HomeMy WebLinkAbout08-23-19 EO&WR Committee PacketOTAY WATER DISTRICT
ENGINEERING, OPERATIONS & WATER RESOURCES COMMITTEE MEETING
and
SPECIAL MEETING OF THE BOARD OF DIRECTORS
2554 SWEETWATER SPRINGS BOULEVARD
SPRING VALLEY, CALIFORNIA
Board Room
FRIDAY
August 23, 2019
12:00 P.M.
This is a District Committee meeting. This meeting is being posted as a special meeting
in order to comply with the Brown Act (Government Code Section §54954.2) in the event that
a quorum of the Board is present. Items will be deliberated, however, no formal board actions
will be taken at this meeting. The committee makes recommendations
to the full board for its consideration and formal action.
AGENDA
1.ROLL CALL
2.PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO
SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S JU-
RISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
DISCUSSION ITEMS
3.ADOPT RESOLUTION NO. 4370 FOR THE ANNEXATION OF THE PROPERTY OF
THE AUDAY A. SALEM SEWER ANNEXATION, 10610 SNYDER ROAD, LA MESA,
CA 91941, APN 497-011-37-00, TO THE OTAY WATER DISTRICT AND TO IM-
PROVEMENT DISTRICT 18 (MARTIN) [5 minutes]
4.APPROVE AN INCREASE TO THE OVERALL BUDGET OF CIP S2024 IN AN
AMOUNT NOT-TO-EXCEED $450,000 (FROM $10,530,000 TO $10,980,000) AND
APPROVE CHANGE ORDER NO. 6 TO THE EXISTING CONSTRUCTION CON-
TRACT WITH WEIR CONSTRUCTION CORPORATION IN AN AMOUNT NOT-TO-
EXCEED $289,908.63 FOR THE CAMPO ROAD SEWER REPLACEMENT PROJECT
(MARTIN) [5 minutes]
5.AWARD A PROFESSIONAL SERVICES CONTRACT FOR AS-NEEDED ELECTRI-
CAL ENGINEERING CONSULTING SERVICES WITH MORAES, PHAM AND AS-
SOCIATES IN AN AMOUNT NOT-TO-EXCEED $175,000 DURING FISCAL YEARS
2020-2022 (ENDING JUNE 30, 2022) (CAMERON) [5 minutes]
2
6. AWARD A PROFESSIONAL SERVICES CONTRACT TO MURRAYSMITH, INCOR-
PORATED FOR AS-NEEDED PLAN CHECK SERVICES FOR DEVELOPER POTA-
BLE AND RECYCLED WATER PROJECTS IN AN AMOUNT NOT-TO-EXCEED
$175,000 FOR A PERIOD OF THREE (3) FISCAL YEARS (FY 2020, FY 2021, AND
FY 2022) WITH A CONTRACTUAL END DATE OF JUNE 30, 2022 (DiPIETRO)
7. APPROVE THE RECOMMENDATIONS IN THE PUBLIC HEALTH GOAL (PHG) RE-
PORT TO TAKE NO FURTHER ACTION IN REDUCING THE LEVELS OF THE FIVE
CONSTITUENTS LISTED IN THE REPORT TO LEVELS AT OR BELOW THE PHGs
(VACLAVEK) [5 minutes]
8. FOURTH QUARTER OF FISCAL YEAR 2019 CAPITAL IMPROVEMENT PROGRAM
REPORT (MARTIN) [5 minutes]
9. YEAR-END REPORT ON THE DISTRICT’S FISCAL YEARS 2019-2022 STRATEGIC
PERFORMANCE PLAN FOR FISCAL YEAR 2019 (SEGURA) [5 minutes]
10. ADJOURNMENT
BOARD MEMBERS ATTENDING:
Tim Smith, Chair
Gary Croucher
All items appearing on this agenda, whether or not expressly listed for action, may be delib-
erated and may be subject to action by the Board.
The Agenda, and any attachments containing written information, are available at the Dis-
trict’s website at www.otaywater.gov. Written changes to any items to be considered at the
open meeting, or to any attachments, will be posted on the District’s website. Copies of the
Agenda and all attachments are also available through the District Secretary by contacting
her at (619) 670-2280.
If you have any disability that would require accommodation in order to enable you to partici-
pate in this meeting, please call the District Secretary at 670-2280 at least 24 hours prior to
the meeting.
Certification of Posting
I certify that on August 16, 2019 I posted a copy of the foregoing agenda near the reg-
ular meeting place of the Board of Directors of Otay Water District, said time being at least 24
hours in advance of the meeting of the Board of Directors (Government Code Section
§54954.2).
Executed at Spring Valley, California on August 16, 2019.
/s/ Susan Cruz, District Secretary
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: September 4, 2019
SUBMITTED BY: Dan Martin
Assistant Chief of Engineering
PROJECT: ANX-
18-001
DIV. NO. 5
APPROVED BY: Rod Posada, Chief of Engineering
Mark Watton, General Manager
SUBJECT: Adopt Resolution No. 4370 for the Auday A. Salem Sewer
Annexation, 10610 Snyder Road, La Mesa, CA 91941, APN
497-011-37-00, to the Otay Water District and to
Improvement District 18
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board)
adopt Resolution No. 4370 (Attachment B) for the annexation of the
property of Auday A. Salem, 10610 Snyder Road, La Mesa, CA 91941, APN
497-011-37-00, to the Otay Water District (“District”) and to
Improvement District 18.
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
The purpose of the proposed annexation of the property of the Auday A.
Salem (“Property Owner”), 10610 Snyder Road, La Mesa, CA 91941, APN
497-011-37-00, to the District and to Improvement District 18 is to
make sewer service available to a parcel owned by the Property Owner.
ANALYSIS:
A written request and Petition signed by the Property Owner has been
received for annexation of APN 497-011-37-00 into Improvement District
No. 18 for sewer service. The total acreage to be annexed is 1.493
acres. The property currently has a septic system that is
approximately sixty-one years old. The Property Owner requests to be
AGENDA ITEM 3
2
connected to the District’s sewer system prior to failure of the
property’s septic system. The parcel is currently outside the
District's sphere of influence as well as the District’s Sewer
Improvement District No. 18, as shown in Exhibit A. Therefore,
annexation of this property to the District, and to Improvement
District No. 18 is required for sewer service.
At the August 5, 2019 meeting of the San Diego County’s Local Agency
Formation Commission (“LAFCO”), LAFCO approved a change of
organization to annex APN 497-011-37-00 into the District. It is
recommended that the District Board of Directors adopt Resolution No.
4370 (Attachment B), annexing the property of the Auday A. Salem
located at 10610 Snyder Road, La Mesa, CA 91941, APN 497-011-37-00 to
the District and to Improvement District 18.
The property receives water from the Helix Water District. The
District’s sewer facilities are located adjacent to the property.
This annexation will not create an island.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
The property owner will pay the District’s annexation processing fee,
sewer annexation fees (current fee is $1,159.20 per EDU), and sewer
capacity fees for parcels located outside the sewer ID (current fee is
$5,822.68) in effect at the time the sewer service is provided, and
any additional fees including the availability fee, as established in
the attached Resolution No. 4370.
STRATEGIC GOAL:
Adoption of Resolution No. 4370 supports the District’s Mission
statement, “To provide exceptional water and wastewater service to its
customers, and to manage District resources in a transparent and
fiscally responsible manner” and the General Manager’s Vision, "To be
a model water agency by providing stellar service, achieving
measurable results, and continuously improving operational practices."
LEGAL IMPACT:
None.
DM/RP:jf
P:\Public-s\STAFF REPORTS\2019\BD 09-04-19_Salem-Snyder Annexation\BD 09-04-19_Salem Sewer Annexation
Staff Report.docx
Attachments: Attachment A – Committee Action
Attachment B - Resolution No. 4370
- Exhibit A – Description
- Exhibit B – Map
Exhibit A – Location Map
ATTACHMENT A
PERMIT NO.:
ANX-18-001
Adopt Resolution No. 4370 for the Auday A. Salem Sewer
Annexation, 10610 Snyder Road, La Mesa, CA 91941, APN
497-011-37-00, to the Otay Water District and to
Improvement District 18
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee (Committee)
reviewed this item at a Committee Meeting held on August 23, 2019.
The Committee supported staff’s recommendation.
NOTE:
The “Committee Action” is written in anticipation of the Committee
moving the item forward for Board approval. This report will be sent
to the Board as a Committee approved item, or modified to reflect any
discussion or changes as directed from the Committee prior to
presentation to the full Board.
ATTACHMENT B
Page 1 of 3
RESOLUTION NO. 4370
RESOLUTION FOR ANNEXATION TO THE OTAY WATER
DISTRICT SEWER IMPROVEMENT DISTRICT NO. 18 OF
THOSE LANDS DESCRIBED AS THE "AUDAY A. SALEM
SEWER ANNEXATION” (DIV. NO. 5)
WHEREAS, a letter has been submitted by Auday A. Salem, the
Property Owner and party that has an interest in the land described
in Exhibit "A," attached hereto, for annexation of said land to
the Otay Water District Sewer Improvement District No. 18 (“ID
18”) pursuant to California Water Code Section 72670 et seq.; and
WHEREAS, pursuant to Section 72680.1 of said Water Code, the
Otay Water District (“District”) Board of Directors (“Board”) may
proceed and act thereon without notice and hearing.
NOW, THEREFORE, THE BOARD OF DIRECTORS OF THE OTAY WATER
DISTRICT FINDS, RESOLVES, ORDERS, AND DETERMINES as follows:
1. A depiction of the area proposed to be annexed, and the
boundaries of ID 18 following the annexation, is set forth on a
map filed with the Secretary of the District, which map shall
govern for all details as to the area proposed to be annexed.
2. The purpose of the proposed annexation is to make sewer
service available to the area to be annexed, which availability
constitutes a benefit to said area.
3. The Board finds and determines that the area proposed to
be annexed to ID 18 will be benefited by such annexation and that
the property currently within ID 18 will also be benefited and not
injured by such annexation because after the annexation a larger
tax base will be available to finance the sewer facilities and
improvements of ID 18.
Page 2 of 3
4. The Board of Directors hereby declares that the annexa-
tion of said property is subject to the Property Owner complying
with the following terms and conditions:
(a) The petitioners for said annexation shall pay to
the District the following:
(1) The annexation processing fee at the time
of application;
(2) A sewer annexation fee per Equivalent
Dwelling Unit (“EDU”) to be collected at the
time of connection to the District sewer
system;
(3) Yearly assessment fees will be collected
through the County Tax Assessor’s office in
the amount of $30.00 per acre for APN 497-011-
37-00;
(4) In the event that sewer service is to be
provided, Petitioners shall pay all applicable
fees per EDU at the time the sewer connection
is purchased; and
(5)Payment by the Property Owner of APN 497-
011-37-00 of all other applicable local or
state agency fees or charges.
(b) The property to be annexed shall be subject to
taxation after annexation thereof for the purposes
of the ID 18, including the payment of principal
and interest on bonds and other obligations of the
ID 18, authorized and outstanding at the time of
Page 3 of 3
annexation, the same as if the annexed property had
always been a part of the ID 18.
5. The Board hereby declares the property described in
Exhibit "A" shall be considered annexed to ID 18 upon passage of
this Resolution.
6. The Board of Directors further finds and determines that
there are no exchanges of property tax revenues to be made pursuant
to California Revenue and Taxation Code Section 95 et seq., as a
result of such annexation.
7. The annexation of APN 497-011-37-00 to the District is
hereby designated as the “AUDAY A. SALEM SEWER ANNEXATION.”
8. Pursuant to Section 57202(a) of the Government Code, the
effective date of the AUDAY A. SALEM SEWER ANNEXATION shall be the
date this Resolution is adopted by the Board of Directors of the
Otay Water District.
9. The General Manager of the District and the Secretary of
the District, or their respective designees, are hereby ordered to
take all actions required to complete this annexation.
PASSED, APPROVED, AND ADOPTED by the Board of Directors of
the Otay Water District at a regular meeting held this 4th day of
September, 2019.
President
ATTEST:
__________________________________
District Secretary
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VICINITY MAP
DIV 5
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STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: September 4, 2019
SUBMITTED BY: Dan Martin
Assistant Chief of Engineering
PROJECT: S2024-001103 DIV. NO. 5
APPROVED BY: Rod Posada, Chief, Engineering
Mark Watton, General Manager
SUBJECT: Approval to Increase the Overall Budget for CIP S2024 in an
amount not-to-exceed $450,000.00 and Approval of Change Order
No. 6 in an amount not-to-exceed $289,908.63 to the
Construction Contract with Wier Construction Corporation for
the Campo Road Sewer Replacement Project
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board):
1. Approve to increase the CIP S2024 budget (Campo Road Sewer
Replacement Project) in an amount not-to-exceed $450,000.00
(from $10,530,000.00 to $10,980,000.00).
2. Approve Change Order No. 6 to the existing construction
contract with Wier Construction Corporation (Wier Construction)
in an amount not-to-exceed $289,908.63 for the Campo Road Sewer
Replacement Project (see Exhibit A for Project location).
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To increase the overall CIP S2024 project budget in an amount not-to-
exceed $450,000.00 and to obtain Board authorization for the General
Manager to execute Change Order No. 6 in an amount not-to-exceed
$289,908.63 to the construction contract with Wier Construction for
the Campo Road Sewer Replacement Project.
AGENDA ITEM 4
2
ANALYSIS:
The District’s Campo Road Sewer Replacement project is replacing an
existing 10-inch sewer pipeline, located within and south of Campo
Road between Avocado Boulevard and Singer Lane, which is undersized
to handle current sewer flows. To accommodate current and future
flows, approximately 7,420 linear feet of 15-inch gravity sewer main
will be installed to replace the existing 9,225 feet of 10-inch sewer
main. The eastern terminus of the new 15-inch sewer main will be
located at the intersection of Avocado Boulevard/Rancho San Diego
Village Shopping Center driveway. The new main’s western terminus
will be located in the Rancho San Diego Towne Center where it will
connect to the existing 27-inch sewer main within the shopping
center’s parking lot. Sewer laterals stemming from the existing pipe
will be reconnected to the proposed new pipeline.
The majority of the pipeline was installed with open trench
construction except in two (2) locations where horizontal auger
boring was used for crossing Campo Road. These two (2) locations are
Campo Road east of Via Mercado, and at the intersection of Campo
Road/Jamacha Boulevard. The existing sewer will be abandoned in
place with the exception of a 210-feet long section of aboveground
pipeline and seven (7) supporting pillars that will be removed.
At the May 3, 2017 Board Meeting, the Board awarded a construction
contract in the amount of $7,816,645.95 to Wier Construction. Since
the award of the construction contract, there have been five (5)
Change Orders approved for the contract.
Change Order No. 1, which totaled $74,266.00, compensated the
contractor for a realignment of the planned sewer main due to a
utility conflict. This Change Order also increased the quantity for
rock removal and disposal due to rock encountered on the Project and
provided for additional Class 2 base due to field conditions at the
Rancho San Diego Town Center parking lot. Lastly, this Change Order
issued a credit for modifications to traffic control requirements.
In total, Change Order No. 1 added forty-six (46) days to the
contract as a result of the added work.
Change Order No. 2 provided for modifications to the planned grade of
the jack and bore pipe at the Campo Road West Bore crossing, which is
located east of Via Mercado. This change also included the removal
of the internal beading, which is generated during the field
construction of the fusible pipe. This was a no-cost change and did
not include adjustments to contract time.
Board approved Change order No. 3, which totaled $156,192.12,
compensated the contractor for realignment of the East Bore launch
pit due to a communications utility conflict with the shoring limits
3
indicated on the contract plans. This Change Order also included
addressing other unmarked utilities found to be in conflict with the
planned sewer installation. Lastly, Change Order No. 3 increased bid
item quantity for rock removal and disposal due to rock encountered
on the Project. Change Order No. 3 added twenty-nine (29) days to
the contract as a result of the added work.
Board approved Change order No. 4, which totaled $70,970.00,
compensated the contractor for removal and disposal of unmarked
utilities; removal and replacement of a Caltrans fiber optic traffic
signal interconnection not shown on the plans; and additional trench
excavation and backfill associated with field conditions. Change
Order No. 4 added fifty-three (53) additional days to the contract.
Board approved Change Order No. 5, was for a contractor requested
change to the horizontal and vertical alignment of the planned East
Bore sewer main located at the intersection of Jamacha Boulevard and
Campo Road. This change also included the removal of the internal
beading, which is generated during the field construction of the
fusible pipe. This was a no-cost change and did not include
adjustments to contract time.
Change Order No. 6 (Exhibit B), which is the subject of this staff
report includes the following eight (8) items:
1. Repair of an unmarked irrigation main line and irrigation
controller wiring within the Rancho San Diego Village Shopping
Center.
2. Sealing of the Rancho San Diego Village Shopping Center using
Guard Top seal in lieu of the planned slurry seal as requested
by the shopping center management.
3. Deletion of the planned slurry seal bid item work in the Rancho
San Diego Village Shopping Center.
4. Installation of temporary striping along Campo Road to open the
lanes to traffic.
5. Reimbursement to the District for costs associated with the
District’s response to a contractor caused sewer spill.
6. Removal and disposal of rock encountered within the planned
sewer excavation. This item includes an adjustment for rock
encountered beyond 200% of the bid allowance item.
7. Additional days due to rock removal and disposal work.
8. Additional days to allow planned contract work to be completed
outside the environmentally restricted bird breeding season.
In total, the cost associated with the items in Change Order No. 6 is
$289,908.63. Time impacts associated with this change are also
provided in Exhibit B. In total, the one hundred and seven (107)
additional days added to the contract will result in a revised total
contract duration of 865 calendar days.
4
As of August 1, 2019, the Campo Road Sewer project is approximately
91% complete. It is anticipated that additional Change Orders for
unforeseen items may occur during the completion of the remaining 9%
of the construction contract work. The budget increase of
$450,000.00 is requested to fund Change Order No. 6, provide for
Project support including construction management and inspection, and
reestablish a project contingency in anticipation of unforeseen
items. If additional unforeseen items are encountered that result in
a Change Order, staff will bring the Change Order forward for Board
approval.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
The Fiscal Year 2020 budget for CIP S2024 is $10,530,000. Total
expenditures, plus outstanding commitments and forecast, including
this contract Change Order, are $10,977,284. See Attachment B for
budget detail.
Based on a review of the financial budget, the Project Manager
anticipates that if the budget increase is approved by $450,000.00
(from $10,530,000.00 to $10,980,000.00), the budget for CIP S2024 is
sufficient to support the Project.
The Finance Department has determined that, under the current rate
model, 50% of the funding is available from the Betterment ID 18 fund
and 50% of the funding is available from the Replacement Fund for CIP
S2024.
STRATEGIC GOAL:
This Project supports the District’s Mission statement, “To provide
exceptional water and wastewater service to its customers, and to
manage District resources in a transparent and fiscally responsible
manner” and the District’s Vision, “To be a model water agency by
providing stellar service, achieving measurable results, and
continuously improving operational practices.”
LEGAL IMPACT:
None.
DM/RP:jf
P:\WORKING\CIP S2024 Campo Road Sewer Replacement\Staff Reports\BD 09-04-19\BD 09-04-19, Staff Report Campo Road Sewer
Replacement - CO No. 6.docx
Attachments: Attachment A – Committee Action
Attachment B – S2024 Budget Detail
Exhibit A – Project Location Map
Exhibit B – Change Order No. 6
ATTACHMENT A
SUBJECT/PROJECT:
S2024-001103
Approval to Increase the Overall Budget for CIP S2024 in an
amount not-to-exceed $450,000.00 and Approval of Change
Order No. 6 in an amount not-to-exceed $289,908.63 to the
Construction Contract with Wier Construction Corporation
for the Campo Road Sewer Replacement Project
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee
(Committee) reviewed this item at a meeting held on August 23, 2019.
The Committee supported staff's recommendation.
NOTE:
The “Committee Action” is written in anticipation of the Committee
moving the item forward for Board approval. This report will be sent
to the Board as a Committee approved item, or modified to reflect any
discussion or changes as directed from the Committee prior to
presentation to the full Board.
ATTACHMENT B – S2024 Budget Detail
SUBJECT/PROJECT:
S2024-001103
Approval to Increase the Overall Budget for CIP S2024 in an
amount not-to-exceed $450,000.00 and Approval of Change
Order No. 6 in an amount not-to-exceed $289,908.63 to the
Construction Contract with Wier Construction Corporation
for the Campo Road Sewer Replacement Project
8/7/2019
Budget
10,530,000
Planning
Consultant Contracts 20,020 20,020 - 20,020 AEGIS ENGINEERING MGMT INC
2,139 2,139 - 2,139 HELIX ENVIRONMNTL PLANNING INC
Regulatory Agency Fees 2,260 2,260 - 2,260 COUNTY OF SAN DIEGO
894 894 - 894 STATE WATER RESOURCES
132 132 - 132 US BANK
Service Contracts 43 43 - 43 EAST COUNTY GAZETTE
162 162 - 162 SAN DIEGO DAILY TRANSCRIPT
Standard Salaries 149,717 149,717 - 149,717
Total Planning 175,367 175,367 - 175,367
Design 001102
Consultant Contracts 9,315 9,315 - 9,315 WATER SYSTEMS CONSULTING INC
4,025 4,025 - 4,025 MICHAEL D KEAGY REAL ESTATE
3,508 3,508 - 3,508 NINYO & MOORE GEOTECHNICAL AND
691,074 691,074 - 691,074 RICK ENGINEERING COMPANY
735 735 - 735 AIRX UTILITY SURVEYORS INC
Professional Legal Fees 182 182 - 182 STUTZ ARTIANO SHINOFF
1,910 1,910 - 1,910 ARTIANO SHINOFF
Regulatory Agency Fees 956 956 - 956 COUNTY OF SAN DIEGO
Service Contracts 158 158 - 158 SAN DIEGO DAILY TRANSCRIPT
62 62 - 62 DAILY JOURNAL CORPORATION
Settlements 190,000 190,000 - 190,000 VESTAR CALIFORNIA XVII LLC
144,950 144,950 - 144,950 GRI-REGENCY LLC
Standard Salaries 299,842 299,842 - 299,842
Total Design 1,346,718 1,346,718 - 1,346,718
Construction
Construction Contracts 405,904 363,196 42,708 405,904 WESTERN ALLIANCE BANK
7,712,170 6,900,718 811,452 7,712,170 WIER CONSTRUCTION CORP
289,909 - 289,909 289,909 Change Order No. 6
1,272 1,272 - 1,272 CLARKSON LAB & SUPPLY INC.
Consultant Contracts 8,444 8,444 - 8,444 AIRX UTILITY SURVEYORS INC
17,400 17,400 - 17,400 ALYSON CONSULTING
8,112 8,112 - 8,112 HUNSAKER & ASSOCIATES
116,461 91,858 24,602 116,461 RICK ENGINEERING COMPANY
12,258 12,258 - 12,258 NINYO & MOORE GEOTECHNICAL AND
450,000 388,769 61,231 450,000 VALLEY CONSTRUCTION MANAGEMENT
Regulatory Agency Fees 20,000 8,961 11,039 20,000 COUNTY OF SAN DIEGO
20,000 19,034 966 20,000 CALTRANS PERMIT FEE
Service Contracts 3,270 3,270 - 3,270 MAYER REPROGRAPHICS INC
Standard Salaries 315,000 287,477 27,523 315,000
75,000 - 75,000 75,000 Contingency
Total Construction 9,455,200 8,110,769 1,344,430 9,455,200
Grand Total 10,977,284 9,632,854 1,344,430 10,977,284
Vendor/Comments
Otay Water District
S2024-Campo Road Sewer Main Replacement
Committed Expenditures
Outstanding
Commitment &
Forecast
Projected Final
Cost
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PROJECTALIGNMENT
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Ralph W. ChapmanWater ReclamationFacility
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Existing 10-inchGravity Sewer tobe Replaced
VICINITY MAP
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OTAY WATER DISTRICTCAMPO ROAD SEWER MAIN REPLACEMENTLOCATION MAP
EXHIBIT A
CIP S2024
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Proposed 15-Inch Sewer Main Alignment
Existing 10-inch Gravity Sewer to be Replaced
Existing Sewer Mains
Description Increase Decrease Time
Item No. 1 – Unmarked irrigation repair at Sta. 10+24 9RFI #70). PCO #11 $5,020.65 0
Item No. 2 – Resurface the Rancho San Diego Village Shopping Center
Parking Lot with Guard Top Sealer in lieu of slurry seal. PCO #16
$25,109.71
0
Item No. 3 – Decrease Bid Item #29-Parking Lot Slurry Seal & Restriping by
61,650 SF @ $0.55/SF for a total of $33,907.50. PCO #16
$33,907.50 0
Item No. 4– Install temporary striping along Campo Road. PCO #17 $9,420.70 0
Item No. 5 – District reimbursement for contractor caused sewer spill on
3/12/19 at MH #342-112. PCO #19 $12,470.93 0
Item No. 6 – Rock Removal & Disposal. Revise Unit Price to $539.52 for all
rock encountered beyond 200% of Bid Item #43-Rock Removal & Disposal.
550 CY @ $539.52.
$296,736.00 0
Item No. 7 - Delays due to rock encountered per Bid Item #43-Rock
Removal and Disposal. $0.00 15
Item No. 8 – Additional days for work outside of environmental breeding
season. $0.00 92
Subtotal Amount: $336,287.06 <$46,378.43> 107
Total Net Change Order Amount:
$289,908.63
Revisions to: BID SCHEDULE
Item # Description Quantity Unit Unit Price Amount
29 Parking Lot Slurry Seal & Restriping 16,400 SF $0.55 $9,020.00
Reason:
Item No. 1:
The contractor encountered an unmarked irrigation line at Sta. 10+24 (RFI #70) that required repair. See PCO #11 for
more information. Zero (0) days were added for this work.
Item No. 2:
The Rancho San Diego Village Shopping Center property manager requested the District to use Guard Top Sealer
instead of Slurry Seal for the final parking lot resurfacing to match the existing surface of the adjacent, undisturbed
parking lot. See PCO #16 for details. Zero (0) days were added for this work.
Item No. 3:
The remainder of this bid item will not be used due to the Rancho San Diego Village Shopping Center request to utilize
Guard Top Sealer In lieu of Slurry Seal per PCO #16. Zero (0) days were added for this work.
Item No. 4:
The project’s environmental permit does not allow the contractor to complete the final paving on Campo Road due to
the environmental restrictions for the Gnatcatcher and Least Bell’s Vireo breeding season. The District directed the
removal of the temporary traffic control measures and placement of temporary striping to allow full access to the
existing traffic lanes until the permanent paving can be completed after the breeding season ends on September 15,
2019. See PCO #17 for details. Zero (0) days were added for this work.
Item No. 5:
On 3/12/19, a spill occurred from MH #342-112 due to contractor generated debris that entered and blocked the sewer
system during work on MH #342-142. The costs to the District for responding and clearing the debris was documented
and are being deducted as part of this change order. See PCO #19 for details. Zero (0) days were added for this
work.
Item No. 6:
The bid quantity for Bid Item #43-Rock Removal and Excavation exceeded 200% of the bid quantity. Per Specification
Section 1010-1.4, the contractor is entitled to a revised unit price for those quantities in excess of the 200%. The
revised unit price was agreed to be $539.52/CY. An estimated quantity of 550 CY is allocated for this change. See
PCO #20 for details. Days associated with this change are addressed in Item No. 8 of this Change Order.
Contact/P.O. Change Order No. 6 Page 2 of 3
Item No. 7:
The contractor was delayed ten (15) days due to rock encountered per Bid Item #43-Rock Removal and on the
following dates: 6/14/19, 6/18/19, 6/20/19, 6/24/19, 6/26/19, 6/28/19, 7/2/19, 7/3/19, 7/9/19, 7/11/19, 7/23/19, 7/28/19,
7/30/19, 7/31/19, 8/4/19.
Item No. 8:
Additional time is provided to the contractor to allow the contract work to be completed outside the environmentally
restricted bird breeding seasons. It is mutually agreed by the Contractor and the District that there is no additional
costs and no claims associated with this adjustment of contract time.
Contact/P.O. Change Order No. 6 Page 3 of 3
CIP S2024 - Campo Road Sewer Replacement Project Project: S2024
Consultant/Contractor:Wier Construction Corporation Subproject: 001103
APPROVED
C.O. AMOUNT BY DATE DESCRIPTION TYPE C.O.
1 $74,266.00 GM 1/12/2018
Utility Conflict per RFI #10 and PCO #1A, Traffic
control credit per RFI #4 and PCO #2. Base
material at RSD Towne Center parking lot. Rock
removal and disposal increase in quantity. Add
46 days.
Contractor
2 $0.00 RP 4/5/2018
Revise sewer slope between MH #7 and MH# 8
to a minimum of 1%.Contractor
3 $156,192.12 Board 11/8/2018
East Bore Pit Realignment PCO #3, Cut and
Cap Irrigation PCO #5, Sewer Main Realignment
MH #18A to MH 17A PCO #7, Remove
abandoned utilities PCO #8, Repair Offset Pipe
at MH #20 PCO #9, and Increase Bid Item No.
43 Rock Removal and Disposal.
Contractor
4 $70,970.00 Board 5/2/2019
Unmarked 24-inch storm drain, abandoned
storm drain along SR 94, Increased excavation
due to existing sewer alignment, removal and
replacement of Caltrans traffic signal
interconnect conduit and fiber optic cable,
weather days.
Contractor
5 $0.00 Board 5/2/2019
No cost/time contractor requested change to
revise the horizontal and vertical alignment for
the sewer main between MH 12A and MH 14
due to East Pit Jack and Bore.
Contractor
6 $289,908.63 Board
Rock removal and disposal in excess of 200% of
bid allowance item, temporary striping along
Campo Road, Guard Top pavement seal in lieu
of slurry seal at RSD Village Shopping Center,
Credit of District costs associated with sewer
spill, unmarked irrigation repair at RSD Village
Shopping Center, time adjustments for rock
impacts and work outside of environmental
breeding season.
Contractor
7
8
9
10
Total C.O.'s To Date: $591,336.75 7.6%
Original Contract Amount:$7,816,645.95
Current Contract Amount:$8,407,982.70
Month Net C.O.$ Limit Authorization Absolute C.O.$ C.O. %
8/19 $289,908.63 $2,000 Insp $289,908.63 3.7%
$10,000 PM/Sr. Engr. 0.0%
$20,000 DivM 0.0%
$25,000 Chief 0.0%
$75,000 GM 0.0%
>$75000 Board 0.0%
CHANGE ORDER LOG
P:\WORKING\CIP S2024 Campo Road Sewer Replacement\Construction\Change
Orders\S2024_COLOG_190807 1 8/7/2019
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: September 4, 2019
SUBMITTED BY: Kevin Cameron
Associate Civil Engineer
PROJECT: Various DIV. NO. All
APPROVED BY: Bob Kennedy, Engineering Manager
Dan Martin, Assistant Chief, Engineering
Rod Posada, Chief, Engineering
Mark Watton, General Manager
SUBJECT: Award a Professional Services Contract for As-Needed
Electrical Engineering Consulting Services to Moraes, Pham &
Associates for Fiscal Years 2020-2022
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board)
award a professional service contracts for As-Needed Electrical
Engineering Consulting Services and to authorize the General Manager
to execute an agreement with Moraes, Pham & Associates (Moraes/Pham)
in an amount not-to-exceed $175,000 during Fiscal Years 2020-2022
(ending June 30, 2022).
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To obtain Board authorization for the General Manager to enter into a
professional services contract for As-Needed Electrical Engineering
Consulting Services with Moraes/Pham in an amount not-to-exceed
$175,000 for Fiscal Years 2020-2022.
AGENDA ITEM 5
2
ANALYSIS:
The District will require the services of a professional electrical
engineering consultant on an as-needed basis in support of Capital
Improvement Program (CIP) projects for Fiscal Years 2020-2022. It is
more efficient and cost effective to issue as-needed contracts for
electrical engineering services, which will provide the District with
the ability to obtain consulting services in a timely and efficient
manner. This concept has also been used in the past for other
disciplines, such as construction management, geotechnical,
engineering design, and environmental services.
The District staff will identify tasks and request a cost proposal
from the consultant during the contract period. The consultant will
prepare a detailed scope of work, schedule, and fee for each task
order. Upon written task order authorization from the District, the
consultant shall then proceed with the project, as described in the
scope of work.
The CIP projects that potentially require electrical engineering
services for Fiscal Years 2020-2022, and estimated costs, are listed
below:
CIP DESCRIPTION
ESTIMATED
COST
P2174 1090-1 Pump Station Replacement $35,000
P2630 624-3 Reservoir Automation of Chemical Feed
System $35,000
P2639 Vista Diego Hydropneumatic Pump Station
Replacement $50,000
P2658 832-1 Pump Station Modifications $20,000
P2663 Potable Water Pressure Vessel Program $15,000
TOTAL: $155,000
Staff believes that a $175,000 cap on the As-Needed Electrical
Engineering Consulting Services contract is adequate, while still
providing a buffer for any unforeseen tasks. Fees for professional
services will be charged to the CIP projects.
The As-Needed Electrical Engineering Services contract does not
commit the District to any expenditure until a task order is approved
to perform the work. The District does not guarantee work to the
consultant, nor does the District guarantee to the consultant that it
will expend all the funds authorized by the contract on professional
services.
3
The District solicited electrical engineering consulting services by
placing an advertisement on the Otay Water District’s website and
using BidSync, the District’s online bid solicitation website, on
May 2, 2019. The advertisement was also placed in the Daily
Transcript. Seven (7) firms submitted a Letter of Interest and a
Statement of Qualifications. The Request for Proposal (RFP) was sent
to all seven (7) firms resulting in four (4) proposals received on
June 6, 2019. They are as follows:
• BSE Engineering (San Diego, CA)
• Engineering Partners, Inc (San Diego, CA)
• Linkture Consulting Engineers (Los Angeles, CA)
• Moraes, Pham & Associates (Carlsbad, CA)
Firms that submitted Letters of Interest (LOI), but did not propose,
were Elen Consulting, Hazen and Sawyer, and Kewo Engineering
Corporation.
In accordance with the District’s Policy 21, five (5) staff members
evaluated and scored the four (4) proposals. Moraes/Pham received
the highest scores based on their experience, understanding of the
scope of work, proposed method to accomplish the work, and their
composite hourly rate. Moraes/Pham have provided similar services to
other local agencies, and are readily available to provide the
services required. A summary of the complete evaluation is shown in
Attachment B.
Moraes/Pham submitted the Company Background Questionnaire, as
required by the RFP, and staff did not find any significant issues.
In addition, staff checked their references and performed an internet
search on the company. Staff found the references to be excellent
and did not find any outstanding issues with the internet search.
Staff is selecting one consultant for this service because the
electrical portions are too small compared to the overall associated
CIP projects. Also, it is easier work with one consultant that is
familiar with the electrical components that are preferred by
District staff.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
The funds for these contracts will be expended on a variety of
projects, as previously noted above. These contracts are for as-
needed professional services based on the District's need and
schedule, and expenditures will not be made until a task order is
4
approved by the District for the consultant's services on a specific
CIP project.
Based on a review of the financial budget, the Project Manager
anticipates that the budgets will be sufficient to support the
professional as-needed consulting services required for the CIP
projects noted above.
The Finance Department has determined that the funds to cover these
contracts will be available as budgeted for these projects.
STRATEGIC GOAL:
This Project supports the District’s Mission statement, “To provide
exceptional water and wastewater service to its customers, and to
manage District resources in a transparent and fiscally responsible
manner” and the General Manager’s Vision, "To be a model water agency
by providing stellar service, achieving measurable results, and
continuously improving operational practices."
GRANTS/LOANS:
Not applicable.
LEGAL IMPACT:
None.
KC/BK:jf
P:\WORKING\As Needed Services\Electrical\FY 2020-2022\Staff Report\BD_09-04-2019_Staff Report_Award of
As-Needed Electrical Engineering Services (KC-BK).docx
Attachments: Attachment A – Committee Action
Attachment B – Summary of Proposal Rankings
ATTACHMENT A
SUBJECT/PROJECT:
Various
Award a Professional Services Contract for As-Needed
Electrical Engineering Consulting Services to Moraes, Pham
& Associates for Fiscal Years 2020-2022
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee
(Committee) reviewed this item at a meeting held on August 23, 2019.
The Committee supported Staff's recommendation.
NOTE:
The “Committee Action” is written in anticipation of the Committee
moving the item forward for Board approval. This report will be sent
to the Board as a Committee approved item, or modified to reflect any
discussion or changes as directed from the Committee prior to
presentation to the full Board.
Qualifications of
Team
Responsiveness
and Project
Understanding
Technical and
Management
Approach
INDIVIDUAL
SUBTOTAL -
WRITTEN
AVERAGE
SUBTOTAL -
WRITTEN
Proposed Rates*
Consultant's
Commitment to
DBE
TOTAL
SCORE
30 25 30 85 85 15 Y/N 100 Poor/Good/
Excellent
Bob Kennedy 27 23 27 77
Brandon DiPietro 27 20 25 72
Don Anderson 25 23 25 73
Kevin Cameron 27 23 27 77
Michael Kerr 25 22 24 71
Bob Kennedy 24 19 24 67
Brandon DiPietro 24 21 23 68
Don Anderson 25 20 20 65
Kevin Cameron 24 21 24 69
Michael Kerr 22 23 21 66
Bob Kennedy 25 20 24 69
Brandon DiPietro 25 21 24 70
Don Anderson 20 20 25 65
Kevin Cameron 25 21 24 70
Michael Kerr 25 20 21 66
Bob Kennedy 27 22 27 76
Brandon DiPietro 28 25 28 81
Don Anderson 25 25 25 75
Kevin Cameron 29 23 28 80
Michael Kerr 26 23 26 75
Firm BSE EPI Linkture Moraes/Pham
Fee $895 $835 $843 $860
Score 1 15 13 9
Notes:
1. Review Panel does not see or consider proposed fee when scoring other categories. The proposed fee is scored by Engineering staff, who are not on the Review Panel.
2. The fees were evaluated by comparing rates for six (6) positions. The sum of these rates are noted in the above table.
74
RATES SCORING CHART
Engineering
Partners, Inc.
(EPI)
67 15 82
81
77 9 86Moraes, Pham &
Associates EXCELLENTY
BSE Engineering,
Inc.75
WRITTEN
Y
MAXIMUM POINTS
1
Y
Y
ATTACHMENT BSUMMARY OF PROPOSAL RANKINGS
As-Needed Electrical Engineering Consulting Services
Linkture Consulting
Engineers, Inc 68 13
REFERENCES
\\owd-fp1\ENGRPLAN\WORKING\As Needed Services\Electrical\FY 2020-2022\Staff Report\Summary of Proposal Rankings.xls
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: September 4, 2019
SUBMITTED BY: Brandon DiPietro
Field Services Manager
PROJECT NO./
SUBPROJECT:
Various DIV. NO. ALL
APPROVED BY: Dan Martin, Assistant Chief of Engineering
Rod Posada, Chief, Engineering
Mark Watton, General Manager
SUBJECT: Award of Professional Services Contract for As-Needed Plan
Check Services for Developer Potable and Recycled Water
Projects for Fiscal Years 2020, 2021, and 2022
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board)
award a Professional Services contract for As-Needed Plan Check
Services for Developer Potable and Recycled Water Projects to
Murraysmith, Incorporated (Murraysmith) and authorize the General
Manager to execute an agreement with Murraysmith in an amount not-to-
exceed $175,000, for a period of three (3) fiscal years (FY 2020, FY
2021, and FY 2022). The contractual end date will be June 30, 2022.
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To obtain Board authorization for the General Manager to enter into a
Professional Services contract for As-Needed Plan Check Services for
Developer Potable and Recycled Water Projects with Murraysmith in an
amount not-to-exceed $175,000, for a period of three (3) fiscal years
(FY 2020, FY 2021, and FY 2022). The contractual end date will be
June 30, 2022.
AGENDA ITEM 6
2
ANALYSIS:
The District will require the As-Needed services of a consulting firm
to provide professional services in support of developer projects.
The Consultant assists the Public Services Division of the
Engineering Department in processing and performing plan check review
for developer potable and recycled projects. The Plan Checking
services require the consultant to be a Registered Civil Engineer
(Project Manager) familiar with the District’s procedures. The
Project Manager will provide quality control for all plan reviews. A
Project Engineer will provide approximately twenty (20) hours on
average of plan review service per set of plans.
Services the consultant will perform are as follows: perform plan
review activities necessary to evaluate general compliance with
District, WAS, DEH, and DDW standards as required for each plan
received. The consultant will coordinate approval with District,
DEH, DDW, and developers, as required. The consultant will deliver
reviewed recycled water plan(s) to DEH for their evaluation and
approval. It is anticipated that the Consultant will review
approximately sixty (60) projects or more. Over the same period,
staff estimates the cost to perform this responsibility will not
exceed $175,000. Since these services are As-Needed, driven by
development, and completely funded by developer deposits, the full
amount of this contract may not be expended.
On June 6, 2019, the District solicited for As-Needed Plan Check
Services for Developer Potable and Recycled Water Projects by placing
an advertisement on the District’s website, BidSnyc, and the San
Diego Daily Transcript. Nine (9) firms submitted a letter of
interest and a statement of qualifications. The Request for Proposal
(RFP) for As-Needed Plan Check Services for Developer Potable and
Recycled Water Projects was sent to the nine (9) firms resulting in
two (2) proposals received by Friday, July 19, 2019, from the
following firms:
AEGIS Engineering Management of San Diego, CA
Murraysmith Incorporated of San Diego, CA
The seven (7) firms that chose not to propose are Brady and
Associates, Wood Rodgers Inc., ERSC Inc., Hunsaker and Associates,
NV5, Jensen Hughes Engineering, and Michael Baker International. Of
the two (2) proposals received, both were found to be responsive with
respect to the District’s requirements. The remaining seven (7)
declined to propose due to various reasons including expressing
difficulty with finding capacity to accommodate additional work.
3
In accordance with the District’s Policy 21, staff evaluated and
scored the written proposals of the two (2) firms on Wednesday,
August 6, 2019. The District has chosen to utilize one consultant
for this contract due to the volume of plan checks expected.
Murraysmith received the highest score for their services based on
their experience, understanding of the scope of work, and proposed
method to accomplish the work. Though the composite rate was higher,
the District expects to realize efficiencies in reduced consultant
and District staff time in the processing of plan checks through the
use of technology. Murraysmith was the most qualified with the best
overall rating or ranking. A summary of the complete evaluation is
shown in Attachment B.
Murraysmith submitted the Company Background Questionnaire, as
required by the RFP, and staff did not find any significant issues.
Staff checked their references and performed an internet search on
the company. Staff found the references to be excellent and did not
find any outstanding issues with the internet search.
Murraysmith’s project manager listed in the proposal has vast plan
checking and project management experience.
Staff estimated that an average of $2,500 will be needed per project
to perform the plan check review services. The District recuperates
these funds by billing directly to the developer.
The District has historically utilized professional As-Needed
services to support the delivery of private potable and recycled
water projects that are part of a development. The use of the As-
Needed services is directly tied to the rate of development, which is
influenced by the economy. As-Needed services are flexible and only
used as development is initiated. As a result, the use of As-Needed
services in support of developer projects has been a useful tool that
can flex with the economic swings that may occur over time.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
Plan check, inspection, and project management services are an on-
going effort provided by the District’s Public Services Division in
support of developer projects. This particular expense is completely
funded by developer deposits and does not affect the District’s
operating budget.
4
STRATEGIC GOAL:
This Project supports the District’s Mission statement, “To provide
exceptional water and wastewater service to its customers, and to
manage District resources in a transparent and fiscally responsible
manner” and the General Manager’s Vision, "To be a model water agency
by providing stellar service, achieving measurable results, and
continuously improving operational practices."
GRANTS/LOANS:
Not applicable.
LEGAL IMPACT:
None.
BD/DM:jf
P:\Public-s\RFPs\Plan Check Services FY 2020-2022\Staff Report\Staff Report As-Needed Plan Check Services for Developer
Potable and Recycled Water Projects (BD-DM).docx
Attachments: Attachment A – Committee Action
Attachment B – Summary of Proposal Rankings
ATTACHMENT A
SUBJECT/PROJECT:
Various
Award of Professional Services Contract for As-Needed Plan
Check Services for Developer Potable and Recycled Water
Projects for Fiscal Years 2020, 2021, and 2022
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee (Committee)
reviewed this item at a meeting held on August 23, 2019. The
Committee supported Staff’s recommendation.
NOTE:
The "Committee Action" is written in anticipation of the Committee
moving the item forward for Board approval. This report will be sent
to the Board as a Committee approved item, or modified to reflect any
discussion or changes as directed from the Committee prior to
presentation to the full Board.
Qualifications of
Staff
Understanding of
Scope, Schedule
and Resources
Soundness and
Viability of
Proposed Project
Plan
INDIVIDUAL
SUBTOTAL -
WRITTEN
AVERAGE
SUBTOTAL -
WRITTEN
Proposed Rates*
Consultant's
Commitment to
DBE
TOTAL
WRITTEN
30 25 30 85 85 15 Y/N 100 Poor/Good/
Excellent
Dan Martin 23 19 23 65
Brandon 23 20 22 65
Jonathan Chambers 23 19 22 64
Juan Tamayo 25 20 20 65
Kent Payne 24 22 22 68
Dan Martin 29 24 29 82
Brandon 30 24 30 84
Jonathan Chambers 28 24 28 80
Juan Tamayo 28 24 28 80
Kent Payne 28 23 28 79
Firm
Fee
Score
Notes:
1. Review Panel does not see or consider proposed fee when scoring other categories. The proposed fee is scored by Engineering staff, who is not on the Review Panel.
2. The fees were evaluated by comparing rates for five (5) positions. The sum of these rates are noted in the above table.
N 82
RATES SCORING CHART
Aegis
$101.70
15
Murray Smith
$147.56
1
MURRAYSMITH Excellent
ATTACHMENT B
REFERENCES
65
WRITTEN
80
81 1
SUMMARY OF PROPOSAL RANKINGS
As-Needed Plan Check Services - Fiscal Years 2020 - 2022
MAXIMUM POINTS
15AEGIS ENGINEERING
MANAGEMENT Y
P:\Public-s\STAFF REPORTS\2019\BD 09-04-19 Plan Checking\Attachment B - Summary of Proposal Rankings.xls
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: September 4, 2019
SUBMITTED BY: Jake Vaclavek,
System Operations Manager
PROJECT: DIV. NO. All
APPROVED BY: Jose Martinez, Assistant Chief of Water Operations
Pedro Porras, Chief, Water Operations
Mark Watton, General Manager
SUBJECT: Approval of Public Health Goal Report Recommendations
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors
(Board) approve the recommendations in the Public Health Goal
(PHG) Report to take no further action in reducing the levels of
the five constituents listed in the report to levels at or below
the PHGs.
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To present the July 1, 2019 PHG Report to the Board and to obtain
approval for the recommendation that no action be taken to reduce
the levels of the five constituents listed in the report to the
PHG or below. The Board meeting will also meet the requirement to
have a public hearing to accept and respond to public comment.
ANALYSIS:
California Health and Safety Code §116470 specifies that larger
water utilities (>10,000 service connections) prepare a special
report every three years to July 1 if their water quality
measurements have exceeded any Public Health Goals (PHGs). PHGs
are non-enforceable goals established by the Cal-EPA’s Office of
Environmental Health Hazard Assessment (OEHHA). The law also
requires that where OEHHA has not adopted a PHG for a
AGENDA ITEM 7
2
constituent, the water suppliers are to use the Maximum
Contaminant Level Goals (MCLGs) adopted by the United States
Environmental Protection Agency (USEPA). Only constituents
which have a California primary drinking water standard and for
which either a PHG or MCLG has been set are to be addressed.
PHGs are based solely on public health risk considerations.
None of the practical risk-management factors that are
considered by the USEPA or the State Water Resources Control
Board (SWRCB) in setting Maximum Contaminant Levels (MCLs) are
considered in setting the PHGs. These factors include
analytical detection capability, available treatment technology,
benefits and costs. The PHGs are not enforceable and are not
required to be met by any public water system. MCLGs are the
federal equivalent to the state’s PHGs.
If a constituent was detected in the District’s distribution
system or in the treated water the District purchases from other
agencies, between 2016 and 2018, at a level exceeding an
applicable PHG or MCLG, the PHG report provides the information
required by the regulation. Included is the numerical public
health risk associated with the Maximum Contaminant Level (MCL)
and the PHG or MCLG, the category or type of risk to health that
could be associated with each constituent, the best treatment
technology available that could be used to reduce the
constituent level, and an estimate of the cost to install that
treatment if it is appropriate and feasible.
The purpose of the report is to provide customers with
information on health-related contaminants detected in the water
supply, even when detected below the enforceable MCLs, so
customers are aware of whatever risks might be posed by the
presence of these contaminants. MCLs are set at very
conservative levels that provide very low to negligible risk and
are considered the regulatory definition of what is safe. PHGs
and MCLGs are set at the theoretical level where there is no
health risk. MCLGs are set at zero for many contaminants, such
as radiologicals and carcinogens, even though it is understood
that zero is an unattainable goal and cannot be measured
analytically. Most PHGs and MCLGs are set far below the required
Detection Levels for Reporting (DLR) which is the minimum level
that SWRCB has determined can be accurately reported.
Below is a table summarizing the five constituents detected
above the PHG or MCLG in calendar years 2016, 2017, and/or 2018.
More detail for each is provided in the PHG Report (please see
Attachment B).
3
Constituent Units MCL PHG/MCLG DLR Levels Detected
Arsenic ppb 10 0.004 2 ND - 3
Gross Alpha pCi/L 15 0 3 ND - 7
Gross Beta pCi/L 50 0 4 ND – 10
Uranium pCi/L 20 0.43 1 ND – 3
Bromate ppb 10 0.1 1 ND – 6
MCL = Maximum Contaminant Level
PHG = Public Health Goal
MCLG = Maximum Contaminant Level Goal
DLR = Detection Limits for Reporting
Levels Detected = Levels detected in water supplied to the
District for 2016 through 2018.
ND = Not Detected at or above the DLR
This table shows that the PHG or MCLG for the constituents
listed is lower than the DLR. This means that even if
additional treatment is performed to reduce the levels of these
constituents, the effectiveness of the treatment to reduce the
levels to the PHG or MCLG cannot be accurately determined by
analytical methods.
The regulation also requires a preliminary cost estimate of
using the Best Available Technology (BAT) for reducing the level
of the constituents to below the PHGs.
The BAT for the five constituents is reverse osmosis (RO).
According to the Association of California Water Agencies (ACWA)
cost estimates for a treatment BAT, would cost approximately
$1.85 - $3.55 per 1000 gallons to further remove these
constituents using RO treatment. The District’s average annual
demand for the three year period was 9,230 million gallons per
year. Therefore, RO treatment installed and operated by the
District or the District’s water suppliers to meet the
District’s water demands would cost from $17 to $33 million per
year, which translates to an average monthly cost increase of
$28.15 - $54.01 per District customer (using the January 2019
meter count of 50,551 meters). These estimates include all costs
including capital, land, construction, engineering, planning,
environmental, contingency and O&M costs for the life of the
facilities.
4
Staff’s recommendation is that no action be taken for the
District to install RO treatment or request suppliers to install
RO treatment for the following reasons:
Water served by the District during this three year period
met or exceeded all SWRCB and USEPA drinking water
standards set to protect public health. SWRCB considers
water that meets these standards as safe to drink.
To reduce the levels of the constituents identified in this
report that are already significantly below the health-
based MCLs established that already provide safe drinking
water, costly treatment processes would be required,
translating to an average monthly cost increase of $28.15 -
$54.01 per District customer.
The effectiveness of the treatment processes to provide any
significant reductions in constituent levels to the PHGs is
difficult, if not impossible to determine since the
analytical DLR is higher than the PHG.
The health protection benefits of these further
hypothetical reductions are not at all clear and may not be
quantifiable.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
None.
STRATEGIC GOAL:
To meet the District’s Mission of providing high quality and
reliable water and wastewater services to the customers of the
Otay Water District, in a professional, effective and efficient
manner.
LEGAL IMPACT:
None.
Attachments:
Attachment A: Committee Action
Attachment B: Otay Water District Public Health Goals Report on
Water Quality
ATTACHMENT A
SUBJECT/PROJECT: Approval of Public Health Goal Report Recommendations
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee
reviewed this item at a meeting held on August XX, 2019, and the
following comments were made:
NOTE:
The “Committee Action” is written in anticipation of the
Committee moving the item forward for board approval. This
report will be sent to the Board as a committee approved item,
or modified to reflect any discussion or changes as directed
from the committee prior to presentation to the full board.
OTAY WATER DISTRICT
Public Health Goals
Report on Water Quality
June 2019
ATTACHMENT B
2
OTAY WATER DISTRICT
PUBLIC HEALTH GOALS REPORT ON WATER QUALITY
SECTION 1: BACKGROUND INFORMATION………………………………………...3
What Are Public Health Goals (PHGs)? ..................................................................................... 3
Reporting Requirements .......................................................................................................... 4
Water Quality Data Considered ............................................................................................... 4
Best Available Treatment Technology and Cost Estimates ........................................................ 5
SECTION 2: CONSTITUENTS DETECTED THAT EXCEED A PHG ................. 5
Arsenic .................................................................................................................... 5
Bromate .................................................................................................................. 6
Radiological: Gross Alpha & Uranium ...................................................................................... 7
Radiological: Gross Beta .......................................................................................................... 8
SECTION 3: RECOMMENDATIONS FOR FURTHER ACTION ......................... 8
3
SECTION 1: BACKGROUND INFORMATION
Background:
California Health and Safety Code Health and Safety Code §116470 specifies that larger
(>10,000 service connections) water utilities prepare a special report by July 1, 2019 if
their water quality measurements have exceeded any Public Health Goals (PHGs). PHGs
are non‐enforceable goals established by the Cal‐EPA’s Office of Environmental Health
Hazard Assessment (OEHHA). The law also requires that where OEHHA has not adopted
a PHG for a constituent, the water suppliers are to use the Maximum Contaminant Level
Goals (MCLGs) adopted by United States Environmental Protection Agency (USEPA).
Only constituents which have a California primary drinking water standard and for which
either a PHG or MCLG has been set are to be addressed.
The Association of California Water Agencies (ACWA) formed a workgroup which
prepared guidelines for water utilities to use in preparing these required reports. The
ACWA guidelines were used in the preparation of our report. The ACWA guidelines
included health risk information from OEHHA.
If a constituent was detected in the Otay Water District’s (District’s) distribution system
or in the treated water the District purchases from other agencies, between 2016 and
2018 at a level exceeding an applicable PHG or MCLG, this report provides the
information required by the law. Included is the numerical public health risk associated
with the Maximum Contaminant Level (MCL) and the PHG or MCLG, the category or
type of risk to health that could be associated with each constituent, the best treatment
technology available that could be used to reduce the constituent level and an estimate
of the cost to install that treatment if it is appropriate and feasible.
What Are Public Health Goals (PHGs)?
PHGs are set by California OEHHA, which is part of Cal‐EPA and are based solely on
public health risk considerations. None of the practical risk‐management factors that
are considered by the USEPA or the State Water Resources Control Board (SWRCB) in
setting drinking water standards (MCLs) are considered in setting the PHGs. These
factors include analytical detection capability, available treatment technology, benefits
and costs. The PHGs are not enforceable and are not required to be met by any public
water system. MCLGs are the federal equivalent to the state’s PHGs.
4
Reporting Requirements:
The purpose of this report is to inform consumers of the District’s drinking water PHGs
that were exceeded during 2016, 2017 and 2018, pursuant to California Health and
Safety Code Section 116470(b). In addition, this report provides information about the
cost of achieving a water quality level that does not exceed the PHGs. For general
information about the quality of the water delivered by the District, please refer to the
Consumer Confidence Report, also known as the Annual Water Quality Report. An
online version of these annual reports can be found at www.otaywater.gov.
Included in this report is information regarding the public health risk associated with the
MCL and the PHG, such as the possible type of health risk associated with each
constituent, the best available treatment technology that may reduce the constituent
level, and an estimate of the cost to install such treatment.
Water Quality Data Considered:
All of the water quality data collected by our water system between 2016 and 2018 for
purposes of determining compliance with drinking water standards was considered.
This data was summarized in our 2016, 2017, and 2018 Consumer Confidence Reports
which is made availible to all of our customers annually in June.
For each regulated contaminant, the CDPH establishes Detection Limits for the purposes
of Reporting (DLR). DLRs are the minimum levels at which any analytical result must be
reported to the SWRCB. Results indicated below the DLRs cannot be quantified with any
certainty. In some cases, PHGs are set below the DLRs making them impossible to
achieve analytically. Any contaminant reported below the DLR will be considered zero
for the purpose of this report, which is accepted by the SWRCB.
5
Best Available Treatment Technology and Cost Estimates:
Both the USEPA and SWRCB adopt what are known as Best Available Technologies
(BATs), which are the best methods of reducing contaminant levels to the MCL. Costs
can be estimated for such technologies. However, since many PHGs and MCLGs are set
much lower than the MCL, it is not always possible nor feasible to determine what
treatment is needed to further reduce a constituent downward to or near the PHG or
MCLG, many of which are set at zero. Estimating the costs to reduce a constituent to
zero is difficult, if not impossible because it is not possible to verify by analytical means
that the level has been lowered to zero. In some cases, installing treatment to try and
further reduce very low levels of one constituent may have adverse effects on other
aspects of water quality.
SECTION 2: CONSTITUENTS DETECTED THAT EXCEED A PHG
The following is a discussion of constituents that were detected in the District’s
distribution system, or one or more of our drinking water treated water sources at
levels above the PHG, or MCLG (if no PHG has been established).
Arsenic:
Arsenic is a naturally occurring element in the earth's crust and is very widely
distributed in the environment. All humans are exposed to microgram quantities of
arsenic (inorganic and organic) largely from food (25 to 50 μg/day) and to a lesser
degree from drinking water and air. In certain geographical areas, natural mineral
deposits may contain large quantities of arsenic and this may result in higher levels of
arsenic in water. Waste chemical disposal sites may also be a source of arsenic
contamination of water supplies. The main commercial use of arsenic in the U.S. is in
pesticides, herbicides and in wood preservatives. Misapplication or accidental spills of
these materials could result in contamination of nearby water supplies. Arsenic does
not have a tendency to accumulate in the body at low environmental exposure levels.
6
Studies in humans have shown considerable individual variability in arsenic toxicity. The
levels of arsenic that most people ingest in food and water (up to 50 μg/day) have not
usually been considered to be of health concern for non‐cancer effects.
The MCL for arsenic is 10 parts per billion (ppb), the PHG for arsenic is .004 ppb. The
DLR, which is the lowest level that SWRCB has determined can be measured with
certainty, is 2 ppb. Arsenic levels in water that the District purchases from other
agencies from 2016 – 2018 averaged from <2 ppb – 3 ppb. The health risk associated
with arsenic, and the reason that a drinking water standard was adopted for it, is that
people who drink water containing arsenic above the MCL of 10 ppb throughout their
lifetime could experience an increased risk of getting cancer. The PHG of .004 ppb is
estimated on a level that will result in not more than 1 additional cancer case in a
population of 1 million people who drink 2 liters of water daily for 70 years. The actual
cancer risk may be lower or zero. Because the DLR for arsenic (2 ppb) is greater than
the PHG (.004 ppb), it would be difficult to assess the effectiveness of any treatment
technique on reaching the PHG level.
The BAT cited in literature to remove arsenic is RO. All costs including capital, land,
construction, engineering, planning, environmental, contingency and O&M costs are
included but only general assumptions can be made for these items. According to the
ACWA cost estimates for a treatment technology BAT would cost approximately $1.85‐
$3.55 per 1000 gallons to treat arsenic using RO treatment. The District’s average
annual demand for the three‐year period was 9,230 million gallons per year. Therefore,
RO treatment installed and operated by the District’s water suppliers to meet the
District’s water demands would cost from $17 to $33 million per year, which translates
to an average monthly cost increase of $28.15 ‐ $54.01 per District customer.
Bromate:
Bromate in water is formed when water containing naturally occurring bromide is
disinfected with ozone. Bromate also has a long history of use as a food additive in
flour.
The MCL for bromate is 10 ppb, the PHG is 0.1 ppb based on a running annual average
(RAA). The DLR is 1 ppb. The RAA of bromate levels in water that the District purchases
from other agencies from 2016 – 2018 averaged from <1 ppb to 6 ppb.
The SWRCB and USEPA have determined that bromate is a health concern at certain
levels of exposure. The category of health risk associated with bromate, and the reason
that a drinking water standard was adopted for it, is that some people who drink water
containing bromate in excess of the MCL over many years may have an increased risk of
7
getting cancer. The PHG of 0.1 ppb is estimated on a level that will result in not more
than 1 additional cancer case in a population of 1 million people who drink 2 liters of
water daily for 70 years. The actual cancer risk may be lower or zero. The SWRCB and
USEPA set the drinking water standard for bromate at 10 ppb to reduce the risk of
cancer or other adverse health effects.
One of the most effective treatment BATs for bromate reduction is RO. RO treatment
reduces the natural occurring bromide in source water, therefore reducing bromate
formation when ozone is applied. Because the DLR for bromate (1 ppb) is greater than
the PHG (0.1ppb), it would be difficult to assess the effectiveness of RO treatment on
reaching the PHG level. According to ACWA cost estimates for a treatment, BAT would
cost approximately $1.85‐$3.55 per 1000 gallons to treat bromate using RO treatment.
The District’s average annual demands for the three‐year period were 9,230 million
gallons per year. Therefore, RO treatment installed and operated by the District’s water
suppliers to meet the District’s water demands would cost from $17 to $33 million per
year, which translates to an average monthly cost increase of $28.15 ‐ $54.01 per
District customer.
Radiological: Gross Alpha & Uranium:
Gross alpha particle activity detections are typically due to uranium. Uranium is a
naturally‐occurring radioactive element that is ubiquitous in the earth’s crust. Uranium
is found in ground and surface waters due to its natural occurrence in geological
formations.
The requirement for radiological monitoring, including uranium, is four consecutive
quarters every four years. The California MCL for uranium is 20 pCi/L. Uranium levels in
water that the District purchases from other agencies from 2016 – 2018 averaged from
<1 pCi/L – 3 pCi/L.
The PHG for uranium is 0.43 pCi/L and the DLR is 1 pCi/L. The numerical health risk for
uranium based on the California PHG is 1 x 10‐6. This means one additional cancer case
per million population. The health risk category for uranium is carcinogenicity.
Carcinogenic risk means capable of producing cancer.
The BAT cited in literature to remove gross alpha particle activity and uranium is reverse
osmosis. All costs including capital, land, construction, engineering, planning,
environmental, contingency and O&M costs are included but only general assumptions
can be made for these items. According to ACWA cost estimates for a treatment BAT
would cost approximately $1.85‐$3.55 per 1000 gallons to treat Alpha and Uranium
using RO treatment. The District’s average annual demands for the three‐year period
were 9,230 million gallons per year. Therefore, RO treatment installed and operated by
8
the District’s water suppliers to meet the District’s water demands would cost from $17
to $33 million per year, which translates to an average monthly cost increase of $28.15 ‐
$54.01 per District customer.
Gross Beta:
Certain minerals are radioactive and may emit a form of radiation known as photons
and beta radiation. The MCL is 50 pCi/L and the DLR is 4 pCi/L. There is no PHG for gross
beta particle activity and the MCLG is zero pCi/L.
Gross beta levels in water that the District purchases from other agencies from 2016 –
2018 averaged from <4 pCi/L – 10 pCi/L. The SWRCB and USEPA, which set drinking
water standards, have determined that gross beta particle activity is a health concern at
certain levels of exposure. This radiological constituent is a naturally occurring
contaminant in some groundwater and surface water supplies. The category of health
risk associated with gross beta particle activity, and the reason that a drinking water
standard was adopted for it, is that some people who drink water containing beta and
photon emitters in excess of the MCL over many years may have an increased risk of
getting cancer. The numerical health risk for the MCLG of zero pCi/L is zero. The SWRCB
and USEPA set the drinking water standard for gross beta particle activity at 50 pCi/L to
reduce the risk of cancer or other adverse health effects.
The BATs identified to treat gross beta particle activity are ion exchange and RO. The
most effective method to consistently remove beta and photon emitters to the MCLG is
to install RO treatment. All costs including capital, land, construction, engineering,
planning, environmental, contingency and O&M costs are included but only general
assumptions can be made for these items. According to ACWA cost estimates for a
treatment BAT would cost approximately $1.85‐$3.55 per 1000 gallons to treat gross
beta using RO treatment. The District’s average annual demands for the three‐year
period were 9,230 million gallons per year. Therefore, RO treatment installed and
operated by the District’s water suppliers to meet the District’s water demands would
cost from $17 to $33 million per year, which translates to an average monthly cost
increase of $28.15 ‐ $54.01 per District customer.
SECTION 3: RECOMMENDATIONS FOR FURTHER ACTION
All water served by the District met all SWRCB and USEPA drinking water standards set
to protect public health during this three‐year period. The SWRCB considers water that
9
meets all standards as safe to drink. To further reduce the levels of the constituents
identified in this report that are already significantly below the health‐based MCLs
established to provide safe drinking water, additional costly treatment processes would
be required, translating to an average monthly cost increase of $28.15 ‐ $54.01 per
District customer.
The effectiveness of the treatment processes to provide any significant reductions in
constituent levels to the PHGs is difficult, if not impossible to determine since the
analytical DLR is much higher than the PHG in most cases. The health protection
benefits of these further hypothetical reductions are not at all clear and may not be
quantifiable. Therefore, no further action is recommended.
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: September 4, 2019
SUBMITTED BY: Dan Martin
Assistant Chief of Engineering
PROJECT: Various DIV. NO. ALL
APPROVED BY: Rod Posada, Chief, Engineering
Mark Watton, General Manager
SUBJECT: Informational Item – Fourth Quarter Fiscal Year 2019 Capital
Improvement Program Report
GENERAL MANAGER’S RECOMMENDATION:
No recommendation. This is an informational item only.
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To update the Board about the status of all CIP project expenditures
and to highlight significant issues, progress, and milestones on
major projects.
ANALYSIS:
To keep up with growth and to meet our ratepayers' expectations to
adequately deliver safe, reliable, cost-effective, and quality water,
each year the District staff prepares a Six-Year CIP Plan that
identifies the District’s infrastructure needs. The CIP is comprised
of four categories consisting of backbone capital facilities,
replacement/renewal projects, capital purchases, and developer's
reimbursement projects.
AGENDA ITEM 8
2
The Fourth Quarter Fiscal Year 2019 update is intended to provide a
detailed analysis of progress in completing these projects within the
allotted time and budget of $24.52 million. Expenditures through the
Fourth Quarter totaled approximately $25.72 million. Approximately
105% of the Fiscal Year 2019 expenditure budget was spent (see
Attachment B). It is noted that the CIP project expenditures are
within the approved CIP project budgets and funds have been
redistributed from FY 2020 to FY 2019.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
No fiscal impact as this is an informational item only.
STRATEGIC GOAL:
This Project supports the District’s Mission statement, “To provide
exceptional water and wastewater service to its customers, and to
manage District resources in a transparent and fiscally responsible
manner” and the General Manager’s Vision, "To be a model water agency
by providing stellar service, achieving measurable results, and
continuously improving operational practices."
LEGAL IMPACT:
None.
DM/RP:jf
P:\Forms\D-Construction\CIP Quarterly Reports\CIP Qtr Reports\FY 2019\Q4\Staff Report\BD 09-04-19 Staff Report Fourth
Quarter FY 2019 CIP Report (DM-RP).docx
Attachments: Attachment A – Committee Action
Attachment B - Fiscal Year 2019 Fourth Quarter CIP
Expenditure Report
Attachment C – Presentation
ATTACHMENT A
SUBJECT/PROJECT:
VARIOUS
Informational Item – Fourth Quarter Fiscal Year 2019
Capital Improvement Program Report
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee (Committee)
reviewed this item at a Committee Meeting held on August 23, 2019.
The Committee supported Staff’s recommendation.
NOTE:
The “Committee Action” is written in anticipation of the Committee
moving the item forward for Board approval. This report will be sent
to the Board as a Committee approved item, or modified to reflect any
discussion or changes as directed from the Committee prior to
presentation to the full Board.
FISCAL YEAR 2019 4TH QUARTER REPORT
(Expenditures through 6/30/2019)
($000)
ATTACHMENT B
2019 06/30/19
CIP No.Description
Project
Manager
FY 2019
Budget Expenses Balance
Expense to
Budget %Budget Expenses Balance
Expense to
Budget %Comments
CAPITAL FACILITY PROJECTS -
P2040 Res - 1655-1 Reservoir 0.5 MG Cameron 5$ 64$ (59)$ 1280%3,400$ 597$ 2,803$ 18%
Expenditures for this fiscal year are to update the Environmental documents. Expenses are within
project budget.
P2382 Safety and Security Improvements Payne 224 179 45 80%3,251 3,251 - 100%Project complete. Scheduled for CIP closure.
P2405 PL - 624/340 PRS, Paseo Ranchero and Otay Valley Road Cameron 5 - 5 0%650 - 650 0%
This project is tied to P2553 and is driven by the City of Chula Vista. Construction is scheduled for
FY 2022.
P2451 Otay Mesa Desalination Conveyance and Disinfection System Kennedy 10 3 7 30%3,975 3,823 152 96%
EIR/EIS complete and Presidential permit issued.
Continue meetings with DDW and AdR.
P2453 SR-11 Utility Relocations Marchioro 25 59 (34) 236%4,000 1,913 2,087 48%
Schedule driven by Caltrans. Caltrans awarded
construction contract FY 2019 Q4. Completion of construction anticipated for FY 2021. Project
expenditures within approved project budget.
P2460 I.D. 7 Trestle and Pipeline Demolition Beppler 20 5 15 25%600 10 590 2%
Environmental surveys proposed to be performed
in FY 2020 with demolition proposed for FY 2022.
P2485 SCADA - Infrastructure and Communications Replacement Kerr 162 108 54 67%2,428 2,134 294 88%
Expenditures on schedule in Q4 FY 2019. LTD
balance will cover PLC's (facility-wide) in FY 2020-FY 2022.
P2494 Multiple Species Conservation Plan Coburn-Boyd 50 18 32 36%1,000 928 72 93%
The project is under review at USFWS and did not have any budget used in the last quarter of
FY 2019.
P2500 Padre Dam - Otay Interconnection Dehesa Valley Marchioro 5 - 5 0%140 - 140 0%
Project is driven by Padre Dam pipeline extension
to District boundary. Project closed for FY 2020.
P2504 Regulatory Site Access Road and Pipeline Relocation Cameron 5 - 5 0%354 331 23 94%Project is driven by County Fire.
P2516 PL - 12-Inch, 640 Zone, Jamacha Road - Darby/Osage Marchioro - - - 0%900 - 900 0%
No expenditures in FY 2019. Completion of
construction anticipated FY 2025.
P2521 Large Meter Vault Upgrade Program Carey 25 22 3 88%620 328 292 53%
Vault retrofits completed for this year, additional
vaults will be completed in FY 2020.
P2547 District Administration Vehicle Charging Stations Cameron 5 - 5 0%125 73 52 58%The project is complete and will be closed.
P2553 Heritage Road Bridge Replacement and Utility Relocation Cameron 80 3 77 4%1,430 29 1,401 2%
Project is driven by the City of Chula Vista's schedule for replacement, the City has delayed
the design. The City provided design parameters
to the District in June 2019. Design will begin in Q1 FY 2020.
P2571 Datacenter Network- Data, Storage, and Infrastructure Enhancements Kerr 100 112 (12) 112%200 112 88 56%
Remaining balance of $88K will be utilized for
additional datacenter hardware in FY 2020.
P2572 Enterprise Resource Planning (ERP) Replacement Kerr - - - 0%500 - 500 0%No expenditures budgeted in FY 2019. This work will begin FY 2021.
P2584 Res - 657-1 and 657-2 Reservoir Demolitions Marchioro - - - 0%1 - 1 0%
No expenditures in FY 2019. These Reservoirs are scheduled to be removed at the end of their
useful life.
P2608 PL - 8-inch, 850 Zone, Coronado Ave, Chestnut/Apple Cameron 40 22 18 55%450 22 428 5%
Work has begun on preliminary design report
(PDR). The design consultant is 2 months behind
schedule, but is working toward completing the
PDR and 60% design in Q1 2020.
P2611 Quarry Road Bridge Replacement and Utility Relocation Cameron 10 38 (28) 380%1,000 50 950 5%
Project is driven by County's schedule for
replacement. Design has begun in Q4.
P2612 PL - 12-inch, 711 Zone, Pas de Luz/Telegraph Canyon Rd Cameron 10 40 (30) 400%500 41 459 8%
Work has begun on preliminary design report
(PDR).
P2614 485-1 Reservoir Interior/Exterior Coating Cameron - - - 0%895 - 895 0%No expenditures in FY 2019.
P2617 Lobby Security Enhancements Payne 145 55 90 38%150 56 94 37%
Project is ahead of schedule; completion slated for mid-FY 2020.
P2619 PS - Temporary Lower Otay Pump Station Redundancy Marchioro 200 299 (99) 150%1,800 397 1,403 22%
A construction contract award to install redundant
trailer completed FY 2019 Q4. Delivery of
redundant trailer scheduled for FY 2020 Q3. Completion of construction anticipated FY 2020.
P2623 Central Area to Otay Mesa Interconnection Pipelines Combination Air/Vacuum Valve Replacements Marchioro 130 113 17 87%270 213 57 79%
Construction completed FY 2019 Q1. Project one
year warranty inspection completed in FY 2019
Q4.
P2630 624-3 Reservoir Automation of Chemical Feed System Cameron 5 - 5 0%385 - 385 0%Design for this project will begin in FY 2020.
P2635 Vista Diego Hydropneumatic Tank Replacement Marchioro 10 1 9 10%400 1 399 0%
No expenditures anticipated in FY 2019. Project
closed for FY 2020 and scope transferred to new
CIP P2663 created for FY 2020.
P2636 980-2 PS Surge Tank Interior/Exterior Coating Cameron 150 6 144 4%175 6 169 3%This project was cancelled and replaced with a
new CIP next fiscal year.
P2637 Survey Division Field GPS Equipment Replacement O'Donnell 35 35 - 100%35 35 - 100%Equipment purchased in FY 2019 Q1.
FISCAL YEAR-TO-DATE, 06/30/19 LIFE-TO-DATE, 06/30/19
P:\Forms\D-Construction\CIP Quarterly Reports\CIP Qtr Reports\FY 2019\Q4\Expenditures\FY19 4th qtr exp-FINAL.xlsx Page 1 of 4 8/13/2019
FISCAL YEAR 2019 4TH QUARTER REPORT
(Expenditures through 6/30/2019)
($000)
ATTACHMENT B
2019 06/30/19
CIP No.Description
Project
Manager
FY 2019
Budget Expenses Balance
Expense to
Budget %Budget Expenses Balance
Expense to
Budget %Comments
FISCAL YEAR-TO-DATE, 06/30/19 LIFE-TO-DATE, 06/30/19
P2638 Buildings and Grounds Refurbishments Payne 57 10 47 18%114 10 104 9%
Building exterior delayed to FY 2020 as spec is determined regarding painting vs no-paint existing
stucco surfaces. Grounds projects continue.
P2639 Vista Diego Hydropneumatic Pump Station Replacement Marchioro 5 - 5 0%175 - 175 0%No expenditures in FY 2019. Planning phase to begin FY 2020.
P2640 Portable Trailer Mounted VFD Pumps Marchioro 30 56 (26) 187%400 56 344 14%
Board award completed and purchase order
issued FY 2019 Q4. Trailer delivery anticipated FY 2020 Q3.
P2641 Rancho Jamul Hydropneumatic Tank Replacement Marchioro 1 1 - 100%300 1 299 0%
No expenditures anticipated in FY 2019.
Commencement of planning and design phase pending coordination with P2040 and P2640.
P2642 Rancho Jamul Pump Station Replacement Marchioro 5 - 5 0%2,500 - 2,500 0%No expenditures in FY 2019. Completion of construction anticipated FY 2024.
P2643 980-1 Pump Station Surge Tanks Replacement Marchioro - - - 0%350 - 350 0%
No expenditures in FY 2019. Project closed for FY 2020 and scope transferred to new CIP P2663
created for FY 2020.
P2644 803-1 Pump Station Surge Tank Replacement Marchioro - - - 0%350 - 350 0%
No expenditures in FY 2019. Project closed for
FY 2020 and scope transferred to new CIP P2663
created for FY 2020.
P2645 Rolling Hills Hydropneumatic Tank Interior/Exterior Coating Cameron 5 - 5 0%225 - 225 0%No expenditures in FY 2019. Completion of construction anticipated FY 2024.
P2646 North District Area Cathodic Protection Improvements Marchioro - - - 0%800 - 800 0%No expenditures in FY 2019. Completion of construction anticipated FY 2024.
P2647 Central Area Cathodic Protection Improvements Marchioro - - - 0%1,000 - 1,000 0%
No expenditures in FY 2019. Completion of
construction anticipated FY 2023.
P2648 Otay Mesa Area Cathodic Protection Improvements Marchioro 40 31 9 78%400 31 369 8%
Advanced planning work began FY 2019 Q3.
Design scheduled for FY 2020. Completion of
construction anticipated FY 2021.
P2649 HVAC Equipment Purchase Payne 21 10 11 48%130 10 120 8%
Five year schedule; OPS scheduled for calendar
2019.
R2110 RecPS - 944-1 Optimization and Pressure Zone Modifications Marchioro 25 10 15 40%200 148 52 74%
Pressure reducing station work completed under
budget FY 2019 Q1. Project closed out for FY
2020.
R2116 RecPL - 14-Inch, 927 Zone, Force Main Improvements Marchioro 24 68 (44) 283%2,191 2,191 - 100%
Construction completed FY 2018 Q3. Project one year warranty completed in FY 2019 Q3. Project
budget adjusted for FY 2020.
R2118 Steele Canyon Sewer PS Large Solids Handling Improvements Beppler 105 140 (35) 133%175 174 1 99%
Construction completed in Q3. Screen
modification by staff completed in Q4.
R2120 RWCWRF Filtered Water Storage Tank Improvements Beppler 50 3 47 6%500 32 468 6%Project to be packaged with the coating of another storage tank scheduled for FY 2020.
R2123 Repurpose Otay Mesa Recycled Water Lines Beppler 5 8 (3) 160%350 8 342 2%
Review of system continued to be performed in FY 2019 Q4.
R2125 RecPRS - 927/680 PRS Improvements, Otay Lakes Road Marchioro 45 20 25 44%200 23 177 12%
Project scope revised as part of FY 2020 budget
process. Design phase commenced FY 2019 Q4.
Completion of construction anticipated FY 2021.
R2146 Recycled Pipeline Cathodic Protection Improvements Marchioro 20 - 20 0%600 - 600 0%
Planning phase postponed to begin FY 2020.
Completion of construction anticipated FY 2022.
R2149 680-1R PS Surge Tank Interior/Exterior Coating Cameron 5 - 5 0%175 - 175 0%This project was cancelled and replaced with a new CIP next fiscal year.
R2150 RWCWRF - Secondary Chlorine Analyzer and Feed System Beppler 40 53 (13) 133%55 53 2 96%Construction completed in FY 2019 Q3.
S2012 San Diego County Sanitation District Outfall and RSD Outfall Replacement Beppler 50 - 50 0%1,800 1,111 689 62%
County invoice received indicates no capital
improvement reimbursements for this fiscal year.
S2027 Rancho San Diego Pump Station Rehabilitation Beppler 5 1 4 20%3,500 3,050 450 87%
Construction completed in 2019 Q1. Expect
County to make final budget adjustment after
warranty period is over in FY 2020 Q1.
S2043 RWCWRF Sludge Handling System Beppler 5 14 (9) 280%51 54 (3) 106%
Development of solids handling report began in
FY 2019 Q4. Report to be completed in FY 2020
Q1. Budget expenditure reconciled with Board
approval of FY 2020 project budget.
S2047 Asset Management - Info Master Sewer Implementation Zhao 28 - 28 0%58 38 20 66%
No expenditures in FY 2019. Project start has
been moved to FY 2020.
S2061 RWCWRF Aeration Controls Consolidation & Optimization Upgrades (S)Beppler 10 2 8 20%190 2 188 1%
Scope of work and consultant outreach initiated in FY 2019 Q4.
S2065 RWCWRF - TOC Monitor Beppler 30 23 7 77%30 23 7 77%Installation completed.
S2067 RWCWRF Roofing Replacement and Natural Light Enhancement Payne 20 16 4 80%165 16 149 10%
Consultant report is in; is above budget;
adjustment to budget is being considered for next
fiscal year.
Total Capital Facility Projects Total:2,087 1,648 439 79%46,618 21,381 25,237 46%
P:\Forms\D-Construction\CIP Quarterly Reports\CIP Qtr Reports\FY 2019\Q4\Expenditures\FY19 4th qtr exp-FINAL.xlsx Page 2 of 4 8/13/2019
FISCAL YEAR 2019 4TH QUARTER REPORT
(Expenditures through 6/30/2019)
($000)
ATTACHMENT B
2019 06/30/19
CIP No.Description
Project
Manager
FY 2019
Budget Expenses Balance
Expense to
Budget %Budget Expenses Balance
Expense to
Budget %Comments
FISCAL YEAR-TO-DATE, 06/30/19 LIFE-TO-DATE, 06/30/19
REPLACEMENT/RENEWAL PROJECTS
P2083 PS - 870-2 Pump Station Replacement Marchioro 7,900 8,171 (271) 103%18,950 14,529 4,421 77%
Construction on track for completion in FY 2020
Q3.
P2174 PS - 1090-1 Pump Station Replacement (400 gpm)Beppler 150 30 120 20%2,500 34 2,466 1%
Design work performed in FY 2019 Q4. Design
will continue through FY 2020 Q2.
P2400 PL - 20-Inch Pipeline Replacement, 711 Zone, Otay Lakes Road - at Santa Paula Marchioro - - - 0%2,280 - 2,280 0%
Project reviewed with hydraulic modeling in Q3
and found to be unnecessary. Project closed for
FY 2020.
P2507 East Palomar Street Utility Relocation Cameron 5 3 2 60%735 728 7 99%
Partial reimbursement received. Caltrans working on final reimbursement payment.
P2508 Pipeline Cathodic Protection Replacement Program Marchioro 542 486 56 90%1,250 1,209 41 97%
Completion of construction anticipated FY 2020, Q1.
P2529 711-2 Reservoir Interior & Exterior Coating Cameron 5 12 (7) 240%820 815 5 99%
Warranty repairs completed. Project will be
closed.
P2530 711-1 Reservoir Interior & Exterior Coating Cameron 5 16 (11) 320%980 970 10 99%Warranty repairs completed. Project will be closed.
P2531 944-1 Reservoir Interior & Exterior Coating Cameron 5 9 (4) 180%345 331 14 96%Warranty repairs completed. Project will be closed.
P2532 944-2 Reservoir Interior & Exterior Coating Cameron 5 13 (8) 260%960 952 8 99%
Warranty repairs completed. Project will be
closed.
P2533 1200-1 Reservoir Interior & Exterior Coating Cameron 5 17 (12) 340%810 24 786 3%
Budget for preliminary planning and in
coordination with the Portable VFD Pump project
(P2640).
P2534 978-1 Reservoir Interior & Exterior Coating Cameron 5 9 (4) 180%650 602 48 93%Construction completed FY 2018. Project is in
the two year warranty period.
P2535 458-2 Reservoir Interior & Exterior Coating & Upgrades Cameron 5 12 (7) 240%810 793 17 98%
Warranty repairs completed. Project will be
closed.
P2539 South Bay Bus Rapid Transit (BRT) Utility Relocations Cameron 45 25 20 56%1,090 951 139 87%
Project is driven by SANDAG. Expenditures
within overall project budget.
P2543 850-1 Reservoir Interior/Exterior Coating Cameron 5 2 3 40%875 9 866 1%Budget for preliminary planning.
P2544 850-2 Reservoir Interior/Exterior Coating Cameron 5 21 (16) 420%980 841 139 86%
Construction completed FY 2018. Project is in the two year warranty period. Project
expenditures within approved project budget.
P2545 980-1 Reservoir Interior Exterior Coating Cameron 5 20 (15) 400%1,215 1,208 7 99%Warranty repairs completed. Project will be closed.
P2546 980-2 Reservoir Interior/Exterior Coating Cameron 695 340 355 49%1,690 1,686 4 100%
More work was completed in FY 2018 Q4 than anticipated. Expenditures within budget. Project
accepted in November 2018 and is in the 2 year warranty period.
P2555 Administration and Operations Parking Lot Improvements Cameron 25 279 (254) 1116%985 862 123 88%
Phase II construction expenditures were expected
to be completed in FY 2018, but the contractor
was delayed by an unresponsive sub-contractor.
Expenditures for FY 2019 will be over the Fiscal
Year budget, but all expenditures will be within the approved CIP budget.
P2557 520 Res Recirculation Pipeline Chemical Supply and Analyzer Feed Replacement Project Beppler 60 50 10 83%125 110 15 88%Project substantially completed in FY 2019 Q4.
P2561 Res - 711-3 Reservoir Cover/Liner Replacement Marchioro 2,195 2,037 158 93%2,300 2,089 211 91%
Completion of construction anticipated FY 2020,
Q1.
P2562 Res - 571-1 Reservoir Cover/Liner Replacement Marchioro 170 44 126 26%2,900 2,707 193 93%
As part of the larger 870-2 Pump Station project,
the 571-1 Reservoir was placed back into service
April 2018.
P2563 Res - 870-1 Reservoir Cover/Liner Replacement Marchioro 1 3 (2) 300%1,000 6 994 1%
Replacement scheduled for FY 2022 to coincide
with completion of new 870-2 Pump Station.
Existing cover/liner materials analyzed by
laboratory in FY 2017 suggested sufficient remaining life.
P2565 803-2 Reservoir Interior/Exterior Coating & Upgrades Cameron 755 680 75 90%1,200 680 520 57%Construction is ongoing. Project is within budget.
P2566 520-2 Reservoir Interior/Exterior Coating & Upgrades Cameron 10 - 10 0%1,500 - 1,500 0%This project will be closed.P2567 1004-2 Reservoir Interior/Exterior Coating & Upgrades Cameron - - - 0%905 - 905 0%No expenditures for FY 2019.
P2573 PL - 12-Inch Pipeline Replacement, 803 Zone, Hillsdale Road Beppler 150 242 (92) 161%2,580 2,572 8 100%
Construction completed in FY 2019 Q1. Warranty
inspection performed in FY 2019 Q4.
P2574 PL - 12-Inch Pipeline Replacement, 978 Zone, Vista Vereda Beppler 500 744 (244) 149%1,640 1,069 571 65%
Construction in progress with completion estimated for FY 2020 Q2.
P2578 PS - 711-2 (PS 711-1 Replacement and Expansion) - 14,000 gpm Marchioro - - - 0%10,000 - 10,000 0%
Replacement scheduled for FY 2023-2024 to
coincide with development of Villages 4, 8, 9, & 3.
P2593 458-1 Reservoir Interior/Exterior Coating & Upgrades Cameron - - - 0%840 - 840 0%No expenditures for FY 2019.
P2594 Large Meter Replacement Carey 95 111 (16) 117%625 453 172 72%Expenditures within overall budget.
P2604 AMR Change Out Carey 1,800 2,201 (401) 122%6,290 4,396 1,894 70%Expenditures within overall budget.
P2605 458/340 PRS Replacement, 1571 Melrose Ave Beppler 75 42 33 56%325 46 279 14%
Planning and design on track for completion FY
2020 Q1. Construction scheduled for FY 2020.
P:\Forms\D-Construction\CIP Quarterly Reports\CIP Qtr Reports\FY 2019\Q4\Expenditures\FY19 4th qtr exp-FINAL.xlsx Page 3 of 4 8/13/2019
FISCAL YEAR 2019 4TH QUARTER REPORT
(Expenditures through 6/30/2019)
($000)
ATTACHMENT B
2019 06/30/19
CIP No.Description
Project
Manager
FY 2019
Budget Expenses Balance
Expense to
Budget %Budget Expenses Balance
Expense to
Budget %Comments
FISCAL YEAR-TO-DATE, 06/30/19 LIFE-TO-DATE, 06/30/19
P2607 Douglas Ave SWA and OWD Interconnection Upgrade Beppler 37 3 34 8%50 3 47 6%
SWA design completion expected in FY 2020 Q1 with construction in FY 2020.
P2609 PL - 8-inch, 1004 Zone, Eucalyptus St, Coronado/Date/La Mesa Cameron 10 40 (30) 400%540 40 500 7%Work has begun on preliminary design report.
P2610 Valve Replacement Program - Phase 1 Cameron 95 2 93 2%275 22 253 8%Operations is taking the lead on this project.
P2615 PL - 12-Inch Pipeline Replacement, 803 PZ, Vista Grande Beppler 20 20 - 100%1,200 20 1,180 2%PDR in progress during FY 2019 Q4.
P2616 PL - 12-Inch Pipeline Replacement, 978 Zone, Pence Dr/Vista Sierra Dr Beppler 180 51 129 28%2,500 66 2,434 3%PDR in progress during FY 2019 Q4.
P2625 PL - 12-inch, 978 Zone, Hidden Mesa Road Beppler 1,000 1,926 (926) 193%2,210 2,061 149 93%
Construction in progress with completion
estimated for FY 2020 Q2.
P2627 458/340 PRS Replacement, 1505 Oleander Ave Beppler 75 66 9 88%325 66 259 20%
Planning and design on track for completion FY 2020 Q1. Construction scheduled for FY 2020.
P2631 1485-2 Reservoir Interior/Exterior Coating & Upgrades Cameron - - - 0%55 - 55 0%No expenditures in FY 2019.
P2633 Otay Mesa Rd and Alta Rd Water Appurtenances Relocations Beppler 10 2 8 20%500 2 498 0%
The District has shifted the required relocation to
developers. This project will be closed.
P2634 Rolling Hills Hydropneumatic Pump Station Jockey Pump Replacement Anderson 35 35 - 100%35 35 - 100%Project completed in FY 2019 Q2.
P2651 Automatic Data Processing Koeppen 20 - 20 0%20 - 20 0%The project has been postponed indefinitely as ADP was not able to meet our requirements.
R2121 Res - 944-1 Reservoir Cover/Liner Replacement Marchioro 1 1 - 100%1,400 19 1,381 1%
Replacement scheduled for FY 2021 since dive
inspection completed in FY 2016 suggested five
years remaining life.
R2139 RWCWRF - Filter Troughs Replacement Beppler 15 34 (19) 227%40 34 6 85%Construction completed during FY 2019 Q2.
R2143 AMR Change Out Carey 165 145 20 88%525 250 275 48%
All change-outs completed this year, additional
change-outs will be done in FY 2020.
R2145 RWCWRF - Filter Media and Nozzles Replacement Beppler 130 117 13 90%130 117 13 90%Construction completed in FY 2019 Q3.
R2147 RWCWRF Fuel Lines Replacement Marchioro 150 186 (36) 124%225 186 39 83%
Completion of construction anticipated FY 2020,
Q1.
R2148 Large Meter Replacement - Recycled Carey 8 - 8 0%58 - 58 0%
Large meter change-outs completed for FY 2020,
with the removal of Salt Creek's meter, recycle change-outs were not required, but expenditures
will carry over to next year for other planned
retrofits.
R2151 RWCWRF - Bulk Chlorine Vapor Scrubber System Refurbishment Lintner 35 39 (4) 111%40 39 1 98%Project completed in FY 2019 Q3.
S2024 Campo Road Sewer Main Replacement Beppler 4,000 4,587 (587) 115%10,530 9,631 899 91%
Construction expected to be substantially
complete in FY 2020 Q2.
S2044 Trenchless Sewer Rehabilitation Beppler 5 - 5 0%550 476 74 87%One year warranty was over in FY 2019 Q1. CIP
to be closed.
S2045 Fuerte Drive Sewer Relocation Beppler 10 18 (8) 180%370 278 92 75%Construction completed in FY 2019 Q1.S2046 RWCWRF - Aeration Panels Replacement Beppler 100 157 (57) 157%450 250 200 56%Construction completed in FY 2019 Q3.
S2048 Hillsdale Road Sewer Repairs Beppler 10 78 (68) 780%720 692 28 96%
Construction completed in FY 2019 Q1. Invoicing
carried over from FY 2018. Warranty work
performed in FY 2019 Q4.
S2049 Calavo Basin Sewer Rehabilitation - Phase 2 Beppler 20 31 (11) 155%1,000 38 962 4%Planning work performed in FY 2019 Q4.
S2050 Rancho San Diego Basin Sewer Rehabilitation - Phase 2 Beppler 20 7 13 35%1,300 7 1,293 1%Planning work performed in FY 2019 Q4.
S2051 RWCWRF - Headworks Improvements Beppler 165 172 (7) 104%250 246 4 98%Construction completed in FY 2019 Q3.S2053 RWCWRF - Sedimentation Basins Weirs Replacement Beppler 5 51 (46) 1020%60 53 7 88%Construction completed during FY 2019 Q2.
S2054 Calavo Basin Sewer Rehabilitation - Phase 3 Beppler - - - 0%1,300 - 1,300 0%No action planned for this fiscal year.
S2060 Steele Canyon Pump Station Replacement Beppler - - - 0%200 - 200 0%No action planned for this fiscal year.
S2066 Rancho San Diego Basin Sewer Rehabilitation - Phase 3 Beppler - - - 0%290 - 290 0%No action planned for this fiscal year.
Total Replacement/Renewal Projects Total:21,544 23,387 (1,843) 109%97,303 55,303 42,000 57%
CAPITAL PURCHASE PROJECTS
P2282 Vehicle Capital Purchases Rahders 520 334 186 64%5,928 4,479 1,449 76%
$115K moved to FY 2020 Q1. Two outstanding
vehicles scheduled to be delivered in May are at
winning bidders truck up fitters shop waiting
completion.
P2286 Field Equipment Capital Purchases Rahders 363 347 16 96%2,250 1,817 433 81%All purchases completed in FY 2019.
Total Capital Purchase Projects Total:883 681 202 77%8,178 6,296 1,882 77%
DEVELOPER REIMBURSEMENT PROJECTS
P2595 PL - 16-inch, 624 Zone, Village 3N - Heritage Road, Main St/Energy Way Beppler 1 - 1 0%150 - 150 0%Project under construction.
R2084 RecPL - 20-Inch, 680 Zone, Village 2 - Heritage/La Media Beppler 14 - 14 0%365 1 364 0%Project under construction.
Total Developer Reimbursement Projects Total:15 - 15 0%515 1 514 0%
122 GRAND TOTAL 24,529$ 25,716$ (1,187)$ 105%152,614$ 82,981$ 69,633$ 54%
P:\Forms\D-Construction\CIP Quarterly Reports\CIP Qtr Reports\FY 2019\Q4\Expenditures\FY19 4th qtr exp-FINAL.xlsx Page 4 of 4 8/13/2019
Otay Water District
Capital Improvement Program
Fiscal Year 2019
Fourth Quarter
(through June 30, 2019)
ATTACHMENT C
870-2 Pump Station – Engine No. 1 Delivery
6/19/2019
Background
The approved CIP Budget for Fiscal Year 2019
consists of 106 projects that total $24.5 million.
These projects are broken down into four categories.
1.Capital Facilities $ 2.1 million
2.Replacement/Renewal $21.5 million
3.Capital Purchases $ 0.9 million
4.Developer Reimbursement $ 15.0 thousand
Overall expenditures through the Fourth Quarter of
Fiscal Year 2019 totaled $25.7 million, which is
approximately 105% of the Fiscal Year budget.
2
Fiscal Year 2019
Fourth Quarter Update
($000)
CIP
CAT Description FY 2019
Budget
FY 2019
Expenditures
%
FY 2019
Budget
Spent
Total
Life-to-Date
Budget
Total
Life-to-Date
Expenditures
%
Life-to-Date
Budget
Spent
1 Capital
Facilities $2,087 $1,648 79% $46,618 $21,381 46%
2 Replacement/
Renewal $21,544 $23,387 109% $97,303 $55,303 57%
3 Capital
Purchases $883 $681 77% $8,178 $6,296 77%
4 Developer
Reimbursement $15 $0 0% $515 $1 0%
Total:
$24,529 $25,716 105% $152,641 $82,981 54%
3
Fiscal Year 2019
Fourth Quarter
CIP Budget Forecast vs. Expenditures
4
$25,716,000
$-
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
$30,000,000
Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
FISCAL YEAR PERIOD IN MONTHS
Budget Forecast
Total Expenditures
$24,529,000
5
CIP Projects in Construction
870-2 Pump Station
Replacement Project
(P2083/P2562)
Replacement of existing
870 High Head and
Low Head Pump
Stations.
Remove and Replace
the existing 571-1
Reservoir liner and
cover.
$21.65M Budget
Start: July 2017
Completion:
December 2019 870-2 Pump Station Interior – Pump Room
Division No. 2
Location:
North East corner
of Otay Mesa.
Existing 571-1
Reservoir and High
Head/Low Head
Pump Station site.
6
6/06/2019
CIP Projects in Construction
803-2 Reservoir
Interior/Exterior
Coating & Upgrades
Project (P2565)
Remove and replace
existing interior and
exterior coatings.
Construct structural
upgrades to increase
the service life.
$1.20M Budget
Start: December 2018
Completion: August
2019 803-2 (2.0 MG) – Completed Floor Coating
Division No. 5
Location:
803-2 Reservoir is
located adjacent
to Willow Glen
Drive.
7
6/06/2019
CIP Projects in Construction
711-3 Floating Cover
and Liner Replacement
(P2561)
Remove and replace
existing floating cover
and liner with new
reinforced
Chlorosulfonated
Polyethylene (CSPE)
geomembrane cover
and liner.
$2.3M Budget
Start: August 2018
Completion: August
2019 711-3 (16.0 MG) – Reservoir Cover
Inflated for Interior Cleaning
Division No. 5
Location:
711-3 is located at
the north end of
Hunte Parkway in
Chula Vista.
8
6/10/2019
CIP Projects in Construction
Campo Road Sewer
Replacement Project
(S2024)
Replace existing 10-
inch sewer with 7,420
linear feet of new 15-
inch sewer.
Reconnection of sewer
laterals.
Night work.
$10.10M Budget
Start: July 2017
Estimated Completion:
December 2019 Campo Road - Manhole 7
Sewer Main Excavation
Division No. 5
Location:
Campo Road (SR
94) between
Rancho San Diego
Village Shopping
Center and Rancho
San Diego Towne
Center.
9
6/13/2019
CIP Projects in Construction
Pipeline Cathodic
Protection
Improvements Phase II
(P2508)
Installation of pipeline
cathodic protection
improvements at Willow
Glen, Sweetwater
Bridge, Proctor Valley
Road, Salt Creek, and
Interconnect Pipeline.
$1.25M Budget
Start: October 2018
Estimated Completion:
August 2019 Sweetwater River Bridge Location –
Drilling for Installation of New Anodes
Division Nos. 1 - 3,
& 5
Location:
Various locations.
10
5/15/2019
CIP Projects in Construction
RWCWRF Fuel
System Improvements
(R2147)
Replace existing
underground and
building interior
emergency generator
diesel fuel piping.
Replace return tank.
$0.23M Budget
Start: February 2019
Estimated Completion:
August 2019
RWCWRF Fuel Lines – Installed and
Painted Interior Fuel Lines
Division No. 3
Location:
RWCWRF -
Singer Lane,
Spring Valley.
11
4/30/2019
CIP Projects in Construction
Vista Vereda and Hidden
Mesa Road Water Line
Replacement
(P2574/P2625)
Replace existing
waterlines.
Construct 3,700 LF of
new 12-inch waterline.
Construct 400 LF of
new 8-inch waterline.
$3.17M Budget
Start: December 2018
Estimated Completion:
September 2019 Hidden Mesa Road – Final Trench Paving
Division No. 5
Location:
Hidden Mesa Road
and Vista Vereda in
El Cajon.
12
6/20/2019
Construction Contract Status
13
PROJECT TOTAL %
S2045 Fuerte Drive Sewer
Relocation Burtech Pipeline, Inc. $169,490 $193,690 $4,082 2.4% $179,572 $179,572 -7.3% 100.0%July 2018
P2573
S2048
Hillsdale Road 12-inch
Waterline Replacement
and Sewer Repairs ***
TC Construction
Company, Inc.$2,245,060 $2,396,060 $332,569 14.8% $2,591,949 $2,591,949 8.2% 100.0%July 2018
P2623 Interconnect AirVac
Valve Replacement M-Rae Engineering Inc. $78,000 $83,000 $0 0.0% $79,310 $79,310 -4.4% 100.0%August 2018
P2555
OWD Administration &
Operations Parking Lot
Improvements Ph. II -
Pavement Restoration
Frank and Son Paving,
Inc.$152,646 $165,046 $11,448 7.5% $169,094 $169,094 2.5% 100.0%
December
2018
P2546
980-2 Reservoir
Interior/Exterior Coating
& Upgrades
Simpson Sandblasting &
Special Coating, Inc.$998,452 $1,146,327 $229,249 23.0% $1,375,576 $1,375,576 20.0% 100.0%
September
2018
P2508 Pipeline CP
Improvements - Phase II M-Rae Engineering Inc. $329,500 $347,000 $17,542 5.3% $350,661 $340,736 1.1% 97.2%August 2019
S2051/
R2118
RWCWRF Headworks
Improvements and
Steele Bridge Sewage
PS Wet Well
Improvements
Tharsos Inc. $201,665 $223,490 $7,579 3.8% $217,685 $217,685 -2.6% 100.0%April 2019
CURRENT CONTRACT
AMOUNT
TOTAL
EARNED
TO DATE
CIP NO. PROJECT TITLE CONTRACTOR BASE BID AMOUNT
CONTRACT AMOUNT
W/ ALLOWANCES
% CHANGE
ORDERS W/
ALLOWANCE
CREDIT**
%
COMPLETE
EST.
COMP.
DATE
NET CHANGE ORDERS LTD*
Construction Contract Status
14
PROJECT
TOTAL %
FY 2019 CIP CONSTRUCTION PROJECTS
CURRENT
CONTRACT
AMOUNT
TOTAL
EARNED
TO DATE
CIP NO. PROJECT TITLE CONTRACTOR
BASE BID
AMOUNT
CONTRACT
AMOUNT W/
ALLOWANCES
% CHANGE
ORDERS W/
ALLOWANCE
CREDIT**
%
COMPLETE
EST.
COMP.
DATE
NET CHANGE ORDERS
LTD*
P2561
Reservoir 711-3 Floating
Cover and Liner
Replacement
Layfield USA Corporation $1,947,000 $1,997,000 $0 0.0% $1,957,000 $1,822,250 -2.0% 93.1%August 2019
P2565
803-2 Reservoir
Interior/Exterior Coating
& Upgrades
Advanced Industrial
Services Inc.$737,690 $951,690 $0 0.0% $807,440 $503,740 -15.2% 62.4%August 2019
P2574/
P2625
Vista Vereda and Hidden
Mesa Road Water Line
Replacement
Cass-Arrieta Construction $2,718,239 $2,848,364 $0 0.0% $2,724,694 $2,355,513 -4.3% 86.5%
September
2019
R2147 RWCWRF Fuel System
Improvements Jauregui & Culver, Inc. $153,092 $158,092 $3,832 2.5% $156,924 $117,071 -0.7% 74.6%August 2019
S2024 Campo Road Sewer
Replacement Project
Wier Construction
Corporation $7,623,146 $7,816,646 $301,428 4.0% $8,038,574 $7,263,674 2.8% 90.4%
December
2019
P2083
P2562
870-2 Pump Station
Replacement/ 571-1
Reservoir Liner and
Cover Replacement
Pacific Hydrotech
Corporation $16,500,900 $16,925,900 $139,832 0.8% $16,714,153 $13,184,673 -1.3% 78.9%
December
2019
TOTALS: $33,854,880 $35,252,305 $1,047,561 3.1%$35,362,632 $30,200,842 0.3%
***PROJECT DOES NOT INCLUDE $149,280 OF ADDITIONAL SCOPE FOR SDRMA FUNDED PAVEMENT, SIDEWALK, CURB AND GUTTER REPAIRS ON HILLDALE ROAD
**THIS CHANGE ORDER RATE INCLUDES THE CREDIT FOR UNUSED ALLOWANCES
*NET CHANGE ORDERS DO NOT INCLUDE ALLOWANCE ITEM CREDITS. IT'S A TRUE CHANGE ORDER PERCENTAGE FOR THE PROJECT
Consultant Contract Status
15
Consultant Contract Status
16
Consultant Contract Status
17
QUESTIONS?QUESTIONS?
18
1
STAFF REPORT
TYPE MEETING: Regular Board MEETING DATE: September 4, 2019
PROJECT: Various DIV. NO. ALL
SUBMITTED BY: Adolfo Segura, Chief of Administrative Services
APPROVED BY: Mark Watton, General Manager
SUBJECT: FY19 YEAR-END REPORT FOR THE DISTRICT’S FY19-22 STRATEGIC PLAN
GENERAL MANAGER’S RECOMMENDATION:
No recommendation. This is an informational item only.
COMMITTEE ACTION:
Please see “Attachment A”.
PURPOSE:
To provide a year-end report on the District’s FY19-22 Strategic
Performance Plan for FY19.
ANALYSIS:
Summary
The current Otay Water District Strategic Plan is a four-year plan
ranging from the start of FY19 through the end of FY22. This report
details the year-end results for the first year of our four-year plan.
Objectives – Target 90%
Strategic Plan objectives are designed to ensure the District is
executing mission designed objectives and making the appropriate high-
level changes necessary to guide the agency, meet new challenges,
and positively adapt to change. FY19 year-end results are on target at
94%, with 34 of 36 active items completed or on schedule. One (1)
objective is not on target, and one (1) objective is on hold.
AGENDA ITEM 9
One (1) Objective Not on Target:
1.Customer Electronic Communication and Outreach - Due the previous
supervisor retiring, the new supervisor and staff have not completed
the following items:
a.Evaluating process of recorded customer service calls
b.Evaluating exit surveys
c.Options for expanding text messages to customers
Staff anticipates being back on track at the beginning of FY21.
One (1) Objective on Hold:
1.Evaluate feasibility of incorporating electronic and hybrid vehicles
into District fleet - Electric vehicle technology is advancing but
has not yet achieved the economies necessary to make it feasible for
District adoption. Staff will continue to monitor the sector.
Key Performance Indicators (KPI’s) – Target 75%
KPI’s are designed to track the District’s day-to-day performance.
These items measure the effectiveness and efficiency of essential
operational services. The overall goal is that at least 75% of these
KPI’s be rated “on target”. FY19 year-end results are above target at
83%, with 34 of 41 items achieving the desired level or better.
KPI’s are based on established AWWA performance benchmarks. Six (6)
measures are reported at year’s end:
0
2
4
6
8
10
12
14
16
18
ON SCHEDULE BEHIND ON HOLD NOT STARTED
34
1 1
13
On Schedule Behind On Hold Not Started
34 of 36 Active Objectives are On Target (94%)
3
•Water Debt Coverage
•Reserve Level
•Accounts Per FTE
•Leak Detection Program
•Injury Incident Rate
•Enterprise Technology Services
KPI’s Not on Target
1.CIP Project Expenditures vs. Budget: Year-to-date CIP expenditures
amounted to $25,716,000 vs. the budgeted amount of $24,529,000. More
progress was made in FY19 than anticipated on the following projects:
a.870-2 Pump Station
b.Campo Road Sewer Replacement
c.Hidden Mesa Water Main Replacement
d.Vista Vereda Water Main Replacement
2.Overtime Percentage: Year-to-date expenditures amounted to $193,746
vs. the budgeted amount $149,900. Fourth quarter results were below
target ($41,573 actuals vs. $42,300 budgeted); however, the year-to-
date overtime variance was primarily driven by after-hour service
calls between December 21st and December 31st.
3.Direct Cost of Treatment per MGD: The year-to-date result is
$1,071.66 vs. the year-to-date target of $1,050.00. The target was
not met due to the Treatment Plant shutdown for scheduled CIP
maintenance on the Steele Canyon Lift Station and headworks
0
2
4
6
8
10
12
14
16
18
ON TARGET NOT ON TARGET
34
7
On Target Not on Target
34 of 41 Key Performance Indicators are On Target (83%)
4
improvements. This resulted in lower effluent production. In
addition, there were also unscheduled repairs to the large drum
screen during the 4th quarter.
4.Mark-out Accuracy: Year-to-date staff completed 4,175 mark-outs with
2 hits resulting in a 99.96% accuracy rate. In the 1st quarter, the
District’s as-needed consultant missed marking a 2” water service
lateral, and in the 4th quarter Man General Engineering Inc., hit an
unmarked 2” air and vacuum valve lateral on Willow Glen. Both
incidents resulted in no water loss and zero customers were impacted.
5.Sewer Overflow Rate: There were zero (0) overflows in the 4th quarter,
however, the year-to-date target was not met due to one (1) sewer
overflow in the 3rd quarter. This was caused by a contractor dropping
pipe debris in a manhole.
6.Emergency Facility Power Testing: Year-to-date 34 out of 36 sites
were tested. The last two portable pump tests were halted by
Engineering due to structural concerns. Pumps will be retrofitted in
the 1st quarter of FY20 and testing will resume for the locations
missed.
7.Potable Tank Inspection and Cleaning: Year-to-date 7 out of 8 sites
were inspected and cleaned. There was an unexpected delay with the
711-3 cover and liner replacement. It is expected to be back on track
by the 1st quarter in FY20.
Next Steps
Staff will continue to execute the plan’s objectives and key performance
indicators and track emerging trends.
Committee Reports – Slideshow
The Strategic Plan results are presented to both the Finance &
Administration, and the Engineering, Operations, & Water Resources
Committee with a specific focus on the most relevant information for
each Committee (see “Attachment B”).
Strategic Plan is available on the Board VPN
All of the Strategic Plan results and associated details are provided
in a real-time, interactive web-based application available to the Board
via secured remote access, VPN. The District Secretary can facilitate
any password or access issues.
5
FISCAL IMPACT:Joe Beachem, Chief Financial Officer
Informational item only; no fiscal impact.
STRATEGIC GOAL:
Strategic Plan and Performance Measure reporting is a critical element
in providing performance reporting to the Board and staff.
LEGAL IMPACT:
None.
ATTACHMENTS:
Attachment A – Committee Action Report
Attachment B – PowerPoint Presentation
6
ATTACHMENT A
SUBJECT/PROJECT: FY19 YEAR-END REPORT FOR THE DISTRICT’S FY19-22 STRATEGIC
PLAN
COMMITTEE ACTION:
The Finance & Administration, and Engineering, Operations & Water
Resources Committee reviewed this item at a meeting held on August 20
and 23, 2019, respectively. The Committees support presentation to the
full Board for their consideration.
NOTE:
The “Committee Action” is written in anticipation of the Committee moving
the item forward for Board approval. This report will be sent to the
Board as a committee approved item, or modified to reflect any discussion
or changes as directed from the committee prior to presentation to the
full Board.
FY19 Year-End Report
Otay Water District
Strategic Plan
Attachment B
Strategies and objectives are
actionable steps or plans designed
to achieve the vision/mission of the
organization.
The Regulatory Site in Rancho San Diego includes four reservoirs, two pump stations, and disinfection facilities.
94%
34 Objectives
TRENDS
ON TARGET/COMPLETED
TARGET
90%
TOTAL OBJECTIVES
49
NOT ON TARGET
OBJECTIVES
ON HOLD
3%
1 Objective
3%
1 Objective
75%
85%
95%
FY15 FY16 FY17 FY18 FY19
COMPLETED10NOT STARTED
13
RESULT TARGET
ACTIVE
36
ON TARGET| 24
Objectives
1. C01.1 Continue implementation of and enhance
the District’s community and business outreach,
media, and government relations programs.
2. C01.2 Ensure consistency of branding and
representation across the District, using consistent
logos, colors, messaging, communications tools, and
other collaterals through enhancement of internal
and external marketing materials.
3. C01.3 Evaluate and enhance the District’s water
conservation programs.
4. C02.1 Assess communications tools.
5. F01.1 Recycled water long-term business plan.
6. F01.2 South District Potable Water Supply
Alternatives to San Diego County Water Authority
(SDCWA) Pipeline 4 Supply Interruption (catastrophic
event).
7. F01.3 Treatment Plant long-term business plan
(sewer portion).
8. F03.2 Evaluate, and if beneficial, implement Cloud
payroll service.
9. F04.2 Enhancement of the AM Program.
10. F04.3 Financial activity-based cost cross-training.
11. F06.2 Review Deferred Compensation Program
for reduced fees and streamlined approach and
ensure program offerings are fully utilized.
12. I01.2 Explore web-based options for meter
reading and backflow test entry.
ON TARGET| 24
Objectives
13. I03.2 Implement Human Resource Information
System (HRIS) in coordination with payroll
conversion.
14. I05.1 Prioritize fourteen strategic
project/initiatives, recently developed.
15. I06.2 Evaluate the use of Drone2Map technology
for asset, field inspections, and condition
assessment.
16. I07.1 Analyze electric energy-saving programs as
they become available.
17. I07.2 Evaluate the effectiveness of various
methods to reduce nitrification events.
18. I07.3 Evaluate the efficiency and effectiveness of
the District’s valve exercise preventative maintenance
including proposed recommendations.
19. I07.4 Evaluate the impacts as a result of recent
and upcoming regulatory changes including, but not
limited to, Air Pollution Control District (APCD), State
Water Resource Control Board (SWRCB),
Occupational Safety and Health Administration
(OSHA), etc.
20. I07.5 Establish an access and defensible space
vegetation mitigation program with maintenance
schedules for District remote facilities, access roads,
and off-road appurtenances.
21. I08.1 Enhance Customer and Public Service
security in public lobby areas.
22. I09.1 Automate confined space regulatory and
work forms (electronic conversion), add confined
space data layer in the District’s enterprise
Geographic Information System (GIS) and use data to
electronically automate the District’s confined space
inventory.
23. I10.1 Certify at Industry State Level and under
the Incident Command System, streamline chlorine
gas and confined space rescue training, operations,
response and areas of responsibility and convert to
inventory lists and equipment logs to electronic
form.
24. L01.1 Continue development of leadership and
District-wide training programs.
ON TARGET | 24
Objectives
COMPLETED| 10
Objectives
1. F02.1 Conduct desalination (Rosarito) financial
analysis.
2. F04.1 Enhancement of the framework for
systematic development, validation, and
implementation of new CIPs.
3. F04.4 In support of the Engineering
Department, enhance financial impact forecasting
and analysis of future CIPs.
4. F05.1 Optimize funding and liability schedule.
5. F06.1 Negotiate and implement new labor
agreement.
6. I04.1 Adopt National Institute of Standards and
Technology (NIST) cyber security framework and
enhance disaster recovery planning.
7. I04.2 Advance business processes and
operational efficiencies through effective
implementation of information technology.
8. I04.3 Create framework to evaluate cost
efficiency of new technology services and cloud vs.
on-premise selection.
9. I04.4 Deploy next generation storage services
and communication architecture.
10. I08.3 Streamline contract and purchase order
(contract) management and lifecycle.
1.I02.1 Customer electronic
communication and outreach.
NOT ON TARGET | 1
Objectives
1.I08.2 Evaluate feasibility of
incorporating electric and hybrid
vehicles into District fleet.
ON HOLD | 1
ACTIVE| 36
Objectives
1. C01.1 Continue implementation of and enhance
the District’s community and business outreach,
media, and government relations programs.
2. C01.2 Ensure consistency of branding and
representation across the District, using consistent
logos, colors, messaging, communications tools, and
other collaterals through enhancement of internal
and external marketing materials.
3. C01.3 Evaluate and enhance the District’s water
conservation programs.
4. C02.1 Assess communications tools.
5. F01.1 Recycled water long-term business plan.
6. F01.2 South District Potable Water Supply
Alternatives to San Diego County Water Authority
(SDCWA) Pipeline 4 Supply Interruption (catastrophic
event).
7. F01.3 Treatment Plant long-term business plan
(sewer portion).
8. F02.1 Conduct desalination (Rosarito) financial
analysis.
9. F03.2 Evaluate, and if beneficial, implement Cloud
payroll service.
10. F04.1 Enhancement of the framework for
systematic development, validation, and
implementation of new CIPs.
11. F04.2 Enhancement of the AM Program.
12. F04.3 Financial activity-based cost cross-training.
ACTIVE| 36
Objectives
13. F04.4 In support of the Engineering Department,
enhance financial impact forecasting and analysis of
future CIPs.
14. F05.1 Optimize funding and liability schedule.
15. F06.1 Negotiate and implement new labor
agreement.
16. F06.2 Review Deferred Compensation Program
for reduced fees and streamlined approach and
ensure program offerings are fully utilized.
17. I01.2 Explore web-based options for meter
reading and backflow test entry.
18. I02.1 Customer electronic communication and
outreach.
19. I03.2 Implement Human Resource Information
System (HRIS) in coordination with payroll
conversion.
20. I04.1 Adopt National Institute of Standards and
Technology (NIST) cyber security framework and
enhance disaster recovery planning.
21. I04.2 Advance business processes and
operational efficiencies through effective
implementation of information technology.
22. I04.3 Create framework to evaluate cost
efficiency of new technology services and cloud vs.
on-premise selection.
23. I04.4 Deploy next generation storage services and
communication architecture.
ACTIVE | 36
Objectives
24. I05.1 Prioritize fourteen strategic
project/initiatives, recently developed.
25. I06.2 Evaluate the use of Drone2Map technology
for asset, field inspections, and condition assessment.
26. I07.1 Analyze electric energy-saving programs as
they become available.
27. I07.2 Evaluate the effectiveness of various
methods to reduce nitrification events.
28. I07.3 Evaluate the efficiency and effectiveness of
the District’s valve exercise preventative maintenance
including proposed recommendations.
29. I07.4 Evaluate the impacts as a result of recent
and upcoming regulatory changes including, but not
limited to, Air Pollution Control District (APCD), State
Water Resource Control Board (SWRCB),
Occupational Safety and Health Administration
(OSHA), etc.
30. I07.5 Establish an access and defensible space
vegetation mitigation program with maintenance
schedules for District remote facilities, access roads,
and off-road appurtenances.
31. I08.1 Enhance Customer and Public Service
security in public lobby areas.
32. I08.2 Evaluate feasibility of incorporating electric
and hybrid vehicles into District fleet.
33. I08.3 Streamline contract and purchase order
(contract) management and lifecycle.
ACTIVE | 36
Objectives
34. I09.1 Automate confined space regulatory and
work forms (electronic conversion), add confined
space data layer in the District’s enterprise
Geographic Information System (GIS) and use data to
electronically automate the District’s confined space
inventory.
35. I10.1 Certify at Industry State Level and under the
Incident Command System, streamline chlorine gas
and confined space rescue training, operations,
response and areas of responsibility and convert to
inventory lists and equipment logs to electronic form.
36. L01.1 Continue development of leadership and
District-wide training programs.
NOT STARTED | 13
Objectives
1. F02.2 In support of the Engineering Department,
conduct recycled water and sewer business financial
analysis. (FY20 Q1)
2. F03.1 Enterprise Resource Planning (ERP)/Customer
Information System (CIS)/Customer Relationship
Management (CRM) validation and replacement
evaluation. (ERP -FY21 Q1)
3. F03.03 Evaluate enhancements to, or replacement, of
the rate model program. (FY20 Q1)
4. F03.4 Implement Paperless Account Payable (AP)
solution. (FY20 Q1)
5. I01.1Evaluation of Advanced Metering Infrastructure
(AMI) technology. (FY21 Q1)
6. I01.3 Optimize Global Positioning System (GPS) fleet
assignment and routing operation. (FY20 Q1)
7. I02.2 Enterprise Resource Planning (ERP)/Customer
Information System (CIS)/Customer Relationship
Management (CRM) validation and replacement evaluation.
(CIS/CRM -FY21 Q1)
8. I03.1 Evaluate on-boarding programs and implement, if
determined necessary. (FY21 Q1)
9. I03.3 Pilot cloud-based human capital performance
management system and implement, if determined
necessary. (FY21 Q1)
10. I06.1 Deploy ArcGIS Pro for 3D Analysis. (FY21 Q1)
11. I06.3 Migrate Geographic Information System (GIS) data
structure from geometric network to utility network. (FY21
Q1)
12. I06.4 Standardization of District asset data and
collection process. (FY20 Q1)
13. L01.2 Review and enhance knowledge transfer process
to ensure retention of District knowledge. (FY22 Q1)
Key Performance Indicators show progress toward a desirable outcome and
monitor operational performance
50%
60%
70%
80%
90%
100%
FY15 FY16 FY17 FY18 FY19 LEARNING AND GROWTH
CUSTOMERTRENDS
ON TARGET
KEY PERFORMANCE
INDICATORS
FINANCIAL
TARGET
INTERNAL BUSINESS
PROCESSES
75%
TOTAL KPIs
41 REPORTED QUARTERLY35 REPORTED ANNUALLY6
17%
7 KPIs
NOT ON TARGET
83%
34 KPIs
RESULT TARGET
KPI’s
Aerial view of the Ralph W. Chapman Reclamation Plant.
1. C1.01 Answer Rate
2. C1.02 Technical Quality Complaint
3. C1.03 Potable Water Compliance Rate
4. F1.02 Construction Change Order Incidence
5. F1.03 O&M Cost Per Account
6. F1.04 Billing Accuracy
7. F1.06 Sewer Rate Ranking
8. F1.07 Water Rate Ranking
9. F1.08 Water Debt Coverage Ratio
10. F1.10 Reserve Level
11. F1.11 Accounts per Full-Time Employee (FTE)
12. F1.12 Percent of Customers Paying Bills
Electronically
ON TARGET | 34 13. F1.13 Distribution System Loss
14. F1.14 Planned Potable Water Maintenance Ratio in $
15. F1.15 Planned Recycled Water Maintenance Ratio in $
16. F1.16 Planned Wastewater Maintenance Ratio in $
17. F1.18 Leak Detection Program
18. F1.19 Injury Incidence Rate
19. I1.01 Enterprise Technology Services Availability
20. I1.03 Project Closeout Time
21. I1.04 Annual Recycled Water Site Inspections
22. I1.05 Recycled Water Shutdown Testing
23. I1.06 Easement Evaluation and Field Inspection
24. I1.07 Percent of Preventative Maintenance Completed
–Fleet Maintenance
25. I1.08 Percent of Preventative Maintenance Completed
–Reclamation Plant
KPI’s
Aerial view of the Ralph W. Chapman Reclamation Plant.
26. I1.09 Percent of Preventative Maintenance
Completed –Pump/Electric Section
27. I1.10 System Valve Exercising Program
28. I1.11 Potable Water Distribution System Integrity
29. I1.12 Recycled Water System Integrity
30. I1.16 Main Flushing and Hydrant Maintenance
31. I1.17 Critical Valve Exercising
32. L1.01 Employee Voluntary Turnover Rate
33. L1.02 Training Hours per Employee
34. L1.03 Safety Training Program
ON TARGET | 34
1.F1.01 CIP Project Expenditures vs. Budget
2.F1.01 Overtime Percentage
3.F1.17 Direct Cost of Treatment per MGD
4.I1.02 Mark-out Accuracy
5.I1.13 Sewer Overflow Rate
6.I1.14 Emergency Facility Power Testing
7.I1.15 Potable Tank Inspection and Cleaning
NOT ON TARGET | 7
KPI’s
Aerial view of the Ralph W. Chapman Reclamation Plant.
KPI’s
Aerial view of the Ralph W. Chapman Reclamation Plant.
1. C1.01 Answer Rate
2. C1.02 Technical Quality Complaint
3. C1.03 Potable Water Compliance Rate
4. F1.01 CIP Project Expenditures vs. Budget
5. F1.02 Construction Change Order Incidence
6. F1.03 O&M Cost Per Account
7. F1.04 Billing Accuracy
8. F1.05 Overtime Percentage
9. F1.06 Sewer Rate Ranking
10. F1.07 Water Rate Ranking
11. F1.12 Percent of Customers Paying Bills
Electronically
12. F1.13 Distribution System Loss
QUARTERLY | 35 13. F1.14 Planned Potable Water Maintenance Ratio in $
14. F1.15 Planned Recycled Water Maintenance Ratio in $
15. F1.16 Planned Wastewater Maintenance Ratio in $
16. F1.17 Direct Cost of Treatment per MGD
17. I1.02 Mark-out Accuracy
18. I1.03 Project Closeout Time
29. I1.04 Annual Recycled Water Site Inspections
20. I1.05 Recycled Water Shutdown Testing
21. I1.06 Easement Evaluation and Field Inspection
22. I1.07 Percent of Preventative Maintenance Completed
–Fleet Maintenance
23. I1.08 Percent of Preventative Maintenance Completed
–Reclamation Plant
24. I1.09 Percent of Preventative Maintenance Completed
–Pump/Electric Section
KPI’s
Aerial view of the Ralph W. Chapman Reclamation Plant.
25. I1.10 System Valve Exercising Program
26. I1.11 Potable Water Distribution System Integrity
27. I1.12 Recycled Water System Integrity
28. I1.13 Sewer Overflow Rate
29. I1.14 Emergency Facility Power Testing
30. I1.15 Potable Tank Inspection and Cleaning
31. I1.16 Main Flushing and Hydrant Maintenance
32. I1.17 Critical Valve Exercising
33. L1.01 Employee Voluntary Turnover Rate
34. L1.02 Training Hours per Employee
35. L1.03 Safety Training Program
QUARTERLY | 35
1.F1.08 Water Debt Coverage
2.F1.10 Reserve Level
3.F1.11 Accounts Per FTE
4.F1.18 Leak Detection Program
5.F1.19 Injury Incidence Rate
6.I1.01 Enterprise Technology Services
Availability
ANNUAL | 6
KPI’s
Aerial view of the Ralph W. Chapman Reclamation Plant.
98.12%98.00%
98.38%
96%
97%
97%
98%
98%
99%
2017 2018 2019
YE
A
R
-EN
D
R
E
S
U
L
T
C1.01 Answer Rate
Target: 97% average answer rate per quarter annually.
TARGET
Calculation: YTD number of all calls answered/ YTD number of all calls received
C1.02 Technical Quality Complaint (AWWA)
Target & AWWA: No more than 7.1
complaints per 1000 customer accounts
annually.
3.94 4.20
3.55
0
1
2
3
4
5
6
7
8
9
10
2017 2018 2019
YE
A
R
-EN
D
R
E
S
U
L
T
TARGET & AWWA BENCHMARK
75th Percentile for population served between
100,0001-500,000 (combined utilities).
Calculation: YTD number of technical quality
complaints per year/ YTD number of active
customer accounts per reporting period)
C1.03 Potable Water Compliance Rate (AWWA)
Target & AWWA: 100% of all health related drinking water standards per quarter annually.
100%100%100%
90%
95%
100%
2017 2018 2019
YE
A
R
-EN
D
R
E
S
U
L
T
TARGET & AWWA BENCHMARK
75th Percentile for population served between 100,0001-500,000 (water).
Calculation: Number of days the primary health regulations are met/Number of days in the reporting period
F1.01 CIP Project Expenditures vs. Budget
Target: 95% of budget but not to exceed 100% annually.
109.1%
97.4%
104.8%
85%
90%
95%
100%
105%
110%
115%
2017 2018 2019
YE
A
R
-EN
D
R
E
S
U
L
T
TARGET
Calculation: YTD expenditures/Annual budget
870-2 Pump Station.
F1.02 Construction Change Order Incidence
Target: No more than 5% annually.
1.5%1.3%
3.1%
0%
1%
2%
3%
4%
5%
6%
2017 2018 2019
YE
A
R
-EN
D
R
E
S
U
L
T
TARGET
Calculation: Total cost of Change Orders (not including allowances)/Total original
construction contract amount (not including allowances)
The District’s contractor, Pacific Hydrotech Corporation, working on the 870-
2 Pump Station Gallery concrete pour.
F1.03 O&M Cost Per Account
Target: Less than $571.00 per account annually.
$517.00
$549.00 $548.00
$480
$500
$520
$540
$560
$580
$600
2017 2018 2019
YE
A
R
-EN
D
R
E
S
U
L
T
Target is based on Operating Budget.
Calculation: YTD total operations O&M costs/Number of accounts
District Staff performing maintenance
work in Rancho San Diego Community
F1.04 Billing Accuracy
Target: 99.8% billing accuracy per quarter annually.
99.99%99.98%99.94%
95%
96%
97%
98%
99%
100%
101%
2017 2018 2019
TARGET
YE
A
R
-EN
D
R
E
S
U
L
T
Calculation: YTD number of correct bills/YTD number of total of accurate bills
F1.05 Overtime Percentage
Target: Less than 100% of budgeted
overtime per quarter annually.
Target is based on Operating Budget and
historical trends; FY19 Overtime Budget is
$149,900.
Calculation: YTD actual overtime costs
(including comp time)/YTD budgeted overtime
costs
118%
100%
129%
90%
95%
100%
105%
110%
115%
120%
125%
130%
2017 2018 2019
YE
A
R
-EN
D
R
E
S
U
L
T
TARGET
F1.06 Sewer Rate Ranking
Target: Bottom 50th percentile for the
28 sewer service providers in San
Diego.
Otay ranks 3 out of 28 sewer service providers.
Calculation: Ranking for the average monthly
sewer bill.
5 6
3
0
5
10
15
20
25
2017 2018 2019
YE
A
R
-EN
D
R
E
S
U
L
T
TARGET
F1.07 Water Rate Ranking
Target: Bottom 50th percentile for the
22 member agencies in San Diego.
Otay ranks 3 out of 22 member agencies.
Calculation: Ranking for the average monthly
water bill among CWA member agencies.11
3 3
0
5
10
15
20
2017 2018 2019
YT
D
R
E
S
U
L
T
TARGET
200%200%
165%
100%
110%
120%
130%
140%
150%
160%
170%
180%
190%
200%
210%
220%
2017 2018 2019
YE
A
R
-EN
D
R
E
S
U
L
T
F1.08 Water Debt Coverage Ratio
Target: 150% excluding growth
revenue annually.
Calculation: Qualified net operating
revenues/Debt service requirements
TARGET
FY18 Target –168%
F1.10 Reserve Level
Target: No less than 85% annually.
There are 7 reserve funds.
Calculation: Number of reserve funds that
meet or exceed fund target levels/Total
number of reserve funds 85%
100%100%
75%
80%
85%
90%
95%
100%
2017 2018 2019
YE
A
R
-EN
D
R
E
S
U
L
T
TARGET
F1.11 Account Per Full-Time Employee (FTE)
Target: 409 accounts per FTE annually.
406
426
410
400
405
410
415
420
425
430
435
440
445
450
2017 2018 2019
YE
A
R
-EN
D
R
E
S
U
L
T
TARGET
Calculation: Potable + Recycled + Sewer Accounts/Number of FTEs
District Staff performing meter
maintenance.
F1.12 Percent of Customers Paying Bills Electronically
Target: No less than 75% per quarter annually.
75.64%77.05%78.50%
50%
60%
70%
80%
90%
100%
2017 2018 2019
YE
A
R
-EN
D
R
E
S
U
L
T
TARGET
Calculation: YTD number of customers paying bills electronically/Total number of customers
F1.13 Distribution System Loss
Target: Less than 5%of unaccounted
water annually.
Calculation: Volume purchased from CWA, City
of San Diego & RWCTP Production –volume
sold to customers + volume used by
District/Volume purchased from CWA, City of
San Diego & RWCTP Production
4.1%
3.3%3.6%
0%
1%
2%
3%
4%
5%
6%
2017 2018 2019
YE
A
R
-EN
D
R
E
S
U
L
T
TARGET
F1.14 Planned Potable Water Maintenance Ratio in $
Target: 66% of all labor costs spent on
preventative maintenance per quarter
annually.
Calculation: YTD PM + Daily Cost/YTD Total
Potable Labor Cost 70%72%74%
50%
60%
70%
80%
2017 2018 2019
YE
A
R
-EN
D
R
E
S
U
L
T
TARGET
F1.15 Planned Recycled Water Maintenance Ratio in $
Target: 70% of all labor costs spent on
preventative maintenance per quarter
annually.
Calculation: YTD PM + Daily Cost/YTD Total
Potable Labor Cost
91%
74%74%
50%
60%
70%
80%
90%
100%
2017 2018 2019
YE
A
R
-EN
D
R
E
S
U
L
T
TARGET
F1.16 Planned Wastewater Maintenance Ratio in $
Target: 77% of all labor costs spent on preventative maintenance per quarter annually.
91%
82%84%
50%
60%
70%
80%
90%
100%
2017 2018 2019
YE
A
R
-EN
D
R
E
S
U
L
T
TARGET
Calculation: YTD PM + Daily Cost/YTD Total Potable Labor Cost
F1.17 Direct Cost of Treatment per MGD
Target: No more than $1050 per MGD spent on wastewater treatment annually.
$1,095.70
$1,165.82
$1,071.66
$950
$1,000
$1,050
$1,100
$1,150
$1,200
2017 2018 2019
YE
A
R
-EN
D
R
E
S
U
L
T
TARGET
Calculation: Total O&M costs directly attributable to sewer treatment/Total volume in MG for one quarter
District staff checking the clarity and particulates
of a final effluent sample.
F1.18 Leak Detection Program
Target: 20% of system surveyed for leaks annually.
20%20%20%
0%
10%
20%
30%
2017 2018 2019
YE
A
R
-EN
D
R
E
S
U
L
T
TARGET
Calculation: Miles of potable pipe surveyed/Total miles of potable pipe
The District’s contractor lowering a See Snake to begin
assessment on a 14” main above Sweetwater Lake.
F1.19 Injury Incident Rate
Target: No more than 6.8 injury
incidents per 200,000 hours worked
annually.
Standard is based on Department of Labor
average for like-size agencies.
Calculation: Number of Injuries & illnesses x
200,000/Number of Employees x 2,000 hours
worked
4.4 4.4 4.4
0
1
2
3
4
5
6
7
8
9
10
2017 2018 2019
YE
A
R
-EN
D
R
E
S
U
L
T
TARGET
I1.01 Enterprise Technology Services Availability
Target: No less than 99.5% availability annually.
99.5%99.5%99.5%
90%
91%
92%
93%
94%
95%
96%
97%
98%
99%
100%
2017 2018 2019
YE
A
R
-EN
D
R
E
S
U
L
T
TARGET
Calculation: 3.6 hours of downtime per month/1.83 days downtime in a year
I1.02 Mark-out Accuracy
Target: 100% mark-out accuracy per quarter annually.
100.00%100.00%99.96%
95%
96%
97%
98%
99%
100%
2017 2018 2019
YE
A
R
-EN
D
R
E
S
U
L
T
TARGET
Calculation: YTD number of mark-outs performed without an at-fault hit, which is damage to a District facility that results
from a missing or erroneous mark-out/YTD total number of mark-outs
District staff conducting a mark-out.
I1.03 Project Closeout Time
Target: 45 day average annually.
71.2 70.3
37.0
0
5
10
15
20
25
30
35
40
45
50
55
60
65
70
75
2017 2018 2019
YE
A
R
-EN
D
R
E
S
U
L
T
TARGET
Calculation: YTD number of days between NOSC and NOC for all construction projects within the quarter/YTD number of
construction projects within the quarter
Board Members at the 870-2 Pump
Station project.
I1.04 Annual Recycled Water Site Inspections
Target: 100% of recycled sites inspected annually.
100.00%100.00%100.00%
95%
96%
97%
98%
99%
100%
101%
102%
2017 2018 2019
YE
A
R
-EN
D
R
E
S
U
L
T
TARGET
There are 102 recycled water use sites scheduled for FY19.
Calculation: Cumulative percentage of recycled water sites inspected per quarter of those required by DEH
Developer Contractors installing a recycled main
line for Solstice Park in the Millenia Development.
I1.05 Recycled Water Shutdown Testing
Target: 90% of recycled site shut down
tests performed annually.
There are 50 recycled water use sites scheduled
for shutdown in FY19.
Calculation: Cumulative percentage of
recycled site shut down tests performed per
year compared to those scheduled
90%
86%
100%
75%
80%
85%
90%
95%
100%
2017 2018 2019
YE
A
R
-EN
D
R
E
S
U
L
T
TARGET
I1.06 Easement Evaluation and Field Inspection
Target: 100% assigned easements,
evaluated via desktop tools, and
inspected annually.
100 easements were assigned for FY19.
New KPI in FY19.
Calculation: Number of easements evaluated
and inspected/Total easements assigned for
the period
129.00%
95%
100%
105%
110%
115%
120%
125%
130%
135%
2019
YE
A
R
-EN
D
R
E
S
U
L
T
TARGET
I1.07 Percent of PM’s Completed –Fleet Maintenance
Target: 90% of scheduled preventative
maintenance completed per quarter
annually.
Calculation: Number of PM’s completed for
the quarter/Number of PM’s scheduled to be
completed for the quarter.
100%100%99%
80%
85%
90%
95%
100%
2017 2018 2019
YE
A
R
-EN
D
R
E
S
U
L
T
TARGET
I1.08 Percent of PM’s Completed –Reclamation Plant
99%98%98%
80%
85%
90%
95%
100%
2017 2018 2019
YE
A
R
-EN
D
R
E
S
U
L
T
TARGET
Target: 90% of scheduled preventative maintenance completed each quarter annually.
Calculation: Number of PM’s completed for the quarter/Number of PM’s scheduled to be completed for the quarter.
Aerial view of the Ralph W. Chapman Reclamation Plant.
I1.09 Percent of PM’s Completed –Pump/Electric
Section
Target: 90% of scheduled preventative maintenance completed per quarter annually.
100%100%100%
80%
85%
90%
95%
100%
2017 2018 2019
YE
A
R
-EN
D
R
E
S
U
L
T
TARGET
Calculation: Number of PM’s completed for the quarter/Number of PM’s scheduled to be completed for the
quarter.
District Vehicle towing a genset.
I1.10 System Valve Exercising Program
Target: 3080 valves exercised annually.
3228
3405
3298
3,000
3,050
3,100
3,150
3,200
3,250
3,300
3,350
3,400
3,450
3,500
2017 2018 2019
YE
A
R
-EN
D
R
E
S
U
L
T
TARGET
Calculation: Total number of valves exercised per year.
District Staff performing a valve exercise.
I1.11 Potable Water Distribution System Integrity
Target: No more than 16 leaks or
breaks per 100 miles of distribution
system annually.
AWWA: 16.1 leaks and breaks per 100 miles of
distribution system (50th percentile Potable
Water System Integrity: Leaks and Breaks for
population served between 100,001-500,000).
Calculation: Annual total number of leaks +
annual number of breaks/Total miles of
distribution piping
10.28 9.50
8.44
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
2017 2018 2019
AWWA BENCHMARK
YE
A
R
-EN
D
R
E
S
U
L
T
TARGET
I1.12 Recycled Water System Integrity
Target: No more than 6.6 leaks or
breaks per 100 miles of recycled
distribution system annually.
Calculation: Number of leaks and
breaks/Number of miles of recycled
distribution system
0.90
2.67
4.45
0
1
2
3
4
5
6
7
8
9
10
2017 2018 2019
YE
A
R
-EN
D
R
E
S
U
L
T
TARGET
I1.13 Sewer Overflow Rate (AWWA)
Target & AWWA: 0 overflows per
quarter.
75th Percentile for Sewer Overflow rate for
population served between 0-50,000
Calculation: Total number of sewer overflows
during the reporting period/Total miles of pipe
in the sewage collection system
0 0
1
0
1
2017 2018 2019
YE
A
R
-EN
D
R
E
S
U
L
T
TARGET & AWWA BENCHMARK
I1.14 Emergency Facility Power Testing
Target: Test 100% of all facilities
scheduled per quarter to have all
emergency facilities tested annually.
There are 36 powered ready facilities.
Calculation: Number of facilities tested/Total
number of facilities
105%106%
94%
75%
80%
85%
90%
95%
100%
105%
110%
2017 2018 2019
YE
A
R
-EN
D
R
E
S
U
L
T
TARGET
I1.15 Potable Tank Inspection and Cleaning
Target: 8 potable water storage tanks
and/or reservoirs cleaned annually.
Calculation: Total number of tanks cleaned
and inspected annually.
8 8
7
0
1
2
3
4
5
6
7
8
9
10
2017 2018 2019
YE
A
R
-EN
D
R
E
S
U
L
T
TARGET
I1.16 Main Flushing and Hydrant Maintenance
Target: 215 mains flushed and fire
hydrants maintained annually.
Calculation: Total number of mains flushed
and fire hydrants maintained per year.
355
443
216
0
50
100
150
200
250
300
350
400
450
500
2017 2018 2019
YE
A
R
-EN
D
R
E
S
U
L
T
TARGET
I1.17 Critical Valve Exercising
Target: 631 critical valves exercised
annually.
Calculation: Total number of critical valves
exercised in a year.
631 633 631
5
105
205
305
405
505
605
2017 2018 2019
YE
A
R
-EN
D
R
E
S
U
L
T
TARGET
L1.01 Employee Voluntary Turnover Rate
Target: Less than 5% turnover annually.
Calculation: YTD Number of voluntary terminations
(not including retirements)/Average number of
employees.
0.08%
1.50%
3.77%
0%
1%
2%
3%
4%
5%
6%
2017 2018 2019
YE
A
R
-EN
D
R
E
S
U
L
T
TARGET
L1.02 Training Hours per Employee
Target: 12 hours per employee annually.
22.89
18.11
26.84
0
5
10
15
20
25
30
2017 2018 2019
YE
A
R
-EN
D
R
E
S
U
L
T
TARGET
Calculation: YTD Total qualified training hours for all employees/Average number of FTEs.
L1.03 Safety Training Program
Target: 24 hours per field employee annually.
30.83 30.38
35.44
0
5
10
15
20
25
30
35
40
2017 2018 2019
YE
A
R
-EN
D
R
E
S
U
L
T
TARGET
Calculation: YTD Total qualified safety training hours for field employees/Average number of field employees.
District Staff entering an excavation to
complete a service replacement.
Questions?
2019 Issues Facing the Water Sector
1.Renewal and replacement of aging water and wastewater
infrastructure
2.Financing for capital improvements
3.Long-term water supply availability
4.Public understanding of the value of water systems and services
5.Watershed/source water protection
6.Public understanding of the value of water sources
7.Groundwater management and overuse
8.Aging workforce/anticipated retirements
9.Emergency preparedness
10.Cost recovery (pricing water to accurately reflect the cost of service)
11.Governing board acceptance of future water and wastewater rate
increases
12.Compliance with current regulations
13.Compliance with future regulations
14.Talent attraction and retention
16.Public acceptance of future water and wastewater rate increases
17.Water conservation/efficiency
18.Cybersecurity issues
19.Asset Management
20.Drought or periodic water shortages
21.Improving customer, constituent, and community relationships
22.Data management
23.Water loss control
24.Certification and training
25.Energy use/efficiency and cost
26.Water rights
27.Water quality issues from premise plumbing systems
28.Expanding water reuse/reclamation
29.Financing for water research
30.Physical security issues
31.Climate risk and resiliency