HomeMy WebLinkAbout08-20-13 EO&WR Committee PacketOTAY WATER DISTRICT ENGINEERING, OPERATIONS & WATER RESOURCES COMMITTEE MEETING
and
SPECIAL MEETING OF THE BOARD OF DIRECTORS
2554 SWEETWATER SPRINGS BOULEVARD
SPRING VALLEY, CALIFORNIA
Board Room TUESDAY
August 20, 2013
12:00 P.M.
This is a District Committee meeting. This meeting is being posted as a special meeting
in order to comply with the Brown Act (Government Code Section §54954.2) in the event that a quorum of the Board is present. Items will be deliberated, however, no formal board actions
will be taken at this meeting. The committee makes recommendations to the full board for its consideration and formal action.
AGENDA
1. ROLL CALL
2. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO
SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S JU-
RISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
DISCUSSION ITEMS
3. APPROVE A PROFESSIONAL AS-NEEDED LAND SURVEYING SERVICES CON-
TRACT WITH AIRX UTILITY SURVEYORS, INC. AND AUTHORIZE THE GENERAL
MANAGER TO EXECUTE AN AGREEMENT WITH AIRX IN AN AMOUNT NOT-TO-
EXCEED $175,000 FOR A PERIOD OF TWO (2) FISCAL YEARS (FY 2014 AND FY 2015) [O’DONNELL] (5 minutes)
4. APPROVE CHANGE ORDER NO. 2 TO THE EXISTING CONTRACT WITH SEPUL-
VEDA CONSTRUCTION FOR A CREDIT IN THE AMOUNT OF <$8,972.14> FOR
THE 30-INCH HUNTE PARKWAY POTABLE WATER PIPELINE PROJECT (MAR-TIN) [5 minutes]
5. APPROVE CHANGE ORDER NOs. 3 AND 4 TO THE EXISTING CONTRACT WITH
SEPULVEDA CONSTRUCTION IN THE AMOUNTS OF $52,642.88 AND $28,427.49
RESPECTIVELY FOR THE 944-1R RECYCLED WATER PUMP STATION UP-GRADES AND SYSTEM ENHANCEMENTS PROJECT (MARTIN) [5 minutes]
6. FOURTH QUARTER OF FISCAL YEAR 2013 CAPITAL IMPROVEMENT PROGRAM
REPORT (MARTIN) [5 minutes]
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7. SAN DIEGO COUNTY WATER AUTHORITY UPDATE (WATTON) [10 minutes]
RECESS TO CLOSED SESSION
8. CLOSED SESSION
a) CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
[GOVERNMENT CODE §54956.9]
1 CASE
RETURN TO OPEN SESSION
9. REPORT ON ANY ACTIONS TAKEN IN CLOSED SESSION. THE BOARD MAY AL-
SO TAKE ACTION ON ANY ITEMS POSTED IN CLOSED SESSION
10. ADJOURNMENT
BOARD MEMBERS ATTENDING:
David Gonzalez, Chair
Gary Croucher
All items appearing on this agenda, whether or not expressly listed for action, may be delib-erated and may be subject to action by the Board.
The Agenda, and any attachments containing written information, are available at the Dis-
trict’s website at www.otaywater.gov. Written changes to any items to be considered at the
open meeting, or to any attachments, will be posted on the District’s website. Copies of the Agenda and all attachments are also available through the District Secretary by contacting
her at (619) 670-2280.
If you have any disability that would require accommodation in order to enable you to partici-pate in this meeting, please call the District Secretary at 670-2280 at least 24 hours prior to
the meeting.
Certification of Posting
I certify that on August 16, 2013 I posted a copy of the foregoing agenda near the reg-
ular meeting place of the Board of Directors of Otay Water District, said time being at least 24
hours in advance of the meeting of the Board of Directors (Government Code Section
§54954.2).
Executed at Spring Valley, California on August 16, 2013.
/s/ Susan Cruz, District Secretary
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: September 4, 2013
SUBMITTED BY: Michael O’Donnell
Supervising Land Surveyor
Dan Martin
Engineering Manager
PROJECT/
SUBPROJECT: Various DIV.
NO. ALL
APPROVED BY:
Rod Posada, Chief, Engineering
German Alvarez, Assistant General Manager
Mark Watton, General Manager
SUBJECT: Award of As-Needed Land Surveying Services Contract to AIRX
Utility Surveyors, Inc. for Fiscal Years 2014 and 2015
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board)
award a Professional As-Needed Land Surveying Services contract to
AIRX Utility Surveyors, Inc. (AIRX) and to authorize the General
Manager to execute an agreement with AIRX in an amount not-to-exceed
$175,000 for a period of two (2)fiscal years (FY 2014 and FY 2015).
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To obtain Board authorization for the General Manager to enter into a
Professional As-Needed Land Surveying Services Agreement with AIRX in
an amount not-to-exceed $175,000 for a period of two (2) fiscal years
(FY 2014 and FY 2015).
ANALYSIS:
The District will require the services of a professional land
surveying consultant on an as-needed basis for two (2) fiscal years
to support the following:
AGENDA ITEM 3
2
District’s Capital Improvement Program(CIP)
USA Mark-Out Program
Geographic Information System Program (GIS)
Right-of-Way Management Program
It is more efficient and cost effective to issue an as-needed
contract for land surveying services which will provide the District
with the ability to obtain consulting services in a timely and cost
efficient manner. In addition to land surveying services, this
concept has also been used in the past for other disciplines, such as
engineering design, construction management, electrical, and
environmental services.
The District will issue task orders to the consultant for specific
projects during the contract period. The Consultant will then
prepare a detailed scope of work, schedule, and cost estimate for
each task order assigned under the agreement. Upon written task
order authorization from the District, the Consultant shall then
proceed with the project.
The District solicited professional as-needed land surveying services
from land surveying consultant firms by placing an advertisement on
the District's website on May 6, 2013 and with various other
publications including the San Diego Daily Transcript.
Sixteen (16) firms submitted a Letter of Interest and a Statement of
Qualifications. The Request for Proposal (RFP) for As-Needed Land
Surveying Services was sent to all sixteen (16) firms resulting in
five (5) proposals received by June 4, 2013. They are as follows:
Calvada Surveying, Inc.
Excel Engineering
Alta Land Surveying, Inc.
Hunsaker and Associates San Diego, Inc.
AirX Utility Surveyors, Inc.
The eleven (11) firms that chose not to propose are Rick Engineering,
Towill, Inc., Psomas, Nasland Engineering, Project Design
Consultants, NV5, BDS Engineering, Guida Surveying, D. Woolley and
Associates, Inc., F3 and Associates, Inc., and SWS Engineering.
In accordance with the District’s Policy 21, staff evaluated and
scored all written proposals. Excel Engineering (Excel) received the
highest score for their services; however, Excel’s proposal contained
requested revisions to the District’s Professional Services Agreement
language including revisions to the District’s language regarding
indemnification. Staff reviewed the requested changes with the
District’s Legal Counsel and it was determined that the requested
3
revisions would have weakened the District’s indemnity rights. Staff
discussed this with Excel and their Insurer informing them that the
requested revisions were unacceptable, thus rejected. As a result,
Excel relinquished the award on June 26, 2013, via the attached
letter (see Attachment C). Subsequent to receiving the letter,
District’s Legal Counsel initiated additional discussion with Excel
and their Insurer regarding the District’s position. Ultimately,
Excel relinquished the award.
