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Home My WebLink About09-22-15 EO&WR Committee PacketOTAY WATER DISTRICT ENGINEERING, OPERATIONS & WATER RESOURCES COMMITTEE MEETING and SPECIAL MEETING OF THE BOARD OF DIRECTORS 2554 SWEETWATER SPRINGS BOULEVARD SPRING VALLEY, CALIFORNIA Board Room TUESDAY September 22, 2015 12:00 P.M. This is a District Committee meeting. This meeting is being posted as a special meeting in order to comply with the Brown Act (Government Code Section §54954.2) in the event that a quorum of the Board is present. Items will be deliberated, however, no formal board actions will be taken at this meeting. The committee makes recommendations to the full board for its consideration and formal action. AGENDA 1. ROLL CALL 2. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S JU- RISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA DISCUSSION ITEMS 3. APPROVE AN AS-NEEDED COATING INSPECTION SERVICES CONTRACT TO CORRPRO COMPANIES, INC., AN AEGION COMPANY, IN AN AMOUNT NOT-TO- EXCEED $175,000 FOR A PERIOD OF THREE (3) FISCAL YEARS (FY 2016 THROUGH FY 2018), ENDING JUNE 30, 2018 (CAMERON) [5 min] 4. APPROVE A CONSTRUCTION CONTRACT TO ADVANCED INDUSTRIAL SER- VICES, INC. FOR THE 711-1 & 711-2 RESERVOIR INTERIOR/EXTERIOR COAT- INGS & UPGRADES PROJECT IN AN AMOUNT NOT-TO-EXCEED $1,195,695 (CAMERON) [5 minutes] 5. APPROVE A FIRST AMENDMENT TO CALTRANS UTILITY AGREEMENT NUM- BERS 33592 AND 33622 FOR THE SR-11 UTILITY RELOCATIONS PROJECT IN THE AMOUNTS OF $439,088 AND $69,118, RESPECTIVELY (MARCHIORO) [5 min] 6. APPROVE A SECOND AMENDMENT TO CAROLLO ENGINEERS, INC. PROFES- SIONAL ENGINEERING SERVICES CONTRACT FOR DESIGN AND CONSTRUC- TION SUPPORT OF THE 870-2 PUMP STATION PROJECT IN AN AMOUNT NOT- TO-EXCEED $106,500 (MARCHIORO) [5 minutes] 2 7. APPROVE CHANGE ORDERS NO. 4 IN THE AMOUNT OF $28,071, NO. 5 IN THE AMOUNT OF $46, 204.33, AND NO. 6 IN THE AMOUNT OF $11,413.89 TO THE CONTRACT WITH OLYMPUS AND ASSOCIATES, INC. FOR THE 944-1, 944-2, AND 458-2 RESERVOIR INTERIOR/EXTERIOR COATINGS AND UPGRADES PRO- JECT (MARTIN) [5 minutes] 8. APPROVE THE PURCHASE OF TWO (2) CALTRANS LAND PARCELS (DIREC- TOR’S DEED NUMBERS DD 32161-01-01 AND DD 32164-01-01) FOR THE NORTH- SOUTH INTERCONNECTION SYSTEM (OTAY INTERCONNECT) PROJECT IN THE AMOUNTS OF $195,000 AND $175,000, RESPECTIVELY (MARCHIORO) [5 minutes] 9. FISCAL YEAR 2015 STRATEGIC PLAN YEAR-END UPDATE REPORT (STEVENS) [5 minutes] 10. SAN DIEGO COUNTY WATER AUTHORITY UPDATE (WATTON) [10 minutes] 11. ADJOURNMENT BOARD MEMBERS ATTENDING: Gary Croucher, Chair Tim Smith All items appearing on this agenda, whether or not expressly listed for action, may be delib- erated and may be subject to action by the Board. The Agenda, and any attachments containing written information, are available at the Dis- trict’s website at www.otaywater.gov. Written changes to any items to be considered at the open meeting, or to any attachments, will be posted on the District’s website. Copies of the Agenda and all attachments are also available through the District Secretary by contacting her at (619) 670-2280. If you have any disability that would require accommodation in order to enable you to partici- pate in this meeting, please call the District Secretary at 670-2280 at least 24 hours prior to the meeting. Certification of Posting I certify that on September 18, 2015 I posted a copy of the foregoing agenda near the regular meeting place of the Board of Directors of Otay Water District, said time being at least 24 hours in advance of the meeting of the Board of Directors (Government Code Section §54954.2). Executed at Spring Valley, California on September 18, 2015. /s/ Susan Cruz, District Secretary STAFF REPORT TYPE MEETING: Regular Board MEETING DATE: October 7, 2015 SUBMITTED BY: Kevin Cameron Associate Civil Engineer Bob Kennedy Engineering Manager PROJECT: VARIOUS DIV. NO. ALL APPROVED BY: Rod Posada, Chief, Engineering German Alvarez, Assistant General Manager Mark Watton, General Manager SUBJECT: Award of As-Needed Coating Inspection Services Contract to Corrpro Companies, Inc. – an Aegion Company in an amount not- to-exceed $175,000 for Fiscal Years 2016 through 2018 GENERAL MANAGER’S RECOMMENDATION: That the Otay Water District (District) Board of Directors (Board) award a professional As-Needed Coating Inspection Services contract to Corrpro Companies, Inc. – an Aegion Company (Corrpro) and to authorize the General Manager to execute an agreement with Corrpro in an amount not-to-exceed $175,000 for a period of three (3) fiscal years (FY 2016 through FY 2018), ending June 30, 2018. COMMITTEE ACTION: Please see Attachment A. PURPOSE: To obtain Board authorization for the General Manager to enter into a professional As-Needed Coating Inspection Services agreement with Corrpro in an amount not-to-exceed $175,000 for a period of three (3) fiscal years (FY 2016 through FY 2018), ending June 30, 2018. 2 ANALYSIS: The District will require the services of a professional coating inspection consultant in support of the District’s Capital Improvement Program (CIP), and more specifically the Corrosion Control Program for steel reservoirs, for the next three (3) fiscal years. Due to the strict requirements for the surface preparation and coating application on water storage tanks, the District uses a third party coating inspector to monitor, document, and verify coatings are applied per the coating manufacturer’s specifications. The District requires the coating inspector be certified by the National Association of Corrosion Engineers (NACE) as a Level III Coating Inspector. The Coating Inspector tasks include, but are not limited to, providing daily reports of the contractors activities, document ambient temperatures, coating thicknesses, and providing overall quality control for the recoating procedures. It is more efficient and cost effective to issue an as-needed contract for coating inspection services which will provide the District with the ability to obtain consulting services in a timely and efficient manner. This concept has also been used in the past for other disciplines such as traffic engineering, construction management, geotechnical, and environmental services. The District will issue task orders to the consultant for specific projects during the contract period. The consultant will then prepare a detailed scope of work, schedule, and fee estimate for each task order assigned under the contract. Upon written task order authorization from the District, the consultant shall then proceed with the project as described in the scope of work. The anticipated CIP projects that are estimated to require coating inspection services for the duration of this contract are listed below: CIP DESCRIPTION ESTIMATED COST P2545 980-1 Reservoir Interior/Exterior Coating & Upgrades $50,000 P2533 1200-1 Reservoir Interior/Exterior Coating & Upgrades $30,000 P2543 850-1 Reservoir Interior/Exterior Coating & Upgrades $35,000 P2518 803-3 Reservoir 2-year Warranty Inspection & Repairs $10,000 P2519 832-2 Reservoir 2-year Warranty Inspection & Repairs $10,000 P2593 624-2 Reservoir 2-year Warranty Inspection & Repairs $10,000 TOTAL: $145,000 3 The coating inspection scopes of work for the above projects are estimated from preliminary information and past projects. Therefore, staff believes that a $175,000 cap on the As-Needed Coating Inspection Services contract is adequate, while still providing additional capacity for unforeseen support needs by the District. This As-Needed Coating Inspection Services contract does not commit the District to any expenditure until a task order is approved to perform work on a CIP project. The District does not guarantee work to the consultant, nor does the District guarantee that it will expend all of the funds authorized by the contract on professional services. The District solicited for coating inspection services by placing an advertisement on the Otay Water District’s website on July 2, 2015 and with various other publications including the San Diego Daily Transcript. Six (6) firms submitted a letter of interest and a statement of qualifications. The Request for Proposal (RFP) for As- Needed Coating Inspection Services was sent to all six (6) firms resulting in six (6) proposals received on August 6, 2015. The firms are listed below:  Bay Area Coating Consultants, Denair, CA  Corrpro, San Diego, CA  CSI Services, Santa Clarita, CA  HDR, San Diego, CA  MCS Inspection Group, Paso Robles, CA  RF Yeager, Lakeside, CA In accordance with the District’s Policy 21, staff evaluated and scored all written proposals. Corrpro received the highest score for their services based on their experience, understanding of the scope of work, proposed method to accomplish the work, and their composite hourly rate. Corrpro was the most qualified consultant with the best overall rating or ranking. A summary of the complete evaluation is shown in Attachment B. Corrpro submitted the Company Background Questionnaire as required by the RFP and staff did not find any significant issues. In addition, staff checked their references and performed an internet search on the company. Staff found the references to be excellent and did not find any outstanding issues with the internet search. 4 FISCAL IMPACT: Joe Beachem, Chief Financial Officer The funds for this contract will be expended from the Fiscal Years 2016, 2017, and 2018 budgets for a variety of projects, as previously noted above. This contract is for as-needed professional services based on the District’s need and schedule, and expenditures will not be made until a task order is approved by the District for the consultant’s services on a specific CIP project. Based on a review of the financial budgets, the Project Manager anticipates that the budgets will be sufficient to support the professional as-needed consulting services required for the CIP projects noted above. The Finance Department has determined that, under the current rate model, the funds to cover this contract are available as budgeted for these projects. STRATEGIC GOAL: This Project supports the District’s Mission statement, “To provide high value water and wastewater services to the customers of the Otay Water District in a professional, effective, and efficient manner” and the General Manager’s Vision, “A District that is at the forefront in innovations to provide water services at affordable rates, with a reputation for outstanding customer service.” LEGAL IMPACT: None. KC/BK:jf P:\WORKING\As Needed Services\Coating Inspection\Staff Report\10-7-15-Staff Report-As-Needed Coating Inspection Services (KC-BK).docx Attachments: Attachment A – Attachment A – Committee Action Attachment B – Summary of Proposal Rankings ATTACHMENT A SUBJECT/PROJECT: VARIOUS Award of As-Needed Coating Inspection Services Contract to Corrpro Companies, Inc. – an Aegion Company in an amount not-to-exceed $175,000 for Fiscal Years 2016 through 2018 COMMITTEE ACTION: The Engineering, Operations, and Water Resources Committee (Committee) reviewed this item at a meeting held on September 22, 2015. The Committee supported Staff's recommendation. NOTE: The “Committee Action” is written in anticipation of the Committee moving the item forward for Board approval. This report will be sent to the Board as a Committee approved item, or modified to reflect any discussion or changes as directed from the Committee prior to presentation to the full Board. ATTACHMENT B SUBJECT/PROJECT: VARIOUS Award of As-Needed Coating Inspection Services Contract to Corrpro Companies, Inc. – an Aegion Company in an amount not-to-exceed $175,000 for Fiscal Years 2016 through 2018 Qualifications of Team Responsiveness and Project Understanding Technical and Management Approach INDIVIDUAL SUBTOTAL - WRITTEN AVERAGE SUBTOTAL - WRITTEN Proposed Rates* Consultant's Commitment to DBE TOTAL SCORE 30 25 30 85 85 15 Y/N 100 Poor/Good/ Excellent Dan Martin 27 23 26 76 Jeff Marchioro 27 23 26 76 Brandon DiPietro 28 22 25 75 Jon Chambers 27 22 25 74 Charles Mederos 24 24 22 70 Dan Martin 27 23 27 77 Jeff Marchioro 27 23 25 75 Brandon DiPietro 29 23 27 79 Jon Chambers 26 23 26 75 Charles Mederos 23 23 27 73 Dan Martin 27 23 28 78 Jeff Marchioro 27 23 28 78 Brandon DiPietro 28 22 25 75 Jon Chambers 28 23 27 78 Charles Mederos 22 22 28 72 Dan Martin 27 23 26 76 Jeff Marchioro 28 25 28 81 Brandon DiPietro 28 22 26 76 Jon Chambers 27 23 25 75 Charles Mederos 27 23 25 75 Dan Martin 25 21 24 70 Jeff Marchioro 26 21 24 71 Brandon DiPietro 26 20 24 70 Jon Chambers 24 22 24 70 Charles Mederos 22 22 21 65 Dan Martin 28 24 28 80 Jeff Marchioro 27 23 27 77 Brandon DiPietro 29 24 28 81 Jon Chambers 27 24 26 77 Charles Mederos 27 23 25 75 Firm BACC Corrpro CSI HDR MCS Yeager Fee $198 $162 $190 $295 $208 $255 Score 11 15 12 1 10 5 *Note: Review Panel does not see or consider proposed fee when scoring other categories. The proposed fee is scored by the PM, who is not on the Review Panel. ATTACHMENT B SUMMARY OF PROPOSAL RANKINGS As-Needed Coating Inspection Services FY 2016-2018 WRITTEN REFERENCES Bay Area Coating Consultants (BACC)74 11 Y 85 76 15 Y 91 MAXIMUM POINTS Excellent CSI Services 76 12 Y 88 Corrpro HDR 77 1 Y 78 MCS Inspection Group 69 10 Y 79 RATES SCORING CHART R F Yeager 78 5 Y 83 STAFF REPORT TYPE MEETING: Regular Board MEETING DATE: October 7, 2015 SUBMITTED BY: Kevin Cameron Associate Civil Engineer Bob Kennedy Engineering Manager PROJECT: P2529-001103 P2530-001103 DIV. NO. 1 APPROVED BY: Rod Posada, Chief, Engineering German Alvarez, Assistant General Manager Mark Watton, General Manager SUBJECT: Award of a Construction Contract to Advanced Industrial Services, Inc. for the 711-1 & 711-2 Reservoir Interior/ Exterior Coatings & Upgrades Project GENERAL MANAGER’S RECOMMENDATION: That the Otay Water District (District) Board of Directors (Board) award a construction contract to Advanced Industrial Services, Inc. (AIS) and to authorize the General Manager to execute a construction contract with AIS for the 711-1 & 711-2 Reservoir Interior/Exterior Coatings & Upgrades Project in an amount-not-to exceed $1,195,695 (see Exhibit A for Project location). COMMITTEE ACTION: Please see Attachment A. PURPOSE: To obtain Board authorization for the General Manager to enter into a construction contract with AIS for the 711-1 & 711-2 Reservoir Interior/Exterior Coatings & Upgrades Project in an amount-not-to exceed $1,195,695. 2 ANALYSIS: The 711-1 and 711-2 Reservoirs are two of three potable water storage facilities in the 711 pressure zone that serve the Central Area of the District. The 711-1 Reservoir is a 3.1 million gallon (MG) steel tank that was originally constructed in 1973. The 711-2 Reservoir is a 2.3 MG steel tank that was constructed in 1991. At the time of the completion of the 711-2 construction, the 711-1 was recoated on the interior and exterior surfaces. In June 2013, the District’s corrosion consultant, V&A Consulting Engineers, completed a Corrosion Control Program (CCP) that addressed the installation, maintenance, and monitoring of corrosion protection systems for the District’s steel reservoirs and buried metallic piping. The CCP included a reservoir maintenance schedule that showed the 711-1 and the 711-2 Reservoirs were due to be recoated on both the interior and exterior surfaces. In addition to replacing the coatings of the reservoirs, structural upgrades will be added to comply with the current American Water Works Association (AWWA) and the Occupational Safety and Health Administration standards for both Federal (OSHA) and State (Cal-OSHA) levels. An in-service internal and external inspection was completed in March 12, 2015 by HDR, Inc. (HDR). The recommended coating and structural upgrades, developed with input from engineering and operations staff, are as follows: replace the twenty-four (24) year old coating on the interior and exterior surfaces, replace the existing level indicators, install new roof railings, install a new fall prevention device on the interior ladder, modify anode access ports, replace all anodes, replace the roof vents, install new safety cable lanyards, and add miscellaneous tank penetrations for chlorination and sampling. These upgrades will ensure compliance with AWWA, OSHA, and Cal-OSHA requirements as well as upgrade antiquated equipment on the tank. The Project was advertised on July 24, 2015 on the District’s website and several other publications including the San Diego Union Tribune. A Pre-Bid Meeting was held on July 29, 2015, which was attended by five (5) contractors. By request, an additional Pre-Bid Meeting was held on August 5, 2015, and one (1) contractor attended. Three (3) addenda were sent out to all bidders and plan houses to address questions and clarifications to the contract documents during the bidding period. Bids were publicly opened on August 19, 2015, with the following results: 3 CONTRACTOR TOTAL BID AMOUNT 1 Advanced Industrial Services, Inc. Los Alamitos, CA $1,195,695.00 2 Blastco, Inc. Downey, CA $1,298,342.00 3 Simpson Sandblasting & Special Coatings, Inc. Fontana, CA $1,346,415.00 4 Paso Robles Tank, Inc. Laguna Hills, CA $1,592,500.00 5 Abhe & Svoboda, Inc. Alpine, CA $2,593,550.00 The Engineer's Estimate is $1,324,500 The evaluation process included reviewing all bids submitted for conformance to the contract documents. The lowest bidder, AIS, submitted a responsible bid and holds a Class A Contractor’s license which expires on January 31, 2016. AIS also holds a current QP-2 certification from the Society for Protective Coatings, which was also a requirement. Staff checked references, and the response from other agencies indicated AIS has performed excellent on similar projects. The proposed Project Manager has experience throughout California on similar projects and received excellent recommendations. The District has previously worked with AIS on the following interior and exterior reservoir coating projects; 803-3, 832-2, and most recently the 624-2 Reservoir in 2014, which was completed on time and under budget. They also completed the exterior coating on the 850-3 Reservoir in 2012. A background search of the company was performed on the internet and revealed no outstanding issues with this company. AIS submitted the Company Background and Company Safety Questionnaires as required by the Contract Documents. Staff verified that AIS is registered with the Department of Industrial Relations as required by Senate Bill SB 854. Staff has verified that the bid bond provided by Travelers Casualty and Surety Company of America is valid. Once AIS signs the contract, they will furnish the performance bond and labor and materials bond. Staff will verify both bonds prior to executing the contract. FISCAL IMPACT: Joe Beachem, Chief Financial Officer The total budget for CIP P2529, as approved in the FY 2016 budget, is $790,000. Total expenditures, plus outstanding commitments and forecast, are $753,681. See Attachment B-2 for the budget detail. 