HomeMy WebLinkAbout12-08-15 EO&WR Committee PacketOTAY WATER DISTRICT
ENGINEERING, OPERATIONS & WATER RESOURCES COMMITTEE MEETING
and
SPECIAL MEETING OF THE BOARD OF DIRECTORS
2554 SWEETWATER SPRINGS BOULEVARD
SPRING VALLEY, CALIFORNIA
Board Room
TUESDAY
December 8, 2015
12:00 P.M.
This is a District Committee meeting. This meeting is being posted as a special meeting
in order to comply with the Brown Act (Government Code Section §54954.2) in the event that
a quorum of the Board is present. Items will be deliberated, however, no formal board actions
will be taken at this meeting. The committee makes recommendations
to the full board for its consideration and formal action.
AGENDA
1. ROLL CALL
2. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO
SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S JU-
RISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
DISCUSSION ITEMS
3. AWARD A CONSTRUCTION CONTRACT TO ADVANCED INDUSTRIAL SERVICES,
INC. FOR THE 980-1 RESERVOIR INTERIOR/EXTERIOR COATINGS AND UP-
GRADES PROJECT IN AN AMOUNT NOT-TO-EXCEED $876,500 (CAMERON) [5
min]
4. AWARD A PROFESSIONAL AS-NEEDED LAND SURVEYING SERVICES CON-
TRACT TO HUNSAKER AND ASSOCIATES SAN DIEGO, INC. TO EXECUTE AN
AGREEMENT WITH HUNSAKER IN AN AMOUNT NOT-TO-EXCEED $175,000 FOR
A PERIOD OF THREE (3) FISCAL YEARS (FY 2016 THROUGH FY 2018, ENDING
JUNE 20, 2019) (O’DONNELL) [5 min]
5. FIRST QUARTER OF FISCAL YEAR 2016 CAPITAL IMPROVEMENT PROGRAM
UPDATE REPORT (MARTIN) [5 minutes]
6. SAN DIEGO COUNTY WATER AUTHORITY UPDATE (WATTON) [10 minutes]
7. ADJOURNMENT
2
BOARD MEMBERS ATTENDING:
Gary Croucher, Chair
Tim Smith
All items appearing on this agenda, whether or not expressly listed for action, may be delib-
erated and may be subject to action by the Board.
The Agenda, and any attachments containing written information, are available at the Dis-
trict’s website at www.otaywater.gov. Written changes to any items to be considered at the
open meeting, or to any attachments, will be posted on the District’s website. Copies of the
Agenda and all attachments are also available through the District Secretary by contacting
her at (619) 670-2280.
If you have any disability that would require accommodation in order to enable you to partici-
pate in this meeting, please call the District Secretary at 670-2280 at least 24 hours prior to
the meeting.
Certification of Posting
I certify that on December 4, 2015 I posted a copy of the foregoing agenda near the
regular meeting place of the Board of Directors of Otay Water District, said time being at least
24 hours in advance of the meeting of the Board of Directors (Government Code Section
§54954.2).
Executed at Spring Valley, California on December 4, 2015.
/s/ Susan Cruz, District Secretary
STAFF REPORT
TYPE MEETING: Regular Board
MEETING DATE: January 6, 2016
SUBMITTED BY:
Kevin Cameron
Associate Civil Engineer
Bob Kennedy
Engineering Manager
PROJECT: P2545-001103
DIV. NO. 5
APPROVED BY:
Rod Posada, Chief, Engineering
German Alvarez, Assistant General Manager
Mark Watton, General Manager
SUBJECT: Award of a Construction Contract to Advanced Industrial
Services, Inc. for the 980-1 Reservoir Interior/Exterior
Coatings & Upgrades Project
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board)
award a construction contract to Advanced Industrial Services, Inc.
(AIS) and to authorize the General Manager to execute a construction
contract with AIS for the 980-1 Reservoir Interior/Exterior Coatings
& Upgrades Project in an amount-not-to exceed $876,500 (see Exhibit A
for Project location).
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To obtain Board authorization for the General Manager to enter into a
construction contract with AIS for the 980-1 Reservoir Interior/
Exterior Coatings & Upgrades Project in an amount-not-to exceed
$876,500.
2
ANALYSIS:
The 980-1 Reservoir is one of two 5.0 million gallon potable water
storage facilities in the 980 pressure zone that serve the Central
Area of the District. The 980-1 Reservoir was originally constructed
in 1986. In January 2015, the District’s staff identified excessive
corrosion on one (1) of the five (5) roof vents on the 980-1
Reservoir. The vent was temporarily repaired, and District staff
further investigated the tank’s condition and recoating schedule.
The District’s corrosion consultant, HDR, Inc., maintains a Corrosion
Control Program (CCP) that addresses the installation, maintenance,
and monitoring of corrosion protection systems for the District’s
steel reservoirs and buried metallic piping. The CCP included a
reservoir maintenance schedule that showed the 980-1 Reservoir was
due to be recoated on both the interior and exterior surfaces in
2019. An in-service internal and external inspection was performed
by Dive/Corr, Inc. which illustrated the interior roof coating was in
fair to poor condition, and there were areas of blistering on the
shell and floor beneath the waterline. The interior coating was
replaced in 2001, and although blistering paint was still protecting
the steel, blisters in the paint are the beginning signs of failure.
The coating on the exterior has never been completely replaced, only
spot repaired as needed. Given the condition of the interior
coating, the age of the exterior coating, along with replacement of
the existing roof vents, and a number of other structural upgrades,
the tank recoating was accelerated. In addition to replacing the
coatings and structural upgrades, safety items will be installed to
comply with current safety and health requirements. During
construction, service in the 980 pressure zone will be provided by
the 980-2 Reservoir.
The recommended structural upgrades, developed with input from
Engineering and Operations staff, are as follows: replace the
coating on the interior and exterior surfaces, replace the existing
level indicators, install new fall prevention devices on the interior
and exterior ladders, modify anode access ports, replace all cathodic
anodes, replace all five (5) roof vents, install new safety cable
lanyards for roof access, and add multiple tank penetrations for
chlorination and sampling. These upgrades will ensure compliance
with American Water Works Association (AWWA) and the Occupational
Safety and Health Administration Standards for both Federal (OSHA)
and State (Cal-OSHA) as well as upgrade antiquated equipment on the
tank.
The Project was advertised on October 9, 2015 on the District’s
website and several other publications including the San Diego Union
3
Tribune. A Pre-Bid Meeting was held on October 20, 2015, which was
attended by two (2) contractors. By request, an additional site
visit was held on October 21, 2015, and one (1) contractor attended.
One (1) addendum was sent out to all bidders and plan houses to
address questions and clarifications to the contract documents during
the bidding period. Bids were publicly opened on October 29, 2015,
with the following results:
CONTRACTOR TOTAL BID AMOUNT
1 Advanced Industrial Services, Inc.
Los Alamitos, CA $876,500.00
2 Blastco, Inc.
Downey, CA $1,031,240.00
3 Simpson Sandblasting & Special Coatings, Inc.
Fontana, CA $1,050,039.00
The Engineer's Estimate is $1,077,000.