AIRX received the second highest score for their services based on
their experience, understanding of the scope of work, proposed method
to accomplish the work, and their composite hourly rate. AIRX did
not present any exceptions to the District’s Professional Service
Agreement. A summary of the complete evaluation is shown in
Attachment B.
AIRX submitted the Company Background Questionnaire, as required by
the RFP, and staff did not find any significant issues. In addition,
staff checked their references and performed an internet search on
the company. Staff found the references to be excellent and did not
find any outstanding issues with the internet search.
Presently, Alta Land Surveying is providing the As-Needed Land
Surveying services. Their contract expires June 30, 2014.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
The funds for this contract will be expended from the Fiscal Years
2014 and 2015 budgets for various projects or programs, as previously
noted above. This contract is for professional as-needed services
based on the District's need and schedule, and expenditures will not
be made until a task order is approved by the District for the
consultant's services on a specific project or program.
Based on a review of the financial budget, the Project Manager
anticipates that the Fiscal Years 2014 and 2015 budgets will be
sufficient to support the professional as-needed land surveying
consulting services required for the projects or programs noted
above.
The Finance Department anticipates that the funds to cover this
contract are available as budgeted for these projects or programs.
STRATEGIC GOAL:
This project supports the District’s Mission statement, “To provide
high value water and wastewater services to the customers of the Otay
Water District, in a professional, effective and efficient manner.”
as well as the General Manager’s vision, “A District that is
4
innovative in providing water services at affordable rates, with a
reputation for outstanding customer service.”
LEGAL IMPACT:
None.
General Manager P:\WORKING\As Needed Services\Land Surveying\FY 2014-2015\Staff Report\BD 09-4-13, Staff Report, As-Needed Land Surveying, (MO-DM).doc
MO/DM:mlc
Attachments: Attachment A – Committee Action
Attachment B – Summary of Proposal Rankings
Attachment C – Excel Engineering’s Relinquishment
Letter, dated June 26, 2013
ATTACHMENT A
SUBJECT/PROJECT:
Various
Award of a Professional As-Needed Land Surveying Services
Contract to AIRX Utility Surveyors, Inc. for Fiscal Years
2014 and 2015
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee
(Committee) reviewed this item at a meeting held on August 20,
2013. The Committee supported Staff’s recommendation.
NOTE:
The “Committee Action” is written in anticipation of the
Committee moving the item forward for Board approval. This
report will be sent to the Board as a Committee approved item,
or modified to reflect any discussion or changes as directed
from the Committee prior to presentation to the full Board.
ATTACHMENT B
ATTACHMENT C
STAFF REPORT
TYPE MEETING: Regular Board
MEETING DATE: September 4, 2013
SUBMITTED BY:
Dan Martin
Engineering Manager
PROJECT: P2514-001103
DIV. NO. 5
APPROVED BY:
Rod Posada, Chief, Engineering
German Alvarez, Assistant General Manager
Mark Watton, General Manager
SUBJECT: Approve Change Order No. 2 to the Contract with Sepulveda
Construction for the 30-Inch Potable Water Pipeline in Hunte
Parkway Project
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board)
approve Change Order No. 2 to the existing contract with Sepulveda
Construction for a credit in the amount of <$8,972.14> for the 30-
Inch Potable Water Pipeline in Hunte Parkway Project (see Exhibit A
for Project location).
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To obtain Board authorization for the General Manager to approve
Change Order No. 2 (see Exhibit B) to the existing contract with
Sepulveda Construction for a credit in the amount of <$8,972.14> for
the 30-Inch Potable Water Pipeline in Hunte Parkway Project.
ANALYSIS:
At the March 7, 2012 Board Meeting, the Board awarded a construction
contract in an amount of $1,212,257.13 to Sepulveda Construction for
the 30-Inch Potable Water Pipeline in Hunte Parkway Project.
AGENDA ITEM 4
2
The Project consists of the installation of approximately 2,240
linear feet of 30-inch polyurethane coated, cement mortar lined,
steel cylinder potable water pipeline in Hunte Parkway from Proctor
Valley Road to the entrance of the District’s Use Area adjacent to
the Salt Creek Golf Course in Chula Vista.
This pipeline is needed to eliminate high head losses experienced
during the morning peak demand periods in the existing 980 Pressure
Zone. The pipeline is being installed parallel to the existing 20-
inch 980 Pipeline in Hunte Parkway and will also serve to eliminate
the low pressures currently experienced in the 980 Zone.
Since the award of the contract, Change Order No. 1 was issued for
items related to: multiple utility conflicts that were discovered
during construction which required a redesign of the water main;
caving soils; an additional 30-inch Class 150 Butterfly valve; and a
credit for the use of existing native material determined during
construction to be suitable for the purposes of backfilling the
trench zone.
Change Order No. 2 (Exhibit B) reconciles the contract’s Bid Item 9
“Curb and Gutter Replacement” and Bid Item 10 “Sidewalk Replacement”
to reflect the final quantities accounting for unused quantities
which results in a credit. In addition, Change Order No. 2 provides
credits for unused allowances associated with Bid Item 11 “Unknown or
Unidentified Utilities Allowance” and Bid Item 12 “Miscellaneous
Paving Allowance.” In total, the credits associated with these items
are <$34,052.31>.
Change Order No. 2 also provides compensation for items associated
with groundwater impacts which could not have been reasonably
anticipated. Groundwater was encountered at two locations on the
Project including the excavation for the water line tie-in at the
intersection of Proctor Valley Road and Hunte Parkway and during the
installation of the blow-off appurtenance located in the northwest
corner of the same intersection. Lastly, Change Order No. 2 provides
for modifications to a contractually required thrust block at the
Proctor Valley road connection to accommodate the tie-in. In total,
the costs associated with the groundwater and thrust block items are
$25,080.17.
3
The following is a table summarizing the credit and cost items in
Change Order No. 2. A more detailed description of each item is
provided in Exhibit B:
Item Description Amount
1 Credits associated with final bid item quantities
and unused allowance bid items. <$34,052.31>
2 Groundwater impacts and modifications to
contractually required thrust block. $25,080.17
Total <$8,972.14>
Change Order No. 2 also addresses contract time as a result of the
items included in the Change Order. A detailed assessment of the
time associated with each change is provided in Exhibit B. In total,
six (6) days will be added to the contract which will result in a
revised total contract duration of 340 calendar days as a result of
this Change Order.
In summary, the net change to the Project for Change Order No. 2 is a
decrease totaling <$8,972.14> and the addition of six (6) calendar
days.
The items included in Change Order No. 2 were discussed in detail
with the contractor, Sepulveda Construction, at several meetings that
included the District’s Construction Manager and District staff. The
discussion at these meetings included a review of the Project
documentation to support the compensation amounts. Change Order
No. 2 was presented to Sepulveda Construction for signature.
