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Home My WebLink About10-06-21 Board Minutes 1 MINUTES OF THE BOARD OF DIRECTORS MEETINGS OF THE OTAY WATER DISTRICT AND OTAY WATER DISTRICT FINANCING AUTHORITY October 6, 2021 1. The meeting was called to order by President Smith at 3:32 p.m. 2. ROLL CALL Directors Present: Croucher, Keyes, Lopez, Robak and Smith Staff Present: General Manager Jose Martinez, General Counsel Dan Shinoff, General Counsel Jeanne Blumenfeld, Chief of Engineering Rod Posada, Chief Financial Officer Joe Beachem, Chief of Administration Adolfo Segura, Chief of Operations Andrew Jackson, Asst. Chief of Finance Kevin Koeppen, District Secretary Tita Ramos-Krogman and others per attached list. 3. PLEDGE OF ALLEGIANCE Chief of Administrative Services Adolfo Segura led the pledge of allegiance. 4. APPROVAL OF AGENDA A motion was made by Director Croucher, seconded by Director Lopez, and carried with the following vote: Ayes: Directors Croucher, Keyes, Lopez, Robak and Smith Noes: None Abstain: None Absent: None to approve the agenda. 5. APPROVE THE MINUTES OF THE REGULAR BOARD MEETING OF SEPTEMBER 1, 2021 AND THE MINUTES OF THE SPECIAL BOARD MEETING OF SEPTEMBER 27, 2021 A motion was made by Director Croucher, seconded by Director Lopez, and carried with the following vote: Ayes: Directors Croucher, Keyes, Lopez, Robak and Smith Noes: None Abstain: None Absent: None 2 to approve the minutes of the regular board meeting of September 1, 2021, and the minutes of the special board meeting of September 27, 2021. 6. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA No one wished to be heard. UCONSENT ITEMS 7. ITEMS TO BE ACTED UPON WITHOUT DISCUSSION, UNLESS A REQUEST IS MADE BY A MEMBER OF THE BOARD OR THE PUBLIC TO DISCUSS A PARTICULAR ITEM: A motion was made by Director Robak, seconded by Director Lopez and carried with the following vote: Ayes: Directors Croucher, Keyes, Lopez, Robak and Smith Noes: None Abstain: None Absent: None to approve the following consent calendar items: a) AWARD A CONSTRUCTION CONTRACT TO JENNETTE COMPANY, INC. FOR THE 1200 PRESSURE ZONE IMPROVEMENTS – PHASE II PROJECT IN AN AMOUNT NOT-TO-EXCEED $296,990.00 b) APPROVAL OF FINAL CONTRACT CHANGE ORDER NO. 10 IN AN AMOUNT NOT-TO-EXCEED A REDUCTION OF ($127,413.00) TO THE CONSTRUCTION CONTRACT WITH PACIFIC HYDROTECH CORPORATION FOR THE 870-2 PUMP STATION REPLACEMENT PROJECT ACTION ITEMS 8. BOARD a) DISCUSS THE 2021 BOARD MEETING CALENDAR There were no changes to the board meeting calendar. UINFORMATIONAL ITEMS 9. ANNUAL DIRECTOR’S EXPENSE REPORT FOR FISCAL YEAR 2021 The board waived staff’s presentation as it was made clear that the overall directors’ expenses were 30% lower than the prior fiscal year. 3 10. 2021 LEGISLATIVE SESSION UPDATE Communications Officer Tenille Otero provided an update of the end of the 2021 legislative session. Ms. Gianna Setoudeh, Policy Advisor for Brownstein Hyatt Farber Schreck, provided a PowerPoint presentation to the board. Staff responded to questions and concerns from the board. 11. SOCIAL MEDIA, MOBILE APPLICATION, AND WEBSITE ANALYTICS UPDATE Communications Assistant Eileen Salmeron provided a PowerPoint presentation to the board. Staff responded to questions and comments from the board. 12. FISCAL YEAR 2021 YEAR-END REPORT ON THE DISTRICT’S FISCAL YEARS 2019-2022 STRATEGIC PERFORMANCE PLAN The board waived staff’s presentation as it will be presented at the October 19, 2021, board retreat. 13. 2021 DROUGHT UPDATE Customer Service Manager Andrea Carey and Communications Officer Tenille Otero provided the staff report and PowerPoint presentation to the board. Staff responded to questions and concerns from the board. UREPORTS 14. GENERAL MANAGER’S REPORT General Manager Martinez presented information from his report that included the district’s response to the COVID-19 pandemic, open enrollment, COVID-19 Business Interruption Claim, Sweetwater Authority’s request to open the Douglas interconnect, and conservation 2020 vs. 2021. 15. SAN DIEGO COUNTY WATER AUTHORITY UPDATE President Smith provided an update of CWA’s long range financing plan for 10 years and information of the Regional Storm Water Capture Report. He also reported that a new MWD delegate, Director Marty Miller, replaced former Director Mike Hogan. Director Croucher provided an update on CWA’s board retreat and MWD matters. 16. DIRECTORS' REPORTS/REQUESTS Written reports from Directors Croucher, Keyes, Lopez and Robak were submitted to District Secretary Ramos-Krogman, which will be attached to the minutes for today’s meeting. 4 17. PRESIDENT’S REPORT In response to a question from Director Robak, President Smith stated that he will be the Chair of the Council of Water Utilities beginning October 19, 2021. A written report from President Smith was submitted to District Secretary Ramos- Krogman and will be attached to the minutes for today’s meeting. URECESS TO CLOSED SESSION 18. CLOSED SESSION The board recessed to closed session at 5:35 p.m. to discuss the following matter: a) DISCUSSION RELATING TO CORONAVIRUS (COVID-19) AND PUBLIC SERVICES [GOVERNMENT CODE §54957] b) CONFERENCE WITH REAL PROPERTY NEGOTIATORS pursuant to California Government Code section 54956.8 Property: SALT CREEK GOLF COURSE 525 HUNTE PARKWAY CHULA VISTA, CA 91914 Agency negotiator: General Counsel Under negotiation: Disposition of Property c) CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION [GOVERNMENT CODE §54956.9] OTAY WATER DISTRICT vs. CITY OF SAN DIEGO; CASE NO. 37-2017- 00019348-CU-WM-CTL d) CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION [GOVERN-MENT CODE §54956.9] MARK COZIAHR, ET AL. vs. OTAY WATE DISTRICT, CASE NO. 37-2015- 00400000-CU-MC-CTL URETURN TO OPEN SESSION 19. REPORT ON ANY ACTIONS TAKEN IN CLOSED SESSION. THE BOARD MAY ALSO TAKE ACTION ON ANY ITEMS POSTED IN CLOSED SESSION. The board reconvened from closed session at approximately 6:48 p.m. and General Counsel Dan Shinoff reported that the board took no reportable actions in closed session. 5 UOTAY WATER DISTRICT FINANCING AUTHORITY 20. NO MATTERS TO DISCUSS There were no items scheduled for discussion for the Otay Water District Financing Authority board. 21. ADJOURNMENT With no further business to come before the Board, President Smith adjourned the meeting at 6:48 p.m. President ATTEST: District Secretary