HomeMy WebLinkAbout10-02-24 Board Minutes 1
MINUTES OF THE
BOARD OF DIRECTORS MEETINGS OF THE
OTAY WATER DISTRICT
AND
OTAY WATER DISTRICT FINANCING AUTHORITY
October 2, 2024
1. The meeting was called to order by President Lopez at 3:36 p.m.
2. ROLL CALL
Directors Present: Croucher, Keyes, Lopez, River and Robak
Directors Absent: None
Staff Present: General Manager Jose Martinez, Legal Counsel Jubani Estrada,
General Counsel Dan Shinoff (Arrived at 4:18 p.m.), Chief of
Engineering Michael Long, Chief Financial Officer Joe Beachem,
Chief of Administration Adolfo Segura, Chief of Operations
Andrew Jackson, Asst. Chief of Finance Kevin Koeppen, District
Secretary Tita Ramos-Krogman and others per attached list.
3. PLEDGE OF ALLEGIANCE
4. APPROVAL OF AGENDA
Legal Counsel Jubani Estrada stated that he and General Counsel Dan Shinoff
determined that there were no significant updates to review and discuss in Closed
Session and therefore recommended to strike Closed Session Items from the agenda.
A motion was made by Director Croucher, seconded by Director Keyes, and carried
with the following vote:
Ayes: Directors Croucher, Keyes, Lopez, Rivera and Robak
Noes: None
Abstain: None
Absent: None
to strike Closed Session Items from the agenda.
Legal Counsel Estrada introduced himself and indicated that he is stepping in for
General Counsel Dan Shinoff who is on his way to the board meeting.
5. APPROVAL OF THE MINUTES OF THE REGULAR BOARD MEETING OF
AUGUST 7, 2024, AND SPECIAL BOARD MEETINGS OF SEPTEMBER 6, 2024,
AND SEPTEMBER 13, 2024
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A motion was made by Director Croucher, seconded by Director Keyes, and carried
with the following vote:
Ayes: Directors Croucher, Keyes, Lopez, Rivera and Robak
Noes: None
Abstain: None
Absent: None
to approve the minutes of the regular board meeting of August 7, 2024, and special
board meetings of September 6, 2024, and September 13, 2024.
6. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO
SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S
JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
No one wished to be heard.
UCONSENT ITEM
7. ITEMS TO BE ACTED UPON WITHOUT DISCUSSION, UNLESS A REQUEST IS
MADE BY A MEMBER OF THE BOARD OR THE PUBLIC TO DISCUSS A
PARTICULAR ITEM:
A motion was made by Director Croucher, seconded by Director Keyes and carried
with the following vote:
Ayes: Directors Croucher, Keyes, Lopez, Rivera and Robak
Noes: None
Abstain: None
Absent: None
to approve the following consent calendar items:
a) ADOPT RESOLUTION NO. 4448 APPROVING THE ANNEXATION OF THE
PROPERTY OWNED BY BOB & ANNE KELLY (APN 517-021-27-00, 1444 TINA
COURT, EL CAJON, CA) TO OTAY WATER DISTRICT SEWER
IMPROVEMENT DISTRICT NO. 18
b) ADOPT RESOLUTION NO. 4449 ALLOWING FOR THE REIMBURSEMENT OF
CERTAIN EXPENDITURES FROM THE PROCEEDS OF THE WATER DEBT
OBLIGATIONS OF THE DISTRICT, ANTICIPATED TO BE ISSUED DURING
FISCAL YEAR 2026
c) ADOPT ORDINANCE NO. 595 AMENDING SECTION 6, CONFLICT OF
INTEREST CODE (COIC), CONTAINED WITHIN THE DISTRICT’S CODE OF
ORDINANCES TO UPDATE THE REQUIRED PROCESS TO FILE A FORM 700
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ACTION ITEMS
8. BOARD
a) DISCUSS THE 2024 BOARD MEETING CALENDAR
District Secretary Ramos-Krogman indicated that the Engineering & Operations
Committee and the Finance and Administrative Committee meetings will be held on
October 16 at 9am and 12pm, respectively. In addition, a Communications, Public
Relations, Legal and Legislative Committee meeting will be held on October 17 at
12pm.
Ms. Ramos-Krogman also noted that the January 1, 2025, regular board meeting falls
on a holiday and recommended to reschedule that meeting to January 8, 2025.
