HomeMy WebLinkAbout05-25-12 EO&WR Committee PacketOTAY WATER DISTRICT
ENGINEERING, OPERATIONS & WATER RESOURCES COMMITTEE MEETING
and
SPECIAL MEETING OF THE BOARD OF DIRECTORS
2554 SWEETWATER SPRINGS BOULEVARD
SPRING VALLEY, CALIFORNIA
Board Room
FRIDAY
May 25, 2012
11:30 A.M.
This is a District Committee meeting. This meeting is being posted as a special meeting
in order to comply with the Brown Act (Government Code Section §54954.2) in the event that
a quorum of the Board is present. Items will be deliberated, however, no formal board actions
will be taken at this meeting. The committee makes recommendations
to the full board for its consideration and formal action.
AGENDA
1. ROLL CALL
2. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO
SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S JU-
RISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
DISCUSSION ITEMS
3. APPROVE THE ISSUANCE OF A PURCHASE ORDER TO KIRK PAVING IN AN
AMOUNT NOT-TO-EXCEED $175,000 FOR AS-NEEDED ASPHALT PAVING SER-
VICES FROM JULY 1, 2012 THROUGH JUNE 30, 2012 (ANDERSON) [5 minutes]
4. APPROVE AMENDMENT NO. 2 TO THE GROUND LEASE AND JOINT USE
AGREEMENT WITH THE SAN MIGUEL CONSOLIDATED FIRE PROTECTION DIS-
TRICT FOR THE HEARTLAND REGIONAL FIRE & PUBLIC SAFETY TRAINING FA-
CILITY AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE THE AMEND-
MENT (COBURN-BOYD) [5 minutes]
5. APPROVE THE STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION
(CALTRANS) PROPOSED JOINT USE AGREEMENT NO. 31875-1 AND 31872-1
AND OTAY WATER DISTRICT CONSENT TO COMMON USE AGREEMENT NO.
31867-1 WITH CALTRANS FOR THE SR-125 UTILITY RELOCATIONS AND AU-
THORIZE THE GENERAL MANAGER TO EXECUTE THE AGREEMENTS (KENNE-
DY) [5 minutes]
6. CAPITAL IMPROVEMENT PROJECT UPDATE REPORT FOR THE 3RD QUARTER
OF FISCAL YEAR 2012 (RIPPERGER) [5 minutes]
2
7. SAN DIEGO COUNTY WATER AUTHORITY UPDATE (WATTON) [10 minutes]
8. ADJOURNMENT
BOARD MEMBERS ATTENDING:
Gary Croucher, Chair
Mitch Thompson
All items appearing on this agenda, whether or not expressly listed for action, may be delib-
erated and may be subject to action by the Board.
The Agenda, and any attachments containing written information, are available at the Dis-
trict’s website at www.otaywater.gov. Written changes to any items to be considered at the
open meeting, or to any attachments, will be posted on the District’s website. Copies of the
Agenda and all attachments are also available through the District Secretary by contacting
her at (619) 670-2280.
If you have any disability that would require accommodation in order to enable you to partici-
pate in this meeting, please call the District Secretary at 670-2280 at least 24 hours prior to
the meeting.
Certification of Posting
I certify that on May 18, 2012 I posted a copy of the foregoing agenda near the regular
meeting place of the Board of Directors of Otay Water District, said time being at least 24
hours in advance of the meeting of the Board of Directors (Government Code Section
§54954.2).
Executed at Spring Valley, California on May 18, 2012.
______/s/_ Susan Cruz, District Secretary _____
STAFF REPORT
TYPE MEETING: Regular Board
MEETING DATE: June 6, 2012
SUBMITTED BY:
Frank Anderson
Utility Services Manager
PROJECT: Various DIV. NO. ALL
APPROVED BY:
Pedro Porras, Chief of Water Operations
German Alvarez, Asst. General Manager
Mark Watton, General Manager
SUBJECT: Award Purchase Order to Kirk Paving for Annual As-Needed
Paving Services
GENERAL MANAGER’S RECOMMENDATION:
The Board authorize issuing a blanket purchase order to Kirk
Paving in an amount not to exceed $175,000 for as-needed asphalt
paving services from July 1, 2012 through June 30, 2013.
COMMITTEE ACTION:
Please see Attachment “A”.
PURPOSE:
To present bid results and request that the Board authorize
issuing a blanket purchase order to Kirk Paving, Lakeside, CA
for as-needed asphalt paving services from July 1, 2012 through
June 30, 2013 in an amount not to exceed $175,000.
