HomeMy WebLinkAbout09-19-24 F&A Committee Packet 1
OTAY WATER DISTRICT
FINANCE AND ADMINISTRATION
COMMITTEE MEETING
and
SPECIAL MEETING OF THE BOARD OF DIRECTORS
2554 SWEETWATER SPRINGS BOULEVARD
SPRING VALLEY, CALIFORNIA
BOARDROOM
THURSDAY
SEPTEMBER 19, 2024
9:00 A.M.
This is a District Committee meeting. This meeting is being posted as a special meeting
in order to comply with the Brown Act (Government Code Section §54954.2) in the event that
a quorum of the Board is present. Items will be deliberated, however, no formal board actions
will be taken at this meeting. The committee makes recommendations
to the full board for its consideration and formal action.
AGENDA
1. ROLL CALL
2. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO
SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD’S
JURISDICTION INCLUDING AN ITEM ON TODAY’S AGENDA
DISCUSSION ITEMS
3. ADOPT RESOLUTION NO. 4449 ALLOWING FOR THE REIMBURSEMENT OF
CERTAIN EXPENDITURES FROM THE PROCEEDS OF THE WATER DEBT
OBLIGATIONS OF THE DISTRICT, ANTICIPATED TO BE ISSUED DURING
FISCAL YEAR 2026 (KEVIN KOEPPEN) [5 MINUTES]
4. ANNUAL DIRECTORS’ EXPENSE REPORT FOR FISCAL YEAR 2024 (KEVIN
KOEPPEN) [5 MINUTES]
5. ADOPT ORDINANCE NO. 595 AMENDING SECTION 6, CONFLICT OF
INTEREST CODE (COIC), CONTAINED WITHIN THE DISTRICT’S CODE OF
ORDINANCES TO UPDATE THE REQUIRED PROCESS TO FILE A FORM 700
(TITA RAMOS-KROGMAN) [5 MINUTES]
6. FISCAL YEAR 2024 YEAR-END REPORT OF THE DISTRICT’S FISCAL YEAR
2023-2026 STRATEGIC PLAN (MICHAEL KERR) [15 MINUTES]
7. ADJOURNMENT
2
BOARD MEMBERS ATTENDING:
Gary Croucher, Chair
Jose Lopez
All items appearing on this agenda, whether or not expressly listed for action, may be de-
liberated and may be subject to action by the Board.
The agenda, and any attachments containing written information, are available at the Dis-
trict’s website at www.otaywater.gov. Written changes to any items to be considered at the
open meeting, or to any attachments, will be posted on the District’s website. Copies of the
agenda and attachments are also available by contacting the District Secretary at (619)
670-2253.
If you have any disability which would require accommodations to enable you to participate
in this meeting, please call the District Secretary at 670-2253 at least 24 hours prior to the
meeting.
Certification of Posting
I certify that on September 13, 2024, I posted a copy of the foregoing agenda near
the regular meeting place of the Board of Directors of Otay Water District, said time being
at least 24 hours in advance of the meeting of the Board of Directors (Government Code
Section §54954.2).
Executed at Spring Valley, California on September 13, 2024.
/s/ Tita Ramos-Krogman, District Secretary
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: October 2, 2024
SUBMITTED BY: Jon Ravaglioli,
Finance Manager
W.O./G.F. NO:DIV. NO.All
APPROVED BY: Kevin Koeppen, Asst. Chief Financial Officer
Joseph R. Beachem, Chief Financial Officer
Jose Martinez, General Manager
SUBJECT: Adopt Resolution No. 4449 Allowing for the Reimbursement of
Certain Expenditures from the Proceeds of the Water Debt
Obligations of the District, Anticipated to be Issued
During FY 2026
GENERAL MANAGER’S RECOMMENDATION:
That the Board adopt Resolution No. 4449 allowing for the
reimbursement of certain expenditures from the proceeds of the water
debt obligations (the “Obligations”) of the District, anticipated to
be issued during FY 2026.
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To present for the Board’s consideration the adoption of Resolution
No. 4449 declaring the District’s intent to reimburse certain
expenditures from the proceeds of the Obligations.
ANALYSIS:
The District anticipates the issuance of the Obligations during FY
2026 to finance an amount not to exceed $54 million with total
issuance costs of approximately $530,000. The District anticipates a
debt issuance of up to $54 million in FY 2026 to pay for potable and
recycled capital improvement projects over the next three fiscal
years. The Resolution declares the intent of the District to
reimburse itself from the proceeds of the Obligations for any
AGENDA ITEM 3
qualifying expenditures incurred prior to the issuance of the
Obligations. It should be noted that the U.S. Tax Code allows the
District to reimburse itself for any such expenditures incurred
within the 60 days prior to the adoption of the Resolution.
Between October 3, 2024, and the date of issuance of the Obligations,
the District will spend approximately $54 million on water capital
improvements that qualify for payment from the proceeds of the
Obligations. Staff anticipates using funds from the General Fund,
capital reserves, and other legally available sources to cover
expenditures due prior to the issuance of the Obligations. The
Resolution will allow the District to replenish its General Fund and
capital reserves.
This reimbursement Resolution also assists the District in meeting
the arbitrage spend-down requirements.
Treasury and Internal Revenue Code regulations require the adoption of
the Resolution as an “official action,” which qualifies the District to
reimburse itself upon the issuance of tax-exempt debt. However, the
adoption of the attached Resolution does not irrevocably bind the
District to issue the Obligations. It simply outlines the District’s
current intent to do so at a future date and preserves the District’s
right to reimburse itself for qualified expenditures.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
The potential reimbursement of $54 million in CIP expenditures will
assist the District in maintaining its operating and capital reserve
levels in accordance with the District’s Reserve Policy.
STRATEGIC GOAL:
The District ensures its continued financial health through long-term
financial planning and debt planning.
LEGAL IMPACT:
None.
Attachments:
A)Committee Action Form
B)Resolution No. 4449
ATTACHMENT A
SUBJECT/PROJECT:
Adopt Resolution No. 4449 Allowing for the Reimbursement of
Certain Expenditures from the Proceeds of the Water Debt
Obligations of the District, Anticipated to be Issued
During FY 2026
COMMITTEE ACTION:
RESOLUTION NO. 4449
RESOLUTION OF THE BOARD OF DIRECTORS OF THE OTAY
WATER DISTRICT REGARDING ITS INTENTION TO SEEK
REIMBURSEMENT IN CONNECTION WITH THE ISSUANCE OF
TAX-EXEMPT OBLIGATIONS BY THE OTAY WATER DISTRICT
OR THE OTAY WATER DISTRICT FINANCING AUTHORITY
WHEREAS, the Board of Directors of the Otay Water District (the
“Issuer”) desires to finance the costs of acquiring certain public
facilities and improvements, as provided in Exhibit A attached hereto
and incorporated herein (the “Project”); and
WHEREAS, the Issuer intends to finance the acquisition of the
Project or portions of the Project with the proceeds of the sale of
obligations by either the Issuer or the Otay Water District Financing
Authority, the interest upon which is excluded from gross income for
federal income tax purposes (the “Obligations”); and
WHEREAS, prior to the issuance of the Obligations, the Issuer
desires to incur certain expenditures with respect to the Project
from available monies of the Issuer which expenditures are desired to
be reimbursed by the Issuer from a portion of the proceeds of the
sale of the Obligations;
NOW, THEREFORE, THE BOARD OF DIRECTORS OF THE OTAY WATER
DISTRICT DOES HEREBY RESOLVE, ORDER, AND DETERMINE AS FOLLOWS:
SECTION 1. The Issuer hereby states its intention and
reasonably expects to reimburse Project costs incurred prior to the
issuance of the Obligations with proceeds of the Obligations. Exhibit
A describes either the general character, type, purpose, and function
Attachment B
of the Project, or the fund or account from which Project costs are
to be paid and the general functional purpose of the fund or account.
SECTION 2. The reasonably expected maximum principal amount
of the Obligations is $54,000,000.
SECTION 3. This resolution is being adopted on or prior to
the date (the “Expenditures Date or Dates”) that the Issuer will
expend monies for the portion of the Project costs to be reimbursed
from proceeds of the Obligations.
SECTION 4. Except as described below, the expected date of
issue of the Obligations will be within eighteen months of the later
of the Expenditure Date or Dates and the date the Project is placed
in service; provided, the reimbursement may not be made more than
three years after the original expenditure is paid. For Obligations
subject to the small issuer exception of Section 148(f)(4)(D) of the
Internal Revenue Code, the “eighteen-month limit” of the previous
sentence is changed to “three years” and the limitation of the
previous sentence beginning with “; provided, . . .” is not
applicable.
SECTION 5. Proceeds of the Obligations to be used to
reimburse for Project costs are not expected to be used, within one
year of reimbursement, directly or indirectly to pay debt service
with respect to any obligation (other than to pay current debt
service coming due within the next succeeding one-year period on any
tax-exempt obligation of the Issuer (other than the Obligations)) or
to be held as a reasonably required reserve or replacement fund with
respect to an obligation of the Issuer or any entity related in any
manner to the Issuer, or to reimburse any expenditure that was
originally paid with the proceeds of any obligation, or to replace
funds that are or will be used in such manner.
SECTION 6. This resolution is consistent with the budgetary
and financial circumstances of the Issuer as of the date hereof. No
monies from sources other than the Obligation issue are, or are
reasonably expected to be reserved, allocated on a long-term basis,
or otherwise set aside by the Issuer (or any related party) pursuant
to their budget or financial policies with respect to the Project
costs. To the best of our knowledge, this Board is not aware of the
previous adoption of official intents by the Issuer that have been
made as a matter of course for the purpose of reimbursing
expenditures and for which tax-exempt obligations have not been
issued.
SECTION 7. The limitations described in Section 3 and
Section 4 do not apply to (a) costs of issuance of the Obligations,
(b) an amount not in excess of the lesser of $100,000 or five percent
(5%) of the proceeds of the Obligations, or (c) any preliminary
expenditures, such as architectural, engineering, surveying, soil
testing, and similar costs other than land acquisition, site
preparation, and similar costs incidental to the commencement of
construction, not in excess of twenty percent (20%) of the aggregate
issue price of the Obligations that finances the Project for which
the preliminary expenditures were incurred.
SECTION 8. This resolution is adopted as official action of
the Issuer in order to comply with Treasury Regulation §1.150-2 and
any other regulations of the Internal Revenue Service relating to the
qualification for reimbursement of Issuer expenditures incurred prior
to the date of issue of the Obligations, is part of the Issuer’s
official proceedings, and will be available for inspection by the
general public at the main administrative office of the Issuer.
SECTION 9. All the recitals in this Resolution are true and
correct, and this Board of Directors so finds, determines, and
represents.
PASSED, APPROVED, AND ADOPTED by the Board of Directors of the
Otay Water District, California, at a regular board meeting held this
2nd day of October 2024, by the following vote:
AYES:
NAYES:
ABSENT:
ABSTAIN:
President
Attest:
District Secretary
EXHIBIT A
DESCRIPTION OF PROJECT
The proceeds from this water debt issuance will be spent on capital
improvements to the District’s water system, including: the
construction of a new 870-2 Reservoir, replacement of transmission
and distribution pipelines, and replacement of the District’s meters.
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: October 2, 2024
SUBMITTED BY: Miriam Perez, Accountant
PROJECT: DIV. NO. ALL
APPROVED BY: Kevin Koeppen, Assistant Chief Financial Officer
Joseph R. Beachem, Chief Financial Officer
Jose Martinez, General Manager
SUBJECT: Fiscal Year 2024 Board of Directors’ Expenses
GENERAL MANAGER’S RECOMMENDATION:
This is an informational item only.
COMMITTEE ACTION:
This is an informational item only. Please see Attachment A for any
comments made at committee.
PURPOSE:
To present the Board of Directors’ expenses for Fiscal Year 2024.
ANALYSIS:
California Government Code Section 53065.5 mandates that special
districts must, at least annually, disclose any reimbursements paid
by a district within the immediately preceding fiscal year. This
requirement is echoed in the District’s Code of Ordinances, Policy 8.
To meet these requirements, staff prepares and presents the Board of
Directors’ expenses on an annual basis. The table on the following
page summarizes the reimbursements and per diems paid by the District
for Fiscal Year 2024, with detailed information available in
Attachments C-H.
AGENDA ITEM 4
2
The table above displays the expenses by category and Director. The
expenses totaled $129,063.79.
FISCAL IMPACT:
None.
STRATEGIC GOAL:
Prudently manage District funds.
LEGAL IMPACT:
Compliance with California law and the District’s Code of Ordinances,
Policy 8.
Attachments: Attachment A: Committee Action
Attachment B: Directors’ Expenses and Per Diems
Presentation
Attachments C-H: Directors’ Expenses Details
Croucher Keyes Lopez Robak Smith Total
Business Meetings 140.00$ 400.00$ 585.00$ 2,904.24$ 206.00$ 4,235.24$
Director's Fees 11,220.00 11,880.00 14,520.00 18,975.00 10,230.00 66,825.00
Mileage Business 258.68 - 965.01 1,719.09 706.56 3,649.34
Mileage Commuting 35.67 - 484.70 55.44 222.95 798.76
Conferences and Seminars 3,070.00 3,100.00 7,600.00 9,505.78 1,390.00 24,665.78
Travel 1,884.97 5,534.42 7,317.71 13,816.27 336.30 28,889.67
Total 16,609.32$ 20,914.42$ 31,472.42$ 46,975.82$ 13,091.81$ 129,063.79$
OTAY WATER DISTRICT
BOARD EXPENSES
July 1, 2023 - June 30, 2024
ATTACHMENT A
SUBJECT/PROJECT:
Fiscal Year 2024 Board of Directors’ Expenses
COMMITTEE ACTION:
The Finance and Administration Committee (Committee) reviewed this
informational item at a meeting held on September 19, 2024, and the
following comments were made:
BOARD OF DIRECTORS’
EXPENSES AND PER DIEMS
Finance and Administration Committee
September 19, 2024
Board of Directors Meeting
October 2, 2024
Attachment B
California Government Code Section 53065.5 and Otay
Water District’s Code of Ordinances, Policy 8 require that
staff present the Expenses and Per Diems for the Board of
Directors on an annual basis:
•Fiscal Year 2024.
•The expenses are shown by Board member and expense
type.
•The information is presented in alphabetical order.