Sepulveda Construction signed Change Order No. 2, but is preserving
rights as indicated in Sepulveda Construction’s letter dated
August 6, 2013 attached to the Change Order (Exhibit B) due to
disagreements over the quantities and compensation amounts. District
staff is recommending that the Change Order be approved so the
District may compensate the contractor for the work in the amounts
supported by the staff’s analysis of the Project documentation
submitted by Sepulveda Construction.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
The total budget for CIP P2514, as approved in the FY 2014 budget, is
$1,815,000. Total expenditures, plus outstanding commitments and
forecast, are $1,730,582.00. See Attachment B for budget detail.
Based on a review of the financial budgets, the Project Manager
anticipates that the budget will be sufficient to support the
Project.
4
Finance has determined that 100% of the funding is available from the
Expansion Fund for CIP P2514.
STRATEGIC GOAL:
This Project supports the District’s Mission statement, “To provide
high value water and wastewater services to the customers of the Otay
Water District in a professional, effective, and efficient manner”
and the General Manager’s Vision, “A District that is at the
forefront in innovations to provide water services at affordable
rates, with a reputation for outstanding customer service.”
LEGAL IMPACT:
None.
DM:jf
P:\WORKING\CIP P2514 PL-30-Inch, 980 Zone, Hunte Pkwy - Proctor Valley\Staff Reports\BD 09-04-13\BD 09-04-2013, Change Order No 2 to
Sepulveda Construction, (DM_RP).docx
Attachments: Attachment A – Committee Action
Attachment B – P2514 Budget Detail
Exhibit A – Location Map
Exhibit B – Change Order No. 2/Sepulveda Letter 8/6/13
ATTACHMENT A
SUBJECT/PROJECT:
P2514-001103
Approve Change Order No. 2 to the Contract with Sepulveda
Construction for the 30-Inch Potable Water Pipeline in
Hunte Parkway Project
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee (Committee)
reviewed this item at a meeting held on August 20, 2013. The
Committee supported Staff’s recommendation.
NOTE:
The "Committee Action" is written in anticipation of the Committee
moving the item forward for Board approval. This report will be sent
to the Board as a Committee approved item, or modified to reflect any
discussion or changes as directed from the Committee prior to
presentation to the full Board.
ATTACHMENT B – Budget Detail
SUBJECT/PROJECT:
P2514-001103
Approve Change Order No. 2 to the Contract with Sepulveda
Construction for the 30-Inch Potable Water Pipeline in
Hunte Parkway Project
Date Updated: - 8/6/2013
Budget
1,815,000
Planning
Consultant Contracts 4,000 4,000 - 4,000 JAMES NAUGHTON JR, MAI
Service Contracts 295 295 - 295 SAN DIEGO UNION-TRIBUNE LLC
Settlements 1,080 1,080 - 1,080 ROLLING HILLS RANCH COMM ASSN
Standard Salaries 974 974 - 974
Total Planning 6,349 6,349 - 6,349
Design 001102
Consultant Contracts 5,252 5,252 - 5,252 CPM PARTNERS INC
750 750 - 750 PROGRESSIVE MAPPING
5,043 5,043 - 5,043 V & A CONSULTING ENGINEERS
Professional Legal Fees 2,300 2,300 - 2,300 STUTZ ARTIANO SHINOFF
Service Contracts 295 295 - 295 SAN DIEGO UNION-TRIBUNE LLC
70 70 - 70 SAN DIEGO DAILY TRANSCRIPT
4,300 4,300 - 4,300 CITY OF CHULA VISTA
10,600 10,600 - 10,600 UNDERGROUND SOLUTIONS INC
Standard Salaries 100,953 100,953 - 100,953
Total Design 129,563 129,563 - 129,563
Construction
Construction Contracts 768 768 - 768 CLARKSON LAB & SUPPLY INC
1,321,481 1,290,880 30,600 1,321,481 SEPULVEDA CONSTRUCTION INC
(8,972) (8,972) (8,972) CHANGE ORDER NO. 2
Consultant Contracts 3,436 3,436 - 3,436 V & A CONSULTING ENGINEERS
44,700 31,200 13,500 44,700 ALYSON CONSULTING
638 638 - 638 MARSTON+MARSTON INC
Postage 127 127 - 127 PETTY CASH CUSTODIAN
Professional Legal Fees 370 370 - 370 STUTZ ARTIANO SHINOFF
Regulatory Agency Fees 26,005 26,005 - 26,005 CITY OF CHULA VISTA
Service Contracts 562 562 - 562 MAIL MANAGEMENT GROUP INC
5,746 5,746 - 5,746 MAYER REPROGRAPHICS INC
68 68 - 68 SAN DIEGO DAILY TRANSCRIPT
Standard Salaries 199,743 179,743 20,000 199,743
0 - - - - 0
Total Construction 1,594,670 1,539,542 55,128 1,594,670
Grand Total 1,730,582 1,675,454 55,128 1,730,582
Vendor/Comments
Otay Water District
P2514-PL-30-Inch, 980 Zone, Hunte Pkwy - Proct
Committed Expenditures
Outstanding
Commitment &
Forecast
Projected Final
Cost
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OTAY WATER DISTRICT30-INCH POTABLE WATER PIPELINE IN HUNTE PARKWAYLOCATION MAP
EXHIBIT A CIP P2514
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5620 Friars Road – San Diego, California 92110
619-851-3331 – alysonconsulting.com
August 8, 2013
Mr. Dan Martin, PE
Manager, Engineering
OTAY WATER DISTRICT
2554 Sweetwater Springs Blvd
Spring Valley, CA 91978
Re: Change Order No 02 – Reservation of Rights
30-Inch Potable Water Pipeline in Hunte Parkway (CIP P2514)
Dear Mr. Martin:
Please find attached the subject change order. Please note that pursuant to previous
correspondence and meetings, Sepulveda has reserved rights on the attached change order.
Disputed items and amounts will continue through the contractually outlined claim resolution
process.
Please do not hesitate to contact me if you have any questions or comments.
Sincerely,
Douglas Cook
Construction Manager
233 W. Cerritos Avenue Anaheim, CA 92805
(714) 683-0818 (714) 683-1105 fax www.SepulvedaConst.com August 6, 2013
Mr. Doug Cook
Construction Manager
Otay Water District 2554 Sweetwater Springs Blvd.,
Spring Valley, CA 91978-2004 Subject: 30 inch Potable Water Pipeline in Hunte Parkway CO #2 Response
Dear Doug,
This is to respond to your letter 055 dated August 5, 2013 and Dan’s letter dated on August 6, 2013.
The CO #2 was signed and presented under the following conditions:
1. Items No. 7 and No 8 amount represented District’s unilateral approval amount. Sepulveda
Construction preserves the right to claim on balance amounts from COR #16 and COR #17 respectively.
2. Items No. 1 and No. 2 amount represented District’s unilateral approval amount. Sepulveda
preserves the right to claim on the balance amount as indicated in my email to you on July 15, 2013.
This letter of conditions is made part of the CO#2 signed. If you have any questions, please don’t hesitate to contact me at (714) 683-0471 or
pliu@SepulvedaConst.com. Sincerely,
Peter Liu, P.E.
