HomeMy WebLinkAbout04-16-19 EO&WR Committee PacketOTAY WATER DISTRICT
ENGINEERING, OPERATIONS & WATER RESOURCES COMMITTEE MEETING
and
SPECIAL MEETING OF THE BOARD OF DIRECTORS
2554 SWEETWATER SPRINGS BOULEVARD
SPRING VALLEY, CALIFORNIA
Board Room
TUESDAY
April 16, 2019
12:00 P.M.
This is a District Committee meeting. This meeting is being posted as a special meeting
in order to comply with the Brown Act (Government Code Section §54954.2) in the event that
a quorum of the Board is present. Items will be deliberated, however, no formal board actions
will be taken at this meeting. The committee makes recommendations
to the full board for its consideration and formal action.
AGENDA
1. ROLL CALL
2. PUBLIC PARTICIPATION – OPPORTUNITY FOR MEMBERS OF THE PUBLIC TO
SPEAK TO THE BOARD ON ANY SUBJECT MATTER WITHIN THE BOARD'S JU-
RISDICTION BUT NOT AN ITEM ON TODAY'S AGENDA
DISCUSSION ITEMS
3. APPROVE CHANGE ORDER NOS. 4 AND 5 TO THE EXISTING CONSTRUCTION
CONTRACT WITH WIER CONSTRUCTION CORPORATION FOR THE CAMPO
ROAD SEWER REPLACEMENT PROJECT IN A TOTAL AMOUNT OF $70,970
(MARTIN) [5 minutes]
4. AWARD TWO (2) PROFESSIONAL SERVICE CONTRACTS FOR AS-NEEDED EN-
GINEERING DESIGN SERVICES TO NV5, INC. AND RICK ENGINEERING COM-
PANY, EACH IN AN AMOUNT NOT-TO-EXCEED $600,000. THE TOTAL AMOUNT
OF THE TWO (2) CONTRACTS WILL NOT EXCEED $600,000 DURING FISCAL
YEARS 2020-2022 (ENDING JUNE 30, 2022) (CAMERON) [5 minutes]
5. AWARD A CONTRACT TO KIRK PAVING IN AN AMOUNT NOT-TO-EXCEED
$200,000 FOR AS-NEEDED ASPHALT PAVING SERVICES FROM JULY 1, 2019
THROUGH JUNE 30, 2020 WITH FOUR (4) OPTIONS FOR RENEWAL AT THE
GENERAL MANAGER’S DISCRETION (MARTINEZ) [5 minutes]
6. ADJOURNMENT
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BOARD MEMBERS ATTENDING:
Tim Smith, Chair
Gary Croucher
All items appearing on this agenda, whether or not expressly listed for action, may be delib-
erated and may be subject to action by the Board.
The Agenda, and any attachments containing written information, are available at the Dis-
trict’s website at www.otaywater.gov. Written changes to any items to be considered at the
open meeting, or to any attachments, will be posted on the District’s website. Copies of the
Agenda and all attachments are also available through the District Secretary by contacting
her at (619) 670-2280.
If you have any disability that would require accommodation in order to enable you to partici-
pate in this meeting, please call the District Secretary at 670-2280 at least 24 hours prior to
the meeting.
Certification of Posting
I certify that on April 12, 2019 I posted a copy of the foregoing agenda near the regular
meeting place of the Board of Directors of Otay Water District, said time being at least 24
hours in advance of the meeting of the Board of Directors (Government Code Section
§54954.2).
Executed at Spring Valley, California on April 12, 2019.
/s/ Susan Cruz, District Secretary
STAFF REPORT
TYPE MEETING: Regular Board
MEETING DATE: May 1, 2019
SUBMITTED BY:
Dan Martin
Assistant Chief of Engineering
PROJECT: S2024-001103
DIV. NO. 5
APPROVED BY:
Rod Posada, Chief, Engineering
Mark Watton, General Manager
SUBJECT: Approval of Change Order Nos. 4 and 5 to the Construction
Contract with Wier Construction Corporation for the Campo Road
Sewer Replacement Project
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board)
approve:
1. Change Order No. 4 to the existing construction contract with
Wier Construction Corporation (Wier Construction) in the amount
of $70,970.00 for the Campo Road Sewer Replacement Project.
2. Change Order No. 5 to the existing construction contract with
Wier Construction in the amount of $0.00 for the Campo Road
Sewer Replacement Project.
See Exhibit A for Project location.
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To obtain Board authorization for the General Manager to execute
Change Order No. 4 in the amount of $70,970.00 and to execute Change
Order No. 5 in the amount of $0.00 to the construction contract with
Wier Construction for the Campo Road Sewer Replacement Project.
2
ANALYSIS:
The District’s Campo Road Sewer Replacement project is replacing an
existing 10-inch sewer pipeline, located within and south of Campo
Road between Avocado Boulevard and Singer Lane, which is undersized
to handle current sewer flows. To accommodate current and future
flows, approximately 7,420 linear feet of 15-inch gravity sewer main
will be installed to replace the existing 9,225 feet of 10-inch sewer
main. The eastern terminus of the new 15-inch sewer main will be
located at the intersection of Avocado Boulevard/Rancho San Diego
Village Shopping Center driveway. The new main’s western terminus
will be located in the Rancho San Diego Towne Center where it will
connect to the existing 27-inch sewer main within the shopping
center’s parking lot. Sewer laterals stemming from the existing pipe
will be reconnected to the proposed new pipeline.
