HomeMy WebLinkAbout05-01-24 Board Packet1
OTAY WATER DISTRICT
AND
OTAY WATER DISTRICT FINANCING AUTHORITY
BOARD OF DIRECTORS MEETING
2554 SWEETWATER SPRINGS BOULEVARD
SPRING VALLEY, CALIFORNIA
WEDNESDAY
May 1, 2024
3:30 P.M.
AGENDA
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. APPROVAL OF AGENDA
4. APPROVAL OF THE MINUTES OF THE SPECIAL BOARD MEETING OF FEB-
RUARY 21, 2024 AND THE REGULAR BOARD MEETING OF MARCH 6, 2024
5. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC
TO SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE
BOARD’S JURISDICTION INCLUDING AN ITEM ON TODAY’S AGENDA
CONSENT CALENDAR
6. ITEMS TO BE ACTED UPON WITHOUT DISCUSSION, UNLESS A REQUEST
IS MADE BY A MEMBER OF THE BOARD OR THE PUBLIC TO DISCUSS A
PARTICULAR ITEM:
a) AWARD TWO PROFESSIONAL SERVICE CONTRACTS FOR AS-NEEDED
IN-PLANT INSPECTION TO ON-SITE TECHNICAL SERVICES, INC. (ON-
SITE) AND RMA GROUP, INC. (RMA), AND AUTHORIZE THE GENERAL
MANAGER TO EXECUTE TWO AGREEMENTS WITH ON-SITE AND RMA,
NOT-TO-EXCEED $350,000 TOTAL FOR THREE YEARS (ENDING JUNE
30, 2027) (BRANDON DIPIETRO)
b) AWARD TWO PROFESSIONAL SERVICE AGREEMENTS FOR AS-
NEEDED ENVIRONMENTAL SERVICES AND AUTHORIZE THE GENERAL
MANAGER TO EXECUTE TWO CONTRACTS WITH ENVIRONMENTAL
SCIENCE ASSOCIATES AND HELIX ENVIRONMENTAL PLANNING, INC.
2
FOR FISCAL YEARS 2025-2027 (ENDING JUNE 30, 2027), NOT-TO-EX-
CEED $900,000 TOTAL (JULIANA LUENGAS)
c) AWARD A PROFESSIONAL SERVICE CONTRACT FOR AS-NEEDED
UTILITY LOCATING SERVICES AND AUTHORIZE THE GENERAL MAN-
AGER TO EXECUTE THE AGREEMENT WITH CALBURTON, INC., IN AN
AMOUNT NOT-TO-EXCEED $600,000 DURING FISCAL YEARS 2025-2027
(ENDING JUNE 30, 2027) (KEVIN CAMERON)
d) AWARD A CONTRACT TO EROSION CONTROL APPLICATIONS, INC.
FOR THE MAINTENANCE OF THE FLOATING COVERS ON FOUR POTA-
BLE AND TWO RECYCLED WATER RESERVOIRS IN AN AMOUNT NOT-
TO-EXCEED $184,400 FOR FISCAL YEAR 2025, WITH FOUR ONE-YEAR
RENEWAL OPTIONS AT THE DISCRETION OF THE GENERAL MANAGER
(MARCIANO SANTOS)
e) RECEIVE THE DISTRICT’S INVESTMENT POLICY, POLICY NO. 27 OF
THE DISTRICT’S CODE OF ORDINANCES, FOR REVIEW AND RE-DELE-
GATE AUTHORITY FOR ALL INVESTMENT RELATED ACTIVITIES TO
THE CHIEF FINANCIAL OFFICER, IN ACCORDANCE WITH GOVERN-
MENT CODE SECTION 53607 (KEVIN KOEPPEN)
ACTION ITEMS
7. BOARD
a) DISCUSS THE 2024 BOARD MEETING CALENDAR (TITA RAMOS-KROG-
MAN)
8. GENERAL MANAGER
a) ADOPT RESOLUTION NO. 4441 AMENDING BOARD OF DIRECTORS
POLICY NO. 8, DIRECTORS COMPENSATION, REIMBURSEMENT OF
EXPENSES AND GROUP INSURANCE BENEFITS: SECTION C, REIM-
BURSEMENT OF EXPENSES; EXHIBIT A, APPROVED FUNCTIONS LIST;
EXHIBIT C, BOARD OF DIRECTORS TRAVEL REQUEST FORM; AND
GRAMMATICAL AND STYLISTIC EDITS (JOSE MARTINEZ)
REPORTS
9. GENERAL MANAGER’S REPORT
10. SAN DIEGO COUNTY WATER AUTHORITY UPDATE
11. DIRECTORS' REPORTS/REQUESTS
3
12. PRESIDENT’S REPORT/REQUESTS
RECESS TO CLOSED SESSION
13. CLOSED SESSION
a) CONFERENCE WITH LABOR NEGOTIATORS [GOVERNMENT CODE
§54957.6]
AGENCY DESIGNATED REPRESENTATIVES: GARY CROUCHER
AND JOSE LOPEZ
EMPLOYEE ORGANIZATION: OTAY WATER DISTRICT EMPLOYEES’
ASSOCIATION
AND
ALL REPRESENTED AND UNREPRESENTED PERSONNEL, INCLUDING
MANAGEMENT AND CONFIDENTIAL EMPLOYEES
b) CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION [GOV-
ERNMENT CODE §54956.9]
OTAY WATER DISTRICT vs. CITY OF SAN DIEGO; CASE NO. 37-2017-
00019348-CU-WM-CTL
RETURN TO OPEN SESSION
14. REPORT ON ANY ACTIONS TAKEN IN CLOSED SESSION. THE BOARD MAY
ALSO TAKE ACTION ON ANY ITEMS POSTED IN CLOSED SESSION.
OTAY WATER DISTRICT FINANCING AUTHORITY
15. NO MATTERS TO DISCUSS
16. ADJOURNMENT
All items appearing on this agenda, whether or not expressly listed for action, may be
deliberated and may be subject to action by the Board.
The Agenda, and any attachments containing written information, are available at the
District’s website at www.otaywater.gov. Written changes to any items to be considered
at the open meeting, or to any attachments, will be posted on the District’s website.
Copies of the Agenda and all attachments are also available by contacting the District
Secretary at (619) 670-2253.
4
If you have any disability which would require accommodation in order to enable you to
participate in this meeting, please call the District Secretary at (619) 670-2253 at least
24 hours prior to the meeting.
Certification of Posting
I certify that on April 26, 2024, I posted a copy of the foregoing agenda near the
regular meeting place of the Board of Directors of Otay Water District, said time being at
least 72 hours in advance of the regular meeting of the Board of Directors (Government
Code Section §54954.2).
Executed at Spring Valley, California on April 26, 2024.
/s/ Tita Ramos-Krogman, District Secretary
1
MINUTES OF THE
SPECIAL BOARD MEETING OF THE
BOARD OF DIRECTORS
OTAY WATER DISTRICT
March 8, 2024
1.President Lopez called the meeting to order at 12:12 p.m.
2.ROLL CALL
Directors Present:Keyes, Lopez and Robak
Director Smith met board and staff members at the tour site.
Directors Absent: Croucher
Staff Present: General Manager Jose Martinez, General Counsel Dan
Shinoff, Communications Officer Tenille Otero, and District
Secretary Tita Ramos-Krogman.
3.PLEDGE OF ALLEGIANCE
4.APPROVAL OF THE AGENDA
A motion was made by Director Keyes, seconded by President Lopez and carried
with the following vote:
Ayes: Directors Keyes, Lopez and Robak
Noes: None
Abstain: None
Absent: Director Croucher
to approve the agenda.
5.PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO
SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S
JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
No one wished to be heard.
TOUR
6.TOUR OF SCRIPPS INSTITUTE OF OCEANOGRAPHY
The board and staff left the boardroom at 12:15 p.m. and met with staff from the
Scripps Institute of Oceanography. Scripps’ staff provided a PowerPoint
presentation, and tour of the Ellen Browning Scripps memorial Pier. The PowerPoint
presentation included a background/history of the Center for Western Weather and
AGENDA ITEM 4
2
Water Extremes. Scripps staff responded to comments and questions from the
board.
7. ADJOURNMENT
President Lopez, Directors Keyes and Robak, and staff returned to the boardroom
at 4:00 p.m. With no further business to come before the board, President Lopez
adjourned the meeting at 4:00 p.m.
President
ATTEST:
District Secretary
1
MINUTES OF THE
BOARD OF DIRECTORS MEETINGS OF THE
OTAY WATER DISTRICT
AND
OTAY WATER DISTRICT FINANCING AUTHORITY
April 3, 2024
1.The meeting was called to order by President Lopez at 3:35 p.m.
2.ROLL CALL
Directors Present:Croucher, Keyes, Lopez and Robak
Directors Absent:Smith
Staff Present:General Manager Jose Martinez, General Counsel Dan Shinoff,
Chief of Engineering Michael Long, Chief Financial Officer
Joe Beachem, Chief of Administration Adolfo Segura, Chief of
Operations Andrew Jackson, Asst. Chief of Finance Kevin
Koeppen, District Secretary Tita Ramos-Krogman and others
per attached list.
3.PLEDGE OF ALLEGIANCE
4.APPROVAL OF AGENDA
A motion was made by Director Croucher, seconded by Director Keyes, and carried
with the following vote:
Ayes: Directors Croucher, Keyes, Lopez and Robak
Noes: None
Abstain: None
Absent: Director Smith
to approve the agenda.
5.APPROVAL OF THE MINUTES OF THE SPECIAL BOARD MEETING OF
FEBRUARY 21, 2024, AND THE REGULAR MEETING OF MARCH 6, 2024
A motion was made by Director Croucher, seconded by Director Keyes, and carried
with the following vote:
Ayes: Directors Croucher, Keyes, Lopez and Robak
Noes: None
Abstain: None
Absent: Director Smith
AGENDA ITEM 4
2
to approve the minutes of the special board meeting of February 21, 2024, and the
regular meeting of March 6, 2024.
6. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO
SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S
JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
There were no public comments to be heard.
PUBLIC HEARING ITEM
7. THE BOARD WILL HOLD A PUBLIC HEARING TO CONSIDER APPROVING THE
FOLLOWING AGENDA ITEM AND INVITES THE PUBLIC TO PROVIDE
COMMENTS ON THE ITEM:
a) ADOPT ORDINANCE NO 591 TO APPROVE THE 4.85% INCREASE TO THE
BOARD OF DIRECTORS’ PER DIEM RATE FOR ATTENDING MEETINGS AND
PERFORMING THE DUTIES OF THEIR OFFICE; AND ADOPT RESOLUTION
NO. 4440 AMENDING POLICY NO. 8 TO REFLECT THE NEW PER DIEM
RATE
President Lopez opened the public hearing at 3:37 p.m. and asked District Secretary
Ramos-Krogman if there were any speakers who wished to provide comments to the
board.
District Secretary Ramos-Krogman stated that there were no speaker slips and/or
public participation.
President Lopez closed the public hearing at 3:38 p.m.
A motion was made by Director Robak, seconded by Director Croucher and carried
with the following vote:
Ayes: Directors Croucher, Lopez and Robak
Noes: None
Abstain: Director Keyes
Absent: Director Smith
to adopt Ordinance No. 591 to approve the 4.85% increase to the Board of Directors’
Per Diem rate for attending meetings and performing the duties of their office; and
adopt Resolution No. 4440, amending Policy No. 8 to reflect the new Per Diem rate.
ACTION ITEMS
8. BOARD
a) DISCUSS THE 2024 BOARD MEETING CALENDAR
3
District Secretary Ramos-Krogman indicated that the Finance and Administrative
Committee will be held on April 18 at 11:30 a.m., and the Engineering, Operations and
Water Resources Committee will be held on April 18 at 1:00 p.m. In addition, there will
be a special board meeting on April 24 at 12:00 p.m.
Director Croucher recommended to hold the April 24 special board meeting at
12:30 p.m.
A motion was made by Director Croucher, seconded by Director Keyes and carried
with the following vote:
Ayes: Directors Croucher, Keyes, Lopez and Robak
Noes: None
Abstain: None
Absent: Director Smith
to hold the April 24, 2024, special board meeting at 12:30 p.m.
9. BOARD
a) ADOPT THE 2024 OTAY WATER DISTRICT LEGISLATIVE PROGRAM POLICY
GUIDELINES AND TOP 10 LEGISLATIVE PRIORITIES
The board waived staff’s presentation.
A motion was made by Director Croucher, seconded by Director Keyes and carried
with the following vote:
Ayes: Directors Croucher, Keyes, Lopez and Robak
Noes: None
Abstain: None
Absent: Director Smith
to adopt the 2024 Otay Water District Legislative Program Policy Guidelines and Top
10 Legislative Priorities.
U INFORMATIONAL ITEM
10. ITEMS ARE PROVIDED TO THE BOARD FOR INFORMATIONAL PURPOSES
ONLY. NO ACTION IS REQUIRED ON THE FOLLOWING AGENDA ITEM
a) FISCAL YEAR 2024 MID-YEAR UPDATE FOR THE DISTRICT’S FISCAL YEAR
2023-2026 STRATEGIC PLAN
The board waived staff’s presentation.
4
REPORTS
11. GENERAL MANAGER REPORT
General Manager Jose Martinez provided his report to the board and discussed the
Women in Water Symposium, Institute for Public Procurement Award, and the
Centre’s Fall 2023 Leadership Academy Cohort
12. SAN DIEGO COUNTY WATER AUTHORITY UPDATE
Director Croucher shared that there are many new board members at CWA and noted
that Director Ayala recently retired from the board. The focus has been on
Metropolitan’s plans that will impact short-term and long-term rates. He thanked
Director Smith for his leadership in building a good working relationship between
Metropolitan’s and CWA’s staff. Director Croucher shared that Ms. Meena Westford
was brought back as a staff member for CWA. She previously worked for MWD. He
also shared that a committee was established to look at CWA and MWD projects that
impact rates; whereas there could be potential savings if some projects are not
needed. Director Croucher stated that CWA approved the support of the Low Income
Household Water Assistance Program (LIHWAP) and asked Otay Water District staff
to provide an update on LIHWAP at a future meeting.
13. DIRECTORS' REPORTS/REQUESTS
Director Robak shared that on March 1, 2024, Cuyamaca College officially took control
of the Water Conservation Garden (WCG).
Director Croucher recommended that Director Robak provide CWA an update on the
Water Conservation Garden’s plans.
Written reports from Directors Croucher, Keyes, Lopez and Robak were submitted to
District Secretary Ramos-Krogman, which will be attached to the minutes for today’s
meeting. Also provided were January 2024 reports from directors.
14. PRESIDENT’S REPORT
A written report, that included January 2024, from President Lopez was submitted to
District Secretary Ramos-Krogman and will be attached to the minutes for today’s
meeting.
15. CLOSED SESSION
The board recessed to closed session at 4:16 p.m. to discuss the following matters:
a) CONFERENCE WITH LABOR NEGOTIATORS [GOVERNMENT CODE §54957.6]
AGENCY DESIGNATED REPRESENTATIVES: GARY CROUCHER
AND JOSE LOPEZ
5
EMPLOYEE ORGANIZATION: OTAY WATER DISTRICT EMPLOYEES’
ASSOCIATION
AND
ALL REPRESENTED AND UNREPRESENTED PERSONNEL, INCLUDING
MANAGEMENT AND CONFIDENTIAL EMPLOYEES
b)CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
[GOVERNMENT CODE §54956.9]
OTAY WATER DISTRICT vs. CITY OF SAN DIEGO; CASE NO. 37-2017-
00019348-CU-WM-CTL
RETURN TO OPEN SESSION
16.REPORT ON ANY ACTIONS TAKEN IN CLOSED SESSION. THE BOARD MAY
ALSO TAKE ACTION ON ANY ITEMS POSTED IN CLOSED SESSION.
The board reconvened from closed session at 4:48 p.m. and General Counsel Dan
Shinoff reported that no reportable actions were taken in closed session.
UU
UUOTAY WATER DISTRICT FINANCING AUTHORITY
17.NO MATTERS TO DISCUSS
There were no items scheduled for discussion for the Otay Water District Financing
Authority board.
18.ADJOURNMENT
With no further business to come before the Board, President Lopez adjourned the
meeting at 4:48 p.m.
President
ATTEST:
District Secretary
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
Pay To: Jose Lopez Period Covered:
Employee Number: From: 01/01/24 To: 01/25/24
ITEM DATE MEETING PURPOSE / ISSUES
DISCUSSED MILEAGE
HOME to OWD OWD to HOME
MILEAGE
OTHER LOCATIONS
1 01/03/24 OWD Regular Board Meeting 19
2 01/05/24 CV Chamber of Commerce First Friday Breakfast Mtg.
(NO CHARGE)
3 01/09/24 OWD Meeting with General Manager 4
4 01/11/24 OWD Committee Agendas Briefing
5 01/16/24 COWU Council of Water Utilities Quarterly Meeting 42
6 01/17/24 OWD Finance Committee Meeting 19
7 01/23/24 OWD Engineering Committee Meeting (NO CHARGE)
8 01/23/24 Water Conservation Garden Financial Reporting Meeting 26
9 01/25/24 SD County Water Authority Regular Board Meeting 44 44
10
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
Pay To: Jose Lopez Period Covered:
Employee Number: From: 02/01/24 To: 02/29/24
ITEM DATE MEETING PURPOSE / ISSUES
DISCUSSED MILEAGE
HOME to OWD OWD to HOME
MILEAGE
OTHER LOCATIONS
1 02/01/24 OWD Board Agenda Briefing
2 02/06/24 OWD Ethics Training
3 02/07/24 OWD Regular Board Meeting 19
4 02/08/24 FLOW Friends Latinos on Water (NO CHARGE)
5 02/08/24 Chula Vista Chamber Commerce Meet Candidates (NO CHARGE)
6 02/09/24 Water Conservation Garden Special JPA Meeting at Otay Water District 19
7 02/10/24 OWD Meeting with Director Croucher and Legal Counsel 34
8 02/11/24 OWD GM Quarterly Director’s Meeting
9 02/15/24 CSDA Quarterly Dinner Meeting 42
10 02/15/24 OWD Committee Agenda Briefing (NO
CHARGE)
11 02/21/24 OWD Special Board Meeting (Retreat) 19
12 02/27/24 OWD Ad Hoc Labor Negotiations Meeting
13 02/29/24 OWD Board Agenda Briefing
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
Pay To: Jose Lopez Period Covered:
Employee Number: From: 03/06/24 To: 03/28/24
ITEM DATE MEETING PURPOSE / ISSUES
DISCUSSED MILEAGE
HOME to OWD OWD to HOME
MILEAGE
OTHER LOCATIONS
1 03/06/24 OWD Regular Board Meeting 19
2 03/08/24 OWD Special Board Meeting 19
3 03/13/24 OWD Labor Negotiations Ad Hoc
4 03/14/24 OWD Committee agenda briefings w/ GM
5 03/20/24 OWD Finance/Admin Committee Meeting 19
6 02/09/24 OWD Board Agenda Briefing w/ GM and Legal
Counsel
7
8
9
10
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
Pay To: Gary Croucher Period Covered:
Employee Number: From: 01/01/24 To: 01/23/24
ITEM DATE MEETING PURPOSE / ISSUES
DISCUSSED (Via Teleconference) MILEAGE
HOME to OWD OWD to HOME
MILEAGE
OTHER LOCATIONS
1 01/03/24 Otay Water District Regular Board Meeting - -
2 01/10/24 Otay Water District CWA Matters Meeting - -
3 01/16/24 Otay Water District CWA Matters Meeting - -
4 01/23/24 Otay Water District CWA Matters Meeting - -
5 - -
6 --
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
Pay To: Gary Croucher Period Covered:
Employee Number: From: 02/01/24 To: 02/29/24
ITEM DATE MEETING PURPOSE / ISSUES
DISCUSSED (Via Teleconference) MILEAGE
HOME to OWD OWD to HOME
MILEAGE
OTHER LOCATIONS
1 02/01/24 Otay Water District CWA Matters Meeting - -
2 02/07/24 Otay Water District Regular Monthly Board Meeting - -
3 02/09/24 Otay Water District
Attended the JPA-Water Conservation
Garden Special Board Meeting - -
4 02/10/24 Otay Water District
Meeting with General Counsel Shinoff
and President Lopez - -
5 02/12/24 Otay Water District Director’s Quarterly Meeting - -
6 02/20/24 Otay Water District CWA Matters Meeting - -
7 02/21/24 Otay Water District Special Board Meeting
8 02/27/24 Otay Water District Ad Hoc Negotiations Meeting
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
Pay To: Gary Croucher Period Covered:
Employee Number: From: 03/06/24 To:03/26/24
ITEM DATE MEETING PURPOSE / ISSUES
DISCUSSED (Via Teleconference) MILEAGE HOME to OWD OWD to HOME
MILEAGE
OTHER LOCATIONS
1 03/06/24 Otay Water District Regular Monthly Board Meeting 4 -
2 03/13/24 Otay Water District Ad Hoc Negotiations Meeting 4 -
3 03/26/24 Otay Water District CWA Matters Meeting - -
- -
- -
--
Ryan Keyes
From:
ITEM DATE MEETING PURPOSE / ISSUES
MILEAGE HOME TO
OWD OWD TO
HOME
MILEAGE
OTHER
LOCATIONS
1 1/3/2024 OWD Board Meeting Monthly Board Meeting
2 1/13/2024 CSDA Class Significance and Lifespan of Municipal Service
Reviews
3 1/14/2024 CSDA Class Reserve Policies for Special Districts: How
Much is Enough?
4 1/16/2024 COWU Meeting COWU Meeting - California Water and Climate
Change - NO CHARGE
5 1/17/2024 F&A Committee Meeting Monthly Finance & Accounting Committee
Meeting
6 1/18/2024 CSDA Class Good Governance
7 1/21/2024 CSDA Class How Your Financing Gets Priced in the Capital
Marketplace
8 1/24/2024 CSDA Class 2024 Ethics AB 1234 Compliance Training
9 1/27/2024 CSDA Class 2024 Sexual Harassment Prevention Training
for Supervisors
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
Pay To: Period Covered
Employee Number 1/1/24 - 1/31/24
From:2/1/24---2/29/24
ITEM DATE MEETING PURPOSE / ISSUES MILEAGE HOME TO
OWD OWD TO
HOME
MILEAGE
OTHER
LOCATIONS
1 2/7/2024 OWD Board Meeting Monthly Board Meeting
2 2/12/2024 Quarterly Meeting Quarterly General Manager Mtg
3 2/14/2024 CSDA Class Ratepayer Assistance and Water Shut-Off Laws
4 2/15/2024 CSDA Dinner Beyond the Ballot: Election Insights and the
2024 Election Landscape"-no charge
5 2/16/2024 CSDA Class The ABCs of SDLF
6 2/17/2024 CSDA Class Prevailing Wage Update 2024
7 2/20/2024 EO&WR Committee Meeting EO&WR Committee Meeting
8 2/21/2024 OWD Board Meeting OWD Special Board Meeting
9 2/24/2021 AWWA Webinar AWWA Webinar- Achieving Net Zero 2050: A
Practical Approach to Decarbonization
10
11
Pay To: Ryan Keyes Period Covered
Employee Number
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
From:3/1/24---3/31/24
ITEM DATE MEETING PURPOSE / ISSUES MILEAGE HOME TO
OWD OWD TO
HOME
MILEAGE
OTHER
LOCATIONS
1 3/2/2024 CSDA Class NSDC Presents: Preparing for FY25
Congressional Earmarks
2 3/6//2024 OWD Board Meeting Monthly Meeting
3 3/8/2024 OWD Board Meeting OWD Special Board Meeting-Scripps Institution
of Oceanography
4 3/20/2024 F&A Committee Monthly Committee Meeting
5 3/23/2024 CSDA Class How to Successfully Navigate the Meet and
Confer Process
6
7
8
9
10
11
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
Pay To: Ryan Keyes Period Covered
Employee Number
Mark Robak
From:1/1/2024 1/31/2024
ITEM DATE MEETING PURPOSE / ISSUES
MILEAGE HOME
TO OWD OWD TO
HOME
MILEAGE
OTHER
LOCATIONS
1 1/3/2024 Otay Water District Monthly Board Meeting 7 0
2 1/5/2024 Chula Vista Chamber of
Commerce First Friday Breakfast - NO CHARGE 0 0
3 1/11/2024 South County EDC Monthly Board Meeting 0 0
4 1/16/2024 Council of Water Utilities of
San Diego County Speaker on California Water & Climate Change 0 40
5 1/17/2024 East County EDC Monthly Board Meeting 0 20
6 1/18/2024 Water Conservation Garden Friends Board Meeting 0 0
7 1/19/2024 Water Conservation Garden Pre-JPA board meeting to discuss agenda 0 0
8 1/22/2024 Water Conservation Garden Zoom meeting with WCG Ex. Director and
Friends Board President 0 0
9 1/23/2024 Otay Water District Engineering, Operations, and Water Resources
(EO&WR) Committee 0 0
10 1/23/2024 Water Conservation Garden JPA Board Meeting - NO CHARGE 0 0
11 1/25/2024 San Diego County Water
Authority Board Meeting 0 0
12 1/26/2024 Water Conservation Garden Executive Committee zoom meeting 0 0
13 1/31/2024 San Diego Business Journal Economic Trends 2024 - NO CHARGE 0 0
14 1/31/2024 East County Chamber of
Commerce
Joint Mixer with Santee Chamber of Commerce -
NO CHARGE 0 0
7 60
Pay To:Period Covered
Employee Number
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
Tim Smith
From: 1/1/2024 1/31/2024
ITEM DATE MEETING PURPOSE / ISSUES
MILEAGE HOME
TO OWD OWD TO
HOME
MILEAGE OTHER
LOCATIONS
1 1/3/2024 OWD Board Meeting Monthly Board Meeting 26 0
2 1/10/2024 SDCWA Matters
Discuss SDCWA matters with GM and Dir.
Croucher - SDCWA Mtg 0 0
3 1/16/2024 SDCWA Matters
Discuss SDCWA matters with GM and Dir.
Croucher - SDCWA Mtg 0 0
4 1/23/2024 SDCWA Matters
Discuss SDCWA matters with GM and Dir.
Croucher - SDCWA Mtg 0 0
5
6
7
8
9
10
11
26 0
Pay To:Period Covered
Employee Number
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
Tim Smith
From: 2/1/2024 to 2/29/2024
ITEM DATE MEETING PURPOSE / ISSUES
MILEAGE HOME
TO OWD OWD TO
HOME
MILEAGE OTHER
LOCATIONS
1 2/1/2024 SDCWA Matters
Discuss SDCWA matters with GM and Dir.
Croucher - SDCWA Mtg 0 0
2 2/20/2024 SDCWA Matters
Discuss SDCWA matters with GM and Dir.
Croucher - SDCWA Mtg 0 0
3 2/21/2024 East County Caucus
Dicuss East County issues with agencies and
CWA (NO CHARGE)0 44
4 2/21/2024 Otay Special Board Meeting Otay Board Retreat 26 0
5 2/23/2024 Qrtly Meeting Discuss Otay issues with GM 0 0
6
7
8
9
10
11
26 44
Pay To:Period Covered
Employee Number
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
Tim Smith
From: 3/1/2024 to 3/31/2024
ITEM DATE MEETING PURPOSE / ISSUES
MILEAGE HOME
TO OWD OWD TO
HOME
MILEAGE OTHER
LOCATIONS
1 3/6/2024 OWD Board Meeting Monthly Board Meeting 26 0
2 3/8/2024 Special Board Mtg Tour of Scripps Institution of Oceanography 0 70
3 3/26/2024 SDCWA Matters
Discuss SDCWA matters with Joe Beacham and
Dir. Croucher - SDCWA Mtg 0 0
4
5
6
7
8
9
10
11
26 70
Pay To:Period Covered
Employee Number
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER-DIEM AND MILEAGE CLAIM FORM
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: May 1, 2024
SUBMITTED BY: Brandon DiPietro Field Services Manager
PROJECT: VARIOUS DIV. NO. All
APPROVED BY: Kevin Cameron, Engineering Manager
Michael Long, Chief, Engineering
Jose Martinez, General Manager
SUBJECT: Award of Two (2) As-Needed In-Plant Inspection Services Contracts to On-Site Technical Services, Inc. and RMA Group, Inc. for Fiscal Years 2025-2027
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board)
award two (2) professional services contracts for As-Needed In-Plant Inspection Services and to authorize the General Manager to execute two (2) agreements with On-Site Technical Services, Inc. (On-Site) and RMA Group, Inc. (RMA), each in an amount not-to-exceed $350,000 for a period of three (3) Fiscal Years. The total amount of the two
(2)agreements will not exceed $350,000 during Fiscal Years 2025-2027(ending June 30, 2027).
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To obtain Board authorization for the General Manager to enter into
two (2) professional services agreements for As-Needed In-Plant Inspection Services with On-Site and RMA, with each agreement in an
amount not-to-exceed $350,000 for Fiscal Years 2025-2027. The total amount of the two (2) agreements will not exceed $350,000 during Fiscal Years 2025-2027.
AGENDA ITEM 6a
2
ANALYSIS:
The District will require the services of a professional in-plant inspection consultant in support of the District’s Capital
Improvement Program (CIP) and developer funded projects for the next three (3) fiscal years. Due to the strict requirements for the weld
inspection, surface preparation, and coating application on steel pipelines, the District uses a third-party inspector to monitor, document, and verify welding reports and to ensure coatings are
applied per District and coating manufacturer’s specifications. The District requires the specialty inspector to be certified by the
American Welding Society as a Certified Welding Inspector (CWI) or Senior Certified Welding Inspector (SCWI) qualified to code AWS D1.1 QC1, American Society for Nondestructive Testing (ASNT) SNT-TC-1A as
an NDT Level II or greater, and National Association of Corrosion Engineers (NACE) as a Level III Coating Inspector. The inspector’s
tasks include, but are not limited to, submitting daily reports detailing the manufacturer’s activities, periodic testing, and overall quality control for the manufacturer’s procedures.
It is more efficient and cost effective to issue an as-needed
contract for In-Plant Inspection Services, which will provide the District with the ability to obtain consulting services in a timely and efficient manner. This concept has also been used in the past for other disciplines such as design engineering, construction management, geotechnical, and environmental services.
The anticipated CIP and developer projects that are estimated to require in-plant inspection services for Fiscal Years 2025-2027 are listed below:
CIP No. & Dev No. Capital Facilities & Developer Projects
P2058 PL - 20-Inch, 1296 Zone, Proctor Valley Road from Melody Road to Highway 94
P2171 PL - 20-Inch, 1296 Zone, Proctor Valley Road from Pioneer
Way to Melody Road
P2195 PL - 24 - Inch, 640 Zone, Campo Road - Regulatory Site/Millar RanchP2196 PL - 24 - Inch, 640 Zone, Millar Ranch Road to 832-1 Pump Station
D0362 Otay 200
D0914 Alta Crossing Unit 4
D1044 Otay Ranch Village 8 East
3
The District solicited for in-plant inspection services by placing an
advertisement on the Otay Water District’s website and using PlanetBids, the District’s online bid solicitation website on February 12, 2024. The advertisement was also placed in the Daily
Transcript. Five (5) firms submitted a Letter of Interest (LOI) and a Statement of Qualifications (SOQ). The Request for Proposal (RFP)
for As-Needed In-Plant Inspection Services was sent to all five (5) firms. Of the five (5) firms that submitted a LOI and SOQ, four firms submitted proposals. These are:
• RMA Group, Inc., Rancho Cucamonga, CA
• On-Site Technical Service, Inc., Garden Grove, CA
• Kenny Consulting Services, Inc., San Diego, CA
• Diversified Project Services International, Inc., Long Beach, CA MCS, Inc. chose not to submit a proposal due to difficulty with finding the capacity to accommodate additional work.
A panel of five (5) staff members reviewed the proposals and
conducted interviews with RMA, On-Site, KCS, and DPSI. Staff agreed that RMA and On-site are well qualified to perform the services based on their experience, understanding of the scope of work, proposed
method to accomplish the work, and their composite hourly rate.
RMA and On-Site submitted the Company Background Questionnaire, as required by the RFP, and staff did not find any significant issues. In addition, staff checked their references and performed an internet
search on the companies. Staff found the references to be excellent and did not find any outstanding issues with the internet search. FISCAL IMPACT: Joe Beachem, Chief Financial Office The funds for these two (2) agreements will be expended from the Fiscal Years 2025, 2026, and 2027 budgets for a variety of projects,
as previously noted above. These agreements are for as-needed professional services based on the District's need and schedule, and expenditures will not be made until a task order is approved by the
District for the consultant's services on a specific CIP or development project.
