HomeMy WebLinkAbout06-07-23 Board Minutes1
MINUTES OF THE
BOARD OF DIRECTORS MEETINGS OF THE
OTAY WATER DISTRICT
AND
OTAY WATER DISTRICT FINANCING AUTHORITY
June 7, 2023
1.The meeting was called to order by President Robak at 3:31 p.m.
2.ROLL CALL
Directors Present:Keyes, Lopez, Robak and Smith
Directors Absent:Croucher
Staff Present:General Manager Jose Martinez, General Counsel Dan
Shinoff, Chief of Engineering Michael Long, Chief Financial
Officer Joe Beachem, Chief of Administration Adolfo Segura,
Chief of Operations Andrew Jackson, Asst. Chief of Finance
Kevin Koeppen, District Secretary Tita Ramos-Krogman and
others per attached list.
3.PLEDGE OF ALLEGIANCE
4.APPROVAL OF AGENDA
A motion was made by Director Keyes, seconded by Director Lopez, and carried
with the following vote:
Ayes: Directors Keyes, Lopez, Robak and Smith
Noes: None
Abstain: None
Absent: Director Croucher
to approve the agenda.
5.APPROVE THE MINUTES OF THE REGULAR BOARD MEETINGS OF APRIL 5,
2023 AND MAY 3, 2023, AND THE SPECIAL BOARD MEETING OF APRIL 26,
2023
A motion was made by President Robak, seconded by Director Keyes, and carried
with the following vote:
Ayes: Directors Keyes, Lopez, Robak and Smith
Noes: None
Abstain: None
Absent: Director Croucher
AGENDA ITEM 4
2
to approve the minutes of the regular board meetings of April 5, 2023 and May 3,
2023, and the special board meeting of April 26, 2023.
6. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO
SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S
JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
No one wished to be heard.
UCONSENT ITEM
7. ITEMS TO BE ACTED UPON WITHOUT DISCUSSION, UNLESS A REQUEST IS
MADE BY A MEMBER OF THE BOARD OR THE PUBLIC TO DISCUSS A
PARTICULAR ITEM:
A motion was made by Director Lopez, seconded by Director Keyes and carried
with the following vote:
Ayes: Directors Keyes, Lopez, Robak and Smith
Noes: None
Abstain: None
Absent: Director Croucher
to approve the following consent calendar items:
a) AWARD A PROFESSIONAL SERVICES CONTRACT FOR AS-NEEDED
PLAN CHECK SERVICES FOR DEVELOPER POTABLE AND RECYCLED
WATER PROJECTS TO WEST YOST & ASSOCIATES, INCORPORATED IN
AN AMOUNT NOT-TO-EXCEED $350,000, FOR A PERIOD OF TWO (2)
FISCAL YEARS (FY 2024 AND FY 2025). THE CONTRACTUAL END DATE
WILL BE JUNE 30, 2025
b) ADOPT RESOLUTION NO. 4431 TO CONTINUE WATER AND SEWER
AVAILABILITY CHARGES FOR DISTRICT CUSTOMERS FOR FISCAL YEAR
2023-2024 TO BE COLLECTED THROUGH PROPERTY TAX BILLS
c) AUTHORIZE THE GENERAL MANAGER TO NEGOTIATE AND ENTER INTO
A 5-YEAR AGREEMENT, (THREE [3] YEARS WITH TWO [2] ADDITIONAL
YEARS AT THE DISTRICT’S OPTION), WITH KEENAN & ASSOCIATES
(KEENAN) FOR BENEFITS CONSULTING AND BROKER SERVICES AND
IDENTIFYING KEENAN AS THE DISTRICT’S BENEFITS BROKER OF
RECORD FOR A TOTAL AMOUNT NOT-TO-EXCEED $136,500
ACTION ITEMS
8. BOARD
a) DISCUSS THE 2023 BOARD MEETING CALENDAR
3
General Manager Jose Martinez stated that a special board meeting will be held on
June 14, 2023, to tour the 485-1 and 850-2 Reservoirs.
There were no changes to the board calendar.