4 The total budget for CIP P2530, as approved in the FY 2016 budget, is $1,040,000. Total expenditures, plus outstanding commitments and forecast, are $960,549. See Attachment B-1 for the budget detail. Based on a review of the financial budget, the Project Manager anticipates that the budget is sufficient to support the Project. The Finance Department has determined that, under the current rate model, 100% of the funding will be available from the Replacement Fund. STRATEGIC GOAL: This Project supports the District’s Mission statement, “To provide high value water and wastewater services to the customers of the Otay Water District in a professional, effective, and efficient manner” and the General Manager’s Vision, “A District that is at the forefront in innovations to provide water services at affordable rates, with a reputation for outstanding customer service.” LEGAL IMPACT: None. KC/BK:jf P:\WORKING\CIP P2529 & P2530 - 711-1 & 2 Reservoir Int-Ext Coating\Staff Reports\10-7-15, Staff Report 711-1 & 711-2 Reservoir Coating(KC-BK).docx Attachments: Attachment A – Committee Action Attachment B-1 – Budget Detail for P2529 Attachment B-2 – Budget Detail for P2530 Exhibit A – Project Location for 711-1 & 711-2 ATTACHMENT A SUBJECT/PROJECT: P2529-001103 P2530-001103 Award of a Construction Contract to Advanced Industrial Services, Inc. for the 711-1 & 711-2 Reservoir Interior/ Exterior Coatings & Upgrades Project COMMITTEE ACTION: The Engineering, Operations, and Water Resources Committee (Committee) reviewed this item at a meeting held on September 22, 2015. The Committee supported Staff's recommendation. NOTE: The “Committee Action” is written in anticipation of the Committee moving the item forward for Board approval. This report will be sent to the Board as a Committee approved item, or modified to reflect any discussion or changes as directed from the Committee prior to presentation to the full Board. ATTACHMENT B-1 – Budget Detail for P2529 SUBJECT/PROJECT: P2529-001103 P2530-001103 Award of a Construction Contract to Advanced Industrial Services, Inc. for the 711-1 & 711-2 Reservoir Interior/ Exterior Coatings & Upgrades Project Date Updated: 8/20/15 Budget 790,000 Planning Standard Salaries 13,000 12,442 558 13,000 Consultant Contracts 6,976 6,976 - 6,976 HDR ENGINEERING INC Regulatory Agency Fees 25 25 - 25 PETTY CASH CUSTODIAN Total Planning 20,001 19,443 558 20,001 Design Standard Salaries 20,000 4,115 15,885 20,000 Service Contracts 1,500 667 833 1,500 MAYER Service Contracts 224 224 - 224 SAN DIEGO UNION TRIBUNE Total Design 21,724 5,006 16,718 21,724 Construction Standard Salaries 65,000 1,855 63,145 65,000 Construction Contract 539,815 - 539,815 539,815 ADVANCED INDUSTRIAL SERVICES Service Contracts 55,000 - 55,000 55,000 SPECIALTY INSPECTION 20,000 - 20,000 20,000 ALYSON CONSULTING-CM 150 - 150 150 CLARKSON LAB & SUPPLY 1,000 - 1,000 1,000 WATCHLIGHT CORPORATION Professional Legal Fees 1,000 - 1,000 1,000 STUTZ ARTIANO SHINOFF Project Closeout 3,000 - 3,000 3,000 CLOSEOUT Project Contingency 26,991 - 26,991 26,991 5% CONTINGENCY Total Construction 711,956 1,855 710,101 711,956 Grand Total 753,681 26,304 727,377 753,681 Vendor/Comments Otay Water District P2529-711-2 Reservoir Interior/Exterior Coating Committed Expenditures Outstanding Commitment & Projected Final Cost ATTACHMENT B-2 – Budget Detail for P2530 SUBJECT/PROJECT: P2529-001103 P2530-001103 Award of a Construction Contract to Advanced Industrial Services, Inc. for the 711-1 & 711-2 Reservoir Interior/ Exterior Coatings & Upgrades Project Date Updated: 8/20/15 Budget 1,040,000 Planning Standard Salaries 13,000 12,243 757 13,000 Consultant Contracts 6,976 6,976 - 6,976 HDR ENGINEERING INC Service Contracts - - - - - - - - Regulatory Agency Fees 25 25 - 25 PETTY CASH CUSTODIAN Total Planning 20,001 19,244 757 20,001 Design Standard Salaries 35,000 4,116 30,884 35,000 Service Contracts 1,500 667 833 1,500 MAYER 224 224 - 224 SAN DIEGO UNION TRIBUNE Total Design 36,724 5,007 31,717 36,724 Construction Standard Salaries 105,000 1,306 103,694 105,000 Construction Contract 655,880 - 655,880 655,880 ADVANCED INDUSTRIAL SERVICES Service Contracts 75,000 - 75,000 75,000 SPECIALTY INSPECTION 30,000 - 30,000 30,000 ALYSON CONSULTING-CM 150 - 150 150 CLARKSON LAB & SUPPLY 1,000 - 1,000 1,000 WATCHLIGHT CORPORATION Professional Legal Fees 1,000 - 1,000 1,000 STUTZ ARTIANO SHINOFF Project Closeout 3,000 - 3,000 3,000 CLOSEOUT Project Contingency 32,794 - 32,794 32,794 5% CONTINGENCY Total Construction 903,824 1,306 902,518 903,824 Grand Total 960,549 25,557 934,992 960,549 Vendor/Comments Otay Water District P2530-711-1 Reservoir Interior/Exterior Coating Committed Expenditures Outstanding Commitment & Projected Final Cost OTAY WATER DISTRICT711-1 & 711-2 Reservoirs Exterior/Interior Coatings ProjectLocation Map EXHIBIT A CIP P2529F P: \ \ W O R K I N G \ C I P P 2 5 2 9 & P 2 5 3 0 - 7 1 1 - 1 & 2 R e s e r v o i r I n t - E x t C o a t i n g \ G r a p h i c s \ E x h i b i t s - F i g u r e s \ R e s e r v o i r L o c a t i o n M a p E x h i b i t 0 600300 Feet 711-1 Reservoir CIP P2530 711-2 Reservoir OTAY L A K E S R D HUN T E P K W Y EA S T L A K E P K W Y PARK M E A D O W S R D G R E E N S V I E W D R !\ VICINITY MAP PROJECT SITE NTSDIV 5 DIV 1 DIV 2 DIV 4 DIV 3 ?ò Aä%&s ?p ?Ë F STAFF REPORT TYPE MEETING: Regular Board MEETING DATE: October 7, 2015 SUBMITTED BY: Jeff Marchioro Senior Civil Engineer Bob Kennedy Engineering Manager PROJECT: P2453- 002102 &003102 DIV. NO. 2 APPROVED BY: Rod Posada, Chief, Engineering German Alvarez, Assistant General Manager Mark Watton, General Manager SUBJECT: Approve First Amendments to Caltrans Utility Agreement Numbers 33592 and 33622 for SR-11 Utility Relocations GENERAL MANAGER’S RECOMMENDATION: That the Otay Water District (District) Board of Directors (Board) authorize the General Manager to execute First Amendments to Caltrans Utility Agreement Numbers 33592 and 33622 in the amounts of $439,088 and $69,118, respectively, for SR-11 Utility Relocations Projects (see Exhibit A for Project location). COMMITTEE ACTION: Please see Attachment A. PURPOSE: To obtain Board authorization for the General Manager to execute First Amendments to Caltrans Utility Agreement Numbers 33592 and 33622 in the amounts of $439,088 and $69,118, respectively, for SR-11 Utility Relocations Projects. 2 ANALYSIS: The District entered into two (2) separate Utility Agreements with Caltrans on July 23, 2013 and October 10, 2014 which included reimbursements to the District in the amounts of $961,521 and $74,000, respectively. The District has prior and superior rights at four (4) separate crossings associated with the SR-11 freeway starting at the SR-905 freeway and ending at Enrico Fermi Drive. Caltrans will reimburse the District for the total costs incurred by the District minus Depreciation and Betterment of the existing assets. Construction of the District’s relocations have been progressing through two (2) separate construction contracts with Coffman Specialties, Inc. (Coffman) and TC Construction Co., Inc. (TC Construction). Coffman’s contract is 88% complete. TC Construction’s work was completed and formally accepted on June 22, 2015. Amendments are required, per executed Utility Agreements, since actual costs exceeds 125% of each Utility Agreement amount. Actual construction costs, staff time, consultant fees, and other costs were underestimated when the claim letters and subsequent Utility Agreements were developed. Cost estimates for claim letters and Utility Agreements were developed as part of the planning phase before the start of the detailed design phase. The total costs incurred by the District, minus depreciation and betterment costs, are summarized in the table below. Utility Agreement No. 33592 (Sequence I) Utility Agreement No. 33622 (Blow off) Total Project Cost (includes Depreciation and Betterment) $1,455,135 $150,118 Caltrans Reimbursement including First Amendments -$1,400,609 -$143,118 Depreciation $38,479 $7,000 Betterment $16,047 $0 Net District Cost $54,526 $7,000 The $16,047 Betterment amount, shown in the table above, reflects the cost to upsize approximately 760 linear feet of relocated 10-inch pipe to 12-inch diameter. Caltrans will reimburse the District $1,543,727 in Fiscal Year 2016. 3 FISCAL IMPACT: Joe Beachem, Chief Financial Officer The total budget for CIP P2453, as approved in the FY 2016 budget, is $2,250,000. Total expenditures, plus outstanding commitments and forecast, accounting for relocations currently in construction are $1,455,135 and $150,118, for Utility Agreements 33592 and 33622, respectively. See Attachments B and C for budget details. Based on a review of the financial budget, the Project Manager anticipates that the budget for CIP P2453 is sufficient to support the Project. The Finance Department has determined that, under the current rate model, 100% of the funding will be available from the Replacement Fund. STRATEGIC GOAL: This Project supports the District’s Mission statement, “To provide high value water and wastewater services to the customers of the Otay Water District in a professional, effective, and efficient manner” and the General Manager’s Vision, “A District that is at the forefront in innovations to provide water services at affordable rates, with a reputation for outstanding customer service.” LEGAL IMPACT: None. JM/BK:mlc P:\WORKING\CIP P2453 SR-11 Utility Relocations\Staff Reports\BD 2015-07-10\BD 10-07-15 Staff Report Utility Agreement Amendments.docx Attachments: Attachment A – Committee Action Attachment B – Budget Detail UA 33592 Attachment C – Budget Detail UA 33622 Exhibit A – Location Map Exhibit B – Location Detail Map UA 33592 Exhibit C – Location Detail Map UA 33622 Exhibit D – Caltrans signed Amendments to Utility Agreements UA 33592 and UA 33622 ATTACHMENT A SUBJECT/PROJECT: P2453-002102 &003102 Approve First Amendments to Caltrans Utility Agreement Numbers 33592 and 33622 for SR-11 Utility Relocations COMMITTEE ACTION: The Engineering, Operations, and Water Resources Committee (Committee) reviewed this item at a meeting held on September 22, 2015. The Committee supported Staff's recommendation. NOTE: The “Committee Action” is written in anticipation of the Committee moving the item forward for Board approval. This report will be sent to the Board as a Committee approved item, or modified to reflect any discussion or changes as directed from the Committee prior to presentation to the full Board. ATTACHMENT B – Budget Detail SUBJECT/PROJECT: P2453-002102 &003102 Approve First Amendments to Caltrans Utility Agreement Numbers 33592 and 33622 for SR-11 Utility Relocations Date Updated: 8/14/2015 Budget 2,250,000 Planning/Design/Construction, Utility Agreement Number 33592 (Sequence 1) Standard Salaries 305,544 280,544 25,000 305,544 STAFF LABOR Consultant Contracts 64,739 64,739 - 64,739 ATKINS 2,763 2,763 - 2,763 V & A CONSULTING ENGINEERS 970 970 - 970 ALTA LAND SURVEYING INC 4,901 4,901 - 4,901 NARASIMHAN CONSULTING SERVICES 2,561 2,561 - 2,561 CPM PARTNERS INC 34,960 29,960 5,000 34,960 ALYSON CONSULTING Professional Legal Fees 121 121 - 121 STUTZ ARTIANO SHINOFF Service Contracts 1,382 1,382 - 1,382 US BANK 1,382 1,382 - 1,382 US BANK CORPORATE PAYMENT 2,985 2,985 - 2,985 MAYER REPROGRAPHICS INC 84 84 - 84 SAN DIEGO DAILY TRANSCRIPT Construction Contract 956,517 837,831 118,686 956,517 COFFMAN SPECIALTIES 50,343 44,096 6,247 50,343 REGENTS BANK (COFFMAN ESCROW) 1,274 1,274 - 1,274 CLARKSON LAB & SUPPLY INC 24,610 - 24,610 24,610 CLOSEOUT Total - Sequence 1 1,455,135 1,275,592 179,543 1,455,135 Reinbursement Agreement (961,521) CALTRANS UTILITY AGREEMENT 38,479 CLAIM LETTER DEPRECIATION 16,047 BETTERMENT (439,088) CALTRANS FIRST AMENDMENT Vendor/Comments Projected Final Cost Vendor/Comments Otay Water District p2453-SR-11 Utility Relocations Committed Expenditures Outstanding Commitment & Forecast Projected Final Cost ATTACHMENT C – Budget Detail SUBJECT/PROJECT: P2453-002102 &003102 Approve First Amendments to Caltrans Utility Agreement Numbers 33592 and 33622 for SR-11 Utility Relocations Date Updated: 8/14/2015 Budget 2,250,000 Planning/Design/Construction, Utility Agreement Number 33622 (6-inch Blow Off) Standard Salaries 56,137 56,137 - 56,137 STAFF LABOR Consultant Contracts 3,786 3,786 - 3,786 ICF JONES & STOKES INC 13,480 13,480 - 13,480 DARNELL & ASSOCIATES 6,000 6,000 - 6,000 ALYSON CONSULTING Parking and Tolls 12 12 - 12 PETTY CASH CUSTODIAN Professional Legal Fees 180 180 - 180 STUTZ ARTIANO SHINOFF Service Contracts 2,310 2,310 - 2,310 MAYER REPROGRAPHICS INC 96 96 - 96 SAN DIEGO DAILY TRANSCRIPT Construction Contract 1,864 1,864 - 1,864 COUNTY OF SAN DIEGO 66,253 66,253 - 66,253 TC CONSTRUCTION Total - 6-inch Blow Off 150,118 150,118 - 150,118 Grand Total 150,118 150,118 - 150,118 Reinbursement Agreement (74,000) CALTRANS UTILITY AGREEMENT 7,000 CLAIM LETTER DEPRECIATION (69,118) CALTRANS FIRST AMENDMENT Otay Water District p2453-SR-11 Utility Relocations CommittedExpenditures Outstanding Commitment & Forecast Projected Final Cost Vendor/Comments Projected Final Cost Vendor/Comments ?ò Aä ?Ü SEQUENCE I Calzada de la Fuente Siempre Viva Rd En r i c o F e r m i D r PROPOSED STATE ROUTE 11 Ha r v e s t R d Al t a R d Sa n y o A v e Otay Mesa Rd Airway Rd Do r n o c h C t SEQUENCE II Pi p e r R a n c h R d !VICINITY MAP PROJECT SITE NTS ?ò Aä ?Ë ;&s DIV 5 DIV 1 DIV 2 DIV 4 DIV 3 ?p F P: \ W O R K I N G \ C I P P 2 4 5 3 S R - 1 1 U t i l i t y R e l o c a t i o n s \ G r a p h i c s \ E x h i b i t s - F i g u r e s \ E x h i b i t A , L o c a t i o n M a p , O c t o b e r 2 0 1 5 . m x d OTAY WATER DISTRICTSR-11 UTILITY RELOCATIONSLOCATION MAP EXHIBIT A CIP P2453F 0 1,000500Feet FOR LOCATIONDETAIL SEEEXHIBIT B FOR LOCATIONDETAIL SEEEXHIBIT C SA N Y O A V E DO R N O C H C T !(1 !(3 !(2 EX 10" ACP PROPOSED 10" PVC EX 1 8 " S C R W EX 1 2 " A C P PR O P O S E D 1 8 " S T E E L PROPOSED 12" PVC EX 1 0 " A C P ?Ü WEST BOUND EAST BOUND P: \ W O R K I N G \ C I P P 2 4 5 3 S R - 1 1 U t i l i t y R e l o c a t i o n s \ G r a p h i c s \ E x h i b i t s - F i g u r e s \ E x h i b i t B , L o c a t i o n D e t a i l M a p , O c t o b e r 2 0 1 5 . m x d OTAY WATER DISTRICTSR-11 UTILITY RELOCATIONS - SEQUENCE 1LOCATION DETAIL MAP UA 33592 EXHIBIT B CIP P2453F 0 15075Feet NOTES1. PROPOSED 10" PVC DISTRIBUTION MAIN TO REPLACE EXISTING 10" ACP DISTRIBUTIONMAIN TO BE REMOVED.2. PROPOSED 18" STEEL TRANSMISSION MAIN AND 32" STEEL CASING TO REPLACE 18"STEEL TRANSMISSION MAIN AT LOWER ELEVATION.3. EXISTING 12" ACP TO BE REMOVED AND REPLACED TO ACCOMODATE STORM DRAINCONSTRUCTION. Legend Proposed SR-11 Proposed Waterline Existing Waterline to be Removed Existing Waterline to Remain ?ò Aä Sa n y o A v e Otay Mesa Rd Airway Rd Pi p e r R a n c h R d Ha r v e s t R d Otay Mesa Rd ?Ü EXISTING BLOW OFF RELOCATEDBLOW OFF PROPOSEDSR-11 P: \ W O R K I N G \ C I P P 2 4 5 3 S R - 1 1 U t i l i t y R e l o c a t i o n s \ G r a p h i c s \ E x h i b i t s - F i g u r e s \ E x h i b i t C , B l o w o f f R e l o c a t i o n - L o c a t i o n D e t a i l M a p , O c t o b e r 2 0 1 5 . m x d OTAY WATER DISTRICTPOTABLE 6-INCH BLOW OFF RELOCATIONLOCATION DETAIL MAP UA 33622 EXHIBIT C CIP P2453F 0 500250Feet STATE OF CALIFORNIA•DEPARTMENTOF TRANSPORTATION AMENDMENT TO UTILITY AGREEMENT 13-EX-24 (REV 4/2002) Page 1of2 Dist Co Rte P.M.EA/PID 11 SD 11 vq 1 o o 056321/ 1100020519 Federal Aid No:POl 1 (004) Owner's File:CIP-NO P2453 FEDERAL PARTICIPATION: On the Project 1X1 Yes • No On the Utilities 1X1 Yes • No Owner Payee Data No.VC0000020910 /ADOOl FIRST AMENDMENT TO UTILITY AGREEMENT NO.33592 WHEREAS, the State of California, acting by and through its Department ofTransportation, hereinafter called STATE and Otay Water District, hereinafter called OWNER, have entered into that certain Utility Agreement No. 33592, dated July 23, 2013, which Agreement sets forth the terms and conditions pursuant to which OWNER will perform utility relocation activities required to accommodate the State's highway improvement project being the construction offreeway to freeway connectors in San Diego County near San Diego on SR-11 from SR-11/905 separationto Enrico Fermiand on SR-905 from 0.1 mile east ofthe La Media Road undercrossingto 0.2 milewest ofAirway Road undercrossing, WHEREAS,inthe performance ofsaidwork,increased costsoverand abovethose estimatedat thetime of the execution ofsaid Agreementweredue to OWNER'S underestimation ofconstructioncost estimatecomparedto the contractor's bid amount and related costs, WHEREAS,it has been detennined that, since estimated final costs will overrun the amount shown in said Agreementby46%. and when the increasedcost exceeds by 25% the estimatedamount set forth in said Agreement, said Agreement shall be amended to show the increasedcost ofthe work to the STATE; and WHEREAS,the estimated cost to the STATE of the work to be performed under said Agreement was $961.521.00.and by reason ofthe increased costs referred to above,the amended estimatedcost to the STATEis $1.400.609.00. NOW,THEREFORE,it is agreed between the parties as follows: 1. The estimated cost to the STATE of$961.521.00 as set forth in said Agreement is hereby amended to read $1.400.609.00. 2. All other terms and conditions ofsaid Agreement remain unchanged. Exhibit D – Caltrans signed amendments AMENDMENT TO UTILITY AGREEMENT FIRST AMENDMENT TO UTILITY AGREEMENT NO.33592 13-EX-24 (REV 4/2002) Page2 of2 THE ESTIMATED TOTAL COST TO STATE FOR ITS SHARE OF THE ABOVE DESCRIBED WORK IS S1.400.609.00. CERTIFICATION OF FUNDS 1hereby certify upon m\own Ipersonal knowledge thatbudge available for the period and pumose ofthe expenditure show ted fur iiere. ids are HO AccountibftOlTicer Dat ITEM CHAP STAT i-Y AMOUNT 33 2X)\\"/u FUND TYPE EA AMOUNT Dc.signFunds $ Construction Funds $ RW Funds 056329 $439,088.00 Already encumbered $961.521.00 Total $1,400,609.00 Vendor/Customer:VC0000020910 Address ID;AD001 IN WITNESS WHEREOF,the parties hereto have executed this FIRST AMENDMENT to Utility Agreement No.33592 this day of ,2015. STATE:DEPARTMENT OF TRANSPORTATION By By GUTIERRBZ,CHIEF Reloqption/Raiiroads Branch tight of Way Division SYNDI StJfTER Utility Coordinator Date Owner;OTAY WATER DISTRICT By Name/Title Date By DO NOT WRITE BELOW -FOR ACCOUNTING PURPOSES ONLY PLANNING AND MANAGEMEN'I'TO COMPLETE UNSI lADED FIELDS:UTILITY COMPLETES: T CODE DOCUMENT NUMBER SUE FIX DIST UNIT CHG DIST EA SUB JOB SPECIAL DESIGNATION FFY FA OB.I CODE DOLLAR AMOUNT UA 054 UA 054 EA FUNDING VER lED Sign> Print>Carmencita Comer R/W Planning and Management Distribution: 2 originals to R/W Accounting 1 original to Utility Owner 1 original to file ' Date REVIEW/REQUEST FUNDING; Sign>^ ^ Print> Syndi Sutter Utility Coordinator Date Exhibit D – Caltrans signed amendments STATE OF CALIFORNIA •DEPARTMENT OF TRANSPORTATION AMENDMENT TO UTILITY AGREEMENT 13-EX-24 (REV 4/2002) Page 1 of2 Dist Co Rte P.M.EA/PID 11 SD 11 0.40 -0.40 288811/ 1113000167 Federal Aid No:X073 (108) Owner's File:SR 11/125/905 Connector Ramps BlowoffRelocation CIP P2453 FEDERAL PARTICIPATION: On the Project Kl Yes • No On the Utilities IXI Yes • No Owner Payee Data No.VC0000020910 /ADOOl FIRSTAMENDMENT TO UTILITY AGREEMENT NO.33622 WHEREAS,the State of California, acting by and through its Department of Transportation, hereinafter called STATEand Otay Water District, hereinafter called OWNER, have entered intothat certain Utility Agreement No. 33622, dated October 10, 2014, which Agreement sets forth the terms and conditions pursuant to which OWNER will perform utility relocation activities required to accommodate the State's highway improvement project being the construction ofnorthbound connectors in San Diego County in and near San Diego at State Route (SR)-11/125/905 separation, WHEREAS, inthe performanceofsaid work,increased costsoverandabovethose estimatedat the timeof the executionof said Agreementwere due to OWNER'S underestimation of constructioncost, andthe unexpected costs ofa traffic control consultant,Darnell &Associates,and WPCP consultant,ICF Jones &Stokes,and more than anticipated stafftime to process the utility agreement, WHEREAS,it has been determined that,since estimated final costs will overrun the amount shown in said Agreementby93%. and when the increasedcost exceeds by 25%the estimatedamount set forth in said Agreement, said Agreement shall be amended to show the increased cost ofthe work to the STATE; and WHEREAS,the estimated cost to the STATE of the work to be perfonned under said Agreement was $74.000.00.and by reason ofthe increased costs referred to above, the amended estimated cost to the STATE is $143.118.00. NOW,THEREFORE,it is agreed between the parties as follows: 1. The estimated cost to the STATE of $74.000.00as set forth in said Agreement is hereby amended to read $143.118.00. 2. All other terms and conditions ofsaid Agreement remain unchanged. Exhibit D – Caltrans signed amendments AMENDMENT TO UTILITY AGREEMENT FIRST AMENDMENT TO UTILITY AGREEMENT NO.33622 I3-EX-24 (REV 4/2002) Page 2 of2 THE ESTIMATED TOTAL COST TO STATE FOR ITS SHARE OF THE ABOVE DESCRIBED WORK IS $143.118.00. CERTIF^ATION OF FUNDS 1hereby certify upoiymy owrj dersonal knowledge that budgeted funds are available for the p^iod and pturpose ofthe expenditure shown here. HOAccountift^OfTicer Date ITEM CHAP STAT FY AMOUNT (Vp 1 FUNDTYPE EA AMOUNT Design Funds $ Construction Funds $ RW Funds 288819 $69,118.00 Ml 5C0 D1^ Already encumbered $74.000.00 Total $143,118.00 Vendor/Customer:VC0000020910 Address ID:ADOOl IN WITNESS WHEREOF,the parties hereto have executed this FIRST AMENDMENT to Utility Agreement No.33622 this day of ,2015. STATE:DEPARTIylENT OF TRANSPORTATION By By GR^OUTIER^Z,Cl4l UtilityRelocatioivRailrotds'Branch Right ofWay Division SYNDI SUTTER Utility Coordinator w/k D^te Date Owner:OTAY WATER DISTRICT By Name/Title By DO NOT WRITE BELOW -FOR ACCOUNTING PURPOSES ONLY Date PLANNING AND MANAGEMENT TO COMPLETE UNSHADED FIELDS;UTILITY COMPLETES: T CODE DOCUMENT NUMBER SUF FIX DIST UNIT CHG DIST EA SUB JOB SPECIAL DESIGNATION FFY FA OBJ CODE DOLLAR AMOUNT UA 054 UA 054 EA FUNDING VERIFI Sign> Print>-Joyce Wiggs CM RAVPlanning and Management Distribution:2 originals to R/W Accounting 1original to Utility Owner 1original to file HK' Date REVIEW/REQUEST FUNDING: Sign> Print>Syndi Sutter Utility Coordinator Date Exhibit D – Caltrans signed amendments STAFF REPORT TYPE MEETING: Regular Board MEETING DATE: October 7, 2015 SUBMITTED BY: Jeff Marchioro Senior Civil Engineer Bob Kennedy Engineering Manager PROJECT: P2083- 001102 DIV. NO. 2 APPROVED BY: Rod Posada, Chief, Engineering German Alvarez, Assistant General Manager Mark Watton, General Manager SUBJECT: Second Amendment to Carollo Engineers, Inc. Professional Engineering Services Contract for Design and Construction Support of the 870-2 Pump Station Project GENERAL MANAGER’S RECOMMENDATION: That the Otay Water District (District) Board of Directors (Board) authorize the General Manager to execute a Second Amendment with Carollo Engineers, Inc. (Carollo) for design and construction support of the 870-2 Pump Station Project in an amount not-to-exceed $106,500 (see Exhibit A for Project location and Exhibit B for Project detail map). COMMITTEE ACTION: Please see Attachment A. PURPOSE: To obtain Board authorization for the General Manager to execute a Second Amendment with Carollo Engineers, Inc. (Carollo) for design and construction support of the 870-2 Pump Station Project in an amount not-to-exceed $106,500. 