ANALYSIS:
As a regular course of business, the District is required to
maintain and repair its water delivery infrastructure. Routinely
this work requires the removal and re-installation of asphalt
paving in public roadways. It has been proven more effective and
efficient for the District to use outside contractors for its
AGENDA ITEM 3
asphalt paving work. Therefore, the District has used outside
asphalt paving contract services for more than seven (7) years.
As-needed paving services has been included in the FY 2013
Operating Budget under Contracted Services. The FY 2013 budget
for Contracted Services is $175,000.
In accordance with District’s purchasing requirements, a notice
was published and bids were solicited for this work on a “unit
price” basis. On April 30, 2012 twelve (12) contractors attended
a mandatory pre-bid meeting and on May 7, 2012 bids were
received and publicly opened with the following results from
six(6) bidders:
Bidder Weighted
Score
Kirk Paving 703.10
Hardy & Harper, Inc. 718.00
ATP General Engineering Contractors 790.00
KCEI Construction, Inc. 817.70
SealRight Paving 920.06
TC Construction Company 1047.75
The low bidder was determined to be Kirk Paving, Lakeside CA.
Attachment B was produced by the purchasing manager and is
attached.
Kirk Paving served as the FY-2012 as-needed paving service
contractor for the District for a yearly contract of $175,000
with no change orders. We are confident that they will be able
to perform the required work.
FISCAL IMPACT: ________
The FY 2013 budget request includes $175,000 for as-needed
paving services. The project manager has projected that this
requested amount is sufficient to meet the paving needs in the
2013 fiscal year.
STRATEGIC GOAL:
Strategy: Stewards of Public Infrastructure
Goal: Conduct the best practice preventative maintenance
activities.
LEGAL IMPACT:
None.
Attachment “A”, Committee Action
ATTACHMENT A
SUBJECT/PROJECT:
Award Purchase Order to Kirk Paving for Annual As-Needed
Paving Services
COMMITTEE ACTION:
The Engineering/Operations and Water Resources Committee reviewed this
item at a meeting held on May 25, 2012. The Committee supported
Staff’s recommendation.
NOTE:
The “Committee Action” is written in anticipation of the Committee
moving the item forward for board approval. This report will be sent
to the Board as a Committee approved item, or modified to reflect any
discussion or changes as pdirected from the Committee prior to
presentation to the full board.
ATTACHMENT B
Item Wght Type of Service
Unit Bid
Price
Total
Score
Unit Bid
Price
Total
Score
Unit Bid
Price
Total
Score
Unit Bid
Price
Total
Score
Unit Bid
Price
Total
Score
Unit Bid
Price
Total
Score
1 10 Asphalt 0"-6"17.00$ 170 16.10$ 161.00 16.78$ 167.80 19.70$ 197.00 19.50$ 195.00 20.00$ 200.00
2 5 Asphalt 7"-12"17.50$ 87.5 18.10$ 90.50 19.69$ 98.45 20.10$ 100.50 22.80$ 114.00 21.00$ 105.00
3 5 Cap/Sheet 0"-1"1.50$ 7.5 2.20$ 11.00 4.57$ 22.85 2.50$ 12.50 8.15$ 40.75 5.00$ 25.00
4 1 Satin Seal 0.25$ 0.25 0.40$ 0.40 1.15$ 1.15 0.40$ 0.40 0.65$ 0.65 2.00$ 2.00
5 1 Traffic Stripping 1.00$ 1 1.00$ 1.00 1.43$ 1.43 0.90$ 0.90 1.30$ 1.30 2.00$ 2.00
6 1 Grinding 2.50$ 2.5 1.80$ 1.80 4.16$ 4.16 2.50$ 2.50 4.00$ 4.00 2.00$ 2.00
