. The Request for Proposal (RFP) for As-Needed In-Plant Inspection
Services was sent to all seven (7) firms. Of the seven (7) firms that submitted a letter of interest and statement of qualifications, three (3) firms submitted proposals. These are:
• Kenny Consulting Services, Inc., San Diego, CA
• On-Site Technical Service, Inc., Garden Grove, CA
• PDmC, Inc., Oceanside, CA
The following firms did not submit a proposal, BWS Services, KPFF Consulting Engineers, RMA Companies, and Weston Solutions, Inc. The remaining four (4) declined to propose due to various reasons
including expressing difficulty with finding capacity to accommodate additional work.
A panel of five (5) staff members reviewed the proposals from On-Site, KCS, and PDmC. Staff agreed that On-site and KCS are best qualified to perform the services based on their experience, understanding of the scope of work, proposed method to accomplish the
work, and their composite hourly rate. On-Site, KCS, and PDmC submitted the Company Background Questionnaire, as required by the RFP, and staff did not find any significant issues. In addition, staff checked their references and
performed an internet search on the companies. Staff found the references to be excellent and did not find any outstanding issues
with the internet search. FISCAL IMPACT: Joe Beachem, Chief Financial Office
The funds for these two (2) agreements will be expended on a variety of projects, as previously noted above. These agreements are for as-needed professional services based on the District's need and schedule, and expenditures will not be made until a task order is
approved by the District for the consultant's services on a specific CIP or development project.
Based on a review of the financial budget, the Project Manager anticipates that the budgets will be sufficient to support the
professional as-needed services required for the CIP and developer projects noted above.
4
The Finance Department has determined that the funds to cover these
agreements will be available as budgeted for these projects. GRANTS/LOANS:
Engineering staff researched and explored grants and loans and found
none available for this Project. STRATEGIC GOAL:
This Project supports the District’s Mission statement, “To provide
exceptional water and wastewater service to its customers, and to manage District resources in a transparent and fiscally responsible manner” and the General Manager’s Vision, "To be a model water agency
by providing stellar service, achieving measurable results, and continuously improving operational practices."
LEGAL IMPACT: None.
BD/ML:mlw
https://otaywater365.sharepoint.com/sites/engoperating/Shared Documents/As-Needed Services/In-Plant Inspection/FY 22-23/Staff Report/BD_07_07_2021 Staff Report_Award of As-Needed In-plant Inspection Services._bdd.docx Attachments: Attachment A – Committee Action Attachment B – Summary of Proposal Rankings
ATTACHMENT A
SUBJECT/PROJECT: Various Award of Two (2) As-Needed In-Plant Inspection Services Contracts for Fiscal Years 2022 and 2023
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee (Committee) reviewed this item at a meeting held on June 15, 2021 and the
following comments were made:
• Staff recommended that the Board award two (2) professional
services contracts for As-Needed In-Plant Inspection Services and to authorize the General Manager to execute two (2) agreements
with On-Site Technical Services, Inc. (On-Site) and Kenny Consulting Services, Inc. (KCS), each in an amount not-to-exceed $175,000. The total amount of the two (2) agreements will not
exceed $175,000 during Fiscal Years 2022 and 2023 (ending June 30, 2023). Following the discussion, the Committee supported staffs’ recommendation and presentation to the full board as a Consent Item.
Qualifications of
Team
Responsiveness
and Project
Understanding
Technical and
Management
Approach
INDIVIDUAL
SUBTOTAL -
WRITTEN
AVERAGE SUBTOTAL -
WRITTEN
P
r
o
p
TOTAL SCORE
30 25 30 85 85 100 Poor/Good/
Excellent
Jon Chambers 27 22 28 77
Michael Long 29 23 28 80
Mike O'Donnell 28 24 28 80
Andrea Carey 30 25 28 83
Brandon DiPietro 29 24 28 81
Jon Chambers 26 22 27 77
Michael Long 28 23 27 78
Mike O'Donnell 28 23 27 78
Andrea Carey 28 23 28 79
Brandon DiPietro 27 23 27 77
Jon Chambers 20 20 22 62
Michael Long 25 21 21 67
Mike O'Donnell 25 21 22 68
Andrea Carey 23 21 20 64
Brandon DiPietro 23 20 23 66
*The fees were evaluated by comparing the weighted rates for two positions. The sum of the weighted rates are noted on the Rates Scoring Chart.
Firm On-Site KCS PDmC
Fee $235 $339 $269Score15110
75
Kenny Consulting
Services 78 79
65
Excellent
PDmC
RATES SCORING CHART
On-Site Inspection
Services 80 95
MAXIMUM POINTS
Excellent
ATTACHMENT B
SUMMARY OF PROPOSAL RANKINGS
As-Needed In-Plant Inspection Services FY 2022-2023
WRITTEN
REFERENCES
https://otaywater365.sharepoint.com/sites/engoperating/Shared Documents/As-Needed Services/In-Plant Pipe Inspection/FY 22-23/Rankings/Summary of Proposal Rankings_bdd.xls
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: July 7, 2021
SUBMITTED BY: Michael J. Long Engineering Manager PROJECT: P2619-01103 DIV. NO. 1
APPROVED BY: Rod Posada, Chief, Engineering
Jose Martinez, General Manager
SUBJECT: Approval of Unilateral Final Contract Change Order No. 2 to the Construction Contract with Tharsos, Inc. for the Temporary
Lower Otay Pump Station Redundancy Project
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board) authorize the General Manager to execute the Unilateral Final Contract Change Order No. 2 to the existing construction contract
with Tharsos, Inc. (Tharsos) in the reduced amount of ($105,732.10) for the Temporary Lower Otay Pump Station Redundancy project
(Project) (see Exhibit A for Project location).
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
This action is to obtain Board authorization for the General Manager to execute the Unilateral Final Contract Change Order No. 2 to reduce
the existing contract in an amount not-to-exceed ($105,732.10) for the Project.
ANALYSIS:
The scope of work for the Temporary Lower Otay Pump Station Redundancy Project (Project) consists of grading, raised concrete
AGENDA ITEM 7c
2
slab with cut-off walls, masonry retaining wall, below and above
grade potable steel piping, meter vault, fuel oil piping, electrical improvements, instrumentation and control equipment, fencing, and installation of an owner pre-purchased trailer mounted portable pump
and diesel engine and all other work and appurtenances in accordance with the contract documents.
At the July 3, 2019 Board Meeting, the Board awarded a construction contract in the amount of $1,647,000.00 to Tharsos, Inc. Since
the award of the construction contract, one (1) change order has been approved.
Change Order No. 1, which totaled $57,133.00, compensated the contractor for changes to the contract to remove and dispose of
diesel fuel contaminated soil, pipe, drainpipe and asphalt paving materials and replace with new at the 1485 Pump Station site. These
changes resulted from premature failure of existing buried emergency generator fuel piping, which created a diesel fuel leak and contaminated existing soils and retaining wall drainage piping. This change order added 14 days to the contract’s original 275 day duration to extend to a new contract duration of 289 calendar days.
The Unilateral Final Contract Change Order No. 2, which is the subject of this staff report, adjusts the contract quantities resulting from field conditions for the following eighteen (18) items, as detailed in the attached Exhibit B:
1. Increases the contract in the amount of $701.00 to modify the specified concrete mix from 4,000 psi to 5,000 psi per RFP 002 and PCO 03. 2. Increases the contract in the amount of $2,424.00 to modify the retaining wall and slab concrete footing per RFP 002 and PCO
04. 3. Increases the contract in the amount of $10,483.00 to provide
for shutdown revisions to accommodate leaking existing valves per PCO 04. 4. Increases the contract in the amount of $22,579.00 to provide
for removal and replacement of saturated existing soil material per PCO 08.
5. Increases the contract in the amount of $11,673.00 to provide for new electrical conductors between the existing meter pedestal and new manual transfer switch per PCO 09.
6. Increases the contract in the amount of $2,802.00 to provide for an interior coating on the new ultrasonic flow meter per
PCO 10. 7. Increases the contract in the amount of $2,913.00 to provide for a revised gate fence post base per PCO 11.
3
8. Provides 93 days of contract time associated with all COVID-19
and specified vendor delays associated with submittal and material procurement. 9. Provides 2 days of contract time related to the use of Bid Item
20 – Electrical and Control systems Additions Allowance associated with additional scope per BI 20 – Work Order 01.
10. Provides 2 days of contract time related to the use of Bid Item 21 – Specialized Equipment Electrical Connections Allowance associated with additional scope per BI 21 – Work Order 01.
11. Decreases the amount allocated for Bid Item 18, Unknown or Unidentified Obstruction Allowance, by $10,000.00.
12. Decreases the amount allocated for Bid Item 19, Rock Removal Allowance, by $1,500.00. 13. Decreases the amount allocated for Bid Item 20, Electrical &
Control Systems Additions Allowance, by $7,377.00. 14. Decreases the amount allocated for Bid Item 21, Specialized
Equipment Electrical Connections Allowance, by $3,231.00. 15. Decreases the amount allocated for Bid Item 22, Agency Permit Fees Allowance, by $6,199.10. 16. Decreases the amount allocated for Bid Item 23, Environmental/Regulatory Compliance Allowance, by $10,000.00.
17. Adds 10 calendar days due to weather impacts per Contract Specifications 00700-8.5 18. Decreases the amount of the contract by $121,000 for assessment of liquidated damages from December 5, 2020 until substantial completion on April 5, 2021.
District staff negotiated in good faith with the contractor and presented a draft Bilateral Change Order No. 2 on June 6, 2021 to Tharsos, Inc. The draft Change Order included settlement agreements reached during good faith negotiations that concluded on June 4,
2021. On June 9, 2021, Tharsos, Inc. refused to finalize the draft negotiated Bilateral Change Order and this Unilateral Change Order
No. 2 was developed to close the project. The Final Contract Change Order No. 2 adjusts the contract duration
by adding 171 days to the current 289 calendar day contract for a total duration of 460 calendar days making the revised contract
completion date December 5, 2020. Substantial completion for the contract was achieved on April 5, 2021, which has resulted in collection of liquidated damages of $121,000 ($1,000 per day for each
of the 121 days beyond the contract completion date).
In total, the cost associated with the above changes to the contract and adjusted contract duration in Change Order No. 2 is a reduction of the construction contract amount of ($105,732.10) to a total final
contract amount of $1,598,400.90.
4
FISCAL IMPACT: Joe Beachem, Chief Financial Officer The total budget for the combined CIP P2619, as approved in the FY
2021 budget, is $3,300,000. Total expenditures, plus outstanding commitments and forecast, including this contract, are $3,251,219.
See Attachment B for the budget detail. Based on a review of the financial budget, the Project Manager
anticipates that the budget is sufficient to support the Project.
The Finance Department has determined under the current rate model that 100% of the funding is available from the Replacement Fund for CIP P2619.
GRANTS/LOANS:
Engineering staff researched and explored grants and loans and found none were available for this Project. STRATEGIC GOAL:
This Project supports the District’s Mission statement, “To provide exceptional water and wastewater service to its customers, and to manage District resources in a transparent and fiscally responsible manner” and the District’s Vision, “To be a model water agency by
providing stellar service, achieving measurable results, and continuously improving operational practices.” LEGAL IMPACT:
None.
MJL/RP:jf
https://otaywater365.sharepoint.com/sites/engcip/Shared Documents/P2619 Temp LOPS Redundancy/Staff Reports/Unilateral Change Order No 2/Staff Report CO No 2.docx Attachments: Attachment A – Committee Action Attachment B – Budget Detail Exhibit A – Location Map
Exhibit B – Final Change Order No. 2
ATTACHMENT A
SUBJECT/PROJECT: P2619-001103
Approval of Final Contract Change Order No. 2 in an amount not-to-exceed a reduction of ($105,732.10) to the Construction Contract with Tharsos, Inc. for the Temporary Lower Otay Pump Station Redundancy Project
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee (Committee) reviewed this item at a meeting held on June 15, 2021 and the
following comments were made:
• Staff recommended that the Board authorize the General Manager to
execute the Unilateral Final Contract Change Order No. 2 to the existing construction contract with Tharsos, Inc. (Tharsos) in
the reduced amount of ($105,732.10) for the Temporary Lower Otay Pump Station Redundancy project (Project)
• Page 2 of the staff report provides information of the Unilateral Final Contract Change Order No. 2. See Exhibit B of the staff report for additional details of the staff report.
• As stated on Page 3 of the staff report, District staff
negotiated in good faith with the contractor and presented a draft Bilateral Change Order No. 2 on June 2, 2021 to Tharsos, Inc. The draft Change Order included settlement agreements reached during good faith negotiations that concluded on June 4, 2021. On June 9, 2021 Tharsos, Inc. refused to finalize the
draft negotiated Bilateral Change Order and this Unilateral Change Order No. 2 was developed to close the project.
• Staff noted that this Change Order adjusts the contract duration by adding 171 days. Substantial completion for the contract was
achieved on April 5, 2021 which has resulted in collection of liquidated damages of $121,000 ($1,000 per day for each of the 121 days beyond the contract completion date).
• In response to a question from the Committee, the dispute of the
Change Order lies in the number of days accessed for liquidated damages. The Committee believes this Unilateral Change Order No. 2 is reasonable considering the circumstances of the Project.
• At the request of the Committee, Legal Counsel explained that contract changes are often required during contract performance.
A unilateral change order, or modification, is issued by the contracting entity (the District) without requiring the consent or signature of the contractor. It is a one-sided directive to
perform. The contracting entity (the District) is authorized to execute a unilateral change order by the changes clause in the contract. The contractor is obligated to follow a unilateral change order directive. There are some limits to the use of unilateral change orders, but none of the limits are applicable
here. A unilateral change order differs from a bilateral change order, which is a contract modification executed by both the
contracting officer (the District) and the contractor after negotiations (which can also called a supplemental agreement). Unilateral and Bilateral Change orders may be substantive (affect
the terms and conditions of the contract in ways that affect the substantive rights of the parties by adding, deleting, or
changing the work required and/or compensation authorized under the contract); but the change must be within the general scope of the original contract.