U 9. FINANCE
a) ADOPT RESOLUTION NO. 4432 TO APPROVE THE 2023 OTAY WATER
DISTRICT’S ANNEX, WHICH WILL BE PART OF THE COUNTY OF SAN
DIEGO’S MULTI-JURISDICTIONAL HAZARD MITIGATION PLAN AS A
PLANNING PARTNER IN COORDINATION WITH OTHER LOCAL
JURISDICTIONS, INCLUDING MUNICIPALITIES AND SPECIAL DISTRICTS
Safety and Security Specialist Emilyn Zuniga provided a presentation to the Board.
Hard copies of additional pages to Attachment E of the staff report were provided to
board members. Attached to the minutes is a copy of those additional pages.
Director Smith praised staff for their efforts to develop the plan which resulted in
approximately $75,000 in savings for the District.
Ms. Zuniga responded to additional comments and questions from board members.
INFORMATIONAL ITEM
10. ENGINEERING
a) THIRD QUARTER OF FISCAL YEAR 2023 CAPITAL IMPROVEMENT
PROGRAM REPORT
Engineering Manager Michael Long provided an update on the District’s third
quarter of Fiscal Year 2023 Capital Improvement Program and he responded to
comments and questions from the board.
FY 2023-2024 BUDGET
11. ADOPT RESOLUTION NO. 4433 TO APPROVE THE FY 2023-2024 OPERATING
BUDGET OF $127.9 MILLION AND CAPITAL BUDGET OF $15.3 MILLION,
INCLUDING A 6.6% RATE INCREASE FOR WATER AND A 4.8% RATE
INCREASE FOR SEWER; APPROVE ANNUAL FUND TRANSFERS FOR
POTABLE, RECYCLED, AND SEWER; ADOPT THE SALARY SCHEDULE
PURSUANT TO CA CODE OF REGULATIONS 570.5 (CalPERS ENFORCED);
ADOPT ORDINANCE NO. 589 TO AMEND THE CODE OF ORDINANCES,
INCLUDING APPENDIX A, WITH THE PROPOSED RATE CHANGES EFFECTIVE
JANULARY 1, 2024; AND DIRECT STAFF TO DRAFT AND MAIL WATER AND
SEWER RATE INCREASE NOTICES TO CUSTOMERS
4
Assistant Chief of Finance Kevin Koeppen indicated that staff will provide a
PowerPoint presentation to the board. During the presentation, staff responded to
comments and questions from the board.
There was a discussion on CWA’s and MWD’s proposed budgets, and debt
coverage ratios to OWD.
After staff’s presentation, Director Smith commended them and acknowledged their
efforts to maintain a low increase in water and sewer rates for FY 2024. There was
a discussion on the FTE Per Year information in which he suggested that staff
update the slide with two different lines to indicate increases and decreases in staff.
Staff responded to additional comments and questions from the board.
A motion was made by Director Smith, and seconded by Director Lopez and carried
with the following vote:
Ayes: Directors Keyes, Lopez, Robak, and Smith
Noes: None
Abstain: None
Absent: Director Croucher
to approve the following:
• Adoption of Resolution No. 4433 to approve the FY 2023-2024 Operating
Budget of $127.9 million and Capital Budget of $15.3 million including:
o A 6.6% rate increase for water
o A 4.8% rate increase for sewer
• Approve annual fund transfers for potable, recycled, and sewer
• Adopt the Salary Schedule pursuant to CA Code of Regulations 570.5
(CalPERS enforced)
• Approve the advance funding of the District’s unfunded OPEB liability
• Approve the water and sewer rate changes and adopt Ordinance No. 589 to
amend the Code of Ordinances, including Appendix A, with the proposed
6.6% water and 4.8% sewer rate increase on all billings that begin January 1,
2024
• Direct staff to draft and mail water and sewer rate increase notices
REPORTS
12. GENERAL MANAGER REPORT
Mr. Martinez provided his GM Report to the board and discussed the Administration
Landscape Project and emissions inventory on 27 emergency stand-by and prime
engines.
5
13. SAN DIEGO COUNTY WATER AUTHORITY UPDATE
Director Smith discussed CWA’s proposed budget which will be considered at its
June 2023 board meeting. He also discussed CWA’s FTE, and AB 530 that was
renumbered to AB 399. He indicated that Mr. Gary Bousquet will be retiring, and
that Ms. Kelly Gage is currently the Acting Assistant General Manager. He provided
an update on MWD’s finance discussions.
