HomeMy WebLinkAbout03-02-22 Board PacketOTAY WATER DISTRICT
BOARD OF DIRECTORS MEETING
DISTRICT BOARDROOM
2554 SWEETWATER SPRINGS BOULEVARD
SPRING VALLEY, CALIFORNIA
WEDNESDAY
March 2, 2022
3:30 P.M.
AGENDA
1.ROLL CALL
2.PLEDGE OF ALLEGIANCE
3.APPROVAL OF AGENDA
4.PRESENTATION OF THE EAST COUNTY ADVANCED WATER PURIFICA-
TION PROJECT (BRIAN OLNEY, ASSISTANT GENERAL MANAGER OF HE-
LIX WATER DISTRICT)
5.APPROVE THE MINUTES OF THE REGULAR MEETING OF FEBUARY 2,
2022 AND SPECIAL BOARD MEETING OF FEBRUARY 15, 2022
6.PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC
TO SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S
JURISDICTION INCLUDING AN ITEM ON TODAY'S AGENDA
Additionally, members of the public may submit their comments on agendized
and non-agendized items by either of the following two methods:
a)If you wish to provide public comment directly - that is, live during the “Public
Participation” portion of the meeting - please complete and submit a Request
to Speak Form via email to BoardSecretary@otaywater.gov before the start
of the meeting. Your request to speak will be acknowledged during the
“Public Participation” portion of the meeting when the Board will hear your
comment. When called to speak, please state your Name and the City in
which you reside. You will be provided three minutes to speak. The Board is
not permitted to enter into a dialogue with the speaker during this time.
OR
b)If you wish to have your comment read to the Board during the “Public Par-
ticipation” portion of the meeting, please email your comment to BoardSecre-
tary@otaywater.gov at least thirty minutes prior to the start of the meeting,
and it will be read aloud during the “Public Participation” portion of the meet-
ing. Please provide your Name and the City in which you reside, with your
comment. Your comment must not take more than three minutes to
read. The Board is not permitted to respond to written public comment dur-
ing this time.
The District’s meeting is live streamed. Information on how to watch and listen to
the District’s meeting can be found at this link: https://otaywater.gov/board-of-
directors/agenda-and-minutes/board-agenda/
PUBLIC HEARING
7.THE BOARD WILL HOLD A PUBLIC HEARING TO CONSIDER APPROVING
THE FOLLOWING AGENDA ITEMS AND INVITES THE PUBLIC TO PROVIDE
COMMENTS ON THE ITEMS:
a)REDISTRICTING PRESENTATION OF DRAFT DIVISION MAPS: PLAN-
WEST PARTNERS INC.
b)PUBLIC HEARING ON REDISTRICTING
OTAY WATER DISTRICT WILL BE ADJUSTING THE BOUNDARIES OF
ITS FIVE (5) DIVISIONS TO EQUALIZE THE POPULATION WITHIN
THOSE DIVISION BOUNDARIES BECAUSE OF AN INCREASE IN THE
POPULATION WITHIN ITS SERVICE AREA, AS MEASURED BY THE
2020 U.S. CENSUS PURSUANT TO CALIFORNIA WATER CODE
§71540 AND ELECTIONS CODE § 22001. THIS PUBLIC HEARING IS
BEING HELD TO INVITE AND SOLICIT PUBLIC COMMENT ON THE
DRAFT DIVISION MAPS WHICH ARE BEING PUBLISHED BY THE DIS-
TRICT PRIOR TO THE BOARD OF DIRECTORS CONSIDERING ADOP-
TION OF A NEW DIVISION MAP AT A SUBSEQUENT HEARING (MAR-
TINEZ)
CONSENT CALENDAR
8.ITEMS TO BE ACTED UPON WITHOUT DISCUSSION, UNLESS A REQUEST
IS MADE BY A MEMBER OF THE BOARD OR THE PUBLIC TO DISCUSS A
PARTICULAR ITEM:
a)AUTHORIZE THE GENERAL MANAGER TO ISSUE A PURCHASE OR-
DER TO INLAND KENWORTH IN THE AMOUNT OF $255,702.60 FOR
THE PURCHASE OF ONE KENWORTH T380 UTILITY CREW TRUCK
AND TO DECLARE UNIT #136 UTILITY CREW TRUCK AS A SURPLUS
b)APPROVE CHANGE ORDER NO. 1 IN AN AMOUNT NOT-TO-EXCEED
$27,625 TO THE COST OF SERVICE STUDY CONTRACT WITH RAFT-
ELIS FINANCIAL CONSULTANTS, INC. AND AUTHORIZE THE TOTAL
CONTRACT NOT-TO-EXCEED AMOUNT OF $93,235
ACTION ITEMS
9.BOARD
a)AUTHORIZE STAFF TO CONDUCT REMOTE TELECONFERENCE
MEETINGS OF THE BOARD OF DIRECTORS, INCLUDING COMMIT-
TEE MEETINGS, PURSUANT TO RESOLUTION NO. 4401 WHICH THE
BOARD ADOPTED AT A SPECIAL BOARD MEETING ON SEPTEMBER
27, 2021, AND IN ACCORDANCE WITH THE PROVISIONS OF GOV-
ERNMENT CODE § 54953(e) FOR THE NEXT 30 DAYS BECAUSE (1) A
STATE OF EMERGENCY RELATED TO COVID-19 IS CURRENTLY IN
EFFECT; (2) LOCAL OFFICIALS IN SAN DIEGO COUNTY HAVE IM-
POSED OR RECOMMENDED MEASURES TO PROMOTE SOCIAL DIS-
TANCING IN CONNECTION WITH COVID-19; AND (3) DUE TO THE
COVID-19 EMERGENCY, MEETING IN PERSON WOULD PRESENT IM-
MINENT RISKS TO THE HEALTH AND SAFETY OF ATTENDEES
(MARTINEZ)
b)DISCUSSION OF 2022 BOARD MEETING CALENDAR (TITA RAMOS-
KROGMAN)
INFORMATIONAL ITEMS
10.THE FOLLOWING ITEMS ARE PROVIDED TO THE BOARD FOR INFORMA-
TIONAL PURPOSES ONLY. NO ACTION IS REQUIRED ON THE FOLLOWING
AGENDA ITEMS:
a)SECOND QUARTER OF FISCAL YEAR 2022 CAPITAL IMPROVEMENT
PROGRAM REPORT (LONG)
b)FISCAL YEAR 2022 MID-YEAR STRATEGIC PLAN UPDATE (KERR)
REPORTS
11.GENERAL MANAGER’S REPORT
12.SAN DIEGO COUNTY WATER AUTHORITY UPDATE
13.DIRECTORS' REPORTS/REQUESTS
14.PRESIDENT’S REPORT/REQUESTS
RECESS TO CLOSED SESSION
15.CLOSED SESSION
a)DISCUSSION RELATING TO CORONAVIRUS (COVID-19) AND PUBLIC
SERVICES [GOVERNMENT CODE §54957]
RETURN TO OPEN SESSION
16.REPORT ON ANY ACTIONS TAKEN IN CLOSED SESSION. THE BOARD
MAY ALSO TAKE ACTION ON ANY ITEMS POSTED IN CLOSED SESSION.
OTAY WATER DISTRICT FINANCING AUTHORITY
17.NO MATTERS TO DISCUSS
18.ADJOURNMENT
All items appearing on this agenda, whether or not expressly listed for action, may be
deliberated and may be subject to action by the Board.
The Agenda, and any attachments containing written information, are available at the
District’s website at www.otaywater.gov. Written changes to any items to be considered
at the open meeting, or to any attachments, will be posted on the District’s website.
Copies of the Agenda and all attachments are also available by contacting the District
Secretary at (619) 670-2253.
If you have any disability which would require accommodation in order to enable you to
participate in this meeting, please call the District Secretary at (619) 670-2253 at least
24 hours prior to the meeting.
Certification of Posting
I certify that on February 25, 2022, I posted a copy of the foregoing agenda near
the regular meeting place of the Board of Directors of Otay Water District, said time be-
ing at least 72 hours in advance of the regular meeting of the Board of Directors (Gov-
ernment Code Section §54954.2).
Executed at Spring Valley, California on February 25, 2022.
/s/ Tita Ramos-Krogman, District Secretary
East County Advanced
Water Purification
Brian Olney
Assistant General Manager
Michelle Berens
System Operations Manager
Presentation for Otay Water District
March 2, 2022
AGENDA ITEM 4
500,000
Population served -water treatment
Helix service area
Padre Dam Municipal Water District
Otay Water District
Lakeside Water District
277,000
Population served -water distribution
City of El Cajon
City of La Mesa
City of Lemon Grove
San Diego County
5
Elected Board Members
2
150
Employees
About Helix Water District
Infrastructure
16,975
Valves
6,571
Hydrants
15.8
Billion gallons
treated in FY20-21
100%
Water quality
compliance
739
Miles of pipeline
0
Lead pipe or
service lines
56,545
Meters
25
Pump stations and
reservoir tanks
2
Dams/reservoirs
3
Imported Water Connection with Otay Water District
8,488 AF
Fiscal year 2020-21
8,137 AF
Fiscal year 2019-20
Annual water exports to Otay WD
7,145 AF
Fiscal year 2018-19
About the Project
Oversubscribed by
1.5maf annually;
Reduced snowpack =
reduced total river supply
by 10%
Colorado River Basin
We’re at the End of a Very Long Pipeline
86%
Imported Water
14%
Local Water
X
Benefits of the Project
How Water Will Flow
4-Step Advanced Treatment Process
Filters particles
300 times smaller
than human hair
Filters particles
100,000 times smaller
than human hair
Proven Technology
Existing Projects
Australia
Belgium
Singapore
Orange County, CA
Santa Clara Valley, CA
El Paso, TX
Wichita Falls, TX
Projects in Progress
City of San Diego Pure Water
Ventura Pure Water
Soquel Creek, CA
London
Governance and Funding
Joint Powers Authority Board of Directors
EX OFFICIO
Governance StructureGovernance
Structure
Grants + Incentives$133
Million
LowInterest Loans$489
Million
Prop 1: $15M
Prop 84: $6M
MWD: $90M
WIFIA: $388M
SRF: $101M
$135M IN PROGRESS
BONDS:
IN PROGRESS IF NEEDED
Funding for Project
WIIN: $1.7M
$17M IN PROGRESS
Title 16: $20M
Impact on Helix Water Rates
The price Helix will pay for East County AWP purified water
is capped at the price we pay for imported water from the
San Diego County Water Authority
Progressive Design-Build Team Selection Process
PACKAGE #1:~$400M
▪16 MGD Water Reclamation Plant
▪11.5 MGD Advanced Treatment
▪Solids Handling
PACKAGE #2: ~$50M
▪11+ mile AWT Water Pipeline
▪De-Chlorination Facility
▪Lake Jennings Inlet
PACKAGE #3: ~$80M
▪EMGPS Upgrades
▪IPS Upgrades
▪New Force Main & Residuals
Bypass System
Upcoming Construction
PACKAGE # 4: ~$45M
▪EMGFM Rehabilitation
▪Regional Brine Line
2019 2020 2021 2022 2023 2024 2025
Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4
PUBLIC OUTREACH
PERMITTING
FINANCING
CONSTRUCTION
Program Schedule
DESIGN-BUILD
STARTUP
W & WW SERVICE AGREEMENTS
JPA FORMED 11/5/2019
FULL
PRODUCTION
ONLINE
DESIGN
FINAL GMP
30%60%
PROCUREMENT
RFQ RFP
WE
A
R
E
H
E
R
E
Progressive Design-Build Team Selection ProcessHelix Facility Upgrades
•Chet Harritt PS
•Condition Assessment/ Inspection of Outlet
Tower and Outlet Piping
•Quail Creek Storm Water Control/Retention
•Aerator, (2) Air Curtains
•Emergency Power
•TP/Clearwell Effluent Flowmeter
Chet Harrit PS Inlet/Outlet Tower
Lake Jennings
54” CML Steel
Flow Meter
Lake Valves
48” BFV
54” CCP
Public Outreach
eastcountyAWP.com
Public Outreach
Join Us!
East County
Advanced Water
Purification
Tuesday, March 8 @ 5:30 p.m.
Join us on zoom.com for a presentation, discussion and answers to
your questions.
Register at hwd.fyi/waterchats
Questions?
1
MINUTES OF THE
BOARD OF DIRECTORS MEETINGS OF THE
OTAY WATER DISTRICT
AND
OTAY WATER DISTRICT FINANCING AUTHORITY
February 2, 2022
1.The meeting was called to order by President Smith at 3:32 p.m.
2.ROLL CALL
Directors Present:Keyes, Lopez, Robak and Smith
Directors Absent:Croucher
Staff Present:General Manager Jose Martinez, General Counsel Dan
Shinoff, General Counsel Jeanne Blumenfeld, Chief of
Engineering Rod Posada, Chief Financial Officer Joe
Beachem, Chief of Administration Adolfo Segura, Chief of
Operations Andrew Jackson, Asst. Chief of Finance Kevin
Koeppen, District Secretary Tita Ramos-Krogman and others
per attached list.
3.PLEDGE OF ALLEGIANCE
4.APPROVAL OF AGENDA
A motion was made by Director Lopez, seconded by Director Robak, and carried
with the following vote:
Ayes: Directors Keyes, Lopez, Robak and Smith
Noes: None
Abstain: None
Absent: Croucher
to approve the agenda.
5.APPROVE THE MINUTES OF THE REGULAR BOARD MEETING OF
JANUARY 5, 2022
A motion was made by Director Robak, seconded by Director Keyes, and carried
with the following vote:
Ayes: Directors Keyes, Lopez, Robak and Smith
Noes: None
Abstain: None
Absent: Croucher
to approve the minutes of the regular board meeting of January 5, 2022.
AGENDA ITEM 5
2
6.PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO
SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S
JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
No one wished to be heard.
PUBLIC HEARING ITEMS
7.THE BOARD WILL HOLD A PUBLIC HEARING TO CONSIDER APPROVING THE
FOLLOWING AGENDA ITEMS AND INVITES THE PUBLIC TO PROVIDE
COMMENTS ON THE ITEMS
a)REDISTRICTING PRESENTATION: PLANWEST PARTNERS INC.
Ms. Colette Santsche and Mr. Jason Barnes from Planwest Partners Inc.
provided a background of their company and a PowerPoint presentation to
the board.
Ms. Santsche indicated that the deadline to approve the redistricting of the
District’s division boundaries is April 17, 2022.
In response to a question from President Smith, Mr. Barnes stated that a
board member can finish the remainder of their term if they are removed from
their current division after the redistricting of boundaries. Ms. Santsche
stated that board members must campaign in their new division once their
term is up. Ms. Santsche and Mr. Barnes responded to additional questions
from the board.
b)PUBLIC HEARING ON REDISTRICTING
OTAY WATER DISTRICT, BECAUSE OF AN INCREASE IN THE
POPULATION WITHIN ITS SERVICE AREA, AS MEASURED BY THE 2020
U.S. CENSUS, WILL BE ADJUSTING THE BOUNDARIES OF ITS FIVE (5)
DIVISIONS TO EQUALIZE THE POPULATION WITHIN THOSE DIVISION
BOUNDARIES PURSUANT TO CALIFORNIA WATER CODE §71540 AND
ELECTIONS CODE § 22001. THIS PUBLIC HEARING IS HELD TO INVITE
AND SOLICIT PUBLIC COMMENT ON THE CRITERIA FOR THE
COMPOSITION OF THE REDISTRICTING DIVISIONS PRIOR TO
DRAWING DRAFT MAPS OF PROPOSED DIVISION BOUNDARIES
General Manager Jose Martinez opened the Public Hearing at 3:55 p.m.
Mr. Martinez inquired if the District received any inquiries or comments from
the public. District Secretary Tita Ramos-Krogman indicated that a Public
Hearing Notice for the redistricting of boundaries was published in both the
Star News and East County Californian newspapers, and that there were no
inquiries or comments from the public.
3
With no inquiries or comments from the public, Mr. Martinez closed the
Public Hearing at 3:57 p.m.
CONSENT ITEMS
8.ITEMS TO BE ACTED UPON WITHOUT DISCUSSION, UNLESS A REQUEST IS
MADE BY A MEMBER OF THE BOARD OR THE PUBLIC TO DISCUSS A
PARTICULAR ITEM:
A motion was made by Director Keyes, seconded by Director Lopez and carried
with the following vote:
Ayes: Directors Keyes, Lopez, Robak and Smith
Noes: None
Abstain: None
Absent: Director Croucher
to approve the following consent calendar items:
a)ADOPT RESOLUTION NO. 4403 APPROVING THE ANNEXATION OF THE
PROPERTY OWNED BY ANNLAND INVESTMENTS, LLC (APN 517-091-
08-00; 1761 JAMACHA ROAD, EL CAJON, CA) TO OTAY WATER
DISTRICT SEWER IMPROVEMENT DISTRICT NO. 18
b)ADOPT RESOLUTION NO. 4404 APPROVING THE ANNEXATION OF THE
PROPERTY OWNED BY MICHAEL TOHE AND HANNA NIDAA (AKA
MAJHER MEKHA) (APN 517-111-67-00; VISTA VEREDA, EL CAJON, CA)
TO OTAY WATER DISTRICT SEWER IMPROVEMENT DISTRICT NO. 18
c)AUTHORIZE THE GENERAL MANAGER TO ISSUE A PURCHASE ORDER
TO CORE AND MAIN IN AN AMOUNT NOT-TO-EXCEED $133,197.57 FOR
THE PURCHASE OF A NEW METER TEST BENCH
ACTION ITEMS
9.BOARD
a)AUTHORIZE STAFF TO CONDUCT REMOTE TELECONFERENCE
MEETINGS OF THE BOARD OF DIRECTORS, INCLUDING COMMITTEE
MEETINGS, PURSUANT TO RESOLUTION NO. 4401 WHICH THE BOARD
ADOPTED AT A SPECIAL BOARD MEETING ON SEPTEMBER 27, 2021,
AND IN ACCORDANCE WITH THE PROVISIONS OF GOVERNMENT
CODE §54953(e) FOR THE NEXT 30 DAYS BECAUSE (1) A STATE OF
EMERGENCY RELATED TO COVID-19 IS CURRENTLY IN EFFECT; (2)
LOCAL OFFICIALS IN SAN DIEGO COUNTY HAVE IMPOSED OR
RECOMMENDED MEASURES TO PROMOTE SOCIAL DISTANCING IN
CONNECTION WITH COVID-19; AND (3) DUE TO THE COVID-19
EMERGENCY, MEETING IN PERSON WOULD PRESENT IMMINENT
RISKS TO THE HEALTH AND SAFETY OF ATTENDEES
4
A motion was made by Director Robak, seconded by Director Keyes, and carried
with the following vote:
Ayes: Directors Keyes, Lopez, Robak and Smith
Noes: None
Abstain: None
Absent: Director Croucher
to authorize staff to conduct remote teleconference meetings of the board of
directors for the next 30 days, including committee meetings, pursuant to Resolution
No. 4401 which the Board adopted at a special board meeting on September 17,
2021, and in accordance with the provisions of Government Code §54953(e).
b)DISCUSS THE 2021 BOARD MEETING CALENDAR
There were no changes to the board calendar.
10.FINANCE AND ADMINISTRATION
a)APPROVE THE FINANCE AND ADMINISTRATION COMMITTEE’S
SELECTION OF DAVIS FARR, LLP, TO SERVE AS THE DISTRICT’S
AUDITORS FOR THE FISCAL YEAR ENDING JUNE 30, 2022. THE
CONTRACT WILL BE FOR ONE YEAR, WITH FOUR (4) ONE-YEAR
OPTIONS, WITH EACH OPTION YEAR SUBJECT TO GENERAL
MANAGER REVIEW AND APPROVAL
Finance Manager Eid Fakhouri provided the staff report to the board and responded
to their questions. He indicated that Ms. Shannon Ayala, CPA and Partner of Davis
Farr, LLP, is available to answer questions from the board.
A motion was made by Director Lopez, seconded by Director Robak, and carried
with the following vote:
Ayes: Directors Keyes, Lopez, Robak and Smith
Noes: None
Abstain: None
Absent: Director Croucher
to approve staff’s recommendation. UREPORTS
11.GENERAL MANAGER’S REPORT
General Manager Martinez presented information from his report that included the
District’s response to the COVID-19 pandemic, Hazard Mitigation Plan
Development, and disconnection for non-payment. He also indicated that the CWA
aqueduct shut-down that was scheduled in January 2022 has been delayed.
5
Mr. Martinez read into the record a letter from Mr. Jorge Marroquin who praised
District staff for their quick response in repairing a water leak on his property.
12.SAN DIEGO COUNTY WATER AUTHORITY UPDATE
President Smith indicated that CWA received $18 million from SB 170, which helps
the agency take the lead on preliminary design and environmental work for the San
Vicente Storage Project. He also shared information on funding for SDG&E, direct
install programs, and energy water nexus. In addition, he discussed CWA’s
affordable water presentation that will be provided at its February 10, 2022, special
board meeting. He also discussed the approval of changing the limit of project labor
agreements. President Smith indicated that the Hanneman report is available for
review on CWA’s website. The report is specific to the Fallbrook PUD and Rainbow
MWD detachment effort, but also provides a great background on water.
13.DIRECTORS' REPORTS/REQUESTS
Written reports from Directors Croucher, Keyes, Lopez and Robak were submitted
to District Secretary Ramos-Krogman, which will be attached to the minutes for
today’s meeting.
Director Lopez shared that he will be speaking at the February 17th South County
Economic Development Council’s Water Day, Elected Officials Webinar Series.
14.PRESIDENT’S REPORT
President Smith appointed Director Keyes to the Engineering, Operations, Water
and Resources Committee and the Alternate on the South County Economic
Development Council. He appointed Directors Croucher and Lopez to the
Conservation/Public Relations/Legal/Legislative Committee.
A written report from President Smith was submitted to District Secretary Ramos-
Krogman and will be attached to the minutes for today’s meeting.URECESS TO CLOSED SESSION
15.CLOSED SESSION
The board recessed to closed session at 4:32 p.m. to discuss the following matters:
a)DISCUSSION RELATING TO CORONAVIRUS (COVID-19) AND PUBLIC
SERVICES [GOVERNMENT CODE §54957]
b)LIABILITY CLAIMS PURSUANT TO GOVERNMENT CLAIM SECTION
54956.95
CLAIMANT: MR. MARK POPPETT, ATTORNEY FOR MS. JORDAN
SCHUSTER AND MRS. JESSICA SCHUSTER
6
AGENCY CLAIMED AGAINST: OTAY WATER DISTRICT
c)CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
[GOVERNMENT CODE §54956.9]
OTAY WATER DISTRICT vs. CITY OF SAN DIEGO; CASE NO. 37-2017-
00019348-CU-WM-CTL
d)CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
[GOVERN-MENT CODE §54956.9]
MARK COZIAHR, ET AL. vs. OTAY WATE DISTRICT, CASE NO. 37-2015-
00400000-CU-MC-CTL
e)CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
(§54956.9(b)), ONE MATTER
BONNIE KESSNER AND ANDREA MCCARTNEY-PAGE, ET AL. vs. CITY
OF SANTA CLARA, ET AL.; SANTA CLARA COUNTY SUPERIOR COURT,
CASE NO.: 20CV364054
f)CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO §54956.9(b):
Four (4) Cases
COST OF SERVICE STUDY KEY ASSUMPTIONS
g)EVALUATION OF GENERAL COUNSEL Pursuant to Government Code
§54954.5
URETURN TO OPEN SESSION
16.REPORT ON ANY ACTIONS TAKEN IN CLOSED SESSION. THE BOARD MAY
ALSO TAKE ACTION ON ANY ITEMS POSTED IN CLOSED SESSION.
The board reconvened from closed session at approximately 7:13 p.m. and General
Counsel Dan Shinoff reported that the board took one reportable action. The board
voted 4-0 to reject the claim from Mr. Mark Poppett, Attorney for Ms. Jordan
Schuster and Mrs. Jessica Schustertook, Item 14b on the agenda.UOTAY WATER DISTRICT FINANCING AUTHORITY
17.NO MATTERS TO DISCUSS
There were no items scheduled for discussion for the Otay Water District Financing
Authority board.
18.ADJOURNMENT
7
With no further business to come before the Board, President Smith adjourned the
meeting at 7:13 p.m.