2 ANALYSIS: On October 11, 2013, the District entered into an agreement in the amount of $624,910 with Carollo for preliminary and final design and construction support of the 870-2 Pump Station Project. The First Amendment, in the amount of $29,000, for a three dimensional model of the pump station building and associated mechanical and electrical equipment, was executed June 16, 2014. During review of Carollo’s 60% design deliverable, Carollo presented their surge analysis sub-consultant’s recommendation. A surge analysis is performed to understand how changes in flow velocity can cause over/under pressurization of the pipelines into and out of the pump station. The surge analysis indicated a large ten (10) foot diameter by thirty (30) foot long surge tank would need to be buried approximately twenty (20) feet below grade on the suction side of the pump station. A deeply buried surge tank would be expensive (initial cost on the order of $500,000) and difficult to maintain. A suction surge tank was not anticipated since the new pump station will be built adjacent to the existing 570-1 “Roll” Reservoir. They found the existing 42-inch reservoir outlet, that was constructed in 1988, is too small and the pipe wall is too thin to support the proposed flow and pressure conditions. The Second Amendment includes a supplemental surge analysis study to provide design recommendations for a larger and stronger replacement pipe for the 570-1 “Roll” Reservoir outlet along with an estimate of the cost. The supplemental surge analysis study will also provide recommendations on how to protect the existing four (4) mile long, 30-inch diameter interconnect between the 624-3 “Eastlake” Reservoir and the new 870-2 Pump Station. The Second Amendment includes the final design of the new reservoir outlet pipeline, additional survey services, and additional potholing of existing utilities. Carollo will also prepare easement documents to secure approval from the County of San Diego and SDG&E for offsite grading and improvements. FISCAL IMPACT: Joe Beachem, Chief Financial Officer The total budget for CIP P2083, as approved in the FY 2016 budget, is $15,000,000. Total expenditures, plus outstanding commitments and forecast, are $2,614,586. See Attachment B for the budget detail. Based on a review of the financial budget, the Project Manager anticipates that the budget for CIP P2083 is sufficient to support the Project. 3 The Finance Department has determined that, under the current rate model, 100% of the funding will be available from the Replacement Fund. STRATEGIC GOAL: This Project supports the District’s Mission statement, “To provide high value water and wastewater services to the customers of the Otay Water District in a professional, effective, and efficient manner” and the General Manager’s Vision, “A District that is at the forefront in innovations to provide water services at affordable rates, with a reputation for outstanding customer service.” LEGAL IMPACT: None. JM/BK:jf P:\WORKING\CIP P2083 870-2 Pump Station Replacement\Staff Reports\2015-10-07 Carollo 2nd Amendment\BD-10-07-15 Carollo 2nd Amendment (JM-BK)rev4.docx Attachments: Attachment A – Committee Action Attachment B – Budget Detail Exhibit A – Location Map Exhibit B – Project Detail Map Exhibit C – Second Amendment ATTACHMENT A SUBJECT/PROJECT: P2083-001102 Second Amendment to Carollo Engineers, Inc. Professional Engineering Services Contract for Design and Construction Support of the 870-2 Pump Station Project COMMITTEE ACTION: The Engineering, Operations, and Water Resources Committee (Committee) reviewed this item at a meeting held on September 22, 2015. The Committee supported Staff's recommendation. NOTE: The “Committee Action” is written in anticipation of the Committee moving the item forward for Board approval. This report will be sent to the Board as a Committee approved item, or modified to reflect any discussion or changes as directed from the Committee prior to presentation to the full Board. ATTACHMENT B – Budget Detail SUBJECT/PROJECT: P2083-001102 Second Amendment to Carollo Engineers, Inc. Professional Engineering Services Contract for Design and Construction Support of the 870-2 Pump Station Project Date Updated: 8/26/2015 Budget 15,000,000 Planning Consultant Contracts 11,407 11,407 - 11,407 ICF JONES & STOKES INC 17,094 17,094 - 17,094 JONES & STOKES ASSOCIATES INC Service Contracts 164 164 - 164 SAN DIEGO DAILY TRANSCRIPT Standard Salaries 81,428 81,428 - 81,428 Fixed Asset 580,444 580,444 - 580,444 Total Planning 690,537 690,537 - 690,537 Design 001102 Consultant Contracts 14,068 14,068 - 14,068 SOUTHERN CALIFORNIA SOIL 5,000 136 4,864 5,000 THE WATCHLIGHT CORPORATION 4,850 4,850 - 4,850 BURKETT & WONG ENGINEERS INC 533,677 346,101 187,576 533,677 CAROLLO ENGINEERS INC Regulatory Agency Fees 3,694 3,694 - 3,694 SAN DIEGO GAS & ELECTRIC Standard Salaries 243,858 243,858 - 243,858 Supplier Contracts 5,350 1,300 4,050 5,350 INLAND AERIAL SURVEYS INC 64,824 - 64,824 64,824 RBF CONSULTING 20,000 - 20,000 20,000 BID DOC DISTRIBUTION 106,500 - 106,500 106,500 Carollo 2nd Amendment Total Design 1,001,822 614,008 387,814 1,001,822 Construction Consultant Contracts 120,233 - 120,233 120,233 CAROLLO ENGINEERS INC 788,633 17,623 771,010 788,633 RBF CONSULTING Professional Legal Fees 160 160 - 160 STUTZ ARTIANO SHINOFF Service Contracts 119 119 - 119 SAN DIEGO DAILY TRANSCRIPT Standard Salaries 13,083 13,083 - 13,083 Total Construction 922,228 30,985 891,243 922,228 Grand Total 2,614,586 1,335,530 1,279,057 2,614,586 Vendor/Comments Otay Water District p2083-PS - 870-2 Pump Station (28,000 GPM) Committed Expenditures Outstanding Commitment & Forecast Projected Final Cost OTAY WATER DISTRICT870-2 PUMP STATIONLOCATION MAP EXHIBIT A CIP P2083F P: \ W O R K I N G \ C I P P 2 0 8 3 8 7 0 - 2 P u m p S t a t i o n R e p l a c e m e n t \ G r a p h i c s \ E x h i b i t s - F i g u r e s \ E x h i b i t A , L o c a t i o n M a p , O c t o b e r 2 0 1 5 . m x d ROLLRESERVOIR(571-1) LOW HEADPUMP STATION HIGH HEADPUMPSTATION FOR PROJECT DETAILSEE EXHIBIT B ACCESS FROMALTA RD OWD PROPERTY LINE(APPROX) Firearms Training Facility VICINITY MAP PROJECT SITE NTSDIV 5 DIV 1 DIV 2 DIV 4 DIV 3 !\ ?ò Aä ?Ë ;&s ?p F 0 250125 Feet OTAY WATER DISTRICT870-2 PUMP STATIONPROJECT DETAIL MAP EXHIBIT B CIP P2083F P: \ W O R K I N G \ C I P P 2 0 8 3 8 7 0 - 2 P u m p S t a t i o n R e p l a c e m e n t \ G r a p h i c s \ E x h i b i t s - F i g u r e s \ E x h i b i t B , P r o j e c t D e t a i l M a p , O c t o b e r 2 0 1 5 . m x d 0 10050 Feet Legend ExistingEasementOWD ExistingParcelOWD ExistingEasementSDGE ProposedStructure ProposedWater ProposedStormDrain&Sewer ProposedGas ProposedSiteCivil ExistingWaterOWD CIP P2083 Contract No. 0001519 Stutz Law San Diego/4344/2/K/S0251985.DOC SECOND AMENDMENT TO AGREEMENT BETWEEN OTAY WATER DISTRICT AND CAROLLO ENGINEERS, INC. RELATIVE TO PRELIMINARY AND FINAL DESIGN AND CONSTRUCTION SUPPORT FOR THE 870-2 PUMP STATION PROJECT This Second Amendment (“Amendment”) to the original Agreement for Preliminary and Final Design and Construction Support Services is made and entered into as of the _____ day of October, 2015, by and between OTAY WATER DISTRICT ("District"), and CAROLLO ENGINEERS, INC., a California corporation, ("Consultant"). R E C I T A L S A. District and Consultant entered into that certain Agreement For Professional Services dated October 11, 2013, (the "Original Agreement"), under which Consultant agreed to provide the services therein described in connection with the District’s 870-2 Pump Station Project (the “Services”). B. Subsequently, District and Consultant amended the Original Agreement on June 16, 2014 to increase the compensation to Consultant for additional services requested by the District (the “First Amendment”). The First Amendment did not extend the time for completion of the Services. C. The Consultant has requested an increase in the Original Agreement amount, as amended by the First Amendment, to perform additional surge analysis, analyze the surge recommendations with cost estimates, design a new reservoir outlet, and perform additional survey and potholing work, as requested by the District. D. The Original Agreement is due to expire on December 31, 2017, and the Services are 60% complete. E. District and Consultant desire to enter into this Amendment to increase the compensation to Consultant for the additional services requested, extend the term for completion of the Services, and to amend certain specific terms and conditions of the Original Agreement as indicated below, CIP P2083 Contract No. 0001519 Stutz Law San Diego/4344/2/K/S0251985.DOC NOW, THEREFORE, in consideration of the foregoing and the mutual promises and covenants hereinafter contained, the parties agree as follows: 1. Exhibit A to the Original Agreement and Exhibit A to the First Amendment, setting forth the Services to be provided by Consultant, is hereby amended and supplemented by the Consultant’s letter proposal dated August 24, 2015, attached to this Amendment and incorporated herein by reference. 2. The parties agree that the aggregate amount paid by the District to the Consultant for the Services rendered by Consultant in excess of the Original Agreement, as amended by the First Amendment, shall not exceed One Hundred and Six Thousand Five Hundred Dollars ($106,500). Accordingly, the total compensation paid by the District for Services described in the Original Agreement, as amended by the First Amendment, shall not exceed Seven Hundred Sixty Thousand Four Hundred Ten Dollars ($760,410). 3. Pursuant to the Original Agreement, the parties agreed that the Services would be completed on or prior to December 31, 2017. The parties hereby agree that the term of the Original Agreement is hereby extended to June 30, 2019 and all Services and work contemplated under the Original Agreement, as amended, shall be completed to the District’s satisfaction on or prior to that date. 4. The parties agree that all terms and conditions of the Original Agreement, as amended by the First Amendment, not modified or amended by this Amendment, including without limitation all indemnity and insurance requirements, are and shall remain in full force and effect. 5. This Amendment is subject to the venue, choice of law and interpretation provisions of the Original Agreement. IN WITNESS WHEREOF, the parties have caused this Amendment to be executed as of the day and year first above written. CONSULTANT: CIP P2083 Contract No. 0001519 Stutz Law San Diego/4344/2/K/S0251985.DOC OTAY WATER DISTRICT By: ____________________________ Mark Watton Its: General Manager Date: ___________________________ Carollo Engineers, Inc. 5075 Shoreham Place, Suite 120 San Diego, CA 92122 By: Name: Jeff Thornbury Its: Vice President Date: Approved as to form: By: _______________________ General Counsel Approved as to form: By: _______________________ Its: _______________________ P:\WORKING\CIP P2083 870-2 Pump Station Replacement\Agreements-Contracts-RFPs\Civil Consultant\New Selection (Carollo)\Agreement\Amendments\second amendment\2nd Amendment to Carollo agreement for 870-2 PS.doc | Cover_letter_surge_analysis_GEI_v3.docx5075 Shoreham Place, Suite 120, San Diego, California 92122 P. 858.505.1020 F. 858.505.1015 carollo.com A3A?@ #>!122#->/45;>; &>;61/@#-:-31> %@-E,-@1>5?@>5/@ (C11@C-@1>(<>5:3?;A81B->0 (<>5:3+-881E -852;>:5- (A.61/@&>;<;?-82;>$1C(A>31:-8E?5?-:01?53:4-:31?2;> &A9<(@-@5;: 1->#>#->/45;>; ->;88;:35:11>?->;88;5??A.95@@5:3@412;88;C5:3<>;<;?-82;>-:1C?A>31-:-8E?5?/;:?501>5:3-8@1>:-@1 <5<5:3->>-:3191:@?-@@41<>;<;?10 &A9<(@-@5;:&( :-005@5;:B->5;A?01?53:9;0525/-@5;:?@; <5<185:1?5:@41->1--:025180?A>B1EC;>7->1-8?;5:/8A0105:@45?<>;<;?-8 )41<>59->E3;-8;2@41:1C?A>31-:-8E?5?5?@;01@1>95:152.EA?5:3-:1C?A/@5;:<5<185:1 @41<>;<;?10 ?A>31<>;@1/@5;:1=A5<91:@13 ?A>31@-:7 B-/AA9.>1-71> <>1??A>1>18512B-8B1 @45/71><5<1C-88? 1@//-: .1>10A/1095:595F105:?/;<1/;9<->10@;@41<>1B5;A??A>31-:-8E?5?$>1<;>@0-@10#->/4 )45?<>1B5;A?-:-8E?5?/;:0A/@10.E$;>@4C1?@E0>-A85/?;:?A8@-:@?>1/;991:010-8->31 3-88;: ?A>31@-:7;:@41?A/@5;:?501-:08;/-@10-@-:181B-@5;:@4-@C;A80>1=A5>1@41@-:7@;.1.A>510;>5:- B-A8@)41?A/@5;:<5<105-91@1>@;@41<A9<?@-@5;:C;A80-8?;.15:/>1-?10@; 5:/41?@;-//;99;0-@1A< @;930;228;C)45/71><5<1C-88?->1-8?;A:01>/;:?501>-@5;:@;-88;C@41<5<185:1@;@-71?;91:13-@5B1 <>1??A>15:-:@5/5<-@5;:;2>10A/5:3@41?5F1;2@41?A>31/;:@>;81=A5<91:@ (1B1>-8@-?7?4-B1.11:01B18;<10.E@415?@>5/@@;-505:.1@@1>A:01>?@-:05:3@41;<@5;:?-/4;2@41?1 @-?7?5?05?/A??105:01@-58.18;CC5@4(/;<1;2,;>70125:102;>1-/4@-?7 ,%).+" (&1,$,0$-# 0 , +/)$+.-& -$* &$( :1C?A>31-:-8E?5?C588.1/;:0A/@10.E ;:?A8@-:@? )41<>;<;?-82>;9 5?5:/8A010-? 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'1?<1/@2A88E?A.95@@10 '%""%$ $'( $ Second Amendment - Exhibit A Exhibit A Second Amendment - Exhibit A www.geiconsultants.com GEI Consultants, Inc. 101 N. Brand Blvd 818.552.6400 fax 818.552.6401 Geotechnical Environmental Water Resources Ecological July 16, 2015 Mr. Jason Davis, P.E. Carollo Engineers, Inc. 5075 Shoreham Place, Suite 120 San Diego, CA 92122 RE: Scope of Work and Cost Proposal – Otay Water District 870-2 Pump Station Pressure Surge Analysis Dear Mr. Davis: Per your request we are submitting this scope of work and cost proposal to perform a pressure surge analysis for the Otay Water District 870-2 Pump Station. The description of the projects is as follows: The new 870-2 PS will replace the existing 571-1 and 870-1 pump stations. As such, the new pump station will be designed to operate under the following flow conditions: 1. Pump from the 570 Roll Reservoir to the 870 Upper Reservoir, 20 mgd 2. Pump from the 570 Roll Reservoir to the 624 Eastlake Reservoir, 20 mgd 3. Pump from the 570 Roll Reservoir to the closed 870 Pressure Zone (870 Upper Reservoir off-line), 20 mgd 4. Pump from the 624 Eastlake Reservoir to the 870 Upper Reservoir, as much flow as hydraulically possible For the first three conditions, 25 mgd will be recirculated through the 570 Roll Resevoir via recirculation pumps and existing 624 pump station piping. A pressure sustaining valve is used to maintain appropriate back pressure on the pumps. For the fourth condition, there will be no recirculation flow since the discharge piping will be used to deliver flow to the 870 Upper Reservoir and will not be available for the recirculation pumps. A 14-inch diameter pressure relief valve will be installed from the discharge to the suction header of the 570 pumps. Ultimate capacity of the facility will be 65 mgd. To achieve this flow, a new recirculation pipeline will need to be constructed so flow can be delivered from the 570 Roll Reservoir to: a) the 870 Upper Reservoir or 870 Pressure Zone (20 mgd), b) the 624 Eastlake Reservoir (20 mgd), and c) recirculate through the 570 Roll Reservoir (25 mgd) all at the same time. It will be assumed that this new line will be 30 inches in diameter with a constant upslope back to the reservoir. The 570 Roll Reservoir will supply flow to the pump station via an approximately 300 ft long, 66-inch diameter pipeline. There are dual approximately 0.75 mile long, 30-inch diameter existing pipelines between the pump station and the 870 Upper Reservoir. The Second Amendment - Exhibit A Carollo Engineers, Inc. 2 July 16, 2015 Mr. Jason Davis, P.E. existing pipeline between the 624 Eastlake Reservoir and the pump station is approximately four miles long and 30 inches in diameter. This pipeline can be used to deliver flow both to and from the 624 Eastlake Reservoir. Upon the sudden loss of power to any of the pump sets, a low pressure wave will propagate out into the pumps’ discharge line, lowering the pressure in the system piping as it travels downstream to the reservoirs or the pressure zone. This low pressure wave could result in negative pressure conditions in the system piping and possible vapor pressure conditions. Upon reflection, high pressure waves can be created that could overpressurize the system. At the same time, on the suction side of the pumps, a high pressure wave will propagate back toward the supply reservoirs. This high pressure wave could be of sufficient magnitude that the pressure exceeds the maximum allowable surge pressure of the pipelines. Upon reflection, large magnitude negative pressures could be created on the suction side of the system. Existing air valves located on both the 624 and 870 reservoir pipelines may be of use to prevent adverse negative pressures in the system. However, the type and operation of these valves during a transient event will dictate whether they are sufficient as is or if changes are required. The scope of work for the pressure surge analysis for the project includes the following general activities: 1. Project Management – Monthly invoicing, including reporting. 2. Information Review – Review of pump station plans, distribution system details, and existing hydraulic model of the associated pressure zones. 3. Model Development – Create a surge analysis model of the system including the pump station and associated distribution systems under the flow conditions detailed above. 4. Analysis and Recommendations – Perform surge analyses for sudden pump trip and pump start up for each of the flow conditions. Based on the results of the analysis, recommend appropriate surge protection measures to protect the pump station and distribution systems from adverse pressure surges. This may include, but is not limited to, the installation of pressurized surge tanks, vacuum relief valves, surge/pressure relief/anticipator valves, or any combination thereof. 5. Report –Prepare and submit a technical memorandum summarizing the results of the analysis in PDF format. To estimate the effort necessary to complete these tasks, GEI has assumed the following information will be available: x Pump Station information (plans, sections, valving, pump curves, etc.). x Reservoir water surface elevations. x A hydraulic model of the system including all suction side and discharge side piping in EPANET or WaterCAD/WaterGEMS. x System piping information (pressure classes or maximum allowable hydraulic gradelines, pipeline materials, etc.). Second Amendment - Exhibit A Carollo Engineers, Inc. 3 July 16, 2015 Mr. Jason Davis, P.E. The estimated Not-To-Exceed fee for the work as outlined above is $30,740. The analysis and Technical Memorandum can be completed within 30 working days of receipt of a signed contract, notice to proceed, and the information listed above. If you would like to further discuss our qualifications, our proposal, or any other questions you may have, please feel free to contact me at (818) 552-6415. We appreciate this opportunity and look forward to hearing from you soon. Sincerely, GEI CONSULTANTS, INC. R. Scott Foster, P.E. Senior Consultant Second Amendment - Exhibit A STAFF REPORT TYPE MEETING: Regular Board MEETING DATE: October 7, 2015 SUBMITTED BY: Dan Martin Engineering Manager PROJECT: P2531-001103 P2532-001103 P2535-001103 DIV. NOs.: 2 & 5 APPROVED BY: Rod Posada, Chief, Engineering German Alvarez, Assistant General Manager Mark Watton, General Manager SUBJECT: Approve Change Orders No. 4, No. 5, and No. 6 to the Contract with Olympus & Associates, Inc. for the 944-1, 944-2, & 458-2 Reservoir Interior/Exterior Coatings & Upgrades Project GENERAL MANAGER’S RECOMMENDATION: That the Otay Water District (District) Board of Directors (Board): o Approve Change Order No. 4 to the existing contract with Olympus & Associates, Inc. (Olympus) in the amount of $28,071.00 for the 944-1, 944-2, & 458-2 Reservoir Interior/Exterior Coatings & Upgrades Project. o Approve Change Order No. 5 to the existing contract with Olympus & Associates, Inc. (Olympus) in the amount of $46,204.33 for the 944-1, 944-2, & 458-2 Reservoir Interior/Exterior Coatings & Upgrades Project. o Approve Change Order No. 6 to the existing contract with Olympus & Associates, Inc. (Olympus) in the amount of $11,413.89 for the 944-1, 944-2, & 458-2 Reservoir Interior/Exterior Coatings & Upgrades Project. See Exhibits A-1 and A-2 for Project locations. COMMITTEE ACTION: Please see Attachment A. PURPOSE: To obtain Board authorization for the General Manager to execute Change Orders No. 4, No. 5, and No. 6 in the amounts of $28,071.00, 2 $46,204.33, and $11,413.89, respectively, to the construction contract with Olympus for the 944-1, 944-2, & 458-2 Reservoir Interior/Exterior Coatings & Upgrades Project. ANALYSIS: At the October 1, 2014 Board Meeting, the Board awarded a construction contract in an amount of $1,206,008 to Olympus to replace the existing interior and exterior coatings for the 944-1, 944-2, and 458-2 Reservoirs. In addition to replacing the coatings of the reservoirs, the Project includes structural upgrades to comply with the current American Water Works Association (AWWA) and the Occupational Safety and Health Administration standards for both Federal (OSHA) and State (Cal-OSHA) levels. Since the award of the construction contract, substantial structural repair work was identified at the 944-1 (Install Date January 1963), 944-2 (Install Date June 1992), and 458-2 (Install Date October 1967) Reservoirs. Although an internal (dive) inspection was performed at the Reservoirs in advance of the Project, the extent of the required repairs could not be assessed until removal of the existing coating was completed. The contract does include a Board approved Structural Modification Allowance item, which was established to address structural deficiencies identified during construction. A Work Order was approved against the allowance on June 12, 2015, to construct structural roof support system repairs at the 944-2 Reservoir. Change Order No. 1 was issued under the General Manager’s authority to advance the completion of repairs of floor, wall, and roof at the 458-2 Reservoir in the amount of $41,778.00 and added twenty (20) days to the contract. On September 2, 2015 the Board approved a budget increase in the amount of $325,000 to cover the costs of Change Orders No. 2, No. 3, and pending Change Orders No. 4 and No. 5 for the CIP Project budgets (P2531, P2532, and P2535) that support the construction contract. A contingency was also included in the approved budget increase for any unanticipated changes. This contingency will be used to fund the cost of Change Order No. 6 which is described in this staff report. The September 2, 2015 Board action also included approval of Change Orders No. 2 and 3. This staff report seeks Board approval for Change Orders No. 4, No. 5, and No. 6 which are summarized below: Change Order No. 4 (see Exhibit B-1) compensates the contractor for changing the specified coating on the floor of the 458-2 Reservoir from an 80% solids product to a 100% solids product. This change is required to properly address coating of the existing floor in consideration of the pitting encountered at 3 the 458-2 reservoir. The cost associated with Change Order No. 4 is $28,071.00. Change Order No. 5 (see Exhibit B-2) compensates the contractor for the completion of structural repairs, including replacement of all rafters and seismic ties that support the roof of the 944-1 Reservoir. The 944-1 Reservoir was originally constructed and placed into service in January of 1963. In the early 1990’s the District initiated a cathodic protection program to protect the District’s facilities against advanced corrosion. A cathodic protection system was installed at the 944-1 Reservoir in 1992. Currently, all of the District’s steel reservoirs, including the 944-2 and 458-2 Reservoirs, have cathodic protection systems in place. The last interior coating of the 944-1 reservoir was performed in 1995. Although corrosion, including metal loss, was identified on the existing rafters during the 1995 coating project, it was determined to be non-structural in nature at that time. The 1995 coating project removed the existing corrosion and recoated the rafters. A structural assessment of the current condition of the rafters and seismic ties, which was performed in July 2015, has concluded that replacement is necessary. The cost associated with the completion of structural repairs, as included in Change Order No. 5, is $46,204.33. Change Order No. 5 also addresses contract time as a result of the added structural repair work at the 944-1 Reservoir. Time impacts associated with this change are provided in Exhibit B-2, including the addition of thirty-two (32) days. In total, the thirty-two (32) additional days added to the contract will result in a revised total contract duration of 307 calendar days. Change Order No. 6 (see Exhibit B-3) compensates the contractor for structural repairs and replacement of a portion of the 944-1 Reservoir overflow. During blasting operations, the media blasting revealed excessive corrosion in the overflow for the reservoir. This discovery resulted in the need to replace portions of the overflow pipe to restore the structural integrity and water tightness of the pipe. The cost associated with the completion of structural repairs, as included in Change Order No. 6, is $11,413.89. Change Order No. 6 also addresses contract time as a result of the added structural repair work at the 944-1 Reservoir. Time impacts associated with this change are provided in Exhibit B-3, including the addition of two (2) days. In total, the two (2) additional days added to the 4 contract will result in a revised total contract duration of 309 calendar days. Olympus, the contractor of the Project, has completed the interior and exterior recoating work at the 944-2 Reservoir and that reservoir was placed into service on July 29, 2015. As of September 12, 2015, Olympus has completed the interior coating work at the 458-2 Reservoir and is currently performing blasting and coating work on the exterior of the reservoir. Structural repair work at the 944-1 Reservoir was initiated in September 2015. District staff currently estimates that the contractor is approximately 80 calendar days behind schedule. This estimate includes granting the contract time extensions that are included in Change Orders No. 5 and No. 6 under consideration by the Board as part of this staff report. Olympus has been notified that the District will be assessing liquidated damages associated with the late delivery of the Project. FISCAL IMPACT: Joe Beachem, Chief Financial Officer Funding for the overall Project comes from CIP’s P2531, P2532, and P2535. The total budget is $2,175,000. The total budget for CIP P2531 (944-1 Reservoir), as approved by the Board at the September 2, 2015 Board Meeting, is $390,000. Total expenditures, plus outstanding commitments and forecast, are $387,725. See Attachment B-1 for budget detail. The total budget for CIP P2532 (944-2 Reservoir), as approved by the Board at the September 2, 2015 Board Meeting, is $946,000. Total expenditures, plus outstanding commitments and forecast, are $945,010. See Attachment B-2 for budget detail. The total budget for CIP P2535 (458-2 Reservoir), as approved by the Board at the September 2, 2015 Board Meeting is $839,000. Total expenditures, plus outstanding commitments and forecast, are $838,334. See Attachment B-3 for budget detail. Based on a review of the financial budget, the Project Manager anticipates that the budgets for CIP’s P2531, P2532, and P2535 are sufficient to support the Project. The Finance Department has determined that, under the current rate model, 100% of the funding is available from the Replacement Fund for CIP’s P2531, P2532, and P2535. 5 STRATEGIC GOAL: This Project supports the District’s Mission statement, “To provide high value water and wastewater services to the customers of the Otay Water District in a professional, effective, and efficient manner” and the General Manager’s Vision, “A District that is at the forefront in innovations to provide water services at affordable rates, with a reputation for outstanding customer service.” LEGAL IMPACT: None. DM/RP:jf P:\WORKING\CIP P2531 & P2532 - 944-1 & 2 Reservoir Int-Ext Coating\Staff Reports\BD 10-07-15\BD 10-07-15 Staff Report 944-1 944-2 458-2 Reservoir CO 04_CO 05_CO 06(DM-RP).docx Attachments: Attachment A – Committee Action Attachment B-1 – Budget Detail for P2531 Attachment B-2 – Budget Detail for P2532 Attachment B-3 – Budget Detail for P2535 Exhibit A-1 – Location Map for 944-1 & 944-2 Exhibit A-2 – Location Map for 458-2 Exhibit B-1 – Change Order No. 4 Exhibit B-2 – Change Order No. 5 Exhibit B-3 – Change Order No. 6 ATTACHMENT A SUBJECT/PROJECT: P2531-001103 P2532-001103 P2535-001103 Approve Change Orders No. 4, No. 5, and No. 6 to the Contract with Olympus & Associates, Inc. for the 944-1, 944-2, & 458-2 Reservoir Interior/Exterior Coatings & Upgrades Project COMMITTEE ACTION: The Engineering, Operations, and Water Resources Committee (Committee) reviewed this item at a meeting held on September 22, 2015. The Committee supported Staff’s recommendation. NOTE: The "Committee Action" is written in anticipation of the Committee moving the item forward for Board approval. This report will be sent to the Board as a Committee approved item, or modified to reflect any discussion or changes as directed from the Committee prior to presentation to the full Board. ATTACHMENT B-1 – Budget Detail for P2531 SUBJECT/PROJECT: P2531-001103 P2532-001103 P2535-001103 Approve Change Orders No. 4, No. 5, and No. 6 to the Contract with Olympus & Associates, Inc. for the 944-1, 944-2, & 458-2 Reservoir Interior/Exterior Coatings & Upgrades Project Date Updated: 9/16/15 Budget 390,000 Planning Standard Salaries 468 468 - 468 Consultant Contracts 3,411 3,411 - 3,411 HDR ENGINEERING INC Regulatory Agency Fees 25 25 - 25 PETTY CASH CUSTODIAN Total Planning 3,904 3,904 - 3,904 Design Standard Salaries 4,232 4,232 - 4,232 Service Contracts 45 45 - 45 SAN DIEGO DAILY TRANSCRIPT Construction Contracts 90 90 - 90 CLARKSON LAB & SUPPLY INC Total Design 4,367 4,367 - 4,367 Construction Standard Salaries 52,500 9,204 43,296 52,500 Construction Contract 188,228 1,625 186,603 188,228 OLYMPUS & ASSOCIATES 46,204 - 46,204 46,204 OLYMPUS & ASSOCIATES CO 05 11,414 - 11,414 11,414 OLYMPUS & ASSOCIATES CO 06 Service Contracts 50,000 - 50,000 50,000 SPECIALTY INSPECTION 12,500 5,100 7,400 12,500 ALYSON CONSULTING-CM Equipment 15,000 15,000 15,000 Pending Valve Replacement Equipment Charges 78 78 - 78 EQUIPMENT CHARGES Professional Legal Fees 530 527 3 530 STUTZ ARTIANO SHINOFF Regulatory Agency Fees - - - - PETTY CASH CUSTODIAN Project Closeout 3,000 - 3,000 3,000 CLOSEOUT Project Contingency - - - - 5% CONTINGENCY Total Construction 379,454 16,534 362,921 379,454 Grand Total 387,725 24,805 362,921 387,725 Vendor/Comments Otay Water District P2531-944-1 Reservoir Interior/Exterior Coating Committed Expenditures Outstanding Commitment & Projected Final Cost ATTACHMENT B-2 – Budget Detail for P2532 SUBJECT/PROJECT: P2531-001103 P2532-001103 P2535-001103 Approve Change Orders No. 4, No. 5, and No. 6 to the Contract with Olympus & Associates, Inc. for the 944-1, 944-2, & 458-2 Reservoir Interior/Exterior Coatings & Upgrades Project Date Updated: 9/12/15 Budget 946,000 Planning Standard Salaries 468 468 - 468 Consultant Contracts 3,412 3,412 - 3,412 HDR ENGINEERING INC Regulatory Agency Fees 25 25 - 25 PETTY CASH CUSTODIAN Total Planning 3,905 3,905 - 3,905 Design Standard Salaries 7,982 7,982 - 7,982 Professional Legal Fees - - - - STUTZ ARTIANO SHINOFF Consultant Contracts - - - - CONSULTANT CONTRACT Service Contracts 1,129 1,129 - 1,129 MAYER 45 45 - 45 SAN DIEGO DAILY TRANSCRIPT - - - - - - - - - - - - - - - - Total Design 9,156 9,156 - 9,156 Construction Standard Salaries 194,000 185,910 8,090 194,000 Construction Contract 553,680 528,065 25,615 553,680 OLYMPUS & ASSOCIATES 33,936 33,936 - 33,936 OLYMPUS & ASSOCIATES - WO 1 ALLOWANCE Service Contracts 112,924 112,924 - 112,924 HDR-SPECIALTY INSPECTION 35,026 34,820 206 35,026 ALYSON CONSULTING-CM 90 90 90 CLARKSON LAB & SUPPLY 680 680 - 680 WATCHLIGHT CORPORATION Equipment Charge 1,283 1,283 - 1,283 EQUIPMENT CHARGE Professional Legal Fees 330 327 3 330 STUTZ ARTIANO SHINOFF Regulatory Agency Fees - - - - PETTY CASH CUSTODIAN Project Closeout - - - - CLOSEOUT Project Contingency - - - - 5% CONTINGENCY Total Construction 931,949 898,035 33,914 931,949 Grand Total 945,010 911,096 33,914 945,010 Vendor/Comments Otay Water District P2532-944-2 Reservoir Interior/Exterior Coating CommittedExpenditures Outstanding Commitment & Projected Final Cost ATTACHMENT B-3 – Budget Detail for P2535 SUBJECT/PROJECT: P2531-001103 P2532-001103 P2535-001103 Approve Change Orders No. 4, No. 5, and No. 6 to the Contract with Olympus & Associates, Inc. for the 944-1, 944-2, & 458-2 Reservoir Interior/Exterior Coatings & Upgrades Project Date Updated: 9/12/15 Budget 839,000 Planning - - - - Total Planning - - - - Design Standard Salaries 15,983 15,983 - 15,983 Professional Legal Fees 387 387 - 387 STUTZ ARTIANO SHINOFF Consultant Contracts 2,715 2,715 - 2,715 CSI SERVICES INC Service Contracts 4,610 4,610 - 4,610 MAYER 89 89 - 89 SAN DIEGO DAILY TRANSCRIPT Total Design 23,784 23,784 - 23,784 Construction Standard Salaries 150,000 101,194 48,806 150,000 Construcion Contract 404,100 238,129 165,971 404,100 OLYMPUS & ASSOCIATES 26,064 26,064 - 26,064 OLYMPUS & ASSOCIATES - ALLOWANCE 41,778 41,778 - 41,778 OLYMPUS & ASSOCIATES - CO1 44,458 44,458 44,458 OLYMPUS & ASSOCIATES - CO2 4,073 4,073 4,073 OLYMPUS & ASSOCIATES - CO3 28,071 28,071 28,071 OLYMPUS & ASSOCIATES - CO4 Service Contracts 47 47 - 47 SAN DIEGO DAILY TRANSCRIPT 3,515 3,515 - 3,515 FERGUSON WATERWORKS 3,081 3,081 - 3,081 PACIFIC PIPELINE 400 400 - 400 R&M SOLUTIONS 2,958 2,958 - 2,958 DJA INSPECTION 31,930 31,930 - 31,930 HDR-SPECIALTY INSPECTION 629 629 - 629 WATCHLIGHT CORPORATION 13,000 - 13,000 13,000 ALYSON CONSULTING-CM 372 372 - 372 NINYO & MOORE 48,925 - 48,925 48,925 RF JEAGER -SPECIALTY INSPECTION Equipment Charge 1,093 1,093 - 1,093 EQUIPMENT CHARGE Standard Materials 18 18 - 18 STANDARD MATERIALS Regulatory Agency Fees 38 38 - 38 PETTY CASH CUSTODIAN Project Closeout 5,000 - 5,000 5,000 Professional Legal Fees 5,000 - 5,000 5,000 Project Contingency - - - - 5% CONTINGENCY Total Construction 814,550 451,246 363,304 814,550 Grand Total 838,334 475,030 363,304 838,334 Vendor/Comments Otay Water District P2535-458-2 Reservoir Interior/Exterior Coating Committed Expenditures Outstanding Commitment & Projected Final Cost "Cé ¹r $R $R $R ¹r ¹r $R ¹r ¹r Br a n d y w i n e A v e Olympic Pkwy Morro Point Dr W P o i n t D r Point B a r r o w D r Poin t l a J o l l a D r P o i n t D e f i a n c e C t Laguna Point Ct Ma l i b u P o i n t C t Dia b l o P o i n t C t Sa n P e d r o P o i n t C t Olympic Pkwy 066065 ! VICINITY MAP PROJECT SITE NTS ?ò Aä ?Ë ;&s DIV 5 DIV 1 DIV 2 DIV 4 DIV 3 ?p F P:\ W O R K I N G \ C I P P 2 4 9 3 & P 2 5 3 5 6 2 4 - 2 & 4 5 8 - 2 R e s e r v o i r C o a t i n g \ G r a p h i c s \ E x h i b i t s - F i g u r e s \ 4 5 8 - 2 L o c a t i o n . m x d OTAY WATER DISTRICT458-2 Reservoir Interior/ExteriorCoating and Upgrades EXHIBIT A-2 CIP P2535F 458-2 Tank1.75 MG Steel Reservoir Page 1 of 1 COST ESTIMATE SUMMARY COR 458-2 Floor Material Change W.O. # PREPARED BY - Douglas Cook Contract: 944s & 458-2 Reservoirs SIGNATURE: JOBSITE: C.I.P. NO. DATE: --- --- Area of reservoir 458-2 with 98 foot dimeter equals 7540.0 SF --- --- Area for 6-inches of shell bottom equals 154.0 SF --- --- Total SF affected by coating change 7694.0 SF --- --- --- ---Credit for not used Devoe 233 (15-18 mils = 16.5 DFT AVG)(77.8 SF/Gallon) -98.9 gallons --- --- 10% Stripe coat & waste -9.9 gallons ----- Quantity Rounded to 5 gallon pail -110.0 gallons ---$29.59 -$3,255 -$3,255 Add for Devoe 133 (100% Solids)(27-38 DFT = 33 DFT AVG)(48.6 SF/Gallon)(50% surface no pits)79.1 gallons 0.0 ----$0 Heavy Pitted Areas Add for Devoe 133 (100% Solids)(42-53 DFT = 48 DFT AVG)(33.4 SF/Gallon)(50% surface heavy pits)115.1 gallons 25% roll pits & waste 48.6 gallons 0.0 ----$0 Quantity Rounded to 5 gallon pail 245.0 gallons 0.0 --$65.14 $15,959 -$15,959 Plural Pump Rental 1.0 week 0.0 -$3,730.00 $3,730 --$3,730 Plural Pump Rental Tax 1.0 week 0.0 -$298.40 $298 --$298 Fuel / Accessories 1.0 week 0.0 -$500.00 $500 --$500 Pump Operator 1.0 EA 16.000 16.0 $53.12 $850 ---$850 Surface Preparation 3.0 EA 32.000 96.0 $53.12 $5,100 ---$5,100 ------ 112.0 $5,950 $4,528 $12,704 $0 $0 SALES TAX - 8.00%1 LS $1,016 $1,016 $5,950 $4,528 $13,721 $0 $24,199 MARK-UP PER CONTRACT (OH, PROFIT & BOND) $952 $725 $2,195 $3,872 TOTAL PRIME CONTRACTOR PRICE 112.0 $6,902 $5,253 $15,916 $0 $28,071 ------ 0.0 $0 $0 $0 $0 $0 SALES TAX - 7.75%1 ls $0 $0 $0 $0 $0 $0 $0 MARK-UP PER CONTRACT (OH, PROFIT & BOND)$0 $0 $0 included $0 TOTAL SUBCONTRACTOR PRICE 0.0 $0 $0 $0 $0 $0 PRIME CONTRACTOR MARK-UP PER CONTRACT $0 $0 $0 $0 $0 TOTAL RFP PRICE 112.0 $6,902 $5,253 $15,916 $0 $28,071 TOTAL COST MATERIAL UNIT PRICE TOTALUNIT COSTUNIT COST TOTAL COSTQUANTITYUNITS LABOR EQUIPMENT UNIT COST TOTAL COSTMH/UNIT TOTAL MANHOURS LABOR RATE TOTAL COST QUANTITY LABOR MH/UNIT TOTAL COSTLABOR RATE TOTAL MANHOURS UNIT PRICE TOTALTOTAL COSTUNIT COSTUNITS EQUIPMENT MATERIAL TOTAL COSTUNIT COST TOTAL COSTUNIT COST SUBTOTAL COST TOTAL COST SUBTOTAL COST TOTAL COST SUBCONTRACTOR DESCRIPTION DESCRIPTION Alyson Consulting 8898 Hibert Ave, Suite 109 San Diego, CA 92131 (858) 518-3072 REQUEST FOR PROPOSAL # 004 Date: June 30, 2015 Project Name: 944-1, 944-2, & 458-2 Reservoirs Interior/Exterior Coating & Upgrades To: Olympus & Associates C.I.P. No.: P2531/P2532/P2535 405 Lovitt Lane Reno, NV 89506 Contractor: Olympus & Associates Attn: Lazarus Tsiopos From: Douglas Cook Subject: 458-2 Floor Coating Change Reference Drawings: N/A Ref. Spec. Section: N/A Referenced RFI: N/A Description: X Shop drawings required No Shop drawings required Please prepare a lump sum proposal to furnish all required labor, material, and equipment necessary to implement the following items: ¥ Replace the Specified 80% solids (Devoe Bar Rust 233H) coating system with 100% solids (Devoe Devran 133) per the attached coating plan. ¥ Please submit a lump sum cost proposal for this adjustment to your construction contract by ASAP. Your proposal should include a complete detailed breakdown of labor man-hours, materials, equipment, and all other related costs which would be basis for negotiation and agreement in an adjustment to the contract price. ¥ Please quantify the impact, if any, the above described scope of work will have upon your project completion date, by identifying the first critical path element of your schedule which is impacted and the duration of the impact. ¥ Other requirements to be included are: N/A By: Construction Manager’s Signature Marine and Protective Coatings All products supplied and technical advice or recommendations given are subject to our standard Conditions of Sale. 7077 Consolidated Way, Ste A/ San Diego CA 92121 / Tel: 619.520.8517 / Submittals June 30th 2015 Otay Water District Fresh Water Reservoir 458-2 1.8 MG Heavily Pitted Floor Coating Recommendation Coatings Contractor: Olympus & Associates 405 Lovitt Lane Reno, NV 89507 Owner: Otay Water District Coatings Manufacturer: International Paint, LLC 7077 Consolidated Way, Ste A San Diego, CA 92121 Marine and Protective Coatings All products supplied and technical advice or recommendations given are subject to our standard Conditions of Sale. 7077 Consolidated Way, Ste A / San Diego, CA 92121 / Tel: 619.520.8517 / Submittal Otay Water District June 30th 2015 Interior Floor System for Heavily Pitted Floors: Recommended Sur ace Preparation: Abrasive blast to near-white metal surface cleanliness in accordance with SSPC SP10. Blast profile should be 1.5 – 2.5 mils in depth and be of a sharp, jagged nature as opposed to a “peen” pattern. Existing raised puddle welded areas shall be ground level and prepared to the above standard. Stripe Coat International Paint/Devoe Coatings Devran 133 2 3 Mils (DFT) First Coat International Paint/Devoe Coatings Devran 133 15 - 20 Mils (DFT) Second Coat: International Paint/Devoe Coatings Devran 133 10 - 15 Mils (DFT) Total Mils (DFT) 27 38 Mils (DFT) Contractor: Mr. George Tsiopos Olympus & Associates Document Preparation: Chris Jones Protective Coatings Specialist International Paint, LLC. 619/520.8517 c.jones@akzonobel.com Marine and Protective Coatings All products supplied and technical advice or recommendations given are subject to our standard Conditions of Sale. 7077 Consolidated Way, Ste A / San Diego, CA 92121 / Tel: 619.520.8517 / Submittal Otay Water District June 18th 2015 Interior Floor System for Heavily Pitted Floors: Stripe Coat International Paint/Devoe Coatings Devran 133 2 3 Mils (DFT) First Coat International Paint/Devoe Coatings Devran 133 20 - 25 Mils (DFT) Second Coat: International Paint/Devoe Coatings Devran 133 20 - 25 Mils (DFT) Total Mils (DFT) 42 53 Mils (DFT) Contractor: Mr. George Tsiopos Olympus & Associates Document Preparation: Chris Jones Protective Coatings Specialist International Paint, LLC. 619/520.8517 c.jones@akzonobel.com A 100% solids, two-component epoxy coating for tank lining and repair of pitted steel surfaces. PRODUCT DESCRIPTION Ideal for repair of tank bottoms, including potable water tanks, fuel tanks and selected chemical tanks. Also used for repair of pitted steel surfaces as well as a chemical resistant coating for concrete floors and waste troughs. Devran 133 is often used in sewage or waste treatment plants and containment areas. NSF certification is for tanks equal to or greater than 20,000 gallons. See listing at www.NSF.org "Drinking Water System Components" for application and cure. Certified to NSF/ANSI 61 INTENDED USES Off White, Oxide Red Gloss 100% 8-12 mils (200-300 microns) dry equivalent to 8-12 mils (200-300 microns) wet 160 sq.ft/US gallon at 10 mils d.f.t and stated volume solids 4 m²/liter at 250 microns d.f.t and stated volume solids Allow appropriate loss factors Airless Spray, Squeegee, Plural Component Airless Spray PRACTICAL INFORMATION FOR DEVRAN 133 Color Gloss Level Volume Solids Typical Thickness Theoretical Coverage Practical Coverage Method of Application Drying Time Temperature Touch Dry Hard Dry Minimum Maximum ¹ * not applicable Overcoating Interval with recommended topcoats 50°F (10°C) *¹32 hours 26 hours 72 hours 68°F (20°C) *¹22 hours 14 hours 72 hours 77°F (25°C) *¹17 hours 10 hours 72 hours Part A 199°F (93°C); Part B 199°F (93°C); Mixed 199°F (93°C) 14.9 Ib/gal (1.79 kg/l) REGULATORY DATA Flash Point (Typical) Product Weight VOC See Product Characteristics section for further details 0.59 lb/gal (71 g/lt) EPA Method 24 Devran® 133 Epoxy Page 1 of 4 Ref:4386 Issue Date:2/5/2015 Protective Coatings Devran® 133 Epoxy All surfaces must be sound, dry, clean, free of oil, grease, dirt, mildew, curing compounds, loose and flaking paint and other foreign substances. New Surfaces: Abrasive blast to near-white metal surface cleanliness in accordance with SSPC-SP10 or ISO8501- 1:2007 Sa2.5. Blast profile on steel should be 1½ - 2½ mils (38 - 63 microns) in depth and be of a sharp, jagged nature as opposed to a “peen” pattern (typically obtained in shot blasting). Concrete Floors, Poured Concrete: Cure at least 30 days. Acid etch or abrasive blast slick, glazed concrete or concrete with laitance. Prime with Pre-Prime 167 for non-NSF applications or Devran 133. Previously Painted Surfaces Devran 133 may not be applied to existing coatings. All coatings should be removed and substrates treated as for New Surfaces. SURFACE PREPARATION Material is supplied in two containers as a unit. Always mix a complete unit in the proportions supplied. Once the unit has been mixed, it must be used within the working pot life specified. (1) Agitate Base (Part A) with a power agitator. (2) Combine entire contents of Initiator (Part B) with Base (Part A) and mix thoroughly with power agitator. 