The evaluation process included reviewing all bids submitted for
conformance to the contract documents. The lowest bidder, AIS,
submitted a responsible bid and holds a Class A Contractor’s license
which expires on January 31, 2016. AIS also holds a current QP-2
certification from the Society for Protective Coatings, which was also
a requirement. The District has previously worked with AIS on the
following interior and exterior reservoir coating projects; 803-3,
832-2, and the 624-2 Reservoir in 2014, which were completed on time
and under budget. Staff checked three new references, and the
response from other agencies indicated AIS has an excellent
performance rating on similar projects. The proposed Project Manager
has experience throughout California on similar projects and received
excellent recommendations. AIS was also awarded the 711-1 & 711-2
Reservoir coating at the October 7, 2015 Board Meeting. Including the
references from the previous projects, the District has contacted
twelve other agencies to ask about AIS’ performance, and all have had
very good responses. A background search of the company was performed
on the internet and revealed no outstanding issues with this company.
AIS submitted the Company Background and Company Safety
Questionnaires, as required by the Contract Documents. Staff
confirmed that AIS is registered with the Department of Industrial
Relations, as required by Senate Bill SB 854.
Staff has verified that the bid bond provided by Travelers Casualty
and Surety Company of America is valid. Once AIS signs the contract,
they will furnish the performance bond and labor and materials bond.
Staff will verify both bonds prior to executing the contract.
4
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
The total budget for CIP P2529, as approved in the FY 2016 budget, is
$1,495,000. Total expenditures, plus outstanding commitments and
forecast, are $1,258,240. See Attachment B for the budget detail.
Based on a review of the financial budget, the Project Manager
anticipates that the budget is sufficient to support the Project.
The Finance Department has determined that, under the current rate
model, 100% of the funding will be available from the Replacement
Fund.
STRATEGIC GOAL:
This Project supports the District’s Mission statement, “To provide
high value water and wastewater services to the customers of the Otay
Water District in a professional, effective, and efficient manner”
and the General Manager’s Vision, “A District that is at the
forefront in innovations to provide water services at affordable
rates, with a reputation for outstanding customer service.”
LEGAL IMPACT:
None.
KC/BK:jf
P:\WORKING\CIP P2545 - 980-1 Reservoir Int-Ext Coating\Staff Reports\01-06-16, Staff Report 980-1
Reservoir Coating(KC-BK).docx
Attachments: Attachment A – Committee Action
Attachment B – Budget Detail
Exhibit A – Location Map
ATTACHMENT A
SUBJECT/PROJECT:
P2545-001103
Award of a Construction Contract to Advanced Industrial
Services, Inc. for the 980-1 Reservoir Interior/Exterior
Coatings & Upgrades Project
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee
(Committee) reviewed this item at a meeting held on December 8, 2015.
The Committee supported Staff's recommendation.
NOTE:
The “Committee Action” is written in anticipation of the Committee
moving the item forward for Board approval. This report will be sent
to the Board as a Committee approved item, or modified to reflect any
discussion or changes as directed from the Committee prior to
presentation to the full Board.
ATTACHMENT B – Budget Detail for P2545
SUBJECT/PROJECT:
P2545-001103
Award of a Construction Contract to Advanced Industrial
Services, Inc. for the 980-1 Reservoir Interior/Exterior
Coatings & Upgrades Project
Date Updated: 11/10/15
Budget
1,495,000
Planning
Standard Salaries - - - -
Consultant Contracts 2,750 2,750 - 2,750 DIVE/CORR INC
Total Planning 2,750 2,750 - 2,750
Design
Standard Salaries 40,000 24,689 15,311 40,000
Service Contracts 1,500 977 523 1,500 MAYER
500 407 93 500 SAN DIEGO UNION TRIBUNE
Total Design 42,000 26,073 15,927 42,000
Construction
Standard Salaries 150,000 811 149,189 150,000
Construction Contract 876,500 - 876,500 876,500 ADVANCED INDUSTRIAL SERVICES
Service Contracts 60,000 - 60,000 60,000 SPECIALTY INSPECTION
40,000 - 40,000 40,000 ALYSON CONSULTING-CM
150 - 150 150 CLARKSON LAB & SUPPLY
35,000 - 35,000 35,000 WATCHLIGHT CORPORATION
Professional Legal Fees 5,000 - 5,000 5,000 STUTZ ARTIANO SHINOFF
Equipment Rental 15 15 - 15 EQUIPMENT RENTAL CO
Project Closeout 3,000 - 3,000 3,000 CLOSEOUT
Project Contingency 43,825 - 43,825 43,825 5% CONTINGENCY
Total Construction 1,213,490 826 1,212,664 1,213,490
Grand Total 1,258,240 29,649 1,228,591 1,258,240
Vendor/Comments
Otay Water District
P2545-980-1 Reservoir Interior/Exterior Coating
CommittedExpenditures Outstanding
Commitment &
Projected Final
Cost
OTAY WATER DISTRICT980-1 Reservoirs Interior/Exterior Coating & UpgradesLocation Map
EXHIBIT A
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P:\\WORKING\CIP P2545 - 980-1 Reservoir Int-Ext Coating\Graphics\Exhibits-Figures\Reservoir Location Map Exhibit
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980-1 Reservoir
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STAFF REPORT
TYPE MEETING: Regular Board
MEETING DATE: January 6, 2016
SUBMITTED BY:
Michael O’Donnell
Supervising Land Surveyor
Brandon DiPietro
Field Services Manager
PROJECT: VARIOUS DIV. NO. ALL
APPROVED BY:
Rod Posada, Chief, Engineering
German Alvarez, Assistant General Manager
Mark Watton, General Manager
SUBJECT: Award of As-Needed Land Surveying Services Contract to
Hunsaker & Associates San Diego, Inc. for Fiscal Years 2016
through 2018
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board)
award a professional As-Needed Land Surveying Services contract to
Hunsaker & Associates San Diego, Inc. (Hunsaker) and to authorize
the General Manager to execute an agreement with Hunsaker in an
amount not-to-exceed $175,000 for a period of three (3) fiscal
years, FY 2016 through FY 2018 (ending June 30, 2019).
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To obtain Board authorization for the General Manager to enter into
a professional As-Needed Land Surveying Services agreement with
Hunsaker in an amount not-to-exceed $175,000 for three (3) fiscal
years, FY 2016 through FY 2018(ending June 30, 2019).
2
ANALYSIS:
The District will require the services of a professional land
surveying consultant on an as-needed basis for three (3) fiscal
years to support the following:
District’s Capital Improvement Program (CIP)
Cadastral Base Mapping Program
Right-of-Way Management Program
USA Mark-Out Program
The District has used an as-needed contract for land surveying
services over the previous two (2) fiscal years to augment existing
staff and for tasks that require specialty services. The annual
effort of the As-Needed Land Surveying services, used to support the
District’s CIP, Cadastral Base Mapping, Right-of-Way Management, and
USA Mark-Out programs from October 2013 through October 2015,
averaged hours that equated to less than a full-time employee (FTE)
at a rate of 0.13 FTE per year. An analysis of land surveying
workload for FY 2016 through FY 2018 indicates an increasing level
of effort from prior years will be needed with averaged hours that
equate at a rate of 0.40 FTE per year.