Croucher Keyes Lopez Robak Smith Total
Business Meetings 140.00$ 400.00$ 585.00$ 2,904.24$ 206.00$ 4,235.24$
Director's Fees 11,220.00 11,880.00 14,520.00 18,975.00 10,230.00 66,825.00
Mileage Business 258.68 - 965.01 1,719.09 706.56 3,649.34
Mileage Commuting 35.67 - 484.70 55.44 222.95 798.76
Conferences and Seminars 3,070.00 3,100.00 7,600.00 9,505.78 1,390.00 24,665.78
Travel 1,884.97 5,534.42 7,317.71 13,816.27 336.30 28,889.67
Total 16,609.32$ 20,914.42$ 31,472.42$ 46,975.82$ 13,091.81$ 129,063.79$
OTAY WATER DISTRICT
BOARD EXPENSES
July 1, 2023 - June 30, 2024
Attachment C
Jul-23 Aug-23 Sep-23 Oct-23 Nov-23 Dec-23 Jan-24 Feb-24 Mar-24 Apr-24 May-24 Jun-24 Total
123456789101112
5214 Business Meetings -$ -$ -$ -$ -$ -$ -$ -$ -$ 60.00$ 80.00$ -$ 140.00$
5281 Director's Fees 1,155.00 825.00 825.00 660.00 990.00 495.00 660.00 1,320.00 495.00 1,485.00 1,485.00 825.00 11,220.00
5211 Mileage - Business - - - - - - - - 172.92 58.96 - 26.80 258.68
5211 Mileage - Commuting - - - - - 22.27 - - - 5.36 5.36 2.68 35.67
5213 Seminars and Conferences - - 575.00 - 815.00 - - - 840.00 840.00 - - 3,070.00
5212 Travel - - - - 681.78 - - - 354.96 - 848.23 - 1,884.97
5222 Community Events - - - - - - - - - - - - -
Total 1,155.00$ 825.00$ 1,400.00$ 660.00$ 2,486.78$ 517.27$ 660.00$ 1,320.00$ 1,862.88$ 2,449.32$ 2,418.59$ 854.48$ 16,609.32$
5214 Business Meetings -$ -$ -$ -$ -$ -$ -$ 140.00$ 55.00$ 60.00$ 80.00$ 65.00$ 400.00$
5281 Director's Fees 1,320.00 - 1,155.00 1,155.00 1,320.00 1,320.00 1,320.00 1,320.00 825.00 990.00 660.00 495.00 11,880.00
5211 Mileage - Business - - - - - - - - - - - - -
5211 Mileage - Commuting - - - - - - - - - - - - -
5213 Seminars and Conferences 1,445.00 - 815.00 - - - - 840.00 - - - - 3,100.00
5212 Travel - 277.91 1,355.37 - 1,168.65 - - - - - 1,767.37 965.12 5,534.42
5222 Community Events - - - - - - - - - - - - -
2,765.00$ 277.91$ 3,325.37$ 1,155.00$ 2,488.65$ 1,320.00$ 1,320.00$ 2,300.00$ 880.00$ 1,050.00$ 2,507.37$ 1,525.12$ 20,914.42$
5214 Business Meetings 55.00$ 70.00$ -$ -$ 125.00$ -$ -$ 70.00$ 55.00$ 210.00$ -$ -$ 585.00$
5281 Director's Fees 990.00 1,650.00 - 1,320.00 1,650.00 495.00 1,155.00 1,650.00 990.00 1,650.00 1,650.00 1,320.00 14,520.00
5211 Mileage - Business - 144.10 - -- 3.93 457.19 - 115.91 93.80 - 150.08 965.01
5211 Mileage - Commuting - -147.38 - - 79.26 - 24.90 105.86 38.19 38.19 50.92 484.70
5213 Seminars and Conferences 1,200.00 2,595.00 1,640.00 - 550.00 - - 840.00 - - - 775.00 7,600.00
5212 Travel 595.96 613.71 1,309.95 1,523.54 1,183.68 - - - 299.96 - 848.23 942.68 7,317.71
5222 Community Events - - - - - - - - - - - - -
2,840.96$ 5,072.81$ 3,097.33$ 2,843.54$ 3,508.68$ 578.19$ 1,612.19$ 2,584.90$ 1,566.73$ 1,991.99$ 2,536.42$ 3,238.68$ 31,472.42$
5214 Business Meetings 190.00$ 105.00$ 199.89$ 227.00$ 137.72$ 108.19$ 473.53$ 105.00$ 90.00$ 185.00$ 765.00$ 317.91$ 2,904.24$
5281 Director's Fees 1,650.00 1,650.00 1,155.00 1,650.00 1,650.00 1,320.00 1,650.00 1,650.00 1,650.00 1,650.00 1,650.00 1,650.00 18,975.00
5211 Mileage - Business 26.20 292.79 106.11 - 143.66 330.80 144.33 - - - - 675.20 1,719.09
5211 Mileage - Commuting 9.17 9.17 9.17 - -9.17 - 4.69 - - - 14.07 55.44
5213 Seminars and Conferences 1,300.00 3,410.00 1,425.00 - -1,050.00 - 220.78 2,100.00 - - - 9,505.78
5212 Travel 555.95 335.80 1,587.86 2,187.46 1,879.12 - 507.44 15.99 1,768.91 408.97 2,636.80 1,931.97 13,816.27
5222 Community Events - - - - - - - - - - - - -
Total 3,731.32$ 5,802.76$ 4,483.03$ 4,064.46$ 3,810.50$ 2,818.16$ 2,775.30$ 1,996.46$ 5,608.91$ 2,243.97$ 5,051.80$ 4,589.15$ 46,975.82$
JOSE LOPEZ (DETAILED IN
ATTACHMENT F)
MARK ROBAK (DETAILED IN
ATTACHMENT G)
OTAY WATER DISTRICT
ADMINISTRATIVE EXPENSES - BOARD
JULY 1, 2023 - JUNE 30, 2024
GARY CROUCHER (DETAILED IN
ATTACHMENT D)
RYAN KEYES (DETAILED IN
ATTACHMENT E)
Page 1 of 2
Jul-23 Aug-23 Sep-23 Oct-23 Nov-23 Dec-23 Jan-24 Feb-24 Mar-24 Apr-24 May-24 Jun-24 Total
OTAY WATER DISTRICT
ADMINISTRATIVE EXPENSES - BOARD
JULY 1, 2023 - JUNE 30, 2024
5214 Business Meetings 25.00$ -$ -$ 80.00$ 101.00$ -$ -$ -$ -$ -$ -$ -$ 206.00$
5281 Director's Fees 1,320.00 1,320.00 1,155.00 1,155.00 1,650.00 330.00 660.00 660.00 495.00 330.00 165.00 990.00 10,230.00
5211 Mileage - Business 28.82 55.02 48.47 75.98 389.73 - - 29.48 46.90 - - 32.16 706.56
5211 Mileage - Commuting 17.03 34.06 - - 85.15 17.03 - 17.42 17.42 17.42 17.42 - 222.95
5213 Seminars and Conferences 575.00 815.00 - - - - - -- - - - 1,390.00
5212 Travel - - - - - - - -- - - 336.30 336.30
5222 Community Events - - - - - - - -- - - - -
Total 1,965.85$ 2,224.08$ 1,203.47$ 1,310.98$ 2,225.88$ 347.03$ 660.00$ 706.90$ 559.32$ 347.42$ 182.42$ 1,358.46$ 13,091.81$
TOTALS:
5214 Business Meetings 270.00$ 175.00$ 199.89$ 307.00$ 363.72$ 108.19$ 473.53$ 315.00$ 200.00$ 515.00$ 925.00$ 382.91$ 4,235.24$
5281 Director's Fees 6,435.00 5,445.00 4,290.00 5,940.00 7,260.00 3,960.00 5,445.00 6,600.00 4,455.00 6,105.00 5,610.00 5,280.00 66,825.00
5211 Mileage - Business 55.02 491.91 154.58 75.98 533.39 334.73 601.52 29.48 335.73 152.76 -884.24 3,649.34
5211 Mileage - Commuting 26.20 43.23 156.55 -85.15 127.73 -47.01 123.28 60.97 60.97 67.67 798.76
5213 Seminars and Conferences 4,520.00 6,820.00 4,455.00 -1,365.00 1,050.00 -1,900.78 2,940.00 840.00 -775.00 24,665.78
5212 Travel 1,151.91 1,227.42 4,253.18 3,711.00 4,913.23 -507.44 15.99 2,423.83 408.97 6,100.63 4,176.07 28,889.67
5222 Community Events -------------
Total 12,458.13$ 14,202.56$ 13,509.20$ 10,033.98$ 14,520.49$ 5,580.65$ 7,027.49$ 8,908.26$ 10,477.84$ 8,082.70$ 12,696.60$ 11,565.89$ 129,063.79$
TIM SMITH (DETAILED IN
ATTACHMENT H)
Page 2 of 2
Attachment D
DIRECTOR'S NAME CROUCHER, GARY
Account Name Date Descriptions Sum of Amount
Business meetings 4/16/2024 CSDA Business Meeting 60.00
5/16/2024 CSDA Business Meeting 80.00
Business meetings Total 140.00
Mileage - Business 3/18/2024 November Travel Mileage 172.92
4/30/2024 April Travel Mileage 58.96
6/30/2024 May Travel Mileage 26.80
Mileage - Business Total 258.68
Mileage - Commuting 12/7/2023 December Commuting Mileage 22.27
4/11/2024 April Commuting Mileage 5.36
5/9/2024 May Commuting Mileage 5.36
6/30/2024 June Commuting Mileage 2.68
Mileage - Commuting Total 35.67
Travel 11/22/2023 ACWA Conference Lodging 681.78
3/22/2024 ACWA Conference Flight 354.96
5/22/2024 ACWA Conference Lodging 848.23
Travel Total 1,884.97
Director's Fee 7/5/2023 OWD Monthly Board Meeting 165.00
7/18/2023 GM & CWA Staff Issues Meeting 165.00
7/19/2023 CEQA Review 165.00
7/20/2023 OWD CPRL&L Committee 165.00
7/25/2023 CWA Matters Meeting 165.00
7/26/2023 East County Caucus Meeting 165.00
7/28/2023 CEQA Update and Impacts Meeting 165.00
8/11/2023 CEQA Discussion 165.00
8/15/2023 GM Director Meeting 165.00
8/22/2023 CWA Matters Meeting 165.00
8/23/2023 East County Caucus Meeting 165.00
8/31/2023 Ethics Training 165.00
9/5/2023 OWD GM/Director Qtrly Meeting 165.00
9/6/2023 OWD Monthly Board Meeting 165.00
9/19/2023 CWA Matters Meeting 165.00
9/26/2023 CWA Matters Meeting 165.00
9/27/2023 East County Caucus 165.00
10/4/2023 OWD Monthly Board Meeting 165.00
10/17/2023 CWA Matters Meeting 165.00
10/18/2023 CPRL&L Committee 165.00
10/27/2023 Recycled Water Ad Hoc Committee Meeting 165.00
11/8/2023 OWD Monthly Board Meeting 165.00
11/14/2023 CWA Matters Meeting 165.00
11/27/2023 ACWA Fall Conference 165.00
11/28/2023 ACWA Fall Conference 165.00
11/29/2023 ACWA Fall Conference 165.00
11/30/2023 ACWA Fall Conference 165.00
12/4/2023 OWD Legal Matters Meeting 165.00
12/5/2023 GM/Director Quarterly Meeting 165.00
12/27/2023 OWD Legal Matters Meeting 165.00
1/3/2024 OWD Monthly Board Meeting 165.00
1/10/2024 CWA Matters Meeting 165.00
1/16/2024 CWA Matters Meeting 165.00
1/23/2024 CWA Matters Meeting 165.00
2/1/2024 CWA Matters Meeting 165.00
2/7/2024 OWD Monthly Board Meeting 165.00
2/9/2024 Water Conservation Garden JPA Meeting 165.00
2/10/2024 OWD Meeting with Legal Council and President Lopez 165.00
2/12/2024 OWD GM/Director Quarterly Meeting 165.00
2/20/2024 CWA Matters Meeting 165.00
2/21/2024 OWD Special Board meeting 165.00
2/27/2024 Ad Hoc Labor Negotiation Meeting 165.00
3/6/2024 OWD Monthly Board Meeting 165.00
3/13/2024 Ad Hoc Labor Negotiation Meeting 165.00
3/26/2024 CWA Matters Meeting 165.00
4/2/2024 Ad Hoc Labor Negotiation Meeting 165.00
4/3/2024 OWD Monthly Board Meeting 165.00
Page 1 of 2
Director's Fee 4/11/2024 OWD GM/Director Meeting 165.00
4/16/2024 County of Water Utilities Association Pure Water Project 165.00
4/19/2024 OWD Meeting with Legal Council 165.00
4/23/2024 CWA Matters Meeting 165.00
4/24/2024 OWD Special Board meeting - Budget Workshop 165.00
4/26/2024 SCEDC Event to discuss issues 165.00
4/29/2024 Ad Hoc Labor Negotiation Meeting 165.00
5/1/2024 OWD Monthly Board Meeting 165.00
5/6/2024 ACWA Conference 165.00
5/7/2024 ACWA Conference 165.00
5/8/2024 ACWA Conference 165.00
5/9/2024 ACWA Conference 165.00
5/20/2024 Ad Hoc Labor Negotiation Meeting 165.00
5/21/2024 CWA Matters Meeting 165.00
5/29/2024 Ad Hoc Labor Negotiation Meeting 165.00
5/31/2024 Ad Hoc Legal Committee Meeting 165.00
6/4/2024 OWD GM/Director Qtrly Meeting 165.00
6/5/2024 OWD Monthly Board Meeting 165.00
6/17/2024 Ad Hoc Legal Committee Meeting 165.00
6/19/2024 OWD Special Board meeting 165.00
6/25/2024 CWA Matters Meeting 165.00
Director's Fee Total 11,220.00
Conferences and Seminars 9/30/2023 WateReuse Conference Registration 575.00
11/22/2023 ACWA Conference Registration 815.00
3/22/2024 ACWA Conference Registration 840.00
4/22/2024 ACWA Conference Registration 840.00
Conferences and Seminars Total 3,070.00
Grand Total 16,609.32
Page 2 of 2
Attachment E
DIRECTOR'S NAME KEYES, RYAN
Account Name Date Descriptions Sum of Amount
Business meetings 11/16/2023 CSDA Business Meeting 70.00
12/22/2023 CSDA Business Meeting 65.00
1/16/2024 COWU Meeting Registration 55.00
2/15/2024 CSDA Business Meeting 70.00
4/16/2024 CSDA Business Meeting 60.00
5/16/2024 CSDA Business Meeting 80.00
Business meetings Total 400.00
Travel 8/22/2023 CSDA Conference Lodging 277.91
9/22/2023 CSDA Conference Lodging 917.37
9/27/2023 CSDA Conference Car Rental 438.00
11/22/2023 ACWA Conference Lodging 1,168.65
12/23/2023 ACWA Conference Lodging 965.12
5/22/2024 Sacramento Delegation Lodging 1,358.40
5/31/2024 ACWA Car Rental 408.97
Travel Total 5,534.42
Director's Fee 7/3/2023 Ad Hoc GM Evaluation Committee Meeting 165.00
7/5/2023 OWD Monthly Board Meeting 165.00
7/16/2023 CSDA Course 165.00
7/21/2023 CSDA Course 165.00
7/22/2023 CSDA Course 165.00
7/25/2023 CSDA Course 165.00
7/27/2023 CSDA Course 165.00
7/30/2023 CSDA Course 165.00
9/6/2023 OWD Monthly Board Meeting 165.00
9/18/2023 OWD Special Finance Meeting 165.00
9/20/2023 OWD F&A Committee Meeting 165.00
9/21/2023 CSDA Course 165.00
9/23/2023 CSDA Course 165.00
9/24/2023 CSDA Course 165.00
9/29/2023 CSDA Course 165.00
10/4/2023 OWD Monthly Board Meeting 165.00
10/16/2023 CSDA Course 165.00
10/21/2023 CSDA Course 165.00
10/22/2023 CSDA Course 165.00
10/23/2023 OWD F&A Committee Meeting 165.00
10/27/2023 CSDA Course 165.00
10/29/2023 CSDA Course 165.00
11/8/2023 OWD Monthly Board Meeting 165.00
11/11/2023 CSDA Course 165.00
11/12/2023 CSDA Course 165.00
11/17/2023 GM/Director Quarterly Meeting 165.00
11/27/2023 ACWA Fall Conference 165.00
11/28/2023 ACWA Fall Conference 165.00
11/29/2023 ACWA Fall Conference 165.00
11/30/2023 ACWA Fall Conference 165.00
12/15/2023 CSDA Course 165.00
12/16/2023 CSDA Course 165.00
12/17/2023 CSDA Course 165.00
12/22/2023 CSDA Course 165.00
12/23/2023 CSDA Course 165.00
12/28/2023 CSDA Course 165.00
12/29/2023 CSDA Course 165.00
12/30/2023 CSDA Course 165.00
1/3/2024 OWD Monthly Board Meeting 165.00
1/13/2024 CSDA Course 165.00
1/14/2024 CSDA Course 165.00
1/17/2024 CSDA Course 165.00
1/18/2024 F & A Committee Meeting 165.00
Page 1 of 2
Director's Fee 1/21/2024 CSDA Course 165.00
1/24/2024 CSDA Course 165.00
1/27/2024 CSDA Course 165.00
2/7/2024 OWD Monthly Board Meeting 165.00
2/12/2024 OWD GM/Director Quarterly Meeting 165.00
2/14/2024 CSDA Class 165.00
2/16/2024 CSDA Class 165.00
2/17/2024 CSDA Class 165.00
2/20/2024 OWD (EO&WR) Committee 165.00
2/21/2024 OWD Special Board meeting 165.00
2/24/2024 AWWA Webinar 165.00
3/2/2024 CSDA Class 165.00
3/6/2024 OWD Monthly Board Meeting 165.00
3/8/2024 OWD Special Board meeting 165.00
3/20/2024 F & A Committee Meeting 165.00
3/23/2024 CSDA Class 165.00
4/3/2024 OWD Monthly Board Meeting 165.00
4/13/2024 CSDA Class 165.00
4/18/2024 EO&WR Committee 165.00
4/23/2024 SCEDC Awards Meeting 165.00
4/24/2024 OWD Special Board meeting - Budget Workshop 165.00
4/26/2024 SCEDC Conference 165.00
5/1/2024 OWD Monthly Board Meeting 165.00
5/6/2024 ACWA Conference 165.00
5/16/2024 OWD Committee meeting w/ GM 165.00
5/21/2024 EO&WR Committee 165.00
6/4/2024 OWD GM/Director Qtrly Meeting 165.00
6/5/2024 OWD Monthly Board Meeting 165.00
6/19/2024 OWD Special Board meeting 165.00
Director's Fee Total 11,880.00
Conferences and Seminars 7/24/2023 WateReuse Registration 75.00
7/24/2023 CSDA Conference Registration 675.00
7/24/2023 Urban Water Institute Conference Registration 695.00
9/22/2023 ACWA Conference Registration 815.00
2/22/2024 ACWA Conference Registration 840.00
Conferences and Seminars Total 3,100.00
Grand Total 20,914.42
Page 2 of 2
Attachment F
DIRECTOR'S NAME LOPEZ, JOSE
Account Name Date Descriptions Sum of Amount
Business meetings 7/18/2023 COWU Meeting Registration 55.00
8/17/2023 CSDA Business Meeting 70.00
11/9/2023 CWA Meeting Registration 55.00
11/16/2023 CSDA Business Meeting 70.00
1/16/2024 COWU Meeting Registration 55.00
2/15/2024 CSDA Business Meeting 70.00
4/16/2024 CSDA Business Meeting 60.00
4/22/2024 SDRCC Business Meeting 150.00
Business meetings Total 585.00
Mileage - Business 8/31/2023 August Travel Mileage 144.10
12/1/2023 October Travel Mileage 3.93
1/29/2024 November Travel Mileage 457.19
3/18/2024 February Travel Mileage 40.87
3/18/2024 January Travel Mileage 75.04
4/30/2024 April Travel Mileage 93.80
6/21/2024 May Travel Mileage 89.78
6/30/2024 June Travel Mileage 60.30
Mileage - Business Total 965.01
Mileage - Commuting 9/14/2023 September Commuting Mileage 147.38
12/21/2023 December Commuting Mileage 79.26
2/1/2024 February Commuting Mileage 24.90
3/28/2024 March Commuting Mileage 105.86
4/11/2024 April Commuting Mileage 38.19
5/9/2024 May Commuting Mileage 38.19
6/30/2024 June Commuting Mileage 50.92
Mileage - Commuting Total 484.70
Travel 7/1/2023 SDRCC Conference Flight 157.96
7/24/2023 CSDA Conference Flight 438.00
8/22/2023 CSDA Conference Lodging 277.91
8/22/2023 SDRCC Mission to Sacramento Lodging 335.80
9/22/2023 CRWUA Lodging 146.26
9/22/2023 Binational Mexico Flight 329.96
9/22/2023 CSDA Conference Lodging 833.73
10/23/2023 Binational Mexico Lodging 1,523.54
11/22/2023 ACWA Conference Lodging 1,183.68
12/23/2023 ACWA Conference Lodging 723.84
12/23/2023 CRWUA Conference Lodging 218.84
3/22/2024 ACWA Conference Flight 299.96
5/22/2024 ACWA Conference Lodging 848.23
Travel Total 7,317.71
Director's Fee 7/5/2023 OWD Monthly Board Meeting 165.00
7/6/2023 FLOW Meeting 165.00
7/18/2023 COWU Monthly Meeting 165.00
7/19/2023 OWD EO&WR Committee 165.00
7/25/2023 Water Conservation Garden Meeting 165.00
7/26/2023 Ad Hoc OWD & SWA Committee Meeting 165.00
8/1/2023 FLOW Meeting 165.00
8/2/2023 OWD Monthly Board Meeting 165.00
8/15/2023 SDRCC Sacramento Delegation Meeting 165.00
8/17/2023 CSDA Quarterly Business Meeting 165.00
8/22/2023 OWD EO&WR Committee 165.00
8/23/2023 UWI Conference 165.00
8/24/2023 UWI Conference 165.00
8/25/2023 UWI Conference 165.00
8/30/2023 CSDA Quarterly Leadership Conference 165.00
8/31/2023 CSDA Quarterly Leadership Conference 165.00
10/3/2023 SCED Council 165.00
10/4/2023 OWD Monthly Board Meeting 165.00
10/8/2023 SD Binational Delegation 165.00
10/9/2023 SD Binational Delegation 165.00
10/10/2023 SD Binational Delegation 165.00
10/11/2023 SD Binational Delegation 165.00
Page 1 of 3
Director's Fee 10/12/2023 County of Water Utilities Meeting 165.00
10/24/2023 Water Conservation Garden 165.00
11/4/2023 WaterReuse Conference 165.00
11/5/2023 WaterReuse Conference 165.00
11/6/2023 WaterReuse Conference 165.00
11/7/2023 WaterReuse Conference 165.00
11/8/2023 OWD Monthly Board Meeting 165.00
11/20/2023 Water Conservation Garden Meeting 165.00
11/27/2023 ACWA Fall Conference 165.00
11/28/2023 ACWA Fall Conference 165.00
11/29/2023 ACWA Fall Conference 165.00
11/30/2023 ACWA Fall Conference 165.00
12/13/2023 CRWUA Conference 165.00
12/14/2023 CRWUA Conference 165.00
12/15/2023 CRWUA Conference 165.00
1/3/2024 OWD Monthly Board Meeting 165.00
1/9/2024 OWD Meeting with GM 165.00
1/11/2024 OWD Committee Agenda Briefing 165.00