14. DIRECTORS' REPORTS/REQUESTS
Written reports from Directors Croucher, Keyes, Lopez and Smith were submitted to
District Secretary Ramos-Krogman, which will be attached to the minutes for today’s
meeting.
15. PRESIDENT’S REPORT
In response to a question from President Robak, Director Smith provided an update
of the Colorado River deal.
A written report from President Robak was submitted to District Secretary Ramos-
Krogman and will be attached to the minutes for today’s meeting.
U 16. UCLOSED SESSION
The board recessed to closed session at 5:46 p.m. to discuss the following matters:
a) CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to
California Government Code §54956.8
Property: SALT CREEK GOLF COURSE
525 HUNTE PARWAY
CHULAVISTA, CA 91914
Agency negotiator: General Counsel
Under negotiation: Disposition of Property
b) PUBLIC EMPLOYEE PERFORMANCE EVALUATION [GOVERNMENT
CODE §54957.6]
TITLE: GENERAL MANAGER
URETURN TO OPEN SESSION
17. REPORT ON ANY ACTIONS TAKEN IN CLOSED SESSION. THE BOARD MAY
ALSO TAKE ACTION ON ANY ITEMS POSTED IN CLOSED SESSION
6
The board reconvened from closed session at 6:34 p.m. and General Counsel Dan
Shinoff reported that no reportable actions were taken in closed session.
UUOTAY WATER DISTRICT FINANCING AUTHORITY
18. NO MATTERS TO DISCUSS
There were no items scheduled for discussion for the Otay Water District Financing
Authority board.
19. ADJOURNMENT
With no further business to come before the Board, President Robak adjourned the
meeting at 6:34 p.m.
President
ATTEST:
District Secretary
Pay To:
Employee Number
ITEM DATE
I 2/1/2023
2 2/7/2023
3 2/9/2023
4 2/9/2023
5 2/10/2023
6 2/13/2023
7 2/14/2023
8 2/15/2023
9 2/16/2023
10 2/16/2023
I I 2/17/2023
12 2/21/2023 13 2/21/2023
14 2/23/2023
15 2/27/2023
16 2/28/2023
Total Meeting Per
OT A Y WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MLLEAGE CLAIM FORM • Mark Robak 0
7014 • From: I
MEETI G PURPOSE / ISSUES
Otay Water District Board Meeting
South County EDC Board Meeting
Otay Water District Committee Agenda Briefing -NO CHARGE
Otay Water District Televisa Media Preparation -NO CHARGE
Otay Water District Televisa interview
Otay Water District Directors Quarterly Meeting with General
Manager
Otay Water District Engineering, Operations, and Water Resources
(EO&WR) Committee
COWU Review Discuss COWU transition with SDCW A -NO
CHARGE
Otay Water District Ad-Hoc Salt Creek Golf Couse Committee -
Discuss property disposition
CSDA Quarterly Dinner Speakers about state of San Diego County
Meeting Healthcare Post Pandemic -NO CHARGE
Sweetwater-Helix-Olay Ad-Initial meeting to discuss basic goals Hoc Committee
Council of Water Utilities Atmospheric rivers discussion with speakers
from Scripps Institution of Oceanography
Otay Water District Agenda briefing -NO CHARGE
Water Conservation Garden Discuss IPA objectives with finance and
goverence comittees -NO CHARGE
ACWA Conference Annual Washington DC discussions on
infrastructure Investment & ongoing drought
ACW A Conference Annual Washington DC discussions on
infrastructure Investment & ongoing drought
Diem: $ 1,580
(S158 PER MEETING)
Total Mileage
Claimed:
GM Receipt:
-----------
131 Miles
Director Signature
-+-
FOR OFFICE USE: TOTAL MLLEAGE REIMBURSEMENT: $ ____ _
Period Covered
2/1/2023 2/28/2023
MILEAGE HOME MlLEAGE