The District’s experience has demonstrated that it is efficient and
cost effective to issue an as-needed contract for land surveying
services which will provide the District with the ability to obtain
consulting services in a timely and cost efficient manner. In
addition to land surveying services, this concept has also been used
in the past for other disciplines such as engineering design,
construction management, electrical, and environmental services.
The District will issue task orders to the consultant for specific
projects during the contract period based on a detailed scope of
work. The consultant will then prepare a schedule and fee estimate
for each task order assigned under the contract. Upon written task
order authorization from the District, the consultant shall then
proceed with the project, as described in the scope of work.
This As-Needed Land Surveying Services contract does not commit the
District to any expenditure until a task order is approved to
perform work on a project. The District does not guarantee work to
the consultant, nor does the District guarantee that it will expend
all of the funds authorized by the contract on professional
services.
The District solicited for Land Surveying Services by placing an
advertisement on the District’s website on August 27, 2015 and with
various other publications including the San Diego Daily Transcript.
3
Twelve (12) firms submitted a Letter of Interest and a Statement of
Qualifications. The Request for Proposal (RFP) for As-Needed Land
Surveying Services was sent to the twelve (12) firms resulting in
nine (9) proposals received by September 30, 2015.
Hunsaker & Associates San Diego, Inc., San Diego, CA
Project Design Consultants, San Diego, CA
D. Woolley and Associates, Tustin, CA
O’Day Consultants, Inc., San Diego, CA
San Dieguito Engineering, Inc., Encinitas, CA
Alyson Consulting, San Diego, CA
Towill, Inc., San Diego, CA
TSAC Engineering, San Diego, CA
PSOMAS, San Diego, CA
The three (3) firms that chose not to propose are NV5, Calvada
Surveying, Inc., and Dennis Janda, Inc.
In accordance with the District’s Policy 21, staff evaluated and
scored all written proposals. Hunsaker received the highest score
for their services based on their experience, understanding of the
scopes of work, proposed method to accomplish the work, and their
composite hourly rate. Hunsaker was the most qualified consultant
with the best overall rating or ranking score. A summary of the
complete evaluation is shown in Attachment B.
Hunsaker submitted the Company Background Questionnaire, as required
by the RFP, and staff did not find any outstanding issues. In
addition, staff checked their references and performed an internet
search on the company. Staff found the references to be excellent
and did not find any outstanding issues with the internet search.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
The funds for this contract will be expended from the Fiscal Years
2016, 2017, and 2018 budgets for various projects or programs. This
contract is for professional as-needed land surveying consulting
services based on the District's need and schedule, and expenditures
will not be made until a task order is approved by the District for
the consultant's services on a specific project or program.
Based on a review of the financial budgets, the Project Manager
anticipates that the budgets will be sufficient to support the
professional as-needed land surveying consulting services required
for various projects and the programs noted above.
4
The Finance Department has determined that under the current rate
model, the funds to cover this contract will be available as
budgeted for these projects or programs.
STRATEGIC GOAL:
This Project supports the District’s Mission statement, “To provide
high value water and wastewater services to the customers of the
Otay Water District in a professional, effective, and efficient
manner” and the District’s Vision, “A District that is innovative in
providing water services at affordable rates, with a reputation for
outstanding customer service.”
LEGAL IMPACT:
None.
MO:jf
P:\WORKING\As Needed Services\Land Surveying\FY 2016-2018\Staff Report\Staff Report As-Needed Land Surveying Services.docx
Attachments: Attachment A – Committee Action
Attachment B – Summary of Proposal Rankings
ATTACHMENT A
SUBJECT/PROJECT:
Various
Award of As-Needed Land Surveying Services Contract to
Hunsaker & Associates San Diego, Inc. for Fiscal Years 2016
through 2018
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee reviewed
this item at a meeting held on December 8, 2015. The Committee
supported Staff’s recommendation.
NOTE:
The “Committee Action” is written in anticipation of the Committee
moving the item forward for Board approval. This report will be
sent to the Board as a Committee approved item, or modified to
reflect any discussion or changes as directed from the Committee
prior to presentation to the full Board.
Qualifications of
Team
Responsiveness and
Project
Understanding
Technical and
Management
Approach
INDIVIDUAL
SUBTOTAL -
WRITTEN
AVERAGE
SUBTOTAL -
WRITTEN
Proposed
Rates*
Consultant's
Commitment
to DBE
TOTAL
SCORE
30 25 30 85 85 15 Y/N 100
Poor/Good/
Excellent
Brandon DiPietro 27 20 21 68
Chad Thompson 26 20 25 71
Dan Martin 25 22 23 70
Jeff Marchioro 26 22 21 69
Kevin Cameron 24 20 25 69
Brandon DiPietro 30 24 28 82
Chad Thompson 29 24 28 81
Dan Martin 29 24 28 81
Jeff Marchioro 29 24 29 82
Kevin Cameron 29 24 28 81
Brandon DiPietro 28 22 26 76
Chad Thompson 28 24 27 79
Dan Martin 28 24 27 79
Jeff Marchioro 29 22 28 79
Kevin Cameron 28 23 28 79
Brandon DiPietro 29 23 27 79
Chad Thompson 28 24 28 80
Dan Martin 27 24 24 75
Jeff Marchioro 28 23 24 75
Kevin Cameron 27 22 27 76
Brandon DiPietro 28 21 24 73
Chad Thompson 27 23 26 76
Dan Martin 27 24 27 78
Jeff Marchioro 28 23 26 77
Kevin Cameron 27 22 27 76
Brandon DiPietro 27 21 24 72
Chad Thompson 26 22 24 72
Dan Martin 25 22 22 69
Jeff Marchioro 28 21 22 71
Kevin Cameron 25 23 25 73
Brandon DiPietro 26 20 22 68
Chad Thompson 26 21 24 71
Dan Martin 25 23 23 71
Jeff Marchioro 27 22 22 71
Kevin Cameron 23 20 24 67
Brandon DiPietro 26 24 26 76
Chad Thompson 27 23 24 74
Dan Martin 27 23 23 73
Jeff Marchioro 28 23 25 76
Kevin Cameron 27 22 27 76
Brandon DiPietro 26 19 22 67
Chad Thompson 25 20 23 68
Dan Martin 24 23 24 71
Jeff Marchioro 26 22 21 69
Kevin Cameron 24 21 23 68
Rate Score
1 $1,387 8
2 $1,020 15
3 $1,365 8
4 $1,714 1
5 $1,420 7
6 $1,317 9
7 $1,626 3
8 $1,190 12
9 $1,675 2
*The fees were evaluated by comparing rates for nine (9) positions. The sum of these rates are noted in the above table.
Note: Review Panel does not see or consider rates when scoring other categories. Rates are scored by the PM, who is not on Review Panel.
Towill
TSAC Engineering
O'Day Consultants
Alyson Consulting
SDE, Inc
Consultant
D.Woolley and Associates, Inc.
Hunsaker & Associates San Diego, Inc.
Project Design Consultants
Psomas
ATTACHMENT BSUMMARY OF PROPOSAL RANKINGS
As-Needed Land Surveying Services
9 SDE, Inc. 69 2 Y 71
8 Alyson Consulting 75 12 Y 87
7 O'Day Consultants 70 3 Y 73
6 TSAC Engineering 71 9 Y 80
5 Towill 76 7 Y 83
4 Psomas 77 1 Y 78
Excellent
3 Project Design
Consultants 78 8 Y 86
Y77
2 Hunsaker &
Associates San
Diego, Inc.