1/16/2024 COWU Quarterly Meeting 165.00
1/17/2024 OWD Finance Committee Meeting 165.00
1/23/2024 Water Conservation Garden Financial Reporting Meeting 165.00
1/25/2024 CWA Matters Meeting 165.00
2/1/2024 OWD Board Agenda Briefing 165.00
2/6/2024 OWD Ethics Training 165.00
2/7/2024 OWD Monthly Board Meeting 165.00
2/9/2024 Water Conservation Garden JPA Meeting 165.00
2/10/2024 OWD Meeting with Legal Council and Director Croucher 165.00
2/11/2024 OWD GM/Director Quarterly Meeting 165.00
2/15/2024 CSDA Quarterly Business Meeting 165.00
2/21/2024 OWD Special Board meeting 165.00
2/27/2024 Ad Hoc Labor Negotiation Meeting 165.00
2/29/2024 OWD Board Agenda Briefing 165.00
3/4/2024 OWD Board Agenda Briefing w/GM and Legal Council 165.00
3/6/2024 OWD Monthly Board Meeting 165.00
3/8/2024 OWD Special Board meeting 165.00
3/13/2024 Ad Hoc Labor Negotiation Meeting 165.00
3/14/2024 OWD Committee Agenda Briefing w/ GM 165.00
3/20/2024 F & A Committee Meeting 165.00
4/3/2024 OWD Monthly Board Meeting 165.00
4/4/2024 Water Conservation Garden Meeting 165.00
4/9/2024 Jamacha Greens HOA Lansacpe Award 165.00
4/11/2024 OWD Committee Agenda Briefing w/ GM 165.00
4/16/2024 COWU Monthly Meeting 165.00
4/18/2024 F & A Committee Meeting 165.00
4/24/2024 OWD Special Board meeting - Budget Workshop 165.00
4/25/2024 OWD Board Agenda Briefing w/ GM 165.00
4/26/2024 SCEDC Conference 165.00
4/29/2024 Ad Hoc Labor Negotiation Meeting 165.00
5/1/2024 OWD Monthly Board Meeting 165.00
5/2/2024 Water Conservation Garden Meeting 165.00
5/3/2024 SDRCC Meeting 165.00
5/6/2024 ACWA Conference 165.00
5/7/2024 ACWA Conference 165.00
5/8/2024 ACWA Conference 165.00
5/9/2024 ACWA Conference 165.00
5/28/2024 Ad Hoc Labor Negotiation Meeting 165.00
5/30/2024 OWD Board Agenda Briefing w/ GM 165.00
5/31/2024 Ad Hoc Legal Committee Meting 165.00
6/3/2024 OWD GM/Director Qtrly Meeting 165.00
6/4/2024 SCEDC Monthly Meeting 165.00
6/5/2024 OWD Monthly Board Meeting 165.00
6/7/2024 Water Conservation Garden Meeting 165.00
6/10/2024 Ad Hoc Genral Manager Evaluation Meeting 165.00
6/14/2024 Sweetwater Schools/Mentoring Project Meeting 165.00
6/17/2024 Ad Hoc Genral Manager Evaluation Meeting 165.00
Page 2 of 3
Director's Fee 6/28/2024 OWD Special Board meeting 165.00
Director's Fee Total 14,520.00
Conferences and Seminars 7/1/2023 SDRCC Conference Registration 525.00
7/24/2023 CSDA Conference Registration 675.00
8/22/2023 Urban Water Institute Conference Registration 695.00
8/22/2023 SDRCC Binational Mexico Conference Registration 1,900.00
9/22/2023 ACWA Conference Registration 815.00
9/22/2023 CSDA Pre Conference Registration 250.00
9/22/2023 WateReuse Conference Registration 575.00
11/22/2023 CRUWA Conference 550.00
2/22/2024 ACWA Conference Registration 840.00
6/24/2024 CSDA Conference Registration 775.00
Conferences and Seminars Total 7,600.00
Grand Total 31,472.42
Page 3 of 3
Attachment G
DIRECTOR'S NAME ROBAK, MARK
Account Name Date Descriptions Sum of Amount
Business meetings 7/18/2023 COWU Meeting Registration 55.00
7/24/2023 EB Southern California Business Meeting 100.00
7/24/2023 Peak Trading Corp Business Meeting 35.00
8/17/2023 CSDA Business Meeting 70.00
8/22/2023 ECC Business Meeting 35.00
9/22/2023 Politifest Business Meeting 115.00
9/30/2023 August/Sept Meals 84.89
10/17/2023 COWU Meeting Registration 55.00
10/23/2023 Water Conservation Garden 112.00
10/23/2023 South County Economic Business Meeting 25.00
10/23/2023 ECC Business Meeting 35.00
10/30/2023 October Expenses 67.72
11/16/2023 CSDA Business Meeting 70.00
11/30/2023 November Expenses 248.53
12/22/2023 CV Chamber Commerce Business Meeting 25.00
12/22/2023 ECC Business Meeting 35.00
12/31/2023 December Expenses 108.19
1/16/2024 COWU Meeting Registration 55.00
1/22/2024 SDRCC Meeting Registration 225.00
2/15/2024 CSDA Business Meeting 70.00
3/22/2024 ECC Business Meeting 35.00
3/31/2024 March Expenses 126.24
4/22/2024 SDRCC Business Meeting 150.00
4/22/2024 ECC Business Meeting 35.00
4/30/2024 April Expenses 85.86
5/16/2024 CSDA Business Meeting 80.00
5/22/2024 SDRCC Meeting Registration 650.00
5/22/2024 ECC Business Meeting 35.00
5/31/2024 May Expenses 46.71
6/24/2024 ECC Business Meeting 30.00
6/30/2024 June Expenses 4.10
Business meetings Total 2,904.24
Mileage - Business 7/31/2023 July Travel Mileage 26.20
8/31/2023 August Travel Mileage 292.79
9/30/2023 September Travel Mileage 106.11
11/29/2023 October Travel Mileage 65.50
11/29/2023 November Travel Mileage 78.16
12/1/2023 November Travel Mileage 231.22
12/31/2023 November Travel Mileage 52.42
12/31/2023 December Travel Mileage 47.16
1/19/2024 November Travel Mileage 104.13
1/31/2024 January Travel Mileage 40.20
6/24/2024 March Travel Mileage 219.13
6/24/2024 April Travel Mileage 123.28
6/24/2024 May Travel Mileage 124.64
6/30/2024 February Travel Mileage 68.34
6/30/2024 June Travel Mileage 96.81
6/30/2024 Parking at Symphony Tower for 153rd Anniversary celebration 43.00
Mileage - Business Total 1,719.09
Mileage - Commuting 7/31/2023 July Commuting Mileage 9.17
8/31/2023 August Commuting Mileage 9.17
9/30/2023 September Commuting Mileage 9.17
12/7/2023 November Commuting Mileage 4.59
12/21/2023 November Commuting Mileage 4.58
2/22/2024 February Commuting Mileage 4.69
6/30/2024 June Commuting Mileage 14.07
Mileage - Commuting Total 55.44
Travel 7/1/2023 SDRCC Conference Flight 117.95
7/24/2023 CSDA Conference Flight 438.00
8/22/2023 SDRCC Mission to Sacramento Lodging 335.80
9/22/2023 CRWUA Lodging 146.26
9/22/2023 Binational Mexico Flight 25.00
9/22/2023 CSDA Conference Lodging 1,111.64
9/22/2023 SDRCC Binational Conference Flight 304.96
Page 1 of 4
Travel 10/23/2023 CRWUA Conference Flight 523.96
10/23/2023 NWRA Conference Flight 139.96
10/23/2023 Binational Mexico Lodging 1,523.54
11/22/2023 NWRA Conference Flight 208.97
11/22/2023 ACWA Conference Lodging 1,168.65
11/22/2023 NWRA Conference Lodging 501.50
12/23/2023 ACWA Conference Lodging 1,206.40
12/23/2023 CRWUA Conference Lodging 401.39
1/19/2024 November 2023 expenses 507.44
2/22/2024 ACWA Conference Lodging Fee 15.99
3/22/2024 Mission to Washington D.C. Flight 754.95
3/22/2024 WaterReuse Conference Lodging 1,013.96
4/22/2024 ACWA Conference Flight 408.97
5/22/2024 Leadership Delegation Flight 233.96
5/22/2024 Mission to Washington D.C. Lodging 1,144.44
5/22/2024 Delegation to Sacramento Lodging 1,258.40
6/24/2024 Leadership Delegation Lodging 324.18
Travel Total 13,816.27
Director's Fee 7/3/2023 Ad Hoc GM Evaluation Committee Meeting 165.00
7/5/2023 OWD Monthly Board Meeting 165.00
7/6/2023 SDRCC Sustainability & Industry Committee 165.00
7/18/2023 COWU Monthly Meeting 165.00
7/19/2023 OWD EO&WR Committee 165.00
7/20/2023 OWD CPRL&L Committee 165.00
7/25/2023 Water Conservation Garden Board Meeting 165.00
7/26/2023 Ad Hoc OWD & SWA Committee Meeting 165.00
7/27/2023 Water Conservation Garden Friends of the Garden Meeting 165.00
7/31/2023 Salt Creek Ad Hoc Committee 165.00
8/2/2023 OWD Monthly Board Meeting 165.00
8/15/2023 SDRCC Leadership Delegation to Sacramento 165.00
8/16/2023 SDRCC Leadership Delegation to Sacramento 165.00
8/23/2023 Urban Water Institute Annual Conference 165.00
8/24/2023 Urban Water Institute Annual Conference 165.00
8/25/2023 Urban Water Institute Annual Conference 165.00
8/28/2023 CSDA Annual Conference 165.00
8/29/2023 CSDA Annual Conference 165.00
8/30/2023 CSDA Annual Conference 165.00
8/31/2023 CSDA Annual Conference 165.00
9/6/2023 OWD Monthly Board Meeting 165.00
9/9/2023 Vista Irrigation District Anniversary Event 165.00
9/14/2023 OWD Committee Briefing 165.00
9/15/2023 LAFCO Special District Advisory Board 165.00
9/19/2023 OWD EO&WR Committee 165.00
9/26/2023 Chula Vista State of the City 165.00
9/29/2023 OWD Agenda Briefing 165.00
10/3/2023 South County EDC 165.00
10/4/2023 OWD Monthly Board Meeting 165.00
10/7/2023 Politifest 165.00
10/8/2023 SD Binational Delegation 165.00
10/9/2023 SD Binational Delegation 165.00
10/10/2023 SD Binational Delegation 165.00
10/11/2023 SD Binational Delegation 165.00
10/17/2023 Council of Water Utilities 165.00
10/18/2023 CPRL&L Committee 165.00
10/24/2023 Water Conservation Garden 165.00
11/5/2023 WaterReuse Conference 165.00
11/6/2023 WaterReuse Conference 165.00
11/7/2023 WaterReuse Conference 165.00
11/8/2023 National Water Resources Association 165.00
11/9/2023 National Water Resources Association 165.00
11/10/2023 National Water Resources Association 165.00
11/27/2023 ACWA Fall Conference 165.00
11/28/2023 ACWA Fall Conference 165.00
11/29/2023 ACWA Fall Conference 165.00
11/30/2023 ACWA Fall Conference 165.00
12/1/2023 OWD Committee Briefing 165.00
12/5/2023 OWD (EO&WR)165.00
Page 2 of 4
Director's Fee 12/11/2023 AdHoc Salt Creek Goal Course Mtg 165.00
12/12/2023 CRWUA Conference 165.00
12/13/2023 CRWUA Conference 165.00
12/14/2023 CRWUA Conference 165.00
12/15/2023 CRWUA Conference 165.00
12/18/2023 OWD Board Agenda Briefing 165.00
1/3/2024 OWD Monthly Board Meeting 165.00
1/11/2024 SC EDC Monthly Board Meeting 165.00
1/16/2024 COWU Speaker 165.00
1/17/2024 EDC Monthly Board Meeting 165.00
1/18/2024 Water Conservation Garden Board Meeting 165.00
1/19/2024 Water Conservation Garden Pre-JPA Meeting 165.00
1/22/2024 Water Conservation Garden Director and President Meeting 165.00
1/23/2024 OWD (EO&WR) Committee 165.00
1/25/2024 CWA Matters Meeting 165.00
1/26/2024 Water Conservation Garden Executive Committee Meeting 165.00
2/1/2024 SDRCC Sustainability & Industry Committee 165.00
2/7/2024 OWD Monthly Board Meeting 165.00
2/9/2024 Water Conservation Garden JPA Meeting 165.00
2/12/2024 Water Conservation Garden Board Meeting 165.00
2/15/2024 CSDA Quarterly Business Meeting 165.00
2/20/2024 OWD (EO&WR) Committee 165.00
2/21/2024 OWD Special Board meeting 165.00
2/22/2024 Water Conservation Garden Board Meeting 165.00
2/23/2024 Water Conservation Garden JPA Meeting 165.00
2/28/2024 OWD GM/Director Quarterly Meeting 165.00
3/6/2024 OWD Monthly Board Meeting 165.00
3/8/2024 OWD Special Board meeting 165.00
3/11/2024 WaterReuse Conference 165.00
3/12/2024 WaterReuse Conference 165.00
3/13/2024 WaterReuse Conference 165.00
3/14/2024 WaterReuse Conference 165.00
3/15/2024 WaterReuse Conference 165.00
3/19/2024 CPRL&L Committee 165.00
3/20/2024 EDC Monthly Board Meeting 165.00
3/29/2024 SDRCC Field Trip to Otay Landfill 165.00
4/3/2024 OWD Monthly Board Meeting 165.00
4/4/2024 SDRCC Sustainability & Industry Committee 165.00
4/4/2024 Water Conservation Garden 165.00
4/14/2024 SDRCC Mission to Washington D.C.165.00
4/15/2024 SDRCC Mission to Washington D.C.165.00
4/16/2024 SDRCC Mission to Washington D.C.165.00
4/17/2024 SDRCC Mission to Washington D.C.165.00
4/18/2024 EO&WR Committee 165.00
4/24/2024 OWC Special Board Meeting 165.00
4/26/2024 South County EDC 165.00
5/1/2024 OWD Monthly Board Meeting 165.00
5/2/2024 Water Conservation Garden Meeting 165.00
5/2/2024 SDRCC Sustainability & Industry Committee 165.00
5/3/2024 SDRCC 2024 Congressional Luncheon 165.00
5/5/2024 ACWA Conference 165.00
5/6/2024 ACWA Conference 165.00
5/7/2024 ACWA Conference 165.00
5/8/2024 ACWA Conference 165.00
5/9/2024 ACWA Conference 165.00
5/21/2024 EO&WR Committee 165.00
6/5/2024 OWD Monthly Board Meeting 165.00
6/6/2024 SCEDC Monthly Meeting 165.00
6/7/2024 Water Conservation Garden Meeting 165.00
6/11/2024 Jamul Fire Safe Council 165.00
6/17/2024 SDRCC Leadership Delegation to Sacramento 165.00
6/18/2024 SDRCC Leadership Delegation to Sacramento 165.00
6/19/2024 Ad Hoc Genral Manager Evaluation Meeting 165.00
6/21/2024 SDLAFCO Special Districts Advisory Board 165.00
6/26/2024 ECEDC Monthly Board Meeting 165.00
6/27/2024 CWA Monthly Board Meeting 165.00
Director's Fee Total 18,975.00
Page 3 of 4
Conferences and Seminars 7/1/2023 SDRCC Conference Registration 525.00
7/24/2023 EB SoCal Conference Registration 100.00
7/24/2023 CSDA Conference Registration 675.00
7/24/2023 WateReuse Conference Registration 575.00
8/22/2023 ACWA Conference Registration 815.00
8/22/2023 Urban Water Institute Annual Conference 695.00
8/22/2023 SDRCC Binational Mexico Conference Registration 1,900.00
9/22/2023 NWRA Conference Registration 850.00
12/22/2023 WateReuse Conference Registration 1,050.00
2/22/2024 Economic Trends Registration 185.78
2/22/2024 ECC Registration 35.00
3/22/2024 Mission to Washington DC Conference Registration 2,100.00
Conferences and Seminars Total 9,505.78
Grand Total 46,975.82
Page 4 of 4
Attachment H
DIRECTOR'S NAME SMITH, TIM
Account Name Date Descriptions Sum of Amount
Business meetings 7/26/2023 East County Caucus 25.00
10/17/2023 COWU Meeting Registration 55.00
10/25/2023 East County Caucus 25.00
11/5/2023 WaterReuse Conference 20.00
11/7/2023 WaterReuse Conference 26.00
11/15/2023 East County Caucus 25.00
11/29/2023 ACWA Conference 11.00
11/30/2023 ACWA Conference 19.00
Business meetings Total 206.00
Mileage - Business 7/31/2023 July Travel Mileage 28.82
8/31/2023 August Travel Mileage 55.02
9/30/2023 September Travel Mileage 48.47
10/31/2023 October Travel Mileage 75.98
11/30/2023 November Travel Mileage 389.73
2/29/2024 February Travel Mileage 29.48
3/31/2024 March Travel Mileage 46.90
6/30/2024 June Travel Mileage 32.16
Mileage - Business Total 706.56
Mileage - Commuting 7/31/2023 July Commuting Mileage 17.03
8/31/2023 August Commuting Mileage 34.06
11/9/2023 November Commuting Mileage 85.15
12/21/2023 December Commuting Mileage 17.03
2/15/2024 February Commuting Mileage 17.42
3/14/2024 March Commuting Mileage 17.42
4/11/2024 April Commuting Mileage 17.42
5/9/2024 May Commuting Mileage 17.42
Mileage - Commuting Total 222.95
Travel 6/30/2024 CRWUA Lodging 336.30
Travel Total 336.30
Director's Fee 7/5/2023 OWD Monthly Board Meeting 165.00
7/10/2023 LAFCO Meeting 165.00
7/18/2023 CWA Matters Meeting 165.00
7/19/2023 CWA Matters Meeting 165.00
7/25/2023 CWA Matters Meeting 165.00
7/26/2023 East County Caucus Meeting 165.00
7/28/2023 CWA Matters Meeting 165.00
7/31/2023 Salt Creek Ad Hoc Committee 165.00
8/2/2023 OWD Monthly Board Meeting 165.00
8/9/2023 OWD Director GM Quarterly Meeting 165.00
8/11/2023 CWA Matters Meeting 165.00
8/15/2023 CWA Matters Meeting 165.00
8/16/2023 OWD F&A Committee Meeting 165.00
8/22/2023 CWA Matters Meeting 165.00
8/23/2023 East County Caucus Meeting 165.00
8/24/2023 APWA Conference Dinner Meeting 165.00
9/5/2023 OWD PDWD Meeting 165.00
9/6/2023 OWD Monthly Board Meeting 165.00
9/18/2023 OWD Finance & Admin Meeting 165.00
9/19/2023 CWA Matters Meeting 165.00
9/20/2023 OWD F&A Committee Meeting 165.00
9/26/2023 CWA Matters Meeting 165.00
9/27/2023 East County Caucus 165.00
10/4/2023 OWD Monthly Board Meeting 165.00
10/17/2023 COWU Monthly Meeting 165.00
10/18/2023 OWD/CWA Meeting 165.00
10/23/2023 OWD F&A Committee Meeting 165.00
10/24/2023 CWA Matters Meeting 165.00
10/25/2023 East County Caucus 165.00
10/27/2023 Recycled Water Ad Hoc Committee Meeting 165.00
11/4/2023 WaterReuse Conference 165.00
11/5/2023 WaterReuse Conference 165.00
11/6/2023 WaterReuse Conference 165.00
11/7/2023 WaterReuse Conference 165.00
11/8/2023 OWD Monthly Board Meeting 165.00
11/14/2023 CWA Matters Meeting 165.00
11/15/2023 East County Caucus 165.00
Page 1 of 2
Director's Fee 11/28/2023 ACWA Fall Conference 165.00
11/29/2023 ACWA Fall Conference 165.00
11/30/2023 ACWA Fall Conference 165.00
12/11/2023 AdHoc Salt Creek Goal Course Mtg 165.00
12/27/2023 CWA Matters Meeting 165.00
1/3/2024 OWD Monthly Board Meeting 165.00
1/10/2024 CWA Matters Meeting 165.00
1/16/2024 CWA Matters Meeting 165.00
1/23/2024 CWA Matters Meeting 165.00
2/1/2024 CWA Matters Meeting 165.00
2/20/2024 CWA Matters Meeting 165.00
2/21/2024 OWD Special Board meeting 165.00
2/23/2024 OWD GM/Director Quarterly Meeting 165.00
3/6/2024 OWD Monthly Board Meeting 165.00
3/8/2024 OWD Special Board meeting 165.00
3/26/2024 CWA Matters Meeting 165.00
4/23/2024 CWA Matters Meeting 165.00
4/24/2024 OWD Special Board meeting - Budget Workshop 165.00
5/21/2024 CWA Matters Meeting 165.00
6/6/2024 OWD GM/Director Qtrly Meeting 165.00
6/11/2024 OWD meeting w/ GM 165.00
6/12/2024 AWWA ACE24 Membrance Standards in the Committee Meeting 165.00
6/19/2024 OWD meeting w/ GM 165.00
6/25/2024 CWA Matters Meeting 165.00
6/26/2024 CWA Matters Meeting 165.00
Director's Fee Total 10,230.00
Conferences and Seminars 7/24/2023 WateReuse Conference Registration 575.00
8/22/2023 ACWA Conference Registration 815.00
Conferences and Seminars Total 1,390.00
Grand Total 13,091.81
Page 2 of 2
STAFF REPORT
TYPE MEETING: Regular Board Meeting MEETING DATE: October 2, 2024
SUBMITTED BY: Tita Ramos-Krogman,
District Secretary
W.O./G.F. NO:
APPROVED BY: Tita Ramos-Krogman,
District Secretary
Jose Martinez, General
Manager
DIV. NO.