Following the discussion, the Committee supported staffs’
recommendation and presentation to the full board as a Consent Item.
ATTACHMENT B – P2619 Budget Detail
SUBJECT/PROJECT: P2619-001103
Approval of Final Contract Change Order No. 2 in an amount not-to-exceed a reduction of ($105,732.10) to the
Construction Contract with Tharsos, Inc. for the Temporary Lower Otay Pump Station Redundancy Project
6/9/2021
Budget
3,300,000
Planning
Consultant Contracts 2,043 2,043 - 2,043 HELIX ENVIRONMENTAL
5,098 5,098 - 5,098 ICF JONES & STOKES INC
Regulatory Agency Fees 5,118 5,118 - 5,118 COUNTY OF SAN DIEGO
50 50 - 50 PETTY CASH CUSTODIAN
Standard Salaries 117,414 117,414 - 117,414
Total Planning 129,724 129,724 - 129,724
Design 001102
Consultant Contracts 3,585 3,585 - 3,585 RFYEAGER ENGINEERING LLC
35,515 35,515 - 35,515 MICHAEL BAKER INT'L INC580 580 - 580 NV5 INC27,955 27,955 - 27,955 WATER SYSTEMS CONSULTING INC
41,088 41,088 - 41,088 BSE ENGINEERING INC
Parking and Tolls 24 24 - 24 PETTY CASH CUSTODIAN
Regulatory Agency Fees 125 125 - 125 GOVOLUTION*SERVICE FEE
4,995 4,995 - 4,995 CITY TREASURER
Service Contracts 86 86 - 86 DAILY JOURNAL CORPORATION
Standard Salaries 148,102 148,102 - 148,102
Total Design 262,054 262,054 - 262,054
Construction
Construction Contracts 1,117 1,117 - 1,117 CLARKSON LAB & SUPPLY INC
1,647,000 1,348,301 298,699 1,647,000 THARSOS INC
(105,732) (105,732) (105,732) THARSOS INC CO No 2
Consultant Contracts 13,998 6,142 7,856 13,998 BSE ENGINEERING INC
($48,660 of $100K Contingency)98,482 98,482 - 98,482 ALYSON CONSULTING
2,600 1,285 1,315 2,600 GEOCON INCORPORATED
1,920 1,920 - 1,920 NV5 INC
7,175 7,175 - 7,175 MICHAEL BAKER INT'L INC
520 520 - 520 RFYEAGER ENGINEERING LLC
16,163 - 16,163 16,163 WATCHLIGHT CORPORATIONINFRASTRUCTURE EQUIPMENT & MA 815,853 733,368 82,485 815,853 HAWTHORNE POWER SYSTEMS3,396 3,396 - 3,396 PALMER JOHNSON POWER SYST
25,805 25,805 - 25,805 RICK'S MACHINE SHOP
OTHER AGENCY FEES 3,810 3,810 2,500 6,310 CITY OF SAN DIEGO
Service Contracts 1,260 1,260 - 1,260 MAYER REPROGRAPHICS INC
Standard Salaries 312,073 312,073 10,000 322,073
Supplier Contracts 1,503 1,503 - 1,503 FERGUSON WATERWORKS # 1083
Total Construction 2,846,941 2,546,156 313,285 2,859,441
Grand Total 3,238,719 2,937,934 313,285 3,251,219
Vendor/Comments
Otay Water District
p2619-Temp Lower Otay Pump Station Redundancy
Committed Expenditures
Outstanding
Commitment &
Forecast
Projected Final
Cost
OTAY WATER DISTRICTTEMPORARY LOWER OTAY PUMP STATION REDUNDANCYLOCATION MAP
EXHIBIT A
CIP P2619F
P:\WORKING\CIP P2619 Temp LOPS Redundancy\Graphics\Exhibits-Figures\Exhibit A, Location Map.mxd
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OTAY WATER DISTRICT
2554 SWEETWATER SPRINGS BLVD., SPRING VALLEY, CA. 91978, (619) 670-2222
CONTRACT/P.O. CHANGE ORDER No. 2
PROJECT/ITEM: Temporary Lower Otay Pump Station Redundancy (CIP P2619)
CONTRACTOR/VENDOR: Tharsos, Inc. REF.CIP No.: P2619
APPROVED BY: Board REF. P.O. No: 720658 DATE: 6/9/21
DESCRIPTION:
See attached page 2 of 4 for continuation.
REASON:
See attached page 3 of 4 for continuation.
CHANGE P.O. TO READ:
Revise Contract to deduct $105,732.10 and add 171 days time for a total Contract amount of $1,598,400.90 with
a Contract Duration of 460 Calendar Days.
ORIGINAL CONTRACT/P.O. AMOUNT: $ 1,647,000.00
ADJUSTED AMOUNT FROM PREVIOUS CHANGE: $ 57,133.00
TOTAL COST OF THIS CHANGE ORDER: $ (105,732.10)
NEW CONTRACT/P.O. AMOUNT IS: $ 1,598,400.90
ORIGINAL CONTRACT COMPLETION DATE: 6/3/20
CONTRACT/P.O. TIME AFFECTED BY THIS CHANGE: Yes
REVISED CONTRACT COMPLETION DATE: 12/5/20
IT IS UNDERSTOOD WITH THE FOLLOWING APPROVALS, THAT THE CONTRACTOR/VENDOR IS AUTHORIZED AND DIRECTED TO MAKE THE
HEREIN DESCRIBED CHANGES. IT IS ALSO AGREED THAT THE TOTAL COST FOR THIS CHANGE ORDER CONSTITUTES FULL AND
COMPLETE COMPENSATION FOR OBLIGATIONS REQUIRED BY THE CONTRACT/P.O. ALL OTHER PROVISIONS AND REQUIREMENTS OF THE CONTRACT/P.O. REMAIN IN FULL FORCE AND EFFECT.
CONTRACTOR/VENDOR: STAFF APPROVALS:
SIGNATURE: PROJ. MGR : DATE:
NAME : Michael Lopez DIV. MGR : DATE:
TITLE: President DATE : CHIEF: DATE:
COMPANY & Tharsos, Inc.
ADDRESS: 7839 University Ave, #210 DISTRICT APPROVAL:
La Mesa, CA 91942 GEN. MANAGER: DATE:
COPIES: FILE (Orig.), CONTRACTOR/VENDOR, CHIEF-ENGINEERING, CHIEF-FINANCE, ENGR. MGR. ACCTS PAYABLE, INSPECTION, PROJ. MGR., ENGR. SECRETARY, PURCHASING, PROJECT BINDER
Contract / P.O. Change Order No. 2 page 2 of 4
Description of Work
Description
Increase Decrease Time
Item No. 1:
This Change Order modifies the specified concrete mix from 4,000psi to
5,000psi per RFP 002 and PCO 03.
$701.00 0
Item No. 2:
This Change Order modifies the retaining wall and slab concrete footing per
RFP 002 and PCO 04.
$2,424.00 0
Item No. 3:
This Change Order provides for shutdown revisions to accommodate leaking
existing valves per PCO 07.
$10,483.00 32
Item No. 4:
This Change Order provides for removal and replacement of saturated
existing soil material per PCO 08.
$22,579.00 7
Item No. 5:
This change Order provides for new electrical conductors between the
existing meter pedestal and new manual transfer switch per PCO 09.
$11,673.00 4
Item No. 6:
This Change Order provides for an interior coating on the new ultrasonic flow
meter per PCO 10.
$2,802.00 21
Item No. 7:
This Change Order provides for a revised gate fence post base per PCO 11. $2,913.00 0
Item No. 8:
This Change Order provides contract time associated with all Covid-19 and
specified vendor delays associated with submittal and material procurement.
$0.00 $0.00 93
Item No. 9:
This Change Order provides for time related to the use of Bid Item 20 –
Electrical and Control systems Additions Allowance associated with
additional scope per BI 20 – Work Order 01
$0.00 $0.00 2
Item No. 10:
This Change Order provides for time related to the use of Bid Item 21 –
Specialized Equipment Electrical Connections Allowance associated with
additional scope per BI 21 – Work Order 01
$0.00 $0.00 2
Item No. 11:
This Change Order decreases the amount allocated for Bid Item 18,
Unknown or Unidentified Obstruction Allowance, by $10,000.00 to a new
authorized amount of $0.00.
$10,000.00 0
Item No. 12:
This Change Order decreases the amount allocated for Bid Item 19, Rock
Removal (Unit Price), by $1,500.00 to a new authorized amount of $0.00.
(Deduct 25 CY at $60.00/CY)
$1,500.00 0
Item No. 13:
This Change Order decreases the amount allocated for Bid Item 20, Electrical
and Control Systems Additions Allowance, by $7,311.00 to a new authorized
amount of $2,6230.00.
$7,377.00 0
Item No. 14:
This Change Order decreases the amount allocated for Bid Item 21,
Specialized Equipment Electrical Connections Allowance, by $3,231.00 to a
new authorized amount of $1,769.00.
$3,231.00 0
Item No. 15:
This Change Order decreases the amount allocated for Bid Item 22, Agency $6,199.10 0
Contract / P.O. Change Order No. 2 page 3 of 4
Permit Fees Allowance, by $6,199.10 to a new authorized amount of
$3,800.90.
Item No. 16:
This Change Order decreases the amount allocated for Bid Item 23,
Environmental/regulatory Compliance Allowance, by $10,000.00 to a new
authorized amount of $0.00.
$10,000.00 0
Item No. 17:
Add 10 calendar days due to weather impacts per Contract Specifications
00700-8.5
$0.00 $0.00 10
Item No. 18:
Reimbursement for liquidated damages from December 5, 2020 until
Substantial Completion on April 5, 2021 (121 Calendar days at
$1,000/calendar days).
$121,000.00 0
Sub Total Amount $53,575.00 $159,307.10 171
Total Net Change Order Amount $(105,732.10)
Revisions to: BID SCHEDULE
Item #
Description
Quantity
Unit
Unit Price
Amount
18 Unknown or Unidentified Obstruction (Allowance) 1 LS LS $0.00
19 Rock Removal (Unit Price) 0 CY $60.00 $0.00
20 Electrical and Control Systems Additions Allowance 1 LS LS $2,623.00
21 Specialized Equipment Electrical Connections Allowance 1 LS LS $1,769.00
22 Agency Permit Fees 1 LS LS $3,800.90
23 Environmental/Regulatory Compliance Allowance 1 LS LS $0.00
Reason:
Item No. 1:
During the course of construction, the engineer determined that the specified concrete mix design required adjustment from a
4,000psi mix to a 5,000psi mix. This Change Order is necessary to resolve all costs and time associated with implementation
of this work scope.
Item No. 2:
During the course of construction, the engineer determined that revisions to the footing design were required to achieve the
design intent. This Change Order is necessary to resolve all costs and time associated with implementation of this work scope.
Item No. 3:
Resulting from initial shutdowns it was discovered that valve leakby exceeded anticipated volumes resulting in additional scope
to address the leakby including procurement of an additional tapped blind flange. This Change Order is necessary to resolve
all costs and time associated with implementation of this work scope.
Item No. 4:
During excavation for the required pipe supports wet and unsuitable native soil was encountered requiring removal and
replacement. This Change Order is necessary to resolve all costs and time associated with implementation of this work scope.
Item No. 5:
During installation of the new electrical manual transfer switch it was discovered that the existing to remain electrical feed
conductors were corroded and required replacement. This Change Order is necessary to resolve all costs and time associated
with implementation of this work scope.
Contract / P.O. Change Order No. 2 page 4 of 4
Item No. 6:
Subsequent to delivery of the new ultrasonic flow meters it was determined that the vendor only provided a shop prime coating
and not an NSF 61 product resulting in the requirement to incorporate additional surface preparation and coating materials on
the flow meter. This Change Order is necessary to resolve all costs and time associated with implementation of this work scope.
Item No. 7:
During installation of the new fence it was discovered that the retaining wall footing precluded drilling the gate post to the required
support depth resulting in the requirement to fabricate a base plate suitable to mount to the footing and support the gate post.
This Change Order is necessary to resolve all costs and time associated with implementation of this work scope.
Item No. 8:
The Covid-19 pandemic impacted the submittal and material procurement process delaying the delivery of materials including
necessary pipe, valves and ultrasonic flow meters. The longest material delay resulted from the Ultrasonic Flow Meter which
was initially scheduled to be delivered on January 29, 2020 and arrived ready for installation on October 26, 2020. This resulted
in the scheduled completion moving from June 17, 2020 to January 4, 2021. This Change Order is necessary to resolve all
costs and time associated with the extended material procurement time.
Item No. 9:
The Contract Allowance Bid Item, Item No. 20, Electrical and Control Systems Additions Allowance, was used to account for
additional scope. Costs were accounted via the Contractual Allowance; however, it was agreed that the added scope
cumulatively resulted in a five (5) calendar day extension to the Contract. This change is necessary to provide the time extension
agreed upon to resolve all costs associated with relevant contractor change order requests.
Item No. 10:
The Contract Allowance Bid Item, Item No. 21, Specialized Equipment electrical Connections Allowance, was used to account
for additional scope. Costs were accounted via the Contractual Allowance; however, it was agreed that the added scope
cumulatively resulted in a two (2) calendar day extension to the Contract. This change is necessary to provide the time extension
agreed upon to resolve all costs associated with relevant contractor change order requests.
Item No. 11:
The Contract Bid Item No. Bid Item 18, Unknown or Unidentified Obstruction Allowance, was used to the maximum extent
practical and is no longer required.
Item No. 12:
The Contract Bid Item No. Bid Item 19, Rock Removal, was used to the maximum extent practical and is no longer required.
Item No. 13:
The Contract Bid Item No. Bid Item 20, Electrical and Control systems Additions Allowance, was used to the maximum extent
practical and is no longer required.
Item No. 14:
The Contract Bid Item No. Bid Item 21, Specialized Equipment Electrical Connections Allowance, was used to the maximum
extent practical and is no longer required.
Item No. 15:
The Contract Bid Item No. Bid Item 22, Agency Permit Fees, was used to the maximum extent practical and is no longer required.