TOOWDOWD TO OTHER
HOME LOCATIONS
7 0
0 38
0 0
0 0
7 0
0 0
7 0
0 0
0 0
0 40
0 0
0 0
0 0
0 0
0 32
0 0
21 IlO
Pay To: Mark Robak
Employee Number: 7014
OT A Y WATER DISTRICT
BOARD OF DIRECTORS EXPENSE CLAIM FORM
Period Covered:
From: 2-1-23 EXHIBIT D
To: 2-28-23-----
ITEMIZED REIMBURSEMENT CLAIMED (Attach receipts for expenses greater than $10)
Date Type of Reimbursement
2-27-23 Way.com for at Laurel Airport Parking
2-27-23 Breakfast at Einstein Brothers Bagels at San Diego Airport
2-27-23 Snack at Jo's Coffee at Austin Airport
2-27-23 L)'.fLfrom Ronald Reagan Airport to hotel
2-27-23 Dinner at Old Ebbitt Grill
2-28-23 Lyft from CongressionaLRcception to Hotel
2-28-23 Dinner at Old Ebbitt Grill
TOTAL Reimbursement Claimed:
Director Signature: Date:
GM Approval: Date:
Amount
$52.42
$8.61
$4.33
S�5.55
$35.79
Sl9.99
$30.09
$196.78
Mark Robak
7014 From:4/1/2023 4/30/2023
ITEM DATE MEETING PURPOSE / ISSUES
MILEAGE HOME
TO OWD OWD TO
HOME
MILEAGE
OTHER
LOCATIONS
1 4/4/2023 East County Chamber of
Commerce
Government Affairs & Infrastructure Committee
-NO CHARGE 0 10
2 4/5/2023 Otay Water District Board Meeting 7 0
3 4/7/2023 East County Chamber of
Commerce First Friday Breakfast - NO CHARGE 0 0
4 4/13/2023 Otay Water District Committee Agenda briefing 0 0
5 4/16/2023 San Diego Regional Chamber
of Commerce Mission to Washington, D.C.0 71
6 4/17/2023 San Diego Regional Chamber
of Commerce Mission to Washington, D.C.0 0
7 4/18/2023 San Diego Regional Chamber
of Commerce Mission to Washington, D.C.0 0
8 4/19/2023 San Diego Regional Chamber
of Commerce Mission to Washington, D.C.0 71
9 4/21/2023 Otay Water District Special Board Meeting Agenda Briefing 0 0
10 4/26/2023 Otay Water District Special Board Meeting 7 0
11 4/27/2023 Otay Water District Agenda Briefing 0 0
12 4/28/2023 SCEDC Annual Economic Summit & Elected Officials’
Reception 0 30
14 182
$ 1,580
196 Miles
GM Receipt: Date: ___________________
FOR OFFICE USE: TOTAL MILEAGE REIMBURSEMENT: $_____________
Pay To:Period Covered
Employee Number
Total Mileage
Claimed:
Director Signature
($158 PER MEETING)
Total Meeting Per
Diem:
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
Mark Robak
7014 From:5/1/2023 5/31/2023
ITEM DATE MEETING PURPOSE / ISSUES
MILEAGE HOME
TO OWD OWD TO
HOME
MILEAGE
OTHER
LOCATIONS
1 5/1/2023 Water Conservation Garden Joint Powers Authority Meeting 0 12
2 5/2/2023 East County Chamber of
Commerce
Government Affairs & Infrastructure Committee
-NO CHARGE 0 10
3 5/3/2023 Otay Water District Board Meeting 7 0
4 5/5/2023 East County Chamber of
Commerce First Friday Breakfast - NO CHARGE 0 0
5 5/6/2023 Water Conservation Garden Spring Garden Festival - NO CHARGE 0 0
6 5/7/2023 ACWA Conference Bi-Annual Conference 0 14
7 5/8/2023 ACWA Conference Bi-Annual Conference 0 0
8 5/9/2023 ACWA Conference Bi-Annual Conference 0 0
9 5/10/2023 ACWA Conference Bi-Annual Conference 0 0
10 5/11/2023 ACWA Conference Bi-Annual Conference 0 14
11 5/12/2023 Otay Water District Agenda Briefing - NO CHARGE 0 0
12 5/16/2023 Otay Water District Engineering, Operations, and Water Resources
(EO&WR) Committee 7 0
13 5/17/2023 Otay Water District Director Quarterly Meeting - NO CHARGE 0 5
14 5/18/2023 CSDA Quarterly Meeting Governors May Budget Revision & LAFCO
Executive Officer - NO CHARGE 0 41