81 15 Y 96
RATES SCORING CHART
WRITTEN
REFERENCES
MAXIMUM POINTS
1 D.Woolley and
Associates, Inc.69 8
P:\WORKING\As Needed Services\Land Surveying\FY 2016-2018\Staff Report\Attachment B - Summary of Proposal Rankings.xls
STAFF REPORT
TYPE MEETING: Regular Board
MEETING DATE: January 6, 2016
SUBMITTED BY:
Dan Martin
Engineering Manager
PROJECT: VARIOUS DIV. NO. ALL
APPROVED BY:
Rod Posada, Chief of Engineering
German Alvarez, Assistant General Manager
Mark Watton, General Manager
SUBJECT: Informational Item – First Quarter Fiscal Year 2016 Capital
Improvement Program Report
GENERAL MANAGER’S RECOMMENDATION:
No recommendation. This is an informational item only.
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To update the Board about the status of all CIP project expenditures
and to highlight significant issues, progress, and milestones on
major projects.
ANALYSIS:
To keep up with growth and to meet our ratepayers' expectations to
adequately deliver safe, reliable, cost-effective, and quality water,
each year the District staff prepares a Six-Year CIP Plan that
identifies the District’s infrastructure needs. The CIP is comprised
of four categories consisting of backbone capital facilities,
replacement/renewal projects, capital purchases, and developer's
reimbursement projects.
The First Quarter Fiscal Year 2016 update is intended to provide a
detailed analysis of progress in completing these projects within the
allotted time and budget of $11.4 million. Expenditures through the
First Quarter totaled approximately $2.1 million. Approximately 18%
of the Fiscal Year 2016 expenditure budget was spent (see Attachment
B).
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
No fiscal impact as this is an informational item only.
STRATEGIC GOAL:
The Capital Improvement Program supports the District’s Mission
statement, “To provide high value water and wastewater services to
the customers of the Otay Water District, in a professional,
effective, and efficient manner” and the General Manager’s Vision, “A
District that is at the forefront in innovations to provide water
services at affordable rates, with a reputation for outstanding
customer service.”
LEGAL IMPACT:
None.
DM/RP:
P:\Forms\D-Construction\CIP Quarterly Reports\CIP Qtr Reports\FY 2016\Q1\Staff Report\BD 12-02-15, Staff
Report, First Quarter FY 2016 CIP Report, (DM-RP).docx
Attachments: Attachment A – Committee Action
Attachment B - Fiscal Year 2016 First Quarter CIP
Expenditure Report
Attachment C – Presentation
ATTACHMENT A
SUBJECT/PROJECT:
VARIOUS
Informational Item – First Quarter Fiscal Year 2016 Capital
Improvement Program Report
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee (Committee)
reviewed this item at a Committee Meeting held on December 8, 2015.
The Committee supported Staff’s recommendation.
NOTE:
The “Committee Action” is written in anticipation of the Committee
moving the item forward for Board approval. This report will be sent
to the Board as a Committee approved item, or modified to reflect any
discussion or changes as directed from the Committee prior to
presentation to the full Board.
FISCAL YEAR 2016
FIRST QUARTER REPORT
(Expenditures through 09/30/2015)
($000)
Attachment B
2016 09/30/15
CIP No.Description
Project
Manager
FY 2016
Budget Expenses Balance
Expense to
Budget %Budget Expenses Balance
Expense to
Budget %Comments
CAPITAL FACILITY PROJECTS -
P2040 Res - 1655-1 Reservoir 0.5 MG Cameron 25$ -$ 25$ 0%2,200$ 478$ 1,722$ 22%Planning for this project has just begun.1
P2083 PS - 870-2 Pump Station Replacement Marchioro 350 50 300 14%15,000 1,370 13,630 9%
On target. Q1 expense slower compared to Q2
through Q4 since consultant (Carollo) amendment
processed during Q1.
P2267 36-Inch Main Pumpouts and Air/Vacuum Ventilation Installations Marchioro 50 11 39 22%735 421 314 57%On target.
P2325
PL-10" to 12" Oversize, 1296 Zone, PB Road-Rolling Hills Hydro PS/PB
Bndy Beppler 1 1 - 100%22 1 21 5%
Developer reimbursement request associated with
this project under review in Q1.
P2451 Otay Mesa Desalination Conveyance and Disinfection System Posada 350 105 245 30%30,000 3,364 26,636 11%
Expect to spend 75% of Fiscal Year budget or
$265,000 total for the Fiscal Year.
P2466 Regional Training Facility Coburn-Boyd 8 1 7 13%300 288 12 96%On track.
P2469 Information Technology Network and Hardware Kerr 175 - 175 0%1,684 1,887 (203) 112%
For this Fiscal Year, $174,800 will be spent, then
the CIP will be closed.1
P2470 Financial System Enhancements Kerr 100 26 74 26%1,765 1,693 72 96%
Purchased software for Customer Service and
anticipate spending $25K-$30K for Eden Payroll
and Self-Service Module later this Fiscal Year.
P2486 Asset Management Plan Condition Assessment and Data Acquisition Zhao 75 - 75 0%1,015 859 156 85%The hiring of a consultant has been put on hold.
P2511 Otay Interconnect Pipeline Marchioro 50 413 (363) 826%2,601 2,498 103 96%
FY 2016 expense currently projected at $420K
rather than $50K. Purchase of Caltrans parcels
was on hold during FY 2016 budget development
cycle.
P2537 Operations Yard Property Acquisition Improvements Beppler 450 25 425 6%775 191 584 25%
Construction is expected to be completed this
Fiscal Year and is estimated at $500K.
P2540 Work Order Management System Replacement Kerr 60 146 (86) 243%500 443 57 89%
Payment for work scheduled for Q4 FY 2015 held
until Contractor completed delivery of system in
Q1 of FY 2016. Overall project is within budget.
P2541 624 Pressure Zone PRSs Marchioro 525 9 516 2%750 234 516 31%
On target. Q1 expense slower compared to Q2
through Q4 since contractor (CCL) has not yet
broken ground. Linked to R2108.
P2547 District Administration Vehicle Charging Stations Beppler 1 - 1 0%60 11 49 18%Little activity expected this Fiscal Year.
P2549 Fuel System Upgrade Payne 30 - 30 0%30 - 30 0%To be completed in the 3rd QTR.
P2551 Blossom Lane Helix WD and Otay WD Interconnection Beppler 150 2 148 1%193 10 183 5%
Construction completion anticipated in early 2016.
Invoices from HWD may total $170K.
P2552 South Barcelona Helix WD and Otay WD Interconnection Beppler 150 2 148 1%200 10 190 5%
Construction completion anticipated in early 2016.
Invoices from HWD may total $170K.
P2554 640/340 PRS at Energy Way and Nirvana Avenue Marchioro 1 - 1 0%400 - 400 0%No progress anticipated in FY 2016.
P2555 Administration and Operations Parking Lot Improvements Cameron 10 8 2 80%500 8 492 2%Project has been accelerated.