SUBJECT: Adoption of Ordinance No. 595 Amending Section 6, Conflict of
Interest Code, of the District’s Code of Ordinances
GENERAL MANAGER’S RECOMMENDATION:
That the Board adopt Ordinance No. 595 amending Section 6, Conflict
of Interest Code (COIC), contained within the District’s Code of Ordinances to update the required process to file a Form 700.
PURPOSE:
To amend Section 6, COIC, contained within the District’s Code of Ordinances to update the required process to file a Form 700. All Form 700 filings required to file with the County of San Diego, Clerk
of the Board, must be submitted electronically through eDisclosure. Hardcopy submissions will no longer be accepted by the County of San
Diego, Clerk of the Board.
COMMITTEE ACTION:
See Attachment A.
ANALYSIS:
As required by the Political Reform Act (“Act”), staff has conducted a biennial review of the District’s COIC. In past years, hard copies
of Form 700 filings were submitted to the general manager or district secretary for processing. The County of San Diego, Clerk of the
Board, no longer accepts hardcopies and has instructed filers to electronically submit their Form 700 through eDisclosure; the County’s Form 700 System. Legal counsel has reviewed the amendment to
AGENDA ITEM 5
Section 6.04, Statements of Economic Interests: Place of Filing, and has suggested that the district change the language to state the
following: All officials and employees required to submit a Statement of
Economic Interest (employees in Designated Positions) shall file their statement with the County of San Diego, Clerk of the Board,
electronically through eDisclosure; the County’s Form 700 system. A
Form 700 notification email will be sent to filers at the beginning of each year with instructions on how to file their form.
Ordinance No. 595 is submitted for the Board’s approval to amend the
COIC as indicated above. A strike-thru copy of the COIC is attached to the ordinance for reference. Please refer to Exhibit A, pages 2 and 3 of the staff report for details. FISCAL IMPACT:
None. LEGAL IMPACT:
None.
Attachments: Attachment A – Committee Notes
Attachment B - Ordinance No. 595 Exhibit A - Strike-Thru Copy of the District’s COIC
Attachment C – Clean Copy of the Proposed COIC
ATTACHMENT A
SUBJECT/PROJECT:
Adoption of Ordinance No. 595 Amending Section 6, Conflict of Interest Code, of the District’s Code of Ordinances
COMMITTEE ACTION:
The Finance and Administration Committee (Committee) will review this item on September 19, 2024.
Page 1 of 1
ORDINANCE NO. 595
AN ORDINANCE OF THE BOARD OF DIRECTORS OF THE OTAY WATER DISTRICT
AMENDING SECTION 6, CONFLICT OF INTEREST CODE, OF THE DISTRICT’S CODE OF ORDINANCE
BE IT ORDAINED by the Board of Directors of Otay Water
District that the District’s Code of Ordinances, Section 6, Conflict of Interest Code (COIC), amend Section 6.04, Statements of Economic Interests: Place of Filing, to comply with the
current County of San Diego, Clerk of the Board, practice of electronically filing Form 700’s. The amendments are presented
in Exhibit A attached to this ordinance. NOW, THEREFORE, BE IT RESOLVED that the amendments to Section 6, Conflict of Interest Code, to the District’s Code of Ordinances shall become effective immediately upon adoption.
PASSED, APPROVED AND ADOPTED by the Board of Directors of the Otay Water District at a regular meeting duly held this 2nd day of October 2024, by the following vote:
AYES:
NOES: ABSENT: ABSTAIN:
________________________________ President
ATTEST:
_____________________________
District Secretary
Attachment B
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OTAY WATER DISTRICT CONFLICTS OF INTEREST CODE
DIVISION I DISTRICT ADMINISTRATION
CHAPTER 5 PERSONNEL PRACTICES
SECTION 6 CONFLICT OF INTEREST CODE
The Political Reform Act (Government Code section 81000, et seq.) requires state and local government agencies to adopt and promulgate
conflict of interest codes. The Fair Political Practices Commission has adopted a regulation (2 Cal. Code of Regs. Sec. 18730) that contains the terms of a standard conflict of interest code, which can be incorporated by reference in an agency’s code. After public notice and hearing, the standard code may be amended by the Fair Political
Practices Commission to conform to amendments in the Political Reform Act. Therefore, the terms of 2 California Code of Regulations Section 18730 and any amendments to it duly adopted by the Fair Political
Practices Commission are hereby incorporated by reference. This regulation and the attached Appendix, designating positions and
establishing disclosure requirements, shall constitute the Conflict of Interest Code of the Otay Water District (District).
6.01 DEFINITIONS
The definitions contained in the Political Reform Act of 1974 (Government Code Sections 81000 et seq.), regulations of the Fair Political Practices Commission (2 Cal. Code of Regs. Sections 18100,
et seq.), and any amendments to the Act or regulations, are incorporated by reference into this Conflict of Interest Code.
6.02 DESIGNATED EMPLOYEES
The persons holding positions listed in the Appendix are designated employees. It has been determined that these persons make
or participate in the making of decisions which may foreseeably have a material effect on financial interests.
The General Manager or his/her designee shall have the authority to designate any person holding a position within the District as a
person designated to provide disclosures regardless of whether or not the position that the person holds is included in the Appendix if, in
the view of the General Manager or his/her designee, the person has the potential to make or participate in the making of decisions which may foreseeably have a material effect on financial interests.
Exhibit A
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6.03 DISCLOSURE CATEGORIES
This Code does not establish any disclosure obligation for those designated employees who are also specified in Government Code Section 87200 if they are designated in this code in that same capacity, or if
the geographical jurisdiction of this agency is the same as or is wholly included within the jurisdiction in which those persons must
report their financial interest pursuant to Article 2 of Chapter 7 of the Political Reform Act, Government Code Sections 87200, et seq.1 In addition, this code does not establish any disclosure obligation for
any designated public officials who are designated in a conflict of interest code for another agency, if all of the following apply:
(A) The geographical jurisdiction of this agency is the same as or is wholly included within the jurisdiction of the other agency; (B) The disclosure assigned in the code of the other agency is
the same as that required under Article 2 of Chapter 7 of the Political Reform Act, Government Code Section 87200; and
(C) The filing officer is the same for both agencies.
Such persons are covered by this Code for disqualification purposes only. With respect to all other designated employees, the
disclosure categories set forth in the Appendix specify which kinds of financial interests are reportable. Such a designated employee shall disclose in his or her Statement of Economic Interest those financial
interests he or she has which are of the kind described in the disclosure categories to which he or she is assigned in the Appendix. It has been determined that the financial interests set forth in a designated employee’s disclosure categories are the kinds of financial interests which he or she foreseeably can affect materially through
the conduct of his or her office.
6.04 STATEMENTS OF ECONOMIC INTERESTS: PLACE OF FILING All officials and employees required to submit a Statement of
Economic Interest (employees in Designated Positions) shall file their statements with the County of San Diego, Clerk of the Board,
electronically through eDisclosure; the County’s Form 700 system. A Form 700 notification email will be sent to filers at the beginning of each year with instructions on how to file their form. General
1 Designated employees who are required to file statements of economic interest under any other agency’s Conflict of Interest Code or under Article 2 for a different
jurisdiction, may expand their statement of economic interests to cover reportable interest in both jurisdictions, and file copies of this expanded statement with both entities in lieu of filing separate and district statements, provided that each copy
of such expanded statement filed in place of an original is signed and verified by the designated employee as if it were an original. See Government Code Section 81004.
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Manager, or his or her designee. The District shall make and retain a copy of all statements filed by Designated Positions and forward the
originals of such statements to the Executive Office of the Board of Supervisors of San Diego County. All retained statements, originals or electronic copies shall be available for public inspection and
reproduction. (Cal. Gov’t Code § 81008).2
The General Manager, or his or her designee may file Statements of Economic Interests electronically in accordance with the provisions of Government Code Section 87500.2.
6.05 STATEMENTS OF ECONOMIC INTERESTS: TIME OF FILING
(A) Initial Statements. All designated employees employed by the agency on the effective date of this code, as originally adopted, promulgated, and approved by the code reviewing body, shall file statements within 30 days after the effective date of this code.
Thereafter, each person already in a position when it is designated by an amendment to this code shall file an initial statement within 30 days after the effective date of the amendment.
(B) Assuming Office Statements. All persons assuming designated
positions after the effective date of this code shall file statements within 30 days after assuming the designated positions, or if subject
to State Senate confirmation, 30 days after being nominated or appointed. If a person assumes an office between October 1 and December 31 and files an assuming office Statement of Economic
Interests, that person need not file an annual Statement of Economic Interests pursuant to Section 87203 until one year later than the date
specified in subsection C below. (C) Annual Statements. All designated employees shall file
statements no later than April 1.
(D) Leaving Office Statements. All persons who leave designated positions shall file statements within 30 days after leaving office.
(E) Military Service. If a person reports for military service as defined in the Servicemember's Civil Relief Act, the deadline for
the annual statement of economic interests is 30 days following his or her return to office, provided the person, or someone authorized to represent the person's interests, notifies the filing officer in
writing prior to the applicable filing deadline that he or she is subject to that federal statute and is unable to meet the applicable
deadline, and provides the filing officer verification of his or her military status.
2 See Government Code section 81010 and 2 Cal. Code of Regs. section 18115 for the duties of filing officers and persons in agencies who make and retain copies of statements and forward the originals to the filing officer.
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6.06 STATEMENTS FOR PERSONS WHO RESIGN PRIOR TO ASSUMING OFFICE
Any person who resigns within 12 months of initial appointment,
or within 30 days of the date of notice provided by the filing officer to file an assuming office statement, is not deemed to have assumed office or left office, provided he or she did not make or participate
in the making of, or use his or her position to influence any decision and did not receive or become entitled to receive any form of payment
as a result of his or her appointment. Such persons shall not file either an assuming or a leaving office statement. (A) Any person who resigns a position within 30 days of the date of a notice from the filing officer shall do both of the following:
1. File a written resignation with the appointing power; and
2. File a written statement with the filing officer declaring under penalty of perjury that during the period between
appointment and resignation he or she did not make, participate in the making, or use the position to influence
any decision of the agency or receive, or become entitled to receive, any form of payment by virtue of being appointed to the position.
6.07 CONTENTS OF AND PERIOD COVERED BY STATEMENTS OF ECONOMIC
INTERESTS (A) Contents of Initial Statements
Initial statements shall disclose any reportable investments,
interests in real property and business positions held on the effective date of the code and income received during the 12 months prior to the effective date of the code.
(B) Contents of Assuming Office Statements
Assuming office statements shall disclose any reportable investments, interests in real property and business positions held on
the date of assuming office or on the date of appointment, and income received during the 12 months prior to the date of assuming office or
the date of being appointed, respectively. (C) Contents of Annual Statements Annual statements shall disclose any reportable investments,
interests in real property, income and business positions held or
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received during the previous calendar year provided, however, that the period covered by an employee’s first annual statement shall begin on
the effective date of the code or the date of assuming office, whichever is later.
(D) Contents of Leaving Office Statements
Leaving office statements shall disclose reportable investments, interest in real property, income and business positions held or received during the period between the closing date of the last
statement filed and the date of leaving office.
6.08 MANNER OF REPORTING Statements of economic interest shall be made on forms prescribed by the Fair Political Practices Commission and supplied by the agency, and shall contain the following information:
(A) Investments and Real Property Disclosure
When an investment or an interest in real property3 is required to be reported4, the statement shall contain the following:
1. A statement of the nature of the investment or interest;
2. The name of the business entity in which each investment is held, and a general description of the business activity in
which the business entity is engaged;
3. The address or other precise location of the real property; 4. A statement whether the fair market value of the investment
or interest in real property equals or exceeds two thousand dollars ($2,000), exceeds ten thousand dollars ($10,000),
exceeds one hundred thousand dollars ($100,000), or exceeds one million dollars ($1,000,000).
(B) Personal Income Disclosure
3 For the purpose of disclosure only (not disqualification), an interest in real property does not include the principal residence of the filer.
4 Investments and interests in real property which have a fair market value of less
than $2,000 are not investments and interests in real property within the meaning of the Political Reform Act. However, investments or interests in real property of an individual include those held by the individual’s spouse and dependent children as
well as a pro rata share of any investment or interest in real property of any business entity or trust in which the individual, spouse and dependent children own, in the aggregate, a direct, indirect or beneficial interest of 10 percent or greater.
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When personal income is required to be reported5, the statement shall contain:
1. The name and address of each source of income aggregating $500 or more in value or $50 or more in value if the income
was a gift, and a general description of the business activity, if any, of each source;
2. A statement whether the aggregate value of income from each source, or in the case of a loan, the highest amount owed to
each source, was one thousand dollars ($1,000) or less, greater than one thousand dollars ($1,000), greater than ten
thousand dollars ($10,000), or greater than one hundred thousand dollars ($100,000); 3. A description of the consideration, if any, for which the income was received;
4. In the case of a gift, the name, address and business activity of the donor and any intermediary through which the
gift was made; a description of the gift; the amount or value of the gift; and the date on which the gift was
received. A gift includes forgiveness of a debt or a rebate or discount of a debt owed6;
5. In the case of a loan given or received, the annual interest rate and the security, if any, given for the loan and the
term of the loan.
6. Gov. Code section 82030 defines income and specifically excludes:
(a) Any loan or loans from a commercial lending institution which are made in the lender's regular
course of business on terms available to members of the public without regard to official status.
(b) Any loan from or payments received on a loan made to an individual's spouse, child, parent, grandparent,
grandchild, brother, sister, parent-in-law, brother-in-law, sister-in-law, nephew, niece, uncle, aunt, or first cousin, or the spouse of any such person,
provided that a loan or loan payment received from any such person shall be considered income if he or
5 A designated employee’s income includes his or her community property interest in the income of his or her spouse but does not include salary or reimbursement for
expenses received from a state, local or federal government agency.
6 2 Cal. Code of Regs. section 18940
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she is acting as an agent or intermediary for any person not covered by this paragraph.
(c) Any indebtedness created as part of a retail installment or credit card transaction if made in
the lender's regular course of business on terms available to members of the public without regard to
official status. (C) Business Entity Income Disclosure
When income of a business entity, including income of a sole
proprietorship, is required to be reported7, the statement shall contain: 1. The name, address, and a general description of the business activity of the business entity;
2. The name of every person from whom the business entity received payments if the filer’s pro rata share of gross
receipts from such person was equal to or greater than $10,000.
(D) Business Position Disclosure
When business positions are required to be reported, a designated employee shall list the name and address of each business entity in
which he or she is a director, officer, partner, trustee, employee or in which he or she holds any position of management, a description of the business activity in which the business entity is engaged, and the designated employee’s position with the business entity.
(E) Acquisition or Disposal During Reporting Period
In the case of an annual or leaving office statement, if an investment or an interest in real property was partially or wholly acquired or disposed of during the period covered by the statement,
the statement shall contain the date of acquisition or disposal.
6.09 PROHIBITION ON RECEIPT OF HONORARIA
A. No designated public official shall accept any honorarium from any source if the member or employee would be required to report the
receipt of income or gifts from that source on his or her statement of economic interests.
7 Income of a business entity is reportable if the direct, indirect, or beneficial interest of the filer and the filer’s spouse in the business entity aggregates a 10
percent or greater interest. In addition, the disclosure of persons who are clients or customers of a business entity is required only if the clients or customers are within one of the disclosure categories of the filer.
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Subdivisions (a), (b), and (c) of Government Code Section 89501 shall apply to the prohibitions in this section.
This section shall not limit or prohibit payments, advances, or reim-bursements for travel and related lodging and subsistence authorized by Government Code section 89506.
6.10 PROHIBITION ON RECEIPT OF GIFTS IN EXCESS OF AMOUNT
ESTABLISHED BY LAW8
A. No designated public official shall accept gifts with a total value of more than the maximum amount established by law, in any
calendar year, from any single source, if the member or employee would be required to report the receipt of income or gifts from that source
on his or her statement of economic interests.
Subdivisions (e), (f), and (g) of Government Code section 89503 shall apply to the prohibitions in this section. 6.11 LOANS TO PUBLIC OFFICIALS
A. No elected officer of a state or local government agency shall, from the date of his or her election to office through the date that he or she vacates office, receive a personal loan from any officer,
employee, member, or consultant of the state or local government agency in which the elected officer holds office or over which the
elected officer’s agency has direction and control.
B. No public official who is exempt from the state civil service
system pursuant to subdivisions (c), (d), (e), (f), and (g) of Section 4 of Article VII of the Constitution shall, while he or she holds office, receive a personal loan from any officer, employee, member, or
consultant of the state or local government agency in which the public official holds office or over which the public official’s agency has direction and control. This subdivision shall not apply to loans made to a public official whose duties are solely secretarial, clerical, or manual.
C. No elected officer of a state or local government agency shall, from the date of his or her election to office through the date that
he or she vacates office, receive a personal loan from any person who has a contract with the state or local government agency to which that elected officer has been elected or over which that elected officer’s
agency has direction and control. This subdivision shall not apply to
8 Designated Persons are prohibited from accepting gifts from any single source in a
calendar year with a total value in excess of designated amounts. See Govt. Code § 89503, sub-divisions (e), (f) and (g). [Note: Pursuant to Gov. Code § 89503(f), the FPPC adjusts the gift limit every odd-numbered year to reflect changes in the
Consumer Price Index; therefore, the $470 limit adopted by the FPPC in January of 2017 will be updated in January 2019 and every odd year thereafter, until further notice. See also 2 CCR § 18940.2]
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loans made by banks or other financial institutions or to any indebtedness created as part of a retail installment or credit card
transaction, if the loan is made or the indebtedness created in the lender’s regular course of business on terms available to members of the public without regard to the elected officer’s official status.