7 1 Traffic Loops 10.00$ 10 18.00$ 18.00 53.35$ 53.35 14.00$ 14.00 13.15$ 13.15 5.00$ 5.00
8 1 Sand/Seal 1.00$ 1 0.80$ 0.80 1.75$ 1.75 1.00$ 1.00 3.50$ 3.50 2.00$ 2.00
9 1 Base Rem/Rep 15.00$ 15 20.00$ 20.00 37.70$ 37.70 25.00$ 25.00 64.00$ 64.00 10.00$ 10.00
10 10 Saw Cut 0"-6"3.00$ 30 2.00$ 20.00 2.95$ 29.50 2.00$ 20.00 2.40$ 24.00 2.00$ 20.00
11 10 Saw Cut 6"-12"2.00$ 20 3.00$ 30.00 3.45$ 34.50 2.50$ 25.00 4.60$ 46.00 2.00$ 20.00
12 1 Saw Cut 12" +3.00$ 3 4.50$ 4.50 4.65$ 4.65 3.50$ 3.50 6.90$ 6.90 2.00$ 2.00
347.75 359 457.29 402.3 513.25 395
Item Score Type of Service
Unit Bid
Price
Total
Score
Unit Bid
Price
Total
Score
Unit Bid
Price
Total
Score
Unit Bid
Price
Total
Score
Unit Bid
Price
Total
Score
Unit Bid
Price
Total
Score
1 10 Asphalt 0"-6"17.50$ 175 16.10$ 161.00 16.85$ 168.5 19.77$ 197.7 20.80$ 208.00 20.00$ 200.00
2 5 Asphalt 7"-12"18.00$ 90 18.10$ 90.50 19.79$ 98.95 21.00$ 105 24.00$ 120.00 21.00$ 105.00
3 5 Cap/Sheet 0"-1"1.50$ 7.5 2.20$ 11.00 4.60$ 23 3.20$ 16 8.55$ 42.75 5.00$ 25.00
4 1 Satin Seal 0.25$ 0.25 0.40$ 0.40 1.16$ 1.16 0.50$ 0.5 0.70$ 0.70 2.00$ 2.00
5 1 Traffic Stripping 1.00$ 1 1.00$ 1.00 1.48$ 1.48 0.90$ 0.9 1.30$ 1.30 2.00$ 2.00
6 1 Grinding 2.50$ 2.5 1.80$ 1.80 4.20$ 4.2 3.00$ 3 4.00$ 4.00 2.00$ 2.00
7 1 Traffic Loops 10.00$ 10 18.00$ 18.00 55.00$ 55 14.00$ 14 13.15$ 13.15 5.00$ 5.00
8 1 Sand/Seal 1.10$ 1.1 0.80$ 0.80 2.83$ 2.83 1.00$ 1 3.70$ 3.70 2.00$ 2.00
9 1 Base Rem/Rep 15.00$ 15 20.00$ 20.00 37.90$ 37.9 25.60$ 25.6 64.00$ 64.00 10.00$ 10.00
10 10 Saw Cut 0"-6"3.00$ 30 2.00$ 20.00 3.00$ 30 2.20$ 22 2.40$ 24.00 2.00$ 20.00
11 10 Saw Cut 6"-12"2.00$ 20 3.00$ 30.00 3.50$ 35 2.60$ 26 4.60$ 46.00 2.00$ 20.00
12 1 Saw Cut 12" +3.00$ 3 4.50$ 4.50 4.75$ 4.75 3.70$ 3.7 6.90$ 6.90 2.00$ 2.00
355.35 359 462.77 415.4 534.5 395
703.1 718 920.06 817.7 1047.75 790
Score Month 1-6
Score Month 7-12
Total Score
Months 7-12
FY 2013 As-Needed Paving Services Bid Score Sheet
Kirk Paving Hardy & Harper SealRight KCEI
Months 1-6
TC Const ATP
STAFF REPORT
TYPE MEETING: Regular Board
MEETING DATE: June 6, 2012
SUBMITTED BY:
Lisa Coburn-Boyd
Environmental Compliance
Specialist
Ron Ripperger
Engineering Manager
PROJECT: P2382-
004000
DIV. NO. 5
APPROVED BY:
Rod Posada, Chief of Engineering
German Alvarez, Asst. General Manager
Mark Watton, General Manager
SUBJECT: Amendment #2 to the Ground Lease and Joint Use Agreement with
the San Miguel Consolidated Fire Protection District
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District's (District) Board of Directors (Board)
approve Amendment #2 to the Ground Lease and Joint Use Agreement with
the San Miguel Consolidated Fire Protection District (San Miguel) for
the Heartland Regional Fire & Public Safety Training Facility and
authorize the General Manager to execute the Amendment (see Exhibit A
for Project location and Exhibit B for Training Facility Site Plan).
COMMITTEE ACTION:
See Attachment A.
PURPOSE:
That the Board authorize the General Manager to execute Amendment #2
(see Attachment B) to the Ground Lease and Joint Use Agreement with
San Miguel for the lease and joint use of the Heartland Regional Fire
& Public Safety Training Facility.
