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Home My WebLink About09-07-22 Board Minutes1 MINUTES OF THE BOARD OF DIRECTORS MEETINGS OF THE OTAY WATER DISTRICT AND OTAY WATER DISTRICT FINANCING AUTHORITY September 7, 2022 1.The meeting was called to order by President Smith at 3:32 p.m. 2.ROLL CALL Directors Present:Croucher, Keyes, Lopez, Robak and Smith Directors Absent:None Staff Present:General Manager Jose Martinez, General Counsel Dan Shinoff, Chief of Engineering Rod Posada/Michael Long, Chief Financial Officer Joe Beachem, Chief of Administration Adolfo Segura, Chief of Operations Andrew Jackson, Asst. Chief of Finance Kevin Koeppen, District Secretary Tita Ramos-Krogman and others per attached list. 3.PLEDGE OF ALLEGIANCE 4.APPROVAL OF AGENDA A motion was made by Director Keyes, seconded by Director Croucher, and carried with the following vote: Ayes: Directors Croucher, Keyes, Lopez, Robak and Smith Noes: None Abstain: None Absent: None to approve the agenda. 5.PRESENTATION OF AWARDS FOR THE 2022 “WATER IS LIFE STUDENT POSTER CONTEST” Communications Assistant Eileen Salmeron provided a PowerPoint Presentation to the board and presented the 2022 winners of the Otay Water District “Water is Life” Student Poster Contest. The winners shared a few words about their posters. Also, Ms. Cordle from Hillsdale Middle School shared a few words about the winners. Ms. Salmeron responded to questions and comments from the board. 2 6. APPROVE THE MINUTES OF THE REGULAR BOARD MEETINGS OF JULY 6, 2022 AND AUGUST 3, 2022, AND SPECIAL BOARD MEETING OF AUGUST 17, 2022 A motion was made by Director Croucher, seconded by Director Keyes, and carried with the following vote: Ayes: Directors Croucher, Keyes, Lopez, Robak and Smith Noes: None Abstain: None Absent: None to approve the minutes of the regular board meetings of July 6, 2022 and August 3, 2022, and special board meeting of August 17, 2022. 7. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA No one wished to be heard. PUBLIC HEARING 8. PUBLIC HEARING ON THE PUBLIC HEALTH GOAL REPORT THE BOARD WILL BE HOLDING A PUBLIC HEARING TO CONSIDER APPROVING THE RECOMMENDATIONS IN THE PUBLIC HEALTH GOAL REPORT. THE BOARD INVITES THE PUBLIC TO PROVIDE COMMENTS ON THE REPORT. a) APPROVE THE RECOMMENDATIONS STATED IN THE JUNE 2022 PUBLIC HEALTH GOAL (PHG) REPORT TO TAKE NO FURTHER ACTION IN REDUCING THE LEVELS OF THE FIVE CONSTITUENTS LISTED IN THE REPORT TO LEVELS AT OR BELOW THE PHGs President Smith opened the public hearing at 3:45 p.m. System Operations Manager Jake Vaclavek provided a background and recommendations of the Public Health Goal Report to the board. He responded to comments and questions from the board. As there were no comments from the public, President Smith closed the public hearing at 3:55 p.m. A motion was made by Director Robak, seconded by Director Keyes and carried with the following vote: Ayes: Directors Croucher, Keyes, Lopez, Robak and Smith Noes: None 3 Abstain: None Absent: None to approve the recommendations stated in the June 2022 Public Health Goal Report to take no further action in reducing the levels of the five constituents listed in the report to levels at or below the PHGs. CONSENT ITEM 9. ITEMS TO BE ACTED UPON WITHOUT DISCUSSION, UNLESS A REQUEST IS MADE BY A MEMBER OF THE BOARD OR THE PUBLIC TO DISCUSS A PARTICULAR ITEM: A motion was made by Director Keyes, seconded by Director