D. No public official who is exempt from the state civil service system pursuant to subdivisions (c), (d), (e), (f), and (g) of Section
4 of Article VII of the Constitution shall, while he or she holds office, receive a personal loan from any person who has a contract with the state or local government agency to which that elected
officer has been elected or over which that elected officer’s agency has direction and control. This subdivision shall not apply to loans
made by banks or other financial institutions or to any indebtedness created as part of a retail installment or credit card transaction, if the loan is made or the indebtedness created in the lender’s regular course of business on terms available to members of the public without regard to the elected officer’s official status. This subdivision
shall not apply to loans made to a public official whose duties are solely secretarial, clerical, or manual.
E. This section shall not apply to the following:
1. Loans made to the campaign committee of an elected officer or candidate for elective office.
2. Loans made by a public official’s spouse, child, parent, grandparent, grandchild, brother, sister, parent-in-law, brother-in-
law, sister-in-law, nephew, niece, aunt, uncle, or first cousin, or the spouse of any such persons, provided that the person making the loan is not acting as an agent or intermediary for any person not
otherwise exempted under this section.
3. Loans from a person which, in the aggregate, do not exceed
five hundred dollars ($500) at any given time.
4. Loans made, or offered in writing, before January 1, 1998.
6.12 LOAN TERMS
A. Except as set forth in subdivision (B), no elected officer of a
state or local government agency shall, from the date of his or her election to office through the date he or she vacates office, receive a personal loan of five hundred dollars ($500) or more, except when
the loan is in writing and clearly states the terms of the loan, including the parties to the loan agreement, date of the loan, amount
of the loan, term of the loan, date or dates when payments shall be due on the loan and the amount of the payments, and the rate of interest paid on the loan.
B. This section shall not apply to the following types of loans:
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1. Loans made to the campaign committee of the elected officer.
2. Loans made to the elected officer by his or her spouse,
child, parent, grandparent, grandchild, brother, sister, parent-in-law, brother-in-law, sister-in-law, nephew, niece, aunt, uncle, or first cousin, or the spouse of any such person, provided that the
person making the loan is not acting as an agent or intermediary for any person not otherwise exempted under this section.
3. Loans made, or offered in writing, before January 1, 1998.
C. Nothing in this section shall exempt any person from any other provision of Title 9 of the Government Code.
6.13 PERSONAL LOANS
A. Except as set forth in subdivision (B), a personal loan received by any designated public official shall become a gift to the designated public official for the purposes of this section in the following circumstances:
1. If the loan has a defined date or dates for repayment, when
the statute of limitations for filing an action for default has expired.
2. If the loan has no defined date or dates for repayment, when
one year has elapsed from the later of the following:
a. The date the loan was made.
b. The date the last payment of one hundred dollars ($100) or more was made on the loan.
c. The date upon which the debtor has made payments on the loan aggregating to less than two hundred fifty dollars ($250) during the previous 12 months.
B. This section shall not apply to the following types of loans:
1. A loan made to the campaign committee of an elected officer or a candidate for elective office.
2. A loan that would otherwise not be a gift as defined in this title.
3. A loan that would otherwise be a gift as set forth under subdivision (A), but on which the creditor has taken reasonable action
to collect the balance due.
4. A loan that would otherwise be a gift as set forth under subdivision (A), but on which the creditor, based on reasonable
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business considerations, has not undertaken collection action. Except in a criminal action, a creditor who claims that a loan is not a gift
on the basis of this paragraph has the burden of proving that the decision for not taking collection action was based on reasonable business considerations.
5. A loan made to a debtor who has filed for bankruptcy and the loan is ultimately discharged in bankruptcy.
C. Nothing in this section shall exempt any person from any other provisions of Title 9 of the Government Code.
6.14 DISQUALIFICATION
No designated employee shall make, participate in making, or in any way attempt to use his or her official position to influence the making of any governmental decision which he or she knows or has reason to know will have a reasonably foreseeable material financial effect, distinguishable from its effect on the public generally, on
the official or a member of his or her immediate family or on: (A) Any business entity in which the designated employee has a
direct or indirect investment worth $2,000 or more;
(B) Any real property in which the designated employee has a direct or indirect interest worth $2,000 or more;
(C) Any source of income, other than gifts and other than loans by a commercial lending institution in the regular course of
business on terms available to the public without regard to official status, aggregating $500 or more in value provided to, received by or promised to the designated employee within 12 months prior to the time when the decision is made;
(D) Any business entity in which the designated employee is a
director, officer, partner, trustee, employee, or holds any position of management; or
(E) Any donor of, or any intermediary or agent for a donor of, a gift or gifts aggregating to the maximum amount established
by law, or more, in value provided to, received by, or promised to the designated employee within 12 months prior to the time when the decision is made.
6.15 LEGALLY REQUIRED PARTICIPATION
No designated public official shall be prevented from making or participating in the making of any decision to the extent his or her participation is legally required for the decision to be made. The
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fact that the vote of a designated public official who is on a voting body is needed to break a tie does not make his or her participation
legally required for purposes of this section. 6.16 DISQUALIFICATION OF STATE OFFICERS AND EMPLOYEES
In addition to the general disqualification provisions of Section
6.14, no state administrative official shall make, participate in making, or use his or her official position to influence any governmental decision directly relating to any contract where the
state administrative official knows or has reason to know that any party to the contract is a person with whom the state administrative
official, or any member of his or her immediate family has, within 12 months prior to the time when the official action is to be taken: (A) Engaged in a business transaction or transactions on terms not available to members of the public, regarding any
investment or interest in real property; or
(B) Engaged in a business transaction or transactions on terms
not available to members of the public regarding the rendering of goods or services totaling in value $1000 or
more.
6.17 DISCLOSURE OF DISQUALIFYING INTEREST When a designated public official determines that he or she
should not make a governmental decision because he or she has a disqualifying interest in it, the determination not to act may be accompanied by disclosure of the disqualifying interest. 6.18 ASSISTANCE OF THE COMMISSION AND COUNSEL
Any designated employee who is unsure of his or her duties under
this code may request assistance from the Fair Political Practices Commission pursuant to Government Code Section 83114 and 2 CCR Sections 18329 and 18329.5 or from the attorney for his or her agency,
provided that nothing in this section requires the attorney for the agency to issue any formal or informal opinion.
6.19 VIOLATIONS
This code has the force and effect of law. Designated employees violating any provision of this code are subject to the
administrative, criminal, and civil sanctions provided in the Political Reform Act, Government Code Sections 81000 – 91015. In addition, a decision in relation to which a violation of the disqualification provisions of this code or of Government Code Section
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87100 or 87450 has occurred may be set aside as void pursuant to Government Code Section 91003.
6.20 PROHIBITED TRANSACTIONS
Members of the Board of Directors and Designated Employees shall comply with the Prohibited Transactions policy, annexed hereto as
Exhibit A, pursuant to California Government Code Sections 1090, et
seq. 6.21 INCOMPATIBLE ACTIVITIES
Members of the Board of Directors, District officers, and all
other District employees shall comply with the Incompatible Activities policy, annexed hereto as Exhibit B, pursuant to California Government Code Sections 1126, et seq.
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APPENDIX OTAY WATER DISTRICT CONFLICT OF INTEREST CODE DESIGNATED POSITIONS
DESIGNATED EMPLOYEES’
TITLE OR FUNCTION__ DISCLOSURE CATEGORIES ASSIGNED
Members of the Board of Directors 1, 2, 3, 4, 5, 6
General Manager 1, 2, 3, 4, 5, 6 District Secretary 6
Assistant Chief of Finance 1, 2, 5, 6, 7
Chief of Administrative Services 1, 2, 3, 4, 5, 6, 7
Chief Financial Officer 1, 2, 5, 6, 7
Chief of Engineering 1, 2, 3, 4, 6, 7 Chief of Water Operations 1, 2, 3, 4, 6, 7
Associate Civil Engineer 1, 2, 3, 4, 7
Communications Officer 6
Customer Service Manager 2, 5, 7
Environmental Compliance Specialist 1, 2, 3, 4, 7
Engineering Manager 1, 2, 3, 4, 7
Field Services Manager 1, 2, 3, 4, 7 Finance Manager 2, 5, 7
GIS Manager 3, 6, 7
Human Resources Manager 3, 6
IT Manager 3, 6, 7
Network Engineer 3, 6, 7
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Purchasing and Facilities Manager 2, 6
Safety and Security Specialist 1, 2, 3, 4, 6
Senior Procurement and Contracting Analyst 6
Senior Civil Engineer 1, 2, 3, 4, 7
System Operations Manager 1, 2, 3, 4, 7
Utility Services Manager 1, 2, 3, 4, 7
Consultant/New Positions9 1, 2, 3, 4, 5, 6 District Officials who manage public investments, as defined by 2 Cal. Code of Regs. § 18701 (b) are not subject to the District's Conflict
of Interest Code except with respect to its disqualification provisions. They must file disclosure statements under Government Code § 87200 et seq. [2 CCR § 18730(b)(3)] These positions are listed
above for informational purposes only.
Individuals holding the positions listed below are officials who manage public investments and who must file their disclosure
statements under Government Code Section 87200: Members of the Board of Directors
General Manager Chief Financial Officer Asst. Chief Financial Officer Financial Consultants
Individuals holding the above-listed positions may contact the Fair
Political Practices Commission for assistance or written advice regarding their filing obligations if they believe that their position has been categorized incorrectly. The Fair Political Practices
9 Consultants/New Positions are included in the list of designated positions and shall disclose pursuant to the broadest disclosure category in the code, subject to the following limitation: The General Manager may determine in writing that a particular consultant or new position, although a “designated position,” is hired to perform a range of duties that is limited in scope and, thus, not required to fully comply with the disclosure requirements in this section. Such written determination shall include a description of the consultant’s or new position’s duties and, based upon that description, a statement of the extent of the disclosure requirements. The written determination is a public record and shall be retained for public inspection in the same manner and location as this Conflict of Interest Code (Gov. Code section 81008) Consultants are required to file disclosure statements where they: (a) conduct research and arrive at conclusions with respect to rendition of information, advice, recommendation or counsel independent of control and direction of the agency or any agency official other than normal contract monitoring; and (b) possess no authority with respect to any agency decision beyond the rendition of information, advice, recommendation or counsel.
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Commission makes the final determination whether a position is covered by Government Code Section 87200.
Government Code Section 87200 requires that individuals holding the above-listed positions shall, each year at a time specified by
commission regulations, file a statement disclosing their investments, their interests in real property and their income during the period
since the previous statement filed. The statement shall include any investments and interest in real property held at any time during the period covered by the statement, whether or not they are still held at
the time of filing.
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APPENDIX, CONTINUED DISCLOSURE CATEGORIES The disclosure categories listed below identify the types of
investments, business entities, sources of income, or real property which the designated employee must disclose for each disclosure
category to which he or she is assigned. Category 1: All investments and business positions in, and sources
of income from, all business entities that do business or own real property in the District, plan to do business or own real property in
the District within the next year or have done business or owned real property in the District within the past two years. Category 2: All interests in real property which are located in whole or in part within, or not more than two (2) miles outside the
boundaries of the District. Category 3: All investments and business positions in, and sources
of income from, business entities subject to the regulatory, permit or licensing authority of the Designated Employee’s Department, will be
subject to such authority within the next year or have been subject to such authority within the past two years.
Category 4: All investments, business positions, and sources of income from, business entities that are engaged in land development,
construction or the acquisition or sale of real property in the District, plan to engage in such activities in the District within the next year or have engaged in such activities in the District within the past two years.
Category 5: All investments and business positions in, and sources of income from, business entities that are banking, savings and loan
or other financial institutions. Category 6: All investments and business positions in, and sources
of income from, business entities that provide services, supplies, materials, machinery, or equipment of a type purchased, leased, used,
or administered by the District. Category 7: All investments and business positions in, and sources
of income from, business entities that provide services, supplies, materials, machinery, or equipment of a type purchased, leased, used,
or administered by the Designated Employee’s Department.
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EXHIBIT A Prohibited Transactions for Specified Personnel Members of the Board of Directors (“Members”) shall comply with this
Prohibited Transactions policy pursuant to California Government Code §§ 1090, et seq.
Members shall not be financially interested in any contract made by them in their official capacity, or by any body or board of which they
are members. Members shall not be purchasers at any sale or vendors at any purchase made by them in their official capacity. Members
shall not be deemed to be interested in a contract entered into by a body or board of which they are members if the Member has only a remote interest in the contract and if the fact of that interest is disclosed to the body or board of which the Member is a member and noted in its official records, and thereafter the body or board
authorizes, approves, or ratifies the contract in good faith by a vote of its membership sufficient for the purpose without counting the vote or votes of the Board of Directors member with the remote interest.
“Remote interest” shall be defined as in California Government Code § 1091(b).
Members shall not be considered to be financially interested in a
contract if their interest is including, but not limited to, any of the following (Government Code § 1091.5):
1. That of an officer in being reimbursed for his/her actual and necessary expenses incurred in the performance of an official duty; 2. That of a recipient of public services generally provided by
the public body or board of which he/she is a member, on the same terms and conditions as if he or she were not a member of the
board; 3. That of a landlord or tenant of the contracting party if
such contracting party is the federal government or any federal department or agency, this state or an adjoining state, any
department or agency of this state or an adjoining state, any county or city of this state or an adjoining state, or an public corporation or special, judicial or other public district of this
state or an adjoining state unless the subject matter of such contract is the property in which such officer or employee has
such interest as landlord or tenant in which even his/her interest shall be deemed a remote interest within the meaning of, and subject to, the provisions of Government Code 1091;
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4. That of a spouse of an officer or employee of a public agency if his/her spouse’s employment or office-holding has
existed for at least one year prior to his/her election or appointment;
5. That of a non-salaried member of a nonprofit corporation, provided that such interest is disclosed to the board at the time
of the first consideration of the contract, and provided further that such interest is noted in its official records;
6. That of a non-compensated officer of a nonprofit, tax-exempt corporation, which, as one of its primary purposes, supports the
functions of the board or to which the board has legal obligation to give particular consideration, and provided further that such interest is noted in its official records; For purposes of this paragraph, an officer is
“noncompensated” even though he or she receives reimbursement from the nonprofit, tax-exempt corporation for necessary travel and other actual expenses incurred in performing the duties of
his or her office.
7. That of compensation for employment with a governmental agency, other than the governmental agency that employs the
officer or employee, provided that the interest is disclosed to the board at the time of consideration of the contract, and provided further that the interest is noted in its official
records;
8. That of an attorney of the contracting party of that of an owner, officer, employee or agent of a firm which renders, or has rendered, service to the contracting party in the capacity of
stockbroker, insurance agent, insurance broker, real estate agent, or real estate broker if these individuals have not
received and will not receive remuneration, consideration, or a commission as a result of the contract and if these individuals have an ownership interest of less than 10 percent in the law
practice or firm, stock brokerage firm, insurance firm or real estate firm.
In addition, Members shall not be deemed to be interested in a contract made pursuant to competitive bidding under a procedure
established by law if their sole interest is that of an officer, director, or employee of a bank or savings and loan association with
which a party to the contract has the relationship of borrower or depositor, debtor or creditor (Government Code § 1091.5). Authority:
California Government Code §§ 1090, et seq.
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EXHIBIT B Incompatible Activities Policy District officers, members of the Board of Directors, and all other
District employees (collectively, “district personnel”) shall comply with this Incompatible Activities policy pursuant to California
Government Code §§ 1125, et seq. District personnel shall not engage in any employment, activity, or
enterprise for compensation which is inconsistent, incompatible, in conflict with, or inimical to his or her duties as a member of the
Board of Directors, or with the duties, functions, or responsibilities of his or her appointing power or the agency by which he or she is employed. The outside employment, activity, or enterprise of district personnel
is prohibited if it: (1) involves the use for private gain or advantage of his or her local District time, facilities, equipment and supplies; or the badge, uniform, prestige, or influence of his or her
local District office or employment or, (2) involves receipt or acceptance by district personnel of any money or other consideration
from anyone other than the District for the performance of an act which district personnel, if not performing such act, would be
required or expected to render in the regular course or hours of their local District employment or as a part of their duties as a local District officer or employee or, (3) involves the time demands as
would render performance of his or her duties as a local district personnel member less efficient.
Nothing in this policy shall be interpreted to prohibit any outside employment, activity, counsel, or enterprise on behalf of another
governmental entity, subject to common law and professional conflict of interest rules.
Copies of this regulation shall be posted in prominent places at the District Office. District personnel who violate this regulation may
be subject to discipline as set forth in the applicable Code of Ordinances and Policies. Board of Directors members who violate this
section may be subject to censure. Disciplinary appeals by district personnel shall be handled pursuant to applicable Code of Ordinances and Policies.
Authority:
California Government Code §§ 1125, et seq.
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OTAY WATER DISTRICT CONFLICTS OF INTEREST CODE
DIVISION I DISTRICT ADMINISTRATION
CHAPTER 5 PERSONNEL PRACTICES
SECTION 6 CONFLICT OF INTEREST CODE
The Political Reform Act (Government Code section 81000, et seq.) requires state and local government agencies to adopt and promulgate
conflict of interest codes. The Fair Political Practices Commission has adopted a regulation (2 Cal. Code of Regs. Sec. 18730) that contains the terms of a standard conflict of interest code, which can be incorporated by reference in an agency’s code. After public notice and hearing, the standard code may be amended by the Fair Political
Practices Commission to conform to amendments in the Political Reform Act. Therefore, the terms of 2 California Code of Regulations Section 18730 and any amendments to it duly adopted by the Fair Political
Practices Commission are hereby incorporated by reference. This regulation and the attached Appendix, designating positions and
establishing disclosure requirements, shall constitute the Conflict of Interest Code of the Otay Water District (District). 6.01 DEFINITIONS
The definitions contained in the Political Reform Act of 1974 (Government Code Sections 81000 et seq.), regulations of the Fair Political Practices Commission (2 Cal. Code of Regs. Sections 18100,
et seq.), and any amendments to the Act or regulations, are incorporated by reference into this Conflict of Interest Code.
6.02 DESIGNATED EMPLOYEES
The persons holding positions listed in the Appendix are designated employees. It has been determined that these persons make
or participate in the making of decisions which may foreseeably have a material effect on financial interests.
The General Manager or his/her designee shall have the authority to designate any person holding a position within the District as a
person designated to provide disclosures regardless of whether or not the position that the person holds is included in the Appendix if, in
the view of the General Manager or his/her designee, the person has the potential to make or participate in the making of decisions which may foreseeably have a material effect on financial interests.
Attachment C
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6.03 DISCLOSURE CATEGORIES
This Code does not establish any disclosure obligation for those designated employees who are also specified in Government Code Section 87200 if they are designated in this code in that same capacity, or if
the geographical jurisdiction of this agency is the same as or is wholly included within the jurisdiction in which those persons must
report their financial interest pursuant to Article 2 of Chapter 7 of the Political Reform Act, Government Code Sections 87200, et seq.1 In addition, this code does not establish any disclosure obligation for
any designated public officials who are designated in a conflict of interest code for another agency, if all of the following apply:
(A) The geographical jurisdiction of this agency is the same as or is wholly included within the jurisdiction of the other agency; (B) The disclosure assigned in the code of the other agency is
the same as that required under Article 2 of Chapter 7 of the Political Reform Act, Government Code Section 87200; and
(C) The filing officer is the same for both agencies.