President
ATTEST:
District Secretary
(Director’s Signature) GM Receipt: Date:
FOR OFFICE USE: TOTAL MILEAGE REIMBURSEMENT: $
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
Pay To: Tim Smith Period Covered:
Employee Number: 1845 From: 01/01/22 To: 01/31/22
ITEM DATE MEETING PURPOSE / ISSUES
DISCUSSED (Via Teleconference) MILEAGE HOME to OWD OWD to HOME
MILEAGE
OTHER LOCATIONS
1 01/05/22 OWD Board Meeting Monthly Board Meeting - -
2 01/12/22 COWU Pre-Agenda Meeting Reviewed and coordinated presentations on Government Funding Opportunities - -
3 01/13/22 Committee Agenda Briefing Meeting with GM to review committee agenda items for January Committee - -
4 01/18/22 Council of Water Utilities (COWU) Meeting Chaired the monthly COWU Meeting - -
5 01/19/22 EO&WR Committee Meeting Meeting with GM, Legal and staff to discuss agenda items going to the
February 2, 2022 board meeting
- -
6 01/25/22 CWA Matters Meeting Discuss CWA Matters with GM Martinez and Director Croucher - -
7 01/26/22 East County Caucus Discuss East County issues with agencies and CWA - -
8 01/27/22 Agenda Review Meeting Meeting with GM and Legal Counsel to review agenda items going to the February 2, 2022 board meeting - -
Total Meeting Per Diem: $ 1,216
($152 per diem)
Total Mileage Claimed: miles
(Director’s Signature)
GM Receipt: Date:
FOR OFFICE USE: TOTAL MILEAGE REIMBURSEMENT: $
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
Pay To: Gary Croucher Period Covered:
Employee Number: 7011 From: 12/1/21 To: 12/31/21
ITEM DATE MEETING PURPOSE / ISSUES
DISCUSSED (Via Teleconference) MILEAGE
HOME to OWD OWD to HOME
MILEAGE
OTHER LOCATIONS
1 12/1/21 Special Board Mtg. Meeting to review/approve agenda items - -
2 12/7/21 EO&WR Committee Meeting Review agenda items going to the January
2022 board meeting - -
3 12/17/21 CWA Matters Review and Discussion regarding CWA
Agenda and East County Agencies - -
4
12/20/21 Special Board Meeting Meeting to review/approve agenda items - -
5 12/29/21 Training Ethics Training - -
6 - -
7 - -
8
9
Total Meeting Per Diem: $760
($152 per diem)
Total Mileage Claimed: miles
02/25/2022
(Director’s Signature)
GM Receipt: Date:
FOR OFFICE USE: TOTAL MILEAGE REIMBURSEMENT: $
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
Pay To: Gary Croucher Period Covered:
Employee Number: 7011 From: 1/1/22 To: 1/31/22
ITEM DATE MEETING PURPOSE / ISSUES
DISCUSSED (Via Teleconference) MILEAGE
HOME to OWD OWD to HOME
MILEAGE
OTHER LOCATIONS
1 1/5/22 Board Meeting Monthly board meeting - -
2 1/19/22 EO&WR Committee Meeting Review agenda items going to the
February 2022 board meeting - -
3 1/25/22 CWA Matters Review and Discussion regarding CWA
Agenda and East County Agencies - -
4
1/26/22 East County Caucus Discuss East County issues with agencies
and CWA - -
5 - -
6 - -
7 - -
8
9
Total Meeting Per Diem: $608
($152 per diem)
Total Mileage Claimed: miles
02/25/2022
(Director’s Signature)
GM Receipt: Date:
FOR OFFICE USE: TOTAL MILEAGE REIMBURSEMENT: $
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
Pay To: Ryan Keyes Period Covered:
Employee Number: 1896 From: 1-1-22 To: 1-31-22
ITEM DATE MEETING PURPOSE / ISSUES
DISCUSSED
MILEAGE
HOME to OWD
OWD to HOME
MILEAGE
OTHER
LOCATIONS
1 1-5-22 OWD Regular Board
Meeting
Monthly Board Meeting - -
2 1-12-22 WateReuse Association “2022 National WateReuse Policy
Outlook”-Discussion
- -
3 1-25-22 WaterReuse Association “What the Infrastructure Investment and
Jobs Act Means for Your Community”-
Discussion
- -
4 - -
5 - -
6 - -
7 - -
8 - -
9 - -
10 --
Total Meeting Per Diem: $456
($152 per meeting)
Total Mileage Claimed: 0 Miles
2/11/2022
(Director’s Signature)
GM Receipt: Date:
FOR OFFICE USE: TOTAL MILEAGE REIMBURSEMENT: $
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
Pay To: Jose Lopez Period Covered:
Employee Number: 7010 From: 01/1/22 To: 01/31/22
ITEM DATE MEETING PURPOSE / ISSUES
DISCUSSED MILEAGE
HOME to OWD OWD to HOME
MILEAGE
OTHER
LOCATIONS
1 01/05/22 Otay Water District Monthly Board Meeting
2 01/07/22 CV Chamber of Commerce 1st Fri. Bkt YMCA Tibbits (No Charge)
3 01/11/22 South County Economic
Development Council Monthly Board meeting (No Charge)
4 01/18/22 Otay Water District Finance & Adminisgtration Committee
Meeting
5 01/24/21 Otay Water District Redistricting Ad Hoc Committee Meeting
6 01/25/22 Water Conservation Garden Board meeting
7
8
9
10
Total Meeting Per Diem: $ 608
($152 per diem)
Total Mileage Claimed: miles
02/02/2022
Mark Robak
7014 From:1/1/2022 1/31/2022
ITEM DATE MEETING PURPOSE / ISSUES
MILEAGE HOME
TO OWD OWD TO
HOME
MILEAGE
OTHER
LOCATIONS
1 1/4/2022 East County Chamber of
Commerce Government Affairs & Infrastructure Committee 0 0
2 1/5/2022 Otay Water District Board Meeting 0 0
3 1/6/2022 San Diego Chamber of
Commerce Sustainability & Industry Committee 0 0
4 1/7/2022 East County Chamber of
Commerce First Friday Breakfast - NO CHARGE 0 0
5 1/11/2022 South County EDC Monthly Meeting 0 0
6 1/12/2022 Valhalla High School
Facilities Dedication Modernization Project - NO CHARGE 0 0
7 1/18/2022 Otay Finance &
Administration Committee Discuss finance & operations issues 0 0
8 1/19/2022 East County EDC Monthly Board Meeting 0 0
9 1/20/2022 East County EDC Skilled Workforce Committee meeting 0 0
10 1/20/2022 Construction Management
Association of America
San Diego Chapter - In Person Dinner "Water
Night" - NO CHARGE 0 0
11 1/24/2022 Otay Redistricting Ad-Hoc Discussion of agency redistricting 0 0
12 1/25/2022 Water Tech Alliance Stormwater capture & reuse webinar - NO
CHARGE 0 0
13 1/25/2022 Water Conservation Garden Quarterly Meeting 0 0
14 1/27/2022 San Diego County Water
Authority Monthly Board meeting 0 0
0 0
$ 1,520
Miles
GM Receipt: Date: ___________________
FOR OFFICE USE: TOTAL MILEAGE REIMBURSEMENT: $_____________
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
Pay To:Period Covered
Employee Number
Total Mileage
Claimed:
Director Signature
($152 PER MEETING)
Total Meeting Per
Diem:
02/01/2022
1
MINUTES OF THE
SPECIAL BOARD MEETING OF THE
BOARD OF DIRECTORS
OTAY WATER DISTRICT
February 15, 2022
1.President Smith called the meeting to order at 3:45 p.m.
2.ROLL CALL
Directors Present:Croucher, Keyes, Lopez, Robak, and Smith
Staff Present:General Manager Jose Martinez, General Counsel Dan
Shinoff, General Counsel Jeanne Blumenfeld, Chief of
Finance Joe Beachem, Chief of Engineering Rod Posada,
Assistant Chief of Finance Kevin Koeppen, District Secretary
Tita Ramos-Krogman and others per attached list.
3.PLEDGE OF ALLEGIANCE
4.APPROVAL OF THE AGENDA
A motion was made by Director Lopez, seconded by Director Keyes and carried
with the following vote:
Ayes: Directors Croucher, Keyes, Lopez, Robak and Smith
Noes: None
Abstain: None
Absent: None
to approve the agenda.
5.PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO
SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S
JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
No one wished to be heard.
RECESS TO CLOSED SESSION
6.CLOSED SESSION
The board recessed to closed session at 3:49 p.m. to discuss the following matters:
a)DISCUSSION RELATING TO CORONAVIRUS (COVID-19) AND PUBLIC
SERVICES [GOVERNMENT CODE §54957]
AGENDA ITEM 5
2
b) CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to
California Government Code §54956.8
Property: SALT CREEK GOLF COURSE
525 HUNTE PARKWAY
CHULA VISTA, CA 91914
Agency negotiator: General Counsel
Under negotiation: Disposition of Property
c) CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO §54956.9(b):
Four (4) Cases
COST OF SERVICE STUDY KEY ASSUMPTIONS
d) EVALUATION OF GENERAL COUNSEL Pursuant to Government Code
§54954.5
General Counsels Dan Shinoff and Jeanne Blumenfeld left Closed Session at
5:59 p.m.
General Counsels Dan Shinoff and Jeanne Blumenfeld returned to Closed Session
at 6:36 p.m.
RETURN TO OPEN SESSION
7. REPORT ON ANY ACTIONS TAKEN IN CLOSED SESSION. THE BOARD MAY
ALSO TAKE ACTION ON ANY ITEMS POSTED IN CLOSED SESSION.
The board reconvened from closed session at approximately 6:39 p.m. and General
Counsel Dan Shinoff reported that the board took no reportable actions in closed
session.
8. ADJOURNMENT
With no further business to come before the Board, President Smith adjourned the
meeting at 6:39 p.m.
President
ATTEST:
District Secretary
2/24/2022
1
Public Hearing #2
March 2, 2022
Redistricting of Division Boundaries
Today’s Hearing
Review Redistricting Process and Timeline
Review draft division maps
Receive questions and feedback
1
2
AGENDA ITEM 7a
2/24/2022
2
Process/Timeline
Pre‐Map Hearing on Criteria
February 2, 2022
Draft Maps Consideration Hearing
March 2, 2022 (today)
Final Map Adoption Hearing and Approval
April 6, 2022
Must be approved by April 17, 2022
Ad Hoc Committee Meetings to date
February 10, 2022
Reviewed Draft Map Options 1 and 2
Provided feedback for a new option
February 23, 2022
Reviewed and refined Draft Map Option 3
3
4
2/24/2022
3
Introduction to Redistricting
Federal Laws
Equal Population
Federal Voting Rights Act
No Racial Gerrymandering
Traditional Redistricting Principles
Be composed of contiguous territory
Be geographically compact
Preserve “identifiable communities of interest”
Be bounded by natural and/or man‐made
boundaries
Minimize voters shifted to different election
years
Preserve the core of existing election areas
Defining Communities of Interest
•What defines your community?
Geographic Area
Shared issues or characteristics
Shared social or economic interests
•Minimize splits of communities of interest into different division areas
Law generally does not limit the kinds of interests that may bind a community
•COI Examples:
Common assets like schools and shopping areas, housing, culture and language,
and employment. No definitive dataset.
Note: Definitions of Communities of Interest may not include relationships
with political parties, incumbents, or political candidates.
5
6
2/24/2022
4
Things to Remember:
•Strive for population equality
Be prepared to justify deviations
•Do not use race as the predominant factor
Only as one of many factors.
•Focus on traditional criteria
Draw compact, contiguous areas, making use of existing topography and
geography, while respecting communities of interest
Over time, districts become
uneven in population…
Every ten years, the district lines must
be redrawn to make each district even
in the number of people again
7
8
2/24/2022
5
Minorities make up only ¼in all 4 districts Minorities make up ¾ of this district
If a majority can be drawn, the Voting
Rights Act requires it
Data Used in Redistricting
•2020 Census Data
Total Population by Race/Ethnicity
Total Population 18 and Over by race/ethnicity (voting age group)
Citizen Voting Age Population from American Community
Survey 2015‐2019 5‐Year Estimates
9
10
2/24/2022
6
Current Divisions
#Total 2020
Population Deviation
1 64,183 +38.3%
2 38,429 ‐17.2%
3 43,716 ‐5.8%
4 42,022 ‐9.5%
5 43,769 ‐5.7%
Total 232,118
Target 46,424
Current District – Race/Ethnicity
6.3%
17.3%
0.2%0.4%
44.5%
0.0%
5.0%
10.0%
15.0%
20.0%
25.0%
30.0%
35.0%
40.0%
45.0%
50.0%
Black Asian Native Islander Hispanic
11
12
2/24/2022
7
Option 1
#Total 2020
Population Deviation
1 47,209 +1.5%
2 45,088 ‐3.1%
3 46,895 +0.8%
4 46,122 ‐0.9%
5 47,275 +1.6%
Total 232,589 4.7%
Target 46,518
Option 2
#Total 2020
Population Deviation
1 45,628 ‐1.9%
2 46,608 +0.2%
3 47,635 +2.4%
4 45,011 ‐3.2%
5 47,707 +2.6%
Total 232,589 5.8%
Target 46,518
13
14
2/24/2022
8
Option 3
#Total 2020
Population Deviation
1 47,209 +1.5%
2 45,088 ‐3.1%
3 46,381 ‐0.3%
4 46,122 ‐0.9%
5 47,789 +2.7%
Total 232,589 5.8%
Target 46,518
Thank you!
15
16
M e x i c o
5
2
3
4 1
Source: Esri, Maxar, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA,USGS, AeroGRID, IGN, and the GIS User Community
Sources: Boundaries, Roads, San Diego County GIS, U.S. Census
Otay Wa ter Di str ictRedistricting - Option 1 Map Date2/7/2022
0 52.5 Miles
´
Otay Water DistrictOption 112345
M e x i c o
5
2
3
4
1
Source: Esri, Maxar, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA,USGS, AeroGRID, IGN, and the GIS User Community
Sources: Boundaries, Roads, San Diego County GIS, U.S. Census
Otay Wa ter Di str ictRedistricting - Option 2 Map Date2/7/2022
0 52.5 Miles
´
Otay Water DistrictOption 212345
M e xi c o
¬«54
¬«94
§¨¦5
¬«67
¬«905
¬«125
§¨¦805
§¨¦8
¬«94
§¨¦8
Source: Esri, Maxar, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA,USGS, AeroGRID, IGN, and the GIS User Community
Sources: Boundaries, Roads, San Diego County GIS, U.S. Census
Otay Wa ter Di str ictRedistricting - Option 3 Map Date2/23/2022
0 52.5 Miles
´
Otay Water DistrictOption 312345
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: March 2, 2022
SUBMITTED BY:
Charles Mederos,
Utility Services Manager
PROJECT: P2282 DIV. NO. ALL
APPROVED BY: Andrew Jackson, Chief Water Operations
Jose Martinez, General Manager
SUBJECT: AUTHORIZE THE GENERAL MANAGER TO ISSUE A PURCHASE ORDER TO
INLAND KENWORTH IN THE AMOUNT OF $255,702.60 FOR THE PURCHASE OF ONE KENWORTH T380 UTILITY CREW TRUCK AND TO DECLARE UNIT
#136 UTILITY CREW TRUCK AS A SURPLUS.
GENERAL MANAGER’S RECOMMENDATION:
That the Board authorize the General Manager to issue a purchase order to Inland Kenworth in the amount of $255,702.60 for the
purchase of one Kenworth T380 utility crew truck and to declare Unit #136 utility crew truck as a surplus.
COMMITTEE ACTION:
See “Attachment A.”
PURPOSE:
To obtain Board authorization to purchase a utility crew truck.
ANALYSIS:
Included in the approved FY 2022 budget is one new utility crew truck. The utility crew truck is a replacement vehicle for existing
Unit #136 and will be utilized by the Utility Maintenance Staff.
The crew truck shown on “Attachment B,” provides the Utility
Maintenance crews with job site access to equipment, such as tools, parts, cranes, generators, air compressors, and the safety
AGENDA ITEM 8a
equipment needed to perform repairs in a timely manner. Additionally, the crew truck is used to transport the District’s heavy construction equipment, including backhoes, skid steers, shoring trailers, among other large equipment. The utility crew truck is the most utilized vehicle by Utility Maintenance Staff
when performing maintenance and repairs to the District’s infrastructure. This vehicle will also be used in the valve replacement program.
Unit #136 is a 2002 Kenworth L-8500 class 8 utility crew truck and
will be declared as surplus since this unit is 20 years old and has 70,827 chassis miles. Due to the nature of the vehicle’s work, the useful in-service life of this truck has ended. Funding for this purchase is included in CIP P2282 Vehicle Replacement.
Based on system operation evaluations of workflow by the Construction/Maintenance supervision and management, it is
recommended to purchase one new utility crew truck and have Unit #136, utility truck, be declared as surplus.
Quotes were solicited via Periscope, the District’s purchasing solicitation system, for one new class 7 commercial truck with
utility body and crane. Multiple quotes were received and are shown below:
Dealer Truck Manufacturer Quote Price
Summit Truck Equipment
Mack MD6 Truck with
Utility Body and Crane $242,747.44
Velocity Truck Center Freightliner Truck with Utility Body and Crane $252,716.85
Inland Kenworth Kenworth Truck with Utility Body and Crane $255,702.60
Rush Truck Centers Peterbilt Truck with Utility Body and Crane $327,528.04
Staff reviewed the quotes and specifications, and noted the following factors:
•2022 models were not quoted, but the quotes received are for2023 and potential 2024 models. The reason for this is due to
a shortage of commercial trucks and supply-chain constraints.
•The quoted truck from Summit Truck Equipment does not meetDistrict’s required specifications for the type of chassisneeded.
•Velocity Truck Center’s (Velocity) quoted truck meetsspecifications, however, their lead times are estimated to be500 to 580 days. In addition, Velocity indicated that there
could be potential surcharges from both the truck and bodymanufacturers after the purchase is awarded thus not
guaranteeing their quoted price.
•Inland Kenworth has the potential ability to secure theavailability and purchase of the utility truck in anticipation
of high demand, higher price increases, possibleunavailability, and greater lead times. The price quoted isfor the allocation of a 2023 model with no price increase andpossible delivery during calendar year 2022, as indicated byInland Kenworth. Staff is requesting that the Board authorize
to issue a purchase order to Inland Kenworth as they met therequired specifications.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
Projected purchase budget for this vehicle was $175,000.00 for FY 2022. The Finance Department has determined that 100 percent of
the funds are available in the replacement and reserve funds to cover the cost and $80,702.60 overage. Due to receipt of the
vehicle occurring in FY 2023, this item will be carried forward from the FY 2022 to the FY 2023 CIP Vehicle Replacement budget at
the full purchase amount of $255,702.60.
The total FY 2022 project budget for Vehicle Replacement is
$364,000.00. Existing expenditures and current encumbrances for the CIP are $203,443.97, including $14,443.97 that was an overage from the previous purchase of six fleet vehicles as presented to the Board of Directors on November 3, 2021. This will complete the purchases for vehicle replacements for this fiscal year.
Expenditure Summary
FY22 Vehicle Replacement Budget:$364,000.00
FY22 Expenditures and Encumbrances for Vehicle Replacement of existing fleet including this commercial truck
purchase:
$459,146.57
Budgeted for Commercial Vehicle FY22:$175,000.00
Projected amount over budget for FY22 CIP 2282 Budget:$95,146.57
STRATEGIC GOAL:
Operate the system to meet demand twenty-four-hours a day, seven days a week.
LEGAL IMPACT:
None.
Attachments: Attachment A - Committee Action Attachment B - Photos
ATTACHMENT A
SUBJECT/PROJECT: AUTHORIZE THE GENERAL MANAGER TO ISSUE A PURCHASE ORDER TO INLAND KENWORTH IN THE AMOUNT OF $255,702.60 FOR THE
PURCHASE OF ONE KENWORTH T380 UTILITY CREW TRUCK AND TO DECLARE UNIT #136 UTILITY CREW TRUCK AS A SURPLUS.
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee reviewed
this item at a meeting held on February 15, 2022, and the following comments were made:
•In response to a comment by the committee, staff explained that
the District has been meeting with CARB Board members on aregular basis, regarding the new legislation for electric
vehicles for the District’s fleet. Discussion with CARB haveincluded the availability of large commercial trucks in themarket and power grid supply issues since there is a lot of
uncertainty once the transition to electric vehicles takes place.Also, it is good to note that any replacement vehicles the
District purchases by 2024 must be 50 percent electric vehiclesand 100 percent by 2027. The District would be in compliance withthis purchase, based on the legislation.
•In a comment by the General Manager, the District along withother water agencies are also noting the need to be heard by the
CARB Board and voicing their concerns with the regulation to gofully electric due to the critical roles that the vehicles playin an emergency response for water agencies, and seems like these
efforts appear to be working and they are open to take that intoconsideration with the mandate draft guidelines and what makes
sense to the future.
•In a comment made by the committee, there is the concern that inan emergency, you may lose electricity and may not be able to
power the vehicles. The District will also need to ensure it hasthe proper infrastructure for the electric vehicles to be able to
get from one point to another without running out of power. Staffhopes CARB can take into consideration a hybrid system foremergency purposes for water agencies.
•In response to a comment from the committee, the reason the pricefor the vehicle were quoted higher is caused by inflation andsupply chain constraints.
Upon completion of the discussion, the committee supported staff’s
recommendation and presentation to the full board as a consent item.
ATTACHMENT B
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: March 2, 2022
SUBMITTED BY: Kevin Koeppen
Assistant Chief of Finance
PROJECT: DIV. NO.All
APPROVED BY: Joseph R. Beachem, Chief Financial Officer
Jose Martinez, General Manager
SUBJECT: Approval of Change Order No. 1 in an Amount Not-to-exceed
$27,625 to the Cost of Service Study Contract with Raftelis
Financial Consultants, Inc. and Authorize the Total Contract
Not-to-exceed Amount of $93,235
GENERAL MANAGER’S RECOMMENDATION:
That the Board approve Change Order No. 1 in an amount not-to-exceed
$27,625 to the Cost of Service Study Contract with Raftelis Financial
Consultants, Inc. (Raftelis) and authorize the total contract not-to-
exceed amount of $93,235.
COMMITTEE ACTION:
See Attachment A.
PURPOSE:
To obtain Board authorization to execute Change Order No. 1 to the
Cost of Service Study Contract with Raftelis, thus increasing the
total contract amount from $65,610 to $93,235.
BACKGROUND:
Under the General Manager’s authority, the District contracted with
Raftelis to perform a water cost of service study. While performing
the study, the District received information that was not available
at the time the original contract was executed. As a result of this
AGENDA ITEM 8b
information, Raftelis was asked to perform additional analysis,
prepare additional presentations, and attend additional meetings with
staff and the Board that were not included in the original scope of
work. The changes are due to analysis related to preparation for, and
participation in, discussions with the Board in Closed Session
concerning ongoing litigation and exposure to litigation.
Due to this change order increasing the total contractual amount
above the General Manager’s authority, staff is requesting that the
Board approve Change Order No. 1 for $27,625 and the authorize the
revised total contract amount of $93,235.
FISCAL IMPACT:
The total contract not-to-exceed amount will be increased from
$65,610 to $93,235.
The Finance Department has determined under the current rate model
that 100% of the funding is available from the General Fund for this
contract.
STRATEGIC GOAL:
The District ensures its continued financial health through long-term
financial planning and debt planning.
LEGAL IMPACT:
None.
Attachments:
A)Committee Action
B)Raftelis Change Order No. 1
ATTACHMENT A
SUBJECT/PROJECT: Approval of Change Order No. 1 in an Amount Not-to-exceed $27,625 to the Cost of Service Study Contract with Raftelis
Financial Consulting and Authorize the Total Contract Not-to-Exceed Amount of $93,235
COMMITTEE ACTION:
The Finance and Administration Committee (Committee) reviewed this
item at a meeting held on February 16, 2022 and the following comments were made:
•Staff requested that the Board approve Change Order No. 1 in anamount not-to-exceed $27,625 to the Cost of Service StudyContract with Raftelis Financial Consultants, Inc. (Raftelis) andauthorize the total contract not-to-exceed amount of $93,235.
•In response to an inquiry from the Committee, staff explainedthat the change order request is due to factors that becameapparent only after the original contract was executed. These
recent factors have been discussed with the Board in closedsession and the additional necessary work by Raftelis regarding
these factors is the reason for the change order request.
•Staff informed the Committee that even considering this change
order request, based on the RFP responses, Raftelis would havestill been rated the best choice out of the respondents.
Upon completion of the discussion, the Committee supported staff’s recommendation and presentation of this item to the full Board on the
Consent Calendar.
445 S. Figueroa Street
Suite 1925
Los Angeles, CA 90071
Phone 213.262.9308
Fax 828.484.2442
www.raftelis.com
January 18, 2022
Mr. Kevin Koeppen
Assistant Chief, Finance
Otay Water District
2554 Sweetwater Springs Blvd.
Spring Valley, CA 91978
Subject: Water Rate Study Amendment Request
Dear Mr. Koeppen,
As of the date of this letter, Raftelis has approximately $11,440 remaining to complete this contract. We
have partaken in more meetings and discussions than originally anticipated in the original scope. Most of
the remaining $11k will be spent preparing a report. Per your request we respectfully submit this
amendment request to complete the additional tasks shown. As shown, task 6 includes a contingency
since we anticipate additional staff questions and discussion, modelling and conference calls with the
District’s attorney.
Please let me know if you have any questions regarding this contract amendment request. We enjoy
working with you and your staff and look forward to completing the study.
Sincerely,
RAFTELIS FINANCIAL CONSULTANTS, INC.
