HomeMy WebLinkAbout04-03-24 Board Minutes1
MINUTES OF THE
BOARD OF DIRECTORS MEETINGS OF THE
OTAY WATER DISTRICT
AND
OTAY WATER DISTRICT FINANCING AUTHORITY
April 3, 2024
1.The meeting was called to order by President Lopez at 3:35 p.m.
2.ROLL CALL
Directors Present:Croucher, Keyes, Lopez and Robak
Directors Absent:Smith
Staff Present:General Manager Jose Martinez, General Counsel Dan Shinoff,
Chief of Engineering Michael Long, Chief Financial Officer
Joe Beachem, Chief of Administration Adolfo Segura, Chief of
Operations Andrew Jackson, Asst. Chief of Finance Kevin
Koeppen, District Secretary Tita Ramos-Krogman and others
per attached list.
3.PLEDGE OF ALLEGIANCE
4.APPROVAL OF AGENDA
A motion was made by Director Croucher, seconded by Director Keyes, and carried
with the following vote:
Ayes: Directors Croucher, Keyes, Lopez and Robak
Noes: None
Abstain: None
Absent: Director Smith
to approve the agenda.
5.APPROVAL OF THE MINUTES OF THE SPECIAL BOARD MEETING OF
FEBRUARY 21, 2024, AND THE REGULAR MEETING OF MARCH 6, 2024
A motion was made by Director Croucher, seconded by Director Keyes, and carried
with the following vote:
Ayes: Directors Croucher, Keyes, Lopez and Robak
Noes: None
Abstain: None
Absent: Director Smith
AGENDA ITEM 4
2
to approve the minutes of the special board meeting of February 21, 2024, and the
regular meeting of March 6, 2024.
6. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO
SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S
JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
There were no public comments to be heard.
PUBLIC HEARING ITEM
7. THE BOARD WILL HOLD A PUBLIC HEARING TO CONSIDER APPROVING THE
FOLLOWING AGENDA ITEM AND INVITES THE PUBLIC TO PROVIDE
COMMENTS ON THE ITEM:
a) ADOPT ORDINANCE NO 591 TO APPROVE THE 4.85% INCREASE TO THE
BOARD OF DIRECTORS’ PER DIEM RATE FOR ATTENDING MEETINGS AND
PERFORMING THE DUTIES OF THEIR OFFICE; AND ADOPT RESOLUTION
NO. 4440 AMENDING POLICY NO. 8 TO REFLECT THE NEW PER DIEM
RATE
President Lopez opened the public hearing at 3:37 p.m. and asked District Secretary
Ramos-Krogman if there were any speakers who wished to provide comments to the
board.
District Secretary Ramos-Krogman stated that there were no speaker slips and/or
public participation.
President Lopez closed the public hearing at 3:38 p.m.
A motion was made by Director Robak, seconded by Director Croucher and carried
with the following vote:
Ayes: Directors Croucher, Lopez and Robak
Noes: None
Abstain: Director Keyes
Absent: Director Smith
to adopt Ordinance No. 591 to approve the 4.85% increase to the Board of Directors’
Per Diem rate for attending meetings and performing the duties of their office; and
adopt Resolution No. 4440, amending Policy No. 8 to reflect the new Per Diem rate.
ACTION ITEMS
8. BOARD
a) DISCUSS THE 2024 BOARD MEETING CALENDAR
3
District Secretary Ramos-Krogman indicated that the Finance and Administrative
Committee will be held on April 18 at 11:30 a.m., and the Engineering, Operations and
Water Resources Committee will be held on April 18 at 1:00 p.m. In addition, there will
be a special board meeting on April 24 at 12:00 p.m.
Director Croucher recommended to hold the April 24 special board meeting at
12:30 p.m.
A motion was made by Director Croucher, seconded by Director Keyes and carried
with the following vote:
Ayes: Directors Croucher, Keyes, Lopez and Robak
Noes: None
Abstain: None
Absent: Director Smith
to hold the April 24, 2024, special board meeting at 12:30 p.m.