P2561 Res - 711-3 Reservoir Cover/Liner Replacement Marchioro 5 - 5 0%1,800 - 1,800 0%No progress anticipated in FY 2016.
P2562 Res - 571-1 Reservoir Cover/Liner Replacement Marchioro 1 - 1 0%2,600 - 2,600 0%No progress anticipated in FY 2016.
P2563 Res - 870-1 Reservoir Cover/Liner Replacement Marchioro 1 - 1 0%1,000 - 1,000 0%No progress anticipated in FY 2016.
P2568 Technology Business Processes Improvement Kerr 40 25 15 63%115 25 90 22%
Anticipate spending another $10K-$20K for
solutions for business process improvements. P2569 Metro Ethernet Implementation/ District Facilities - Pilot Kerr 100 - 100 0%100 - 100 0%This project will commence in the 3rd QTR.
P2570 SCADA Equipment & Infrastructure Enhancement Kerr - - - 0%300 - 300 0%No expenditures anticipated in FY 2016.
P2571
Datacenter Network Enhancement & Replacement of Infrastructure
Componets Kerr - - - 0%200 - 200 0%No expenditures anticipated in FY 2016.
P2572 Enterprise Resource Planning (ERP) Replacement Kerr - - - 0%250 - 250 0%No expenditures anticipated in FY 2016.
R2077 RecPL - 24-Inch, 860 Zone, Alta Road - Alta Gate/Airway Beppler 5 - 5 0%2,850 2,810 40 99%Little activity scheduled this Fiscal Year.
R2107 RWCWRF Screening Compactor and Chlorine Injectors Enclosure Vaclavek 7 3 4 43%215 180 35 84%
No further expenses projected for FY 2016.
Project is complete.
R2108 Res - 927-1 Reservoir Cover Replacement Marchioro 10 - 10 0%1,090 1,082 8 99%
On target. Final warranty inspection scheduled
for 3rd QTR.
R2110 RecPS - 944-1 Optimization and Pressure Zone Modifications Marchioro 25 4 21 16%200 88 112 44%
FY 2016 expense currently projected at $45K
rather than $25K. Linked to P2541.
R2114 Large Recycle Pump Replacement at the RWCWRF 927-1 Pump Station Anderson 40 - 40 0%120 89 31 74%No additional funds will be spent this Fiscal Year.
R2117 RWCWRF Disinfection System Improvements Beppler 110 5 105 5%2,500 109 2,391 4%
Waiting on results of IPR/DPR study on plant
before making a decision on next step. Do not
expect to spend the full Fiscal Year budget.
FISCAL YEAR-TO-DATE, 09/30/15 LIFE-TO-DATE, 09/30/15
Page 1 of 3
FISCAL YEAR 2016
FIRST QUARTER REPORT
(Expenditures through 09/30/2015)
($000)
Attachment B
2016 09/30/15
CIP No.Description
Project
Manager
FY 2016
Budget Expenses Balance
Expense to
Budget %Budget Expenses Balance
Expense to
Budget %Comments
FISCAL YEAR-TO-DATE, 09/30/15 LIFE-TO-DATE, 09/30/15
R2118 Steele Canyon Sewer PS Chopper Pump Beppler 40 - 40 0%40 - 40 0%Engineering/OPS working on pump selection.
R2119 Treatment Plant Automation & Security Upgrades Beppler 50 - 50 0%200 - 200 0%No activity to date; budget still adequate.
R2121 Res - 944-1 Reservoir Cover/Liner Replacement Marchioro 25 13 12 52%1,400 13 1,387 1%On target.
R2122 Emergency Recycled Water Fire Hydrant Installations Cameron 75 11 64 15%75 11 64 15%
Project is on schedule; gathering Agency
requirements.
S2043 RWCWRF Sludge Handling System Beppler 1 - 1 0%47 40 7 85%Little activity scheduled this Fiscal Year.
Total Capital Facility Projects Total:3,096 860 2,236 28%73,832 18,213 55,619 25%
REPLACEMENT/RENEWAL PROJECTS
P2382 Safety and Security Improvements Ramirez 300 63 237 21%2,667 2,321 346 87%
$63K in District-wide system upgrades were
completed by the end of Q1 FY 2016. Project
phases will continue into FY 2016. It is
anticipated that the remaining balance of $237K
will be expensed in phase projects during the
remainder of FY 2016.
P2453 SR-11 Utility Relocations Marchioro 5 97 (92) 1940%2,250 1,515 735 67%
FY 2016 expense projected at $180K, rather than
$5K. Construction contract not completed in FY
2015 as anticipated. Overall project within
budget.
P2485 SCADA Communication System and Software Replacement Segura 75 45 30 60%2,014 1,455 559 72%
This project is on target. Estimated to expend
100% of the budgeted CIP.
P2493 624-2 Reservoir Interior/Exterior Coating Cameron 55 2 53 4%1,675 1,538 137 92%
Project is in the warranty period; expenditures
planned for the 4th QTR.
P2494 Multiple Species Conservation Plan Coburn-Boyd 87 2 85 2%950 848 102 89%
Rate of contract completion estimated to increase
in Q2, Q3, and Q4.
P2495 San Miguel Habitat Management/Mitigation Area Coburn-Boyd 120 16 104 13%2,100 1,156 944 55%On track.
P2496 Otay Lakes Road Utility Relocations Martin 20 - 20 0%325 282 43 87%Final punch list items pending from City.
P2504 Regulatory Site Access Road and Pipeline Relocation Cameron 50 - 50 0%900 329 571 37%Project is driven by County Fire.
P2507 East Palomar Street Utility Relocation Cameron 25 10 15 40%940 704 236 75%Project is complete; processing reimbursement.
P2508 Pipeline Cathodic Protection Replacement Program Marchioro 150 4 146 3%725 188 537 26%
Pace anticipated to accelerate during Q2 through
Q3.
P2515 870-1 Reservoir Paving Beppler 15 4 11 27%510 509 1 100%
Project construction complete. Project was
accepted on February 11, 2015 and has a one
year warranty.
P2518 803-3 Reservoir Interior/Exterior Coating Cameron 20 - 20 0%700 638 62 91%
Project is in the warranty period, expenditures
planned for the 3rd QTR.
P2519 832-2 Reservoir Interior/Exterior Coating Cameron 20 1 19 5%750 663 87 88%
Project is in the warranty period, expenditures
planned for the 3rd QTR.
P2520 Motorola Mobile Radio Upgrade Martinez 30 - 30 0%135 77 58 57%Anticipate spending in the 3rd QTR.
P2529 711-2 Reservoir Interior & Exterior Coating Cameron 600 20 580 3%790 35 755 4%
Project is on schedule, construction to begin in
the 2nd QTR.
P2530 711-1 Reservoir Interior & Exterior Coating Cameron 800 21 779 3%1,040 37 1,003 4%
Project is on schedule, construction to begin in
the 2nd QTR.
P2531 944-1 Reservoir Interior & Exterior Coating Cameron 205 79 126 39%390 90 300 23%
Project is behind schedule. Contractor is being
assessed liquidated damages.
P2532 944-2 Reservoir Interior & Exterior Coating Cameron 101 48 53 48%946 935 11 99%
Reservoir in service. Contractor to complete
punch list items; associated with P2531.