AGENDA ITEM 4
2
ANALYSIS:
On December 21, 2007, San Miguel entered into a Ground Lease and
Joint Use Agreement with the District. According to this Agreement,
San Miguel was to construct a state-of-the-art regional training
facility at the District’s Regulatory site. Construction of the
facility began in May 2011. Also, in May 2011, San Miguel entered
into an agreement with the Heartland Fire Training Facility Authority
for the operation of the training facility now known as the Heartland
Regional Fire and Public Safety Training Facility.
Amendment #1 to the lease concerned the Major Use Permit (MUP) and
Stormwater Agreement that was obtained from the County of San Diego
for the training facility. The first amendment specified that all
obligations and duties set forth in the MUP and Stormwater Agreement
were the responsibility of San Miguel. Amendment #2 concerns any
improvements that might be done by the District within the training
facility site, including, but not limited to, the confined space
training prop. This Amendment specifies that the District may
construct and/or install certain improvements on the training
facility site provided that the District improvements may be included
in the training facility’s construction contract and that any costs
for the District improvements that are incurred by San Miguel will be
reimbursed by the District. Additional specifications of the
amendment include the conditions for the use of the District
improvements by San Miguel, and the requirements for their
maintenance and repair. Lastly, the amendment clearly states that
the District improvements shall be and will remain the property of
the District and that San Miguel will not waste, destroy, demolish,
or remove any of the District improvements except as approved by the
District.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
None.
STRATEGIC GOAL:
This project supports the District’s Mission Statement, “To provide
customers with the best quality water, wastewater and recycled water
service in a professional, effective, and efficient manner.”
LEGAL IMPACT:
None.
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LC-B/RR:jf
P:\WORKING\CIP P2466 Regional Training Facility\Staff Reports\BD 06-06-12, Amendment #2 to Ground Lease and Joint Use Agreement.doc
Attachments: Attachment A – Committee Action
Attachment B – Amendment #2 to the Ground Lease and
Joint Use Agreement
Exhibit A – Location Map
Exhibit B – Training Facility Site Plan
ATTACHMENT A
SUBJECT/PROJECT:
P2382-004000
Amendment #2 to the Ground Lease and Joint Use Agreement
with the San Miguel Consolidated Fire Protection District
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee reviewed
this item at a meeting held on May 25, 2012. The Committee supported
Staff’s recommendation.
NOTE:
The “Committee Action” is written in anticipation of the Committee
moving the item forward for Board approval. This report will be sent
to the Board as a Committee approved item, or modified to reflect any
discussion or changes as directed from the Committee prior to
presentation to the full Board.
1
ATTACHMENT B
SECOND AMENDMENT TO GROUND LEASE AND JOINT USE AGREEMENT
BETWEEN OTAY WATER DISTRICT AND
SAN MIGUEL CONSOLIDATED FIRE PROTECTION DISTRICT FOR REGIONAL TRAINING
CENTER
This Second Amendment (“Amendment”) to the original Ground Lease and Joint Use
Agreement is made and entered into as of the _____ day of ______________, 2012 and is
effective as of April 4, 2012, by and between OTAY WATER DISTRICT ("Otay"), and SAN
MIGUEL CONSOLIDATED FIRE PROTECTION DISTRICT ("San Miguel").
R E C I T A L S
A. District and San Miguel entered into that certain Ground Lease and Joint Use
Agreement dated December 21, 2007 (the "Lease"), under which Otay leased certain real
property to San Miguel for the construction and operation of a regional training center (the
“Training Center”).
B. In May 2011, Otay and San Miguel amended the Lease with regard to County of
San Diego stormwater requirements.
C. Otay desires to construct and/or install facilities at the Training Center and to
properly address such improvements and future improvements in the Lease.
D. Otay and San Miguel desire to enter into this Amendment to amend certain
specific terms and conditions of the Lease as indicated below.
E. All terms in this Amendment shall have the same meaning as provided in the
Lease unless otherwise noted.
NOW, THEREFORE, in consideration of the foregoing and the mutual promises and
covenants hereinafter contained, the parties agree as follows:
1. Section 3.7 is hereby added to the Lease as follows:
2
3.7 Construction of OWD Improvements. Throughout the term of this Lease,
OWD may construct and/or install certain improvements on the Premises (the “OWD
Improvements”), provided the OWD Improvements do not interfere with the Improvements or
San Miguel’s use of the Premises. The OWD Improvements shall become a part of and subject
to the terms of this Lease upon written notice to and acknowledgment by San Miguel. If
construction and/or installation of OWD Improvements coincides with any construction by San
Miguel, San Miguel agrees to include the OWD Improvements in its construction contracts upon
request by OWD and in compliance with California public contracting laws. OWD agrees to
provide sufficient funding to San Miguel to cover the cost of such OWD Improvements.