Steve Gagnon, PE (Licensed in AZ)
Sr. Manager
Cell: 714 351 2013
Email: Sgagnon@raftelis.com
Attachment B
Proposed Fee
Hours
PD PM TR SC CORP Total
1. Modeling monthly and daily (only) peaking as
opposed to daily and hourly 1 4 8 12 $3,020
2. Analyze Additional Tier Breakpoint Affect on
Rates 1 2 3 $755
3. Board Presentation on Rate Setting
Topics/Options 2 20 12 32 $8,660
4. Contingency - Staff Support for Questions and
Additional Modeling as needed 2 34 25 $15,190
5 0 59 0 47 0 47
$350 $285 $285 $220 $80
$0 $16,815 $0 $10,340 $0 $27,155
Total Fees $27,155
Total Expenses $470
Total Fees & Expenses $27,625
GD- Graphics Design
Otay Water District
Total Fees
& Expenses
PD - Project Director, Sudhir Pardiwala, PE
PM - Project Manager, Steve Gagnon, PE (AZ)
TR - Technical Reviewer, Theresa Jurotich, PE, PMP
SC - Staff Consultants
CORP - Corporate Functions
Tasks
Virutal
Meeting
STAFF REPORT
TYPE MEETING: Regular Board Meeting MEETING DATE: March 2, 2022
SUBMITTED BY: Tita Ramos-Krogman,
District Secretary
W.O./G.F. NO:DIV. NO.
APPROVED BY: Tita Ramos-Krogman, District Secretary
Jose Martinez, General Manager
SUBJECT: Board of Directors 2022 Calendar of Meetings
GENERAL MANAGER’S RECOMMENDATION:
At the request of the Board, the attached Board of Director’s meeting calendars for 2022 is being presented for discussion.
PURPOSE: This staff report is being presented to provide the Board the
opportunity to review the 2022 Board of Director’s meeting calendar and amend the schedules as needed.
COMMITTEE ACTION: N/A
ANALYSIS:
The Board requested that this item be presented at each meeting so they may have an opportunity to review the Board meeting calendar schedule and amend it as needed.
STRATEGIC GOAL:
N/A
FISCAL IMPACT:
None.
LEGAL IMPACT: None.
Attachment: Calendar of Meetings for 2022
G:\UserData\DistSec\WINWORD\STAFRPTS\Board Meeting Calendar 3-02-22.doc
AGENDA ITEM 9b
Board of Directors, Workshops and Committee Meetings (Via Teleconference)
2022
Regular Board Meetings: Special Board or Committee Meetings (3rd
Wednesday of Each Month or as Noted) January 5, 2022 February 2, 2022 March 2, 2022 April 6, 2022
May 4, 2022
June 1, 2022 July 6, 2022 August 3, 2022 September 7, 2022
October 5, 2022
November 2, 2022 December 7, 2022
January 19, 2022 February 16, 2022 March 16, 2022 April 20, 2022
May 18, 2022
June 15, 2022 July 20, 2022 August 17, 2022 September 21, 2022
October 19, 2022
November 16, 2022 December 21, 2022
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: March 2, 2022
SUBMITTED BY: Michael J. Long Engineering Manager
PROJECT: Various DIV. NO. ALL
APPROVED BY: Rod Posada, Chief, Engineering
Jose Martinez, General Manager
SUBJECT: Informational Item – Second Quarter Fiscal Year 2022 Capital Improvement Program Report
GENERAL MANAGER’S RECOMMENDATION:
No recommendation. This is an informational item only.
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To update the Board about the status of all Capital Improvement
Program (CIP) expenditures and to highlight significant issues, progress, and milestones on major active construction projects.
ANALYSIS:
To keep up with growth and to meet our ratepayers' expectations to adequately deliver safe, reliable, cost-effective, and quality water, each year the District staff prepares a Six-Year CIP Plan that
identifies the District’s infrastructure needs. The CIP is comprised of four categories consisting of backbone capital facilities,
replacement/renewal projects, capital purchases, and developer reimbursement projects.
The Second Quarter Fiscal Year 2022 update is intended to provide a detailed analysis of progress in completing these projects within the
allotted time and budget of $8.742 million. Expenditures through the
AGENDA ITEM 10a
2
Second Quarter totaled approximately $3.341 million. Approximately
38% of the Fiscal Year 2022 expenditure budget was spent (see
Attachment B).
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
No fiscal impact as this is an informational item only.
STRATEGIC GOAL:
This Program supports the District’s Mission statement, “To provide
exceptional water and wastewater service to its customers, and to
manage District resources in a transparent and fiscally responsible
manner” and the General Manager’s Vision, "To be a model water agency
by providing stellar service, achieving measurable results, and
continuously improving operational practices."
LEGAL IMPACT:
None.
MJL/RP:jf
Attachments: Attachment A – Committee Action
Attachment B - Fiscal Year 2022 Second Quarter CIP
Expenditure Report
Attachment C – Presentation
ATTACHMENT A
SUBJECT/PROJECT:
VARIOUS Informational Item – Second Quarter Fiscal Year 2022
Capital Improvement Program Report
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee (Committee) reviewed this item at a meeting held on February 15, 2022, and the
following comments were made:
•It was noted by the Committee that the Fiscal Year 2022 SecondQuarter Expenditure Report (Attachment B) is a great document andhow thorough this document is in showing quarterly expenditures
and comments.
•It was commented on by the Committee that the Valve Replacement
Program - Phase I (CIP P2610) has a budget of $175,000 and hasspent $223,000, which is 127% over budget, and that the comment
in the report stated, “This project is proceeding faster thanexpected, this project will go over the fiscal year budget, butnot the overall budget.” The Committee enquired if there were
further comments on this CIP. Staff stated that CIP P2610 startedas a pilot program, which they were able to ramp up and the
amount of valves replaced was more than originally anticipated.It was also noted by staff that there were some areas the Countyof San Diego was doing overlay road repair/replacement and,
therefore, wanted to get into those areas to assess and determineif the District needed to replace valves to get ahead of any
moratoriums that they may have in place. This contributed to theCIP P2610 budget overage for FY 2022. The Committee noted that byaccelerating certain valve replacements to coordinate withcertain overlays the District is saving money.
•The Committee enquired as to the number of replacement valvesplanned per year. Staff stated 50 valves per year and increasingover time.
Following the discussion, the Committee supported staff’s
recommendation and presentation to the full Board as an informational item.
FISCAL YEAR 2022 2ND QUARTER REPORT(Expenditures through 12/31/21)($000)
ATTACHMENT B
2022 12/31/21
CIP No.Description Project Manager FY 2022 Budget Expenses Balance Expense to Budget %Budget Expenses Balance Expense to Budget %CommentsCAPITAL FACILITY PROJECTS -
P2040 Res - 1655-1 Reservoir 0.5 MG Cameron 275$ 93$ 182$ 34%5,750$ 799$ 4,951$ 14%30% Design to be completed in Q3 FY 2022. Project is on schedule.P2405 PL - 624/340 PRS, Paseo Ranchero and Otay Valley Road Cameron 150 - 150 0%1,500 - 1,500 0%Design beginning in Q3 FY2022.
P2451 Otay Mesa Desalination Conveyance and Disinfection System Kennedy 1 - 1 0%3,940 3,823 117 97%
If the project moves forward, the District’s project has completed the environmental review as required by CEQA and NEPA and a Presidential permit was issued.
P2453 SR-11 Utility Relocations Marchioro 75 48 27 64%3,000 2,291 709 76%
Expenditures and schedule driven by Caltrans. Caltrans issued construction contract notice to proceed Q1 FY 2020. Completion of construction anticipated for Q3 FY 2022.
P2460 I.D. 7 Trestle and Pipeline Demolition Beppler 50 29 21 58%750 135 615 18%
Environmental documentation preparation continued in Q2 and is expected to be completed by Q4 FY 2022. Outreach to City of Chula Vista and County of San Diego continued on access issues, with preliminary agreement on staging areas reached. Contract drawings in progress.P2485 SCADA - Infrastructure and Communications Replacement Kerr 80 64 16 80%2,450 2,374 76 97%On target; will close out project this fiscal year.
P2516 PL - 12-Inch, 640 Zone, Jamacha Road - Darby/Osage Marchioro 5 - 5 0%1,000 - 1,000 0%No expenditures anticipated in FY 2022. Completion of construction anticipated FY 2027.
P2521 Large Meter Vault Upgrade Program Carey 50 - 50 0%620 454 166 73%Currently reviewing possible locations; will begin work in Q3 FY 2022.
P2553 Heritage Road Bridge Replacement and Utility Relocation Cameron 50 32 18 64%5,050 197 4,853 4%This project is 90% designed. Waiting for City to provide the Reimbursement AgreementP2584Res - 657-1 and 657-2 Reservoir Demolitions Marchioro - - - 0%50 - 50 0%No expenditures in FY 2022.
P2608 PL - 8-inch, 850 Zone, Coronado Avenue, Chestnut/Apple Cameron 50 - 50 0%1,820 387 1,433 21%Phase I of project accepted by the District FY 2021; Phase II starts after 3 year paving moratorium.
P2611 Quarry Road Bridge Replacement and Utility Relocation Cameron 10 - 10 0%374 124 250 33%This is a County of SD driven project, and the County has put this on hold.
P2612 PL - 12-inch, 711 Zone, Paso de Luz/Telegraph Canyon Road Beppler 500 51 449 10%1,250 206 1,044 16%
Project design completed in Q2, bidding and award of construction contract to occur in Q3. Construction to be completed in FY 2023.P2614 485-1 Reservoir Interior/Exterior Coating Cameron - - - 0%1,150 - 1,150 0%No expenditures in FY 2022.
P2617 Lobby Security Enhancements Payne 20 - 20 0%225 179 46 80%Further needs assessment pending COVID resolution.
P2619 PS - Temporary Lower Otay Pump Station Redundancy Marchioro 25 115 (90) 460%3,300 3,279 21 99%Construction completed Q1 FY 2022. Project one year warranty scheduled to complete Q1 FY 2023.
P2623 Central Area to Otay Mesa Interconnection Pipelines Combination Air/Vacuum Valve Replacements Marchioro 5 - 5 0%600 219 381 37%
Easement offer sent to property owner Q4 FY 2019. Design phase for valve relocations commenced Q4 FY 2020. Completion of construction anticipated FY 2024.
P2626 803-4 Reservoir Water Quality Improvements – PAX System Purchase Coburn-Boyd 5 - 5 0%325 303 22 93%This budget will not be used, project is complete.P2630 624-3 Reservoir Automation of Chemical Feed System Cameron 50 3 47 6%675 16 659 2%Design to start Q3 FY 2022.
P2638 Buildings and Grounds Refurbishments Payne 50 3 47 6%186 48 138 26%
Admin Landscape 100% plans with estimate at $177K; additional $39 to be requested; solicitation 1QT 2023; install in 2nd and 3rd.
P2639 Vista Diego Hydropneumatic Pump Station Replacement Marchioro 150 28 122 19%2,900 164 2,736 6%
Design consultant progress and spending resumed Q3 FY 2022 since amendment was negotiated for a separate CIP project (P2680) to replace distribution piping in Vista Diego Road. Majority of design consultant effort anticipated during Q3 and Q4 FY 2022. Fiscal Year spending on track.
P2640 Portable Trailer Mounted VFD Pumps Marchioro 1 - 1 0%600 587 13 98%Vendor's purchase order closed out Q4 FY 2021. CIP P2640 will be closed for FY 2023.
P2642 Rancho Jamul Pump Station Replacement Marchioro 5 28 (23) 560%2,500 64 2,436 3%
Project will be coordinated with 1655-1 Reservoir (P2040). Completion of construction currently scheduled for FY 2025.
P2646 North District Area Cathodic Protection Improvements Marchioro 25 - 25 0%1,200 - 1,200 0%No expenditures anticipated in FY 2022. Completion of construction anticipated FY 2025.
P2647 Central Area Cathodic Protection Improvements Marchioro 5 - 5 0%1,300 2 1,298 0%Advance planning work commenced FY 2021. Completion of construction anticipated FY 2027.
P2648 Otay Mesa Area Cathodic Protection Improvements Marchioro 5 - 5 0%700 649 51 93%
Construction completed Q3 FY 2021. Project one year warranty scheduled to complete Q3 FY 2022. CIP P2648 will be closed for FY 2023.
P2649 HVAC Equipment Purchase Payne 25 - 25 0%149 64 85 43%Work scheduled 4th Quarter FY 2022.P2652 520 to 640 Pressure Zone Conversion Cameron 55 - 55 0%250 37 213 15%Planning to start in Q4 FY 2022.P2654 Heritage Road Interconnection Improvements Marchioro 25 1 24 4%200 40 160 20%Completion of construction anticipated FY 2023.
P2658 832-1 Pump Station Modifications Marchioro 5 - 5 0%200 10 190 5%No expenditures anticipated in FY 2022. Completion of construction anticipated FY 2027.
FISCAL YEAR-TO-DATE, 12/31/21 LIFE-TO-DATE, 12/31/21
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FISCAL YEAR 2022 2ND QUARTER REPORT(Expenditures through 12/31/21)($000)
ATTACHMENT B
2022 12/31/21
CIP No.Description Project Manager FY 2022 Budget Expenses Balance Expense to Budget %Budget Expenses Balance Expense to Budget %Comments
FISCAL YEAR-TO-DATE, 12/31/21 LIFE-TO-DATE, 12/31/21
P2659 District Boardroom Improvements Kerr 25 - 25 0%300 185 115 62%
Project has been approved for a budget increase to cover additional non-technical upgrades; extended through FY 2023.
P2663 Potable Water Pressure Vessel Program Marchioro 70 52 18 74%1,961 273 1,688 14%
Construction to replace Rancho Jamul Hydropneumatic Pump Station pressure vessel completed by in-house forces Q1 FY 2022.
P2664 Otay Mesa Dual Piping Modification Program Beppler 10 5 5 50%350 36 314 10%
Project requires coordination with Finance on implementation due to potential financial implications.
P2665 PL - 12-inch Pipeline Replacement, 870 Zone, Cactus Road Marchioro - - - 0%200 - 200 0%
No expenditures anticipated in FY 2022. Completion of construction scheduled beyond six-year planning budget.
P2666 Low Head and High Head Pump Stations Demolition Marchioro 5 - 5 0%205 - 205 0%
No expenditures anticipated in FY 2022. Completion of construction scheduled beyond six-year planning budget.
P2667 Small Meter Testing Bench Carey 100 - 100 0%100 - 100 0%Bids were requested in Q2; Board approval in Q3.
P2669 Fuel Tank Safety and Integrity Rahders 35 - 35 0%100 3 97 3%Anticipate $28K expensed by end of Q3 FY 2022.
P2674 System Pressure Reducing Program Beppler 10 7 3 70%100 16 84 16%
Updates to hydraulic modeling of hydropneumatic zones has corrected several potential high pressure areas. Additional areas will be researched as time and budget allows.
P2676 980-2 PS Miscellaneous Replacements Marchioro 100 115 (15) 115%375 115 260 31%
Pump #1 work (rebuild electric motor, rebuild control ball valve, and replace actuator) completed. Pump #2 and #3 work expedited and commenced ahead of schedule.
P2683 Pump Station Safety, Monitoring and Automation Improvements Marchioro 25 - 25 0%500 - 500 0%No expenditures anticipated in FY 2022. Completion of construction scheduled FY 2027.
R2117 RWCWRF Disinfection System Improvements Beppler 200 76 124 38%1,500 309 1,191 21%
Shortlisting of UV equipment for preselection was completed in Q2. Collection of data and preliminary design continued in Q2. PDR and a pre-purchase agreement will be completed in Q3. Under a pre-purchase agreement the District will not be outright buying the UV equipment at that time, so expenditures for FY 2022 are projected to be less than originally estimated.
R2120 RWCWRF Filtered Water Storage Tank Improvements Cameron 5 3 2 60%700 594 106 85%This project is in the warranty period.
R2146 Recycled Pipeline Cathodic Protection Improvements Marchioro 25 48 (23) 192%700 167 533 24%
Outside agency approvals obtained Q3 FY 2022 such that design will be completed and the project bid Q4 FY 2022 will be ahead of schedule.R2153 Recycled Water Pressure Vessel Program Marchioro 30 - 30 0%100 - 100 0%No expenditures anticipated in FY 2022.
S2012 San Diego County Sanitation District Outfall and RSD Outfall Replacement Beppler 5 - 5 0%1,791 1,111 680 62%County invoicing typically occurs in Q4, no activities in Q2.
S2043 RWCWRF Sludge Handling System Beppler 1 - 1 0%184 129 55 70%No activities occurred during Q1; limited planning work anticipated.
S2061 RWCWRF Aeration Controls Consolidation & Optimization Upgrades (S)Beppler 25 3 22 12%220 11 209 5%Programming activities continued in Q2 FY 2022, work to be completed by Q4 FY 2022.
S2071 San Diego Metro Wastewater Capital Improvements Kennedy 50 25 25 50%648 193 455 30%Annual City of S.D. invoicing covers this project. No District involvement in design and construction.
Total Capital Facility Projects Total:2,473 829 1,644 34%54,049 19,593 34,456 36%
REPLACEMENT/RENEWAL PROJECTS
P2058 PL - 20-Inch, 1296 Zone, Proctor Valley Road from Melody Road to Highway 94 Cameron 20 - 20 0%1,250 - 1,250 0%This project will start the planning process in Q3 FY 2022.
P2083 PS - 870-2 Pump Station Replacement Marchioro 25 47 (22) 188%19,850 19,839 11 100%
Construction completed Q1 FY 2022. Project one year warranty scheduled to complete Q1 FY 2023. Expenditures within overall CIP budget.
P2171 PL - 20-Inch, 1296 Zone, Proctor Valley Road from Pioneer Way to Melody Road Cameron 20 - 20 0%2,500 - 2,500 0%This project will start the planning process in Q3 FY 2022.
P2174 PS - 1090-1 Pump Station Upgrade Beppler 400 489 (89) 122%1,100 804 296 73%
Construction is close to being substantially complete in Q2, will be finished in Q3. FY budget is over that set due to project delays not spending money in FY 2022 but overall budget is adequate.
P2195 PL - 24 - Inch, 640 Zone, Campo Road - Regulatory Site/Millar Ranch Cameron 20 - 20 0%680 - 680 0%This project will start the planning process in Q3 FY 2022.
P2196 PL - 24 - Inch, 640 Zone, Millar Ranch Road to 832-1 Pump Station Cameron 20 - 20 0%430 - 430 0%This project will start the planning process in Q3 FY 2022.
P2533 1200-1 Reservoir Interior & Exterior Coating Cameron 90 726 (636) 807%636 1,088 (452) 171%
This project was delayed due to the availability of the VFD trailer pump, and expenditures that were supposed to be completed last fiscal year were paid in FY 2022.P2539 South Bay Bus Rapid Transit (BRT) Utility Relocations Cameron 10 17 (7) 170%1,090 1,036 54 95%This project is driven by the City of Chula Vista.
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FISCAL YEAR 2022 2ND QUARTER REPORT(Expenditures through 12/31/21)($000)
ATTACHMENT B
2022 12/31/21
CIP No.Description Project Manager FY 2022 Budget Expenses Balance Expense to Budget %Budget Expenses Balance Expense to Budget %Comments
FISCAL YEAR-TO-DATE, 12/31/21 LIFE-TO-DATE, 12/31/21
P2543 850-1 Reservoir Interior/Exterior Coating Cameron 5 49 (44) 980%1,270 1,041 229 82%This project is in the closeout phase.P2546 980-2 Reservoir Interior/Exterior Coating Cameron 5 - 5 0%1,705 1,690 15 99%This project is in the warranty period.
P2562 Res - 571-1 Reservoir Cover/Liner Replacement Marchioro 1 12 (11) 1200%2,900 2,790 110 96%
As part of the larger CIP P2083 870-2 Pump Station project, the 571-1 Reservoir was placed back into service April 2018.
P2563 Res - 870-1 Reservoir Cover/Liner Replacement Marchioro 100 78 22 78%3,500 129 3,371 4%
Confirmation of a replacement alternative, with assistance from engineering consultant (Carollo), anticipated Q3 FY 2022. Design of replacement floating cover/liner commenced ahead of schedule.P2565 803-2 Reservoir Interior/Exterior Coating & Upgrades Cameron 40 5 35 13%1,100 991 109 90%This project is in the warranty period.P2567 1004-2 Reservoir Interior/Exterior Coating & Upgrades Cameron 20 13 7 65%1,150 13 1,137 1%Project is in the early planning stages.
P2574 PL - 12-Inch Pipeline Replacement, 978 Zone, Vista Vereda Beppler 5 - 5 0%1,785 1,766 19 99%Construction is complete and warranty period concluded in Q4 FY 2021.
P2578 PS - 711-2 (PS 711-1 Replacement and Expansion) - 14,000 GPM Marchioro 140 33 107 24%8,000 35 7,965 0%
FY 2022 expenditures will be reduced since a cost savings solution will be vetted Q3 FY 2022. If so, the cost savings solution would reduce the current CIP $8M budget to approximately $2M.
P2593 458-1 Reservoir Interior/Exterior Coating & Upgrades Cameron 895 33 862 4%1,050 33 1,017 3%Construction to start January 2022. Project is on schedule.
P2594 Large Meter Replacement Carey 10 - 10 0%690 495 195 72%Large meter on order for replacement in Q3.P2604 AMR Change-Out Carey 150 36 114 24%6,290 6,061 229 96%On track.
P2605 458/340 PRS Replacement, 1571 Melrose Ave Beppler 350 43 307 12%750 159 591 21%
Project in construction during Q2 FY 2022, completion scheduled for Q3, likely to extend to Q4 FY 2022.
P2609 PL - 8-inch, 1004 Zone, Eucalyptus Street, Coronado/Date/La Mesa Cameron 25 (3) 28 -12%2,100 1,128 972 54%Phase I of project accepted by the District FY2021; Phase II starts after 3 year paving moratorium.
P2610 Valve Replacement Program - Phase 1 Cameron 175 223 (48) 127%2,000 629 1,371 31%
This project is proceeding faster than expected, this project will go over the fiscal year budget, but not the overall budget.
P2615 PL - 12-Inch Pipeline Replacement, 803 PZ, Vista Grande Beppler 260 - 260 0%2,600 37 2,563 1%No activities occurred during Q2 FY 2022. Planning work to start in Q3 FY 2022.
P2616 PL - 12-Inch Pipeline Replacement, 978 Zone, Pence Drive/Vista Sierra Drive Beppler 500 26 474 5%2,328 255 2,073 11%
Project design completed in Q2, bidding and award of construction contract to occur in Q3. Construction to be completed in FY 2023.
P2627 458/340 PRS Replacement, 1505 Oleander Avenue Beppler 350 46 304 13%750 199 551 27%
Project in construction during Q2 FY 2022, completion scheduled for Q3, likely to extend to Q4 FY 2022.P2631 1485-2 Reservoir Interior/Exterior Coating & Upgrades Cameron - - - 0%1,250 - 1,250 0%No expenditures in FY 2022.
P2653 1200 Pressure Zone Improvements Marchioro 350 44 306 13%850 317 533 37%
Construction of Phase 1 completed Q4 FY 2020. Design of Phase 2 completed Q1 FY 2022. Phase 2 construction scheduled to complete Q1 FY 2023. P2655 La Presa Pipeline Improvements Cameron 75 3 72 4%1,750 278 1,472 16%Expenditures are expected in Q4 FY 2022.
P2656 Regulatory Site Desilting Basin Improvements Beppler 10 - 10 0%150 7 143 5%
No activities occurred during Q2 FY 2022. Operations to implement improvements as time allows.P2657 1485-1 Reservoir Interior/Exterior Coating & Upgrades Cameron - - - 0%950 - 950 0%No expenditures in FY 2022.
P2661 Replacement of Backflow Prevention Devices on Pipeline Interconnections on Otay Mesa Beppler 50 1 49 2%375 8 367 2%
No activities occurred during Q2 FY 2022. Operations to implement improvements as time allows.P2662 Potable Water Meter Change Out Carey - - - 0%5,950 - 5,950 0%No expenditures in FY 2022.
P2670 Administration and Operations Roof Repairs and Replacement Payne 5 - 5 0%325 - 325 0%
Repairs and maintenance during FY 2022; Admin replacement FY 2024; Operations Replacement FY 2025.
P2671 980 Reservoirs Altitude Valve Vaults Renovation Beppler 450 66 384 15%650 135 515 21%
Project in construction during Q2 FY 2022, completion scheduled for Q3, likely to extend to Q4 FY 2022.
P2672 District Roof Repairs and Replacement Program Payne 25 - 25 0%375 - 375 0%Regulatory site replacement Q4 FY 2024 at $128K.P2673 803-4 Reservoir Interior/Exterior Coating Cameron - - - 0%905 - 905 0%No expenditures in FY 2022.
P2675 458-1 and 458-2 Reservoirs Site Pavement Refurbishment Cameron 55 - 55 0%450 - 450 0%This will be done in Q4 FY 2022 after project P2593 is completed.
P2677 PL - 16-Inch, 870 Zone, La Media Road and Airway Road Utility Relocations Beppler 50 12 38 24%1,500 12 1,488 1%
Project design completed in Q2 FY 2022. Reimbursement agreement with City is in progress. Project construction contract expected to be awarded by City in Q4 FY 2022.P2678 Jamacha Boulevard Utility Relocation Cameron 25 - 25 0%250 - 250 0%This is a County of San Diego driven project.