Based on a review of the financial budgets, the Project Manager
anticipates that the budgets will be sufficient to support the professional as-needed services required for the CIP and developer projects noted above.
The Finance Department has determined that the funds to cover these
agreements will be available as budgeted for these projects.
4
GRANTS/LOANS:
Engineering staff researched and explored grants and loans and found none available for this Project. STRATEGIC GOAL:
This Project supports the District’s Mission statement, “To provide exceptional water and wastewater service to its customers, and to
manage District resources in a transparent and fiscally responsible manner” and the General Manager’s Vision, "To be a model water agency
by providing stellar service, achieving measurable results, and continuously improving operational practices." LEGAL IMPACT:
None. BD/KC/ML:jf Attachments: Attachment A – Committee Action Attachment B – Summary of Proposal Rankings
ATTACHMENT A
SUBJECT/PROJECT: VARIOUS
Award of Two (2) As-Needed In-Plant Inspection Services
Contracts to On-Site Technical Services, Inc. and RMA Group, Inc. for Fiscal Years 2025-2027
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee (Committee) reviewed this item at a meeting held on April 18, 2024, and the
following comments were made:
• It was noted that the total amount of the two (2) agreements will
not exceed $350,000 during Fiscal Years 2025-2027 (ending June 30, 2027).
• In response to a question from the Committee, staff stated that the contracts are on an as-needed basis. Should any supply or
delay issues occur, expenditures will not be made until a task order is approved by the district.
• The Committee inquired about the procedures of in-plant inspection. Staff stated that procedures include documentation
and verification of welding reports to ensure coatings are applied per District and coating manufacturer’s specifications.
Page 2 of the staff reports provides additional details of inspector’s tasks. The goal of having an in-plant inspector is to increase the life expectancy of pipelines.
• Responding to a question from the Committee, staff stated that this is the third contract with On-Site Technical Services, Inc. and is an excellent company. As for RMA Group, Inc. (RMA), this will be their first contract with the district. It was noted that
RMA has a sister company, CSI Services, Inc., who has worked well with the district in the past couple of years.
Following the discussion, the Committee supported staffs’ recommendation and presentation to the full board as a Consent Item.
Qualifications of
Team
Responsiveness
and Project
Understanding
Technical and
Management
Approach
INDIVIDUAL
TOTAL -
WRITTEN
AVERAGE
WRITTEN
TOTAL
Consultant's
Commitment to
DBE
Additional
Creativity and
Insight
Strength of
Project Manager
Presentation &
Communication
Skills
Responses to
Questions
INDIVIDUAL
TOTAL - ORAL
AVERAGE
ORAL TOTAL
TOTAL SCORE
WITHOUT FEE Proposed Fee TOTAL
SCORE
30 25 30 85 85 Y/N 15 15 10 10 50 50 135 15 150 Poor/Good/
Excellent
BRANDON DIPIETRO 22 19 20 61 12 11 8 7 38
AARON HAZARD 22 18 20 60 10 10 7 6 33
MARCIANO SANTOS 26 24 28 78 12 12 8 8 40
MIKE O'DONNELL 21 18 19 58 10 12 7 7 36
LITO SANTOS 21 18 21 60 11 11 7 6 35
BRANDON DIPIETRO 25 21 20 66 13 13 8 8 42
AARON HAZARD 25 20 25 70 12 13 8 8 41
MARCIANO SANTOS 29 23 29 81 13 12 8 9 42
MIKE O'DONNELL 25 21 27 73 12 13 8 8 41
LITO SANTOS 26 21 25 72 11 11 7 7 36
BRANDON DIPIETRO 25 24 26 75 15 14 9 10 48
AARON HAZARD 25 25 25 75 15 15 8 9 47
MARCIANO SANTOS 28 24 27 79 13 13 8 10 44
MIKE O'DONNELL 25 26 25 76 14 14 9 9 46
LITO SANTOS 28 22 28 78 14 14 10 9 47
BRANDON DIPIETRO 20 20 21 61 14 13 9 9 45
AARON HAZARD 20 20 20 60 12 13 9 9 43
MARCIANO SANTOS 29 25 29 83 14 15 9 8 46
MIKE O'DONNELL 20 19 20 59 14 14 8 9 45
LITO SANTOS 22 19 22 63 13 11 8 8 40
Notes:
Consultant Fee Score 1. Review Panel does not see or consider proposed fee when scoring other categories. The proposed fee is scored by Engineering staff not on the Review Panel.
DPSI $436 1 2. The fees were evaluated by comparing rates for four catagories. The sum of these 4 rates are noted on the table to the left.
KENNY $362 8
ON-SITE $303 11
RMA GROUP $250 15
100
72 Y 40 112 8 120
63 Y 36 99 1
FEE SCORING CHART
ON-SITE
KENNY CONSULTING
SERVICES
DPSI
11123
MAXIMUM POINTS
RMA GROUP 15
46
65
ATTACHMENT BSUMMARY OF PROPOSAL RANKINGS
As-Needed In-Plant Inspection Services - Fiscal Years 2025 - 2027
WRITTEN ORAL
REFERENCES
YY
Y77Y134
12444109
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: May 1, 2024
SUBMITTED BY: Juliana Luengas Environmental Compliance Specialist
PROJECT: VARIOUS DIV. NO. All
APPROVED BY: Beth Gentry, Engineering Manager
Michael Long, Chief, Engineering
Jose Martinez, General Manager
SUBJECT: Award of Two (2) Professional Services Agreements for As-
Needed Environmental Services to Environmental Science Associates and Helix Environmental Planning, Inc. for Fiscal
Years 2025-2027
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board)
award two (2) professional service agreements for As-Needed Environmental Services and to authorize the General Manager to execute two contracts with Environmental Science Associates (ESA) and
Helix Environmental Planning, Inc. (Helix), each in an amount not-to-exceed $900,000. The total amount of the two (2) contracts will not exceed $900,000 during Fiscal Years 2025-2027 (ending June 30, 2027).
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To obtain Board authorization for the General Manager to enter into two (2) professional services agreements for As-Needed Environmental
Services with ESA and Helix, with each contract in an amount not-to-exceed $900,000 for Fiscal Years 2025-2027. The total amount of the two (2) contracts will not exceed $900,000 during Fiscal Years 2025-
2027.
AGENDA ITEM 6b
2
ANALYSIS:
The District will require the services of two (2) professional environmental consultants on an as-needed basis in support of Capital
Improvement Program (CIP) and Operations and Maintenance projects for Fiscal Years 2025-2027. It is more efficient and cost effective to
issue as-needed contracts for environmental services, which will provide the District with the ability to obtain consulting services in a timely and efficient manner. This concept has been used for
other disciplines such as engineering design, construction management, geotechnical, and electrical services.
The District staff will identify tasks and request cost proposals from the two (2) consultants during the contract period. Each
consultant will prepare a detailed scope of work, schedule, and fee for each task order, with the District evaluating the proposals based
upon qualifications and cost. The District will enter into negotiations with the consultants, selecting the proposal that has the best value for the District. Upon written task order authorization from the District, the selected consultant shall then proceed with the project, as described in the scope of work.
The table below lists some of the upcoming projects that will require as-needed environmental services during Fiscal Years 2025-2027: CIP DESCRIPTION ESTIMATED COST
P2460 I.D. 7 Trestle & Pipeline Demolition Biological & Cultural Resources Monitoring $40,000
P2040 Res - 1655-1 Reservoir 0.5 MG Biological &
Cultural Resources Monitoring $60,000
P1253 As-Needed Bird Surveys during Breeding Season $30,000
P1253 As-Needed Biological & Cultural Resources
Monitoring for District O&M & CIP Projects $30,000
P2228 870-2 Reservoir, 870-1 Reservoir Cover/Liner Replacement Biological & Cultural Resources Monitoring $60,000
P2639 Vista Diego HPS Biological & Cultural Resources Monitoring $30,000
S2069 Cottonwood Sewer Pump Station Renovation Biological Monitoring $30,000
R2156 Force Main Improvements Biological & Cultural Resources Monitoring, Permitting with Wildlife Agencies $40,000
P1253 Annual Force Main Road & Air-Vac Vegetation Maintenance $10,000
P1253 Water Pollution Control Plan for Caltrans Encroachment Permit $15,000
TOTAL: $345,000
3
Staff believes that a $900,000 budget for the As-Needed Environmental
Services contracts is adequate for upcoming projects, while still providing a buffer for any unforeseen or emergency tasks. Some of these tasks include monitoring and resource agency coordination for
emergency pipeline breaks, regulatory issues at the Ralph W. Chapman Water Reclamation Facility, Air Pollution Control District permitting
issues, and preparation of Stormwater Pollution Prevention Plans (SWPPPS) for District construction projects. As CIP projects advance during the period of this contract, CEQA compliance and regulatory
permitting needs arise that require the subject matter experts from these consultants. The previous amount from Fiscal Years 2023-2025
was allocated to task orders much sooner than expected due to unexpected events such as environmental permitting and monitoring needed for storm related repairs, extensive mitigation measures,
habitat restoration and revegetation efforts for CIP projects, and surveying efforts for upcoming CIP projects. The unassigned balance
of $55,259.00 is not enough for Fiscal Year 2025, which is why the contract durations overlap. The As-Needed Environmental Services contracts do not commit the District to any expenditure until a task order is approved to perform
the work. These task orders are budgeted in CIP projects or through Operating and Maintenance work. The District does not guarantee work to the consultants, nor does the District guarantee to the consultants that it will expend all the funds authorized by the contract on professional services.
The District followed Policy 21 throughout the process. Services were solicited by placing an advertisement on the Otay Water District’s website and in the Daily Transcript on December 5, 2023. Extensive outreach was conducted by the Environmental Compliance
Specialist. Over 25 emails were sent to potential firms. Ten (10) firms submitted a Letter of Interest (LOI) and a Statement of
Qualifications (SOQ). The Request for Proposal (RFP) for Environmental Services was sent to all ten (10) firms resulting in nine (9) proposals received by January 31, 2024. They are as
follows: • Chambers Group (San Diego, CA)
• Dokken Engineering (Folsom, CA) • ECORP Consulting (San Diego, CA) • EDP Solutions (Irvine, CA)
• ESA (San Diego, CA) • Helix Environmental Planning (La Mesa, CA)
• Parsons (San Diego, CA) • SWCA Environmental Consultants (San Diego, CA) • Terracon Consultants, Inc. (San Diego, CA)
• UltraSystems (Irvine, CA)
4
The one firm that submitted a Letter of Interest (LOI), but did not
propose, was Parsons Engineering, located in San Diego, CA. In accordance with the District’s Policy 21, staff evaluated and
scored all written proposals and then interviewed the top four (4) firms on March 12, 2024. ESA and Helix received the highest scores
based on their experience, understanding of the scope of work, proposed method to accomplish the work, and their composite hourly rate. ESA and Helix have both provided as-needed environmental
services to other water agencies in the area. Helix has also provided these services to the District for past contracts. They are
both readily available to provide the services required. A summary of the complete evaluation is shown in Attachment B.
ESA and Helix submitted the Company Background Questionnaire, as required by the RFP, and staff found both satisfactory. In addition,
staff checked their references and performed an internet search on the company. Staff found the references to be excellent and did not find any outstanding issues with the internet search. FISCAL IMPACT: Joe Beachem, Chief Financial Officer
The funds for these contracts will be expended from the Fiscal Years 2025, 2026, and 2027 budgets on a variety of projects, as previously noted above. These contracts are for as-needed professional services based on the District's need and schedule, and expenditures will not
be made until a task order is approved by the District for the consultant's services on a specific CIP or Operations & Maintenance project. Based on a review of the financial budget, the Project Manager
anticipates that the budgets will be sufficient to support the professional as-needed consulting services required for the CIP and
Operations & Maintenance projects noted above. The Finance Department has determined that the funds to cover these
contracts will be available as budgeted for these projects. STRATEGIC GOAL: This Project supports the District’s Mission statement, “To provide
exceptional water and wastewater service to its customers, and to manage District resources in a transparent and fiscally responsible
manner” and the General Manager’s Vision, "To be a model water agency by providing stellar service, achieving measurable results, and continuously improving operational practices."
5
GRANTS/LOANS:
Engineering staff researched potential grants/loans and found there were none available for this Project.
LEGAL IMPACT:
None.
JL/BG:jf Attachments: Attachment A – Committee Action
Attachment B – Summary of Proposal Rankings
ATTACHMENT A
SUBJECT/PROJECT: VARIOUS
Award of Two (2) Professional Services Agreement for As-
Needed Environmental Services to Environmental Science Associates and Helix Environmental Planning, Inc. for
Fiscal Years 2025-2027
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee (Committee) reviewed this item at a meeting held on April 18, 2024, and the following comments were made:
• It was noted that the total amount of the two (2) agreements will not exceed $900,000 during Fiscal Years 2025-2027 (ending June 30, 2027).
• In response to a question from the Committee, staff stated that the district has not worked with Environmental Science Associates (ESA) in the past. However, it was noted that ESA was established 50 years ago and has grown significantly in San Diego. ESA’s clients include the cities of San Diego and Chula
Vista, and the County of San Diego. Following the discussion, the Committee supported staffs’ recommendation and presentation to the full board as a Consent Item.
Qualifications of
Team
Responsiveness
and Project
Understanding
Technical and
Management
Approach
INDIVIDUAL
TOTAL -
WRITTEN
AVERAGE
WRITTEN
TOTAL
Consultant's
Commitment to
DBE
Additional
Creativity and
Insight
Strength of
Project Manager
Presentation &
Communication
Skills
Responses to
Questions
INDIVIDUAL
TOTAL - ORAL
AVERAGE
ORAL TOTAL
TOTAL SCORE
WITHOUT FEE
Proposed
Fee1&2
TOTAL
SCORE
30 25 30 85 85 Y/N 15 15 10 10 50 50 135 15 150 Poor/Good/
Excellent
Juliana Luengas 27 24 27 78 12 12 7 8 39
Mike O'Donnell 27 24 27 78 12 12 7 7 38
Hector Licon 26 24 26 76 11 12 9 9 41
Kent Payne 25 21 25 71 12 12 8 9 41
Beth Gentry 24 22 24 70 11 11 8 8 38
Juliana Luengas 24 20 24 68
Mike O'Donnell 25 22 25 72
Hector Licon 24 20 24 68
Kent Payne 24 21 24 69
Beth Gentry 22 20 23 65
Juliana Luengas 24 21 24 69
Mike O'Donnell 24 22 26 72
Hector Licon 25 20 23 68
Kent Payne 24 21 24 69
Beth Gentry 24 20 24 68
Juliana Luengas 22 18 20 60
Mike O'Donnell 23 20 22 65
Hector Licon 20 20 20 60
Kent Payne 22 19 22 63
Beth Gentry 21 18 21 60
Juliana Luengas 28 24 29 81 13 14 8 8 43
Mike O'Donnell 27 23 27 77 12 14 9 7 42
Hector Licon 28 24 28 80 13 13 10 9 45
Kent Payne 27 25 27 79 11 13 9 9 42
Beth Gentry 27 27 24 78 14 13 9 7 43
Juliana Luengas 27 24 26 77 12 14 9 9 44
Mike O'Donnell 27 24 27 78 13 13 9 8 43
Hector Licon 28 24 28 80 14 13 10 10 47
Kent Payne 27 23 27 77 12 13 9 9 43
Beth Gentry 25 22 26 73 14 13 9 9 45
Juliana Luengas 27 23 26 76 12 10 7 7 36
Mike O'Donnell 27 22 25 74 11 12 8 7 38
Hector Licon 26 24 26 76 11 11 9 9 40
Kent Payne 24 22 23 69 11 11 8 9 39
Beth Gentry 23 23 21 67 13 11 8 8 40
Juliana Luengas 22 20 24 66
Mike O'Donnell 23 22 24 69
Hector Licon 21 20 22 63
Kent Payne 24 20 24 68
Beth Gentry 23 19 24 66
Juliana Luengas 23 20 24 67
Mike O'Donnell 22 22 25 69
Hector Licon 22 20 22 64
Kent Payne 24 20 24 68
Beth Gentry 23 19 24 66
UltraSystems
Environmental 67 Y FIRM NOT INTERVIEWED 67 13 80
125
Terracon Consultants
Inc 66 N FIRM NOT INTERVIEWED 66 11 77
SWCA Environmental
Consultants 72 N 39 111 14
133 Excellent
Helix Environmental 77 N 44 121 13 134 Excellent
ESA 79 N 43 122 11
EPD 62 N FIRM NOT INTERVIEWED 62 1 63
82
ECORP 69 N FIRM NOT INTERVIEWED 69 15 84
10 124
Dokken Engineering 68 N FIRM NOT INTERVIEWED 68 14
MAXIMUM POINTS
Chambers Group, Inc.75 Y 39 114
ATTACHMENT B
SUMMARY OF PROPOSAL RANKINGS
As-Needed Environmental Services - Fiscal Years 2025 - 2027
WRITTEN ORAL
REFERENCES
Consultant Weighted Fee Score
Chambers Group, Inc.$173.01 10
Dokken Engineering $154.30 14
ECORP $146.45 15
EPD $228.25 1
ESA $168.36 11
Helix Environmental $160.20 13
SWCA Environmental Consultants $151.87 14
Terracon Consultants Inc $167.75 11
UltraSystems Environmental $157.75 13
Notes:
1. Review Panel does not see or consider proposed fee when scoring other categories. The proposed fee is scored by Engineering staff not on the Review Panel.
2. The fees were evaluated by comparing weighted rates for seven positions. The sum of the weighted rates are noted on the table to the left.
ATTACHMENT B
SUMMARY OF COST RANKINGS
As-Needed Environmental Services
FEE SCORING CHART
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: May 1, 2024
SUBMITTED BY: Michael O’Donnell
Supervising Land Surveyor
Kevin Cameron Engineering Manager
PROJECT: VARIOUS DIV. NO ALL
APPROVED BY: ☒ Michael Long, Chief, Engineering
☒Jose Martinez, General Manager
SUBJECT: Award of As-Needed Utility Locating Services Agreement to CalBurton, Inc. for Fiscal Years 2025-2027
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board)
award a professional service contracts for As-Needed Utility Locating Services and to authorize the General Manager to execute the agreement with Calburton, Inc. (Calburton), in an amount not-to-exceed $600,000 during Fiscal Years 2025-2027 (ending June 30, 2027).
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To obtain Board authorization for the General Manager to enter into a professional services agreement for As-Needed Utility Locating Services with CalBurton in an amount not-to-exceed $600,000 for
Fiscal Years 2025-2027 (ending June 30, 2027).
AGENDA ITEM 6c
2
ANALYSIS: California Government Code 4216 requires operators of subsurface
installations (including water and sewer facilities) to be a member of the Dig Alert Regional Notification Center, which includes the
District’s Underground Service Alert (USA) of Southern California program. As a member, operators are required to locate and field mark their subsurface installations within two (2) days of receiving
timely notification. To meet this legal requirement and support the District’s USA program, the District will require the services of a
professional utility locating services consultant for three (3) fiscal years, FY 2025 through FY 2027 (ending June 30, 2027). It is more efficient and cost effective to augment District staff by
issuing an as-needed contract for utility locating services, which will provide the District with the ability to obtain consulting
services in a timely and efficient manner. This concept has also been used in the past with other disciplines such as engineering design, construction management, electrical, and environmental services.
The District has used an as-needed contract for utility locating services over the previous twelve (12) fiscal years. An analysis of the USA workload for FY 2025-FY 2027 indicates a steadily increasing level of effort from prior years will be needed for utility locating services.
The District will issue task orders to the consultant for specific projects during the contract period based on a detailed scope of work. The consultant will then prepare a schedule and fee estimate for each task order assigned under the contract. Upon written task
order authorization from the District, the consultant shall then proceed with the project, as described in the scope of work.
This As-Needed Utility Locating Services contract does not commit the District to any expenditure until a task order is approved to
perform work on a USA project. The District does not guarantee work to the consultant, nor does the District guarantee that it will
expend all the funds authorized by the contract for professional services.
The District solicited for utility locating services by placing an advertisement on the Otay Water District’s website and PlanetBids,
the District’s online bid solicitation website, on January 8, 2024. The advertisement was also placed in the Daily Transcript. Seven (7) firms submitted a Letter of Interest (LOI) and a Statement of
Qualifications (SOQ). The Request for Proposal (RFP) for As-Needed
3
Utility Locating Services was sent to the seven (7) firms resulting
in two (2) proposals received by February 15, 2024. They are as follows:
• AIRX Utility Surveyors, Inc. – Escondido, Ca
• CalBurton, Inc. – Fresno, Ca
Firms that submitted an LOI, but did not propose were Alisto Engineering, CPL Inc., D. Wooley & Associates, Stake Center
Locating, and 1080 Degrees Locating Services. In accordance with the District’s Policy 21, staff evaluated, scored all written proposals, and interviewed both firms on March 20, 2024. CalBurton received the highest score for their services based on
their experience, understanding of the scopes of work, proposed method to accomplish the work, and their composite hourly rate. CalBurton was the most qualified consultant with the best overall rating or ranking scores. A summary of the complete evaluation is shown in Attachment B.
CalBurton submitted the Company Background Questionnaire as required
by the RFP and staff did not find any outstanding issues. In addition, staff checked their references and performed an internet search on the company. Staff found the references to be excellent
and did not find any outstanding issues with the internet search. Calburton is currently providing these services to the District under the District’s current As-Needed Utility Locating Services contract, as amended, which expires on June 30, 2026. FISCAL IMPACT: Joe Beachem, Chief Financial Officer
The funds for this contract will be expended from the Fiscal Years 2025, 2026, and 2027 budgets for various CIP and developer projects or programs. This contract is for professional As-Needed Utility
Locating Services based on the District's need and schedule, and expenditures will not be made until a task order is approved by the
District for the consultant's services. Based on a review of the financial budgets, the Project Manager
anticipates that the budgets will be sufficient to support the professional as-needed consulting services required for the projects
or programs. The Finance Department has determined that the funds to cover these contracts will be available as budgeted for these projects.
4
GRANTS/LOANS:
Engineering staff researched and explored grants and loans and found none available for this Project.
STRATEGIC GOAL:
This Project supports the District’s Mission statement, “To provide exceptional water and wastewater service to its customers, and to
manage District resources in a transparent and fiscally responsible manner” and the General Manager’s Vision, "To be a model water
agency by providing stellar service, achieving measurable results, and continuously improving operational practices." LEGAL IMPACT:
None. MO/KC/ML:jf Attachments: Attachment A – Committee Action
Attachment B – Summary of Proposal Rankings
ATTACHMENT A
SUBJECT/PROJECT: VARIOUS
Award of As-Needed Utility Locating Services Contract to Calburton, Inc. for Fiscal Years 2025-2027
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee (Committee) reviewed this item at a meeting held on April 18, 2024,
and the following comments were made:
• Staff recommended that the Board award a professional service contract for As-Needed Utility Locating Services and authorize the General Manager to execute the agreement
with Calburton, Inc. (Calburton), in an amount not-to-exceed $600,000 during Fiscal Years 2025-2027 (ending June
30, 2027).
• In response to several questions from the Committee, staff
stated that Calburton has a company located in San Diego and that the company responds to after hour tasks that
includes utility locating services. Following the discussion, the Committee supported staffs’
recommendation and presentation to the full board as a Consent Item.
Qualifications of
Team
Responsiveness
and Project
Understanding
Technical and
Management
Approach
INDIVIDUAL
TOTAL -
WRITTEN
AVERAGE
WRITTEN
TOTAL
Consultant's
Commitment to
DBE
Additional
Creativity and
Insight
Strength of
Project Manager
Presentation &
Communication
Skills
Responses to
Questions
INDIVIDUAL
TOTAL - ORAL
AVERAGE
ORAL TOTAL
TOTAL SCORE
WITHOUT FEE Proposed Fee TOTAL
SCORE
30 25 30 85 85 Y/N 15 15 10 10 50 50 135 15 150
Poor/Good/
Excellent
Brandon DiPietro 21 20 21 62 12 14 8 8 42
Damon Newman 20 18 20 58 10 12 8 8 38
Aaron Hazard 20 19 22 61 10 12 10 8 40
Juliana Luengas 22 18 20 60 13 13 8 8 42
Michael O'Donnell 20 19 22 61 11 14 9 9 43
Brandon DiPietro 25 23 27 75 10 10 6 7 33
Damon Newman 24 23 22 69 8 11 6 8 33
Aaron Hazard 25 22 28 75 10 10 5 6 31
Juliana Luengas 25 23 26 74 10 10 6 6 32
Michael O'Donnell 26 22 27 75 10 11 5 7 33
Notes:
Consultant Fee Score 1. Review Panel does not see or consider proposed fee when scoring other categories. The proposed fee is scored by Engineering staff not on the Review Panel.
AIRX $1,225 1 2. The fees were evaluated by comparing rates for four catagories. The sum of these 4 rates are noted on the table to the left.
CALBURTON $320 15
101
MAXIMUM POINTS
CALBURTON
ATTACHMENT B
SUMMARY OF PROPOSAL RANKINGS
As-Needed Utility Locating Services - Fiscal Years 2025 - 2027
WRITTEN ORAL
15
FEE SCORING CHART
REFERENCES
74 Y
AIRX 60 Y 141 102
12132 106
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: May 1, 2024
SUBMITTED BY: Marciano Santos, Water Systems Supervisor
PROJECT: DIV. NO. 1, 2, 5
APPROVED BY: Jake Vaclavek, System Operations Manager
Andrew Jackson, Chief Water Operations
Jose Martinez, General Manager
SUBJECT: AWARD CONTRACT FOR FISCAL YEAR 2025 RESERVOIR FLOATING COVER
MAINTENANCE
GENERAL MANAGER’S RECOMMENDATION:
That the Board award a contract to Erosion Control Applications, Inc. for the maintenance of the floating covers on four potable and two
recycled water reservoirs for an amount not-to-exceed $184,400.00 for Fiscal Year 2025, with four one-year renewal options at the
discretion of the General Manager.
COMMITTEE ACTION:
Please see “Attachment A.”
PURPOSE:
To meet the requirements of the State Water Resources Control Board (SWRCB) and American Water Works Association (AWWA) guidelines, for
periodic maintenance of floating covers.
ANALYSIS:
The SWRCB requires agencies that have potable water reservoirs with
floating covers to be maintained as per approved maintenance plans.
AGENDA ITEM 6d
2
These plans are created using AWWA guidelines. The maintenance plans
include cleaning the entire cover, repairing holes and tears, adjusting tension devices, and maintaining the rainwater removal system. The District has four potable reservoirs with floating covers
that need to be maintained twice a year. The District also has two recycled reservoirs with floating covers that will be included in the
contract to be maintained once per year. The recycled reservoir cover maintenance is not required by the SWRCB but will be done as an “Effective Management Practice” to help extend the useful life of the
covers.
Description of Reservoirs Reservoir Name Type Surface Area* Capacity (MG)
571-1 Potable 195,000 36.7 624-1 Potable 110,000 12.0
711-3 Potable 157,000 16.0 870-1 Potable 97,000 10.9 927-1 Recycled 163,000 16.3 944-1 Recycled 102,000 12.0
*In square feet, approximate area at high water level. Quotes were solicited via PlanetBids, the District’s online bid solicitation website, and the District’s website. Two quotes were received on March 7, 2024, with the following results:
Contractor Total Amount 1. Erosion Control Applications, Inc. $184,400.00 Anaheim, CA
2. Layfield USA Corp $238,028.71
Lakeside, CA Erosion Control Applications, Inc. has performed cleaning and
maintenance services for the District’s floating covers in the past with satisfactory results. They also helped create Operation and
Maintenance manuals for the District’s potable floating reservoir covers in 2008. Reference checks with past clients of Erosion Control Applications, Inc. were conducted by staff and received good results.
An internet search was performed on the company, and no ownership changes were found.
Staff is recommending awarding the maintenance contract to Erosion Control Applications, Inc. in the amount not-to-exceed $184,400.00
for one year, beginning in Fiscal Year 2025, with four (4) one-year
3
renewal options at the discretion of the General Manager. The maximum
price increase for the four option years will be based on the San Diego Consumer Price Index for the previous year.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
The amount of $184,400.00 is included in the proposed Fiscal Year 2025 budget for this contract to cover all work related to this
maintenance. The annual amount for contract renewal will be budgeted in subsequent fiscal years.
STRATEGIC GOAL:
This contract helps minimize the District’s total lifecycle asset costs by maximizing the useful life of the reservoir floating covers.
Properly maintained covers also protect the water quality within the District and helps keep the District in regulatory compliance. LEGAL IMPACT:
None.
Attachments: Attachment A – Committee Action Attachment B - Quotes
ATTACHMENT A
SUBJECT/PROJECT:
AWARD CONTRACT FOR FISCAL YEAR 2025 RESERVOIR FLOATING COVER MAINTENANCE
COMMITTEE ACTION:
The Operations and Engineering Committee reviewed this item at a meeting held on April 18, 2024, and the following comments were made:
• Staff recommended that the Board award a contract to Erosion Control Applications, Inc. for the maintenance of the floating
covers on four potable and two recycled water reservoirs for an amount not-to-exceed $184,400.00 for Fiscal Year 2025, with four
one-year renewal options at the discretion of the General Manager.
• In response to several questions from the Committee, staff stated that Layfield was the contractor who provided maintenance on the reservoir covers for many years but did not provide a warranty for issues with the cover material other than their workmanship as they did not fabricate the material; Layfield only installed
them. With that in mind, there are no warranty issues with awarding a contract to Erosion Control Applications, Inc. Should
there be any issues with the floating covers, the district or contractor would contact the manufacturer who made and provided a warranty on the cover material.
Following the discussion, the Committee supported staffs’ recommendation and presentation to the full board as a Consent Item.
Otay Water District
Bid Results for Project Cleaning and Maintenance of Floating Reservoir Covers (FY24-3325-01)
Issued on 02/08/2024
Bid Due on March 07, 2024 4:00 PM (PST)
Exported on 03/07/2024
Line Totals (Unit Price * Quantity)
Item
Num Section Description
Unit of
Measure Quantity
Erosion Control
Applications, Inc Layfield USA Corp
1 Section 1 571 -1 Roll Reservoir (Potable)EA 2 $43,000.00 $60,845.62
2 Section 1 711 -3 Reservoir (Potable)EA 2 $41,000.00 $48,788.46
3 Section 1 624-1 Patzig Reservoir (Potable)EA 2 $31,000.00 $42,816.02
4 Section 1 927 -1 Reservoir (Recycled)EA 1 $22,500.00 $30,363.99
5 Section 1 944-1 Reservoir (Recyled)EA 1 $17,500.00 $18,365.66
Subtotal $155,000.00 $201,179.75
6 Section 2 870 -1 Upper Reservoir (Potable)EA 2 $29,400.00 $36,848.96
Subtotal $29,400.00 $36,848.96
Total $184,400.00 $238,028.71
Unit Price
Item
Num Section Description
Unit of
Measure Quantity
Erosion Control
Applications, Inc Layfield USA Corp
1 Section 1 571 -1 Roll Reservoir (Potable)EA 2 $21,500.00 $30,422.81
2 Section 1 711 -3 Reservoir (Potable)EA 2 $20,500.00 $24,394.23
3 Section 1 624-1 Patzig Reservoir (Potable)EA 2 $15,500.00 $21,408.01
4 Section 1 927 -1 Reservoir (Recycled)EA 1 $22,500.00 $30,363.99
5 Section 1 944-1 Reservoir (Recyled)EA 1 $17,500.00 $18,365.66
6 Section 2 870 -1 Upper Reservoir (Potable)EA 2 $14,700.00 $18,424.48
Attachment B
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: May 1, 2024
SUBMITTED BY: Kevin Koeppen,
Assistant Chief of Finance
PROJECT: DIV. NO. All
APPROVED BY: Joseph R. Beachem, Chief Financial Officer
Jose Martinez, General Manager
SUBJECT: Annual Review of the Investment Policy (Policy No. 27) of the
District’s Code of Ordinances and the Re-delegation of Authority for All Investment Related Activities to the Chief Financial Officer
GENERAL MANAGER’S RECOMMENDATION:
That the Board receives the District’s Investment Policy (Policy No. 27) of the District’s Code of Ordinances for review and re-delegate
authority for all investment related activities to the ChiefFinancial Officer, in accordance with Government Code Section 53607.