2. Section 4.5 is hereby added to the Lease as follows:
4.5 Use of OWD Improvements. OWD and San Miguel agree that San Miguel shall
be allowed to make use of the OWD Improvements in the following manner:
a. Reserved Use. San Miguel staff, volunteers, employees, agents or
invitees may reserve the use of any OWD Improvements during hours of non-operation by
OWD, at no charge, upon the conditions agreed upon by San Miguel and OWD.
b. Shared Use. San Miguel staff, volunteers, employees, agents or invitees
shall have access to and be able to use the OWD Improvements at any time upon reasonable
notice of not less than 24 hours to OWD provided said use does not conflict with planned use
by OWD.
c. Indemnification for San Miguel Use. San Miguel shall, to the fullest
extent permitted by law, hold harmless, protect, defend (with attorneys approved by OWD) and
indemnify OWD, its Board of Directors, and each member thereof, its officers, agents,
employees, representatives, and their successors and assigns, from and against any and all
losses, liabilities, claims, suit damage, expenses and costs including reasonable attorney's fees
and costs, and expert costs and investigation expenses (“Claims”), which arise out of or are in
any way connected to San Miguel’s use of the OWD Improvements under this Lease or any
3
negligent or wrongful act or omission by San Miguel, its officers, employees, representatives,
subcontractors, or agents regardless of whether or not such claim, loss or liability is caused in
part by a party indemnified hereunder. San Miguel shall have no obligation, however, to defend
or indemnify OWD if it is determined by a court of competent jurisdiction that such Claim was
caused by the sole negligence or willful misconduct of OWD.
3. Section 7.3 is hereby added to the Lease as follows:
7.3 Ownership of OWD Improvements. All OWD Improvements constructed or
installed on the Premises by OWD shall be and remain the property of OWD. San Miguel shall
have no right to waste the OWD Improvements, or to destroy, demolish or remove any OWD
Improvements except as approved by OWD pursuant to a written amendment to this Lease.
San Miguel agrees and acknowledges that it shall have no right, title, or claim in the OWD
Improvements and that it shall not allow any liens, encumbrances, or claims other than those
expressly allowed by OWD.
4. Section 9.1 of the Lease shall be amended and replaced with the following:
9.1 Maintenance and Repair. OWD places prime importance on quality
maintenance to ensure the safety and well being of its staff, visitors and volunteers and any
other person using the Improvements or OWD Improvements and/or participating in any
Training Programs. Except as otherwise provided in this Lease, San Miguel assumes full
responsibility for the construction, operation and maintenance of the Improvements, and
maintenance of the OWD Improvements, without any expense to OWD, and agrees to perform
all repairs and replacements necessary to maintain and preserve the Improvements, the OWD
Improvements and the premises in a clean and safe condition reasonably satisfactory to OWD
and in compliance with all applicable laws. Normal wear and tear of the Improvements and the
OWD Improvements will be acceptable to OWD assuming San Miguel regularly constructs and
performs all necessary repairs to maintain the Improvements and OWD Improvements in first-
class condition, similar to their condition on the date the Improvements and OWD
4
Improvements are accepted from the contractor. In addition, San Miguel shall keep the
premises and the Improvements and OWD Improvements free from all graffiti and any
accumulation of debris or waste material.
5. The parties agree that all terms and conditions of the Lease not modified or
amended by this Amendment, including without limitation all indemnity and insurance
requirements, are and shall remain in full force and effect.
6. This Amendment is subject to the venue, choice of law and interpretation
provisions of the Lease.
IN WITNESS WHEREOF, the parties have caused this Amendment to the Lease to be
executed as of the day and year first above written.
OTAY WATER DISTRICT
By: ___________________________
Mark Watton
Its: General Manager
Date: ___________________________
SAN MIGUEL CONSOLIDATED FIRE
PROTECTION DISTRICT
By: _________________
August F. Ghio
Its: Fire Chief
Date:
Approved as to form:
By: _______________________
General Counsel
Approved as to form:
By: _______________________
General Counsel
HWY 94 C A M PO R D .J A M A C H A R D .
H
W
Y
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P:\WORKING\ P2466\Staff Reports\Exhibit A 2-9-12
OTAY WATER DISTRICTHEARTLAND REGIONAL FIRE AND PUBLIC SAFETY TRAINING FACILITYLOCATION MAP
EXHIBIT A CIP P2466
Div. 5
Div. 2
Div. 1
Div. 3
Div. 4
5
8
805
11
9454
94
125
905
125
905
125
VICINITY MAP
0 400200Feet
NTS
PROJECT SITE
TRAINING FACILITYSITE
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: June 6, 2012
SUBMITTED BY: Bob Kennedy
Sr. Civil Engineer
PROJECT/
SUBPROJECT: P2416-
001103
DIV.