P2679 520-3 Reservoir Recirculation Static Mixer Replacement Project Beppler 25 65 (40) 260%200 65 135 33%
Design completed, contractor selection and material procurement occurred in Q2. Construction will occur in Q3. Project schedule accelerated due to mixer failure resulting in spending faster than originally planned.
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FISCAL YEAR 2022 2ND QUARTER REPORT(Expenditures through 12/31/21)($000)
ATTACHMENT B
2022 12/31/21
CIP No.Description Project Manager FY 2022 Budget Expenses Balance Expense to Budget %Budget Expenses Balance Expense to Budget %Comments
FISCAL YEAR-TO-DATE, 12/31/21 LIFE-TO-DATE, 12/31/21
P2680 PL - 12-inch Pipeline Replacement, 1530 Zone, Vista Diego Road Marchioro 30 14 16 47%375 14 361 4%
Project will be designed as part of the larger Vista Diego Hydropneumatic Pump Station Replacement Project (CIP P2639). An amendment was issued to the P2639 design consultant to design P2680 Vista Diego Road distribution system pipeline replacements Q2 FY 2022.
P2681 PL-12-Inch, 1655 Zone, Presilla Drive Pipeline Replacement Cameron 10 36 (26) 360%1,240 36 1,204 3%30% Design to be completed in Q3 FY 2022. Project is on schedule. Related to P2040.
P2682 AMI Pilot Project Carey 200 29 171 15%300 29 271 10%
A grant has been submitted to USBR. Engineering to work on detailed drawings in anticipation for solicitations in Q4 FY 2022.
R2121 Res - 944-1 Reservoir Cover/Liner Replacement Marchioro 5 - 5 0%2,400 25 2,375 1%
No expenditures anticipated in FY 2022. Replacement scheduled for FY 2025 since existing cover/liner testing completed in FY 2020 suggested four to six years remaining life.R2143 AMR Change-Out Carey 35 2 33 6%525 387 138 74%On track.R2144 RWCWRF Roofing Replacement and Natural Light Enhancement (R)Payne 40 1 39 3%175 103 72 59%Completed.R2148 Large Meter Replacement - Recycled Carey 9 7 2 78%58 35 23 60%On track.R2152 Recycled Water Meter Change-Out Carey - - - 0%220 - 220 0%No expenditures in FY 2022.
R2156 RecPL - 14-inch RWCWRF Effluent Force Main Improvements Marchioro 10 2 8 20%645 247 398 38%Construction completed Q3 FY 2021. Project one year warranty scheduled to complete Q3 FY 2022.
R2157 RWCWRF Backwash Supply Pumps Upgrade Beppler 150 10 140 7%300 11 289 4%Preliminary design in progress during Q2 FY 2022.
R2158 RWCWRF Stormwater Pond Improvements (R)Beppler 10 - 10 0%175 - 175 0%
No activities occurred during Q2 FY 2022. Planning to be coordinated with R2117 to determine impacts.
R2159 RecPL - 20-Inch, 680 Zone, Olympic Parkway Recycled Pipeline Rehabilitation Beppler 100 115 (15) 115%6,250 149 6,101 2%
Preliminary design completed in Q2. Final design to begin in Q3. Project schedule is quicker than was originally expected when CIP was established, resulting in spending exceeding the planned FY budget.R2161 450-1R Reservoir Interior/Exterior Coating & Upgrades Cameron - - - 0%15 - 15 0%No expenditures in FY 2022.
S2024 Campo Road Sewer Main Replacement Beppler 5 17 (12) 340%11,080 11,017 63 99%
Maintenance of restoration work in Caltrans ROW performed, need for continuation of maintenance to be determined in Q3 by Caltrans.
S2049 Calavo Basin Sewer Rehabilitation - Phase 2 Beppler 25 - 25 0%1,050 67 983 6%No activities in Q2 FY 2022, limited design to be performed this FY.
S2050 Rancho San Diego Basin Sewer Rehabilitation - Phase 2 Beppler 5 - 5 0%1,100 7 1,093 1%No activities in Q2 FY 2022, limited planning to be performed this FY.S2054 Calavo Basin Sewer Rehabilitation - Phase 3 Beppler - - - 0%160 - 160 0%No activities planned in FY 2022. S2060 Steele Canyon Pump Station Replacement Beppler - - - 0%800 - 800 0%No activities planned in FY 2022. S2066 Rancho San Diego Basin Sewer Rehabilitation - Phase 3 Beppler - - - 0%40 - 40 0%No activities planned in FY 2022.
S2067 RWCWRF Roofing Replacement and Natural Light Enhancement (S)Payne 75 1 74 1%190 102 88 54%Completed.
S2069 Cottonwood Sewer Pump Station Renovation Beppler 25 57 (32) 228%2,500 155 2,345 6%No activities in Q2 FY 2022. Limited planning to be performed this fiscal year.
S2072 RWCWRF Rotary Screen Replacement Beppler 1 - 1 0%314 - 314 0%
No activities occurred during Q2 FY 2022. Planning to be coordinated with R2117 to determine impacts.
S2074 RWCWRF Stormwater Pond Improvements (S)Beppler 10 - 10 0%175 - 175 0%No activities in Q2 FY 2022. Limited planning to be performed this fiscal year.
S2076 RWCWRF Grit Chamber Improvements Beppler 20 - 20 0%250 - 250 0%No activities in Q2 FY 2022. Limited planning to be performed this fiscal year.
S2077 RWCWRF Blowers Renovation Beppler 10 - 10 0%350 - 350 0%No activities in Q2 FY 2022. Limited planning to be performed this fiscal year.
Total Replacement/Renewal Projects Total:5,531 2,355 3,176 43%114,122 53,424 60,698 47%
CAPITAL PURCHASE PROJECTS
P2282 Vehicle Capital Purchases Rahders 303 - 303 0%7,000 5,274 1,726 75%$203,444 encumbered against this account. Anticipate delivery May of 2022.P2286 Field Equipment Capital Purchases Rahders 74 28 46 38%2,500 2,197 303 88%$28K expensed; $64K encumbered.
P2571 Data Center Network Data Storage and Infrastructure Enhancements Kerr 100 63 37 63%450 372 78 83%Will be requesting additional funds for project in March 2022.
P2572 Enterprise Resource Planning (ERP) Replacement Kerr 80 - 80 0%130 - 130 0%Based on project timeline we will be adjusting the CIP budget accordingly (future years).
R2160 Recycled Water Field Equipment Capital Purchases Rahders 50 66 (16) 132%200 66 134 33%Anticipate $20K to be expensed in Q3 FY 2022.
R2162 Vehicle Capital Purchases - Recycled Rahders 62 - 62 0%142 - 142 0%Once vehicles are received they will be broken out and expensed in the appropriate categories.
S2075 Field Equipment Capital Purchases Rahders 67 - 67 0%439 22 417 5%$67,685 encumbered. Anticipate delivery May of 2022.
S2078 Vehicle Capital Purchases - Sewer Rahders - - - 0%80 - 80 0%No activities planned in FY 2022.
Total Capital Purchase Projects Total:736 157 579 21%10,941 7,931 3,010 72%
DEVELOPER REIMBURSEMENT PROJECTS
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FISCAL YEAR 2022 2ND QUARTER REPORT(Expenditures through 12/31/21)($000)
ATTACHMENT B
2022 12/31/21
CIP No.Description Project Manager FY 2022 Budget Expenses Balance Expense to Budget %Budget Expenses Balance Expense to Budget %Comments
FISCAL YEAR-TO-DATE, 12/31/21 LIFE-TO-DATE, 12/31/21
P2595 PL - 16-inch, 624 Zone, Village 3N - Heritage Road, Main St/Energy Way Beppler 1 - 1 0%150 - 150 0%Project under construction; awaiting developer submission for reimbursement.
R2084 RecPL - 20-Inch, 680 Zone, Village 2 - Heritage/La Media Beppler 1 - 1 0%365 1 364 0%Project under construction; awaiting developer submission for reimbursement.
Total Developer Reimbursement Projects Total:2 - 2 0%515 1 514 0%
123 GRAND TOTAL 8,742$ 3,341$ 5,401$ 38%179,626$ 80,949$ 98,677$ 45%
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Otay Water District
Capital Improvement Program
Fiscal Year 2022 Second Quarter
(through December 31, 2021)
1200 Pressure Zone Pump Station –Pre-Phase II Improvements
12/1/21
ATTACHMENT C
Background
The approved CIP Budget for Fiscal Year 2022
consists of 123 projects that total $8.74 million.
These projects are broken down into four categories.
1.Capital Facilities $ 2.47 million
2.Replacement/Renewal $ 5.53 million
3.Capital Purchases $ 0.74 million
4.Developer Reimbursement $ 2.0 thousand
Overall expenditures through the Second Quarter of
Fiscal Year 2022 totaled approximately $3.34 million,
which is 38% of the Fiscal Year budget.
2
Fiscal Year 2022
Second Quarter Update
($000)
CIP
CAT Description FY 2022 Budget FY 2022 Expenditures
%
FY 2022 Budget
Spent
Total Life-to-Date
Budget
TotalLife-to-Date
Expenditures
%
Life-to-Date
Budget
Spent
1 Capital Facilities $2,473 $829 34%$54,049 $19,593 36%
2 Replacement/Renewal $5,531 $2,355 43%$114,122 $53,424 47%
3 Capital Purchases $736 $157 21%$10,941 $7,931 72%
4 Developer Reimbursement $2 $0 0%$515 $1 0%
Total:
$8,742 $3,341 38%$179,626 $80,949 45%
3
Fiscal Year 2022
Second Quarter
CIP Budget Forecast vs. Expenditures
4
5
CIP Projects in Construction
1090-1 Pump Station
Renovation Project
(P2174)
Renovation of existing
Pump Station, including
demolition, installation of
centrifugal pumps, piping,
fittings, valves, controls,
electrical, concrete work,
pavement restoration,
fencing and security
improvements.
$2.0M Budget
NTP: Jan 2021
Est. Completion: February
2022
6
Division No. 5
Location:
1090-1 is located south of
SR-94/Campo Road in Jamul
CIP Projects in Construction
7
12/17/21
12/17/21
1090-1 Pump Station
Piping, Fittings, Valves Installed and
Coated
CIP Projects in Construction
Melrose Avenue &
Oleander Avenue 458/340
PRSs Replacement/980
Reservoirs Altitude Valve
Vaults Renovation Projects
(P2605, P2627 & P2671)
Project includes
replacement of two
pressure reducing stations
and the renovation of two
altitude valve vaults and all
associated work and
appurtenances
$2.15M Combined
Budgets
Start: July 2021
Estimated Completion:
March 2022
Division No. 2 & 5
8
Location:
East Chula Vista/Otay
Valley and Mount San
Miguel
CIP Projects in Construction
1200 Pressure Zone
Improvements –
Phase II (P2653)
Replacement of
existing pump station
discharge header,
pressure relief, suction
manifold, and yard
piping improvements.
$850K Budget
NTP Issued:
November 2021
Estimated
Completion: July
2022
Division No. 5
Location:
Pence Drive -
Hillsdale area
9
Construction Contract Status
10
PRIOR
YEARS Q1 Q2 %YTD %PROJECT
TOTAL %
P2174 1090-1 Pump Station Renovation Cora Constructors $626,001 $696,001 $0 $0 $7,578 1.2% $7,578 1.2% $7,578 1.2% $633,579 $472,895 -9.0% 74.6%
February 2022
P2533 & P2543
850-1 & 1200-1
Reservoirs
Interior/Exterior Coatings
& Upgrades
Capital Industrial
Coatings, LLC $1,329,210 $1,443,000 $0 $28,207 $0 0.0% $28,207 2.1% $28,207 2.1% $1,357,417 $1,173,781 -5.9% 86.5%
February
2023
P2605, P2627
& P2671
Melrose Ave & Oleander
Ave 458/340 PRSs
Replacement/980
Reservoir Altitude Valve
Vaults Renovation
CCL
Contracting, Inc.$1,331,523 $1,361,523 $0 $0 $0 0.0% $0 0.0% $0 0.0% $1,331,523 $87,221 -2.2% 6.6%March 2022
P2653 1200 Pressure Zone
Improvements - Phase II
Jennette
Company, Inc.$281,840 $296,990 $0 $0 $0 0.0% $0 0.0% $0 0.0% $281,840 $0 -5.1% 0.0%July 2022
TOTALS:$3,568,574 $3,797,514 $0 $28,207 $7,578 0.2% $35,785 1.0%$35,785 1.0%$3,604,359 $1,733,897 -5.1%
FY 2022 CIP CONSTRUCTION PROJECTS as of December 31, 2021
CURRENT CONTRACT AMOUNT
TOTAL EARNED TO DATECIP NO.PROJECT TITLE CONTRACTOR BASE BID AMOUNT
CONTRACT AMOUNT W/ ALLOWANCES
**THIS CHANGE ORDER RATE INCLUDES THE CREDIT FOR UNUSED ALLOWANCES
NET CHANGE ORDERS FY 2021*
*NET CHANGE ORDERS DO NOT INCLUDE ALLOWANCE ITEM CREDITS. IT'S A TRUE CHANGE ORDER PERCENTAGE FOR THE PROJECT
% CHANGE ORDERS W/ ALLOWANCE CREDIT**
% COMPLETE
EST. COMP. DATE
NET CHANGE ORDERS LTD*
Consultant Contract Status
11
Consultant Contract Status
12
Consultant Contract Status
13
QUESTIONS?
14
1
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: March 2, 2022
PROJECT: Various DIV. NO. ALL
SUBMITTED BY: Michael Kerr, Information Technology Manager
APPROVED BY: Adolfo Segura, Chief of Administrative Services
Jose Martinez, General Manager
SUBJECT: FY22 MID-YEAR REPORT FOR THE DISTRICT’S FY19-22 STRATEGIC PLAN
GENERAL MANAGER’S RECOMMENDATION:
No recommendation. This is an informational item only.
COMMITTEE ACTION:
Please see “Attachment A”.
PURPOSE:
To provide a mid-year report of the District’s FY19-22 Strategic
Performance Plan for FY22.
ANALYSIS:
Summary
The current Otay Water District Strategic Plan is a four-year plan
ranging from the start of FY19 through the end of FY22. This report
details the mid-year results for the last year of the four-year plan.
Objectives – Target 90%
Strategic Plan objectives are designed to ensure the District executes
mission-developed strategies and makes appropriate changes necessary to
guide the agency, meet new challenges, and positively adapt to change.
FY22 mid-year results are above target at 94%, with 49 of 52 active
items completed or on schedule, one (1) objective is behind, and two
(2) objectives are on hold.
AGENDA ITEM 10b
2
Objective Behind (1)
INTERNAL BUSINESS PROCESS
Strategy #9: Enhancement of Confined Space Program.
Objective: Automate confined space regulatory and work forms (electric
conversion), add confined space data layer in the District’s enterprise
Geographic Information System (GIS), and use data to electronically
automate the District’s confined space inventory.
This objective is behind due to the Safety & Security Specialist’s
unforeseen involvement (facilitator) in the District’s joint hazard
mitigation plan. In quarter two, staff focused on completing sensitive
milestones to catch up with San Diego County’s project timeline. It
is expected that this objective will be back on track in quarter three.
Objectives on Hold (2):
CUSTOMER
Strategy #1: Enhance and build awareness and engagement among the
District’s customers and stakeholders, and within the San Diego Region,
of the District’s strategies, policies, projects, programs, and
legislative/regulatory issues.
Objective: Ensure consistency of branding and representation across the
District, using consistent logos, colors, messaging, communications
0
5
10
15
20
25
30
35
40
45
49
1 2 0
On Schedule/Completed Behind On Hold Not Started
49 of 52 Active Objectives are On Target (94%)
3
tools, and other collaterals through enhancement of internal and external
marketing materials.
Due to budget cuts, the objective was placed on hold; assuming budget
availability, this objective will resume in the new FY23 plan. Staff
will continue to ensure the District is using essential branding
consistently, wherever possible.
FINANCIAL
Strategy #3: Enhancement of business systems.
Objective: Evaluate enhancements to, or replacement, of the rate model
program.
Due to the District's current litigation, this objective has been put
on hold. This project will be incorporated into the Enterprise Resource
Planning (ERP) replacement project.
Key Performance Indicators (KPI’s) – Target 75%
KPI’s are designed to track the District’s day-to-day performance. These
indicators measure the effectiveness and efficiency of essential
operational services. The District’s overall KPI goal of 75% is
considered “on target”. For FY22, mid-year results are above target at
86%, with 30 of 35 items achieving the desired level or better.
0
5
10
15
20
25
30
35
40
30
5
On Target Not on Target
30 of 35 Key Performance Indicators are On Target (86%)
4
KPI’s are based on established AWWA performance benchmarks, water agency
standards, and historical trends. Seven (7) measures are reported at
year’s end:
•Water Debt Coverage
•Sewer Debt Coverage
•Reserve Level
•Accounts Per FTE
•Leak Detection Program
•Injury Incident Rate
•Enterprise Technology Services
KPI’s Not on Target (5):
Overtime Percentage
Target: Less than 100% of the budgeted overtime per quarter.
Year-to-date overtime amounted to $94,819 vs. the budgeted amount of
$85,700. Multiple water main failures primarily drove the year-to-date
overtime variance in quarter one. In quarter two, overtime was only
$27 over budget (actual $39,327 vs. budget $39,300).
Planned Recycled Water Maintenance Ratio in $
Target: 70% of all labor dollars spent on preventative maintenance per
quarter.
Year-to-date, 55% of labor dollars were spent on preventative
maintenance. The target was not met due to a repair of the six-inch
recycled main on Clubhouse Drive in Chula Vista, which occurred during
quarter one, and staff providing traffic control for the final paving
in quarter two.
Easement Evaluation and Field Inspection
Target: 100% assigned easements evaluated via desktop tools and inspected
annually.
Year-to-date, 6% of scheduled easement inspections were completed (6
of 100). The target was not met due a Construction Inspector vacancy.
The position was filled in December 2021 and is expected to meet the
target by the end of the fiscal year.
Percent of Preventative Maintenance Completed – Pump/Electric Section
Target: 90% of scheduled preventative maintenance completed.
5
Year-to-date, 40% of preventative maintenance activities were
completed (233 of 585). Quarter two results were below target due to
a Pump Mechanic vacancy. The position was filled in January 2022 and
is expected to meet the target by the end of the fiscal year.
Sewer Overflow Rate (AWWA)
Target & AWWA: Zero (0) overflows per quarter.
The year-to-date target was not met due to two sewage overflows in
quarter one:
1. Category 2 Sewer Spill Overflow (SSO) event on July 26, 2021. This
overflow was due to a hole in a one-inch copper air vac service line
on the force main, located on Steele Canyon Road. This main pumps
sewage from Par Four Drive to Willow Glen Drive in El Cajon. A total
of 1,500 gallons of sewage were recovered.
2. Category 3 SSO event on September 15, 2021. This overflow was due
to a blockage at manhole MM-331-039 located on Singer Lane in Spring
Valley. A total of 200 gallons of sewage were recovered.
Next Steps
Staff will continue to execute the plan’s objectives and key performance
indicators and track emerging trends.
Committee Reports – Slideshow The Strategic Plan results are presented to both the Finance &
Administration, and the Engineering, Operations, & Water Resources
Committee with a specific focus on the most relevant information for
each Committee (see “Attachment B”).
Strategic Plan is available on the Board VPN The Strategic Plan results and associated details are provided in a real-
time, interactive web-based application available to the Board via
secured remote access, VPN (Virtual Private Network). The District
Secretary can facilitate any password or access issues.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
Informational item only; no fiscal impact. STRATEGIC GOAL: Strategic Plan and Performance Measure reporting is a critical element
6
in providing performance reporting to the Board and staff.
LEGAL IMPACT:
None. ATTACHMENTS:
Attachment A – Committee Action Report
Attachment B – PowerPoint Presentation
7
ATTACHMENT A
SUBJECT/PROJECT: FY22 MID-YEAR REPORT FOR THE DISTRICT’S FY19-22 STRATEGIC
PLAN
COMMITTEE ACTION:
The Engineering, Operations & Water Resources and Finance &
Administration Committees reviewed this item at meetings held on February
15 and 16, 2022, respectively. The following comments were made:
• Staff presented the FY22 Mid-Year Report for the District’s FY19-22 Strategic Plan.
• The committee encouraged staff to provide a reason for keeping or deleting KPIs/Objectives (i.e. Overtime Percentage) as the Board makes decisions based on staff’s input.
• Staff indicated that the proposed Strategic Plan for FY23-26 will incorporate feedback from the Board and contain additional, removed, or revised metrics. The upcoming proposed Strategic Plan will be brought before both the Engineering, Operations & Water Resources and Finance & Administration Committees in March.
• The committee commented that preventive maintenance measures assist to mitigate overtime percentage.
• The committee complemented staff on some of the accomplishments including completing 94% of the objectives for the Strategic Plan.
• In response to an inquiry from the committee, staff noted that completed objectives are still monitored and included in the report
but are not actively tracked as the objective has been met for the current year. The on-target metrics still have upcoming benchmarks
to achieve before they are considered complete.
• The committee noted that turnover and the resulting unfilled
positions were likely contributors to certain KPIs not being on target at mid-year. Staff confirmed but stated now that some of
8
these positions have been filled, the KPIs are expected to be on-target by the end of the fiscal year.
• The committee requested additional information regarding customer feedback surveys as that is an important metric to consider. Staff
confirmed the District does have an optional post call survey. Customers who call in can stay on the line after speaking with a customer service representative and participate in an optional
automated survey. The post call survey was implemented in May 2020. Additionally, the automated survey consists of three questions and
customers can provide their responses on a scale of 1 to 5, 1 being poor and 5 being excellent. The customer also has the option to leave a voice comment at the end. Approximately 1.5% of customers who call customer service take the survey. The average score from the survey in calendar year 2021 was 4.77 out of 5.
• The committee applauded staff for compiling a detailed and well-presented Strategic Plan. The committee suggested that staff
research available awards for Strategic Plans and consider applying for such a program since an effective Strategic Plan is paramount
for the success of the District’s Mission and Vision.
Upon completion of the discussion, the committees supported
presentation to the Board as an informational item.