Such persons are covered by this Code for disqualification purposes only. With respect to all other designated employees, the
disclosure categories set forth in the Appendix specify which kinds of financial interests are reportable. Such a designated employee shall disclose in his or her Statement of Economic Interest those financial
interests he or she has which are of the kind described in the disclosure categories to which he or she is assigned in the Appendix. It has been determined that the financial interests set forth in a designated employee’s disclosure categories are the kinds of financial interests which he or she foreseeably can affect materially through
the conduct of his or her office.
6.04 STATEMENTS OF ECONOMIC INTERESTS: PLACE OF FILING All officials and employees required to submit a Statement of
Economic Interest (employees in Designated Positions) shall file their statements with the County of San Diego, Clerk of the Board,
electronically through eDisclosure; the County’s Form 700 system. A Form 700 notification email will be sent to filers at the beginning of each year with instructions on how to file their form. All retained
1 Designated employees who are required to file statements of economic interest under any other agency’s Conflict of Interest Code or under Article 2 for a different
jurisdiction, may expand their statement of economic interests to cover reportable interest in both jurisdictions, and file copies of this expanded statement with both entities in lieu of filing separate and district statements, provided that each copy
of such expanded statement filed in place of an original is signed and verified by the designated employee as if it were an original. See Government Code Section 81004.
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statements or electronic copies shall be available for public inspection and reproduction. (Cal. Gov’t Code § 81008).2
The General Manager, or his or her designee may file Statements of Economic Interests electronically in accordance with the provisions
of Government Code Section 87500.2.
6.05 STATEMENTS OF ECONOMIC INTERESTS: TIME OF FILING (A) Initial Statements. All designated employees employed by
the agency on the effective date of this code, as originally adopted, promulgated, and approved by the code reviewing body, shall file
statements within 30 days after the effective date of this code. Thereafter, each person already in a position when it is designated by an amendment to this code shall file an initial statement within 30 days after the effective date of the amendment.
(B) Assuming Office Statements. All persons assuming designated positions after the effective date of this code shall file statements within 30 days after assuming the designated positions, or if subject
to State Senate confirmation, 30 days after being nominated or appointed. If a person assumes an office between October 1 and
December 31 and files an assuming office Statement of Economic Interests, that person need not file an annual Statement of Economic
Interests pursuant to Section 87203 until one year later than the date specified in subsection C below.
(C) Annual Statements. All designated employees shall file statements no later than April 1.
(D) Leaving Office Statements. All persons who leave designated positions shall file statements within 30 days after leaving office.
(E) Military Service. If a person reports for military service
as defined in the Servicemember's Civil Relief Act, the deadline for the annual statement of economic interests is 30 days following his or her return to office, provided the person, or someone authorized to
represent the person's interests, notifies the filing officer in writing prior to the applicable filing deadline that he or she is
subject to that federal statute and is unable to meet the applicable deadline, and provides the filing officer verification of his or her military status.
2 See Government Code section 81010 and 2 Cal. Code of Regs. section 18115 for the duties of filing officers and persons in agencies who make and retain copies of statements and forward the originals to the filing officer.
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6.06 STATEMENTS FOR PERSONS WHO RESIGN PRIOR TO ASSUMING OFFICE
Any person who resigns within 12 months of initial appointment, or within 30 days of the date of notice provided by the filing officer to file an assuming office statement, is not deemed to have assumed
office or left office, provided he or she did not make or participate in the making of, or use his or her position to influence any decision
and did not receive or become entitled to receive any form of payment as a result of his or her appointment. Such persons shall not file either an assuming or a leaving office statement.
(A) Any person who resigns a position within 30 days of the date
of a notice from the filing officer shall do both of the following: 1. File a written resignation with the appointing power; and 2. File a written statement with the filing officer declaring
under penalty of perjury that during the period between appointment and resignation he or she did not make, participate in the making, or use the position to influence
any decision of the agency or receive, or become entitled to receive, any form of payment by virtue of being appointed to
the position.
6.07 CONTENTS OF AND PERIOD COVERED BY STATEMENTS OF ECONOMIC INTERESTS
(A) Contents of Initial Statements
Initial statements shall disclose any reportable investments, interests in real property and business positions held on the effective date of the code and income received during the 12 months
prior to the effective date of the code.
(B) Contents of Assuming Office Statements Assuming office statements shall disclose any reportable
investments, interests in real property and business positions held on the date of assuming office or on the date of appointment, and income
received during the 12 months prior to the date of assuming office or the date of being appointed, respectively.
(C) Contents of Annual Statements
Annual statements shall disclose any reportable investments, interests in real property, income and business positions held or received during the previous calendar year provided, however, that the period covered by an employee’s first annual statement shall begin on the effective date of the code or the date of assuming office,
whichever is later.
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(D) Contents of Leaving Office Statements
Leaving office statements shall disclose reportable investments, interest in real property, income and business positions held or
received during the period between the closing date of the last statement filed and the date of leaving office.
6.08 MANNER OF REPORTING
Statements of economic interest shall be made on forms prescribed by the Fair Political Practices Commission and supplied by the agency,
and shall contain the following information: (A) Investments and Real Property Disclosure When an investment or an interest in real property3 is required to
be reported4, the statement shall contain the following: 1. A statement of the nature of the investment or interest;
2. The name of the business entity in which each investment is
held, and a general description of the business activity in which the business entity is engaged;
3. The address or other precise location of the real property;
4. A statement whether the fair market value of the investment or interest in real property equals or exceeds two thousand dollars ($2,000), exceeds ten thousand dollars ($10,000), exceeds one hundred thousand dollars ($100,000), or exceeds one million dollars ($1,000,000).
(B) Personal Income Disclosure
When personal income is required to be reported5, the statement shall contain:
3 For the purpose of disclosure only (not disqualification), an interest in real property does not include the principal residence of the filer.
4 Investments and interests in real property which have a fair market value of less than $2,000 are not investments and interests in real property within the meaning of
the Political Reform Act. However, investments or interests in real property of an individual include those held by the individual’s spouse and dependent children as well as a pro rata share of any investment or interest in real property of any
business entity or trust in which the individual, spouse and dependent children own, in the aggregate, a direct, indirect or beneficial interest of 10 percent or greater.
5 A designated employee’s income includes his or her community property interest in
the income of his or her spouse but does not include salary or reimbursement for expenses received from a state, local or federal government agency.
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1. The name and address of each source of income aggregating
$500 or more in value or $50 or more in value if the income was a gift, and a general description of the business activity, if any, of each source;
2. A statement whether the aggregate value of income from each
source, or in the case of a loan, the highest amount owed to each source, was one thousand dollars ($1,000) or less, greater than one thousand dollars ($1,000), greater than ten
thousand dollars ($10,000), or greater than one hundred thousand dollars ($100,000);
3. A description of the consideration, if any, for which the income was received; 4. In the case of a gift, the name, address and business
activity of the donor and any intermediary through which the gift was made; a description of the gift; the amount or value of the gift; and the date on which the gift was
received. A gift includes forgiveness of a debt or a rebate or discount of a debt owed6;
5. In the case of a loan given or received, the annual interest
rate and the security, if any, given for the loan and the term of the loan.
6. Gov. Code section 82030 defines income and specifically excludes:
(a) Any loan or loans from a commercial lending institution which are made in the lender's regular
course of business on terms available to members of the public without regard to official status.
(b) Any loan from or payments received on a loan made to an individual's spouse, child, parent, grandparent,
grandchild, brother, sister, parent-in-law, brother-in-law, sister-in-law, nephew, niece, uncle, aunt,
or first cousin, or the spouse of any such person, provided that a loan or loan payment received from any such person shall be considered income if he or
she is acting as an agent or intermediary for any person not covered by this paragraph.
(c) Any indebtedness created as part of a retail installment or credit card transaction if made in the lender's regular course of business on terms
6 2 Cal. Code of Regs. section 18940
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available to members of the public without regard to official status.
(C) Business Entity Income Disclosure
When income of a business entity, including income of a sole proprietorship, is required to be reported7, the statement shall
contain: 1. The name, address, and a general description of the business
activity of the business entity;
2. The name of every person from whom the business entity received payments if the filer’s pro rata share of gross receipts from such person was equal to or greater than $10,000.
(D) Business Position Disclosure When business positions are required to be reported, a designated
employee shall list the name and address of each business entity in which he or she is a director, officer, partner, trustee, employee or
in which he or she holds any position of management, a description of the business activity in which the business entity is engaged, and the
designated employee’s position with the business entity. (E) Acquisition or Disposal During Reporting Period
In the case of an annual or leaving office statement, if an investment or an interest in real property was partially or wholly acquired or disposed of during the period covered by the statement, the statement shall contain the date of acquisition or disposal.
6.09 PROHIBITION ON RECEIPT OF HONORARIA
A. No designated public official shall accept any honorarium from any source if the member or employee would be required to report the receipt of income or gifts from that source on his or her statement of
economic interests.
Subdivisions (a), (b), and (c) of Government Code Section 89501 shall
apply to the prohibitions in this section.
7 Income of a business entity is reportable if the direct, indirect, or beneficial interest of the filer and the filer’s spouse in the business entity aggregates a 10
percent or greater interest. In addition, the disclosure of persons who are clients or customers of a business entity is required only if the clients or customers are within one of the disclosure categories of the filer.
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This section shall not limit or prohibit payments, advances, or reim-bursements for travel and related lodging and subsistence authorized
by Government Code section 89506. 6.10 PROHIBITION ON RECEIPT OF GIFTS IN EXCESS OF AMOUNT
ESTABLISHED BY LAW8
A. No designated public official shall accept gifts with a total
value of more than the maximum amount established by law, in any calendar year, from any single source, if the member or employee would be required to report the receipt of income or gifts from that source
on his or her statement of economic interests.
Subdivisions (e), (f), and (g) of Government Code section 89503 shall
apply to the prohibitions in this section. 6.11 LOANS TO PUBLIC OFFICIALS
A. No elected officer of a state or local government agency shall, from the date of his or her election to office through the date that
he or she vacates office, receive a personal loan from any officer, employee, member, or consultant of the state or local government agency in which the elected officer holds office or over which the
elected officer’s agency has direction and control.
B. No public official who is exempt from the state civil service
system pursuant to subdivisions (c), (d), (e), (f), and (g) of Section 4 of Article VII of the Constitution shall, while he or she holds
office, receive a personal loan from any officer, employee, member, or consultant of the state or local government agency in which the public official holds office or over which the public official’s agency has
direction and control. This subdivision shall not apply to loans made to a public official whose duties are solely secretarial, clerical, or
manual.
C. No elected officer of a state or local government agency shall, from the date of his or her election to office through the date that
he or she vacates office, receive a personal loan from any person who has a contract with the state or local government agency to which that
elected officer has been elected or over which that elected officer’s agency has direction and control. This subdivision shall not apply to loans made by banks or other financial institutions or to any
indebtedness created as part of a retail installment or credit card
8 Designated Persons are prohibited from accepting gifts from any single source in a
calendar year with a total value in excess of designated amounts. See Govt. Code § 89503, sub-divisions (e), (f) and (g). [Note: Pursuant to Gov. Code § 89503(f), the FPPC adjusts the gift limit every odd-numbered year to reflect changes in the
Consumer Price Index; therefore, the $470 limit adopted by the FPPC in January of 2017 will be updated in January 2019 and every odd year thereafter, until further notice. See also 2 CCR § 18940.2]
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transaction, if the loan is made or the indebtedness created in the lender’s regular course of business on terms available to members of
the public without regard to the elected officer’s official status.
D. No public official who is exempt from the state civil service system pursuant to subdivisions (c), (d), (e), (f), and (g) of Section
4 of Article VII of the Constitution shall, while he or she holds office, receive a personal loan from any person who has a contract
with the state or local government agency to which that elected officer has been elected or over which that elected officer’s agency has direction and control. This subdivision shall not apply to loans
made by banks or other financial institutions or to any indebtedness created as part of a retail installment or credit card transaction, if
the loan is made or the indebtedness created in the lender’s regular course of business on terms available to members of the public without regard to the elected officer’s official status. This subdivision shall not apply to loans made to a public official whose duties are solely secretarial, clerical, or manual.
E. This section shall not apply to the following:
1. Loans made to the campaign committee of an elected officer or candidate for elective office.
2. Loans made by a public official’s spouse, child, parent, grandparent, grandchild, brother, sister, parent-in-law, brother-in-
law, sister-in-law, nephew, niece, aunt, uncle, or first cousin, or the spouse of any such persons, provided that the person making the
loan is not acting as an agent or intermediary for any person not otherwise exempted under this section.
3. Loans from a person which, in the aggregate, do not exceed
five hundred dollars ($500) at any given time.
4. Loans made, or offered in writing, before January 1, 1998.
6.12 LOAN TERMS
A. Except as set forth in subdivision (B), no elected officer of a
state or local government agency shall, from the date of his or her election to office through the date he or she vacates office, receive
a personal loan of five hundred dollars ($500) or more, except when the loan is in writing and clearly states the terms of the loan, including the parties to the loan agreement, date of the loan, amount
of the loan, term of the loan, date or dates when payments shall be due on the loan and the amount of the payments, and the rate of
interest paid on the loan.
B. This section shall not apply to the following types of loans:
1. Loans made to the campaign committee of the elected officer.
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2. Loans made to the elected officer by his or her spouse, child, parent, grandparent, grandchild, brother, sister, parent-in-
law, brother-in-law, sister-in-law, nephew, niece, aunt, uncle, or first cousin, or the spouse of any such person, provided that the person making the loan is not acting as an agent or intermediary for
any person not otherwise exempted under this section.
3. Loans made, or offered in writing, before January 1, 1998.
C. Nothing in this section shall exempt any person from any other provision of Title 9 of the Government Code.
6.13 PERSONAL LOANS
A. Except as set forth in subdivision (B), a personal loan received
by any designated public official shall become a gift to the designated public official for the purposes of this section in the following circumstances:
1. If the loan has a defined date or dates for repayment, when the statute of limitations for filing an action for default has
expired.
2. If the loan has no defined date or dates for repayment, when one year has elapsed from the later of the following:
a. The date the loan was made.
b. The date the last payment of one hundred dollars ($100)
or more was made on the loan.
c. The date upon which the debtor has made payments on the
loan aggregating to less than two hundred fifty dollars ($250) during the previous 12 months.
B. This section shall not apply to the following types of loans:
1. A loan made to the campaign committee of an elected officer or a candidate for elective office.
2. A loan that would otherwise not be a gift as defined in this title.
3. A loan that would otherwise be a gift as set forth under
subdivision (A), but on which the creditor has taken reasonable action to collect the balance due.
4. A loan that would otherwise be a gift as set forth under subdivision (A), but on which the creditor, based on reasonable business considerations, has not undertaken collection action. Except
in a criminal action, a creditor who claims that a loan is not a gift
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on the basis of this paragraph has the burden of proving that the decision for not taking collection action was based on reasonable
business considerations.
5. A loan made to a debtor who has filed for bankruptcy and the loan is ultimately discharged in bankruptcy.
C. Nothing in this section shall exempt any person from any other provisions of Title 9 of the Government Code.
6.14 DISQUALIFICATION
No designated employee shall make, participate in making, or in any way attempt to use his or her official position to influence the
making of any governmental decision which he or she knows or has reason to know will have a reasonably foreseeable material financial effect, distinguishable from its effect on the public generally, on the official or a member of his or her immediate family or on:
(A) Any business entity in which the designated employee has a direct or indirect investment worth $2,000 or more;
(B) Any real property in which the designated employee has a direct or indirect interest worth $2,000 or more;
(C) Any source of income, other than gifts and other than loans
by a commercial lending institution in the regular course of business on terms available to the public without regard to official status, aggregating $500 or more in value provided
to, received by or promised to the designated employee within 12 months prior to the time when the decision is made; (D) Any business entity in which the designated employee is a
director, officer, partner, trustee, employee, or holds any position of management; or
(E) Any donor of, or any intermediary or agent for a donor of, a gift or gifts aggregating to the maximum amount established
by law, or more, in value provided to, received by, or promised to the designated employee within 12 months prior
to the time when the decision is made. 6.15 LEGALLY REQUIRED PARTICIPATION
No designated public official shall be prevented from making or participating in the making of any decision to the extent his or her
participation is legally required for the decision to be made. The fact that the vote of a designated public official who is on a voting
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body is needed to break a tie does not make his or her participation legally required for purposes of this section.
6.16 DISQUALIFICATION OF STATE OFFICERS AND EMPLOYEES
In addition to the general disqualification provisions of Section 6.14, no state administrative official shall make, participate in
making, or use his or her official position to influence any governmental decision directly relating to any contract where the state administrative official knows or has reason to know that any
party to the contract is a person with whom the state administrative official, or any member of his or her immediate family has, within 12
months prior to the time when the official action is to be taken: (A) Engaged in a business transaction or transactions on terms not available to members of the public, regarding any investment or interest in real property; or
(B) Engaged in a business transaction or transactions on terms not available to members of the public regarding the
rendering of goods or services totaling in value $1000 or more.
6.17 DISCLOSURE OF DISQUALIFYING INTEREST
When a designated public official determines that he or she should not make a governmental decision because he or she has a
disqualifying interest in it, the determination not to act may be accompanied by disclosure of the disqualifying interest. 6.18 ASSISTANCE OF THE COMMISSION AND COUNSEL
Any designated employee who is unsure of his or her duties under this code may request assistance from the Fair Political Practices
Commission pursuant to Government Code Section 83114 and 2 CCR Sections 18329 and 18329.5 or from the attorney for his or her agency, provided that nothing in this section requires the attorney for the
agency to issue any formal or informal opinion.
6.19 VIOLATIONS This code has the force and effect of law. Designated employees
violating any provision of this code are subject to the administrative, criminal, and civil sanctions provided in the
Political Reform Act, Government Code Sections 81000 – 91015. In addition, a decision in relation to which a violation of the disqualification provisions of this code or of Government Code Section 87100 or 87450 has occurred may be set aside as void pursuant to Government Code Section 91003.
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6.20 PROHIBITED TRANSACTIONS
Members of the Board of Directors and Designated Employees shall comply with the Prohibited Transactions policy, annexed hereto as
Exhibit A, pursuant to California Government Code Sections 1090, et seq.
6.21 INCOMPATIBLE ACTIVITIES Members of the Board of Directors, District officers, and all
other District employees shall comply with the Incompatible Activities policy, annexed hereto as Exhibit B, pursuant to California Government
Code Sections 1126, et seq.
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APPENDIX OTAY WATER DISTRICT CONFLICT OF INTEREST CODE DESIGNATED POSITIONS
DESIGNATED EMPLOYEES’
TITLE OR FUNCTION__ DISCLOSURE CATEGORIES ASSIGNED
Members of the Board of Directors 1, 2, 3, 4, 5, 6
General Manager 1, 2, 3, 4, 5, 6 District Secretary 6
Assistant Chief of Finance 1, 2, 5, 6, 7
Chief of Administrative Services 1, 2, 3, 4, 5, 6, 7
Chief Financial Officer 1, 2, 5, 6, 7
Chief of Engineering 1, 2, 3, 4, 6, 7 Chief of Water Operations 1, 2, 3, 4, 6, 7
Associate Civil Engineer 1, 2, 3, 4, 7
Communications Officer 6
Customer Service Manager 2, 5, 7
Environmental Compliance Specialist 1, 2, 3, 4, 7
Engineering Manager 1, 2, 3, 4, 7
Field Services Manager 1, 2, 3, 4, 7 Finance Manager 2, 5, 7
GIS Manager 3, 6, 7
Human Resources Manager 3, 6
IT Manager 3, 6, 7
Network Engineer 3, 6, 7
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Purchasing and Facilities Manager 2, 6
Safety and Security Specialist 1, 2, 3, 4, 6
Senior Procurement and Contracting Analyst 6
Senior Civil Engineer 1, 2, 3, 4, 7
System Operations Manager 1, 2, 3, 4, 7
Utility Services Manager 1, 2, 3, 4, 7
Consultant/New Positions9 1, 2, 3, 4, 5, 6 District Officials who manage public investments, as defined by 2 Cal. Code of Regs. § 18701 (b) are not subject to the District's Conflict
of Interest Code except with respect to its disqualification provisions. They must file disclosure statements under Government Code § 87200 et seq. [2 CCR § 18730(b)(3)] These positions are listed
above for informational purposes only.