Item No. 16:
The Contract Bid Item No. Bid Item 23, Environmental/Regulatory Compliance Allowance, was used to the maximum extent
practical and is no longer required.
Item No. 17:
Contract Documents Section 00700-8.5 provides for no cost time extensions due to weather impacts on the project progress.
Weather impacted the project ten (10) days between December 28, 2020 and April 5, 2021. The project was impacted on
December 28 and 29, 2020, January 25, 26, and 29, March 3, 4, 10, 11, and 12, 2021 due to weather.
Item No. 18:
Pursuant to contractual provisions, failure of the Contractor to complete the work within the time allowed will result in damages
being sustained by the District for each calendar day the Contractor failure to substantially complete tall work. The adjusted
Contract complete date was December 5, 2020 resulting in 121 days of liquidated damages. This change order is required to
reimburse the District for costs associated with the Contractor not completing the project within the allotted time.
P2619-001103
APPROVED
C.O. AMOUNT BY DATE DESCRIPTION TYPE C.O.
1 $57,133.00 GM 3/16/2020
Remove and Dispose contaminated soil at 1485 PS (CIP
P1320)LS
2 ($105,732.10) Board
Multiple Items - change concrete mix, modify retaining wall footing design, modify shutdown for leaking valves, R&R saturated soils, new electrical conductors, flow meter coating,
revised fence post base, Covid-19 material procurement delay,
work order time, weather days, and bid item reconcilliation,
weather days, liquidated damages
LS
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
192021222324
25
Total C.O.'s To Date: ($48,599.10)-3.0%
Original Contract Amount: $ 1,647,000.00
Current Contract Amount:$1,598,400.90
Change Order Breakdown for the Month:
Month Net C.O.$ Limit Authorization Absolute C.O.$ Absolute C.O. %
6/21 $0.00 $5,000/5% PM/Supervisor $0.00 0.0%
$10,000/10% Manager $0.00 0.0%
$15,000/20% Chief $0.00 0.0%
$50,000/30%GM $0.00 0.0%
CHANGE ORDER LOG
Temporary Lower Otay Pump Station Redundancy (CIP P2619)
STAFF REPORT
TYPE MEETING: Regular Board Meeting MEETING DATE: July 7, 2021
SUBMITTED BY: Tita Ramos-Krogman,
District Secretary
W.O./G.F. NO: DIV. NO.
APPROVED BY: Tita Ramos-Krogman, District Secretary
Jose Martinez, General Manager
SUBJECT: Board of Directors 2021 Calendar of Meetings
GENERAL MANAGER’S RECOMMENDATION:
At the request of the Board, the attached Board of Director’s meeting
calendar for 2021 is being presented for discussion.
PURPOSE:
This staff report is being presented to provide the Board the
opportunity to review the 2021 Board of Director’s meeting calendar
and amend the schedules as needed.
COMMITTEE ACTION:
N/A
ANALYSIS:
The Board requested that this item be presented at each meeting so
they may have an opportunity to review the Board meeting calendar
schedule and amend it as needed.
STRATEGIC GOAL:
N/A
FISCAL IMPACT:
None.
LEGAL IMPACT:
None.
Attachment: Calendar of Meetings for 2021
G:\UserData\DistSec\WINWORD\STAFRPTS\Board Meeting Calendar 07-07-21.doc
AGENDA ITEM 8a
Board of Directors, Workshops
and Committee Meetings
(Teleconference)
2021
Regular Board Meetings:
Special Board or Committee Meetings (3rd
Wednesday of Each Month or as Noted)
January 6, 2021
February 3, 2021
March 3, 2021
April 7, 2021
May 5, 2021
June 2, 2021
July 7, 2021
August 4, 2021
September 1, 2021
October 6, 2021
November 3, 2021
December 1, 2021
January 20, 2021
February 17, 2021
March 17, 2021
April 21, 2021
May 19, 2021
June 16, 2021
July 21, 2021
August 18, 2021
September 15, 2021
October 20, 2021
November 17, 2021
December 15, 2021
STAFF REPORT
TYPE MEETING:Regular Board MEETING DATE:July 7, 2021
SUBMITTED
BY:
Jose Martinez
General Manager
W.O./G.F.
NO:
N/A DIV.
NO.
N/A
APPROVED BY: Jose Martinez, General Manager
SUBJECT:General Manager’s Report
GENERAL MANAGER
•District’s Response to COVID-19 Pandemic – The COVID-19 pandemic
emergency declarations and the social distancing orders haveresulted in a portion of the District’s staff telecommuting. The
District has had no impacts to its water supply and has maintaineda continuity of operations and services during the challenging anddynamic environment. Staff continues to monitor and provide
updates relating to responding to this pandemic, as needed,including but not limited to: water and wastewater services,
supplies, operations, finances, and communication. The District iscontinuing to hold Board of Directors meetings via teleconferenceservices, which provides public access to the meetings.
The District remains committed to the safety of the public and itsemployees who continue to provide the public with essential
services. A Safe Reopening Plan and a Social Distancing andSanitation Protocol have been implemented and are updated inaccordance with county health guidelines, including the recentemergency regulations discussed in this report. Staff will continueto monitor and comply with all Federal, State and Local orders and
guidelines.
As a note, throughout the pandemic the District has had staff
reporting to the office, as needed. This was necessary to maintainthe safe and reliable distribution of water to our customers.
Given the recent Cal/OSHA updates and County of San Diego COVID-19yellow tier status, the District is implementing a transition to a100% on-site work force. If necessary and on a case-by-case basis,the District will work with staff requiring COVID-19 related
AGENDA ITEM 9
2
accommodations. Staff will continue to monitor and provide updates when necessary.
The District continues to advocate for and communicate COVID-related funding relief to those customers adversely affected by the
pandemic as a result of the restrictions imposed by Proposition 218 that restricts the ability of water suppliers to utilize rate revenue for delinquency forgiveness or relief. ADMINISTRATIVE SERVICES:
GIS:
• Cityworks Update – GIS and IT Operations staff recently updated
Cityworks, the District’s enterprise work order system, to version
15.6. The latest version offers a number of new features, including
ArcGIS Indoors, which allows users to navigate to exact indoor work
location activities, Barcoding and Equipment Management for scan-
inventory and equipment checkout, and Enhanced Analytic Tools that
allows for greater visualization of asset and maintenance
strategies for an asset’s expected useful life and business risk
implications.
Human Resources: • COVID-19 Prevention Plan (CPP) – On June 17th, Cal/OSHA voted to
approve revisions to the CPP Emergency Temporary Standard that went
into effect on June 18th. Some revisions include that fully
vaccinated employees are no longer required to wear face coverings
in most instances. Unvaccinated employees remain required to wear
face coverings with a few exceptions. Staff worked to implement
these updates and is working on updating the CPP.
• Recruitments/New Hires/Promotions - The District is or will be
recruiting for the following positions:
o Utility Locator/Senior Utility Locator
o Construction Inspector I/II
o Utility Worker I/II (3 positions)
o Recycled Water Specialist
o Customer Service Field Representative I/II
o SDCWA Internship Program (2 interns)
IT Operations:
Monthly Cybersecurity Safeguards – As part of the District’s cyber
security safeguards, the District is enrolled in the Cybersecurity
and Infrastructure Security Agency’s (CISA) member program. CISA
offers several services, including a monthly cyber security
3
evaluation. The evaluation entails the District's exposure to
external threats using external vulnerability scanning tools, risk
assessment, and analysis of our computing and network
configurations. The District continues to satisfy CISA’s best
practices criteria.
• SCADA Server Refresh Project - Staff met with the SCADA team to
discuss the upgrade project in support of the District's GE-iFix
industrial control solution. The virtualization of computing
components necessary for the iFix.NET SCADA solution will bring new
capabilities, enhance performance and security, and reduce total
cost of ownership. Staff anticipates the project to be completed by
August 2021.
Purchasing & Facilities:
• Ralph W. Chapman Water Reclamation Facility Roof and Skylight
Replacement and Repair Project – The replacement and repair project
awarded to A Preman Roofing Inc. has been completed on time and on
budget, other than the replacement of water damaged elements that
were revealed during the demolition of the existing roof. The
project, which was specified by Westcoast Roof Consulting, was
audited by Westcoast during installation and found that A Preman
followed the contract terms and material manufacturer installation
requirements. A final inspection report is pending. Per the
specifications, A Preman installed a single ply reinforced
Thermoplastic Polyolefin (TPO) membrane over a layer UL Class A
fire rated roof board. TPO is one of the fastest growing commercial
roofing systems with UV reflective surface and reinforced scrim.
The project carries a 5-year contractor labor warranty and 20-year
manufacturer’s guarantee.
Safety & Security:
Safety Training – On June 24th, field staff participated in CPR, First Aid, and AED refresher training. A second round of training
is scheduled for July 8th.
4
FINANCE:
• Collections and Bad Debt Exposure: Below is information that shows lockable accounts and differentiates Owner accounts from Tenant
accounts. While the District collects a portion of these balances, it is less likely to collect the tenant account balances that have become lockable. This balance is being monitored on a weekly basis to assess the potential bad debt exposure.
Collections and Bad Debt Exposure
# of Accounts $'s
March
2020
(31 Days)
May 2021
(31 Days)
June 2021
(21 Days) FY 2020
End of Year
Lockable
Lockable Balances as of June 2021 (21 Days)
FY 2020
Remainder
FY 2021
Lockable Total
Lockable
Accounts
Owner 129 633 564
$205,805
$35,335
$328,932
$364,267
Tenant 147 497 490
$158,471
$26,537
$296,338
$322,875
Total 276
1,130
1,054
$364,276
$61,872
$625,270
$687,142
Typical
Monthly
Values 200 Actual Sales
$40,861,103
$87,698,625
Percent of Bad
Debt Exposure 0.15% 0.71%
FY2021 Waived
Penalties
$798,767
Lockable $'s From Recycled
Accounts
$ -
$1,830
There are four recycle accounts with lockable balances.
Note: Prior to the COVID-19 pandemic the lockable balance was $48,500.
• Water Cost of Service Study RFP – Staff has completed the evaluation
of consultant proposals (RFP’s) for performing a water cost of
service study, and Raftelis has been selected to perform the study.
The District prepares cost of service studies every three to five
years. The last study was prepared five years ago. The pending
study will be used to establish the rates for calendar year 2023, and
a 218 Hearing is planned for October 2022.
• GFOA Award for the FY 2020 CAFR – For the 17th consecutive year, the GFOA awarded a Certification of Achievement for Excellence in
5
Financial Reporting to the District for its Comprehensive Annual Financial Report for the fiscal year ended June 30, 2020.
• Rate Increase Notices – As part of the FY 2022 Budget approval
process, at the June 2nd Board meeting, the Board directed staff to draft and mail water and sewer rate increase notices to customers.
The finalized notices were provided as a separate attachment with the July Board meeting packet as reference material for the Board. The notices will be mailed to customers beginning July 16th and will
conclude on August 16th.
• Retiree Medical Benefit (OPEB) Actuarial Valuation – The RFP for Actuarial Services was awarded to Total Compensation. Finance will be coordinating the collection of employee and benefits data with HR and other departments to complete the bi-annual actuarial valuation
study. Results of the actuarial valuation are scheduled to be presented to the Finance Committee in September 2021 and to the Board of Directors in October 2021.
• Audit Services RFP (5-year Period) – The audit services contract with
Teaman, Ramirez and Smith, Inc. expires in FY 2022. Staff is drafting an RFP for audit services with an initial one-year term and four (4) optional years. The period of this RFP covers FY 2022 through FY 2026. Information on the qualified audit firms will be presented to the Board in January with Auditor selection by the Board
planned for February 2022.
• Property Tax Liens – On June 8th staff sent letters to 450 delinquent
owners notifying them that they must bring their account current by July 12th, or their outstanding balance will be sent to the County
property tax office for collection. As of June 21st, 68 of these accounts had paid approximately $28,000 and have been removed from the tax lien list.
• Chula Vista Sewer Update – Although there will not be a City of Chula
Vista sewer rate increase, the city updates their sewer winter averages each July for usage between November and April. This winter average update may lead to customers seeing an increase or decrease
in their monthly sewer bill beginning this month.
• AMI Meter Update – Staff is currently in discussion with Master Meter, the District’s current meter manufacturer, about potentially upgrading a portion of the District to an Automated Meter
Infrastructure (AMI) which allows meters to be read remotely and transmitted directly to the office. The recent AMR Changeout CIP
program allowed the District to install approximately 30,000 4G registers which have the capability for the meter to be read both via drive-by as well as AMI.
6
Financial Reporting:
• The financial reporting for May 31, 2021 is as follows:
o For the eleventh month ending May 31, 2021, there are total
revenues of $104,700,075 and total expenses of $91,803,078. The revenues exceeded expenses by $12,896,997.
• The financial reporting for investments for May 31, 2021 is as follows:
o The market value shown in the Portfolio Summary and in the Investment Portfolio Details as of May 31, 2021 total $86,686,594
with an average yield to maturity of 0.631%. The total earnings year to date are $558,834. ENGINEERING AND WATER SYSTEM OPERATIONS:
Engineering:
• 870-2 Pump Station Replacement: This project consists of a new Pump
Station to replace the existing Low Head 571-1 and High Head 870-1 Pump Stations. The project also includes the replacement of the
existing liner and cover for the 571-1 Reservoir (36.7 MG). The Pump Station has four (4) pumps, two (2) electric motor driven and two (2) external gas engine driven motor/pump combinations. On June 29, 2020, Pacific Hydrotech, the Pump Station’s contractor, achieved substantial completion and began seven-day operational testing. The
on-going mechanical repairs and subsequent vibration testing were completed in early June 2021 and operational 7-day testing resumed on
June 17, 2021. The 7-day testing is expected to be completed on July 1, 2021, the Station will be put into service, and the project will be accepted as complete and close-out activities will commence.