FY22 Mid-Year Report
OTAY WATER DISTRICT
FY19-22 STRATEGIC PLAN
ATTACHMENT B
Contoso
Pharmaceuticals
Employee growth/ RetentionFinancial Results and GrowthIncrease Customer Satisfaction/Engagement Improve Operational Efficiency
CUSTOMER FINANCIAL
INTERNAL BUSINESS PROCESS
LEARNING & GROWTH
2
94%
49 Objectives
TRENDS
ON TARGET/COMPLETED
OVERALL TARGET
90%
TOTAL OBJECTIVES52
NOT ON TARGET
OBJECTIVES
ON HOLD
2%
1 Objectives
4%
2 Objectives
75%
85%
95%
FY17 FY18 FY19 FY20 FY21
NOT STARTED0
RESULT TARGET
ACTIVE
LEARNING AND GROWTH
CUSTOMER
FINANCIAL
INTERNAL BUSINESS PROCESSES
52
49/52 = 94%2/52 = 4%
3
1/52 = 2%
C01. Enhance and build awareness and engagement among the District’s customers and stakeholders and within the San Diego Region of the District’s strategies, policies, projects, programs, and legislative/regulatory issues
Continue implementation of and enhance the District’s community and business outreach, media, and government relations programs
Ensure consistency of branding and representation across the District, using consistent logos, colors, messaging, communications tools, and other collaterals through enhancement of internal and external marketing materials
Evaluate and enhance the District’s water conservation programs
CUSTOMER | 4 C02. Assess and enhance communications tools and increase online presence and social media exposure
Assess communication tools (social media presence)
4
Tenille OteroCommunications Officer
ON TARGET NOT ON TARGET ON HOLD COMPLETED NOT STARTED
F01. Integrated resource planning and facility optimization
Recycled water long-term business plan
South District Potable Water Supply Alternatives to San Diego County Water Authority (SDCWA) Pipeline 4 Supply Interruption (catastrophic event)
Treatment Plant long-term business plan (sewer portion)
F02. Evaluation of key system alternatives and financial impact
Conduct desalination (Rosarito) financial analysis
In support of the Engineering Department, conduct recycled water and sewer business financial analysis
FINANCIAL | 19
5
Laura YorkLab Analyst
ON TARGET NOT ON TARGET ON HOLD COMPLETED NOT STARTED
F03. Enhancement of business systems
Enterprise Resource Planning (ERP) validation and replacement evaluation
Evaluate, and if beneficial, implement cloud-based payroll service
Evaluate enhancements to, or replacement, of the rate model program
Implement Paperless Account Payable (AP) solution
Re-evaluate prior payroll solutions and identify any new cloud-based payroll solutions
Complete a sewer cost of service study and recommend a rate structure that will provide for more stable sewer revenues
Evaluate the Capacity and New Water Supply Fees, including an update of applicable costs, and, if possible, recommend a fee structure that is more efficient and effective than the current structure
FINANCIAL | 19(cont’d)
6 ON TARGET NOT ON TARGET ON HOLD COMPLETED NOT STARTED
Shiela DilayreSr. Accountant
F04. Enhancement of the Asset Management (AM) and Capital Improvement Programs (CIP)
Enhancement of the framework for systematic development, validation, and implementation of new CIPs
Enhancements of the AM Program
Financial activity-based cost cross-training
In support of the Engineering Department, enhance financial impact forecasting and analysis of future CIPs
F05. Develop alternative Public Employees Retirement System (PERS) financing strategy to fund ahead of PERS schedule
Optimize funding and liability schedule
FINANCIAL | 19(cont’d)
F06. Negotiate and implement a new labor agreement and optimize employee benefit programs
Negotiate and implement new labor agreement
Review Deferred Compensation Program for reduced fees and streamlined approach and ensure offerings are fully utilized
7 ON TARGET NOT ON TARGET ON HOLD COMPLETED NOT STARTED
Bernardo Separa
Engineering Design Technician
I01. Optimize meter activity operations
Evaluation of Advanced Metering Infrastructure (AMI) technology
Explore web-based options for meter reading and backflow test entry
Optimize Global Positioning System (GPS) fleet assignment and routing operation
I02. Enhance customer experience (collaboration between Customer Service and Communications)
Customer electronic communication and outreach
Customer Information System (CIS)/ Customer Relationship Management (CRM) validation and replacement evaluation
8
Allan RaymundoLead Customer Service Field Rep
ON TARGET NOT ON TARGET ON HOLD COMPLETED NOT STARTED
INTERNAL BUSINESS PROCESS | 27 (cont’d)
I03. Evaluate and leverage the use of available Human Resources self-service and capital management technology solutions
Evaluate on-boarding programs and implement, if determined necessary
Implement Human Resource Information System (HRIS) in coordination with payroll conversion
Pilot cloud-based human capital performance management system and implement, if determined necessary
I04. Maintain a reliable, scalable, secure, and high-performing technology infrastructure to support current and future service needsAdopt National Institute of Standards and Technology (NIST) cyber security framework and enhance disaster recovery planning
Advance business processes and operational efficiencies through effective implementation of information technologyCreate framework to evaluate cost efficiency of new technology services and cloud vs. on-premise selection
Deploy next generation storage services and communication architecture
9 ON TARGET NOT ON TARGET ON HOLD COMPLETED NOT STARTED
Michael ChristensenNetwork Engineer
INTERNAL BUSINESS PROCESS | 27 (cont’d)
I05. Enhance SCADA system services via SCADA roadmap project
Prioritize fourteen strategic project/initiatives, recently developed
I06. Enhancement of enterprise geographic data
Deploy ArcGIS Pro for 3D analysis
Evaluate the use of Drone2Map technology for asset, field inspections,
and condition assessment
Migrate Geographic Information System (GIS) data structure from geometric network to utility dashboard
Standardization of District asset data and collection processINTERNAL BUSINESS PROCESS | 27 (cont’d)
10
Alex SchultzGIS Technician
ON TARGET NOT ON TARGET ON HOLD COMPLETED NOT STARTED
I07. Enhancement of maintenance and program standards
Analyze electric energy-saving programs as they become available
Evaluate the effectiveness of various methods to reduce nitrification events
Evaluate the efficiency and effectiveness of the District’s valve exercise preventative maintenance including proposed recommendations
Evaluate the impacts as a result of recent and upcoming regulatory changes including, but not limited to, Air Pollution Control District (APCD), State Water Resource Control Board (SWRCB), and Occupational Safety and Health Administration (OSHA), etc.
Establish an access and defensible space vegetation mitigation program with maintenance schedules for District remote facilities, access roads, and off-road appurtenances
I08. Enhancement of contracting and facility services
Enhance Customer and Public Service security in public lobby areas
Evaluate feasibility of incorporating electric and hybrid vehicles into District fleet
Streamline contract and purchase order (contract) management and lifecycle
11
Raisa AriasPermit Technician
ON TARGET NOT ON TARGET ON HOLD COMPLETED NOT STARTED
INTERNAL BUSINESS PROCESS | 27 (cont’d)
I09. Enhancement of the Confined Space Program
Automate confined space regulatory and work forms (electronic conversion), add confined space data layer in the District’s enterprise Geographic Information System (GIS), and use data to electronically automate the District’s confined space inventory
I10. Optimize District’s Hazardous Waste Operations and Emergency Response (HAZWOPER) Confined Space Rescue Team
Certify program at Industry State Level and under the Incident Command System, streamline chlorine gas and confined space rescue training, operations, and response and convert inventory lists and equipment logs to electronic form
12
Leonel TorresGIS Analyst
ON TARGET NOT ON TARGET ON HOLD COMPLETED NOT STARTED
INTERNAL BUSINESS PROCESS | 27 (cont’d)
L01. Enhance Leadership and employee training programs, and knowledge transfer process
Continue development of leadership and District-wide training programs
Review and enhance knowledge transfer process to ensure retention of District knowledge
LEARNING AND GROWTH | 2
13 ON TARGET NOT ON TARGET ON HOLD COMPLETED NOT STARTED
Juan Tamayo
Recycled Program Supervisor
50%
60%
70%
80%
90%
100%
FY17 FY18 FY19 FY20 FY21 LEARNING AND GROWTH
CUSTOMERTRENDS
ON TARGET
KEY PERFORMANCE INDICATORS
FINANCIAL
OVERALL TARGET
INTERNAL BUSINESS PROCESSES
75%
TOTAL KPIs42 REPORTED QUARTERLY35 REPORTED ANNUALLY7
14%
5 KPIs
NOT ON TARGET
86%30 KPIs
RESULT TARGET
5/35 = 14%30/35= 86%
14
98.48%98.66%
90%
91%
92%
93%
94%
95%
96%
97%
98%
99%
100%
Q1 Q2 Q3 Q4
ANSWER RATE
Target: 97% average answer rate per quarter annually
Calculation: Number of all calls answered/Number of all calls received
15
TARGET
Kris Holden, Customer Service Rep II, answering a customer call.
0.91 0.84
0
1
2
3
4
5
6
7
8
9
10
Q1 Q2 Q3 Q4
TECHNICAL QUALITY COMPLAINT (AWWA)
(Customer Service)
Target & AWWA: No more than 7.1 complaints per 1000 customer accounts annually
75th Percentile for population served between 100,001-500,000 (combined utilities)
Calculation: Number of technical quality complaints per year/Number of active customer accounts per reporting period
Peter Grable, Water Systems Operator I,at the 850-2 Pump Station testing water for
chlorine and calibrating analyzers based on the result.
16
TARGET & AWWA BENCHMARK
100%100%
90%
95%
100%
Q1 Q2 Q3 Q4
POTABLE WATER COMPLIANCE RATE (AWWA)
(Water Operations)
Target & AWWA: 100% of all health-related drinking water standards per quarter annually
75th Percentile for population served between 100,001-500,000 (water)
Calculation: Number of days the primary health regulations are met/Number of days in the reporting period
17
TARGET & AWWA BENCHMARK
18%
38%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
Q1 Q2 Q3 Q4
CIP PROJECT EXPENDITURES VS. BUDGET
Target: 95% of budget but not to exceed 100% annually
Calculation: Actual Expenditures/Annual budget
18
Filling the completed 850-1 Reservoir
0.9%0.8%
0%
1%
2%
3%
4%
5%
6%
Q1 Q2 Q3 Q4
CONSTRUCTION CHANGE ORDER INCIDENCE
Target: No more than 5% annually
Calculation: Total cost of Change Orders (not including allowances)/Total original construction contract amount (not including allowances)
1200-1 Reservoir Exterior Scaffolding
19
TARGET
$150.00
$127.00
$0
$20
$40
$60
$80
$100
$120
$140
$160
$180
Q1 Q2 Q3 Q4
O&M COST PER ACCOUNT
Target: Less than $592.00 per account annually (based on Annual Operating budget)
Calculation: Total operations O&M costs/Number of accounts
Allan Raymundo, Lead Customer Service Field Representative, manually reading a residential meter in Spring Valley.
20
BILLING ACCURACY
(Customer Service)
Target: 99.8% billing accuracy per quarter annually
Calculation: Number of correct bills/Total number of bills during the reporting period
21
Dana Gutierrez, Customer Service Rep II, reviewing integrity checks to ensure billing accuracy.
99.99%99.99%
95%
96%
97%
98%
99%
100%
101%
Q1 Q2 Q3 Q4
TARGET
120%
100%
50%
55%
60%
65%
70%
75%
80%
85%
90%
95%
100%
105%
110%
115%
120%
125%
130%
Q1 Q2 Q3 Q4
OVERTIME PERCENTAGE
Target: Less than 100% of budgeted overtime per quarter annually (based on Operating budget and historical trends;
FY22 Overtime budget is $173,700)
Calculation: Actual overtime costs (including comp time)/Budgeted overtime costs
Utility Maintenance staff completing a service replacement
(left to right: German Garcia and Silas Hess).
22
TARGET
SEWER RATE RANKING
Calculation: Ranking for the average monthly sewer bill
Amy Pinion,Accountant,reviewing sewer rate ranking information.
Target: Bottom 50th percentile for the 28 sewer service
providers in San Diego
23
$142.30
$89.02
$83.61
$83.02
$81.26
$80.85
$79.91
$75.83
$74.66
$68.46
$66.08
$65.17
$64.20
$60.94
$60.70
$58.67
$57.83
$56.86
$55.25
$55.10
$54.60
$48.75
$46.61
$44.86
$43.08
$38.99
$31.50
$30.96
Del Mar
Fallbrook
Olivenhain
Rancho Santa Fe
Oceanside
Encinitas
Padre Dam
Imperial Beach
El Cajon
Ramona
Rainbow
Poway
San Diego, City
La Mesa
Escondido
Valley Center - MG
Vista
Solana Beach
Buena
Chula Vista
Lemon Grove
Coronado, City
National City
Otay Water District
San Diego, County
Vallecitos
Leucadia
Carlsbad
Otay ranks 5th out of 28
sewer service providers
Projected sewer bill for FY 2022
Based on 10.3 units of water use and 3/4-inch residential meter size
WATER RATE RANKING
Calculation: Ranking for the average monthly water bill among CWA member agencies
Target: Bottom 50th percentile for the 22 member agencies in San Diego
Hannah Tamjidi, Finance Department Assistant, preparing the budget book.
24
$129.91
$128.18
$121.41
$120.76
$114.67
$111.42
$109.20
$107.31
$105.33
$97.60
$96.82
$91.87
$91.21
$86.54
$83.39
$83.38
$82.93
$80.99
$77.38
$76.83
$73.68
$66.93
Fallbrook
Padre Dam
Ramona
Rainbow
Valley Center
Escondido
Del Mar
Rincon
Yuima
Vista
Olivenhain
Poway
San Diego
Helix
Vallecitos
Carlsbad
Oceanside
Otay Water District
San Dieguito
Santa Fe
Sweetwater
Lakeside
Projected water bill for FY 2022
Based on 11 Units of water Use and 3/4-inch meter size
Otay ranks 5th out of
22 member agencies
83.55%83.61%
50%
60%
70%
80%
90%
100%
Q1 Q2 Q3 Q4
PERCENT OF CUSTOMERS PAYING BILLS ELECTRONICALLY
Target: No less than 75% per quarter annually
Calculation: Number of customers paying bills electronically/Total number of customers
District customer making an online bill payment.
25
TARGET
3.2%
3.7%
0%
1%
2%
3%
4%
5%
6%
Q1 Q2 Q3 Q4
DISTRIBUTION SYSTEM LOSS
Target: Less than 5%of unaccounted water annually
26
TARGET
Calculation: Volume purchased from CWA, City of San Diego & RWCTP Production –volume sold to customers + volume used by
District/Volume purchased from CWA, City of San Diego & RWCTP Production
832-2 Reservoir
75%
69%
50%
60%
70%
80%
Q1 Q2 Q3 Q4
PLANNED POTABLE WATER MAINTENANCE RATIO IN $
Target: 66% of all labor costs spent on preventative maintenance per quarter annually
Calculation: Total Planned Maintenance Cost/Total Maintenance Cost
27
TARGET
Silas Hess, Sr. Utility Worker/Equipment Operator,connecting a customer’s meter after
pulling a new copper service.
48%
63%
0%
10%
20%
30%
40%
50%
60%
70%
80%
Q1 Q2 Q3 Q4
PLANNED RECYCLED WATER MAINTENANCE RATIO IN $
Target: 70% of all labor costs spent on preventative maintenance per quarter annually
28
TARGET
Calculation: Total Planned Maintenance Cost/Total Maintenance Cost
680/944 Recycled Pump Station
92%
84%
50%
60%
70%
80%
90%
100%
Q1 Q2 Q3 Q4
PLANNED WASTEWATER MAINTENANCE RATIO IN $
Target: 77% of all labor costs spent on preventative maintenance per quarter annually
Calculation: Total Planned Maintenance Cost/Total Maintenance Cost
Aerial view of the Ralph W. Chapman Recycling Plant
29
TARGET
$942.32
$773.50
$0
$200
$400
$600
$800
$1,000
$1,200
$1,400
Q1 Q2 Q3 Q4
DIRECT COST OF TREATMENT PER MGD
Calculation: Total O&M costs directly attributable to sewer treatment/Total volume in MG for one quarter
30
Target: No more than $1,050 per MGD spent on wastewater treatment annually
Rob Leigh, Lead Reclamation Plant Operator, turning a pump on, which pushes
microorganisms that float in the clarifier back to the aeration basins to be treated again.
100%100%
95%
96%
97%
98%
99%
100%
Q1 Q2 Q3 Q4
MARK-OUT ACCURACY
Target: 100% mark-out accuracy per quarter annually
Calculation: Number of mark-outs performed without an at-fault hit, which is damage to a District facility that results from a
missing or erroneous mark-out/Total number of mark-outs
Israel Bojorquez, Utility Locator, conducting a mark-out.
31
TARGET
29.0
7.2
0
5
10
15
20
25
30
35
40
45
50
55
60
65
70
75
Q1 Q2 Q3 Q4
PROJECT CLOSEOUT TIME
Target: 45-day average annually
Calculation: Number of days between NOSC and NOC for all construction projects within the quarter/
Number of construction projects within the quarter
32
TARGET
1090-1 Pump and Motor #1 Replacement
34%
59%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
Q1 Q2 Q3 Q4
ANNUAL RECYCLED WATER SITE INSPECTIONS
Target: 100% of recycled sites inspected annually
(172 recycled water sites scheduled for FY22)
Calculation: Cumulative percentage of recycled water sites inspected per quarter of those required by DEH
33
Larry Cannon, Recycled Water Specialist, at a recycled water site in Chula Vista.
41%
59%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
Q1 Q2 Q3 Q4
Calculation: Cumulative percentage of recycled site shutdown tests performed per year compared to those scheduled
RECYCLED WATER SHUTDOWN TESTING
Target: 90% of recycled site shutdown tests performed annually
(29 recycled water sites scheduled for shutdown in FY22, 90% = 26 sites)
34
Tanya Ayala-Mason, Recycled Water Specialist, conducting a shutdown test at
Veterans Elementary in Chula Vista.
0%
6%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
Q1 Q2 Q3 Q4
EASEMENT EVALUATION AND FIELD INSPECTION
Target: 100% assigned easements, evaluated via desktop tools, and inspected annually
(100 easements were assigned for FY22)
35
Calculation: Number of easements evaluated and inspected/Total easements assigned for the period
Aaron Hazard, Construction Inspector II, conducting an easement evaluation.
100%100%
80%
85%
90%
95%
100%
Q1 Q2 Q3 Q4
PERCENT OF PM’S COMPLETED –FLEET MAINTENANCE
Target: 90% of scheduled preventative maintenance completed per quarter annually
36
TARGET
Calculation: Number of PM’s completed/Number of PM’s scheduled
Abraham Yanez, Equipment Mechanic II, performing maintenance on an air relief
valve for a vactor truck.
100%100%
80%
85%
90%
95%
100%
Q1 Q2 Q3 Q4
PERCENT OF PM’S COMPLETED –RECLAMATION PLANT
Target: 90% of scheduled preventative maintenance completed each quarter annually
Calculation: Number of PM’s completed/Number of PM’s scheduled
37
TARGET
Tyrese Powell-Slotterbeck, Reclamation Plant Operator II, moving chlorine gas
containers after a delivery.
100%
54%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
Q1 Q2 Q3 Q4
PERCENT OF PM’S COMPLETED –PUMP/ELECTRIC SECTION
Target: 90% of scheduled preventative maintenance completed per quarter annually
Calculation: Number of PM’s completed/Number of PM’s scheduled
Automatic Transfer Switch at the 803-1 Pump Station
38
TARGET
1305
790
0
200
400
600
800
1,000
1,200
1,400
1,600
1,800
2,000
Q1 Q2 Q3 Q4
SYSTEM VALVE EXERCISING PROGRAM
Target: 3,080 valves exercised annually
Calculation: Total number of valves exercised per year
39
TARGET
The District’s valve exercising truck
5.41 4.27
01234567891011121314151617181920
Q1 Q2 Q3 Q4
AWWA BENCHMARK
POTABLE WATER DISTRIBUTION SYSTEM INTEGRITY
(Water Operations)
Target: No more than 16 leaks and breaks per 100 miles of distribution system annually
AWWA: 16.1 leaks and breaks per 100 miles of distribution system
(50th percentile Potable Water System Integrity: Leaks and Breaks for population served between 100,000-500,000)
Calculation: [100 (annual total number of leaks + annual total number of breaks)] /total miles of distribution piping
Lawrence Garcia, Water Systems Operator III, at the 850-2 Pump Station.
40
TARGET
1.90
0.000
1
2
3
4
5
Q1 Q2 Q3 Q4
RECYCLED WATER SYSTEM INTEGRITY
Target: No more than 6.6 leaks and breaks per 100 miles of recycled distribution system annually
41
TARGET
Calculation: (100 x Number of leaks and breaks)/Number of miles of recycled distribution system
680/944 Recycled Pump Station
2.27
00
1
2
3
4
Q1 Q2 Q3 Q4
SEWER OVERFLOW RATE (AWWA)
(Wastewater Operations)
Target & AWWA: 0 overflows per quarter
75th Percentile for Sewer Overflow rate for population served between 0-50,000
Calculation: 100 x Total number of sewer overflows during the reporting period/Total miles of pipe in the sewage collection system
Brandon Perry, Senior Utility Worker/Equipment Operator,operating and
documenting the condition of the collection system.
42
TARGET & AWWA BENCHMARK is 0
100%100%
50%
60%
70%
80%
90%
100%
110%
Q1 Q2 Q3 Q4
EMERGENCY FACILITY POWER TESTING
Target: Test 100% of all facilities scheduled per quarter to have all emergency facilities tested annually
(38 powered ready facilities)
Calculation: Number of facilities tested/Total number of facilities
Emergency standby genset at the Cottonwood Sewer Lift Station
43
TARGET
0
7
0
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
Q1 Q2 Q3 Q4
POTABLE TANK INSPECTION AND CLEANING
Target: 8 potable water storage tanks and/or reservoirs cleaned annually
Calculation: Total number of tanks cleaned and inspected annually
520-3 Reservoir
44
ANNUAL TARGET
151
176
0
50
100
150
200
250
300
Q1 Q2 Q3 Q4
MAIN FLUSHING AND HYDRANT MAINTENANCE
Target: 215 mains flushed and fire hydrants maintained annually
Calculation: Total number of mains flushed and fire hydrants maintained per year
Vince Brown, Utility Worker II, exercising a hydrant
valve and flushing a hydrant at the same time.
45
TARGET
712
00
100
200
300
400
500
600
700
800
Q1 Q2 Q3 Q4
CRITICAL VALVE EXERCISING
Target: 712 critical valves exercised annually
Calculation: Total number of critical valves exercised in a year
Luis Zavala, Utility Worker I, exercising a District valve.
46
ANNUAL TARGET
0.71%
3.68%
0%
1%
2%
3%
4%
5%
6%
Q1 Q2 Q3 Q4
EMPLOYEE VOLUNTARY TURNOVER RATE
(Organizational Development)
47
TARGET
Target: Less than 5% turnover annually
Calculation: Number of voluntary terminations (not including retirements)/Average number of employees
Admin Services staff attending a virtual Employee Information Meeting
(left to right: Kelli Williamson and Jenny Diaz).
3.92
5.46
0
1
2
3
4
5
6
7
8
9
10
Q1 Q2 Q3 Q4
TRAINING HOURS PER EMPLOYEE
(Organizational Development)
Calculation: Total qualified training hours for all employees/Average number of FTEs
48
TARGET
Target: 12 hours per employee annually
Eileen Salmeron, Communications Assistant, completing an online cybersecurity awareness training.
5.45
12.96
0
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
Q1 Q2 Q3 Q4
SAFETY TRAINING PROGRAM
Target: 24 hours per field employee annually
Calculation: Total qualified safety training hours for field employees/Average number of field employees
49
TARGET
Steven Farr, Equipment Mechanic II, at a CPR training held at the District.
QUESTIONS?
https://otaywater.gov/about-otay/news-and-documents/strategic-plan/
STAFF REPORT
TYPE MEETING:Regular Board MEETING DATE:March 2, 2022
SUBMITTED
BY:
Jose Martinez
General Manager
W.O./G.F.
NO:
N/A DIV.
NO.
N/A
SUBJECT:General Manager’s Report
GENERAL MANAGER
•District’s Response to COVID-19 Pandemic – The COVID-19 pandemicemergency declarations and the social distancing orders have resultedin a portion of the District’s staff telecommuting. The District has
had no impacts to its water supply and has maintained a continuity ofoperations and services during the challenging and dynamic
environment. Staff continues to monitor and provide updates relatingto responding to this pandemic, as needed, including but not limitedto water and wastewater services, supplies, operations, finances, and
communication. The District is continuing to hold Board of Directorsmeetings via teleconference services in accordance with AB361, which
provides public access to the meetings.
•The District remains committed to the safety of the public and its
employees who continue to provide the public with essential services.A Safe Reopening Plan and a Social Distancing and Sanitation Protocol
have been implemented and are updated in accordance with Countyhealth guidelines including the recent emergency regulationsdiscussed in this report. Staff will continue to monitor and comply
with all Federal, State, and Local orders and guidelines.
•As a note, throughout the pandemic, the District has had staffreporting to the office, as needed. This was necessary to maintainthe safe and reliable distribution of water and wastewater services
to our customers. Given the most recent Cal/OSHA updates effectiveon January 14, 2022 and the expiration of several health orders, the
District continues to maintain a phased transition to a normal on-site workforce. If necessary, and on a case-by-case basis, theDistrict will work with staff requiring COVID-19 related
AGENDA ITEM 11
2
accommodations. Staff will continue to monitor and provide updates, as necessary.
•Minutes to the January 5, 2022, Board Meeting - A correction was madeto the January 5, 2022, Minutes (15a) to indicate that Director Keyes
is an employee of Engineering Partners, Inc. Previously, it indicatedthat he was an employee of BSE Engineering, Inc.
ADMINISTRATIVE SERVICES:
GIS:
•Valve Exercise Interactive Map Viewer - Staff developed a GIS
interactive viewer for the District’s valve exercise program. The
valve exercise program is a critical process for valve maintenance.
The new viewer provides multiple query levels of historic valve
excise information for easy access to both map and tabular data,
which is useful for managers and supervisors to monitor and plan
future maintenance. The viewer also provides a link to the existing
valve report within the District’s enterprise portal, SharePoint,
which makes the viewer a single point of access for different valve
related information.
Human Resources:
•Telework – A group of cross-functional staff members will be
evaluating the development of a partial Telework Policy. The aim of
the policy is to increase productivity and flexibility while adapting
to changing environments.
•Recruitments/New Hires – The District is or will be recruiting for
the following positions:
o Chief, Engineering
o Electrician I/II
o Meter Maintenance Worker I/II
o Reclamation Plant Operator I/II/III
o Utility Worker I/II
The District recently filled the following positions:
o Customer Service Rep I/II
IT Operations:
•Tyler Eden Upgrade - Staff formally kicked off the annual Tyler Eden
Financial Management System upgrade, version 5.26. The functional
upgrade includes updated IRS revisions, and a new validation testing
3
process. Following testing and validation, staff will perform a
District-wide upgrade during the first week of March.
•Monthly Cybersecurity Safeguards - The Agency's external cyber
environment is monitored and analyzed by the Cybersecurity and
Infrastructure Security Agency (CISA). CISA evaluates the Agency's
exposure to external threats once a month using external
vulnerability scanning, risk assessment, and the architectural design
report validation. The Agency continues to satisfy these criteria,
according to the January evaluation.
Purchasing & Facilities:
•ChargePoint Installation - In preparation for the State EV Fleet
mandates scheduled to begin rolling out in 2024, the District
installed a dual head level 2 fully managed ChargePoint EV system.
Recently, Coachella Valley Water District’s Engineering department
reached out to staff for information as they are looking to add EV
charging capabilities at their facilities.
