HomeMy WebLinkAbout01-24-06 E&O Committee PacketOTAY WATER DISTRICT
ENGINEERING AND OPERATIONS COMMITTEE MEETING
and
SPECIAL MEETING OF THE BOARD OF DIRECTORS
2554 SWEETWATER SPRINGS BOULEVARD
SPRING VALLEY,CALIFORNIA
Board Room
Tuesday
January 24,2006
12:00 P.M.
This is a District Committee meeting.This meeting is being posted as a special meeting
in order to comply with the Brown Act (Government Code Section §54954.2)in the event that
a quorum of the Board is present.Items will be deliberated,however,no formal board actions
will be taken at this meeting.The committee makes recommendations
to the full board for its consideration and formal action.
AGENDA
1.ROLL CALL
2.PUBLIC PARTICIPATION -OPPORTUNITY FOR MEMBERS OF THE PUBLIC
TO SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE
BOARD'S JURISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
INFORMATION /ACTION ITEMS
3.ADOPT MITIGATED NEGATIVE DECLARATION FOR THE 640-1 RESERVOIR
PROJECT (SCHOLL/POSADA)[15 minutes]
4.ADOPT RESOLUTION NO.4072 OF THE BOARD OF DIRECTORS OF OTAY
WATERDISTRICT APPROVING THE ANNEXATION TO OTAY WATER DIS-
TRICT IMPROVEMENT DISTRICT NO.22/27 OF THOSE LANDS DESCRIBED
AS "BELLA LAGO ANNEXATION"(CHARLES/POSADA)[5 minutes]
5.AWARD PROFESSIONAL ENGINEERING SERVICES CONTRACT TO CAMP
DRESSER &MCKEE,INC.IN THE AMOUNT OF $225,000 FOR THE INTE-
GRATED WATER RESOURCES PLAN PROJECT (PEASLEY/ARBABIAN)[5
minutes]
6.ADJOURNMENT
BOARD MEMBERS ATTENDING:
Gary Croucher
Jose Lopez
1
All items appearing on this agenda,whether or not expressly listed for action,may be
deliberated and may be subject to action by the Board.
If you have any disability that would require accommodation in order to enable you to
participate in this meeting,please call the District Secretary at 670-2280 at least 24
hours prior to the meeting.
Certification of Posting
I certify that on January 20,2006,I posted a copy of the foregoing agenda near
the regular meeting place of the Board of Directors of Otay Water District,said time be-
ing at least 24 hours in advance of the meeting of the Board of Directors (Government
Code Section §54954.2).
Executed at Spring Valley,California on January 20,2006.
~/~O.-Connie Rathbone,Assistant District Secretary
2
AGENDA ITEM 3
TYPE MEETING:Regular B09-rd
STAFF REPORT
MEETING DATE:February 1,2006
SUBMITIED BY:
APPROVED BY:
(Chief)
APPROVED BY:
(Assl GM)
SUBJECT:
Robert Schol).R.~PROJECT:P2185 DIV.NO.5
Associate Civil Engineer
Rod Posada ~~~~~
Chief of Development Services
Manny Magafi~
Assistant General Manager,Engineering and Operations
Adoption of a Mitigated Negative Declaration for the 640-1
Reservoir
GENERAL MANAGER'S RECOMMENDATION:
That the Board authorize the adoption of a Mitigated Negative
Declaration for the 640-1 Reservoir (See Attachment B for project
location).
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To obtain Board authorization for approval of a Mitigated Negative
Declaration for the construction of the 640-1 Reservoir.
ANALYSIS:
Construction of two 10-million-gallon (MG)reservoirs for a total of
20 million gallons of additional storage will help OWD to improve
water quality in the North District by centralizing and improving
control over disinfection of water supplied by CWA.10 million
gallons of the 640-1 Reservoir are needed as operational ~torage for
the La PresaSystem.An additional 10 million gallons are being
constructed as the next,and probably last,increment of emergency
storage for the North District.
The 640-1 Reservoir will also decrease electrical energy costs
because the reservoir will feed the 850-2 and 832-1 pump stations,
thus reducing pumping lift by 120 feet.This will enable the
District to save approximately $100,000 in energy costs per year
initially,and $170,000 ultimately.
On September 14,2004,the District's General Manager signed a
contract with Infrastructure Engineering Corporation (IEC)to perform
engineering design and environmental services for the 640-1
Reservoir.These environmental services include the preparation of a
Mitigated Negative Declaration (MND)to satisfy the conditions of the
California Environmental Quality Act (CEQA).HDR Engineering,the
sub-consultant of IEC,has completed an Initial Study and draft MND.
Based on the findings of these documents,and with proper mitigation
measures taken as outfined in the draft MND,the project will not
have a significant affect on the environment.
The Draft MND was submitted for 30-day public review on November 2,
2005.One comment letter was received from the u.S.Fish and
Wildlife Service.HDR Engineering has incorporated their comments
into the Final MND.HDR Engineering finalized the MND on January 19,
2006.
FISCAL IMPACT:
None.
STRATEGIC GOAL:
This project supports the following strategic goal:Design and
construct new infrastructure -satisfy current and future water needs
for Potable,Recycled and Wastewater Services.
LEGAL IMPACT:
<
No legal impact is anticipated.However,in compliance with the
California Environmental Quality Act process,the Final MND will have·
the normal 30-day legal challenge period once the Notice of
Determination (NOD)is recorded with the County of San Diego.The
NOD will be recorded within five (5)working days after Board
adoption of the MND.
Attachments
RS/RP/MM:kr
P,\IIORICING\CIP 00185\110 J0018\StaH Reports\BD 0~-01-06.640-1 Reservoir MNO Adoption (RSI.doc
2
ATTACHMENT A
fSUBJ-E-CT/P-RO-JECf:°--1 Adop-t-l-'o-~--o-f-a Mitigated Negative Declaration for the 640-1 l!
I ol_R_e_s_e_rv.__o_l_r_
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COMMITTEE ACTION:
On January 24,2006,the Engineering and Operations Committee
'~et to consider this item and supported staff's recommendation.
NOTE:
The "Committee Action"is written in anticipation of the
Committee moving the item forward for board approval.This
report will be sent to the Board as a committee approved item,
or modified to reflect any discussion or changes as directed
from the committee prior to presentation to the full board.
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AGENDA ITEM 3
ATTACHMENT
A hard copy and/or CD of the Mitigated Negative Declaration for the
640-1 Reservoir will be available next week.If you require this
information before the meeting on Tuesday,January 24,2006,please
contact Robert Scholl at 670-2219.
STAFF REPORT
AGENDA ITEM 4
TYPE MEETING:Regular Board MEETING DATE:February 1,2006
SUBMITTED BY:
APPROVED BY:
(Chief)
David Charle,s,Public W.O.lG.F.NO:0210-20.260
Services Manager JI ~~~t)~
Rod Posad~,Chief Development services~~~>
DIV.NO.4
APPROVED BY:Manny Magana,Asst.GM Engineering &Operatio~~4
(Asst.GM):
....;.:.
SUBJECT:Bella Lago Annexation to 10 22/27
GENERAL MANAGER'S RECOMMENDATION:
Approve Resolution No.4072,the annexation of the property of
Bella Lago,LLC to Improvement District No.22/27.
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
The purpose of the proposed annexation is to provide water
service to parcels owned by Bella Lago (APNs 585-150-02,595-
050-02,595-050-05 and 595-050-06).
ANALYSIS:
A written request and Petition signed by Dr.Tim Wilson,on
behalf of Bella Lago,LLC,has been received for annexation of
APNs 585-150-02,595-050-02,595-050-05 and 595-050-06 into
Improvement District No.22/27 for water service.The total
acreage to be annexed is 179.45 acres.The property is within
the boundaries of the Otay Water District.The property is
located on Proctor Valley Road,in the city of Chula Vista and
County of San Diego.
FISCAL IMPACT:~-
The property owner ill be charged $5,.383.50 per year for
ava~lability fees.
STRATEGIC GOAL:
Provide water service to meet increasing customer needs.
LEGAL IMPACT:
No legal impact.
:.
.....;.:.-
ATTACHMENT A
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I SUBJECT/PROJECT:I B 11 La At't 1D 22/27!e a go nnexa lon 0 ;I i_'__-"..___..____._1 _.______,__._..__.__..__.__.____. .____.._.-1
COMMITTEE ACTION:
On January 24,2006,the Engineering and Operations Committee
met to consider this item and supported staff's recommendation .
•.:A more detailed Legal Description and plat map were added to
this staff report for the Board meeting.
NOTE:
The "Committee Action"is written in anticipation of the
Committee moving the item forward for board approval.This
report will be sent to the Board as a committee approved item,
or modified to reflect any discussion or changes as directed
from the committee prior to presentation to the full board.
G:\UserData\DistSec\WINWORD\STAFRPTS\Annexation Bella Lago 2-l-06.doc
RESOLUTION NO.4072
A RESOLUTION OF THE BOARD OF DIRECTORS OF OTAY
WATER DISTRICT APPROVING THE ANNEXATION TO
OTAY WATER DISTRICT IMPROVEMENT DISTRICT NO.
22/27 OF ..THOSE LANDS DESCRIBED AS "BELLA LAGO
ANNEXATION"(WO 0210-20.260/DIV.4)
WHEREAS,a petition has been filed by Tim Wilson,on behalf ofBella Lago,LLC,the
owners and parties that have an interest in the land described in Exhibit "A,"attached hereto,for
...:.annexation of said land to Otay Water District Improvement District No.22/27 pursuant to
California Water Code Section 72670 et seq.;and
WHEREAS,pursuant to Section 72680.1 ofsaid Water Code,the Board ofDirectors may
proceed and act thereon without notice and hearing.
NOW,THEREFORE,THE BOARD OF DIRECTORS OF THE OTAY WATER
DISTRICT FINDS,RESOLVES,ORDERS AND DETERMINES as follows:
1.A depiction of the area proposed to be annexed, and the boundaries of ID 22/27
following the annexation,is set forth on a map filed with the Secretary ofthe District,which map
shall govern for all details as to the area proposed to be annexed.
2.The purpose of the proposed annexation is to make water service available to the
area to be annexed,which availability constitutes a benefit to said area.
3.The Board finds and determines that the area proposed to be annexed to ID 22/27
will be benefited by such annexation and that the property currently within ID 22/27 will also be
benefited and not injured by such annexation because after the annexation a larger tax base will
be available to finance the water facilities and..improvements ofID 22/27.
4.The Board of Directors hereby declares that the annexation of said property is
subject to the owners complying with the following terms and conditions:
(a)The petitioners for said annexation shall pay to Otay Water District the
following:
(1)Standard processing fee in the amount of
$628.00;
(2)State Board ofEqualization filing fees in the amount of $2,000;
(3)A water annexation fee of $1,307 per EDU to be collected at the
,time the water meters are purchased;
(4)Yearly assessment fees will be collected through the County Tax
Assessor's office in the amount of $5,383.50 for APNs 585-150-
02,595-050-02,595-050-05 and 595-050-06;and
(5)Payment by the owners of APNs 585-150-02, 595-050-02,595-
050-05 and 595-050-06 of all other applicable local or state agency
fees or charges.
(b)The property to be annexed shall be subject to taxation after annexation
thereof for the purposes of the improvement district,including the pay-
ment of principal and interest on bonds and other obligations of the
improvement district,authorized and outstanding at the time of
annexation,the same as if the annexed property had always been a part of
the improvement district.
5.The Board hereby declares the property described In Exhibit "A"shall be
considered annexed to ID 22/27 upon passage ofthis resolution.
6.The Board of Directors further finds and determines that there are no exchanges
of property tax revenues to be made pursuant to California Revenue and Taxation Code Section
95 et seq.,as a result ofsuch annexation.
7.The annexation ofAPNs 585-150-02,595-050-02,595-050-05 and 595-050-06 to
the District is hereby designated as the "BELLA LAGO ANNEXATOIN."
8.Pursuant to Section 572029(c)of the Government Code,the effective date of the
BELLA LAGO ANNEXATION shall be the date this Resolution is adopted by the Board of
Directors ofthe Otay Water District.
9.The General Manager of the District and the .Secretary of the District,or their
respective designees,are hereby ordered to take all actions required to complete this annexation.
PASSED,APPROVED AND ADOPTED by the Board of Directors of the Otay Water
District at a regular meeting held this 1st day ofFebruary,2006.
President
ATTEST:
District Secretary
G:\UserData\DistSec\WINWORD\RESOLUTN\Res4072 -Bella Lago Annex.doc
EXHIBIT "A"
LEGAL DESCRIPTION
ANNEXATION,OTAY WATER DISTRICT
THAT PORTION 0F-_SECTIONS 24 AND 25,TOWNSHIP 17 SOUTH,RANGE 1
WEST,SBM,IN THE CITY OF CHULA VISTA,COUNTY OF SAN DIEGO,STATE
OF CALIFORNIA,DESCRIBED AS FOLLOWS:
BEGINNING AT THE CENTER OF SAID SECTION 24;
THENCE NORTH 88°48'48"WEST 1330.48 FEET;
THENCE NORTH 01 °08'40"EAST 1300.69 FEET;
THENCE SOUTH 89°22'41"EAST 1320.79 FEET;
THENCE SOUTH 89°12'36"EAST 1325.62 FEET;
THENCE SOUTH 00°34'24"WEST 1322.88 FEET;
THENCE SOUTH 00°26'34"WEST 2662.46 FEET;
THENCE NORTH 88°44'18'WEST 670.93 FEET;
THENCE SOUTH 00°30'25"WEST 1166.92 FEET;
THENCE NORTH 88°37'40"WEST 672.03 FEET;
THENCE NORTH 00°33'36"EAST 1165.61 FEET;
THENCE NORTH 00°43'07"EAST 2660.48 FEET TO THE POINT OF BEGINNING.
EXHIBIT B
N89'22'41'W 1320.79'N89'12'36'W 1325.62'
N88'48'48'w 1330.48'.r _.._..
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670.93'
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~PPER
OTAY
RESERVOIR
(858)505-0435
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M~)!"'-N.T.S.
GROUP SAN DIEGO
DATE PREPARED:12/13/2005
AGENDA ITEM 5
STAFF REPORT
MEETING DATE:February 1,2006
N/ADIV.
NO.
005000W.O./G.F.NO:
Regular Board
Jim Peasley
Engineering Planning Manager
Mehdi Arbabian,~t~J~
Chief of Engi~~;ing and Planning
Manny Magana~~
Assistant Generai Manager,Engineering and Operations
TYPE MEETING:
SUBMITTED BY:
APPROVED BY:
(Chief)
APPROVED BY:
(Asst.GM):
SUBJECT:Award of Professional Engineering Services Contract to
Dresser &McKee,Inc.(IRP Proj ect No.P1210)for the
Integrated Water Resources Plan Project
Camp
GENERAL MANAGER'S RECOMMENDATION:
That the Board award a professional engineering services
contract to Camp Dresser &McKee,Inc.(COM)for the Integrated
Water Resources Plan (IRP)Project and authorize the General
Manager to execute an agreement with COM for a not-to-exceed
amount of $225,000.
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To obtain Board authorization to award a professional
engineering services contract to COM for the IRP Project scope
of work for a not-to-exceed amount of $225,000.
ANALYSIS:
The objectives of the Integrated Water Resources Plan (IRP)
Project is to identify available water resources,establish
targets,and develop strategies and approaches,prepare
feasibility analyses,and establish target cost estimates for
the development of water resources including conservation,local
groundwater supplies,recycled water supplies,purchased
supplies through water transfers,imported State Water Project
and Colorado River Aqueduct supplies,local water treatment
plant capacity acquisitions,desalination opportunities,and
other supplies as identified for the District.
Staff has identified six primary objectives that drive the IRP
Project and are listed in the current order of priority,which
are:
1.Water Quality
2.Reliability
3.Affordability
4.Flexibility
5.Diversity
6.Environmehtal and Institutional Constraints
The outcome of the IRP Project is to develop a preferred
achievable resource mix which would ensure that the District's
supply needs will be available to meet full service retail
demands without interruption through ultimate build out of the
District.