COMMITTEE ACTION:
See Attachment A.
PURPOSE:
Government Code Section 53646 recommends that the District’s Investment Policy be tendered to the Board on an annual basis for review. In addition, Government Code Section 53607 requires that for the Board’s delegation of investment responsibilities to the Chief Financial Officer to remain effective, the governing board must re-
delegate authority over investment activities on an annual basis.
ANALYSIS:
The primary goals of the Investment Policy are to assure compliance
with the California Government Code, Sections 53600 et seq. The primary objectives, in priority order, of investment activities are:
AGENDA ITEM 6e
1. Protect the principal of the funds.
2. Remain sufficiently liquid to enable the District to meet all operating requirements which might be reasonably anticipated.
3. The District’s return is a market rate of return that is
commensurate with the conservative investments approach to meet the first two objectives of safety and liquidity.
The government code restricts local agency investment options to a conservative list of investments, including Federal Treasuries,
Federal Agencies, Callable Federal Agencies, the State Pool, the County Pool, high-grade corporate debt. Each year, staff reviews legislative updates to ensure our Investment Policy reflects the most recent and relevant updates approved by the
California State Legislature. During this year’s policy review, there were no relevant legislative changes that affect our Investment Policy.
On an annual basis, staff submits the Investment Policy to our list
of Broker/Dealers for their professional review and to ensure they acknowledge and understand the District’s Investment Policy. This
year, District Brokers/Dealers did not recommend any changes be made to our Investment Policy.
Because of the District’s adherence to a conservative range of authorized investments, we have been able to maintain a healthy and
diversified portfolio that meets our overall investment objectives and supports our long-term financial plans. The current policy is consistent with the current law and the overall objectives of the
policy are being met; therefore, there are no recommended changes to the District’s Investment Policy at this time.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
None. STRATEGIC GOAL: Demonstrate financial health through formalized policies, prudent
investing, and efficient operations. LEGAL IMPACT: None.
Attachments:
A) Committee Action B) Policy No. 27
C) Presentation Slides
ATTACHMENT A
SUBJECT/PROJECT:
Annual Review of the Investment Policy (Policy No. 27) of the District’s Code of Ordinances and the Re-delegation of Authority for All Investment Related Activities to the Chief Financial Officer
COMMITTEE ACTION:
The Finance and Administration Committee (Committee) reviewed this item at a meeting held on April 18, 2024, and the following
comments were made:
• Staff presented the staff report to the Committee,
highlighting that there have been no relevant legislative changes affecting the District’s Investment Policy
identified during this year’s review. This review is conducted by both internal staff and the District’s brokers.
• In response to a question from the Committee, staff
clarified that while the maximum amount allowed in LAIF is $75 million, the District typically maintains holdings ranging between $15 million and $25 million. LAIF stands as
the District's second most liquid investment.
• The Committee commended staff for ensuring that the District’s Investment Policy is up to date.
Upon completion of the discussion, the Committee supported presentation to the full board as a Consent Item.
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
INVESTMENT POLICY 27 09/15/93 05/05/21
Page 1 of 17
1.0 POLICY
It is the policy of the Otay Water District to invest public funds in
a manner which will provide maximum security with the best interest
return, while meeting the daily cash flow demands of the entity and
conforming to all state statues governing the investment of public
funds.
2.0 SCOPE
This investment policy applies to all financial assets of the Otay
Water District. The District pools all cash for investment purposes.
These funds are accounted for in the District’s audited Comprehensive
Annual Financial Report (CAFR) and include:
2.1) General Fund
2.2) Capital Project Funds
2.2.1) Designated Expansion Fund
2.2.2) Restricted Expansion Fund
2.2.3) Designated Betterment Fund
2.2.4) Restricted Betterment Fund
2.2.5) Designated Replacement Fund
2.2.6) Restricted New Water Supply Fund
2.3) Other Post Employment Fund (OPEB)
2.4) Debt Reserve Fund
Exceptions to the pooling of funds do exist for tax-exempt debt
proceeds, debt reserves and deferred compensation funds. Funds
received from the sale of general obligation bonds, certificates of
participation or other tax-exempt financing vehicles are segregated
from pooled investments and the investment of such funds are guided by
the legal documents that govern the terms of such debt issuances.
3.0 PRUDENCE
Investments should be made with judgment and care, under current
prevailing circumstances, which persons of prudence, discretion and
intelligence, exercise in the management of their own affairs, not for
speculation, but for investment, considering the probable safety of
their capital as well as the probable income to be derived.
Attachment B
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
INVESTMENT POLICY 27 09/15/93 05/05/21
Page 2 of 17
The standard of prudence to be used by investment officials shall be
the “Prudent Person” and/or "Prudent Investor" standard (California
Government Code 53600.3) and shall be applied in the context of
managing an overall portfolio. Investment officers acting in
accordance with written procedures and the investment policy and
exercising due diligence shall be relieved of personal responsibility
for an individual security's credit risk or market price changes,
provided deviations from expectations are reported in a timely fashion
and appropriate action is taken to control adverse developments.
4.0 OBJECTIVE
As specified in the California Government Code 53600.5, when
investing, reinvesting, purchasing, acquiring, exchanging, selling and
managing public funds, the primary objectives, in priority order, of
the investment activities shall be:
4.1)Safety: Safety of principal is the foremost objective of
the investment program. Investments of the Otay Water
District shall be undertaken in a manner that seeks to
ensure the preservation of capital in the overall portfolio.
To attain this objective, the District will diversify its
investments by investing funds among a variety of securities
offering independent returns and financial institutions.
4.2)Liquidity: The Otay Water District’s investment portfolio
will remain sufficiently liquid to enable the District to
meet all operating requirements which might be reasonably
anticipated.
4.3)Return on Investment: The Otay Water District’s investment
portfolio shall be designed with the objective of attaining
a benchmark rate of return throughout budgetary and economic
cycles, commensurate with the District’s investment risk
constraints and the cash flow characteristics of the
portfolio.
5.0 DELEGATION OF AUTHORITY
Authority to manage the Otay Water District’s investment program is
derived from the California Government Code, Sections 53600 through
53692. Management responsibility for the investment program is hereby
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
INVESTMENT POLICY 27 09/15/93 05/05/21
Page 3 of 17
delegated to the Chief Financial Officer (CFO), who shall be
responsible for all transactions undertaken and shall establish a
system of controls to regulate the activities of subordinate officials
and their procedures in the absence of the CFO.
The CFO shall establish written investment policy procedures for the
operation of the investment program consistent with this policy. Such
procedures shall include explicit delegation of authority to persons
responsible for investment transactions. No person may engage in an
investment transaction except as provided under the terms of this
policy and the procedures established by the CFO.
6.0 ETHICS AND CONFLICTS OF INTEREST
Officers and employees involved in the investment process shall
refrain from personal business activity that could conflict with the
proper execution and management of the investment program, or that
could impair their ability to make impartial investment decisions.
Employees and investment officials shall disclose to the General
Manager any material financial interests in financial institutions
with which they conduct business. They shall further disclose any
personal financial/investment positions that could be related to the
performance of the investment portfolio. Employees and officers shall
refrain from undertaking personal investment transactions with the
same individual with whom business is conducted on behalf of the
District.
7.0 AUTHORIZED FINANCIAL DEALERS AND INSTITUTIONS
The Chief Financial Officer shall maintain a list of District selected
financial institutions and security broker/dealers authorized and
approved to provide investment services in the State of California.
Investment services include the buying or selling of permissible
investments such as treasuries, government agencies, etc. for delivery
to the custodian bank. These may include “primary” dealers or regional
dealers that qualify under Securities & Exchange Commission Rule 15C3-
1 (Uniform Net Capital Rule). No public deposit shall be made except
in a qualified public depository as established by state laws. All
financial institutions and broker/dealers who desire to become
qualified bidders for investment transactions must supply the District
with the following, as appropriate:
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
INVESTMENT POLICY 27 09/15/93 05/05/21
Page 4 of 17
Audited Financial Statements.
Proof of Financial Industry Regulatory Authority (FINRA)
certification.
Proof of state registration.
Completed broker/dealer questionnaire.
Certification of having read the District’s Investment
Policy.
Evidence of adequate insurance coverage.
An annual review of the financial condition and registrations of
qualified bidders will be conducted by the CFO. A current audited
financial statement is required to be on file for each financial
institution and broker/dealer through which the District invests.
8.0 AUTHORIZED AND SUITABLE INVESTMENTS
From the governing body perspective, special care must be taken to
ensure that the list of instruments includes only those allowed by law
and those that local investment managers are trained and competent to
handle. The District is governed by the California Government Code,
Sections 53600 through 53692, to invest in the following types of
securities, as further limited herein:
8.01)United States Treasury Bills, Bonds, Notes or those
instruments for which the full faith and credit of the United
States are pledged for payment of principal and interest. There
is no percentage limitation of the portfolio which can be
invested in this category, although a five-year maturity
limitation is applicable.
8.02)Local Agency Investment Fund (LAIF), which is a State
of California managed investment pool, may be used up to the
maximum permitted by State Law (currently $75 million). The
District may also invest bond proceeds in LAIF with the same but
independent maximum limitation.
8.03)Bonds, debentures, notes and other evidence of
indebtedness issued by any of the following government agency
issuers:
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
INVESTMENT POLICY 27 09/15/93 05/05/21
Page 5 of 17
Federal Home Loan Bank (FHLB)
Federal Home Loan Mortgage Corporation (FHLMC or "Freddie
Mac")
Federal National Mortgage Association (FNMA or "Fannie Mae")
Government National Mortgage Association (GNMA or “Ginnie
Mae”)
Federal Farm Credit Bank (FFCB)
Federal Agricultural Mortgage Corporation (FAMCA or “Farmer
Mac”)
There is no percentage limitation of the portfolio which can be
invested in this category, although a five-year maturity from the
settlement date limitation is applicable. Government agencies
whose implied guarantee has been reduced or eliminated shall
require an “A” rating or higher by a nationally recognized
statistical rating organization.
8.04)Interest-bearing demand deposit accounts must be made
only in Federal Deposit Insurance Corporation (FDIC) insured
accounts. For deposits in excess of the insured maximum of
$250,000, approved collateral shall be required in accordance
with California Government Code, Section 53652. Certificates of
Deposit (CD) will be made only to the FDIC-insured limit of
$250,000. Investments in CD’s are limited to 15 percent of the
District’s portfolio.
8.05) Commercial paper, which is short-term, unsecured
promissory notes of corporate and public entities. Purchases of
eligible commercial paper may not exceed 2 percent of the
outstanding paper of an issuing corporation, and maximum
investment maturity will be restricted to 270 days. Investment is
further limited as described in California Government Code,
Section 53601(h). Purchases of commercial paper may not exceed 10
percent of the District’s portfolio.
8.06)Medium-term notes defined as all corporate debt
securities with a maximum remaining maturity of five years from
the settlement date or less, and that meet the further
requirements of California Government Code, Section 53601(k).
Investments in medium-term notes are limited to 10 percent of the
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
INVESTMENT POLICY 27 09/15/93 05/05/21
Page 6 of 17
District’s portfolio and no more than 2 percent of the
outstanding medium-term notes of any single issuer.
8.07)Money market mutual funds that invest only in Treasury
securities and repurchase agreements collateralized with Treasury
securities, and that meet the further requirements of California
Government Code, Section 53601(l). Investments in money market
mutual funds are limited to 10 percent of the District's
portfolio.
8.08)The San Diego County Treasurer’s Pooled Money Fund,
which is a County managed investment pool, may be used by the
Otay Water District to invest excess funds. There is no
percentage limitation of the portfolio which can be invested in
this category.
8.09)Under the provisions of California Government Code
53601.6, the Otay Water District shall not invest any funds
covered by this Investment Policy in inverse floaters, range
notes, interest-only strips derived from mortgage pools, or any
investment that may result in a zero-interest accrual if held to
maturity. Also, the borrowing of funds for investment purposes,
known as leveraging, is prohibited.
9.0 INVESTMENT POOLS/MUTUAL FUNDS
A thorough investigation of the pool/fund is required prior to
investing, and on a continual basis. There shall be a questionnaire
developed which will answer the following general questions:
A description of eligible investment securities, and a
written statement of investment policy and objectives.
A description of interest calculations and how it is
distributed, and how gains and losses are treated.
A description of how the securities are safeguarded
(including the settlement processes), and how often the
securities are priced and the program audited.
A description of who may invest in the program, how often,
and what size deposits and withdrawals are allowed.
A schedule for receiving statements and portfolio listings.
Are reserves, retained earnings, etc., utilized by the
pool/fund?
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
INVESTMENT POLICY 27 09/15/93 05/05/21
Page 7 of 17
A fee schedule, and when and how is it assessed.
Is the pool/fund eligible for bond proceeds and/or will it
accept such proceeds?
10.0 COLLATERALIZATION
Collateralization will be required on certificates of deposit
exceeding the $250,000 FDIC insured maximum. In order to anticipate
market changes and provide a level of security for all funds, the
collateralization level will be 102% of market value of principal and
accrued interest. Collateral will always be held by an independent
third party with whom the entity has a current custodial agreement. A
clearly marked evidence of ownership (safekeeping receipt) must be
supplied to the entity and retained. The right of collateral
substitution is granted.
11.0 SAFEKEEPING AND CUSTODY
All security transactions entered into by the Otay Water District
shall be conducted on a delivery-versus-payment (DVP) basis.
Securities will be held by a third-party custodian designated by the
District and evidenced by safekeeping receipts.
12.0 DIVERSIFICATION
The Otay Water District will diversify its investments by security
type and institution, with limitations on the total amounts invested
in each security type as detailed in Paragraph 8.0, above, so as to
reduce overall portfolio risks while attaining benchmark average rate
of return. With the exception of U.S. Treasury securities, government
agencies, and authorized pools, no more than 50% of the District’s
total investment portfolio will be invested with a single financial
institution.
13.0 MAXIMUM MATURITIES
To the extent possible, the Otay Water District will attempt to match
its investments with anticipated cash flow requirements. Unless
matched to a specific cash flow, the District will not directly invest
in securities maturing more than five years from the settlement date
of the purchase. However, for time deposits with banks or savings and
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
INVESTMENT POLICY 27 09/15/93 05/05/21
Page 8 of 17
loan associations, investment maturities will not exceed two years.
Investments in commercial paper will be restricted to 270 days.
14.0 INTERNAL CONTROL
The Chief Financial Officer shall establish an annual process of
independent review by an external auditor. This review will provide
internal control by assuring compliance with policies and procedures.
15.0 PERFORMANCE STANDARDS
The investment portfolio shall be designed with the objective of
obtaining a rate of return throughout budgetary and economic cycles,
commensurate with the investment risk constraints and the cash flow
needs.
The Otay Water District’s investment strategy is passive. Given this
strategy, the basis used by the CFO to determine whether market yields
are being achieved shall be the State of California Local Agency
Investment Fund (LAIF) as a comparable benchmark.
16.0 REPORTING
The Chief Financial Officer shall provide the Board of Directors
monthly investment reports which provide a clear picture of the status
of the current investment portfolio. The management report should
include comments on the fixed income markets and economic conditions,
discussions regarding restrictions on percentage of investment by
categories, possible changes in the portfolio structure going forward
and thoughts on investment strategies. Schedules in the quarterly
report should include the following:
A listing of individual securities held at the end of the
reporting period by authorized investment category.
Average life and final maturity of all investments listed.
Coupon, discount or earnings rate.
Par value, amortized book value, and market value.
Percentage of the portfolio represented by each investment
category.
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
INVESTMENT POLICY 27 09/15/93 05/05/21
Page 9 of 17
17.0 INVESTMENT POLICY ADOPTION
The Otay Water District’s investment policy shall be adopted by
resolution of the District’s Board of Directors. The policy shall be
reviewed annually by the Board and any modifications made thereto must
be approved by the Board.
18.0 GLOSSARY
See Appendix A.
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
INVESTMENT POLICY 27 09/15/93 05/05/21
Page 10 of 17
APPENDIX A: GLOSSARY
ACTIVE INVESTING: Active investors will purchase investments and
continuously monitor their activity, often looking at the price
movements of their stocks many times a day, in order to exploit
profitable conditions. Typically, active investors are seeking short
term profits.
AGENCIES: Federal agency securities and/or Government-sponsored
enterprises.
BANKERS’ ACCEPTANCE (BA): A draft or bill or exchange accepted by a
bank or trust company. The accepting institution guarantees payment
of the bill, as well as the issuer.
BENCHMARK: A comparative base for measuring the performance or risk
tolerance of the investment portfolio. A benchmark should represent a
close correlation to the level of risk and the average duration of the
portfolio’s investments.
BROKER/DEALER: Any individual or firm in the business of buying and
selling securities for itself and others. Broker/dealers must register
with the SEC. When acting as a broker, a broker/dealer executes
orders on behalf of his/her client. When acting as a dealer, a
broker/dealer executes trades for his/her firm's own account.
Securities bought for the firm's own account may be sold to clients or
other firms, or become a part of the firm's holdings.
CERTIFICATE OF DEPOSIT (CD): A short or medium term, interest bearing,
FDIC insured debt instrument offered by banks and savings and loans.
Money removed before maturity is subject to a penalty. CDs are a low
risk, low return investment, and are also known as “time deposits”,
because the account holder has agreed to keep the money in the account
for a specified amount of time, anywhere from a few months to several
years.
COLLATERAL: Securities, evidence of deposit or other property, which a
borrower pledges to secure repayment of a loan. Also refers to
securities pledged by a bank to secure deposits of public monies.
COMMERCIAL PAPER: An unsecured short-term promissory note, issued by
corporations, with maturities ranging from 2 to 270 days.
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
INVESTMENT POLICY 27 09/15/93 05/05/21
Page 11 of 17
COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR): The official annual
report for the Otay Water District. It includes detailed financial
information prepared in conformity with generally accepted accounting
principles (GAAP). It also includes supporting schedules necessary to
demonstrate compliance with finance-related legal and contractual
provisions, extensive introductory material, and a detailed
statistical section.
COUPON: (a) The annual rate of interest that a bond’s issuer promises
to pay the bondholder on the bond’s face value. (b) A certificate
attached to a bond evidencing interest due on a set date.
DEALER: A dealer, as opposed to a broker, acts as a principal in all
transactions, buying and selling for his own account.
DEBENTURE: A bond secured only by the general credit of the issuer.
DELIVERY VERSUS PAYMENT: There are two methods of delivery of
securities: delivery versus payment and delivery versus receipt.
Delivery versus payment is delivery of securities with an exchange of
money for the securities. Delivery versus receipt is delivery of
securities with an exchange of a signed receipt for the securities.
DERIVATIVES: (1) Financial instruments whose return profile is linked
to, or derived from, the movement of one or more underlying index or
security, and may include a leveraging factor, or (2) financial
contracts based upon notional amounts whose value is derived from an
underlying index or security (interest rates, foreign exchange rates,
equities or commodities).
DISCOUNT: The difference between the cost price of a security and its
maturity when quoted at lower than face value. A security selling
below original offering price shortly after sale also is considered to
be at a discount.
DISCOUNT SECURITIES: Non-interest bearing money market instruments
that are issued at a discount and redeemed at maturity for full face
value, e.g., U.S. Treasury Bills.
DIVERSIFICATION: Dividing investment funds among a variety of
securities offering independent returns.
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
INVESTMENT POLICY 27 09/15/93 05/05/21
Page 12 of 17
FEDERAL CREDIT AGENCIES: Agencies of the Federal government set up to
supply credit to various classes of institutions and individuals,
e.g., S&L’s, small business firms, students, farmers, farm
cooperatives, and exporters.
FEDERAL DEPOSIT INSURANCE CORPORATION (FDIC): A federal agency that
insures deposits in member banks and thrifts.
FEDERAL FARM CREDIT BANK (FFCB): The Federal Farm Credit Bank system
supports agricultural loans and issues securities and bonds in
financial markets backed by these loans. It has consolidated the
financing programs of several related farm credit agencies and
corporations.
FEDERAL FUNDS RATE: The rate of interest at which Fed funds are
traded. This rate is currently pegged by the Federal Reserve through
open-market operations.
FEDERAL AGRICULTURAL MORTGAGE CORPORATION (FAMC or Farmer Mac): A
stockholder owned, publicly-traded corporation that was established
under the Agricultural Credit Act of 1987, which added a new Title
VIII to the Farm Credit Act of 1971. Farmer Mac is a government
sponsored enterprise, whose mission is to provide a secondary market
for agricultural real estate mortgage loans, rural housing mortgage
loans, and rural utility cooperative loans. The corporation is
authorized to purchase and guarantee securities. Farmer Mac
guarantees that all security holders will receive timely payments of
principal and interest.
FEDERAL HOME LOAN BANK (FHLB): Government sponsored wholesale banks
(currently 12 regional banks), which lend funds and provide
correspondent banking services to member commercial banks, thrift
institutions, credit unions and insurance companies.
FEDERAL HOME LOAN MORTGAGE CORPORATION (FHLMC or Freddie Mac): A
stockholder owned, publicly traded company chartered by the United
States federal government in 1970 to purchase mortgages and related
securities, and then issue securities and bonds in financial markets
backed by those mortgages in secondary markets. Freddie Mac, like its
competitor Fannie Mae, is regulated by the United States Department of
Housing and Urban Development (HUD).
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
INVESTMENT POLICY 27 09/15/93 05/05/21
Page 13 of 17
FEDERAL NATIONAL MORTGAGE ASSOCIATION (FNMA or Fannie Mae): FNMA, like
GNMA was chartered under the Federal National Mortgage Association Act
in 1938. FNMA is a federal corporation working under the auspices of
the Department of Housing and Urban Development (HUD). It is the
largest single provider of residential mortgage funds in the United
States. Fannie Mae is a private stockholder-owned corporation. The
corporation’s purchases include a variety of adjustable mortgages and
second loans, in addition to fixed-rate mortgages. FNMA’s securities
are also highly liquid and are widely accepted. FNMA assumes and
guarantees that all security holders will receive timely payment of
principal and interest.
FEDERAL RESERVE SYSTEM: The central bank of the United States created
by Congress and consisting of a seven-member Board of Governors in
Washington, D.C., 12 regional banks and about 5,700 commercial banks
that are members of the system.
FINANCIAL INDUSTRY REGULATORY AUTHORITY, INC. (FINRA): An independent,
not-for-profit organization authorized by Congress to protect
America’s investors by making sure the securities industry operates
fairly and honestly. It is dedicated to investor protection and
market integrity through effective and efficient regulation of the
securities industry. FINRA is the successor to the National
Association of Securities Dealers, Inc. (NASD).
GOVERNMENT NATIONAL MORTGAGE ASSOCIATION (GNMA or Ginnie Mae): A
government owned agency which buys mortgages from lending
institutions, securitizes them, and then sells them to investors.
Because the payments to investors are guaranteed by the full faith and
credit of the U.S. Government, they return slightly less interest than
other mortgage-backed securities.
INTEREST-ONLY STRIPS: A mortgage-backed instrument where the investor
receives only the interest, no principal, from a pool of mortgages.
Issues are highly interest rate sensitive, and cash flows vary between
interest periods. Also, the maturity date may occur earlier than that
stated if all loans within the pool are pre-paid. High prepayments on
underlying mortgages can return less to the holder than the dollar
amount invested.
INVERSE FLOATER: A bond or note that does not earn a fixed rate of
interest. Rather, the interest rate is tied to a specific interest
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
INVESTMENT POLICY 27 09/15/93 05/05/21
Page 14 of 17
rate index identified in the bond/note structure. The interest rate
earned by the bond/note will move in the opposite direction of the
index. An inverse floater increases the market rate risk and modified
duration of the investment.
LEVERAGE: Investing with borrowed money with the expectation that the
interest earned on the investment will exceed the interest paid on the
borrowed money.
LIQUIDITY: A liquid asset is one that can be converted easily and
rapidly into cash without a substantial loss of value. In the money
market, a security is said to be liquid if the spread between bid and
asked prices is narrow and reasonable size can be done at those
quotes.
LOCAL AGENCY INVESTMENT FUND (LAIF): The aggregate of all funds from
political subdivisions that are placed in the custody of the State
Treasurer for investment and reinvestment.
MARKET VALUE: The price at which a security is trading and could
presumably be purchased or sold.
MASTER REPURCHASE AGREEMENT: A written contract covering all future
transactions between the parties to repurchase/reverse repurchase
agreements that establish each party’s rights in the transactions. A
master agreement will often specify, among other things, the right of
the buyer-lender to liquidate the underlying securities in the event
of default by the seller borrower.
MATURITY: The date upon which the principal or stated value of an
investment becomes due and payable.
MONEY MARKET: The market in which short-term debt instruments (bills,
commercial paper, bankers’ acceptances, etc.) are issued and traded.
MUTUAL FUNDS: An open-ended fund operated by an investment company
which raises money from shareholders and invests in a group of assets,
in accordance with a stated set of objectives. Mutual funds raise
money by selling shares of the fund to the public. Mutual funds then
take the money they receive from the sale of their shares (along with
any money made from previous investments) and use it to purchase
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
INVESTMENT POLICY 27 09/15/93 05/05/21
Page 15 of 17
various investment vehicles, such as stocks, bonds, and money market
instruments.
MONEY MARKET MUTUAL FUNDS: An open-end mutual fund which invests only
in money markets. These funds invest in short term (one day to one
year) debt obligations such as Treasury bills, certificates of
deposit, and commercial paper.
PASSIVE INVESTING: An investment strategy involving limited ongoing
buying and selling actions. Passive investors will purchase
investments with the intention of long-term appreciation and limited
maintenance, and typically don’t actively attempt to profit from short
term price fluctuations. Also known as a buy-and-hold strategy.
PRIMARY DEALER: A designation given by the Federal Reserve System to
commercial banks or broker/dealers who meet specific criteria,
including capital requirements and participation in Treasury auctions.
These dealers submit daily reports of market activity and positions
and monthly financial statements to the Federal Reserve Bank of New
York and are subject to its informal oversight. Primary dealers
include Securities and Exchange Commission registered securities
broker/dealers, banks, and a few unregulated firms.
PRUDENT PERSON RULE: An investment standard. In some states the law
requires that a fiduciary, such as a trustee, may invest money only in
a list of securities selected by the custody state—the so-called legal
list. In other states the trustee may invest in a security if it is
one which would be bought by a prudent person of discretion and
intelligence who is seeking a reasonable income and preservation of
capital.
PUBLIC SECURITIES ASSOCIATION (PSA): A trade organization of dealers,
brokers, and bankers who underwrite and trade securities offerings.
QUALIFIED PUBLIC DEPOSITORIES: A financial institution which does not
claim exemption from the payment of any sales or compensating use or
ad valorem taxes under the laws of this state, which has segregated
for the benefit of the commission eligible collateral having a value
of not less than its maximum liability and which has been approved by
the Public Deposit Protection Commission to hold public deposits.
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
INVESTMENT POLICY 27 09/15/93 05/05/21
Page 16 of 17
RANGE NOTE: An investment whose coupon payment varies and is dependent
on whether the current benchmark falls within a pre-determined range.
RATE OF RETURN: The yield obtainable on a security based on its
purchase price or its current market price. This may be the amortized
yield to maturity on a bond the current income return.
REGIONAL DEALER: A securities broker/dealer, registered with the
Securities & Exchange Commission (SEC), who meets all of the licensing
requirements for buying and selling securities.
REPURCHASE AGREEMENT (RP OR REPO): A holder of securities sells these
securities to an investor with an agreement to repurchase them at a
fixed price on a fixed date. The security “buyer” in effect lends the
“seller” money for the period of the agreement, and the terms of the
agreement are structured to compensate him for this. Dealers use RP
extensively to finance their positions. Exception: When the Fed is
said to be doing RP, it is lending money that is increasing bank
reserves.
SAFEKEEPING: A service to customers rendered by banks for a fee
whereby securities and valuables of all types and descriptions are
held in the bank’s vaults for protection.
SECONDARY MARKET: A market made for the purchase and sale of
outstanding securities issues following their initial distribution.
SECURITIES & EXCHANGE COMMISSION: Agency created by Congress to
protect investors in securities transactions by administering
securities legislation.
SEC RULE 15C3-1: See Uniform Net Capital Rule.
STRUCTURED NOTES: Notes issued by Government Sponsored Enterprises
(FHLB, FNMA, FAMCA, etc.), and Corporations, which have imbedded
options (e.g., call features, step-up coupons, floating rate coupons,
derivative-based returns) into their debt structure. Their market
performance is impacted by the fluctuation of interest rates, the
volatility of the imbedded options and shifts in the shape of the
yield curve.
OTAY WATER DISTRICT
BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised
INVESTMENT POLICY 27 09/15/93 05/05/21
Page 17 of 17
TREASURY BILLS: A non-interest bearing discount security issued by the
U.S. Treasury to finance the national debt. Most bills are issued to
mature in three months, six months, or one year.
TREASURY BONDS: Long-term coupon-bearing U.S. Treasury securities
issued as direct obligations of the U.S. Government and having initial
maturities of more than 10 years.
TREASURY NOTES: Medium-term coupon-bearing U.S. Treasury securities
issued as direct obligations of the U.S. Government and having initial
maturities from two to 10 years.
UNIFORM NET CAPITAL RULE: Securities and Exchange Commission
requirement that member firms as well as nonmember broker-dealers in
securities maintain a maximum ratio of indebtedness to liquid capital
of 15 to 1; also called net capital rule and net capital ratio.
Indebtedness covers all money owed to a firm, including margin loans
and commitments to purchase securities, one reason new public issues
are spread among members of underwriting syndicates. Liquid capital
includes cash and assets easily converted into cash.
YIELD: The rate of annual income return on an investment, expressed as
a percentage. (a) INCOME YIELD is obtained by dividing the current
dollar income by the current market price for the security. (b) NET
YIELD or YIELD TO MATURITY is the current income yield minus any
premium above par or plus any discount from par in purchase price,
with the adjustment spread over the period from the date of purchase
to the date of maturity of the bond.
INVESTMENT POLICY No. 27
April 18, 2024
Attachment C
Kevin Koeppen
Assistant Chief of Finance
POLICY
REVIEW
Purpose:
➢Annual Investment Policy Review
California Government Code
Section 53646
➢Delegation of Investment Authority
Chief Financial Officer
California Government Code
Section 53607
INVESTMENT
OBJECTIVES
To safeguard principal, maintain liquidity, and to achieve a market investment return.
➢Fund Objectives (in order of priority)
Safety
Liquidity
Yield
POLICY
CHANGES
➢Annual Legislative Review
No Recommended Changes
➢California State Treasurer
No Changes in LAIF Limit, currently set at $75M.
DELEGATION
OF
INVESTMENT
AUTHORITY
➢Re-delegate authority for all investment related activities to the Chief Financial Officer in accordance with Government Code Section 53607.
BOARD
ACTION
➢The action we are requesting today is to review and receive the 2024 Investment Policy No. 27 and to request the Re-delegation of authority for all investment activities to the District’s Chief Financial Officer.
Questions?
STAFF REPORT
TYPE MEETING: Regular Board Meeting MEETING DATE: May 1, 2024
SUBMITTED BY: Tita Ramos-Krogman,
District Secretary
W.O./G.F. NO: DIV. NO.
APPROVED BY: Tita Ramos-Krogman, District Secretary
Jose Martinez, General Manager
SUBJECT: Board of Directors 2024 Calendar of Meetings
GENERAL MANAGER’S RECOMMENDATION:
At the request of the Board, the attached Board of Director’s meeting
calendar for 2024 is being presented for discussion.
PURPOSE:
This staff report is being presented to provide the Board the
opportunity to review the 2024 Board of Director’s meeting calendar
and amend the schedules as needed.
COMMITTEE ACTION:
N/A
ANALYSIS:
The Board requested that this item be presented at each meeting so
they may have an opportunity to review the Board meeting calendar
schedule and amend it as needed.
STRATEGIC GOAL:
N/A
FISCAL IMPACT:
None.
LEGAL IMPACT:
None.
Attachment: Calendar of Meeting for 2024
AGENDA ITEM 7a
Board of Directors, Workshops
and Committee Meetings
2024
Regular Board Meetings:
Special Board or Committee Meetings (3rd
Wednesday of Each Month or as Noted)
January 3, 2024
February 7, 2024
March 6, 2024
April 3, 2024
May 1, 2024
June 5, 2024
July 3, 2024
August 7, 2024
September 4, 2024
October 2, 2024
November 6, 2024
December 4, 2024
January 17, 2024
February 21, 2024
March 20, 2024
April 18, 2024
May 16, 2024
June 19, 2024
July 17, 2024
August 21, 2024
September 18, 2024
October 16, 2024
November 20, 2024
December 18, 2024
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: May 1, 2024
SUBMITTED BY: Jose Martinez,
General Manager
W.O./G.F. NO: DIV. NO.