P2533 1200-1 Reservoir Interior & Exterior Coating Cameron 5 - 5 0%565 - 565 0%
Project is on schedule, expenditures planned for
the 4th QTR.
P2534 978-1 Reservoir Interior & Exterior Coating Cameron - - - 0%325 - 325 0%No expenditures for FY 2016.
P2535 458-2 Reservoir Interior & Exterior Coating & Upgrades Cameron 294 205 89 70%839 579 260 69%
Project is behind schedule. Contractor is being
assessed liquidated damages.
P2538
Administration and Operations Building Fire Sprinkler Replacement
Program Cameron 5 1 4 20%110 65 45 59%Project is on schedule.
P2539 South Bay Bus Rapid Transit (BRT) Utility Relocations Cameron 100 5 95 5%940 835 105 89%SANDAG driven project.
P2542 850-3 Reservoir Interior Coating Cameron 230 240 (10) 104%530 385 145 73%
Construction contract acceptance anticipated in
Q2.
P2543 850-1 Reservoir Interior/Exterior Coating Cameron - - - 0%575 - 575 0%No expenditures for FY 2016.
Page 2 of 3
FISCAL YEAR 2016
FIRST QUARTER REPORT
(Expenditures through 09/30/2015)
($000)
Attachment B
2016 09/30/15
CIP No.Description
Project
Manager
FY 2016
Budget Expenses Balance
Expense to
Budget %Budget Expenses Balance
Expense to
Budget %Comments
FISCAL YEAR-TO-DATE, 09/30/15 LIFE-TO-DATE, 09/30/15
P2544 850-2 Reservoir Interior/Exterior Reservoir Coating Cameron 5 - 5 0%940 - 940 0%
Project is on schedule, expenditures planned for
the 4th QTR.
P2545 980-1 Reservoir Interior Exterior Coating Cameron 950 9 941 1%1,495 9 1,486 1%
Project is on schedule. Construction to begin in
the 3rd QTR.
P2546 980-2 Reservoir Interior/Exterior Coating Cameron - - - 0%1,450 - 1,450 0%No expenditures for FY 2016.
P2550 Fuel Island Upgrade Payne 75 - 75 0%75 - 75 0%To be completed in the 3rd QTR.
P2553 Heritage Road Bridge Replacement and Utility Relocation Cameron 10 - 10 0%1,200 - 1,200 0%City of Chula Vista driven project.
P2557
520 Res Recirculation Pipeline Chemical Supply and Analyzer Feed
Replacement Project Beppler 1 - 1 0%100 - 100 0%Little activity scheduled this Fiscal Year.
P2558 Additional Pump Station Fuel Storage Rahders 25 - 25 0%25 - 25 0%Will be expensed by end of 3rd QTR.
P2559 Pressure Vessel Repair and Replacement Program Marchioro 50 15 35 30%300 15 285 5%On target.
P2564 Administration Carpet Replacement Program Payne 65 - 65 0%215 - 215 0%To be completed in the 3rd QTR.
P2565 803-2 Reservoir Interior/Exterior Coating & Upgrades Cameron - - - 0%725 - 725 0%No expenditures for FY 2016.
P2566 520-2 Reservoir Interior/Exterior Coating & Upgrades Cameron - - - 0%1,790 - 1,790 0%No expenditures for FY 2016.
P2567 1004-2 Reservoir Interior/Exterior Coating & Upgrades Cameron - - - 0%565 - 565 0%No expenditures for FY 2016.
R2109
Sweetwater River Wooden Trestle Improvement for the Recycled Water
Forcemain Beppler 400 15 385 4%516 135 381 26%
Construction to begin in Q2. Construction
completion anticipated in Q4 of FY 2016.
R2111 RWCWRF - RAS Pump Replacement Beppler 250 23 227 9%600 173 427 29%
Construction completion anticipated in Q2 of FY
2016. Projected to exceed FY 2016 budget, but
not total project budget.
R2112 450-1 Disinfection Facility Rehabilitation Cameron 40 56 (16) 140%265 207 58 78%Project is in the Warranty period.
R2116 RecPL - 14-Inch, 927 Zone, Forcemain Assessment and Repair Marchioro 225 39 186 17%1,750 405 1,345 23%On target.
R2120 RWCWRF Filtered Water Storage Tank Improvements Beppler 10 - 10 0%500 - 500 0%
No activity to date; budget appears to be
adequate.
S2012
San Diego County Sanitation District Outfall and RSD Outfall
Replacement Beppler 50 - 50 0%1,935 1,020 915 53%
District will receive invoice from the County late in
the 4th QTR.
S2024 Campo Road Sewer Main Replacement Beppler 500 172 328 34%5,500 776 4,724 14%
Completion of design services expected this
Fiscal Year. Estimated costs are within budget.
S2027 Rancho San Diego Pump Station Rehabilitation Beppler 320 5 315 2%3,500 78 3,422 2%
Project design is complete. Expect to see
invoices for design only from County this Fiscal
Year.
S2033 Sewer System Rehabilitation Beppler 900 58 842 6%6,000 1,629 4,371 27%
Rancho San Diego-Phase 1 project is out for bids
in Q1. Construction scheduled for Q3 and Q4.
Expect to spend allocated budget.
Total Replacement/Renewal Projects Total:7,188 1,255 5,933 17%53,137 19,631 33,506 37%
CAPITAL PURCHASE PROJECTS
P2282 Vehicle Capital Purchases Rahders 556 - 556 0%5,191 3,105 2,086 60%
$405K encumbered which will be expensed in 3rd
QTR. $151K will be expensed by end of 4th QTR.
P2285 Office Equipment and Furniture Capital Purchases Payne 15 - 15 0%589 536 53 91%To be completed by the end of the 4th QTR.
P2286 Field Equipment Capital Purchases Rahders 50 - 50 0%1,808 1,303 505 72%Will be expensed by end of 3rd QTR.
P2366 APCD Engine Replacements and Retrofits Rahders 535 - 535 0%3,835 2,535 1,300 66%
Anticipate a 10% savings. CP 22 will be
purchased in 2nd QTR; CP17 will be purchased
during the 4th QTR.
-
Total Capital Purchase Projects Total:1,156 - 1,156 0%11,423 7,479 3,944 65%
DEVELOPER REIMBURSEMENT PROJECTS
P2556 HWY 94 Upsized Utility Relocations at Melody Lane Beppler 1 - 1 0%250 - 250 0%Little activity scheduled this Fiscal Year.
Total Developer Reimbursement Projects Total:1 - 1 0%250 - 250 0%
89 GRAND TOTAL 11,441$ 2,115$ 9,326$ 18%138,642$ 45,323$ 93,319$ 33%
Page 3 of 3
Otay Water District
Capital Improvement Program
Fiscal Year 2016
First Quarter
(through September 30, 2015)
Attachment C
850-3 (3.0 MG) New Center Support Structure
08/29/15
Background
The approved CIP Budget for Fiscal Year 2016 consists of
80 projects that total $11.4 million. These projects are
broken down into four categories.
1.Capital Facilities $ 3.1 million
2.Replacement/Renewal $ 7.2 million
3.Capital Purchases $ 1.1 million
4.Developer Reimbursement $ 1.0 thousand
Overall expenditures through the First Quarter of Fiscal
Year 2016 totaled $2.1 million, which is approximately
18% of the Fiscal Year budget.
2
Fiscal Year 2016
First Quarter Update
($1,000)
CIP
CAT Description FY 2016
Budget
FY 2016
Expenditures
%
FY 2016
Budget
Spent
Total Life-to-
Date Budget
Total
Life-to-Date
Expenditures
%
Life-to-
Date
Budget
Spent
1 Capital
Facilities $3,096 $860 28%$73,832 $18,213 25%
2 Replacement/
Renewal $7,188 $1,255 17%$53,137 $19,631 37%
3 Capital
Purchases $1,156 $0 0%$11,423 $7,479 65%
4 Developer
Reimbursement $1 $0 0%$250 $0 0%
Total:
$11,441 $2,115 18%$138,642 $45,323 33%
3
Fiscal Year 2016
First Quarter
CIP Budget Forecast vs. Expenditures
4
$11,441,000
$2,115,000
$-
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
FISCAL YEAR PERIOD IN MONTHS
Budget Forecast
Total Expenditures
District Map of Major CIP Projects
5
CIP Projects in Construction
850-3 Reservoir Interior
Coating & Upgrades
(P2542)
Remove and Replace
Deteriorating Reservoir
Coatings.
Structural Modifications
to Increase Service Life.
$0.53M Budget
Start: May 2015
Estimated Completion:
November 2015
6
850-3 (3.0 MG) Completed Interior Coating
850-3 (3.0 MG) Door Sheet Installation
09/27/15
09/05/15
CIP Projects in Construction
944-1, 944-2, & 458-2
Reservoir
Interior/Exterior
Coating & Upgrades
(P2531, P2532, P2535)
Remove and Replace
Deteriorating Reservoir
Coatings.
Structural Modifications
to Increase Service Life.
$2.18M Budget
Start: November 2014
Estimated Completion:
December 2015
7
458-2 (1.75 MG) Blasting Roof In Containment
944-1 (0.3 MG) Interior Reservoir Blasting Progress
06/29/1509/14/15
09/28/15
CIP Projects in Construction
RWCWRF –Return
Activated Sludge (RAS)
Pump Replacement
(R2111)
Replace 3 RAS Pumps,
motors, variable
frequency drives, and
associated electrical
and piping work.
$0.60M Budget
Start: February 2015
Estimated Completion:
December 2015
8
RAS Pumps Waste Piping Modifications
Pre-Installation Pipe Coating Progress
09/01/15
09/01/15
CIP Projects in Construction
SR-11 Utility
Relocations
Sequence I (P2453)
Relocate Existing
Water Facilities to
support SR-11
Construction.
$2.25M Budget
Start: February
2014
Estimated
Completion:
November 2015
9
SR-11 Connection Work for 18-inch Waterline
09/02/15
Construction Contract Status
PROJECT
TOTAL %
P2453-
002103
SR-11 Potable
Water Utility
Relocations -
Sequence 1
Coffman
Specialties, Inc.$947,380 $992,380 $39,480 4.2%$986,860 $949,703 -0.6%96.2%November
2015
P2531
P2532
P2535
944-1, 944-2, & 458-
2 Reservoirs
Interior/Exterior
Coating & Upgrades
Olympus and
Associates Inc.$1,146,008 $1,206,008 $90,309 7.9%$1,296,317 $1,008,733 7.5%77.8%December
2015
R2111
RWCWRF RAS
Pumps
Replacement
Cora
Constructors
Inc.
$295,315 $315,315 $0 0.0%$295,315 $113,965 -6.3%38.6%December
2015
R2112
450-1 Disinfection
Facility
Rehabilitation
Fordyce
Construction,
Inc.
$108,350 $128,350 ($360)-0.3%$107,990 $107,990 -15.9%100.0%
Completed
August
2015
S2033
Calavo Basin Sewer
Rehabilitation
Phase 1
Arrieta
Construction
Inc.
$521,890 $529,490 ($34,531)-6.6%$494,959 $494,959 -6.5%100.0%
Completed
August
2015
P2542 850-3 Reservoir
Interior Coating
Abhe &
Svoboda Inc.$336,720 $366,720 $25,410 7.5%$392,130 $261,836 6.9%66.8%November
2015
R2109
Sweetwater River
Trestle
Improvements
Fordyce
Construction,
Inc.
$153,740 $173,740 $0 0.0%$153,740 $0 -11.5%0.0%March 2016
P2541
R2110
624 Zone PRSs &
944-R PRS
Improvements
CCL
Contracting Inc.$445,209 $455,209 $0 0.0%$445,209 $0 -2.2%0.0%March 2016
TOTALS:$3,954,612 $4,167,212 $120,309 3.0%$4,172,521 $2,937,186 0.1%
FY 2016 CIP CONSTRUCTION PROJECTS
CURRENT
CONTRACT
AMOUNT
TOTAL
EARNED
TO DATE
**THIS CHANGE ORDER RATE INCLUDES THE CREDIT FOR UNUSED ALLOWANCES
*NET CHANGE ORDERS DO NOT INCLUDE ALLOWANCE ITEM CREDITS. IT'S A TRUE CHANGE ORDER PERCENTAGE FOR THE PROJECT
CIP NO.PROJECT TITLE CONTRACTOR BASE BID
AMOUNT
CONTRACT
AMOUNT W/
ALLOWANCES
% CHANGE
ORDERS W/
ALLOWANCE
CREDIT**
%
COMPLETE
EST.
COMP.
DATE
NET CHANGE
ORDERS LTD*
Consultant Contract Status
11
Consultant
CIP
No.Project Title
Original
Contract
Amount
Total
Change
Orders
Revised
Contract
Amount
Approved
Payment To
Date
%
Change
Orders
%
Project
Complete
Date of
Signed
Contract
End Date
of
Contract
PLANNING
ATKINS Varies 2015 WATER FACILITIES MASTER PLAN UPDATE $ 434,731.00 $ - $ 434,731.00 $ 271,627.23 0.0%62.5%1/28/2014 12/31/2016
CAROLLO ENGINEERS, INC.VARIES
2015 INTEGRATED WATER RESOURCES PLAN
UPDATE $ 99,993.00 $ 6,300.00 $ 106,293.00 $ 42,778.87 6.3%40.2%11/17/2014 6/30/2016
CH2M HILL ENGINNERS INC Varies
2015 URBAN WATER MANAGEMENT PLAN
UPDATE $ 49,839.00 $ 49,839.00 $ - 0.0%0.0%9/10/2015 6/30/2018
WATER SYSTEMS CONSULTING INC VARIES AS-NEEDED HYDRAULIC MODELING FY15/16 $ 175,000.00 $ - $ 175,000.00 $ 51,439.00 0.0%29.4%7/15/2014 6/30/2016
DESIGN
AECOM P2451
OTAY MESA CONVEYANCE AND DISINFECTION
SYSTEM (DESIGN ENGINEER) $ 3,910,297.00 $(131,859.00) $ 3,778,438.00 $1,254,374.24 -3.4%33.2%1/6/2011 6/30/2018
ARCADIS U.S., INC.