The majority of the pipeline will be installed with open trench
construction except in two (2) locations where horizontal auger
boring will be used for crossing Campo Road. These two (2) locations
are Campo Road east of Via Mercado, and at the intersection of Campo
Road/Jamacha Boulevard. The existing sewer will be abandoned in
place with the exception of a 210-feet long section of aboveground
pipeline and seven (7) supporting pillars that will be removed.
At the May 3, 2017 Board Meeting, the Board awarded a construction
contract in the amount of $7,816,645.95 to Wier Construction. Since
the award of the construction contract, there have been three (3)
change orders approved for the contract.
Change Order No. 1, which totaled $74,266.00, compensated the
contractor for a realignment of the planned sewer main due to a
utility conflict. This Change Order also increased the quantity for
rock removal and disposal due to rock encountered on the Project and
provided for additional Class 2 base due to field conditions at the
Rancho San Diego Town Center parking lot. Lastly, this Change Order
issued a credit for modifications to traffic control requirements.
In total, Change Order No. 1 added 46 days to the contract as a
result of the added work.
Change Order No. 2 provided for modifications to the planned grade of
the jack and bore pipe at the Campo Road West Bore crossing, which is
located east of Via Mercado. This change also included the removal
of the internal beading, which is generated during the field
construction of the fusible pipe. This was a no-cost change and did
not include adjustments to contract time.
3
Board approved Change order No. 3, which totaled $156,192.12,
compensated the contractor for realignment of the East Bore launch
pit due to a communications utility conflict with the shoring limits
indicated on the contract plans. This Change Order also included
addressing other unmarked utilities found to be in conflict with the
planned sewer installation. Lastly, Change Order No. 3 increased bid
item quantity for rock removal and disposal due to rock encountered
on the Project. Change Order No. 3 added 29 days to the contract as
a result of the added work.
Change order No. 4, which is the subject of this staff report,
provides for the following six (6) items:
1. Removal and disposal of an unmarked abandoned 24-inch
storm drain.
2. Removal and disposal of an unmarked abandoned storm
drain slot drain and concrete encasement.
3. Additional trench excavation and backfill associated
with field conditions of the existing sewer alignment
being different than the contract plans.
4. Removal and replacement of a Caltrans fiber optic
traffic signal interconnection conduit and cable not
shown on the plans.
5. Granting contract time in accordance with the contract
due to weather impacts.
6. Granting contract time for delays associated with
unforeseen rock encountered on the project.
In total, the cost associated with the items in Change Order No. 4 is
$70,970.00. Time impacts associated with this change are also
provided in Exhibit B. In total, the fifty-three (53) additional
days added to the contract will result in a revised total contract
duration of 758 calendar days.
Change Order No. 5, which is also the subject of this staff report is
for a contractor requested change to the horizontal and vertical
alignment of the planned East Bore sewer main located at the
intersection of Jamacha Boulevard and Campo Road. The planned work
at the East Bore location involved the jack and bore installation of
a 30-inch steel casing from the jacking pit located at the north-east
corner of the intersection diagonally across the intersection to the
receiving pit located on the south-west corner of the intersection.
The 30-inch steel casing will contain the District’s new 15-inch
sewer main. The resulting installation of the 30-inch steel casing
by the subcontractor performing the work deviated from the planned
construction both horizontally and vertically. While the
subcontractor’s means and methods resulted in a longer bore (addition
of approximately 90-linear feet), the resulting horizontal and
4
vertical alignments for the new 15-inch sewer main in the casing are
within the Project’s design criteria and tolerances. District staff
notified the contractor that the District is willing to consider
acceptance of the changed alignment at no additional cost and with no
additional time added to the construction contract. Change Order No.
5 (Exhibit C) memorializes the revised alignment to the construction
contract with no additional construction cost or time granted.
Change Order No. 5 also states that there will be no claims allowed
as part of this change.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
The Fiscal Year 2019 budget for CIP S2024 is $10,530,000. Total
expenditures, plus outstanding commitments and forecast, including
the contract change orders, are $10,529,644. See Attachment B for
budget detail.
Based on a review of the financial budget, the Project Manager
anticipates that the budget for CIP S2024 is sufficient to support
the Project.
The Finance Department has determined that, under the current rate
model, 50% of the funding is available from the Betterment ID 18 fund
and 50% of the funding is available from the Replacement Fund for CIP
S2024.
STRATEGIC GOAL:
This Project supports the District’s Mission statement, “To provide
exceptional water and wastewater service to its customers, and to
manage District resources in a transparent and fiscally responsible
manner” and the District’s Vision, “To be a model water agency by
providing stellar service, achieving measurable results, and
continuously improving operational practices.”
LEGAL IMPACT:
None.