NO. N/A
APPROVED BY:
Rod Posada, Chief, Engineering
German Alvarez, Asst. General Manager
Mark Watton, General Manager
SUBJECT: CALTRANS Joint Use Agreements and Otay Water District Consent
to Common Use Agreement with CALTRANS for the SR-125 Utility
Relocations
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District's (District) Board of Directors (Board)
approve the State of California Department of Transportation
(CALTRANS) proposed Joint Use Agreements No. 31875-1 and 31872-1 and
Otay Water District Consent to Common Use Agreement No. 31867-1 with
CALTRANS for the SR-125 Utility Relocations and authorize the General
Manager to execute the agreements (see Exhibit A for project
location).
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
That the Board authorize the General Manager to execute the CALTRANS
Joint Use Agreements (JUAs) No. 31875-1 and 31872-1 (see Attachments
B and C) and Otay Water District Consent to Common Use Agreement
(CCUA) No. 31867-1 (see Attachment D) with CALTRANS for the SR-125
Utility Relocations.
ANALYSIS:
On February 23, 2000, Caltrans filed a notice of preparation for the
10-mile State Route 125 (SR-125) Project. On April 8, 2004, the Otay
Water District (District) entered into a Master Utility Relocation
AGENDA ITEM 5
2
Agreement with Otay River Constructors (ORC) for the expected utility
conflicts for the construction of the SR-125 Project. The Master
Agreement established the relationship between the District and ORC
and defined the roles and responsibilities of each party during the
process of identifying, designing, and constructing the required
utility relocations along SR-125. The District has superior and
prior rights for the water facilities traversing the SR-125 Toll Road
at the three locations noted on the Agreements (see Exhibit A for
locations).
The JUAs and the CCUA are documents that perpetuate the District’s
rights-of-way for utilities that are within CALTRANS highway right-
of-way. Both documents place limiting restrictions on the District’s
use to ensure the District’s use is compatible with highway traffic
safety. The District otherwise retains all its original easement use
rights.
The JUAs are for District facilities that will remain on land used
for highway purposes, but will be relocated outside the District’s
existing right-of-way where the District had prior rights. The JUAs
also quitclaim to CALTRANS all of the District’s right, title, and
interest to the original District easement.
The JUA No. 31875-1 is for an 8-inch potable water pipeline
relocation at San Miguel Road. The JUA No. 31872-1 is for a 10-inch
recycled water pipeline relocation east of Jonel Way and north of
Mount Miguel Ranch.
The CCUA is used when all of the District’s facilities, whether
rearranged or not, will remain within the highway area covered by the
District’s existing easement. The CCUA is for the relocation of two
existing 42-inch potable water pipelines and a 20-inch potable water
pipeline north of Olympic Parkway and south of Otay Lakes Road.
The attached JUAs and the CCUA provide the terms and conditions and
also include a plat for each respective location and facility.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
The JUAs and the CCUA restrict the District’s use in these areas to
ensure the District’s use is compatible with highway traffic safety.
This restriction was also included in the Master Agreement between
the District and Otay River Contractors dated April 8, 2004. The
traffic control requirements for freeway work and limiting work to
nighttime hours to mitigate the impact to traffic could increase
maintenance and construction costs. The location of the facilities
and the material selection made during the relocation phase should
minimize this future cost. The JUAs and the CCUA also state any
3
CALTRANS initiated relocation to District facilities will be paid by
CALTRANS.
STRATEGIC GOAL:
This Project supports the District's Mission Statement, "To provide
the best quality of water and wastewater service to the customers of
the Otay Water District in a professional, effective, and efficient
manner," and the District's strategic goal, "To satisfy current and
future water needs for potable, recycled, and wastewater services."
LEGAL IMPACT:
None.
BK/RP:jf
Attachments: Exhibit A – Location Map
Attachment A – Committee Action
Attachment B – Joint Use Agreement No. 31875-1
Attachment C – Joint Use Agreement No. 31872-1
Attachment D – Consent to Common Use Agreement No.
31867-1
ATTACHMENT A
SUBJECT/PROJECT:
P2416-001103
CALTRANS Joint Use Agreements and Otay Water District
Consent to Common Use Agreement with CALTRANS for the SR-
125 Utility Relocations
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee reviewed
this item at a meeting held on May 25, 2012. The Committee supported
Staff's recommendation.