P2434,
P2511
VALUE ENGINEERING AND CONSTRUCTIBILITY
REVIEW $ 153,628.00 $ - $ 153,628.00 $ 70,208.73 0.0%45.7%1/24/2012 6/30/2016
ARCADIS U.S. INC VARIES AS-NEEDED DESIGN FY 15-16 $ 300,000.00 $ - $ 300,000.00 $ 138,182.90 0.0%46.1%9/11/2014 6/30/2016
ATKINS Varies
AS-NEEDED ENGINEERING DESIGN SERVICES
FY12-13 $ 175,000.00 $ - $ 175,000.00 $ 157,396.56 0.0%89.9%10/26/2011 6/30/2016
BROWNSTEIN HYATT FARBER
SCHRECK P2451
OTAY MESA CONVEYANCE AND DISINFECTION
SYSTEM (BINATIONAL WATER AND RELATED
ISSUES) $ 100,000.00 $ - $ 100,000.00 $ 3,240.69 0.0%3.2%7/1/2015 6/30/2017
BSE ENGINEERING INC Varies AS-NEEDED ELECTRICAL SERVICES $ 100,000.00 $ - $ 100,000.00 $ 29,859.62 0.0%29.9%7/1/2012 6/30/2016
CAROLLO ENGINEERS INC P2083 DESIGN/CONSTRUCTION FOR 870-2 PS $ 624,910.00 $ 29,000.00 $ 653,910.00 $ 346,101.40 4.6%52.9%10/11/2013 12/31/2017
HDR ENGINEERING INC Varies CORROSION SERVICES FY14-FY16 $ 684,750.00 $ 45,000.00 $ 729,750.00 $ 597,283.01 6.6%81.8%11/22/2013 12/31/2015
LEE & RO INC P2511 OTAY INTERCONNECT PIPELINE $ 2,769,119.00 $ - $ 2,769,119.00 $1,111,674.73 0.0%40.1%11/4/2010 12/31/2015
MICHAEL D.KEAGY REAL ESTATE Varies AS-NEEDED APPRAISAL SERVICES FY13-14 $ 45,000.00 $ - $ 45,000.00 $ 39,500.00 0.0%87.8%9/17/2012 6/30/2016
Consultant Contract Status
12
NINYO & MOORE Varies GEOTECHNICAL SERVICES $ 175,000.00 $ - $ 175,000.00 $ 37,595.00 0.0%21.5%4/9/2015 6/30/2018
PIPELINE INSPECTION & CONDITION
ANALYSIS CORPORATION R2116
INSPECTION AND CONDITION ASSESSMENT OF
THE RALPH W. CHAPMAN WATER RECYCLING
FACILITY 14-INCH FORCE MAIN $ 302,092.00 $ - $ 302,092.00 $ 87,500.00 0.0%29.0%12/18/2014 4/30/2016
PSOMAS VARIES AS-NEEDED DESIGN FY 15-16 $ 300,000.00 $ - $ 300,000.00 $ 20,472.63 0.0%6.8%9/11/2014 6/30/2016
RFYEAGER Varies
AS-NEEDED CORROSION ENGINEERING AND
RESERVOIR COATING INSPECTION $ 175,000.00 $ - $ 175,000.00 $ 86,604.00 0.0%49.5%2/9/2015 12/31/2016
RICK ENGINEERING COMPANY S2024
CAMPO ROAD SEWER MAIN REPLACEMENT
PROJECT $ 805,705.00 $ - $ 805,705.00 $ 462,731.07 0.0%57.4%5/27/2014 12/31/2017
RICK ENGINEERING COMPANY Varies TRAFFIC ENGINEERING SERVICES FY 16-18 $ 175,000.00 $ - $ 175,000.00 $ 4,838.00 0.0%2.8%7/1/2015 6/30/2018
SILVA SILVA CONSULTING P2451
OTAY MESA CONVEYANCE AND DISINFECTION
SYSTEM (BINATIONAL WATER AND RELATED
ISSUES) $ 115,000.00 $ - $ 115,000.00 $ 60,289.05 0.0%52.4%5/1/2014 6/30/2016
CONSTRUCTION SERVICES
AIRX UTILITY SURVEYORS Varies AS-NEEDED SURVEYING SERVICES FY 14-15 $ 175,000.00 $ 45,000.00 $ 220,000.00 $ 191,519.25 25.7%87.1%9/18/2013 6/30/2016
AIRX UTILITY SURVEYORS Varies UTILITY LOCATING SERVICES FY 16-18 $ 350,000.00 $ 350,000.00 $ - 0.0%0.0%10/12/2015 6/30/2018
ALYSON CONSULTING Varies CONSTRUCTION MGMT/INSPECTION FY 13-15 $ 350,000.00 $ 35,000.00 $ 385,000.00 $ 365,213.75 10.0%94.9%10/24/2012 12/31/2015
ALYSON CONSULTING Varies CONSTRUCTION MGMT/INSPECTION FY 16-17 $ 350,000.00 $ - $ 350,000.00 $ 6,120.00 0.0%1.7%7/1/2015 6/30/2017
MICHAEL BAKER INT'L INC P2083
870-2 PS CONSTRUCTION MANAGEMENT AND
INSPECTION SERVICES $ 853,457.00 $ - $ 853,457.00 $ 27,220.50 0.0%3.2%7/30/2014 12/31/2017
Consultant
CIP
No.Project Title
Original
Contract
Amount
Total
Change
Orders
Revised
Contract
Amount
Approved
Payment To
Date
%
Change
Orders
%
Project
Complete
Date of
Signed
Contract
End Date
of
Contract
Consultant Contract Status
13
Consultant
CIP
No.Project Title
Original
Contract
Amount
Total
Change
Orders
Revised
Contract
Amount
Approved
Payment To
Date
%
Change
Orders
%
Project
Complete
Date of
Signed
Contract
End Date
of
Contract
ENVIRONMENTAL
HELIX ENVIRONMENTAL VARIES
MAINTENANCE AND MONITORING OF THE SAN
MIGUEL HABITAT MANAGEMENT AREA AND CIP
ASSOCIATED MITIGATION PROJECTS $ 476,173.00 $ - $ 476,173.00 $ 97,821.99 0.0%20.5%12/19/2014 12/31/2017
ICF INTERNATIONAL JONES &
STOKES INC VARIES
AS-NEEDED ENVIRONMENTAL SERVICES FY
15/16/17 $ 375,000.00 $ - $ 375,000.00 $ 100,549.92 0.0%26.8%7/18/2014 6/30/2017
RECON P2494 PREPARATION OF THE SUBAREA PLAN $ 270,853.00 $ - $ 270,853.00 $ 220,133.36 0.0%81.3%3/28/2008 6/30/2018
WATER RESOURCES
MICHAEL R. WELCH Varies ENGINEERING PLANNING SVCS. $ 100,000.00 $ - $ 100,000.00 $ 9,750.00 0.0%9.8%4/9/2014 6/30/2019
PUBLIC SERVICES
AEGIS Varies AS-NEEDED DEVELOPER PROJECTS FY 15-16 $ 400,000.00 $ - $ 400,000.00 $ 71,174.56 0.0%17.8%2/12/2015 6/30/2017
TOTALS: $15,370,547.00 $ 28,441.00 $15,398,988.00 $5,963,200.06 0.2%
QUESTIONS?
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