HomeMy WebLinkAbout12-05-23 EO&WR Committee Packet
1
OTAY WATER DISTRICT
ENGINEERING, OPERATIONS, & WATER RESOURCES COMMITTEE MEETING
and
SPECIAL MEETING OF THE BOARD OF DIRECTORS
2554 SWEETWATER SPRINGS BOULEVARD
SPRING VALLEY, CALIFORNIA
Boardroom
TUESDAY
DECEMBER 5, 2023
12:00 P.M.
This is a District Committee meeting. This meeting is being posted as a special meeting
in order to comply with the Brown Act (Government Code Section §54954.2) in the event that
a quorum of the Board is present. Items will be deliberated, however, no formal board actions
will be taken at this meeting. The committee makes recommendations
to the full Board for its consideration and formal action.
AGENDA
1. ROLL CALL
2. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO
SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD’S
JURISDICTION INCLUDING AN ITEM ON TODAY’S AGENDA.
DISCUSSION ITEMS
3. AWARD A PROFESSIONAL SERVICES AGREEMENT FOR AS-NEEDED ASSET
MANAGEMENT SERVICES TO RAFTELIS FINANCIAL CONSULTANTS, INC. IN
AN AMOUNT NOT-TO-EXCEED $175,000. THE TOTAL AMOUNT OF THE CON-
TRACT WILL NOT EXCEED $175,000 DURING FISCAL YEARS 2024, 2025, AND
2026 (ENDING JUNE 30, 2026) (KENNEDY) [5 MINUTES]
4. AWARD A PROFESSIONAL SERVICES CONTRACT TO VALLEY CONSTRUC-
TION MANAGEMENT FOR CONSTRUCTION MANAGEMENT AND INSPECTION
SUPPORT OF THE 870-2 RESERVOIR (3.4 MG) CONSTRUCTION AND 870-1
RESERVOIR LINER/COVER REPLACEMENT PROJECT IN AN AMOUNT NOT-
TO-EXCEED $874,111.00 (CAMERON) [5 MINUTES]
5. FIRST QUARTER FISCAL YEAR 2024 CAPITAL IMPROVEMENT PROGRAM
REPORT (CAMERON) [5 MINUTES]
6. ADJOURNMENT
BOARD MEMBERS ATTENDING:
Mark Robak, Chair
Jose Lopez
2
All items appearing on this agenda, whether or not expressly listed for action, may be de-
liberated and may be subject to action by the Board.
The agenda, and any attachments containing written information, are available at the Dis-
trict’s website at www.otaywater.gov. Written changes to any items to be considered at the
open meeting, or to any attachments, will be posted on the District’s website. Copies of the
agenda and all attachments are also available by contacting the District Secretary at
(619) 670-2253.
If you have any disability which would require accommodation in order to enable you to
participate in this meeting, please call the District Secretary at 619-670-2253 at least 24
hours prior to the meeting.
Certification of Posting
I certify that on December 1, 2023, I posted a copy of the foregoing agenda near the
regular meeting place of the Board of Directors of Otay Water District, said time being at
least 24 hours in advance of the meeting of the Board of Directors (Government Code
Section §54954.2).
Executed at Spring Valley, California on December 1, 2023.
/s/ Tita Ramos-Krogman, District Secretary
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: January 3, 2024
SUBMITTED BY: Bob Kennedy
Engineering Manager
PROJECT: P1210-
023000
DIV. NO. All
APPROVED BY: Michael Long, Chief, Engineering
Jose Martinez, General Manager
SUBJECT: Award a Professional Services Contract for As-Needed Asset
Management Services to Raftelis for Fiscal Years 2024, 2025,
and 2026
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board)
award a professional services agreement for As-Needed Asset
Management Services and to authorize the General Manager to execute
an agreement with Raftelis Financial Consultants, Inc. (Raftelis) in
an amount not-to-exceed $175,000. The total amount of the contract
will not exceed $175,000 during Fiscal Years 2024, 2025, and 2026
(ending June 30, 2026).
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To obtain Board authorization for the General Manager to enter into a
professional services agreement for As-Needed Asset Management
Services with Raftelis in an amount not-to-exceed $175,000. The
total amount of the contract will not exceed $175,000 during Fiscal
Years 2024, 2025, and 2026.
AGENDA ITEM 3
2
ANALYSIS:
The District will require the services of a professional asset
management consultant on an as-needed basis in support of the
District’s Asset Management Plan (AMP)for Fiscal Years 2024, 2025,
and 2026.
The District staff will identify tasks and request cost proposals
from the consultant during the contract period. The consultant will
prepare a detailed scope of work, schedule, and fee for each task
order. Upon written task order authorization from the District, the
consultant shall then proceed with the project, as described in the
scope of work.
The possible tasks that the consultants will be working on for Fiscal
Years 2024, 2025, and 2026, and estimated costs, are listed below:
DESCRIPTION
COST
ESTIMATE
Update the AMP ensuring that it is consistent with industry
best practices and will complete the tasks to support the
improvement of the AMP.
$15,000
Assist in the update of the AMP vision, mission, objectives,
implementation plan, and outcomes including schedule and costs
of a replacement and renewal program.
$15,000
Review and recommend appropriate validation measures for the
inventory of facilities and closing any data gaps. $20,000
Develop and prepare recommendations for future condition
assessments for the District’s assets including recommend
condition assessment methods that can be used and how the data
will be incorporated into the information management system.
$20,000
Develop and manage the implementation of a replacement and
renewal Capital Improvement Program Plan for existing assets
providing a best management framework.
$25,000
Develop a list of facilities that need to be either replaced
or rehabilitated with their respective due date and budget
costs.
$30,000
TOTAL: $125,000
Staff believes that a $175,000 cap on the As-Needed Asset Management
Services agreement is adequate, while still providing a buffer for
any unforeseen tasks.
The As-Needed Asset Management Services contract does not commit the
District to any expenditure until a task order is approved to perform
the work. The District does not guarantee work to the consultant,
3
nor does the District guarantee to the consultant that it will expend
all the funds authorized by the agreement for professional services.
The District solicited Asset Management Services by placing an
advertisement on the Otay Water District’s website and using
Periscope S2G, the District’s online bid solicitation website, on
June 13, 2023. Additional direct solicitation to 22 engineering
consultant firms was also performed by staff. Six (6) firms
submitted a Letter of Interest and a Statement of Qualifications.
The Request for Proposal (RFP) was sent to all six (6) firms
resulting in one (1) proposal received on June 29, 2023 from
Raftelis.
Firms that submitted Letters of Interest (LOI), but did not propose,
were Arup, Dexter Wilson, Horrocks, Smart IT Pros, Inc., and West
Yost. Outreach was performed to receive feedback from the
consultants that did not propose. Reasons for not proposing include:
1) being selective on potential projects, 2) did not feel well
positioned to receive the contract, and 3) did not feel the level of
service would satisfy the District’s needs.
In accordance with the District’s Policy 21, staff evaluated and
scored Raftelis’ written proposal. Raftelis received high scores
based on their experience, understanding of the scope of work,
proposed method to accomplish the work, and their composite hourly
rate. Raftelis has provided similar services to other local
agencies. A summary of the complete evaluation is shown in
Attachment B.
Raftelis submitted a Company Background Questionnaire, as required by
the RFP, and staff did not find any significant issues. In addition,
staff checked their references and performed an internet search on
the company. Staff found the references to be excellent and did not
find any outstanding issues with the internet search.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
The funds for this contract will be expended on a variety of tasks,
as previously noted above. This contract is for as-needed
professional services based on the District's need and schedule, and
expenditures will not be made until individual main tasks or task
orders under the as-needed portion of this agreement are authorized
by District staff.
