HomeMy WebLinkAbout10-19-21 Board Minutes 1
MINUTES OF THE
SPECIAL BOARD MEETING OF THE
BOARD OF DIRECTORS
OTAY WATER DISTRICT
October 19, 2021
1. President Smith called the meeting to order at 9:34 a.m.
2. ROLL CALL
Directors Present: Croucher, Keyes, Lopez, Robak, and Smith
Staff Present: General Manager Jose Martinez, General Counsel Dan
Shinoff, General Counsel Jeanne Blumenfeld, Chief of
Engineering Rod Posada, Chief Financial Officer Joe
Beachem, Chief of Administration Adolfo Segura, Chief of
Operations Andrew Jackson, District Secretary Tita Ramos-
Krogman and others per attached list.
3. PLEDGE OF ALLEGIANCE
4. APPROVAL OF THE AGENDA
A motion was made by Director Croucher, seconded by Director Keyes and carried
with the following vote:
Ayes: Directors Croucher, Keyes, Lopez, Robak and Smith
Noes: None
Abstain: None
Absent: None
to approve the agenda.
5. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO
SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S
JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
No one wished to be heard.
ACTION ITEM
6. BOARD
a) AUTHORIZE STAFF TO CONDUCT REMOTE TELECONFERENCE
MEETINGS OF THE BOARD OF DIRECTORS, INCLUDING COMMITTEE
MEETINGS, PURSUANT TO RESOLUTION NO. 4401 WHICH THE BOARD
ADOPTED AT A SPECIAL BOARD MEETING ON SEPTEMBER 27, 2021,
AND IN ACCORDANCE WITH THE PROVISIONS OF GOVERNMENT CODE
2
§ 54953(e) FOR THE NEXT 30 DAYS BECAUSE (1) A STATE OF
EMERGENCY RELATED TO COVID-19 IS CURRENTLY IN EFFECT; (2)
LOCAL OFFICIALS IN SAN DIEGO COUNTY HAVE IMPOSED OR
RECOMMENDED MEASURES TO PROMOTE SOCIAL DISTANCING IN
CONNECTION WITH COVID-19; AND (3) DUE TO THE COVID-19
EMERGENCY, MEETING IN PERSON WOULD PRESENT IMMINENT RISKS
TO THE HEALTH AND SAFETY OF ATTENDEES (MARTINEZ)
A motion was made by Director Robak, seconded by Director Croucher and carried
with the following vote:
Ayes: Directors Croucher, Keyes, Lopez, Robak and Smith
Noes: None
Abstain: None
Absent: None
to authorize staff to conduct remote teleconference meetings of the Board of
Directors, including committee meetings, for the next 30 days pursuant to
Resolution No. 4401 which the board adopted on September 27, 2021, and in
accordance with the provisions of Government Code § 54953(e).
WORKSHOP
7. DISCUSSION OF INTERVIEW INPUT FROM BOARD MEMBERS
General Manager Jose Martinez introduced Mr. Brent Ives of BHI Management
Consulting who facilitated the board retreat.
Mr. Brent Ives provided a background of his work history and indicated that prior to
the board retreat, he met with each board member separately to get their individual
impressions of the District, its health, performance and communications.
Mr. Ives facilitated several team building exercises to help board members learn
more about each other. He also provided a PowerPoint presentation to the board.
Each board member discussed their thoughts of the District’s strengths,
weaknesses, opportunities and threats. They also discussed their intentions and
overall picture of how their ideas/input could impact the upcoming strategic planning
for the District.
The board recessed at 12:00pm and reconvened at 1:00pm.
8. STAFF DEPARTMENT REPORTS
The District’s Chiefs provided an update on their department’s projects, activities,
and future goals, and responded to questions from the board.
9. DISCUSSION OF COLLABORATING WITH STAFF ON THE UPDATE OF THE
DISTRICT’S STRATEGIC PLAN
3
There was a discussion on how District projects, activities and goals will be
integrated into the 2022-2025 Strategic Plan process. It was noted that the
upcoming Strategic Plan is anticipated to be presented to the board for approval in
April 2022.
10. DISCLOSURE RESPONSIBILITIES UNDER FEDERAL SECURITIES LAW
Ms. Suzanne Harrell from Harrell & Company Advisors provided a PowerPoint
presentation to the board which included information about Disclosure
Considerations for Initial Offering, Need for Disclosure Training, Regulatory History,
Legal Framework and Disclosure Standards, and Disclosure Principles and
Content. Ms. Harrell responded to questions from the board.
11. REVIEW OF WORKSHOP, SUMMARIZE ACTIONS AND FOLLOW-UP
A review and summary of the workshop was provided by Mr. Brent Ives. He noted
that clarification of revisions to strategic key performance indicators (KPIs) for the
Strategic Plan is needed; but other than that, the board has a well-run agency that
is obviously making strides to move from great to greater.
Board members suggested that another board retreat be held within the next six
months to get an update on what was discussed at today’s workshop.
12. ADJOURNMENT
With no further business to come before the Board, President Smith adjourned the
meeting at 4:00 p.m.
President
ATTEST:
District Secretary