Safety & Security:
•Hazard Mitigation Plan Development - The internal Hazard Mitigation
team completed the discovery phase and hazard ranking according to
the County of San Diego’s Multi-Hazard Mitigation Plan (HMP) project
timeline. The next step is to incorporate the mitigation strategies
with the descriptions and how the mitigation actions will be
implemented and administered. The development of the District’s plan
will be one of the Annexes in the County’s Joint Hazard Mitigation
Plan. The final draft is due to the County in early May. The District
is participating this year to be eligible for pre-disaster funding
such as the FEMA Hazard Mitigation Grant Program. Funding can help
rebuild and reduce or mitigate future disaster losses throughout our
service area. The plan is scheduled to be finalized in June 2022 and
sent to the Board for approval.
•Safety Training and Program Compliance - New employees from Pump and
Electric, System Operations, and Engineering Inspection completed
their initial First Aid, CPR & AED, Confined Space Lecture, and Fall
Protection User Training. The lecture was conducted via zoom, and the
practical training was performed outdoors.
•WebEOC Monthly Exercise - Staff, completed the monthly exercise for
February. The activity consisted of logging in and navigating to the
County’s WebEOC portal and navigating to the WAEC members list under
4
Plugins, File & Map Library, Water Hub Docs. Staff accessed the
District’s contact list info, and the representatives need to be
updated. Safety will request the different email distribution groups
and update as necessary. The purpose of these monthly exercises is to
maintain the District’s emergency readiness state if the District
faces a response to an emergency condition.
FINANCE
•Collections and Bad Debt Exposure – Below is information that shows
lockable accounts and differentiates Owner accounts from Tenant
accounts. While the District collects a portion of these balances, it
is less likely to collect the tenant account balances that have
become lockable. This balance is being monitored on a weekly basis to
assess the potential bad debt exposure.
FY 2020 Remainder FY 2021Remainder FY 2022 Lockable Total(1)
Lockable Accounts
Owner 129 738 471 205,805$ 163,557$ -$ 2,268$ 256,778$ 259,046$
Tenant 147 442 339 158,471$ 247,239$ -$ 15,033$ 169,336$ 184,369$
Total 276 1,180 810 364,276$ 410,796$ -$ 17,301$ 426,114$ 443,415$
Typical Monthly Values 200 Actual Sales(2)40,861,103$ 101,742,970$ 53,321,980$
Percent of Bad Debt Exposure 0.00%0.02%0.80%
Owner N/A 80 -$ -$ -$
Tenant N/A 66
Note: Prior to the COVID-19 pandemic the lockable balance was $48,500.
Total - 146
No. of Lockable Accounts with Payment Arrangements
Lockable $'s From Recycled Accounts
(1)The District received State funds to credit past due water accounts. These funds have now been applied. The lockable owner
balances were reduced by approximately $150,000 and the lockable tenant balances were reduced by approximately
$120,000.
(2)FY 2020 Actual Sales only includes four months of sales, from the beginning of the pandemic in March 2020 to the end of
the fiscal year.
Collections and Bad Debt Exposure
# of Accounts $'s
March 2020
(31 Days)
January 2022
(31 Days)
February 2022
(17 Days)
FY 2020
End of Year Lockable
FY 2021
End of Year Lockable
Lockable Balances as of February 17, 2022
•COVID-19 FEMA Update – Finance has completed its review of allinvoices and expenses related to the eligibility period of September14, 2020 to December 31, 2021. This second project scope of COVID-19eligible expenses under FEMA Policies totals $49,653. Finance will beuploading the back-up documentation including timecard data,
invoices, vehicle use data, etc. into the FEMA Grants Portal. ThenCalOES will conduct a preliminary eligibility review and may ask theDistrict to further document and substantiate the expenses. Afterclearing the CalOES review, then Finance may certify and submit theexpenses to FEMA for review. The expenses for this second project
scope are mostly related to disinfection, personal protectiveequipment, qualifying overtime expenses, and other COVID-19 relateditems.
5
A third FEMA project to cover the period of January 1, 2022 and onward may be submitted later this year, depending on the District’s eligible expenses related to COVID-19.
o FEMA Background: In response to the pandemic, the Federal
Government issued FEMA policies in 2020 and throughout theduration of the pandemic to assist local and state governmentswith expenses related to COVID-19. The District submitted its
first reimbursement request in December 2020 for $218,000 tocover the period of March 2020 through September 13, 2020. As of
mid-January, FEMA has not declared an end to this emergency andin December 2021 extended their review of our first submittalthrough March 31, 2022.
•Cyber Liability Insurance – Finance is continuing to work with theACWA-JPIA and applying for cyber liability coverage for the 2022-2023fiscal year through Alliant Insurance. We do not know what thepremiums will be at this time, historically cyber liability coverage
has been combined with our overall general liability policy.According to the JPIA, “With the 2022/23 renewal the anticipated rate
increases in the cyber insurance market could potentially be in the40% - 70% range and many are seeing tremendous increases in costcoupled with significantly reduced coverage, increased deductibles,
and additional sub-limits. In light of this rapidly evolving market,the JPIA is exploring a variety of options for the 2022/23 renewal.
The JPIA will be sharing information with members as it becomes knownand confirmed.”
•Property Insurance Coverage – Finance is currently in the process ofrenewing the District’s property coverage for facilities, buildings,
equipment, and vehicles for FY 2023. The scheduled values have beenincreased by the following percentages, real property (Buildings,fixed equipment) by 7.5% and contents (personal property) by 5%.
•Banking Fee Review Update – MUFG Union Bank is undergoing atransition to US Bank this year. US Bank has confirmed it willcontinue with the same fees with no planned increases. Additionally,our current contract locked in the lowest fees available in 2020 for
five years which expires on June 30, 2025. Six months prior to theend of the contract, Finance will conduct a pricing fee comparative
review with other banks.
•Annual Debt Disclosures – Each year the District issues financial
information to its bond holders and the public through our FinancialAdvisor. Staff previously submitted the Water Bond Disclosures andcompleted the Wastewater Bond Disclosures this week.
•Disconnection for Non-payment – The District resumed disconnecting
for non-payment on Monday, February 14. A postcard was sent in early
6
February to all past due customers advising them that the District was reinstating its disconnection practices. In addition, multiple past due notifications via email, text, phone, and mail were sent to
customers advising them of their past due balance. Staff has seen an increase in customer calls since early February with many more
requests for payment arrangements. As of February 17, 195 long-term payment arrangements have been established with customers. To keep the disconnection process manageable for staff, the criteria for
disconnection has been modified. During normal circumstances, customers with a balance over 60 days past due are eligible for
disconnection. For the first month, only those owing $200 or more over 90 days past due will be subject to disconnection.
• Low Income Household Water Assistance Program (LIHWAP) – Staff attended an informational meeting on the state’s new low-income water
assistance program. California has been allocated $116 million in one-time funding by the federal government to provide low-income water assistance to past due customers who have or are in jeopardy of
service disconnection. The California Department of Community Services & Developments is administering the program with local
service providers (non-profits and local governments), determining eligibility, and a state contracted payment processor will be processing payments. The state expects to roll out the program in May
or June 2022 and it is currently anticipated to run through August 2023.
Financial Reporting:
• The financial reporting for January 31, 2022 is as follows:
o For the seventh month ending January 31, 2022, there are total revenues of $67,740,587 and total expenses of $62,928,674. The
revenues exceeded expenses by $4,811,913. • The financial reporting for investments for January 31, 2022 is as follows: o The market value shown in the Portfolio Summary and in the
Investment Portfolio Details as of January 31, 2022 total $100,237,282 with an average yield to maturity of 0.522%. The
total earnings year to date are $291,301.
ENGINEERING AND WATER SYSTEM OPERATIONS
Engineering:
• Vista Diego Hydropneumatic Pump Station Replacement and 12-inch
Pipeline Replacement, 1530 Zone, Vista Diego Road: This project includes replacement of the existing Pump Station, which serves the
7
small 1530 Pressure Zone, containing approximately thirty-seven (37) potable water meters and four (4) hydrants. The project also includes 1530 Pressure Zone distribution system improvements in support of the
Pump Station replacement project. The District’s project consultant’s (Murraysmith) revised preliminary design report addressing Vista Diego
Road distribution piping replacements was finalized November 30, 2021. Murraysmith delivered their 30% design submittal January 22, 2022. As part of a community outreach effort, a cover letter and project fact
sheet were sent to the Vista Diego Property Owners Association community via USPS regular mail on January 26, 2022. This project is
within budget. (P2639 and P2680)
•1090-1 Pump Station Renovation: This project includes renovation of
the existing Pump Station, including pump replacement and addition ofa third pump, which serves the small 1090 Pressure Zone, containing
approximately thirty-three (33) potable water meters and seven (7)hydrants. Award of the contract to Cora Constructors was authorizedat the November 2020 Board Meeting. Notice to proceed was issued on
January 8, 2021. The project is substantially complete as of January14, 2022 and is on schedule and within budget. (P2174)
•RWCWRF Disinfection System Improvements: The project involves thereplacement of the chlorine gas disinfection system with an
ultraviolet (UV) process at the Ralph W. Chapman Water ReclamationFacility. Consultant selection for design and construction support
to Carollo Engineers was approved by the Board at the June 2021 BoardMeeting. Design work initiated in July 2021. Monitoring ofultraviolet transmittance is in progress for sizing the proposed
system. Initial contact with the regulating state agencies has beenmade. Information on available equipment manufacturers has been
received and preferred manufacturers have been identified to initiateprocurement quotes so improvements can be designed around theparticular equipment. Preparation of the preliminary design report
is in progress and a visit to the City of San Diego’s South Bay WRPfor senior staff is planned for early March. (R2117)
•Melrose Ave and Oleander Ave PRSs and 980 Reservoirs Altitude ValveVaults: This project involves the replacement of two (2) 1960’s era
pressure reducing stations in Chula Vista. The 340 Pressure Zone isa closed system with no storage, requiring pressure relief
capabilities at each station. The project was advertised in February2021 with it packaged with renovations to the 980-1 & -2 Reservoirsaltitude valve vaults. The Board approved awarding a contract to CCL
Contracting at the May 5, 2021 Board Meeting. Submittal reviewstarted in June and a Notice to Proceed was issued on July 1, 2021;
the project has been extended for seventy-five (75) additional daysdue to submittal and material ordering delays and the current projectcompletion date is established as June 11, 2022. Public outreach
8
advising of the project status continues to be made. (P2605, P2627, & P2671)
•Olympic Parkway Recycled Water Line Replacement: Several main breakswithin the past year of the 20-inch recycled water line in Olympic
Parkway between Heritage Road and La Media Road resulted in theestablishment of this Capital Improvement Program Project at the May2021 Board meeting. The engineering firm, NV5, has been selected to
design the replacement waterline using the District’s As-NeededEngineering Design Services contract. The preliminary design reporthas been completed and direction provided to NV5 for the finaldesign. Permitting for potholing of existing utilities at projectedcrossings is in progress. Consideration was given to potentially
using trenchless installation, but several drawbacks and limitationseliminated it from selection. (R2159)
•Paso de Luz and Vista Sierra Waterlines Replacement: The existing1950’s steel water lines in the Hillsdale area have been identified
for replacement due to past failures. Under this contract, the waterline between Vista Grande and Vista Sierra will be replaced. Alsoincluded in this project is the replacement of a water line betweenPaso de Luz and Telegraph Canyon Road in Chula Vista that is locatedin an easement on an embankment. The water line has been isolated
due to a leak, removing the redundancy for this neighborhood. Thisproject was designed by Hazen and a construction contract is planned
to be brought to the Board for approval at the April meeting. Alimited notice to proceed is expected in May 2022 to begin materialacquisition. The project is currently within budget. (P2612 & P2616)
•1200 Pressure Zone Improvements – Phase II: The project consists of
the replacement of existing pump station discharge header, pressurerelief, suction manifold, and yard piping improvements, and all otherwork and appurtenances in accordance with the contract documents.
Notice to proceed was issued on November 29, 2021, and projectcompletion date is set for July 27, 2022. The project is on schedule
and within budget. (P2653)
•850-1 & 1200-1 Reservoirs Interior/Exterior Coating and Upgrades:
Capital Industrial Coatings, Inc. (Capital) has completed therecoating of both the 850-1 and 1200-1 Reservoirs. The 850-1 wasreturned to service on December 1, 2021, and the 1200-1 was returnedto service on December 3, 2021. Currently, Capital is completing thepunch list items to close out the project. The project is behind
schedule, but within budget. (P2543 & P2533)
•1655-1 Reservoir & Rancho Jamul Hydropneumatic Pump Station: Thisproject consists of constructing a new 0.5 MG prestressed concretepotable water tank in Jamul and modifying the existing Rancho Jamul
Hydropneumatic Pump Station (HPS) to become the permanent Pump
9
Station to feed the new 1655-1 Reservoir. The project also includes replacing approximately 1,500 linear feet of existing pipe that will be experiencing pressure over the rated pressure class under the new
configuration. At the May 2021 Board Meeting, Richard Brady and Associates (Brady) was awarded a professional services agreement to
be the design engineer on the project. The Basis of Design Report and 30% design are expected to be completed by March 2022. The RFP for VE/CM/CR Services has been advertised and interviews are
scheduled for March 8, 2022. The project is on schedule and within budget. (P2040 & P2642)
• 458-1 Reservoir Interior/Exterior Coating and Upgrades: This project consists of removing and replacing the interior and exterior coatings
of the 458-1 (0.8 MG) Reservoir, along with providing structural upgrades, to ensure the tank complies with both state and federal
OSHA standards as well as the American Water Works Association and the Health Department standards. Advanced Industrial Services (AIS) was awarded a construction contract at the November 3, 2021 Board
meeting. Project information was sent to the neighboring customers on December 10, 2021. AIS mobilized to the site January 5, 2022 and
the structural improvements were completed on February 18, 2022. The interior coating removal will begin in March 2022. The project is on schedule and within budget. (P2593)
• Recycled Water Pipeline Cathodic Protection Improvements: This project includes repairs to existing cathodic protection systems, such as anode replacement and cathodic test station repairs for recycled water pipelines located in the Central Area. A 90% design
submittal was completed by District staff in-house supported by the District’s as-needed corrosion engineer (RFYeager). The project is
scheduled to advertise for bid in March 2022 such that project completion is anticipated in December 2022. (R2146)
• As-needed Grant Writing and Administration Services: The District has entered into a contract with Hoch Consulting to provide as-needed
services for identification of funding opportunities, application assistance, and post-award administration. Hoch Consulting has assisted several agencies in southern California in procuring grants,
including SDCWA, Olivenhain MWD, Rainbow MWD, and the City of Oceanside. Hoch worked with staff on the preparation of an
application for a Water & Energy Efficiency Grant under the Bureau of Reclamation’s WaterSMART program, which was submitted in early November 2021. Hoch also worked with staff on the preparation of two
grant applications for the SANDAG TransNet Environmental Mitigation Environmental Mitigation Program, one for threat reduction and one
for habitat development at the HMA, which were submitted at the end of February. Staff is working on a second contract of $300,000 for grant writing and administration services to be awarded in April
10
2022. Two consultants will be chosen for this new contract. (Various CIPs)
• FY 2022 Sewage Flows to Metro vs Planned Capacity: The Amended and Restated Agreement was signed by the City on July 22, 2021. The
effective date of the agreement is August 22, 2021, one month after the agreement was signed. Per the terms of the agreement, tracking for flow, chemical oxygen demand, and suspended solids begin Fiscal
Year 2023, the year after the effective date of the agreement. The treatment plant continues to operate normally this fiscal year. At this time, no planned interruptions of operation are expected to cause the District to exceed the planned Metro capacity of 139 MG (0.38 MGD) that goes into effect next fiscal year with the Metro
amended agreement.
• Summary of Budgeted and Sold Meters and EDUs for Fiscal Year 2022 up through January 30, 2022:
Date Meters (Budgeted)
Meters Sold (Actual)
EDUs (Budgeted)
EDUs Sold (Actual)
Total $ Collected (Budgeted)
Total $ Collected (Actual)
January 2022 15 26 25.3 61 $256,458 $718,684
Totals FY 2022 105 103 176.8 445.5 $1,795,208 $5,312,071
11
WATER SYSTEM OPERATIONS (REPORTING FOR JANUARY)
• The following events occurred on Thursday January 6th:
o Cal-American Water requested to open the Otay Valley Road interconnect with Otay and Cal-American Water. The City of San
Diego had a main break affecting redundancy source of water supply to Cal-American Water. No water has been delivered, but the interconnect will remain open until the City of San Diego
repairs the redundant water supply to Cal-American Water. As of now, the City of San Diego does not have a repair date. o Utility Maintenance staff requested to borrow a 14-inch blind flange from Padre Dam to install for the District’s Inspection Section at the 458-1 Reservoir, due to a leak from an existing
14-inch valve. This had to be completed to be able to start the recoating project. The flange was replaced and provided to Padre
Dam the following week.
• On Wednesday, January 12th, staff performed a planned shutdown on Jalisco Road in El Cajon, to replace three fire hydrant valves (for
the valve replacement program). Water isolation valves are critical components of water distribution systems for separating pipe segments from the network for repair and maintenance purposes. The shutdown lasted a little over eight hours and affected 25 meters. The District set up two water trailers on site for those affected by the service
outage.
• On Thursday, January 20th, staff performed mock shutdowns on Darby Street, Stoneridge Drive, and Dorchester Street in Spring Valley, for the upcoming valve replacement program, to identify valves in need of replacement that have excessive leak by. Staff identified six main
distribution valves in need of replacement. It is anticipated that the valves will be replaced in March 2022.
• On Thursday, January 27th, staff assisted in the Hermanito Project (a
road improvement for a County maintained road) to load, flush, and sample an extension of a four-inch blow off lateral on Enrique Fermi
Drive and Otay Mesa Road. The original four-inch blow off needed to be relocated and extended due to road improvements. Since the water distribution appurtenances are depressurized, the District is required to load, flush, and sample to ensure water quality is not compromised.
• On Monday, January 31st, annual leak detection campaign kick-off meeting was held with contractor Utility Service Associates, and work was started in the south District. Contractor began field
investigations mid-day that day and no leaks have been found to date, with the project on schedule.
12
PURCHASES AND CHANGE ORDERS
The following table summarizes purchases and change orders issued during the period from January 25, 2022 through February 18, 2022
that were within staff signatory authority:
Date Action Amount
Contractor/ Consultant/Vendor Project
1/25/2022 P.O. $16,000.00 PBIA DENTAL BENEFITS ADMINISTRATION
(CY2022)
1/27/2022 P.O. $4,000.00 COUNTY OF SAN DIEGO
INDUSTRIAL
HYGIENE SERVICES (ANNUAL)
1/31/2022 P.O. $22,907.22 INNOVYZE, INC.
MODELING
SOFTWARE UPGRADE & SUPPORT
(ANNUAL)
2/3/2022 P.O. $16,000.00 EYEMED(FIDELITY) VISION BENEFITS ADMINISTRATION (CY2022)
2/9/2022 P.O. $8,895.84 WEST COAST SAFETY
SUPPLY SAFETY EQUIPMENT
2/18/2022 C.O. ($44,030.00) CORA CONSTRUCTORS, INC.
1090-1 PS RENOVATION (P2174)
13
WATER CONSERVATION AND SALES
• Water Conservation – January 2022 usage was 7% higher than January
2013 usage. Since January 2021, customers have saved an average of 7%
over 2013 levels.
• Conservation 2020 vs Present – On July 8, 2021, Governor Gavin Newsom
called on Californians to voluntarily reduce water use by 15%. The
chart below shows the difference in usage for July 2020 through
January 2021 vs July 2021 through January 2022. Total conservation
this period vs last is 4%.
14
• Potable Water Purchases – The January potable water purchases were
1,944 acre-feet which is 0.3% below the budget of 1,950 acre-feet. Year-to-date potable purchases through January were 17,662
acre-feet which is 2.5% below the budget of 18,105 acre-feet.
• Recycled Water Purchases – The January recycled water purchases from the City of San Diego and production at the District’s treatment
facility were 108 acre-feet which is 16% below the budget of 128 acre-feet. Year-to-date recycled purchases and production through January were 2,232 acre-feet which is 11% below the budget of 2,507
acre-feet. The year-to-date variance is largely due to an early start to the rainfall season with year-to-date December rainfall exceeding
historic averages.
15
Potable, Recycled, and Sewer (Reporting up to the month of January):
• Total number of potable water meters: 51,398.
• Total number of sewer connections: 4,740.
• Recycled water consumption for the month of January:
o Total consumption: 84.50 acre-feet or 27,533,880 gallons. o Average daily consumption: 888,189 gallons per day. o Total cumulative recycled water consumption since January 1,
2021: 2,401.9 acre-feet. o Total number of recycled water meters: 763.
• Wastewater flows for the month of January:
o Total basin flow: 1,619,839 gallons per day. o This is a decrease of .09 percent from January 2021.
o Spring Valley Sanitation District flow to Metro: 539,946 gallons per day. o Total Otay flow: 1,080,00 gallons per day.
o Flow processed at the Ralph W. Chapman Water Recycling Facility: 910,290 gallons per day.
o Flow to Metro from Otay Water District: 169,710 gallons per day. o By the end of January there were 6,752 wastewater EDUs.
Exhibit A
Annual YTD
REVENUES: Budget Actual Budget Variance Var %
Potable Water Sales 55,548,600$ 33,956,164$ 35,288,000$ (1,331,836)$ (3.8%)
Recycled Water Sales 9,681,500 5,993,646 6,539,800 (546,154) (8.4%)
Potable Energy Charges 2,574,900 1,655,452 1,649,500 5,952 0.4%
Potable System Charges 17,393,000 10,013,420 9,993,000 20,420 0.2%
Potable MWD & CWA Fixed Charges 13,505,000 7,784,162 7,771,000 13,162 0.2%
Potable Penalties and Other Fees 912,000 509,899 532,000 (22,101) (4.2%)
Total Water Sales 99,615,000 59,912,743 61,773,300 (1,860,557) (3.0%)
Sewer Charges 3,068,000 1,777,488 1,751,300 26,188 1.5%
Meter Fees 74,000 92,857 43,400 49,457 114.0%
Capacity Fee Revenues 1,976,000 1,398,507 1,152,900 245,607 21.3%
Non-Operating Revenues 2,219,500 1,353,937 1,258,050 95,887 7.6%
Tax Revenues 4,969,000 3,115,370 2,821,000 294,370 10.4%
Interest 236,000 89,684 137,900 (48,216) (35.0%)
Total Revenues 112,157,500$ 67,740,587$ 68,937,850$ (1,197,263)$ (1.7%)
EXPENSES:
Potable Water Purchases 40,446,000$ 22,146,892$ 25,281,500$ 3,134,609$ 12.4%
Recycled Water Purchases 4,865,000 3,391,993 3,391,993 - 0.0%
CWA-Infrastructure Access Charge 3,080,000 1,793,192 1,793,400 208 0.0%
CWA-Customer Service Charge 1,817,000 1,039,194 1,039,300 106 0.0%
CWA-Reliability Charge 2,867,000 1,638,521 1,638,500 (21) (0.0%)
CWA-Emergency Storage Charge 4,595,000 2,632,455 2,632,460 5 0.0%
MWD-Capacity Res Charge 765,000 413,484 413,560 76 0.0%
MWD-Readiness to Serve Charge 653,000 381,131 380,800 (331) (0.1%)
Subtotal Water Purchases 59,088,000 33,436,862 36,571,513 3,134,652 8.6%
Power Charges 3,485,000 2,134,798 2,254,500 119,702 5.3%
Payroll & Related Costs 22,048,500 11,825,472 12,813,400 987,928 7.7%
Material & Maintenance 3,987,900 1,917,403 2,326,300 408,897 17.6%
Administrative Expenses 6,890,800 3,970,396 4,022,790 52,394 1.3%
Legal Fees 657,000 322,794 383,250 60,456 15.8%
Expansion Reserve 2,066,900 1,205,500 1,205,500 - 0.0%
Betterment Reserve 735,000 428,750 428,750 - 0.0%
Replacement Reserve 11,986,900 6,992,300 6,992,300 - 0.0%
OPEB Trust 1,100,000 641,800 641,800 - 0.0%
General Fund Reserve 90,500 52,600 52,600 - 0.0%
Rate Stabilization Reserve 21,000 - - - 0.0%
Total Expenses 112,157,500$ 62,928,674$ 67,692,703$ 4,764,029$ 7.0%
EXCESS REVENUES(EXPENSE)-$ 4,811,913$ 1,245,147$ 3,566,766$
OTAY WATER DISTRICT
COMPARATIVE BUDGET SUMMARY
FOR THE SEVEN MONTHS ENDED JANUARY 31, 2022
F:/MORPT/FS2022-P7 2/17/2022 11:52 AM
The year-to-date actual net revenues through January show a positive variance of $4,811,913.
