HomeMy WebLinkAbout09-20-17 EO&WR Committee PacketOTAY WATER DISTRICT
ENGINEERING, OPERATIONS & WATER RESOURCES COMMITTEE MEETING
and
SPECIAL MEETING OF THE BOARD OF DIRECTORS
2554 SWEETWATER SPRINGS BOULEVARD
SPRING VALLEY, CALIFORNIA
Board Room
WEDNESDAY
September 20, 2017
12:00 P.M.
This is a District Committee meeting. This meeting is being posted as a special meeting
in order to comply with the Brown Act (Government Code Section §54954.2) in the event that
a quorum of the Board is present. Items will be deliberated, however, no formal board actions
will be taken at this meeting. The committee makes recommendations
to the full board for its consideration and formal action.
AGENDA
1. ROLL CALL
2. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO
SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S JU-
RISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
DISCUSSION ITEMS
3. AWARD TWO (2) PROFESSIONAL AS-NEEDED ENGINEERING DESIGN SER-
VICES CONTRACTS WITH NV5, INC. AND MICHAEL BAKER INTERNATIONAL,
INC., EACH IN THE AMOUNT NOT-TO-EXCEED $600,000 DURING FISCAL YEARS
2018 AND 2019 (ENDING JUNE 30, 2019) (CAMERON) [5 minutes]
4. AWARD TWO (2) AS-NEEDED GEOTECHNICAL ENGINEERING SERVICES CON-
TRACTS WITH GEOCON, INC. AND NINYO & MOORE GEOTECHNICAL AND EN-
VIRONMENTAL SCIENCES CONSULTANTS, INC., EACH IN AN AMOUNT NOT-TO-
EXCEED $175,000. THE TOTAL AMOUNT OF THE TWO (2) CONTRACTS WILL
NOT EXCEED $175,000 DURING FISCAL YEARS 2018, 2019, AND 2020. (CAMER-
ON) [5 min]
5. AWARD A CONSTRUCTION CONTRACT TO SIMPSON SANDBLASTING AND
SPECIAL COATINGS, INC. FOR THE 980-2 RESERVOIR INTERIOR/EXTERIOR
COATINGS AND UPGRADES PROJECT IN AN AMOUNT NOT-TO-EXCEED
$1,146,327 (MARTIN) [5 min]
2
6. ADOPT ORDINANCE NO. 565 AMENDING SECTION 31, TEMPORARY WATER
SERVICE, OF THE DISTRICT’S CODE OF ORDINANCES (DiPIETRO) [5 min]
7. FISCAL YEAR 2017 YEAR-END REPORT FOR THE DISTRICT’S FISCAL YEARS
2015-2018 STRATEGIC PLAN (SEGURA) [10 min]
8. ADJOURNMENT
BOARD MEMBERS ATTENDING:
Tim Smith, Chair
Gary Croucher
All items appearing on this agenda, whether or not expressly listed for action, may be delib-
erated and may be subject to action by the Board.
The Agenda, and any attachments containing written information, are available at the Dis-
trict’s website at www.otaywater.gov. Written changes to any items to be considered at the
open meeting, or to any attachments, will be posted on the District’s website. Copies of the
Agenda and all attachments are also available through the District Secretary by contacting
her at (619) 670-2280.
If you have any disability that would require accommodation in order to enable you to partici-
pate in this meeting, please call the District Secretary at 670-2280 at least 24 hours prior to
the meeting.
Certification of Posting
I certify that on September 15, 2017 I posted a copy of the foregoing agenda near the
regular meeting place of the Board of Directors of Otay Water District, said time being at least
24 hours in advance of the meeting of the Board of Directors (Government Code Section
§54954.2).
Executed at Spring Valley, California on September 15, 2017.
/s/ Susan Cruz, District Secretary
STAFF REPORT
TYPE MEETING: Regular Board
MEETING DATE: October 4, 2017
SUBMITTED BY:
Kevin Cameron
Associate Civil Engineer
Bob Kennedy
Engineering Manager
PROJECT: Various DIV. NO. All
APPROVED BY:
Rod Posada, Chief, Engineering
Mark Watton, General Manager
SUBJECT: Award of Two (2) As-Needed Engineering Design Services
Contracts for Fiscal Years 2018 and 2019
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board)
award two (2) professional As-Needed Engineering Design Services
contracts and to authorize the General Manager to execute two
agreements with NV5, Inc. (NV5) and Michael Baker International, Inc.
(Michael Baker), each in an amount not-to-exceed $600,000. The total
amount of the two contracts will not exceed $600,000 during Fiscal
Years 2018 and 2019 (ending June 30, 2019).
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To obtain Board authorization for the General Manager to enter into
two (2) professional As-Needed Engineering Design Services contracts
with NV5 and Michael Baker, with each contract in an amount not-to-
exceed $600,000 for Fiscal Years 2018 and 2019. The total amount of
the two contracts will not exceed $600,000 during Fiscal Years 2018
and 2019.
2
ANALYSIS:
The District will require the services of two professional
engineering design consultants on an as-needed basis in support of
Capital Improvement Program (CIP) projects for Fiscal Years 2018 and
2019. It is more efficient and cost effective to issue as-needed
contracts for engineering design which will provide the District with
the ability to obtain consulting services in a timely and efficient
manner. This concept has also been used in the past for other
disciplines, such as construction management, geotechnical,
electrical, and environmental services.
The District staff will identify tasks and request cost proposals
from the two consultants during the contract period. Each consultant
will prepare a detailed scope of work, schedule, and fee for each
task order, with the District evaluating the proposals based upon
qualifications and cost. The District will enter into negotiations
with the consultants, selecting the proposal that has the best value
for the District. Upon written task order authorization from the
District, the selected consultant shall then proceed with the project
as described in the scope of work.
The CIP projects that are estimated to require engineering design
services for Fiscal Years 2018 and 2019, at this time, are listed
below:
CIP DESCRIPTION
ESTIMATED
COST
P2453 SR-11 Utility Relocations – Enrico Fermi & Alta
Road Bridge Crossing $150,000
P2405/
P2554
624/340 PRSs at Energy Way/Nirvana Avenue and
Heritage Road/Hard Rock Road $25,000
P2559 Pressure Vessel Repair and Replacement Program
$25,000
P2553 Heritage Road Bridge Replacement and Utility
Relocation $100,000
P2615 PL - 12-Inch Pipeline Replacement, 803 PZ,
Vista Grande $85,000
R2110 944-1 Recycled Water Pump Station Optimization
and Pressure Zone Modifications $50,000
R2116 14-inch Recycled Force Main Assessment and
Repair $75,000
S2049 Calavo Basin Sewer Rehabilitation - Phase 2
$65,000
TOTAL: $575,000
3
Staff believes that a $600,000 cap on each of the As-Needed
Engineering Design Services contracts is adequate, while still
providing a buffer for any unforeseen tasks. Fees for professional
services will be charged to the CIP projects.
The As-Needed Engineering Design Services contracts do not commit the
District to any expenditure until a task order is approved to perform
the work. The District does not guarantee work to the consultants,
nor does the District guarantee to the consultants that it will
expend all of the funds authorized by the contract on professional
services.
The District solicited engineering design services by placing an
advertisement on the Otay Water District’s website and using BidSync,
the District’s online bid solicitation website on June 27, 2017. The
advertisement was also placed in the Daily Transcript. Ten (10)
firms submitted a Letter of Interest and a Statement of
Qualifications. The Request for Proposal (RFP) for Engineering
Design Services was sent to all ten (10) firms resulting in eight (8)
proposals received on August 2, 2017. They are as follows:
• Atkins (San Diego, CA)
• Brady (San Diego, CA)
• Hazen and Sawyer (San Diego, CA)
• Hunsaker and Associates (San Diego, CA)
• Michael Baker International (San Diego, CA)
• NV5 (San Diego, CA)
• Psomas (San Diego, CA)
• Rick Engineering (San Diego, CA)
Firms that submitted Letters of Interest, but did not propose, were
Carollo (San Diego, CA) and Harris and Associates (San Diego, CA).
In accordance with the District’s Policy 21, Staff evaluated and
scored all written proposals and interviewed the top six (6) firms on
August 22 and August 29, 2017. NV5 and Michael Baker received the
highest scores based on their experience, understanding of the scope
of work, proposed method to accomplish the work, and their composite
hourly rate. NV5 and Michael Baker were the most qualified
consultants with the best overall proposal. Both consultants provide
similar services to other local agencies and are readily available to
provide the services required. A summary of the complete evaluation
is shown in Attachment B.
4
NV5 and Michael Baker submitted the Company Background Questionnaire,
as required by the RFP, and staff did not find any significant
issues. In addition, staff checked their references and performed an
internet search on the company. Staff found the references to be
excellent and did not find any outstanding issues with the internet
search.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
The funds for these contracts will be expended on a variety of
projects, as previously noted above. These contracts are for as-
needed professional services based on the District's need and
schedule, and expenditures will not be made until a task order is
approved by the District for the consultant's services on a specific
CIP project.
Based on a review of the financial budget, the Project Manager
anticipates that the budgets will be sufficient to support the
professional as-needed consulting services required for the CIP
projects noted above.
The Finance Department has determined that the funds to cover these
contracts will be available as budgeted for these projects.
STRATEGIC GOAL:
This Project supports the District’s Mission statement, “To provide
high value water and wastewater services to the customers of the Otay
Water District, in a professional, effective and efficient manner”
and the General Manager’s Vision, "A District that is at the
forefront in innovations to provide water services at affordable
rates, with a reputation for outstanding customer service."
LEGAL IMPACT:
None.
KC/BK:jf
P:\WORKING\As Needed Services\Engineering Design\FY 2018-2019\Staff Report\BD_10-04-17_Staff
Report_Award of As-Needed Engineering Design Services (KC-BK).docx
Attachments: Attachment A – Committee Action
Attachment B – Summary of Proposal Rankings
ATTACHMENT A
SUBJECT/PROJECT:
Various Award of Two (2) As-Needed Engineering Design Services
Contracts for Fiscal Years 2018 and 2019
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee
(Committee) reviewed this item at a meeting held on September 20,
2017. The Committee supported Staff's recommendation.
NOTE:
The “Committee Action” is written in anticipation of the Committee
moving the item forward for Board approval. This report will be sent
to the Board as a Committee approved item, or modified to reflect any
discussion or changes as directed from the Committee prior to
presentation to the full Board.
Qualifications of
Team
Responsiveness
and Project
Understanding
Technical and
Management
Approach
INDIVIDUAL
SUBTOTAL -
WRITTEN
AVERAGE
SUBTOTAL -
WRITTEN
Proposed Rates*
Consultant's
Commitment to
DBE
TOTAL -
WRITTEN
Additional
Creativity and
Insight
Strength of
Project Manager
Presentation and
Communication
Skills
Responses to
Questions
INDIVIDUAL
TOTAL - ORAL
AVERAGE
TOTAL ORAL
TOTAL
SCORE
30 25 30 85 85 15 Y/N 100 15 15 10 10 50 50 150
Poor/Good/
Excellent
Dan Martin 25 23 25 73 13 12 8 8 41
Brandon DiPietro 25 23 26 74 12 12 7 7 38
Steve Beppler 18 23 27 68 10 10 6 7 33
Jeff Marchioro 21 21 24 66 12 12 8 6 38
Jake Vaclavek 26 23 25 74 13 6 7 7 33
Dan Martin 28 20 24 72 10 9 7 7 33
Brandon DiPietro 24 22 25 71 12 11 7 6 36
Steve Beppler 23 20 22 65 10 8 7 6 31
Jeff Marchioro 26 21 26 73 12 10 8 7 37
Jake Vaclavek 22 23 26 71 8105 629
Dan Martin 26 20 24 70
Brandon DiPietro 22 21 22 65
Steve Beppler 21 19 22 62
Jeff Marchioro 24 20 24 68
Jake Vaclavek 23 22 24 69
Dan Martin 23 20 20 63 10 9 7 7 33
Brandon DiPietro 22 20 21 63 10 11 7 6 34
Steve Beppler 20 18 18 56 896528
Jeff Marchioro 19 17 19 55 11 10 8 5 34
Jake Vaclavek 22 19 22 63 778729
Dan Martin 28 23 28 79 13 14 9 9 45
Brandon DiPietro 27 23 26 76 14 14 10 9 47
Steve Beppler 25 22 26 73 12 12 9 8 41
Jeff Marchioro 28 23 28 79 14 13 10 10 47
Jake Vaclavek 26 23 27 76 13 12 10 9 44
Dan Martin 26 20 24 70 14 14 9 10 47
Brandon DiPietro 24 20 24 68 14 14 10 10 48
Steve Beppler 25 21 25 71 14 13 9 9 45
Jeff Marchioro 24 20 24 68 15 14 9 9 47
Jake Vaclavek 25 22 25 72 13 13 9 9 44
Dan Martin 26 20 24 70
Brandon DiPietro 22 20 22 64
Steve Beppler 23 20 24 67
Jeff Marchioro 22 19 22 63
Jake Vaclavek 25 20 25 70
Dan Martin 26 23 26 75 12 12 8 7 39
Brandon DiPietro 27 23 26 76 12 12 7 7 38
Steve Beppler 26 21 25 72 10 11 7 7 35
Jeff Marchioro 27 22 27 76 12 13 7 6 38
Jake Vaclavek 26 22 26 74 11 11 8 7 37
Consultant Weighted Rate Score
Atkins $151 3 *The fees were evaluated by comparing rates for seven positions. The sum of these rates are noted on the table to the left.
Brady $133 8 Note: Review Panel does not see or consider rates when scoring other categories. Rates are scored by the PM, who is not on Review Panel.
Hazen and Sawyer $158 1
Hunsaker & Associates $105 15
Michael Baker International $152 3
NV5 $130 8
Psomas $145 4
Rick Engineering $129 9
RATES SCORING CHART
Rick Engineering
8 Y 78
ATTACHMENT B
SUMMARY OF PROPOSAL RANKINGS
As-Needed Engineering Design - Fiscal Years 2018 and 2019
WRITTEN ORAL
Hazen and Sawyer
Brady 70 78
MAXIMUM POINTS
3Atkins
Y
Y
32
4
Michael Baker
International
REFERENCES
67 Y 68
8
71 Y 74
71
75 12184
Psomas
Y
71
Hunsaker & Associates
67
Y
60 15 Y
Excellent
379
77 3
37 111
33 111
FIRM NOT INTERVIEWED
125
46 124 Excellent
75
NV5 70
45
1
80
68
107
FIRM NOT INTERVIEWED
STAFF REPORT
TYPE MEETING: Regular Board
MEETING DATE: October 4, 2017
SUBMITTED BY:
Kevin Cameron
Associate Civil Engineer
Bob Kennedy
Engineering Manager
PROJECT: Various DIV. NO. All
APPROVED BY:
Rod Posada, Chief, Engineering
Mark Watton, General Manager
SUBJECT: Award of Two (2) As-Needed Geotechnical Engineering Services
Contracts for Fiscal Years 2018, 2019, and 2020
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board)
award two (2) professional As-Needed Geotechnical Engineering
Services contracts and to authorize the General Manager to execute
two agreements with Geocon, Inc. (Geocon) and Ninyo & Moore
Geotechnical and Environmental Sciences Consultants, Inc. (Ninyo &
Moore), each in an amount not-to-exceed $175,000. The total amount
of the two contracts will not exceed $175,000 during Fiscal Years
2018, 2019, and 2020 (ending June 30, 2020).
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To obtain Board authorization for the General Manager to enter into
two (2) professional As-Needed Geotechnical Engineering Services
contracts with Geocon and Ninyo & Moore, with each contract in an
amount not-to-exceed $175,000 for Fiscal Years 2018, 2019, and 2020.
The total amount of the two contracts will not exceed $175,000 during
Fiscal Years 2018, 2019, and 2020.
2
ANALYSIS:
The District will require the services of two professional
Geotechnical Engineering consultants on an as-needed basis in support
of Capital Improvement Program (CIP) projects for Fiscal Years 2018,
2019, and 2020. It is more efficient and cost effective to issue as-
needed contracts for Geotechnical Engineering Services which will
provide the District with the ability to obtain consulting services
in a timely and efficient manner. This concept has also been used in
the past for other disciplines, such as construction management,
engineering design, land surveying, and environmental services.
The District staff will identify tasks and request cost proposals
from the two consultants during the contract period. Each consultant
will prepare a detailed scope of work, schedule, and fee for each
task order, with the District evaluating the proposals based upon
qualifications and cost. The District will enter into negotiations
with the consultants, selecting the proposal that has the best value
for the District. Upon written task order authorization from the
District, the selected consultant shall then proceed with the project
as described in the scope of work.
The CIP projects that are estimated to require Geotechnical
Engineering Services for Fiscal Years 2018, 2019, and 2020, at this
time, are listed below:
CIP DESCRIPTION
ESTIMATED
COST
P2040 Res - 1655-1 Reservoir 0.5 MG $15,000
P2453 SR-11 Utility Relocations – Enrico Fermi &
Alta Road Bridge Crossing $30,000
P2405/
P2554
624/340 PRSs at Energy Way/Nirvana Avenue and
Heritage Road/Hard Rock Road $5,000
P2559 Pressure Vessel Repair and Replacement
Program $5,000
P2553 Heritage Road Bridge Replacement and Utility
Relocation $20,000
P2615 Quarry Road Bridge Replacement and Utility
Relocation $20,000
P2615 PL - 12-Inch Pipeline Replacement, 803 PZ,
Vista Grande $25,000
S2049 Calavo Basin Sewer Rehabilitation - Phase 2 $25,000
Various Steel Reservoir Rehabilitation – Welding
Inspection $10,000
TOTAL: $155,000
3
Staff believes that a $175,000 cap on each of the As-Needed
Geotechnical Engineering Services contracts is adequate, while still
providing a buffer for any unforeseen tasks. Fees for professional
services will be charged to the CIP projects.
The As-Needed Geotechnical Engineering Services contracts do not
commit the District to any expenditure until a task order is approved
to perform the work. The District does not guarantee work to the
consultants, nor does the District guarantee to the consultants that
it will expend all of the funds authorized by the contract on
professional services.
The District solicited Geotechnical Engineering Services by placing
an advertisement on the Otay Water District’s website and using
BidSync, the District’s online bid solicitation website on July 24,
2017. The advertisement was also placed in the Daily Transcript.
Seven (7) firms submitted a Letter of Interest and a Statement of
Qualifications. The Request for Proposal (RFP) for Geotechnical
Engineering Services was sent to all seven (7) firms resulting in six
(6) proposals received by August 24, 2017. They are as follows:
• Construction Testing & Engineering (Escondido, CA)
• Geocon (San Diego, CA)
• MTGL (Anaheim, CA)
• Ninyo & Moore (San Diego, CA)
• RMA Group (San Diego, CA)
• SCST (San Diego, CA)
Leighton Consulting (San Diego, CA) submitted a Letter of Interest,
but did not submit a proposal.
In accordance with the District’s Policy 21, Staff evaluated and
scored all written proposals. Geocon and Ninyo & Moore received the
highest scores based on their experience, understanding of the scope
of work, proposed method to accomplish the work, and their composite
hourly rate. Geocon and Ninyo & Moore were the most qualified
consultants with the best overall proposal. Both consultants
provided similar services to other local agencies and are readily
available to provide the services required. A summary of the
complete evaluation is shown in Attachment B.
Geocon and Ninyo & Moore submitted the Company Background
Questionnaire, as required by the RFP, and staff did not find any
significant issues. In addition, staff checked their references and
performed an internet search on the company. Staff found the
references to be excellent and did not find any outstanding issues
with the internet search.
4
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
The funds for these contracts will be expended on a variety of
projects, as previously noted above. These contracts are for as-
needed professional services based on the District's need and
schedule, and expenditures will not be made until a task order is
approved by the District for the consultant's services on a specific
CIP project.
Based on a review of the financial budget, the Project Manager
anticipates that the budgets will be sufficient to support the
professional as-needed consulting services required for the CIP
projects noted above.
The Finance Department has determined that the funds to cover these
contracts will be available as budgeted for these projects.
STRATEGIC GOAL:
This Project supports the District’s Mission statement, “To provide
high value water and wastewater services to the customers of the Otay
Water District, in a professional, effective and efficient manner”
and the General Manager’s Vision, "A District that is at the
forefront in innovations to provide water services at affordable
rates, with a reputation for outstanding customer service."
LEGAL IMPACT:
None.
KC/BK:jf
P:\WORKING\As Needed Services\Geotechnical Engineering\FY 2018-2019\Staff Report\BD_10-04-17_Staff
Report_Award of As-Needed Geotechnical Engineering Services (KC-BK).docx
Attachments: Attachment A – Committee Action
Attachment B – Summary of Proposal Rankings
ATTACHMENT A
SUBJECT/PROJECT:
Various Award of Two (2) As-Needed Geotechnical Engineering
Services Contracts for Fiscal Years 2018, 2019, and 2020
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee
(Committee) reviewed this item at a meeting held on September 20,
2017. The Committee supported Staff's recommendation.
NOTE:
The “Committee Action” is written in anticipation of the Committee
moving the item forward for Board approval. This report will be sent
to the Board as a Committee approved item, or modified to reflect any
discussion or changes as directed from the Committee prior to
presentation to the full Board.
Qualifications of
Team
Responsiveness
and Project
Understanding
Technical and
Management
Approach
INDIVIDUAL
SUBTOTAL -
WRITTEN
AVERAGE
SUBTOTAL -
WRITTEN
Proposed Rates*
Consultant's
Commitment to
DBE
TOTAL
SCORE
30 25 30 85 85 15 Y/N 100
Poor/Good/
Excellent
Bob Kennedy 25 22 24 71
Jose Martinez 23 22 23 68
Lisa Colburn-Boyd 26 19 25 70
Mike O'Donnell 25 23 26 74
Jon Chambers 23 20 25 68
Bob Kennedy 27 24 26 77
Jose Martinez 25 23 24 72
Lisa Colburn-Boyd 27 24 27 78
Mike O'Donnell 26 25 27 78
Jon Chambers 26 22 26 74
Bob Kennedy 26 22 25 73
Jose Martinez 25 20 26 71
Lisa Colburn-Boyd 27 18 23 68
Mike O'Donnell 26 20 25 71
Jon Chambers 25 21 26 72
Bob Kennedy 27 24 27 78
Jose Martinez 25 23 25 73
Lisa Colburn-Boyd 28 24 27 79
Mike O'Donnell 27 25 27 79
Jon Chambers 27 24 26 77
Bob Kennedy 25 22 25 72
Jose Martinez 21 21 26 68
Lisa Colburn-Boyd 26 23 26 75
Mike O'Donnell 25 21 25 71
Jon Chambers 27 23 25 75
Bob Kennedy 25 22 25 72
Jose Martinez 24 23 24 71
Lisa Colburn-Boyd 27 20 25 72
Mike O'Donnell 25 22 25 72
Jon Chambers 25 20 25 70
Firm CT & E Geocon MTGL Ninyo & Moore RMA Group SCST
Fee $183 $196 $181 $160 $240 $205
Score 11 9 11 15 1 7
*Note: Review Panel does not see or consider proposed fee when scoring other categories. The proposed fee is scored by the PM, who is not on the Review Panel.
78
RATES SCORING CHART
15 Y
SCST 71 7
Y
92
MTGL, Inc.71 11
Y 82
SUMMARY OF PROPOSAL RANKINGS
As-Needed Geotechnical Engineering Services
Geocon, Inc.76 9
Y 85 Excellent
ATTACHMENT B
WRITTEN
REFERENCES
MAXIMUM POINTS
Construction Testing &
Engineering, Inc.70 11
Y 81
Excellent
RMA Group 72 1 Y 73
Ninyo & Moore 77
STAFF REPORT
TYPE MEETING: Regular Board
MEETING DATE: October 4, 2017
SUBMITTED BY:
Dan Martin
Engineering Manager
PROJECT: P2546-001103
DIV. NO. 5
APPROVED BY:
Rod Posada, Chief, Engineering
Mark Watton, General Manager
SUBJECT: Award of a Construction Contract to Simpson Sandblasting and
Special Coatings, Inc. for the 980-2 Reservoir Interior/
Exterior Coatings & Upgrades Project
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board)
award a construction contract to Simpson Sandblasting and Special
Coatings, Inc. (Simpson) and to authorize the General Manager to
execute a construction contract with Simpson for the 980-2 Reservoir
Interior/Exterior Coatings & Upgrades Project in an amount not-to-
exceed $1,146,327.00 (see Exhibit A for Project location).
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To obtain Board authorization for the General Manager to enter into a
construction contract with Simpson for the 980-2 Reservoir
Interior/Exterior Coatings & Upgrades Project in an amount not-to-
exceed $1,146,327.00.
2
ANALYSIS:
The 980-2 Reservoir is one of two 5.0 million gallon potable water
storage facilities in the 980 pressure zone that serve the central
area of the District. The 980-2 Reservoir was originally constructed
in 1988. The 980-2 was last recoated on the interior surface in
2001, and the coating on the exterior is original to the tank.
The District’s corrosion consultant, HDR, Inc., maintains a Corrosion
Control Program (CCP) that addresses the installation, maintenance,
and monitoring of corrosion protection systems for the District’s
steel reservoirs and buried metallic piping. The CCP included a
reservoir maintenance schedule that showed the 980-2 Reservoir was
due to be recoated on both the interior and exterior surfaces in
2019. An in-service internal and external inspection was performed
by Dive/Corr, Inc. which illustrated the interior roof coating was in
fair to poor condition, and there were areas of interior blistering
on the shell and floor beneath the waterline. Although the
blistering paint is still protecting the steel, blisters in the paint
are the beginning signs of failure. The coating on the reservoir
exterior has never been completely replaced. Over the life of the
reservoir, only spot repairs to the exterior have been performed as
needed. The external inspection showed the exterior coating is
beginning to lose adhesion and has exceeded its useful life. Given
the condition of the interior coating, the age of the exterior
coating, and the need for a number of structural upgrades, the
reservoir recoating was accelerated. In addition to replacing the
coatings and structural upgrades, safety items will be installed to
comply with current safety and health requirements. During
construction, service in the 980 pressure zone will be provided by
the 980-1 Reservoir.
In addition to the interior and exterior coating removal/replacement,
the recommended structural upgrades are as follows: replace the
existing level indicator, install new fall prevention devices on the
exterior ladder, modify anode access ports, replace all cathodic
anodes, replace all five (5) roof vents, install new safety cable
lanyards for roof access, and add multiple tank penetrations for
chlorination and sampling. These upgrades will ensure compliance
with American Water Works Association (AWWA) and the Occupational
Safety and Health Administration Standards for both Federal (OSHA)
and State (Cal-OSHA) as well as upgrade antiquated equipment on the
tank.
The Project was advertised on August 2, 2017 using BidSync, the
District’s online bid solicitation website, on the Otay Water
District’s website, and in the Daily Transcript. A Pre-Bid Meeting
3
was held on August 15, 2017, which was attended by ten (10)
contractors and vendors. One (1) addendum was sent out to all
bidders and plan houses to address questions and clarifications to
the contract documents during the bidding period. Bids were publicly
opened on August 24, 2017, with the following results:
CONTRACTOR TOTAL BID AMOUNT
1 Simpson Sandblasting & Special Coatings, Inc.
Fontana, CA $1,146,377.00
2 Advanced Industrial Services, Inc.
Los Alamitos, CA $1,169,900.00
3 Bilbro Construction Company, Inc.
Escondido, CA $1,425,107.00
4 West Coast Industrial Coatings, Inc.
Hemet, CA $1,573,940.00
The Engineer's Estimate is $1,192,000.
A review of the bids was performed by District staff for conformance
with the contract requirements. During the review of the bids, staff
noted a discrepancy between the unit price and extended total amounts
for one of the items associated with the bid submitted by Simpson.
Staff corrected the bid amount in accordance with the requirements
included in Section 00400, “Bid List Requirements and Understanding”
of the contract documents. Staff also noted that unit pricing, as
required by the contract documents, was missing from West Coast
Industrial Coatings, Inc.’s (West Coast) bid and only the extended
total amounts were provided. Staff determined that West Coast’s bid
is non-responsive. The corrected bid amounts are shown in the table
below:
CONTRACTOR TOTAL BID AMOUNT
1 Simpson Sandblasting & Special Coatings, Inc.
Fontana, CA $1,146,327.00
2 Advanced Industrial Services, Inc.
Los Alamitos, CA $1,169,900.00
3 Bilbro Construction Company, Inc.
Escondido, CA $1,425,107.00
4 West Coast Industrial Coatings, Inc.
Hemet, CA Non-Responsive
4
Staff determined that Simpson is the lowest responsive and
responsible bidder. Simpson holds a Class C-33 Contractor’s license
which expires on May 31, 2018. Simpson also holds a current QP-1
certification from the Society for Protective Coatings, which was
also a requirement. Staff checked references, and the response from
other agencies indicated Simpson has an excellent performance rating
on similar projects. The proposed Project Manager has experience in
California on similar projects and received excellent
recommendations.
A background search of the company was performed on the internet and
revealed one issue associated with an OSHA safety violation where a
$250.00 penalty was issued on March 30, 2012. The issue, which was
related to an employee’s exposure to airborne contaminants, was
abated by Simpson May 2, 2012 according to the OSHA website.
Simpson submitted the Company Background and Company Safety
Questionnaires, as required by the Contract Documents. Staff
confirmed that Simpson is registered with the Department of
Industrial Relations, as required by Senate Bill SB 854.
Staff has verified that the bid bond provided by The Ohio Casualty
Insurance Company is valid. Once Simpson signs the contract, they
will furnish the performance bond and labor and materials bond.
Staff will verify both bonds prior to executing the contract.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
The total budget for CIP P2546, as approved in the FY 2018 budget, is
$1,450,000. Total expenditures, plus outstanding commitments and
forecast, are $1,444,303. See Attachment B for the budget detail.
Based on a review of the financial budget, the Project Manager
anticipates that the budget is sufficient to support the Project.
The Finance Department has determined that, under the current rate
model, 100% of the funding will be available from the Replacement
Fund.
STRATEGIC GOAL:
This Project supports the District’s Mission statement, “To provide
high value water and wastewater services to the customers of the Otay
Water District in a professional, effective, and efficient manner”
and the General Manager’s Vision, “A District that is at the
forefront in innovations to provide water services at affordable
rates, with a reputation for outstanding customer service.”
5
LEGAL IMPACT:
None.
DM:jf
P:\WORKING\CIP P2546 - 980-2 Reservoir Int-Ext Coating\Staff Reports\10-4-17, Staff Report 980-2
Reservoir Coating.docx
Attachments: Attachment A – Committee Action
Attachment B – Budget Detail
Exhibit A – Project Location for 980-2
ATTACHMENT A
SUBJECT/PROJECT:
P2546-001103
Award of a Construction Contract to Simpson Sandblasting
and Special Coatings, Inc. for the 980-2 Reservoir
Interior/Exterior Coatings & Upgrades Project
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee
(Committee) reviewed this item at a meeting held on
September 20, 2017. The Committee supported Staff's
recommendation.
NOTE:
The “Committee Action” is written in anticipation of the Committee
moving the item forward for Board approval. This report will be sent
to the Board as a Committee approved item, or modified to reflect any
discussion or changes as directed from the Committee prior to
presentation to the full Board.
ATTACHMENT B – Budget Detail
SUBJECT/PROJECT:
P2546-001103
Award of a Construction Contract to Simpson Sandblasting
and Special Coatings, Inc. for the 980-2 Reservoir
Interior/Exterior Coatings & Upgrades Project
8/28/2017
Budget
1,450,000
Planning
Standard Salaries 4,200 4,042 158 4,200
Consultant Contracts - - - -
Service Contracts 2,310 2,310 - 2,310 HDR ENGINEERING INC
Regulatory Agency Fees 100 - 100 100 PETTY CASH CUSTODIAN
Total Planning 6,610 6,352 258 6,610
Design
Standard Salaries 15,000 10,201 4,799 15,000
Service Contracts 2,000 - 2,000 2,000 MAYER
1,000 - 1,000 1,000 DAILY TRIBUNE
Equipment Charge 50 - 50 50 EQUIPMENT
Total Design 18,050 10,201 7,849 18,050
Construction
Standard Salaries 120,000 - 120,000 120,000
Construcion Contract 1,146,327 - 1,146,327 1,146,327 SIMPSON SANDBLASTING - CONTRACTOR
Service Contracts 25,000 - 25,000 25,000 CONSTRUCTION MANAGEMENT
50,000 - 50,000 50,000 COATING INSPECTION
1,500 - 1,500 1,500 WELDING INSPECTION
10,000 - 10,000 10,000 SECURITY
2,000 - 2,000 2,000 CHEMICAL TESTING
Equipment Charge 2,000 - 2,000 2,000 EQUIPMENT CHARGE
Standard Materials 500 - 500 500 STANDARD MATERIALS
Project Closeout 5,000 - 5,000 5,000 CLOSEOUT
Project Contingency 57,316 - 57,316 57,316 5% OF CONSTRUCTION CONTRACT
Total Construction 1,419,643 - 1,419,643 1,419,643
Grand Total 1,444,303 16,553 1,427,750 1,444,303
Vendor/Comments
Otay Water District
P2546-980-2 Reservoir Interior/Exterior Coating
Committed Expenditures
Outstanding
Commitment &
Forecast
Projected Final
Cost
OTAY WATER DISTRICT980-2 Reservoir Interior/Exterior Coating & UpgradesLocation Map
EXHIBIT A
F
P:
\
\
W
O
R
K
I
N
G
\
C
I
P
P
2
5
4
6
-
9
8
0
-
2
R
e
s
e
r
v
o
i
r
I
n
t
-
E
x
t
C
o
a
t
i
n
g
\
G
r
a
p
h
i
c
s
\
E
x
h
i
b
i
t
s
-
F
i
g
u
r
e
s
\
R
e
s
e
r
v
o
i
r
L
o
c
a
t
i
o
n
M
a
p
E
x
h
i
b
i
t
0 750375
Feet
CIP P2546
980-2 Reservoir
ACC
E
S
S
R
D
SALT CREEK
GOLF CLUB
HU
N
T
E
!\
VICINITY MAP
PROJECT SITE
NTSDIV 5
DIV 1
DIV 2
DIV 4
DIV 3
?ò
Aä%&s
?p
?Ë
F
944-1R
980-1
927-1R
PROCTOR VALLEY RD
P
K
W
Y
ACCESS RD
STAFF REPORT
TYPE MEETING: Regular Board
MEETING DATE: October 4, 2017
SUBMITTED BY:
Brandon DiPietro
Field Services Manager
Dan Martin
Engineering Manager
PROJECT: Various DIV. NO. ALL
APPROVED BY:
Rod Posada, Chief, Engineering
Mark Watton, General Manager
SUBJECT: Adopt Ordinance No. 565 Amending Section 31 Temporary Water
Service of the District’s Code of Ordinances
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board)
adopt Ordinance No. 565 (Attachment B) amending Section 31 Temporary
Water Service of the District’s Code of Ordinances.
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
The purpose of the proposed amendments to Section 31 of the District’s
Code of Ordinances is to provide clarification on requirements for the
use of recycled water for temporary purposes.
ANALYSIS:
Section 31 of the District’s Code of Ordinances provides the
definitions of approved uses of temporary water service, requirements
of temporary meters for service, and the fees and charges for
temporary meters. Within Section 31.02, “Requirement of Temporary
Meter for Service,’’ the Code is silent on the requirements and use of
recycled water for temporary purposes.
As new areas of the District develop adjacent to the District’s
recycled water network, temporary use of recycled water for dust
2
control and soil hydration during construction have been identified as
an approved beneficial use for the District and the developer; other
benefits to the District include reducing the demand on the potable
system during large construction projects. Amending the Code of
Ordinances will also bring greater visibility to the use of recycled
water for construction.
Staff is recommending language that codifies the requirements for
obtaining recycled water through a temporary meter (see (Attachment B-
Exhibit 1).
The proposed changes to the District’s Code of Ordinances include the
following:
Section 31.02
o E & F – Correct subparagraph lettering to D & E.
o F - Language is added to describe how temporary recycled
water service is provided and uses allowed for temporary
recycled water.
The draft language included in the proposed Section 31 of the Code of
Ordinances (Attachment C) was transmitted to the development community
on August 21, 2017 for comments; as of September 12, 2017 no comments
have been received.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
None.
STRATEGIC GOAL:
Adoption of Ordinance No. 565 supports the District’s Mission
statement, “To provide high quality and reliable water and wastewater
services to the customers of the Otay Water District, in a
professional, effective, and efficient manner” and the General
Manager’s Vision, "A District that is innovative in providing water
services at competitive rates, with a reputation for outstanding
customer service."
LEGAL IMPACT:
None.
BD/DM/RP:jf
P:\Field Services\Staff Reports\Section 31\BD 10-04-2017 Staff Report Code Section 31_djm.docx
Attachments: Attachment A – Committee Action
Attachment B - Ordinance No. 565
Exhibit 1 – Strike-through Section 31
Attachment C – Proposed Section 31
ATTACHMENT A
SUBJECT/PROJECT:
VARIOUS
Adopt Ordinance No. 565 Amending Section 31 Temporary Water
Service of the District’s Code of Ordinances
COMMITTEE ACTION:
The Finance, Administration, and Communications Committee (Committee)
reviewed this item at a Committee Meeting held on September 20, 2017.
The Committee supported Staff’s recommendation.
NOTE:
The “Committee Action” is written in anticipation of the Committee
moving the item forward for Board approval. This report will be sent
to the Board as a Committee approved item, or modified to reflect any
discussion or changes as directed from the Committee prior to
presentation to the full Board.
Attachment B
ORDINANCE NO. 565
AN ORDINANCE OF THE BOARD OF DIRECTORS OF THE OTAY
WATER DISTRICT AMENDING SECTION 31 TEMPORARY WATER SERVICE OF THE
DISTRICT’S CODE OF ORDINANCES
BE IT ORDAINED by the Board of Directors of Otay Water District
that the District’s Code of Ordinances, Section 31 TEMPORARY WATER
SERVICE be amended as per Exhibit 1 (attached).
NOW, THEREFORE, BE IT RESOLVED that the new proposed Section 31
(Attachment C) of the Code of Ordinances shall become effective
October 4, 2017.
PASSED, APPROVED, AND ADOPTED by the Board of Directors of the
Otay Water District at a regular meeting duly held this 4th day of
October, 2017, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________________
President
ATTEST:
_____________________________
District Secretary
Attachment B -- Exhibit 1
Revised by Ordinance 539 9/4/13
SECTION 31 TEMPORARY WATER SERVICE
31.01 DEFINITION OF TEMPORARY SERVICE
Temporary water service is water service provided for a
limited period of time not to exceed 365 days, and used for
temporary purposes such as construction, hydrotesting water
systems, vegetation of slopes, and other uses noted in this
section. Temporary water service shall not be provided to
residential dwellings or commercial business enterprises, which
are covered under Section 60 of this Code.
31.02 REQUIREMENT OF TEMPORARY METER FOR SERVICE
Temporary service may be provided after installation of a
temporary meter pursuant to a customer's written application for
such service. Temporary service by means of a "jumper" or other
unauthorized connection to the District water system is
prohibited and subject to penalties as set forth in Section 72.
A. Size and Location.
1. The size and location of temporary meters will be
determined solely by the District.
2. For temporary service from a fire hydrant, a meter of
at least 4-inch" in size will be required. Only one
2½-inch" fire hydrant port per fire hydrant shall be
occupied by a temporary meter at one time.
B. Temporary water service from a fire hydrant shall be limited
to the following applications:
1. Filling of water trucks and drop tanks.
2. General construction requirements, such as backfill and
compaction, guniting and stuccoing, and block wall
building.
3. Flushing of storm drains and sewer lines.
4. Filling, hydrotesting, chlorination, and flushing of
newly constructed potable and reclaimed water lines.
5. Filling, flushing, hydrotesting, and the initial
operational coverage testing of reclaimed water
irrigation systems. Temporary service provided for
this application shall be limited to a maximum of 60
days.
6. Operation of landscape irrigation for the establishment
of vegetation on slopes or other planted areas.
31-2
Temporary service provided for this application shall
be limited to a maximum of 180 days.
Item 5 and 6 above shall require the installation by
the customer of a District approved and tested reduced
pressure backflow device prior to the temporary service
being established. The backflow device shall be
installed in plain view and within 3 feet of the
temporary hydrant meter.
C. Temporary service to construction trailers or other
temporary construction buildings may be provided as follows:
1. Through a temporary meter connected to the 1 or 2- inch
service lateral for the lot the trailer is placed on.
2. Where Item 1 above is not possible, through a temporary
meter connected to appurtenances other than a fire
hydrant, such as a blow off.
3. Where either Item 1 or 2 above is not possible, from a
temporary 4- inch meter connected to a fire hydrant.
Service to construction trailers or other temporary
construction buildings shall require the installation by the
customer of a District approved and tested reduced pressure
backflow device prior to the temporary service being
established. The backflow device shall be installed in
accordance with District requirements.
DE. If any unauthorized connection, disconnection or relocation
of a temporary meter, or other connection device is made by
other than District employees, District may discontinue fur-
ther water service to the entire project and impose
penalties as set forth in Section 72.
EF. Extensions to the time limits referenced in this section may
be made by the General Manager. Requests for time
extensions shall be made by the customer in writing.
F. Temporary Recycled Water Service may be provided as follows:
1. Through a temporary meter connection to a 2- inch
recycled service lateral for the lot the work is to
take place on.parcel proposed to be irrigated with
recycled water.
2. Through a 3- inch or larger meter connected to an
appropriate recycled appurtenance as approved by Otay
Water District.
31-3
3. Permitted use of temporary recycled water shall be
limited to construction site dust control and soil
hydration as approved by Otay Water District.
4. Use of temporary recycled water shall be in accordance
with the requirements of Section 26 ‘‘Water Recycling
Plan and Implementing Procedures’’ of the Code of
Ordiances.
31.03 FEES AND CHARGES FOR TEMPORARY METERS
A. Temporary Service. Temporary water service shall be
furnished to the property owner or the owner’s authorized
agent only and shall be provided under the following
conditions:
1. Requirement of Deposit. At the time application is
made for temporary service, the customer shall deposit
with the District the amount set forth in Appendix A,
31.03 A.1.
2. Delinquency. No temporary meters shall be furnished
to any person with a delinquent account with the
District.
3. Refund of Deposit or Additional Payment. Upon
cancellation or termination of the temporary service,
the District will refund the amount of deposit
remaining after making the following deductions:
a) cost of installing, moving, and removing the
meter;
b) cost of repairing or replacing the meter, fire
hydrant, and/or any fittings damaged or lost while
in use; and
c) unpaid charges for water used or other applicable
charges.
4. Temporary Meter Set-up & Removal. The charges to set-
up and remove a temporary meter are set forth in
Appendix A, 31.03 A.4.
5. Temporary Meter Move Fee. If a meter needs to be moved
from one location to another see Appendix A., 31.03
A.5.
B. Rates for Temporary Service. The minimum category of
service for Temporary Water Service from a hydrant shall be
a meter size of 4- inches. Payment for temporary water
service shall be in accordance with rates and charges set
forth in Section 25.03.
31-4
31.04 PAYMENT OF CAPACITY, NEW WATER SUPPLY, AND ANNEXATION FEES FOR
TEMPORARY METERS
A. Customers, whose property has been annexed into an
Improvement District, may elect to pay the capacity, new
water supply and annexation fees in addition to the deposit
amount shown in Appendix A, 31.03.A.1.
B. Capacity, new water supply and annexation fees for this type
of temporary service shall be calculated in accordance with
Sections 9 and 28.
C. Payment for this type of temporary service shall be in
accordance with the rates and charges set forth in Section
25.03 and based on water use type.
D. Customers electing this type of temporary service shall be
credited the number of equivalent dwelling units they have
previously purchased when the meter(s) is returned to the
District. The credit shall be applicable to permanent
meters purchased within the same subdivision or development
where the temporary meter was used.
Attacment C
Revised by Ordinance 539 9/4/13
SECTION 31 TEMPORARY WATER SERVICE
31.01 DEFINITION OF TEMPORARY SERVICE
Temporary water service is water service provided for a
limited period of time not to exceed 365 days, and used for
temporary purposes such as construction, hydrotesting water
systems, vegetation of slopes, and other uses noted in this
section. Temporary water service shall not be provided to
residential dwellings or commercial business enterprises, which
are covered under Section 60 of this Code.
31.02 REQUIREMENT OF TEMPORARY METER FOR SERVICE
Temporary service may be provided after installation of a
temporary meter pursuant to a customer's written application for
such service. Temporary service by means of a "jumper" or other
unauthorized connection to the District water system is
prohibited and subject to penalties as set forth in Section 72.
A. Size and Location.
1. The size and location of temporary meters will be
determined solely by the District.
2. For temporary service from a fire hydrant, a meter of
at least 4-inch in size will be required. Only one 2½-
inch fire hydrant port per fire hydrant shall be
occupied by a temporary meter at one time.
B. Temporary water service from a fire hydrant shall be limited
to the following applications:
1. Filling of water trucks and drop tanks.
2. General construction requirements, such as backfill and
compaction, guniting and stuccoing, and block wall
building.
3. Flushing of storm drains and sewer lines.
4. Filling, hydrotesting, chlorination, and flushing of
newly constructed potable and reclaimed water lines.
5. Filling, flushing, hydrotesting, and the initial
operational coverage testing of reclaimed water
irrigation systems. Temporary service provided for
this application shall be limited to a maximum of 60
days.
6. Operation of landscape irrigation for the establishment
of vegetation on slopes or other planted areas.
31-2
Temporary service provided for this application shall
be limited to a maximum of 180 days.
Item 5 and 6 above shall require the installation by
the customer of a District approved and tested reduced
pressure backflow device prior to the temporary service
being established. The backflow device shall be
installed in plain view and within 3 feet of the
temporary hydrant meter.
C. Temporary service to construction trailers or other
temporary construction buildings may be provided as follows:
1. Through a temporary meter connected to the 1 or 2-inch
service lateral for the lot the trailer is placed on.
2. Where Item 1 above is not possible, through a temporary
meter connected to appurtenances other than a fire
hydrant, such as a blow off.
3. Where either Item 1 or 2 above is not possible, from a
temporary 4-inch meter connected to a fire hydrant.
Service to construction trailers or other temporary
construction buildings shall require the installation by the
customer of a District approved and tested reduced pressure
backflow device prior to the temporary service being
established. The backflow device shall be installed in
accordance with District requirements.
D. If any unauthorized connection, disconnection or relocation
of a temporary meter, or other connection device is made by
other than District employees, District may discontinue fur-
ther water service to the entire project and impose
penalties as set forth in Section 72.
E. Extensions to the time limits referenced in this section may
be made by the General Manager. Requests for time
extensions shall be made by the customer in writing.
F. Temporary Recycled Water Service may be provided as follows:
1. Through a temporary meter connection to a 2-inch
recycled service lateral for the parcel proposed to be
irrigated with recycled water.
2. Through a 3-inch or larger meter connected to an
appropriate recycled appurtenance as approved by Otay
Water District.
3. Permitted use of temporary recycled water shall be
limited to construction site dust control and soil
hydration as approved by Otay Water District.
31-3
4. Use of temporary recycled water shall be in accordance
with the requirements of Section 26 ‘‘Water Recycling
Plan and Implementing Procedures’’ of the Code of
Ordiances.
31.03 FEES AND CHARGES FOR TEMPORARY METERS
A. Temporary Service. Temporary water service shall be
furnished to the property owner or the owner’s authorized
agent only and shall be provided under the following
conditions:
1. Requirement of Deposit. At the time application is
made for temporary service, the customer shall deposit
with the District the amount set forth in Appendix A,
31.03 A.1.
2. Delinquency. No temporary meters shall be furnished
to any person with a delinquent account with the
District.
3. Refund of Deposit or Additional Payment. Upon
cancellation or termination of the temporary service,
the District will refund the amount of deposit
remaining after making the following deductions:
a) cost of installing, moving, and removing the
meter;
b) cost of repairing or replacing the meter, fire
hydrant, and/or any fittings damaged or lost while
in use; and
c) unpaid charges for water used or other applicable
charges.
4. Temporary Meter Set-up & Removal. The charges to set-
up and remove a temporary meter are set forth in
Appendix A, 31.03 A.4.
5. Temporary Meter Move Fee. If a meter needs to be moved
from one location to another see Appendix A., 31.03
A.5.
B. Rates for Temporary Service. The minimum category of
service for Temporary Water Service from a hydrant shall be
a meter size of 4-inches. Payment for temporary water
service shall be in accordance with rates and charges set
forth in Section 25.03.
31.04 PAYMENT OF CAPACITY, NEW WATER SUPPLY, AND ANNEXATION FEES FOR
TEMPORARY METERS
31-4
A. Customers, whose property has been annexed into an
Improvement District, may elect to pay the capacity, new
water supply and annexation fees in addition to the deposit
amount shown in Appendix A, 31.03.A.1.
B. Capacity, new water supply and annexation fees for this type
of temporary service shall be calculated in accordance with
Sections 9 and 28.
C. Payment for this type of temporary service shall be in
accordance with the rates and charges set forth in Section
25.03 and based on water use type.
D. Customers electing this type of temporary service shall be
credited the number of equivalent dwelling units they have
previously purchased when the meter(s) is returned to the
District. The credit shall be applicable to permanent
meters purchased within the same subdivision or development
where the temporary meter was used.
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: October 4, 2017
PROJECT: Various DIV. NO. ALL
SUBMITTED BY: Adolfo Segura, Chief of Administrative Services
APPROVED BY: Mark Watton, General Manager
SUBJECT: FY17 YEAR-END REPORT FOR THE DISTRICT’S FY15-18 STRATEGIC PLAN
GENERAL MANAGER’S RECOMMENDATION:
No recommendation. This is an informational item only.
COMMITTEE ACTION:
Please see “Attachment A”.
PURPOSE:
To provide a year-end report on the District’s FY15-18 Strategic
Performance Plan for FY17.
ANALYSIS:
Summary
The current Otay Water District Strategic Plan is a four-year plan
ranging from the start of FY15 through the end of FY18. This report
details the year-end results for the third year of our four-year plan.
Strategic Plan Objectives – Target 90%
Strategic Plan objectives are designed to ensure the District is
executing mission designed objectives and making the appropriate high-
level changes necessary to guide the agency’s efforts to meet new
challenges and positively adapt to change. Objective results for FY17
year-end are above target at 94%, with 29 of 31 active items completed
or on schedule. One objective is behind schedule and one is on hold.
The following objective has been reported to be behind schedule:
1. Streamline Input of Operations Data – Staff identified business
processes and forms that could be automated for enhanced
efficiencies. Due to the delay of the SCADA project closeout, a
roadmap project list could not be completed on schedule, however,
an action list will be presented during FY19. It’s important to
note that as part of this objective, during the last three (3)
years, approximately 20 paper-based forms and legacy processes,
ranging from asset management maintenance work order creation to
water systems daily journal logs, have been streamlined and
automated. These forms and processes can be accessed via the
District’s SharePoint work portal, or mobile application.
The following objective has been put on hold:
1. Evaluate Requirements for Future Emergency Communication System –
The existing radio communication system is expected to be
vendor supported for an additional three (3) years. Staff will
continue to explore new technologies in this area and during the
new strategic plan, will conduct a needs-analysis in order to
develop an RFP to replace the existing radio communication system.
Performance Measures – Target 75%
Performance measures are designed to track the District’s day-to-day
performance. These items measure the effectiveness and efficiency of
daily operations and essential services. The overall goal is that at
least 75% of these measures be rated “on target”. FY17 year-end results
are well above target with 38 of 43 (88%) items achieving the desired
level or better.
0
2
4
6
8
10
12
14
16
18
COMPLETED ON SCHEDULE BEHIND ON HOLD
12
17
1 1
Completed On Schedule Behind On Hold
29 of 31 Active Objectives are Completed or On Schedule (94%)
Items Not On Target
1. CIP Project Expenditures vs. Budget – Year-to-date CIP
expenditures amounted to $12,964,000 vs. the budgeted amount of
$11,883,000.
2. Project Closeout – Quarter four results were highly influenced by the
S2033 project (203 days). Liquidated damages for this construction
project were assessed due to delivery beyond the contract time.
3. Overtime Percentage – Year-to-date expenditures amounted to
$145,928 vs. the budgeted amount of $123,900. Overtime exceeded the
budget due to after-hour field repairs.
4. Direct Cost of Treatment per MGD – The year-to-date result is
$1,095.70 vs. the year-to-date target of $1,050.00. The Reclamation
Plant experienced process upsets and more material was used to improve
effluent quality to meet regulatory compliance.
5. Sewer Overflow Rate – As reported to the Board during mid-year, staff
responded to a sanitary sewer overflow in November 2016, near Fair
Glen Road in Rancho San Diego. The blockage was a result of root
overgrowth inside a sewer manhole. Staff has reported this event to
the State Water Resources Control Board as a Category 2 Sanitary Sewer
Overflow and the sewer manhole has been placed on a three-month
inspection cycle.
0
2
4
6
8
10
12
14
16
18
ON TARGET NOT ON TARGET
38
5
On Target Not on Target
38 of 43 Performance Measures are On Target (88%)
Next Steps – FY17-18
The completion of Phase 3 emphasized the adoption and leveraging of
next generation technology solutions and process improvement,
resulting in gained efficiencies with departmental functions across
the District, and an effective sustainment of a growing customer base
with a reduced workforce.
During FY18, which is the last phase of the plan, staff will focus on
the completion of remaining objectives, prioritization of a project
action list from a recently developed multi-year SCADA roadmap, and
improvement to our asset management decision analysis and development
of CIP framework. Lastly, staff will also be working on the development
of the District’s new 3-5 year Strategic Plan.
Committee Reports – Slideshow
The Strategic Plan results are presented to both the Finance,
Administration, and Communications Committee and the Engineering,
Operations, and Water Resources Committee with a specific focus on the
most relevant information for each Committee (see “Attachment B”).
Strategic Plan is available on the Board VPN
All of the Strategic Plan results and associated details are provided
in a real-time, interactive web-based application available to the Board
via secured remote access, VPN. The District Secretary can facilitate
any password or access issues.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
Informational item only; no fiscal impact.
STRATEGIC GOAL:
Strategic Plan and Performance Measure reporting is a critical element
in providing performance reporting to the Board and staff.
LEGAL IMPACT:
None.
ATTACHMENTS:
Attachment A – Committee Action Report
Attachment B – PowerPoint Presentation
5
ATTACHMENT A
SUBJECT/PROJECT: FY17 YEAR-END REPORT FOR THE DISTRICT’S FY15-18 STRATEGIC
PLAN
COMMITTEE ACTION:
The Finance, Administration and Communications Committee met on September
19, 2017, and the Engineering, Operations, and Water Resources Committee
met on September 20, 2017 to review this item. The Committees support
presentation to the full Board for their consideration.
NOTE:
The “Committee Action” is written in anticipation of the Committee moving
the item forward for Board approval. This report will be sent to the
Board as a committee approved item, or modified to reflect any discussion
or changes as directed from the committee prior to presentation to the
full Board.
1
STRATEGIC PLAN
FY17 YEAR-END REPORT
2
Introduction
3OWDStrategicPlanFY15–FY18
The District’s Strategic Plan is developed with the Balanced Scorecard (BSC)strategic planning and
management methodology.The model has evolved over time and is now in its fourth-generation.In
brief,the BSC emphasizes alignment of business activities to the vision and strategy of the organization
with goals and measures in four basic areas or “perspectives”:financial,customer,business processes,
and learning and growth.
The District’s Strategic Plan is designed to track key organizational project objectives,and essential
day-to-day performance measures.During FY17,staff continued to execute the completion of targeted
projects and evaluate the potential to further streamline work-group processes and elevate performance
metrics if warranted.As we go into the last year of our Strategic Plan,focus will be on the completion of
remaining objectives,prioritization of a project action list from a recently developed multi-year SCADA
roadmap,and improvement to our asset management decision analysis and development of CIP
framework.Lastly,staff will also be working on the development of the District’s new 3-5 year Strategic
Plan.
4
Deliver high quality services to meet and increase confidence
of the customer
1.Increase customer confidence in the District
2.Improve and expand communications
3.Provide effective water services
Manage the financial issues that are critical to the District
1.Improve financial information and systems
2.Maintain District financial strength
Maximize efficiency and effectiveness
1.Actively manage water supply as well as support for water and sewer
services
2.Identify and evaluate improvements to enterprise and departmental
business processes
Provide leadership and management expertise
1.Reinforce a results-oriented and accountable culture
2.Focus on achieving a lean flexible workforce
Balanced Scorecard Strategies and Goals
Customer
Financial
Business
Processes
Learning
& Growth
$$
5AWWA Benchmarks
1 Technical Quality Complaint
Potable Water Compliance Rate
Collection System Integrity
Sewer Overflow Rate
2
3
4
6Objectives
94% are Completed or On Schedule
0
2
4
6
8
10
12
14
16
18
Completed
On Schedule
Behind
On Hold
12
17
1 1
Completed
On Schedule
Behind
On Hold
Objective Report
31 Total
7
COMPLETED
Objectives
1.Optimize SCADA program
2.Streamline procurement and contractor on-boarding process via web-based eProcurement technology
3.Advance business processes and operational efficiencies through implementation of next generation
information technology
4.Evaluate opportunities to combine or transfer similar work functions
5.Evaluate training and development programs for new and existing supervisors/managers
6.Address dependency of imported water
7.Sewer system business analysis
8.Evaluate the viability of implementing an indirect potable reuse program (IPRP)
9.Streamline work processes in four strategic areas including departmental synergies,
technologies, procurements, and alignment of business processes
10.Revise master recycle water permit practice/process
11.Implement a habitat conservation plan that will streamline O&M with District
easements
12.Improve and streamline meter related processes
8
ON HOLD
Objectives
1.Evaluate Requirements for Future Emergency Communication
System
9Objectives
1.Streamline Input of Operations Data
BEHIND SCHEDULE
10Performance Measures
88% On Target
Measure Report
43 Total
0
5
10
15
20
25
30
35
40
On Target
Not on Target
38
5
On Target
Not on Target
11Performance Measures
1.Overtime Percentage
2.CIP Project Expenditures vs. Budget
3.Project Closeout Time
4.Direct Cost of Treatment per MGD
5.Sewer Overflow Rate
NOT ON TARGET
12
Year-End Results
Administrative Services
13Enterprise Technology Services Availability
Target: No less than 99.5%availability per quarter in a year
Annual Average:99.5% = 3.60 hours of downtime per
month/1.83 days of downtime in a year
99.5 99.5 99.5 99.5 99.5
98
98.5
99
99.5
100
100.5
Q1 Q2 Q3 Q4 YTD
Target 2015 2016 2017
Measurement Method
14Employee Turnover Rate
Target: Less than 5%turnover in a year
# of voluntary resignations (not including
retirements)/average # of employees
0 0 0
0.75 0.75
0
1
2
3
4
5
6
Q1 Q2 Q3 Q4 YTD
Target 2015 2016 2017
Measurement Method
15Training Hours Per Employee
Target: 12 hours or more general formal training per employee in a year
(excludes safety training)
Total qualified training hours for all employees/average # of
FTEs
6.35 6.55
4.77
5.19
22.89
0
5
10
15
20
25
Q1 Q2 Q3 Q4 YTD/AVG
Target 2015 2016 2017
Measurement Method
16Safety Training Program
Target: 24 hours or more safety training per field employee in a year
# of safety training hours for the quarter/ # of
field employees
6.64 6.75 6.31
11.09
30.83
0
5
10
15
20
25
30
35
40
45
50
Q1 Q2 Q3 Q4 YTD/AVG
Target 2015 2016 2017
Measurement Method
17Injury Incident Rate
Target: Be at or below the National Average for Utilities-Water Sewage and other Systems
A rate of 6.60 or less work-related injuries and illnesses
4.9 4.9
0
1
2
3
4
5
6
7
Q4 AVG
Target 2017
Annual Average:6.60 = Number of injuries and illnesses
(200,000) / Employee hours workedMeasurement Method
18
Engineering
19CIP Project Expenditures vs. Budget
Target: 95% of budget but not to exceed 100%in a year
Being below target gives the measure a “not on target” status
Actual quarterly expenditures/Annual budget
18.9 19.8 26.8
47.4
109.1
0
20
40
60
80
100
120
Q1 Q2 Q3 Q4 YTD
Target 2015 2016 2017
Measurement Method
20Construction Change Order Incidence (w/o allowances)
Target: No more than 5%per quarter in a year
1.2
2.1
3.1
1.5 1.5
0
1
2
3
4
5
6
Q1 Q2 Q3 Q4 YTD
Target 2015 2016 2017
Measurement Method Total cost of Change Orders (not including allowances)/Total original
construction contract amount (not including allowances)
21
Mark-Out Accuracy
Target: No less than 100%mark-out accuracy per quarter in a year
100 100 100 100 100
0
20
40
60
80
100
120
Q1 Q2 Q3 Q4 YTD
Target 2015 2016 2017
# of mark-outs performed without an at-fault hit, which is damage to
a District facility that results from a missing or erroneous mark-
out/Total # of mark-outs performed
Measurement Method
*FY15 –FY17 results are 100%
22Project Closeout Time
Target: No more than a 45 day average per quarter in a year
0
48.5
2
128.5
71.2
0
20
40
60
80
100
120
140
Q1 Q2 Q3 Q4 YTD
Target 2015 2016 2017
# of days between NOSC and NOC for all construction
projects within the quarter/# of construction projects within the
quarter
Measurement Method
23Annual Recycled Water Site Inspections
Target: 100%of recycled sites inspected in a year
(There are 147 recycled water use sites scheduled for FY17)
Cumulative % of recycled sites inspected per
quarter of those required by DEH
31.2
58.5
86.4
100 100
0
20
40
60
80
100
120
Q1 Q2 Q3 Q4 YTD
Target 2015 2016 2017
Measurement Method
24Recycled Water Shutdown Testing
Target: No less than 90%of recycled site shut down tests in a year
(There are 45 recycled water use sites due for shutdown in FY17)
Cumulative % of recycled site shutdown tests performed per year
compared to those scheduled
24
51
71
90 90
0
20
40
60
80
100
120
Q1 Q2 Q3 Q4 YTD
Target 2015 2016 2017
Measurement Method
25
Finance
26
# of all calls answered/ # of all calls received during
a quarter
Answer Rate
Target: No less than 97%average answer rate per quarter in a year
98.09 98.19
97.9 98.1 98.12
95
95.5
96
96.5
97
97.5
98
98.5
99
Q1 Q2 Q3 Q4 YTD
Target 2015 2016 2017
Measurement Method
27
Total operations O&M costs/ # of accounts
O&M Cost Per Account
Target: Less than $540.00 per account in a single year
(Target is based on Operating Budget)
Measurement Method
117
254
246
517 517
100
150
200
250
300
350
400
450
500
550
600
Q1 Q2 Q3 Q4 YTD
Target 2015 2016 2017
28
# of correct bills during the reporting period/ # of total bills
during the reporting period
Billing Accuracy
Target: No less than 99.8%billing accuracy per quarter in a year
99.99 99.99 99.99 99.99 99.99
98
98.5
99
99.5
100
100.5
Q1 Q2 Q3 Q4 YTD
Target 2015 2016 2017
Measurement Method
29Overtime Percentage
Target: Less than 100%of budgeted overtime per quarter in a year
(Target is based on Operating Budget; FY17 Overtime Budget is $123,900)
Actual overtime costs (including comp time)/
Budgeted overtime costs
97.64 124
183
69
118
0
20
40
60
80
100
120
140
160
180
200
Q1 Q2 Q3 Q4 YTD
Target 2014 2015 2016 2017
Measurement Method
30Sewer Rate Ranking
Target: Bottom 50 percentile for the 28 sewer service providers in San Diego
(Otay ranks 5 out of 28 sewer service providers)
5 5
0
5
10
15
20
25
Q4 YTD
Target 2015 2016 2017
Otay ranking for the average bill for sewer/ # of
sewer agenciesMeasurement Method
31Water Rate Ranking
Target: Bottom 50 percentile for the 22 member agencies in San Diego
(Otay ranks 11 out of 22 member agencies)
Otay ranking for the average water bill among
CWA member agencies
11 11
0
2
4
6
8
10
12
14
Q4 YTD
Target 2015 2016 2017
Measurement Method
32Debt Coverage Ratio
Target: Above 150%to have sufficient debt coverage
(This is measured at year end)
Qualified net operating revenues/debt service
requirements (measured at year end)
200 200
0
50
100
150
200
250
300
Q4 YTD
Target 2015 2016 2017
Measurement Method
33Reserve Level
Target: Equal or exceed 85%
(This is measured at year end)
# of reserve funds that meet or exceed fund
target levels/ Total # of reserve funds
85 85
0
20
40
60
80
100
120
140
Q4 YTD
Target 2015 2016 2017
Measurement Method
34Percent of Customers Paying Bills Electronically
Target: In development
(No set targets in FY17; a baseline will be established in FY16 & 17 and appropriate
targets will be recommended for the FY18 Strategic Plan)
# of customers paying bills electronically/ Total
# of customersMeasurement Method
75.17 75.64 75.77 76 75.64
0
10
20
30
40
50
60
70
80
90
100
Q1 Q2 Q3 Q4 YTD
Target 2016 2017
35Distribution System Loss
Target: Less than 5%of unaccounted water loss per quarter in a year
100 [volume purchased (from CWA) –(volume sold (to customers)
+ volume used District usage)] / volume purchased (from CWA))Measurement Method
4.3 4 3.6 4.1 4.1
0
1
2
3
4
5
6
7
8
9
10
Q1 Q2 Q3 Q4 YTD
Target 2015 2016 2017
36
Operations
37Technical Quality Complaint (AWWA)
Target: No more than 9 complaints
per 1000 customer accounts in a year
1000 (# of technical quality complaints per quarter)/#
of active customer accounts per reporting period
AW
W
A
B
e
n
c
h
m
a
r
k
Measurement Method
1.15 0.81 0.58
1.4
3.94
0
1
2
3
4
5
6
7
8
9
10
Q1 Q2 Q3 Q4 YTD
Target AWWA 2015 2016 2017
AW
W
A
B
e
n
c
h
m
a
r
k
38Planned Potable Water Maintenance Ratio in $
Target: 66% or greater of all labor dollars spent on preventative maintenance
per quarter in a year
Total planned maintenance cost/ Total
maintenance costMeasurement Method
72 71
63
77
70
50
55
60
65
70
75
80
85
90
95
100
Q1 Q2 Q3 Q4 YTD
Target 2015 2016 2017
39
Total planned maintenance costs/Total
maintenance costs
Planned Recycled Water Maintenance Ratio in $
Target: 70%or greater of all labor spent on preventative maintenance
per quarter in a year
Measurement Method
59
97.1 94 97 91
0
20
40
60
80
100
120
Q1 Q2 Q3 Q4 YTD
Target 2014 2015 2016 2017
40Planned Wastewater Maintenance Ratio in $
Target: 77% or greater of all labor dollars spent on preventative maintenance
per quarter in a year
Total planned maintenance cost/Total
maintenance costMeasurement Method
88.95
89.75 92.06 91.38 90.64
50
55
60
65
70
75
80
85
90
95
100
Q1 Q2 Q3 Q4 YTD
Target 2015 2016 2017
41Direct Cost of Treatment Per MGD
Target: No more than $1050 per MG spent on wastewater treatment per quarter in a single year
(Targets each quarter will vary based on high and low demand times)
Total O&M costs directly attributable to
sewer treatment/ Total volume in MGMeasurement Method
769.4
0
1675.53
875.2
1095.7
0
200
400
600
800
1000
1200
1400
1600
1800
Q1 Q2 Q3 Q4 YTD
Target 2015 2016 2017
42O&M Cost Per MG Processed of Wastewater
Target: No more than $1925 per MG spent on O&M for wastewater treatment in a year
(Targets each quarter will vary based on high and low demand times)
Total O&M cost/ MGP
FYTD O&M Cost = (Power Cost) + (Staff Cost) +
(Equipment Cost) / FYTP MGP
Measurement Method
1098.14
0
2419.59
1151.95
1482.6
0
500
1000
1500
2000
2500
Q1 Q2 Q3 Q4 YTD
Target 2015 2016 2017
43Leak Detection Program
Target: Perform leak detection on
20%of potable distribution system
%of potable distribution pipelines surveyed. The calculation is
miles of pipe surveyed divided by total miles of pipe times 100.
33 33
0
10
20
30
40
50
60
70
80
90
100
Q3 YTD
Target 2015 2016 2017
Measurement Method
*FY15 –FY16 results are 20%
44Percent of PMs Completed –Fleet Maintenance
Target: No less than 90%of scheduled PM’s completed
per quarter in a year
# of PM’s completed/ # of PM’s scheduled to
be completed Measurement Method
100 100 100 100 100
0
20
40
60
80
100
Q1 Q2 Q3 Q4 Annual
Target 2015 2016 2017
*FY16 &FY17 results are 100%
45Percent of PMs Completed –Reclamation Plant
Target: No less than 90%of scheduled PM’s completed
per quarter in a year
# of PM’s completed/ # of PM’s scheduled
to be completed in a reporting period Measurement Method
97 98
100 100 99
75
80
85
90
95
100
105
110
Q1 Q2 Q3 Q4 YTD
Target 2014 2015 2016 2017
46Percent of PMs Completed –Pump/Electric Section
Target: No less than 90%of scheduled PM’s completed
per quarter in a year
# of PM’s completed/ # of PM’s scheduled to
be completed in a reporting periodMeasurement Method
100 100 100 100 100
75
80
85
90
95
100
105
110
Q1 Q2 Q3 Q4 YTD
Target 2015 2016 2017
*FY15 –FY17 results are 100%
47System Valve Exercising Program
Target: Exercise 770 valves per quarter or
3080 valves by the end of fiscal year
Actual number of valves exercised in
the reporting periodMeasurement Method
793 787 814 834
3228
0
1000
2000
3000
4000
5000
6000
Q1 Q2 Q3 Q4 YTD
Target 2015 2016 2017
48Potable Water Distribution System Integrity
Target: No more than 16 leaks and breaks
per 100 miles of distribution piping in a year
100 (annual total number of leaks + annual total
number of breaks) / total miles of distribution pipingMeasurement Method
2.4 2.97
3.55
1.34
10.28
0
2
4
6
8
10
12
14
16
18
20
Q1 Q2 Q3 Q4 YTD
Target 2015 2016 2017
49Potable Water Compliance Rate (AWWA)
Target: No less than 100%of all health related drinking
water standards each quarter in a year
100 (# of days the primary health regulations
are met)/ # of days in the reporting periodMeasurement Method
100 100 100 100 100
50
60
70
80
90
100
110
Q1 Q2 Q3 Q4 YTD
Target AWWA 2015 2016 2017
AW
W
A
B
e
n
c
h
m
a
r
k
*FY15 –FY17 results are 100%
50Collection System Integrity (AWWA)
Target: No more than 3.6 system failures
per 100 miles of collection system pipeline in a year
100 (total number of collection system failures during the
year) / total miles of collection system pipingMeasurement Method
0
1
0 0
1
0
1
2
3
4
5
6
7
8
Q1 Q2 Q3 Q4 YTD
Target AWWA 2015 2016 2017
*FY15 –FY16 had 0 system failures
AW
W
A
B
e
n
c
h
m
a
r
k
51Recycled Water System Integrity
Target: No more than 6.6 leaks or breaks per 100 miles
of recycled distribution system in a year
(100 x # of leaks or breaks)/ # of miles of
distribution systemMeasurement Method
0 0 0
0.9 0.9
0
1
2
3
4
5
6
7
Q1 Q2 Q3 Q4 YTD
Target 2015 2016 2017
52Sewer Overflow Rate (AWWA)
Target: 0 overflows per quarter in a year
100 (total number of sewer overflows during the reporting
period) / total miles of pipe in the sewage collection systemMeasurement Method
0
1
0 0
1
0
1
2
3
4
5
6
7
8
Q1 Q2 Q3 Q4 YTD
Target AWWA 2015 2016 2017
AW
W
A
B
e
n
c
h
m
a
r
k
*FY 15 –FY 16 results are 0 overflows
53Emergency Facility Power Testing
Target: 100%of the District’s facilities tested per year
(The District currently has 34 powered ready facilities)
Number of facilities tested / total facilities Measurement Method
29
47
79
105
105
0
20
40
60
80
100
Q1 Q2 Q3 Q4 YTD
Target 2015 2016 2017
54Tank Inspection and Cleaning
Annual Target: Clean and inspect 8 tanks or more per year
Number of tanks cleaned and inspectedMeasurement Method
4
3
1
0
8
0
2
4
6
8
10
12
14
Q1 Q2 Q3 Q4 YTD
Target 2015 2016 2017
55Main Flushing and Fire Hydrant Maintenance
Target: 215 or more mains flushed and fire hydrants maintained in a single year
(The target of 215 is comprised of 165 hydrants and 50 mains)
Number of mains flushed and hydrants
maintainedMeasurement Method
11 45
256
355 355
0
100
200
300
400
500
600
700
800
900
1000
Q1 Q2 Q3 Q4 YTD
Target 2015 2016 2017
56Critical Valve Exercising
Target: Exercise 631 identified critical valves in a year
Number of critical valves exercised in a
reporting periodMeasurement Method
585 631 631 631 631
0
100
200
300
400
500
600
700
800
900
1000
Q1 Q2 Q3 Q4 YTD
Target 2015 2016 2017
57
Questions?