HomeMy WebLinkAbout07-05-23 Board Minutes1
MINUTES OF THE
BOARD OF DIRECTORS MEETINGS OF THE
OTAY WATER DISTRICT
AND
OTAY WATER DISTRICT FINANCING AUTHORITY
July 5, 2023
1.The meeting was called to order by President Robak at 3:31 p.m.
2.ROLL CALL
Directors Present:Croucher, Keyes, Lopez, Robak and Smith
Directors Absent:None
Staff Present:General Manager Jose Martinez, General Counsel Dan
Shinoff, Chief of Engineering Michael Long, Chief Financial
Officer Joe Beachem, Chief of Administration Adolfo Segura,
Chief of Operations Andrew Jackson, Asst. Chief of Finance
Kevin Koeppen, District Secretary Tita Ramos-Krogman and
others per attached list.
3.PLEDGE OF ALLEGIANCE
4.APPROVAL OF AGENDA
A motion was made by Director Croucher, seconded by Director Lopez, and carried
with the following vote:
Ayes: Directors Croucher, Keyes, Lopez, Robak and Smith
Noes: None
Abstain: None
Absent: None
to approve the agenda.
5.APPROVE THE MINUTES OF THE REGULAR BOARD MEETING OF JUNE 7,
2023
A motion was made by Director Keyes, seconded by Director Lopez, and carried
with the following vote:
Ayes: Directors Croucher, Keyes, Lopez, Robak and Smith
Noes: None
Abstain: None
Absent: None
to approve the minutes of the regular board meeting of June 7, 2023.
AGENDA ITEM 4
2
6. PRESENTATION OF THE 2023 “BEST IN DISTRICT” WATERSMART
LANDSCAPE CONTEST WINNER
Communications Assistant Eileen Salmeron provided a PowerPoint presentation to
the board and a history of Ms. Lois Scott, the 2023 “Best in District” Watersmart
Landscape contest winner. President Robak presented an award to Ms. Scott.
Ms. Scott responded to comments and questions from the board.
7. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO
SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S
JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
No one wished to be heard.
UCONSENT ITEM
8. ITEMS TO BE ACTED UPON WITHOUT DISCUSSION, UNLESS A REQUEST IS
MADE BY A MEMBER OF THE BOARD OR THE PUBLIC TO DISCUSS A
PARTICULAR ITEM:
A motion was made by Director Lopez, seconded by Director Keyes and carried
with the following vote:
Ayes: Directors Croucher, Keyes, Lopez, Robak and Smith
Noes: None
Abstain: None
Absent: None
to approve the following consent calendar items:
a) AWARD OF TWO (2) PROFESSIONAL SERVICES AGREEMENTS FOR AS-
NEEDED CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES
TO CDM SMITH, INC. AND VALLEY CONSTRUCTION MANAGEMENT,
EACH IN AN AMOUNT NOT-TO-EXCEED $800,000. THE TOTAL AMOUNT
FOR THE TWO (2) AGREEMENTS WILL NOT EXCEED $800,000 DURING
FISCAL YEARS 2024 AND 2025 (ENDING JUNE 30, 2025)
b) ADOPT ORDINANCE NO. 590 TO APPROVE PROPOSED CHANGES TO
VARIOUS FEES, CHARGES, AND DEPOSITS BY AMENDING APPENDIX A
AND SECTION 31, CONSTRUCTION WATER SERVICE; AND ADOPT
RESOLUTION NO. 4434 AMENDING POLICY 54, DISCONTINUATION OF
WATER SERVICE FOR DELINQUENT ACCOUNTS, OF THE DISTRICT’S
CODE OF ORDINANCES TO BE EFFECTIVE SEPTEMBER 1, 2023
ACTION ITEMS
9. BOARD
3
a) DISCUSS THE 2023 BOARD MEETING CALENDAR
There were no changes to the board calendar.
U INFORMATIONAL ITEM
10. ADMINISTRATIVE SERVICES
a) ENTERPRISE RESOURCE PLANNING (ERP) SYSTEM UPGRADE
Information Technology Manager Michael Kerr provided a PowerPoint presentation
to the board as an informational/update item regarding the District’s future ERP
system.
REPORTS
11. GENERAL MANAGER REPORT
Mr. Martinez provided his GM Report to the board and discussed the drought and
conservation update, annual mowing at Central and Parker Lane, US Bank
transition, and Mexico’s formal request to move the Emergency Deliveries from July
and September, to October and November of 2023.