APPROVED BY: Joe Beachem, Chief Financial Officer
Jose Martinez, General Manager
SUBJECT: Adopt Resolution No. 4441 Amending Board of Directors Policy No. 8, Directors Compensation, Reimbursement of Expenses and
Group Insurance Benefits
GENERAL MANAGER’S RECOMMENDATION:
That the Board adopt Resolution No. 4441 amending the following
Sections and Exhibits of the Board of Directors Policy No. 8, Directors Compensation, Reimbursement of Expenses and Group Insurance Benefits:
(a) Section C, Reimbursement of Expenses
(b) Exhibit A: Approved Functions List(c) Exhibit C: Board of Directors Travel Request Form(d) Grammatical and stylistic edits.
PURPOSE:
To amend Board of Directors Policy No. 8, Directors Compensation,
Reimbursement of Expenses and Group Insurance Benefits Section C,
Reimbursement of Expenses; Exhibit A, Approved Functions List; Exhibit C, Board of Directors Travel Request Form; and grammatical
and stylistic edits to comply with the current needs of the District.
ANALYSIS:
The District routinely reviews its various policies to ensure
alignment with industry best practices and cohesion with the District’s Code of Ordinances. Policy 8 outlines provisions for
reimbursing Board members for travel expenses associated with authorized meetings and other District-related business activities, encompassing appropriate transportation, meals, and lodging expenses.
AGENDA ITEM 8a
During the most recent review, it was identified that Policy 8 necessitates updates to Section C to achieve closer alignment with Policy 34 which was revised in May 2023, the Staff Travel and Business-Related Expenses Policy, as well as the pre-approved
meetings list, and other minor updates. Specifically, recommendations include adjustments to promote the utilization of ride-sharing or
other public transportation alternatives over car rentals when appropriate. Additionally, it is proposed to include gratuities as a reimbursable expense within meal reimbursements. The proposed changes are discussed in more detail below:
1. Section C, Reimbursement of Expenses:
The recommended amendments encourage Directors to utilize ride-
sharing or other public transportation whenever possible and further clarify that if a rental car is necessary, then the gasoline expenses
required for District business travel will be eligible for reimbursement. The amendment also stipulates that meal expenses, including associated gratuities, can be submitted for reimbursement. Meal expenses, including gratuity, remain reimbursable based on the Meals and Incidental Expenses (M&IE) rates as updated by the U.S.
General Services Administration, unless otherwise authorized by the Board President as a reasonable expense amount for the occasion or
circumstance.
The recommended amendments to Section C also expand on reimbursable
and non-reimbursable incidental expenses. Conference and hotel parking fees, as well as reasonable gratuities, should be considered necessary and reasonable authorized expenses. Conversely, any
expenses incurred by spouses, family members, or guests are not reimbursable.
2. Exhibit A, Approved Functions List:
The recommended amendment removes the regular quarterly meetings of the Water Agencies Association of San Diego County as these meeting
are no longer occurring.
3. Exhibit C, Board of Directors Travel Request Form:
The recommended amendment specifies that it is the Board President, not the Board of Directors, who is required to approve the Travel
Request Form. Though the full Board can vote to approve or reject the travel request, that is not the specified requirement.
4. Grammatical and stylistic edits as shown on the Redlined
document.
FISCAL IMPACT: The fiscal impact of the proposed amendments is projected to be less than $1,000 per year.
LEGAL IMPACT:
None. Attachments: Attachment A – Committee Action Attachment B - Resolution No. 4441 Exhibit 1: Strike-through Copy of Policy 8 Attachment C – Proposed Copy of Policy 8
ATTACHMENT A
SUBJECT/PROJECT:
Adopt Resolution No. 4441 Amending Board of Directors
Policy No. 8, Directors Compensation, Reimbursement of
Expenses and Group Insurance Benefits
COMMITTEE ACTION:
This item was presented to the Finance and Administration
Committee on April 18, 2024. The following comments were made at
the Committee meeting:
• Staff summarized the main proposed updates and added that
staff is currently working on developing the forms listed
as exhibits in Policy 8 onto a web-based platform.
Transitioning these forms to a web-based platform will
enhance accessibility and efficiency for both the Directors
and staff.
• The Committee highlighted that there have been requests to
align Policy 8, which regulates Director travel and
reimbursements, more closely with Policy 34, which governs
staff travel and reimbursements. This alignment will aid in
consistency of business processes.
• Legal counsel confirmed they have reviewed all proposed
updates to Policy 8 and there are no legal concerns.
Following the discussion, the Committee supported staff’s
recommendation and presentation to the full board as an action
item.
Attachment B
RESOLUTION NO. 4441
RESOLUTION OF THE BOARD OF DIRECTORS OF THE OTAY WATER DISTRICT
AMENDING BOARD OF DIRECTORS POLICY NO. 8, DIRECTORS
COMPENSATION, REIMBURSEMENT OF EXPENSES AND GROUP INSURANCE
BENEFITS.
WHEREAS, the Otay Water District Board of Directors Policy No. 8 provides for Board
members to be compensated a per diem in the amount of $173 (effective July 1, 2024) each day
of attendance at meetings of the Board or for each day of service rendered as a Director by request
or authorization of the Board;
WHEREAS, amendments to Policy No. 8 are proposed to encourage Directors to utilize
ride-sharing or other public transportation whenever possible, to expand reimbursable expenses to
include gasoline expenses required for District business travel when utilizing a rental vehicle;
WHEREAS, amendments to Policy No. 8 are proposed to expand reimbursable meal
expenses within the U.S. GSA M&IE guidelines to include gratuities, to clarify that the Board or
Board President can determine reasonable reimbursement for full-day meals and lodging based on
occasion or circumstance, and to specify that reimbursable parking fees only apply to the location
of the conference or registered lodging;
WHEREAS, the list of pre-approved meetings for which Directors may receive per diem
compensation and expense reimbursement following attendance has been updated and is presented
in Exhibit A of Policy 8; and such attendance is beneficial to the District; and
WHEREAS, the Board of Directors Travel Form has been updated to reflect that the Board
President must approve the travel request and to include the requested dates of travel, updates
reflected in Exhibit C of Policy No. 8;
WHEREAS, certain revisions to Policy No. 8 are required to provide for grammatical and
stylistic edits; and
WHEREAS, the amendments to Policy No. 8 clarify the President’s approval authority, to
expand reimbursements to include gratuities for meals, authorize gasoline reimbursements for
applicable circumstances, to modify the list of pre-approved meetings for which Directors may
receive per diem compensation and expense reimbursement, to encourage the use of ride-sharing
Attachment B
and public transportation whenever possible, and to provide for grammatical and stylistic edits, are
in the interest of the District, and it is in the District’s interest to adopt the amended Policy No. 8;
and
WHEREAS, the strike-through copy of the proposed policy is attached as Exhibit 1 to this
resolution; and
WHEREAS, the Board has reviewed and considered the proposed amendments to Policy
No. 8.
NOW, THEREFORE, BE IT RESOLVED, DETERMINED, AND ORDERED by the
Board of Directors of the Otay Water District that the above stated recitals are incorporated herein
by reference.
BE IT RESOLVED FURTHER that the proposed amendments to Policy No. 8,
incorporated herein as Exhibit 1, is hereby adopted.
FINALLY BE IT RESOLVED that this resolution shall be in full force and effect
immediately after its passage and approval.
PASSED, APPROVED AND ADOPTED by the Board of Directors of the Otay Water
District at a regular meeting held this 1st day of May, 2024.
Ayes:
Noes:
Abstain:
Absent:
President
ATTEST:
District Secretary
OTAY WATER DISTRICT BOARD OF DIRECTORS POLICY
Subject Policy Number Date Adopted Date Revised DIRECTORS COMPENSATION, REIMBURSEMENT OF EXPENSES AND GROUP INSURANCE BENEFITS 08 2/20/91 54/13/24
Page 1 of 7
Purpose
To provide guidelines for payment of compensation and reimbursement of expenses to Directors in connection with their attendance at meetings or the performance of other authorized business, and for group insurance benefits for Directors.
Background
Members of the Board of Directors (“Directors”) attend regular, adjourned or special meetings of the Board of Directors (“Board”). In addition, Directors attend other District meetings, committee meetings, association meetings, and educational seminars on behalf of the District. These meetings and seminars are related to District business, water and wastewater, water and wastewater related issues, and California special districts. State statutes authorize District payments for attendance at meetings and reimbursements of expenses incurred. State law also authorizes the District to provide health and welfare benefits for active Directors and, in limited circumstances, retired Directors if they served 12 years and were first elected prior to January 1, 1995. The District is also authorized to offer health and welfare benefits for retired Directors who commenced office on or after January 1, 1995, if the recipient participates on a self-pay basis.
Policy
The District will compensate Directors on a per diem basis for attendance at authorized meetings or functions and will reimburse Directors for reasonable expenses incurred while traveling on District business to include, lodging, dining, transportation and related incidentals.
A. Directors’ Per Diem
As provided in Section 1.01 C. of the District Code of Ordinances,each Director shall receive a per diem in the amount of $173(effective July 1, 2024) for each day of attendance at meetings ofthe Board or for each day of service rendered as a Director byrequest or authorization of the Board, not to exceed a total often (10) days in any calendar month. Attendance at any meetingshown on Exhibit A to this Policy shall be deemed a meetingrequested or authorized by the Board. Attendance at meetings shallbe in accordance with Exhibit A. The President of the Board or theBoard may authorize a Director to attend meetings not listed inExhibit A when the President or the Board determines that it is inthe interest of the District that a Director attend, and that suchattendance be compensated, and expenses reimbursed. Director’sclaims for per diem amounts shall be made on a “Board of DirectorsPer Diem and Mileage Claim Form” (Exhibit B). The President of theBoard or the Board may approve reimbursement of expenses outsidethe per diem limit for a Director if the Director submits receiptsfor all of the related District business expenses.
EXHIBIT 1
OTAY WATER DISTRICT BOARD OF DIRECTORS POLICY Subject Policy Number Date Adopted Date Revised DIRECTORS COMPENSATION, REIMBURSEMENT OF EXPENSES AND GROUP INSURANCE BENEFITS 08 2/20/91 54/13/24
Page 2 of 7
The Board President or the Board of Directors may restrict a Director’s ability to receive a per diem for meeting attendance if the Director engages in misconduct. Said restriction may apply to pre-approved meetings as listed on Attachment A of this policy. (Please see Board Policy 40: Ethics.) Attendance at a meeting that is not authorized by this policy (pre-approved meetings) or pre-approved by the President may be approved by the Board for per diem compensation. Director’s seeking per diem compensation for these meetings shall request that the item be presented to the Board at its next regularly scheduled meeting for consideration. The decision of the Board shall be final.
When travel arrangements require a day earlier arrival or a day later departure, Directors will be eligible for the $173 per diem and reasonable expenses associated with the extended stay will be reimbursed as specified below.
B. Pre-payment of Otherwise Reimbursable Expenses
The Director may request pre-payment of registration, transportation, and lodging, using the “Board of Directors Travel Request Form” (Exhibit C). Pre-payments shall be limited to the Director’s expenses only. No advances shall be made on travel expenses.
C. Reimbursement of Expenses
Each Director shall be reimbursed for travel expenses to and from the meetings described in Exhibit A or for any other authorized District business as follows:
1. Authorization
Travel associated with the attendance of meetings or functions for Directors shall be approved in advance by the Otay Water District Board President. To request approval of travel, the Director should complete a “Board of Directors Travel Request Form” (Exhibit BC) in order to be eligible for compensation and/or reimbursement. Travel requests will be reviewed and approved by the Board President or the Board.
2. Transportation
a. Air Transportation The District will endeavor to purchase airline tickets in advance, taking advantage of discounts and low airfares.
b. Automobile 1. Personal Auto: Directors may use their personal vehicle. The District will reimburse Directors at the current rate/mile as established by the IRS, plus tolls, parking, etc., provided, however, if
Formatted: Font: 11 pt
OTAY WATER DISTRICT BOARD OF DIRECTORS POLICY Subject Policy Number Date Adopted Date Revised DIRECTORS COMPENSATION, REIMBURSEMENT OF EXPENSES AND GROUP INSURANCE BENEFITS 08 2/20/91 54/13/24
Page 3 of 7
air transportation is available, the total amount of expense paid shall be limited to the cost of coach air travel between points traveled by personal vehicle. Gasoline, collision and liability insurance, and maintenance will be provided by the Director and is deemed covered in the rate/mileage reimbursement.
Directors using personal vehicles on District business must maintain a valid California driver’s license and the automobile insurance coverage required by the State of California, or make arrangements for a driver who meets the above requirements.
2. Rental Cars: Directors shall endeavor to use public transportation, taxi, or a ride-sharing service whenever possible. In the event that a rental car is needed for District business, Tthe District will provide a rental car when needed. the District will pre-pay or reimburse Directors for the rental car expenses. Gasoline expenses required for District business travel will be eligible for reimbursement. Such rental car shall be a compact or mid-size class, unless upgrades are offered at no additional cost to the District.
c. Miscellaneous Transportation Whenever practicable, bus, taxi, rail, shuttle, or ride-sharing service etc. transportation may be used in lieu of, or in conjunction with, the modes above.
3. Meals and Lodging
a. Meals and Beverages Whenever travel requires meals, the meals, excluding including gratuity, shall be reimbursable, provided the Director presents a receipt along with the “Board of Directors Expense Claim Form” (Exhibit D) for all meals. Reimbursements for expense items where a receipt has been lost will not be paid until the President or the Board has reviewed and approved the expense item. Meals are reimbursable based on the Meals and Incidental Expenses (M&IE) as updated by the U.S. General Services Administration:
1. Full Day Reimbursement When a Director is traveling for a full day and no meals are provided for by other sources, such as pre-paid registration, the Director may be
OTAY WATER DISTRICT BOARD OF DIRECTORS POLICY Subject Policy Number Date Adopted Date Revised DIRECTORS COMPENSATION, REIMBURSEMENT OF EXPENSES AND GROUP INSURANCE BENEFITS 08 2/20/91 54/13/24
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reimbursed for meal expenses at the rate provided by the M&IE per day, or amounts determined by the President or the Board to be reasonable for the occasion or circumstances. This amount is exclusive of any gratuities.
2. Single Meal Reimbursement When a Director requires reimbursement for a single meal while traveling, the maximum meal reimbursement amount shall be at a rate provided by the M&IE for Breakfast, lunch, and/or dinner, or amounts determined by the President or the Board to be reasonable for the occasion or circumstances. These amounts and any amount approved by the President or Board shall exclude gratuities.
3. Partial Day Reimbursement When a Director will be traveling for a partial day or where a single meal is provided for by other sources such as pre-paid registration, the maximum reimbursement amount shall be at the rate provided by the M&IE per meal, or such other amounts as may be determined by the President or the Board to be reasonable for the occasion or circumstances. In any event all amounts to be reimbursed shall exclude any gratuities.
4. Taxes The maximum meal reimbursement amounts are inclusive of and assume expenses for taxes. The maximum meal reimbursements shall exclude any and all gratuities. b. Lodging The District will reimburse Directors or pre-pay accommodations in single rooms at conference facilities or in close proximity when applicable. Or, in the absence of conference accommodations, normal single-room business, government or commercial class accommodation may be obtained. Under normal circumstances, lodging will not be reimbursed for the night before a conference starts and the night after it ends. However, in situations where available travel schedules would require the Director to leave home before 6:00 AM or return to home after 12:00 AM, lodging for the night before or the night after will be reimbursable.
OTAY WATER DISTRICT BOARD OF DIRECTORS POLICY Subject Policy Number Date Adopted Date Revised DIRECTORS COMPENSATION, REIMBURSEMENT OF EXPENSES AND GROUP INSURANCE BENEFITS 08 2/20/91 54/13/24
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4. Entertainment
The District shall not cover any expenses incurred for recreation or entertainment.
5. Incidental Expenses
Unavoidable, necessary, and reasonable authorized expenses will be fully reimbursed by the District. Some examples of allowable expenses are:
a. Reasonable transportation to local restaurants and to optional functions that are a part of conference events.
b. Conference and hotel Pparking fees.
b.c. Reasonable gratuities.
c.d. The following expenses are not reimbursable:
1. Alcoholic beverages
2. Parking or traffic violations
3. In-room movies or laundry services
3.4. Expenses incurred by spouses, family members, or guests.
6. Directors’ Responsibility
a. Directors must submit a detailed “Board of Directors Expense Claim Form” (Exhibit D) for reimbursement. Claim forms should be supported by vouchers and itemized receipts of expenditures for which reimbursement is being requested. Receipts must be attached for all expenses. If a receipt is lost, the lost receipt must be noted on the “Board of Directors Expense Claim Form” (Exhibit D) and approved by the President or the Board before any payment can be made. Claim forms shall be submitted within 45 calendar days after the expense was incurred. Expense claims requiring reimbursement to the District, which are not reconciled within 45 calendar days, shall be deducted from the next month’s reimbursement.
b. Expenses will not be reimbursed for meetings that have been pre-paid and not attended. The President or the Board may excuse an absence for a meeting. The absent Director shall provide a verbal or written report at the next regularly scheduled Board meeting stating the reason for the absence and, if appropriate, request that it be excused. Directors will be required to reimburse the District for any pre-paid expenses for any unexcused absence. This reimbursement will be made by deduction
OTAY WATER DISTRICT BOARD OF DIRECTORS POLICY Subject Policy Number Date Adopted Date Revised DIRECTORS COMPENSATION, REIMBURSEMENT OF EXPENSES AND GROUP INSURANCE BENEFITS 08 2/20/91 54/13/24
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from future expenditures.
c. When two (2) or more Directors combine an expense on one receipt, the Director requesting reimbursement should indicate, on or attached to the Director’s “Board of Directors Expense Claim Form” the identity of the other persons sharing expenses. This will facilitate appropriate allocation of expenses to each participant.
d. Expenses incurred by a Director, other than reimbursable expenses, including, but not limited to expenses of the Director’s spouse, family members, or guests are the responsibility of the Director.
e. Each Director shall provide a brief report on meetings attended at the expense of the District at the next regular meeting of the Board of Directors [Government Code Section 53232.3(d)]. The report may be provided verbally during the “Directors Reports” section of the meeting or submitted in writing to the District Secretary on the “Board of Directors Meetings Attended Form” (Exhibit E). Written reports will be filed with the minutes of the meeting and become part of the board records.
f. All documents related to reimbursable District expenditures are public records subject to disclosure under the California Public Records Act. [Government Code Section 53232.3(d)].
g. The District shall, at least annually, provide a report to disclose any reimbursement paid by the District within the immediately preceding fiscal year of at least $100 for each individual charge for services or product received. “Individual charge” (as defined in California Government Code Section 53065.5) includes, but is not limited to, one meal, lodging for one day, transportation, or a registration fee.
D. District Group Insurance Benefits
1. Each Director, while serving as a member of the Board of Directors, shall be entitled to the health and welfare and life insurance benefits set forth in the Schedule of Benefits in the District Group Insurance Plan Booklet, which benefits are furnished by the District at District cost, with applicable contributions, for active District employees and Directors. Each active Director shall also be entitled to a $65,000 term life and accidental death and dismemberment insurance policy (subject to policy requirements and any standard age reduction schedule), a $100,000 travel
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OTAY WATER DISTRICT BOARD OF DIRECTORS POLICY Subject Policy Number Date Adopted Date Revised DIRECTORS COMPENSATION, REIMBURSEMENT OF EXPENSES AND GROUP INSURANCE BENEFITS 08 2/20/91 54/13/24
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accidental death and dismemberment policy. In addition to the foregoing, the District will pay premiums for additional individual life insurance coverage in an amount of up to $250,000 for a 20 year term for those active Directors who apply for such coverage with the District’s provider and meet the provider’s standard underwriting guidelines and policy requirements. If coverage at higher amounts or for a longer term is made available by the provider, each Director may purchase such additional coverage on a self-pay basis.
2. Each former member of the Board of Directors, who served in office after January 1, 1981, who was elected to a term of office that began before January 1, 1995, who is at least 60 years of age, and whose total service at the time of termination is not less than 12 years, shall be entitled to the health and welfare and life insurance benefits set forth in the District Group Insurance Plan Booklet, which benefits are furnished by the District, at District cost, for retired Directors.
E. Miscellaneous
1. The General Manager shall submit the District’s organizational membership list, which the Board shall review annually in January following reorganization of the Board and election of a new President.
2. Cell Phone expenses are not considered a reimbuseablereimbursable expense.
Attachments
Exhibit A: Approved Functions List Exhibit B: “Board of Directors Per Diem and Mileage Claim Form” Exhibit C: “Board of Directors Travel Request Form” Exhibit D: “Board of Directors Expense Claim Form” Exhibit E: “Board of Directors Meetings Attended Form”
EXHIBIT A
Approved Functions List
Board Policy for payment of per diem compensation and expenses for Director attendance at District meetings: The Board reviews its authorization and policy for payment of per diem compensation for pre-approved meetings annually, in January following reorganization of the Board and election of a new President. Below is the current Board policy: 1. The following meetings are pre-approved for all Directors to attend and receive per diem compensation and expense reimbursement:
a) Otay Water District Regular and Special Board Meetings b) Otay committee meetings for committee members only c) Otay business meetings called by the General Manager or the Board President, or authorized by the Board President where individual Directors are requested to attend d) Except as otherwise specifically excluded in this policy, official District functions that take place during normal business hours where Directors are requested to attend by either the Board President or the Board e) District sponsored events or events where the District sponsors a table and the Board President or the General Manager extends invitations to Directors to attend the event f) Semi-annual conference of the Association of California Water Agencies g) Regular quarterly meetings of the Water Agencies Association of San Diego County h)g) Regularly monthly meeting of Council of Water Utilities i)h) Business meetings and conferences of the California Special District Association held in San Diego County j)i) Up to four (4) board meetings of the San Diego County Water Authority per calendar year k)j) Up to one (1) board meeting of the Metropolitan Water District per calendar year l)k) Business or Board Meetings of regional and/or local Chambers of Commerce, where the District maintains a membership or whose geographical area includes the District’s service area, and the meeting includes discussions that are water and wastewater-industry related
EXHIBIT A
All other meetings not listed here require pre-approval by the President or Board for Directors to receive per diem compensation and/or expense reimbursement. 2. The following meetings are pre-approved for designated Otay Director representatives or designated alternate. The District Secretary will maintain an updated list of designated Director representatives. Any other Director who wishes to attend these meetings and receive a per diem must have approval from the President or Board prior to the event or be designated by the President or Board, as an alternate. The pre-approval shall include the attendance of the Director at the commission, committee, board or meeting and any committee, subcommittee or other official or posted meeting of the agencies, commissions, committees or boards listed below:
a) Planning Group and government agency meetings that fall within the boundaries of each Directors district (when issues impacting OWD are discussed) b) Inter-Agency Committee Meeting c) METRO (TAC/AFFORD) Commission d) ACWA or CSDA meetings/conferences e) Water Conservation Garden f) WateReuse Association g) South County Economic Development Council 3. The Board President or his designee is pre-authorized to attend District business meetings with cities and other agencies to represent Otay Water District and may claim a per diem and expenses. Any other Director desiring to attend the same meeting of this nature would require approval to attend from the President or the Board in order to receive a per diem and expense reimbursement. 4. When the President or the Board appoints a Director(s) to a committee, the meeting(s) shall be considered pre-approved for per diem and expense reimbursement. 5. The following meetings are not eligible for pre-approved per diem claims: a) Attending other Districts’ Board meetings, unless there is a matter on their agenda that is related to Otay business b) Otay employee appreciation breakfast, luncheons or dinners c) Retirement receptions d) Otay picnics or dinner-dances or other purely social events
EXHIBIT A
e) If a per diem reimbursement is offered by another agency (i.e. San Diego County Water Authority and the Metro Commission) f) First Friday Breakfasts unless presenting Otay official business to the assembly g) Any political campaign event or function 6. In order to submit a per diem/travel reimbursement the member must attend at least 50% of the meeting (per day) and the reimbursement request must be submitted within 45 days of the occurrence, otherwise it may be considered attended without per diem. The President of the Board will make the final determination. 7. All other meetings/conferences/tours/seminars/ workshops/functions not listed in this policy must be pre-approved by the Board President or the Board.
EXHIBIT B
(Director’s Signature) GM Receipt: Date: FOR OFFICE USE: TOTAL MILEAGE REIMBURSEMENT: $ INSTRUCTIONS ON REVERSE
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER -DIEM AND MILEAGE CLAIM FORM
Pay To: Period Covered:
Employee Number: From: To:
ITEM DATE MEETING PURPOSE / ISSUES
DISCUSSED MILEAGE HOME to OWD OWD to HOME
MILEAGE
OTHER LOCATIONS
Total Meeting Per Diem: $
($173 per meeting)
Total Mileage Claimed: miles
Commented [FM1]: Amount not effective until July 1, 2024.
EXHIBIT B
INSTRUCTIONS FOR PREPARATION OF BOARD OF DIRECTORS PER DIEM CLAIM FORM
1. Record the date, and name or purpose/issues discussed of meeting attended on behalf of the District.
Note: The District will pay Director's per -diem for one meeting/ function per day and the maximum of 10 meetings/functions per month. If a Director attends more than 10 meetings/functions (10 days), the District will reimburse for the mileage and any reimbursable out-of-pocket expenses incurred for these additional meetings.
2. Record number of miles (round trip) driven to attend meeting/function.
The use of personal vehicles in the conduct of official District business shall be reimbursed at the current Internal Revenue Service rate. The Director's expense claim should indicate the nature of the trip. If a trip begins at home, the District will reimburse the mileage from home to destination and return mileage. District insurance does not cover personal vehicles while they are being driven on District business. The reimbursement rate is inclusive of an allowance for insurance costs. The District will reimburse Directors for the deductible under their personal insurance policy should they be involved in an accident while on District business. To be eligible for reimbursement, each Director shall maintain a current California driver’s license and at least the minimum vehicle liability insurance required by State law or shall arrange for a driver who meets said standards.
The District will not reimburse the cost of travel of a personal nature taken in conjunction with travel on official business.
Claim forms shall be submitted within 45 calendar days after the meeting date. Expense claims requiring reimbursement to the District which are not reconciled within 45 calendar days, shall be deducted from the next month’s reimbursement.
No information on the Per Diem Claim Form may be designated as confidential in nature. All expenses must be fully disclosed on the form.
OTAY WATER DISTRICT
BOARD OF DIRECTORS TRAVEL REQUEST FORM
Director: Date of Request:
Name and Location of Function:
Date(s) function to be held: -
Date(s) of travel (flight & lodging): -
Sponsoring Organization:
Request for Prepayment of Fees Related to the Function:
Expense Type Not Needed Pre-Payment Requested
Registration
Airline
Auto Rental
Mileage N/A
Taxi/Shuttle N/A
Lodging
Meals N/A
Other Expenses – Explain Below
Lodging PreferenceComments:
Explanation of Other Expenses:
Signature of Director Date of Request
For Office Use Only Below This Line
Date of Board President Approval:
Expense Type Description Amount Pre-Paid (Estimate)
Registration
Airline
Auto Rental
Mileage N/A
Taxi/Shuttle N/A
Lodging
Meals N/A
Other Expenses
District Secretary Date Processed
EXHIBIT C Formatted Table
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OTAY WATER DISTRICT
BOARD OF DIRECTORS
EXPENSE CLAIM FORM
Pay To: Period Covered:
Employee Number: From: To:
ITEMIZED REIMBURSEMENT CLAIMED
Date
Type of Reimbursement
Amount
TOTAL Reimbursement Claimed: $
Director Signature: Date:
GM Receipt: Date:
INSTRUCTIONS ON REVERSE
EXHIBIT D
INSTRUCTIONS FOR PREPARATION OF BOARD OF DIRECTORS EXPENSE CLAIM FORM
The necessary expenses incurred while traveling on District business including common carrier fares (economy class), automobile rental charges, District business telephone calls, lodging, baggage handling, parking fees, meals, etc. will be reimbursed when documented on the Director's Per Diem and Expense Claim Forms. Receipts must be attached for all meal expenses. If a receipt is lost, the lost receipt should be noted next to the expense and submitted to the President before any reimbursement can be made. Receipts are required for the reimbursement of all expenses.
All receipts must have the nature of the expense and the business purpose noted on the receipt.
The District will not reimburse the cost of travel of a personal nature taken in conjunction with travel on official business.
Meals shall be reimbursed as per section 3, Meals and Lodging, of this policy (Policy 8).
Any receipts that include costs of personal travel (e.g., hotel receipt for employee and spouse) should identify what the cost would have been without personal travel (e.g., single room rate as opposed to double room rate).
Claim forms shall be submitted within 45 calendar days after the expense was incurred. Expense claims requiring reimbursement to the District which are not reconciled within 45 calendar days, shall be deducted from the next month’s reimbursement.
No information on the Expense Claim Form may be designated as confidential in nature. All expenses must be fully disclosed on the form.
The following expenses are not reimbursable:
a. Alcoholic Beverages d. Laundry service
b. Parking or traffic violations e. Entertainment or recreation
c. In-room movies f. Expenses incurred by spouses, family members, or guests.
ND: 4840-9653-1715, v. 2
EXHIBIT D
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Exhibit E
Board of Directors Meetings Attended Form Director Name: Period Covered:
From: To:
Item No. Date Meeting Attended Description
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
-Instructions on Reverse -
Exhibit E
Instructions for the Preparation of the Board of Directors Meetings Attended Form 1. Enter the period (dates) of the meetings that will be reported on the form. 2. Record the date, name/purpose of meeting, and issues discussed at the meeting(s) attended on
behalf and expense of the District.
Board of Directors Meetings Attended Forms shall be submitted to the District Secretary prior to or on the date of the next regular board meeting that follows the dates of the meetings reported on this form. No information on the form may be designated as confidential in nature. This form will be filed with the minutes of the meeting and become part of the board records.
OTAY WATER DISTRICT BOARD OF DIRECTORS POLICY
Subject Policy
Number
Date
Adopted
Date
Revised DIRECTORS COMPENSATION, REIMBURSEMENT OF EXPENSES AND GROUP INSURANCE BENEFITS 08 2/20/91 5/1/24
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Purpose
To provide guidelines for payment of compensation and reimbursement of expenses to Directors in connection with their attendance at meetings or the performance of other authorized business, and for group insurance benefits for Directors.
Background
Members of the Board of Directors (“Directors”) attend regular, adjourned or special meetings of the Board of Directors (“Board”). In addition, Directors attend other District meetings, committee meetings, association meetings, and educational seminars on behalf of the District. These meetings and seminars are related to District business, water and wastewater, water and wastewater related issues, and California special districts. State statutes authorize District payments for attendance
at meetings and reimbursements of expenses incurred. State law also authorizes the District to provide health and welfare benefits for active
Directors and, in limited circumstances, retired Directors if they served 12 years and were first elected prior to January 1, 1995. The District
is also authorized to offer health and welfare benefits for retired Directors who commenced office on or after January 1, 1995, if the recipient participates on a self-pay basis.
Policy
The District will compensate Directors on a per diem basis for attendance at authorized meetings or functions and will reimburse Directors for reasonable expenses incurred while traveling on District business to include, lodging, dining, transportation and related incidentals.
A. Directors’ Per Diem
As provided in Section 1.01 C. of the District Code of Ordinances,each Director shall receive a per diem in the amount of $173(effective July 1, 2024) for each day of attendance at meetings ofthe Board or for each day of service rendered as a Director byrequest or authorization of the Board, not to exceed a total often (10) days in any calendar month. Attendance at any meeting
shown on Exhibit A to this Policy shall be deemed a meetingrequested or authorized by the Board. Attendance at meetings shallbe in accordance with Exhibit A. The President of the Board or theBoard may authorize a Director to attend meetings not listed inExhibit A when the President or the Board determines that it is inthe interest of the District that a Director attend, and that suchattendance be compensated, and expenses reimbursed. Director’sclaims for per diem amounts shall be made on a “Board of DirectorsPer Diem and Mileage Claim Form” (Exhibit B). The President of theBoard or the Board may approve reimbursement of expenses outsidethe per diem limit for a Director if the Director submits receipts
for all the related District business expenses.