Lopez and carried with the following vote: Ayes: Directors Croucher, Keyes, Lopez, Robak and Smith Noes: None Abstain: None Absent: None to approve the following consent calendar item: a) AWARD A PROFESSIONAL ENGINEERING SERVICES AGREEMENT TO NV5, INC. (NV5) AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE A PROFESSIONAL ENGINEERING SERVICES AGREEMENT WITH NV5 FOR DESIGN AND CONSTRUCTION SUPPORT OF THE RANCHO SAN DIEGO & JAMUL PIPELINE REPLACEMENT PROJECT IN AN AMOUNT NOT-TO-EXCEED $530,943.00 ACTION ITEMS 10. BOARD a) AUTHORIZE STAFF TO CONDUCT REMOTE TELECONFERENCE MEETINGS OF THE BOARD OF DIRECTORS, INCLUDING COMMITTEE MEETINGS, PURSUANT TO RESOLUTION NO. 4401 WHICH THE BOARD ADOPTED AT A SPECIAL BOARD MEETING ON SEPTEMBER 27, 2021, AND IN ACCORDANCE WITH THE PROVISIONS OF GOVERNMENT CODE §54953(e) FOR THE NEXT 30 DAYS BECAUSE (1) A STATE OF EMERGENCY RELATED TO COVID-19 IS CURRENTLY IN EFFECT; (2) LOCAL OFFICIALS IN SAN DIEGO COUNTY HAVE IMPOSED OR RECOMMENDED MEASURES TO PROMOTE SOCIAL DISTANCING IN CONNECTION WITH COVID-19; AND (3) DUE TO THE COVID-19 EMERGENCY, MEETING IN PERSON WOULD PRESENT IMMINENT RISKS TO THE HEALTH AND SAFETY OF ATTENDEES 4 General Manager Jose Martinez provided information on AB 2449 that passed legislature and supersedes AB 361 as far as governing virtual board meetings. If signed by the governor, it will go into effect January 1, 2023. A motion was made by Director Keyes, seconded by Director Lopez, and carried with the following vote: Ayes: Directors Croucher, Keyes, Lopez, Robak and Smith Noes: None Abstain: None Absent: None to authorize staff to conduct remote teleconference meetings of the board of directors for the next 30 days, including committee meetings, pursuant to Resolution No. 4401 which the Board adopted at a special board meeting on September 17, 2021, and in accordance with the provisions of Government Code §54953(e). b) DISCUSS THE 2022 BOARD MEETING CALENDAR President Smith encouraged board members to attend the 2022 ACWA Fall Conference, November 29th to December 1st, in Indian Wells, California. There were no changes to the board calendar. INFORMATIONAL ITEM 11. ENGINEERING a) FOURTH QUARTER OF FISCAL YEAR 2022 CAPITAL IMPROVEMENT PROGRAM REPORT Engineering Manager Michael Long provided an update on the District’s fourth quarter of Fiscal Year 2022 Capital Improvement Program. President Smith and Director Keyes provided positive comments. Mr. Long responded to questions and comments from the board. REPORTS 11. GENERAL MANAGER REPORT General Manager Martinez presented information from his report that included Cal/OSHA information related to the District’s Response to COVID-19 Pandemic, District’s Participation in Military Career Day Event to Increase Talent Pool in WaterWorks Industry, new Chief of Engineering Michael Long, Excellence in Procurement Award 2022, Sweetwater Authority and Otay Water District Ad Hoc Committee Meeting, Otay Recycled Water Program, Mexico Water Deliveries on August 1, 2022, and the District’s efforts to conserve electricity due to a Level 3 Emergency for rolling black outs. 5 12. SAN DIEGO COUNTY WATER AUTHORITY UPDATE President Smith reported that CWA discussed its Integrated Resources Plan, Erosion Protection Project near the San Luis Rey River, Desal Facility Intake Modification, electric vehicle goals in 2035, and a public opinion poll from CWA customers. Director Gary Croucher