COMPARATIVE BUDGET SUMMARY
NET REVENUE AND EXPENSES
FOR THE SEVEN MONTHS ENDED JANUARY 31, 2022
‐$1,400,000
‐$800,000
‐$200,000
$400,000
$1,000,000
$1,600,000
$2,200,000
$2,800,000
$3,400,000
$4,000,000
$4,600,000
$5,200,000
JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN
YTD Actual Net Revenues
YTD Budget Net Revenues
YTD Variance in Net Revenues
OTAY WATER DISTRICT
INVESTMENT PORTFOLIO REVIEW
January 31, 2022
INVESTMENT OVERVIEW & MARKET STATUS:
At the Federal Reserve Board’s regular scheduled meeting on March 15, 2020, the Committee lowered the target range for the federal funds
rate from 1.50-1.750% to 0-0.25% in light of the effects of the coronavirus which harmed communities and disrupted economic activity in
many countries, including the United States. There have been no further changes made to the federal funds rate at the most recent meeting
which was held on January 26, 2022. With inflation well above 2 percent and a strong labor market, the Committee expects it will soon be
appropriate to raise the target range for the federal funds rate. The Committee decided to continue to reduce the monthly pace of its net asset
purchases, bringing them to an end in early March. The Committee will continue to observe the effects of incoming information for the
economic outlook. In determining the timing and size of future adjustments to the target range for the federal funds rate, they went on to say:
“the Committee would be prepared to adjust the stance of monetary policy as appropriate if risks emerge that could impede the attainment
of the Committee’s goals. The Committee’s assessments will take into account a wide range of information, including readings on public
health, labor market conditions, inflation pressures and inflation expectations, and financial and international developments.”
The District’s effective rate of return for the month of January 2022 was .52%, which was the same as the previous month. LAIF return was
two basis points higher than the previous month, reaching an average effective yield of .23% for the month of January 2022. Based on our
success at maintaining a competitive rate of return on our portfolio during this extended period of low interest rates, no changes in investment
strategy regarding returns on investment are being considered at this time.
In accordance with the District’s Investment Policy, all District funds continue to be managed based on the objectives, in priority order, of
safety, liquidity, and return on investment.
PORTFOLIO COMPLIANCE: January 31, 2022
Investment State Limit Otay Limit Otay Actual
8.01: Treasury Securities 100% 100% 0
8.02: Local Agency Investment Fund (Operations) $75 Million $75 Million $33.77 Million
8.03: Federal Agency Issues 100% 100% $ 7.75 Million
8.04: Certificates of Deposit 30% 15% 0
8.05: Short-Term Commercial Notes 25% 10% 0
8.06: Medium-Term Commercial Debt 30% 10% 0
8.07: Money Market Mutual Funds 20% 10% 0.23%
8.08: San Diego County Pool 100% 100% 56.03%
12.0: Maximum Single Financial Institution 100% 50% 2.66%
Jul
FY21
Aug
FY21
Sep
FY21
1st Qtr
FY21
Oct
FY21
Nov
FY21
Dec
FY21
2nd Qtr
FY21
Jan
FY21
Feb
FY21
Mar
FY21
3rd Qtr
FY21
Apr
FY21
May
FY21
June
FY21
4th Qtr
FY21
July
FY22
Aug
FY22
Sep
FY22
1st Qtr
FY22
Oct
FY22
Nov
FY22
Dec
FY22
2nd Qtr
FY22
Jan
FY22
LAIF 0.92 0.78 0.69 0.80 0.62 0.58 0.54 0.58 0.46 0.41 0.36 0.41 0.34 0.32 0.26 0.31 0.22 0.22 0.21 0.20 0.20 0.20 0.21 0.20 0.23
Otay 0.95 0.93 0.82 0.91 0.81 0.87 0.77 0.82 0.72 0.70 0.65 0.70 0.62 0.61 0.61 0.61 0.57 0.59 0.57 0.58 0.54 0.52 0.52 0.53 0.52
Difference 0.03 0.15 0.13 0.11 0.19 0.29 0.23 0.24 0.26 0.29 0.29 0.29 0.28 0.29 0.35 0.30 0.35 0.37 0.36 0.38 0.34 0.32 0.31 0.33 0.29
0.00
0.10
0.20
0.30
0.40
0.50
0.60
0.70
0.80
0.90
1.00
Re
t
u
r
n
o
n
I
n
v
e
s
t
m
e
n
t
s
Month
Performance Measure FY-22
Return on Investment
LAIF Otay Difference
Target: Meet or Exceed 100% of LAIF
$2,684,262
2.66%
$90,401,790
89.44%
$7,985,156
7.90%
Otay Water District
Investment Portfolio: 01/31/2021
Banks (Passbook/Checking/CD)Pools (LAIF & County)
Agencies & Money Market Mutual Funds
Total Cash and Investments: $101,071,208 (Book Value)
Month End
Portfolio Management
January 31, 2022
Portfolio Summary
% of
Portfolio
Book
ValueInvestmentsMarket
Value
Par
Value
Days to
MaturityTerm
YTM
360 Equiv.
YTM
365 Equiv.
Federal Agency Issues - Bullet 7,750,036.98 1,3647.88 0.8451,2737,577,561.167,796,000.00 0.857
Money Market 235,118.84 10.24 0.0111235,118.84235,118.84 0.011
Local Agency Investment Fund (LAIF)33,772,827.39 134.33 0.231133,686,339.2333,772,827.39 0.234
San Diego County Pool 56,628,962.31 157.56 0.641156,054,000.0056,628,962.31 0.650
98,386,945.52 100.00%Investments 97,553,019.2398,432,908.54 108 101 0.515 0.522
Cash
(not included in yield calculations)Passbook/Checking 2,684,262.76 1 0.43512,684,262.762,684,262.76 0.441
101,071,208.28Total Cash and Investments 100,237,281.99101,117,171.30 108 101 0.515 0.522
Current Year
January 31
44,354.04
Fiscal Year To Date
291,300.62
Average Daily Balance
Effective Rate of Return
100,932,926.38 94,020,401.18
0.53%0.52%
Total Earnings Month Ending
I hereby certify that the investments contained in this report are made in accordance with the District Investment Policy Number 27 adopted by the Board of Directors on May 05, 2021. The market value
information provided by Interactive Data Corporation. The investments provide sufficient liquidity to meet the cash flow requirements of the District for the next six months of expenditures.
__________________________________________________ ____________________
Joseph Beachem, Chief Financial Officer
Portfolio OTAY
NL! APData Updated: SET_ME8: 02/17/2022 15:14
Reporting period 01/01/2022-01/31/2022
Run Date: 02/17/2022 - 15:14 PM (PRF_PM1) 7.3.0
Report Ver. 7.3.5
02/18/2022
YTM
360
Page 1
Par Value Book Value
Maturity
Date
Stated
RateMarket Value
January 31, 2022
Portfolio Details - Investments
Average
BalanceIssuer
Portfolio Management
Month End
Days to
MaturityS&PCUSIP Investment #
Purchase
Date
Federal Agency Issues - Bullet
0.612Federal Home Loan Mortgage2391 1,045,000.00 1,035,761.82 09/23/20250.37509/16/2021 1,002,374.45 AA3137EAEX3 1,330
0.618Federal Home Loan Mortgage2392 2,751,000.00 2,726,178.15 09/23/20250.37509/22/2021 2,638,786.71 AA3137EAEX3 1,330
0.996Federal National Mortage Assoc2393 2,000,000.00 2,035,431.28 01/07/20251.62512/09/2021 2,011,460.00 AA3135G0X24 1,071
1.129Federal National Mortage Assoc2394 2,000,000.00 1,952,665.73 11/07/20250.50012/15/2021 1,924,940.00 AA3135G06G3 1,375
7,750,036.987,577,561.167,796,000.007,749,653.69Subtotal and Average 0.845 1,273
BOND PROCEEDS (LAIF)
0.203STATE OF CALIFORNIA9015 0.00 0.00 0.2060.00LAIF 2018 1
0.000.000.000.00Subtotal and Average 0.000 0
Money Market
0.030Blackrock T - Fund Inst9010 4,286.19 4,286.19 0.0304,286.19RESERVE-10 COPS 1
0.030Blackrock T - Fund Inst9011 5,642.79 5,642.79 0.0305,642.79RESERVE 10 BABS 1
0.010FIRST AMERICAN US TREASURY9016 225,189.86 225,189.86 0.01010/25/2021 225,189.86OWD TRUST & CUS 1
235,118.84235,118.84235,118.84232,679.22Subtotal and Average 0.011 1
Local Agency Investment Fund (LAIF)
0.231STATE OF CALIFORNIA9001 33,772,827.39 33,772,827.39 0.23433,686,339.23LAIF 1
33,772,827.3933,686,339.2333,772,827.3934,358,768.53Subtotal and Average 0.231 1
San Diego County Pool
0.641San Diego County9007 56,628,962.31 56,628,962.31 0.65056,054,000.00SD COUNTY POOL 1
56,628,962.3156,054,000.0056,628,962.3156,558,476.34Subtotal and Average 0.641 1
100,932,926.38 98,432,908.54 0.515 10197,553,019.23 98,386,945.52Total and Average
Portfolio OTAY
NL! APData Updated: SET_ME8: 02/17/2022 15:14
Run Date: 02/17/2022 - 15:14 PM (PRF_PM2) 7.3.0
Report Ver. 7.3.5
YTM
360
Page 2
Par Value Book Value
Stated
RateMarket Value
January 31, 2022
Portfolio Details - Cash
Average
BalanceIssuer
Portfolio Management
Month End
Days to
MaturityS&PCUSIP Investment #
Purchase
Date
Union Bank
0.000STATE OF CALIFORNIA9002 100.02 100.02100.02UNION MONEY 1
0.000STATE OF CALIFORNIA9003 2,950.00 2,950.002,950.00PETTY CASH 1
0.444STATE OF CALIFORNIA9004 2,633,171.04 2,633,171.04 0.4502,633,171.04UNION OPERATING 1
0.000STATE OF CALIFORNIA9005 29,545.36 29,545.3607/01/2021 29,545.36PAYROLL 1
0.000STATE OF CALIFORNIA9014 18,496.34 18,496.3407/01/2021 18,496.34UBNA-FLEX ACCT 1
0.00
100,932,926.38 101,117,171.30 0.515 101
1Average Balance
100,237,281.99 101,071,208.28Total Cash and Investments
Portfolio OTAY
NL! APData Updated: SET_ME8: 02/17/2022 15:14
Run Date: 02/17/2022 - 15:14 PM (PRF_PM2) 7.3.0
Month End
Activity Report
Sorted By Issuer
January 1, 2022 - January 31, 2022
Current
Rate
Transaction
Date Balance
Beginning
Balance
Ending
Par Value
Percent
of Portfolio
Par Value
CUSIP Investment # Issuer
Purchases or
Deposits
Redemptions or
Withdrawals
Issuer: Blackrock T - Fund Inst
Money Market
Blackrock T - Fund Inst9010 0.020.030 0.00RESERVE-10 COPS
Blackrock T - Fund Inst9011 0.020.030 0.00RESERVE 10 BABS
0.009,928.94 9,928.98Subtotal and Balance 0.04
0.04 0.009,928.94 9,928.980.010%Issuer Subtotal
Issuer: STATE OF CALIFORNIA
BOND PROCEEDS (LAIF)
0.00 0.00Subtotal and Balance
Union Bank
STATE OF CALIFORNIA9004 685,865.630.450 249,876.70UNION OPERATING
STATE OF CALIFORNIA9014 20.19 13,309.29UBNA-FLEX ACCT
263,185.992,261,562.93 2,684,262.76Subtotal and Balance 685,885.82
Local Agency Investment Fund (LAIF)
STATE OF CALIFORNIA9001 6,818,140.360.234 7,600,000.00LAIF
7,600,000.0034,554,687.03 33,772,827.39Subtotal and Balance 6,818,140.36
7,504,026.18 7,863,185.9936,816,249.96 36,457,090.1536.054%Issuer Subtotal
Issuer: FIRST AMERICAN US TREASURY
Money Market
FIRST AMERICAN US TREASURY9016 16,251.670.010 875.00OWD TRUST & CUS
875.00209,813.19 225,189.86Subtotal and Balance 16,251.67
16,251.67 875.00209,813.19 225,189.860.223%Issuer Subtotal
Issuer: Federal Home Loan Mortgage
Portfolio OTAY
NL! APData Updated: SET_ME8: 02/17/2022 15:14
Run Date: 02/17/2022 - 15:14 DA (PRF_DA) 7.2.0
Report Ver. 7.3.5
Current
Rate
Transaction
Date Balance
Beginning
Balance
Ending
Par Value
Page 2
Percent
of Portfolio
Par Value
January 1, 2022 - January 31, 2022
Activity Report
Month End
CUSIP Investment # Issuer
Purchases or
Deposits
Redemptions or
Withdrawals
Issuer: Federal Home Loan Mortgage
Federal Agency Issues - Bullet
3,796,000.00 3,796,000.00Subtotal and Balance
0.00 0.003,796,000.00 3,796,000.003.754%Issuer Subtotal
Issuer: Federal National Mortage Assoc
Federal Agency Issues - Bullet
4,000,000.00 4,000,000.00Subtotal and Balance
0.00 0.004,000,000.00 4,000,000.003.956%Issuer Subtotal
Issuer: San Diego County
San Diego County Pool
San Diego County9007 91,044.380.650 0.00SD COUNTY POOL
0.0056,537,917.93 56,628,962.31Subtotal and Balance 91,044.38
91,044.38 0.0056,537,917.93 56,628,962.3156.003%Issuer Subtotal
101,369,910.02 101,117,171.30Total 7,864,060.997,611,322.27100.000%
Portfolio OTAY
NL! APData Updated: SET_ME8: 02/17/2022 15:14
Run Date: 02/17/2022 - 15:14 DA (PRF_DA) 7.2.0
Report Ver. 7.3.5
Month End
Duration Report
Sorted by Investment Type - Investment Type
Through 01/31/2022
Investment #Security ID Issuer
Investment
Class
Book
Value
Par
Value
Market
Value
Current
Rate
YTM Current
Yield
Maturity/
Call Date Duration
Modified
360Fund
Federal Home Loan Mortgage2391 99 1,045,000.00 1,002,374.453137EAEX3 1.530 09/23/2025 3.5901,035,761.82 0.612Fair .3750000
Federal Home Loan Mortgage2392 99 2,751,000.00 2,638,786.713137EAEX3 1.530 09/23/2025 3.5902,726,178.15 0.618Fair .3750000
Federal National Mortage Assoc2393 99 2,000,000.00 2,011,460.003135G0X24 0.476 01/07/2025 2.8672,035,431.28 0.996Fair 1.625000
Federal National Mortage Assoc2394 99 2,000,000.00 1,924,940.003135G06G3 8.318 11/07/2025 3.5751,952,665.73 1.129Fair .5000000
STATE OF CALIFORNIA9015 99 0.00 0.00LAIF 2018 0.206 0.0000.00 0.203 †Fair .2060000
Blackrock T - Fund Inst9010 99 4,286.19 4,286.19RESERVE-10 0.030 0.0004,286.19 0.030 †Amort .0300000
Blackrock T - Fund Inst9011 99 5,642.79 5,642.79RESERVE 10 0.030 0.0005,642.79 0.030 †Amort .0300000
FIRST AMERICAN US TREASURY9016 99 225,189.86 225,189.86OWD TRUST & 0.010 0.000225,189.86 0.010 †Amort .0100000
STATE OF CALIFORNIA9001 99 33,772,827.39 33,686,339.23LAIF 0.234 0.00033,772,827.39 0.231Fair .2340000
San Diego County9007 99 56,628,962.31 56,054,000.00SD COUNTY 0.650 0.00056,628,962.31 0.641Fair .6500000
0.685 0.26398,386,945.52 98,432,908.54 97,553,019.23Report Total †
† = Duration can not be calculated on these investments due to incomplete Market price data.
Portfolio OTAY
NL! AP
Page 1
Data Updated: SET_ME8: 02/17/2022 15:14
Run Date: 02/17/2022 - 15:14 DU (PRF_DU) 7.1.1
Report Ver. 7.3.5
Month End
GASB 31 Compliance Detail
Sorted by Fund - Fund
January 1, 2022 - January 31, 2022
Investment #Maturity
Date
Beginning
Invested Value
Purchase
of Principal
Investment
ClassFundCUSIP
Adjustment in Value
Ending
Invested Value
Addition
to Principal
Redemption
of Principal
Amortization
Adjustment
Change in
Market Value
Fund: Treasury Fund
2391 1,016,701.40Fair Value 09/23/2025 -14,326.9599 1,002,374.453137EAEX3 0.00 0.00 0.00 0.00
2392 2,676,502.92Fair Value 09/23/2025 -37,716.2199 2,638,786.713137EAEX3 0.00 0.00 0.00 0.00
2394 1,951,360.00Fair Value 11/07/2025 -26,420.0099 1,924,940.003135G06G3 0.00 0.00 0.00 0.00
2393 2,036,160.00Fair Value 01/07/2025 -24,700.0099 2,011,460.003135G0X24 0.00 0.00 0.00 0.00
9002 100.02Amortized 0.0099 100.02UNION MONEY 0.00 0.00 0.00 0.00
9015 0.00Fair Value 0.0099 0.00LAIF 2018 0.00 0.00 0.00 0.00
9003 2,950.00Amortized 0.0099 2,950.00PETTY CASH 0.00 0.00 0.00 0.00
9004 2,197,182.11Amortized 0.0099 2,633,171.04UNION OPERATING 0.00 685,865.63 249,876.70 0.00
9005 29,545.36Amortized 0.0099 29,545.36PAYROLL 0.00 0.00 0.00 0.00
9014 31,785.44Amortized 0.0099 18,496.34UBNA-FLEX ACCT 0.00 20.19 13,309.29 0.00
9001 34,466,196.62Fair Value 2,002.2599 33,686,339.23LAIF 0.00 6,818,140.36 7,600,000.00 0.00
9007 56,310,000.00Fair Value -347,044.3899 56,054,000.00SD COUNTY POOL 0.00 91,044.38 0.00 0.00
9016 209,813.19Amortized 0.0099 225,189.86OWD TRUST & CUS 0.00 16,251.67 875.00 0.00
9010 4,286.17Amortized 0.0099 4,286.19RESERVE-10 COPS 0.00 0.02 0.00 0.00
9011 5,642.77Amortized 0.0099 5,642.79RESERVE 10 BABS 0.00 0.02 0.00 0.00
100,938,226.00Subtotal -448,205.29 100,237,281.990.00 7,611,322.27 7,864,060.99 0.00
100,938,226.00Total 100,237,281.99-448,205.290.00 7,611,322.27 7,864,060.99 0.00
Portfolio OTAY
NL! APData Updated: SET_ME8: 02/17/2022 15:14
Run Date: 02/17/2022 - 15:14 GD (PRF_GD) 7.1.1
Report Ver. 7.3.5
Month End
Interest Earnings
Sorted by Fund - Fund
January 1, 2022 - January 31, 2022
Yield on Beginning Book Value
Maturity
Date
Current
Rate
Ending
Par Value
EndingSecurity
TypeFund Book Value
Beginning
Book Value
Adjusted Interest Earnings
AccretionAmortization/EarningsAdjusted InterestAnnualized
YieldCUSIP Investment #
Interest
Earned
Fund: Treasury Fund
1,035,761.822391 1,045,000.00 0.375FAC 09/23/2025 326.56 211.23 537.790.61199 1,035,550.593137EAEX3
2,726,178.152392 2,751,000.00 0.375FAC 09/23/2025 859.69 567.57 1,427.260.61799 2,725,610.583137EAEX3
1,952,665.732394 2,000,000.00 0.500FAC 11/07/2025 833.33 1,047.21 1,880.541.13599 1,951,618.523135G06G3
2,035,431.282393 2,000,000.00 1.625FAC 01/07/2025 2,708.34 -1,006.57 1,701.770.98499 2,036,437.853135G0X24
2,633,171.049004 2,633,171.04 0.450PA1 752.70 0.00 752.700.40399 2,197,182.11UNION OPERATING
33,772,827.399001 33,772,827.39 0.234LA1 6,828.45 0.00 6,828.450.23399 34,554,687.03LAIF
56,628,962.319007 56,628,962.31 0.650LA3 31,223.38 0.00 31,223.380.65099 56,537,917.93SD COUNTY POOL
225,189.869016 225,189.86 0.010PA2 1.89 0.00 1.890.01199 209,813.19OWD TRUST & CUS
4,286.199010 4,286.19 0.030PA2 0.11 0.00 0.110.03099 4,286.17RESERVE-10 COPS
5,642.799011 5,642.79 0.030PA2 0.15 0.00 0.150.03199 5,642.77RESERVE 10 BABS
101,066,079.58Subtotal 101,020,116.56 0.516 44,354.04819.4443,534.60101,258,746.74
101,066,079.58Total 101,020,116.56 0.516 44,354.04819.4443,534.60101,258,746.74
Portfolio OTAY
NL! APData Updated: SET_ME8: 02/17/2022 15:14
Run Date: 02/17/2022 - 15:14 IE (PRF_IE) 7.2.0
Report Ver. 7.3.5
Check Total
912.55
82,859.49
CHECK REGISTER
Otay Water District
Date Range: 1/20/2022 - 2/16/2022
Check # Date Vendor Vendor Name Invoice Inv. Date Description Amount
2057231 01/26/22 15416 24 HOUR ELEVATOR INC 114418 01/01/22 ELEVATOR GENERAL MAINTENANCE 569.68 569.68
2057349 02/16/22 08488 ABLEFORCE INC 10771 02/15/22 SHAREPOINT & INTRANET SUPPORT SVCS 225.00 225.00
2057277 02/02/22 18122 ACC BUSINESS 220134661 01/27/22 INTERNET CIRCUIT SERVICES FY20-22 1,013.64 1,013.64
2057308 02/09/22 17989 ADS CORP 22446.22-0122 01/24/22 SEWER FLOW MONITORING FY22 750.00 750.00
2057350 02/16/22 21138 AILSA FLEMING 4038021422 02/14/22 CUSTOMER REFUND 48.48 48.48
2057309 02/09/22 14256 ALLIANT INSURANCE SERVICES INC 1696631 01/07/22 INSURANCE CONSULTING 7,250.01 7,250.01
2057278 02/02/22 21107 ANGELICA LIMON Ref002653693 01/31/22 UB Refund Cst #0000256333 137.39 137.39
2057232 01/26/22 21096 ANTHONY BERRY 2917012522 01/25/22 CUSTOMER REFUND 950.25 950.25
2057233 01/26/22 18121 APPLUS RTD USA INC US6-149015 12/30/21 SURGE TANK INSPECTION 3,568.00 3,568.00
2057351 02/16/22 21130 ARESH MALEKPOUR Ref002655573 02/14/22 UB Refund Cst #0000213867 150.00 150.00
2057279 02/02/22 17264 ARTIANO SHINOFF ABED 305689 01/18/22 PROF SERV - DEC 2021 35,724.73 35,724.73
2057352 02/16/22 20199 ASSOC OF CA WATER AGENCIES 010322 WC 01/03/22 FY2022 WORKERS COMP PROGRAM (QTR 2) 70,847.70 70,847.70
2057310 02/09/22 07785 AT&T 000017597490 01/12/22 TELEPHONE SERVICES (12/12/2021 - 01/11/2022 3,466.85 3,466.85