President Sepulveda Construction
CIP Title - 30-Inch Potable Water Pipeline in Hunte Parkway Project: P2514
Consultant/Contractor: Sepulveda Construction Subproject: 001103
APPROVEDC.O.AMOUNT BY DATE DESCRIPTION TYPE C.O.
1 $109,223.44 Board 3/6/2013
Nine Items: Includes resolution for various utility conflicts, a
30-inch butterfly valve, and compensation for impacts due to
caving soils. Also adds 124 days to contract.Owner
2 ($8,972.14) Board
Eight Items: Adjusts Bid Items 9, 10, 11, and 12 to reflect
final quantities, provides compensation for groundwater
impacts, provides compensation for Proctor connection thrust
block modifications. Also adds 6 days to contract.
Owner
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
29
30
31
32
33
3435
Total C.O.'s To Date: $100,251.30 8.3%
Original Contract Amount:$1,212,257.13
Current Contract Amount:$1,312,508.43
Month Net C.O.$ Limit Authorization Absolute C.O.$ C.O. %
8/13 ($8,972.14) $2,000 Insp 0.0%
$5,000 PM/Sr. Engr. 0.0%
$10,000 DivM 0.0%
$15,000 Chief 0.0%
$25,000 AGM 0.0%
$50,000 GM 0.0%
>$50000 Board ($8,972.14) -0.7%
CHANGE ORDER LOG
P:\WORKING\CIP P2514 PL-30-Inch, 980 Zone, Hunte Pkwy - Proctor Valley\Construction\Change
Orders\P2514_Change Order LOG 1 8/6/2013
STAFF REPORT
TYPE MEETING: Regular Board
MEETING DATE: September 4, 2013
SUBMITTED BY:
Dan Martin
Engineering Manager
PROJECT: R2091-001103 DIV. NO. 1
APPROVED BY:
Rod Posada, Chief, Engineering
German Alvarez, Assistant General Manager
Mark Watton, General Manager
SUBJECT: Approve Change Order Nos. 3 and 4 to the Contract with
Sepulveda Construction for the 944-1R Recycled Water Pump
Station Upgrades and System Enhancements Project
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board)
approve Change Order Nos. 3 and 4 to the existing contract with
Sepulveda Construction in the amounts of $52,642.88 and $28,427.49
respectively for the 944-1R Recycled Water Pump Station Upgrades and
System Enhancements Project (see Exhibit A for Project location).
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To obtain Board authorization for the General Manager to execute
Change Order Nos. 3 and 4 in the amounts of $52,642.88 and
$28,427.49, respectively, to the contract with Sepulveda Construction
for the 944-1R Recycled Water Pump Station Upgrades and System
Enhancements Project.
ANALYSIS:
At the April 6, 2011 Board Meeting, the Board awarded a construction
contract in an amount of $1,162,423 to Sepulveda Construction for the
AGENDA ITEM 5
2
944-1R Recycled Water Pump Station Upgrades and System Enhancements
Project.
The Project constructs Phase 1 upgrades to the 944-1 Pump Station
which will serve both the Central and Otay Mesa service areas as
included in the November 2010 Water Resources Master Plan. The Phase
1 upgrades include the installation of a third pump and motor system.
This added pump system will not only provide the additional capacity
to meet the higher demands, but will provide redundancy in the event
that a pump requires repairs and must be taken out of service. Phase
2 improvements will upgrade the two (2) existing pumps at a future
date.
The new pump and motor require a variety of electrical and
instrumentation upgrades to the Pump Station. HVAC improvements are
also included with this Project to improve the air flow through the
facility and thereby lower the temperature while the pumps are
operating. Part of the scope of this Project also includes providing
a solution to several areas within the 944 pressure zone that
experience higher than acceptable pressures. In order to resolve the
high pressure, three (3) Pressure Reducing Stations (PRS) were
constructed in Olympic Parkway, Eastlake Parkway, and Otay Lakes
Road. The PRSs will reduce the pressure in three (3) areas of the
944 system and create new lower pressure zones. This solution is
much more cost effective than replacing the existing pipelines in the
three (3) areas along with valves that are currently receiving the
higher pressure.
To date, two (2) contract change orders have been issued on the
Project. Change Order No. 1 (CO No. 1) was issued as a time only
change and addressed time impacts associated with utility conflicts,
delays associated with the City of Chula Vista’s mark-out of
facilities, and weather impacts. In total twenty nine (29) days were
added as a result of CO No. 1. Change Order No. 2 (CO No. 2) was
issued to provide three (3) additional Moore Process Controllers to
properly control the two (2) existing pumps, along with the
additional new pump, until such time that Phase 2 upgrades at the
station are implemented.
This report presents Change Order No. 3 (CO No. 3) and Change Order
No. 4 (CO No. 4). CO No. 3 (Exhibit B1) includes 16 items related to
pump and piping modifications required to construct the new
facilities in the existing station, modifications to the variable
frequency drive (VFD) pad installation, modifications required to tie
in the pressure reducing stations to the existing lines due to
existing conditions, and credits associated with modified or deleted
items. A detailed breakdown and description of the items included in
3
CO No. 3, along with the associated costs, are shown in Exhibit B1.
CO No. 3 also addresses contract time as a result of the items
included in the Change Order. A detailed assessment of the time
associated with each change is provided in Exhibit B1. In total, 52
days will be added to the contract which will result in a revised
total contract duration of 446 calendar days as a result of this CO
No. 3.
Change Order No. 4 includes four items, as provided in Exhibit B2.
The items include furnishing digital outputs to the controllers,
modifications to the support saddle of two (2) pipe stanchion
supports, modifications associated with the ball check valve control
strategy, and a credit for unused allowances provided under Bid Item
13. The detailed cost breakdown and description of the items
included in CO No. 4 are shown in Exhibit B2. CO No. 4 also
addresses contract time as a result of the items included in the
Change Order and the breakdown of time is reflected in Exhibit B2.
The work to develop a Phase 1 instrumentation control strategy for
the ball check valve/new pump and implement the required piping and
electrical features added 178 days to the contract as requested by
the contractor. In total, CO No. 4 will add 181 days to the contract
which will result in a revised total contract duration of 627
calendar days.
In summary, the net increase to the Project for CO No. 3 and CO No. 4
is $81,070.37 and 233 calendar days.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
The total budget for CIP R2091, as approved in the FY 2014 budget, is
$2,130,000.00. Total expenditures, plus outstanding commitments and
forecast, are $2,018,043.00. See Attachment B for budget detail.
Based on a review of the financial budgets, the Project Manager
anticipates that the Project will be completed within the budget.
Finance has determined that 100% of the funding is available from the
Expansion Fund for CIP R2091.
STRATEGIC GOAL:
This Project supports the District’s Mission statement, “To provide
high value water and wastewater services to the customers of the Otay
Water District in a professional, effective, and efficient manner”
and the General Manager’s Vision, “A District that is at the
forefront in innovations to provide water services at affordable
rates, with a reputation for outstanding customer service.”
4
LEGAL IMPACT:
None.
DM:jf
P:\WORKING\CIP R2091 - 927-1 PS Recycled PS Upgrade\Staff Reports\BD 09_04_2013\BD 09-04-2013, Change Order No 3 and 4 to Sepulveda
Construction, (DM_RP).docx
Attachments: Attachment A – Committee Action
Attachment B – R2091 Budget Detail
Exhibit A – Location Map
Exhibit B1 – Change Order No. 3
Exhibit B2 – Change Order No. 4
ATTACHMENT A
SUBJECT/PROJECT:
R2091-001103
Approve Change Order Nos. 3 and 4 to the Contract with
Sepulveda Construction for the 944-1R Recycled Water Pump
Station Upgrades and System Enhancements Project
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee (Committee)
reviewed this item at a meeting held on August 20, 2013. The
Committee supported Staff’s recommendation.
NOTE:
The "Committee Action" is written in anticipation of the Committee
moving the item forward for Board approval. This report will be sent
to the Board as a Committee approved item, or modified to reflect any
discussion or changes as directed from the Committee prior to
presentation to the full Board.
ATTACHMENT B – Budget Detail
SUBJECT/PROJECT:
P2091-001103
Approve Change Order Nos. 3 and 4 to the Contract with
Sepulveda Construction for the 944-1R Recycled Water Pump
Station Upgrades and System Enhancements Project
Date Updated: - 8/6/2013
Budget
2,130,000
Planning
Consultant Contracts 19,775 19,775 - 19,775 HDR ENGINEERING INC
5,817 5,817 - 5,817 PBS&J
Regulatory Agency Fees 50 50 - 50 PETTY CASH CUSTODIAN
Service Contracts 1,554 1,554 - 1,554 MAYER REPROGRAPHICS INC
414 414 - 414 SAN DIEGO UNION-TRIBUNE LLC
Standard Salaries 19,370 19,370 - 19,370
Total Planning 46,980 46,980 - 46,980
Design 001102
Consultant Contracts 5,451 5,451 - 5,451 FLOW SCIENCE INC
350 350 - 350 MWH CONSTRUCTORS INC
2,276 2,276 - 2,276 PBS&J
9,620 9,620 - 9,620 J C HEDEN AND ASSOCIATES INC
11,213 11,213 - 11,213 JC HEDEN AND ASSOCIATES INC
74,288 74,288 - 74,288 HDR ENGINEERING INC
66,185 66,185 - 66,185 ENGINEERING PARTNERS INC, THE
INFRASTRUCTURE EQUIPMENT & MATERIALS 13 13 - 13 US BANK CORPORATE PAYMENT
OTHER AGENCY FEES 5,000 5,000 - 5,000 CITY OF CHULA VISTA
Standard Salaries 207,591 207,591 - 207,591
Total Design 381,986 381,986 - 381,986
Construction
Construction Contracts 2,100 2,100 - 2,100 PERRY ELECTRIC
1,162,423 1,155,561 6,862 1,162,423 SEPULVEDA CONSTRUCTION INC
52,643 52,643 52,643 CHANGE ORDER NO. 3
28,427 28,427 28,427 CHANGE ORDER NO. 4
Consultant Contracts 4,913 4,913 - 4,913 CPM PARTNERS INC
34,050 20,550 13,500 34,050 ALYSON CONSULTING
3,150 3,150 - 3,150 ATKINS
4,230 4,230 - 4,230 ENGINEERING PARTNERS INC, THE
2,450 2,450 - 2,450 HDR ENGINEERING INC
INFRASTRUCTURE EQUIPMENT & MATERIALS 425 425 - 425 DENNY'S CONCRETE PUMPING
1,860 1,860 - 1,860 MINARIK CORPORATION
295 295 - 295 PENHALL COMPANY
13,735 13,735 - 13,735 SAGE DESIGNS INC
190 190 - 190 US BANK CORPORATE PAYMENT
2,151 2,151 - 2,151 USA BLUE BOOK
459 459 - 459 T M PEMBERTON
OTHER AGENCY FEES 3,000 3,000 - 3,000 CITY OF CHULA VISTA
1,040 1,040 - 1,040 SAN DIEGO COUNTY WATER
Professional Legal Fees 1,588 1,588 - 1,588 STUTZ ARTIANO SHINOFF
Service Contracts 2,168 2,168 - 2,168 MAYER REPROGRAPHICS INC
84 84 - 84 SAN DIEGO DAILY TRANSCRIPT
10,951 10,951 - 10,951 SAN DIEGO GAS & ELECTRIC
12,507 12,507 - 12,507 TECHKNOWSION INC
Standard Salaries 244,237 224,237 20,000 244,237
Total Construction 1,589,078 1,467,646 121,432 1,589,078
Grand Total 2,018,043 1,896,611 121,432 2,018,043
Vendor/Comments
Otay Water District
R2091-RecPS-927-1 Pump Station Upgrade
Committed Expenditures
Outstanding
Commitment &
Forecast
Projected Final
Cost
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OTAY WATER DISTRICT944-1R RECYCLED WATER PUMP STATION UPGRADEAND SYSTEM ENHANCEMENTS
EXHIBIT A
CIP R2091F
F
0 1,500750
Feet
CHANGE ORDER LOGCHANGE ORDER LOGCIP Title: 944-1R Recycled Water Pump Station Upgrades & System EnhancementsCIP Title: 944-1R Recycled Water Pump Station Upgrades & System Enhancements
Project: R2091Project: R2091
Consultant/Contractor:Sepulveda Construction Subproject: 001103Consultant/Contractor:Sepulveda Construction pj
APPROVED APPROVEDCOAMOUNTBYDATE DESCRIPTION TYPE C OC.O.AMOUNT BY DATE DESCRIPTION TYPE C.O.
1 $0.00 PM 6/21/2012 Change Order for time only to extend contract to 6/29/12 Owner1$0.00 PM 6/21/2012 gy
2 $9 434 52 Div Mgr 1/3/2013 Additional Controller Mod les O ner2$9,434.52 Div. Mgr 1/3/2013 Additional Controller Modules Owner
Change Order includes 16 items including items related toChange Order includes 16 items including items related to
d i i difi ti difi ti t th VFDpump and piping modifications, modifications to the VFD
3 $52 642 88 Board installation, modifications required to tie in the pressure Owner3$52,642.88 Board reducing stations to the existing lines, and credits associated Ownereduc g stat o s to t e e st g es, a d c ed ts assoc ated
with modified or deleted items This change order also addswith modified or deleted items. This change order also adds
52 days52 days.
Change Order includes 4 items including furnishingChange Order includes 4 items including furnishing
additional digital outputs to the controllers modifications toadditional digital outputs to the controllers, modifications to
th t ddl f t i t hi t4$28 427 49 Board the support saddle of two pipe stanchion supports, Owner4$28,427.49 Board modifications associated with the ball check valve control Owner
strategy, and a credit for unused allowance for Bid Item 13.strategy, and a credit for unused allowance for Bid Item 13.
This change order also adds 181 daysThis change order also adds 181 days.