ATTACHMENT C
OTAY WATER DISTRICT BOARD OF DIRECTORS POLICY
Subject Policy Number Date Adopted Date Revised DIRECTORS COMPENSATION, REIMBURSEMENT OF EXPENSES AND GROUP INSURANCE BENEFITS 08 2/20/91 5/1/24
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The Board President or the Board of Directors may restrict a Director’s ability to receive a per diem for meeting attendance if the Director engages in misconduct. Said restriction may apply to pre-approved meetings as listed on Attachment A of this policy. (Please see Board Policy 40: Ethics.) Attendance at a meeting that is not authorized by this policy (pre-approved meetings) or pre-approved by the President may be approved by the Board for per diem
compensation. Director’s seeking per diem compensation for these meetings shall request that the item be presented to the Board at
its next regularly scheduled meeting for consideration. The decision of the Board shall be final.
When travel arrangements require a day earlier arrival or a day later departure, Directors will be eligible for the $173 per diem and reasonable expenses associated with the extended stay will be reimbursed as specified below.
B. Pre-payment of Otherwise Reimbursable Expenses
The Director may request pre-payment of registration, transportation, and lodging, using the “Board of Directors Travel Request Form” (Exhibit C). Pre-payments shall be limited to the Director’s expenses only. No advances shall be made on travel
expenses.
C. Reimbursement of Expenses
Each Director shall be reimbursed for travel expenses to and from the meetings described in Exhibit A or for any other authorized District business as follows:
1. Authorization
Travel associated with the attendance of meetings or functions for Directors shall be approved in advance by the Otay Water District Board President. To request approval of travel, the Director should complete a “Board of Directors Travel Request Form” (Exhibit C) in order to be eligible for
compensation and/or reimbursement. Travel requests will be reviewed and approved by the Board President or the Board.
2. Transportation
a. Air Transportation The District will endeavor to purchase airline tickets in advance, taking advantage of discounts and low airfares.
b. Automobile 1. Personal Auto: Directors may use their personal vehicle. The District will reimburse Directors at the current rate/mile as established by the IRS, plus tolls, parking, etc., provided, however, if
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air transportation is available, the total amount of expense paid shall be limited to the cost of coach air travel between points traveled by personal vehicle. Gasoline, collision and liability insurance, and maintenance will be provided by the Director and is deemed covered in the rate/mileage reimbursement.
Directors using personal vehicles on District business must maintain a valid California driver’s
license and the automobile insurance coverage required by the State of California, or make arrangements for a driver who meets the above requirements.
2. Rental Cars: Directors shall endeavor to use public transportation, taxi, or a ride-sharing service whenever possible. In the event that a rental car is needed for District business, the District will pre-pay or reimburse Directors for
the rental car expenses. Gasoline expenses required for District business travel will be
eligible for reimbursement. Such rental car shall be a compact or mid-size class, unless upgrades are offered at no additional cost to the District.
c. Miscellaneous Transportation Whenever practicable, bus, taxi, rail, shuttle, or ride-sharing service transportation may be used in lieu of, or in conjunction with, the modes above.
3. Meals and Lodging
a. Meals and Beverages Whenever travel requires meals, the meals, including gratuity, shall be reimbursable, provided the Director
presents a receipt along with the “Board of Directors Expense Claim Form” (Exhibit D) for all meals.
Reimbursements for expense items where a receipt has been lost will not be paid until the President or the Board has reviewed and approved the expense item. Meals are reimbursable based on the Meals and Incidental Expenses (M&IE) as updated by the U.S. General Services Administration:
1. Full Day Reimbursement When a Director is traveling for a full day and no meals are provided for by other sources, such as
pre-paid registration, the Director may be reimbursed for meal expenses at the rate provided
OTAY WATER DISTRICT BOARD OF DIRECTORS POLICY
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by the M&IE per day, or amounts determined by the President or the Board to be reasonable for the occasion or circumstances.
2. Single Meal Reimbursement When a Director requires reimbursement for a single meal while traveling, the maximum meal reimbursement amount shall be at a rate provided
by the M&IE for Breakfast, lunch, and/or dinner, or amounts determined by the President or the Board
to be reasonable for the occasion or circumstances.
3. Partial Day Reimbursement When a Director will be traveling for a partial day or where a single meal is provided for by other sources such as pre-paid registration, the maximum reimbursement amount shall be at the rate provided by the M&IE per meal, or such other amounts as may be determined by the President or the Board to be
reasonable for the occasion or circumstances.
4. Taxes
The maximum meal reimbursement amounts are inclusive of and assume expenses for taxes and gratuities.
b. Lodging
The District will reimburse Directors or pre-pay accommodations in single rooms at conference facilities or in close proximity when applicable. Or, in the absence of conference accommodations, normal single-room business, government or commercial class accommodation may be obtained. Under normal circumstances, lodging will not be reimbursed for the night before a conference starts and the night after it ends. However, in situations where available travel
schedules would require the Director to leave home before 6:00 AM or return home after 12:00 AM, lodging
for the night before or the night after will be reimbursable.
4. Entertainment
The District shall not cover any expenses incurred for recreation or entertainment.
OTAY WATER DISTRICT BOARD OF DIRECTORS POLICY
Subject Policy Number Date Adopted Date Revised DIRECTORS COMPENSATION, REIMBURSEMENT OF EXPENSES AND GROUP INSURANCE BENEFITS 08 2/20/91 5/1/24
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5. Incidental Expenses
Unavoidable, necessary, and reasonable authorized expenses will be fully reimbursed by the District. Some examples of allowable expenses are:
a. Reasonable transportation to local restaurants and to optional functions that are a part of conference events.
b. Conference and hotel parking fees.
c. Reasonable gratuities.
d. The following expenses are not reimbursable:
1. Alcoholic beverages
2. Parking or traffic violations
3. In-room movies or laundry services
4. Expenses incurred by spouses, family members, or guests.
6. Directors’ Responsibility
a. Directors must submit a detailed “Board of Directors Expense Claim Form” (Exhibit D) for reimbursement. Claim forms should be supported by vouchers and itemized receipts of expenditures for which reimbursement is being requested. Receipts must be attached for all
expenses. If a receipt is lost, the lost receipt must be noted on the “Board of Directors Expense Claim Form”
(Exhibit D) and approved by the President or the Board before any payment can be made. Claim forms shall be submitted within 45 calendar days after the expense was incurred. Expense claims requiring reimbursement to the District, which are not reconciled within 45 calendar days, shall be deducted from the next month’s reimbursement.
b. Expenses will not be reimbursed for meetings that have been pre-paid and not attended. The President or the
Board may excuse an absence for a meeting. The absent Director shall provide a verbal or written report at
the next regularly scheduled Board meeting stating the reason for the absence and, if appropriate, request that it be excused. Directors will be required to reimburse the District for any pre-paid expenses for any unexcused absence. This reimbursement will be made by deduction from future expenditures.
c. When two (2) or more Directors combine an expense on one receipt, the Director requesting reimbursement
OTAY WATER DISTRICT BOARD OF DIRECTORS POLICY
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should indicate, on or attached to the Director’s “Board of Directors Expense Claim Form” the identity of the other persons sharing expenses. This will facilitate appropriate allocation of expenses to each participant.
d. Expenses incurred by a Director, other than reimbursable expenses, including, but not limited to expenses of the Director’s spouse, family members, or guests are the
responsibility of the Director.
e. Each Director shall provide a brief report on meetings
attended at the expense of the District at the next regular meeting of the Board of Directors [Government Code Section 53232.3(d)]. The report may be provided verbally during the “Directors Reports” section of the meeting or submitted in writing to the District Secretary on the “Board of Directors Meetings Attended Form” (Exhibit E). Written reports will be filed with the minutes of the meeting and become part of the board records.
f. All documents related to reimbursable District expenditures are public records subject to disclosure
under the California Public Records Act. [Government Code Section 53232.3(d)].
g. The District shall, at least annually, provide a report to disclose any reimbursement paid by the District within the immediately preceding fiscal year of at least $100 for each individual charge for services or product received. “Individual charge” (as defined in California Government Code Section 53065.5) includes, but is not limited to, one meal, lodging for one day, transportation, or a registration fee.
D. District Group Insurance Benefits
1. Each Director, while serving as a member of the Board of Directors, shall be entitled to the health and welfare and
life insurance benefits set forth in the Schedule of Benefits in the District Group Insurance Plan Booklet, which benefits
are furnished by the District at District cost, with applicable contributions, for active District employees and Directors. Each active Director shall also be entitled to a $65,000 term life and accidental death and dismemberment insurance policy (subject to policy requirements and any standard age reduction schedule), a $100,000 travel accidental death and dismemberment policy. In addition to the foregoing, the District will pay premiums for additional individual life insurance coverage in an amount of up to
OTAY WATER DISTRICT BOARD OF DIRECTORS POLICY
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$250,000 for a 20 year term for those active Directors who apply for such coverage with the District’s provider and meet the provider’s standard underwriting guidelines and policy requirements. If coverage at higher amounts or for a longer term is made available by the provider, each Director may purchase such additional coverage on a self-pay basis.
2. Each former member of the Board of Directors, who served in
office after January 1, 1981, who was elected to a term of office that began before January 1, 1995, who is at least 60
years of age, and whose total service at the time of termination is not less than 12 years, shall be entitled to the health and welfare and life insurance benefits set forth in the District Group Insurance Plan Booklet, which benefits are furnished by the District, at District cost, for retired Directors.
E. Miscellaneous
1. The General Manager shall submit the District’s organizational membership list, which the Board shall review
annually in January following reorganization of the Board and election of a new President.
2. Cell Phone expenses are not considered a reimbursable expense.
Attachments
Exhibit A: Approved Functions List
Exhibit B: “Board of Directors Per Diem and Mileage Claim Form” Exhibit C: “Board of Directors Travel Request Form” Exhibit D: “Board of Directors Expense Claim Form” Exhibit E: “Board of Directors Meetings Attended Form”
EXHIBIT A
Approved Functions List Board Policy for payment of per diem compensation and expenses for Director attendance at District meetings:
The Board reviews its authorization and policy for payment of per diem compensation for pre-approved meetings annually, in January
following reorganization of the Board and election of a new President. Below is the current Board policy:
1. The following meetings are pre-approved for all Directors to attend and receive per diem compensation and expense reimbursement:
a) Otay Water District Regular and Special Board Meetings b) Otay committee meetings for committee members only c) Otay business meetings called by the General Manager or the Board President, or authorized by the Board President where individual Directors are requested to
attend d) Except as otherwise specifically excluded in this
policy, official District functions that take place during normal business hours where Directors are requested to attend by either the Board President or the Board e) District sponsored events or events where the District sponsors a table and the Board President or the General Manager extends invitations to Directors to attend the event f) Semi-annual conference of the Association of California Water Agencies g) Regularly monthly meeting of Council of Water Utilities
h) Business meetings and conferences of the California Special District Association held in San Diego County
i) Up to four (4) board meetings of the San Diego County Water Authority per calendar year j) Up to one (1) board meeting of the Metropolitan Water District per calendar year k) Business or Board Meetings of regional and/or local Chambers of Commerce, where the District maintains a membership or whose geographical area includes the District’s service area, and the meeting includes discussions that are water and wastewater-industry
related
All other meetings not listed here require pre-approval by the President or Board for Directors to receive per
diem compensation and/or expense reimbursement.
EXHIBIT A
2. The following meetings are pre-approved for designated Otay Director representatives or designated alternate. The District Secretary will maintain an updated list of designated Director representatives. Any other Director who wishes to attend these meetings and receive a per diem must
have approval from the President or Board prior to the event or be designated by the President or Board, as an alternate.
The pre-approval shall include the attendance of the Director at the commission, committee, board or meeting and any committee, subcommittee or other official or posted meeting of the agencies, commissions, committees or boards listed below:
a) Planning Group and government agency meetings that fall within the boundaries of each Directors district (when issues impacting OWD are discussed) b) Inter-Agency Committee Meeting
c) METRO (TAC/AFFORD) Commission d) ACWA or CSDA meetings/conferences
e) Water Conservation Garden f) WateReuse Association
g) South County Economic Development Council 3. The Board President or his designee is pre-authorized to attend District business meetings with cities and other agencies to represent Otay Water District and may claim a per diem and expenses. Any other Director desiring to attend the same meeting of this nature would require approval to attend from the President or the Board in order to receive a per diem and expense reimbursement.
4. When the President or the Board appoints a Director(s) to a
committee, the meeting(s) shall be considered pre-approved for per diem and expense reimbursement. 5. The following meetings are not eligible for pre-approved per
diem claims: a) Attending other Districts’ Board meetings, unless there is a matter on their agenda that is related to Otay business b) Otay employee appreciation breakfast, luncheons or dinners c) Retirement receptions d) Otay picnics or dinner-dances or other purely social events
e) If a per diem reimbursement is offered by another agency (i.e. San Diego County Water Authority and the
Metro Commission) f) First Friday Breakfasts unless presenting Otay official
business to the assembly g) Any political campaign event or function
EXHIBIT A
6. In order to submit a per diem/travel reimbursement the member must attend at least 50% of the meeting (per day) and the reimbursement request must be submitted within 45 days of the occurrence, otherwise it may be considered attended without per diem. The President of the Board will
make the final determination.
7. All other meetings/conferences/tours/seminars/ workshops/functions not listed in this policy must be pre-approved by the Board President or the Board.
EXHIBIT B
(Director’s Signature) GM Receipt: Date: FOR OFFICE USE: TOTAL MILEAGE REIMBURSEMENT: $ INSTRUCTIONS ON REVERSE
OTAY WATER DISTRICT
BOARD OF DIRECTORS
PER DIEM AND MILEAGE CLAIM FORM
Pay To: Period Covered:
Employee Number: From: To:
ITEM DATE MEETING PURPOSE / ISSUES
DISCUSSED MILEAGE HOME to OWD OWD to HOME
MILEAGE
OTHER LOCATIONS
Total Meeting Per Diem: $
($173 per meeting)
Total Mileage Claimed: miles
EXHIBIT B
INSTRUCTIONS FOR PREPARATION OF BOARD OF DIRECTORS PER DIEM CLAIM FORM
1. Record the date, and name or purpose/issues discussed of meeting
attended on behalf of the District.
Note: The District will pay Director's per diem for one meeting/ function per day and the maximum of 10 meetings/functions per month. If a Director attends more than 10 meetings/functions (10 days), the District will reimburse for the mileage and any reimbursable out-of-pocket expenses incurred for these additional meetings.
2. Record number of miles (round trip) driven to attend meeting/function.
The use of personal vehicles in the conduct of official District business shall be reimbursed at the current Internal Revenue Service rate. The
Director's expense claim should indicate the nature of the trip. If a trip begins at home, the District will reimburse the mileage from home to
destination and return mileage. District insurance does not cover personal vehicles while they are being driven on District business. The reimbursement rate is inclusive of an allowance for insurance costs. The District will reimburse Directors for the deductible under their personal insurance policy should they be involved in an accident while on District business. To be eligible for reimbursement, each Director shall maintain a current California driver’s license and at least the minimum vehicle liability insurance required by State law or shall arrange for a driver who meets said standards.
The District will not reimburse the cost of travel of a personal nature taken
in conjunction with travel on official business.
Claim forms shall be submitted within 45 calendar days after the meeting
date. Expense claims requiring reimbursement to the District which are not reconciled within 45 calendar days, shall be deducted from the next month’s reimbursement.
No information on the Per Diem Claim Form may be designated as confidential in nature. All expenses must be fully disclosed on the form.
OTAY WATER DISTRICT
BOARD OF DIRECTORS TRAVEL REQUEST FORM
Director: Date of Request:
Name and Location of Function:
Date(s) function to be held: -
Date(s) of travel (flight & lodging): -
Sponsoring Organization:
Request for Prepayment of Fees Related to the Function:
Expense Type Not Needed Pre-Payment Requested
Registration
Airline
Auto Rental
Mileage N/A
Taxi/Shuttle N/A
Lodging
Meals N/A
Other Expenses – Explain Below
Comments:
Explanation of Other Expenses:
Signature of Director
For Office Use Only Below This Line
Date of Board President Approval:
Expense Type Description Amount Pre-Paid (Estimate)
Registration
Airline
Auto Rental
Mileage N/A
Taxi/Shuttle N/A
Lodging
Meals N/A
Other Expenses
District Secretary Date Processed
EXHIBIT C
Exhibit E
OTAY WATER DISTRICT
BOARD OF DIRECTORS
EXPENSE CLAIM FORM
Pay To: Period Covered:
Employee Number: From: To:
ITEMIZED REIMBURSEMENT CLAIMED
Date
Type of Reimbursement
Amount
TOTAL Reimbursement Claimed: $
Director Signature: Date:
GM Receipt: Date:
INSTRUCTIONS ON REVERSE
EXHIBIT D
Exhibit E
INSTRUCTIONS FOR PREPARATION OF BOARD OF DIRECTORS EXPENSE CLAIM FORM
The necessary expenses incurred while traveling on District business including common carrier fares (economy class), automobile rental charges,
District business telephone calls, lodging, baggage handling, parking fees, meals, etc. will be reimbursed when documented on the Director's Per Diem
and Expense Claim Forms. Receipts must be attached for all meal expenses. If a receipt is lost, the lost receipt should be noted next to the expense and submitted to the President before any reimbursement can be made. Receipts are required for the reimbursement of all expenses.
All receipts must have the nature of the expense and the business purpose noted on the receipt.
The District will not reimburse the cost of travel of a personal nature taken in conjunction with travel on official business.
Meals shall be reimbursed as per section 3, Meals and Lodging, of this policy
(Policy 8).
Any receipts that include costs of personal travel (e.g., hotel receipt for
employee and spouse) should identify what the cost would have been without personal travel (e.g., single room rate as opposed to double room rate).
Claim forms shall be submitted within 45 calendar days after the expense was incurred. Expense claims requiring reimbursement to the District which are not reconciled within 45 calendar days, shall be deducted from the next month’s reimbursement.
No information on the Expense Claim Form may be designated as confidential in nature. All expenses must be fully disclosed on the form.
The following expenses are not reimbursable:
a. Alcoholic Beverages d. Laundry service
b. Parking or traffic violations e. Entertainment or recreation
c. In-room movies f. Expenses incurred by spouses, family members, or guests.
EXHIBIT D
Exhibit E
Board of Directors Meetings Attended Form
Director Name: Period Covered:
From: To:
Item No. Date Meeting Attended Description
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
-Instructions on Reverse -
Exhibit E
Instructions for the Preparation of the Board of Directors Meetings Attended Form
1. Enter the period (dates) of the meetings that will be reported on the form.
2. Record the date, name/purpose of meeting, and issues discussed at the meeting(s) attended on
behalf and expense of the District.
Board of Directors Meetings Attended Forms shall be submitted to the District Secretary prior to or
on the date of the next regular board meeting that follows the dates of the meetings reported on this form. No information on the form may be designated as confidential in nature. This form will be filed with the minutes of the meeting and become part of the board records.
STAFF REPORT
TYPE
MEETING: Regular Board
MEETING
DATE: May 1, 2024
SUBMITTED
BY:
Jose Martinez
General Manager
W.O./G.F.
NO:
N/A DIV.
NO.
N/A
APPROVED
BY:
Jose Martinez, General Manager
SUBJECT: General Manager’s Report
GENERAL MANAGER’S OFFICE:
•First Friday Breakfast – Communications staff, alongside the
general manager, attended the City of Chula Vista and Chula Vista
Chamber's First-Friday Breakfast on April 5. During the event,
staff shared updates with attendees about the San Miguel Habitat
Management Area (HMA), a 240-acre biological reserve owned and
maintained by the District. Established by the District in 1994
under a joint agreement with the U.S. Fish and Wildlife Service and
the California Department of Fish and Wildlife as a mitigation bank
to fulfill mitigation requirements established by the Endangered
Species Act, the HMA is located within the City of Chula Vista and
lies at the base of Mother Miguel and the San Miguel Mountains. It
is used to mitigate the impacts associated with the construction
and operations of the District’s facilities.
•South Bay Earth Day – On April 13, staff participated in South Bay
Earth Day by hosting a booth and sponsoring the event. The event
was held at Chula Vista Bayfront Park, with approximately 3,000
community members in attendance. The event had more than 50 “green”
vendors, live entertainment, kid’s activities, food trucks, and
more. Staff educated the public about water-use efficiency
programs, rebates, district project and programs, and gave away
promotional items with the District’s logo and a water conservation
message.
AGENDA ITEM 9
2
• Water-Use Efficiency Panel – On April 22, Communications Officer
Tenille Otero attended a Water-Use Efficiency Guidelines Briefing
for elected officials’ staff at the San Diego County Water
Authority. Otero also participated in a water-use efficiency panel
representing Otay along with staff from City of Poway and
Sweetwater Authority. Elected officials’ staff members learned
about the new water use efficiency regulations proposed by the
State Water Resources Control Board, benefits and potential
pitfalls of the regulations, and a San Diego County water supply
overview. Speakers from the Association of California Water
Agencies (ACWA) and California Municipal Utilities Association
(CMUA) were also included in the program. More than 35 attended the
briefing. Representatives from the following elected officials’
offices attended: Senator Steve Padilla, Senator Toni Atkins,
Assemblymember Akilah Weber, Assemblymember Tasha Boerner, Senator
Catherine Blakespear, and Assemblymember Chris Ward.
ADMINISTRATIVE SERVICES:
GIS:
• Utility Network Readiness Assessment Report - The District received
the Utility Network (UN) Readiness Assessment Report from our
consultant, Axim. The delivery includes both “Utility Network
Implementation Road Map” (Road Map) and “Utility Network Data
Assessment” (Data Assessment). The Road Map offers a detailed plan
for the District’s UN migration while the Data Assessment provides
essential guidelines and data improvement list. This comprehensive
report is a crucial step in laying a solid foundation towards the
District’s UN migration and data improvement.
3
Human Resources:
• Negotiations – In progress.
• COVID Cases - HR continues to process each case and continues to
monitor for potential workplace outbreaks.
• New Hires/Recruitments - The District is or will be recruiting for
the following positions:
o Hired a part-time temporary employee as a Senior HR Analyst to
assist with recruitments effective 4/8/24.
o Accountant: New hire started on 4/2/24.
o Asset Management Specialist: Recruitment in progress.
o Assistant/Associate/Senior Civil Engineer (two vacancies):
Initial application deadline was 4/17/24; department reviewing
applications.
o Electrician I/II: New recruitment will be initiated.
o Finance Manager: Pursuing candidate.
o Lead Reclamation Plant Operator: Recruitment in progress.
o Reclamation Plant Operator I/II/III (two vacancies):
▪ New hire started on 4/2/24;
▪ Recruitment for second vacancy in progress.
o Recycled Water Specialist: Recruitment in progress.
o SCADA/Instrumentation Technician or Senior SCADA/
Instrumentation Technician: New recruitment will be initiated.
o Senior/Utility Locator: New recruitment will be initiated.
o Utility Worker I/II: Recruitment in progress.
o Water Systems Operator: Pursuing candidate.
IT Operations:
• Cybersecurity Legislation - The House Committee on Energy and
Commerce has introduced a legislative proposal to establish a Water
Risk and Resilience Organization (WRRO) to help raise awareness and
visibility for cybersecurity support for critical infrastructures.
The WRRO will lead the development of cybersecurity risk and
resilience requirements for drinking and wastewater systems. These
requirements will also cover governance, funding and
sustainability, monitoring and assessment, and enforcement
4
practices. The WRRO's objective is to leverage sector-specific
expertise to enhance cybersecurity maturity within the water
industry. Staff are closely monitoring these developments and will
report on any new changes.
Purchasing & Facilities:
• Regulatory Gate Access and Safety Improvements – Due to an increase
in District and Cal-Fire traffic entering and exiting the
Regulatory site, along with an aging gate and motor in need of
repairs, Facilities upgraded the entrance gate and controller
utilizing a next-generation rail driven (vs chain driven)
HySecurity Slide Driver II to improve safety and optimize traffic
flow. This comprehensive overhaul included reconstructing the gate
and installing a v-track system with retaining wall to hold back
the adjacent slope. Facilities coordinated with the gate motor
installer and electrical contractor who, with the support of Pump &
Electric staff, upgraded the electrical service. The updated gate
is faster, more reliable, and better suited to accommodate
Operations and Cal-Fire staff, who access the Fire Training
Facility on a daily basis. Additionally, oleander hedges were
removed from along the narrow approach to improve visibility of
oncoming traffic.
Safety & Security:
• California Accidental Release Prevention (CalARP) Program Updates –
The District has three (3) facilities which store regulated
substances above the threshold quantities and are required to take
actions to proactively prevent and prepare for accidental releases.
Facilities subject to CalARP requirements must submit a Risk
Management Plan (RMP) and participate in the County Hazardous
5
Materials Inspections Program every three or five years. Staff is
required to review and update the District’s standard operating
procedures. As part of the annual requirement, staff reviewed and
updated the job classifications, contact information and hot work
permit for the sites which store the aqueous ammonia and the
chlorine chemicals.
• Confined Space Entry Refresher Training – Facilitated permit
required confined training. Discussed the difference between
confined spaces (non-permit), permit-required confined spaces, and
permit required spaces that can be temporarily downgraded to a non-
permit using alternate entry procedures. The next phase of training
will require staff to review the updated pre-entry checklist, flow
chart and the permit. These items will be uploaded into the Nintex
application for easy access.
• San Diego (SD) InfraGard Chapter: Sector Coordinator Meeting –
InfraGard is a private security and emergency management
collaboration and partnership between the FBI and the critical
sectors. The collaboration helps strengthen the working
relationship between law enforcement and the water utilities.
Staff (SD InfraGard Sector Coordinator) met with the Chapter Board
President to facilitate sector meetings to recruit new sector
chiefs for the commercial facilities with subsectors from higher
education, hospitality, and communications.
• San Diego County Water Authority (CWA)/Water Agency Emergency
Collaborative (CWA Water Quality/Source Contamination Tabletop
Exercise Planning Meeting) – Staff is part of CWA’s exercise
planning steering committee and attended meetings to discuss the
proposed 2024/2025 tabletop exercise’s objectives. The first phase
is to review our agency’s water source contamination hazard
response plans and review our communication protocols.
FINANCE:
• FY 2024 Annual Audit – The annual audit planning letters (SAS 114)
have been sent to the Finance and Administration Committee,
informing members of the scope and audit schedule. This year’s
interim audit fieldwork is scheduled to begin in May. The interim
audit will examine the year-to-date March 31 trial balance.
Subsequently, the audit firm will return to complete the on-site
audit and review the remaining unaudited periods.
• ERP Implementation – Finance staff are completing their analysis
worksheets and code workbooks, which discuss the existing and help
6
define the future state of the ERP system. Additionally, the Chart
of Accounts (COA) workbook, which details the District's existing
and future financial structure, is nearing completion.
Configuration sessions for the General Ledger (GL), Budget,
Accounts Payable, and Project Accounting will take place April 24-
25.
• Cross-Connection Control Policy Handbook - Meter Services staff
organized a meeting on April 17 with other San Diego agencies to
discuss the development of the Cross-Connection Control Plan. All
public water agencies in California must submit their plans by July
1, 2025, as required by the Cross-Connection Policy Handbook, which
was approved by the State Water Resources Control Board in
December. This initial meeting marks the beginning of a series of
discussions. The District aims to ensure there is regional
consensus in developing a plan that minimizes burden on both the
agency and the property owners while still protecting the public
water system.
• AMI – Otay and Master Meter continue to troubleshoot the north
district and commenced moving south in March to prepare for reading
in April. After learning from experiences in the north, the
migration of routes in the south will be completed strategically,
with those closest to repeaters or base stations moving first.
Approximately 1,700 meters have been transitioned to the fixed
network, and their performance is currently under analysis before
further meter additions.
Financial Reporting:
• The financial reporting as of March 31, 2024, is as follows:
o As of the ninth month ending March 31, 2024, there are total
revenues of $88,937,804 and total expenses of $91,767,911. The
expenses exceeded revenues by $2,830,107. The deficit is greater
than budgeted by $1,395,333 due to lower than budgeted sales
volumes which are a result of below average temperatures and
summer rainfall exceeding historical trends.
• The financial reporting for investments as of March 31, 2024, is as
follows:
o The market value shown in the Portfolio Summary and in the
Investment Portfolio Details as of March 31, 2024, total
$111,659,843 with an average yield to maturity of 4.023%. The
total earnings year to date are $3,201,999.
7
ENGINEERING AND WATER SYSTEM OPERATIONS:
Engineering:
• Vista Diego Hydropneumatic Pump Station Replacement and 12-inch
Pipeline Replacement, 1530 Zone, Vista Diego Road: This project
includes replacement of the existing Pump Station, which serves the
small 1530 Pressure Zone, containing approximately thirty-seven
(37) potable water meters and four (4) hydrants. The project also
includes 1530 Pressure Zone distribution system improvements in
support of the Pump Station Replacement project and replacement of
the existing emergency standby generator. An alternative concept,
intended to avoid relocating overhead utilities, was presented and
well received by District staff on January 31, 2023. A 60% drawing
submittal for the replacement Pump Station incorporating
alternative retaining walls (rock nail in lieu of typical CMU) and
an alternative surge mitigation design was completed August 16,
2023, and a review meeting was held on August 29, 2023. A 60% peer
review by the District’s As-needed Engineering Design consultant,
NV5, was completed on October 16, 2023. The District’s As-needed
Electrical Engineer, EPI, completed their 90% submittal on
September 29, 2023. The District’s As-needed Environmental
consultant, Chambers Group, has scheduled the remaining biological
surveys for Spring 2024. The project is within budget and on
schedule. (P2639, P2680, and P2688)
• RWCWRF Disinfection System Improvements: The project involves the
replacement of the chlorine gas disinfection system with an
ultraviolet (UV) process at the Ralph W. Chapman Water Reclamation
Facility. Consultant selection for design and construction support
went to Carollo Engineers and design work was initiated in July
2021. A Memorandum of Understanding has been reached with Trojan
for procuring the UV system through the construction contractor at
a bid obtained cost. This will also reduce materials acquisition
delays related to this equipment, which is projected to take a year
to ship. A construction contract has been awarded to GSE
Construction Co., Inc. with the UV submittal to be top priority for
getting the project started. The plant engineering report was
updated for preparation of completing the permitting process with
the state. The contractor has ordered the Trojan UV system, which
is estimated to arrive in summer 2024. A Pre-Construction Meeting
was held on November 6, 2023. Delivery of the UV system is
expected in August 2024. On January 25, 2024, staff received
review comments from the Division of Drinking Water review
pertaining to the Title 22 Engineering Report update for the
RWCWRF. Engineering and Operations staff are working together with
the consultant to respond to state comments. On February 21, 2024,
staff presented the Disinfection Improvement Project at the Board
Workshop as an informational item. Submittals, RFI, and materials
are being reviewed, responded, and procured. Notice to Proceed was
8
issued for April 8, 2024, and the contractor, GSE, has mobilized
and began construction. Initial work of the sodium hypochlorite
containment line has begun. The containment line will be the
primary vessel for temporary chlorine system while the contact tank
is demoed and reconstructed with the new Trojan Disinfection
System. The project is within budget and on schedule. (R2117 and
R2157)
• Ralph W. Chapman Water Recycling Facility (RWCWRF) Effluent Pump
Station Compressors: The compressors were identified as equipment
with a high priority ranking for replacement in the 2017 RWCWRF
Facilities Master Plan. The compressors are needed for the surge
tank's operation, which protects the 14-inch RWCWRF Effluent
Pipeline carrying recycled water from the plant to the recycled
water storage reservoirs. In close coordination with the
Operations staff, several vendors were contacted for equipment and
installation costs. Air Vac Systems was selected based on costs
and the ability to meet the needs of the facility. Operations is
proceeding with the purchase and installation of the equipment.
The project is within budget and on schedule. (R2166)
• 450-1 Recycled Water Reservoir Stormwater Improvements: Stormwater
runoff from the 450-1 Recycled Water Reservoir site has been
eroding the downstream area and exposed the District's 30-inch
recycled water line. Staff is working with NV5 on potential design
and permitting solutions. Helix Environmental is currently working
on the regulatory permit applications for the work within the
tributary. The project is within budget and on schedule. (R2164)
• Zero Emission Vehicles and Charging Infrastructure: This project
is for the capital purchase and installation of various electric
vehicle support equipment such as charging infrastructure needed to
power Zero Emission Vehicles (ZEVs) for light, medium, and heavy-
duty electric vehicles. The project is in preparation for
compliance with the State of California's Executive Order N-79-20
and the Advanced Clean Fleet Regulation to require ZEV purchases
when adding to the District's fleet of vehicles. A 30% EV Charging
Station Master Plan has been submitted by As-needed Electrical
consultant, Engineering Partners, Inc. (EPI). Engineering is
conducting the initial review. Based on initial findings of the
Master Plan and possible Grant opportunities, Engineering hired EPI
under an As-needed Electrical Agreement to design the first five
(5) charging stations for Operations to meet their growing fleet
demand for FY 2025. Design drawings will be used to submit for
grant opportunities to help offset the capital cost for the
charging stations for FY 2025. The Clean Air for All Grant was
9
submitted on April 12, 2024, with a potential funding amount of
$153,000 for Operations’ first permanent electric charging station.