9. BOARD
a) ADOPT THE 2024 OTAY WATER DISTRICT LEGISLATIVE PROGRAM POLICY
GUIDELINES AND TOP 10 LEGISLATIVE PRIORITIES
The board waived staff’s presentation.
A motion was made by Director Croucher, seconded by Director Keyes and carried
with the following vote:
Ayes: Directors Croucher, Keyes, Lopez and Robak
Noes: None
Abstain: None
Absent: Director Smith
to adopt the 2024 Otay Water District Legislative Program Policy Guidelines and Top
10 Legislative Priorities.
U INFORMATIONAL ITEM
10. ITEMS ARE PROVIDED TO THE BOARD FOR INFORMATIONAL PURPOSES
ONLY. NO ACTION IS REQUIRED ON THE FOLLOWING AGENDA ITEM
a) FISCAL YEAR 2024 MID-YEAR UPDATE FOR THE DISTRICT’S FISCAL YEAR
2023-2026 STRATEGIC PLAN
The board waived staff’s presentation.
4
REPORTS
11. GENERAL MANAGER REPORT
General Manager Jose Martinez provided his report to the board and discussed the
Women in Water Symposium, Institute for Public Procurement Award, and the
Centre’s Fall 2023 Leadership Academy Cohort
12. SAN DIEGO COUNTY WATER AUTHORITY UPDATE
Director Croucher shared that there are many new board members at CWA and noted
that Director Ayala recently retired from the board. The focus has been on
Metropolitan’s plans that will impact short-term and long-term rates. He thanked
Director Smith for his leadership in building a good working relationship between
Metropolitan’s and CWA’s staff. Director Croucher shared that Ms. Meena Westford
was brought back as a staff member for CWA. She previously worked for MWD. He
also shared that a committee was established to look at CWA and MWD projects that
impact rates; whereas there could be potential savings if some projects are not
needed. Director Croucher stated that CWA approved the support of the Low Income
Household Water Assistance Program (LIHWAP) and asked Otay Water District staff
to provide an update on LIHWAP at a future meeting.
13. DIRECTORS' REPORTS/REQUESTS
Director Robak shared that on March 1, 2024, Cuyamaca College officially took control
of the Water Conservation Garden (WCG).
Director Croucher recommended that Director Robak provide CWA an update on the
Water Conservation Garden’s plans.
Written reports from Directors Croucher, Keyes, Lopez and Robak were submitted to
District Secretary Ramos-Krogman, which will be attached to the minutes for today’s
meeting. Also provided were January 2024 reports from directors.
14. PRESIDENT’S REPORT
A written report, that included January 2024, from President Lopez was submitted to
District Secretary Ramos-Krogman and will be attached to the minutes for today’s
meeting.
15. CLOSED SESSION
The board recessed to closed session at 4:16 p.m. to discuss the following matters:
a) CONFERENCE WITH LABOR NEGOTIATORS [GOVERNMENT CODE §54957.6]
AGENCY DESIGNATED REPRESENTATIVES: GARY CROUCHER
AND JOSE LOPEZ
5
EMPLOYEE ORGANIZATION: OTAY WATER DISTRICT EMPLOYEES’
ASSOCIATION
AND
ALL REPRESENTED AND UNREPRESENTED PERSONNEL, INCLUDING
MANAGEMENT AND CONFIDENTIAL EMPLOYEES
b)CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
[GOVERNMENT CODE §54956.9]
OTAY WATER DISTRICT vs. CITY OF SAN DIEGO; CASE NO. 37-2017-
00019348-CU-WM-CTL
RETURN TO OPEN SESSION
16.REPORT ON ANY ACTIONS TAKEN IN CLOSED SESSION. THE BOARD MAY
ALSO TAKE ACTION ON ANY ITEMS POSTED IN CLOSED SESSION.
The board reconvened from closed session at 4:48 p.m. and General Counsel Dan
Shinoff reported that no reportable actions were taken in closed session.
UU
UUOTAY WATER DISTRICT FINANCING AUTHORITY
17.NO MATTERS TO DISCUSS
There were no items scheduled for discussion for the Otay Water District Financing
Authority board.