15 5/19/2023 Otay Water District General Manager Ad-hoc evaluation committee 0 0
16 5/22/2023 Otay Water District Salt Creek Golf Course Ad-hoc committee 0 0
17 5/24/2023 Otay Water District Spring Employee Appreciation Luncheon - NO
CHARGE 0 0
18 5/25/2023 Water Conservation Garden Friends Board Meeting - NO CHARGE 0 13
$ 1,580 14 109
123 Miles
GM Receipt: Date: ___________________
FOR OFFICE USE: TOTAL MILEAGE REIMBURSEMENT: $_____________
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
Pay To:Period Covered
Employee Number
Total Mileage
Claimed:
Director Signature
($158 PER MEETING)
Total Meeting Per
Diem:
EXHIBIT D
OTAY WATER DISTRICT
BOARD OF DIRECTORS
EXPENSE CLAIM FORM
Pay To: Mark Robak Period Covered:
Employee Number: 7014 From: 5-1-23 To: 5-31-23
ITEMIZED REIMBURSEMENT CLAIMED
(Attach receipts for expenses greater than $10)
Date Type of Reimbursement Amount
5-7-23 Lyft to airport $35.99
5-7-23 Coffee at San Diego airport $4.53
5-7-23 Lunch at Britannia Arms $20.68
5-11-23 Snack at Monterey airport $3.00
5-11-23 Lyft from Airport $38.99
TOTAL Reimbursement Claimed: $103.18
Director Signature: Date:
GM Approval: Date:
(Director’s Signature)
GM Receipt: Date:
FOR OFFICE USE: TOTAL MILEAGE REIMBURSEMENT: $
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
Pay To: Gary Croucher Period Covered:
Employee Number: 7011 From: 01/01/23 To: 01/31/23
ITEM DATE MEETING PURPOSE / ISSUES
DISCUSSED (Via Teleconference) MILEAGE
HOME to OWD OWD to HOME
MILEAGE
OTHER LOCATIONS
1 01/04/23 OWD Board Meeting Monthly Board Meeting - -
2 01/24/23 CWA Matters Meeting Met with Director Smith and GM
Martinez to discuss CWA matters - -
3 01/25/23 East County Caucus Meeting Discuss East County issues with agencies
and CWA - -
4
5
6
7
8
9
Total Meeting Per Diem: $474
($158 per diem)
Total Mileage Claimed: miles
ay To: Ryan Keyes
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
Period Covered
Employee Number 1896 From: 2/1/23---2/28/23
ITEM DATE
1 2/1/2023
2 2/4/2023
3 2/10/2023
4 2/15/2023
5 2/16/2023
6 2/21/2023
7 2/26/2023 8 2/27/2023
9 2/28/2023
10
Total Meeting Per
Diem:
($158 PER MEETING)
Total Mileage
Claimed:
CM Receipt:
MEETING PURPOSE I ISSUES
OWD Board Mtg Monthly Board Meeting
CSDA Class The ABC's ofSDLF
OWD Mtg. Quarterly Mtg with G.M.
F&A Committee Mtg F&A Monthly Committee Mtg.
CSDA Dinner SD CSDA Dinner Meeting (Waive)
cowu Atmospheric River Forecasting & Drought
Special Districts Leadership Leadership Academy Academy
Special Districts Leadership Leadership Academy Academy
Special Districts Leadership Leadership Academy Academy
$ 1,264.00
Director Signature
Miles
FOR OFFICE USE: TOTAL MILEAGE REIMBURSEMENT: $ ------
MILEAGE HOM E MILEAGE
TOOWDOWD TO OTHER
HOME LOCATIONS
OT A Y WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
Pay To: Ryan Keyes
Employee Number 1896
Period Covered
From: 4/1/23---4/30/23 ITEM DATE
I 4/5/2023
2 4/14/2023
3 4/15/2023
4 4/18/2023
5 4/22/2023
6 4/26/2023
7 4/28/2023
8 4/30/2023
9
10
Total Meeting Per
Diem: ($158 PER MEETING) Total Mileage
Claimed:
GM Receipt: MEETING PURPOSE / ISSUES OWD Board Mtg Monthly Board Meeting
CSDA Class Significance & Lifespan of Municipal Serivce
Reviews
CSDA Class Understanding Implicit Bias through the lens of
Cultural Intelligence
F&A Committee Mtg F&A Monthly Comminee Mtg.