DM:jf
P:\WORKING\CIP S2024 Campo Road Sewer Replacement\Staff Reports\BD 05-01-19\BD 05-01-19, Staff Report Campo Road Sewer
Replacement - CO Nos. 4 and 5.docx
Attachments: Attachment A – Committee Action
Attachment B – S2024 Budget Detail
Exhibit A – Project Location Map
Exhibit B – Change Order No. 4
Exhibit C – Change Order No. 5
ATTACHMENT A
SUBJECT/PROJECT:
S2024-001103
Approval of Change Order Nos. 4 and 5 to the Construction
Contract with Wier Construction Corporation for the Campo
Road Sewer Replacement Project
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee
(Committee) reviewed this item at a meeting held on April 16, 2019.
The Committee supported staff's recommendation.
NOTE:
The “Committee Action” is written in anticipation of the Committee
moving the item forward for Board approval. This report will be sent
to the Board as a Committee approved item, or modified to reflect any
discussion or changes as directed from the Committee prior to
presentation to the full Board.
ATTACHMENT B – S2024 Budget Detail
SUBJECT/PROJECT:
S2024-001103
Approval of Change Order Nos. 4 and 5 to the Construction
Contract with Wier Construction Corporation for the Campo
Road Sewer Replacement Project
4/3/2019
Budget
10,530,000
Planning
Consultant Contracts 20,020 20,020 - 20,020 AEGIS ENGINEERING MGMT INC
2,119 2,119 - 2,119 HELIX ENVIRONMNTL PLANNING INC
Regulatory Agency Fees 2,260 2,260 - 2,260 COUNTY OF SAN DIEGO
894 894 - 894 STATE WATER RESOURCES
132 132 - 132 US BANK
Service Contracts 43 43 - 43 EAST COUNTY GAZETTE
162 162 - 162 SAN DIEGO DAILY TRANSCRIPT
Standard Salaries 147,748 147,748 - 147,748
Total Planning 173,377 173,377 - 173,377
Design 001102
Consultant Contracts 9,315 9,315 - 9,315 WATER SYSTEMS CONSULTING INC
4,025 4,025 - 4,025 MICHAEL D KEAGY REAL ESTATE
3,508 3,508 - 3,508 NINYO & MOORE GEOTECHNICAL AND
691,074 691,074 - 691,074 RICK ENGINEERING COMPANY
735 735 - 735 AIRX UTILITY SURVEYORS INC
Professional Legal Fees 182 182 - 182 STUTZ ARTIANO SHINOFF
1,910 1,910 - 1,910 ARTIANO SHINOFF
Regulatory Agency Fees 956 956 - 956 COUNTY OF SAN DIEGO
Service Contracts 158 158 - 158 SAN DIEGO DAILY TRANSCRIPT
62 62 - 62 DAILY JOURNAL CORPORATION
Settlements 190,000 190,000 - 190,000 VESTAR CALIFORNIA XVII LLC
144,950 144,950 - 144,950 GRI-REGENCY LLC
Standard Salaries 299,842 299,842 - 299,842
Total Design 1,346,718 1,346,718 - 1,346,718
Construction
Construction Contracts 402,355 300,855 101,500 402,355 WESTERN ALLIANCE BANK
7,644,749 5,716,253 1,928,495 7,644,749 WIER CONSTRUCTION CORP
70,970 - 70,970 70,970 Change Order No. 4
- - - - Change Order No. 5
Consultant Contracts 8,444 8,444 - 8,444 AIRX UTILITY SURVEYORS INC
17,400 17,400 - 17,400 ALYSON CONSULTING
8,112 8,112 - 8,112 HUNSAKER & ASSOCIATES
116,461 83,311 33,150 116,461 RICK ENGINEERING COMPANY
12,258 12,258 - 12,258 NINYO & MOORE GEOTECHNICAL AND
418,531 348,858 69,673 418,531 VALLEY CONSTRUCTION MANAGEMENT
Regulatory Agency Fees 9,000 6,125 2,875 9,000 COUNTY OF SAN DIEGO
20,000 - 20,000 20,000 CALTRANS PERMIT FEE
Service Contracts 3,270 3,270 - 3,270 MAYER REPROGRAPHICS INC
Standard Salaries 278,000 252,020 25,980 278,000
- - - -
Total Construction 9,009,550 6,756,906 2,252,644 9,009,550
Grand Total 10,529,644 8,277,001 2,252,644 10,529,644
Vendor/Comments
Otay Water District
S2024-Campo Road Sewer Main Replacement
Committed Expenditures
Outstanding
Commitment &
Forecast
Projected Final
Cost
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OTAY WATER DISTRICTCAMPO ROAD SEWER MAIN REPLACEMENTLOCATION MAP
EXHIBIT A
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Legend
Proposed 15-Inch Sewer Main Alignment
Existing 10-inch Gravity Sewer to be Replaced
Existing Sewer Mains
Description Increase Decrease Time
Item No. 1 – An unmarked abandoned 24-inch storm drain not shown on
plans was found to conflict with the alignment of the sewer at Sta. 17+29
and required removal. PCO #12
$10,750.60
2
Item No. 2 – An unmarked abandoned storm drain encasement not shown
on plans was encountered at Sta. 85+05 that required removal. PCO #13
$12,951.71
3
Item No. 3– Additional work due to existing sewer not following the planned
alignment between Sta. 85+00 and 84+40. PCO #14
$12,020.00
2
Item No. 4 – Relocate conflicting Caltrans fiber optic traffic signal
interconnection conduit between Sta. 36+60 and 40+50. PCO #15
$35,247.69
1
Item No. 5 - Delays due to inclement weather. $0.00 28
Item No. 6 - Delays due to rock encountered per Bid Item #43-Rock
Removal and Disposal.