18.ADJOURNMENT
With no further business to come before the Board, President Lopez adjourned the
meeting at 4:48 p.m.
President
ATTEST:
District Secretary
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
Pay To: Jose Lopez Period Covered:
Employee Number: From: 01/01/24 To: 01/25/24
ITEM DATE MEETING PURPOSE / ISSUES
DISCUSSED MILEAGE
HOME to OWD OWD to HOME
MILEAGE
OTHER LOCATIONS
1 01/03/24 OWD Regular Board Meeting 19
2 01/05/24 CV Chamber of Commerce First Friday Breakfast Mtg.
(NO CHARGE)
3 01/09/24 OWD Meeting with General Manager 4
4 01/11/24 OWD Committee Agendas Briefing
5 01/16/24 COWU Council of Water Utilities Quarterly Meeting 42
6 01/17/24 OWD Finance Committee Meeting 19
7 01/23/24 OWD Engineering Committee Meeting (NO CHARGE)
8 01/23/24 Water Conservation Garden Financial Reporting Meeting 26
9 01/25/24 SD County Water Authority Regular Board Meeting 44 44
10
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
Pay To: Jose Lopez Period Covered:
Employee Number: From: 02/01/24 To: 02/29/24
ITEM DATE MEETING PURPOSE / ISSUES
DISCUSSED MILEAGE
HOME to OWD OWD to HOME
MILEAGE
OTHER LOCATIONS
1 02/01/24 OWD Board Agenda Briefing
2 02/06/24 OWD Ethics Training
3 02/07/24 OWD Regular Board Meeting 19
4 02/08/24 FLOW Friends Latinos on Water (NO CHARGE)
5 02/08/24 Chula Vista Chamber Commerce Meet Candidates (NO CHARGE)
6 02/09/24 Water Conservation Garden Special JPA Meeting at Otay Water District 19
7 02/10/24 OWD Meeting with Director Croucher and Legal Counsel 34
8 02/11/24 OWD GM Quarterly Director’s Meeting
9 02/15/24 CSDA Quarterly Dinner Meeting 42
10 02/15/24 OWD Committee Agenda Briefing (NO
CHARGE)
11 02/21/24 OWD Special Board Meeting (Retreat) 19
12 02/27/24 OWD Ad Hoc Labor Negotiations Meeting
13 02/29/24 OWD Board Agenda Briefing
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
Pay To: Jose Lopez Period Covered:
Employee Number: From: 03/06/24 To: 03/28/24
ITEM DATE MEETING PURPOSE / ISSUES
DISCUSSED MILEAGE
HOME to OWD OWD to HOME
MILEAGE
OTHER LOCATIONS
1 03/06/24 OWD Regular Board Meeting 19
2 03/08/24 OWD Special Board Meeting 19
3 03/13/24 OWD Labor Negotiations Ad Hoc
4 03/14/24 OWD Committee agenda briefings w/ GM
5 03/20/24 OWD Finance/Admin Committee Meeting 19
6 02/09/24 OWD Board Agenda Briefing w/ GM and Legal
Counsel
7
8
9
10
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
Pay To: Gary Croucher Period Covered:
Employee Number: From: 01/01/24 To: 01/23/24
ITEM DATE MEETING PURPOSE / ISSUES
DISCUSSED (Via Teleconference) MILEAGE
HOME to OWD OWD to HOME
MILEAGE
OTHER LOCATIONS
1 01/03/24 Otay Water District Regular Board Meeting - -
2 01/10/24 Otay Water District CWA Matters Meeting - -
3 01/16/24 Otay Water District CWA Matters Meeting - -
4 01/23/24 Otay Water District CWA Matters Meeting - -
5 - -
6 --
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
Pay To: Gary Croucher Period Covered:
Employee Number: From: 02/01/24 To: 02/29/24
ITEM DATE MEETING PURPOSE / ISSUES
DISCUSSED (Via Teleconference) MILEAGE
HOME to OWD OWD to HOME
MILEAGE
OTHER LOCATIONS
1 02/01/24 Otay Water District CWA Matters Meeting - -