The project is within budget and on schedule. (P2684)
• Potable Pipeline Replacement Projects: The following set of
pipelines are being replaced as a result of past failures, age,
lack of redundancy, and/or inadequate fire flow. A 30% design has
been submitted by NV5 and staff is currently reviewing the plans.
o PL - 8-inch, 850 Zone, Coronado Avenue, Chestnut/Apple (P2608)
o PL - 8-inch, 1004 Zone, Eucalyptus Street, Coronado/Date/La
Mesa (P2609)
o PL - 12-Inch Pipeline Replacement, 803 PZ, Vista Grande
(P2615)
o PL - 20-Inch, 1296 Zone, Proctor Valley Road from Pioneer Way
to Melody Road “South Proctor Road” (P2171)
o PL - 20-Inch, 1296 Zone, Proctor Valley Road from Melody Road
to Schlee “North Proctor Road” (P2058) - Appraisal company has
been retained to begin easement acquisition process.
• Olympic Parkway Recycled Water Line Replacement: Several main
breaks within the past few years on the 20-inch recycled water line
in Olympic Parkway between Heritage Road and La Media Road resulted
in the establishment of this Capital Improvement Program project at
the May 2021 Board meeting. The engineering firm, NV5, was
selected to design the replacement waterline using the District’s
As-needed Engineering Design Services contract. The project was
awarded to Burtech in January 2023. The City of Chula Vista
permits have been obtained. Consideration was given to potentially
using trenchless installation, but several drawbacks and
limitations eliminated it from selection. Traffic Control design
was handled through the As-needed Traffic Engineering Services
contract. The contractor has started procuring materials and a
Pre-Construction Meeting was held on June 8, 2023. The valve
manufacturer has notified the contractor that the valves will not
be delivered until the end of April 2024. Progress meetings have
begun, and the contractor is opening the permit with Chula Vista
and staff will work on an outreach notification for the project. A
notice to proceed was issued for March 25, 2024, and most of the
work will be night work to minimize traffic delays. The project is
within budget and on schedule. (R2159)
• Cottonwood Sewer Pump Station Replacement: This project involves
the replacement of the existing sewer pump station originally
constructed in 1986 as a temporary facility due to operational and
accessibility deficiencies. The station serves both the District
and County of San Diego customers on the southside of Sweetwater
River. Improvements will incorporate increased station capacity,
now and in the future, with a force main upgrade, as well as
10
emergency storage to avoid a sewage spill. Design is being
prepared by Wood Rodgers, Inc., with the preliminary design report
completed in October 2023. The geotechnical investigation of the
site was completed by Atlas Technical Consultants, LLC using the
District’s As-needed Geotechnical contract. The project is within
budget and on schedule. (S2069)
• 870-2 Reservoir and 870-1 Reservoir Floating Cover/Liner
Replacement: This project consists of constructing a new 3.4 MG
prestressed concrete potable water tank adjacent to the existing
870-1 Reservoir. The project also includes lowering the existing
870-1 Reservoir 30-inch inlet pipe and replacing the existing
floating cover and liner within the existing 870-1 Reservoir. The
District’s As-needed Engineering Design consultant, Wood Rodgers,
teamed with Richard Brady and Associates (Wood Rodgers/Brady), and
delivered the revised 100% civil engineering design on March 11,
2024, and the District's As-needed Electrical consultant, BSE,
delivered the revised 100% electrical and instrumentation/control
design on March 4, 2024. A 100% Review Meeting was held April 3,
2024. A construction management and inspection services contract
was awarded to Valley Construction Management at the January 2024
Board Meeting. Public construction bid advertisement is
tentatively scheduled for May 2024. The Program Environmental
Impact Report (PEIR) Addendum is tentatively scheduled for the June
2024 Board meeting. The construction contract award is tentatively
scheduled for the August 2024 Board meeting. The project is within
budget and on schedule. (P2228 & P2563)
• Potable Water Pressure Vessel Program - Rolling Hills: The 2004
era Rolling Hills Hydropneumatic Pump Station or RHHPS
hydropneumatic pressure vessel was inspected on June 6, 2017 and
February 27, 2023. Both inspection reports noted interior
corrosion due to internal coating failure. The February 2023
inspection report recommended a reduction in the safety relief
valve pressure setpoint to compensate for internal corrosion. The
February 2023 inspection report also suggested that the life
expectancy of the vessel may be three (3) years. Consequently, the
report recommended interior re-inspection within three (3) years
rather than the typical five (5) year inspection frequency. With
the hydropneumatic tank at the end of its life and the limited
availability of the trailer mounted variable frequency drive pump
station (VFD trailer), the tank is scheduled for replacement. On
January 23, 2024, the purchase of a hydropneumatic tank from Modern
Custom Fabrication, Inc. was approved at the February 7, 2024 Board
Meeting. District in-house staff mobilized and have begun
connecting the VFD Trailer to the project site since February 9,
2024. (P2663-008000)
11
• Recycled/Reuse Feasibility: Sweetwater Authority (SWA) and Otay
Water District are working collaboratively through a Memorandum of
Understanding (MOU) to evaluate the feasibility of extending water
reuse into the SWA area. On January 23, 2024, the Professional
Services Agreement (PSA) for a feasibility study with Carollo
Engineers (Carollo) was presented to the EO&WR Committee. On
February 7, 2024, the PSA for the planning study was presented to
the Board and awarded by the Board to Carollo. (P1210-008000)
• Otay Water District Climate Adaptation and Resilience Planning
Project: On November 21, 2023, FEMA approved and issued Hazard
Mitigation Grant Program (HMGP) funds for the preparation of a
Climate Adaptation and Resilience Plan for the District. FEMA
authorized a total of $244,939.70. This Plan will include a
climate risk and vulnerability assessment as a baseline for
focusing efforts to address the impacts of climate change. The
Plan will also identify critical assets that are vulnerable to the
risks of climate change, develop climate adaptation and resilience
strategies, and prioritize greenhouse gas reduction activities by
exploring conservation and renewable energy technologies for the
water industry. The District had a Kick-off Meeting with Cal OES
in late December 2023. As of March 2024, the District is selecting
a consultant to prepare the Plan. The final Plan will be
incorporated into the District’s Local Hazard Mitigation Plan
Annex. (P1253-009000)
• Sewage Flows to Metro vs Planned Capacity: The Metropolitan Water
District Amended and Restated Regional Wastewater Disposal
Agreement became effective at the start of FY 2023. The District’s
annual capacity of 0.38 MGD (139 MG) is now in effect, though the
District would need to exceed this capacity for three (3)
consecutive years before additional capacity must be acquired. The
Metropolitan Water District (Metro) capacity was set based upon the
District’s sewer system requirements through planning year 2050.
Sewage flow to Metro for FY 2023 was 101.24 MG, below the 139 MG
agreement capacity limit.
The Ralph W. Chapman Water Reclamation Facility (RWCWRF) had an
upset occur in September 2023, resulting in a week and a half of no
recycled water production. The District is still on track though
to meet the annual capacity limit.
Due to low demand of recycled water, the RWCWRF recycled water
production was taken offline from 2/8/24 to 2/19/24, which resulted
in higher sewer discharge into Metro.
12
• Summary of Budgeted and Sold Meters and EDUs for Fiscal Year 2024
through March 2024:
Water Operations:
• The following events occurred on Tuesday, March 19th:
o Staff performed a planned shutdown on La Media and Avenida De
La Fuente in the Otay Mesa. This shutdown was performed to
repair a corroded water main end cap. This shutdown lasted 24
hours and affected one meter, with one water trailer available
on site for the affected meter.
o Staff flushed the Vista Grande and Canta Lomas interconnection,
in El Cajon, with Helix Water District (Helix). Helix performed
a planned system shutdown in their service area and requested
the interconnection be available in case of an emergency. No
water was needed by Helix.
Date Meters
(Budgeted)
Meters
Sold
(Actual)
EDUs
(Budgeted)
EDUs
Sold
(Actual)
Total $
(Budgeted)
Total $ Collected
(Actual)
Mar 2024 23.4 24 73 57 $955,391 $831,437
Totals FY
2024 210.8 164 657.4 562.5
$8,598,516
$7,968,911
13
o Inflows on the Otay #14 connection were dropped to zero at the
request of Helix so they could perform planned maintenance in
their system. During this time, flow needs for the north
District were met by using the Otay #11 connection from San
Diego County Water Authority’s Pipeline #4 in Spring Valley.
• On Wednesday, March 20th, malfunctions were detected in the gear
drive and in the electric motor and required replacement, causing
the constant breakdown of the electric main breaker of the
screening conveyor at the Treatment Plant. Pump/Electric staff,
along with Fleet and Treatment staff, successfully repaired the
issue in a coordinated manner. Once this work was completed the
equipment was back to operating normally.
• On Thursday, March 21st, Utility Maintenance staff returned to the
12-inch main repair on Bob Pletcher to remove the temporary end cap
in preparation for the CCTV (closed circuit television) inspection.
The CCTV inspection took place on Monday, March 25th and the results
of the inspection determined that all of the remaining joints were
at the appropriate stab length, and there were no visible signs of
any further leaks. On Tuesday, March 26th, Utility Maintenance staff
returned to the site to begin reconnecting to the west end with the
new 12-inch C900. After the 12-inch main was reconnected, they
installed a new two-inch blow-off on the west end, near the
isolation valve and installed a new two-inch air-vac on the east
side, near that isolation valve, on Wednesday, March 27th. On
Thursday, March 28th, staff completed all of the backfill from both
excavations and placed a temporary cold patch to restore the
roadway. On that same day, Water Systems staff began flushing the
isolated section of the main line to sample and take bac-t's.
Utility Maintenance staff returned on Tuesday, April 2nd to pour the
concrete pad for the new two-inch air-vac and remove the hi-line,
assisting Water Systems staff to re-open all of the valves and
meters, completing the Utility Maintenace repair of the main line.
• On Monday, March 25th, Utility Maintenance staff completed preparing
for CIP P2697 (capitol improvement project) valve replacements to
replace two (2) eight-inch crosses with two (2) six-inch gate
valves, and one (1) eight-inch gate valve on each cross at the
intersections of Walbollen Street and Tarleton Street and Walbollen
Street and Enfield Street in Spring Valley. The shutdown was
scheduled for Wednesday, March 27th, to replace the two crosses with
valves and was completed on the same day. Utility Maintenance staff
returned on Thursday, March 28th to backfill both excavations and
place a temporary cold patch to restore the roadway. On Tuesday,
April 2nd and Wednesday, April 3rd, staff returned to the area,
specifically at the intersection of Blossom Lane and Tarleton
street to prepare for two (2) six-inch valve replacements, the
intersection of Walbollen Street and Folkstone Street to prepare
for another six-inch valve replacement, and finally at 1615
Folkstone Street to install a new six-inch valve. The shutdown to
14
replace the three six-inch valves and install the new six-inch
valve was scheduled and completed on Thursday, April 4th. Staff
returned on Friday, April 5th and Saturday, April 6th to complete
the backfill and place a temporary cold patch to restore the
roadway.
• The following events occurred on Tuesday, March 26th:
o The Treatment Plant's regulatory flow meters and analytical
equipment were calibrated as part of the District’s Master
Reclamation Permit R9-2007-0038. This is a required annual
calibration. Results from the calibration of the equipment
showed that they were within range of factory settings.
o Staff performed a final walk-through inspection on a portion of
the Otay Ranch Village 2 south development (developer project
#D0981). No issues were noted on the punch list. Final walk-
through inspections are required to ensure proper
operation/construction of newly built District infrastructure
before being accepted.
• On Wednesday, March 27th, Water Systems staff performed a planned
shutdown on Walbollen Street in Spring Valley. This shutdown was
performed to replace eight distribution valves that were found with
excessive leak by during routine valve maintenance and part of the
valve replacement Capital Improvement Project. Water isolation
valves are critical components of a water distribution system for
isolating pipe segments for repair and maintenance purposes. The
shutdown lasted 12 hours and affected 148 meters, with five water
trailers available for the affected customers.
• On Thursday, March 28th, Pump/Electric staff, along with SCADA
staff, assisted the Disinfection staff to replace and set up a new
Keco Chemical feed pump at 1296 Disinfection Station. Staff
performed wiring and electrical connection of the new pump, as well
as the connection of the signal to the SCADA system. The
installation of this new equipment will be to assess the efficiency
and new technologies. The installed equipment is currently working
satisfactorily.
• On Friday, March 29th, Utility Maintenace staff responded to a water
service leak that was sent by Meter Services staff, located at 631
Alber Street in Chula Vista. Staff replaced a one-inch leaking
water service along with a meter stop and anode. The customer at
this location called the District office and gave a big "Kudos" to
the team for the quick response and hard work.
• On Tuesday, April 2nd, the electric motor, and the mechanical seal
of equipment #1 were replaced at 980-1 Pump Station. This motor was
running with recurring faults detected during the vibration tests
performed, as part of the predictive maintenance program, which
indicated an impending failure of the motor. In addition, the pump
had a water leak that was repaired by replacing the water seal
15
while the motor was out of service. The purchase of this motor and
the work performed was done with CIP P2700. The pump station is
currently operating normally and without any deficiencies
associated with the replaced equipment.
• The following events occurred on Thursday, April 4th:
o Staff performed a planned shutdown on Folkestone Street in
Spring Valley. This shutdown was conducted to replace four
distribution valves that were found with excessive leak by
during routine valve maintenance and were part of the valve
replacement Capital Improvement Project. Water isolation valves
are critical components of a water distribution system for
isolating pipe segments for repair and maintenance purposes.
The shutdown lasted eight hours, affected 83 meters were, with
four water trailers available on site for the affected
customers.
o The electric motor on equipment #2 was replaced at the 980-2
Pump Station. Additional work on the motor control center is
required to bring this equipment back online. This technical
work is intended to be done in its first phase with in-house
staff, and if, required a District vendor will be contracted to
solve this problem. The purchase of this motor was made under
CIP P2676.
• On Friday, April 5th, the FY24 leak detection campaign was
completed. A total of 30 District-side leaks were found by the
contractor and repairs were made by District staff. In addition,
there were 11 potential customer-side leaks identified and staff
have contacted those customers. This is the 12th consecutive year
of the District’s leak detection campaign and the combined surveys
have now covered the District’s service area twice. Having a
proactive leak detection program that finds leaks when they are
smaller allows the District to schedule the repairs during normal
working hours before they become larger and require immediate
attention.
• On Tuesday, April 9th, Utility Maintenance staff began excavating
and preparing to replace an old 12-inch tee with a 12-inch 90 at
Cactus Road and Siempre Viva Road in Otay Mesa. The shutdown was
scheduled for and completed on Saturday, April 13th. Staff removed
the existing 12-inch tee and installed a new 12-inch flange by
flange 90 with a flange by flange 12-inch to 10-inch reducer, 10-
inch Romac FC (flanged coupling) and five-feet of 10-inch C900.
Staff connected to the existing asbestos pipe with a 10-inch Romac
Macro coupling and then bolted the 12-inch 90 to a recent
contractor installed mechanical joint by flange adapter. Staff also
installed a new two-inch blow-off on the section of a 10-inch C900.
Staff completed the backfill this same day and placed temporary
cold patch to restore the roadway.
16
• On Saturday, April 13th, Water Systems staff performed a planned
shutdown on Cactus Road and Siempre Viva Road in Otay Mesa. This
shutdown was performed to remove an existing corroded 12-inch tee
and install a 90 degree elbow in its place. The shutdown lasted 24
hours and affected 36 meters in the industrial area that were high
lined during the shutdown to keep them with water service during
the shutdown. This shutdown was performed on a Saturday so the work
could be performed with less traffic impacts.
• During this period, and as part of the preventive maintenance
program, the oil was changed on 16 compressors. Lubricated air
compressors require regular oil changes and maintenance to ensure
proper operation. Compressor oil acts as a barrier against
contaminants, preventing them from entering the compressor and
causing damage. It helps maintain clean and efficient operation,
reducing the risk of costly breakdowns.
Purchases and Change Orders:
• The following table summarizes purchases and change orders issued
during the period from March 16, 2024 through that were within
staff signatory authority:
PO Date Action Amount Project Contractor/Consultant
3/18/2024 P.O $6,000.00 MEDIATION
SERVICES ARTIANO MEDIATIONS
3/19/2024 P.O $8,028.79
CY24
CRADLEPOINT
NETCLOUD
SOFTWARE
LICENSE
RENEWAL
GHA TECHNOLOGIES,
INC.
3/21/2024 P.O $3,575.00
CONSULTING
SERVICES -
PALO ALTO
NETWORKS
FIREWALLS
BITBODYGUARD, INC.
3/21/2024 P.O $6,765.70
CY24 SECURITY
AWARENESS
SOFTWARE
LICENSE
KNOWBE4, INC.
3/27/2024 P.O $4,172.79
ALARM, ACCESS
AND CAMERA
MAINTENANCE
WATCHLIGHT
CORPORATION
3/31/2024 P.O $9,657.09
CY24 EMAINT
CMMS
SOFTWARE
LICENSE
EMAINT
17
4/2/2024 P.O $816.34
ACA REPORTING
SERVICES
(MARCH 2024)
BUSINESSOLVER.COM,
INC
4/4/2024 P.O $74,089.25
FY24 WORKERS'
COMP PROGRAM
(QTR 3)
ACWA JPIA
4/10/2024 P.O $3,035.76
CUBICLE
RACEWAY
RETROFIT KIT
CULTURA
4/10/2024 P.O $14,000.00
DATA CENTER
T.I. DESIGN
SERVICES
MISCELLANEOUS, INC
4/10/2024 P.O $15,000.00
DATA CENTER
MEP DESIGN
SERVICE
H&W ENGINEERING, INC
Water Conservation and Sales:
• Water Conservation – March 2024 usage was 20% lower than March 2013
usage. Since March 2023, customers have saved an average of 17%
over 2013 levels.
• Potable Water Purchases – The March potable water purchases were
1,804 acre-feet which is 4.2% above the budget of 1,731 acre-feet.
Cumulative purchases for the year are 20,212 acre-feet, 6.3% under
the year-to-date budget of 21,573 acre-feet.
18
• Recycled Water Purchases – The recycled water production at the
District’s treatment facility for the month of March was 64 acre-
feet which is 39.2% below the budget of 105 acre feet. There were
no purchases of recycled water from the City of San Diego in March.
Cumulative purchases and production for the year are 2,185 acre-
feet, 18.6% under the year-to-date budget of 2,683 acre-feet.
19
• The table below displays the rainfall data for the month of March
and year-to-date.
Rainfall March Y-T-D
Actual 2.49 11.90
Three-year Historical
Average
2.36 9.34
Variance 0.13 (5.7%) 2.56 (27.4%)
Potable, Recycled, and Sewer (Reporting up to the month of March):
• Total number of potable water meters: 51,901.
• Total number of sewer connections: 4,751.
• Recycled water consumption for the month of March:
o Total consumption: 67.57 acre-feet or 22,016,632 gallons.
o Average daily consumption: 710,214 gallons per day.
o Total cumulative recycled water consumption since March 31,
2024: 2,324.9 acre-feet.
o Total number of recycled water meters: 794.
• Wastewater flows for the month of March:
o Total basin flow: 1,896,323 gallons per day.
▪ This is a decrease of 0.98 percent from March 2023.
o Spring Valley Sanitation District flows to Metro: 632,170
gallons per day.
o Total Otay flow: 1,264,194 gallons per day.
o Flow processed at the Ralph W. Chapman Water Recycling Facility:
729,000 gallons per day.
o Flow to Metro from Otay Water District: 535,194 gallons per day.
o By the end of March there were 9,751 wastewater EDUs.
Exhibit A
Annual YTD
REVENUES:Budget Actual Budget Variance Var %
Potable Water Sales 70,298,000$ 47,593,902$ 52,188,000$ (4,594,098)$ (8.8%)
Recycled Water Sales 10,906,000 6,568,601 7,900,548 (1,331,947) (16.9%)
Potable Energy Charges 2,916,000 2,081,276 2,153,600 (72,324) (3.4%)
Potable System Charges 13,011,000 9,702,115 9,645,000 57,115 0.6%
Potable MWD & CWA Fixed Charges 13,746,000 10,230,676 10,203,000 27,676 0.3%
Potable Penalties and Other Fees 978,000 811,773 735,612 76,161 10.4%
Total Water Sales 111,855,000 76,988,343 82,825,760 (5,837,417) (7.0%)
Sewer Charges 3,468,000 2,606,014 2,592,000 14,014 0.5%
Meter Fees 168,000 139,112 125,600 13,512 10.8%
Capacity Fee Revenues 2,352,000 2,166,840 1,764,000 402,840 22.8%
Non-Operating Revenues 2,770,600 2,199,017 2,035,400 163,617 8.0%
Tax Revenues 6,243,000 4,081,268 3,984,000 97,268 2.4%
Interest 1,091,000 757,210 818,250 (61,040) (7.5%)
Total Revenues 127,947,600$ 88,937,804$ 94,145,010$ (5,207,206)$ (5.5%)
EXPENSES:
Potable Water Purchases 48,147,000$ 33,470,758$ 35,378,600$ 1,907,842$ 5.4%
Recycled Water Purchases 5,798,000 4,242,609 4,242,609 - 0.0%
CWA-Infrastructure Access Charge 3,146,000 2,349,636 2,349,500 (136) (0.0%)
CWA-Customer Service Charge 1,971,000 1,494,729 1,469,100 (25,629) (1.7%)
CWA-Reliability Charge 3,235,000 2,413,653 2,402,200 (11,453) (0.5%)
CWA-Emergency Storage Charge 4,865,000 3,635,589 3,629,400 (6,189) (0.2%)
MWD-Capacity Res Charge 562,000 514,596 440,400 (74,196) (16.8%)
MWD-Readiness to Serve Charge 654,000 465,246 490,500 25,254 5.1%
Subtotal Water Purchases 68,378,000 48,586,816 50,402,309 1,815,493 3.6%
Power Charges 4,285,000 3,561,885 3,212,700 (349,185) (10.9%)
Payroll & Related Costs 24,590,600 18,000,952 18,957,600 956,648 5.0%
Materials & Maintenance 4,824,900 3,212,971 3,618,700 405,729 11.2%
Administrative Expenses 8,585,300 5,337,253 6,425,775 1,088,522 16.9%
Legal Fees 357,000 373,534 268,200 (105,334) (39.3%)
Expansion Reserve 4,320,000 3,240,000 3,240,000 - 0.0%
Betterment Reserve 2,562,000 1,921,500 1,921,500 - 0.0%
Replacement Reserve 8,774,800 6,580,800 6,580,800 - 0.0%
OPEB Trust 1,270,000 952,200 952,200 - 0.0%
Total Expenses 127,947,600$ 91,767,911$ 95,579,784$ 3,811,873$ 4.0%
EXCESS REVENUES(EXPENSES) -$ (2,830,107)$ (1,434,774)$ (1,395,333)$
OTAY WATER DISTRICT
COMPARATIVE BUDGET SUMMARY
FOR THE NINE MONTHS ENDED MARCH 31, 2024
F:/MORPT/FS2024-P9.xlsx 4/22/2024 8:42 AM
The year-to-date excess expenses of $2,830,107 are $1,395,333 more than the budgeted deficit of $1,434,774.
COMPARATIVE BUDGET SUMMARY
NET REVENUE AND EXPENSES
FOR THE NINE MONTHS ENDED MARCH 31, 2024
-$3,200,000
-$3,000,000
-$2,800,000
-$2,600,000
-$2,400,000
-$2,200,000
-$2,000,000
-$1,800,000
-$1,600,000
-$1,400,000
-$1,200,000
-$1,000,000
-$800,000
-$600,000
-$400,000
-$200,000
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN
YTD Actual Net Revenues
YTD Budget Net Revenues
YTD Variance in Net Revenues
$687,960
0.61%
$52,651,489
46.71%
$59,371,577
52.68%
Otay Water District
Investment Portfolio: 03/31/2024
Banks (Passbook/Checking/CD)Pools (LAIF & County)Agencies,Treasury Securities & Money Market Mutual Funds
Total Cash and Investments: $112,711,026 (Book Value)
OTAY WATER DISTRICT
INVESTMENT PORTFOLIO REVIEW
March 31, 2024
INVESTMENT OVERVIEW & MARKET STATUS:
At the Federal Reserve Board's regular meeting on July 26, 2023, the Committee increased the target range for the federal funds rate from
5.25% to 5.50%. There have been no further changes made to the federal funds rate at the most recent meeting which was held on March 20,
2024. Recent indicators suggest a sustained expansion of economic activity, accompanied by a moderation in job growth since early last
year. Despite this, the economy continues to perform strongly, unemployment remains low, and inflation has moderated but remains elevated.
The Committee will closely monitor incoming information and assess the implications for monetary policy. The Committee's long-term goal
is to attain maximum employment and inflation of 2%. The Committee will continue to reduce its holdings of Treasury securities, agency
debt, and agency mortgage-backed securities, as outlined in the Plans for Reducing the Size of the Federal Reserve's Balance Sheet issued
in May 2022. The Committee will continue to observe the effects of incoming information on the economic outlook. In determining the
timing and size of future adjustments to the target range for the federal funds rate, they went on to say: "The Committee would be prepared
to adjust the stance of monetary policy as appropriate if risks emerge that could impede the attainment of the Committee's goals. The
Committee's assessments will take into account a wide range of information, including readings on labor market conditions, inflation
pressures and inflation expectations, and financial and international developments."
The District's effective rate of return for March 2024 was 3.90%, 11 basis points lower than the previous month. LAIF's return was 11 basis
points higher than the last month, reaching an average effective yield of 4.23% for March 2024. Based on our success at maintaining a
competitive rate of return on our portfolio during this period of increasing interest rates, no changes in investment strategy regarding returns
on investment are being considered.
Under the District's Investment Policy, all District funds continue to be managed based on the objectives, in priority order, of safety,
liquidity, and return on investment.
PORTFOLIO COMPLIANCE: March 31, 2024
Investment State Limit Otay Limit Otay Actual
8.01: Treasury Securities 100% 100% 5.28%
8.02: Local Agency Investment Fund (Operations) $75 Million $75 Million $36.92 Million
8.03: Federal Agency Issues 100% 100% 44.98%
8.04: Certificates of Deposit 30% 15% 0
8.05: Short-Term Commercial Notes 25% 10% 0
8.06: Medium-Term Commercial Debt 30% 10% 0
8.07: Money Market Mutual Funds 20% 10% 2.42%
8.08: San Diego County Pool 100% 100% 13.96%
12.0: Maximum Single Financial Institution 100% 50% 0.61%
July
FY23
Aug
FY23
Sep
FY23
1st Qtr
FY23
Oct
FY23
Nov
FY23
Dec
FY23
2nd
Qtr
FY23
Jan
FY23
Feb
FY23
Mar
FY23
3rd
Qtr
FY23
Apr
FY23
May
FY23
June
FY23
4th Qtr
FY23
Jul
FY24
Aug
FY24
Sep
FY24
1st Qtr
FY24
Oct
FY24
Nov
FY24
Dec
FY24
2nd
Qtr
FY24
Jan
FY24
Feb
FY24
Mar
FY24
3rd
Qtr
FY24
Otay 1.32 1.46 1.74 1.50 2.06 2.52 2.91 2.49 3.00 3.44 3.46 3.30 3.65 3.58 3.74 3.66 3.71 3.74 3.83 3.76 3.76 3.86 3.90 3.84 3.86 4.01 3.90 3.92
LAIF 1.09 1.28 1.51 1.29 1.77 2.01 2.17 1.98 2.43 2.62 2.83 2.63 2.87 2.99 3.17 3.01 3.31 3.43 3.53 3.42 3.67 3.84 3.93 3.81 4.01 4.12 4.23 4.12
Difference 0.23 0.18 0.23 0.21 0.29 0.51 0.74 0.51 0.57 0.82 0.63 0.67 0.78 0.59 0.57 0.65 0.40 0.31 0.30 0.34 0.09 0.02 -0.03 0.03 -0.15 -0.11 -0.33 -0.20
-1.00
0.00
1.00
2.00
3.00
4.00
5.00
Re
t
u
r
n
o
n
I
n
v
e
s
t
m
e
n
t
s
Month
Performance Measure FY-24
Return on Investment
Otay LAIF Difference
Target: Meet or Exceed 100% of LAIF
Month End
Portfolio Management
March 31, 2024
Portfolio Summary
% of
Portfolio
Book
ValueInvestmentsMarket
Value
Par
Value
Days to
MaturityTerm
YTM
360 Equiv.
YTM
365 Equiv.
Federal Agency Issues- Callable 10,998,547.37 7859.82 3.95521110,968,000.0011,000,000.00 4.010
Treasury Securities - Coupon 5,952,256.67 5735.31 5.0244255,960,850.006,000,000.00 5.094
Federal Agency Issues - Bullet 39,697,558.61 80535.44 3.70329739,162,163.2039,796,000.00 3.754
Money Market 2,723,214.04 12.43 5.09012,723,214.042,723,214.04 5.161
Local Agency Investment Fund (LAIF)36,915,776.04 132.95 4.174136,677,415.7136,915,776.04 4.232
San Diego County Pool 15,735,713.37 114.05 3.570115,480,239.1915,735,713.37 3.620
112,023,066.10 100.00%Investments 110,971,882.14112,170,703.45 393 149 3.968 4.023
Cash
(not included in yield calculations)
Passbook/Checking 687,960.36 1 0.9081687,960.36687,960.36 0.920
112,711,026.46Total Cash and Investments 111,659,842.50112,858,663.81 393 149 3.968 4.023
Current Year
March 31
378,181.09
Fiscal Year To Date
3,201,998.84
Average Daily Balance
Effective Rate of Return
114,169,030.82 111,344,547.07
3.82%3.90%
Total Earnings Month Ending
I hereby certify that the investments contained in this report are made in accordance with the District Investment Policy Number 27 adopted by the Board of Directors on May 03, 2023. The investments
provide sufficient liquidity to meet the cash flow requirements of the District for the next six months of expenditures.
