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Home My WebLink About03-02-22 Board Minutes 1 MINUTES OF THE BOARD OF DIRECTORS MEETINGS OF THE OTAY WATER DISTRICT AND OTAY WATER DISTRICT FINANCING AUTHORITY March 2, 2022 1. The meeting was called to order by President Smith at 3:30 p.m. 2. ROLL CALL Directors Present: Croucher, Keyes, Lopez, Robak and Smith Directors Absent: None Staff Present: General Manager Jose Martinez, General Counsel Dan Shinoff, General Counsel Jeanne Blumenfeld, Chief of Engineering Rod Posada, Chief Financial Officer Joe Beachem, Chief of Administration Adolfo Segura, Chief of Operations Andrew Jackson, Asst. Chief of Finance Kevin Koeppen, District Secretary Tita Ramos-Krogman and others per attached list. 3. PLEDGE OF ALLEGIANCE 4. APPROVAL OF AGENDA A motion was made by Director Keyes, seconded by Director Lopez, and carried with the following vote: Ayes: Directors Croucher, Keyes, Lopez, Robak and Smith Noes: None Abstain: None Absent: None to approve the agenda. 5. PRESENTATION OF THE EAST COUNTY ADVANCED WATER PURIFICATION PROJECT Helix Water District’s General Manager Brian Olney and Systems Operation Manager Michelle Berens provided a PowerPoint presentation of the District’s background and its East County Advanced Water Purification Project. Mr. Olney and Ms. Berens responded to questions from the board. In response to a question from President Smith, Helix Water District’s Public Affairs Supervisor Michelle Curtis stated that various outreach materials were sent to Helix customers to introduce the East County Advanced Water Purification Project. Ms. Curtis indicated that she would collaborate with Otay Water District’s (OWD) 2 Communications Officer Tenille Otero to help with outreach efforts to introduce the project to OWD customers. 6. APPROVAL OF AGENDA A motion was made by Director Keyes, seconded by Director Lopez, and carried with the following vote: Ayes: Directors Croucher, Keyes, Lopez, Robak and Smith Noes: None Abstain: None Absent: None to approve the agenda. 7. APPROVE THE MINUTES OF THE REGULAR BOARD MEETING OF FEBRUARY 2, 2022, AND SPECIAL BOARD MEETING OF FEBRUARY 15, 2022 A motion was made by Director Keyes, seconded by Director Lopez, and carried with the following vote: Ayes: Directors Croucher, Keyes, Lopez, Robak and Smith Noes: None Abstain: None Absent: None to approve the minutes of the regular board meeting of February 2, 2022, and special board meeting of February 15, 2022. 8. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA No one wished to be heard. PUBLIC HEARING ITEMS 9. THE BOARD WILL HOLD A PUBLIC HEARING TO CONSIDER APPROVING THE FOLLOWING AGENDA ITEMS AND INVITES THE PUBLIC TO PROVIDE COMMENTS ON THE ITEMS a) REDISTRICTING PRESENTATION: PLANWEST PARTNERS INC. Ms. Colette Santsche and Mr. Jason Barnes from Planwest Partners Inc. (Planwest) provided a PowerPoint presentation to the board and three map options for the redistricting of the District’s five (5) division boundaries. Ms. Santsche stated that at the April 6, 2022, board meeting, it is recommended that the board adopt one of the map options. She noted that the deadline to approve the redistricting of the District’s division boundaries is April 17, 2022. 3 Ms. Colette indicated that Planwest met with the District’s Redistricting Ad Hoc Committee to provide several redistricting map options. The Ad Hoc Committee provided their input and collaborated with Planwest to draft Map Option 3, which they recommended that the full board adopt. President Smith noted that each board member reviewed Map Option 3 prior to the board meeting. b) PUBLIC HEARING ON REDISTRICTING OTAY WATER DISTRICT, BECAUSE OF AN INCREASE IN THE POPULATION WITHIN ITS SERVICE AREA, AS MEASURED BY THE 2020 U.S. CENSUS, WILL BE ADJUSTING THE BOUNDARIES OF ITS FIVE (5) DIVISIONS TO EQUALIZE THE POPULATION WITHIN THOSE DIVISION BOUNDARIES PURSUANT TO CALIFORNIA WATER CODE §71540 AND ELECTIONS CODE § 22001. THIS PUBLIC HEARING IS HELD TO INVITE AND SOLICIT PUBLIC COMMENT ON THE CRITERIA FOR THE COMPOSITION OF THE REDISTRICTING DIVISIONS PRIOR TO DRAWING DRAFT MAPS OF PROPOSED DIVISION BOUNDARIES President Tim Smith opened the Public Hearing at 4:41 p.m. and asked District Secretary Tita Ramos-Krogman if there were any comments or participation from the public. District Secretary Ramos-Krogman stated that there were no comments or participation from the public. With no comments from the public, President Smith closed the Public Hearing at 4:42 p.m. and indicated that Map Option 3 will be presented at the April 6, 2022, board meeting as a Public Hearing Item for consideration of adoption by the board. CONSENT ITEMS 10. ITEMS TO BE ACTED UPON WITHOUT DISCUSSION, UNLESS A REQUEST IS MADE BY A MEMBER OF THE BOARD