2 02/07/24 Otay Water District Regular Monthly Board Meeting - -
3 02/09/24 Otay Water District
Attended the JPA-Water Conservation
Garden Special Board Meeting - -
4 02/10/24 Otay Water District
Meeting with General Counsel Shinoff
and President Lopez - -
5 02/12/24 Otay Water District Director’s Quarterly Meeting - -
6 02/20/24 Otay Water District CWA Matters Meeting - -
7 02/21/24 Otay Water District Special Board Meeting
8 02/27/24 Otay Water District Ad Hoc Negotiations Meeting
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
Pay To: Gary Croucher Period Covered:
Employee Number: From: 03/06/24 To:03/26/24
ITEM DATE MEETING PURPOSE / ISSUES
DISCUSSED (Via Teleconference) MILEAGE HOME to OWD OWD to HOME
MILEAGE
OTHER LOCATIONS
1 03/06/24 Otay Water District Regular Monthly Board Meeting 4 -
2 03/13/24 Otay Water District Ad Hoc Negotiations Meeting 4 -
3 03/26/24 Otay Water District CWA Matters Meeting - -
- -
- -
--
Ryan Keyes
From:
ITEM DATE MEETING PURPOSE / ISSUES
MILEAGE HOME TO
OWD OWD TO
HOME
MILEAGE
OTHER
LOCATIONS
1 1/3/2024 OWD Board Meeting Monthly Board Meeting
2 1/13/2024 CSDA Class Significance and Lifespan of Municipal Service
Reviews
3 1/14/2024 CSDA Class Reserve Policies for Special Districts: How
Much is Enough?
4 1/16/2024 COWU Meeting COWU Meeting - California Water and Climate
Change - NO CHARGE
5 1/17/2024 F&A Committee Meeting Monthly Finance & Accounting Committee
Meeting
6 1/18/2024 CSDA Class Good Governance
7 1/21/2024 CSDA Class How Your Financing Gets Priced in the Capital
Marketplace
8 1/24/2024 CSDA Class 2024 Ethics AB 1234 Compliance Training
9 1/27/2024 CSDA Class 2024 Sexual Harassment Prevention Training
for Supervisors
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
Pay To: Period Covered
Employee Number 1/1/24 - 1/31/24
From:2/1/24---2/29/24
ITEM DATE MEETING PURPOSE / ISSUES MILEAGE HOME TO
OWD OWD TO
HOME
MILEAGE
OTHER
LOCATIONS
1 2/7/2024 OWD Board Meeting Monthly Board Meeting
2 2/12/2024 Quarterly Meeting Quarterly General Manager Mtg
3 2/14/2024 CSDA Class Ratepayer Assistance and Water Shut-Off Laws
4 2/15/2024 CSDA Dinner Beyond the Ballot: Election Insights and the
2024 Election Landscape"-no charge
5 2/16/2024 CSDA Class The ABCs of SDLF
6 2/17/2024 CSDA Class Prevailing Wage Update 2024
7 2/20/2024 EO&WR Committee Meeting EO&WR Committee Meeting
8 2/21/2024 OWD Board Meeting OWD Special Board Meeting
9 2/24/2021 AWWA Webinar AWWA Webinar- Achieving Net Zero 2050: A
Practical Approach to Decarbonization
10
11
Pay To: Ryan Keyes Period Covered
Employee Number
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
From:3/1/24---3/31/24
ITEM DATE MEETING PURPOSE / ISSUES MILEAGE HOME TO
OWD OWD TO
HOME
MILEAGE
OTHER
LOCATIONS
1 3/2/2024 CSDA Class NSDC Presents: Preparing for FY25
Congressional Earmarks
2 3/6//2024 OWD Board Meeting Monthly Meeting
3 3/8/2024 OWD Board Meeting OWD Special Board Meeting-Scripps Institution
of Oceanography
4 3/20/2024 F&A Committee Monthly Committee Meeting
5 3/23/2024 CSDA Class How to Successfully Navigate the Meet and
Confer Process
6
7
8
9
10
11