Individuals holding the positions listed below are officials who manage public investments and who must file their disclosure
statements under Government Code Section 87200: Members of the Board of Directors
General Manager Chief Financial Officer Asst. Chief Financial Officer Financial Consultants
Individuals holding the above-listed positions may contact the Fair
Political Practices Commission for assistance or written advice regarding their filing obligations if they believe that their position has been categorized incorrectly. The Fair Political Practices
9 Consultants/New Positions are included in the list of designated positions and shall disclose pursuant to the broadest disclosure category in the code, subject to the following limitation: The General Manager may determine in writing that a particular consultant or new position, although a “designated position,” is hired to perform a range of duties that is limited in scope and, thus, not required to fully comply with the disclosure requirements in this section. Such written determination shall include a description of the consultant’s or new position’s duties and, based upon that description, a statement of the extent of the disclosure requirements. The written determination is a public record and shall be retained for public inspection in the same manner and location as this Conflict of Interest Code (Gov. Code section 81008) Consultants are required to file disclosure statements where they: (a) conduct research and arrive at conclusions with respect to rendition of information, advice, recommendation or counsel independent of control and direction of the agency or any agency official other than normal contract monitoring; and (b) possess no authority with respect to any agency decision beyond the rendition of information, advice, recommendation or counsel.
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Commission makes the final determination whether a position is covered by Government Code Section 87200.
Government Code Section 87200 requires that individuals holding the above-listed positions shall, each year at a time specified by
commission regulations, file a statement disclosing their investments, their interests in real property and their income during the period
since the previous statement filed. The statement shall include any investments and interest in real property held at any time during the period covered by the statement, whether or not they are still held at
the time of filing.
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APPENDIX, CONTINUED DISCLOSURE CATEGORIES The disclosure categories listed below identify the types of
investments, business entities, sources of income, or real property which the designated employee must disclose for each disclosure
category to which he or she is assigned. Category 1: All investments and business positions in, and sources
of income from, all business entities that do business or own real property in the District, plan to do business or own real property in
the District within the next year or have done business or owned real property in the District within the past two years. Category 2: All interests in real property which are located in whole or in part within, or not more than two (2) miles outside the
boundaries of the District. Category 3: All investments and business positions in, and sources
of income from, business entities subject to the regulatory, permit or licensing authority of the Designated Employee’s Department, will be
subject to such authority within the next year or have been subject to such authority within the past two years.
Category 4: All investments, business positions, and sources of income from, business entities that are engaged in land development,
construction or the acquisition or sale of real property in the District, plan to engage in such activities in the District within the next year or have engaged in such activities in the District within the past two years.
Category 5: All investments and business positions in, and sources of income from, business entities that are banking, savings and loan
or other financial institutions. Category 6: All investments and business positions in, and sources
of income from, business entities that provide services, supplies, materials, machinery, or equipment of a type purchased, leased, used,
or administered by the District. Category 7: All investments and business positions in, and sources
of income from, business entities that provide services, supplies, materials, machinery, or equipment of a type purchased, leased, used,
or administered by the Designated Employee’s Department.
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EXHIBIT A Prohibited Transactions for Specified Personnel Members of the Board of Directors (“Members”) shall comply with this
Prohibited Transactions policy pursuant to California Government Code §§ 1090, et seq.
Members shall not be financially interested in any contract made by them in their official capacity, or by any body or board of which they
are members. Members shall not be purchasers at any sale or vendors at any purchase made by them in their official capacity. Members
shall not be deemed to be interested in a contract entered into by a body or board of which they are members if the Member has only a remote interest in the contract and if the fact of that interest is disclosed to the body or board of which the Member is a member and noted in its official records, and thereafter the body or board
authorizes, approves, or ratifies the contract in good faith by a vote of its membership sufficient for the purpose without counting the vote or votes of the Board of Directors member with the remote interest.
“Remote interest” shall be defined as in California Government Code § 1091(b).
Members shall not be considered to be financially interested in a
contract if their interest is including, but not limited to, any of the following (Government Code § 1091.5):
1. That of an officer in being reimbursed for his/her actual and necessary expenses incurred in the performance of an official duty; 2. That of a recipient of public services generally provided by
the public body or board of which he/she is a member, on the same terms and conditions as if he or she were not a member of the
board; 3. That of a landlord or tenant of the contracting party if
such contracting party is the federal government or any federal department or agency, this state or an adjoining state, any
department or agency of this state or an adjoining state, any county or city of this state or an adjoining state, or an public corporation or special, judicial or other public district of this
state or an adjoining state unless the subject matter of such contract is the property in which such officer or employee has
such interest as landlord or tenant in which even his/her interest shall be deemed a remote interest within the meaning of, and subject to, the provisions of Government Code 1091;
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4. That of a spouse of an officer or employee of a public agency if his/her spouse’s employment or office-holding has
existed for at least one year prior to his/her election or appointment;
5. That of a non-salaried member of a nonprofit corporation, provided that such interest is disclosed to the board at the time
of the first consideration of the contract, and provided further that such interest is noted in its official records;
6. That of a non-compensated officer of a nonprofit, tax-exempt corporation, which, as one of its primary purposes, supports the
functions of the board or to which the board has legal obligation to give particular consideration, and provided further that such interest is noted in its official records; For purposes of this paragraph, an officer is
“noncompensated” even though he or she receives reimbursement from the nonprofit, tax-exempt corporation for necessary travel and other actual expenses incurred in performing the duties of
his or her office.
7. That of compensation for employment with a governmental agency, other than the governmental agency that employs the
officer or employee, provided that the interest is disclosed to the board at the time of consideration of the contract, and provided further that the interest is noted in its official
records;
8. That of an attorney of the contracting party of that of an owner, officer, employee or agent of a firm which renders, or has rendered, service to the contracting party in the capacity of
stockbroker, insurance agent, insurance broker, real estate agent, or real estate broker if these individuals have not
received and will not receive remuneration, consideration, or a commission as a result of the contract and if these individuals have an ownership interest of less than 10 percent in the law
practice or firm, stock brokerage firm, insurance firm or real estate firm.
In addition, Members shall not be deemed to be interested in a contract made pursuant to competitive bidding under a procedure
established by law if their sole interest is that of an officer, director, or employee of a bank or savings and loan association with
which a party to the contract has the relationship of borrower or depositor, debtor or creditor (Government Code § 1091.5). Authority:
California Government Code §§ 1090, et seq.
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EXHIBIT B Incompatible Activities Policy District officers, members of the Board of Directors, and all other
District employees (collectively, “district personnel”) shall comply with this Incompatible Activities policy pursuant to California
Government Code §§ 1125, et seq. District personnel shall not engage in any employment, activity, or
enterprise for compensation which is inconsistent, incompatible, in conflict with, or inimical to his or her duties as a member of the
Board of Directors, or with the duties, functions, or responsibilities of his or her appointing power or the agency by which he or she is employed. The outside employment, activity, or enterprise of district personnel
is prohibited if it: (1) involves the use for private gain or advantage of his or her local District time, facilities, equipment and supplies; or the badge, uniform, prestige, or influence of his or her
local District office or employment or, (2) involves receipt or acceptance by district personnel of any money or other consideration
from anyone other than the District for the performance of an act which district personnel, if not performing such act, would be
required or expected to render in the regular course or hours of their local District employment or as a part of their duties as a local District officer or employee or, (3) involves the time demands as
would render performance of his or her duties as a local district personnel member less efficient.
Nothing in this policy shall be interpreted to prohibit any outside employment, activity, counsel, or enterprise on behalf of another
governmental entity, subject to common law and professional conflict of interest rules.
Copies of this regulation shall be posted in prominent places at the District Office. District personnel who violate this regulation may
be subject to discipline as set forth in the applicable Code of Ordinances and Policies. Board of Directors members who violate this
section may be subject to censure. Disciplinary appeals by district personnel shall be handled pursuant to applicable Code of Ordinances and Policies.
Authority:
California Government Code §§ 1125, et seq.
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: October 2, 2024
PROJECT: Various DIV. NO. ALL
SUBMITTED BY: Michael Kerr, Information Technology Manager
APPROVED BY: Adolfo Segura, Chief, Administrative Services
Jose Martinez, General Manager
SUBJECT: FY24 YEAR-END REPORT OF THE DISTRICT’S FY23-26 STRATEGIC PLAN
GENERAL MANAGER’S RECOMMENDATION:
No recommendation. This is an informational item only.
COMMITTEE ACTION:
Please see “Attachment A”.
PURPOSE:
To provide a year-end report of the District’s FY23-26 Strategic Plan
for FY24.
ANALYSIS:
Summary
The current Otay Water District Strategic Plan is a four-year plan from
the start of FY23 to the end of FY26. This report details the year-end
results for the second year of our four-year program.
Objectives – Target 90%
The Strategic Plan objectives ensure the District executes its mission-
developed strategies and implements appropriate changes necessary to
guide the agency, meet new challenges, and adapt positively to change.
FY24 year-end results are below target at 85%, with 29 of 34 active
initiatives completed or on schedule, one (1) behind schedule, and four
(4)on hold.
AGENDA ITEM 6
Objectives Behind Schedule (1):
FINANCIAL
Strategy #2: Invest in technology to enhance customer engagement and
satisfaction.
Objective #1: Deploy Advanced Metering Infrastructure (AMI) technology
in service areas to improve District operations.
In September 2023, the District’s contractor, Master Meter, began
upgrading automated meter reading (AMR) meters to advanced meter
infrastructure (AMI) meters. While the progress has been slower than
expected, the conversion is now projected for completion in 2025, with
fewer meters converted than initially planned. As the transition
continues, the customer engagement phase will be launched accordingly.
In February 2024, staff applied for an additional $500,000 WaterSmart
grant, which was approved in August 2024. This funding will support
the conversion of additional meters to AMI during the upcoming meter
replacement program.
Objectives On Hold (4):
FINANCIAL
Strategy #1: Maintain a long-range financing plan that sets forth the
long-term funding needs of the District.
Objective #2: Evaluate banking functions for lower cost and process
efficiencies.
0
5
10
15
20
25
30
35
40
45
29
1 4
1
On Schedule/Completed Behind On Hold Not Started
29 of 34 Objectives Below Target (85%)
With the delay of the cost-of-service study, staff will explore
alternative options for reducing credit card processing costs.
Although the District has switched online credit card providers, staff
cannot itemize credit card interchange fees by account type because
of reporting limitations. As a result, the analysis cannot proceed,
and the objective has been put on hold. Staff intend to gather
additional data in FY25 to develop potential cost-saving strategies.
Strategy #1: Maintain a long-range financing plan that sets forth the
long-term funding needs of the District.
Objective #3: Evaluate the District’s cash reserve policies to consider
optimal uses and levels of reserves to ensure financial resiliency.
This objective was placed on hold pending the completion of the
Financials module of the Enterprise Resource Planning (ERP)
implementation, which is expected to go live in January 2025.
LEARNING AND GROWTH
Strategy #1: Coordinate workforce planning activities to determine
future needs, identify gaps, and implement actions to close the gaps.
Objective #2: Evaluate the implementation of learning and development
programs in coordination with partner agencies.
This objective was placed on hold while implementing the Memorandum
of Understanding (MOU) and Health Reimbursement Arrangement (HRA).
During this period, the District continued to support employee growth
by offering access to various training and development opportunities.
These include resources from the Centre for Organizational
Effectiveness, Franklin Covey, Vector Solutions, Liebert Cassidy
Whitmore (LCW) Training Consortium, the Association of California
Water Agencies Joint Powers Insurance Authority (ACWA JPIA), and other
external training providers.
Strategy #1: Coordinate workforce planning activities to determine
future needs, identify gaps, and implement actions to close the gaps.
Objective #3: Analyze and identify workforce trends to address critical
gaps between the current workforce and future needs.
This objective was placed on hold during the MOU and HRA
implementation. However, workforce trends were gathered during
ongoing Innovation Committee Meetings held in the third and fourth
quarters.
Key Performance Indicators (KPIs) – Target 75%
KPIs are designed to track the District’s day-to-day performance,
measuring the effectiveness and efficiency of essential operational
services. The District’s overall KPI goal of 75% is considered “on
target.” For FY24, year-end results exceeded this target, reaching 88%,
with 29 of 33 items meeting or surpassing the desired level.
KPIs are defined using established AWWA performance benchmarks, water
agency standards, and historical trends. Of the total measures outlined
in the Strategic Plan, ten (10) are reported annually to include:
• Water Rate Ranking
• Sewer Rate Ranking
• Water Debt Coverage
• Sewer Debt Coverage
• Reserve Level
• Accounts Per Full-Time Employee (FTE)
• Business Recovery Exercises
• Vulnerability Assessments
• Potable Tank Inspection and Cleaning
• Injury Incident Rate
One (1) measure is reported biennially to triennially:
• Customer Opinion Survey
29 of 33 Key Performance Indicators are On Target (88%)
0510152025303540
29
4
On Target Not on Target
KPI’s Not on Target (4):
Water Debt Coverage Ratio
Target: 150% excluding growth revenue annually.
Excluding the non-cash GASB-68 adjustment of $5 million, the Debt
Coverage Ratio is 186%. Including the $5 million non-cash GASB-68
adjustment for pension accounting, the Debt Coverage Ratio is 133%.
CIP Project Expenditures vs. Budget
Target: 95% of budget annually.
Capital Improvement Project (CIP) expenditure reached 42% at year-end,
falling short due to delays in material acquisition and staff
vacancies. Staff anticipates being back on track in FY25.
Potable Tank Inspection and Cleaning
Target: 7 potable water storage tanks and/or reservoirs cleaned annually.
The target for this measure is typically 8 potable reservoirs cleaned
per fiscal year. However, in FY23, 9 reservoirs were cleaned and
inspected (624-3, 980-1, 980-2, 1296-1, 1296-2, 1296-3, 571-1, 1004-
2, and 485-1, which was re-coated). As a result, the target for FY24
was reduced from 8 to 7.
In FY24 Q4, a total of 6 reservoirs were cleaned (803-3, 832-1, 657-1,
657-2, 624-1, and 870-1). Reservoir 850-2 was scheduled for cleaning
but was not completed due to contractor issues. This cleaning has been
rescheduled for FY25 Q3.
Employee Turnover Rate
Target: Less than 5% turnover annually.
There were 12 voluntary terminations in FY24, resulting in an 8.81%
turnover.
Next Steps
Staff will continue to focus on the plan’s objectives, key performance
indicators, and emerging trends.
Committee Reports – Slideshow
The year-end results of the Strategic Plan are presented to the
Engineering, Operations, and Water Resources Committee, and Finance and
Administration Committee, explicitly focusing on the most relevant
information for each Committee (see “Attachment B”). The Strategic Plan
is also available on the District’s website.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
Informational item only; no fiscal impact.
STRATEGIC GOAL:
Strategic Plan and Performance Measure reporting is critical in providing
performance reporting to the Board and staff.
LEGAL IMPACT:
None.
ATTACHMENTS:
Attachment A – Committee Action Report
Attachment B – PowerPoint Presentation
ATTACHMENT A
SUBJECT/PROJECT: FY24 YEAR-END REPORT OF THE DISTRICT’S FY23-26 STRATEGIC
PLAN
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources, and the Finance and
Administration Committee met on September 17 and 19, 2024, respectively,
to review this item. The Committee supports presentation to the full Board.
NOTE:
The “Committee Action” is written in anticipation of the Committee moving
the item forward for Board approval. This report will be sent to the
Board as a committee approved item or modified to reflect any discussion
or changes as directed by the committee prior to presentation to the full
Board.
OTAY WATER DISTRICT
STRATEGIC PLAN
FY 2024 Year-End Report 2023
2026
ATTACHMENT B
BALANCED SCORECARD
2
Focuses on the financial
performance of the District
FINANCIAL
Focuses on the District’s culture
and development of staff to
ensure there is a productive and
skilled workforce in place
LEARNING AND
GROWTH
Focuses on customer service
levels, satisfaction, brand,
and confidence
CUSTOMER
Focuses on business processes
designed to deliver and improve
customer objectives and
services
INTERNAL
BUSINESS PROCESS
90%
Total 35
ON SCHEDULE
COMPLETED BEHIND SCHEDULE ON HOLD
OBJECTIVES
85%3%12%
TR
E
N
D
S
YEAR-END
FY 2024
29 Objectives
29/34 = 85%
Overall Target
94%
88%
93%95%94%
82%86%
98%100%
85%
50%
60%
70%
80%
90%
100%
FY15 FY16 FY17 FY18 FY19 FY20 FY21 FY22 FY23 FY24
Year-End
Target
3
Active/Completed 34
Not Started 1
1 Objective
1/34 = 3%
4 Objectives
4/34 = 12%
CUSTOMER
Enhance and build public awareness of the
District’s priorities, initiatives, programs, and
services
Collect and analyze customer feedback on District operations,
projects, programs, service experience, and expectations
Advance the District's web and social media presence
Enhance internal communications, tools, and technology to
disseminate information to District staff effectively
Enhance education, outreach, and communication tools to the
public on the understanding of water supply constraints and
rates and how they affect/support a reliable water supply
4
Completed On Schedule
EILEEN SALMERON
Communications Assistant
With 2024 WaterSmart Landscape Contest
winner, Shannon Nembach (June 27, 2024)
FINANCIAL
Maintain a long-range financing plan that sets forth
the long-term funding needs of the District
Evaluate grant funding opportunities
Evaluate banking functions for lower cost and process
efficiencies
Evaluate the District’s cash reserve policies to consider optimal
uses and levels of reserves, to ensure financial resiliency
Conduct an evaluation of a health savings investment account
program for an optional post-employment benefit
Conduct a compensation study to evaluate labor industry
conditions and the District’s competitiveness
Invest in technology infrastructure to enhance
customer engagement and satisfaction
Deploy Advanced Metering Infrastructure (AMI) technology in
service areas to improve the District operations
Evaluate Interactive Voice Response (IVR)/Online customer
portal for water use management and assistance
5
Completed On Schedule Behind Schedule On Hold
KEVIN KOEPPEN
Assistant Chief of Finance
INTERNAL BUSINESS PROCESS
Leverage the use of renewable and clean energy
resources and reduce the use of hazardous chemicals
Evaluate and implement energy-efficient systems
Evaluate and implement alternative energy opportunities
Advance Clean Fleet Regulations District Implementation Program of
Zero or near Zero Emissions Vehicles
Reduce the District’s chemical footprint by substituting hazardous
chemicals for similar, less hazardous chemicals
Implement technologies to improve response time,
security, and operational effectiveness
Conversion of the District’s enterprise Geographic Information
System (GIS/Esri) from a Geometric Network to a Utility Network
Model
Conduct needs assessment/replacement of District's financial
management system
Maintain and regularly evaluate internal financial controls
Leverage Cityworks to further develop job task process
standardization and work order cost modeling
6
Completed On Schedule Not Started
Left to right: OMAR SANCHEZ and ABRAHAM YANEZ
Equipment Mechanics II
INTERNAL BUSINESS PROCESS
Develop appropriate water resource mix to meet
the water reliability needs of the community
Use the Water Facilities Water Management Plan/Urban Water
Management Plan to analyze future needs and prescribe
approaches to meeting future requirements
Evaluate City of San Diego’s recycled water purchase
Develop the District’s long-term water supply strategies and
planning efforts with regional partnerships
Respond to anticipated water shortages through
rate structure modification, conservation
assistance, and outreach
Monitor and modify the Water Shortage Contingency Plan, as
needed
Identify, evaluate, and implement new opportunities for
recycled water, including potential for potable reuse
7
Completed On Schedule JEFF GOIN
Disinfection Technician
INTERNAL BUSINESS PROCESS
Advancement of District's Asset Management Program
Formalization of Standard Operating Procedures (SOP) and Planned
Job Observations (PJO)
Develop long-term strategic operations and maintenance program
(Total Asset Management)
Collect and maintain accurate asset records, including criticality,
maintenance history, asset condition, and performance for
continuous improvement
Cloud migration of the District’s enterprise Geographic Information
System (GIS/Esri) and the associated Asset Management and Field
Applications
Cyber and Physical Security
Advance the use of the District's Supervisory Control and Data
Acquisition (SCADA) system to further enhance the security and
reliability of the distribution system and optimize administration
Evaluate new disaster recovery solutions and advance the District's
enterprise business continuity program
8
Completed On Schedule
BERNARDO SEPARA
Asset Management Specialist
LEARNING AND GROWTH
Coordinate workforce planning activities to determine
future needs, identify gaps, and implement actions to
close the gaps
Maximize opportunities to develop employees through
training and mentoring
Evaluate the implementation of learning and development
programs in coordination with partner agencies
Analyze and identify workforce trends to address critical
gaps between the current workforce and future needs
Improve Organization Effectiveness
Negotiate successor Memorandum of Understanding
(MOU) with the employee association and unrepresented
employees to focus on recruitment and retention
Implement a cross-functional innovation committee to
advance the District’s culture of collaboration and process
improvement among departments
9
On Schedule On Hold
Left to right: JULIANA LUENGAS, LAURA YORK, TANYA
ROMERO, DIANNE GUIRIBA, JENNY DIAZ, FELICIA MONTANO,
and SONIA GOMEZ
Conference: Women in Water (March 21, 2024)
1
0
Evaluate new disaster recovery solutions and advance the District's enterprise business continuity program.