12. SAN DIEGO COUNTY WATER AUTHORITY UPDATE
Director Smith discussed CWA’s adoption of the General Manager’s recommended
budget for Fiscal Years 2024 and 2025, using Rate alternative 1B: Use Reserves
Maintaining Board Policy and Defease bonds for a 9.5% Effective Rate Increase for
rates and charges for Calendar Year 2024; and adopted Resolution No. 2023-24,
approving the General manager’s Recommended Budget for Fiscal Years 2024 and
2025, for operations and capital improvements and appropriating $1,855,823, 366
consistent with the approved budget. Director Smith also discussed the Colorado
River Hydrology Funding/Budget options, and retirement of Ms. Sandy Kerl at the
end of June 2023.
Director Croucher discussed issues with the LAFCO Detachment proposal.
13. DIRECTORS' REPORTS/REQUESTS
Written reports from Directors Croucher, Keyes, Lopez and Smith were submitted to
District Secretary Ramos-Krogman, which will be attached to the minutes for today’s
meeting.
14. PRESIDENT’S REPORT
President Robak encouraged directors and staff to attend the July 18, 2023, Council
of Water Utilities meeting.
4
A written report from President Robak was submitted to District Secretary Ramos-
Krogman and will be attached to the minutes for today’s meeting.
U15. UCLOSED SESSION
The board recessed to closed session at 4:29 p.m. to discuss the following matter:
a)PUBLIC EMPLOYEE PERFORMANCE EVALUATION [GOVERNMENT
CODE §54957.6]
TITLE: GENERAL MANAGER
URETURN TO OPEN SESSION
16.REPORT ON ANY ACTIONS TAKEN IN CLOSED SESSION. THE BOARD MAY
ALSO TAKE ACTION ON ANY ITEMS POSTED IN CLOSED SESSION
The board reconvened from closed session at 5:49 p.m. and General Counsel Dan
Shinoff reported that the board extended General Manager Jose Martinez’s contract
for one year with a compensation of $286,000.
UUOTAY WATER DISTRICT FINANCING AUTHORITY
17.NO MATTERS TO DISCUSS
There were no items scheduled for discussion for the Otay Water District Financing
Authority board.
18.ADJOURNMENT
With no further business to come before the Board, President Robak adjourned the
meeting at 5:50 p.m.
President
ATTEST:
District Secretary
Mark Robak
7014 From:6/1/2023 6/30/2023
ITEM DATE MEETING PURPOSE / ISSUES
MILEAGE HOME
TO OWD OWD TO
HOME
MILEAGE
OTHER
LOCATIONS
1 6/1/2023 San Diego Regional Chamber
of Commerce Sustainability & Industry Committee 0 0
2 6/1/2023 Otay Water District Agenda Briefing - NO CHARGE 0 0
3 6/5/2023 San Diego LAFCO Meeting Discussion of Fallbrook & Rainbow detachment 0 0
4 6/7/2023 Otay Water District Board Meeting 7 0
5 6/9/2023 Chula Vista Chamber of
Commerce Installation Dinner - NO CHARGE 0 0
6 6/14/2023 Otay Water District Special Board Meeting 7 0
7 6/15/2023 Otay Water District Committee Agenda Briefing - NO CHARGE 0 0
8 6/15/2023 OWD/SWA Task Force Discuss recycled water opportunities 0 30
9 6/20/2023 East County Chamber of
Commerce Government Affairs 0 0
10 6/20/2023 Otay Water District Engineering, Operations, and Water Resources
(EO&WR) Committee 7 0
11 6/21/2023 East County EDC Annual Member Meeting 7 0
12 6/21/2023 Santa Fe Irrigation District Centennial Celebration - NO CHARGE 0 0
13 6/22/2023 San Diego County Water
Authority Budget Hearing 0 0
14 6/22/2023 San Diego Chamber of
Commerce Mixer at WeWork Aventine - NO CHARGE 0 0
15 6/24/2023 Grossmont Mt. Helix
Improvement Association Annual Dinner Meeting - NO CHARGE 0 0
16 6/27/2023 Otay Water District Agenda Briefing 0 0
28 30
$ 1,580
58 Miles
GM Receipt: Date: ___________________
FOR OFFICE USE: TOTAL MILEAGE REIMBURSEMENT: $ _____________
Pay To:Period Covered
Employee Number
Total Mileage
Claimed:
Director Signature
($158 PER MEETING)
Total Meeting Per
Diem:
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
(Director’s Signature)
GM Receipt: Date:
FOR OFFICE USE: TOTAL MILEAGE REIMBURSEMENT: $
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
Pay To: Gary Croucher Period Covered:
Employee Number: 7011 From: 02/01/23 To: 02/22/23
ITEM DATE MEETING PURPOSE / ISSUES
DISCUSSED (Via Teleconference) MILEAGE
HOME to OWD OWD to HOME
MILEAGE
OTHER LOCATIONS
1 02/01/23 OWD Board Meeting Monthly Board Meeting - -
2 02/22/23 CWA Matters Meeting Met with Director Smith and GM
Martinez to discuss CWA matters - -
3 - -
4
5
6
7
8
Total Meeting Per Diem: $316
($158 per diem)
Total Mileage Claimed: miles
(Director’s Signature)
GM Receipt: Date:
FOR OFFICE USE: TOTAL MILEAGE REIMBURSEMENT: $
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
Pay To: Gary Croucher Period Covered:
Employee Number: 7011 From: 06/14/23 To: 06/20/23
ITEM DATE MEETING PURPOSE / ISSUES
DISCUSSED (Via Teleconference) MILEAGE
HOME to OWD OWD to HOME
MILEAGE
OTHER LOCATIONS
1 06/20/23 CWA Matters Meeting
Met with Director Smith and GM
Martinez to discuss CWA matters - -
2 - -
3 - -
4 - -
5 - -
6
7
8
Total Meeting Per Diem: $158
($158 per diem)
Total Mileage Claimed: miles
1896 From:6/1/23---6/30/23
ITEM DATE MEETING PURPOSE / ISSUES
MILEAGE HOME
TO OWD OWD TO
HOME
MILEAGE
OTHER
LOCATIONS
1 6/7/2023 OWD Board Mtg Monthly Board Meeting
2 6/14/2023 Special Board Meeting Reservoir Tours-485-1 & 850-2
3 6/21/2023 F&A Committee Meeting Monthly Fianance & Accounting Committee
Meeting
4 6/22/2023 SDCWA Board Mtg SDCWA Board Mtg-no charge
5 6/23/2023 CSDA Class Intro to Special District Finances for Board
Members
6 6/25/2023 CSDA Class Navigating Prop 218 Rates and Fees
7 6/29/2023 CSDA Class The Brown Act: Come for the Basics, Stay for
the Updates
8 6/30/2023 CSDA Class Reserve Policies for Special Districts
$ 1,106.00
Miles
GM Receipt: Date: ___________________
FOR OFFICE USE: TOTAL MILEAGE REIMBURSEMENT: $_____________
Pay To: Ryan Keyes Period Covered
Employee Number
Total Mileage
Claimed:
Director Signature
($158 PER MEETING)
Total Meeting Per
Diem:
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
(Director’s Signature)
GM Receipt: Date:
FOR OFFICE USE: TOTAL MILEAGE REIMBURSEMENT: $
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
Pay To: Jose Lopez Period Covered:
Employee Number: 7010 From: 06/6/23 To: 06/20/23
ITEM DATE MEETING PURPOSE / ISSUES
DISCUSSED
MILEAGE
HOME to OWD OWD to HOME
MILEAGE
OTHER
LOCATIONS
1 06/06/23 SCEDC South County Economic Development
Monthly Meeting
2 06/07/23 OWD Board Meeting Monthly Regular Board Meeting 19
3 06/09/23 Chula Vista Chamber of
Commerce Installation Dinner
4 06/14/23 Otay Water District Special Board Meeting 19
5 06/15/23 OWD/SWA Task Force Discuss Recycled Water Opportunities 20
6 06/20/23 EO&WR Committee Meeting
Monthly committee meeting to review and
discuss items going to the June 2023
board meeting
19
Total Meeting Per Diem: $948
($158 per diem)
Total Mileage Claimed: 77 miles
Tim Smith
1845 From: 6/1/2023 to 6/30/2023
ITEM DATE MEETING PURPOSE / ISSUES
MILEAGE HOME
TO OWD OWD TO
HOME
MILEAGE
OTHER
LOCATIONS
1 6/5/2023 Qtrly Meeting
Meeting with GM Martinez to discuss Otay and
District 1 issues 0 24
2 6/7/2023 OWD Board Meeting Monthly Board Meeting 26 0
3 6/9/2023 CV Chamber Event
Chula Vista Chamber of Commerce
Induction/Dinner 0 8
4 6/12/2023 AWWA Confernece -
Membrane Committee
Attended AWWA Membrane Committee (as
member) - virtual 0 0
5 6/13/2023 AWWA Confernece -
Membrane Committee
Attended AWWA Membrane Committee (as
member) - virtual 0 0
6 6/14/2023 Special Otay Board Mtg Tour of Reservoirs 485-1 & 850-2 26 0
7 6/20/2023 SDCWA Matters
Discuss SDCWA matters with GM and Dir.
Croucher 0 0
8 6/21/2023 East County Caucus
Dicuss East County issues with agencies and
CWA (NO CHARGE)0 44
9 6/21/2023 Finance & Admin Committee
Mtg
Discuss Finance & Administrative issues for
next Board Mtg 26 0
10
11
78 76
$ 1,264.00
154 Miles
GM Receipt: Date: ___________________
Pay To:Period Covered
Employee Number
Total Mileage
Claimed:
Director Signature
($158 PER MEETING)
Total Meeting Per
Diem:
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM