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Home My WebLink About03-17-14 Desal Committee PacketOTAY WATER DISTRICT DESALINATION PROJECT COMMITTEE MEETING and SPECIAL MEETING OF THE BOARD OF DIRECTORS 2554 SWEETWATER SPRINGS BOULEVARD SPRING VALLEY, CALIFORNIA Boardroom MONDAY March 17, 2014 9:00 A.M. This is a District Committee meeting. This meeting is being posted as a special meeting in order to comply with the Brown Act (Government Code Section §54954.2) in the event that a quorum of the Board is present. Items will be deliberated, however, no formal board actions will be taken at this meeting. The committee makes recommendations to the full board for its consideration and formal action. AGENDA 1. ROLL CALL 2. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S JU-RISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA DISCUSSION ITEMS 3. APPROVE CHANGE ORDER NO. 1 TO THE EXISTING CONTRACT WITH AECOM TECHNICAL SERVICES, INC. FOR THE OTAY MESA DESALINATION CONVEYANCE AND DISINFECTION SYSTEM PROJECT IN AN AMOUNT NOT-TO- EXCEED $136,409; AND EXTEND THE CONTRACT COMPLETION DATE TO JUNE 30, 2018 (COBURN-BOYD) 4. AWARD A CONSULTING SERVICES CONTRACT TO SILVA SILVA INTERNATIONAL LLC (SSI) FOR PROFESSIONAL CONSULTING WORK RELATED TO THE OTAY MESA DESALINATION CONVEYANCE AND DISINFECTION SYSTEM PROJECT IN AN AMOUNT NOT-TO-EXCEED $115,000 FOR FISCAL YEARS 2014, 2015, AND 2016 (ENDING JUNE 30, 2016) (KENNEDY) 5. INFORMATIONAL OVERVIEW REPORT ON THE ROSARITO DESALINATION PLANT PROJECT (KENNEDY) 6. ADJOURNMENT BOARD MEMBERS ATTENDING: Jose Lopez, Chair Mitch Thompson 2 All items appearing on this agenda, whether or not expressly listed for action, may be delib- erated and may be subject to action by the Board. The Agenda, and any attachments containing written information, are available at the Dis- trict’s website at www.otaywater.gov. Written changes to any items to be considered at the open meeting, or to any attachments, will be posted on the District’s website. Copies of the Agenda and all attachments are also available through the District Secretary by contacting her at (619) 670-2280. If you have any disability that would require accommodation in order to enable you to partici- pate in this meeting, please call the District Secretary at 670-2280 at least 24 hours prior to the meeting. Certification of Posting I certify that on March 14, 2014 I posted a copy of the foregoing agenda near the regu- lar meeting place of the Board of Directors of Otay Water District, said time being at least 24 hours in advance of the meeting of the Board of Directors (Government Code Section §54954.2). Executed at Spring Valley, California on March 14, 2014. ______/s/_ Susan Cruz, District Secretary _____ STAFF REPORT TYPE MEETING: Regular Board MEETING DATE: April 8, 2014 SUBMITTED BY: Lisa Coburn-Boyd Environmental Compliance Specialist Bob Kennedy Engineering Manager CIP./G.F. NO: P2451- 001102 DIV. NO. ALL APPROVED BY: Rod Posada, Chief, Engineering German Alvarez, Assistant General Manager Mark Watton, General Manager SUBJECT: Change Order No. 1 to the Contract with AECOM Technical Services, Inc. for the Otay Mesa Desalination Conveyance and Disinfection System Project GENERAL MANAGER’S RECOMMENDATION: That the Otay Water District (District) Board approve Change Order No. 1 to the existing contract with AECOM Technical Services, Inc. (AECOM) for design of the Otay Mesa Desalination Conveyance and Disinfection System Project, in an amount not-to- exceed $136,409 and to extend the contract completion date to June 30, 2018 (see Exhibit A for Project location). COMMITTEE ACTION: Please see Attachment A. PURPOSE: To obtain Board authorization for the General Manager to execute Change Order No. 1 with AECOM (see Exhibit B) for the Otay Mesa Desalination Conveyance and Disinfection System Project (Project) in an amount not-to-exceed $136,409 and to extend the contract completion date to June 30, 2018. 2 ANALYSIS: At the November 3, 2010 Board Meeting, AECOM was awarded a professional engineering services contract for the Otay Mesa Desalination Conveyance and Disinfection System Project. The contract amount approved by the Board was an amount not-to- exceed $3,910,297 to be completed by the end of Fiscal Year 2016. The District restricted AECOM’s work to miscellaneous studies until January 24, 2013 when AECOM was authorized to initiate work on the preliminary design of a large diameter pipeline 3.5 miles long, a pump station, and a disinfection facility, along with the environmental surveys and studies for CEQA/NEPA compliance. An additional Project Management budget of $30,000 will be needed to extend this effort another six months until final design is initiated by the District. An increase of $106,409 in the environmental budget is needed due to changes in the survey route and the biological survey protocol for two (2) species. The area to be surveyed has increased as a result of recent changes to the SR-11 Otay Mesa East Port of Entry and the adjacent industrial developments that have better defined the alignment available for the pipeline. These areas were not surveyed in the original cultural resources and biological survey work, and need to be included so that the environmental document is not challenged on the basis of incomplete surveys. The survey protocol for the California Burrowing Owl was prepared in April, 1993 and was revised on March 7, 2012 by the State of California Department of Fish and Wildlife. The major change in this protocol was the change in the survey transects from 100 meters apart to 7 to 20 meters apart which significantly increases the effort and amount of time needed to complete these surveys. The second species affected by a survey protocol change was the Quino Checkerspot Butterfly (QCB). This updated survey protocol was released by the U.S. Fish and Wildlife Service on February 14, 2014 and increases the length of time that weekly surveys must be conducted. In addition, one additional week of QCB surveys was needed in 2013 because of the abundance of host plants and butterflies that were found in the survey area. These protocol survey changes could not have been anticipated and occurred after the award of the contract to AECOM. All of these changes have resulted in an increase of $136,409 to the contract with AECOM. This Change Order will extend the 3 contract completion date for the Project from June 30, 2016 to June 30, 2018. FISCAL IMPACT: Joe Beachem, Chief Financial Officer The total budget for CIP P2451, as approved in the FY 2014 budget, is $30,000,000. Expenditures to date are $2,480,962. Total expenditures, plus outstanding commitments, including this contract, totals $6,219,479. Based on a review of the financial budget, the Project Manager anticipates that the budget is sufficient to support this Project (see Attachment B). Finance has determined that 40% of the funding is available from the Expansion Fund and 60% of the funding will be available from the Betterment Fund after Board approval of the FY 2015 fund transfers. STRATEGIC GOAL: This Project supports the District’s Mission statement, “To provide high value water and wastewater services to the customers of the Otay Water District in a professional, effective, and efficient manner” and the General Manager’s Vision, “A District that is at the forefront in innovations to provide water services at affordable rates, with a reputation for outstanding customer service.” LEGAL IMPACT: None LCB/BK/RP:jf P:\WORKING\CIP P2451 Desalination Feasibility Study\Staff Reports\Board 4-8-14\BD 04-08-14, Staff Report, AECOM CO No-1 (LCB-BK).doc Attachments: Attachment A – Committee Action Attachment B – Budget Detail Exhibit A – Location Map Exhibit B – Change Order No. 1 ATTACHMENT A SUBJECT/PROJECT: P2451-001102 Change Order No. 1 to the Contract with AECOM Technical Services, Inc. for the Otay Mesa Desalination Conveyance and Disinfection System Project COMMITTEE ACTION: This item was presented to the Desalination Committee (Committee) at a meeting held on March 17, 2014. The Committee supported presentation to the full Board. NOTE: The “Committee Action” is written in anticipation of the Committee moving the item forward for Board approval. This report will be sent to the Board as a Committee approved item, or modified to reflect any discussion or changes as directed from the Committee prior to presentation to the full Board. ATTACHMENT B – Budget Detail SUBJECT/PROJECT: P2451-001102 Change Order No. 1 to the Contract with AECOM Technical Services, Inc. for the Otay Mesa Desalination Conveyance and Disinfection System Project Committed Expenditures Outstanding Commitment & Forecast Projected Final Cost Vendor/Comments $ 98,577 $ 98,577 $ ‐ $ 98,577 CAMP DRESSER & MCKEE INC $ 13,311 $ 13,311 $ ‐ $ 13,311 CPM PARTNERS INC $ 12,200 $ 12,200 $ ‐ $ 12,200 REA & PARKER RESEARCH $ 70,078 $ 70,078 $ ‐ $ 70,078 MARSTON+MARSTON INC $ 437,200 $ 349,600 $ 87,600 $ 437,200 HECTOR I MARES‐COSSIO $ 4,173 $ 4,173 $ ‐ $ 4,173 SALVADOR LOPEZ $ 254,000 $ 124,279 $ 129,721 $ 254,000 SILVA SILVA INTERNATIONAL Travel $ 19,481 $ 19,481 $ ‐ $ 19,481 STAFF Printing $ 61 $ 61 $ ‐ $ 61 MAIL MANAGEMENT GROUP INC $ 162,041 $ 162,041 $ ‐ $ 162,041 GARCIA CALDERON & RUIZ LLP $ 43,175 $ 43,175 $ ‐ $ 43,175 SOLORZANO CARVAJAL GONZALEZ Y $ 16,114 $ 16,114 $ ‐ $ 16,114 STUTZ ARTIANO SHINOFF $ 106 $ 106 $ ‐ $ 106 SAN DIEGO DAILY TRANSCRIPT $ 500 $ 500 $ ‐ $ 500 REBECA SOTURA NICKERSON (INTERPRETOR) Standard Salaries $ 705,745 $ 705,745 $ ‐ $ 705,745 Total Planning $ 1,836,762 $ 1,619,441 $ 217,321 $ 1,836,762 $ 4,046,706 $ 593,010 $ 3,453,696 $ 4,046,706 AECOM TECHNICAL SERVICES INC $ 5,109 $ 5,109 $ ‐ $ 5,109 MARSTON+MARSTON INC $ 114,175 $ 114,175 $ ‐ $ 114,175 MICHAEL R WELCH PHD PE $ 8,818 $ 8,818 $ ‐ $ 8,818 CPM PARTNERS INC $ 5,000 $ 5,000 $ ‐ $ 5,000 ATKINS $ 50,293 $ 15,293 $ 35,000 $ 50,293 BROWNSTEIN HYATT FARBER & SCHRECK LLP $ 50,000 $ 17,500 $ 32,500 $ 50,000 BUSTAMANTE & ASSOCIATES LLC Travel $ 2,631 $ 2,631 $ ‐ $ 2,631 STAFF Prof Legal Fees $ 7,761 $ 7,761 $ ‐ $ 7,761 STUTZ ARTIANO SHINOFF $ 114 $ 114 $ ‐ $ 114 REPROHAUS CORP $ 343 $ 343 $ ‐ $ 343 SAN DIEGO UNION‐TRIBUNE LLC Standard Salaries $ 91,440 $ 91,440 $ ‐ $ 91,440 Total Design $ 4,382,388 $ 861,192 $ 3,521,196 $ 4,382,388 Construction Standard Salaries $ 329 $ 329 $ ‐ $ 329 Total Construction $ 329 $ 329 $ ‐ $ 329 Budget $30,000,000.00 Total $ 6,219,479 $ 2,480,962 $ 3,738,517 $ 6,219,479 (March 23, 2005 through January 21, 2014) Design Consultants Service Contracts Budget: $30,000,000.00 Project Budget Detail P2451‐Otay Mesa Desalination Conveyance and Disinfection System Project Planning Consultants Prof Legal Fees Service Contracts 571-136.7 MG 870-110.9 MG OTAY MESA RD EN R I C O F E R M I D R AL T A R D DONOVAN STATEPRISON RD DONOVAN STATEPRISON G. F. BAILEYDETENTION FACILITY !V!V ÍÒ PROPOSEDPUMP STATION A PROPOSEDTREATMENTFACILITY PR O P O S E D P I P E L I N E A 1.25 MILES SA N Y O R D SR - 1 1 FUTURE SR-11 FUT U R E PR O P O S E D P I P E L I N E B !V!V PROPOSEDPUMP STATION B USAUSA MEXICOMEXICO OWD Boundary OWD Boundary P:\ W O R K I N G \ C I P P 2 4 5 1 D e s a l i n a t i o n F e a s i b i l i t y S t u d y \ G r a p h i c s \ E x h i b i t s - F i g u r e s | E x h i b i t A . m x d F0 2,0001,000 Feet OTAY WATER DISTRICT Otay Mesa Conveyance and Disinfection Facility ProjectEXHIBIT A §¨¦ §¨¦ §¨¦ §¨¦ ÃÅ ÃÅ ÃÅ ÃÅ ÃÅ ÃÅ ÃÅ ÃÅ ^_ PROJECTSITE VICINITY MAP NTS DIV. 5 DIV. 2 DIV. 1 DIV. 3 DIV. 4 5 8 8 805 11 9454 94 125 905 125 905 125 3.2 mi. 3.7 mi.24 mi. Existing OWD Pipelines Proposed Pipeline AProposed Pipeline B Mexico Pipeline Z:\60283939\100 Contract Files\103 Contract Modifications\Change Order No 1 2014-04-02 (Final from Client).doc OTAY WATER DISTRICT 2554 SWEETWATER SPRINGS BLVD., SPRING VALLEY, CA. 91978, (619) 670-2222 CONTRACT/P.O. CHANGE ORDER No. 1 PROJECT/ITEM: Otay Mesa Conveyance and Disinfection System Project CIP P2451 CONTRACTOR/VENDOR: AECOM REF.CIP No.: P2451-001102 APPROVED BY: Board on 4-2-14 REF. P.O. No: 713889 DATE: 2014-02-27 DESCRIPTION: Change Order Proposal from AECOM Technical Services, Incorporated dated February 27th, 2014. Change Order Proposal includes Changes in the Scope of Work for specific work and delay in schedule. REASON: 1. Provide additional funding in the amount of $30,000 due to a delay in schedule and extension of 6 months for Task 1 Project Management – Planning Phase. 2. Provide additional funding in the amount of $106,409 for Task 7 Environmental Documentation due to a change in protocol by the United States Fish and Wildlife Service for Western Burrowing Owl and Quino Checkerspot Butterfly, and additional survey for WBO, QCB, and Rare Plants for areas outside the original survey corridors. 3. Authorization of funding in the amount of $40,770 for Task 4 Geotechnical Investigation for support efforts associated with the Environmental Impact Report / Environmental Impact Statement (EIR/EIS). 4. Authorization of funding in the amount of $49,408 for Task 5 Contaminated Soil and Groundwater Investigation for support efforts associated with the Environmental Impact Report / Environmental Impact Statement (EIR/EIS). CHANGE P.O. TO READ: Revise contract to add $136,409.00 for a total contract authorization of $1,632,430.00. Revise contract to authorize $90,178.00 for a total contract authorization of $1,722,608.00 Revise contract to add $136,409.00 for a total contract amount of $4,046,706.00. ________________________________________________________________________________________________ ORIGINAL CONTRACT/P.O. AMOUNT: $ 3,910,297.00 ADJUSTED AMOUNT FROM PREVIOUS CHANGE: $ 0.00 TOTAL COST OF THIS CHANGE ORDER: $ 136,409.00 NEW CONTRACT/P.O. AMOUNT IS: $ 4,046,706.00 ORIGINAL CONTRACT COMPLETION DATE: 06-30-2016 CONTRACT/P.O. TIME AFFECTED BY THIS CHANGE: Yes REVISED CONTRACT COMPLETION DATE: 06-30-2018 IT IS UNDERSTOOD WITH THE FOLLOWING APPROVALS, THAT THE CONTRACTOR/VENDOR IS AUTHORIZED AND DIRECTED TO MAKE THE HEREIN DESCRIBED CHANGES. IT IS ALSO AGREED THAT THE TOTAL COST FOR THIS CHANGE ORDER CONSTITUTES FULL AND COMPLETE COMPENSATION FOR OBLIGATIONS REQUIRED BY THE CONTRACT/P.O. ALL OTHER PROVISIONS AND REQUIREMENTS OF THE CONTRACT/P.O. REMAIN IN FULL FORCE AND EFFECT. CONTRACTOR/VENDOR: STAFF APPROVALS: SIGNATURE: _____________________________________________ PROJ. MGR : Sr Eng (Int) DATE: ________ NAME : ________________________________________ DIV. MGR : _____ DATE: ________ TITLE: _________________________________DATE : ___________ CHIEF: _ N/A _ DATE: ________ COMPANY ASST. GM : N/A DATE: ________ & ADDRESS: DISTRICT APPROVAL: ________________________________________________ GEN. MANAGER: N/A DATE: ________ COPIES:  FILE (Orig.),  CONTRACTOR/VENDOR,  INSPECTION EXHIBIT B Otay Mesa Desalination Conveyance and Disinfection System Project Project: P2451 Consultant:AECOM Subproject: 0011002 APPROVED C.O. AMOUNT BY DATE DESCRIPTION TYPE C.O. 1 $136,409.00 Chief Provide additional funding for Project Management Owner and environmental survey due to changes in protocl 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 3334 Total C.O.'s To Date: $136,409.00 3.5% Original Contract Amount:$3,910,297.00 Current Contract Amount:$4,046,706.00 Change Order Breakdown for the Month: Month Net C.O.$ Limit Authorization C.O. % $0.00 $2,000 Insp 0.0% $20,000 DivM 0.0% $25,000 Chief 0.0% $50,000 GM 0.0% Apr-14 Board 3.5% CHANGE ORDER LOG STAFF REPORT TYPE MEETING: Regular Board MEETING DATE: April 8, 2014 SUBMITTED BY: Bob Kennedy Engineering Manager PROJECT: P2451-001101 DIV. NO. ALL APPROVED BY: Rod Posada, Chief, Engineering German Alvarez, Assistant General Manager Mark Watton, General Manager SUBJECT: Award of a Consulting Services Contract for Professional Consulting Work Related to the Otay Mesa Desalination Conveyance and Disinfection System Project for Fiscal Years 2014, 2015, and 2016 GENERAL MANAGER’S RECOMMENDATION: That the Otay Water District (District) Board of Directors (Board) authorize the General Manager to execute a Consulting Services Agreement with Silva-Silva International (SSI) in an amount not-to- exceed $115,000 for Fiscal Years 2014, 2015 and 2016 (ending June 30, 2016) for professional consulting work related to the Otay Mesa Desalination Conveyance and Disinfection System Project (see Exhibit A for Project location). COMMITTEE ACTION: Please see Attachment A. PURPOSE: To obtain Board authorization for the General Manager to enter into a Consulting Services Agreement with SSI for professional consulting work related to the Otay Mesa Desalination Conveyance and Disinfection System Project in an amount not-to-exceed $115,000 for Fiscal Years 2014, 2015 and 2016 (ending June 30, 2016). 2 ANALYSIS: The District is working with a private developer and several binational governmental agencies to support the design, build, and operation of a seawater desalting facility in the area of Rosarito, Baja California. The Otay Mesa Conveyance and Disinfection System Project (Project) will provide a potable water transmission pipeline and pump station to convey the desalinated water from the Border of Mexico to Roll Reservoir in Otay Mesa. The primary purpose of the Project is to provide water service at a potable level to customers in both the U.S. and Mexico. Given the many challenges in advancing this Project, Peter Silva, the principal of SSI, is uniquely positioned to provide technical, regulatory, and policy assistance in water and wastewater matters. Mr. Silva has 34 years of experience in the water and wastewater fields. Additionally, Mr. Silva has worked on U.S.-Mexico border issues for over 30 years. SSI’s extensive experience in the U.S. includes the Regional Water Quality Control Board in Los Angeles and San Diego, the California Water Resources Control Board, the State Department of Health Services, the California State Fish and Wildlife Service, the U.S. Bureau of Reclamation, and the Environmental Protection Agency in Washington, D.C. plus, worked with agencies and officials at the federal and state levels in Mexico, i.e., for former Governor Osuna Millan, in the Secretaria de Infraestructura y Desarrollo Urbano, the Comisión Estatal de Agua, and the Comisión Estatal de Servicios Públicos de Tijuana y Rosarito and the Federal agencies which include Comisión Nacional de Agua, and the Comisión Internacional de Limites y Aguas. The current agreement approved by the Board on May 2, 2012 for $96,000 expires June 30, 2014. SSI has been providing consulting services to the District since March 17, 2011. Based on past work between the District and SSI, the District feels SSI is uniquely qualified to best meet the District’s needs for technical, regulatory, and policy expertise to advance this Project (see Exhibit B for Scope of Work). FISCAL IMPACT: Joe Beachem, Chief Financial Officer The Fiscal Year 2014 budget for CIP P2451 is $30,000,000. Total expenditures, plus outstanding commitments and forecast, including this contract for $115,000, are $6,219,479. 3 Based on a review of the financial budget, the Project Manager anticipates that the budget is sufficient to support this Project (see Attachment B). Finance has determined that 40% of the funding is available from the Expansion Fund and 60% of the funding will be available from the Betterment Fund after Board approval of the FY 2015 fund transfers. STRATEGIC GOAL: This Project supports the District’s Mission statement, “To provide high value water and wastewater services to the customers of the Otay Water District in a professional, effective, and efficient manner” and the General Manager’s Vision, “A District that is at the forefront in innovations to provide water services at affordable rates, with a reputation for outstanding customer service.” LEGAL IMPACT: None. BK\RP:jf P:\WORKING\CIP P2451 Desalination Feasibility Study\Staff Reports\Board 4-8-14\BD 04-08-14, Staff Report, Award of Consulting Services Contract to SSI, (BK).docx Attachments: Attachment A – Committee Action Attachment B – Budget Detail Exhibit A – Location Map Exhibit B – Scope of Work ATTACHMENT A SUBJECT/PROJECT: P2451-001101 Award of a Consulting Services Contract for Professional Consulting Work Related to the Otay Mesa Conveyance and Disinfection System Project for Fiscal Years 201, 2015, and 2016 COMMITTEE ACTION: The Desalination Committee (Committee) reviewed this item at a meeting held on March 17, 2014. The Committee supported Staff's recommendation. NOTE: The “Committee Action” is written in anticipation of the Committee moving the item forward for Board approval. This report will be sent to the Board as a Committee approved item, or modified to reflect any discussion or changes as directed from the Committee prior to presentation to the full Board. ATTACHMENT B – Budget Detail SUBJECT/PROJECT: P2451-001101 Award of a Consulting Services Contract for Professional Consulting Work Related to the Otay Mesa Conveyance and Disinfection System Project for Fiscal Years 2014, 2015, and 2016 Committed Expenditures Outstanding Commitment & Forecast Projected Final Cost Vendor/Comments $ 98,577 $ 98,577 $ - $ 98,577 CAMP DRESSER & MCKEE INC $ 13,311 $ 13,311 $ - $ 13,311 CPM PARTNERS INC $ 12,200 $ 12,200 $ - $ 12,200 REA & PARKER RESEARCH $ 70,078 $ 70,078 $ - $ 70,078 MARSTON+MARSTON INC $ 437,200 $ 349,600 $ 87,600 $ 437,200 HECTOR I MARES-COSSIO $ 4,173 $ 4,173 $ - $ 4,173 SALVADOR LOPEZ $ 254,000 $ 124,279 $ 129,721 $ 254,000 SILVA SILVA INTERNATIONAL Travel $ 19,481 $ 19,481 $ - $ 19,481 STAFF Printing $ 61 $ 61 $ - $ 61 MAIL MANAGEMENT GROUP INC $ 162,041 $ 162,041 $ - $ 162,041 GARCIA CALDERON & RUIZ LLP $ 43,175 $ 43,175 $ - $ 43,175 SOLORZANO CARVAJAL GONZALEZ Y $ 16,114 $ 16,114 $ - $ 16,114 STUTZ ARTIANO SHINOFF $ 106 $ 106 $ - $ 106 SAN DIEGO DAILY TRANSCRIPT $ 500 $ 500 $ - $ 500 REBECA SOTURA NICKERSON (INTERPRETOR)Standard Salaries $ 705,745 $ 705,745 $ - $ 705,745 Total Planning $ 1,836,762 $ 1,619,441 $ 217,321 $ 1,836,762 $ 4,046,706 $ 593,010 $ 3,453,696 $ 4,046,706 AECOM TECHNICAL SERVICES INC $ 5,109 $ 5,109 $ - $ 5,109 MARSTON+MARSTON INC $ 114,175 $ 114,175 $ - $ 114,175 MICHAEL R WELCH PHD PE $ 8,818 $ 8,818 $ - $ 8,818 CPM PARTNERS INC $ 5,000 $ 5,000 $ - $ 5,000 ATKINS $ 50,293 $ 15,293 $ 35,000 $ 50,293 BROWNSTEIN HYATT FARBER & SCHRECK LLP $ 50,000 $ 17,500 $ 32,500 $ 50,000 BUSTAMANTE & ASSOCIATES LLC Travel $ 2,631 $ 2,631 $ - $ 2,631 STAFF Prof Legal Fees $ 7,761 $ 7,761 $ - $ 7,761 STUTZ ARTIANO SHINOFF $ 114 $ 114 $ - $ 114 REPROHAUS CORP $ 343 $ 343 $ - $ 343 SAN DIEGO UNION-TRIBUNE LLC Standard Salaries $ 91,440 $ 91,440 $ - $ 91,440 Total Design $ 4,382,388 $ 861,192 $ 3,521,196 $ 4,382,388 Construction Standard Salaries $ 329 $ 329 $ - $ 329 Total Construction $ 329 $ 329 $ - $ 329 Budget $30,000,000.00 Total $ 6,219,479 $ 2,480,962 $ 3,738,517 $ 6,219,479 (March 23, 2005 through January 21, 2014) Design Consultants Service Contracts Budget: $30,000,000.00 Project Budget Detail P2451-Otay Mesa Desalination Conveyance and Disinfection System Project Planning Consultants Prof Legal Fees Service Contracts EXHIBIT B SUBJECT/PROJECT: P2451-001101 Award of a Consulting Services Contract for Professional Consulting Work Related to the Otay Mesa Conveyance and Disinfection System Project for Fiscal Years 2014, 2015, and 2016 SCOPE OF WORK. STAFF REPORT TYPE MEETING: Regular Board MEETING DATE: April 8, 2014 SUBMITTED BY: Bob Kennedy Engineering Manager PROJECT: P2451- 001102 DIV. NO. ALL APPROVED BY: Rod Posada, Chief, Engineering German Alvarez, Assistant General Manager Mark Watton, General Manager SUBJECT: Project Overview Related to the Rosarito Desalination Plant Project GENERAL MANAGER’S RECOMMENDATION: This is an informational item only and does not require Board action. COMMITTEE ACTION: Please see Attachment A. PURPOSE: To provide the Board a project overview related to the Rosarito Desalination Plant Project. ANALYSIS: On February 5, 2014 the Desalination Committee requested an Ad Hoc project overview of the Rosarito Desalination Plant Project (Project) which includes an update on NSC Agua, advantages of the Rosarito Desalination Plant Project, the District’s due diligence, desalination costs, and an assessment of the benefits and disadvantages of a seawater desalination project. 2 FISCAL IMPACT: Joe Beachem, Chief Financial Officer No budget impacts. (See Attachment B - Budget Detail). STRATEGIC GOAL: This Project supports the District’s Mission statement, “To provide high value water and wastewater services to the customers of the Otay Water District in a professional, effective, and efficient manner” and the General Manager’s Vision, “A District that is at the forefront in innovations to provide water services at affordable rates, with a reputation for outstanding customer service.” LEGAL IMPACT: None. BK/RP:jf P:\WORKING\CIP P2451 Desalination Feasibility Study\Staff Reports\Board 4-8-14\BD 04-08-14, Stff Report, Project Overview for the Rosarito Desal Plant, (BK-RP)).docx Attachments: Attachment A – Committee Action Attachment B – Budget Detail Exhibit A – Project Location ATTACHMENT A SUBJECT/PROJECT: P2451-001102 Project Overview Related to the Rosarito Desalination