CSDA Class What Special Districts Need to Know About the
CPRA
OWD Special Board Meeting Special Board Meeting: Key Budget
Assumptions
CSDA Class Special District Workshop Partnerships
CSDA Class Search Engine Optimization (SEO) to support communication
$ 1,264.00
Director Signature
Miles
_
FOR OFFICE USE: TOTAL MILEAGE REIMBURSEMENT: $ ____ _ MILEAGE HOME MILEAGE TOOWDOWD TO OTHER HOME LOCATIONS
1896 From:5/1/23---5/31/23
ITEM DATE MEETING PURPOSE / ISSUES
MILEAGE HOME
TO OWD OWD TO
HOME
MILEAGE
OTHER
LOCATIONS
1 5/3/2023 OWD Board Mtg Monthly Board Meeting
2 5/12/2023 GM mtg Quarterly General Manager Mtg.
3 5/17/2023 F&A Committee Mtg F&A Monthly Committee Mtg.
4 5/19/2023 AD HOC GM Eval. Comm GM Evaluation Committee Mtg.
5 5/20/2022 CSDA Class Financing with Flexibility
6 5/21/2023 CSDA Class General Manager Evaluations
7 5/26/2023 CSDA Class What to expect from your financial department
8 5/27/2023 CSDA Class Prudently and Proactively Managing Pension
Liabilities in Today’s Volatile Environment
9 5/28/2023 CSDA Class Reserve Policies for Special Districts: How
Much is Enough?
10
$ 1,422.00
Miles
GM Receipt: Date: ___________________
FOR OFFICE USE: TOTAL MILEAGE REIMBURSEMENT: $_____________
Pay To: Ryan Keyes Period Covered
Employee Number
Total Mileage
Claimed:
Director Signature
($158 PER MEETING)
Total Meeting Per
Diem:
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
(Director’s Signature)
GM Receipt: Date:
FOR OFFICE USE: TOTAL MILEAGE REIMBURSEMENT: $
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
Pay To: Jose Lopez Period Covered:
Employee Number: 7010 From: 02/1/23 To: 02/28/23
ITEM DATE MEETING PURPOSE / ISSUES
DISCUSSED
MILEAGE
HOME to OWD OWD to HOME
MILEAGE
OTHER
LOCATIONS
1 02/01/23 Otay Water District Board
Meeting Monthly regular board meeting 19
2 02/03/23 Chula Vista Chamber of
Commerce Meeting
First Friday Breakfast Meeting (NO
CHARGE)
3 02/07/23 South County EDC Meeting Monthly regular council meeting 4
4 02/09/23 News Interview Preparation
Meeting
Met with OWD staff to prepare for a news
interview on February 10, 2023
5 02/10/23 News Interview Participated in a news interview on behalf
of OWD 19
6 02/14/23 Engineering & Operations
Committee Meeting
Monthly committee meeting to discuss
agenda items going to the March 1, 2023
board meeting
19
7 02/15/23 Director’s Quarterly Meeting Met with GM Martinez to discuss District
matters
8 02/17/23 OWD/SW Ad Hoc Meeting
Met with President Robak, officials from
Sweetwater Authority and Helix WD to
discuss water opportunities
24
9 02/27/23 ACWA Conference Attended the ACWA DC Conference
10 02/28/23 ACWA Conference Attended the ACWA DC Conference
11 02/23/23 FLOW Meeting Fellowship Latinos/Water meeting 8
Total Meeting Per Diem: $1,580
($158 per diem)
Total Mileage Claimed: 93 miles
Pay To: Jose Lopez
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM Period Covered: Employee Number: 7010 04/5/23 To: 04/26/23 ITEM DATE MEETING PURPOSE / ISSUES MILEAGE I 2 3 4 5 6 7 8 9 10 04/05/23 OWD Board Meeting 04/06/23 FLOW 04/07/23 Chula Vista Chamber of Commerce 04/16/23 San Diego Chamber of Commerce 04/17/23 San Diego Chamber of Commerce 04/18/23 San Diego Chamber of Commerce 04/19/23 San Diego Chamber of Commerce 04/26/23 OWD Special Board Meeting Total Meeting Per Diem:
($158 per diem)
$1,106
Total Mileage Claimed: 38 DISCUSSED HO�IE10OWD Oll'D10IIOME Monthly Regular Board Meeting 19 Fellowship Latinos On Water Meeting Chula Vista Chamber First Friday Breakfast (NO CHARGE SD Chamber Binational Delegate Conference in Washington, D.C. SD Chamber Binational Delegate Conference in Washington, D.C. SD Chamber Binational Delegate Conference in Washington, D.C. SD Chamber Binational Delegate Conference in Washington, D.C. Special Board Meeting -Budget 19 Workshop miles
GM Receipt: _ _�'---,.L----_ (Director's Signature) Date:
FOR OFFICE USE: TOTAL MILEAGE REIMBURSEMENT: $ _____ _ MJLEAGE OTHER LOCATIONS
Pay To: Jose Lopez
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
Period Covered:
Employee Number: 7010 05/3/23 To: 05/24/23
ITEM DATE MEETING PURPOSE / ISSUES MILEAGE MILEAGE
I
2
3
4
5
6
7
8
9
10
05/03/23 OWD Board Meeting
05/04/23 FLOW
05/08/23 ACWA
05/09/23 ACWA
05/10/23 ACWA
05/11/23 ACWA
05/16/23 EO&WR Committee Meeting
05/18/23 CSDA
05/22/23 WCG Mtg.
05/24/23 OWD
Total Meeting Per Diem:
($158 per diem)
Total Mileage Claimed:
$1,580
108
DISCUSSED HOMEroOWO OTHER
OWDrol-lOME LOCATIONS
Monthly Regular Board Meeting 19
Fellowship Latinos On Water Meeting
ACWA Spring Conference, Monterey CA
ACWA Spring Conference, Monterey CA
ACWA Spring Conference, Monterey CA
ACWA Spring Conference, Monterey CA
Monthly committee meeting to review and 19 discuss items going to the June 2023 board meeting
Monthly Quarterly Meeting 40
Monthly Water Conservation Garden Mtg. 24
Directors' Quarterly Report Meeting with 6 General Manager
miles
(Director's Signature)
Date: _GM Receipt: ---r-
FOR OFFICE USE: TOTAL MILEAGE REIMBURSEMENT: $ ------
Pay To: Tim Smith
OTA Y WATER DlSTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
Employee Number 1845 From:
ITEM DATE
1 2/1/2023
2 2/8/2023
3 2/9/2023
4 2/15/2023
5 2/15/2023
6 2/16/2023
7 2/21/2023
8 2/22/2023
9 2/22/2023
10
Total Meeting Per
Diem:
($158 PER MEETING)
Total Mileage
Claimed:
GM Receipt:
MEETING PURPOSE / ISSUES
OWD Board Meeting Monthly Board Meeting
Quarterly Report Discuss quarcrly issues with GM Mai1inez
San Diego Chamber of Attend San Diego Chamber of Commerce
Commerce Event annual event and dinner
Finance & Administration Discuss finance and administrative items for the
March 2023 Board Meeting
Co WU Prep. Meeting Discuss Otay as Sponsoring Agency with
SDCWA and President Robak (NO CHARGE)
Salt Creek Golf Course Ad-Dicuss current stan1s of property sale with staff,
hoc Meeting consultant, and Dir. Robak
CoWU Meeting Lead the Council of Water Utilities Meeting
East County Caucus Dicuss East County issues with agencies and
CWA
Discuss CWA Matters with GM Martinez and CWA Matters Director Croucher (NO CHARGE)
$ 1,106.00
uirector �1gnature
FOR OFFICE USE: TOTAL MILEAGE REIMBURSEMENT: $ ------
Period Covered
2/1/2023 to 2/28/2023