4
Based on a review of the financial budget, the Project Manager
anticipates that the budgets will be sufficient to support the
professional as-needed consulting services required for the tasks
noted above.
The Finance Department has determined that the funds to cover this
contract will be available as budgeted for these projects.
STRATEGIC GOAL:
This Project supports the District’s Mission statement, “To provide
exceptional water and wastewater service to its customers, and to
manage District resources in a transparent and fiscally responsible
manner” and the General Manager’s Vision, "To be a model water agency
by providing stellar service, achieving measurable results, and
continuously improving operational practices."
GRANTS/LOANS:
Not applicable.
LEGAL IMPACT:
None.
BS:BK/jf
https://otaywater365.sharepoint.com/sites/engoperating/Shared Documents/As-Needed Services/Geotechnical/FY 2024-
2026/Staff Report/BD_01-03-2024_Staff Report_Award of As-Needed Geotechnical Engineering Services (BS-BK).docx
Attachments: Attachment A – Committee Action
Attachment B – Summary of Proposal Rankings
ATTACHMENT A
SUBJECT/PROJECT:
P1210-023000
Award a Professional Services Contract for As-Needed Asset
Management Services to Raftelis for Fiscal Years 2024,
2025, and 2026
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee
(Committee) reviewed this item at a meeting held on December 5, 2023.
The Committee supported staff's recommendation.
NOTE:
The “Committee Action” is written in anticipation of the Committee
moving the item forward for Board approval. This report will be sent
to the Board as a Committee approved item, or modified to reflect any
discussion or changes as directed by the Committee prior to
presentation to the full Board.
Qualifications of
Team
Responsiveness
and Project
Understanding
Technical and
Management
Approach
INDIVIDUAL
SUBTOTAL -
WRITTEN
AVERAGE
SUBTOTAL -
WRITTEN
Proposed Rates*
Consultant's
Commitment to
DBE
TOTAL
SCORE
30 25 30 85 85 15 Y/N 100
Poor/Good/
Excellent
Andrew Jackson 26 22 24 72
Bernardo Separa 25 20 24 69
Charles Mederos 27 23 26 76
Marciano Santos 25 20 25 70
Alexander Schultz 23 23 27 73
*Note: Review Panel does not see or consider proposed fee when scoring other categories. The proposed fee is scored by Engineering staff, who is not on the Review Panel.
REFERENCES
15 Excellent
ATTACHMENT BSUMMARY OF PROPOSAL RANKINGS
As-Needed Asset Management Services
Raftelis 87
WRITTEN
MAXIMUM POINTS
N72
C:\OneDrive Work\Otay Water District\ENG OPERATING - Documents\As-Needed Services\Asset Management Plan\FY 2024 - FY 2026\Selection Process\Summary of Proposal Rankings-Asset Management.xls
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: January 3, 2024
SUBMITTED BY: Kevin Cameron
Engineering Manager
PROJECT: P2228-001103
P2563-001103
DIV. NO.2
APPROVED BY: Michael Long, Chief, Engineering
Jose Martinez, General Manager
SUBJECT: Award of a Professional Services Contract to Valley
Construction Management for Construction Management and
Inspection Support of the 870-2 Reservoir (3.4 MG)
Construction and 870-1 Reservoir Liner/Cover Replacement
project
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board)
award a professional services contract to Valley Construction
Management (Valley CM) and authorize the General Manager to execute
an agreement with Valley CM for Construction Management and
Inspection Support of the 870-2 Reservoir (3.4 MG) Construction and
870-1 Reservoir Liner/Cover Replacement project (Project) in an
amount not-to-exceed $874,111.00 (see Exhibit A for Project
location).
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To obtain Board authorization for the General Manager to enter into a
professional engineering services contract with Valley CM for
Construction Management and Inspection Support of the Project in an
amount not-to-exceed $874,111.
AGENDA ITEM 4
2
ANALYSIS:
The 870 pressure zone (PZ) serves the southern portion of the
District known as Otay Mesa. Storage in the 870 zone is provided by
the 870-1 Reservoir, an 11 million gallon (MG) earthen embankment
reservoir. The reservoir’s floating liner and cover have reached the
end of their useful life and are scheduled for replacement, which
requires the reservoir to be taken offline. Since this reservoir is
the sole reservoir serving the 870 PZ, a redundant reservoir is
needed at the same site to provide storage while the existing
reservoir is offline for a duration of approximately six months.
The Project includes construction of a new 3.4 MG pre-stressed
concrete reservoir (870-2) and associated appurtenances. Upon
completion of the new reservoir, the 870-1 reservoir will be taken
out of service to replace the hypalon liner and cover. In addition,
the inlet pipe will be replaced to remove a highpoint in the
alignment which would restrict the flow between the two reservoirs.
Wood Rodgers, Inc. was selected to provide the design for the
prestressed concrete tank and pipeline realignment. The design for
the 870-1 reservoir cover and liner replacement will done with in-
house staff. The design is approaching 90%, and it is anticipated to
go out to bid in the summer of 2024.
The District will require the services of a construction management
and inspection firm for the Project to provide pre-construction
review, construction management, resident engineering, and inspection
services including construction contract administration, and project
start-up/commissioning for the delivery of the Project.
The District solicited construction management and inspection
services by placing an advertisement on the Otay Water District’s
website and using Periscope S2G, the District’s online bid
solicitation website on August 23, 2023. The advertisement was also
placed in the Daily Transcript. Five (5) firms submitted a letter of
interest and a Statement of Qualifications. The Request for Proposal
(RFP) was sent to all five (5) firms resulting in two (2) proposals
received on October 10, 2023. They are as follows:
1. CDM Smith (Irvine, CA)
2. Valley Construction Management (San Diego, CA)
Firms that submitted Letters of Interest but did not propose were
Butier, Capo Projects Group, Arcadis. All three stated that they did
not have the resources to dedicate to this large project.
3
In accordance with the District’s Policy 21, staff evaluated and
scored all written proposals and interviewed the two (2) firms.
Valley CM received the highest scores based on their experience,
understanding of the scope of work, proposed method to accomplish the
work, and their composite hourly rate. Valley CM has provided
similar services to other local agencies and are readily available to
provide the services required. A summary of the complete evaluation
is shown in Attachment B.
Valley CM’s Cost Proposal for the scope outlined in the RFP was
$866,111. Valley CM’s proposal offered a Time Lapse Camera line item
which was not included in the RFP scope. Staff agreed this added
value to the project and added $7,500 to Valley CM’s overall cost for
a total of $874,111.
Valley CM submitted the Company Background Questionnaire as required
by the RFP and staff did not find any significant issues. In
addition, staff checked their references and performed an internet
search on the company. Staff found the references to be excellent
and did not find any outstanding issues with the internet search.
Valley CM has worked with the District on a number of projects
including providing construction manager services on the District’s
2.0 MG 1296-3 Reservoir which was the first TYPE III prestressed
concrete tank in southern California. The District has found Valley
CM’s work in support of construction to be excellent.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
The Fiscal Year 2024 budget for CIP P2228 is $11,000,000. Total
expenditures, plus outstanding commitments and forecast, including
this contract, are $1,463,708. See Attachment B-1 for budget detail.
The Fiscal Year 2024 budget for CIP P2563 is $3,500,000. Total
expenditures, plus outstanding commitments and forecast, including
this contract, are $359,966. See Attachment B-2 for budget detail.