55
66
77
88
99
1010
1111
1212
1313
1414
1515
1616
1717
1818
1919
2020
2121
2222
2323
2424
2525
Total C.O.'s To Date: $90,504.89 7.8%$90,50 89 8%
Oi i lC t tA t $1 162 423 00Original Contract Amount:$1,162,423.00
Current Contract Amount:$1 252 927 89Current Contract Amount:$1,252,927.89
Month Net C.O.$Limit Authorization Absolute C.O.$ C.O. %$$
8/13 $52 642 88 $2 000 Insp 00%8/13 $52,642.88 $2,000 Insp 0.0%
8/13 $28,427.49 $5,000 PM/Sr. Engr.0.0%$,$,g
$10 000 DivM 00%$10,000 DivM 0.0%
$15,000 Chief 0.0%$15,000 Chief 0.0%
$25 000 AGM 00%$25,000 AGM 0.0%
$50,000 GM 0.0%$,
>$50000 Board $81 070 37 70%>$50000 Board $81,070.37 7.0%
P:\WORKING\CIP R2091 927 1 PS Recycled PS Upgrade\Construction\Change Orders\Copy of COLOG18/8/2013P:\WORKING\CIP R2091 - 927-1 PS Recycled PS Upgrade\Construction\Change Orders\Copy of COLOG18/8/2013
STAFF REPORT
TYPE MEETING: Regular Board
MEETING DATE: October 2, 2013
SUBMITTED BY:
Dan Martin
Engineering Manager
PROJECT: Various DIV. NO. ALL
APPROVED BY:
Rod Posada, Chief of Engineering
German Alvarez, Assistant General Manager
Mark Watton, General Manager
SUBJECT: Informational Item – Fourth Quarter Fiscal Year 2013 Capital
Improvement Program Report
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board)
accept the Fourth Quarter Fiscal Year 2013 Capital Improvement
Program (CIP) Report for review and receives a summary via PowerPoint
presentation (see Attachment C).
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To update the Board about the status of all CIP project expenditures
and to highlight significant issues, progress, and milestones on
major projects.
ANALYSIS:
To keep up with growth and to meet our ratepayers' expectations to
adequately deliver safe, reliable, cost-effective, and quality water,
each year the District staff prepares a Six-Year CIP Plan that
identifies the District’s infrastructure needs. The CIP is comprised
of four categories consisting of backbone capital facilities,
replacement/renewal projects, capital purchases, and developer's
reimbursement projects.
The Fourth Quarter Fiscal Year 2013 update is intended to provide a
detailed analysis of progress in completing these projects within the
allotted time and budget of $18 million. Expenditures through the
Fourth Quarter totaled approximately $11.5 million. Approximately
64% of the Fiscal Year 2013 expenditure budget was spent (see
Attachment B).
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
No fiscal impact as this is an informational item only.
STRATEGIC GOAL:
The Capital Improvement Program supports the District’s Mission
statement, “To provide high value water and wastewater services to
the customers of the Otay Water District, in a professional,
effective, and efficient manner” and the General Manager’s Vision, “A
District that is at the forefront in innovations to provide water
services at affordable rates, with a reputation for outstanding
customer service.”
LEGAL IMPACT:
None.
DM/RP:jf
Attachments: Attachment A – Committee Action
Attachment B - Fiscal Year 2013 Fourth Quarter CIP
Expenditure Report
Attachment C – Presentation
ATTACHMENT A
SUBJECT/PROJECT:
Various
Informational Item – Fourth Quarter Fiscal Year 2013
Capital Improvement Program Report
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee (Committee)
reviewed this item at a Committee Meeting held on August 20, 2013.
The Committee supported Staff’s recommendation.
NOTE:
The “Committee Action” is written in anticipation of the Committee
moving the item forward for Board approval. This report will be sent
to the Board as a Committee approved item, or modified to reflect any
discussion or changes as directed from the Committee prior to
presentation to the full Board.
Otay Water District
Capital Improvement Program
Fiscal Year 2013
Fourth Quarter Report
(through June 30, 2013)
Attachment C
6/3/13
803-3 Reservoir
Background
The approved CIP Budget for Fiscal Year 2013 consists of
70 projects that total $18 million. These projects are
broken down into four categories.
1.Capital Facilities $ 7.6 million
2.Replacement/Renewal $ 9.6 million
3.Capital Purchases $ 0.8 million
4.Developer Reimbursement $ 0.0 million
Overall expenditures through the Fourth Quarter Fiscal
Year 2013 totaled $11.5 million, which is 64% of the Fiscal
Year budget.
2
Fiscal Year 2013
Fourth Quarter Update
($1,000)
CIP
CAT Description FY 2013
Budget
FY 2013
Expenditures
%
FY 2013
Budget
Spent
Total Life-to-
Date Budget
Total
Life-to-Date
Expenditures
%
Life-to-
Date
Budget
Spent
1 Capital
Facilities $7,588 $4,402 58% $111,138 $43,458 39%
2 Replacement/
Renewal $9,559 $6,627 69% $59,506 $31,938 54%
3 Capital
Purchases $794 $459 58% $14,222 $9,020 63%
4 Developer
Reimbursement $53 $0 0% $6,513 $1 0%
Total:
$17,994 $11,488 64% $191,379 $84,417 44%
3
Fiscal Year 2013
Fourth Quarter
CIP Budget Forecast vs. Expenditures
4
$17,994,000
$11,471,000
$-
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
$16,000,000
$18,000,000
$20,000,000
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
FISCAL YEAR PERIOD IN MONTHS
Budget Forecast
Total Expenditures
District Map of Major CIP Projects
5
CIP Projects in Construction
Calavo Gardens Sewer Rehabilitation (S2019, S2020, S2022, S2026)
Replacement of 4,500 Linear Feet of Sewer
Manhole Rehabilitation/Replacement
Capacity Upgrades
New Flow Control and Diversion Vault for Calavo Lift Station
$3.35M Budget
Start: February 2012
Project Completed: June 2013
Above: Installation of grating supports in diversion Vault at Rancho San Diego Shopping Center
Left: Final Paving of Private Road along Avocado Boulevard
6
5/17/13
6/6/13
CIP Projects in Construction
Reservoir 624-1 Floating Cover Replacement (P2477)
Install New Reinforced Polypropylene Geomembrane Floating Reservoir Cover
$1.0M Budget
Start: November 2012
Project Completed: June 2013
624-1 Reservoir
Completed Construction
7
CIP Projects in Construction
8
Hunte Parkway 30-Inch Potable
Pipeline (P2514)
Installation of 2,250 LF of
Polyurethane Coated Steel
Pipe
$1.69M Budget
Start: April 2012
Project Completed: June 2013
Above and Left:
Final paving on Hunte Parkway
4/16/13
4/16/13
CIP Projects in Construction
Orange Avenue/I-805 12-inch Potable Water Installation (P2513)
Installation of New 12-inch Water Line To Replace The Palomar Avenue Line During Palomar Bridge Replacement By Caltrans
$1.30M Budget
Start: January 2013
Estimated Completion: August 2013
Installation of 10-inch hot tap connection at Melrose
9
6/26/13
CIP Projects in Construction
803-3 & 832-2 Reservoir
Interior/Exterior Coating &
Upgrades(P2518/P2519)
Remove and Replace Deteriorating
Reservoir Coatings & Structural
Modifications
$1.53M Budget
Start: March 2013
Estimated Completion: August 2013
Above: 803-3 Reservoir Interior
Coating Progress
Below: 832-2 Ventilation and Interior
Blasting Equipment
10
6/3/13
11
Construction Contract Status
CIP NO. PROJECT TITLE CONTRACTOR BASE BID AMOUNT CONTRACT AMOUNT
W/ ALLOWANCES
NET CHANGE ORDERS
LTD* CURRENT
CONTRACT AMOUNT
TOTAL
EARNED TO DATE
% CHANGE ORDERS
W/ ALLOWANCE CREDIT** % COMPLETE
EST.