Staff has determined that it is in the District's best interest·
to contract with a professional engineering services consulting
firm (Consultant)to provide engineering planning services for
the development and formulation of an IRP Project.
It is OWD's intent to develop,formulate,and shape the IRP
Project outcomes in collaboration with all interested stake
holders and the Board.
The scope of work for the IRP Project consists of the following
tasks;1)Project Management and Administration,2)Research,
Data,and Information Gathering,3)Develop Supply
Opportunities,4)Preliminary Findings Development Process,and
5)Development of IRP Project Report.
Following the District's consultant selection process as per
Policy 21,on November 14,2005,staff issued a written Request
for Proposal (RFP)for the IRP Project.Of the twelve (12)
professional engineering consulting firms that received the RFP,
four (4)proposals were received by the December 14,2005 due
date from the following firms:
•Kennedy/Jenks Consultants
•MWH Americas,Inc.
•Parsons Brinckerhoff Quada &Douglas,Inc.
•Camp Dresser &McKee,Inc.
The consulting firms,HDR and Boyle Engineering,which both had
received the RFP,choose to join forces with MWH Americas,Inc.,
Parsons Brinckerhoff Quada &Douglas,Inc.,respectively.
The IRP Project consultant selection panel comprised of five
staff members (Engineering,Operations,and Development
Services).Staff evaluated and scored the submitted written
proposals.Based upon the written proposals Staff selected all
four firms to the formal presentation and interview process.
MWH Americas subsequently chose not to participate in the
presentation and interview process due to their workload.
Following the presentation and interviews,Staff contacted the
references of th~top two ranked firms which were based upon
their written proposals,presentation,and response to interview
questions.Also,Staff opened the fee proposals of the final
three ranked firms.
Based upon all the information available the consultant ranking
process was completed and the selection panel concluded that COM
is the most experienced and qualified consultant with the best
'.c overall proposal and sufficient manhours to accomplish the scope
of work.The COM average manhour cost is also lower than the
second rated consultant (Kennedy/Jenks Consultants).
Staff recommends the award of a professional engineering
services contract to~not-to-exceed amount of $225,000.
FISCAL IMPACT:~
~
For fiscal year 2006 the approved operating budget fot the
Integrated Water Resources Plan (Project No.P1210)is $250,000.
To date,$5,958 has been spent on the IRP Project.Total
commitments and expenditures to date,including this contract,
are approximately $230,598.
Finance has determined that 100%of the funding is available
from the operating budget.
STRATEGIC GOAL:
This project supports the Otay WO's Mission Statement,"To
provide safe,reliable water,recycled water and wastewater
services to our community in an innovative,cost efficient,
water wise and environmentally responsible manner.",and the
Otay WD's Strategic Goal;"To satisfy current and future water
needs for potable,recycled,and wastewater services."
LEGAL IMPACT:
None.
General.Manager
P:\\</ORKING\CIP 00210\\</0 005000\IRP Project starr Report Consultant Selectlon Award 1-11-06.doc
Attachment A
JP/MA:kr
ATTACHMENT A
••••••••••••M••••_•••i_..H._•••••••_•••••••••••_••'H._H_.__•__...H..~_.......H..•._.__.__H••.. .__.._.•__.__._....__....__.._..._.._..,.•__..•....H••••.....
:PROJECT:!
rS·U'SJ·ECT:···..···············..····..···-··r·A·w-a rd -of--..·p:r"(;fe-ssi-o-n-a·i-En-g~-'n-e'e'r-l-'n-g-S-er";i~~;""-C-o-n-t'r'ac't-"'--t-o"""'-C'a'I;1p""""
I Dresser &McKee,Inc.for the Integrated Water Resources
i Plan Project (Project No.P1210)
W.O.No.005000
COMMITTEE ACTION:
The Engineering and Operations Committee met on January 24,
2006.The Engineering and Operations Committee supported
staff's recommendation.
NOTE:
The "Committee Action"is written in anticipation of the
Committee moving the item forward for Board approval.This
report will be sent to the Board as a committee approved item,
or modified to reflect any discussion or changes as directed
from the Committee prior to presentation to the full Board.