Based on a review of both financial budgets, the Project Manager
anticipates that the budget for CIP P2228 and P2563 is sufficient to
support the Project.
The Finance Department has determined that, under the current rate
model for CIP P2228, 31% of the funding is available from the
Expansion Fund and 69% of the funding is available from the
Betterment ID 22 Fund, and for CIP P2563, 30% of the funding is
available from the Replacement Fund and 70% of the funding is
available from the Betterment ID 22 Fund.
4
GRANTS/LOANS:
Engineering staff researched and explored grants and loans and found
none available for this Project.
STRATEGIC GOAL:
This Project supports the District’s Mission statement, “To provide
exceptional water and wastewater service to its customers, and to
manage District resources in a transparent and fiscally responsible
manner” and the General Manager’s Vision, "To be a model water agency
by providing stellar service, achieving measurable results, and
continuously improving operational practices."
LEGAL IMPACT:
None.
KC/MJL:jf
C:\OneDrive\Otay Water District\ENG CIP - Documents\P2228 870-2 Reservoir 3.4 MG\Staff Reports\BD 01-03-
24 870-2 Reservoir CM and Inspection.docx
Attachments: Attachment A – Committee Action
Attachment B-1 – CIP P2228 Budget Detail
Attachment B-2 – CIP P2563 Budget Detail
Exhibit A – Location Map
Exhibit B – Summary of Proposal Rankings
ATTACHMENT A
SUBJECT/PROJECT:
P2228-001103
P2563-001103
Award of a Professional Services Contract to Valley
Construction Management for Construction Management and
Inspection Support of the 870-2 Reservoir (3.4 MG)
Construction and 870-1 Reservoir Liner/Cover Replacement
project
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee
(Committee) reviewed this item at a meeting held on December 5, 2023.
The Committee supported staff's recommendation.
NOTE:
The “Committee Action” is written in anticipation of the Committee
moving the item forward for Board approval. This report will be sent
to the Board as a Committee approved item, or modified to reflect any
discussion or changes as directed from the Committee prior to
presentation to the full Board.
ATTACHMENT B-1 – CIP P2228 Budget Detail
SUBJECT/PROJECT:
P2228-001103
P2563-001103
Award of a Professional Services Contract to Valley
Construction Management for Construction Management and
Inspection Support of the 870-2 Reservoir (3.4 MG)
Construction and 870-1 Reservoir Liner/Cover Replacement
project
11/13/2023
Budget
11,000,000
Planning
Consultant Contracts 46,936 5,763 41,173 46,936 HELIX ENVIRONMENTAL
66,000 66,000 - 66,000 CAROLLO ENGINEERS INC
21,984 21,984 - 21,984 WATER SYSTEMS CONSULTING INC
Standard Salaries 86,826 86,826 - 86,826
Total Planning 221,746 180,573 41,173 221,746
Design 001102Consultant Contracts 55,282 55,282 - 55,282 ATLAS TECHNICAL CONSULTANT LLC38,926 25,433 13,493 38,926 BSE ENGINEERING INC9,465 - 9,465 9,465 JDH CORROSION CONSULTANTS INC306,515 291,257 15,259 306,515 WOOD RODGERS INCStandard Salaries 98,627 98,627 - 98,627
Total Design 508,815 470,598 38,217 508,815
Construction
Consultant Contracts 4,950 - 4,950 4,950 ARCADIS US INC
23,680 - 23,680 23,680 WOOD RODGERS INC
700,000 - 700,000 700,000 VALLEY CONSTRUCTION MANAGEMENT35 35 - 35 DAILY JOURNAL CORPORATIONStandard Salaries 4,483 4,483 - 4,483
Total Construction 733,148 4,518 728,630 733,148
Grand Total 1,463,708 655,689 808,019 1,463,708
Vendor/Comments
Otay Water District
P2228-Res 870-2 Reservoir 3.4 MG
Committed Expenditures
Outstanding
Commitment &
Forecast
Projected Final Cost
ATTACHMENT B-2 – CIP P2563 Budget Detail
SUBJECT/PROJECT:
P2228-001103
P2563-001103
Award of a Professional Services Contract to Valley
Construction Management for Construction Management and
Inspection Support of the 870-2 Reservoir (3.4 MG)
Construction and 870-1 Reservoir Liner/Cover Replacement
project
11/13/2023
Budget
3,500,000
Planning
Consultant Contracts 2,377 2,377 - 2,377 LAYFIELD USA CORPORATION4,722 4,722 - 4,722 CONTERRA INC35,400 30,408 4,992 35,400 HILTS CONSULTING GROUP INCStandard Salaries 31,100 31,100 - 31,100
Total Planning 73,599 68,607 4,992 73,599
Design 001102Consultant Contracts 68,840 13,080 55,760 68,840 WOOD RODGERS INC53 35 18 53 DAILY JOURNAL CORPORATION
Standard Salaries 36,905 36,905 - 36,905
Total Design 105,798 50,020 55,778 105,798
Construction
Consultant Contracts 2,640 2,640 - 2,640 ALYSON CONSULTING
35 35 - 35 DAILY JOURNAL CORPORATION
174,111 174,111 174,111 VALLEY CM
Standard Salaries 3,782 3,782 - 3,782
Total Construction 180,569 6,458 174,111 180,569
Grand Total 359,966 125,085 234,881 359,966
Vendor/Comments
Otay Water District
P2563-870-1 Reservoir Cover/Liner Replacement
Committed Expenditures
Outstanding
Commitment &
Forecast
Projected Final
Cost
OTAY WATER DISTRICT870-2 RESERVOIR (3.4 MG) & 870-1 RESERVOIRCOVER/LINER REPLACEMENTLOCATION MAP
EXHIBIT A
CIP P2228 & P2563F
C:\OneDrive\Otay Water District\ENG CIP - Documents\P2228 870-2 Reservoir 3.4 MG\Graphics\Exhibits-Figures
0 800400
Feet
EAST MESADETENTIONFACILITY
571-1RESERVOIR
A
L
T
A
R
O
A
D
OTAY WATER DISTRICT BOUNDARY
PROJECT SITE
FUTURE 870-2RESERVOIR
EXISTING 870-1RESERVOIR
!\
VICINITY MAP
PROJECT SITE
DIV 5
DIV 1
DIV 2
DIV 4
DIV 3
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Qualifications of Team
Responsiveness and Project Understanding
Technical and Management Approach
INDIVIDUAL SUBTOTAL - WRITTEN
AVERAGE SUBTOTAL - WRITTEN
Consultant's Commitment to DBE
Additional Creativity and Insight
Strength of Project Manager
Presentation and Communication Skills
Responses to Questions INDIVIDUAL TOTAL - ORAL AVERAGE TOTAL ORAL TOTAL SCORE WITHOUT FEE Proposed Rates*TOTAL
SCORE
30 25 30 85 85 Y/N 15 15 10 10 50 50 135 15 150 Poor/Good/
Excellent
Kevin Cameron 25 23 26 74 13 13 8 8 42
Brandon DiPietro 26 22 26 74 12 14 8 8 42
J.Luengas/L. Santos 24 22 22 68 11 12 7 7 37
Jeff Marchioro 25 22 25 72 12 13 8 8 41
Marciano Santos 25 21 27 73 13 12 9 9 43
Kevin Cameron 27 24 27 78 13 14 9 8 44
Brandon DiPietro 27 25 27 79 14 14 9 10 47
J.Luengas/L. Santos 23 24 28 75 14 14 9 9 46
Jeff Marchioro 26 22 24 72 13 14 8 9 44
Marciano Santos 28 24 27 79 14 13 9 9 45
Notes:Selected Firm
Consultant Cost Score 1. Review Panel does not see or consider rates when scoring other categories. Rates are scored by a staff member who is not on the Review Panel.CDM Smith $869,420 1Valley CM $866,611 15
REFERENCES
15
ORAL
77 Y 45
1
EXHIBIT B
SUMMARY OF PROPOSAL RANKINGS
Construction Management and Inspection Services for 870-2 Reservoir & 870-1 Cover/Liner Replacement
WRITTEN
Valley
Construction
Management
Excellent137
MAXIMUM POINTS
113
122
RATES SCORING CHART
CDM Smith 72 41 114Y
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: January 3, 2024
SUBMITTED BY: Kevin Cameron
Engineering Manager
PROJECT: Various DIV. NO. ALL
APPROVED BY: Michael J. Long, Chief of Engineering
Jose Martinez, General Manager
SUBJECT: Informational Item – First Quarter Fiscal Year 2024 Capital
Improvement Program Report
GENERAL MANAGER’S RECOMMENDATION:
No recommendation. This is an informational item only.
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To update the Board about the status of all Capital Improvement
Program (CIP) expenditures and to highlight significant issues,
progress, and milestones on major active construction projects.
ANALYSIS:
To keep up with growth and to meet our ratepayers' expectations to
adequately deliver safe, reliable, cost-effective, and quality water,
each year the District staff prepares a Six-Year CIP Plan that
identifies the District’s infrastructure needs. The CIP is comprised
of four categories consisting of backbone capital facilities,
replacement/renewal projects, capital purchases, and developer
reimbursement projects.
AGENDA ITEM 5
2
The First Quarter Fiscal Year 2024 update is intended to provide a
detailed analysis of progress in completing these projects within the
allotted time and budget of $15.411 million. Expenditures through
the First Quarter totaled approximately $1.565 million.
Approximately 10% of the Fiscal Year 2024 expenditure budget was
spent (see Attachment B).
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
No fiscal impact as this is an informational item only.
STRATEGIC GOAL:
This Program supports the District’s Mission statement, “To provide
exceptional water and wastewater service to its customers, and to
manage District resources in a transparent and fiscally responsible
manner” and the General Manager’s Vision, "To be a model water agency
by providing stellar service, achieving measurable results, and
continuously improving operational practices."
LEGAL IMPACT:
None.
KC/MJL:jf
C:\OneDrive\Otay Water District\ENG CIP - Documents\X-CIP Quarterly Reports\CIP Qtr Reports\FY
2024\Q1\Staff Report\BD 01-04-2024 Staff Report First Quarter FY 2024 CIP Update.docx
Attachments: Attachment A – Committee Action
Attachment B - Fiscal Year 2024 First Quarter CIP
Expenditure Report
Attachment C – Presentation
ATTACHMENT A
SUBJECT/PROJECT:
VARIOUS
Informational Item – First Quarter Fiscal Year 2024 Capital
Improvement Program Report
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee (Committee)
reviewed this item at a meeting held on December 5, 2023. The
Committee supported staff's recommendation.
NOTE:
The “Committee Action” is written in anticipation of the Committee
moving the item forward for Board approval. This report will be sent
to the Board as a Committee approved item, or modified to reflect any
discussion or changes as directed by the Committee prior to
presentation to the full Board.
FISCAL YEAR 2024 1ST QUARTER REPORT
(Expenditures through 9/30/23)
($000)
ATTACHMENT B
2024 09/30/23
CIP No.Description
Project
Manager
FY 2024
Budget Expenses Balance
Expense to
Budget %
Overall
Budget Expenses Balance
Expense to
Budget %Comments
CAPITAL FACILITY PROJECTS -
P2040 Res - 1655-1 Reservoir 0.5 MG Marchioro 100$ 1$ 99$ 1%7,300$ 1,114$ 6,186$ 15%
The construction schedule for this project was pushed out to the FY 2028-2029 timeframe as part of the FY
2024 budget cycle. Subsequently, other design phase efforts have been prioritized.
P2228 Res - 870-2 Reservoir 3.4 MG Marchioro 200 79 121 40%11,000 617 10,383 6%
60% design completed Q1 FY 2024. Final design and
public advertisement for construction bid is scheduled
for Q4 FY 2024. Expenditures on track.
P2405 PL - 624/340 PRS, Paseo Ranchero and Otay Valley Road Beppler 35 - 35 0%1,000 65 935 7%Related to P2553. See P2553 for comments.
P2451 Otay Mesa Desalination Conveyance and Disinfection System Kennedy 1 - 1 0%35,700 3,823 31,877 11%
If the project moves forward, the District's project has completed the environmental review as required by
CEQA and NEPA. The Presidential permit has expired
and a new permit would be required.
P2460 I.D. 7 Trestle and Pipeline Demolition Beppler 50 12 38 24%900 254 646 28%
Environmental report is complete and accepted; discussions on necessary permits from the City of
Chula Vista and County of SD are in progress. Demolition expected to be performed in Fall 2024.P2485 SCADA - Infrastructure and Communications Replacement Kerr 35 - 35 0%2,550 2,503 47 98%Project closed 6/30/2023.
P2516 PL - 12-Inch, 640 Zone, Jamacha Road - Darby/Osage Marchioro 5 - 5 0%1,000 - 1,000 0%No expenditures anticipated in FY 2024.
P2521 Large Meter Vault Upgrade Program Carey 40 - 40 0%710 476 234 67%Work will be done in Q3 & Q4 FY 2024.
P2553 Heritage Road Bridge Replacement and Utility Relocation Santos 200 - 200 0%5,050 279 4,771 6%Sent final design responses and plans provided to City
of Chula Vista.
P2584 Res - 657-1 and 657-2 Reservoir Demolitions Marchioro - - - 0%720 - 720 0%No expenditures anticipated in FY 2024.
P2608 PL - 8-inch, 850 Zone, Coronado Avenue, Chestnut/Apple Santos 30 - 30 0%1,820 403 1,417 22%Preliminary design has been initiated.
P2611 Quarry Road Bridge Replacement and Utility Relocation Beppler 1 - 1 0%3,600 124 3,476 3%This is a County of San Diego driven project and the County has put this project on hold.
P2612 PL - 12-inch, 711 Zone, Paso de Luz/Telegraph Canyon Road Beppler 500 62 438 12%1,250 814 436 65%
Project is substantially complete and project warranty
period began in Q1 FY 2024.
P2614 485-1 Reservoir Interior/Exterior Coating Santos 375 234 141 62%1,375 744 631 54%Construction in progress.
P2617 Lobby Security Enhancements Payne 1 - 1 0%225 179 46 80%Pending a needs assessment with Safety & Security and IT.
P2623 Central Area to Otay Mesa Interconnection Pipelines Combination Air/Vacuum Valve Replacements Marchioro 5 - 5 0%600 219 381 37%No expenditures anticipated in FY 2024.
P2630 624-3 Reservoir Automation of Chemical Feed System Beppler 15 - 15 0%675 16 659 2%No activity in Q1 FY 2024; project on hold until additional resources are made available.
P2638 Buildings and Grounds Refurbishments Payne 175 14 161 8%745 270 475 36%FY 2025: Admin Phase II upgrade.
P2639 Vista Diego Hydropneumatic Pump Station Replacement Marchioro 175 57 118 33%3,700 544 3,156 15%
60% design completed Q1 FY 2024. Final design and
public advertisement for construction bid is scheduled for Q2 FY 2025. Expenditures on track.
