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HomeMy WebLinkAbout02-07-24 Board Minutes1 MINUTES OF THE BOARD OF DIRECTORS MEETINGS OF THE OTAY WATER DISTRICT AND OTAY WATER DISTRICT FINANCING AUTHORITY February 7, 2024 1.The meeting was called to order by President Lopez at 3:30 p.m. 2.ROLL CALL Directors Present:Croucher, Keyes, Lopez and Robak Directors Absent:Director Smith (Out of town on a prescheduled vacation) Staff Present:General Manager Jose Martinez, General Counsel Dan Shinoff, Chief of Engineering Michael Long, Chief Financial Officer Joe Beachem, Chief of Administration Adolfo Segura, Chief of Operations Andrew Jackson, Asst. Chief of Finance Kevin Koeppen, District Secretary Tita Ramos-Krogman and others per attached list. 3.PLEDGE OF ALLEGIANCE 4.APPROVAL OF AGENDA A motion was made by Director Keyes, seconded by Director Croucher, and carried with the following vote: Ayes: Directors Croucher, Keyes, Lopez and Robak Noes: None Abstain: None Absent: Director Smith to approve the agenda. 5.PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA Confidential Executive Assistance Jenny Diaz read into the record a public comment letter from Ms. Karen Henry. There were no other public comments to be heard. AGENDA ITEM 4 2 UCONSENT ITEM 6. ITEMS TO BE ACTED UPON WITHOUT DISCUSSION, UNLESS A REQUEST IS MADE BY A MEMBER OF THE BOARD OR THE PUBLIC TO DISCUSS A PARTICULAR ITEM: A motion was made by Director Croucher, seconded by Director Keyes and carried with the following vote: Ayes: Directors Croucher, Keyes, Lopez and Robak Noes: None Abstain: None Absent: Director Smith to approve the following consent calendar items: a) AWARD A CONTRACT TO E SOURCE COMPANIES, LLC TO ASSIST WITH THE PROCUREMENT OF WATER METERS AND AN AUTOMATED METERING INFRASTRUCTURE SOLUTION IN AN AMOUNT NOT-TO- EXCEED $126,240 b) ADOPT RESOLUTION NO. 4438 FOR THE TONY TALIA SEWER ANNEXATION, 2067 VISTA HERMOSA WAY, EL CAJON, CA 92019, APN: 517- 112-20-00 TO THE OTAY WATER DISTRICT SEWER IMPROVEMENT DISTRICT NO. 18 c) AUTHORIZE A PURCHASE ORDER TO MODERN CUSTOM FABRICATION, INC. FOR THE PURCHASE OF A PRESSURE VESSEL FOR THE ROLLING HILLS HYDROPNEUMATIC PUMP STATION IN AN AMOUNT NOT-TO- EXCEED $270,000 (P2663) d) AWARD AN ANNUAL AS-NEEDED PAVING SERVICES AGREEMENT TO KIRK PAVING, INC. IN AN AMOUNT NOT-TO-EXCEED $250,000, FOR THE INITIAL FISCAL YEAR 2025 TERM, PLUS FOUR (4) ONE-YEAR OPTION RENEWAL TERMS, FOR A TOTAL OF $1,250,000 ACTION ITEMS 7. BOARD a) AWARD A PROFESSIONAL ENGINEERING SERVICES AGREEMENT TO CAROLLO TO CONDUCT A PLANNING STUDY OF THE JOINT SWEETWATER AUTHORITY-OTAY WATER DISTRICT RECYCLED WATER INTERTIE PROJECT IN AN AMOUNT NOT-TO-EXCEED $305,470 A motion was made by Director Robak, seconded by Director Keyes and carried with the following vote: Ayes: Directors Croucher, Keyes, Lopez and Robak 3 Noes: None Abstain: None Absent: Director Smith to approve staff’s recommendation. U INFORMATIONAL ITEM 8. ITEMS ARE PROVIDED TO THE BOARD FOR INFORMATIONAL PURPOSES ONLY. NO ACTION IS REQUIRED ON THE FOLLOWING AGENDA ITEM a) PRESENTATION OF THE FISCAL YEAR 2023 ACTUARIAL VALUATION OF THE RETIREE HEALTHCARE BENEFITS PERFORMED AS OF JUNE 30, 2023 Finance Manager of Treasury and Accounting Services Eid Fakhouri provided a PowerPoint Presentation to the board. Director Croucher requested previous actuarial valuation of the retiree healthcare benefits prior to 2023. He stated that the information would help to compare current information to previous years. Mr. Eid Fakhouri responded to additional comments and questions from the board. REPORTS 9. GENERAL MANAGER REPORT General Manager Jose Martinez provided his report to the board and discussed Committee Participation, Leak Detection Program Outreach, and a planned shutdown on January 11, 2024, to replace a damaged two-inch water service saddle in the Otay Mesa area. He also indicated that a board retreat is scheduled for February 21, 2024. Chief Financial Officer Joe Beachem identified options for the district to save money, such as expenditures that may not need to be spent and researching potential grants. Staff responded to additional comments and questions from board members. 10. SAN DIEGO COUNTY WATER AUTHORITY UPDATE Director Croucher stated that it was determined that CWA’s demand forecast should continue to be completed by a third party and discussed member agencies’ issues with CWA projections. He discussed CIP outreach, a board workshop scheduled for February 8, 2024, MWD’s significant rate increase and its projects that are impacting rates, and provided an update on the Rainbow MWD and Fallbrook PUD Detachment. He indicated that Fallbrook PUD is no longer in San Diego’s jurisdictional boundary and discussed LAFCO’s voting process with approving/not approving boundary changes and detachments. Director Croucher noted that nominations are now open for 4 the Citizens Water Academy. He responded to comments and questions from board members. 11. DIRECTORS' REPORTS/REQUESTS Director Croucher shared that he may recommend to LAFCO staff to attend the Citizens Water Academy in order to get a better idea of water updates and issues. In response to Director Croucher, Director Robak discussed the merging of the Council of Water Utilities and the local California Special Districts Association. Director Croucher requested to discuss the history of the Water Conservation Garden and the Ralph W. Chapman Water Reclamation Facility at the February 21, 2024, board retreat. 12. PRESIDENT’S REPORT In addition to the February 21 board retreat, President Lopez requested to have another board retreat in September 2024. He directed District Secretary Ramos- Krogman to follow-up on mandatory certificates for board members. President Lopez appointed himself and Director Croucher to the Ad Hoc Labor Negotiations Committee. He also appointed himself and Director Keyes to the city of Chula Vista Interagency Committee. 13. CLOSED SESSION The board recessed to closed session at 4:50 p.m. to discuss the following matter: a. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to California Government Code §54956.8 Property: SALT CREEK GOLF COURSE 525 HUNTE PARWAY CHULAVISTA, CA 91914 Agency negotiator: General Counsel Under negotiation: Disposition of Property RETURN TO OPEN SESSION 14. REPORT ON ANY ACTIONS TAKEN IN CLOSED SESSION. THE BOARD MAY ALSO TAKE ACTION ON ANY ITEMS POSTED IN CLOSED SESSION. The board reconvened from closed session at 5:23 p.m. and General Counsel Dan Shinoff reported that no reportable actions were taken in closed session. U 5 UUOTAY WATER DISTRICT FINANCING AUTHORITY 15. NO MATTERS TO DISCUSS There were no items scheduled for discussion for the Otay Water District Financing Authority board. 16. ADJOURNMENT With no further business to come before the Board, President Lopez adjourned the meeting at 5:23 p.m. President ATTEST: District Secretary