Unanticipated District costs associated with the continuing repairs have been tracked for reimbursement from the contract retention and
negotiations are underway to resolve the final change order for approval at the July EO&WR committee and the August Board date. (P2083 & P2562)
• Temporary Lower Otay Pump Station Redundancy: This project will add a
second pump to the District’s existing Temporary Lower Otay Pump Station (TLOPS) to provide redundancy. Substantial completion was achieved on April 5, 2021, and the punch list has been completed,
and commissioning and start-up are currently underway. The final change order is before the Board for approval today. Project commissioning and start-up is expected by early July 2021. The project is within budget. COVID-19 IMPACTS: The contractor continues to allege that the project has experienced delays associated with
COVID without adequate documentation. The District has provided
7
extended contract duration through December 5, 2020 and collected $121K in liquidated damages through the April 5, 2021 substantial completion date. (P2619)
• Vista Diego Hydropneumatic Pump Station Replacement: This project includes replacement of the existing Pump Station, which serves the small 1530 Pressure Zone, containing approximately thirty-seven (37) potable water meters and four (4) hydrants. District staff have been
working with the design consultant, Murraysmith, to develop and select a replacement concept for preliminary design. Murraysmith delivered a draft preliminary design report in June 2021. This project is within budget. (P2639)
• 1090-1 Pump Station Renovation: This project includes renovation of the existing Pump Station, including pump replacement and addition of a third pump, which serves the small 1090 Pressure Zone, containing approximately thirty-three (33) potable water meters and seven (7) hydrants. Award of the contract to Cora Constructors was authorized
at the November 2020 Board Meeting. Notice to proceed was issued on January 8, 2021. A Pre-construction Meeting was held on January 20, 2021. The procurement of long lead items occurred initially, and construction began on May 20, 2021. This project is within budget. (P2174)
• RWCWRF Disinfection System Improvements: The project involves the replacement of the chlorine gas disinfection system with an ultraviolet (UV) process at the Ralph W. Chapman Water Reclamation Facility. Consultant selection for design and construction support
to Carollo Engineers was approved by the Board at the June 2021 Board Meeting. Design work initiated in June 2021. (R2117)
• Melrose Ave and Oleander Ave PRSs and 980 Reservoirs Altitude Valve Vaults: This project involves the replacement of two (2) 1960’s era
pressure reducing stations in Chula Vista. The 340 Pressure Zone is a closed system with no storage, requiring pressure relief capabilities at each station. The project was advertised in February 2021, with it being packaged with renovations to the 980-1 & -2 Reservoirs altitude valve vaults. The valves and piping have
significant corrosion impacts, with new corrosion protection included in the design. The Board approved awarding a contract to CCL Contracting at the May Board Meeting. Submittal review started in June and a Notice to Proceed was issued on July 1, 2021, with a project completion date of March 28, 2022.
• Olympic Parkway Recycled Water Line Replacement: Several main breaks within the past year of the 20-inch recycled water line in Olympic Parkway between Heritage Road and La Media Road resulted in the establishment of this Capital Improvement Program Project at the May
2021 Board meeting. The engineering firm NV5 has been selected to
8
design the replacement waterline using the District’s As-Needed Engineering Design Services contract. A preliminary design report is in progress. (R2159)
• 850-1 & 1200-1 Reservoirs Interior/Exterior Coating and Upgrades: This project consists of removing and replacing the interior and exterior coatings of the 850-1 (1.15 MG) and the 1200-1 (1.0 MG) Reservoirs, along with providing structural upgrades, to ensure the tanks comply with both state and federal OSHA standards as well as
the American Water Works Association and the Health Department standards. Capital Industrial Coatings, Inc. (Capital) completed the structural work, interior and exterior coating on the 850-1 Reservoir. The contractor is performing final cleanup and the Reservoir is expected to be returned to service in early July 2021.
Capital mobilized to the 1200-1 Reservoir on April 19, 2021, and they continue to work on the structural upgrades, which will be followed by the coating removal on the interior of the Reservoir. The project is within budget. (P2543 & P2533)
• Recycled Water Storage Tank Coating: This project consists of
removing and replacing the interior and exterior coatings of the Recycled Water Storage Tank (0.43 MG) and minor structural repairs. The tank was built in 1979 and is located at the R.W. Chapman Water
Recycling Facility. Substantial completion was achieved on February 23, 2021, and the plastic resin ball floating cover system was
installed on April 23, 2021. The contractor has one minor punch-list item to complete prior to acceptance, which is expected to be completed by in early July 2021. The project is within budget.
(R2120)
• 1655-1 Reservoir & Rancho Jamul Hydropneumatic Pump Station: This
project consists of constructing a new 0.5 MG prestressed concrete potable water tank in Jamul and modifying the existing Rancho Jamul Hydropneumatic Pump Station (HPS) to become the permanent Pump
Station to feed the new 1655-1 Reservoir. The project also includes replacing approximately 1,500 linear feet of existing pipe that will
be experiencing pressure over the rated pressure class under the new configuration. At the May 2021 Board Meeting, Richard Brady and Associates was awarded a professional services agreement to be the
design engineer on the project. A Kickoff Meeting was held on June 9, 2021, and the design is estimated to be completed in the summer of
2022. The project is within budget. (P2040 & P2642)
• Water Facilities Master Plan (WFMP) and Program Environmental Impact Report (PEIR) Update: The WFMP is periodically updated to identify
and provide planning and design data for future potable and recycled water capital improvement projects. The current 2015 WFMP and associated Final PEIR was approved by the District’s Board of
Directors on January 4, 2017. In response to a public solicitation for Letters of Interest (LOI) and Statement of Qualifications (SOQ)
advertised in the San Diego Daily Transcript on May 13, 2021, seven
9
(7) LOI/SOQs were received on May 27, 2021. Award of this professional engineering services contract is scheduled for the August Committee and September Board. (P1210)
• FY 2021 Sewage Flows to Metro vs Planned Capacity: The treatment plant was offline from November 2020 through February 2021 due to construction work on the force main and storage tank, with recycled water production restarted on March 1, 2021. The projected total flow to Metro for FY 2021 will be about 180 MG or about 0.5 MGD.
This is above the planned Metro capacity of 139 MG (0.38 MGD) that goes into effect FY 2022 with the Metro amended agreement, but below the current Metro capacity of 1.287 MGD. Metro flows for FY 2022 should return to below the planned capacity as there are no planned projects to require the plant to go offline for an extended period.
The Metro amended agreement indicates three (3) consecutive years of exceeding the allocated capacity before having to increase the agency’s capacity. A second graph has been added to show the District has been in compliance with the amended agreement allowances.
10
• The June 2021 Engineering & News Report Construction Cost Index that
is used to adjust the District’s Water Capacity, Annexation, and Sewer Capacity fees for the first Quarter of FY 2022 has increased by
7.76% from the 4th Quarter of 2021. The previous Quarter’s rate increase was 0.17%.
• Summary of Budgeted and Sold Meters and EDUs for Fiscal Year 2021 up through May 31, 2021:
Water System Operations (reporting for May):
• On Wednesday, May 5th, staff performed planned shutdown on Rancho Drive in Chula Vista for the valve replacement program. The water
outage lasted five hours with 23 meters affected. There was one water trailer available for those affected.
• On Friday, May 7th, 850-3 Reservoir overflowed due to SCADA personnel error, affecting eight residential units below. The District’s
insurance addressed customers’ issues while staff corrected the problem. Staff reported the water loss to the required agencies.
• On Wednesday, May 12th, staff performed a planned shutdown on Regency Way in Chula Vista for the valve replacement program. The water
outage lasted five and a half hours with 68 meters affected. There were three water trailers available for those affected.
• On Wednesday, May 19th, staff performed planned shutdown on Otay Valley Road and Regency Court in Chula Vista for the valve
replacement program. The water outage lasted eight hours with 51 meters affected. There were three water trailers available for those affected.
• On Thursday, May 27th, staff performed a planned shutdown on Rios
Drive in Chula Vista to abandon a section of a pipe and remove a non-operable two-inch blow off. The water outage lasted five and a half hours with 36 meters affected. There was one water trailer available
for those affected.
• On Sunday, May 30th, SDG&E had an unplanned power outage that affected 803 Pump Station. The outage lasted eight hours and the generator ran with APCD compliance.
Date Meters (Budgeted)
Meters Sold (Actual)
EDUs (Budgeted) EDUs Sold (Actual)
Total $ Collected (Budgeted)
Total $ Collected (Actual)
May 2021 23.8 42 37.9 133.5 $256,459 $1,510,705
Totals FY 2021 261.3 258 417.1 646 $2,821,042 $6,795,487
11
• The Reclamation Plant provided a total of 40,900 gallons of seed
sludge to Black Gold Industries to be transported to the San Clemente Treatment Plant for their start up.
• The FY21 Leak Detection Campaign was completed in May, which surveyed approximately 20 percent of the District’s distribution systems. A total of seven District-side leaks were found by the leak detection
company and repairs were made by staff. Repairing the leaks found resulted in a savings of 5.16 acre-feet of water per year. This
project fully utilized the remaining funds from the Pio Pico Grant. The FY22 leak detection campaign will be roughly the same size as the one completed this year and upon completion, it will mark two
full surveys of the potable and recycled distribution system.
Purchases and Change Orders:
• The following table summarizes purchases and Change Orders issued during the period from April 27 through May 20, 2021, that were within staff’s signatory authority:
Date Action Amount Contractor/ Consultant
Project
6/2/2021 P.O. $12,430.00 USA IMAGING, INC. VARIOUS
6/2/2021 P.O. $3,873.18 GHA TECHNOLOGIES INC.
CRADLEPOINT HARDWARE
6/7/2021 P.O. $6,480.00 OT ELECTRIC ELECTRIC WORK @ STEELE CANYON PUMP STATION
6/7/2021 P.O. $10,370.94 SOUTH COAST
COPY SYSTEMS
COPIER REPLACEMENTS
6/8/2021 P.O. $7,000.00 SOUTHWESTERN
COLLEGE
CY2021 SDCOC/
PTAC PARTNERSHIP
6/08/2021 P.O. $1,500.00 FIRST AMERICAN TITLE COMPANY COTTONWOOD SEWER PUMP STATION RENOVATION
(S2069)
6/9/2021 P.O. $6,721.51 WATCHLIGHT
CORPORATION
ALARM &
ACCESS SERVICES
6/9/2021 P.O. $7,500.00 A & F LANDSCAPE AND
CONCRETE
CONCRETE & CINDER BLOCK WALL
6/10/2021 P.O. $3,322.63 24 HOUR
ELEVATOR, INC.
ELEVATOR MONTHLY
SERVICE
6/11/2021 P.O. $8,467.00 EHMCHKE SHEET METAL CORP FUEL ISLAND ELECTRICAL PANEL
6/11/2021 P.O. $8,389.36 TREBOR SHORING RENTALS HYDRAULIC SHORES
6/16/2021 CALCRD $2,876.08 DATA DISPOSAL VARIOUS
6/16/2016 CALCARD $2,105.26 DATA DISPOSAL VARIOUS
12
Water Conservation and Sales:
• Water Conservation – May 2021 usage was 6% lower than May 2013 usage.
Since May 2020, customers have saved an average of 4% over 2013
levels.
• Potable Water Purchases – The May potable water purchases were 2,755 acre-feet which is 26% above the budget of 2,191 acre-feet. The cumulative purchases through May were 27,184 acre-feet which is 22%
above the cumulative budget of 22,348 acre-feet. The surplus volumes for the month and year are most likely due to May year-to-date actual
rainfall being below the average rainfall by 53%. In addition, the FY 2021 potable water sales budget was cut by 12% from the projected FY 2021 actuals as a response to COVID-19 and the expected economic impacts.
13
• Recycled Water Purchases – The May recycled water purchases from the
City of San Diego and production at the District’s treatment facility
were 249 acre-feet which is 2% above the budget of 245 acre-feet.
The cumulative production and purchases through May were 3,539 acre-
feet which is 32% above the cumulative budget of 2,673 acre-feet.
The surplus volumes for the month and year are most likely due to May
year-to-date rainfall being below average rainfall by 53%. In
addition, the FY 2021 recycled water sales budget was cut by 15% from
the projected FY 2021 actuals as a response to COVID-19 and the
expected economic impacts.
Potable, Recycled, and Sewer (Reporting up to the month of May):
• Total number of potable water meters: 51,280.
• Total number of sewer connections: 4,740.
• Recycled water consumption for the month of May: o Total consumption: 410.14 acre-feet or 133,636,184 gallons.
o Average daily consumption: 4,310,844 gallons per day. o Total cumulative recycled water consumption since May 1, 2020:
3,695.62 acre-feet. o Total number of recycled water meters: 753.
• Wastewater flows for the month of May:
o Total basin flow: 1,605,548 gallons per day.
This is a decrease of 5.9 percent from May 2020.
o Spring Valley Sanitation District flow to Metro: 534,866 gallons per day.
14
o Total Otay flow: 1,070,710 gallons per day. o Flow processed at the Ralph W. Chapman Water Recycling Facility: 890,903 gallons per day.
o Flow to Metro from Otay Water District: 179,806 gallons per day. o By the end of May there were 6,752 wastewater EDUs.