$0.00 17
Subtotal Amount: $70,970.00 53
Total Net Change Order Amount:
$70,970.00
Reason:
Item No. 1:
During sewer main installation, an unmarked 24-inch storm drain not shown on plans was found to conflict with the
sewer alignment. Additional work was required to determine it was abandoned and remove the conflicting portion to
allow the sewer main installation. See RFI #72 and PCO #12 for details. Two (2) days were added for this work.
Item No. 2:
During sewer main installation, an unmarked, abandoned storm drain slot drain encased in concrete not shown on
plans was found to conflict with the sewer main alignment and required removal. See RFI #74 and PCO #13 for
details. Three (3) days were added for this work.
Item No. 3:
During sewer main installation that followed the existing sewer, the existing sewer alignment was found to be not per
plan and to vary as much as 6-feet from the plan alignment. This result in increased trench width, additional
excavation and backfill for the construction of the new sewer. See RFI #75 and PCO #14 for details. Two (2) days
were added for this work.
Item No. 4:
During sewer installation, a Caltrans fiber optic traffic signal interconnection conduit not shown on plans was found to
conflict with the sewer alignment and required relocation. See RFI #80 and PCO #15 for details. One (1) day was
added for this work.
Item No. 5:
The contractor was prevented from working twenty-eight (28) days due to inclement weather on the following dates:
12/20/17, 12/21/17, 1/8/18, 1/9/18, 1/11/18, 2/11/18, 2/26/18, 3/13/18, 3/14/18, 3/22/18, 10/14/18, 11/28/18, 11/29/18,
12/5/18, 12/6/18, 1/14/19, 1/15/19, 1/16/19, 1/17/19, 1/31/19, 2/3/19, 2/4/19, 2/5/19, 2/13/19, 2/14/19, 2/19/19,
2/20/19, and 2/21/19.
Item No. 6:
The contractor was delayed seventeen (17) days due to rock encountered per Bid Item #43-Rock Removal and on the
following dates: 9/16/18, 9/25/18, 10/18/18, 12/11/18, 12/12/18, 12/13/18, 12/16/18, 12/17/18, 12/18/18, 1/10/19,
1/20/19, 1/21/19, 1/22/19, 1/23/19, 1/28/19, 1/29/19 and 1/30/19.
Contact/P.O. Change Order No. 4 Page 2 of 2
OTAY WATER DISTRICT
2554 SWEETWATER SPRINGS BLVD., SPRING VALLEY, CA. 91978, (619) 670-2222
CONTRACT/P.O. CHANGE ORDER No. 5
PROJECT/ITEM: Campo Road Sewer Replacement Project
CONTRACTOR/VENDOR: Wier Construction Corporation
REF.CIP No.: S2024-001103
APPROVED BY: General Manager REF. P.O. No: 719982 DATE: 4/4/19
_________________________________________________________________________________________________
DESCRIPTION:
1. Revise the horizontal and vertical alignment between MH 14 (Sta. 63+41), MH 13 (Sta. 59+26/56+26)
and MH 12A (Sta. 56+26) per revised Drawings C-6 and C-7.
2. Remove the internal joint bead resulting from the construction of the fusible C900 PVC pipe between
MH 13 (Sta. 59+26/56+26) and Sta. 60+06 (approximately 80 LF) to construct a smooth surface on
the inside wall of the pipe.
3. CCTV inspection of the fusible C900 PVC pipe is required before and after placing grout in the
annular space located between the fusible C900 PVC pipe and steel casing. Contractor to provide a
copy of the CCTV inspection to the District for review and approval prior to placing grout in the annular
space.
4. Total compensation for sewer main installed as part of this change order between MH 14 and MH 12A
will be made in accordance with the original contract horizontal and vertical plan lengths and unit
prices (except as modified by Change Order No. 3).
5. No contractor claims for additional compensation or time are allowed for any work related to changed
contract work between MH #14 and MH #12A. This work includes but is not limited to shaft
construction, shaft removal, horizontal auger boring, carrier pipe installation, annular space and
contact grouting, manhole installation, storm drain removal and replacement, adjacent pipe installation
and any other related work.
REASON:
Item No. 1-5:
The installation of the 30-inch steel casing between MH #14 and MH #13 via Horizontal Auger Boring was not
completed within the horizontal and vertical alignment tolerances as required by the contract documents.
This also affected the slope of the pipe between MH 13 and MH 12A. Based on a review of the hydraulic
requirements of the system, the final horizontal and vertical alignment is determined to be acceptable to the
District. The work associated with this Contractor requested change order will be performed at no additional
cost to the District and no increase in the contract duration.
CIP S2024 - Campo Road Sewer Replacement Project Project: S2024
Consultant/Contractor:Wier Construction Corporation Subproject: 001103
APPROVED
C.O.AMOUNT BY DATE DESCRIPTION TYPE C.O.