4 part(s) : 1 part(s) by volume Recommended Do not thin T-10 Thinner Do not allow material to remain in hoses, gun or spray equipment. Thoroughly flush all equipment with T-10 Thinner. Once units of paint have been mixed they should not be resealed and it is advised that after prolonged stoppages work recommences with freshly mixed units. Clean all equipment immediately after use with T-10 Thinner. It is good working practice to periodically flush out spray equipment during the course of the working day. Frequency of cleaning will depend upon amount sprayed, temperature and elapsed time, including any delays. All surplus material and empty containers should be disposed of in accordance with appropriate regional regulations/legislation. See Product Characteristics section for further details In the SCAQMD region, use T-0 Thinner or other solvent in compliance with local VOC and air quality regulations. Recommended Tip Range 23-29 thou (0.58-0.73 mm) Total output fluid pressure at spray tip not less than 2944 psi (207 kg/cm²) See Product Characteristics section for further details APPLICATION Mixing Mix Ratio Working Pot Life Plural component airless spray Airless Spray Thinner Cleaner Work Stoppages Clean Up 50°F (10°C) 68°F (20°C) 77°F (25°C) 2 hours 2 hours 2 hours Page 2 of 4 Devran® 133 Epoxy Advantages: - Excellent chemical, solvent and water resistance - Can be applied up to 1/2'' thick on horizontal surfaces (except for potable water service) In common with all epoxies, Devran 133 will chalk and discolor on exterior exposure. However, these phenomena are not detrimental to anti-corrosive performance. Apply in good weather, when air and surface temperatures are above 50°F (10°C). Application below this temperature may compromise chemical resistance. Optimum application properties and working life of the coating are obtained when the mixed components are at 77°F (25°C) and every effort should be made to keep material to this temperature. Devran 133 can be applied to floors and decks with a spreader, squeegee or roller. If air entrapment is encountered, use a “porcupine” or another type of air release roller tool. Where plural component airless spray equipment is used, a 45 to 1 pump equipped with a 1:1 cylinder pump should be used. All plural component applications require a volumetric check of the mix ratio. Where airless spray equipment is used, a 45:1 pump or larger is recommended. Ideally, fluid hoses should not be less than 3/8'' ID and not longer than 50 feet to obtain optimum results. Although Devran 133 is solventless, good ventilation with dry air is required for the protection of the applicator, to prevent condensation and to obtain proper coating performance. Ventilation should be maintained throughout the cure period. Be sure the air in the lowest areas is constantly replaced with fresh, dry air. Longer curing times with ventilation are required if temperatures are lower than 77ºF (25ºC). Note: VOC values are typical and are provided for guidance purpose only. These may be subject to variation depending on factors such as differences in color and normal manufacturing tolerances. PRODUCT CHARACTERISTICS Devran 133 will normally be applied direct to metal and is not normally overcoated with any product other than itself. SYSTEMS COMPATIBILITY Page 3 of 4 Devran® 133 Epoxy Rect Top Rect Bottom D et ai l T o p Further information regarding industry standards, terms and abbreviations used in this data sheet can be found in the following documents available at www.international-pc.com: • Definitions & Abbreviations • Surface Preparation • Paint Application • Theoretical & Practical Coverage Individual copies of these information sections are available upon request. ADDITIONAL INFORMATION This product is intended for use only by professional applicators in industrial situations in accordance with the advice given on this sheet, the Material Safety Data Sheet and the container(s), and should not be used without reference to the Material Safety Data Sheet (MSDS) which International Protective Coatings has provided to its customers. All work involving the application and use of this product should be performed in compliance with all relevant national, Health, Safety & Environmental standards and regulations. In the event welding or flame cutting is performed on metal coated with this product, dust and fumes will be emitted which will require the use of appropriate personal protective equipment and adequate local exhaust ventilation. If in doubt regarding the suitability of use of this product, consult International Protective Coatings for further advice. SAFETY PRECAUTIONS PACK SIZE Unit Size Part A Part BVol Pack Vol Pack For availability of other pack sizes contact International Protective Coatings 5 US gal 4 US gal 6 US gal 1 US gal 1 US gal SHIPPING WEIGHT (TYPICAL) Unit Size Part A Part B 5 US gal 63.9 lb 16.1 lb Shelf Life 24 months minimum at 77°F (25°C). Subject to re-inspection thereafter. Store in dry, shaded conditions away from sources of heat and ignition. STORAGE The information in this data sheet is not intended to be exhaustive; any person using the product for any purpose other than that specifically recommended in this data sheet without first obtaining written confirmation from us as to the suitability of the product for the intended purpose does so at their own risk. All advice given or statements made about the product (whether in this data sheet or otherwise) is correct to the best of our knowledge but we have no control over the quality or the condition of the substrate or the many factors affecting the use and application of the product. Therefore, unless we specifically agree in writing to do so, we do not accept any liability at all for the performance of the product or for (subject to the maximum extent permitted by law) any loss or damage arising out of the use of the product. We hereby disclaim any warranties or representations, express or implied, by operation of law or otherwise, including, without limitation, any implied warranty of merchantability or fitness for a particular purpose. All products supplied and technical advice given are subject to our Conditions of Sale. You should request a copy of this document and review it carefully. The information contained in this data sheet is liable to modification from time to time in the light of experience and our policy of continuous development. It is the user's responsibility to check with their local representative that this data sheet is current prior to using the product. This Technical Data Sheet is available on our website at www.international-marine.com or www.international-pc.com, and should be the same as this document. Should there be any discrepancies between this document and the version of the Technical Data Sheet that appears on the website, then the version on the website will take precedence. Disclaimer Copyright © AkzoNobel, 2/5/2015. All trademarks mentioned in this publication are owned by, or licensed to, the AkzoNobel group of companies. www.international-pc.com Page 4 of 4 Material Safety Data Sheet DEVRAN 133 OFF WHITE PART A Sales Order: {SalesOrd} Bulk Sales Reference No.: MSDS Revision Date: MSDS Revision Number: DC133K3600 02/07/2014 0-2 1. Identification of the preparation and company 1.1. Product identifier Product Identity DEVRAN 133 OFF WHITE PART A Bulk Sales Reference No.DC133K3600 1.2. Relevant identified uses of the substance or mixture and uses advised against Intended Use See Technical Data Sheet. Application Method See Technical Data Sheet. 1.3. Details of the supplier of the safety data sheet Company Name International Paint LLC 6001 Antoine Drive Houston Texas 77091 Emergency CHEMTREC (USA)(800) 424-9300 International Paint (713) 682-1711 Poison Control Center (800) 854-6813 Customer Service International Paint (800) 589-1267 Fax No.(800) 631-7481 2. Hazard identification of the product 2.1. Classification of the substance or mixture Acute Tox. 5;H303 May be harmful if swallowed. Acute Tox. 5;H313 May be harmful in contact with skin. Acute Tox. 4;H332 Harmful if inhaled. Skin Irrit. 2;H315 Causes skin irritation. Eye Irrit. 2;H319 Causes serious eye irritation. Skin Sens. 1;H317 May cause an allergic skin reaction. Aquatic Chronic 2;H411 Toxic to aquatic life with long lasting effects. 2.2. Label elements Using the Toxicity Data listed in section 11 & 12 the product is labelled as follows. Warning. H303 May be harmful if swallowed. H313 May be harmful in contact with skin. H315 Causes skin irritation. H317 May cause an allergic skin reaction. DC133K3600_0 1/10 H319 Causes serious eye irritation. H332 Harmful if inhaled. H411 Toxic to aquatic life with long lasting effects. P260 Do not breathe mist / vapors / spray. P261 Avoid breathing dust / fume / gas / mist / vapors / spray. P262 Do not get in eyes, on skin, or on clothing. P271 Use only outdoors or in a well-ventilated area. P272 Contaminated work clothing should not be allowed out of the workplace. P273 Avoid release to the environment. P280 Wear protective gloves / eye protection / face protection. P301+310 IF SWALLOWED: Immediately call a POISON CENTER or doctor/physician. P302+352 IF ON SKIN: Wash with soap and water. P304+312 IF INHALED: Call a POISON CENTER or doctor/physician if you feel unwell. P305+351+338 IF IN EYES: Rinse continuously with water for several minutes. Remove contact lenses if present and easy to do - continue rinsing. P312 Call a POISON CENTER or doctor / physician if you feel unwell. P331 Do NOT induce vomiting. P333+313 If skin irritation or a rash occurs: Get medical advice/attention. P337 If eye irritation persists:. P340 Remove victim to fresh air and keep at rest in a position comfortable for breathing. P362 Take off contaminated clothing and wash before reuse. P363 Wash contaminated clothing before reuse. P391 Collect spillage. P501 Dispose of contents / container in accordance with local / national regulations. HMIS Rating Health: 1 Flammability: 3 Reactivity: 1 3. Composition/information on ingredients This product contains the following substances that present a hazard within the meaning of the relevant State and Federal Hazardous Substances regulations. Ingredient/Chemical Designations Weight % GHS Classification Notes Barium sulfate CAS Number: 0007727-43-7 25 - 50 ---- [1][2] Bisphenol A - Epichlorohydrin CAS Number: 0025068-38-6 10 - 25 Eye Irrit. 2;H319 Skin Irrit. 2;H315 Skin Sens. 1;H317 Aquatic Chronic 2;H411 [1] Titanium dioxide CAS Number: 0013463-67-7 1.0 - 10 ---- [1][2] Benzyl alcohol CAS Number: 0000100-51-6 1.0 - 10 Acute Tox. 4;H332 Acute Tox. 4;H302 [1] Oxirane, mono[(C12-14-alkyloxy)methyl] derivs. CAS Number: 0068609-97-2 1.0 - 10 Skin Irrit. 2;H315 Skin Sens. 1;H317 [1] Cyclohexanamine, 4,4'-methylenebis- CAS Number: 0001761-71-3 1.0 - 10 Acute Tox. 4;H302 Skin Corr. 1A;H314 Skin Sens. 1B;H317 STOT RE 2;H373 Aquatic Chronic 2;H411 Supplier Classification [1] 1,2-Cyclohexanediamine CAS Number: 0000694-83-7 1.0 - 10 Acute Tox. 4;H332 Skin Corr. 1;H314 Skin Sens. 1;H317 [1] [1] Substance classified with a health or environmental hazard. [2] Substance with a workplace exposure limit. [3] PBT-substance or vPvB-substance. DC133K3600_0 2/10 *The full texts of the phrases are shown in Section 16. 4. First aid measures 4.1. Description of first aid measures General Remove contaminated clothing and shoes. Get medical attention immediately. Wash clothing before reuse. Thoroughly clean or destroy contaminated shoes. Inhalation If inhaled, remove to fresh air. If not breathing, give artificial respiration. If breathing is difficult, give oxygen. Get medical attention immediately. Eyes In case of contact, immediately flush eyes with plenty of water for at least 15 minutes. Get medical attention immediately. Skin In case of contact, immediately flush skin with soap and plenty of water. Get medical attention immediately. Ingestion If swallowed, immediately contact Poison Control Center at 1-800-854-6813. DO NOT induce vomiting unless instructed to do so by medical personnel. Never give anything by mouth to an unconscious person. 4.2. Most important symptoms and effects, both acute and delayed Overview NOTICE: Reports have associated repeated and prolonged occupational overexposure to solvents with permanent brain and nervous system damage. Intentional misuse by deliberately concentrating and inhaling the contents may be harmful or fatal. Avoid contact with eyes, skin and clothing. Inhalation Harmful if inhaled. Causes nose and throat irritation. Vapors may affect the brain or nervous system causing dizziness, headache or nausea. Eyes Causes severe eye irritation. Avoid contact with eyes. Skin Causes skin irritation. May cause allergic skin reaction. May be harmful if absorbed through the skin. Ingestion Harmful if swallowed. May cause abdominal pain, nausea, vomiting, diarrhea, or drowsiness. Chronic effects Possible cancer hazard. Contains an ingredient which may cause cancer based on animal data (See Section 2 and Section 15 for each ingredient). Risk of cancer depends on duration and level of exposure. 5. Fire-fighting measures 5.1. Extinguishing media CAUTION: This product has a very low flashpoint. Use of water spray when fighting fire may be inefficient. SMALL FIRES: Use dry chemical, CO2, water spray or alcohol-resistant foam. LARGE FIRES: Use water spray, fog, or alcohol-resistant foam. Do not use straight streams. Move containers from fire area if you can do so without risk. Runoff from fire control may cause pollution. Dike fire control water for later disposal. Do not scatter the material. 5.2. Special hazards arising from the substance or mixture May produce hazardous fumes when heated to decomposition as in welding. Fumes may produce Carbon Dioxide and Carbon Monoxide. 5.3. Advice for fire-fighters Cool closed containers exposed to fire by spraying them with water. Do not allow run off water and contaminants from fire fighting to enter drains or water courses. ERG Guide No. 6. Accidental release measures 6.1. Personal precautions, protective equipment and emergency procedures ELIMINATE ALL IGNITION SOURCES (no smoking, flares, sparks or flames in immediate area). Use only non-sparking equipment to handle spilled material and absorbent. Do not touch or walk through spilled material. Stop leak if you can do so without risk. Prevent entry into waterways, sewers, basements or confined areas. A vapor suppressing foam may be used to reduce vapors. Absorb or cover with dry earth, sand, or other non-combustible material and transfer to containers. Use non-sparking tools to collect absorbed material. 6.2. Environmental precautions Do not allow spills to enter drains or watercourses. 6.3. Methods and material for containment and cleaning up CALL CHEMTREC at (800)-424-9300 for emergency response. Isolate spill or leak area immediately for at least 25 to 50 meters (80 to 160 feet) in all directions. Keep unauthorized personnel away. Stay upwind. Keep DC133K3600_0 3/10 out of low areas. Ventilate closed spaces before entering. LARGE SPILLS: Consider initial downwind evacuation for at least 300 meters (1000 feet). 7. Handling and storage 7.1. Precautions for safe handling Handling Vapors may cause flash fire or ignite explosively. In Storage Keep away from heat, sparks and flame. 7.2. Conditions for safe storage, including any incompatibilities Store between 40-100F (4-38C). Avoid contact with eyes, skin and clothing. Strong oxidizing agents. Do not smoke. Extinguish all flames and pilot lights, and turn off stoves, heaters, electric motors and other sources of ignition during use and until all vapors are gone. 7.3. Specific end use(s) Close container after each use. Wash thoroughly after handling. Prevent build-up of vapors by opening all windows and doors to achieve cross-ventilation. 8. Exposure controls and personal protection 8.1. Control parameters Exposure CAS No.Ingredient Source Value 0000100-51-6 Benzyl alcohol OSHA No Established Limit ACGIH No Established Limit NIOSH No Established Limit Supplier No Established Limit OHSA, CAN No Established Limit Mexico No Established Limit Brazil No Established Limit 0000694-83-7 1,2-Cyclohexanediamine OSHA No Established Limit ACGIH No Established Limit NIOSH No Established Limit Supplier No Established Limit OHSA, CAN No Established Limit Mexico No Established Limit Brazil No Established Limit 0001761-71-3 Cyclohexanamine, 4,4'-methylenebis- OSHA No Established Limit ACGIH No Established Limit NIOSH No Established Limit Supplier No Established Limit OHSA, CAN No Established Limit Mexico No Established Limit Brazil No Established Limit 0007727-43-7 Barium sulfate OSHA 15 mg/m3 TWA (total dust); 5 mg/m3 TWA (respirable fraction) ACGIH 10 mg/m3 TWA NIOSH 10 mg/m3 TWA (total dust); 5 mg/m3 TWA (respirable dust) DC133K3600_0 4/10 Supplier No Established Limit OHSA, CAN 10 mg/m3 TWA Mexico No Established Limit Brazil No Established Limit 0013463-67-7 Titanium dioxide OSHA 15 mg/m3 TWA (total dust) ACGIH 10 mg/m3 TWA NIOSH 5000 mg/m3 IDLH Supplier No Established Limit OHSA, CAN 10 mg/m3 TWA Mexico 10 mg/m3 TWA LMPE-PPT (as Ti)20 mg/m3 STEL [LMPE-CT] (as Ti) Brazil No Established Limit 0025068-38-6 Bisphenol A - Epichlorohydrin OSHA No Established Limit ACGIH No Established Limit NIOSH No Established Limit Supplier No Established Limit OHSA, CAN No Established Limit Mexico No Established Limit Brazil No Established Limit 0068609-97-2 Oxirane, mono[(C12-14-alkyloxy)methyl] derivs. OSHA No Established Limit ACGIH No Established Limit NIOSH No Established Limit Supplier No Established Limit OHSA, CAN No Established Limit Mexico No Established Limit Brazil No Established Limit Health Data CAS No.Ingredient Source Value 0000100-51-6 Benzyl alcohol NIOSH No Established Limit 0000694-83-7 1,2-Cyclohexanediamine NIOSH No Established Limit 0001761-71-3 Cyclohexanamine, 4,4'-methylenebis- NIOSH No Established Limit 0007727-43-7 Barium sulfate NIOSH Eye nose 0013463-67-7 Titanium dioxide NIOSH Lung tumors in animals 0025068-38-6 Bisphenol A - Epichlorohydrin NIOSH No Established Limit 0068609-97-2 Oxirane, mono[(C12-14-alkyloxy)methyl] derivs. NIOSH No Established Limit Carcinogen Data CAS No.Ingredient Source Value 0000100-51-6 Benzyl alcohol OSHA Select Carcinogen: No NTP Known: No; Suspected: No IARC Group 1: No; Group 2a: No; Group 2b: No; Group 3: No; Group 4: No; 0000694-83-7 1,2-Cyclohexanediamine OSHA Select Carcinogen: No NTP Known: No; Suspected: No IARC Group 1: No; Group 2a: No; Group 2b: No; Group 3: No; Group 4: No; 0001761-71-3 Cyclohexanamine, 4,4'-methylenebis- OSHA Select Carcinogen: No NTP Known: No; Suspected: No IARC Group 1: No; Group 2a: No; Group 2b: No; Group 3: No; Group 4: No; 0007727-43-7 Barium sulfate OSHA Select Carcinogen: No NTP Known: No; Suspected: No IARC DC133K3600_0 5/10 Group 1: No; Group 2a: No; Group 2b: No; Group 3: No; Group 4: No; 0013463-67-7 Titanium dioxide OSHA Select Carcinogen: Yes NTP Known: No; Suspected: No IARC Group 1: No; Group 2a: No; Group 2b: Yes; Group 3: No; Group 4: No; 0025068-38-6 Bisphenol A - Epichlorohydrin OSHA Select Carcinogen: No NTP Known: No; Suspected: No IARC Group 1: No; Group 2a: No; Group 2b: No; Group 3: No; Group 4: No; 0068609-97-2 Oxirane, mono[(C12-14-alkyloxy)methyl] derivs. OSHA Select Carcinogen: No NTP Known: No; Suspected: No IARC Group 1: No; Group 2a: No; Group 2b: No; Group 3: No; Group 4: No; 8.2. Exposure controls Respiratory Select equipment to provide protection from the ingredients listed in Section 3 of this document. Ensure fresh air entry during application and drying. If you experience eye watering, headache or dizziness or if air monitoring demonstrates dust, vapor, or mist levels are above applicable limits, wear an appropriate, properly fitted respirator (NIOSH approved) during and after application. Follow respirator manufacturer's directions for respirator use. FOR USERS OF 3M RESPIRATORY PROTECTION ONLY: For information and assistance on 3M occupational health and safety products, call OH&ESD Technical Service toll free in U.S.A. 1-800-243-4630, in Canada call 1-800-267-4414. Please do not contact these numbers regarding other manufacturer's respiratory protection products. 3M does not endorse the accuracy of the information contained in this Material Safety Data Sheet. Eyes Avoid contact with eyes. Protective equipment should be selected to provide protection from exposure to the chemicals listed in Section 3 of this document. Depending on the site-specific conditions of use, safety glasses, chemical goggles, and/or head and face protection may be required to prevent contact. The equipment must be thoroughly cleaned, or discarded after each use. Skin Protective equipment should be selected to provide protection from exposure to the chemicals listed in Section 3 of this document. Depending on the site-specific conditions of use, protective gloves, apron, boots, head and face protection may be required to prevent contact. The equipment must be thoroughly cleaned, or discarded after each use. Engineering Controls Depending on the site-specific conditions of use, provide adequate ventilation. Other Work Practices Emergency eye wash fountains and safety showers should be available in the immediate vicinity of any potential exposure. Use good personal hygiene practices. Wash hands before eating, drinking, using toilet facilities, etc. Promptly remove soiled clothing and wash clothing thoroughly before reuse. Shower after work using plenty of soap and water. 9. Physical and chemical properties Appearance Coloured Liquid Odour threshold Not Measured pH No Established Limit Melting point / freezing point Not Measured Initial boiling point and boiling range 99 (C) 210 (F) Flash Point 93 (C) 200 (F) Evaporation rate (Ether = 1)Not Measured Flammability (solid, gas)Not Applicable Upper/lower flammability or explosive limits Lower Explosive Limit: 1 Upper Explosive Limit: No Established Limit vapor pressure (Pa)Not Measured Vapor Density Heavier than air Specific Gravity 2.00 Partition coefficient n-octanol/water (Log Kow)Not Measured DC133K3600_0 6/10 Auto-ignition temperature Not Measured Decomposition temperature Not Measured Viscosity (cSt)No Established Limit VOC %Refer to the Technical Data Sheet or label where information is available. 9.2. Other information No further information 10. Stability and reactivity 10.1. Reactivity No data available 10.2. Chemical stability This product is stable and hazardous polymerization will not occur. Not sensitive to mechanical impact. Excessive heat and fumes generation can occur if improperly handled. 10.3. Possibility of hazardous reactions No data available 10.4. Conditions to avoid No data available 10.5. Incompatible materials Strong oxidizing agents. 10.6. Hazardous decomposition products May produce hazardous fumes when heated to decomposition as in welding. Fumes may produce Carbon Dioxide and Carbon Monoxide. 11. Toxicological information Acute toxicity NOTICE: Reports have associated repeated and prolonged occupational overexposure to solvents with permanent brain and nervous system damage. Intentional misuse by deliberately concentrating and inhaling the contents may be harmful or fatal. Ingredient Oral LD50, mg/kg Skin LD50, mg/kg Inhalation Vapor LD50, mg/L/4hr Inhalation Dust/Mist LD50, mg/L/4hr Barium sulfate - (7727-43-7)3,000.00, Mouse - Category: 5 No data available No data available No data available Bisphenol A - Epichlorohydrin - (25068-38-6) 2,000.00, Rat - Category: 4 2,000.00, Rabbit - Category: 4 No data available No data available Titanium dioxide - (13463-67-7)10,000.00, Rat - Category: NA 10,000.00, Rabbit - Category: NA No data available 6.82, Rat - Category: NA Benzyl alcohol - (100-51-6)1,230.00, Rat - Category: 4 2,000.00, Rabbit - Category: 4 No data available 4.178, Rat - Category: 4 Oxirane, mono[(C12-14-alkyloxy)methyl] derivs. - (68609-97-2) No data available No data available No data available No data available Cyclohexanamine, 4,4'-methylenebis- - (1761-71-3) 1,200.00, Rat - Category: 4 2,001.00, Rabbit - Category: 5 No data available 0.40, Mouse - Category: 2 1,2-Cyclohexanediamine - (694-83-7) 4,556.00, Rat - Category: 5 No data available No data available No data available Item Category Hazard Acute Toxicity (mouth)5 May be harmful if swallowed. Acute Toxicity (skin)5 May be harmful in contact with skin. Acute Toxicity (inhalation)4 Harmful if inhaled. Skin corrosion/irritation 2 Causes skin irritation. DC133K3600_0 7/10 Eye damage/irritation 2 Causes serious eye irritation. Sensitization (respiratory)Not Classified Not Applicable Sensitization (skin)1 May cause an allergic skin reaction. Germ toxicity Not Classified Not Applicable Carcinogenicity Not Classified Not Applicable Reproductive Toxicity Not Classified Not Applicable Specific target organ systemic toxicity (single exposure) Not Classified Not Applicable Specific target organ systemic Toxicity (repeated exposure) Not Classified Not Applicable Aspiration hazard Not Classified Not Applicable 12. Ecological information 12.1. Toxicity No additional information provided for this product. See Section 3 for chemical specific data. Aquatic Ecotoxicity Ingredient 96 hr LC50 fish, mg/l 48 hr EC50 crustacea, mg/l ErC50 algae, mg/l Barium sulfate - (7727-43-7) 59,000.00, Poecilia sphenops 32.00, Daphnia magna Not Available Bisphenol A - Epichlorohydrin - (25068-38-6) 3.10, Pimephales promelas 1.40, Daphnia magna Not Available Titanium dioxide - (13463-67-7) 1,000.00, Fundulus heteroclitus 5.50, Daphnia magna 5.83 (72 hr), Pseudokirchneriella subcapitata Benzyl alcohol - (100-51-6) 10.00, Lepomis macrochirus 55.00, Daphnia magna 700.00 (72 hr), Algae Oxirane, mono[(C12-14-alkyloxy)methyl] derivs. - (68609-97-2) Not Available Not Available Not Available Cyclohexanamine, 4,4'-methylenebis- - (1761-71-3) 46.00, Leuciscus idus 6.84, Daphnia magna 140.00 (72 hr), Algae 1,2-Cyclohexanediamine - (694-83-7) Not Available Not Available Not Available 12.2. Persistence and degradability No data available 12.3. Bioaccumulative potential Not Measured 12.4. Mobility in soil No data available 12.5. Results of PBT and vPvB assessment This product contains no PBT/vPvB chemicals. 12.6. Other adverse effects No data available 13. Disposal considerations 13.1. Waste treatment methods Do not allow spills to enter drains or watercourses. Dispose of in accordance with local, state and federal regulations. (Also reference RCRA information in Section 15 if listed). DC133K3600_0 8/10 14. Transport information 14.1. UN number UN 2735 14.2. UN proper shipping name AMINES, LIQUID, CORROSIVE, N. O. S., (METHYLENE BISCYCLOHEXANAMINE) 14.3. Transport hazard class(es) DOT (Domestic Surface Transportation)IMO / IMDG (Ocean Transportation) DOT Proper Shipping Name AMINES, LIQUID, CORROSIVE, N. O. S., (METHYLENE BISCYCLOHEXANAMINE) IMDG Proper Shipping Name AMINES, LIQUID, CORROSIVE, N. O. S., (METHYLENE BISCYCLOHEXANAMINE) DOT Hazard Class Class 8, No division Corrosive materials IMDG Hazard Class Sub Class Class 8, No division Corrosive materials Not applicable UN / NA Number UN 2735 DOT Packing Group II IMDG Packing Group II CERCLA/DOT RQ 923 gal. / 15337 lbs.System Reference Code 873 14.4. Packing group II 14.5. Environmental hazards IMDG Marine Pollutant: Yes ( Bisphenol A - Epichlorohydrin ) 14.6. Special precautions for user Not Applicable 14.7. Transport in bulk according to Annex II of MARPOL73/78 and the IBC Code Not Applicable 15. Regulatory information Regulatory Overview The regulatory data in Section 15 is not intended to be all-inclusive, only selected regulations are represented. All ingredients of this product are listed on the TSCA (Toxic Substance Control Act) Inventory or are not required to be listed on the TSCA Inventory. WHMIS Classification D2B DOT Marine Pollutants (10%): (No Product Ingredients Listed) DOT Severe Marine Pollutants (1%): (No Product Ingredients Listed) EPCRA 311/312 Chemicals and RQs (>.1%) : Benzene, ethyl- (1000 lb final RQ; 454 kg final RQ) Benzene, 1,2-dimethyl- (1000 lb final RQ; 454 kg final RQ) Benzene, 1,4-dimethyl- (100 lb final RQ; 45.4 kg final RQ) EPCRA 302 Extremely Hazardous (>.1%) : (No Product Ingredients Listed) EPCRA 313 Toxic Chemicals (>.1%) : Benzene, ethyl- Benzene, 1,2-dimethyl- Benzene, 1,4-dimethyl- Mass RTK Substances (>1%) : Barium sulfate Benzyl alcohol Titanium dioxide Penn RTK Substances (>1%) : Barium sulfate Benzyl alcohol DC133K3600_0 9/10 Titanium dioxide Penn Special Hazardous Substances (>.01%) : (No Product Ingredients Listed) RCRA Status: (No Product Ingredients Listed) N.J. RTK Substances (>1%) : Barium sulfate Titanium dioxide N.J. Special Hazardous Substances (>.01%) : (No Product Ingredients Listed) Benzene, ethyl- Isobutyl alcohol Benzene, 1,2-dimethyl- Benzene, 1,4-dimethyl- Xylenes (o-, m-, p- isomers) N.J. Env. Hazardous Substances (>.1%) : Benzene, ethyl- Benzene, 1,2-dimethyl- Benzene, 1,4-dimethyl- Proposition 65 - Carcinogens (>0%): Benzene, ethyl- Titanium dioxide Proposition 65 - Female Repro Toxins (>0%): (No Product Ingredients Listed) Proposition 65 - Male Repro Toxins (>0%): (No Product Ingredients Listed) Proposition 65 - Developmental Toxins (>0%): (No Product Ingredients Listed) 16. Other information The information and recommendations contained herein are based upon data believed to be correct. However, no guarantee or warranty of any kind, expressed or implied, is made with respect to the information contained herein. We accept no responsibility and disclaim all liability for any harmful effects which may be caused by exposure to our products. Customers/users of this product must comply with all applicable health and safety laws, regulations, and orders. The full text of the phrases appearing in section 3 is: H302 Harmful if swallowed. H314 Causes severe skin burns and eye damage. H315 Causes skin irritation. H317 May cause an allergic skin reaction. H319 Causes serious eye irritation. H332 Harmful if inhaled. H373 May cause damage to organs through prolonged or repeated exposure. H411 Toxic to aquatic life with long lasting effects. This is the first revision of this SDS format, changes from previous revision not applicable. End of Document DC133K3600_0 10/10 PO Box 8015- Reno, NV 89507- 405 Lovitt Lane-Reno, NV 89506 (775) 322-0346 Fax (775) 322-0288, gtsiopos@aol.com, www.opsb.info July 6, 2015 Kevin Cameron Otay Water District 2554 Sweetwater Spring Blvd Spring Valley, CA 91978 Project: 944-1, 944-2 &458-2 Reservoir Interior/Exterior Coating & Upgrades Subject: 458-2 Alternate Floor Coatings Dear Mr. Cameron As per the recommendation of the Christopher Jones, the Devoe Coatings representative, we submit to you a change order request for the application of 100% solids coating material to the entire floor of the 458-2 Tank. I have attached the letter from Devoe addressing this issue. Total cost for additional materials, man hours and equipment: $32,500.00 Should you have any questions, please do not hesitate to contact our office. Sincerely, Lyndsey Tsiopos OLYMPUS AND ASSOCIATES, INC. dba OLYMPUS PAINTING AND SANDBLASTING Contractors Licenses: NV 0051433, CA 777677, HI 23882, WA OLYMPAI992RK CIP Title - 944-1, 944-2, & 458-2 Reservoir Interior/Exterior Coating Project: P2531/P2532/P2535 Consultant/Contractor: Olympus and Associates Inc. Subproject: 001103 APPROVED C.O.AMOUNT BY DATE DESCRIPTION TYPE C.O. 1 $41,778.00 GM 6/17/2015 458-2 Structural Floor Repairs, decrease Structural Modification Allowance, Weather Day and Work Order Time Extension Contractor 2 $44,458.00 Board 9/2/2015 458-2 Idled Equipment during Structural Floor and Roof Repairs Contractor 3 $4,073.00 Board 9/2/2015 458-2 Disposal of Additional Coal Tar Contractor 4 $28,071.00 Board 458-2 Floor Coating Change to 100% Solids Contractor 5 6 7 8 9 10 11 12 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 Total C.O.'s To Date: $118,380.00 9.8% Original Contract Amount:$1,206,008.00 Current Contract Amount:$1,324,388.00 Month Net C.O.$Limit Authorization Absolute C.O.$ C.O. % 9/15 $118,380.00 $2,000 Insp $118,380.00 9.8% $10,000 PM/Sr. Engr.0.0% $20,000 DivM 0.0% $25,000 Chief 0.0% $35,000 AGM 0.0% $50,000 GM 0.0% >$50000 Board 0.0% CHANGE ORDER LOG P:\WORKING\CIP P2531 & P2532 - 944-1 & 2 Reservoir Int-Ext Coating\Construction\Change Orders\COLOG_151007_CO 04 1 9/12/2015 Alyson Consulting 8898 Hibert Ave, Suite 109 San Diego, CA 92131 (858) 518-3072 REQUEST FOR PROPOSAL # 005 Date: August 24,2015 Project Name: 944-1, 944-2, & 458-2 Reservoirs Interior/Exterior Coating & Upgrades To: Olympus & Associates C.I.P. No.: P2531/P2532/P2535 405 Lovitt Lane Reno, NV 89506 Contractor: Olympus & Associates Attn: Lyndsey Tsiopos From: Douglas Cook Subject: 944-1 Rafter repair / replacement Reference Drawings: N/A Ref. Spec. Section: N/A Referenced RFI: N/A Description: X Shop drawings required No Shop drawings required Please prepare a lump sum proposal to furnish all required labor, material, and equipment necessary to implement the following items:  Incorporate changes shown on the attached drawings or replace existing rafters.  Please submit a lump sum cost proposal for this adjustment to your construction contract by ASAP. Your proposal should include a complete detailed breakdown of labor man-hours, materials, equipment, and all other related costs which would be basis for negotiation and agreement in an adjustment to the contract price.  Please quantify the impact, if any, the above described scope of work will have upon your project completion date, by identifying the first critical path element of your schedule which is impacted and the duration of the impact.  Other requirements to be included are: N/A By: Construction Manager’s Signature PO Box 8015- Reno, NV 89507- 405 Lovitt Lane-Reno, NV 89506 (775) 322-0346 Fax (775) 322-0288, gtsiopos@aol.com, www.opsb.info August 27, 2015 Kevin Cameron Otay Water District 2554 Sweetwater Spring Blvd Spring Valley, CA 91978 Project: 944-1, 944-2 &458-2 Reservoir Interior/Exterior Coating & Upgrades Subject: 944-1 Rafter Replacement Dear Mr. Cameron Please find below the breakdown for the change order request for the rafter replacement: Crosno’s Change Proposal $38,561.38 Olympus Mark Up $1,778.06 Olympus Charges $5,864.89 Total $46,204.33 Should you have any questions, please do not hesitate to contact our office. Sincerely, Lyndsey Tsiopos OLYMPUS AND ASSOCIATES, INC. dba OLYMPUS PAINTING AND SANDBLASTING Contractors Licenses: NV 0051433, CA 777677, HI 23882, WA OLYMPAI992RK REPORT NO.OTAY WATER DISTRICT DATE PERFORMED DATE OF REPORT F.M. No. 458-2 M.D. No. CCO No.Rev. 2 EXTENDED AMOUNT P.R. NO.SALARY + VACATION RATE EXTENDED SALARY + VACATION RATE EXTENDED AMOUNT NO. UNIT UNIT COST 16.00 $708.32 $0.00 $0.00 80.00 $3,541.60 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 B $0.00 $0.00 $0.00 $0.00 $0.00 EQUIP. NO HOURS UNIT RATE $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $4,249.92 $0.00 (RATE)X $0.00 20%X $4,249.92 C $0.00 X =$0.00 X =$0.00 NO. UNIT UNIT COST X =$0.00 $0.00 $0.00 D $0.00 (A)$764.99 (B) (C) (D) $5,864.89 INSPECTOR DATE DATE DATE DATE 8/27/2015 Olympus and Associates Inc 944-1 New Rafter Replacement MATERIALS & EQUIPMENT AND/OR WORK DONE BY SPECIALIST LABOR HOURS HOURLY RATE DESCRIPTION Painter (JM)REG $44.27 16 hours grinding OT Painter (JM)REG $44.27 Hole Watch OT REG $0.00 OT $0.00 REG $0.00 TOTAL MATERIALS & EQUIPMENT COST OT $0.00 CONSTRUCTION EQUIPMENT REG $0.00 DESCRIPTION OT $0.00 REG $0.00 OT $0.00 REG $0.00 OT $0.00 REG $0.00 OT $0.00 SUBTOTAL SUBTOTAL TOTAL CONSTRUCTION EQUIPMENT COST REG $0.00 OT $0.00 Time & Material Rough Estimate WORK PERFORMED BY DESCRIPTION OF WORK TOTAL THIS REPORT TOTAL HAULING OF CONSTRUCTION EQUIPMENT COST 15 % MARKUP ON LABOR COST SIGNATURE VERIFIES TIME, CLASSIFICATION, MATERIALS & EQUIPMENT, CONSTRUCTION EQUIPMENT, AND HAULING OF CONSTRUCTION EQUIPMENT. 15 % MARKUP ON MATERIALS & EQUIPMENT COST 15 % MARKUP ON CONSTRUCTION EQUIPMENT COST 15 % MARKUP ON HAULING OF CONSTRUCTION EQUIP HAULING OF CONSTRUCTION EQUIPMENT DESCRIPTION TOTAL LABOR COST A $5,099.90 CONTRACTOR'S REPRESENTATIVE CONTRACTOR'S REPRESENTATIVE FIELD ENGINEER Labor Sub Total PAYROLL TAXES & INSURANCE SUBSISTENCE CREW SUBSISTENCE GF MILEAGE $849.98 X X X X X FIELD ENGINEER DATE CONTRACTOR'S REPRESENTATIVE DATE INSPECTOR DATE CONTRACTOR'S Representative DATE 15 % MARKUP ON HAULING OF CONSTRUCTION EQUIP (D) $ 202.50 TOTAL THIS REPORT 38,561.38$ $ 987.12 CONSTRUCTION EQUIPMENT, AND HAULING OF CONSTRUCTION EQUIPMENT.15 % MARKUP ON CONSTRUCTION EQUIPMENT COST (C) $ 800.10 15 % MARKUP ON LABOR COST (A) $ 3,040.03 SIGNATURE VERIFIES TIME, CLASSIFICATION, MATERIALS & EQUIPMENT,15 % MARKUP ON MATERIALS & EQUIPMENT COST (B) TOTAL HAULING OF CONSTRUCTION EQUIPMENT COST D $ 1,350.00 = $ 412.50 Mobilization 1 1,350$ $ 1,350.00 TOTAL LABOR COST A $ 20,266.84 $ 450.00 DESCRIPTION NO. UNIT UNIT COST Mileage 750 0.55$ 75.00$ = $ 750.00 HAULING OF CONSTRUCTION EQUIPMENT SUBSISTENCE GF 5 90.00$ = 20.00%15,545.28$ = TOTAL CONSTRUCTION EQUIPMENT COST C $ 5,334.00 SUBSISTENCE Crew 10 Labor Sub Total $ 3,109.06 PAYROLL TAXES & INSURANCE 10,870.7$ SUBTOTAL $ 15,545.28 (RATE) SUBTOTAL OT REG OT REG Scaff 10'Scaffolding 10' per section 500 1.04$ $ 520.00 OT Gen 50- 100 Generator 50-100 50 25.81$ $ 1,290.50 REG $ 103.04 WelMch25 0-500 Welding Machine 250-500 amp 100 11.87$ $ 1,187.00 $ 576.64 Forklift 4-6 Forklift 4k-6k 30 36.15$ $ 1,084.50 Bolemaker Area 3 OT $ 65.88 R&R Rafter ties REG 8 $ 43.92 $ 351.36 $ 72.08 Truck2 Foreman Truck 50 25.04$ $ 1,252.00 BMA3 OT $ 80.88 $ 118.04 EQUIP. NO DESCRIPTION HOURS UNIT RATE Tank General Foreman Area3 CONSTRUCTION EQUIPMENT TGFA3 R&R Rafter Ties REG 8 $ 53.92 $ 431.36 $ 82.08 $ 656.64 $ 600.00 TOTAL MATERIALS & EQUIPMENT COST B $ 6,580.80 Shop Fabricator OT $ 80.00 $ 80.00 rafter ties REG 10 $ 60.00 $ 600.00 $ 60.00 $ 80.00 $ 80.00 $ - SL Shop Blast & Prime 1 1,300.0$ $ 1,300.00 Shop Fabricator OT REG 40 $ 60.00 $ 2,400.00 $ 60.00 $ 2,400.00 $ 65.88 $ 103.04 Mareial Delivery 1 925.00$ $ 925.00 SL $ 4,392.00 $ 72.08 $ 7,208.00 Engineering & Detailing 1 1,500.0$ $ 1,500.00 Bolemaker Area 3 OT $ - BMA3 R&R 20 rafters REG 100 $ 43.92 Tank General Foreman Area3 OT $ 80.88 $ 118.04 REG 50 $ 53.92 $ 2,696.00 $ 82.08 $ 4,104.00 DESCRIPTION NO. UNIT UNIT COST TGFA3 R&R 20 rafters Center structrue materials 1 2,855.8$ $ 2,855.80 MATERIALS & EQUIPMENT AND/OR WORK DONE BY SPECIALIST EXTENDED AMOUNT P.R. NO.LABOR HOURS SALARY + VACATION RATE EXTENDED SALARY + VACATION RATE HOURLY RATE EXTENDED AMOUNT DESCRIPTION OF WORK New Rafter Option Tank 944-1, New Rafters w/ new rafter ties -NO DOOR SHEET WORK PERFORMED BY Crosno Construction Inc CCO No.Rev.0 F.M. No. M.D. No. SPECIFICATION NO.DATE PERFORMED DATE OF REPORT 8/24/2015 Change Proposal REPORT NO. For instructions, see reverse side. CIP Title - 944-1, 944-2, & 458-2 Reservoir Interior/Exterior Coating Project: P2531/P2532/P2535 Consultant/Contractor: Olympus and Associates Inc.Subproject: 001103 APPROVED C.O.AMOUNT BY DATE DESCRIPTION TYPE C.O. 1 $41,778.00 GM 6/17/2015 458-2 Structural Floor Repairs, decrease Structural Modification Allowance, Weather Day and Work Order Time Extension Contractor 2 $44,458.00 Board 9/2/2015 458-2 Idled Equipment during Structural Floor and Roof Repairs Contractor 3 $4,073.00 Board 9/2/2015 458-2 Disposal of Additional Coal Tar Contractor 4 $28,071.00 Board 458-2 Floor Coating Change to 100% Solids Contractor 5 $46,204.33 Board 944-1 Structural Rafter Repairs Contractor 6 7 8 9 10 11 12 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 3435 Total C.O.'s To Date: $164,584.33 13.6% Original Contract Amount:$1,206,008.00 Current Contract Amount:$1,370,592.33 Month Net C.O.$Limit Authorization Absolute C.O.$ C.O. % 9/15 $164,584.33 $2,000 Insp $164,584.33 13.6% $10,000 PM/Sr. Engr.0.0% $20,000 DivM 0.0% $25,000 Chief 0.0% $35,000 AGM 0.0% $50,000 GM 0.0% >$50000 Board 0.0% CHANGE ORDER LOG P:\WORKING\CIP P2531 & P2532 - 944-1 & 2 Reservoir Int-Ext Coating\Construction\Change Orders\COLOG_151007_CO 05 1 9/12/2015 Alyson Consulting 8898 Hibert Ave, Suite 109 San Diego, CA 92131 (858) 518-3072 REQUEST FOR PROPOSAL # 006 Date: September 13, 2015 Project Name: 944-1, 944-2, & 458-2 Reservoirs Interior/Exterior Coating & Upgrades To: Olympus & Associates C.I.P. No.: P2531/P2532/P2535 405 Lovitt Lane Reno, NV 89506 Contractor: Olympus & Associates Attn: Lyndsey Tsiopos From: Douglas Cook Subject: 944-1 Overflow Pipe Corrosion Reference Drawings: N/A Ref. Spec. Section: N/A Referenced RFI: RFI 019 Description: X Shop drawings required No Shop drawings required Please prepare a lump sum proposal to furnish all required labor, material, and equipment necessary to implement the following items: • Replace corroded portions of the existing overflow pipe per RFI 019. • Please submit a lump sum cost proposal for this adjustment to your construction contract by ASAP. Your proposal should include a complete detailed breakdown of labor man-hours, materials, equipment, and all other related costs which would be basis for negotiation and agreement in an adjustment to the contract price. • Please quantify the impact, if any, the above described scope of work will have upon your project completion date, by identifying the first critical path element of your schedule which is impacted and the duration of the impact. • Other requirements to be included are: N/A By: Construction Manager’s Signature OTAY WATER DISTRICT REQUEST FOR INFORMATION (RFI) FORM RFI No. _19_____ Otay Construction Manager/Project Manager: Doug Cook, Alyson Consulting_______ Date: __09__ /12__ /2015 CIP No. P2531, P2532, P2535 Project Name: 944-1, 944-2, 458-2 Reservoir Int/Ext Coating & Upgrades Contractor's Name: _____Olympus & Associates_______________________________________ (For Contractor’s Use) Date: 09/12/2015 Subject: 944-1 Exterior Overflow Pipe Description: Please see attached pictures of the current condition of the overflow pipe Contractor’s Authorized Representative:___Lyndsey Tsiopos___Signature:_____________________ Date: Response: District’s Authorized Representative: ______________________________Signature:____________________ PO Box 8015- Reno, NV 89507- 405 Lovitt Lane-Reno, NV 89506 (775) 322-0346 Fax (775) 322-0288, gtsiopos@aol.com, www.opsb.info September 14, 2015 Kevin Cameron Otay Water District 2554 Sweetwater Spring Blvd Spring Valley, CA 91978 Project: 944-1, 944-2 &458-2 Reservoir Interior/Exterior Coating & Upgrades Subject: 944-1 Over Flow Repair Dear Mr. Cameron Please find below the breakdown for the change order request for the rafter replacement: Crosno’s Change Proposal $10,870.37 Olympus Mark Up $543.52 Total $11,413.89 4 days fabrication 2 days installation Should you have any questions, please do not hesitate to contact our office. Sincerely, Lyndsey Tsiopos OLYMPUS AND ASSOCIATES, INC. dba OLYMPUS PAINTING AND SANDBLASTING Contractors Licenses: NV 0051433, CA 777677, HI 23882, WA OLYMPAI992RK For instructions, see reverse side. X X X X X FIELD ENGINEER DATE CONTRACTOR'S REPRESENTATIVE DATE INSPECTOR DATE CONTRACTOR'S Representative DATE 15 % MARKUP ON HAULING OF CONSTRUCTION EQUIP (D) $ - TOTAL THIS REPORT 10,870.37$ $ 315.95 CONSTRUCTION EQUIPMENT, AND HAULING OF CONSTRUCTION EQUIPMENT.15 % MARKUP ON CONSTRUCTION EQUIPMENT COST (C) $ 262.09 15 % MARKUP ON LABOR COST (A) $ 839.83 SIGNATURE VERIFIES TIME, CLASSIFICATION, MATERIALS & EQUIPMENT,15 % MARKUP ON MATERIALS & EQUIPMENT COST (B) TOTAL HAULING OF CONSTRUCTION EQUIPMENT COST D $ - = $ 412.50 Mobilization 0 1,350$ $ - TOTAL LABOR COST A $ 5,598.85 $ 180.00 DESCRIPTION NO. UNIT UNIT COST Mileage 750 0.55$ 75.00$ = $ 150.00 HAULING OF CONSTRUCTION EQUIPMENT SUBSISTENCE GF 2 90.00$ = 20.00%4,046.96$ = TOTAL CONSTRUCTION EQUIPMENT COST C $ 1,747.28 SUBSISTENCE Crew 2 Labor Sub Total $ 809.39 PAYROLL TAXES & INSURANCE 3,335.1$ SUBTOTAL $ 4,046.96 (RATE) SUBTOTAL OT REG $ 70.72 $ 563.20 Shop Fab. and Paint equipment 10 55.00$ $ 550.00 Painter/Blaster OT $ 70.72 shop REG 10 $ 56.32 $ 563.20 $ 56.32 Scaff 10'Scaffolding 10' per section 500 1.04$ $ 520.00 PTSIM OT Gen 50- 100 Generator 50-100 10 25.81$ $ 258.10 REG WelMch25 0-500 Welding Machine 250-500 amp 10 11.87$ $ 118.70 Forklift 4-6 Forklift 4k-6k 0 36.15$ $ - OT REG Truck2 Foreman Truck 12 25.04$ $ 300.48 OT EQUIP. NO DESCRIPTION HOURS UNIT RATE CONSTRUCTION EQUIPMENT REG $ - TOTAL MATERIALS & EQUIPMENT COST B $ 2,106.36 Bolemaker Area 3 OT $ 65.88 $ 103.04 REG 0 $ 43.92 $ - $ 72.08 $ 80.00 $ 80.00 $ - BMA3 Shop Blast & Prime 1 800.0$ $ 800.00 Shop Fabricator OT REG 25 $ 60.00 $ 1,500.00 $ 60.00 $ 1,500.00 $ 65.88 $ 131.76 $ 103.04 $ 206.08 Mareial Delivery 1 925.00$ $ 925.00 SL $ 439.20 $ 72.08 $ 720.80 Engineering & Detailing 1,500.0$ $ - Bolemaker Area 3 OT 2 $ 236.08 $ - BMA3 REG 10 $ 43.92 Tank General Foreman Area3 OT 2.0 $ 80.88 $ 161.76 $ 118.04 REG 10 $ 53.92 $ 539.20 $ 82.08 $ 820.80 DESCRIPTION NO. UNIT UNIT COST TGFA3Overflow materials 1 381.4$ $ 381.36 MATERIALS & EQUIPMENT AND/OR WORK DONE BY SPECIALIST EXTENDED AMOUNT P.R. NO.LABOR HOURS SALARY + VACATION RATE EXTENDED SALARY + VACATION RATE HOURLY RATE EXTENDED AMOUNT DESCRIPTION OF WORK Overflow Repair Tank 944-1 ** Add $1350.00 should another mobilizatiopn be required. WORK PERFORMED BY Crosno Construction Inc CCO No.Overflow Rev.1 F.M. No. M.D. No. SPECIFICATION NO.DATE PERFORMED DATE OF REPORT 9/14/2015 Change Proposal REPORT NO. CIP Title - 944-1, 944-2, & 458-2 Reservoir Interior/Exterior Coating Project: P2531/P2532/P2535 Consultant/Contractor: Olympus and Associates Inc.Subproject: 001103 APPROVED C.O.AMOUNT BY DATE DESCRIPTION TYPE C.O. 1 $41,778.00 GM 6/17/2015 458-2 Structural Floor Repairs, decrease Structural Modification Allowance, Weather Day and Work Order Time Extension Contractor 2 $44,458.00 Board 9/2/2015 458-2 Idled Equipment during Structural Floor and Roof Repairs Contractor 3 $4,073.00 Board 9/2/2015 458-2 Disposal of Additional Coal Tar Contractor 4 $28,071.00 Board 458-2 Floor Coating Change to 100% Solids Contractor 5 $46,204.33 Board 944-1 Structural Rafter Repairs Contractor 6 $11,413.89 Board 944-1 Overflow Replacement/Repairs Contractor 7 8 9 10 11 12 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 3435 Total C.O.'s To Date: $175,998.22 14.6% Original Contract Amount:$1,206,008.00 Current Contract Amount:$1,382,006.22 Month Net C.O.$Limit Authorization Absolute C.O.$ C.O. % 9/15 $175,998.22 $2,000 Insp $175,998.22 14.6% $10,000 PM/Sr. Engr.0.0% $20,000 DivM 0.0% $25,000 Chief 0.0% $35,000 AGM 0.0% $50,000 GM 0.0% >$50000 Board 0.0% CHANGE ORDER LOG P:\WORKING\CIP P2531 & P2532 - 944-1 & 2 Reservoir Int-Ext Coating\Construction\Change Orders\COLOG_150916_CO 06 1 9/16/2015 STAFF REPORT TYPE MEETING: Regular Board MEETING DATE: October 7, 2015 SUBMITTED BY: Jeff Marchioro Senior Civil Engineer Bob Kennedy Engineering Manager PROJECT: P2511- 001101 DIV. NOs.: 3 & 4 APPROVED BY: Rod Posada, Chief, Engineering German Alvarez, Assistant General Manager Mark Watton, General Manager SUBJECT: Purchase of two (2) Caltrans Land Parcels (Director’s Deed Numbers DD 32161-01-01 and DD 32164-01-01) for the North-South District Interconnection System (Otay Interconnect) Project GENERAL MANAGER’S RECOMMENDATION: That the Otay Water District (District) Board of Directors (Board) authorize the General Manager to enter into two (2) Purchase Agreements with the State of California, Department of Transportation (Caltrans) for the purchase of Land Parcels (Caltrans Parcels) identified as Director’s Deed Numbers DD 32161-01-01 and DD 32164-01- 01 for the North-South District Interconnection System (Otay Interconnect) Project in the amounts of $195,000 and $175,000, respectively (see Exhibit A for Project location and Exhibit B for Project detail map). The Board authorizes the transfer of $370,000 from the FY 2017 and FY 2018 budgets to the FY 2016 budget. COMMITTEE ACTION: Please see Attachment A. 2 PURPOSE: To obtain Board authorization for the General Manager to enter into two (2) Purchase Agreements with Caltrans to purchase Caltrans Parcels identified as Director’s Deed Numbers 32161-01-01 and 32164- 01-01 for the Otay Interconnect Project in the amounts of $195,000 and $175,000, respectively (see Exhibit C) and exceed the annual budget. ANALYSIS: The Project includes a five (5) mile long 30-inch transmission main and bi-direction pump station to convey potable water from the North District’s 640 pressure zone to the South District’s 624 pressure zone and vice versa. The Project would increase the District’s potable water supply flexibility and reliability. The Project’s prime civil engineering consultant, Lee & Ro, identified fifteen (15) and evaluated ten (10) potential pump station sites to recommend that the District purchase the Caltrans parcels in early 2011. Caltrans first formally offered the parcels to the District on September 1, 2011 in the amount of $265,000; however, the purchase was placed on hold while the District worked with the County of San Diego (County) to confirm the proposed 30-inch transmission main alignment. The Caltrans parcels were again formally offered to the District on October 3, 2014 in the amount of $390,000; however, the purchase was again placed on hold while the District worked with Caltrans and the County to confirm the parcels had no open space encumbrances associated with a State Route 125 Federal Highway Administration Record of Decision. On August 5, 2015, the District’s as-needed appraiser, Michael D. Keagy (Keagy) appraised the parcels with a value of $370,000. Keagy found that vacant land comparable sales were flat or decreased in value over the last year. Keagy also made adjustments for water and sewer connections not detailed in Caltrans’ previous appraisals. Caltrans accepted Keagy’s appraisal to set the purchase price for the two parcels at $370,000. The California Environmental Quality Act (CEQA) process for the Project included the preparation of an Environmental Impact Report (EIR) which identified the Caltrans parcels as the preferred pump station site and concluded that the purchase of these parcels and the construction of a pump station on the site would not have any significant environmental impacts. The Final EIR was certified by the Board on August 13, 2015. The Notice of Determination for the Final EIR was filed on August 19, 2015 and the 30-day period for 3 challenges to the approval of the Project concluded September 18, 2015. FISCAL IMPACT: Joe Beachem, Chief Financial Officer The total budget for CIP P2511, as approved in the FY 2016 budget, is $37,300,000. Total expenditures, plus outstanding commitments and forecast, are $4,218,148. See Attachment B for budget detail. The FY 2016 expenditure budget for this CIP is $50,000. Staff expects to expend the full CIP budget this year and it is not anticipated that funds from other CIPs will be available. Based on a review of the financial budget, the Project Manager anticipates that the budget for CIP P2511 is sufficient to support the Project. The transfer of $370,000 from the FY 2017 and FY 2018 budgets to the FY 2016 budget will allow the purchase of these parcels in FY 2016. The Finance Department has determined that, under the current rate model, 40% of the funding will be available from the Expansion Fund and 60% of the funding will be available from the Betterment Fund. STRATEGIC GOAL: This Project supports the District’s Mission statement, “To provide high value water and wastewater services to the customers of the Otay Water District in a professional, effective, and efficient manner” and the General Manager’s Vision, “A District that is at the forefront in innovations to provide water services at affordable rates, with a reputation for outstanding customer service.” LEGAL IMPACT: None. JM/BK:jf P:\WORKING\CIP P2511-North-South District Intertie\Staff Reports\2015 10 07 Caltrans Parcels Purchase\BD 10-07-15, Staff Report, North-South Interconnect Caltrans Parcels Purchase.docx Attachments: Attachment A – Committee Action Attachment B – Budget Detail Exhibit A – Location Map Exhibit B – Project Detail Map Exhibit C – Two Purchase Agreements ATTACHMENT A SUBJECT/PROJECT: P2511-001101 Purchase of two (2) Caltrans Land Parcels (Director’s Deed Numbers DD 32161-01-01 and DD 32164-01-01) for the North- South District Interconnection System (Otay Interconnect) Project COMMITTEE ACTION: The Engineering, Operations, and Water Resources Committee (Committee) reviewed this item at a meeting held on September 22, 2015. The Committee supported Staff's recommendation. NOTE: The “Committee Action” is written in anticipation of the Committee moving the item forward for Board approval. This report will be sent to the Board as a Committee approved item, or modified to reflect any discussion or changes as directed from the Committee prior to presentation to the full Board. ATTACHMENT B – Budget Detail SUBJECT/PROJECT: P2511-001101 Purchase of two (2) Caltrans Land Parcels (Director’s Deed Numbers DD 32161-01-01 and DD 32164-01-01) for the North- South District Interconnection System (Otay Interconnect) Project Date Updated: 8/28/2015 Budget 37,300,000 Planning Consultant Contracts 5,000 5,000 - 5,000 ARCADIS US INC 14,553 14,553 - 14,553 CPM PARTNERS INC 4,414 4,394 20 4,414 HATCH MOTT MACDONALD 12,996 12,996 - 12,996 JONES & STOKES ASSOCIATES INC 600,000 526,363 73,637 600,000 LEE & RO INC 8,500 8,500 - 8,500 MICHAEL D KEAGY REAL ESTATE 27,048 27,048 - 27,048 NARASIMHAN CONSULTING SERVICES Professional Legal Fees 562 562 - 562 GARCIA CALDERON & RUIZ LLP 901 901 - 901 STUTZ ARTIANO SHINOFF Regulatory Agency Fees 3,120 3,120 - 3,120 COUNTY OF SAN DIEGO 350 350 - 350 SAN DIEGO GAS & ELECTRIC Service Contracts 164 164 - 164 SAN DIEGO DAILY TRANSCRIPT 892 892 - 892 SAN DIEGO UNION-TRIBUNE LLC Standard Salaries 347,492 347,492 - 347,492 370,000 370,000 370,000 Caltrans Property Purchase Total Planning 1,395,992 952,335 443,657 1,395,992 Design 001102 Business Meetings 60 60 - 60 PETTY CASH CUSTODIAN Consultant Contracts 5,000 5,000 - 5,000 PBS&J 1,978,388 582,318 1,396,070 1,978,388 LEE & RO INC 4,390 4,390 - 4,390 CPM PARTNERS INC 1,240 1,240 - 1,240 ALTA LAND SURVEYING INC 74,151 2,210 71,941 74,151 ARCADIS US INC Regulatory Agency Fees 166 166 - 166 COUNTY OF SAN DIEGO 8,464 8,464 - 8,464 COUNTY OF SAN DIEGO - DPW 9,705 9,705 - 9,705 CITY OF CHULA VISTA Service Contracts 327 327 - 327 SAN DIEGO UNION-TRIBUNE LLC 169 169 - 169 SAN DIEGO DAILY TRANSCRIPT 13 13 - 13 FIRST AMERICAN DATA TREE LLC Standard Salaries 544,046 544,046 - 544,046 Total Design 2,626,118 1,158,107 1,468,011 2,626,118 Construction Consultant Contracts 1,397 1,397 - 1,397 CPM PARTNERS INC 190,731 - 190,731 190,731 LEE & RO INC Professional Legal Fees 527 527 - 527 STUTZ ARTIANO SHINOFF Standard Salaries 3,383 3,383 - 3,383 Total Construction 196,038 5,307 190,731 196,038 Grand Total 4,218,148 2,115,749 2,102,399 4,218,148 Vendor/Comments Otay Water District p2511-North District - South District Intercon Committed Expenditures Outstanding Commitment & Forecast Projected Final Cost OWD SWA AäH ?pE AäH FOR PROJECT DETAILSEE EXHIBIT B SWA OWD SWEETWATERAUTHORITY H St St a t e H w y 1 2 5 Bay F w y S o uth B a y E x p y Bonit a R d StateHwy54 O t a y L a k e sRd San Miguel Rd S w e e t w aterRd E l e v ado Central Ave C orralCanyonRd Gotham S t ProctorValleyRd QuarryRd Paradis e V a l l e y R d Acacia Ave C o u n t ry Tr l Ti m St Br iarwood R d GoodeSt SurreyD r W o r t h i n g t o n S t P a l m D r Mojave L ore tt a Pray S t Br o o k havenRd Winn etk a Dr Rancho del R e y P k w y C a n y o nDr R a n c hodel R a y P k w y D e e p DellRd Jonel Way Co u n t r y V i s tasLn Gr i b b l eSt S y l v i a S t la Marina D a w s o n i a S t Driveway Mesita Ke m p t o n S t Park Dr San Carlos St Cacus St Chateau Ct Ri d g e b ackRd Redlands P l Wi l d O a t s L n L e i g h A ve PadenDr Crestview Dr Point D r Lakeshore Dr Zinfa n d e l T e r Hill s i deDr S h o r e D r SerranoLn Al l e n S c h o o l R d Exi t 8 Elk eltonPl del Rey Corte Ana c a p a Watercrest D r Buena Vist a W a y Parking Lot D a i r y R d Versailles Rd S outh BayExpy H St EXHIBIT A F P: \ W O R K I N G \ C I P P 2 5 1 1 - N o r t h - S o u t h D i s t r i c t I n t e r t i e \ G r a p h i c s \ E x h i b i t s - F i g u r e s \ E x h i b i t A , P r o p o s e d P u m p S t a t i o n a n d P i p e l i n e A l i g n m e n t , O c t o b e r 2 0 1 5 . m x d LA MESA EL CAJON CHULAVISTA OTAYMESA DIV. 1 DIV. 2 DIV. 3 DIV. 5 DIV. 4 MEXICO VICINITY MAP PROJECTSITE Legend Proposed Pipeline Alignment Selected Alignment Alternative Alignment OWD Boundary Division 1 Division 2 Division 3 Division 4 Division 5 CIP P2511 OTAY WATER DISTRICTNORTH-SOUTH DISTRICT INTERCONNECTION SYSTEMPROPOSED PUMP STATION AND PIPELINE ALIGNMENT 0 0.50.25 Miles OTAY WATER DISTRICTPURCHASE OF CALTRANS PARCELSPROJECT DETAIL MAP EXHIBIT B CIP P2511F P: \ W O R K I N G \ C I P P 2 5 1 1 - N o r t h - S o u t h D i s t r i c t I n t e r t i e \ G r a p h i c s \ E x h i b i t s - F i g u r e s \ E x h i b i t B , P u r c h a s e o f C a l t r a n s P a r c e l s , O c t o b e r 2 0 1 5 . m x d EXISTING BROW DITCH PREFERRED ACCESS TO PARCELS DD-32164 -01-01 S W E E T W A T E R R O A D QU A R R Y R O A D DD-32161 -01-01 SR 1 2 5 S COUNTY ANIMAL SHELTER SR 5 4 CALTRANS PARCELS TO BE PURCHASED BY OTAY WATER DISTRICT S R 1 2 5 N ALTERNATIVE ACCESS TO PARCELS 0 15075 Feet Exhibit C – Purchase Agreements Exhibit C – Purchase Agreements Exhibit C – Purchase Agreements Exhibit C – Purchase Agreements Exhibit C – Purchase Agreements Exhibit C – Purchase Agreements Exhibit C – Purchase Agreements Exhibit C – Purchase Agreements Exhibit C – Purchase Agreements Exhibit C – Purchase Agreements Exhibit C – Purchase Agreements Exhibit C – Purchase Agreements Exhibit C – Purchase Agreements Exhibit C – Purchase Agreements Exhibit C – Purchase Agreements Exhibit C – Purchase Agreements Exhibit C – Purchase Agreements Exhibit C – Purchase Agreements Exhibit C – Purchase Agreements Exhibit C – Purchase Agreements Exhibit C – Purchase Agreements Exhibit C – Purchase Agreements STAFF REPORT TYPE MEETING: Regular Board MEETING DATE: October 7, 2015 PROJECT: DIV. NO.: ALL SUBMITTED BY: Geoff Stevens, Chief Information Officer APPROVED BY: German Alvarez, Assistant General Manager Mark Watton, General Manager SUBJECT: FY15 YEAR-END REPORT FOR THE DISTRICT’S FY15-18 STRATEGIC PLAN GENERAL MANAGER’S RECOMMENDATION: No recommendation. This is an informational item only. COMMITTEE ACTION: Please see “Attachment A”. PURPOSE: To provide a final report on the District’s FY15-18 Strategic Performance Plan for FY15. ANALYSIS: Phase One Completed and Successful The District has completed the first year of the FY15-18 Strategic Plan. Overall, results for the plan are positive with both the strategic objectives and the performance measures exceeding their goals of 90% and 75%, respectively. In particular, the effort to temporarily concentrate on fewer objectives in FY15 to allow us to complete two large projects (work order and SCADA system replacement) was successful and allows us to increase our focus on more discrete levels of performance measurement using this new foundation. As requested by the Board last year, staff has added year-to-year trends for performance measures, which have appropriate data. Strategic Plan Objectives – Impact of Phasing Strategic Plan objectives are designed to ensure we are making the appropriate high-level changes necessary to move the District in the planned direction to meet new challenges and harness opportunities. Objective results for FY15 are above target at 94% complete, ahead or on schedule. These results are an improvement from FY14 where we had an 82% average. 17/18 or 94% of Strategic Objectives Meet or Exceed Expectations Objectives: All Departments Legend Completed On Schedule Behind Schedule On Hold Annual Measure Not Scheduled to Start Yet Almost all of the Strategic objectives in FY15 were on track. The only exception was item, 1.1.1.1, Enhancing Customer Communications Utilizing the Phone System, which was delayed because of a postponed phone system upgrade, which is now complete. Performance Measures – Target 75% Performance measures are designed to track the day-to-day performance of the District. These items measure the effectiveness and efficiency of daily operations. The overall goal is that at least 75% of these measures be rated “on target”. FY15 Quarter 4 District results are well above target with 38 of 43 (88%) items achieving the desired level or better. The performance measures are substantially unchanged in FY15 from the previous plan. However, in line with our FY16-18 plan, we intend to add or modify a few specific measures which document performance more accurately, specifically moving to capture and set targets for unit costing, like the actual cost to set a meter or replace a valve. We will strive, however, to keep many measures the same so that we can see the long term trends on important measures. 38/46 or 83% of Performance Measures Are On or Above Target YTD Measures: All Departments Items Not On Target QualServe Benchmarking Perspective The District participates in a benchmarking program developed by AWWA. We utilize 16 measures designed by QualServe. Of the 16, we are on target for 12 of 16 or 75%. The four items not on target are: Unplanned Disruptions, Planned Water Service Disruption Rate, Water Distribution System Integrity, and Health & Safety Severity. This result is somewhat lower than our performance in 2014, in part because we planned more outages in FY15 and also experienced more pipe breaks during the first 2 quarters of FY15 than FY14 (94 vs 66). Measure* Target Result Target Met Sewer Ops Collection System Integrity (QualServe) 3.5 0 Yes Sewer Ops Direct Cost of Treatment per MGD (QualServe) 1050 785.11 Yes Sewer Ops O&M Cost per MG Processed of Wastewater (QualServe) 1925 1150.13 Yes Sewer Ops Sewer Overflow Rate (QualServe) 0 0 Yes Sewer Ops Planned Wastewater Maintenance Ratio in $ (QualServe) 77.00 91.62 Yes Customer Relations Unplanned Disruptions (QualServe) .7 2.0 No Customer Relations Technical Quality Complaint (QualServe) 9 3.69 Yes Customer Relations Billing Accuracy (QualServe) 99.8 99.81 Yes Customer Relations Planned Water Service Disruption Rate (QualServe) 2.5 3.45 No Water Ops Distribution System Loss (QualServe) 5% 2.5 Yes Water Ops Potable Water Compliance Rate (QualServe) 100% 100 Yes Water Ops O&M Cost per Account (QualServe) 512 511 Yes Water Ops Water Distribution System Integrity (QualServe) 16 17.13 No Water Ops Planned Potable Water Maintenance Ratio in $ (QualServe) 66% 66 Yes Business Ops Debt Coverage Ratio (QualServe) 148.6 195 Yes Org Dev Health & Safety Severity Rate (QualServe) 30 60.8 No *Items in red are below target Annual Review of Composition of Balanced Scorecard Objectives and Measures The Balanced Scorecard continues to be used as a core methodology for the District’s Strategic Plan and is widely adopted by businesses internationally. The Scorecard itself was developed by Kaplan and Norton and published in 1992 in the Harvard Business Review. The model has evolved over time with minor modification. In brief, the Balanced Scorecard urges that goals and measures be developed in four basic areas, customer, finance, business process, and learning and growth. One addition to update the model was the inclusion of a “key challenge” to provide better focus across multiple areas and goals. We do have goals and measures in each category and our plan is heavily weighted in the area of business process improvement and to some extent finance. Also, our key challenge states that we are determined to measure and document our progress towards utilizing cost based metrics where possible. Given that many of our strategies call for business process change and improvement with a focus on reducing costs it makes sense that this area of the scorecard is most heavily populated. Balanced Scorecard Model* *Number in parenthesis equal to # of goals and measures in each category Customer Financial Business Processes Learning & Growth Next Steps – FY16-18 The completion of Phase 1 of the FY15-18 Strategic Plan was a significant accomplishment but the value in having a phased approach is that the first steps prepare you for success in the latter phases. In this case, staff restricted the number of objectives in Phase 1 (reduced from 38 in FY14 to 20 in FY15) to specifically allow us to focus on these major projects. That being accomplished, the plan approved by the Board in May calls for the following new objectives to be added to the strategic commitments to be completed over the next three years. Keep in mind that these items are all budgeted and planned for and have been in the Board-approved plan since July 1 of this year. They are highlighted here to emphasize that there is a full commitment by staff to improve business processes and find efficiencies as well as finding ways to measure our progress. Additional Phase II Strategic Objectives Future Improvements in Measurement Measurement of continuous improvement is essential to demonstrate the efficiency gains achieved by the District and is the key challenge in our plan. To that end, using updated information systems and enhanced or more precise measurement strategies will allow us to assemble baseline performance data during FY17. Once we are comfortable the data is useful and accurate, we will start to set performance targets in FY18. Our intent is to carefully measure District performance in areas such as cost-per-unit of work or overall asset management capabilities. This work will require considerable management effort so that we are very clear that the targets we set will be useful in achieving our overall goals. The Board will receive an update on our progress in measurement as part of the FY17 update to the Strategic Plan that will be submitted as part of the FY17 Budget in May of next year. Committee Reports – Slideshow The Strategic Plan results are presented to both the Finance and Administrative Committee and the Engineering and Operations Committee with a specific focus on the most relevant information for each Committee. Strategic Plan is available on the Board VPN All of the Strategic Plan results and associated details are provided in a real time, interactive web-based application available to the Board on the Board VPN. The District Secretary can facilitate any password or access issues. FISCAL IMPACT: Joe Beachem, Chief Financial Officer Informational item only; no fiscal impact. STRATEGIC GOAL: Strategic Plan and Performance Measure reporting is a critical element in providing performance reporting to the Board and staff. LEGAL IMPACT: None. ATTACHMENTS: Attachment A – Committee Action Report Attachment B – FY2015 Year-End Results ATTACHMENT A SUBJECT/PROJECT: FY15 YEAR-END REPORT FOR THE DISTRICT’S FY15-18 STRATEGIC PLAN COMMITTEE ACTION: The Finance, Administration, and Communications Committee reviewed this item at a meeting held on September 23, 2015. The Committee supports presentation to the full Board for their consideration. NOTE: The “Committee Action” is written in anticipation of the Committee moving the item forward for Board approval. This report will be sent to the Board as a Committee approved item, or modified to reflect any discussion or changes as directed from the Committee prior to presentation to the full Board. Strategic Plan FY 2015 Year End Results 1 94% of Objectives Are on Schedule or Completed 2 83% of Performance Measures Meet Targets 3 Index PERFORMANCE MEASURES SLIDE# 1.1.100 Customer Satisfaction 7 1.3.104 Gallons Per Capita Per Day 8 1.4.104 Health & Safety Severity Rate 9 1.4.105 Employee Turnover Rate 10 1.4.106 Training Hours per Employee 11 1.4.107 Safety Training Program 12 2.2.200 CIP Project Expenditures vs. Budget 13 2.2.201 Construction Change Order Incidence (w/o allowances)14 2.3.202 Mark-out Accuracy 15 2.3.203 Project Closeout Time 16 3.1.300 Answer Rate 17 3.2.301 O&M Cost per Account (QualServe)18 3.2.302 Billing Accuracy (QualServe)19 3.2.303 Overtime Percentage 20 3.2.304 Sewer Rate Ranking 21 4 PERFORMANCE MEASURES SLIDE# 3.2.305 Water Rate Ranking 22 3.2.306 Debt Coverage Ratio (QualServe)23 3.2.307 Reserve Level 24 3.3.308 Distribution System Loss (QualServe)25 4.1.400 Customer Satisfaction with Website 26 4.3.401 Network Availability 27 4.4.402 Website Visits 28 5.1.500 Unplanned Disruptions (QualServce )29 5.1.501 Technical Quality Complaint (QualServe)30 5.2.502 Planned Potable Water Maintenance Ratio in $ (QualServe)31 5.2.503 Planned Recycled Water Maintenance Ratio in $32 5.2.504 Planned Wastewater Maintenance Ratio in $ (QualServe)33 5.2.505 Direct Cost of Treatment per MGD (QualServe)34 5.2.506 O&M Cost per MG Processed of Wastewater (QualServe)35 5.2.520 Leak Detection Program 36 5 PERFORMANCE MEASURES SLIDE# 5.3.507 Percent of PMs Completed –Fleet Maintenance 37 5.3.508 Percent of PMs Completed –Reclamation Plant 38 5.3.509 Percent of PMs Completed –Pump/Electric Section 39 5.3.511 System Valve Exercising Program 40 5.3.512 Water Distribution System Integrity (QualServe)41 5.3.513 Planned Water Service Disruption Rate (QualServe)42 5.3.514 Potable Water Compliance Rate (QualServe)43 5.3.515 Collection System Integrity (QualServe)44 5.3.517 Recycled Water System Integrity 45 5.3.518 Sewer Overflow Rate (QualServe)46 5.3.519 Emergency Facility Testing 47 5.3.525 Critical Valve Exercising 48 5.4.521 Tank Inspection and Cleaning 49 5.4.522 Main Flushing and Fire Hydrant Maintenance 50 5.4.523 Annual Recycled Water Site Inspections 51 5.4.524 Recycle Water Shutdown Testing 526 7 Measure 1.1.100, Customer Satisfaction, is an annual survey that is reported in the fourth quarter and represents the results for the given fiscal year. (Qtr and YTD Measurement Method: %Positive/ %Surveyed) Customer Satisfaction 1.1.100 2015 Quarter Results 8 2015 Quarter Results Gallons Per Capita Per Day 1.3.104 Measure 1.3.103, Gallons Per Capita Per Day, aims to be below 172 Gallons Per Day (Qtr Measurement Method: Total potable water purchased/ Population (from SANDAG)/ # of days through the end of that quarter YTD Measurement Method: Total annual potable water purchased/ Annual population (from SANDAG)/ # of days through the end of that quarter 8 9 Measure 1.4.104, Health & Safety Severity Rate, aims to be below all set targets in order to have no more than 30% severity rate per quarter in a single year. (Qtr Measurement Method: # of lost days/# of injuries resulting in lost time YTD Measurement Method: # of lost days YTD/# of injuries resulting in lost time YTD) Health & Safety Severity Rate (QualServe) 1.4.104 2015 Quarter Results 10 2015 Quarter Results Employee Turnover Rate 1.4.105 Measure 1.4.105, Turnover Rate, aims to be below all set targets in order to have less than 5% turnover in a single year. (Qtr Measurement Method: # of voluntary terminations/ Average # of employees YTD Measurement Method: YTD # of voluntary terminations/ Average # of employees) 11 Measure 1.4.106, Training Hours per Employee, aims to be above all set targets in order to have more than 12 hours of general formal training per employee in a single year (excludes safety training). (Qtr Measurement Method: Total qualified training hours for all employees/Average # of FTEs YTD Measurement Method: YTD Total qualified training hours for all employees/Average # of FTEs) Training Hours Per Employee 1.4.106 2015 Quarter Results 12 2015 Quarter Results Measure 1.4.107, Safety Training Program, aims to be above all set targets in order to have more than 24 hours of training per employee in a single year. (Qtr Measurement Method: # of safety training hours for the quarter/# of field employees YTD Measurement Method: YTD Total qualified safety training hours for field employees/Average # of field employees) Safety Training Program 1.4.107 13 2015 Quarter Results Measure 2.2.200, CIP Project Expenditure vs. Budget, aims to be 95% of budget but is not to exceed 100%. Being significantly below target also gives the measure a “not on target” status. (Qtr Measurement Method: Actual quarterly expenditures/ Annual budget YTD Measurement Method: YTD expenditures/ Annual budget) CIP Project Expenditure vs. Budget 2.2.200 14 Construction Change Order Incidence (w/o allowances) 2.2.201 2015 Quarter Results Measure 2.2.201, Construction Change Order Incidence, aims to be below all set targets in order to have no more than 5 % in one year. (Qtr Measurement Method: Total cost of Change Orders (not including allowances)/ Total original construction contract amount (not including allowances) YTD Measurement Method: YTD total cost of Change Orders (not including allowances)/ YTD total original construction contract amount (not including allowances)) 15 2015 Quarter Results Mark Out Accuracy 2.3.202 Measure 2.3.202, Mark Out Accuracy, aims to have no less than 100% mark out accuracy every quarter in a single year. (Qtr Measurement Method: # of mark-outs performed without an at-fault hit, which is damage to a District facility that results from a missing or erroneous mark-out/Total # of mark-outs performed YTD Measurement Method: YTD # of mark-outs performed without an at-fault hit, which is damage to a District facility that results from a missing or erroneous mark-out/YTD total # of mark-outs)) 16 2015 Quarter Results Measure 2.3.203, Project Closeout Time, aims to be below all set targets in order to have an average closeout time of no more than 45 days each quarter in a single year. (Qtr Measurement Method: # of days between NOSC and NOC for all construction projects within the quarter/# of construction projects within the quarter YTD Measurement Method: YTD # of days between NOSC and NOC for all construction projects within the quarter/YTD # of construction projects within the quarter) Project Closeout Time 2.3.203 17 2015 Quarter Results Answer Rate 3.1.300 Measure 3.1.300, Answer Rate, aims to be above all set targets in order to have an average answer rate no less than 97%. (Qtr Measurement Method: # of all calls answered/ # of all calls received during a quarter YTD Measurement Method: YTD # of all calls answered/ YTD # of all calls received) 18 2015 Quarter Results O&M Cost Per Account (QualServe) 3.2.301 Measure 3.2.301, O&M Cost Per Account, aims to be below all set targets in order to keep O&M cost per account less than $531.12 in a single year. (Qtr Measurement Method: Total operations O&M costs/ # of accounts. YTD Measurement Method: YTD total operations O&M costs/# of accounts) 19 2015 Quarter Results Billing Accuracy (QualServe) 3.2.302 Measure 3.2.302, Billing Accuracy, aims to be above all set targets in order to have no less than 99.8% billing accuracy per quarter in a single year. (Qtr Measurement Method: # of correct bills during the reporting period/# of total bills during the reporting period YTD Measurement Method: YTD # of correct bills during the reporting period/YTD # of total bills during the reporting period) 20 2015 Quarter Results Overtime Percentage 3.2.303 Measure 3.2.303, Overtime Percentage, aims to be between 23% and 27% per quarter. In total, less than 100% by the end of the year. *Note: Q1 Results include an overage due to unbudgeted COLA. Because COLA was a mandated change, results will still be considered on track. (Qtr Measurement Method: Actual overtime costs (including comp time)/ Budgeted overtime costs YTD Measurement Method: YTD Actual overtime costs (including comp time)/ YTD Budgeted overtime costs) 21 2015 Quarter Results Sewer Rate Ranking 3.2.304 Measure 3.2.304, Sewer Rate Ranking, is reported annually in the first quarter and represents the results for the given fiscal year. The District's goal is to be in the top 50. (Qtr Measurement Method: Otay ranking for the average bill for sewer/ # of agencies YTD Measurement Method: Quarter result is YTD result. One result represents the entire FY) 22 2015 Quarter Results Water Rate Ranking 3.2.305 Measure 3.2.305, Water Rate Ranking, is reported annually in the first quarter and represents the results for the given fiscal year. The District’s goal is to be below the midpoint (bottom 50%) for neighboring Districts (Qtr Measurement Method: Otay ranking among CWA member agencies for average YTD Measurement Method: Quarter result is YTD result. One result represents the entire FY) 23 Measure 3.2.306, Debt Coverage Ratio, aims to be above all set targets in order to have sufficient debt coverage. It is measured annually at year end. (Qtr and YTD Measurement Method: Qualified net operating revenues/ Debt service requirements 2015 Quarter Results Debt Coverage Ratio (QualServe) 3.2.306 24 2015 Quarter Results Reserve Level 3.2.307 Measure 3.2.307, Reserve Level, aims to be equal or exceed 85%. It is measured annually at year end. (Qtr and YTD Measurement Method: # of reserve funds that meet or exceed fund target levels/ Total # of reserve funds (9)) 25 Measure 3.3.308, Distribution System Loss, aims to be below all set targets in order to ensure less than 5% of unaccounted water in a single year. *The calculation is a year-to-date calculation, so Qtr Result = YTD Result. (Qtr and YTD Measurement Method: 100 [volume purchased –(volume sold + volume used) / volume purchased]) 2015 Quarter Results Distribution System Loss (QualServe) 3.3.308 26 27 2015 Quarter Results Network Availability 4.3.401 Measure 4.3.401, Network Availability, aims to be above all set targets in order to have an average of no less than 99.5% network availability per quarter in a single year. (Qtr and YTD Measurement Method: Time availability of core applications during business hours/ Total time) 28 2015 Quarter Results Website Hits 4.4.402 Measure 4.4.402, Website Hits, aims to be above all set targets in order to have an average of no less than 20,000 website hits per quarter in a single year. (Qtr Measurement Method: (M1+M2+M3)/3= Q1, (M4 + M5 + M6)/3 = Q2, etc. YTD Measurement Method: Cumulative total of quarterly targets/4) 29 Unplanned Disruptions (QualServe) 5.1.500 2015 Quarter Results Measure 5.1.500, Unplanned Disruptions, aims to be below the QualServe target ratio of 0.7. Ratio is calculated by # disruptions x 1000/total accounts. (Qtr Measurement Method: (# of customer accounts experiencing unplanned disruptions in one quarter x 1000)/# of active accounts YTD Measurement Method: (# of disruptions per year x 1000)/# of active customers) 30 2015 Quarter Results Measure 5.1.501, Technical Quality Complaint, aims to be below all set targets in order to have no more than 9 complaints per 1000 customer accounts in a single year. (Qtr Measurement Method: (1000 x # of technical quality complaints per quarter) / # of active customer accounts per reporting period. YTD Measurement Method: (1000 x # of technical quality complaints per year)/# of connections.) Technical Quality Complaint (QualServe) 5.1.501 31 2015 Quarter Results Planned Potable Water Maintenance Ratio in $ (QualServe) 5.2.502 Measure 5.2.502, Planned Potable Water Maintenance Ratio in $, aims to be above all set targets in order to have no less than 66% of all labor dollars spent on preventative maintenance per quarter in a single year. Note: Quarterly results are subject to change. (Qtr Measurement Method: Total planned maintenance cost/ Total maintenance cost) 32 2015 Quarter Results Planned Recycled Water Maintenance Ratio in $ 5.2.503 Measure 5.2.503, Planned Recycled Water Maintenance Ratio in $, aims to be above all set targets in order to have no less than 70% of all labor dollars spent on preventative maintenance per quarter in a single year. Note: Quarterly results are subject to change. (Qtr Measurement Method: Total planned maintenance cost/ Total maintenance cost) 33 2015 Quarter Results Planned Wastewater Maintenance Ratio in $ (QualServe) 5.2.504 Measure 5.2.504, Planned Wastewater Maintenance Ratio in $, aims to be above all set targets in order to have no less than 77% of all labor dollars spent on preventative maintenance per quarter in a single year. Note: Quarterly results are subject to change. (Qtr Measurement Method: Total planned maintenance cost/ Total maintenance cost) 34 2015 Quarter Results Measure 5.2.505, Direct Cost of Treatment per MGD, aims to be below all set targets in order to have no more than $1050 per MG spent on wastewater treatment per quarter in a single year. (Qtr Measurement Method: Total O&M costs directly attributable to sewer treatment / Total volume in MG for one quarter Total O&M Costs = (power cost)+(staff cost without overhead)+(chemical cost)+(equipment cost) / Million Gallons Processed) Direct Cost of Treatment per MGD (QualServe) 5.2.505 35 2015 Quarter Results Measure 5.2.506, O & M Cost per MGP of Wastewater, aims to be below all set targets in order to have no more than $1925 per MG spent on O&M for wastewater treatment per quarter in a single year. (Qtr Measurement Method: Total O&M cost (less depreciation) / Volume in MG processed during the reporting period Total O&M Cost (less depreciation) = (power cost)+(staff cost)+(chemical cost)+(equipment cost) / MGP) O & M Cost Per MGP of Wastewater (QualServe) 5.2.506 36 37 38 39 40 2015 Quarter Results System Valve Exercising Program 5.3.511 Measure 5.3.511,Valve Exercising Program, aims to be above all set targets in order to have no less than 770 valves exercised each quarter in a single year. (Qtr and YTD Measurement Method: Actual number of valves exercised per quarter / 770 valves per quarter) 41 2015 Quarter Results Potable Water Distribution System Integrity (QualServe) 5.3.512 Measure 5.3.512, Water Distribution System Integrity, aims to be below all set targets in order to have no more than 16 leaks and breaks per 100 miles of distribution piping in a single year. (Qtr Measurement Method: [100 (annual total number of leaks + annual total number of breaks)] / total miles of distribution piping Annual total distribution system integrity rate equal to 16) 42 2015 Quarter Results Planned Water Service Disruption Rate (QualServe) 5.3.513 Measure 5.3.513, Planned Water Service Disruption Rate, aims to be below all set targets in order to have no more than 2.5 planned outages per 1,000 accounts per quarter in a single year. Note: This measure is expressed as number of accounts affected per 1,000 accounts. (Qtr Measurement Method: (1000 x # of customer experiencing disruption) / #of active customer accounts per year) 43 2015 Quarter Results Measure 5.3.514, Drinking Water Compliance Rate, aims to be no less than 100% every quarter in order to ensure the District meets all of the health related drinking water standards everyday for a single year. (Qtr and YTD Measurement Method: (100 x # of days the primary health regulations are met)/# of days in the quarter) Potable Water Compliance Rate (QualServe) 5.3.514 44 Collection System Integrity (QualServe) 5.3.515 2015 Quarter Results Measure 5.3.515, Collection System Integrity, aims to be below all set targets in order to have no more than 3.5 wastewater collection system failures per 100 miles of collection system pipeline in a single year. (Qtr and YTD Measurement Method: (100 x total # of collection system failures during the year) / total miles of collection system piping) 45 2015 Quarter Results Measure 5.3.517, Recycled Water System Integrity, aims to be below all set targets in order to have no more than 6.6 leaks or breaks per 100 miles of recycled distribution system in a single year. (Qtr and YTD Measurement Method: (100 X #of leaks or breaks)/ # of miles of distribution system) Recycled Water System Integrity 5.3.517 46 2015 Quarter Results Measure 5.3.518, Sewer Overflow Rate, aims to have no overflows. (Qtr and YTD Measurement Method: (100 x total # of sewer overflows during the reporting period) / total miles of pipe in the sewage collection system) Sewer Overflow Rate (QualServe) 5.3.518 47 48 49 50 51 52