Exhibit A
Annual YTD YTD YTD
Budget Actual Budget Variance Var %
REVENUES:
Potable Water Sales 46,419,000$ 53,020,946$ 41,771,000$ 11,249,946$ 26.9%
Recycled Water Sales 8,411,000 9,469,498 7,569,600 1,899,898 25.1%
Potable Energy Charges 2,034,000 2,453,646 1,980,600 473,046 23.9%
Potable System Charges 16,805,000 15,408,995 15,391,000 17,995 0.1%
Potable MWD & CWA Fixed Charges 12,869,000 11,786,540 11,771,000 15,540 0.1%
Potable Penalties and Other Fees 622,000 28,308 552,800 (524,492) (94.9%)
Total Water Sales 87,160,000 92,167,933 79,036,000 13,131,933 16.6%
Sewer Charges 2,870,000 2,615,547 2,616,800 (1,253) (0.0%)
Meter Fees 123,000 134,153 112,200 21,953 19.6%
Capacity Fee Revenues 1,869,000 2,070,398 1,713,800 356,598 20.8%
Non-Operating Revenues 2,177,000 2,421,590 1,964,533 457,057 23.3%
Tax Revenues 4,155,000 5,084,519 4,114,100 970,419 23.6%
Interest 179,000 205,935 164,100 41,835 25.5%
Total Revenues 98,533,000$ 104,700,075$ 89,721,533$ 14,978,542$ 16.7%
EXPENSES:
Potable Water Purchases 33,631,000$ 33,748,391$ 30,415,500 (3,332,891)$ (11.0%)
Recycled Water Purchases 4,058,000 3,649,100 3,649,100 - 0.0%
CWA-Infrastructure Access Charge 2,839,000 2,595,798 2,585,545 (10,253) (0.4%)
CWA-Customer Service Charge 1,703,000 1,587,393 1,560,900 (26,493) (1.7%)
CWA-Reliability Charge 2,711,000 2,482,000 2,479,450 (2,550) (0.1%)
CWA-Emergency Storage Charge 4,608,000 4,215,164 4,231,035 15,871 0.4%
MWD-Capacity Res Charge 628,000 579,296 572,375 (6,921) (1.2%)
MWD-Readiness to Serve Charge 720,000 656,367 659,934 3,567 0.5%
Subtotal Water Purchases 50,898,000 49,513,509 46,153,839 (3,359,670) (7.3%)
Power Charges 2,898,000 2,953,747 2,611,933 (341,814) (13.1%)
Payroll & Related Costs 21,860,000 19,266,036 19,911,100 645,064 3.2%
Material & Maintenance 3,720,000 3,311,794 3,420,942 109,148 3.2%
Administrative Expenses 6,280,000 5,012,143 5,746,200 734,057 12.8%
Legal Fees 707,000 590,049 648,100 58,051 9.0%
Expansion Reserve 150,000 137,500 137,500 - 0.0%
Replacement Reserve 9,676,000 8,869,700 8,869,700 - 0.0%
OPEB Trust 1,100,000 1,008,300 1,008,300 - 0.0%
General Fund Reserve 259,000 237,400 237,400 - 0.0%
Total Expenses 98,533,000$ 91,803,078$ 89,647,914$ (2,155,164)$ (2.4%)
EXCESS REVENUES(EXPENSE) -$ 12,896,997$ 73,619$ 12,823,378$
OTAY WATER DISTRICT
COMPARATIVE BUDGET SUMMARY
FOR THE ELEVEN MONTHS ENDED MAY 31, 2021
F:/MORPT/FS2021-0521.xlsx 6/24/2021 3:07 PM
COMPARATIVE BUDGET SUMMARY
NET REVENUES AND EXPENSES
FOR THE ELEVEN MONTHS ENDED MAY 31, 2021
-$1,000,000
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
$8,000,000
$9,000,000
$10,000,000
$11,000,000
$12,000,000
$13,000,000
$14,000,000
JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN
YTD Actual Net Revenues
YTD Budget Net Revenues
YTD Variance in Net Revenues
The year-to-date actual net revenues through May show a positive variance of $12,823,378.
$956,947
1.10%
$82,077,086
94.68%
$3,658,877
4.22%
Otay Water District
Investment Portfolio: 05/31/2021
Banks (Passbook/Checking/CD)Pools (LAIF & County)Agencies & Corporate Notes
Total Cash and Investments: $86,692,910 (Book Value)
OTAY WATER DISTRICT
INVESTMENT PORTFOLIO REVIEW
May 31, 2021
INVESTMENT OVERVIEW & MARKET STATUS:
At the Federal Reserve Board’s regular scheduled meeting on March 15, 2020, the Committee lowered the target range for the federal funds
rate from 1.50-1.750% to 0-0.25% in light of the effects of the coronavirus which harmed communities and disrupted economic activity in
many countries, including the United States. There have been no further changes made to the federal funds rate at the most recent meeting
which was held on June 16, 2021. The Committee anticipates maintaining the target range of 0-0.25% until labor market conditions have
reached levels consistent with the Committee’s assessment of maximum employment and inflation has risen to 2 percent and is on track to
moderately exceed 2 percent for some time. The Committee will continue to observe the effects of incoming information for the economic
outlook. In determining the timing and size of future adjustments to the target range for the federal funds rate, they went on to say: “the
Committee would be prepared to adjust the stance of monetary policy as appropriate if risks emerge that could impede the attainment of the
Committee’s goals. The Committee’s assessments will take into account a wide range of information, including readings on public health,
labor market conditions, inflation pressures and inflation expectations, and financial and international developments.”
The District’s effective rate of return for the month of May 2021 was .61%, which was one basis point lower than the previous month. LAIF
return on deposits was two basis points lower than the previous month, reaching an average effective yield of .32 for the month of May 2021.
Based on our success at maintaining a competitive rate of return on our portfolio during this extended period of low interest rates, no changes
in investment strategy regarding returns on investment are being considered at this time.
In accordance with the District’s Investment Policy, all District funds continue to be managed based on the objectives, in priority order, of
safety, liquidity, and return on investment.
PORTFOLIO COMPLIANCE: May 31, 2021
Investment State Limit Otay Limit Otay Actual
8.01: Treasury Securities 100% 100% 0
8.02: Local Agency Investment Fund (Operations) $75 Million $75 Million $25.31 Million
8.02: Local Agency Investment Fund (Bonds) 100% 100% $ .41 Million
8.03: Federal Agency Issues 100% 100% $ 3.66 Million
8.04: Certificates of Deposit 30% 15% 0
8.05: Short-Term Commercial Notes 25% 10% 0
8.06: Medium-Term Commercial Debt 30% 10% 0
8.07: Money Market Mutual Funds 20% 10% 0
8.08: San Diego County Pool 100% 100% 65.00%
12.0: Maximum Single Financial Institution 100% 50% 1.10%
July
FY20
Aug
FY20
Sep
FY20
1st Qtr
FY20
Oct
FY20
Nov
FY20
Dec
FY20
2nd
Qtr
FY20
Jan
FY20
Feb
FY20
Mar
FY20
3rd
Qtr
FY20
Apr
FY20
May
FY20
Jun
FY20
4th
Qtr
FY20
Jul
FY21
Aug
FY21
Sep
FY21
1st Qtr
FY21
Oct
FY21
Nov
FY21
Dec
FY21
2nd
Qtr
FY21
Jan
FY21
Feb
FY21
Mar
FY21
3rd
Qtr
FY21
Apr
FY21
May
FY21
LAIF 2.38 2.34 2.28 2.33 2.19 2.10 2.04 2.11 1.97 1.91 1.79 1.89 1.65 1.36 1.22 1.41 0.92 0.78 0.69 0.80 0.62 0.58 0.54 0.58 0.46 0.41 0.36 0.41 0.34 0.32
Otay 1.91 1.90 1.93 1.92 1.94 1.97 1.92 1.95 1.90 1.86 1.71 1.83 1.51 1.31 1.19 1.34 0.95 0.93 0.82 0.91 0.81 0.87 0.77 0.82 0.72 0.70 0.65 0.70 0.62 0.61
Difference -0.47 -0.44 -0.35 -0.42 -0.25 -0.13 -0.12 -0.16 -0.07 -0.05 -0.08 -0.06 -0.14 -0.05 -0.03 -0.07 0.03 0.15 0.14 0.11 0.19 0.29 0.23 0.24 0.26 0.29 0.29 0.29 0.28 0.29
-1.00
-0.50
0.00
0.50
1.00
1.50
2.00
2.50
3.00
Re
t
u
r
n
o
n
I
n
v
e
s
t
m
e
n
t
s
Month
Performance Measure FY-21
Return on Investment
LAIF Otay Difference
Target: Meet or Exceed 100% of LAIF
Month End
Portfolio Management
May 31, 2021
Portfolio Summary
% of
Portfolio
Book
ValueInvestmentsMarket
Value
Par
Value
Days toMaturityTerm YTM360 Equiv.YTM365 Equiv.
Federal Agency Issues - Coupon 3,658,876.75 7364.27 1.4541013,673,068.003,650,000.00 1.474
BOND PROCEEDS (LAIF)410,847.43 10.48 0.3111411,369.15410,847.43 0.315
Local Agency Investment Fund (LAIF)25,313,065.25 129.52 0.311125,345,209.1225,313,065.25 0.315
San Diego County Pool 56,353,173.31 165.73 0.710156,300,000.0056,353,173.31 0.720
85,735,962.74 100.00%Investments 85,729,646.2785,727,085.99 32 5 0.622 0.631
Cash
(not included in yield calculations)Passbook/Checking 956,947.29 1 0.3681956,947.29956,947.29 0.373
86,692,910.03Total Cash and Investments 86,686,593.5686,684,033.28 32 5 0.622 0.631
Current Year
May 31
45,404.62
Fiscal Year To Date
558,834.14
Average Daily Balance
Effective Rate of Return
87,271,439.83 79,403,969.50
0.77%0.61%
Total Earnings Month Ending
I hereby certify that the investments contained in this report are made in accordance with the District Investment Policy Number 27 adopted by the Board of Directors on May 05, 2021. The market valueinformation provided by Interactive Data Corporation. The investments provide sufficient liquidity to meet the cash flow requirements of the District for the next six months of expenditures.
__________________________________________________ ____________________Joseph Beachem, Chief Financial Officer
Portfolio OTAY
NL! APData Updated: SET_ME8: 06/21/2021 11:31
Reporting period 05/01/2021-05/31/2021
Run Date: 06/21/2021 - 11:31 PM (PRF_PM1) 7.3.0
Report Ver. 7.3.5
6/22/2021
YTM360
Page 1
Par Value Book Value MaturityDateStatedRateMarket Value
May 31, 2021
Portfolio Details - Investments
AverageBalanceIssuer
Portfolio Management
Month End
Days toMaturityS&PCUSIPInvestment #PurchaseDate
Federal Agency Issues - Coupon
1.454Federal Home Loan Bank2384 1,005,000.00 1,007,444.15 09/10/20212.37509/05/2019 1,011,351.60 AA313378JP7 101
1.454Federal Home Loan Bank2385 2,645,000.00 2,651,432.60 09/10/20212.37509/05/2019 2,661,716.40 AA313378JP7 101
3,658,876.753,673,068.003,650,000.003,660,134.94Subtotal and Average 1.454 101
BOND PROCEEDS (LAIF)
0.311STATE OF CALIFORNIA9015 410,847.43 410,847.43 0.315411,369.15LAIF 2018 1
410,847.43411,369.15410,847.43427,621.62Subtotal and Average 0.311 1
Local Agency Investment Fund (LAIF)
0.311STATE OF CALIFORNIA9001 25,313,065.25 25,313,065.25 0.31525,345,209.12LAIF 1
25,313,065.2525,345,209.1225,313,065.2527,835,645.90Subtotal and Average 0.311 1
San Diego County Pool
0.710San Diego County9007 56,353,173.31 56,353,173.31 0.72056,300,000.00SD COUNTY POOL 1
56,353,173.3156,300,000.0056,353,173.3153,288,657.18Subtotal and Average 0.710 1
87,271,439.83 85,727,085.99 0.622 585,729,646.27 85,735,962.74Total and Average
Portfolio OTAY
NL! APData Updated: SET_ME8: 06/21/2021 11:31
Run Date: 06/21/2021 - 11:31 PM (PRF_PM2) 7.3.0
Report Ver. 7.3.5
YTM360
Page 2
Par Value Book Value StatedRateMarket Value
May 31, 2021
Portfolio Details - Cash
AverageBalanceIssuer
Portfolio Management
Month End
Days toMaturityS&PCUSIPInvestment #PurchaseDate
Union Bank
0.001STATE OF CALIFORNIA9002 10,002.24 10,002.24 0.00110,002.24UNION MONEY 1
0.000STATE OF CALIFORNIA9003 2,950.00 2,950.002,950.00PETTY CASH 1
0.444STATE OF CALIFORNIA9004 787,318.20 787,318.20 0.450787,318.20UNION OPERATING 1
0.000STATE OF CALIFORNIA9005 29,545.43 29,545.4307/01/2020 29,545.43PAYROLL 1
0.030STATE OF CALIFORNIA9010 23,101.82 23,101.82 0.03007/01/2020 23,101.82RESERVE-10 COPS 1
0.030STATE OF CALIFORNIA9011 55,610.14 55,610.14 0.03007/01/2020 55,610.14RESERVE-10 BABS 1
0.000STATE OF CALIFORNIA9014 48,419.46 48,419.4607/01/2020 48,419.46UBNA-FLEX ACCT 1
0.00
87,271,439.83 86,684,033.28 0.622 5
1Average Balance
86,686,593.56 86,692,910.03Total Cash and Investments
Portfolio OTAY
NL! APData Updated: SET_ME8: 06/21/2021 11:31
Run Date: 06/21/2021 - 11:31 PM (PRF_PM2) 7.3.0
Month End
Activity Report
Sorted By Issuer
May 1, 2021 - May 31, 2021
Current
Rate
Transaction
Date BalanceBeginning
Balance
Ending
Par Value
Percent
of Portfolio
Par Value
CUSIP Investment #Issuer
Purchases orDeposits Redemptions orWithdrawals
Issuer: STATE OF CALIFORNIA
BOND PROCEEDS (LAIF)
STATE OF CALIFORNIA9015 0.000.315 130,000.00LAIF 2018
130,000.00540,847.43 410,847.43Subtotal and Balance 0.00
Union Bank
STATE OF CALIFORNIA9002 0.060.001 0.00UNION MONEY
STATE OF CALIFORNIA9004 1,110,522.840.450 1,136,029.96UNION OPERATING
STATE OF CALIFORNIA9010 0.570.030 0.00RESERVE-10 COPS
STATE OF CALIFORNIA9011 1.140.030 0.00RESERVE-10 BABS
STATE OF CALIFORNIA9014 36.82 4,121.96UBNA-FLEX ACCT
1,140,151.92986,537.78 956,947.29Subtotal and Balance 1,110,561.43
Local Agency Investment Fund (LAIF)
STATE OF CALIFORNIA9001 5,700,000.000.315 8,400,000.00LAIF
8,400,000.0028,013,065.25 25,313,065.25Subtotal and Balance 5,700,000.00
6,810,561.43 9,670,151.9229,540,450.46 26,680,859.9730.779%Issuer Subtotal
Issuer: Federal Home Loan Bank
Federal Agency Issues - Coupon
3,650,000.00 3,650,000.00Subtotal and Balance
0.00 0.003,650,000.00 3,650,000.004.211%Issuer Subtotal
Issuer: San Diego County
San Diego County Pool
San Diego County9007 5,000,000.000.720 0.00SD COUNTY POOL
0.0051,353,173.31 56,353,173.31Subtotal and Balance 5,000,000.00
5,000,000.00 0.0051,353,173.31 56,353,173.3165.010%Issuer Subtotal
Portfolio OTAY
NL! APData Updated: SET_ME8: 06/21/2021 11:31
Run Date: 06/21/2021 - 11:31 DA (PRF_DA) 7.2.0
Report Ver. 7.3.5
Current
Rate
Transaction
Date BalanceBeginning
Balance
Ending
Par Value
Page 2
Percent
of Portfolio
Par Value
May 1, 2021 - May 31, 2021
Activity Report
Month End
CUSIP Investment #Issuer
Purchases orDeposits Redemptions orWithdrawals
84,543,623.77 86,684,033.28Total9,670,151.9211,810,561.43100.000%
Portfolio OTAY
NL! APData Updated: SET_ME8: 06/21/2021 11:31
Run Date: 06/21/2021 - 11:31 DA (PRF_DA) 7.2.0
Report Ver. 7.3.5
Month End
Duration Report
Sorted by Investment Type - Investment Type
Through 05/31/2021
Investment #Security ID Issuer Investment
Class
Book
Value
Par
Value
Market
Value
Current
Rate
YTM Current
Yield
Maturity/
Call Date DurationModified360Fund
Federal Home Loan Bank238499 1,005,000.00 1,011,351.60313378JP7 1.104 09/10/2021 0.2761,007,444.15 1.454Fair2.375000
Federal Home Loan Bank238599 2,645,000.00 2,661,716.40313378JP7 1.104 09/10/2021 0.2762,651,432.60 1.454Fair2.375000
STATE OF CALIFORNIA901599 410,847.43 411,369.15LAIF 2018 0.315 0.000410,847.43 0.311Fair.3150000
STATE OF CALIFORNIA900199 25,313,065.25 25,345,209.12LAIF 0.315 0.00025,313,065.25 0.311Fair.3150000
San Diego County900799 56,353,173.31 56,300,000.00SD COUNTY 0.720 0.00056,353,173.31 0.710Fair.7200000
0.615 0.01185,735,962.74 85,727,085.99 85,729,646.27Report Total
Portfolio OTAY
NL! APPage 1Data Updated: SET_ME8: 06/21/2021 11:31
Run Date: 06/21/2021 - 11:31 DU (PRF_DU) 7.1.1
Report Ver. 7.3.5
Month End
GASB 31 Compliance Detail
Sorted by Fund - Fund
May 1, 2021 - May 31, 2021
Investment #Maturity
Date
BeginningInvested Value Purchaseof Principal
InvestmentClassFundCUSIP
Adjustment in Value
EndingInvested ValueAdditionto Principal Redemptionof Principal AmortizationAdjustment Change inMarket Value
Fund: Treasury Fund
2384 1,013,120.40Fair Value 09/10/2021 -1,768.8099 1,011,351.60313378JP70.00 0.00 0.00 0.00
2385 2,666,371.60Fair Value 09/10/2021 -4,655.2099 2,661,716.40313378JP70.00 0.00 0.00 0.00
9002 10,002.18Amortized 0.0099 10,002.24UNION MONEY 0.00 0.06 0.00 0.00
9003 2,950.00Amortized 0.0099 2,950.00PETTY CASH 0.00 0.00 0.00 0.00
9015 541,534.23Fair Value -165.0899 411,369.15LAIF 2018 0.00 0.00 130,000.00 0.00
9004 812,825.32Amortized 0.0099 787,318.20UNION OPERATING 0.00 1,110,522.84 1,136,029.96 0.00
9001 28,048,637.72Fair Value -3,428.6099 25,345,209.12LAIF0.00 5,700,000.00 8,400,000.00 0.00
9010 23,101.25Amortized 0.0099 23,101.82RESERVE-10 COPS 0.00 0.57 0.00 0.00
9011 55,609.00Amortized 0.0099 55,610.14RESERVE-10 BABS 0.00 1.14 0.00 0.00
9014 52,504.60Amortized 0.0099 48,419.46UBNA-FLEX ACCT 0.00 36.82 4,121.96 0.00
9005 29,545.43Amortized 0.0099 29,545.43PAYROLL0.00 0.00 0.00 0.00
9007 51,493,000.00Fair Value -193,000.0099 56,300,000.00SD COUNTY POOL 0.00 5,000,000.00 0.00 0.00
84,749,201.73Subtotal -203,017.68 86,686,593.560.00 11,810,561.43 9,670,151.92 0.00
84,749,201.73Total 86,686,593.56-203,017.680.00 11,810,561.43 9,670,151.92 0.00
Portfolio OTAY
NL! APData Updated: SET_ME8: 06/21/2021 11:31
Run Date: 06/21/2021 - 11:31 GD (PRF_GD) 7.1.1
Report Ver. 7.3.5
Month End
Interest Earnings
Sorted by Fund - Fund
May 1, 2021 - May 31, 2021
Yield on Beginning Book Value
Maturity
Date
Current
Rate
Ending
Par Value
EndingSecurityTypeFundBook ValueBeginningBook Value
Adjusted Interest Earnings
AccretionAmortization/EarningsAdjusted InterestAnnualized
YieldCUSIPInvestment #Interest
Earned
Fund: Treasury Fund
1,007,444.1523841,005,000.00 2.375FAC09/10/2021 1,989.06 -740.65 1,248.411.458991,008,184.80313378JP7
2,651,432.6023852,645,000.00 2.375FAC09/10/2021 5,234.90 -1,949.28 3,285.621.458992,653,381.88313378JP7
10,002.24900210,002.24 0.001PA1 0.01 0.00 0.010.0019910,002.18UNION MONEY
410,847.439015410,847.43 0.315LA2 114.40 0.00 114.400.24999540,847.43LAIF 2018
787,318.209004787,318.20 0.450PA1 720.80 0.00 720.801.04499812,825.32UNION OPERATING
25,313,065.25900125,313,065.25 0.315LA1 7,446.99 0.00 7,446.990.3139928,013,065.25LAIF
23,101.82901023,101.82 0.030PA1 0.59 0.00 0.590.0309923,101.25RESERVE-10 COPS
55,610.14901155,610.14 0.030PA1 1.42 0.00 1.420.0309955,609.00RESERVE-10 BABS
56,353,173.31900756,353,173.31 0.720LA3 32,586.38 0.00 32,586.380.7479951,353,173.31SD COUNTY POOL
86,603,118.39Subtotal 86,611,995.14 0.633 45,404.62-2,689.9348,094.5584,470,190.42
86,603,118.39Total 86,611,995.14 0.633 45,404.62-2,689.9348,094.5584,470,190.42
Portfolio OTAY
NL! APData Updated: SET_ME8: 06/21/2021 11:31
Run Date: 06/21/2021 - 11:31 IE (PRF_IE) 7.2.0
Report Ver. 7.3.5
Check Total
2,769.95
41,285.00
CHECK REGISTER
Otay Water District
Date Range: 5/20/2021 - 6/23/2021
Check #Date Vendor #Vendor Name Invoice Inv. Date Description Amount
2056137 06/16/21 15416 24 HOUR ELEVATOR INC 100094 05/01/21 ELEVATOR MONTHLY SERVICE 552.68
93858 01/01/21 ELEVATOR MONTHLY SERVICE 531.42
95371 02/01/21 ELEVATOR MONTHLY SERVICE 531.42
96913 03/01/21 ELEVATOR MONTHLY SERVICE 531.42
98436 04/01/21 ELEVATOR MONTHLY SERVICE 531.42
103069 05/28/21 ELEVATOR MONTHLY SERVICE 91.59
2056178 06/23/21 16216 A & F LANDSCAPE AND CONCRETE 1020 06/17/21 CONCRETE & CINDER BLOCK WALL 7,500.00 7,500.00
2056179 06/23/21 19441 A MORALES UPHOLSTERY 0825 03/08/21 UPHOLSTERY WORK 283.20 283.20
2056073 06/02/21 20664 A. PREMAN ROOFING INC 14787 05/28/21 ROOF & SKYLIGHT REPLACEMENT AT RWCWRF 81,691.15 81,691.15
2056105 06/09/21 08488 ABLEFORCE INC 10150 06/04/21 SHAREPOINT & INTRANET SUPPORT SVCS 2,325.00 2,325.00
2056074 06/02/21 18122 ACC BUSINESS 211333289 05/27/21 INTERNET CIRCUIT SERVICES FY20-22 1,013.64 1,013.64
2056138 06/16/21 17989 ADS CORP 22446.22-0521 05/22/21 SEWER FLOW MONITORING 695.00 695.00
2056106 06/09/21 20759 AIDA VASQUEZ Ref002628967 06/07/21 UB Refund Cst #0000053408 72.70 72.70
2056180 06/23/21 20789 ALMA HASS Ref002631625 06/21/21 UB Refund Cst #0000264619 6.23 6.23
2056054 05/26/21 20753 ALMA TAMAYO 2637052521 05/25/21 CUSTOMER REFUND 1,210.28 1,210.28
2056075 06/02/21 14462 ALYSON CONSULTING CM202136 05/10/21 CMIS (3/1/21-4/30/21)13,605.00
CM202137 05/10/21 CMIS (3/1/21-4/30/21)6,625.00
CM202132 05/10/21 CMIS (3/1/21-4/30/21)5,120.00
CM202135 05/10/21 CMIS (3/1/21-4/30/21)4,480.00
CM202138 05/10/21 CMIS (3/1/21-4/30/21)4,355.00
CM202133 05/10/21 CMIS (3/1/21-4/30/21)4,320.00
CM202134 05/10/21 CMIS (3/1/21-4/30/21)1,280.00
CM202139 05/10/21 CMIS (4/1/21-4/30/21)1,250.00
CM202140 05/10/21 CMIS (4/1/21-4/30/21)250.00
2056107 06/09/21 20762 ANGELA ROBERTS Ref002628971 06/07/21 UB Refund Cst #0000242666 6.88 6.88
2056108 06/09/21 20757 ANTHONY POZZI Ref002628965 06/07/21 UB Refund Cst #0000011612 73.50 73.50
2056109 06/09/21 20763 ARACELI GONZALEZ Ref002628972 06/07/21 UB Refund Cst #0000243796 764.86 764.86
2056110 06/09/21 20760 ARLENE MORA Ref002628969 06/07/21 UB Refund Cst #0000157519 18.67 18.67
2056055 05/26/21 17264 ARTIANO SHINOFF ABED 304928 05/17/21 PROF SERV - APRIL 2021 55,845.47 55,845.47
2056181 06/23/21 20199 ASSOC OF CA WATER AGENCIES O-0000007614 06/21/21 FIDUCIARY COVERAGE (7/1/2021 - 6/30/2022)3,379.00 3,379.00
Page 1 of 9
Check Total
CHECK REGISTER
Otay Water District
Date Range: 5/20/2021 - 6/23/2021
Check #Date Vendor #Vendor Name Invoice Inv. Date Description Amount
1,008.00
895.90
4,590.00
2056181 06/23/21 20199 ASSOC OF CA WATER AGENCIES O-0000007614 06/21/21 FIDUCIARY COVERAGE (7/1/2021 - 6/30/2022)3,379.00 3,379.00