MILEAGE HOI\IE MILEAGE
TOOWDOWD TO OTHER
HOi\1E LOCATIO!\S
26 0
0 0
0 40
26 0
0 0
0 0
0 0
0 44 -�
0 0
52 84
Pay To:Tim Smith
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
Employee Number 1845 From:
ITEM DATE
I 4/3/2023
2 4/5/2023
3 4/14/20234 4/15/2023
5 4/18/2023
6 4/19/2023
7 4/20/2023
8 4/25/2023
9 4/26/2023
10 4/26/2023
11 4/28/2023
Total Meeting Per
Diem:
(S158 PER IEETING)
Total Mileage
Claimed:
GM Receipt:
MEETING PURPOSE / ISSUES A WWA CA-NV Conference Dinner Mtg with A WW A CA-NV Conference Dinner Attendees OWD Board Meeting Monthly Board Meeting SWP Tour Tour of the SWP with representatives from San Diego and Otay SWP Tour Tour of the SWP with representatives from San Diego and Otay COWU Mtg. I-lost for COWU meeting, speaker discussedColorado River IssuesFinance & Admin Mtg. Discuss Finance & Adm in items for Otay May Board Mtg. Mtg. with Padre Dam GM Discuss East County Caucus issues CWA Matters Discuss CW A Matters with GM Martinez and Director Croucher East County Caucus Discuss East County issues with agencies and CWA (NO CHARGE) OWD Special Board Mtg -Special Board Meeting discussed Budget Budget South County EDC Mtg South County EDC Annual Summit with presentations on South County issues $ 1,580.00
u1rector :)1gnature
�iles Date ---"-_
FOR OFFICE USE: TOTAL MILEAGE REIMBURSEMENT: $ ____ _
Period Covered
4/1/2023 to 4/30/2023
MILEAGE HOME i\llLEAGE
TOOWOOWO TO OTHER
IIOi\lE LOCATIONS
0 48
26 0
0 24
0 24
0 48
26 0
0 30
0 0
0 44
26 0
0 40
78 258
Pay To: Tim Smith
OTAY WATER DISTRICT
BOARD OF DJ RECTORS
PER-DIEM AND MILEAGE CLAIM FORM
Employee Number 1845 From:
ITEM DATE
l 5/3/2023
2 5/9/2023
3 5/10/2023
4 5/11/2023
5 5/15/2023
6 5/16/2023
7 5/17/2023
8 5/18/2023
9 5/22/2023
10 5/22/2023
11 5/23/2023
Total Meeting Per
Diem:
($158 PER MEETING)
Total Mileage
Claimed:
GM Receipt:
MEETING PURPOSE / ISSUES
OWD Board Meeting Monthly Board Meeting
ACW A Confernece ACW A CA-NV Conference -Sessions
ACW A Confernece ACW A CA-NV Conference -Sessions
ACW A Confernece ACWA CA-NV Conference -Sessions
LAFCO Detach Mtg. Discuss issues and preparation ofa lerter from
Otay to LAf-CO on Detach.
Recycled Water Ad-Hoc Discuss City/Olay Recycled Water Agreement
Finance & Admin Committee Discuss Finance & Administrative issues for
Mtg next Board Mtg
CSDA Dinner CSDA Presentation on Governor's Budget and
Dinner Mtg
Meeting With Baron Willis on LAFCO OWD/LAFCO Mtg Detachment Issue
Salt Creek Ad Hoc Discuss next steps for Salt Creek Go! f Course
and schedule (NO CHARGE)
SDCWA Matters Discuss SDCWA matters with GM and Dir.
Croucher
$ 1,580.00
u1rector ::>1gnature
152 Miles
-=--Date: __,__
FOR OFFICE USE: TOTAL MILEAGE REIMBURSEMENT: $ ____ _
Period Covered
5/1/2023 to 5/31/2023
i\llLEAGE HOi\lE MILEAGE
TOOWDOWDTO OTIIER
HOM£ LOCATIONS
26 0
0 0
0 0
0 0
26 0
0 0
26 0
0 48
26 0
0 0
0 0
104 48
--Employee Number: ITEMIZED REIMBURSEMENT CLAIMED Director Signature: GM Receipt; OTA V WATER DISTRICT
BOARD OF DIRECTORS
EXPENSE CLAIM FORM Period Covered: TOTAL Reimbursement Claimed:
INSTRUCTIONS ON REVERSE
EXHIBIT D Amount s "20Lolj