COMP. DATE PROJECT
TOTAL %
R2091
944-1R RecycledPump
Station Upgrade &
System Enhancments
Sepulveda $1,099,423 $1,162,423 $0 0.0% $1,150,074 $1,117,164 -1.1% 97.1% August 2013
R2096 RWCWRF Upgrades Newest $3,349,000 $3,499,000 $81,922 2.4% $3,526,098 $3,526,098 0.8% 100.0% Complete Apr
2013
P2370 La Presa System Improvements TC Construction $938,995 $978,995 $82,548 8.8% $1,041,543 $1,041,543 6.4% 100.0% Complete Aug 2012
S2019/S2020/
S2022/S2026
Calavo Gardens Sewer
Rehabilitation
Garcia Juarez
Construction $2,232,275 $2,316,275 $62,960 2.8% $2,324,735 $2,323,837 0.4% 100.0% Complete Jun
2013
P2491 850-3 Reservoir Coating Advanced Industrial
Services $273,300 $293,300 $400 0.1% $293,700 $293,700 0.1% 100.0% Complete Aug
2012
P2514 30-Inch Potable Pipeline
in Hunte Parkway Sepulveda $1,172,257 $1,212,257 $109,223 9.3% $1,301,481 $1,290,880 7.4% 99.2% Complete Jun
2013
P2477 Reservoir 624-1 Cover Replacement Layfield $457,050 $497,050 $183,408 40.1% $640,458 $640,458 28.9% 100.0% Complete Jun 2013
P2513
Orange Avenue/I-805 12"
Potable Water
Installation
Basile $767,000 $872,000 $19,290 2.5% $891,290 $801,917 2.2% 90.0% Aug 2013
P2518/P2519 803-3 & 832-2 Reservoir
Coating
Advanced Industrial
Services $876,900 $946,900 $0 0.0% $876,900 $625,575 -7.4% 71.3% Aug 2013
TOTALS: $11,166,200 $11,778,200 $539,750 4.8% $12,046,277 $11,661,172 2.3%
*NET CHANGE ORDERS DO NOT INCLUDE ALLOWANCE ITEM CREDITS. IT'S A TRUE CHANGE ORDER PERCENTAGE FOR THE PROJECT
**THIS CHANGE ORDER RATE INCLUDES THE CREDIT FOR UNUSED ALLOWANCES
Consultant Contract Status
12
Consultant
CIP
No.Project Title
Original
Contract
Amount
Total
Change
Orders
Revised
Contract
Amount
Approved
Payment To
Date
%
Change
Orders
%
Project
Complete
Date of
Signed
Contract
End Date
of
Contract
PLANNING
ARCADIS U.S., INC.Varies WASTEWATER MANAGEMENT PLAN FY12-13 $ 349,979.36 $ - $ 349,979.36 $ 344,971.86 0.0%98.6%8/3/2011 12/31/2013
NARASIMHAN CONSULTING Varies HYDRAULIC MODELING SERVICES $ 175,000.00 $ - $ 175,000.00 $ 68,957.00 0.0%39.4%5/2/2011 6/30/2014
TRAN CONSULTING ENGINEERS S1201
SANITARY SEWER CCTV INSPECTION AND
CONDITION ASSESSMENT $ 560,025.00 $ - $ 560,025.00 $ 549,013.25 0.0%98.0%1/20/2010
6/30/2013
COMPLETE
DESIGN
AECOM P2451
OTAY MESA CONVEYANCE AND DISINFECTION
SYSTEM (DESIGN ENGINEER) $ 3,910,297.00 $ - $ 3,910,297.00 $ 263,145.71 0.0%6.7%1/3/2011 6/30/2016
AEGIS ENGINEERING MGMT INC VARIES AS-NEEDED DESIGN SERVICES FY13-14 $ 300,000.00 $ - $ 300,000.00 $ 2,890.00 0.0%1.0%11/1/2012 6/30/2014
ARCADIS U.S., INC.
P2434,
P2511
VALUE ENGINEERING AND CONSTRUCTIBILITY
REVIEW $ 153,628.00 $ - $ 153,628.00 $ 65,308.73 0.0%42.5%1/18/2012 6/30/2014
ATKINS Varies
AS-NEEDED ENGINEERING DESIGN SERVICES
FY12-13 $ 175,000.00 $ - $ 175,000.00 $ 143,581.06 0.0%82.0%10/25/2011 6/30/2015
BSE ENGINEERING INC Varies AS-NEEDED ELECTRICAL SERVICES $ 100,000.00 $ - $ 100,000.00 $ - 0.0%0.0%6/1/2012 6/30/2014
BUSTAMANTE & ASSOCIATES P2451
OTAY MESA CONVEYANCE AND DISINFECTION
SYSTEM (BINATIONAL WATER AND RELATED
ISSUES) $ 39,500.00 $ - $ 39,500.00 $ 7,000.00 0.0%17.7%1/1/2013 10/31/2013
DARNELL & ASSOCIATES Varies AS-NEEDED TRAFFIC ENGINEERING SERVICES $ 175,000.00 $ 49,330.00 $ 224,330.00 $ 224,117.50 28.2%99.9%1/20/2010
12/31/2012
COMPLETE
DARNELL & ASSOCIATES Varies AS-NEEDED TRAFFIC ENGINEERING SERVICES $ 125,000.00 $ - $ 125,000.00 $ - 0.0%0.0%6/12/2012 6/30/2014
ENGINEERING PARTNERS INC, THE Varies AS-NEEDED ELECTRICAL DESIGN SERVICES $ 100,000.00 $ - $ 100,000.00 $ 93,580.00 0.0%93.6%10/7/2009
4/30/2013
COMPLETE
HECTOR MARES-COSSIO P2451
OTAY MESA CONVEYANCE AND DISINFECTION
SYSTEM (BINATIONAL WATER AND RELATED
ISSUES) $ 45,000.00 $ - $ 45,000.00 $ 43,200.00 0.0%96.0%2/9/2011
12/31/2012
COMPLETE
HECTOR MARES-COSSIO P2451
OTAY MESA CONVEYANCE AND DISINFECTION
SYSTEM (BINATIONAL WATER AND RELATED
ISSUES) $ 11,250.00 $ - $ 11,250.00 $ 7,200.00 0.0%64.0%1/1/2013
3/31/2013
COMPLETE
HECTOR MARES-COSSIO P2451
OTAY MESA CONVEYANCE AND DISINFECTION
SYSTEM (BINATIONAL WATER AND RELATED
ISSUES) $ 120,000.00 $ - $ 120,000.00 $ 7,200.00 0.0%6.0%4/1/2013 3/31/2015
LEE & RO INC Varies AS-NEEDED ENGINEERING DESIGN SERVICES $ 175,000.00 $ 23,660.00 $ 198,660.00 $ 198,535.07 13.5%99.9%6/30/2010