2056076 06/02/21 07785 AT&T 000016446011 05/12/21 TELEPHONE SERVICES (4/12/2021 - 5/11/2021)4,815.94 4,815.94
2056056 05/26/21 14985 AZTEC FENCE CO II INC AZ-2293-2 FNL 05/19/21 GATE MOTOR REPLACEMENT PROGRAM 18,867.34 18,867.34
2056111 06/09/21 14985 AZTEC FENCE CO II INC AZ 2293-21 RET 05/25/21 GATE MOTOR REPLACEMENT PROGRAM 2,333.82 2,333.82
2056077 06/02/21 00145 BARRETT ENGINEERED PUMPS 121676 05/13/21 TER. FILTER SUPPLY WATER PUMPS 6,240.88 6,240.88
2056078 06/02/21 08156 BROWNSTEIN HYATT FARBER 844576 05/20/21 LEGISLATIVE ADVOCACY CONSULTING SERV 7,257.00 7,257.00
2056182 06/23/21 20785 BRYAN TREJOS Ref002631621 06/21/21 UB Refund Cst #0000251860 49.62 49.62
2056139 06/16/21 20374 CALBURTON INC CAL409 05/27/21 UTILITY LOCATING SERVICES (MAY 2021)13,530.00 13,530.00
2056079 06/02/21 20374 CALBURTON INC CAL391 05/05/21 UTILITY LOCATING SERVICES (APRIL 2021)12,045.00 12,045.00
2056140 06/16/21 04071 CAPITOL WEBWORKS LLC 30594 10/31/20 OUTSIDE SERVICES - LOBBYING DISCLOSURE 45.00 45.00
2056141 06/16/21 00848 CASS CONSTRUCTION INC R2722-00001 05/31/21 MAIN BREAK REPAIRS PASEO LADERA 27,037.59 27,037.59
2056142 06/16/21 04119 CLARKSON LAB & SUPPLY INC 21222 05/31/21 BACTERIOLOGICAL TESTING (5/5/21)378.00
21221 05/31/21 BACTERIOLOGICAL TESTING (5/3/21)226.00
21224 05/31/21 BACTERIOLOGICAL TESTING (5/18/21)226.00
21223 05/31/21 BACTERIOLOGICAL TESTING (5/12/21)178.00
2056143 06/16/21 02852 CLA-VAL COMPANY 821933 05/25/21 HYTROL MAIN VALVE 14,519.32 14,519.32
2056080 06/02/21 18331 CORE & MAIN LP 0118772 05/04/21 BUTTERFLY VALVES FOR 850-1 RESERVOIR 2,866.65 2,866.65
2056112 06/09/21 18331 CORE & MAIN LP O103324 05/25/21 INVENTORY 2,829.25 2,829.25
2056144 06/16/21 18331 CORE & MAIN LP N564039 06/15/21 MM INTERNAL ASSEMBLIES 6,439.90 6,439.90
2056113 06/09/21 20766 CORNERSTONE COMMUNITIES CORP Ref002628975 06/07/21 UB Refund Cst #0000267116 84.78 84.78
2056081 06/02/21 00099 COUNTY OF SAN DIEGO DPWMWD0421 05/14/21 EXCAVATION PERMIT (APR 2021)2,322.10 2,322.10
2056145 06/16/21 00184 COUNTY OF SAN DIEGO 193E63472021 06/04/21 DEVELOPER INSPECTION (5/12/21)688.50
193E63305521 06/04/21 DEVELOPER INSPECTION (5/19/21)207.40
2056114 06/09/21 00184 COUNTY OF SAN DIEGO 193E63488 05/26/21 DEVELOPER PLAN CHECK (5/21)2,295.00
193E63490 06/01/21 DEVELOPER PLAN CHECK (6/21)2,295.00
2056057 05/26/21 00184 COUNTY OF SAN DIEGO 193E634700521 05/12/21 DEVELOPER PLAN CHECK (5/21)2,295.00
193E634710521 05/12/21 DEVELOPER PLAN CHECK (5/21)2,295.00
193E634570421 05/04/21 DEVELOPER PLAN CHECK (4/16/21-4/20/21)272.00
Page 2 of 9
Check Total
CHECK REGISTER
Otay Water District
Date Range: 5/20/2021 - 6/23/2021
Check #Date Vendor #Vendor Name Invoice Inv. Date Description Amount
5,015.00
30,008.00
10,802.40
8,716.23
84,056.04
213.49
166.82
193E634550421 05/04/21 DEVELOPER PLAN CHECK (4/9/21)153.00
2056082 06/02/21 00206 COUNTY OF SAN DIEGO 3775 05/06/21 NOV 03 DIV 5 ELECTION COSTS 11,533.00
3774 05/06/21 NOV 03 DIV 4 ELECTION COSTS 10,198.00
3773 05/06/21 NOV 03 DIV 2 ELECTION COSTS 8,277.00
2056146 06/16/21 02122 COUNTY OF SAN DIEGO 3314813 06/09/21 PERMIT FEES # 003651 (APR 2021-DEC 2021)214.33 214.33
2056115 06/09/21 04443 CSI SERVICES INC 10537 05/06/21 COATING INSPECTION SERVICES (4/9/21)19,366.00 19,366.00
2056058 05/26/21 04443 CSI SERVICES INC 10472 04/25/21 COATING INSPECTION SVCS (2/22/21-3/10/21)10,416.60
10462 04/25/21 COATING INSPECTION SVCS (2/23/21)385.80
2056147 06/16/21 11797 D&H WATER SYSTEMS INC 2021-0565 05/27/21 W&T ANALYZER PARTS 5,032.64
2021-0538 05/20/21 W&T ANALYZER PARTS 3,683.59
2056104 06/09/21 17109 DAVID ACHORD Ref002628968 06/07/21 UB Refund Cst #0000074818 364.60 364.60
2056183 06/23/21 20779 DAVID WATSON Ref002631615 06/21/21 UB Refund Cst #0000030313 363.87 363.87
2056116 06/09/21 02447 EDCO DISPOSAL CORPORATION 5458053121 05/31/21 RECYCLED WASTE SERVICE 107.11 107.11
2056083 06/02/21 20511 EYEMED (FIDELITY)164800472 05/20/21 VISION BENEFITS ADMINISTRATION 1,245.34 1,245.34
2056084 06/02/21 19867 FAIRVIEW FORD SALES INC 201508 05/12/21 2021 FORD F-250 TRUCKS 42,028.02
201497 05/12/21 2021 FORD F-250 TRUCKS 42,028.02
2056117 06/09/21 18923 FAKHOURI, EID 060421 06/04/21 PROFESSIONAL MEMBERSHIP (AICPA 2021-2022)295.00 295.00
2056184 06/23/21 03546 FERGUSON WATERWORKS # 1083 0760607 06/10/21 INVENTORY 6,192.77 6,192.77
2056148 06/16/21 17888 FIRST AMERICAN DATA TREE LLC 9003400521 05/31/21 DOCUMENT SERVICE (MONTHLY)99.00 99.00
2056149 06/16/21 10096 FIRST AMERICAN TITLE INS 20822082109863 06/03/21 PRELIMINARY TITLE REPORT 1,500.00 1,500.00
2056185 06/23/21 11962 FLEETWASH INC 2212401 05/21/21 FLEET WASH SERVICES FY21 166.77
2215222 05/28/21 FLEET WASH SERVICES FY21 46.72
2056085 06/02/21 11962 FLEETWASH INC 2204824 05/14/21 FLEET WASH SERVICES FY21 118.45
2197379 05/07/21 FLEET WASH SERVICES FY21 48.37
2056186 06/23/21 19640 FRANCHISE TAX BOARD Ben2631655 06/24/21 BI-WEEKLY PAYROLL DEDUCTION 75.00 75.00
2056059 05/26/21 19640 FRANCHISE TAX BOARD Ben2628912 05/27/21 BI-WEEKLY PAYROLL DEDUCTION 75.00 75.00
2056118 06/09/21 19640 FRANCHISE TAX BOARD Ben2629008 06/10/21 BI-WEEKLY PAYROLL DEDUCTION 75.00 75.00
2056060 05/26/21 20481 FRANCHISE TAX BOARD Ben2628914 05/27/21 BI-WEEKLY PAYROLL DEDUCTION 25.00 25.00
Page 3 of 9
Check Total
CHECK REGISTER
Otay Water District
Date Range: 5/20/2021 - 6/23/2021
Check #Date Vendor #Vendor Name Invoice Inv. Date Description Amount
188.41
9,055.59
2056119 06/09/21 20481 FRANCHISE TAX BOARD Ben2629010 06/10/21 BI-WEEKLY PAYROLL DEDUCTION 25.00 25.00
2056187 06/23/21 20481 FRANCHISE TAX BOARD Ben2631657 06/24/21 BI-WEEKLY PAYROLL DEDUCTION 25.00 25.00
2056086 06/02/21 20424 FUENTES TRUCKING INC 21116 05/19/21 ASPHALT TRUCKING SERVICES 1,925.00 1,925.00
2056150 06/16/21 03094 FULLCOURT PRESS 37651 05/20/21 PRINTING NEWSLETTERS 3,099.16 3,099.16
2056188 06/23/21 20780 GARY UPTON Ref002631616 06/21/21 UB Refund Cst #0000086469 83.62 83.62
2056087 06/02/21 12907 GREENRIDGE LANDSCAPE INC 20717 05/14/21 LANDSCAPING SERVICES 9,689.00 9,689.00
2056151 06/16/21 00174 HACH COMPANY 12464927 05/24/21 AMMONIA MONOCHLORAMINE REAGENT 68.51
12462652 05/21/21 AMMONIA MONOCHLORAMINE REAGENT 66.05
12459031 05/19/21 AMMONIA MONOCHLORAMINE REAGENT 53.85
2056088 06/02/21 15370 HALAX2 INC 108 05/10/21 SOFTWARE PROGRAMMING 4,960.00 4,960.00
2056152 06/16/21 03668 HARRELL & COMPANY ADVISORS LLC 061021 06/10/21 MUNICIPAL ADVISOR SERVICES 7,500.00 7,500.00
2056089 06/02/21 19978 HASA INC.748648 05/17/21 AS-NEEDED SODIUM HYPOCHLORITE FY21 1,719.42
747951 05/13/21 AS-NEEDED SODIUM HYPOCHLORITE FY21 1,520.21
747005 05/10/21 AS-NEEDED SODIUM HYPOCHLORITE FY21 1,477.92
746209 05/06/21 AS-NEEDED SODIUM HYPOCHLORITE FY21 1,459.00
747949 05/13/21 AS-NEEDED SODIUM HYPOCHLORITE FY21 890.31
747947 05/13/21 AS-NEEDED SODIUM HYPOCHLORITE FY21 813.52
746207 05/06/21 AS-NEEDED SODIUM HYPOCHLORITE FY21 701.12
746206 05/06/21 AS-NEEDED SODIUM HYPOCHLORITE FY21 181.40
747668 05/12/21 AS-NEEDED SODIUM HYPOCHLORITE FY21 166.93
745994 05/05/21 AS-NEEDED SODIUM HYPOCHLORITE FY21 125.76
2056153 06/16/21 19978 HASA INC.750273 05/24/21 AS-NEEDED SODIUM HYPOCHLORITE FY21 1,680.46
751274 05/27/21 AS-NEEDED SODIUM HYPOCHLORITE FY21 1,558.05
749596 05/20/21 AS-NEEDED SODIUM HYPOCHLORITE FY21 1,446.76
751277 05/27/21 AS-NEEDED SODIUM HYPOCHLORITE FY21 856.93
751284 05/27/21 AS-NEEDED SODIUM HYPOCHLORITE FY21 614.32
751275 05/27/21 AS-NEEDED SODIUM HYPOCHLORITE FY21 584.27
749594 05/20/21 AS-NEEDED SODIUM HYPOCHLORITE FY21 545.32
749204 05/19/21 AS-NEEDED SODIUM HYPOCHLORITE FY21 287.13
751279 05/27/21 AS-NEEDED SODIUM HYPOCHLORITE FY21 228.14
749593 05/20/21 AS-NEEDED SODIUM HYPOCHLORITE FY21 190.30
Page 4 of 9
Check Total
CHECK REGISTER
Otay Water District
Date Range: 5/20/2021 - 6/23/2021
Check #Date Vendor #Vendor Name Invoice Inv. Date Description Amount
8,164.18
7,322.00
17,935.54
18,259.26
750946 05/26/21 AS-NEEDED SODIUM HYPOCHLORITE FY21 172.50
2056189 06/23/21 19978 HASA INC.751879 06/01/21 AS-NEEDED SODIUM HYPOCHLORITE FY21 1,821.80 1,821.80
2056154 06/16/21 18436 HAZEN AND SAWYER DPC 2009400216 05/27/21 POTABLE PIPELINE REPLACEMENTS (APRIL 2021)22,788.25 22,788.25
2056090 06/02/21 18436 HAZEN AND SAWYER DPC 200940047 05/17/21 ASSET MANAGEMENT SVCS (APRIL 2021)11,501.25 11,501.25
2056061 05/26/21 18436 HAZEN AND SAWYER DPC 2009400215 04/28/21 POTABLE PIPELINE REPLACEMENTS (MAR 2021)2,276.25 2,276.25
2056062 05/26/21 02008 HELIX ENVIRONMENTAL 107498 04/30/21 ENVIRONMENTAL SVCS (APRIL 2021)4,367.12 4,367.12
2056190 06/23/21 20784 HOMEFED SPIC OTAY LLC Ref002631620 06/21/21 UB Refund Cst #0000242644 1,589.70 1,589.70
2056191 06/23/21 20792 HYDROSPROUT INC Ref002631628 06/21/21 UB Refund Cst #0000266705 1,772.59 1,772.59
2056063 05/26/21 15622 ICF JONES & STOKES INC 0154614 04/23/21 SAN MIGUEL HMA (2/27/21-3/31/21)4,462.00
0154612 04/23/21 ENVIRONMENTAL SVCS (2/27/21-3/31/21)2,057.50
0154615 04/23/21 ENVIRONMENTAL SVCS (2/27/21-3/31/21)615.00
0154616 04/23/21 ENVIRONMENTAL SVCS (2/27/21-3/31/21)187.50
2056091 06/02/21 15622 ICF JONES & STOKES INC 0154613 04/23/21 ENVIRONMENTAL SVCS (2/27/21-3/31/21)3,598.83 3,598.83
2056155 06/16/21 17816 INDUSTRIAL SCIENTIFIC CORP 2428963 05/31/21 GAS DETECTION PROGRAM 855.43 855.43
2056092 06/02/21 17816 INDUSTRIAL SCIENTIFIC CORP 2425442 05/12/21 GAS DETECTION PROGRAM 316.93 316.93
2056120 06/09/21 08969 INFOSEND INC 190823 04/30/21 BILL PROCESSING SERVICES 11,997.10
190822 04/30/21 BILL PROCESSING SERVICES 3,321.01
191142 05/05/21 BILL PROCESSING SERVICES 2,617.43
2056156 06/16/21 08969 INFOSEND INC 192196 05/31/21 BILL PROCESSING SERVICES 11,359.85
192195 05/31/21 BILL PROCESSING SERVICES 4,282.76
192691 06/01/21 BILL PROCESSING SERVICES 2,616.65
2056157 06/16/21 20752 IWG TOWERS ASSETS II LLC 408345822 06/01/21 ANTENNA SUBLEASE 1,938.00 1,938.00