P2642 Rancho Jamul Pump Station Replacement Marchioro 25 - 25 0%2,500 142 2,358 6%
Project coordinated with 1655-1 Reservoir (P2040).
See P2040 for updates.
P2646 North District Area Cathodic Protection Improvements Marchioro 15 - 15 0%1,200 1 1,199 0%
Anode replacement along Willow Glen Drive (PL100) scheduled to be completed by District in-house forces
Q3 FY 2024. Expenditures on track.
P2647 Central Area Cathodic Protection Improvements Marchioro 75 74 1 99%2,000 214 1,786 11%Anode replacements completed along Hunte Parkway (PL215) Q1 FY 2024. Expenditures on track.
P2649 HVAC Equipment Purchase Payne 43 18 25 42%279 123 156 44%
FY 2024 Q2: Admin AC4-Finance on order; FY 2025: RTU7-Lunchroom & RTU9-Computer Training; FY
2026: RTU4-Board & RTU8-Training.
P2652 520 to 640 Pressure Zone Conversion Marchioro 5 - 5 0%250 37 213 15%
Project is on hold until PDR for P2195 & P2196 is
completed.
P2654 Heritage Road Interconnection Improvements Marchioro 10 - 10 0%200 40 160 20%No expenditures anticipated in FY 2024. Project on hold pending coordination with City of San Diego.
P2658 832-2 Pump Station Modifications Marchioro 5 - 5 0%600 10 590 2%No expenditures anticipated in FY 2024.
P2659 District Boardroom Improvements Kerr 50 - 50 0%300 185 115 62%
Staff is working with the integrator on a few modern
technology enhancements.
P2663 Potable Water Pressure Vessel Program Marchioro 100 7 93 7%3,200 342 2,858 11%
Design to replace 711 Pump Station surge tank and
Rolling Hills Hydropneumatic tank in progress. Completion of Rolling Hills Hydro Tank Replacement
scheduled for Q2 FY 2025. Expenditures on track.
P2664 Otay Mesa Dual Piping Modification Program Beppler 25 - 25 0%350 36 314 10%
Alternatives have been identified; coordination with
Finance is required to consider financial implications of potential changes.
P2665 PL - 12-inch Pipeline Replacement, 870 Zone, Cactus Road Marchioro 5 - 5 0%200 - 200 0%
No expenditures anticipated in FY 2024. Completion of
construction scheduled beyond six-year planning
budget.
P2666 Low Head and High Head Pump Stations Demolition Marchioro 5 - 5 0%750 - 750 0%
No expenditures anticipated in FY 2024. Completion of construction scheduled beyond six-year planning
budget.
P2674 System Pressure Reducing Program Beppler 10 - 10 0%100 16 84 16%
Updates to hydraulic modeling of hydropneumatic zones has corrected several potential high pressure
areas. Additional areas will be researched as time and budget allow.
P2676 980-2 PS Motors and Motor Control Center Replacements Marchioro 100 1 99 1%3,150 645 2,505 20%
Expenditures will be accelerated in FY 2024 since
Pump #2 motor will be replaced rather than rebuilt.
P2683 Pump Station Safety, Monitoring, and Automation Improvements Marchioro 40 - 40 0%500 16 484 3%Completion of construction scheduled FY 2029.
P2684 Zero Emission Vehicles and Charging Infrastructure Santos 175 25 150 14%2,000 45 1,955 2%Issued task order to initiate EV station master plan.
P2688 Standby Power Renovations - Potable Water Rahders 150 - 150 0%1,500 11 1,489 1%Anticipate $51.9K to be expensed in Q2 FY 2024.
P2693 PL – 12 & 16-inch, 1296 Zone, Jefferson Rd., Lyons Valley Rd to Jamul Dr.Santos 20 - 20 0%3,950 - 3,950 0%
Draft RFP in 2nd quarter. No expeditures expected in
the 2nd quarter FY 2024.
FISCAL YEAR-TO-DATE, 09/30/23 LIFE-TO-DATE, 09/30/23
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FISCAL YEAR 2024 1ST QUARTER REPORT
(Expenditures through 9/30/23)
($000)
ATTACHMENT B
2024 09/30/23
CIP No.Description
Project
Manager
FY 2024
Budget Expenses Balance
Expense to
Budget %
Overall
Budget Expenses Balance
Expense to
Budget %Comments
FISCAL YEAR-TO-DATE, 09/30/23 LIFE-TO-DATE, 09/30/23
P2694 Operations Replacement Communication Radios Rahders 75 - 75 0%155 - 155 0%No activity Q1 FY 2024.
P2696 1296-1 Reservoir Interior/Exterior Coating Santos - - - 0%1,400 - 1,400 0%No expected expenditures in FY 2024.
P2698 Improve Fire Sprinkler Protection System at RWCWRF (P)Payne 5 - 5 0%75 - 75 0%FY 2024 Engineering; FY 2025 install.
R2117 RWCWRF Disinfection System Improvements Beppler 200 14 186 7%4,275 664 3,611 16%Construction contract awarded in Q1 FY 2024;
submittal review to begin in Q2 FY 2024.
R2146 Recycled Pipeline Cathodic Protection Improvements Marchioro 35 3 32 9%1,200 838 362 70%
Construction completed Q1 FY 2024. End of one year
warranty period scheduled for Q1 FY 2025.
R2153 Recycled Water Pressure Vessel Program Marchioro 5 - 5 0%1,000 29 971 3%No expenditures anticipated in FY 2024.
R2165 Recycled HVAC Equipment Purchase Payne 1 - 1 0%75 - 75 0%FY 2024 Engineering; FY 2025 install.
R2166 RWCWRF Effluent Pump Station Compressors Marchioro 60 - 60 0%175 - 175 0%
District staff have been informally soliciting quotes for
replacement compressors based on what vendors have
to offer for this application.
R2168 Improve Fire Sprinkler Protection System at RWCWRF (R)Payne 5 - 5 0%75 - 75 0%FY 2024 engineering; FY 2025 install.
s2012 San Diego County Sanitation District Outfall and RSD Outfall Replacement Beppler 200 - 200 0%3,550 1,355 2,195 38%County invoicing usually received in Q4 FY 2024.
S2043 RWCWRF Sludge Handling System Beppler 1 - 1 0%1,500 129 1,371 9%No activities in Q1 FY 2024; limited planning work anticipated in FY 2024.
S2061 RWCWRF Aeration Controls Consolidation & Optimization Upgrades (S)Beppler 20 - 20 0%220 78 142 35%
Project implementation is complete; operation being
monitored to ensure system is acceptable; should be
able to close CIP at end of FY 2024.
S2071 San Diego Metro Wastewater Capital Improvements Kennedy 80 16 64 20%8,300 270 8,030 3%
Annual City of San Diego invoicing covers this project.
No District involvement in design and construction.
S2081 Improve Fire Sprinkler Protection System at RWCWRF (S)Payne 5 - 5 0%75 - 75 0%FY 2024 Engineering; FY 2025 install.
Total Capital Facility Projects Total:3,493 617 2,876 18%125,024 17,670 107,354 14%
REPLACEMENT/RENEWAL PROJECTS
P2058 PL - 20-Inch, 1296 Zone, Proctor Valley Road from Melody Road to Highway 94 Santos 120 21 99 18%2,750 62 2,688 2%
PDR in progress; easement aquisition will be needed.
Appraisal services RFP in process.