Plant Project COMMITTEE ACTION: The Desalination Committee (Committee) reviewed this item at a meeting held on March 17, 2014. The Committee supported Staff's recommendation. NOTE: The “Committee Action” is written in anticipation of the Committee moving the item forward for Board approval. This report will be sent to the Board as a Committee approved item, or modified to reflect any discussion or changes as directed from the Committee prior to presentation to the full Board. ATTACHMENT B – Budget Detail SUBJECT/PROJECT: P2451-001102 Project Overview Related to the Rosarito Desalination Plant Project Committed Expenditures Outstanding Commitment & Forecast Projected Final Cost Vendor/Comments $ 98,577 $ 98,577 $ ‐ $ 98,577 CAMP DRESSER & MCKEE INC $ 13,311 $ 13,311 $ ‐ $ 13,311 CPM PARTNERS INC $ 12,200 $ 12,200 $ ‐ $ 12,200 REA & PARKER RESEARCH $ 70,078 $ 70,078 $ ‐ $ 70,078 MARSTON+MARSTON INC $ 437,200 $ 349,600 $ 87,600 $ 437,200 HECTOR I MARES‐COSSIO $ 4,173 $ 4,173 $ ‐ $ 4,173 SALVADOR LOPEZ $ 254,000 $ 124,279 $ 129,721 $ 254,000 SILVA SILVA INTERNATIONAL Travel $ 19,481 $ 19,481 $ ‐ $ 19,481 STAFF Printing $ 61 $ 61 $ ‐ $ 61 MAIL MANAGEMENT GROUP INC $ 162,041 $ 162,041 $ ‐ $ 162,041 GARCIA CALDERON & RUIZ LLP $ 43,175 $ 43,175 $ ‐ $ 43,175 SOLORZANO CARVAJAL GONZALEZ Y $ 16,114 $ 16,114 $ ‐ $ 16,114 STUTZ ARTIANO SHINOFF $ 106 $ 106 $ ‐ $ 106 SAN DIEGO DAILY TRANSCRIPT $ 500 $ 500 $ ‐ $ 500 REBECA SOTURA NICKERSON (INTERPRETOR) Standard Salaries $ 705,745 $ 705,745 $ ‐ $ 705,745 Total Planning $ 1,836,762 $ 1,619,441 $ 217,321 $ 1,836,762 $ 4,046,706 $ 593,010 $ 3,453,696 $ 4,046,706 AECOM TECHNICAL SERVICES INC $ 5,109 $ 5,109 $ ‐ $ 5,109 MARSTON+MARSTON INC $ 114,175 $ 114,175 $ ‐ $ 114,175 MICHAEL R WELCH PHD PE $ 8,818 $ 8,818 $ ‐ $ 8,818 CPM PARTNERS INC $ 5,000 $ 5,000 $ ‐ $ 5,000 ATKINS $ 50,293 $ 15,293 $ 35,000 $ 50,293 BROWNSTEIN HYATT FARBER & SCHRECK LLP $ 50,000 $ 17,500 $ 32,500 $ 50,000 BUSTAMANTE & ASSOCIATES LLC Travel $ 2,631 $ 2,631 $ ‐ $ 2,631 STAFF Prof Legal Fees $ 7,761 $ 7,761 $ ‐ $ 7,761 STUTZ ARTIANO SHINOFF $ 114 $ 114 $ ‐ $ 114 REPROHAUS CORP $ 343 $ 343 $ ‐ $ 343 SAN DIEGO UNION‐TRIBUNE LLC Standard Salaries $ 91,440 $ 91,440 $ ‐ $ 91,440 Total Design $ 4,382,388 $ 861,192 $ 3,521,196 $ 4,382,388 Construction Standard Salaries $ 329 $ 329 $ ‐ $ 329 Total Construction $ 329 $ 329 $ ‐ $ 329 Budget $30,000,000.00 Total $ 6,219,479 $ 2,480,962 $ 3,738,517 $ 6,219,479 (March 23, 2005 through January 21, 2014) Design Consultants Service Contracts Budget: $30,000,000.00 Project Budget Detail P2451‐Otay Mesa Desalination Conveyance and Disinfection System Project Planning Consultants Prof Legal Fees Service Contracts 571-136.7 MG 870-110.9 MG OTAY MESA RD EN R I C O F E R M I D R AL T A R D DONOVAN STATEPRISON RD DONOVAN STATEPRISON G. F. BAILEYDETENTION FACILITY !V!V ÍÒ PROPOSEDPUMP STATION A PROPOSEDTREATMENTFACILITY PR O P O S E D P I P E L I N E A 1.25 MILES SA N Y O R D SR - 1 1 FUTURE SR-11 FUT U R E PR O P O S E D P I P E L I N E B !V!V PROPOSEDPUMP STATION B USAUSA MEXICOMEXICO OWD Boundary OWD Boundary P:\ W O R K I N G \ C I P P 2 4 5 1 D e s a l i n a t i o n F e a s i b i l i t y S t u d y \ G r a p h i c s \ E x h i b i t s - F i g u r e s | E x h i b i t A . m x d F0 2,0001,000 Feet OTAY WATER DISTRICT Otay Mesa Conveyance and Disinfection Facility ProjectEXHIBIT A §¨¦ §¨¦ §¨¦ §¨¦ ÃÅ ÃÅ ÃÅ ÃÅ ÃÅ ÃÅ ÃÅ ÃÅ ^_ PROJECTSITE VICINITY MAP NTS DIV. 5 DIV. 2 DIV. 1 DIV. 3 DIV. 4 5 8 8 805 11 9454 94 125 905 125 905 125 3.2 mi. 3.7 mi.24 mi. Existing OWD Pipelines Proposed Pipeline AProposed Pipeline B Mexico Pipeline