OR THE PUBLIC TO DISCUSS A PARTICULAR ITEM: A motion was made by Director Croucher, seconded by Director Keyes and carried with the following vote: Ayes: Directors Croucher, Keyes, Lopez, Robak and Smith Noes: None Abstain: None Absent: None to approve the following consent calendar items: 4 a) AUTHORIZE THE GENERAL MANAGER TO ISSUE A PURCHASE ORDER TO INLAND KENWORTH IN THE AMOUNT OF $255,702.60 FOR THE PURCHASE OF ONE KENWORTH T380 UTILITY CREW TRUCK AND TO DECLARE UNIT #136 UTILITY CREW TRUCK AS SURPLUS b) APPROVE CHANGE ORDER NO. 1 IN AN AMOUNT NOT-TO-EXCEED $27,625 TO THE COST OF SERVICE STUDY CONTRACT WITH RAFTELIS FINANCIAL CONSULTANTS, INC. AND AUTHORIZE THE TOTAL CONTRACT NOT-TO-EXCEED AN AMOUNT OF $93,235 ACTION ITEMS 11. BOARD a) STAFF TO CONDUCT REMOTE TELECONFERENCE MEETINGS OF THE BOARD OF DIRECTORS, INCLUDING COMMITTEE MEETINGS, PURSUANT TO RESOLUTION NO. 4401 WHICH THE BOARD ADOPTED AT A SPECIAL BOARD MEETING ON SEPTEMBER 27, 2021, AND IN ACCORDANCE WITH THE PROVISIONS OF GOVERNMENT CODE §54953(e) FOR THE NEXT 30 DAYS BECAUSE (1) A STATE OF EMERGENCY RELATED TO COVID-19 IS CURRENTLY IN EFFECT; (2) LOCAL OFFICIALS IN SAN DIEGO COUNTY HAVE IMPOSED OR RECOMMENDED MEASURES TO PROMOTE SOCIAL DISTANCING IN CONNECTION WITH COVID-19; AND (3) DUE TO THE COVID-19 EMERGENCY, MEETING IN PERSON WOULD PRESENT IMMINENT RISKS TO THE HEALTH AND SAFETY OF ATTENDEES After a discussion from the board, President Smith stated that a special board meeting may be held at the end of March to consider the continuance of remote teleconference meetings. A motion was made by Director Keyes, seconded by Director Croucher, and carried with the following vote: Ayes: Directors Croucher, Keyes, Lopez, Robak and Smith Noes: None Abstain: None Absent: None to authorize staff to conduct remote teleconference meetings of the board of directors for the next 30 days, including committee meetings, pursuant to Resolution No. 4401 which the Board adopted at a special board meeting on September 17, 2021, and in accordance with the provisions of Government Code §54953(e). b) DISCUSS THE 2022 BOARD MEETING CALENDAR There were no changes to the board calendar. INFORMATIONAL ITEMS 5 12. THE FOLLOWING ITEMS ARE PROVIDED TO THE BOARD FOR INFORMATIONAL PURPOSES ONLY. NO ACTION IS REQUIRED ON THE FOLLOWING AGENDA ITEMS: a) SECOND QUARTER OF FISCAL YEAR 2022 CAPITAL IMPROVEMENT PROGRAM REPORT Engineering Manager Michael Long provided a PowerPoint presentation to the board. He responded to comments and questions from the board. b) FISCAL YEAR 2022 MID-YEAR STRATEGIC PLAN UPDATE The board waived presentation from staff. UREPORTS 13. GENERAL MANAGER’S REPORT General Manager Martinez presented information from his report that included the District’s response to the COVID-19 pandemic, Low Income Household Water Assistance Program, and the District’s annual leak detection campaign kick-off meeting. 14. SAN DIEGO COUNTY WATER AUTHORITY UPDATE President Smith reported that CWA plans to repair two segments of its pipeline in the north to prevent a main break. He provided an update on the Imported Water Committee meeting where they discussed on demand management costs from Metropolitan Water District. In addition, CWA approved bond sales that involve two bond issuances, which the first bond was for $170 million with a 3.08% tax exemption. Director Croucher reported that CWA awarded a contract to Black & Veatch for CWA’s 2023 Facilities Master Plan. He provided an update on the Special Admin & Finance Committee who directed staff to work with member agency managers. He shared that CWA is holding a board retreat on March 10th. 15. DIRECTORS' REPORTS/REQUESTS Written reports from Directors Croucher, Keyes, Lopez and Robak were submitted to District Secretary Ramos-Krogman, which will be attached to the minutes for today’s meeting. 16. PRESIDENT’S REPORT At the request of President Smith and CWA, General Manager Jose Martinez and staff will write a letter to the Metropolitan Water District regarding concerns of the agency’s rate increase in the next two years, the addition of 140 staff members, and other concerns that affect CWA member agencies. 6 A written report from President Smith was submitted to District Secretary Ramos- Krogman and will be attached to the minutes for today’s meeting. URECESS TO CLOSED SESSION 17. CLOSED SESSION General Manager Jose Martinez indicated that there were no closed session items for the board to consider. UOTAY WATER DISTRICT FINANCING AUTHORITY 18. NO MATTERS TO DISCUSS There were no items scheduled for discussion for the Otay Water District Financing Authority board. 19. ADJOURNMENT With no further business to come before the Board, President Smith adjourned the meeting at 5:20 p.m. President ATTEST: District Secretary