P2171 PL - 20-Inch, 1296 Zone, Proctor Valley Road from Pioneer Way to Melody Road Santos 160 17 143 11%3,600 61 3,539 2%PDR in progress; easement aquisition has been initiated.
P2195 PL - 24 - Inch, 640 Zone, Campo Road - Regulatory Site/Millar Ranch Santos 20 - 20 0%9,500 17 9,483 0%Planning phase has been initiated.
P2196 PL - 24 - Inch, 640 Zone, Millar Ranch Road to 832-1 Pump Station Santos 20 - 20 0%5,100 17 5,083 0%Planning phase has been initiated.
P2533 1200-1 Reservoir Interior & Exterior Coating Santos 5 - 5 0%1,275 1,171 104 92%Project is in warranty period.
P2543 850-1 Reservoir Interior/Exterior Coating Santos 5 - 5 0%1,270 1,087 183 86%Project is in warranty period.
P2563 Res - 870-1 Reservoir Cover/Liner Replacement Marchioro 50 6 44 12%3,500 123 3,377 4%
Project will be designed as part of the larger 870-2
Reservoir Project (CIP P2228). See P2228 for updates.P2567 1004-2 Reservoir Interior/Exterior Coating & Upgrades Santos 325 337 (12) 104%1,375 1,299 76 94%Project is in warranty period.
P2578 PS - 711-2 (PS 711-1 Replacement and Expansion) - 14,000 GPM Marchioro 100 - 100 0%8,000 52 7,948 1%Design of a cost savings solution to restore Pump #3 original capacity in progress.
P2593 458-1 Reservoir Interior/Exterior Coating & Upgrades Santos 10 - 10 0%1,050 921 129 88%Project is in warranty period.
P2594 Large Meter Replacement Carey 25 16 9 64%815 566 249 69%On track.
P2605 458/340 PRS Replacement, 1571 Melrose Ave Beppler 5 - 5 0%750 669 81 89%
Project warranty completed in Q4 FY 2023. Project can
be closed at end of FY 2024.
P2609 PL - 8-inch, 1004 Zone, Eucalyptus Street, Coronado/Date/La Mesa Beppler 20 - 20 0%2,100 1,132 968 54%Phase I of project accepted by the District FY 2021; Phase II starts after 3 year paving moratorium.
P2610 Valve Replacement Program - Phase 1 Mederos 325 - 325 0%2,325 1,825 500 78%
CIP is complete and within budget. Total expenditures
were $1.8M.
P2615 PL - 12-Inch Pipeline Replacement, 803 PZ, Vista Grande Santos 250 17 233 7%2,600 88 2,512 3%PDR in progress.
P2616 PL - 12-Inch Pipeline Replacement, 978 Zone, Pence Drive/Vista Sierra Drive Beppler 600 16 584 3%4,200 1,642 2,558 39%
Phase 1 of project is substantially complete and project warranty period began in Q1 FY 2024. Assessment of old pipeline to be performed in Q2 FY 2024 to
determine timing on Phase 2.
P2627 458/340 PRS Replacement, 1505 Oleander Avenue Beppler 5 - 5 0%750 702 48 94%Project warranty completed in Q4 FY 2023. Project can be closed at end of FY 2024.
P2631 1485-2 Reservoir Interior/Exterior Coating & Upgrades Santos 40 2 38 5%1,450 2 1,448 0%Planning and design anticipated to be completed
Q3/Q4 FY 2024.
P2655 La Presa Pipeline Improvements Beppler 25 - 25 0%1,750 281 1,469 16%
No activity in Q1 FY 2024; project on hold until
additional resources are made available.
P2656 Regulatory Site Desilting Basin Improvements Beppler 5 - 5 0%150 7 143 5%No activities occurred during Q1 FY 2024. Operations to implement improvements as time allows.
P2657 1485-1 Reservoir Interior/Exterior Coating & Upgrades Santos 5 25 (20) 500%1,150 25 1,125 2%Planning and Design anticipated to be completed
Q2/Q3 FY 2024.
P2661 Replacement of Backflow Prevention Devices on Pipeline Interconnections on Otay Mesa Beppler 25 111 (86) 444%400 273 127 68%
Work is substantially complete. Project may be closed
at end of FY 2024.
P2662 Potable Water Meter Change Out Carey 1,000 3 997 0%17,100 3 17,097 0%RFP will be released in Q3 FY 2024.
P2670 Administration and Operations Roof Repairs and Replacement Payne 20 - 20 0%350 - 350 0%Ongoing maintenance; replacements FY 2025-2028.
P2671 980 Reservoirs Altitude Valve Vaults Renovation Beppler 25 - 25 0%682 679 3 100%
Project warranty completed in Q4 FY 2023. Project
can be closed at end of FY 2024.
P2672 District Roof Repairs and Replacement Program Payne 35 - 35 0%340 - 340 0%Ongoing maintenance; replacements FY 2025-2028.
P2673 803-4 Reservoir Interior/Exterior Coating Santos - - - 0%2,350 - 2,350 0%No expenditures anticipated in FY 2024.
P2675 458-1 and 458-2 Reservoirs Site Pavement Refurbishment Cameron 150 - 150 0%450 15 435 3%Design is at 50%. Project paused.
P2677 PL - 16-Inch, 870 Zone, La Media Road and Airway Road Utility Relocations Beppler 700 23 677 3%3,100 2,298 802 74%Construction continued in Q1 FY 2024.
P2678 Jamacha Boulevard Utility Relocation Beppler 25 - 25 0%250 - 250 0%No activity in Q1 FY 2024; project on hold until additional resources are made available.
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FISCAL YEAR 2024 1ST QUARTER REPORT
(Expenditures through 9/30/23)
($000)
ATTACHMENT B
2024 09/30/23
CIP No.Description
Project
Manager
FY 2024
Budget Expenses Balance
Expense to
Budget %
Overall
Budget Expenses Balance
Expense to
Budget %Comments
FISCAL YEAR-TO-DATE, 09/30/23 LIFE-TO-DATE, 09/30/23
P2680 PL - 12-inch Pipeline Replacement, 1530 Zone, Vista Diego Road Marchioro 40 7 33 18%425 77 348 18%
Project will be designed as part of the larger Vista
Diego Hydropneumatic Pump Station Replacement Project (CIP P2639). See P2639 for updates.
P2681 PL-12-Inch, 1655 Zone, Presilla Drive Pipeline Replacement Marchioro 25 - 25 0%1,800 130 1,670 7%
Project will be designed as part of the larger 1655-1
Reservoir Project (CIP P2040). See P2040 for updates.P2682 AMI Project Carey 70 8 62 11%650 560 90 86%On track.
P2685 980/711 PRS Renovation - Proctor Valley Rd Marchioro 5 - 5 0%850 - 850 0%No expenses anticipated in FY 2024
P2686 870 PZ Seismic Vault Renovation Beppler 5 - 5 0%400 - 400 0%Planning level work may occur in FY 2024.
P2687 Steele Canyon Rd Bridge 803 PZ 20-inch WL Renovation Beppler 100 3 97 3%600 40 560 7%
Sample repair performed in Q2 FY 2023. Evaluation of
the work delayed by water in Sweetwater River; to be done in Q2 FY 2024 to determine the project scope of
work.
P2689 944-1-9 Pump Station Meter Vault Renovation Beppler 20 - 20 0%200 - 200 0%No activity in Q1 FY 2024; project on hold until additional resources are made available.
P2690 850-4 Reservoir Interior/Exterior Coating Santos - - - 0%1,850 - 1,850 0%No expenditures anticipated in Fiscal Year 2024.