2057353 02/16/22 21136 BEAS, JOSUE JB020322 02/03/22 TUITION REIMBURSEMENT 475.53
JB021422 02/14/22 TUITION REIMBURSEMENT 245.02
111521 02/09/22 EXPENSE REIMBURSEMENT 192.00
2057311 02/09/22 08156 BROWNSTEIN HYATT FARBER 875191 01/21/22 LEGISLATIVE ADVOCACY CONSULTING SERV 492.00 492.00
2057234 01/26/22 14112 BSE ENGINEERING INC 754101717 12/31/21 ELECTRICAL DESIGN (APR 2021) 288.00 288.00
2057354 02/16/22 21131 BUFORD BALIGNOT Ref002655574 02/14/22 UB Refund Cst #0000257041 100.00 100.00
2057312 02/09/22 20374 CALBURTON INC CAL650 01/24/22 UTILITY LOCATING SERVICES (DEC 2021) 6,443.75 6,443.75
2057355 02/16/22 04653 CARO, PATRICIA 021122 02/11/22 EXPENSE REIMBURSEMENT 200.00 200.00
2057313 02/09/22 15177 CAROLLO ENGINEERS INC FB18922 01/12/22 DISINFECTION SYS IMPROVE (DEC 2021) 5,187.50 5,187.50
2057235 01/26/22 10571 CCL CONTRACTING 212312021 01/05/22 980 RES RENOVATION (DEC 2021) 57,479.64
111302021 12/30/21 980 RES RENOVATION (NOV 2021) 25,379.85
2057314 02/09/22 12631 CITY OF CHULA VISTA 20216230222 02/01/22 DEPOSIT FOR PLAN CHECKING 3,000.00 3,000.00
1,764.00
86,521.45
9,756.05
1,254.60
2,647.10
2057236 01/26/22 04119 CLARKSON LAB & SUPPLY INC 24122 12/30/21 BACTERIOLOGICAL TESTING (12/27/21-12/28/21)456.00
24118 12/30/21 BACTERIOLOGICAL TESTING (12/6/21) 432.00
24119 12/30/21 BACTERIOLOGICAL TESTING (12/8/21) 228.00
24117 12/30/21 BACTERIOLOGICAL TESTING (12/1/21) 216.00
24120 12/30/21 BACTERIOLOGICAL TESTING (12/13/21) 216.00
24121 12/30/21 BACTERIOLOGICAL TESTING (12/27/21) 216.00
2057237 01/26/22 20894 COFFMAN ENGINEERS INC 2112542 01/10/22 CORROSION SERVICES (DEC 2021) 5,250.00 5,250.00
2057280 02/02/22 16030 CORA CONSTRUCTORS INC 612302021 12/28/21 1090-1 PS RENOVATION (DEC 2021) 57,586.62
511302021 11/24/21 1090-1 PS RENOVATION (NOV 2021) 28,934.83
2057356 02/16/22 21134 CORA CONSTRUCTORS INC Ref002655577 02/14/22 UB Refund Cst #0000268849 2,046.00 2,046.00
2057238 01/26/22 18331 CORE & MAIN LP P694255 01/04/22 INVENTORY 29,425.56 29,425.56
2057315 02/09/22 18331 CORE & MAIN LP Q048602 01/21/22 INVENTORY 7,066.37
Q240833 01/21/22 INVENTORY 2,689.68
2057281 02/02/22 15049 CORELOGIC SOLUTIONS LLC 82112266 12/31/21 DATA SERVICES 623.15 623.15
2057239 01/26/22 00184 COUNTY OF SAN DIEGO 193E602351221 01/04/22 SHUT DOWN TEST (12/20/21) 918.00
193E635951221 01/04/22 SHUT DOWN TEST (12/3/21) 107.10
193E635961221 01/04/22 SHUT DOWN TEST (12/3/21) 76.50
193E635941221 01/04/22 DEVELOPER INSPECTION (12/3/21) 76.50
193E633791221 01/04/22 DEVELOPER INSPECTION (12/10/21) 76.50
2057316 02/09/22 00184 COUNTY OF SAN DIEGO 193E6361301222 01/31/22 DEVELOPER PLAN CHECK (01/22) 2,295.00 2,295.00
2057357 02/16/22 03098 CROUCHER, GARY D 100121103121 10/31/21 MILEAGE REIMBURSEMENT (OCT 2021) 16.80 16.80
2057317 02/09/22 21127 CRP-PDC PIPER OTAY OWNER LLC 020722 02/07/22 W/O REFUND D1088-090466 27,002.99 27,002.99
2057282 02/02/22 21102 DAN RYNKOFS Ref002653688 01/31/22 UB Refund Cst #0000030478 28.49 28.49
2057240 01/26/22 21100 DIVISION OF EMPLOYMENT 2443012522 01/25/22 UNEMPLOYMENT INSURANCE 85.74 85.74
2057283 02/02/22 02447 EDCO DISPOSAL CORPORATION 5458013122 01/31/22 RECYCLED WASTE SERVICE FY22 149.69 149.69
2057276 02/02/22 21076 ELIZABETH RICE Ref002653700 01/31/22 UB Refund Cst #0000082167 44.42 44.42
2057241 01/26/22 03725 ENVIRONMENTAL SYSTEMS RESEARCH 94169492 12/31/21 ESRI EEAP ANNUAL SUBSCRIPTION 52,100.00 52,100.00
2057318 02/09/22 20511 EYEMED (FIDELITY) 165075738 12/20/21 VISION BENEFITS ADMINISTRATION (CY2022) 1,311.57
165118743 01/20/22 VISION BENEFITS ADMINISTRATION (CY2022) 1,302.59
165076720 12/20/21 VISION BENEFITS ADMINISTRATION (CY2022) 16.47
165116223 01/20/22 VISION BENEFITS ADMINISTRATION (CY2022) 16.47
21,270.01
3,716.66
3,375.23
2057284 02/02/22 21103 FELIPE ARELLANO Ref002653689 01/31/22 UB Refund Cst #0000119305 217.10 217.10
2057242 01/26/22 03546 FERGUSON WATERWORKS # 1083 0782055-1 01/04/22 INVENTORY 8,167.45
0785363 01/07/22 INVENTORY 6,852.90
0784992 01/07/22 INVENTORY 2,892.55
0771944-3 01/07/22 INVENTORY 2,849.13
0768560-4 01/04/22 HYDRANT PARTS 507.98
2057243 01/26/22 17888 FIRST AMERICAN DATA TREE LLC 9003401221 12/31/21 DOCUMENT SERVICE (MONTHLY) 99.00 99.00
2057244 01/26/22 11962 FLEETWASH INC 2412675 01/07/22 FLEET WASH SERVICES FY 22 110.41 110.41
2057319 02/09/22 11962 FLEETWASH INC 2418215 01/14/22 FLEET WASH SERVICES FY 22 131.29 131.29
2057285 02/02/22 20481 FRANCHISE TAX BOARD Ben2653744 02/03/22 BI-WEEKLY PAYROLL DEDUCTION 25.00 25.00
2057286 02/02/22 21053 FRANCHISE TAX BOARD Ben2653742 02/03/22 BI WEEKLY PAYROLL DEDUCTION 250.00 250.00
2057358 02/16/22 20481 FRANCHISE TAX BOARD Ben2655617 02/17/22 BI-WEEKLY PAYROLL DEDUCTION 25.00 25.00
2057359 02/16/22 21053 FRANCHISE TAX BOARD Ben2655615 02/17/22 BI WEEKLY PAYROLL DEDUCTION 250.00 250.00
2057320 02/09/22 21020 GEOGRAPHIC INFO SERVICE INC 8785 01/17/22 GIS SUPPORT BLOCK 4,485.09 4,485.09
2057360 02/16/22 20138 GOLDEN PROPERTY MANAGEMENT 3989021422 02/14/22 CUSTOMER REFUND 168.65 168.65
2057321 02/09/22 21116 GOULET, DAN 020122 02/01/22 EXPENSE REIMBURSEMENT 192.00 192.00
2057245 01/26/22 12907 GREENRIDGE LANDSCAPE INC 21572 12/28/21 LANDSCAPING SERVICES 9,689.00 9,689.00
2057361 02/16/22 21129 GREGORY BALLARD Ref002655572 02/14/22 UB Refund Cst #0000068695 75.94 75.94
2057287 02/02/22 21114 GUNJAN MALIK 200108102020 01/31/22 SEWER CONNECTION REFUND 3,378.59 3,378.59
2057246 01/26/22 19978 HASA INC. 793825 01/06/22 AS-NEEDED SODIUM HYPOCHLORITE FY22 1,679.12
794036 01/06/22 AS-NEEDED SODIUM HYPOCHLORITE FY22 765.44
794035 01/05/22 AS-NEEDED SODIUM HYPOCHLORITE FY22 486.00
794029 01/06/22 AS-NEEDED SODIUM HYPOCHLORITE FY22 340.20
793270 12/28/21 AS-NEEDED SODIUM HYPOCHLORITE FY22 315.90
793823 01/05/22 AS-NEEDED SODIUM HYPOCHLORITE FY22 130.00
2057322 02/09/22 19978 HASA INC. 796119 01/21/22 AS-NEEDED SODIUM HYPOCHLORITE FY22 852.92
794849 01/13/22 AS-NEEDED SODIUM HYPOCHLORITE FY22 619.64
793824 01/24/22 AS-NEEDED SODIUM HYPOCHLORITE FY22 522.45
796120 01/20/22 AS-NEEDED SODIUM HYPOCHLORITE FY22 431.32
796124 01/20/22 AS-NEEDED SODIUM HYPOCHLORITE FY22 353.56
796121 01/20/22 AS-NEEDED SODIUM HYPOCHLORITE FY22 233.28
794775 01/12/22 AS-NEEDED SODIUM HYPOCHLORITE FY22 183.46
795621 01/19/22 AS-NEEDED SODIUM HYPOCHLORITE FY22 178.60
20,233.29
20,889.37
8,131.91
7,141.93
2057247 01/26/22 20941 HAZARD CONSTRUCTION INC 6900012522 01/25/22 CUSTOMER REFUND 2,465.00 2,465.00
2057323 02/09/22 18436 HAZEN AND SAWYER DPC 200940063 01/18/22 2022 WATER FACILITIES PLAN (DEC 2021) 40,170.00 40,170.00
2057362 02/16/22 21137 HELIX HOLDINGS 0420021422 02/14/22 CUSTOMER REFUND 47.34 47.34
2057324 02/09/22 20816 HOMEFED CORPORATION 020722 02/07/22 W/O REFUND D0944-06186 8,464.23 8,464.23
2057325 02/09/22 18753 HOMEFED VILLAGE 8 LLC 020322 02/03/22 W/O REFUND D1044-090382 3,736.98 3,736.98
2057363 02/16/22 21133 HUMBERTO ULLOA Ref002655576 02/14/22 UB Refund Cst #0000265868 16.13 16.13
2057248 01/26/22 15622 ICF JONES & STOKES INC 0160519 01/06/22 ENVIRONMENTAL SVCS (DEC 2021) 14,915.00
0160516 01/06/22 ENVIRONMENTAL SVCS (DEC 2021) 3,081.45
0160520 01/06/22 ENVIRONMENTAL SVCS (DEC 2021) 1,520.00
0160518 01/06/22 ENVIRONMENTAL SVCS (DEC 2021) 485.86
0160517 01/06/22 ENVIRONMENTAL SVCS (DEC 2021) 230.98
2057326 02/09/22 21042 IG INVESTMENTS LLC 020322 02/03/22 W/O REFUND D1081-090453 6,321.21 6,321.21
2057249 01/26/22 17816 INDUSTRIAL SCIENTIFIC CORP 2487419 12/31/21 GAS DETECTION PROGRAM (SYS OPS, TP, ETC 855.43 855.43
2057250 01/26/22 08969 INFOSEND INC 204760 12/31/21 BILL PROCESSING SERVICES FY22 13,286.62
204759 12/31/21 BILL PROCESSING SERVICES FY22 4,603.19
205253 01/03/22 BILL PROCESSING SERVICES FY22 2,686.05
205481 01/10/22 BILL PROCESSING SERVICES FY22 313.51
2057251 01/26/22 20752 IWG TOWERS ASSETS II LLC 409023849 01/01/22 ANTENNA SUBLEASE FY22 2,034.00 2,034.00
2057364 02/16/22 20752 IWG TOWERS ASSETS II LLC 409123084 02/01/22 ANTENNA SUBLEASE FY22 2,034.00 2,034.00
2057288 02/02/22 21104 JESSICA MERIDETH Ref002653690 01/31/22 UB Refund Cst #0000196560 33.66 33.66
2057289 02/02/22 21106 JESSICA THILTGEN Ref002653692 01/31/22 UB Refund Cst #0000256250 18.50 18.50
2057327 02/09/22 21126 JESUS HERNANDEZ 020922 02/09/22 W/O REFUND D1103-090496 333.16 333.16
2057290 02/02/22 21109 JOSE ALBERTO ROMO Ref002653695 01/31/22 UB Refund Cst #0000264395 45.72 45.72
2057365 02/16/22 21135 JOSH LUFFMAN Ref002655578 02/14/22 UB Refund Cst #0000273566 45.15 45.15
2057328 02/09/22 21097 KB HOME COASTAL INC 020322 02/03/22 W/O REFUND D0958-060203 4,620.69
20722-WOD0958 02/07/22 W/O REFUND D0958-090383 3,511.22
2057291 02/02/22 21111 KEARNY PCCP OTAY 311 LLC Ref002653697 01/31/22 UB Refund Cst #0000272251 262.90 262.90
2057292 02/02/22 05840 KIRK PAVING INC 21-205-1 12/03/21 CLUBHOUSE DRIVE FINAL PAVING 36,913.00 36,913.00
2057329 02/09/22 05840 KIRK PAVING INC 21-172-2-R 09/29/21 RETAINAGE RELEASE 6,048.62
21-172-1-R 09/29/21 RETAINAGE RELEASE 1,093.31
2057330 02/09/22 20754 KOCH GENERAL ENGINEERING INC 20211204 01/10/22 ID-10 PAVING WORK 2,002.31 2,002.31
1,450.00
2057293 02/02/22 14808 KOEPPEN, KEVIN 012522 01/25/22 EXPENSE REIMBURSEMENT 250.00 250.00
2057252 01/26/22 09880 LEIGH, ROBERT RL011322 01/13/22 TUITION REIMBURSEMENT 166.53 166.53
2057294 02/02/22 21112 LENNAR Ref002653698 01/31/22 UB Refund Cst #0000272419 2,465.00 2,465.00
2057295 02/02/22 21108 LENNAR HOMES OF CALIFORNIA INC Ref002653694 01/31/22 UB Refund Cst #0000259387 1,849.42 1,849.42
2057296 02/02/22 10512 MAIL MANAGEMENT GROUP INC owd-12659 01/07/22 AS-NEEDED PRINTING & MAILING SERVICES FY 805.63 805.63
2057331 02/09/22 19742 MARINE INDUSTRIAL TANK INC 28036 12/17/21 RESERVOIR INSPECTION & CLEANING FY22 41,250.00 41,250.00
2057332 02/09/22 03792 MARTINEZ, STEPHEN 011522013122 01/31/22 EXPENSE REIMBURSEMENT 285.00 285.00
2057366 02/16/22 21132 MATTHEW BRINK Ref002655575 02/14/22 UB Refund Cst #0000258659 73.17 73.17
2057333 02/09/22 04500 MCMILLIN COMPANIES LLC 020322 02/03/22 W/O REFUND D0297-010006 3,712.32 3,712.32
2057297 02/02/22 00805 METRO WASTEWATER JPA 324 01/27/22 MEMBERSHIP RENEWAL 2,886.00 2,886.00
2057298 02/02/22 21105 MICHAEL PHAM Ref002653691 01/31/22 UB Refund Cst #0000233140 97.49 97.49
2057299 02/02/22 21113 MICHAEL SITTO Ref002653699 01/31/22 UB Refund Cst #0000273898 3,485.06 3,485.06
2057253 01/26/22 16613 MISSION RESOURCE CONSERVATION 430 12/01/21 OUTSIDE SERVICES - HWUE 150.00 150.00
2057254 01/26/22 19824 MURRAYSMITH INC 21320105 12/28/21 PLAN CHECK SERVICES (NOV 2021) 8,825.00 8,825.00
2057300 02/02/22 21110 NEW MORNING INC Ref002653696 01/31/22 UB Refund Cst #0000272125 28.16 28.16
2057334 02/09/22 00761 NINYO & MOORE GEOTECHNICAL 256964 01/18/22 GEOTECHNICAL SERVICES (11/26/21-12/31/21) 35,249.50 35,249.50
2057367 02/16/22 00761 NINYO & MOORE GEOTECHNICAL 256188 12/23/21 GEOTECHNICAL SERVICES (7/31/21-12/8/21) 36,248.20 36,248.20
2057255 01/26/22 02027 NTH GENERATION COMPUTING INC 40057H 12/29/21 SECUREAUTH SUBSCRIPTION RENEWAL 9,538.20 9,538.20
2057256 01/26/22 18332 NV5 INC 250986 01/10/22 ENGINEERING DESIGN (NOV 2021) 22,298.75 22,298.75
2057368 02/16/22 19310 PALM LAUNDRY INC 117 02/01/22 TOWEL LAUNDRY SERVICE FY22 180.00 180.00
2057335 02/09/22 15081 PINOMAKI DESIGN 6163 02/01/22 AS-NEEDED GRAPHIC DESIGN SERVICES FY22 255.00 255.00
2057369 02/16/22 20861 RAFTELIS 22328 02/11/22 WATER COST OF SERVICE STUDY 11,587.50 11,587.50
2057370 02/16/22 18908 RALSTON TEAM PROPERTIES 4864021522 02/15/22 CUSTOMER REFUND 246.56 246.56
2057257 01/26/22 15647 RFYEAGER ENGINEERING LLC 22007 01/07/22 CORROSION SERVICES (DEC 2021) 24,075.00 24,075.00
2057258 01/26/22 02923 RICHARD BRADY & ASSOCIATES 2111120 12/29/21 DESIGN JAMUL PS (NOV 2021) 11,531.25 11,531.25
2057301 02/02/22 21101 RICHARD VALDEZ Ref002653687 01/31/22 UB Refund Cst #0000007048 113.54 113.54
2057259 01/26/22 21099 ROJAS, GUILLERMO 120921122321 12/23/21 EXPENSE REIMBURSEMENT 183.00 183.00
2057336 02/09/22 02620 ROTORK CONTROLS INC RI165345 01/11/22 SPARE SKIMMINGS ACTUATOR 7,257.13 7,257.13
2057260 01/26/22 18033 SAFETY-R-US LLC 20211228316 12/28/21 RESPIRATOR FIT TESTING 870.00
20211229317 12/29/21 RESPIRATOR FIT TESTING 580.00
799.87
80,038.72
86,776.37
7,482.58
5,177.00
22,714.80
2057337 02/09/22 02586 SAN DIEGO COUNTY ASSESSOR 202200104 02/01/22 ASSESSOR DATA (MONTHLY) 125.00 125.00
2057261 01/26/22 00003 SAN DIEGO COUNTY WATER AUTH 000002244 12/14/21 SOCAL WATERSMART HEW HET WBIC 317.00 317.00
2057262 01/26/22 00121 SAN DIEGO GAS & ELECTRIC 011122 01/11/22 UTILITY EXPENSES (MONTHLY) 615.35
011122A 01/11/22 UTILITY EXPENSES (MONTHLY) 184.52
2057302 02/02/22 00121 SAN DIEGO GAS & ELECTRIC 012722B 01/27/22 UTILITY EXPENSES (MONTHLY) 45,999.05
012622 01/26/22 UTILITY EXPENSES (MONTHLY) 32,206.92
012722A 01/27/22 UTILITY EXPENSES (MONTHLY) 930.60
012722 01/27/22 UTILITY EXPENSES (MONTHLY) 902.15
2057338 02/09/22 00121 SAN DIEGO GAS & ELECTRIC 013122 01/31/22 UTILITY EXPENSES (MONTHLY) 79,991.29
012822 01/28/22 UTILITY EXPENSES (MONTHLY) 5,528.47
020122 02/01/22 UTILITY EXPENSES (MONTHLY) 1,153.18
020122A 02/01/22 UTILITY EXPENSES (MONTHLY) 69.60
020122B 02/01/22 UTILITY EXPENSES (MONTHLY) 33.83
2057371 02/16/22 00121 SAN DIEGO GAS & ELECTRIC 020722 02/07/22 UTILITY EXPENSES (MONTHLY) 85,158.10 85,158.10
2057372 02/16/22 14708 SC FUELS 2053295 01/28/22 RED CARB DIESEL 10,977.45 10,977.45
2057339 02/09/22 19603 SECURITAS SECURITY SVC USA INC W6997167 09/30/21 ON-DEMAND SECURITY RESPONSE 410.00 410.00
2057373 02/16/22 19603 SECURITAS SECURITY SVC USA INC W7012721 01/31/22 ON-DEMAND SECURITY RESPONSE 215.00 215.00
2057340 02/09/22 20729 SLF IV - MILLENIA LLC 020722 02/07/22 W/O REFUND D0943-090227 5,199.42
20722-WOD0943 02/07/22 W/O REFUND D0943-090228 2,283.16
2057303 02/02/22 21115 SONIA RIVAS Ben2653740 02/03/22 BI-WEEKLY PAYROLL DEDUCTION 553.85 553.85
2057374 02/16/22 21115 SONIA RIVAS Ben2655613 02/17/22 BI-WEEKLY PAYROLL DEDUCTION 553.85 553.85
2057263 01/26/22 01460 STATE WATER RESOURCES WD0197137 01/05/22 ANNUAL PERMIT FEES (7/1/2021 - 6/30/2022) 3,146.00
WD0197830 01/05/22 ANNUAL PERMIT FEES (7/1/2021 - 6/30/2022) 2,031.00
2057304 02/02/22 05755 STATE WATER RESOURCES 31581020122 02/01/22 CERTIFICATION RENEWAL 90.00 90.00
2057341 02/09/22 15974 SUN LIFE FINANCIAL 38166010222 01/02/22 LIFE INSURANCE AND STD/LTD (JAN 2022) 10,782.55 10,782.55
2057264 01/26/22 10339 SUPREME OIL COMPANY 408694 11/18/21 RED DYE DIESEL FUEL 9,092.26 9,092.26
2057342 02/09/22 10339 SUPREME OIL COMPANY 410577 01/19/22 UNLEADED & DIESEL FUEL 14,142.50
410637 01/19/22 UNLEADED & DIESEL FUEL 8,572.30
2057265 01/26/22 18376 SVPR COMMUNICATIONS LLC 1479 12/31/21 COMMUNICATIONS CONSULTING SERVICES 2,500.00 2,500.00
5,710.00
1,048.60
854.04
7,627.00
6,576.00
6,576.00
2057375 02/16/22 18376 SVPR COMMUNICATIONS LLC 1486 01/31/22 COMMUNICATIONS CONSULTING SERVICES 2,500.00 2,500.00
2057266 01/26/22 17704 T&T JANITORIAL INC 2018-7323 12/31/21 JANITORIAL SERVICES 5,330.00 5,330.00
2057376 02/16/22 03770 TEAMAN RAMIREZ & SMITH INC 107069 02/01/22 AUDIT SERVICES OF FY21 FINANCIAL STMT 20,685.00 20,685.00
2057343 02/09/22 02376 TECHKNOWSION INC 3060 01/18/22 SCADA/PLC PROGRAM PORTABLE PUMP STA 29,957.00 29,957.00
2057275 01/26/22 19272 THARSOS INC P2619012722 01/21/22 FINAL PAYMENT - MUTUAL RELEASE OF CLAIM 65,000.00 65,000.00
2057344 02/09/22 20755 TOTAL COMPENSATION SYSTEMS INC 10133 01/31/22 ACTUARIAL SERVICES 9,000.00 9,000.00
2057345 02/09/22 09916 TPO LLC 020322 02/03/22 W/O REFUND D0514-090491 5,372.48 5,372.48
2057346 02/09/22 20891 U.S. BANK NATIONAL ASSOCIATION 6410869 02/07/22 ADM FEES 2018 BOND (11/1/2021-10/31/2022) 2,855.00
6410778 02/04/22 ADM FEES 2019 BOND (12/1/2021-11/30/2022) 2,855.00
2057267 01/26/22 00427 UNDERGROUND SERVICE ALERT 1220210491 01/01/22 UNDERGROUND ALERTS (MONTHLY) 625.45
dsb20206616 01/01/22 DIG SAFE BOARD FEES (MONTHLY) 423.15
2057305 02/02/22 15675 UNITED SITE SERVICES INC 114-12762453 01/12/22 PORT. TOILET RENTAL 576.40
114-12762363 01/12/22 PORT. TOILET RENTAL 150.00
114-12762362 01/12/22 PORT. TOILET RENTAL 127.64
2057306 02/02/22 00350 UNITED STATES POSTAL SERVICE 3951013122 01/31/22 PREPAID POSTAGE MACHINE 6,000.00 6,000.00
2057268 01/26/22 08402 US POSTMASTER 012522P 01/25/22 US POSTMASTER 2,000.00 2,000.00
2057269 01/26/22 08028 VALLEY CONSTRUCTION MANAGEMENT SD032201 01/06/22 CMIS (DEC 2021) 6,435.00
SD222106 01/06/22 CMIS (DEC 2021) 1,192.00
2057307 02/02/22 15807 WATCHLIGHT CORPORATION 746857 01/15/22 SECURITY ALARM MONITORING FY22 2,576.92 2,576.92
2057377 02/16/22 15807 WATCHLIGHT CORPORATION 748595 01/14/22 REPLACE ALARM SYSTEM - 458-1 RESERVOIR 1,296.00 1,296.00
2057270 01/26/22 14879 WATER CONSERVATION GARDEN JPA 9532 01/01/22 GARDEN FUNDING CONTRIBUTION 18,622.00 18,622.00
2057271 01/26/22 15726 WATER SYSTEMS CONSULTING INC 6298 12/31/21 HYDRAULIC MODELING (DEC 2021) 845.00 845.00
2057272 01/26/22 20739 WATERTALENT LLC 2997 01/03/22 TEMPORARY EMPLOYEE SERVICES FY22 3,288.00
3011 01/10/22 TEMPORARY EMPLOYEE SERVICES FY22 3,288.00
2057347 02/09/22 20739 WATERTALENT LLC 3027 01/18/22 TEMPORARY EMPLOYEE SERVICES FY22 3,288.00
3041 01/24/22 TEMPORARY EMPLOYEE SERVICES FY22 3,288.00
2057378 02/16/22 20611 WIMMER YAMADA AND CAUGHEY 0011446 01/31/22 ADMIN LANDSCAPE DESIGN REFRESH 4,050.00 4,050.00
2057273 01/26/22 19866 WOOD RODGERS INC 153407 12/31/21 HYDRAULIC MODELING (DEC 2021) 1,277.50 1,277.50
2057274 01/26/22 08023 WORKTERRA 0101790 12/31/21 EMPLOYEE BENEFITS 847.50 847.50
2057379 02/16/22 08023 WORKTERRA 0102005 01/31/22
02/09/22 15135 YANEZ, ABRAHAM AY011822 01/18/22
EMPLOYEE BENEFITS (JAN 2022) 847.50 847.50
149 Checks
TUITION REIMBURSEMENT 257.26 257.26
Amount Pd Total: 1,410,012.86
Check Grand Total: 1,410,012.86
2057348