Conduct an evaluation of a health savings investment account program for an optional post-employment benefit.
Evaluate grant funding opportunities.
Negotiate successor Memorandum of Understanding (MOU) with the employees’ association and unrepresented employees to focus on recruitment and retention.
NOTABLE MILESTONES YEAR-END
FY 2024
KEY PERFORMANCE INDICATORS
TR
E
N
D
S
YEAR-END
FY 2024
Overall Target 75%
Total 34
Reported Quarterly 23
Reported Annually 10
83%
90%88%
95%
83%
90%90%88%88%88%
50%
60%
70%
80%
90%
100%
FY15 FY16 FY17 FY18 FY19 FY20 FY21 FY22 FY23 FY24
Year-End
Target
88%
29 KPIs
29/33 = 88%
ON TARGET NOT ON TARGET
12%
4 KPIs
4/33 = 12%
Reported Biennial to
Triennial 1
11
12
DANA GUTIERREZ
Customer Service Representative II
98.33%
97.84%
98.12%98.00%
98.38%98.43%98.55%98.60%98.68%98.54%
95%
96%
97%
98%
99%
100%
2015 2016 2017 2018 2019 2020 2021 2022 2023 2024
Year-End Result
Target
ANSWER RATE
TARGET
97% average answer rate per quarter and annually
CALCULATION
Number of calls answered/Total number of calls
TARGET
100% of all health-related drinking water standards per quarter and annually
CALCULATION
Number of days the primary health regulations are met/Number of days in the reporting
period
AWWA BENCHMARK
100% - 75th Percentile for population served between 100,001 – 500,000 (Water)13
100%
(FY 2015 - FY 2024)
POTABLE WATER COMPLIANCE RATE
( AWWA | Water Operations)
3.69
5.12
3.94 4.20 3.55 3.51
4.50 3.85
1.02 0.78
0
5
10
15
20
25
30
2015 2016 2017 2018 2019 2020 2021 2022 2023 2024
Year-End Result
Target
75th Percentile
Median
25th Percentile
TECHNICAL QUALITY COMPLAINT
(AWWA | Customer Relations)
TARGET
No more than 4.6 complaints per 1,000 customer accounts annually |
No more than 1.15 complaints per 1,000 customer accounts per quarter
CALCULATION
Number of technical quality complaints per year/Number of active accounts per reporting period
AWWA BENCHMARK
Average of 75th Percentile, 2.6, and Median, 6.6, for population served between 100,001 – 500,000
(Combined Utilities)
PHILLIP KUSSLER
Water Systems Operator II
66%
75%
70%
72%
74%
77%
66%
72%
76%
72%
50%
55%
60%
65%
70%
75%
80%
85%
90%
95%
100%
2015 2016 2017 2018 2019 2020 2021 2022 2023 2024
Year-End Result
Target
14
PLANNED POTABLE WATER
MAINTENANCE RATIO IN $
TARGET
70% of all labor costs spent on preventative maintenance per quarter and annually
CALCULATION
Total Planned Maintenance Cost/Total Maintenance CostDEANDRE SAVAGE
Water Systems Operator III
92%92%91%
82%
84%
92%
93%
90%
92%92%
50%
55%
60%
65%
70%
75%
80%
85%
90%
95%
100%
2015 2016 2017 2018 2019 2020 2021 2022 2023 2024
Year-End Result
Target
66%
86%
91%
74%74%
70%
55%
74%
90%
93%
50%
55%
60%
65%
70%
75%
80%
85%
90%
95%
100%
2015 2016 2017 2018 2019 2020 2021 2022 2023 2024
Year-End Result
Target
PLANNED RECYCLED WATER
MAINTENANCE RATIO IN $
TARGET
70% of all labor costs spent on preventative maintenance per quarter
and annually
CALCULATION
Total Planned Maintenance Cost/Total Maintenance Cost 15
PLANNED WASTEWATER
MAINTENANCE RATIO IN $
TARGET
80% of all labor costs spent on preventative maintenance per quarter
and annually
CALCULATION
Total Planned Maintenance Cost/Total Maintenance Cost
$785.11
$912.56
$1,095.70
$1,165.82
$1,071.66
$996.29
$1,374.69
$869.97
$1,049.68
$1,101.51
$500
$700
$900
$1,100
$1,300
$1,500
$1,700
2015 2016 2017 2018 2019 2020 2021 2022 2023 2024
Year-End Result
Target
2.5%
4%4.1%
3.3%
3.6%3.8%3.9%4%
3.5%3.3%
0%
1%
2%
3%
4%
5%
6%
7%
2015 2016 2017 2018 2019 2020 2021 2022 2023 2024
Year-End Result
Target
DISTRIBUTION SYSTEM LOSS
TARGET
Less than 5% of unaccounted water per quarter and annually
CALCULATION
(Total Potable Water Purchased + Total Recycled Water Purchased & Produced) –
(Total Measured Billed & Unbilled Water)/(Total Potable Water Purchased + Total
Recycled Water Purchased & Produced)16
DIRECT COST OF TREATMENT
PER MGD
TARGET
No more than $1464 per MGD spent on wastewater treatment annually |
No more than $1255 MGD spent in Q1 & Q4 and $1673 MGD spent in Q2 & Q3
CALCULATION
Total O&M costs directly attributable to sewer treatment/Total volume in MG for one
quarter
TARGET
No more than 5% per quarter and annually
CALCULATION
Cost of Change Orders (not including allowances)/Original construction contract
amount (not including allowances)17
TARGET
95% of budget annually
(Q1: 15% + Q2: 21% + Q3: 29% + Q4: 30% = 95%)
CALCULATION
Actual Expenditures/Annual Budget
92.20%89.80%
109.10%
97.40%
104.80%
87.30%
111%
103%
94.40%
42%
0%
20%
40%
60%
80%
100%
120%
140%
2015 2016 2017 2018 2019 2020 2021 2022 2023 2024
Year-End Result
Target
CIP PROJECT EXPENDITURES
VS. BUDGET
1.9%1.8%
1.5%1.3%
3.1%
5.6%
4.4%
2.0%
0.5%
-0.4%
-1%
0%
1%
2%
3%
4%
5%
6%
7%
8%
2015 2016 2017 2018 2019 2020 2021 2022 2023 2024
Year-End Result
Target
CONSTRUCTION CHANGE
ORDER INCIDENCE
8
7
5
6
3
5 5 5 5 4
0
2
4
6
8
10
12
14
16
18
20
22
24
26
28
2015 2016 2017 2018 2019 2020 2021 2022 2023 2024
Year-End Result
Target
10
12
11
3 3
5 5 5 5
9
0
2
4
6
8
10
12
14
16
18
20
22
2015 2016 2017 2018 2019 2020 2021 2022 2023 2024
Year-End Result
Target
SEWER RATE RANKINGWATER RATE RANKING
TARGET
Bottom 50th percentile for the 22 member agencies in San Diego
CALCULATION
Ranking for the average monthly water bill among CWA member agencies
TARGET
Bottom 50th percentile for the 28 sewer service providers in San Diego
CALCULATION
Ranking for the average monthly bill among sewer service providers in San Diego
County 18
19
168%
171%
200%
236%
165%
188%
272%
262%
219%
133%
0%
50%
100%
150%
200%
250%
300%
2015 2016 2017 2018 2019 2020 2021 2022 2023 2024
Year-End Result
Target
1241%
371%
838%
603%
797%
0%
200%
400%
600%
800%
1000%
1200%
1400%
2020 2021 2022 2023 2024
Year-End Result
Target
SEWER DEBT COVERAGE RATIOWATER DEBT COVERAGE RATIO
TARGET
150% excluding growth revenue annually
CALCULATION
Qualified net operating revenues/Debt service requirements
19
TARGET
150% excluding growth revenue annually
CALCULATION
Qualified net operating revenues/Debt service requirements
20
100%
78%
85%
100%100%100%
85%83%
100%
83%
0%
20%
40%
60%
80%
100%
120%
140%
2015 2016 2017 2018 2019 2020 2021 2022 2023 2024
Year-End Result
Target
RESERVE LEVEL
TARGET
83% annually
CALCULATION
Number of reserve funds that meet or exceed fund target levels/Total
number of reserve funds
20
99.81%99.97%99.99%99.98%99.94%99.99%99.99%99.99%99.99%99.87%
95%
96%
97%
98%
99%
100%
101%
2015 2016 2017 2018 2019 2020 2021 2022 2023 2024
Year-End Result
Target
BILLING ACCURACY
TARGET
99.8% billing accuracy per quarter and annually
CALCULATION
Number of correct bills/Number of bills issued during the reporting
period
21
DAVID ROCHA
Utility Crew Leader
406
426
410 410 408 406
423
442
406
412
409 408 407 406
399 398
375
380
385
390
395
400
405
410
415
420
425
430
435
440
445
450
2017 2018 2019 2020 2021 2022 2023 2024
Year-End Result
Target
ACCOUNTS PER FULL-TIME
EMPLOYEE (FTE)
TARGET
398 accounts per FTE annually
CALCULATION
Potable + Recycled + Sewer Accounts/Number of FTEs
22
JULIAN VELAZQUEZ
Sr. Utility Locator
TARGET
100% mark-out accuracy per quarter and annually
CALCULATION
Number of mark-outs performed without an at-fault hit, which is damage to a District
facility that results from a missing or erroneous mark-out/Total number of mark-outs
100%100%100%100%100%100%100%100%
99%
100%
95%
96%
97%
98%
99%
100%
101%
2015 2016 2017 2018 2019 2020 2021 2022 2023 2024
Year-End Result
Target
MARK-OUT ACCURACY
TARGET
No more than 2.5 leaks per 100 miles of distribution piping annually |
No more than 0.625 leaks per 100 miles of distribution piping per quarter
CALCULATION
100 (Number of leaks)/Total miles of distribution piping
AWWA BENCHMARK
2.5 – 75th percentile for population served between 100,001-500,000 23
TARGET
No more than 3 breaks per 100 miles of distribution piping annually |
No more than 0.75 breaks per 100 miles of distribution piping per quarter
CALCULATION
100 (Number of breaks)/Total miles of distribution piping
AWWA BENCHMARK
3 – 75th percentile for population served between 100,001-500,000
0.13 0.55
0
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
2023 2024
Year-End Result
Target
75th Percentile
Median
25th Percentile
POTABLE WATER DISTRIBUTION
SYSTEM INTEGRITY (LEAKS)
(AWWA | Water Operations)
New measure
in FY23 0.41 0.42
0
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
2023 2024
Year-End Result
Target
75th Percentile
Median
25th Percentile
New measure
in FY23
POTABLE WATER DISTRIBUTION
SYSTEM INTEGRITY (BREAKS)
(AWWA | Water Operations)
TARGET
No more than 2.5 leaks per 100 miles of recycled distribution system annually |
No more than 0.625 leaks per 100 miles of recycled distribution system per quarter
CALCULATION
100 (Number of leaks)/Total miles of recycled distribution system
24
TARGET
No more than 3 breaks per 100 miles of recycled distribution system annually |
No more than 0.75 breaks per 100 miles of recycled distribution system per quarter
CALCULATION
100 (Number of breaks)/Total miles of recycled distribution system
0 00
0.5
1
1.5
2
2.5
3
3.5
4
4.5
5
2023 2024
Year-End Result
Target
RECYCLED WATER SYSTEM
INTEGRITY (LEAKS)
New measure
in FY23
0 00
0.5
1
1.5
2
2.5
3
3.5
4
4.5
5
2023 2024
Year-End Result
Target
New measure
in FY23
RECYCLED WATER SYSTEM
INTEGRITY (BREAKS)
25
TARGET
20% of District valves exercised annually to accomplish 100% every five years
(4092 valves annually | 1023 valves per quarter)
CALCULATION
Total number of valves exercised per year
1338
1226
100
300
500
700
900
1100
1300
1500
2023 2024
Year-End Result
Target
HYDRANT MAINTENANCE
PROGRAM
TARGET
20% of District fire hydrants maintained annually to accomplish 100% every 5 years
(1220 fire hydrants annually | 305 fire hydrants per quarter)
CALCULATION
Total number of fire hydrants maintained
3425
4549
3228
3405
3298
2969
4723
3132
4296
4361
2550
3050
3550
4050
4550
2015 2016 2017 2018 2019 2020 2021 2022 2023 2024
Year-End Result
Target
SYSTEM VALVE
EXERCISING PROGRAM
New measure
in FY23
26
TARGET
100% assigned easements, evaluated via desktop tools, and inspected annually
(100 easements are assigned for FY24 | 25 easements per quarter)
CALCULATION
Number of easements evaluated and inspected/Total easements assigned for the
period
129%
188%
111%
100%
106%
100%
50%
70%
90%
110%
130%
150%
170%
190%
2019 2020 2021 2022 2023 2024
Year-End Result
Target
EASEMENT EVALUATION AND
FIELD INSPECTION
TARGET
0 overflows per quarter and annually
CALCULATION
100 (Number of sewer overflows during the reporting period)/Total miles of pipe in the sewage
collection system
AWWA BENCHMARK
0 – 75th Percentile for population served between 0-50,000
0 0
1.14
0
1.14 1.14 1.14
2.27
1.14
00
1
2
3
4
5
6
7
8
9
10
2015 2016 2017 2018 2019 2020 2021 2022 2023 2024
Year-End Result
Target
75th Percentile
Median
25th Percentile
SEWER OVERFLOW RATE
(AWWA | Wastewater Operations)
100%
(FY2023 – FY2024)
TARGET
100% of exercises completed annually (2 exercises scheduled for FY24)
CALCULATION
Total number of business recovery exercises completed annually
TARGET
100% of assessments completed annually (2 assessments scheduled for FY24)
CALCULATION
Total number of vulnerability assessments completed annually
100%100%
0%
100%
2023 2024
Year-End Result
Target
New Measure in FY23
BUSINESS RECOVERY
EXERCISES
27
VULNERABILITY ASSESSMENT
New Measure in FY23
Left to right: ISAAC PEREZ and
MICHAEL CHRISTENSEN
IT Operations Staff
28
TARGET
7 potable water storage tanks and/or reservoirs cleaned annually
CALCULATION
Number of tanks cleaned and inspected annually
7
11
8 8
9
6
5
6
7
8
9
10
11
12
13
14
15
2019 2020 2021 2022 2023 2024
Year-End Result
Target
POTABLE TANK
INSPECTION AND CLEANING
4.40 4.40 4.40
2.90
2.10
5.10
4.10
3.30
0
2
4
6
8
10
12
2017 2018 2019 2020 2021 2022 2023 2024
Year-End Result
Target
75th Percentile
Median
25th Percentile
(Began utilizing AWWA
Benchmark in 2023)
INJURY INCIDENT RATE
(AWWA | Organizational Development)
TARGET
No more than 4.1 injury incidents per 200,000 hours worked annually
(based on Department of Labor average for similar-size water agencies)
CALCULATION
(Number of recordable injuries/illnesses x 200,000 average hours worked)/ Total hours
employees worked
AWWA BENCHMARK
Average of 75th Percentile, 3, and Median, 5.3, for Combined Utilities
29
JAVIER VASQUEZ
Meter Maintenance Worker II
Training: Development of Standard Operating Procedures
TARGET
24 hours per field employee annually | 6 hours per employee per quarter
CALCULATION
Total qualified safety training hours for field employees/Average number of field
employees
43.11
36.80
30.83 33.38 34.04
79.04
28.40
55.77
42.26
48.61
0
10
20
30
40
50
60
70
80
90
100
2015 2016 2017 2018 2019 2020 2021 2022 2023 2024
Year-End Result
Target
SAFETY TRAINING PROGRAM
30
TARGET
15.6 hours per employee annually | 3.9 hours per employee per quarter
CALCULATION
Total qualified training hours for all employees/Average number of FTEs
AWWA BENCHMARK
15.6 – Median for combined utilities
17.53
23.02 22.89
18.11
26.85
59.90
16.49
24.53 24.91
26.64
10
20
30
40
50
60
70
2015 2016 2017 2018 2019 2020 2021 2022 2023 2024
Year-End Result
Target
75th Percentile
Median
25th Percentile
(Began utilizing AWWA
Benchmark in 2023)
TRAINING HOURS PER EMPLOYEE
(AWWA | Organizational Development)
TARGET
Less than 5% turnover annually | Less than 1.25% turnover per quarter
CALCULATION
Number of voluntary terminations (not including retirements)/Average number of
employees
3.15%
0%
0.75%
1.50%
3.63%
2.19%2.16%
7.97%
6.43%
8.81%
0%
1%
2%
3%
4%
5%
6%
7%
8%
9%
10%
2015 2016 2017 2018 2019 2020 2021 2022 2023 2024
Year-End Result
Target
EMPLOYEE VOLUNTARY
TURNOVER RATE
RESOURCE LINKS:
Otay Water District Website | Strategic Plan
FY23 - FY26 Strategic Plan Digital Publication
QUESTIONS?