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
Pay To: Ryan Keyes Period Covered
Employee Number
Mark Robak
From:1/1/2024 1/31/2024
ITEM DATE MEETING PURPOSE / ISSUES
MILEAGE HOME
TO OWD OWD TO
HOME
MILEAGE
OTHER
LOCATIONS
1 1/3/2024 Otay Water District Monthly Board Meeting 7 0
2 1/5/2024 Chula Vista Chamber of
Commerce First Friday Breakfast - NO CHARGE 0 0
3 1/11/2024 South County EDC Monthly Board Meeting 0 0
4 1/16/2024 Council of Water Utilities of
San Diego County Speaker on California Water & Climate Change 0 40
5 1/17/2024 East County EDC Monthly Board Meeting 0 20
6 1/18/2024 Water Conservation Garden Friends Board Meeting 0 0
7 1/19/2024 Water Conservation Garden Pre-JPA board meeting to discuss agenda 0 0
8 1/22/2024 Water Conservation Garden Zoom meeting with WCG Ex. Director and
Friends Board President 0 0
9 1/23/2024 Otay Water District Engineering, Operations, and Water Resources
(EO&WR) Committee 0 0
10 1/23/2024 Water Conservation Garden JPA Board Meeting - NO CHARGE 0 0
11 1/25/2024 San Diego County Water
Authority Board Meeting 0 0
12 1/26/2024 Water Conservation Garden Executive Committee zoom meeting 0 0
13 1/31/2024 San Diego Business Journal Economic Trends 2024 - NO CHARGE 0 0
14 1/31/2024 East County Chamber of
Commerce
Joint Mixer with Santee Chamber of Commerce -
NO CHARGE 0 0
7 60
Pay To:Period Covered
Employee Number
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
Tim Smith
From: 1/1/2024 1/31/2024
ITEM DATE MEETING PURPOSE / ISSUES
MILEAGE HOME
TO OWD OWD TO
HOME
MILEAGE OTHER
LOCATIONS
1 1/3/2024 OWD Board Meeting Monthly Board Meeting 26 0
2 1/10/2024 SDCWA Matters
Discuss SDCWA matters with GM and Dir.
Croucher - SDCWA Mtg 0 0
3 1/16/2024 SDCWA Matters
Discuss SDCWA matters with GM and Dir.
Croucher - SDCWA Mtg 0 0
4 1/23/2024 SDCWA Matters
Discuss SDCWA matters with GM and Dir.
Croucher - SDCWA Mtg 0 0
5
6
7
8
9
10
11
26 0
Pay To:Period Covered
Employee Number
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
Tim Smith
From: 2/1/2024 to 2/29/2024
ITEM DATE MEETING PURPOSE / ISSUES
MILEAGE HOME
TO OWD OWD TO
HOME
MILEAGE OTHER
LOCATIONS
1 2/1/2024 SDCWA Matters
Discuss SDCWA matters with GM and Dir.
Croucher - SDCWA Mtg 0 0
2 2/20/2024 SDCWA Matters
Discuss SDCWA matters with GM and Dir.
Croucher - SDCWA Mtg 0 0
3 2/21/2024 East County Caucus
Dicuss East County issues with agencies and
CWA (NO CHARGE)0 44
4 2/21/2024 Otay Special Board Meeting Otay Board Retreat 26 0
5 2/23/2024 Qrtly Meeting Discuss Otay issues with GM 0 0
6
7
8
9
10
11
26 44
Pay To:Period Covered
Employee Number
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
Tim Smith
From: 3/1/2024 to 3/31/2024
ITEM DATE MEETING PURPOSE / ISSUES
MILEAGE HOME
TO OWD OWD TO
HOME
MILEAGE OTHER
LOCATIONS
1 3/6/2024 OWD Board Meeting Monthly Board Meeting 26 0
2 3/8/2024 Special Board Mtg Tour of Scripps Institution of Oceanography 0 70
3 3/26/2024 SDCWA Matters
Discuss SDCWA matters with Joe Beacham and
Dir. Croucher - SDCWA Mtg 0 0
4
5
6
7
8
9
10
11
26 70
Pay To:Period Covered
Employee Number
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM