HomeMy WebLinkAbout08-11-15 EO&WR Committee PacketOTAY WATER DISTRICT
ENGINEERING, OPERATIONS & WATER RESOURCES COMMITTEE MEETING
and
SPECIAL MEETING OF THE BOARD OF DIRECTORS
2554 SWEETWATER SPRINGS BOULEVARD
SPRING VALLEY, CALIFORNIA
Board Room
TUESDAY
August 11, 2015
12:30 P.M.
This is a District Committee meeting. This meeting is being posted as a special meeting
in order to comply with the Brown Act (Government Code Section §54954.2) in the event that
a quorum of the Board is present. Items will be deliberated, however, no formal board actions
will be taken at this meeting. The committee makes recommendations
to the full board for its consideration and formal action.
AGENDA
1. ROLL CALL
2. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO
SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S JU-
RISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
RECESS TO CLOSED SESSION
3. CLOSED SESSION
a) CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of
Section 54956.9: One case [GOVERNMENT CODE §54956.9]
1 CASE
RETURN TO OPEN SESSION
DISCUSSION ITEMS
4. APPROVE CHANGE ORDERS NO. 2 AND NO. 3 TO THE EXISTING CONTRACT
WITH OLYMPUS AND ASSOCIATES, INC. FOR THE 944-1, 944-2, AND 458-2
RESERVOIR INTERIOR/EXTERIOR COATINGS AND UPGRADES PROJECT; AND
INCREASE THE OVERALL BUDGETS FOR CIPs P2531, P2532, AND P2535 IN AN
AMOUNT OF $325,000 (MARTIN) [5 min]
2
5. AWARD A PROFESSIONAL AS-NEEDED UTILITY LOCATING SERVICES CON-
TRACT TO AIRX UTILITY SURVEYORS, INC. IN AN AMOUNT NOT-TO-EXCEED
$350,000 FOR A PERIOD OF THREE (3) FISCAL YEARS (FY), FY 2016 THROUGH
2018 (ENDING JUNE 30, 2019) (O’DONNELL) [5 min]
6. FOURTH QUARTER OF FISCAL YEAR 2015 CAPITAL IMPROVEMENT PROGRAM
REPORT (MARTIN) [5 minutes]
7. SAN DIEGO COUNTY WATER AUTHORITY UPDATE (WATTON) [10 minutes]
8. ADJOURNMENT
BOARD MEMBERS ATTENDING:
Gary Croucher, Chair
Tim Smith
All items appearing on this agenda, whether or not expressly listed for action, may be delib-
erated and may be subject to action by the Board.
The Agenda, and any attachments containing written information, are available at the Dis-
trict’s website at www.otaywater.gov. Written changes to any items to be considered at the
open meeting, or to any attachments, will be posted on the District’s website. Copies of the
Agenda and all attachments are also available through the District Secretary by contacting
her at (619) 670-2280.
If you have any disability that would require accommodation in order to enable you to partici-
pate in this meeting, please call the District Secretary at 670-2280 at least 24 hours prior to
the meeting.
Certification of Posting
I certify that on August 7, 2015 I posted a copy of the foregoing agenda near the regu-
lar meeting place of the Board of Directors of Otay Water District, said time being at least 24
hours in advance of the meeting of the Board of Directors (Government Code Section
§54954.2).
Executed at Spring Valley, California on August 7, 2015.
/s/ Susan Cruz, District Secretary
STAFF REPORT
TYPE MEETING: Regular Board
MEETING DATE: September 2, 2015
SUBMITTED BY: Dan Martin
Engineering Manager
PROJECT: P2531-001103
P2532-001103
P2535-001103
DIV. NO.: 2 & 5
APPROVED BY:
Rod Posada, Chief, Engineering
German Alvarez, Assistant General Manager
Mark Watton, General Manager
SUBJECT: Approve Change Orders No. 2 and No. 3 to the Contract with
Olympus & Associates, Inc. for the 944-1, 944-2, & 458-2
Reservoir Interior/Exterior Coatings & Upgrades Project and
Increase the Overall Budgets for CIPs P2531, P2532, and P2535 in
an amount of $325,000
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board):
1. Approve Change Order No. 2 to the existing contract with Olympus
& Associates, Inc. (Olympus) in the amount of $44,458.00 for the
944-1, 944-2, & 458-2 Reservoir Interior/Exterior Coatings &
Upgrades Project.
2. Approve Change Order No. 3 to the existing contract with Olympus
& Associates, Inc. (Olympus) in the amount of $4,073.00 for the
944-1, 944-2, & 458-2 Reservoir Interior/Exterior Coatings &
Upgrades Project.
3. Increase the CIP budget for P2532 (944-2 Reservoir) by $51,000
(increase the overall CIP budget from $895,000 to $946,000).
4. Increase the CIP budget for P2535 (458-2 Reservoir) by $199,000
(increase the overall CIP budget from $640,000 to $839,000).
5. Increase the CIP budget for P2531 (944-1 Reservoir) by $75,000
(increase the overall CIP budget from $315,000 to $390,000).
See Exhibits A-1 and A-2 for Project locations.
COMMITTEE ACTION:
Please see Attachment A.
2
PURPOSE:
To obtain Board authorization for the General Manager to execute
Change Orders No. 2 and No. 3 in the amounts of $44,458.00 and
$4,073.00, respectively, to the construction contract with Olympus
for the 944-1, 944-2, & 458-2 Reservoir Interior/Exterior Coatings &
Upgrades Project and to increase the overall CIPs P2531, P2532, and
P2535 budgets for this Project in an amount of $325,000.
ANALYSIS:
At the October 1, 2014 Board Meeting, the Board awarded a
construction contract in an amount of $1,206,008 to Olympus to
replace the existing interior and exterior coatings for the 944-1,
944-2, and 458-2 Reservoirs. In addition to replacing the coatings
of the reservoirs, the Project includes structural upgrades to comply
with the current American Water Works Association (AWWA) and the
Occupational Safety and Health Administration standards for both
Federal (OSHA) and State (Cal-OSHA) levels.
Since the award of the construction contract, substantial structural
repair work was identified at the 944-2 and 458-2 Reservoirs.
Although an internal (dive) inspection was performed at the 944-2 and
458-2 Reservoirs in advance of the Project, the extent of the
required repairs at the reservoirs could not be assessed until
removal of the existing coating was completed. The contract does
include a Board approved Structural Modification Allowance item which
was established to address structural deficiencies identified during
construction. A Work Order has been issued against that allowance to
construct structural roof support system repairs at the 944-2
Reservoir.
Change Order No. 1 was issued under the General Manager’s authority
to advance the completion of repairs of floor, wall, and roof at the
458-2 Reservoir. Once the existing coating was removed from the 458-
2 Reservoir, extensive structural roof repairs were identified.
Additionally, excessive pitting was identified at the base of the
reservoir walls and on the floor. The existing interior coating of
the reservoir prohibited the identification of these repairs by
visual inspection. Change Order No. 1 used the remaining Board
approved Structural Modification Allowance item and also required
that additional funds be added to the contract with Olympus. Change
Order No. 1, which was approved on June 17, 2015, was issued for
$41,778.00. Change Order No. 1 also added twenty (20) days to the
contract resulting in a revised contract duration of 242 calendar
days. The approval and advancement of the work included in Change
Order No. 1 assisted in mitigating a portion the District’s exposure
to compensation for idled contractor equipment.
3
Change Order No. 2 (see Exhibit B-1), is related to the structural
repair work at the 458-2 Reservoir. Change Order No. 2 compensates
the contractor for equipment specific to the sandblasting operation
that was idled during the investigation, scope determination, and
implementation of repairs at the 458-2 Reservoir. The cost
associated with Change Order No. 2 is $44,458.00. Change Order No. 2
also addresses contract time as a result of the structural repair
work at the 458-2 Reservoir. Time impacts associated with this
change is provided in Exhibit B-1, including the addition of thirty
(30) days. In total, the thirty (30) additional days added to the
contract will result in a revised total contract duration of 272
calendar days.
Change Order No. 3 (see Exhibit B-2) compensates the contractor for
all added disposal costs associated with an increased volume of
existing coating encountered on the floor of the 458-2 Reservoir.
The cost associated with Change Order No. 3 is $4,073.00. Change
Order No. 3 also addresses contract time as a result of the added
coating disposal work at the 458-2 Reservoir. Time impacts
associated with this change are provided in Exhibit B-2, including
the addition of three (3) days. In total, the three (3) additional
days added to the contract will result in a revised total contract
duration of 275 calendar days.
A $51,000 budget increase is also requested for the 944-2 Reservoir
Interior/Exterior Coating Project of the District’s CIP P2532. This
budget increase is associated with additional inspection and
construction management efforts needed at the 944-2 Reservoir due to
the contractor’s operations. Olympus has executed the Project work
in a manner that has required re-work and resulted in additional
District inspection and documentation of the issues by the District’s
Inspection and Construction Management staff.
A $199,000 budget increase is requested for the 458-2 Reservoir
Interior/Exterior Coating Project of the District’s CIP P2535. This
budget increase is needed to fund Change Orders No. 2 ($44,458.00)
and No. 3 ($4,073.00) (Exhibits B-1 and B-2). Additionally, funds
are requested to support a pending change order ($32,500.00)
currently under negotiation and inspection associated with the work.
This budget increase also anticipates the need for increased
specialty inspection and additional staff time to inspect and close
out the Project at this site.
A $75,000 budget increase is requested for the 944-1 Reservoir
Interior/Exterior Coating Project of the District’s CIP P2532. This
reservoir was constructed in 1963. The District has just released
this reservoir to the contractor for the planned coating work. Given
the type of structural work implemented at the other two reservoirs
in this Project, staff anticipates that structural work may be
4
required. This budget increase anticipates the need for a structural
allowance, increased specialty inspection, the replacement of two
valves, and additional staff time to inspect and close out the
Project at this site.
District staff currently estimates that the contractor is
approximately 80 calendar days behind schedule. Olympus has been
notified that the District will be assessing liquidated damages
associated with the late delivery of the Project.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
Funding for the overall Project comes from CIP’s P2531, P2532, and
P2535. The total budget is $1,850,000.
The total budget for CIP P2531 (944-1 Reservoir), as approved in the
FY 2016 budget, is $315,000. Total expenditures, plus outstanding
commitments and forecast, are $390,000. See Attachment B-1 for
budget detail.
The total budget for CIP P2532 (944-2 Reservoir), as approved in the
FY 2016 budget, is $895,000. Total expenditures, plus outstanding
commitments and forecast, are $946,000. See Attachment B-2 for
budget detail.
The total budget for CIP P2535 (458-2 Reservoir), as approved in the
FY 2016 budget, is $640,000. Total expenditures, plus outstanding
commitments and forecast, are $839,000. See Attachment B-3 for
budget detail.
Based on a review of the financial budget, the Project Manager
anticipates that if the budget increases are approved, the budgets
for CIP’s P2531, P2532, and P2535 are sufficient to support the
Project.
The Finance Department has determined that, under the current rate
model, 100% of the funding is available from the Replacement Fund for
CIP’s P2531, P2532, and P2535.
STRATEGIC GOAL:
This Project supports the District’s Mission statement, “To provide
high value water and wastewater services to the customers of the Otay
Water District in a professional, effective, and efficient manner”
and the General Manager’s Vision, “A District that is at the
forefront in innovations to provide water services at affordable
rates, with a reputation for outstanding customer service.”
5
LEGAL IMPACT:
None.
DM/RP:mlc
P:\WORKING\CIP P2531 & P2532 - 944-1 & 2 Reservoir Int-Ext Coating\Staff Reports\BD 09-02-15, Staff
Report, 944-1, 944-2, & 458-2 Reservoir CO 2_Funds Request(DM-RP).docx
Attachments: Attachment A – Committee Action
Attachment B-1 – Budget Detail for P2531
Attachment B-2 – Budget Detail for P2532
Attachment B-3 – Budget Detail for P2535
Exhibit A-1 – Location Map for 944-1 & 944-2
Exhibit A-2 – Location Map for 458-2
Exhibit B-1 – Change Order No. 2
Exhibit B-2 – Change Order No. 3
ATTACHMENT A
SUBJECT/PROJECT:
P2531-001103
P2532-001103
P2535-001103
Approve Change Orders No. 2 and No. 3 to the Contract with
Olympus & Associates, Inc. for the 944-1, 944-2, & 458-2
Reservoir Interior/Exterior Coatings & Upgrades Project and
Increase the Overall Budgets for CIPs P2531, P2532, and
P2535 in an amount of $325,000
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee
(Committee) reviewed this item at a meeting held on August 11, 2015.
The Committee supported Staff's recommendation.
NOTE:
The “Committee Action” is written in anticipation of the Committee
moving the item forward for Board approval. This report will be sent
to the Board as a Committee approved item, or modified to reflect any
discussion or changes as directed from the Committee prior to
presentation to the full Board.
ATTACHMENT B-1 – Budget Detail for P2531
SUBJECT/PROJECT:
P2531-001103
P2532-001103
P2535-001103
Approve Change Orders No. 2 and No. 3 to the Contract with
Olympus & Associates, Inc. for the 944-1, 944-2, & 458-2
Reservoir Interior/Exterior Coatings & Upgrades Project and
Increase the Overall Budgets for CIPs P2531, P2532, and
P2535 in an amount of $325,000
Date Updated: 8/3/15
Budget
315,000
Planning
Standard Salaries 468 468 - 468
Consultant Contracts 3,411 3,411 - 3,411 HDR ENGINEERING INC
Regulatory Agency Fees 25 25 - 25 PETTY CASH CUSTODIAN
Total Planning 3,904 3,904 - 3,904
Design
Standard Salaries 4,232 4,232 - 4,232
Service Contracts 45 45 - 45 SAN DIEGO DAILY TRANSCRIPT
Construction Contracts 90 90 - 90 CLARKSON LAB & SUPPLY INC
Total Design 4,367 4,367 - 4,367
Construction
Standard Salaries 52,500 4,583 47,917 52,500
Construction Contract 188,228 - 188,228 188,228 OLYMPUS & ASSOCIATES
50,000 - 50,000 50,000 Structural Allowance
Service Contracts 50,000 - 50,000 50,000 SPECIALTY INSPECTION
12,500 - 12,500 12,500 ALYSON CONSULTING-CM
Equipment 15,000 15,000 Pending Valve Replacement
Equipment Charges 78 78 - 78 EQUIPMENT CHARGES
Professional Legal Fees 520 520 - 520 STUTZ ARTIANO SHINOFF
Regulatory Agency Fees - - - - PETTY CASH CUSTODIAN
Project Closeout 3,000 - 3,000 3,000 CLOSEOUT
Project Contingency 9,903 - 9,903 9,903 5% CONTINGENCY
Total Construction 381,729 5,181 376,548 381,729
Grand Total 390,000 13,452 376,548 390,000
Vendor/Comments
Otay Water District
P2531-944-1 Reservoir Interior/Exterior Coating
Committed Expenditures Outstanding
Commitment &
Projected Final
Cost
ATTACHMENT B-2 – Budget Detail for P2532
SUBJECT/PROJECT:
P2531-001103
P2532-001103
P2535-001103
Approve Change Orders No. 2 and No. 3 to the Contract with
Olympus & Associates, Inc. for the 944-1, 944-2, & 458-2
Reservoir Interior/Exterior Coatings & Upgrades Project and
Increase the Overall Budgets for CIPs P2531, P2532, and
P2535 in an amount of $325,000
Date Updated: 8/3/15
Budget
895,000
Planning
Standard Salaries 468 468 - 468
Consultant Contracts 3,412 3,412 - 3,412 HDR ENGINEERING INC
Regulatory Agency Fees 25 25 - 25 PETTY CASH CUSTODIAN
Total Planning 3,905 3,905 - 3,905
Design
Standard Salaries 7,982 7,982 - 7,982
Professional Legal Fees - - - - STUTZ ARTIANO SHINOFF
Consultant Contracts - - - - CONSULTANT CONTRACT
Service Contracts 1,129 1,129 - 1,129 MAYER
45 45 - 45 SAN DIEGO DAILY TRANSCRIPT
- - - -
- - - -
- - - -
- - - -
Total Design 9,156 9,156 - 9,156
Construction
Standard Salaries 195,000 190,523 4,477 195,000
Construction Contract 553,680 528,065 25,615 553,680 OLYMPUS & ASSOCIATES
33,936 33,936 - 33,936 OLYMPUS & ASSOCIATES - WO 1 ALLOWANCE
Service Contracts 112,924 112,924 - 112,924 HDR-SPECIALTY INSPECTION
35,026 34,820 206 35,026 ALYSON CONSULTING-CM
90 90 90 CLARKSON LAB & SUPPLY
680 680 - 680 WATCHLIGHT CORPORATION
Equipment Charge 1,283 1,283 - 1,283 EQUIPMENT CHARGE
Professional Legal Fees 320 320 - 320 STUTZ ARTIANO SHINOFF
Regulatory Agency Fees - - - - PETTY CASH CUSTODIAN
Project Closeout - - - - CLOSEOUT
Project Contingency - - - - 5% CONTINGENCY
Total Construction 932,939 902,641 30,298 932,939
Grand Total 946,000 915,702 30,298 946,000
Vendor/Comments
Otay Water District
P2532-944-2 Reservoir Interior/Exterior Coating
Committed Expenditures Outstanding
Commitment &
Projected Final
Cost
ATTACHMENT B-3 – Budget Detail for P2535
SUBJECT/PROJECT:
P2531-001103
P2532-001103
P2535-001103
Approve Change Orders No. 2 and No. 3 to the Contract with
Olympus & Associates, Inc. for the 944-1, 944-2, & 458-2
Reservoir Interior/Exterior Coatings & Upgrades Project and
Increase the Overall Budgets for CIPs P2531, P2532, and
P2535 in an amount of $325,000
Date Updated: 8/03/15
Budget
640,000
Planning
- - - -
Total Planning - - - -
Design
Standard Salaries 15,983 15,983 - 15,983
Professional Legal Fees 380 380 - 380 STUTZ ARTIANO SHINOFF
Consultant Contracts 2,715 2,715 - 2,715 CSI SERVICES INC
Service Contracts 4,610 4,610 - 4,610 MAYER
89 89 - 89 SAN DIEGO DAILY TRANSCRIPT
Total Design 23,777 23,777 - 23,777
Construction
Standard Salaries 150,000 93,540 56,460 150,000
Construcion Contract 404,100 229,481 174,619 404,100 OLYMPUS & ASSOCIATES
26,064 26,064 26,064 OLYMPUS & ASSOCIATES - WO ALLOWANCE
41,778 41,778 41,778 OLYMPUS & ASSOCIATES - CO 1
44,458 44,458 44,458 OLYMPUS & ASSOCIATES - CO 2
4,073 4,073 4,073 OLYMPUS & ASSOCIATES - CO 3
32,500 32,500 32,500 Pending CO Under Negotiation
Service Contracts 47 47 - 47 SAN DIEGO DAILY TRANSCRIPT
80,000 31,930 48,070 80,000 HDR-SPECIALTY INSPECTION
629 629 - 629 WATCHLIGHT
400 400 - 400 R&M SOLUTIONS
3,081 3,081 - 3,081 PACIFIC PIPELINE SUPPLY
3,515 3,515 - 3,515 FURGUSON WATERWORKS #1083
372 372 - 372 NINYO & MOORE GEOTECHNICAL
2,958 2,958 - 2,958 DJA INSPECTION SERVICES
12,500 - 12,500 12,500 ALYSON CONSULTING-CM
Equipment Rental 633 633 - 633 EQUIPMENT RENTAL CO
Standard Materials 18 18 - 18 STANDARD MATERIALS
Professional Legal Fees - - - - STUTZ ARTIANO SHINOFF
Regulatory Agency Fees 25 25 - 25 PETTY CASH CUSTODIAN
Project Closeout - - - - CLOSEOUT
Project Contingency 8,072 - 8,072 8,072 5% CONTINGENCY (Remaining Work)
Total Construction 815,223 366,629 448,594 815,223
Grand Total 839,000 390,406 448,594 839,000
Vendor/Comments
Otay Water District
P2535-458-2 Reservoir Interior/Exterior Coating
Committed Expenditures Outstanding
Commitment &
Projected Final
Cost
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P:\WORKING\CIP P2493 & P2535 624-2 & 458-2 Reservoir Coating\Graphics\Exhibits-Figures\458-2 Location.mxd
OTAY WATER DISTRICT458-2 Reservoir Interior/ExteriorCoating and Upgrades
EXHIBIT A-2 CIP P2535F
458-2 Tank1.75 MG Steel Reservoir
Page 1 of 1
COST ESTIMATE SUMMARY
COR 458-2 Idled Equipment W.O. # PREPARED BY - Douglas Cook
Contract: 944s & 458-2 Reservoirs SIGNATURE:
JOBSITE: C.I.P. NO. DATE:
--- ---
Days Equipment Idled 50
Begin 5/11/15 ----$0
End 6/30/15
------
------
------
Forklift (Ahern)50.0 Day 0.0 -$127.38 $6,369 --$6,369 3,566.70$ /4 week
80Kw Generator (Ahern)50.0 Day 0.0 -$39.52 $1,976 --$1,976 1,106.46$ /4 week
5500 CFM Dh 50.0 Day 0.0 -$228.54 $11,427 --$11,427 1,599.75$ / Week
400 CFM Air Compressor 50.0 Day 0.0 -$104.08 $5,204 --$5,204 $36.14*.12 Delay Factor Hour
Dust Collector 50.0 Day 0.0 -$267.00 $13,350 --$13,350 267.00$ / Day
------
------
------
------
0.0 $0 $38,326 $0 $0 $0
SALES TAX - 8.00%1 LS $0 $0
$0 $38,326 $0 $0 $38,326
MARK-UP PER CONTRACT (OH, PROFIT & BOND) $0 $6,132 $0 $6,132
TOTAL PRIME CONTRACTOR PRICE 0.0 $0 $44,458 $0 $0 $44,458
------
------
0.0 $0 $0 $0 $0 $0
SALES TAX - 7.75%1 ls $0 $0
$0 $0 $0 $0 $0
MARK-UP PER CONTRACT (OH, PROFIT & BOND)$0 $0 $0 included $0
TOTAL SUBCONTRACTOR PRICE 0.0 $0 $0 $0 $0 $0
PRIME CONTRACTOR MARK-UP PER CONTRACT $0 $0 $0 $0 $0
TOTAL RFP PRICE 0.0 $0 $44,458 $0 $0 $44,458
TOTAL COST
MATERIAL UNIT PRICE
TOTALUNIT COSTUNIT COST TOTAL COSTQUANTITYUNITS
LABOR EQUIPMENT
UNIT COST TOTAL COSTMH/UNIT TOTAL MANHOURS LABOR RATE TOTAL COST
TOTAL
COSTUNIT COSTUNITSQUANTITY
LABOR
MH/UNIT
TOTAL
COSTLABOR RATE
TOTAL
MANHOURS
Rental Costs
SUBTOTAL COST
TOTAL COST
SUBTOTAL COST
TOTAL COST
SUBCONTRACTOR DESCRIPTION
DESCRIPTION
EQUIPMENT MATERIAL
TOTAL
COSTUNIT COST
TOTAL
COSTUNIT COST
UNIT PRICE
TOTAL
Equipment Name
Forklift
80 KW Generator
5500 CFM Dh
400 CFM Air Compressor
Dust Collector
~
Daily Stand By Equipment Rates
$
$
$
$
$
469.00
169.00
514.00
361.00
267.00
Page: 1
SEND PAYMENTS TO: CUSTOMER ASSISTANCE:
AHERN RENTALS
PO BOX 271390
LAKESIDE
10529 VINE ST
LAS VEGAS NV 89127-1390
TEL : 702-362-0623
LAKESIDE CA 92040-2439
FAX: 702-966-4864 TEL: 619-938-8242
FAX: 619-938-0215
( CYCLE INVOICE J MON -FRI 6:00-5 :00
SATURDAY CLOSED
SUNDAY CLOSED
Cus tamer : oooo288-oooo5u o1o5 oo1 -----<63363
llrll 111111 11rrr•r•'lrlr'•r'rrrll•••r''rlrr'·'llrr'r••r'll•r•r••l
OLYMPUS & ASSOCIATES INC
405 LOVITT LN
RENO NV 89506-7842
Job Site:
WATER TANK
651 LAGUNA POINT CT
CHULA VISTA, CA 91911
C#: 775-322-0346 J#: 775-322-0346
Map page/grid : 1330/J4
Customer # .. 202771
Invoice # ...
Invoice Date
Date Out ....
14374268-2
4/09/15
2/24/15
Billed thru . 4/21/15
11:00 AM
Job Loc ..... WATER TANK ;651 LAGUNA POINT
Job# ....... WATER TANK#2
P.O. # ...... NONE
Ordered By .
Written By .
Sales Rep ...
LYNDSEY/ERICF/GIO
CYCLE BILL
8038 -ERIC FLORES
Terms ....... Net 10 Days
( Qty Equipment Min Day Week 4 Week Amoun'
1 FORKLIFT ,10000LB ,54 ',TELESCOPING
EQP#: 44404 Make: SKYTRAK
HR OUT : 4312 .00 HR IN :
CUSTOMER CALL WHEN DONE
469.00 469 .00
Model : 10054 Ser #:
TOTAL : 4312 .00
SALES ITEMS:
Qty Item number
1 160642
ENVIRONMENTAL CHARGE
Unit
EA
OLYMPUS & ASSOCIAT/LAZARUS 775-232-4269
STANDARD FORKS/CALL WHEN ENROUTE
CUSTOMER TO CALL OFF/SPECIAL RATES
Price
7 .500
BILLED FOR FOUR WEEKS 3/24/15 THRU 4/21/15
1385 .00 3295 .00 3295 .00
0160012510
~~~~lQ}x_ 7 .50
Rental-total :
( 8%) Tax :
Total :
3302 .50
264 .20
3566 .70
IF THE EQUIPMENT DOES NOT WORK PROPERLY MULTIPLE SHIFTS OR CUSTOMER IS RESPONSIBLE FOR
NOTIFY CUSTOMER ASSISTANCE AT ONCE OVERTIME RATES MAY APPLY REFUELING, DAMAGES OR REPAIRS
1. Damage Waiver (12% of gross rental charges) will be charged absent of proof of insurance (see reverse side of this rental contract).
2. Customer must call branch location to obtain call off rental number and is responsible for Equipment until it is picked up.
3. If Customer fails to return equipment within the time specified above, Customer is deemed to have renewed the rental contract on the same terms and conditions.
4. Compliance with California Air Resources Board (CARB) Idling Regulation (Title 13. California Code of Regulations:§ 2449(d)(3)): Any in-use off-road diesel vehicle may not idle for more than 5
consecutive minutes. Lessee is responsible for compliance with CARB off-road diesel engine idling limits and is responsible for any penalties or fines incurred for non-compliance.
5. For rentals of equipment registered in California's Statewide Portable Equipment Registration A'ogram (PERP), you acknowledge receipt of a written copy of the registration certificate, the operating
conditions and a written log for such equipment.
This Rental Contract consists of both sides of this document. I have had the opportunity to read the terms and conditions on both sides of this Rental Contract and have been instructed In the proper
use and operation of the Equipment delivered and will ensure that all operators receive this training and the instructions contained in the manufacturer's operation manual, a copy of which has been X provided with the Equipment, which will be read by each operator. I have understood the instructions provided, and all questions have been answered to my satisfaction.
CUSTOMER SIGNATURE DATE NAME PRINTED DELIVERED BY DATE
Terms: Payment Due within 10 days of invoice. A finance charge of 2% per month will be added to past due accounts.
Please visit us on the web at www.Ahem.com or you may call our 24 hour service at 800·400-1610.
A1504130100031000344200010003
~
SEND PAYMENTS TO:
AHERN RENTALS
PO BOX 271390
LAS VEGAS NV 89127-1390
TEL: 702-362-0623
FAX: 702-966-4864
Page:
CUSTOMER ASSISTANCE:
LAKESIDE
10529 VINE ST
LAKESIDE CA 92040-2439
TEL : 619-938-8242
FAX: 619-938-0215
( RENTAL INVOICE J MON-FRI 6:00-5:00
. . SATURDAY CLOSED
~------------------------------------~ SUNDAY CLOSED
Customer: oooo.,5-ooou" oto5 oo1 -----4674r
···1111111111'1'''111111'1' •• h•ll''l''''•·'l'l·•''llll·• h·ll··l
OLYMPUS & ASSOCIATES INC
405 LOVITT LN
RENO NV 89506-7842
Job Site:
OTAY
3102 VISTA DIEGO RD
JAMUL , CA 91935
C#: 775-322-0346 J#: 775-322-0346
Map page/grid: 1272/G7
Customer # .. 202771
Invoice # ... 14602366-1
Invoice Date 5/01/15
Date Out.... 4/23/15 6:00 AM
Date In ..... 5/01/15 11:22 AM
Job Loc ..... OTAY;3102 VISTA DIEGO RD ;JA
Job# ....... OTAY
P.O. # ...... NO
Ordered By .. LINDSEY /AA
Written By .. SHELLEYA
Sales Rep ... 8038-ERIC FLORES
Terms ....... Net 10 Days
1
( Qty Equipment Min Day Week 4 Week Amoun'
1 GENERATOR,80KW,100KVA,DSL ,TOW 169.00 169.00
EQP#: 42491 Make: MULTIQUIP Model: DCA100SSVUC
HR OUT: 11651.60 HR IN: 11654.00 TOTAL: 2 .40
SALES ITEMS:
679.00 2020 .00 1017.00
Ser #: 7800099/53645
<:...-
Qty Item number
1 160642
Unit
EA 7 .500 7 .50
ENVIRONMENTAL CHARGE
OLYMPUS & ASSOC/LAZARUS 775-232-4269
WILL CALL @ POW LOCATION
Taxable Sub-total : 1024.50
Rental-total:
( 8%) Tax:
Total :
1024.50
81.96
1106 .46
IF THE EQUIPMENT DOES NOT WORK PROPERLY MULTIPLE SHIFTS OR CUSTOMER IS RESPONSIBLE FOR
NOTIFY CUSTOMER ASSISTANCE AT ONCE OVERTIME RATES MAY APPLY REFUELING, DAMAGES OR REPAIRS
1. Damage Waiver (12% of gross rental charges) wilt be charged absent of proof of insurance (see reverse srde of this rental contract).
2. Customer must call branch location to obtam call off rental number and is responsible for Equipment until it is picked up.
3. If Customer fails to return equipment within the time specified above, Customer is deemed to have renewed the rental contract on the same terms and conditions.
4. Compliance with Cal~ornia Air Resources Board (CARB) Idling Regulation (Title 13, Cal~ornia Code of Regulations: § 2449(d)(3)): Any in-use off-road diesel vehicle may not idle for more than 5
consecutive minutes. Lessee is responsible for compliance wtth GARB off-road diesel engine idling limits and is responsible for any penalties or fines incurred for non-compliance.
5. For rentals of equipment registered in California's Statewide Portable Equipment Registration A"ogram (PERP), you acknowledge receipt of a written copy of the registration certificate, the operating
conditions and a written log for such equipment.
This Rental Contract consists of both sides of this document. I have had the opportunity to read the terms and conditions on both sides of this Rental Contract and have been instructed in the proper
use and operation of the Equipment delivered and will ensure that all operators receive this traintng and the instructions contamed in the manufacturer's operation manual, a copy of which has been X provided with the Equipment, which will be read by each operator. I have understood the instruct tons provided, and all questions have been answered to my satisfaction.
CUSTOMER SIGNATURE DATE NAME PRINTED DELIVERED BY DATE
Tenns: Payment Due within 10 days of Invoice. A finance charge of 2% per month will be added to past due accounts.
Please visit us on the web at www.Ahem.com or you may call our 24 hour service at 800-400-1610.
A1505040100071900952800010002
~
!!JCa
•tell COH lylf .rn e , l it e
9823 CRESCENT CENTER DRIVE
RANCHO CUCAMONGA, CA 91730
909-483-4200
909-483-4208 FAX
OLYMPUS AND ASSOClA TES
GEORGE TSIOPOS OL YPMPUS AND ASSOClA TES
WILL CALL FOR CHULA VISTA JOB PO BOX 8015
RENO, NV 89507
VERBAL Net 30
Quantity Item Code
R-6DC-04
75 R-16DUCT
HOUSE 4/14/2015 WILL CALL R. CUCAMONGA
Description
RENTAL OF 6DC-04 DUST COLLECTOR (5/12115-5/18/15)
5TH WEEK RENTAL
RENTAL OF 16" DUCTING (FEET) (5/12/15-5/18/15) 5TH
WEEK RENTAL
Sales Tax--San Bernardino County
Price Each
1,350.00
1.75
8.00%
Invoice
Amount
l,350.00T
131.25T
118.50
I THANK You FoR YouR aus!NEsst II Total s•.>99." I
COST ESTIMATE SUMMARY
COR 458-2 Coal Tar Disposal W.O. # PREPARED BY - Douglas Cook
Contract: 944s & 458-2 Reservoirs SIGNATURE:
JOBSITE: C.I.P. NO. DATE:
--- ---
Specified Thickness (90 Mils)0.09 Inches -- --
Agreed Average Actual Thickness 1.25 Inches -- --
Percent of Total Additional 93%-- --
--- ---
------
------
------
------
------
------
------
------
0.0 $0 $0 $0 $0 $0
SALES TAX - 8.00%1 LS $0 $0
$0 $0 $0 $0 $0
MARK-UP PER CONTRACT (OH, PROFIT & BOND) $0 $0 $0 $0
TOTAL PRIME CONTRACTOR PRICE 0.0 $0 $0 $0 $0 $0
Cost of Disposal per Super Sack 11.0 EA 93%10.2 ---$260 $2,654 $2,654
Cost of Transportation per Super Sack 11.0 EA 93%10.2 ---$80 $817 $817
Recover Charge per Super Sack 11.0 EA 93%10.2 ---$40 $408 $408
------
0.0 $0 $0 $0 $3,879 $3,879
SALES TAX - 7.75%1 ls $0 $0
$0 $0 $0 $3,879 $3,879
MARK-UP PER CONTRACT (OH, PROFIT & BOND)$0 $0 $0 Included $0
TOTAL SUBCONTRACTOR PRICE 0.0 $0 $0 $0 $3,879 $3,879
PRIME CONTRACTOR MARK-UP PER CONTRACT $0 $0 $0 $194 $194
TOTAL RFP PRICE 0.0 $0 $0 $0 $4,073 $4,073
TOTAL
SUBTOTAL COST
TOTAL COST
SUBTOTAL COST
TOTAL COST
SUBCONTRACTOR DESCRIPTION
DESCRIPTION
TOTAL
COSTUNIT COSTUNITSQUANTITY
LABOR
MH/UNIT
TOTAL
COST
LABOR
RATE
TOTAL
MANHOURS
EQUIPMENT MATERIAL
TOTAL
COSTUNIT COST
TOTAL
COSTUNIT COST
UNIT PRICE
QUANTITY UNITS
LABOR EQUIPMENT
UNIT COST
TOTAL
COSTMH/UNIT
TOTAL
MANHOURS
LABOR
RATE
TOTAL
COST
TOTAL
COST
MATERIAL UNIT PRICE
TOTALUNIT COSTUNIT COST
TOTAL
COST
Page 1 of 1
Clean Harbors Environmental Services, Inc.
3495 Kurtz Street
San Diego, CA 92110
www.cleanharbors.com
June 16, 2015
Attn: Ms. Lyndsey Tsiopos
Olympus & Associates
405 Lovitt Lane
Reno, NV 89503
Quote #2185373, Otay Water District, Chula Vista, CA
Dear Ms. Tsiopos:
Thank you for considering Clean Harbors Environmental Services, Inc. (Clean Harbors) for your
waste management needs. We are pleased to provide you with pricing for the following waste
streams. This quotation is based upon the information that you have provided.
We offer our clients a broad spectrum of environmental services and the ability to dispose of
hazardous material at or through a Clean Harbors' owned and operated facility. In addition to
managing your waste streams, a Clean Harbors' professional can assist you with:
• Waste Transportation & Disposal
• Laboratory Chemical Packing
• Field Services
• 24-Hour Environmental Emergency Response
• Industrial Services
• InSite Services
Clean Harbors has the appropriate permits and licenses for the acceptance and disposal of the waste
streams identified within this quotation.
I look forward to servicing your environmental needs. When you are ready to place an order, please
contact our Customer Service group at 800.444.4244. If you have any questions or need further
assistance, you may reach me at the number below.
Sincerely,
Kim Carter Burgess
Account Manager
PH: 858.204.9255
“People and Technology Creating a Safer, Cleaner Environment”
DISPOSAL
Profile/ Waste Code Waste Description UOM Price
CBP SOLIDS TO HAZARDOUS LANDFILL flex bin $260.00
TRANSPORTATION
Dispatch Location Price UOM
San Diego, CA ServiceCenter *$20.00 55 gallon drum
*Minimum charge $239.00 per trip.
A demurrage charge of $107.00 per hour will apply as follows:
Number of
Containers
Allowable
Loading Time
1 to 10 0.5 hour(s)
11 to 15 0.75 hour(s)
16 to 25 1 hour(s)
26 to 35 1.25 hour(s)
36 to 40 1.5 hour(s)
41 to 45 1.5 hour(s)
46 to 50 1.75 hour(s)
51 to 80 2 hour(s)
GENERAL CONDITIONS
1. Except where superseded by an existing services agreement the following terms and conditions
apply to this quoted business.
2. Prices firm for 30 days.
3. Terms: Net 30 Days
4. Interest will be charged at 1.5% per month or the maximum allowed by law for all past due
amounts.
5. Local, state and federal fees/taxes applying to the generating location/receiving facilities are not
included in disposal pricing and will be added to each invoice as applicable.
6. Materials subject to additional charges if they do not conform to the listed specifications.
7. All drums for disposal must be in D.O.T. approved containers and in good condition.
8. All containers must be marked with the Clean Harbors' profile number.
9. Electronically submitted profiles will be approved at no charge. Paper profiles will be charged at
$75.00 each.
June 16, 2015
Clean Harbors, Quote #2185373
Page 2 of 4
“People and Technology Creating a Safer, Cleaner Environment”
GENERAL CONDITIONS
10. Clean Harbors supports many invoice delivery options (E-mail, Electronic Invoicing, EDI, Etc.).
Pricing is based on Clean Harbors’ standard invoice delivery method of E-mail. If another
delivery method is required there could be an additional service fee per invoice. Any alternate
delivery methods must be reviewed and approved by Clean Harbors prior to acceptance and
implementation.
11. Compressed gas cylinders requiring special handling due to inoperable valves will be assessed an
additional charge of $400.00 per cylinder. Cylinders larger than medium size will be quoted case
by case. This charge may be sent as supplemental invoice.
12. A variable Recovery Fee (that fluctuates with the DOE national average diesel price), currently
at 11.5%, will be applied to the total invoice. For more information regarding our recovery fee
calculation please go to: www.cleanharbors.com/recoveryfee.
13. Transportation rates are based on milkrun pickups. Additional costs may be incurred for out of
milkrun service.
14. Pickups that require same day or next day service may be subject to additional charges.
15. Pickups cancelled within 72 hours of scheduling will be subject to cancellation charges.
16. Transportation charges to the final disposal facility will be charged in addition to local
transportation to our truck to truck hub/local facility and will vary with logistics and routing.
17. Out of Service (OSD) for PCB incinerables should be clearly identified in Section 14 of the
manifest. Prices for these items are only effective if received within 6 months of the OSD.
18. Standard disposal conversions (excluding minimums) apply to containers other than 5 gallon
drums: 6-20g 60%, 21-30g 75%, 31-55g 100%, 56-85g 145%, FBIN 350%, TOT2(<300gal
TOTE) 500%, TOTE 630%.
19. In the event that legal or other action is required to collect unpaid invoice balances, Customer
agrees to pay all costs of collection, including reasonable attorneys' fees, and agrees to the
jurisdiction of the Commonwealth of Massachusetts.
WASTE CLASSIFICATIONS SPECIFICATIONS
Waste Code Description
CBP Solids To Hazardous Landfill
Source of PCB < 50 ppm
Must not be prohibited from landfill
Must not require stabilization or encapsulation
PRIMARY DISPOSAL METHOD: HAZARDOUS LANDFILL
June 16, 2015
Clean Harbors, Quote #2185373
Page 3 of 4
“People and Technology Creating a Safer, Cleaner Environment”
ACKNOWLEDGEMENT
Your signature below indicates your acceptance of the pricing and terms detailed in the quote
above.
Thank you for the opportunity to be of service.
Signature PO#Date
Print Name
Quote # 2185373
June 16, 2015
Clean Harbors, Quote #2185373
Page 4 of 4
“People and Technology Creating a Safer, Cleaner Environment”
STAFF REPORT
TYPE MEETING: Regular Board
MEETING DATE: September 2, 2015
SUBMITTED BY:
Michael O’Donnell
Supervising Land Surveyor
Brandon DiPietro
Field Services Manager
Dan Martin
Engineering Manager
PROJECT: VARIOUS DIV. NO. ALL
APPROVED BY:
Rod Posada, Chief, Engineering
German Alvarez, Assistant General Manager
Mark Watton, General Manager
SUBJECT: Award of As-Needed Utility Locating Services Contract to AIRX
Utility Surveyors, Inc. for Fiscal Years 2016 through 2018
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board)
award a professional As-Needed Utility Locating Services contract to
Airx Utility Surveyors, Inc. (AIRX) and to authorize the General
Manager to execute an agreement with AIRX in an amount not-to-exceed
$350,000 for a period of three (3) Fiscal Years (FY), FY 2016
through FY 2018 (ending June 30, 2019).
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To obtain Board authorization for the General Manager to enter into
a professional As-Needed Utility Locating Services agreement with
AIRX in an amount not-to-exceed $350,000 for FY 2016 through FY 2018
(ending June 30, 2019).
2
ANALYSIS:
California Government Code 4216 requires operators of subsurface
installations (including water and sewer facilities) to be a member
of the DigAlert Regional Notification Center which includes the
District’s Underground Service Alert (USA) of Southern California
program. As a member, operators are required to locate and field
mark their subsurface installations within two days of receiving
timely notification. To meet this legal requirement and support the
District’s USA program, the District will require the services of a
professional utility locating services consultant for three (3)
fiscal years, FY 2016 through FY 2018 (ending June 30, 2019). It is
more efficient and cost effective to augment District staff by
issuing an as-needed contract for utility locating services which
will provide the District with the ability to obtain consulting
services in a timely and efficient manner. This concept has also
been used in the past with other disciplines such as engineering
design, construction management, electrical, and environmental
services.
The District has used an as-needed contract for utility locating
services over the previous two (2) fiscal years. The annual effort
of the As-Needed Utility Locating Services, used to support the
District’s USA Mark-out program from July 2013 through June 2015,
averaged hours that equated to less than a full-time employee (FTE)
at a rate of 0.4 FTE per year. An analysis of the USA workload for
FY 2016 through FY 2018 indicates a steadily increasing level of
effort from prior years will be needed for utility locating
services.
The District will issue task orders to the consultant for specific
projects during the contract period based on a detailed scope of
work. The consultant will then prepare a schedule and fee estimate
for each task order assigned under the contract. Upon written task
order authorization from the District, the consultant shall then
proceed with the Project, as described in the scope of work.
This As-Needed Utility Locating Services contract does not commit
the District to any expenditure until a task order is approved to
perform work on a USA project. The District does not guarantee work
to the consultant, nor does the District guarantee that it will
expend all of the funds authorized by the contract for professional
services.
The District solicited for utility locating services by placing an
advertisement on the Otay Water District’s website on April 28, 2015
and with various other publications including the San Diego Daily
3
Transcript. Twelve (12) firms submitted a Letter of Interest and a
Statement of Qualifications. The Request for Proposal (RFP) for As-
Needed Utility Locating Services was sent to the twelve (12) firms
resulting in six (6) proposals received by May 20, 2015.
AIRX Utility Surveyors, Inc., Escondido, CA
Alta Land Surveying, Inc., La Mesa, CA
Cable Pipe and Leak Detection, Inc., El Cajon, CA
C Below, Chino, CA
Clark Telecom and Electric, El Cajon, CA
Superior Inspection & Leak Detection, Inc., Upland, CA
The six (6) firms that chose not to propose are ADCO Underground
Services, San Diego, CA, Util Locate, Fullerton, CA, Underground
Solutions, Escondido, CA, Pacific Coast Locators, La Crescenta, CA,
Southwest Geophysics Inc., San Diego, CA, and UtiliQuest,
Alpharetta, GA.
In accordance with the District’s Policy 21, staff evaluated and
scored all written proposals and interviewed the top three (3) firms
on June 16, 2015. AIRX received the highest score for their
services based on their experience, understanding of the scopes of
work, proposed method to accomplish the work, and their composite
hourly rate. AIRX was the most qualified consultant with the best
overall rating or ranking scores. A summary of the complete
evaluation is shown in Attachment B.
AIRX submitted the Company Background Questionnaire as required by
the RFP and staff did not find any outstanding issues. In addition,
staff checked their references and performed an internet search on
the company. Staff found the references to be excellent and did not
find any outstanding issues with the internet search. AIRX is
providing these services to the District under the District’s
current As-Needed Land Surveying Services contract, which expires on
June 30, 2016. However, the number of Mark-outs has far exceeded
the anticipated and staff expects funds to run out before the
contract expiration date. Staff found that AIRX’s performance under
the current contract has been exceptional with a 100% accuracy rate
of utility locations in support of the District’s USA Mark-out
program.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
The funds for this contract will be expended from the Fiscal Years
2016, 2017, and 2018 budgets for various CIP and developer projects
or programs. This contract is for professional As-Needed Utility
4
Locating Services based on the District's need and schedule, and
expenditures will not be made until a task order is approved by the
District for the consultant's services.
Based on a review of the financial budgets, the Project Manager
anticipates that the budgets will be sufficient to support the
professional as-needed consulting services required for the projects
or programs.
The Finance Department has determined that, under the current rate
model, the funds to cover this contract will be available as
budgeted for these projects or programs.
STRATEGIC GOAL:
This Project supports the District’s Mission statement, “To provide
high value water and wastewater services to the customers of the
Otay Water District in a professional, effective, and efficient
manner” and the District’s Vision, “A District that is innovative in
providing water services at affordable rates, with a reputation for
outstanding customer service.”
LEGAL IMPACT:
None.
MO/BD/DM:mlc
P:\WORKING\As Needed Services\Utility Locating\FY 2016-2018\Staff Report\BD 9-2-15 As0Needed ULS FY 16-18\Staff Report As-Needed Utility
Locating Services 9-2-15_Mdo_Djm.Docx
Attachments: Attachment A – Committee Action
Attachment B – Summary of Proposal Rankings
ATTACHMENT A
SUBJECT/PROJECT:
VARIOUS
Award of As-Needed Utility Locating Services Contract to
AIRX Utility Surveyors, Inc. for Fiscal Years 2016 through
2018
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee reviewed
this item at a meeting held on August 11, 2015. The Committee
supported Staff’s recommendation.
NOTE:
The “Committee Action” is written in anticipation of the Committee
moving the item forward for Board approval. This report will be
sent to the Board as a Committee approved item, or modified to
reflect any discussion or changes as directed from the Committee
prior to presentation to the full Board.
Qualifications of
Staff
Understanding of
Scope, Schedule
and Resources
Soundness and
Viability of
Proposed Project
Plan
INDIVIDUAL
SUBTOTAL -
WRITTEN
AVERAGE
SUBTOTAL -
WRITTEN
Proposed Rates*
Consultant's
Commitment to
DBE
AVERAGE TOTAL
WRITTEN
Additional
Creativity and
Insight
Strength of
Project Manager
Presentation,
Communication
Skills
Quality of
Response to
Questions
INDIVIDUAL
TOTAL - ORAL
AVERAGE
TOTAL ORAL
30 25 30 85 85 15 Y/N 100 15 15 10 10 50 50 150
Poor/Good/
Excellent
Chad Thompson 28 23 28 79 14 14 9 9 46
Jeff Marchioro 29 23 29 81 14 14 9 9 46
Dan Martin 28 23 28 79 14 14 9 9 46
Brandon DiPietro 28 25 28 81 14 15 10 10 49
Kevin Cameron 28 23 29 80 14 15 9 9 47
Chad Thompson 24 20 24 68
Jeff Marchioro 24 20 22 66
Dan Martin 25 18 25 68
Brandon DiPietro 23 20 23 66
Kevin Cameron 23 21 25 69
Chad Thompson 25 21 25 71 11 12 7 8 38
Jeff Marchioro 28 24 26 78 13 13 8 9 43
Dan Martin 26 21 26 73 12 12 7 7 38
Brandon DiPietro 26 23 26 75 11 11 7 7 36
Kevin Cameron 27 20 25 72 11 12 7 7 37
Chad Thompson 26 22 26 74 14 12 9 9 44
Jeff Marchioro 28 23 23 74 13 12 8 8 41
Dan Martin 27 22 28 77 14 12 9 9 44
Brandon DiPietro 26 23 27 76 14 13 10 9 46
Kevin Cameron 26 21 25 72 12 14 9 7 42
Chad Thompson 22 21 21 64
Jeff Marchioro 25 17 22 64
Dan Martin 25 18 25 68
Brandon DiPietro 20 22 23 65
Kevin Cameron 25 20 24 69
Chad Thompson 15 10 15 40
Jeff Marchioro 16 10 12 38
Dan Martin 16 12 12 40
Brandon DiPietro 15 12 15 42
Kevin Cameron 15 13 15 43
*The fees were evaluated by comparing rates for four positions. The sum of these 4 rates are noted on the table to the left.
Consultant Rate Position Score Note: The Review Panel does not see or consider rates when scoring other categories. Rates are scored by the PM, who is not on the Review Panel.
SLD $2,390 Highest 1
CBELOW $1,300 10
CTE $920 13
AIRX $834 14
ALTA $705 15
CPL $675 Lowest 15
RATES SCORING CHART
ALTA LAND SURVEYING
AIRX UTILITY SURVEYORS Y
Y 42
15 Y
SUPERIOR LEAK DETECTION
CLARK TELECOM AND
ELECTRIC (CTE)
ATTACHMENT B
MAXIMUM POINTS
CABLE PIPE AND LEAK
DETECTION (CPL)
41 1
Y15
14
74
82
80
67
WRITTEN
89
94
66 13 Y
TOTAL SCORE REFERENCES
47 141
Excellent
ORAL
127
128CBELOW SUBSURFACE
IMAGING 75 10 Y 85
SUMMARY OF PROPOSAL RANKINGS
As-Needed Utility Locating Services
38
43
NOT INTERVIEWED
NOT INTERVIEWED
79 NOT INTERVIEWED
P:\WORKING\As Needed Services\Utility Locating\FY 2016-2018\Selection Process\Exhibit B 6-16-2015.xls
STAFF REPORT
TYPE MEETING: Regular Board
MEETING DATE: September 2, 2015
SUBMITTED BY:
Dan Martin
Engineering Manager
PROJECT: VARIOUS DIV. NO. ALL
APPROVED BY:
Rod Posada, Chief of Engineering
German Alvarez, Assistant General Manager
Mark Watton, General Manager
SUBJECT: Informational Item – Fourth Quarter Fiscal Year 2015 Capital
Improvement Program Report
GENERAL MANAGER’S RECOMMENDATION:
No recommendation. This is an informational item only.
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To update the Board about the status of all CIP project expenditures
and to highlight significant issues, progress, and milestones on
major projects.
ANALYSIS:
To keep up with growth and to meet our ratepayers' expectations to
adequately deliver safe, reliable, cost-effective, and quality water,
each year the District staff prepares a Six-Year CIP Plan that
identifies the District’s infrastructure needs. The CIP is comprised
of four categories consisting of backbone capital facilities,
replacement/renewal projects, capital purchases, and developer's
reimbursement projects.
The Fourth Quarter Fiscal Year 2015 update is intended to provide a
detailed analysis of progress in completing these projects within the
allotted time and budget of $10.6 million. Expenditures through the
Fourth Quarter totaled approximately $9.8 million. Approximately 92%
of the Fiscal Year 2015 expenditure budget was spent (see Attachment
B).
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
No fiscal impact as this is an informational item only.
STRATEGIC GOAL:
The Capital Improvement Program supports the District’s Mission
statement, “To provide high value water and wastewater services to
the customers of the Otay Water District, in a professional,
effective, and efficient manner” and the General Manager’s Vision, “A
District that is at the forefront in innovations to provide water
services at affordable rates, with a reputation for outstanding
customer service.”
LEGAL IMPACT:
None.
DM/RP:
P:\Forms\D-Construction\CIP Quarterly Reports\CIP Qtr Reports\FY 2015\Q4\Staff Report\BD 09-02-15, Staff
Report, Fourth Quarter FY 2015 CIP Report, (DM-RP).docx
Attachments: Attachment A – Committee Action
Attachment B - Fiscal Year 2015 Fourth Quarter CIP
Expenditure Report
Attachment C – Presentation
ATTACHMENT A
SUBJECT/PROJECT:
VARIOUS
Informational Item – Fourth Quarter Fiscal Year 2015
Capital Improvement Program Report
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee (Committee)
reviewed this item at a Committee Meeting held on August 11, 2015.
The Committee supported Staff’s recommendation.
NOTE:
The “Committee Action” is written in anticipation of the Committee
moving the item forward for Board approval. This report will be sent
to the Board as a Committee approved item, or modified to reflect any
discussion or changes as directed from the Committee prior to
presentation to the full Board.
FISCAL YEAR 2015
4th QUARTER REPORT
(Expenditures through 06/30/2015)
($ In Thousands)
ATTACHMENT B
2015 06/30/15
CIP No.Description
Project
Manager
FY 2015
Budget Expenses Balance
Expense to
Budget %Budget Expenses Balance
Expense to
Budget %Comments
CAPITAL FACILITY PROJECTS -
P2083 PS - 870-2 Pump Station Replacement Marchioro 650$ 391$ 259$ 60%16,500$ 1,319$ 15,181$ 8%
Pace slowed slightly as 3D model was added to
project scope and consultant progress slower
than anticipated.
P2267 36-Inch Main Pumpouts and Air/Vacuum Ventilation Installations Thompson 195 176 19 90%435 410 25 94%On target.
P2434 Rancho Del Rey Groundwater Well Development Marchioro 75 105 (30) 140%3,705 3,712 (7) 100%
Settlement to close out design consultant's
agreement slightly higher than anticipated.
P2451 Otay Mesa Desalination Conveyance and Disinfection System Kennedy 1,000 699 301 70%30,000 3,260 26,740 11%
Design delayed to match pace of project by NSC
Agua.
P2466 Regional Training Facility Coburn-Boyd 3 2 1 67%300 287 13 96%
Project was on hold most of the fiscal year, but
started up again at the end of the fiscal year.
P2486 Asset Management Plan Condition Assessment and Data Acquisition Zhao 75 41 34 55%1,090 859 231 79%
The project of planning the asset management
road map was postponed to FY 2016 due to the
heavy support role of GIS on CityWorks.
P2511 Otay Interconnect Pipeline Marchioro 100 105 (5) 105%2,005 2,085 (80) 104%On target.
P2537 Operations Yard Property Acquisition Improvements Kennedy 100 129 (29) 129%350 166 184 47%Award of this project is planned for FY 2016.
P2541 624 Pressure Zone PRSs Marchioro 425 18 407 4%600 224 376 37%
Construction postponed until FY 2016. Will be
bid together with R2110.
P2547
District Administration Building Main Breaker Installation and Vehicle
Charging Stations Beppler 45 11 34 24%50 11 39 22%Project location and scope still being finalized.
P2548 Sump Pump Installation at the 980-1 & 2 Reservoirs Anderson 35 26 9 74%35 26 9 74%Completed at 74% of projected budget.
P2549 Fuel system upgrade Payne 30 - 30 0%30 - 30 0%Fuel System upgrade moved to FY 2016.
P2551 Blossom Lane Helix WD and Otay WD Interconnection Beppler 5 8 (3) 160%400 8 392 2%
Design duration extended due to SDG&E elec
supply design, additional review time required.
P2552 South Barcelona Helix WD and Otay WD Interconnection Beppler 5 8 (3) 160%400 8 392 2%
Design duration extended due to SDG&E elec
supply design, additional review time required.
R2048 RecPL - Otay Mesa Distribution Pipelines and Conversions Martin 1 - 1 0%555 475 80 86%
No work anticipated in FY 2015 due to temporary
moratorium on recycled water infrastructure on
Otay Mesa.
R2058 RecPL - 16-Inch, 860 Zone, Airway Road - Otay Mesa/Alta Martin 1 - 1 0%1,406 1,340 66 95%
No work anticipated in FY 2015 due to temporary
moratorium on recycled water infrastructure on
Otay Mesa.
R2077 RecPL - 24-Inch, 860 Zone, Alta Road - Alta Gate/Airway Beppler 25 5 20 20%4,500 2,810 1,690 62%Work halted due to temporary moratorium.
R2087 RecPL - 24-Inch, 927 Zone, Wueste Road - Olympic/Otay WTP Cameron 5 - 5 0%7,000 1,032 5,968 15%
No work anticipated in FY 2015 due to temporary
moratorium on recycled water infrastructure on
Otay Mesa.
R2107 RWCWRF Screening Compactor and Chlorine Injectors Enclosure Vacklavek 85 76 9 89%215 177 38 82%
Compactor has been installed. Minor work to be
completed in FY 2016.
R2108 Res - 927-1 Reservoir Cover Replacement Marchioro 50 19 31 38%1,400 1,082 318 77%Final warranty inspection scheduled FY 2016.
R2110 RecPS - 944-1 Optimization and Pressure Zone modifications Marchioro 50 21 29 42%200 83 117 42%
Construction (PRS Vault 3 retrofit) postponed
until FY 2016. Will be bid together with P2541.
R2114 Large Recycle Pump Replacement at the RWCWRF 927-1 Pump Station Anderson 100 89 11 89%100 89 11 89%
All work in FY 2015 has been completed. No
additional charges will be made until FY 2017.
R2117 RWCWRF Contact Basin Expansion Project Beppler 20 104 (84) 520%1,500 104 1,396 7%
PDR scope more involved than originally
anticipated.S2043 RWCWRF Sludge Handling System Beppler 5 3 2 60%1,500 40 1,460 3%Minimal work performed.
Total Capital Facility Projects Total:3,085 2,036 1,049 66%74,276 19,607 54,669 26%
REPLACEMENT/RENEWAL PROJECTS
P2366 APCD Engine Replacements and Retrofits Rahders 5 22 (17) 440%3,488 2,535 953 73%
The purchase of a replacement emissions
analyzer was moved to FY 2016.
P2382 Safety and Security Improvements Ramirez 192 240 (48) 125%3,222 2,258 964 70%
$239.5K in District-wide system upgrades were
completed by the end of FY 2015. Project phases
will continue onto FY 2016 and FY 2017. It is
expected that the remaining balance will be
expensed in phase projects during these fiscal
years.
P2440 I-905 Utility Relocations Marchioro 5 11 (6) 220%1,600 1,595 5 100%
Staff anticipates that Caltrans will issue an
additional $33,493 credit to Otay; however, the
$33K credit on hold pending Caltrans' audit.
Project will be closed for FY 2016.
P2453 SR-11 Utility Relocations Marchioro 600 1,185 (585) 198%2,250 1,418 832 63%Construction contract ahead of schedule.
FISCAL YEAR-TO-DATE, 06/30/15 LIFE-TO-DATE, 06/30/15
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FISCAL YEAR 2015
4th QUARTER REPORT
(Expenditures through 06/30/2015)
($ In Thousands)
ATTACHMENT B
2015 06/30/15
CIP No.Description
Project
Manager
FY 2015
Budget Expenses Balance
Expense to
Budget %Budget Expenses Balance
Expense to
Budget %Comments
FISCAL YEAR-TO-DATE, 06/30/15 LIFE-TO-DATE, 06/30/15
P2477 Res - 624-1 Reservoir Cover Replacement Marchioro 5 7 (2) 140%1,000 934 66 93%
Warranty inspection completed. Project will be
closed for FY 2016.
P2485 SCADA Communication System and Software Replacement Vacklavek 655 242 413 37%1,974 1,410 564 71%
SCADA system upgrade will continue into FY
2016.
P2493 624-2 Reservoir Interior/Exterior Coating Cameron 50 69 (19) 138%1,950 1,536 414 79%
Construction is complete, project is in the
warranty period.
P2494 Multiple Species Conservation Plan Coburn-Boyd 90 35 55 39%950 846 104 89%
This project was on hold for half of the fiscal year,
but work has begun again and will be continuing.
P2495 San Miguel Habitat Management/Mitigation Area Coburn-Boyd 180 108 72 60%2,100 1,139 961 54%
A new contractor was hired at mid-year and has
worked more efficiently so expenditures were less
than expected.
P2496 Otay Lakes Road Utility Relocations Martin 5 4 1 80%325 305 20 94%Construction completed in FY 2015 Q4.
P2504 Regulatory Site Access Road and Pipeline Relocation Cameron 20 2 18 10%900 329 571 37%Project on hold.
P2507 East Palomar Street Utility Relocation Cameron 175 74 101 42%940 694 246 74%
Construction is complete, project is in the
warranty period.
P2508 Pipeline Cathodic Protection Replacement Program Marchioro 125 135 (10) 108%300 184 116 61%On target.
P2515 870-1 Reservoir Paving Martin 415 352 63 85%550 505 45 92%
Construction contract accepted FY 2015 Q3.
Project under 1 year warranty.
P2518 803-3 Reservoir Interior/Exterior Coating Cameron 30 12 18 40%700 638 62 91%
Construction is complete, project is in the
warranty period.
P2519 832-2 Reservoir Interior/Exterior Coating Cameron 30 17 13 57%700 662 38 95%
Construction is complete, project is in the
warranty period.
P2520 Motorola Mobile Radio Upgrade Martinez 50 - 50 0%135 77 58 57%No work in FY 2015, but will continue in FY 2016.
P2529 711-2 Reservoir Interior & Exterior Coating Cameron 5 16 (11) 320%760 16 744 2%Planning complete, beginning stages of design.
P2530 711-1 Reservoir Interior & Exterior Coating Cameron 10 16 (6) 160%940 16 924 2%Planning complete, beginning stages of design.
P2531 944-1 Reservoir Interior & Exterior Coating Martin 190 4 186 2%240 11 229 5%
Construction completion of reservoir anticipated
in FY 2016 Q2.
P2532 944-2 Reservoir Interior & Exterior Coating Martin 900 879 21 98%950 887 63 93%
Construction completion of reservoir anticipated
in FY 2016 Q1.P2533 1200-1 Reservoir Interior & Exterior Coating Cameron - - - 0%365 - 365 0%No expenditures planned in FY 2015.
P2534 978-1 Reservoir Interior & Exterior Coating Cameron - - - 0%270 - 270 0%No expenditures planned in FY 2015.
P2535 458-2 Reservoir Interior & Exterior Coating & Upgrades Martin 585 360 225 62%640 374 266 58%
Construction completion of reservoir anticipated
in FY 2016 Q1.
P2538
Administration and Operations Building Fire Sprinkler Replacement
Program Cameron 65 41 24 63%110 64 46 58%Project is in warranty period
P2539 South Bay Bus Rapid Transit (BRT) Utility Relocations Cameron 30 801 (771) 2670%900 830 70 92%
CIP budget increase by Board on 1/7/2015 to
$900K.
P2542 850-3 Reservoir Interior Coating Cameron 5 144 (139) 2880%480 145 335 30%Accelerated schedule.
P2543 850-1 Reservoir Interior/Exterior Coating Cameron - - - 0%460 - 460 0%No expenditures planned in FY 2015.
P2544 850-2 Reservoir Interior/Exterior Reservoir Coating Cameron - - - 0%940 - 940 0%No expenditures planned in FY 2015.
P2545 980-1 Reservoir Interior Exterior Coating Cameron - - - 0%1,250 - 1,250 0%No expenditures planned in FY 2015.
P2546 980-2 Reservoir Interior/Exterior Coating Cameron - - - 0%1,250 - 1,250 0%No expenditures planned in FY 2015.
P2550 Fuel Island Upgrade Payne 75 - 75 0%75 - 75 0%Fuel Island upgrade rescheduled to FY 2016.
P2553 Heritage Road Bridge Replacement and Utility Relocation Cameron 5 - 5 0%1,200 - 1,200 0%City of Chula Vista driven project.
R2109
Sweetwater River Wooden Trestle Improvement for the Recycled Water
Forcemain Beppler 50 88 (38) 176%600 120 480 20%
Project moved into design after PDR quicker than
what may have been anticipated.
R2111 RWCWRF - RAS Pump Replacement Beppler 310 93 217 30%650 150 500 23%
Construction schedule did not occur as quickly as
anticipated.
R2112 450-1 Disinfection Facility Rehabilitation Cameron 150 151 (1) 101%190 151 39 79%Construction to be completed in August 2015.
R2113 Chlorine 1-ton Cyliner Emergency Close Valve Vacklavek 37 35 2 95%37 35 2 95%Completed.
R2116 RecPL - 14-Inch, 927 Zone, Forcemain Assessment and Repair Marchioro 100 366 (266) 366%1,500 366 1,134 24%Accelerated schedule.
S2012
San Diego County Sanitation District Outfall and RSD Outfall
Replacement Kennedy 150 185 (35) 123%2,760 1,020 1,740 37%County billed District for this work in March 2015.
S2024 Campo Road Sewer Main Replacement Beppler 600 423 177 71%5,500 604 4,896 11%
Overestimated design work completed to end of
fiscal year. Project is on schedule.
S2027 Rancho San Diego Pump Station Rehabilitation Beppler 150 17 133 11%3,500 74 3,426 2%
County billing is behind schedule and project
design had delays for environmental reasons.
S2033 Sewer System Rehabilitation Beppler 675 963 (288) 143%6,000 1,570 4,430 26%
Budget only had costs for construction of Calavo
Phase 1. Design of RSD Phase 1 and trenchless
were also performed.
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FISCAL YEAR 2015
4th QUARTER REPORT
(Expenditures through 06/30/2015)
($ In Thousands)
ATTACHMENT B
2015 06/30/15
CIP No.Description
Project
Manager
FY 2015
Budget Expenses Balance
Expense to
Budget %Budget Expenses Balance
Expense to
Budget %Comments
FISCAL YEAR-TO-DATE, 06/30/15 LIFE-TO-DATE, 06/30/15
Total Replacement/Renewal Projects Total:6,724 7,097 (373) 106%54,651 23,498 31,153 43%
CAPITAL PURCHASE PROJECTS
P2282 Vehicle Capital Purchases Rahders 105 205 (100) 195%5,021 3,105 1,916 62%
One replacement crew truck purchased in FY
2014 wasn't received until FY 2015 ($175,876);
one pickup truck was purchased ($29,304)P2285 Office Equipment and Furniture Capital Purchases Payne 15 12 3 80%589 536 53 91%Completed FY 2015.
P2286 Field Equipment Capital Purchases Rahders 65 13 52 20%1,758 1,303 455 74%
Truck mounted crane purchase has been
deferred to FY 2016. No further activity this
fiscal year.
P2469 Information Technology Network and Hardware Kerr 175 213 (38) 122%2,509 1,887 622 75%
Purchased additional hardware in FY 2015 (over
annual budgeted amount). Will execute one last
project in FY 2016 then close CIP.P2470 Financial System Enhancements Kerr 100 (4) 104 -4%2,265 1,667 598 74%No activity in Fiscal Year 2015.
P2540 Work Order Management System Replacement Kerr 300 180 120 60%700 297 403 42%
Expenditures include Consulting Services. Will
execute one last project in FY 2016 then close
CIP.
Total Capital Purchase Projects Total:760 619 141 81%12,842 8,795 4,047 68%
DEVELOPER REIMBURSEMENT PROJECTS
R2028 RecPL - 8-Inch, 680 Zone, Heritage Road - Santa Victoria/Otay Valley Martin 1 - 1 0%600 - 600 0%No expenditures in FY 2015.
R2042 RecPL - 8-Inch, 927 Zone, Rock Mountain Road - SR-125/EastLake Martin 1 - 1 0%140 - 140 0%No expenditures in FY 2015.
R2047 RecPL - 12-Inch, 680 Zone, La Media Road - Birch/Rock Mountain Martin 1 - 1 0%450 - 450 0%No expenditures in FY 2015.
R2082 RecPL - 24-Inch, 680 Zone, Olympic Parkway - Village 2/Heritage Martin 1 - 1 0%1,747 - 1,747 0%No expenditures in FY 2015.
R2083 RecPL - 20-Inch, 680 Zone, Heritage Road - Village 2/Olympic Martin 1 - 1 0%400 - 400 0%No expenditures in FY 2015.
R2084 RecPL - 20-Inch, 680 Zone, Village 2 - Heritage/La Media Martin 1 - 1 0%970 1 969 0%No expenditures in FY 2015.
R2085 RecPL - 20-Inch, 680 Zone, La Media - State/Olympic Martin 1 - 1 0%600 - 600 0%No expenditures in FY 2015.
Total Developer Reimbursement Projects Total:7 - 7 0%4,907 1 4,906 0%
GRAND TOTAL 10,576$ 9,752$ 824$ 92%146,676$ 51,901$ 94,775$ 35%
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Otay Water District
Capital Improvement Program
Fiscal Year 2015
Fourth Quarter
(through June 30, 2015)
ATTACHMENT C
850-3 (3.0 MG) Installation of Interior Scaffolding
06/09/15
Background
The approved CIP Budget for Fiscal Year 2015 consists of
73 projects that total $10.6 million. These projects are
broken down into four categories.
1.Capital Facilities $ 3.1 million
2.Replacement/Renewal $ 6.7 million
3.Capital Purchases $ 0.7 million
4.Developer Reimbursement $ 0.1 million
Overall expenditures through the Fourth Quarter of
Fiscal Year 2015 totaled $9.8 million, which is
approximately 92% of the Fiscal Year budget.
2
Fiscal Year 2015
Fourth Quarter Update
($1,000)
CIP
CAT Description FY 2015
Budget
FY 2015
Expenditures
%
FY 2015
Budget
Spent
Total Life-to-
Date Budget
Total
Life-to-Date
Expenditures
%
Life-to-
Date
Budget
Spent
1 Capital
Facilities $3,085 $2,036 66%$74,276 $19,607 26%
2 Replacement/
Renewal $6,724 $7,097 106%$54,651 $23,498 43%
3 Capital
Purchases $760 $619 81%$12,842 $8,795 68%
4 Developer
Reimbursement $7 $0 0%$4,907 $1 0%
Total:
$10,576 $9,752 92%$146,676 $51,901 35%
3
Fiscal Year 2015
Fourth Quarter
CIP Budget Forecast vs. Expenditures
4
District Map of Major CIP Projects
5
CIP Projects in Construction
Calavo Basin Sewer
Rehabilitation –Phase 1
(S2033)
Project part of the District’s
comprehensive sewer
management program.
Project will replace
deteriorated or sagging
sections of sewer pipe.
Overall Project Budget
$6.00M
Start: January 2015
Estimated Completion: July
2015
6
Trench Restoration on Calavo Drive
Pavement Restoration on New Morning Rd.
06/08/15
06/15/15
CIP Projects in Construction
850-3 Reservoir Interior
Coating & Upgrades
(P2542)
Remove and Replace
Deteriorating Reservoir
Coatings.
Structural Modifications
to Increase Service Life.
$0.53M Budget
Start: May 2015
Estimated Completion:
October 2015
7
850-3 (3.0 MG) Sandblasting Interior Roof
850-3 (3.0 MG) Interior Roof Prior to Sandblasting
06/29/15
06/09/15
CIP Projects in Construction
944-1, 944-2, & 458-2 Reservoir Interior/Exterior Coating & Upgrades (P2531, P2532, P2535)
Remove and Replace Deteriorating Reservoir Coatings.
Structural Modifications to Increase Service Life.
$1.83M Budget
Start: November 2014
Estimated Completion: October 2015
8
458-2 (1.75 MG) Reservoir Floor Repairs
944-2 (3.0 MG) Scaffolding Removal
06/29/15
06/27/15
CIP Projects in Construction
450-1 Disinfection Facility Rehabilitation (R2112)
Remove and Replace Sodium Hypochlorite Tanks and Chemical Feed Pumps.
Construct New Roll-Up Door.
$0.27M Budget
Start: January 2015
Estimated Completion: July 2015
9
450-1 Disinfection Facility –New Chemical
Pump Concrete Pad
450-1 Disinfection Facility –New Roll-Up Door
06/30/15
06/12/15
CIP Projects in Construction
SR-11 Utility
Relocations Sequence I
(P2453)
Relocate Existing
Water Facilities to
support SR-11
Construction.
$2.25M Budget
Start: February 2014
Estimated Completion:
August 2015
10
SR-11 Flushing Connection on 18-inch Waterline
06/10/15
Construction Contract Status
PROJECT
TOTAL %
P2453-
002103
SR-11 Potable
Water Utility
Relocations -
Sequence 1
Coffman
Specialties, Inc.$947,380 $992,380 $16,047 1.7%$963,427 $881,927 -2.9%91.5%August
2015
P2493 624-2 Reservoir
Coating
Advanced
Industrial
Services
$1,169,000 $1,199,000 $0 0.0%$1,180,770 $1,180,770 -1.5%100.0%
Completed
August
2014
P2515 870-1 Reservoir
Access Road Paving
RAP
Engineering
Inc.
$205,566 $207,362 $9,611 4.7%$216,973 $216,973 4.6%100.0%
Completed
January
2015
P2531
P2532
P2535
944-1, 944-2, & 458-
2 Reservoirs
Interior/Exterior
Coating & Upgrades
Olympus and
Associates Inc.$1,146,008 $1,206,008 $41,778 3.6%$1,247,786 $791,482 3.5%63.4%October
2015
P2453-
003103
SR-11/125/905
Connector Ramps
Blow Off Relocation
TC
Construction
Company, Inc.
$67,750 $73,750 ($1,497)-2.2%$66,253 $66,253 -10.2%100.0%Completed
May 2015
R2111
RWCWRF RAS
Pumps
Replacement
Cora
Constructors
Inc.
$295,315 $315,315 $0 0.0%$295,315 $0 -6.3%0.0%November
2015
R2112
450-1 Disinfection
Facility
Rehabilitation
Fordyce
Construction,
Inc.
$108,350 $128,350 $0 0.0%$108,350 $87,640 -15.6%80.9%July 2015
P2542 850-3 Reservoir
Interior Coating
Abhe &
Svoboda Inc.$336,720 $366,720 $0 0.0%$336,720 $77,274 -8.2%22.9%October
2015
S2033
Calavo Basin Sewer
Rehabilitation
Phase 1
Arrieta
Construction
Inc.
$521,890 $529,490 $26,879 5.2%$555,769 $494,959 5.0%89.1%July 2015
TOTALS:$4,797,979 $5,018,375 $92,818 1.9%$4,971,362 $3,797,277 -0.9%
FY 2015 CIP CONSTRUCTION PROJECTS
CURRENT
CONTRACT
AMOUNT
TOTAL
EARNED
TO DATE
**THIS CHANGE ORDER RATE INCLUDES THE CREDIT FOR UNUSED ALLOWANCES
*NET CHANGE ORDERS DO NOT INCLUDE ALLOWANCE ITEM CREDITS. IT'S A TRUE CHANGE ORDER PERCENTAGE FOR THE PROJECT
CIP NO.PROJECT TITLE CONTRACTOR BASE BID
AMOUNT
CONTRACT
AMOUNT W/
ALLOWANCES
% CHANGE
ORDERS W/
ALLOWANCE
CREDIT**
%
COMPLETE
EST.
COMP.
DATE
NET CHANGE
ORDERS LTD*
Consultant Contract Status
12
Consultant
CIP
No.Project Title
Original
Contract
Amount
Total
Change
Orders
Revised
Contract
Amount
Approved
Payment To
Date
%
Change
Orders
%
Project
Complete
Date of
Signed
Contract
End Date
of
Contract
PLANNING
ATKINS Varies 2015 WATER FACILITIES MASTER PLAN UPDATE $ 434,731.00 $ - $ 434,731.00 $ 240,752.71 0.0%55.4%1/28/2014 12/31/2016
CAROLLO ENGINEERS, INC.VARIES
2015 INTEGRATED WATER RESOURCES PLAN
UPDATE $ 99,993.00 $ 6,300.00 $ 106,293.00 $ 42,778.87 6.3%40.2%11/17/2014 6/30/2016
WATER SYSTEMS CONSULTING INC VARIES AS-NEEDED HYDRAULIC MODELING FY15/16 $ 175,000.00 $ - $ 175,000.00 $ 43,665.00 0.0%25.0%7/15/2014 6/30/2016
DESIGN
AECOM P2451
OTAY MESA CONVEYANCE AND DISINFECTION
SYSTEM (DESIGN ENGINEER) $ 3,910,297.00 $(131,859.00) $ 3,778,438.00 $1,187,805.43 -3.4%31.4%1/6/2011 6/30/2018
AEGIS ENGINEERING MGMT INC Varies AS-NEEDED DESIGN SERVICES FY13-14 $ 300,000.00 $ - $ 300,000.00 $ 174,877.78 0.0%58.3%11/1/2012
6/30/2015
COMPLETE
ARCADIS U.S., INC.
P2434,
P2511
VALUE ENGINEERING AND CONSTRUCTIBILITY
REVIEW $ 153,628.00 $ - $ 153,628.00 $ 70,208.73 0.0%45.7%1/24/2012 6/30/2016
ARCADIS U.S. INC VARIES AS-NEEDED DESIGN FY 15-16 $ 300,000.00 $ - $ 300,000.00 $ 130,445.41 0.0%43.5%9/11/2014 6/30/2016
ATKINS Varies
AS-NEEDED ENGINEERING DESIGN SERVICES
FY12-13 $ 175,000.00 $ - $ 175,000.00 $ 157,396.56 0.0%89.9%10/26/2011 6/30/2016
BROWNSTEIN HYATT FARBER
SCHRECK P2451
OTAY MESA CONVEYANCE AND DISINFECTION
SYSTEM (BINATIONAL WATER AND RELATED
ISSUES) $ 12,155.04 $ - $ 12,155.04 $ 6,155.06 0.0%50.6%7/9/2013
6/30/2015
COMPLETE
BSE ENGINEERING INC Varies AS-NEEDED ELECTRICAL SERVICES $ 100,000.00 $ - $ 100,000.00 $ 29,859.62 0.0%29.9%7/1/2012 6/30/2016
CAROLLO ENGINEERS INC P2083 DESIGN/CONSTRUCTION FOR 870-2 PS $ 624,910.00 $ 29,000.00 $ 653,910.00 $ 346,101.40 4.6%52.9%10/11/2013 12/31/2017
DARNELL & ASSOCIATES Varies AS-NEEDED TRAFFIC ENGINEERING SERVICES $ 125,000.00 $ - $ 125,000.00 $ 50,160.00 0.0%40.1%7/1/2012
6/30/2015
COMPLETE
EPIC FIRE PROTECTION INC P2538 MIC TREATEMENT SYSTEM $ 20,300.00 $ - $ 20,300.00 $ 20,300.00 0.0%100.0%7/31/2014
8/20/2014
COMPLETE
HDR ENGINEERING INC Varies CORROSION SERVICES FY14-FY16 $ 684,750.00 $ - $ 684,750.00 $ 549,191.46 0.0%80.2%11/22/2013 12/31/2015
HECTOR MARES-COSSIO P2451
OTAY MESA CONVEYANCE AND DISINFECTION
SYSTEM (BINATIONAL WATER AND RELATED
ISSUES) $ 120,000.00 $ - $ 63,000.00 $ 63,000.00 0.0%100.0%4/1/2013
9/15/2014
COMPLETE
Consultant Contract Status
13
Consultant
CIP
No.Project Title
Original
Contract
Amount
Total
Change
Orders
Revised
Contract
Amount
Approved
Payment To
Date
%
Change
Orders
%
Project
Complete
Date of
Signed
Contract
End Date
of
Contract
DESIGN
LEE & RO INC P2511 OTAY INTERCONNECT PIPELINE $ 2,769,119.00 $ - $ 2,769,119.00 $1,108,680.98 0.0%40.0%11/4/2010 12/31/2015
LEONDARD H VILLARREAL P2451
OTAY MESA CONVEYANCE AND DISINFECTION
SYSTEM (BINATIONAL WATER AND RELATED
ISSUES) $ 875.00 $ - $ 875.00 $ 875.00 0.0%100.0%3/21/2014
3/21/2015
COMPLETE
MICHAEL D.KEAGY REAL ESTATE Varies AS-NEEDED APPRAISAL SERVICES FY13-14 $ 45,000.00 $ - $ 45,000.00 $ 33,000.00 0.0%73.3%9/17/2012 6/30/2016
PIPELINE INSPECTION & CONDITION
ANALYSIS CORPORATION R2116
INSPECTION AND CONDITION ASSESSMENT OF
THE RALPH W. CHAPMAN WATER RECYCLING
FACILITY 14-INCH FORCE MAIN $ 302,092.00 $ - $ 302,092.00 $ 87,500.00 0.0%29.0%12/18/2014 4/30/2016
PSOMAS VARIES AS-NEEDED DESIGN FY 15-16 $ 300,000.00 $ - $ 300,000.00 $ 19,905.13 0.0%6.6%9/11/2014 6/30/2016
RFYEAGER Varies
AS-NEEDED CORROSION ENGINEERING AND
RESERVOIR COATING INSPECTION $ 175,000.00 $ - $ 175,000.00 $ 17,630.00 0.0%10.1%2/9/2015 12/31/2016
RICK ENGINEERING COMPANY S2024
CAMPO ROAD SEWER MAIN REPLACEMENT
PROJECT $ 805,705.00 $ - $ 805,705.00 $ 342,595.92 0.0%42.5%5/27/2014 12/31/2017
SILVA SILVA CONSULTING P2451
OTAY MESA CONVEYANCE AND DISINFECTION
SYSTEM (BINATIONAL WATER AND RELATED
ISSUES) $ 115,000.00 $ - $ 115,000.00 $ 52,289.05 0.0%45.5%5/1/2014 6/30/2016
SIMON WONG ENGINEERING R2109 WOODEN TRESTLE IMPROVEMENT $ 26,790.00 $ - $ 26,790.00 $ 26,790.00 0.0%100.0%5/1/2014
12/31/2015
COMPLETE
SOUTHERN CALIFORNIA SOIL Varies GEOTECHNICAL SERVICES FY13-15 $ 175,000.00 $ - $ 175,000.00 $ 60,684.84 0.0%34.7%12/10/2012
6/30/2015
COMPLETE
STUTZ ARTIANO SHINOFF & HOLTZ P2451
OTAY MESA CONVEYANCE AND DISINFECTION
SYSTEM (BINATIONAL WATER AND RELATED
ISSUES) $ 3,060.00 $ - $ 3,060.00 $ 3,060.00 0.0%100.0%-
3/31/2015
COMPLETE
TETRA TECH, INC P2434 RANCHO DEL REY WELL - PHASE 2 $ 724,493.50 $ 23,749.00 $ 748,242.50 $ 491,684.17 3.3%65.7%4/28/2011
12/31/2014
COMPLETE
(W)RIGHT ON COMMUNICATIONS,
INC.P2451
OTAY MESA CONVEYANCE AND DISINFECTION
SYSTEM (BINATIONAL WATER AND RELATED
ISSUES) $ 49,000.00 $ - $ 49,000.00 $ 32,462.60 0.0%66.3%5/1/2014
5/1/2015
COMPLETE
CONSTRUCTION SERVICES
AIRX UTILITY SURVEYORS Varies AS-NEEDED SURVEYING SERVICES FY 14-15 $ 175,000.00 $ 45,000.00 $ 220,000.00 $ 150,223.75 25.7%68.3%9/18/2013 6/30/2016
ALYSON CONSULTING Varies CONSTRUCTION MGMT/INSPECTION FY 13-15 $ 350,000.00 $ 35,000.00 $ 385,000.00 $ 333,883.75 10.0%86.7%10/24/2012 12/31/2015
HARPER & ASSOCIATES P2493
COATING INSPECTION SERVICES ON THE 624-2
& 458-2 RESERVOIR $ 75,160.00 $ - $ 75,160.00 $ 75,155.00 0.0%100.0%8/27/2013
7/3/2014
COMPLETE
RBF CONSULTING, INC P2083
870-2 PS CONSTRUCTION MANAGEMENT AND
INSPECTION SERVICES $ 853,457.00 $ - $ 853,457.00 $ 17,623.00 0.0%2.1%7/30/2014 12/31/2017
Consultant Contract Status
14
Consultant
CIP
No.Project Title
Original
Contract
Amount
Total
Change
Orders
Revised
Contract
Amount
Approved
Payment To
Date
%
Change
Orders
%
Project
Complete
Date of
Signed
Contract
End Date
of
Contract
DESIGN
ENVIRONMENTAL
HELIX ENVIRONMENTAL VARIES
MAINTENANCE AND MONITORING OF THE SAN
MIGUEL HABITAT MANAGEMENT AREA AND CIP
ASSOCIATED MITIGATION PROJECTS $ 476,173.00 $ - $ 476,173.00 $ 74,482.79 0.0%15.6%12/19/2014 12/31/2017
ICF INTERNATIONAL JONES &
STOKES INC VARIES
AS-NEEDED ENVIRONMENTAL SERVICES FY
15/16/17 $ 375,000.00 $ - $ 375,000.00 $ 81,356.67 0.0%21.7%7/18/2014 6/30/2017
MERKEL & ASSOCIATES Varies
SAN MIGUEL HABITAT MANAGEMENT AREA
AND CIP-ASSOCIATED MITIGATION PROJECTS $ 359,079.00 $ 26,750.00 $ 385,829.00 $ 385,829.00 7.4%100.0%12/20/2011
12/31/2014
COMPLETE
RECON P2494 PREPARATION OF THE SUBAREA PLAN $ 270,853.00 $ - $ 270,853.00 $ 220,133.36 0.0%81.3%3/28/2008 6/30/2018
WATER RESOURCES
MICHAEL R. WELCH Varies ENGINEERING PLANNING SVCS. $ 100,000.00 $ - $ 100,000.00 $ 8,250.00 0.0%8.3%4/9/2014 6/30/2019
PUBLIC SERVICES
AEGIS ENGINEERING MANAGEMENT Varies AS-NEEDED DEVELOPER PROJECTS FY 14-15 $ 350,000.00 $ 24,000.00 $ 374,000.00 $ 352,544.76 6.9%94.3%8/26/2013
6/30/2015
COMPLETE
AEGIS Varies AS-NEEDED DEVELOPER PROJECTS FY 15-16 $ 400,000.00 $ - $ 400,000.00 $ 35,616.88 0.0%8.9%2/12/2015 6/30/2017
TOTALS: $16,511,620.54 $ 57,940.00 $16,512,560.54 $7,124,954.68 0.4%
QUESTIONS?
15