1 $74,266.00 GM 1/12/2018
Utility Conflict per RFI #10 and PCO #1A, Traffic
control credit per RFI #4 and PCO #2. Base
material at RSD Towne Center parking lot. Rock
removal and disposal increase in quantity. Add
46 days.
Contractor
2 $0.00 RP 4/5/2018
Revise sewer slope between MH #7 and MH# 8
to a minimum of 1%.Contractor
3 $156,192.12 Board 11/8/2018
East Bore Pit Realignment PCO #3, Cut and
Cap Irrigation PCO #5, Sewer Main Realignment
MH #18A to MH 17A PCO #7, Remove
abandoned utilities PCO #8, Repair Offset Pipe
at MH #20 PCO #9, and Increase Bid Item No.
43 Rock Removal and Disposal.
Contractor
4 $70,970.00 Board
Unmarked 24-inch storm drain, abandoned
storm drain along SR 94, Increased excavation
due to existing sewer alignment, removal and
replacement of Caltrans traffic signal
interconnect conduit and fiber optic cable,
weather days.
Contractor
5 $0.00 Board
No cost/time contractor requested change to
revise the horizontal and vertical alignment for
the sewer main between MH 12A and MH 14
due to East Pit Jack and Bore.
Contractor
6
7
8
9
10
11
12
13
14
15
Total C.O.'s To Date: $301,428.12 3.9%
Original Contract Amount:$7,816,645.95
Current Contract Amount:$8,118,074.07
Month Net C.O.$ Limit Authorization Absolute C.O.$ C.O. %
4/19 $70,970.00 $2,000 Insp $70,970.00 0.9%
$10,000 PM/Sr. Engr. 0.0%
$20,000 DivM 0.0%
$25,000 Chief 0.0%
$75,000 GM 0.0%
>$75000 Board 0.0%
CHANGE ORDER LOG
P:\WORKING\CIP S2024 Campo Road Sewer Replacement\Construction\Change
Orders\S2024_COLOG_190408 1 4/8/2019
STAFF REPORT
TYPE MEETING: Regular Board
MEETING DATE: May 1, 2019
SUBMITTED BY:
Kevin Cameron
Associate Civil Engineer
PROJECT: Various DIV. NO. All
APPROVED BY:
Bob Kennedy, Engineering Manager
Dan Martin, Assistant Chief, Engineering
Rod Posada, Chief, Engineering
Mark Watton, General Manager
SUBJECT: Award of Two (2) Professional Services Contracts for As-Needed
Engineering Design Services to NV5, Inc. and Rick Engineering
Company for Fiscal Years 2020-2022
GENERAL MANAGER’S RECOMMENDATION:
That the Otay Water District (District) Board of Directors (Board)
award two (2) professional service contracts for As-Needed
Engineering Design Services and to authorize the General Manager to
execute two agreements with NV5, Inc. (NV5) and Rick Engineering
Company (Rick Engineering), each in an amount not-to-exceed $600,000.
The total amount of the two (2) contracts will not exceed $600,000
during Fiscal Years 2020-2022 (ending June 30, 2022).
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To obtain Board authorization for the General Manager to enter into
two (2) professional services contracts for As-Needed Engineering
Design Services with NV5 and Rick Engineering, with each contract in
an amount not-to-exceed $600,000 for Fiscal Years 2020-2022. The
total amount of the two (2) contracts will not exceed $600,000 during
Fiscal Years 2020-2022.
2
ANALYSIS:
The District will require the services of two (2) professional
engineering design consultants on an as-needed basis in support of
Capital Improvement Program (CIP) projects for Fiscal Years 2020-
2022. It is more efficient and cost effective to issue as-needed
contracts for engineering design, which will provide the District
with the ability to obtain consulting services in a timely and
efficient manner. This concept has also been used in the past for
other disciplines, such as construction management, geotechnical,
electrical, and environmental services.
The District staff will identify tasks and request cost proposals
from the two (2) consultants during the contract period. Each
consultant will prepare a detailed scope of work, schedule, and fee
for each task order, with the District evaluating the proposals based
upon qualifications and cost. The District will enter into
negotiations with the consultants, selecting the proposal that has
the best value for the District. Upon written task order
authorization from the District, the selected consultant shall then
proceed with the project, as described in the scope of work.
The CIP projects that are estimated to require engineering design
services for Fiscal Years 2020-2022, at this time, are listed below:
CIP DESCRIPTION
ESTIMATED
COST
P2174 1090-1 Pump Station Replacement $75,000
P2405 624/340 PRSs Paseo Ranchero and Otay Valley
Road $25,000
P2453 SR-11 Utility Relocations $50,000
P2553 Heritage Road Bridge Replacement and Utility
Relocation $175,000
P2615 PL - 12-Inch Pipeline Replacement, 803 PZ,
Vista Grande $125,000
P2635 Vista Diego Hydropneumatic Tank Replacement $35,000
P2641 Rancho Jamul Hydropneumatic Tank Replacement $35,000
S2049 Calavo Basin Sewer Rehabilitation - Phase 2 $50,000
TOTAL: $570,000
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Staff believes that a $600,000 cap on each of the As-Needed
Engineering Design Services contracts is adequate, while still
providing a buffer for any unforeseen tasks. Fees for professional
services will be charged to the CIP projects.
The As-Needed Engineering Design Services contracts do not commit the
District to any expenditure until a task order is approved to perform
the work. The District does not guarantee work to the consultants,
nor does the District guarantee to the consultants that it will
expend all the funds authorized by the contract on professional
services.
The District solicited engineering design services by placing an
advertisement on the Otay Water District’s website and using BidSync,
the District’s online bid solicitation website on January 22, 2019.
The advertisement was also placed in the Daily Transcript. Eighteen
(18) firms submitted a Letter of Interest and a Statement of
Qualifications. The Request for Proposal (RFP) for Engineering
Design Services was sent to all eighteen (18) firms resulting in nine
(9) proposals received on February 27, 2019. They are as follows:
• Brandow & Johnston (Newport Beach, CA)
• Carollo (San Diego, CA)
• Hazen and Sawyer (San Diego, CA)
• Horrocks Engineers (San Diego, CA)
• HydroScience Engineers (Carlsbad, CA)
• Lee & Ro (San Diego, CA)
• NV5, Inc. (San Diego, CA)
• Rick Engineering Company (San Diego, CA)
• Wood Rodgers (San Diego, CA)
Firms that submitted Letters of Interest (LOI), but did not propose,
were Engineering Resources of Southern California, Kennedy Jenks,
Michael Baker, MurraySmith, Psomas, and West & Associates
Engineering. Beyaz & Patel, Peterson Structural Engineers, and Brady
& Associates submitted LOI’s, but elected to be sub-consultants on
various proposals listed above.
In accordance with the District’s Policy 21, staff evaluated and
scored all written proposals and interviewed the top five (5) firms
on March 21, 2019. NV5 and Rick Engineering received the highest
scores based on their experience, understanding of the scope of work,
proposed method to accomplish the work, and their composite hourly
rate. Both consultants have provided similar services to the
District in the past as well as to other local agencies, and are
readily available to provide the services required. A summary of the
complete evaluation is shown in Attachment B.
4
NV5 and Rick Engineering submitted the Company Background
Questionnaire, as required by the RFP, and staff did not find any
significant issues. In addition, staff checked their references and
performed an internet search on the company. Staff found the
references to be excellent and did not find any outstanding issues
with the internet search.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
The funds for these contracts will be expended on a variety of
projects, as previously noted above. These contracts are for as-
needed professional services based on the District's need and
schedule, and expenditures will not be made until a task order is
approved by the District for the consultant's services on a specific
CIP project.
Based on a review of the financial budget, the Project Manager
anticipates that the budgets will be sufficient to support the
professional as-needed consulting services required for the CIP
projects noted above.
The Finance Department has determined that the funds to cover these
contracts will be available as budgeted for these projects.
STRATEGIC GOAL:
This Project supports the District’s Mission statement, “To provide
exceptional water and wastewater service to its customers, and to
manage District resources in a transparent and fiscally responsible
manner” and the General Manager’s Vision, "To be a model water agency
by providing stellar service, achieving measurable results, and
continuously improving operational practices."
GRANTS/LOANS:
Not applicable.
LEGAL IMPACT:
None.
KC/BK:jf
P:\WORKING\As Needed Services\Engineering Design\FY 2020-2022\Staff Report\BD_05-01-2019_Staff
Report_Award of As-Needed Engineering Design Services (KC-BK).docx
Attachments: Attachment A – Committee Action
Attachment B – Summary of Proposal Rankings
ATTACHMENT A
SUBJECT/PROJECT:
Various
Award of Two (2) Professional Services Contracts for As-
Needed Engineering Design Services to NV5, Inc. and Rick
Engineering Company for Fiscal Years 2020-2022
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee
(Committee) reviewed this item at a meeting held on April 16, 2019.
The Committee supported Staff's recommendation.
NOTE:
The “Committee Action” is written in anticipation of the Committee
moving the item forward for Board approval. This report will be sent
to the Board as a Committee approved item, or modified to reflect any
discussion or changes as directed from the Committee prior to
presentation to the full Board.