__________________________________________________ ____________________
Joseph Beachem, Chief Financial Officer
Portfolio OTAY
NL! APData Updated: SET_PM1: 04/17/2024 10:50
Reporting period 03/01/2024-03/31/2024
Run Date: 04/17/2024 - 10:50 PM (PRF_PM1) 7.3.11
Report Ver. 7.3.11
1
San Diego County Pool March report is not yet available. This report is using the February annualized yield and FMV.1
04/22/2024
YTM
360
Page 1
Par Value Book Value
Maturity
Date
Stated
RateMarket Value
March 31, 2024
Portfolio Details - Investments
Average
BalanceIssuer
Portfolio Management
Month End
Days to
MaturityMoody'sCUSIP Investment #
Purchase
Date
Federal Agency Issues- Callable
1.294Federal Home Loan Bank2395 2,000,000.00 1,998,547.37 07/26/20241.08002/03/2022 1,971,300.00 Aaa3130AQL68 116
3.652Federal Home Loan Bank2401 3,000,000.00 3,000,000.00 06/13/20243.70009/13/2022 2,990,130.00 Aaa3130AT4S3 73
4.932Federal Home Loan Mortgage2406 3,000,000.00 3,000,000.00 04/25/20255.00010/25/2022 3,005,520.00 Aaa3134GX6A7 389
5.055Federal Home Loan Mortgage2408 3,000,000.00 3,000,000.00 11/22/20245.12511/28/2022 3,001,050.00 Aaa3134GY3P5 235
10,998,547.3710,968,000.0011,000,000.0012,740,305.60Subtotal and Average 3.955 211
Treasury Securities - Coupon
4.998US TREASURY2418 3,000,000.00 2,987,859.52 07/31/20254.75011/01/2023 2,994,720.00 Aaa91282CHN4 486
5.051US TREASURY2419 3,000,000.00 2,964,397.15 03/31/20253.87511/09/2023 2,966,130.00 Aaa91282CGU9 364
5,952,256.675,960,850.006,000,000.005,950,414.81Subtotal and Average 5.024 425
Federal Agency Issues - Bullet
2.855Federal Farm Credit Bank2397 2,000,000.00 1,997,056.83 04/25/20252.75004/26/2022 1,953,340.00 Aaa3133ENVC1 389
4.261Federal Farm Credit Bank2402 3,000,000.00 2,997,080.42 09/30/20254.25009/30/2022 2,973,600.00 Aaa3133ENP95 547
4.488Federal Farm Credit Bank2405 3,000,000.00 2,997,289.30 10/17/20244.37510/19/2022 2,986,860.00 Aaa3133ENS43 199
4.284Federal Farm Credit Bank2410 3,000,000.00 2,998,076.71 12/20/20244.25012/20/2022 2,981,010.00 Aaa3133EN4N7 263
4.864Federal Farm Credit Bank2424 3,000,000.00 2,998,126.35 07/28/20254.87511/17/2023 2,997,990.00 Aaa3133EPRS6 483
3.449Federal Home Loan Bank2400 3,000,000.00 2,999,297.55 06/14/20243.37509/08/2022 2,988,090.00 Aaa3130AT4D6 74
4.338Federal Home Loan Bank2404 3,000,000.00 2,999,716.20 09/13/20244.37510/18/2022 2,987,580.00 Aaa3130ATND5 165
4.928Federal Home Loan Bank2417 4,000,000.00 4,000,000.00 02/28/20255.00007/03/2023 3,994,280.00 Aaa3130AV7L0 333
0.612Federal Home Loan Mortgage2391 1,045,000.00 1,041,254.03 09/23/20250.37509/16/2021 978,851.50 Aaa3137EAEX3 540
0.618Federal Home Loan Mortgage2392 2,751,000.00 2,740,935.04 09/23/20250.37509/22/2021 2,576,861.70 Aaa3137EAEX3 540
0.996Federal National Mortage Assoc2393 2,000,000.00 2,009,260.45 01/07/20251.62512/09/2021 1,947,200.00 Aaa3135G0X24 281
1.129Federal National Mortage Assoc2394 2,000,000.00 1,979,893.41 11/07/20250.50012/15/2021 1,869,460.00 Aaa3135G06G3 585
4.787Federal National Mortage Assoc2416 8,000,000.00 7,939,572.32 07/02/20241.75005/26/2023 7,927,040.00 Aaa3135GOV75 92
39,697,558.6139,162,163.2039,796,000.0039,687,160.60Subtotal and Average 3.703 297
Money Market
5.129Blackrock T - Fund Inst9010 14,828.49 14,828.49 5.20007/01/2023 14,828.49RESERVE-10A WRB 1
5.129Blackrock T - Fund Inst9011 32,971.58 32,971.58 5.20007/01/2023 32,971.58RESERVE 10 BABS 1
5.089FIRST AMERICAN US TREASURY9016 2,675,413.97 2,675,413.97 5.16007/01/2023 2,675,413.97OWD TRUST & CUS 1
2,723,214.042,723,214.042,723,214.04932,945.65Subtotal and Average 5.090 1
Local Agency Investment Fund (LAIF)
4.174STATE OF CALIFORNIA9001 36,915,776.04 36,915,776.04 4.23236,677,415.71LAIF 1
Portfolio OTAY
NL! APData Updated: SET_PM1: 04/17/2024 10:50
Run Date: 04/17/2024 - 10:50 PM (PRF_PM2) 7.3.11
Report Ver. 7.3.11
YTM
360
Page 2
Par Value Book Value
Maturity
Date
Stated
RateMarket Value
March 31, 2024
Portfolio Details - Investments
Average
BalanceIssuer
Portfolio Management
Month End
Days to
MaturityMoody'sCUSIP Investment #
Purchase
Date
36,915,776.0436,677,415.7136,915,776.0437,696,421.20Subtotal and Average 4.174 1
San Diego County Pool
3.570San Diego County9007 15,735,713.37 15,735,713.37 3.62015,480,239.19SD COUNTY POOL 1
15,735,713.3715,480,239.1915,735,713.3715,694,287.63Subtotal and Average 3.570 1
114,169,030.82 112,170,703.45 3.968 149110,971,882.14 112,023,066.10Total and Average
Portfolio OTAY
NL! APData Updated: SET_PM1: 04/17/2024 10:50
Run Date: 04/17/2024 - 10:50 PM (PRF_PM2) 7.3.11
YTM
360
Page 3
Par Value Book Value
Stated
RateMarket Value
March 31, 2024
Portfolio Details - Cash
Average
BalanceIssuer
Portfolio Management
Month End
Days to
MaturityMoody'sCUSIP Investment #
Purchase
Date
US Bank
0.009STATE OF CALIFORNIA9002 0.00 0.00 0.00907/01/2023 0.00US BANK MONEY 1
0.000STATE OF CALIFORNIA9003 2,950.00 2,950.002,950.00PETTY CASH 1
0.986STATE OF CALIFORNIA9004 633,042.52 633,042.52 1.000633,042.52OPERATING 1
0.000STATE OF CALIFORNIA9005 13,382.03 13,382.0307/01/2023 13,382.03PAYROLL 1
0.000STATE OF CALIFORNIA9014 38,585.81 38,585.8107/01/2023 38,585.81FLEX ACCT 1
0.00
114,169,030.82 112,858,663.81 3.968 149
1Average Balance
111,659,842.50 112,711,026.46Total Cash and Investments
Portfolio OTAY
NL! APData Updated: SET_PM1: 04/17/2024 10:50
Run Date: 04/17/2024 - 10:50 PM (PRF_PM2) 7.3.11
Month End
Activity Report
Sorted By Issuer
March 1, 2024 - March 31, 2024
Current
Rate
Transaction
Date Balance
Beginning
Balance
Ending
Par Value
Percent
of Portfolio
Par Value
CUSIP Investment # Issuer
Purchases or
Deposits
Redemptions or
Withdrawals
Issuer: Blackrock T - Fund Inst
Money Market
Blackrock T - Fund Inst9010 2,012.275.200 0.00RESERVE-10A WRB
Blackrock T - Fund Inst9011 5,272.445.200 0.00RESERVE 10 BABS
0.0040,515.36 47,800.07Subtotal and Balance 7,284.71
7,284.71 0.0040,515.36 47,800.070.042%Issuer Subtotal
Issuer: STATE OF CALIFORNIA
US Bank
STATE OF CALIFORNIA9004 849,061.121.000 796,834.84OPERATING
STATE OF CALIFORNIA9014 200.70 11,745.30FLEX ACCT
808,580.14647,278.68 687,960.36Subtotal and Balance 849,261.82
Local Agency Investment Fund (LAIF)
STATE OF CALIFORNIA9001 7,300,000.004.232 11,700,000.00LAIF
11,700,000.0041,315,776.04 36,915,776.04Subtotal and Balance 7,300,000.00
8,149,261.82 12,508,580.1441,963,054.72 37,603,736.4033.319%Issuer Subtotal
Issuer: FIRST AMERICAN US TREASURY
Money Market
FIRST AMERICAN US TREASURY9016 2,089,007.475.160 0.00OWD TRUST & CUS
0.00586,406.50 2,675,413.97Subtotal and Balance 2,089,007.47
2,089,007.47 0.00586,406.50 2,675,413.972.371%Issuer Subtotal
Issuer: Federal Farm Credit Bank
Federal Agency Issues - Bullet
14,000,000.00 14,000,000.00Subtotal and Balance
Portfolio OTAY
NL! APData Updated: SET_PM1: 04/17/2024 11:05
Run Date: 04/17/2024 - 11:05 DA (PRF_DA) 7.3.11
Report Ver. 7.3.11
Current
Rate
Transaction
Date Balance
Beginning
Balance
Ending
Par Value
Page 2
Percent
of Portfolio
Par Value
March 1, 2024 - March 31, 2024
Activity Report
Month End
CUSIP Investment # Issuer
Purchases or
Deposits
Redemptions or
Withdrawals
0.00 0.0014,000,000.00 14,000,000.0012.405%Issuer Subtotal
Issuer: Federal Home Loan Bank
Federal Agency Issues- Callable
Federal Home Loan Bank2396 0.002.000 03/28/2024 2,000,000.003130ARE31
2,000,000.007,000,000.00 5,000,000.00Subtotal and Balance 0.00
Federal Agency Issues - Bullet
10,000,000.00 10,000,000.00Subtotal and Balance
0.00 2,000,000.0017,000,000.00 15,000,000.0013.291%Issuer Subtotal
Issuer: Federal Home Loan Mortgage
Federal Agency Issues- Callable
6,000,000.00 6,000,000.00Subtotal and Balance
Federal Agency Issues - Bullet
3,796,000.00 3,796,000.00Subtotal and Balance
0.00 0.009,796,000.00 9,796,000.008.680%Issuer Subtotal
Issuer: Federal National Mortage Assoc
Federal Agency Issues - Bullet
12,000,000.00 12,000,000.00Subtotal and Balance
0.00 0.0012,000,000.00 12,000,000.0010.633%Issuer Subtotal
Issuer: San Diego County
San Diego County Pool
San Diego County9007 91,728.433.620 0.00SD COUNTY POOL
0.0015,643,984.94 15,735,713.37Subtotal and Balance 91,728.43
91,728.43 0.0015,643,984.94 15,735,713.3713.943%Issuer Subtotal
Issuer: US TREASURY
Portfolio OTAY
NL! APData Updated: SET_PM1: 04/17/2024 11:05
Run Date: 04/17/2024 - 11:05 DA (PRF_DA) 7.3.11
Report Ver. 7.3.11
Current
Rate
Transaction
Date Balance
Beginning
Balance
Ending
Par Value
Page 3
Percent
of Portfolio
Par Value
March 1, 2024 - March 31, 2024
Activity Report
Month End
CUSIP Investment # Issuer
Purchases or
Deposits
Redemptions or
Withdrawals
Issuer: US TREASURY
Treasury Securities - Coupon
6,000,000.00 6,000,000.00Subtotal and Balance
0.00 0.006,000,000.00 6,000,000.005.316%Issuer Subtotal
117,029,961.52 112,858,663.81Total 14,508,580.1410,337,282.43100.000%
Portfolio OTAY
NL! APData Updated: SET_PM1: 04/17/2024 11:05
Run Date: 04/17/2024 - 11:05 DA (PRF_DA) 7.3.11
Report Ver. 7.3.11
Month End
Duration Report
Sorted by Investment Type - Investment Type
Through 03/31/2024
Investment #Security ID Issuer Investment
Class
Book
Value
Par
Value
Market
Value
Current
Rate
YTM Current
Yield
Maturity/
Call Date DurationModified360Fund
Federal Home Loan Bank239599 2,000,000.00 1,971,300.003130AQL68 5.603 07/26/2024 0.3171,998,547.37 1.294Fair1.0800000
Federal Home Loan Bank240199 3,000,000.00 2,990,130.003130AT4S3 5.282 06/13/2024 0.2003,000,000.00 3.652Fair3.7000000
Federal Home Loan Mortgage240699 3,000,000.00 3,005,520.003134GX6A7 4.824 04/25/2025 1.0063,000,000.00 4.932Fair5.0000000
Federal Home Loan Mortgage240899 3,000,000.00 3,001,050.003134GY3P5 5.079 11/22/2024 0.6133,000,000.00 5.055Fair5.1250000
US TREASURY241899 3,000,000.00 2,994,720.0091282CHN4 4.893 07/31/2025 1.2662,987,859.52 4.998Fair4.7500000
US TREASURY241999 3,000,000.00 2,966,130.0091282CGU9 5.047 03/31/2025 0.9632,964,397.15 5.051Fair3.8750000
Federal Home Loan Mortgage239199 1,045,000.00 978,851.503137EAEX3 4.866 09/23/2025 1.4391,041,254.03 0.612Fair.37500000
Federal Home Loan Mortgage239299 2,751,000.00 2,576,861.703137EAEX3 4.866 09/23/2025 1.4392,740,935.04 0.618Fair.37500000
Federal National Mortage Assoc239399 2,000,000.00 1,947,200.003135G0X24 5.185 01/07/2025 0.7432,009,260.45 0.996Fair1.6250000
Federal National Mortage Assoc239499 2,000,000.00 1,869,460.003135G06G3 4.786 11/07/2025 1.5551,979,893.41 1.129Fair.50000000
Federal Farm Credit Bank239799 2,000,000.00 1,953,340.003133ENVC1 5.026 04/25/2025 1.0201,997,056.83 2.855Fair2.7500000
Federal Home Loan Bank240099 3,000,000.00 2,988,090.003130AT4D6 5.275 06/14/2024 0.2022,999,297.55 3.449Fair3.3750000
Federal Farm Credit Bank240299 3,000,000.00 2,973,600.003133ENP95 4.865 09/30/2025 1.4312,997,080.42 4.261Fair4.2500000
Federal Home Loan Bank240499 3,000,000.00 2,987,580.003130ATND5 5.300 09/13/2024 0.4522,999,716.20 4.338Fair4.3750000
Federal Farm Credit Bank240599 3,000,000.00 2,986,860.003133ENS43 5.206 10/17/2024 0.5192,997,289.30 4.488Fair4.3750000
Federal Farm Credit Bank241099 3,000,000.00 2,981,010.003133EN4N7 5.167 12/20/2024 0.6902,998,076.71 4.284Fair4.2500000
Federal National Mortage Assoc241699 8,000,000.00 7,927,040.003135GOV75 5.461 07/02/2024 0.2527,939,572.32 4.787Fair1.7500000
Federal Home Loan Bank241799 4,000,000.00 3,994,280.003130AV7L0 5.168 02/28/2025 0.8734,000,000.00 4.928Fair5.0000000
Federal Farm Credit Bank242499 3,000,000.00 2,997,990.003133EPRS6 4.933 07/28/2025 1.2582,998,126.35 4.864Fair4.8750000
Blackrock T - Fund Inst901099 14,828.49 14,828.49RESERVE-10A 5.200 0.00014,828.49 5.129Amort5.2000000
Blackrock T - Fund Inst901199 32,971.58 32,971.58RESERVE 10 5.200 0.00032,971.58 5.129Amort5.2000000
FIRST AMERICAN US TREASURY901699 2,675,413.97 2,675,413.97OWD TRUST &5.160 0.0002,675,413.97 5.089Amort5.1600000
STATE OF CALIFORNIA900199 36,915,776.04 36,677,415.71LAIF 4.232 0.00036,915,776.04 4.174Fair4.2320000
Portfolio OTAY
NL! APPage 1Data Updated: SET_PM1: 04/17/2024 10:50
Run Date: 04/17/2024 - 10:50 DU (PRF_DU) 7.3.11
Report Ver. 7.3.11
Investment #Security ID Issuer Investment
Class
Book
Value
Par
Value
Market
Value
Current
Rate
YTM Current
Yield
Maturity/
Call Date DurationModified360
Sorted by Investment Type - Investment Type
Duration Report
Month End
Through 03/31/2024
Fund
San Diego County900799 15,735,713.37 15,480,239.19SD COUNTY 3.620 0.00015,735,713.37 3.570Fair3.6200000
4.627 0.389112,023,066.10 112,170,703.45 110,971,882.14Report Total
† = Duration can not be calculated on these investments due to incomplete Market price data.
Portfolio OTAY
NL! APPage 2Data Updated: SET_PM1: 04/17/2024 10:50
Run Date: 04/17/2024 - 10:50 DU (PRF_DU) 7.3.11
Report Ver. 7.3.11
Month End
GASB 31 Compliance Detail
Sorted by Fund - Fund
March 1, 2024 - March 31, 2024
Investment #Maturity
Date
Beginning
Invested Value
Purchase
of Principal
InvestmentClassFundCUSIP
Adjustment in Value
Ending
Invested Value
Addition
to Principal
Redemption
of Principal
Amortization
Adjustment
Change in
Market Value
Fund: Treasury Fund
2391 976,082.25Fair Value 09/23/2025 2,769.2599 978,851.503137EAEX30.00 0.00 0.00 0.00
2408 3,000,150.00Fair Value 11/22/2024 900.0099 3,001,050.003134GY3P50.00 0.00 0.00 0.00
2406 3,007,140.00Fair Value 04/25/2025 -1,620.0099 3,005,520.003134GX6A70.00 0.00 0.00 0.00
2392 2,569,571.55Fair Value 09/23/2025 7,290.1599 2,576,861.703137EAEX30.00 0.00 0.00 0.00
2393 1,942,080.00Fair Value 01/07/2025 5,120.0099 1,947,200.003135G0X240.00 0.00 0.00 0.00
2394 1,864,600.00Fair Value 11/07/2025 4,860.0099 1,869,460.003135G06G30.00 0.00 0.00 0.00
2416 7,902,960.00Fair Value 07/02/2024 24,080.0099 7,927,040.003135GOV750.00 0.00 0.00 0.00
2400 2,983,560.00Fair Value 06/14/2024 4,530.0099 2,988,090.003130AT4D60.00 0.00 0.00 0.00
2396 1,994,980.00Fair Value 03/28/2024 5,020.0099 0.003130ARE310.00 0.00 2,000,000.00 0.00
2401 2,984,190.00Fair Value 06/13/2024 5,940.0099 2,990,130.003130AT4S30.00 0.00 0.00 0.00
2417 3,996,360.00Fair Value 02/28/2025 -2,080.0099 3,994,280.003130AV7L00.00 0.00 0.00 0.00
2404 2,988,570.00Fair Value 09/13/2024 -990.0099 2,987,580.003130ATND50.00 0.00 0.00 0.00
2395 1,964,640.00Fair Value 07/26/2024 6,660.0099 1,971,300.003130AQL680.00 0.00 0.00 0.00
9003 2,950.00Amortized 0.0099 2,950.00PETTY CASH 0.00 0.00 0.00 0.00
9005 13,382.03Amortized 0.0099 13,382.03PAYROLL0.00 0.00 0.00 0.00
9014 50,130.41Amortized 0.0099 38,585.81FLEX ACCT 0.00 200.70 11,745.30 0.00
9004 580,816.24Amortized 0.0099 633,042.52OPERATING0.00 849,061.12 796,834.84 0.00
9001 41,049,005.49Fair Value 28,410.2299 36,677,415.71LAIF0.00 7,300,000.00 11,700,000.00 0.00
2424 3,001,200.00Fair Value 07/28/2025 -3,210.0099 2,997,990.003133EPRS60.00 0.00 0.00 0.00
2410 2,978,580.00Fair Value 12/20/2024 2,430.0099 2,981,010.003133EN4N70.00 0.00 0.00 0.00
2405 2,984,100.00Fair Value 10/17/2024 2,760.0099 2,986,860.003133ENS430.00 0.00 0.00 0.00
2397 1,953,780.00Fair Value 04/25/2025 -440.0099 1,953,340.003133ENVC10.00 0.00 0.00 0.00
2402 2,973,840.00Fair Value 09/30/2025 -240.0099 2,973,600.003133ENP950.00 0.00 0.00 0.00
2418 2,996,130.00Fair Value 07/31/2025 -1,410.0099 2,994,720.0091282CHN40.00 0.00 0.00 0.00
2419 2,964,600.00Fair Value 03/31/2025 1,530.0099 2,966,130.0091282CGU90.00 0.00 0.00 0.00
9007 15,461,000.00Fair Value -72,489.2499 15,480,239.19SD COUNTY POOL 0.00 91,728.43 0.00 0.00
9016 586,406.50Amortized 0.0099 2,675,413.97OWD TRUST & CUS 0.00 2,089,007.47 0.00 0.00
9011 27,699.14Amortized 0.0099 32,971.58RESERVE 10 BABS 0.00 5,272.44 0.00 0.00
9010 12,816.22Amortized 0.0099 14,828.49RESERVE-10A WRB 0.00 2,012.27 0.00 0.00
115,811,319.83Subtotal 19,820.38 111,659,842.500.00 10,337,282.43 14,508,580.14 0.00
Portfolio OTAY
NL! APData Updated: SET_PM1: 04/17/2024 10:50
Run Date: 04/17/2024 - 10:50 GD (PRF_GD) 7.3.11
Report Ver. 7.3.11
Investment #Maturity
Date
Beginning
Invested Value
Purchase
of Principal
InvestmentClass
Sorted by Fund - Fund
Fund
Page 2
CUSIP
Adjustment in Value
Ending
Invested Value
Addition
to Principal
Redemption
of Principal
Amortization
Adjustment
Change in
Market Value
GASB 31 Compliance Detail
Month End
115,811,319.83Total 111,659,842.5019,820.380.00 10,337,282.43 14,508,580.14 0.00
Portfolio OTAY
NL! APData Updated: SET_PM1: 04/17/2024 10:50
Run Date: 04/17/2024 - 10:50 GD (PRF_GD) 7.3.11
Report Ver. 7.3.11
Month End
Interest Earnings
Sorted by Fund - Fund
March 1, 2024 - March 31, 2024
Yield on Beginning Book Value
Maturity
Date
Current
Rate
Ending
Par Value
EndingSecurityTypeFundBook ValueBeginningBook Value
Adjusted Interest Earnings
Accretion
Amortization/
Earnings
Adjusted InterestAnnualized
YieldCUSIPInvestment #Interest
Earned
Fund: Treasury Fund
1,041,254.0323911,045,000.00 0.375FAC09/23/2025 326.56 211.24 537.800.608991,041,042.793137EAEX3
3,000,000.0024083,000,000.00 5.125MC111/22/2024 12,812.50 0.00 12,812.505.029993,000,000.003134GY3P5
3,000,000.0024063,000,000.00 5.000MC104/25/2025 12,500.00 0.00 12,500.004.906993,000,000.003134GX6A7
2,740,935.0423922,751,000.00 0.375FAC09/23/2025 859.69 567.57 1,427.260.613992,740,367.473137EAEX3
2,009,260.4523932,000,000.00 1.625FAC01/07/2025 2,708.33 -1,006.57 1,701.760.997992,010,267.023135G0X24
1,979,893.4123942,000,000.00 0.500FAC11/07/2025 833.33 1,047.22 1,880.551.119991,978,846.193135G06G3
7,939,572.3224168,000,000.00 1.750FAC07/02/2024 11,666.67 19,921.21 31,587.884.696997,919,651.113135GOV75
2,999,297.5524003,000,000.00 3.375FAC06/14/2024 8,437.50 288.68 8,726.183.426992,999,008.873130AT4D6
0.0023960.00 2.000MC103/28/2024 3,000.00 0.00 3,000.002.028992,000,000.003130ARE31
3,000,000.0024013,000,000.00 3.700MC106/13/2024 9,250.00 0.00 9,250.003.630993,000,000.003130AT4S3
4,000,000.0024174,000,000.00 5.000FAC02/28/2025 16,666.66 0.00 16,666.664.906994,000,000.003130AV7L0
2,999,716.2024043,000,000.00 4.375FAC09/13/2024 10,937.50 52.55 10,990.054.314992,999,663.653130ATND5
1,998,547.3723952,000,000.00 1.080MC107/26/2024 1,800.00 378.95 2,178.951.284991,998,168.423130AQL68
2,950.0090032,950.00PA1 0.00 0.00 0.00992,950.00PETTY CASH
13,382.03900513,382.03PA1 0.00 0.00 0.009913,382.03PAYROLL
38,585.81901438,585.81PA1 0.00 0.00 0.009950,130.41FLEX ACCT
633,042.529004633,042.52 1.000PA1 1,191.67 0.00 1,191.672.41699580,816.24OPERATING
36,915,776.04900136,915,776.04 4.232LA1 135,492.30 0.00 135,492.303.8619941,315,776.04LAIF
2,998,126.3524243,000,000.00 4.875FAC07/28/2025 12,187.50 117.84 12,305.344.833992,998,008.513133EPRS6
2,998,076.7124103,000,000.00 4.250FAC12/20/2024 10,625.00 222.78 10,847.784.261992,997,853.933133EN4N7
2,997,289.3024053,000,000.00 4.375FAC10/17/2024 10,937.50 414.90 11,352.404.460992,996,874.403133ENS43
1,997,056.8323972,000,000.00 2.750FAC04/25/2025 4,583.33 229.93 4,813.262.838991,996,826.903133ENVC1
2,997,080.4224023,000,000.00 4.250FAC09/30/2025 10,625.00 162.50 10,787.504.238992,996,917.923133ENP95
2,987,859.5224183,000,000.00 4.750TRC07/31/2025 12,135.98 774.39 12,910.375.089992,987,085.1391282CHN4
2,964,397.1524193,000,000.00 3.875TRC03/31/2025 9,846.31 3,032.12 12,878.435.120992,961,365.0391282CGU9
15,735,713.37900715,735,713.37 3.620LA3 48,252.41 0.00 48,252.413.6329915,643,984.94SD COUNTY POOL
2,675,413.9790162,675,413.97 5.160PA2 3,903.27 0.00 3,903.277.83799586,406.50OWD TRUST & CUS
32,971.58901132,971.58 5.200PA2 127.98 0.00 127.985.4409927,699.14RESERVE 10 BABS
14,828.49901014,828.49 5.200PA2 58.79 0.00 58.795.4019912,816.22RESERVE-10A WRB
Portfolio OTAY
NL! APData Updated: SET_PM1: 04/17/2024 10:50
Run Date: 04/17/2024 - 10:50 IE (PRF_IE) 7.3.11
Report Ver. 7.3.11
Maturity
Date
Current
Rate
Ending
Par Value
EndingSecurityTypeFund
Page 2
Book ValueBeginningBook Value
Adjusted Interest Earnings
Accretion
Amortization/
Earnings
Adjusted Interest
March 1, 2024 - March 31, 2024
Interest Earnings
Month End
Annualized
YieldCUSIPInvestment #Interest
Earned
112,858,663.81Subtotal 112,711,026.46 3.951 378,181.0926,415.31351,765.78116,855,908.86
112,858,663.81Total 112,711,026.46 3.951 378,181.0926,415.31351,765.78116,855,908.86
Portfolio OTAY
NL! APData Updated: SET_PM1: 04/17/2024 10:50
Run Date: 04/17/2024 - 10:50 IE (PRF_IE) 7.3.11
Report Ver. 7.3.11
Month End
Amortization Schedule
March 1, 2024 - March 31, 2024
Sorted By Fund - Fund
Original Premium
or Discount
Maturity Date
Current Rate
Beginning Par Value Ending
Book Value
Amount Amortized
This PeriodAmort. DateFund
Amounts Amortized
And Unamortized
As of 03/01/2024
Amt Amortized
Through 03/31/2024
Amount Unamortized
Through 03/31/2024
Investment #
Issuer Purchase
Principal
Treasury Fund
-8,270.0023972,000,000.00
2.750
04/25/2025 1,997,056.83 5,096.90
-3,173.10
99 229.93 -2,943.171,991,730.00
Federal Farm Credit Bank
5,326.83
-5,850.0024023,000,000.004.25009/30/2025 2,997,080.42 2,767.92-3,082.0899 162.50 -2,919.582,994,150.00Federal Farm Credit Bank 2,930.42
-9,930.0024053,000,000.004.37510/17/2024 2,997,289.30 6,804.40-3,125.6099 414.90 -2,710.702,990,070.00Federal Farm Credit Bank 7,219.30
-5,346.6024103,000,000.004.25012/20/2024 2,998,076.71 3,200.53-2,146.0799 222.78 -1,923.292,994,653.40Federal Farm Credit Bank 3,423.31
-2,400.0024243,000,000.00
4.875
07/28/2025 2,998,126.35 408.51
-1,991.49
99 117.84 -1,873.652,997,600.00
Federal Farm Credit Bank
526.35
-11,280.0023952,000,000.001.08007/26/2024 1,998,547.37 9,448.42-1,831.5899 378.95 -1,452.631,988,720.00Federal Home Loan Bank 9,827.37
-6,120.0024003,000,000.003.37506/14/2024 2,999,297.55 5,128.87-991.1399 288.68 -702.452,993,880.00Federal Home Loan Bank 5,417.55
-1,200.0024043,000,000.004.37509/13/2024 2,999,716.20 863.65-336.3599 52.55 -283.802,998,800.00Federal Home Loan Bank 916.20
-10,188.7523911,045,000.00
0.375
09/23/2025 1,041,254.03 6,231.54
-3,957.21
99 211.24 -3,745.971,034,811.25
Federal Home Loan Mortgage
6,442.78
-27,262.4123922,751,000.000.37509/23/2025 2,740,935.04 16,629.88-10,632.5399 567.57 -10,064.962,723,737.59Federal Home Loan Mortgage 17,197.45
37,176.0023932,000,000.001.62501/07/2025 2,009,260.45 -26,908.9810,267.0299 -1,006.57 9,260.452,037,176.00Federal National Mortage Assoc -27,915.55
-48,940.0023942,000,000.000.50011/07/2025 1,979,893.41 27,786.19-21,153.8199 1,047.22 -20,106.591,951,060.00Federal National Mortage Assoc 28,833.41
-262,960.0024168,000,000.00
1.750
07/02/2024 7,939,572.32 182,611.11
-80,348.89
99 19,921.21 -60,427.687,737,040.00
Federal National Mortage Assoc
202,532.32
-15,937.5024183,000,000.004.75007/31/2025 2,987,859.52 3,022.63-12,914.8799 774.39 -12,140.482,984,062.50US TREASURY 3,797.02
-49,687.5024193,000,000.003.87503/31/2025 2,964,397.15 11,052.53-38,634.9799 3,032.12 -35,602.852,950,312.50US TREASURY 14,084.65
-428,196.76 26,415.31Subtotal43,648,362.65 254,144.10
-174,052.66
-147,637.3543,367,803.24 280,559.41