P2691 City of San Diego - Otay 2nd Pipeline Phase 4 Interconnections Relocation Beppler 50 6 44 12%1,000 6 994 1%
Assessment and hydraulic modeling of alternative
interconnection locations performed in Q1 FY 2024.
P2692 1485-2 PS Yard Piping Modifications Marchioro 1 - 1 0%600 - 600 0%No expenses anticipated in FY 2024.
P2695 Relocation of Data Center Kerr 25 - 25 0%250 - 250 0%
Staff conducted preliminary assessment with NV5.
Concluded that minor restructuring is recommended. Staff will consult with Facilities Manager for further instructions.
P2697 Valve Replacement Program - Phase 2 Mederos 350 2 348 1%12,000 2 11,998 0%Within budget and in progress.
P2699 Miscellaneous Replacements and Improve Fire Sprinkler Protection System in the Warehouse Payne 25 5 20 20%325 5 320 2%FY 2024 Warehouse and Operations replacements; FY
2024 sprinkler engineering; FY 2025 install.
P2700 Pump Station Equipment Replacement Program Mederos 150 7 143 5%1,250 7 1,243 1%Within budget and in progress.
R2121 Res - 944-1 Reservoir Cover/Liner Replacement Marchioro 5 - 5 0%3,500 25 3,475 1%Replacement scheduled for FY 2028.
R2148 Large Meter Replacement - Recycled Carey 10 - 10 0%135 54 81 40%Replacements will be completed Q3 & Q4 FY 2024.R2152 Recycled Water Meter Change-Out Carey 10 - 10 0%550 - 550 0%RFP will be released in Q3.
R2156 RecPL - 14-inch RWCWRF Effluent Force Main Improvements Marchioro 10 4 6 40%1,300 259 1,041 20%No furtherl expenses anticipated in FY 2024.
R2157 RWCWRF Backwash Supply Pumps Upgrade Beppler 220 1 219 0%500 82 418 16%Construction contract awarded in Q1 FY 2024; submittal review to begin in Q2 FY 2024.
R2158 RWCWRF Stormwater Pond Improvements (R)Beppler 10 - 10 0%175 - 175 0%No activities occurred during Q1 FY 2024. Planning to
be coordinated with R2117 to determine impacts.
R2159 RecPL - 16-Inch, 680 Zone, Olympic Parkway Recycled Pipeline Replacement Beppler 3,500 2 3,498 0%6,000 468 5,532 8%
Construction contract awarded in Q3 FY 2023 and materials acquisition in progress. Construction
expected to begin in Q3 FY 2024.
R2161 450-1R Reservoir Interior/Exterior Coating & Upgrades Santos - - - 0%2,500 - 2,500 0%No expenditures anticipated in current Fiscal Year.
R2163 450-1 RW Res Disinfection Injection Vault Renovation Marchioro - - - 0%300 - 300 0%No expenses anticipated in FY 2024.
R2164 450-1 RW Res Stormwater Improvements Marchioro 70 18 52 26%800 24 776 3%
GM authorization to advance CIP R2167 was provided
Q1 FY 2024.
R2167 RecPL - 14-Inch, 927 Zone, Force Main Road Improvements and Erosion Repairs Marchioro 25 5 20 20%225 5 220 2%
A possible long-term solution which exceeds the current CIP budget will be vetted during the FY 2025
budget cycle.
R2169 Pump Station Equipment Replacement Program (R)Mederos 50 - 50 0%600 - 600 0%Within budget and in progress.
S2024 Campo Road Sewer Main Replacement Beppler 25 7 18 28%11,130 11,074 56 99%Revegetation efforts continued as needed to comply
with Caltrans permit.
S2049 Calavo Basin Sewer Rehabilitation - Phase 2 Beppler 50 - 50 0%1,150 68 1,082 6%
Planning activities will review scope of work; design is
scheduled to recommence in Q2 FY 2024.
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FISCAL YEAR 2024 1ST QUARTER REPORT
(Expenditures through 9/30/23)
($000)
ATTACHMENT B
2024 09/30/23
CIP No.Description
Project
Manager
FY 2024
Budget Expenses Balance
Expense to
Budget %
Overall
Budget Expenses Balance
Expense to
Budget %Comments
FISCAL YEAR-TO-DATE, 09/30/23 LIFE-TO-DATE, 09/30/23
S2050 Rancho San Diego Basin Sewer Rehabilitation - Phase 2 Beppler 20 - 20 0%1,100 7 1,093 1%Planning level work may occur in FY 2024.
S2054 Calavo Basin Sewer Rehabilitation - Phase 3 Beppler - - - 0%1,300 - 1,300 0%No activity in Q1 FY 2024.
S2060 Steele Canyon Pump Station Replacement Beppler 10 - 10 0%1,900 - 1,900 0%No activity in Q1 FY 2024.
S2066 Rancho San Diego Basin Sewer Rehabilitation - Phase 3 Beppler - - - 0%950 - 950 0%No activity in Q1 FY 2024.
S2069 Cottonwood Sewer Pump Station Renovation Beppler 300 45 255 15%3,000 446 2,554 15%Final preliminary design in progress in Q1 FY 2024; design will continue for rest of FY 2024.
S2072 RWCWRF Rotary Screen Replacement Beppler 100 - 100 0%600 2 598 0%
No activities occurred during Q1 FY 2024; planning
work expected to resume in Q2 FY 2024.
S2074 RWCWRF Stormwater Pond Improvements (S)Beppler 5 - 5 0%175 - 175 0%No activities occurred during Q1 FY 2024. Planning to be coordinated with R2117 to determine impacts.
S2076 RWCWRF Grit Chamber Improvements Beppler 5 - 5 0%250 - 250 0%No expenditures in Q1 FY 2024; planning level work
may occur in FY 2024.
S2077 RWCWRF Blowers Renovation Beppler 120 - 120 0%400 - 400 0%
No expenditures in Q1 FY 2024. Scheduling of the
refurbishment of the first blower to start in Q2 FY 2024.
S2079 Steele Canyon Rd Bridge 6-inch Sewer FM Renovation Beppler 50 - 50 0%350 - 350 0%
Project design waiting on scope of work for P2687 to be determined; the two projects will be designed
together.
S2080 Standby Power Renovations - Sewer Rahders 10 - 10 0%200 - 200 0%No activity in Q1 FY 2024.
Total Replacement/Renewal Projects Total:9,571 714 8,857 7%141,772 28,358 113,414 20%
CAPITAL PURCHASE PROJECTS
P2282 Vehicle Capital Purchases Rahders 1,821 155 1,666 9%12,000 5,777 6,223 48%CP#16 $155K expensed Q1, CP#15 $208K & CP#14 $310K expected Q3 FY 2024.
P2286 Field Equipment Capital Purchases Rahders 219 79 140 36%3,500 2,424 1,076 69%
CP#6 $79K expensed, deliever of outstanding items
($38K) expected Q2 FY 2024. CP#7 $80K expected Q3 FY 2024.
P2571 Data Center Network Data Storage and Infrastructure Enhancements Kerr 15 - 15 0%530 455 75 86%Project is on target and anticipated to be completed by
end of FY 2024.
P2572 Enterprise Resource Planning (ERP) Replacement Kerr 280 - 280 0%795 - 795 0%Staff is making preparations for a January 2024 kick-off implementation.
R2160 Recycled Water Field Equipment Capital Purchases Rahders - - - 0%700 221 479 32%No expenditures FY 2024.