2056192 06/23/21 20788 JAIDEN HAMILTON Ref002631624 06/21/21 UB Refund Cst #0000264272 5.41 5.41
2056158 06/16/21 10563 JCI JONES CHEMICALS INC 855361 05/27/21 AS-NEEDED CHLORINE GAS 2,454.31 2,454.31
2056121 06/09/21 20761 JONATHAN WILLKOM Ref002628970 06/07/21 UB Refund Cst #0000217696 53.79 53.79
2056159 06/16/21 05840 KIRK PAVING INC 20-93-052021 05/20/21 AS-NEEDED PAVING SERVICE FY21 2,697.50 2,697.50
2056193 06/23/21 20781 KYLE RUCK Ref002631617 06/21/21 UB Refund Cst #0000092493 34.68 34.68
2056122 06/09/21 20712 LANES END LLC 8000060821 06/08/21 CUSTOMER REFUND 2,046.00 2,046.00
Page 5 of 9
Check Total
CHECK REGISTER
Otay Water District
Date Range: 5/20/2021 - 6/23/2021
Check #Date Vendor #Vendor Name Invoice Inv. Date Description Amount
2,151.74
23,507.50
8,255.51
2056093 06/02/21 15615 LAYFIELD USA CORPORATION E09724 05/07/21 AS-NEEDED FLOATING COVER REPAIRS 2,445.70 2,445.70
2056064 05/26/21 09880 LEIGH, ROBERT RL052421 05/24/21 TUITION REIMBURSEMENT 122.55 122.55
2056194 06/23/21 20783 LOVINA LLC Ref002631619 06/21/21 UB Refund Cst #0000239157 1,525.03 1,525.03
2056094 06/02/21 10512 MAIL MANAGEMENT GROUP INC OWD-12392 05/06/21 AS-NEEDED PRINTING & MAILING SERVICES 1,790.41
OWD-12408 05/12/21 AS-NEEDED PRINTING & MAILING SERVICES 361.33
2056195 06/23/21 20787 MARCOS MENDOZA Ref002631623 06/21/21 UB Refund Cst #0000260951 62.06 62.06
2056123 06/09/21 20756 MARTHA AMADOR 03112021 06/03/21 EXPENSE REIMBURSEMENT - AMADOR CLAIM 229.82 229.82
2056196 06/23/21 19765 MORAES/PHAM & ASSOCIATES 2010511 05/31/21 ELECTRICAL ENGINEERING SVCS (MAY 2021)2,600.00 2,600.00
2056160 06/16/21 19824 MURRAYSMITH INC 1926560016 05/26/21 PLAN CHECK SERVICES (APR 2021)7,216.50 7,216.50
2056161 06/16/21 07447 NTU TECHNOLOGIES INC 11531 05/19/21 908 POLYMER 8,778.96 8,778.96
2056162 06/16/21 18332 NV5 INC 213875 05/20/21 ENGINEERING DESIGN (2/1/21-4/30/21)21,292.50
213784 05/19/21 ENGINEERING DESIGN (2/1/21-4/30/21)2,215.00
2056197 06/23/21 20791 OSCAR M DELGADO Ref002631627 06/21/21 UB Refund Cst #0000266642 89.28 89.28
2056163 06/16/21 19636 OT ELECTRIC 10107 06/13/21 WORK AT STEELE CANYON PUMP STATION 6,480.00 6,480.00
2056198 06/23/21 01002 PACIFIC PIPELINE SUPPLY INC S100428458.001 06/16/21 INVENTORY 7,765.54 7,765.54
2056095 06/02/21 19310 PALM LAUNDRY INC 83 06/01/21 TOWEL LAUNDRY SERVICE 90.00 90.00
2056124 06/09/21 15081 PINOMAKI DESIGN 6092 05/31/21 GRAPHIC DESIGN SERVICES 170.00 170.00
2056065 05/26/21 07860 PROTECTIVE LIFE INSURANCE CO 102788051021 05/10/21 ANNUAL LIFE INSURANCE PREMIUM 858.09 858.09
2056096 06/02/21 03613 PSOMAS 172640 05/11/21 LAND SURVEYING SERVICES (APR 2021)1,230.00 1,230.00
2056199 06/23/21 20790 RAVEN THOMAS Ref002631626 06/21/21 UB Refund Cst #0000265436 59.03 59.03
2056066 05/26/21 08972 RICK ENGINEERING COMPANY 0079571 03/01/21 TRAFFIC ENGINEERING SERV (JAN 2021)7,373.01
0080380 04/13/21 TRAFFIC ENGINEERING SERV (FEB 2021)882.50
2056125 06/09/21 16173 RISK MANAGEMENT PROFESSIONALS 172154 05/26/21 CALARP AUDITS 728.50 728.50
2056200 06/23/21 20782 ROBERT & ELAINE STILLIE TRUST Ref002631618 06/21/21 UB Refund Cst #0000231251 121.05 121.05
2056126 06/09/21 20758 RON PROVINCE Ref002628966 06/07/21 UB Refund Cst #0000048634 46.09 46.09
2056127 06/09/21 20764 ROSE SWARTZ Ref002628973 06/07/21 UB Refund Cst #0000250136 265.24 265.24
2056128 06/09/21 20768 SACRAMENTO AND ELVIRA TAPIA 0610060821 06/08/21 CUSTOMER REFUND 999.75 999.75
Page 6 of 9
Check Total
CHECK REGISTER
Otay Water District
Date Range: 5/20/2021 - 6/23/2021
Check #Date Vendor #Vendor Name Invoice Inv. Date Description Amount
136,413.32
15,111.76
2056128 06/09/21 20768 SACRAMENTO AND ELVIRA TAPIA 0610060821 06/08/21 CUSTOMER REFUND 999.75 999.75
2056164 06/16/21 02683 SAFECHECKS INC 0539992 05/18/21 CHECK STOCK 1,108.62 1,108.62
2056165 06/16/21 19377 SAGEVIEW ADVISORY GROUP LLC 202110793 06/11/21 INVESTMENT ADVISOR SVCS - DEFERRED COMP 5,750.00 5,750.00
2056129 06/09/21 02586 SAN DIEGO COUNTY ASSESSOR 202100428 06/01/21 ASSESSOR DATA (MONTHLY)125.00 125.00
2056097 06/02/21 00121 SAN DIEGO GAS & ELECTRIC 052521 05/25/21 UTILITY EXPENSES (MONTHLY)50,576.33 50,576.33
2056130 06/09/21 00121 SAN DIEGO GAS & ELECTRIC 060121 06/01/21 UTILITY EXPENSES (MONTHLY)68,495.93
052821 05/28/21 UTILITY EXPENSES (MONTHLY)31,844.36
060321 06/03/21 UTILITY EXPENSES (MONTHLY)22,451.23
060221 06/02/21 UTILITY EXPENSES (MONTHLY)12,971.53
052721 05/27/21 UTILITY EXPENSES (MONTHLY)640.27
052721A 05/27/21 UTILITY EXPENSES (MONTHLY)10.00
2056166 06/16/21 00121 SAN DIEGO GAS & ELECTRIC 060821 06/08/21 UTILITY EXPENSES (MONTHLY)94,831.82 94,831.82
2056201 06/23/21 00121 SAN DIEGO GAS & ELECTRIC 061521 06/15/21 UTILITY EXPENSES (MONTHLY)15,084.03
061821 06/18/21 UTILITY EXPENSES (MONTHLY)27.73
2056067 05/26/21 00871 SAN DIEGO GAS & ELECTRIC 316525 05/19/21 1090-1 PS ELECTRICAL SERVICE 913.00 913.00
2056167 06/16/21 15086 SAVAGE, DEANDRE DS061121 06/11/21 TUITION REIMBURSEMENT 303.00 303.00
2056202 06/23/21 15446 SCOTT, ADAM AS061721 06/17/21 TUITION REIMBURSEMENT 145.00 145.00
2056203 06/23/21 20701 SIERRA PACIFIC WEST Ref002631629 06/21/21 UB Refund Cst #0000266925 1,256.29 1,256.29
2056168 06/16/21 15176 SOUTHCOAST HEATING & AIR 1224485 05/31/21 SERVER ROOM 5-TON AC REPLACEMENT 9,895.00 9,895.00
2056131 06/09/21 07728 SOUTHWESTERN COLLEGE OWD2021 05/06/21 SDCOC/PTAC PARTNERSHIP CY2021 7,000.00 7,000.00
2056132 06/09/21 20765 SRK ENGINEERING Ref002628974 06/07/21 UB Refund Cst #0000265903 1,190.63 1,190.63
2056068 05/26/21 01460 STATE WATER RESOURCES 29082051921 05/19/21 CERTIFICATION RENEWAL 105.00 105.00
2056204 06/23/21 05755 STATE WATER RESOURCES 209237121HL 06/17/21 CERTIFICATION RENEWAL 80.00 80.00
2056169 06/16/21 15974 SUN LIFE FINANCIAL 38166060121 06/01/21 LIFE INSURANCE AND STD/LTD (JUNE 2021)9,974.48 9,974.48
2056069 05/26/21 15974 SUN LIFE FINANCIAL 38166050121 05/01/21 LIFE INSURANCE AND STD/LTD (MAY 2021)9,954.26 9,954.26
2056133 06/09/21 20767 SUZANNE KHAN Ref002628976 06/07/21 UB Refund Cst #0000267130 18.86 18.86
2056170 06/16/21 18376 SVPR COMMUNICATIONS 1411 05/31/21 COMMUNICATIONS CONSULTING SERVICES 2,500.00 2,500.00
2056134 06/09/21 00408 SWEETWATER AUTHORITY 51134013 07/27/20 OWD SHARE O&M 47,995.77 47,995.77
Page 7 of 9
Check Total
CHECK REGISTER
Otay Water District
Date Range: 5/20/2021 - 6/23/2021
Check #Date Vendor #Vendor Name Invoice Inv. Date Description Amount
231.78
707.87
6,721.51
4,550.00
2056171 06/16/21 00408 SWEETWATER AUTHORITY 51134014 05/28/21 OWD SHARE O&M 27,505.71 27,505.71
2056172 06/16/21 17704 T&T JANITORIAL INC 2018-6863 05/31/21 JANITORIAL SERVICES 5,330.00 5,330.00
2056205 06/23/21 20786 THARSOS INC Ref002631622 06/21/21 UB Refund Cst #0000258686 2,046.00 2,046.00
2056173 06/16/21 03236 THE CENTRE FOR ORGANIZATION TCFOE3505 05/18/21 TRAINING 469.00 469.00
2056206 06/23/21 18064 THE HOWARD E NYHART CO INC 0168068 05/31/21 ACTUARIAL SERVICES 2,750.00 2,750.00
2056135 06/09/21 13047 UNION BANK NA 1268838 05/24/21 ADM FEES 2016 WTR REV BNDS (5/1/21-4/30/22)2,820.00 2,820.00
2056098 06/02/21 15675 UNITED SITE SERVICES INC 114-11937558 05/11/21 PORT. TOILET RENTAL 124.97
114-11937556 05/11/21 PORT. TOILET RENTAL 106.81
2056136 06/09/21 15675 UNITED SITE SERVICES INC 114-11937608 05/11/21 PORT. TOILET RENTAL 476.09 476.09
2056207 06/23/21 15675 UNITED SITE SERVICES INC 114-12051798 06/09/21 PORT. TOILET RENTAL 476.09
114-12051751 06/09/21 PORT. TOILET RENTAL 124.97
114-12051750 06/09/21 PORT. TOILET RENTAL 106.81
2056174 06/16/21 15675 UNITED SITE SERVICES INC 114-12028042 05/31/21 PORT. TOILET RENTAL 97.41 97.41
2056099 06/02/21 08402 US POSTMASTER OWD-12424P 05/28/21 POSTAGE 8,415.06 8,415.06
2056175 06/16/21 18517 UTILITY SERVICES ASSOC LLC 126364 05/26/21 LEAK DETECTION SERVICES 2021 28,316.84 28,316.84
2056100 06/02/21 08028 VALLEY CONSTRUCTION MANAGEMENTSD030504 05/05/21 CMIS (4/1/21-4/30/21)4,768.00 4,768.00
2056070 05/26/21 15807 WATCHLIGHT CORPORATION 717065 05/15/21 SECURITY ALARM MONITORING 2,546.92 2,546.92
2056176 06/16/21 15807 WATCHLIGHT CORPORATION 718927 05/20/21 ALARM & ACCESS SERVICES 1,876.09
718929 05/20/21 ALARM & ACCESS SERVICES 1,574.63
718918 05/20/21 ALARM & ACCESS SERVICES 1,573.13
718921 05/20/21 ALARM & ACCESS SERVICES 596.61
718923 05/20/21 ALARM & ACCESS SERVICES 561.05
718924 05/20/21 ALARM & ACCESS SERVICES 540.00
2056101 06/02/21 14879 WATER CONSERVATION GARDEN JPA 9517 04/01/21 GARDEN FUNDING CONTRIBUTION 20,691.00 20,691.00
2056208 06/23/21 15726 WATER SYSTEMS CONSULTING INC 5685 05/31/21 2020 UWMP ASSISTANCE SERVICES 2,945.00
5684 05/31/21 HYDRAULIC MODELING (MAY 2021)1,605.00
2056071 05/26/21 15726 WATER SYSTEMS CONSULTING INC 5617 04/30/21 HYDRAULIC MODELING (APR 2021)4,940.00 4,940.00
2056102 06/02/21 20739 WATERTALENT LLC 2550 05/10/21 TEMP EMPLOYEE SVC (5/3/21, 5/5/21, 5/6/21)3,288.00
Page 8 of 9
Check Total
CHECK REGISTER
Otay Water District
Date Range: 5/20/2021 - 6/23/2021
Check #Date Vendor #Vendor Name Invoice Inv. Date Description Amount
8,768.00
700.00
2562 05/17/21 TEMP EMPLOYEE SVC (5/10/21, 5/12/21, 5/13/21)3,288.00
2539 05/10/21 TEMP EMPLOYEE SVC (4/28/21 & 4/30/21)2,192.00
2056103 06/02/21 20611 WIMMER YAMADA AND CAUGHEY 0011358 05/17/21 ADMIN LANDSCAPE DESIGN REFRESH 2,160.00 2,160.00
2056177 06/16/21 20611 WIMMER YAMADA AND CAUGHEY 0011370 05/31/21 ADMIN LANDSCAPE DESIGN REFRESH 540.00 540.00
2056072 05/26/21 19866 WOOD RODGERS INC 146079 04/30/21 HYDRAULIC MODELING (APR 2021)2,652.50 2,652.50
2056209 06/23/21 08023 WORKTERRA 0100093 05/31/21 EMPLOYEE BENEFITS 842.50 842.50
2056053 05/26/21 12232 ZARMINA KHALIQ Ref002618142 02/12/21 UB Refund Cst #0000019736 175.00
Ref002619032 03/15/21 UB Refund Cst #0000019736 175.00
Ref002624728 04/12/21 UB Refund Cst #0000019736 175.00
Ref002625014 05/10/21 UB Refund Cst #0000019736 175.00
Amount Pd Total:1,254,136.49
Check Grand Total:1,254,136.49
Page 9 of 9