reported that CWA discussed the regional cooperation with agencies to respond to power and mega drought issues, the possibility to use San Vicente as storage, renting out CWA property to SDG&E, and Federal funds for low- income customers. In addition, he indicated that CWA’s new General Counsel David Edwards starts on October 3, 2022. Director Croucher shared that Padre Dam Municipal Water District’s Director Doug Wilson’s wife, Mrs. Pam Wilson, passed away in August 2022. Information of Mrs. Wilson’s Celebration of Life Ceremony will be forwarded to board members. 13. DIRECTORS' REPORTS/REQUESTS Written reports from Directors Croucher, Keyes and Robak were submitted to District Secretary Ramos-Krogman, which will be attached to the minutes for today’s meeting. 14. PRESIDENT’S REPORT President Smith reported that he attended an OWD & Sweetwater Authority Task Force to Develop Recycled Water Opportunities meeting on August 11, 2022, where there was a discussion for both agencies to work together on recycled water projects. President Smith requested that staff update OWD’s Ethics Policy by the end of the year. He invited board members and staff to participate in upcoming MWD tours. A written report from President Smith was submitted to District Secretary Ramos- Krogman and will be attached to the minutes for today’s meeting. U 15. CLOSED SESSION There were no items scheduled for discussion in Closed Session. RETURN TO OPEN SESSION 16. REPORT ON ANY ACTIONS TAKEN IN CLOSED SESSION. THE BOARD MAY ALSO TAKE ACTION ON ANY ITEMS POSTED IN CLOSED SESSION With no items considered in Closed Session, there is no action to report. UOTAY WATER DISTRICT FINANCING AUTHORITY 6 17. NO MATTERS TO DISCUSS There were no items scheduled for discussion for the Otay Water District Financing Authority board. 18. ADJOURNMENT There was a moment of silence for Mrs. Pam Wilson, the wife of Director Doug Wilson from the Padre Dam Municipal Water District, who passed away in August 2022. With no further business to come before the Board, President Smith adjourned the meeting at 5:17 p.m. President ATTEST: District Secretary (Director’s Signature) GM Receipt: Date: FOR OFFICE USE: TOTAL MILEAGE REIMBURSEMENT: $ OTAY WATER DISTRICT BOARD OF DIRECTORS PER-DIEM AND MILEAGE CLAIM FORM Pay To: Tim Smith Period Covered: Employee Number: 1845 From: 08/01/22 To: 08/31/22 ITEM DATE MEETING PURPOSE / ISSUES DISCUSSED (Via Teleconference) MILEAGE HOME to OWD OWD to HOME MILEAGE OTHER LOCATIONS 1 08/03/22 OWD Board Meeting Monthly Board Meeting - - 2 8/11/22 OWD/SWA Meeting Task Force Meeting to develop recycled water opportunities 3 08/12/22 Directors’ Quarterly Meeting Met with General Manager Jose Martinez to discuss District matters/updates. - - 4 08/12/22 Committee Agenda Briefing Met with General Manager Jose Martinez to discuss agenda items for the August committee meeting (NO CHARGE) - - 5 08/17/22 EO&WR Committee Meeting Monthly committee meeting to discuss/review agenda items going to the September board meeting - - 6 08/17/22 Special Board Meeting Board meeting to consider district agenda item (NO CHARGE) - - 7 08/22/22 CWA Matters Meeting Met with GM Martinez to discuss CWA matters - - 8 08/24/22 East County Caucus Meeting Discuss East County issues with agencies and CWA - 44 Total Meeting Per Diem: $912 ($152 per diem) Total Mileage Claimed: 44 miles 09/26/2022 OTAY WATER DISTRICT BOARD OF DJ RECTORS PER-DIEM AND MILEAGE CLAlM FORM Pay To: Gary Croucher Employee Number: 7011 ITEM I 2 3 4 5 6 7 8 9 DATE MEETING 8/03/22 OWD Board Meeting 8/17/22 EO&WR Committee Meeting 8/17/22 Special Board Meeting 8/24/22 CWA Matters Meeting Total Meeting Per Diem: ($152 per diem) $456 Total Mileage Claimed: Period Covered: 8/1/22 PURPOSE / ISSUES DISCUSSED (Via Teleconference) Monthly Board Meeting Met with President Smith, GM Martinez, Legal Counsel and staff to review agenda items for the September 7, 2022, board meeting Meeting with board members to consider and approve AB 361; Attended Closed Session meeting (NO CHARGE) Met with President Smith and GM Martinez to discuss CW A matters miles To: 8/31/22 MILEAGE MILEAGE HOMEtoOWD OTHER OWDtoHOME LOCATIONS -- -- -- -- GM Receipt: ------(Director's Signature) Dak: -�t/_��l�z�z ___ _' f FOR OFFICE USE: TOTAL MILEAGE REIMBURSEMENT: $ _____ _ OT A Y WATER DISTRICT BOARD OF DIRECTORS PER-DIEM AND MILEAGE CLAIM FORM Pay To: Ryan Keyes Employee Number: ITEM DATE 8-2-22 2 8-3-22 3 8-12-22 4 8-29-22 5 8-31-22 7 8 9 10 1896 MEETING SCEDC OWD Regular Board Meeting GM Quarterly Meeting CSDA Course CSDA Course Total Meeting Per Diem: ($152 per meeting) $760 Total Mileage Claimed: 0 Period Covered: 8-1-22PURPOSE / ISSUES DISCUSSED Monthly Board Meeting Monthly Board Meeting Quarterly Meeting with General Manager When redistricting and CA Voters Rights Act Collide Developing a Ground Water Sustainability Plan Miles To: 8-31-22MILEAGE MILEAGE HOMEtoOWD OTHER OWDtoHOME LOCATIONS -- -- -- - - -- -- -- -- -- GM Receipt: �-----Date: q,/e,(z,oz.,1..__, I I FOR OFFICE USE: TOTAL MILEAGE REIMBURSEMENT: $ _____ _ INSTRUCTIONS ON REVERSE Pay To: Mark Robak OTA Y WATER DISTRICT BOARD OF DIRECTORS PER-DIEM AND MILEAGE CLAIM FORM Employee Number 7014 From: ITEM DATE l 8/2/2022 2 8/3/2022 3 8/5/2022 4 8/8/2022 5 8/11/2022 6 8/17/2022 7 8/18/2022 8 8/22/2022 9 8/23/2022 10 8/24/2022 11 8/25/2022 Total Meeting Per Diem: ($152 PER ;\IEE TING) Total Mileage Claimed: GM Receipt: MEETING PURPOSE / ISSUES ACWA Region 10 ACWA update, Colorado River Discussion and General Mannagers panel Otay Water District Board Meeting East County Chamber of First Friday Breakfast at University Club -NO Commerce CHARGE Otay Water District Quarterly meeting with General Manager SWA/OWD Ad-Hoc Task Force to develop recycled water opportunities Otay Water District Special Board Meeting CSDA Quarterly Dinner Speaker from SANDAGMeeting CSDA Annual Conference Leadership Conference for Special Districts CSDA Annual Conference Leadership Conference for Special Districts CSDA Annual Conference Leadership Conference for Special Districts CSDA Annual Conference Leadership Conference for Special Districts $ 1,520 Director Signature :::: __ 4-+l✓_/z.-+-/_7._c_2._L_ r, FOR OFFICE USE: TOTAL MILEAGE REIMBURSEMENT: $ ____ _ Period Covered 8/1/2022 8/31/2022 i\llLE,\GE IIOi\lE MILEAGE TOOWDOWDTO OTIIER IIOi\lE LOCATIONS 0 84 0 0 0 0 0 0 0 0 0 0 0 38 0 161 0 0 0 0 0 161 0 444 444 Pay To: Mark Robak Employee Number: 7014 OT A Y WATER DISTRICT BOARD OF DIRECTORS EXPE SE CLAIM FORM ITEMIZED REIMBURSEMENT CLAIMED (Attach receipts for expenses greater than$ I 0) Date Type of Reimbursement 8-24-22 Dinner at Yard House Period Covered: From: 8-1-22----- EXHIBIT D To: 8-31-22Amount $22.92 TOT ALReimbursement Claimed: $22.92 Director Signature: CM Apprnval: ::::: -':-;,.:..._/�-2 ;-7.-'t:l_Z_:Z, ____ _ r1