6/30/2013
COMPLETE
LEE & RO INC P2511 OTAY INTERCONNECT PIPELINE $ 2,769,119.00 $ - $ 2,769,119.00 $ 938,977.08 0.0%33.9%11/4/2010 12/31/2015
MICHAEL D.KEAGY REAL ESTATE VARIES AS-NEEDED APPRAISAL SERVICES FY13-14 $ 45,000.00 $ - $ 45,000.00 $ - 0.0%0.0%9/5/2012 6/30/2014
MTGL INC.Varies
AS-NEEDED GEOTECHNICAL CONSULTING
SERVICES $ 175,000.00 $ - $ 175,000.00 $ 150,784.80 0.0%86.2%6/23/2010
6/30/2013
COMPLETE
MWH AMERICAS INC.R2096
RWCWRF UPGRADE PROJECT
(DESIGN ENGINEER) $ 458,813.00 $143,548.00 $ 602,361.00 $ 590,028.65 31.3%98.0%10/14/2009
6/30/2013
COMPLETE
REA & PARKER RESEARCH P2451
OTAY MESA CONVEYANCE AND DISINFECTION
SYSTEM (BINATIONAL WATER AND RELATED
ISSUES) $ 14,500.00 $ - $ 14,500.00 $ 14,500.00 0.0%100.0%1/6/2013
6/28/13
COMPLETE
SILVA SILVA CONSULTING P2451
OTAY MESA CONVEYANCE AND DISINFECTION
SYSTEM (BINATIONAL WATER AND RELATED
ISSUES) $ 104,000.00 $ - $ 104,000.00 $ 56,000.00 0.0%53.8%5/1/2012 6/30/2014
Consultant Contract Status
13
Consultant
CIP
No.Project Title
Original
Contract
Amount
Total
Change
Orders
Revised
Contract
Amount
Approved
Payment To
Date
%
Change
Orders
%
Project
Complete
Date of
Signed
Contract
End Date
of
Contract
SOUTHERN CALIFORNIA SOIL VARIES GEOTECHNICAL SERVICES FY13-15 $ 175,000.00 $ - $ 175,000.00 $ - 0.0%0.0%12/10/2012 6/30/2015
TETRA TECH, INC P2434 RANCHO DEL REY WELL - PHASE 2 $ 724,493.50 $ 23,749.00 $ 748,242.50 $ 404,445.17 3.3%54.1%4/21/2011 12/31/2014
UTILITY SERVICE COMPANY INC Varies AS-NEEDED SURVEYING SERVICES $ 11,700.00 $ - $ 11,700.00 $ 11,700.00 0.0%100.0%4/16/2012
8/31/2012
COMPLETE
V & A CONSULTING Varies
PROFESSIONAL CORROSION SERVICES
FY12-13 $ 392,729.00 $ - $ 392,729.00 $ 234,666.07 0.0%59.8%6/23/2011 9/30/2013
CONSTRUCTION SERVICES
ALTA LAND SURVEYING, INC.Varies AS-NEEDED SURVEYING SERVICES $ 175,000.00 $ - $ 175,000.00 $ 141,858.75 0.0%81.1%8/15/2011 6/30/2014
ALYSON CONSULTING VARIES CONSTRUCTION MGMT/INSPECTION FY13-15 $ 350,000.00 $ - $ 350,000.00 $ 88,000.00 0.0%25.1%10/24/2012 6/30/2015
RBF CONSULTING
R2058,
R2077,
R2087
OTAY MESA RECYCLED WATER SUPPLY LINK
(CONSTRUCTION MANAGEMENT) $ 708,560.00 $ 708,560.00 $ 13,960.00 0.0%2.0%3/24/2010
12/31/2012
COMPLETE
SAIC ENERGY, ENVIRONMENT &
INFRASTRUCTURES, LLC R2096
RWCWRF UPGRADE PROJECT
(CONSTRUCTION MANAGEMENT) $ 359,013.32 $ 34,551.52 $ 393,564.84 $ 393,564.84 9.6%100.0%8/15/2011
9/30/2012
COMPLETE
VALLEY CONSTRUCTION
MANAGEMENT Varies
AS-NEEDED CONSTRUCTION MANAGEMENT
AND INSPECTION SERVICES FY12-13 $ 175,000.00 $ 6,245.00 $ 181,245.00 $ 181,240.00 3.6%100.0%10/25/2011
6/30/2013
COMPLETE
ENVIRONMENTAL
A.D. HINSHAW Varies CONSULTING SERVICES FOR JWA's CEQA $ 34,625.25 $ - $ 34,625.25 $ 8,500.51 0.0%24.6%3/25/2010
6/30/2014
COMPLETE
ICF INTERNATIONAL (aka JONES &
STOKES ASSOCIATES)Varies
AS-NEEDED ENVIRONMENTAL CONSULTING
SERVICES $ 375,000.00 $ - $ 375,000.00 $ 250,515.02 0.0%66.8%9/9/2010 6/30/2014
MERKEL & ASSOCIATES Varies
SAN MIGUEL HABITAT MANAGEMENT AREA
AND CIP-ASSOCIATED MITIGATION PROJECTS $ 359,079.00 $ - $ 359,079.00 $ 192,938.63 0.0%53.7%12/14/2011 12/31/2014
RECON P2494 PREPARATION OF THE SUBAREA PLAN $ 270,853.00 $ - $ 270,853.00 $ 190,221.86 0.0%70.2%3/28/2008 6/30/2015
TECHNOLOGY ASSOCIATES P2494 CONSULTING SERVICES FOR JWA's NCCP $ 34,625.25 $ 41,825.26 $ 76,450.51 $ 42,422.49 120.8%55.5%4/5/2010
6/30/2013
COMPLETE
THE RICK ALEXANDAR COMPANY
(TRAC)P2494 CONSULTING SERVICES FOR JWA's NCCP $ 20,201.75 $ - $ 20,201.75 $ 14,450.22 0.0%71.5%3/17/2010
6/30/2013
COMPLETE
WATER RESOURCES
MICHAEL R. WELCH P2481 ENGINEERING PLANNING SVCS. $ 40,000.00 $ - $ 40,000.00 $ 30,375.00 0.0%75.9%3/25/2009 6/30/2015
PUBLIC SERVICES
AEGIS ENGINEERING MANAGEMENT Varies
RECYCLED WATER PLAN CHECKING, RETROFIT,
AND INSPECTION SERVICES FOR DEVELOPER
PROJECTS $ 300,000.00 $ - $ 300,000.00 $ 283,460.97 0.0%94.5%1/20/2010 12/30/2013
AEGIS ENGINEERING MANAGEMENT Varies
RECYCLED WATER PLAN CHECKING, RETROFIT,
AND INSPECTION SERVICES FOR DEVELOPER
PROJECTS $ 300,000.00 $ - $ 300,000.00 $ 280,622.90 0.0%93.5%11/24/2010 12/30/2013
TOTALS: $14,886,991.43 $322,908.78 $15,209,900.21 $6,531,933.14 2.2%
QUESTIONS?
14