-428,196.76 26,415.3143,648,362.65 254,144.10
-174,052.66
-147,637.3543,367,803.24Total 280,559.41
Portfolio OTAY
NL! APData Updated: SET_PM1: 04/17/2024 10:50
Run Date: 04/17/2024 - 10:50 AS (PRF_ASW) 7.3.11
Report Ver. 7.3.11
Check Total
1,989.62
2,133.25
CHECK REGISTER
Otay Water District
Date Range: 3/21/2024 - 4/17/2024
Check #Date Vendor Vendor Name Invoice Inv. Date Description Amount
2061644 04/17/24 15416 24 HOUR ELEVATOR INC 164218 04/01/24 ELEVATOR GENERAL MAINTENANCE 614.78 614.78
2061596 04/10/24 08488 ABLEFORCE INC 12267 04/02/24 SHAREPOINT & INTRANET SUPPORT SVCS 375.00 375.00
2061645 04/17/24 18122 ACC BUSINESS 240777736 03/27/24 INTERNET CIRCUITS (MAR 2024)1,323.91 1,323.91
2061646 04/17/24 20562 ADVANCED AIR & VACUUM 104659353 03/22/24 ELECTRIC MOTOR 3,213.59 3,213.59
2061647 04/17/24 07732 AIRGAS SPECIALTY PRODUCTS INC 9148552939 04/03/24 AS-NEEDED AQUA AMMONIA FY24 1,476.58
9148552940 04/03/24 AS-NEEDED AQUA AMMONIA FY24 513.04
2061558 04/03/24 07732 AIRGAS SPECIALTY PRODUCTS INC 9147771392 03/11/24 AS-NEEDED AQUA AMMONIA FY24 1,579.40
9147771391 03/11/24 AS-NEEDED AQUA AMMONIA FY24 553.85
2061559 04/03/24 18296 ALBIREO ENERGY LLC PIN0034726 04/01/24 FIRE ALARM ANNUAL SERVICES FY24 588.00 588.00
2061535 03/27/24 22338 ALL-PREFERRED HYDROSEED INC Ref002728985 03/25/24 UB Refund Cst #0000291603 1,866.76 1,866.76
2061591 04/10/24 22349 ANDRE HARVEY Ref002729080 04/08/24 UB Refund Cst #0000049793 147.51 147.51
2061597 04/10/24 20199 ASSOC OF CA WATER AGENCIES QTR 3 WC 03/31/24 FY24 WORKERS' COMP PROGRAM (QTR 3)74,089.25 74,089.25
2061648 04/17/24 07785 AT&T 000021390224 03/12/24 TELEPHONE SERVICES (2/12/2024 - 3/11/2024)4,088.58 4,088.58
2061536 03/27/24 22336 AULANI CHUN Ref002728983 03/25/24 UB Refund Cst #0000282921 35.65 35.65
2061649 04/17/24 20125 AZTEC LANDSCAPING INC J1750 03/31/24 CY24 JANITORIAL SERVICES 8,749.50 8,749.50
2061560 04/03/24 21254 BITBODYGUARD INC OWD-007 03/19/24 CONSULT SERV - PALO ALTO NETWORKS 3,575.00 3,575.00
2061650 04/17/24 20353 BLUEWATER RUBBER & GASKET CO 01071252 03/29/24 CUSTOM HOSE FOR VFD TRAILER 4,800.13 4,800.13
2061598 04/10/24 22344 BMN EQUITY GROUP 032824-D1141 03/28/24 909 CONCEPCION AVE 1,694.48 1,694.48
2061651 04/17/24 21775 BRINKS INC 12588427 04/01/24 ARMORED TRANSPORTATION SERVICES FY24 297.94 297.94
2061599 04/10/24 08156 BROWNSTEIN HYATT FARBER 981082 04/09/24 LEGISLATIVE ADVOCACY CONSULTING SERV 3,813.00 3,813.00
2061561 04/03/24 18154 BUSINESSOLVER.COM INC 114319 03/29/24 ACA REPORTING SERVICES (MAR 2024)816.34 816.34
2061600 04/10/24 02401 CAJON VALLEY UNION SCHOOL DIST 24127 03/18/24 WATER CONSERVATION BUS TRANSPORT 332.50 332.50
2061562 04/03/24 20374 CALBURTON INC CAL1637 03/20/24 UTILITY LOCATING SERVICES (FEB 2024)8,365.00 8,365.00
2061652 04/17/24 02758 CARMEL BUSINESS SYSTEMS INC 8808 03/28/24 SCANNING/ DESTRUCTION 990.38 990.38
2061563 04/03/24 15177 CAROLLO ENGINEERS INC FB48620 03/12/24 RFWCWRF SYS IMPROVE (FEB 2024)16,669.25 16,669.25
Page 1 of 9
3,715.00
11,340.69
2061564 04/03/24 21705 CHAMBERS GROUP INC 37077 03/19/24 ENVIRONMENTAL SERVICES (FEB 2024)6,911.52 6,911.52
2061653 04/17/24 01719 CHULA VISTA CHAMBER OF 19991 04/15/24 ANNUAL INSTALLATION DINNER 2,000.00 2,000.00
2061654 04/17/24 04119 CLARKSON LAB & SUPPLY INC 35455 03/31/24 BACTERIOLOGICAL TEST (3/23/24-3/24/24)700.00
35452 03/31/24 BACTERIOLOGICAL TEST (3/14/24 & 3/16/24)430.00
35457 03/31/24 BACTERIOLOGICAL TEST (3/26/24)330.00
35446 03/31/24 BACTERIOLOGICAL TEST (3/5/24)277.50
35447 03/31/24 BACTERIOLOGICAL TEST (3/5/24)277.50
35454 03/31/24 BACTERIOLOGICAL TEST (3/20/24)270.00
35456 03/31/24 BACTERIOLOGICAL TEST (3/25/24)270.00
35445 03/31/24 BACTERIOLOGICAL TEST (3/4/24)250.00
35453 03/31/24 BACTERIOLOGICAL TEST (3/19/24)250.00
35448 03/31/24 BACTERIOLOGICAL TEST (3/12/24)165.00
35449 03/31/24 BACTERIOLOGICAL TEST (3/12/24)165.00
35450 03/31/24 BACTERIOLOGICAL TEST (3/13/24)165.00
35451 03/31/24 BACTERIOLOGICAL TEST (3/13/24)165.00
2061565 04/03/24 18331 CORE & MAIN LP U468577 03/14/24 BOB PLETCHER MATERIALS 14,895.57 14,895.57
2061655 04/17/24 18331 CORE & MAIN LP U533186 03/22/24 INVENTORY 6,982.20
U568207 03/22/24 INVENTORY 4,164.54
U542310 03/22/24 BOB PLETCHER MATERIALS 193.95
2061656 04/17/24 15049 CORELOGIC SOLUTIONS LLC 82208613 03/31/24 DATA SERV - REALQUEST PROPERTY DATA 540.75 540.75
2061657 04/17/24 00099 COUNTY OF SAN DIEGO MWD-0224 03/15/24 EXCAVATION PERMITS (FEB 2024)2,060.80 2,060.80
2061601 04/10/24 00099 COUNTY OF SAN DIEGO 032824-D0551 03/28/24 EVOC 5,669.35 5,669.35
2061658 04/17/24 00184 COUNTY OF SAN DIEGO E640660324 04/04/24 SHUT DOWN TEST (3/21/24-3/28/24)1,582.00
E632960324 04/04/24 DEVELOPER INSPECTION (3/13/24)1,561.50
E636290324 04/04/24 DEVELOPER INSPECTION (3/28/24)791.00
E602300324 04/04/24 SHUT DOWN TEST (3/12/24)226.00
E602340324 04/04/24 DEVELOPER INSPECTION (3/4/24)226.00
E636720324 04/04/24 DEVELOPER INSPECTION (3/20/24)226.00
E639050324 04/04/24 DEVELOPER INSPECTION (3/8/24)226.00
E639410324 04/04/24 DEVELOPER INSPECTION (3/29/24)226.00
E640510324 04/04/24 SHUT DOWN TEST (3/1/24)226.00
E640520324 04/04/24 SHUT DOWN TEST (3/1/24)226.00
E640590324 04/04/24 SHUT DOWN TEST (3/12/24)226.00
E640600324 04/04/24 SHUT DOWN TEST (3/14/24)226.00
E640610324 04/04/24 SHUT DOWN TEST (3/14/24)226.00
E640620324 04/04/24 SHUT DOWN TEST (3/14/24)226.00
Page 2 of 9
7,211.50
1,733.00
320.00
1,372.00
E640700324 04/04/24 SHUT DOWN TEST (3/27/24)226.00
E640710324 04/04/24 SHUT DOWN TEST (3/29/24)226.00
E640720324 04/04/24 SHUT DOWN TEST (3/29/24)226.00
E638400324 04/04/24 SHUT DOWN TEST (3/1/24)113.00
2061537 03/27/24 00184 COUNTY OF SAN DIEGO 5731021524 02/15/24 UPFP PERMIT RENEWAL (4/30/24-4/30/25)1,069.00
2818021524 02/15/24 UPFP PERMIT RENEWAL (4/30/24-4/30/25)664.00
2061602 04/10/24 00184 COUNTY OF SAN DIEGO 5363021024 02/10/24 UPFP PERMIT SUPPLEMENTAL (2/10/24)110.00
5364021024 02/10/24 UPFP PERMIT SUPPLEMENTAL (2/10/24)110.00
0294021024 02/10/24 UPFP PERMIT SUPPLEMENTAL (2/10/24)10.00
1352021024 02/10/24 UPFP PERMIT SUPPLEMENTAL (2/10/24)10.00
1354021024 02/10/24 UPFP PERMIT SUPPLEMENTAL (2/10/24)10.00
2785021024 02/10/24 UPFP PERMIT SUPPLEMENTAL (2/10/24)10.00
5345021024 02/10/24 UPFP PERMIT SUPPLEMENTAL (2/10/24)10.00
5346021024 02/10/24 UPFP PERMIT SUPPLEMENTAL (2/10/24)10.00
5348021024 02/10/24 UPFP PERMIT SUPPLEMENTAL (2/10/24)10.00
5349021024 02/10/24 UPFP PERMIT SUPPLEMENTAL (2/10/24)10.00
5351021024 02/10/24 UPFP PERMIT SUPPLEMENTAL (2/10/24)10.00
5365021024 02/10/24 UPFP PERMIT SUPPLEMENTAL (2/10/24)10.00
2061538 03/27/24 02122 COUNTY OF SAN DIEGO APP008146 03/14/24 MODIFICATION FEE TO EQUIPMENT 7,381.00 7,381.00
2061659 04/17/24 02122 COUNTY OF SAN DIEGO 045442002RI 03/27/24 PERMIT FEES # 04544 (MAY 2024 - MAY 2025)686.00
047452002RI 03/27/24 PERMIT FEES # 04745 (MAY 2024 - MAY 2025)686.00
2061603 04/10/24 21127 CRP-PDC PIPER OTAY OWNER LLC 032924-D1131 03/29/24 LOT 16 OTAY CROSSING COURT 11,796.07 11,796.07
2061604 04/10/24 00693 CSDA - SAN DIEGO CHAPTER 04162024 04/05/24 BUSINESS MEETING 240.00 240.00
2061605 04/10/24 18756 CULTURA 16740 03/25/24 PUBLIC SERVICES WORKSTATIONS 11,773.62 11,773.62
2061606 04/10/24 22355 CWC COTA 127 LLC Ref002729087 04/08/24 UB Refund Cst #0000290252 1,938.15 1,938.15
2061539 03/27/24 22333 DEOGRACIAS SOLIS Ref002728979 03/25/24 UB Refund Cst #0000080711 165.20 165.20
2061660 04/17/24 21100 DIVISION OF EMPLOYMENT 0870440 033124 03/31/24 UNEMPLOYMENT INSUR (1ST QTR 2024)181.44 181.44
2061661 04/17/24 21597 E SOURCE COMPANIES LLC 23279 03/31/24 METER CHANGEOUT CONSULTING SERVICES 13,086.31 13,086.31
2061540 03/27/24 21597 E SOURCE COMPANIES LLC 11965 03/18/24 WATER AUDIT SERVICES FY23 SUBMISSION 2,000.00 2,000.00
2061566 04/03/24 02447 EDCO DISPOSAL CORPORATION 5458 033124 03/31/24 RECYCLED WASTE SERVICE FY24 258.18 258.18
2061662 04/17/24 03765 ENGINEERING PARTNERS INC 20A4240363 03/31/24 ELECTRICAL ENG SERV (MAR 2024)3,340.00 3,340.00
2061541 03/27/24 20794 ENTISYS 360 209595 02/26/24 MS SOFTWARE MAINTENANCE RENEWAL 3,237.65 3,237.65
2061663 04/17/24 20794 ENTISYS 360 211116 03/25/24 MS SOFTWARE MAINTENANCE RENEWAL 3,237.65 3,237.65
Page 3 of 9
1,394.02
22,555.49
11,277.53
6,296.77
131.64
2061567 04/03/24 20511 EYEMED (FIDELITY)166210431 04/02/24 CY24 VISION BENEFITS ADMINISTRATION 1,345.85
166168019-1 03/31/24 CY24 VISION BENEFITS ADMINISTRATION 48.17
2061664 04/17/24 03546 FERGUSON WATERWORKS # 1083 0848515 03/19/24 PARTS FOR PUMP#2 980-1 PS 8,391.75
0849183 03/28/24 INVENTORY 6,589.99
0850514 03/28/24 INVENTORY 4,111.74
0849508 03/21/24 INVENTORY 3,462.01
2061568 04/03/24 03546 FERGUSON WATERWORKS # 1083 0848362 03/12/24 SPOOLS FOR UM 6,508.10 6,508.10
2061665 04/17/24 17888 FIRST AMERICAN DATA TREE LLC 9003400324 03/31/24 DOCUMENT SERVICE FY24 99.00 99.00
2061666 04/17/24 02591 FITNESS TECH 12658 04/01/24 GYM EQUIPMENT MAINTENANCE FY24 150.00 150.00
2061685 04/17/24 02594 FOUNDATION SOUTHWESTERN COLLEGEOWD2024 04/15/24 CY2024 PTAC SPONSORSHIP 7,000.00 7,000.00
2061542 03/27/24 03513 FRANKLINCOVEY CLIENT SALES INC IS10703227 02/26/24 LEADERSHIP/MANAGEMENT TRAINING 18,803.00 18,803.00
2061667 04/17/24 20424 FUENTES TRUCKING INC 32310 04/03/24 TRUCKING SERVICE FOR MATERIAL RESTOCK 2,574.00 2,574.00
2061607 04/10/24 22353 GEO PACIFIC SERVICES Ref002729085 04/08/24 UB Refund Cst #0000282951 1,765.37 1,765.37
2061608 04/10/24 22345 GEORGE H. ROBINSON 032824-D1134 03/28/24 SEWER ANNEX 3110 SUNFLOWER GLEN 7,014.87 7,014.87
2061668 04/17/24 03537 GHA TECHNOLOGIES INC 11374961 03/25/24 CY24 CRADLEPOINT SFTWR LIC RENEWAL 8,028.79 8,028.79
2061569 04/03/24 19978 HASA INC.947263 03/14/24 AS-NEEDED SODIUM HYPOCHLORITE FY24 4,650.29
946064 03/07/24 AS-NEEDED SODIUM HYPOCHLORITE FY24 3,245.76
947265 03/14/24 AS-NEEDED SODIUM HYPOCHLORITE FY24 1,121.26
947264 03/14/24 AS-NEEDED SODIUM HYPOCHLORITE FY24 991.43
946065 03/07/24 AS-NEEDED SODIUM HYPOCHLORITE FY24 826.19
946062 03/07/24 AS-NEEDED SODIUM HYPOCHLORITE FY24 442.60
2061669 04/17/24 19978 HASA INC.948309 03/21/24 AS-NEEDED SODIUM HYPOCHLORITE FY24 2,360.55
949926 03/28/24 AS-NEEDED SODIUM HYPOCHLORITE FY24 1,917.95
948310 03/21/24 AS-NEEDED SODIUM HYPOCHLORITE FY24 944.22
949927 03/28/24 AS-NEEDED SODIUM HYPOCHLORITE FY24 640.30
949925 03/28/24 AS-NEEDED SODIUM HYPOCHLORITE FY24 433.75
2061670 04/17/24 22165 HEALTH AND HUMAN RESOURCE E0316488 04/03/24 AETNA EMPLOYEE ASSISTANCE PROGRAM 195.64 195.64
2061570 04/03/24 00062 HELIX WATER DISTRICT 3592 03/27/24 CUST WTR CONSUMPTION DATA 1,232.70 1,232.70
2061671 04/17/24 00062 HELIX WATER DISTRICT 542834924 04/09/24 WATER USAGE (2/8/24 - 4/4/24)69.05
433004924 04/09/24 WATER USAGE (2/8/24 - 4/4/24)62.59
2061672 04/17/24 20895 HERNON, KYLE 041624 04/16/24 EXPENSE REIMBURSEMENT 215.00 215.00
2061673 04/17/24 16120 HMT LLC 23266046 04/02/24 PRESSURE TANK INSPECTIONS 16,600.00 16,600.00
2061609 04/10/24 21193 HOMEFED VILLAGE 8 LLC 032824-D1044 03/28/24 ORV8 AVE CAPRISE & CALLE ESCUELA 2,874.26 2,874.26
Page 4 of 9
18,926.72
2,987.98
341.97
52,549.56
2,092.86
6,788.72
2061674 04/17/24 08969 INFOSEND INC 259879 03/29/24 BILL PROCESSING SERVICES FY24 14,512.74
259878 03/29/24 BILL PROCESSING SERVICES FY24 4,413.98
2061571 04/03/24 08969 INFOSEND INC 258806 03/15/24 BILL PROCESSING SERVICES FY24 2,611.24 2,611.24
2061610 04/10/24 15306 INLAND KENWORTH (US) INC 73099 03/05/24 FY22 CP ITEM #3 CLASS 7 CREW TRUCK 330,702.60 330,702.60
2061572 04/03/24 20752 IWG TOWERS ASSETS II LLC 4540550 03/27/24 ANTENNA SUBLEASE FY24 2,243.00 2,243.00
2061592 04/10/24 22350 JACK BIGGS Ref002729082 04/08/24 UB Refund Cst #0000251145 1,547.81 1,547.81
2061611 04/10/24 11469 JACKSON PENDO DEV CO D0956-090323 03/29/24 VILLAGE 14 & PA 16_19 2,975.09
D0956-090324 03/29/24 VILLAGE 14 & PA 16_19 LAND EXCHANGE 12.89
2061573 04/03/24 10563 JCI JONES CHEMICALS INC 935805 03/13/24 AS-NEEDED CHLORINE GAS FY24 6,600.00 6,600.00
2061612 04/10/24 22346 JENSEN MEAT COMPANY INC 032924-D1107 03/29/24 2550 BRITANNIA BLVD; 2" WET TAP 509.41 509.41
2061675 04/17/24 22179 JESUS LOZANO JL041624 04/16/24 TUITION REIMBURSEMENT 207.00 207.00
2061574 04/03/24 22129 KEPT COMPANIES INC Q184672 03/15/24 AS-NEEDED FLEET WASHING SERVICES FY24 286.84
Q181663 03/08/24 AS-NEEDED FLEET WASHING SERVICES FY24 55.13
2061543 03/27/24 22129 KEPT COMPANIES INC Q174877 03/01/24 AS-NEEDED FLEET WASHING SERVICES FY24 137.83 137.83
2061575 04/03/24 05840 KIRK PAVING INC 23-119-11 02/23/24 AS-NEEDED PAVING SERVICES FY24 28,537.65
23-119-12 03/13/24 AS-NEEDED PAVING SERVICES FY24 12,778.16
23-172-2 03/14/24 AS-NEEDED EMERGENCY PAVING SERV FY24 11,233.75
2061613 04/10/24 05840 KIRK PAVING INC 23-172-1R 02/07/24 RETAINAGE RELEASE 1,257.79
23-119-10R 01/01/24 RETAINAGE RELEASE 835.07
2061614 04/10/24 22357 KIRK PAVING INC Ref002729089 04/08/24 UB Refund Cst #0000293150 2,082.02 2,082.02
2061544 03/27/24 18647 KNOWBE4 INC 309706 02/20/24 SECURITY AWARENESS SOFTWARE LICENSE 6,765.70 6,765.70
2061545 03/27/24 22300 LENNAR HOMES OF CA INC Ref002728981 03/25/24 UB Refund Cst #0000264708 508.64 508.64
2061615 04/10/24 22351 LIN CHENG-I & MERRY P TRUST Ref002729083 04/08/24 UB Refund Cst #0000252375 106.45 106.45
2061676 04/17/24 21255 LONG, MICHAEL 040524 04/05/24 EXPENSE REIMBURSEMENT 1,375.28 1,375.28
2061616 04/10/24 07591 MA, DONGXING 040324 04/03/24 EXPENSE REIMBURSEMENT 145.58 145.58
2061617 04/10/24 21855 MAJESTIC SUNROAD I LLC D1037-090426 03/28/24 MAJESTIC SUNROAD BUILDING 2 3,704.60
D1037-090427 03/28/24 MAJESTIC SUNROAD BUILDING 3 2,424.41
D1037-090425 03/28/24 MAJESTIC SUNROAD BUILDING 1 659.71
2061593 04/10/24 22352 MARIO PORTILLO Ref002729084 04/08/24 UB Refund Cst #0000275547 1,800.44 1,800.44
2061546 03/27/24 20929 MARTHA SOTO 7313032624 03/26/24 CUSTOMER REFUND 900.46 900.46
2061547 03/27/24 22339 MD A HOQUE 8155032624 03/26/24 CUSTOMER REFUND 793.95 793.95
Page 5 of 9
24,128.40
603.75
2,062.83
1,209.74
2061677 04/17/24 03745 MEDEROS, CHARLES 041624 04/16/24 EXPENSE REIMBURSEMENT 165.00 165.00
2061618 04/10/24 22347 MERIDIAN COMMUNITIES 032824-D0943 03/28/24 PINNACLE AT MILLENIA LOTS 12 & 13 9,463.83 9,463.83
2061678 04/17/24 21723 MERINO LANDSCAPE INC 11319 03/31/24 ADMIN LANDSCAPE UPGRADE MAINTENANCE 900.00 900.00
2061576 04/03/24 01824 MERKEL & ASSOCIATES INC 24031001 03/10/24 SMA HABITAT MANAGEMENT (1/1/24-2/29/24)23,697.90
24031902 03/19/24 SMA HABITAT MANAGEMENT (1/1/24-2/29/24)430.50
2061594 04/10/24 22354 MICHAEL THOMPSON Ref002729086 04/08/24 UB Refund Cst #0000285542 13.64 13.64
2061595 04/10/24 14536 MING CHEN Ref002729081 04/08/24 UB Refund Cst #0000194839 77.41 77.41
2061679 04/17/24 17261 NATURESCAPE SERVICES 8366 03/31/24 CY24 LANDSCAPE MAINTENANCE SERVICES 9,999.00 9,999.00
2061619 04/10/24 00761 NINYO & MOORE GEOTECHNICAL 285290 03/19/24 GEOTECHNICAL SERVICES (FEB 2024)2,133.60 2,133.60
2061620 04/10/24 20996 NORTH CAROLINA DEPT OF REVENUE 60139703022924 02/29/24 WITHHOLDING TAX 022924 362.25
60139703033124 03/31/24 WITHHOLDING TAX 033124 241.50
2061680 04/17/24 18332 NV5 INC 380283 03/26/24 ENGINEERING DESIGN SERVICES (JAN 2024)13,250.00 13,250.00
2061548 03/27/24 22335 OBATAIYD DOUGHTY Ref002728982 03/25/24 UB Refund Cst #0000267327 25.63 25.63
2061577 04/03/24 03215 O'DONNELL, MICHAEL 1542032824 03/28/24 TRAVEL ADVANCEMENT 223.00 223.00
2061621 04/10/24 22274 OMNI GRAPHICS 65307 02/23/24 PRINTING PIPELINE NEWSLETTERS FY24 3,796.86 3,796.86
2061622 04/10/24 16834 ON-SITE TECHNICAL SVCS INC 11203 03/01/24 IN-PLANT INSPECTION SERVICES (FEB 2024)30,920.80 30,920.80
2061623 04/10/24 18605 OTAY RANCH VILLAGE II PC10 LLC 032924-D0908 03/29/24 OR V2 R-11 AVIARE 12.12 12.12
2061624 04/10/24 21547 OVL INVESTMENTS LP 032824-D1133 03/28/24 MARCONI DR 850.58 850.58
2061625 04/10/24 21221 PACIFIC COAST COMMUNITIES 032924-D0973 03/29/24 OTAY RANCH VILLAGE 2 R-27 PARC PLACE 255.92 255.92
2061681 04/17/24 01002 PACIFIC PIPELINE SUPPLY INC S100461967.001 03/27/24 INVENTORY 9,939.94 9,939.94
2061578 04/03/24 01002 PACIFIC PIPELINE SUPPLY INC S100460252.001 03/15/24 INVENTORY 1,104.81
S100461399.001 03/15/24 INVENTORY 958.02
2061626 04/10/24 19310 PALM LAUNDRY INC 407 04/01/24 TOWEL LAUNDRY SERVICE FY24 199.47 199.47
2061549 03/27/24 19310 PALM LAUNDRY INC 389 03/01/24 TOWEL LAUNDRY SERVICE FY24 226.47 226.47
2061550 03/27/24 22340 PINNACLE AT MILLENIA HOA 6200032624 03/26/24 CUSTOMER REFUND 2,647.36 2,647.36
2061627 04/10/24 22340 PINNACLE AT MILLENIA HOA 7200040424 04/04/24 CUSTOMER REFUND 4,308.21 4,308.21
2061628 04/10/24 21888 PRESIDIO CORNERSTONE MONTERRA 032924-D0981 03/29/24 OR V2 S R-16A 9,542.84 9,542.84
2061579 04/03/24 20861 RAFTELIS 32683 03/14/24 WATER & SEWER COST OF SERVICE STUDIES 325.00 325.00
2061580 04/03/24 22238 RCDA LLC 4312 03/12/24 RANDOM DRUG TESTING 1,119.74
4257 03/07/24 PRE-PLACEMENT EXAM 90.00
Page 6 of 9
123,616.04
140,358.89
25,432.52
8,452.50
26,036.53
2061682 04/17/24 19836 RED WING BUSINESS ADV ACCOUNT 20240410069504 04/10/24 AS-NEEDED SAFETY BOOTS FY24 750.00 750.00
2061581 04/03/24 19377 SAGEVIEW ADVISORY GROUP LLC 2024-14648 04/01/24 INVEST ADV FOR DEFERRED COMP PLANS 6,500.00 6,500.00
2061551 03/27/24 22334 SALUD GANAL Ref002728980 03/25/24 UB Refund Cst #0000088493 81.71 81.71
2061629 04/10/24 02586 SAN DIEGO COUNTY ASSESSOR 202400283 04/04/24 MONTHLY ASSESSOR DATA FY24 125.00 125.00
2061582 04/03/24 00003 SAN DIEGO COUNTY WATER AUTH 0000002675 03/11/24 SOCAL WATERSMART HEW HET WBIC FY24 846.16 846.16
2061583 04/03/24 00121 SAN DIEGO GAS & ELECTRIC 032924A 03/29/24 UTILITY EXPENSES (MONTHLY)38,356.14
032924B 03/29/24 UTILITY EXPENSES (MONTHLY)32,876.92
032924 03/29/24 UTILITY EXPENSES (MONTHLY)31,008.33
022824A 02/28/24 UTILITY EXPENSES (MONTHLY)20,538.90
032624 03/26/24 UTILITY EXPENSES (MONTHLY)835.75
2061552 03/27/24 00121 SAN DIEGO GAS & ELECTRIC 032124 03/21/24 UTILITY EXPENSES (MONTHLY)5,816.43 5,816.43
2061630 04/10/24 00121 SAN DIEGO GAS & ELECTRIC 040324 04/03/24 UTILITY EXPENSES (MONTHLY)90,252.37
040224A 04/02/24 UTILITY EXPENSES (MONTHLY)47,127.99
040424B 04/04/24 UTILITY EXPENSES (MONTHLY)2,894.40
040224 04/02/24 UTILITY EXPENSES (MONTHLY)49.02
040524 04/05/24 UTILITY EXPENSES (MONTHLY)35.11
2061683 04/17/24 00121 SAN DIEGO GAS & ELECTRIC 040824A 04/08/24 UTILITY EXPENSES (MONTHLY)21,237.99
040824 04/08/24 UTILITY EXPENSES (MONTHLY)4,194.53
2061631 04/10/24 22356 SANCON TECHNOLOGIES INC Ref002729088 04/08/24 UB Refund Cst #0000292823 701.83 701.83
2061584 04/03/24 05512 SD COUNTY VECTOR CONTROL PROG SD100372324 03/12/24 OTHER AGENCY FEES 744.00 744.00
2061632 04/10/24 19603 SECURITAS SECURITY SVC USA INC 11682189 03/31/24 ON-DEMAND SECURITY RESPONSE FY24 150.00 150.00
2061633 04/10/24 22343 SHANNON MEDFORD SM03112024 04/04/24 EXPENSE REIMBURSEMENT - CLAIM 1,546.52 1,546.52
2061684 04/17/24 22201 SHAW HR CONSULTING INC.010849 03/19/24 HR/EMPLOYMENT CONSULTING SERVICES 5,235.00
010742 02/28/24 HR/EMPLOYMENT CONSULTING SERVICES 2,692.50
010789 03/04/24 HR/EMPLOYMENT CONSULTING SERVICES 525.00
2061634 04/10/24 15562 SLF IV MCMILLIN MILLENIA JV 032924-D0876 03/28/24 ONSITE 2 IMP 7C 1,795.25 1,795.25
2061635 04/10/24 16229 SMITH, TIMOTHY 030424033124 03/31/24 MILEAGE REIMBURSEMENT 46.90 46.90
2061636 04/10/24 21115 SONIA PONCE Ben2731382 04/11/24 BI-WEEKLY PAYROLL DEDUCTION 553.85 553.85
2061637 04/10/24 01460 STATE WATER RESOURCES SW-0294300 04/03/24 ANNUAL PERMIT FEE (4/1/24 - 3/31/25)1,651.00 1,651.00
2061638 04/10/24 22348 SUNSET GLAZING 032824-D1083 03/28/24 4" WET TAP 3435 STONEFIELD DR 3,716.04 3,716.04
2061686 04/17/24 10339 SUPREME OIL COMPANY 435476 03/28/24 UNLEADED AND DIESEL FUEL 16,675.03
435563 03/28/24 UNLEADED AND DIESEL FUEL 9,361.50
2061687 04/17/24 18376 SVPR COMMUNICATIONS LLC 1690 03/31/24 AS-NEEDED COMM CONSULT SVCS 600.00 600.00
Page 7 of 9
1,039.01
873.52
4,172.79
375.00
250.00
2061688 04/17/24 02376 TECHKNOWSION INC 3145 04/01/24 SCADA SYSTEM SUPPORT SERVICES FY24 4,375.00 4,375.00
2061639 04/10/24 21394 TEEDEEUAS LLC Otay 11 03/30/24 UNMANNED AIRCRAFT SYSTEMS PROG SERV 1,834.54 1,834.54
2061553 03/27/24 22337 TFW CONSTRUCTION DEVELOPMENT Ref002728984 03/25/24 UB Refund Cst #0000285950 1,532.29 1,532.29
2061640 04/10/24 22257 TITAN HEALTH & SECURITY 2352 03/30/24 EMERGENCY COMMUNICATION SFTWR SVC 3,250.00 3,250.00
2061554 03/27/24 20755 TOTAL COMPENSATION SYSTEMS INC 12898 03/19/24 ACTUARIAL SERVICES 4,000.00 4,000.00
2061641 04/10/24 15255 TRENCH SHORING CO 316387-3 03/29/24 SHORING RENTAL 2,649.79 2,649.79
2061585 04/03/24 00427 UNDERGROUND SERVICE ALERT 232424745 03/07/24 DIG SAFE BOARD FEES FY24 271.26 271.26
2061689 04/17/24 00427 UNDERGROUND SERVICE ALERT 320240507 04/01/24 UNDERGROUND ALERT TICKETS FY24 767.75
232425126 04/01/24 DIG SAFE BOARD FEES FY24 271.26
2061642 04/10/24 20409 UNIFIED FIELD SERVICES CORP 00019641 02/15/24 RETAINAGE RELEASE 83,789.47 83,789.47
2061643 04/10/24 15675 UNITED SITE SERVICES INC 4395441 04/02/24 PORT. TOILET RENTAL FY24 727.05
4397518 04/02/24 PORT. TOILET RENTAL FY24 146.47
2061555 03/27/24 00350 UNITED STATES POSTAL SERVICE 3951032124 03/21/24 PREPAID POSTAGE MACHINE 6,000.00 6,000.00
2061690 04/17/24 08028 VALLEY CONSTRUCTION MANAGEMENT SD545805 03/04/24 CMIS (FEB 2024)5,270.00 5,270.00
2061586 04/03/24 20909 VOLT WORKFORCE SOLUTIONS 46474373 03/24/24 WATER INTERNS - D VILCHIS PE 032424 761.04 761.04
2061587 04/03/24 15807 WATCHLIGHT CORPORATION 835986 02/15/24 SECURITY ALARM MONITORING FY24 2,576.92 2,576.92
2061556 03/27/24 15807 WATCHLIGHT CORPORATION 839429 03/15/24 SECURITY ALARM MONITORING FY24 2,576.92 2,576.92
2061691 04/17/24 15807 WATCHLIGHT CORPORATION 841435 03/22/24 ALARM, ACCESS AND CAMERA MAINTENANCE 2,814.72
841434 03/22/24 ALARM, ACCESS AND CAMERA MAINTENANCE 1,358.07
2061557 03/27/24 14879 WATER CONSERVATION GARDEN JPA 022324 03/22/24 WCG ADD'L FUNDS JPA 2/23/24 MTG 5,000.00 5,000.00
2061588 04/03/24 14879 WATER CONSERVATION GARDEN JPA 022324-2 03/28/24 WCG ADD'L FUNDS JPA 2/23/24 MTG 5,000.00 5,000.00
2061589 04/03/24 01343 WE GOT YA PEST CONTROL INC 72540 03/08/24 AS-NEEDED BEE REMOVAL FY24 250.00
72537 03/07/24 AS-NEEDED BEE REMOVAL FY24 125.00
2061692 04/17/24 01343 WE GOT YA PEST CONTROL INC 72656 03/27/24 AS-NEEDED BEE REMOVAL FY24 125.00
72657 03/28/24 AS-NEEDED BEE REMOVAL FY24 125.00
2061693 04/17/24 21997 WEST YOST & ASSOCIATES INC 2057658 02/29/24 PLAN CHECK (2/10/24-3/8/24)70,877.49 70,877.49
2061590 04/03/24 19866 WOOD RODGERS INC 178849 02/29/24 HYDRAULIC MODELING (FEB 2024)800.00 800.00
2061694 04/17/24 19866 WOOD RODGERS INC 179008 02/29/24 ENGINEERING DESIGN SERVICES (FEB 2024)14,345.00 14,345.00
Amount Pd Total:1,512,838.88
Check Grand Total:1,512,838.88160 Checks
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