NOTE:
The "Committee Action" is written in anticipation of the Committee
moving the item forward for Board approval. This report will be sent
to the Board as a Committee approved item, or modified to reflect any
discussion or changes as directed from the Committee prior to
presentation to the full Board.
STAFF REPORT
TYPE MEETING: Regular Board
MEETING DATE: June 6, 2012
SUBMITTED BY:
Daniel Kay
Associate Civil Engineer
Ron Ripperger
Engineering Manager
PROJECT: Various DIV. NO. ALL
APPROVED BY:
Rod Posada, Chief of Engineering
German Alvarez, Asst. General Manager
Mark Watton, General Manager
SUBJECT: Informational Item – Third Quarter Fiscal Year 2012 Capital
Improvement Program Report
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board)
accept the Third Quarter Fiscal Year 2012 Capital Improvement Program
(CIP) Report for review and receives a summary via PowerPoint
presentation.
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To update the Board about the status of all CIP project expenditures
and to highlight significant issues, progress, and milestones on
major projects.
ANALYSIS:
To keep up with growth and to meet our ratepayers' expectations to
adequately deliver safe, reliable, cost-effective, and quality water,
each year the District staff prepares a Six-Year CIP Plan that
identifies the District’s infrastructure needs. The CIP is comprised
of four categories consisting of backbone capital facilities,
replacement/renewal projects, developer's reimbursement projects, and
capital purchases.
AGENDA ITEM 6
The Third Quarter Fiscal Year 2012 update is intended to provide a
detailed analysis of progress in completing these projects within the
allotted time and budget of $24.1 million. Expenditures through the
Third Quarter totaled approximately $12.6 million. Approximately 52%
of the Fiscal Year 2012 expenditure budget was spent.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
None.
STRATEGIC GOAL:
The Capital Improvement Program supports the District’s Mission
statement, “To provide customers with the best quality water,
wastewater, and recycled water service in a professional, effective,
and efficient manner” and the District’s Vision, “A District that is
innovative in providing water services at affordable rates, with a
reputation for outstanding customer service.”
LEGAL IMPACT:
None.
DK/RR/RP:jf
P:\CIP\CIP Quarterly Reports\2012\Q3\Staff Report\BD 06-06-12, Staff Report, Third Quarter FY 2012 CIP Report, (DK-RR-RP).docx
Attachments: Attachment A – Committee Action
Attachment B - Fiscal 2012 Third Quarter CIP Expense
Report
Attachment C – Presentation
ATTACHMENT A
SUBJECT/PROJECT:
Various
Informational Item – Third Quarter Fiscal Year 2012 Capital
Improvement Program Report
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee reviewed
this item at a Committee Meeting held on May 25, 2012. The Committee
supported Staff’s recommendation.
NOTES:
The “Committee Action” is written in anticipation of the Committee
moving the item forward for Board approval. This report will be sent
to the Board as a Committee approved item, or modified to reflect any
discussion or changes as directed from the Committee prior to
presentation to the full Board.
Otay Water District
Capital Improvement Program
Fiscal Year 2012
3rd Quarter Update
(through March 31, 2012)
Calavo Gardens Sewer Rehabilitation
Background
The approved CIP Budget for Fiscal Year 2012 consists of 75 projects that total $24.1 million. These projects are broken down into four categories.
1.Capital Facilities $11.8 million
2.Replacement/Renewal $10.3 million
3.Capital Purchases $ 2.0 million
4.Developer Reimbursement $ 0.0 million
Overall expenditures through the third quarter Fiscal Year 2012 totaled $12.6 million which is 52% of our fiscal year budget.