A motion was made by Director Robak, seconded by Director Croucher and carried
with the following vote:
Ayes: Directors Croucher, Keyes, Lopez, Rivera and Robak
Noes: None
Abstain: None
Absent: None
to reschedule the January 1, 2025, regular board meeting to January 8, 2025, at
3:30 p.m.
There were no changes to the board calendar.
U INFORMATIONAL ITEMS
9. FOURTH QUARTER FISCAL YEAR 2024 CAPITAL IMPROVEMENT PROGRAM
REPORT
Engineering Manager Kevin Cameron provided a PowerPoint presentation to the
board and responded to their questions and comments. Director Croucher requested
that General Manager Jose Martinez and staff update the board on any delays that
may impact the district. Director Keyes suggested that staff monitor the availability of
supplies as it may cause delays if they are not readily available and costs may
increase if supplies are high in demand.
10. ANNUAL DIRECTORS’ EXPENSE REPORT FOR FISCAL YEAR 2024
Assistant Chief Financial Officer Kevin Koeppen provided a PowerPoint presentation
to the board. Mr. Koeppen stated that the presentation indicates title positions of board
members (i.e. President, Vice President, Treasurer).
Director Croucher stated that the Finance and Administrative Committee requested
that title positions be indicated in the PowerPoint Presentation as it is pertinent to
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show that the President, Vice President, and Treasurer have more responsibilities than
regular board members.
11. FISCAL YEAR 2024 YEAR-END REPORT OF THE DISTRICT’S FISCAL YEAR 2023-
2026 STRATEGIC PLAN
The board waived the presentation.
REPORTS
12. GENERAL MANAGER REPORT
Mr. Martinez provided his GM Report to the board and discussed the Municipal
Information Systems Association of California’s (MISAC) 2024 “Excellence in IT
Practices Award” and the Ralph W. Chapman Water Reclamation Facility Disinfection
System Improvements. He also discussed that the State Water Resources Control
Board approved the District’s private side service lateral inventory, which means there
were no lead service lines found in the District’s service area. Mr. Martinez responded
to questions from the board.
13. SAN DIEGO COUNTY WATER AUTHORITY UPDATE
Director Croucher shared the names of new members on the CWA board and a new
chairperson. He noted that he is no longer the immediate past chairperson. In addition,
CWA is advertising an opening on MWD as former CWA member Tim Smith stepped
down from the agency. However, MWD is allowing Mr. Smith to remain on board until
CWA finds a replacement. Director Croucher discussed the retirement of Amy Chen,
MWD Program Director, Water Resources Specialist. He also discussed CWA’s
planning processes for the future and responded to questions and comments from the
board.
14. DIRECTORS' REPORTS/REQUESTS
Written reports from Directors Croucher, Keyes, Rivera and Robak were submitted to
District Secretary Ramos-Krogman, which will be attached to the minutes for today’s
meeting.
15. PRESIDENT’S REPORT
A written report from President Lopez was submitted to District Secretary Ramos-
Krogman and will be attached to the minutes for today’s meeting.
OTAY WATER DISTRICT FINANCING AUTHORITY
16. NO MATTERS TO DISCUSS
There were no items scheduled for discussion for the Otay Water District Financing
Authority board.
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17. ADJOURNMENT
With no further business to come before the Board, President Lopez adjourned the
meeting at 4:24 p.m.
President
ATTEST:
District Secretary
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
Pay To: Jose Lopez Period Covered:
Employee Number: From: 09/01/24 To: 09/30/24
ITEM DATE MEETING PURPOSE / ISSUES
DISCUSSED MILEAGE
HOME to OWD OWD to HOME
MILEAGE
OTHER LOCATIONS
1 09/03/24 OWD Interviews – Task Group
2 09/03/24 FLOW Friendship Latino on Water Meeting (NO CHARGE)
3 09/04/24 OWD Regular Board Meeting 19
4 09/06/24 OWD Special Board Meeting – Amazon Tour 19
5 09/09/24 OWD CSDA Conference – Indian Well, CA 169
6 09/10/24 OWD CSDA Conference – Indian Well, CA
7 09/11/24 OWD CSDA Conference – Indian Well, CA
8 09/12/24 OWD CSDA Conference – Indian Well, CA 169
9 09/13/24 OWD Committee Agenda Briefing (NO CHARGE)
10 09/13/24 OWD Special Board Meeting – Division 1 Director Rivera’s Oath of Office 19
11 09/19/24 OWD Finance & Admin Committee Meeting 19
12 09/26/24 OWD Board Agenda Briefing