Qualifications of
Team
Responsiveness and Project
Understanding
Technical and Management
Approach
INDIVIDUAL SUBTOTAL -
WRITTEN
AVERAGE SUBTOTAL -
WRITTEN
Proposed Fee*Consultant's Commitment to
DBE
TOTAL -
WRITTEN
Additional Creativity and
Insight
Strength of
Project Manager
Presentation and Communication
Skills
Responses to
Questions
INDIVIDUAL
TOTAL - ORAL
AVERAGE
TOTAL ORAL
TOTAL SCORE
WITHOUT FEE
TOTAL
SCORE
30 25 30 85 85 15 Y/N 100 15 15 10 10 50 50 135 150 Poor/Good/
Excellent
Jose Martinez 20 18 20 58
Brandon DiPietro 22 20 22 64
Ming Zhao 23 18 19 60
Eid Fakhouri 20 19 19 58
Kevin Cameron 23 19 22 64
Jose Martinez 26 22 26 74 11 11 8 6 36
Brandon DiPietro 29 23 28 80 13 12 8 7 40
Ming Zhao 27 21 26 74 10 10 7 7 34
Eid Fakhouri 25 23 26 74 13 9 8 8 38
Kevin Cameron 27 23 27 77 12 12 8 8 40
Jose Martinez 24 20 22 66
Brandon DiPietro 25 20 23 68
Ming Zhao 26 20 24 70
Eid Fakhouri 24 20 22 66
Kevin Cameron 25 21 25 71
Jose Martinez 22 21 22 65
Brandon DiPietro 26 21 24 71
Ming Zhao 25 18 23 66
Eid Fakhouri 24 21 20 65
Kevin Cameron 24 22 24 70
Jose Martinez 24 23 24 71 11 11 8 7 37
Brandon DiPietro 26 20 23 69 11 12 7 6 36
Ming Zhao 26 20 25 71 12 12 7 7 38
Eid Fakhouri 25 22 24 71 11 11 7 7 36
Kevin Cameron 25 22 25 72 11 12 7 6 36
Jose Martinez 23 19 20 62
Brandon DiPietro 25 20 23 68
Ming Zhao 24 21 23 68
Eid Fakhouri 23 19 20 62
Kevin Cameron 24 21 23 68
Jose Martinez 25 23 24 72 13 13 8 9 43
Brandon DiPietro 28 23 26 77 14 14 8 8 44
Ming Zhao 27 23 26 76 14 13 8 9 44
Eid Fakhouri 28 22 24 74 12 12 9 7 40
Kevin Cameron 28 23 27 78 14 14 9 9 46
Jose Martinez 25 20 23 68 13 12 8 8 41
Brandon DiPietro 26 21 21 68 12 13 8 7 40
Ming Zhao 27 22 26 75 13 13 8 8 42
Eid Fakhouri 24 24 23 71 12 11 7 6 36
Kevin Cameron 25 22 24 71 13 13 8 8 42
Jose Martinez 25 23 27 75 14 13 9 8 44
Brandon DiPietro 27 21 22 70 15 14 9 8 46
Ming Zhao 26 20 25 71 12 14 8 8 42
Eid Fakhouri 23 23 23 69 14 14 9 9 46
Kevin Cameron 26 21 26 73 13 13 10 8 44
Consultant Weighted Fee ScoreB&J HBK $152 7Carollo$150 8 *The fees were evaluated by comparing weighted rates for seven positions. The sum of the weighted rates are noted on the table to the left.Hazen and Sawyer $169 1
Horrocks $154 7
Hydroscience Engineers $154 7
Lee & Ro $166 2
NV5 $137 13
Rick Engineering $131 15
Wood Rodgers $157 5
FIRM NOT INTERVIEWED
38 122
FIRM NOT INTERVIEWED
43
Y
44
68
114
108
118
67
Y
66 2
Excellent88131
FIRM NOT INTERVIEWED
ATTACHMENT B
SUMMARY OF PROPOSAL RANKINGS
As-Needed Engineering Design Services - Fiscal Years 2020 - 2022
WRITTEN ORAL
FEE SCORING CHART
Wood Rodgers
NV5 75 13
MAXIMUM POINTS
8Carollo
37
74 74
FIRM NOT INTERVIEWED
7
72 121Y
REFERENCES
68 Y 69
76 Y
5
Y
86 40 12615Y111
116
Excellent
Hydroscience Engineers
Y
Hazen and Sawyer
Lee & Ro
Horrocks Engineers
71
Rick Engineering 71
7
1
84
69
115
68
78
77
68B&J HBK 61 7 Y 68
STAFF REPORT
TYPE MEETING: Regular Board
MEETING DATE: May 1, 2019
SUBMITTED BY:
Jose Martinez, Assistant
Chief of Water Operations
PROJECT: DIV. NO. All
APPROVED BY:
Pedro Porras, Chief of Water Operations
Mark Watton, General Manager
SUBJECT: ANNUAL AS-NEEDED PAVING SERVICES
GENERAL MANAGER’S RECOMMENDATION:
That the Board authorize entering into an agreement with Kirk
Paving in an amount not to exceed $200,000 for as-needed asphalt
paving services from July 1, 2019 through June 30, 2020, and with
four (4) one-year options for renewal at the General Manager’s
discretion.
COMMITTEE ACTION:
Please see Attachment A.
PURPOSE:
To perform the needed and critical asphaltic concrete paving work
the District is responsible for in a cost effective and timely
manner.
ANALYSIS:
As a regular course of business, the District is required to
maintain and repair its water delivery infrastructure. Routinely
this work requires the removal and re-installation of asphalt
paving in public roadways. It has been shown more effective and
efficient for the District to use outside contractors for its
asphalt paving work. Therefore, the District has used outside
asphalt paving contract services for more than fourteen (14) years.
As-needed paving services have been included in the FY 2019
Operating Budget under Contracted Services. The FY 2020 budget for
annual as-needed paving under Contracted Services is $200,000.