Fiscal Year 2012
3rd Quarter Update
($1,000’s)
CIP
CAT Description FY 2012
Budget
FY 2012
Expenditures
%
FY 2012
Budget
Spent
Total Life-to-
Date Budget
Total
Life-to-Date
Expenditures
%
Life-to-
Date
Budget
Spent
1 Capital
Facilities $11,770 $5,524 47% $140,588 $38,975 28%
2 Replacement/
Renewal $10,369 $6,413 62% $53,668 $23,088 43%
3 Capital
Purchases $1,973 $659 33% $14,764 $8,616 58%
4 Developer
Reimbursement $5 $0 0% $7,882 $1 0%
Total:
$24,117 $12,596 52% $216,902 $70,680 33%
Fiscal Year 2012
3rd Quarter
CIP Budget Forecast vs. Expenditures
$24,117,000
$12,596,000
$-
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
FISCAL YEAR PERIOD IN MONTHS
Budget Forecast
Total Expenditures
District Map of Major CIP Projects
CIP Projects in Construction
Phase I of 944-1R Recycled Water Pump Station Improvements
Installation of New Pump
New Instrumentation
New Suction Header Piping
Three (3) New Pressure Reducing Stations
$3.95M Budget
Above: New Suction Header and New Pump No. 3
Left: View of Suction Header from Other Side. Fans & Duct System Installed on Wall to the Right
CIP Projects in Construction
RWCRWF Upgrades
New Aeration System, Blower System, and Electrical Instrumentation
$4.95M Budget
Above: New Aeration Panels Installed in Refurbished Aeration Basin
Left: New Floating Mixers Inside Aeration Basin
CIP Projects in Construction
La Presa System Improvements
Demolition of 850-1 and 657-1 Pump Stations and Forebay Reservoir
Multiple Interconnections Throughout Spring Valley
Demolition of Dorchester Reservoir and Pressure Reducing Station
$1.24M Budget
Above: New PRV Installed at La Presa Site
Left: Installing 16-Inch Interconnection at Paradise Valley Road
CIP Projects in Construction
Calavo Gardens Sewer Rehabilitation
Replacement of 4,500 Linear Feet of Sewer
Manhole Rehabilitation/Replacement
Capacity Upgrades
New Flow Control and Diversion Vault for Calavo Lift Station
$3.10M Budget
Above: Sewer Replacement on Hidden Mesa Drive
Left: 8-Inch Sewer Pipe Installation on Louisa Drive
Construction Contract Status
CIP NO. PROJECT TITLE CONTRACTOR BASE BID
AMOUNT
CONTRACT
AMOUNT W/
ALLOWANCES
NET CHANGE
ORDERS* CURRENT
CONTRACT
AMOUNT
TOTAL
EARNED
TO DATE
% CHANGE
ORDERS W/
ALLOWANCE
CREDIT**
% COMPLETE
EST.
COMP.
DATE PROJECT
TOTAL %
P2505/P2506 657-1 & 657-2 Reservoir
Coating & Upgrades Blastco Inc. $582,500 $632,500 $5,627 1.0% $607,912 $607,912 -3.9% 100.0% Complete
Oct 2011
P2488/P2489
Del Rio Road & Gillispie
Drive Emergency
Interconnections
LH Woods $339,000 $379,000 $9,699 2.9% $368,105 $368,105 -2.9% 100.0% Complete
Aug 2011
R2091
944-1R RecycledPump
Station Upgrade & System
Enhancments
Sepulveda $1,099,423 $1,162,423 $0 0.0% $1,121,384 $794,947 0.0% 70.9% June 2012
R2096 RWCWRF Upgrades Newest $3,349,000 $3,499,000 $17,896 0.5% $3,366,896 $2,870,627 0.0% 85.3% May 2012
P2502/P2503
HVAC Improvements at
803-1 & 850-2 Pump
Stations
3-D Enterprises $48,500 $53,500 $2,919 6.0% $56,419 $56,419 5.5% 100.0% Complete
Feb 2012
P2370 Jamacha Rd. Meter
Relocations Pacific Meters $27,350 $30,350 $0 0.0% $30,350 $30,350 0.0% 100.0% Complete
Dec 2011
P2370 La Presa System
Improvements TC Construction $938,995 $978,995 $31,906 3.4% $990,901 $504,939 0.0% 51.0% Aug 2012
R1501 Recycled Water Force
Main Access Rd. Repairs Skyline Services $99,195 $109,195 $0 0.0% $99,195 $99,195 -9.2% 100.0% Complete
Jan 2012
S2019/S2020/
S2022/S2026
Calavo Gardens Sewer
Rehabilitation
Garcia Juarez
Construction $2,232,275 $2,316,275 $0 0.0% $2,232,275 $361,200 0.0% 16.2% May 2013
TOTALS: $8,716,238 $9,161,238 $68,047 0.8% $8,873,436 $5,693,694 -3.1%
*NET CHANGE ORDERS DO NOT INCLUDE ALLOWANCE ITEM CREDITS. IT'S A TRUE CHANGE ORDER PERCENTAGE FOR THE PORJECT
**THIS CHANGE ORDER RATE INCLUDES THE CREDIT FOR UNUSED ALLOWANCES
Consultant Contract Status
Consultant Contract Status
Consultant Contract Status
QUESTIONS?