R2162 Vehicle Capital Purchases - Recycled Rahders - - - 0%500 93 407 19%No expenditures FY 2024.
S2078 Vehicle Capital Purchases - Sewer Rahders - - - 0%750 - 750 0%No expenditures FY 2024.
Total Capital Purchase Projects Total:2,335 234 2,101 10%18,775 8,970 9,805 48%
DEVELOPER REIMBURSEMENT PROJECTS
P2595 PL - 16-inch, 624 Zone, Village 3N - Heritage Road, Main St/Energy Way Cameron 1 - 1 0%336 - 336 0%This is a developer reimbursement project.
P2596 PL – 16-inch, 624 Zone, Village 3N – Main St, Heritage Rd/Wolf Canyon Cameron 1 - 1 0%900 - 900 0%This is a developer reimbursement project.
P2598 PL-16-Inch, 624 Zone, Village 8W – Main St, La Media/Village 4 Cameron 1 - 1 0%280 - 280 0%This is a developer reimbursement project.
P2599 PL-16-Inch, 624 Zone, Village 8W- Otay Valley Rd, School/Village 8E Cameron 1 - 1 0%500 - 500 0%This is a developer reimbursement project.
P2602 PL - 16-inch, 624 Zone, Otay Valley Road, SR 125 Bridge Cameron 1 - 1 0%280 - 280 0%This is a developer reimbursement project.P2603 PL - 16-inch, 711 Zone, Hunte Parkway, SR 125 Bridge Cameron 1 - 1 0%340 - 340 0%This is a developer reimbursement project.
R2028 RecPL – 8-in, 680 Zone, Heritage Road to Main Street Cameron 1 - 1 0%900 - 900 0%This is a developer reimbursement project.
R2037 RecPL – 8-in, 680 Zone, Main Street/Otay Valley Road – Village 8W Cameron 1 - 1 0%620 - 620 0%This is a developer reimbursement project.
R2038 RecPL – 8-in, 680 Zone, Village 3N – Main St, Heritage Rd/Wolf Canyon Cameron 1 - 1 0%470 - 470 0%This is a developer reimbursement project.R2047 RecPL – 12-in, 680 Zone, La Media Road - Birch/Main St Cameron 1 - 1 0%550 - 550 0%This is a developer reimbursement project.
R2136 RecPL – 8-in, 680 Zone, Otay Valley Rd, SR 125 Bridge Cameron 1 - 1 0%140 - 140 0%This is a developer reimbursement project.
R2137 RecPL - 8-in, 815 Zone, Hunte Parkway, SR 125 Bridge Cameron 1 - 1 0%170 - 170 0%This is a developer reimbursement project.
Total Developer Reimbursement Projects Total:12 - 12 0%5,486 - 5,486 0%
139 GRAND TOTAL 15,411$ 1,565$ 13,846$ 10%291,057$ 54,998$ 236,059$ 19%
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Otay Water District
Capital Improvement Program
Fiscal Year 2024 First Quarter
(through September 30, 2023)
1004-2 Roof Vent
ATTACHMENT C
9/29/23
485-1 Sample Port
9/29/23
Background
The approved CIP Budget for Fiscal Year 2024
consists of 139 projects that total $15.41 million.
These projects are broken down into four categories.
1.Capital Facilities $ 3.49 million
2.Replacement/Renewal $ 9.57 million
3.Capital Purchases $ 2.33 million
4.Developer Reimbursement $ 12 thousand
Overall expenditures through the First Quarter of
Fiscal Year 2024 totaled nearly $1.56 million, which is
approximately 10% of the Fiscal Year budget.
2
Fiscal Year 2024
First Quarter Update
($000)
CIP
CAT Description FY 2024
Budget
FY 2024
Expenditures
%
FY 2024
Budget
Spent
Total
Life-to-
Date
Budget
Total
Life-to-Date
Expenditures
%
Life-to-Date
Budget
Spent
1 Capital
Facilities $3,493 $617 18%$125,024 $17,670 14%
2 Replacement/
Renewal $9571 $714 7%$141,772 $28,358 20%
3 Capital
Purchases $2,335 $234 10%$18,775 $8,970 48%
4 Developer
Reimbursement $12 $0 0%$5,486 $0 0%
Total:
$15,411 $1,565 10%$291,057 $54,998 19%
3
Fiscal Year 2024
First Quarter
CIP Budget Forecast vs. Expenditures
4
$15,411,000
$14,640,000
$-
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
$16,000,000
$18,000,000
Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun July
FISCAL YEAR PERIOD IN MONTHS
FY 2024 Budget
Forecast
Total Expenditures
Through 9/30/24
5
CIP Projects in Construction
Recycled Water Pipeline
Cathodic Protection
Improvements Project
(R2146)
Replacement and repairs
of existing cathodic
protection systems on
seven (7) recycled water
pipelines
Budget: $1.2M
NTP: June 2022
Project was accepted in
July 2023
6
Division No. 1, 2, 3
Location:
Chula Vista, various
locations
CIP Projects in Construction
Paso de Luz/Telegraph
Canyon and Vista Grande
Vista Sierra Water Line
Replacement Project
(P2612 & P2616)
Replacement of approx.
1,750 linear feet of 12-
inch water line,
reconnect existing water
services and associated
work
Combined Budget:
$5.45M
NTP: Aug. 2022
Project 95% complete
and within budget
7
Division No. 4
Location:
Chula Vista, south of
Telegraph Canyon
Division No. 5
Location:
El Cajon west of
Vista Sierra
CIP Projects in Construction
Paso de Luz
8
8/4/23 9/8/23
8/23/23
Vista Sierra
CIP Projects in Construction
1004-2 & 485-1
Reservoir Coating and
Upgrades (P2567 &
P2614)
Work includes removing
and replacing the
interior and exterior
coatings of the welded
steel reservoirs and
structural modifications
Combined Budget:
$2.75M
NTP: Jan. 3, 2023
1004-2 to be returned
to service in early
October
Project ~90% complete
and within budget 9
Division No. 3, 4
Location:
Spring Valley &
Chula Vista
CIP Projects in Construction
10
8/21/23
9/21/23 8/14/23
7/31/23
485 1004
CIP Projects in Construction
Advance Metering
Infrastructure (AMI)
Project (P2682)
Project includes installing
equipment, network
hardware, upgrading
meter data management
software, and firmware
upgrades to approx.
24,000 existing AMI-
capable meters
Budget: $650,000
NTP: Mar. 1 , 2023
2 base stations and 7
repeater locations
Project expected to be
accepted in 2nd quarter
and within budget 11
Various Locations
CIP Projects in Construction
Olympic Parkway
Recycled Water Pipeline
Replacement (R2159)
Project will install
approximately 5,730
linear feet of 16-inch
recycled water line in
Olympic Parkway, and
removal/abandonment of
the existing 20-inch
recycled water line.
Budget: $6,000,000
NTP: May 1, 2023
Lead-time for high
pressure valves is longer
than expected. (March
2024)
Project is within budget 12
Chula Vista
Otay Ranch
High School
CIP Projects in Construction
RWCWRF Disinfection
System Improvements
(R2177 & R2157)
Project will replace
existing chlorine system
with Trojan UV system
and replacement of
existing filter backwash
supply pumps with
higher capacity pumps.
Combined
Budget: $4,000,000
($4,775,000)
NTP: May 1, 2024
Trojan UV system will
take approx. 10 months
to procure
Project is within budget 13
Construction Contract Status
14
Consultant Contract Status
15
Consultant Contract Status
16
Consultant Contract Status
17
QUESTIONS?
18