In accordance with the District’s purchasing requirements, a
notice was published and bids were solicited for this work on a
“unit price” basis. The solicitation was completed via BidSync
with 230 companies successfully invited and viewed by over 30
contractors including the Associated General Contractors of
America San Diego Chapter Plan Room which provides members complete
access to bidding projects, both public and private, including
plans and specifications in San Diego, Imperial, Orange,
Riverside, and San Bernardino counties, and some projects within
other Southern California areas. On March 19, three contractors
attended a mandatory pre-bid meeting and on April 4, 2019, one bid
was received and publicly opened with the following result:
Bidder Weighted
Score
Kirk Paving, Lakeside 630.50
Although only one bid was received by Kirk Paving of Lakeside, CA
it should be noted that Kirk Paving served as the FY 2019 as-
needed paving service contractor for the District and has performed
all required work with no issues noted. Staff is confident that
they will be able to perform the required work. Furthermore, staff
has compared the aggregate unit pricing submitted and against those
submitted in the 2017 solicitation determined the prices to be
less than the increases in the California Statewide Crude Oil Price
Index (used by CALTRANS in determining price adjustments in paving
projects) over the past two years.
Bids have been submitted on a unit-cost basis for the different
types of work typically required during paving. The types of work
are assigned a weight factor based on the District’s experience of
the frequency they will be employed during the term of the
agreement and these weights are multiplied by the unit cost to
determine a unit score. Unit scores are totaled to provide the
overall score of the bid and the contractor with the lowest overall
score is the low bidder. Please refer to Attachment B.
Under Contracted Services for Utility Maintenance staff budgeted
$200,000 per year for this paving service, therefore, near the
completion of FY20, staff will assess the cost of paving, which
we believe may go up due to increases in construction
activities. At that time staff will ask the contractor to let us
know if its unit price will remain the same or if any adjusted
increase is reasonable for an additional year contract. At that
point, staff will either propose to renew its contract or will
go over the process again requesting additional proposals from
other contactors. Consequently, staff would like to negotiate an
optional second-year contract that remains competitive.
FISCAL IMPACT: Joe Beachem, Chief Financial Officer
The FY 2020 budget request includes $200,000 for as-needed paving
services. The project manager has projected that this requested
amount is sufficient to cover the anticipated expenses for the
paving needs in the 2020 fiscal year.
STRATEGIC GOAL:
Strategy: Stewards of Public Infrastructure.
Goal: Conduct the best practice preventative maintenance
activities.
LEGAL IMPACT:
None.
Attachment A: Committee Action Form
Attachment B: FY 2020 As-Needed Paving Services Score Sheet
ATTACHMENT A
SUBJECT/PROJECT: ANNUAL AS-NEEDED PAVING SERVICES
COMMITTEE ACTION:
The Engineering, Operations, and Water Resources Committee reviewed
this item at a meeting held on April 16, 2019, and the following
comments were made:
Note:
The ‘‘Committee Action’’ is written in anticipation of the Committee
moving the item forward for Board approval. This report will be sent to
the Board as a committee-approved item, or modified to reflect any
discussion or changes as directed from the Committee prior to
presentation to the full Board.
ATTACHMENT B
Item Wght Type of Service
Unit Bid
Price
Total
Score
1 10 Asphalt 0"-6"15.75$ 157.5
2 10 1.5" Grind & Pav 3.00$ 30
3 3 Asphalt 7"-12"16.25$ 48.75
4 3 Traffic Stripping 0.20$ 0.6
5 3 Grinding 1.50$ 4.5
6 3 Sand/Seal 0.50$ 1.5
7 3 Thermo Plastic*10.00$ 30
8 3 Thermo Plastic Striping*10.00$ 30
9 1 Cap/Sheet 0"-1"0.50$ 0.5
10 1 Satin Seal 0.35$ 0.35
11 1 Traffic Loops 10.00$ 10
12 1 Base Rem/Rep 0.10$ 0.1
13 1 Saw Cut 0"-6"0.10$ 0.1
14 1 Saw Cut 6"-12"0.10$ 0.1
15 1 Saw Cut 12"+0.25$ 0.25
16 1 Chip Seal 1.00$ 1
315.25
Item Score Type of Service
Unit Bid
Price
Total
Score
1 10 Asphalt 0"-6"15.75$ 157.5
2 10 1.5" Grind & Pav 3.00$ 30
3 3 Asphalt 7"-12"16.25$ 48.75
4 3 Traffic Stripping 0.20$ 0.6
5 3 Grinding 1.50$ 4.5
6 3 Sand/Seal 0.50$ 1.5
7 3 Thermo Plastic*10.00$ 30
8 3 Thermo Plastic Striping*10.00$ 30
9 1 Cap/Sheet 0"-1"0.50$ 0.5
10 1 Satin Seal 0.35$ 0.35
11 1 Traffic Loops 10.00$ 10
12 1 Base Rem/Rep 0.10$ 0.1
13 1 Saw Cut 0"-6"0.10$ 0.1
14 1 Saw Cut 6"-12"0.10$ 0.1
15 1 Saw Cut 12"+0.25$ 0.25
16 1 Chip Seal 1.00$ 1
315.25
630.5
Score Month 1-6
Months 7-12
Score Month 7-12
Total Score
FY 2020 As-Needed Paving Services Bid Score Sheet
Months 1-6
Kirk Paving